HomeMy Public PortalAboutLTC 158-2015 - Agreement for Holiday Lighting and Decorations.SAL H BOUR
FLORI DA'S,' VA RADISE
OFFICE OF THE VILLAGE MANAGER
NO. 158-2015 LETTER TO COUNCIL
TO: Mayor Martin Packer and Members of the Village Council
FROM: Jorge M. Gonzalez, Village Manager
DATE: September 11, 2015
SUBJECT: Agreement for Holiday Lighting and Decorations
The purpose of this Letter to Council (LTC) is to transmit to you the final, executed agreement
with Miami Christmas Lights to install and operate holiday lighting and decorations.
The attached agreement and design are similar to the original design with some modest
changes, most notable among the changes includes eliminating the Christmas tree in front of
Village Hall and substituting a simple light trim package of the Building. The official Village
Christmas tree will be placed at Founders Circle, consistent with the original design.
The negotiated agreement secures a one (1) year agreement, with a first year cost of
$150,000, as well as the option to extend the agreement fortwo (2) additional one (1) year terms
at a cost of $75,000 annually. The final agreement reflects a savings of $150,000 or 33% percent
over the three (3) year term compared to the originally proposed three (3) year agreement at cost
of $149,645 annually.
If you have any questions or need any additional information, please feel free to contact me
JMG/PAR
PROFESSIONAL SERVICES AGREEMENT
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((ggfessional Services Agreement ("Agreement') is made and entered into
as of the ay of September, 2015 (the "Effective Date") between Bal Harbour
Village, a municipality (the "Village') and South Florida Lighting Team LLC,
whose business address is 1330 West Ave — Suite 2012, Miami Beach, Florida, 33139
(the "Consultant'), with each being referred to herein as a Party or collectively as the
"Parties."
WHEREAS, the Village desires to engage a professional holiday lighting and
decoration company to provide, install and operate holiday lights and decorations
throughout the Village during the holiday season (the "Display"); and
WHEREAS, the Village issued Request for Qualifications No. 2015-03 (the
"RFQ"), attached hereto as Exhibit "A", soliciting statements of qualifications from
qualified firms with experience providing large holiday displays; and
WHEREAS, Consultant submitted a statement of qualifications in response to the
RFQ, and has been deemed to be the most qualified respondent; and
WHEREAS, the Village desires to enter into an agreement with Consultant for
the planning, installation and removal of the Display.
NOW, THEREFORE, in consideration of the premises and other good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged,
Village and Consultant hereby agree as follows:
1. TERM. The initial term of this Agreement shall commence on the Effective Date
and shall remain in effect for a period of one year unless otherwise terminated
with or without cause, in accordance with the provisions contained herein (the
'Initial Term"). The Village may at its sole discretion elect to extend the
agreement for two additional one year terms (the 'Renewal Terms'). The Village
shall notify Consultant in writing of its desire to exercise its option to extend the
Agreement for each Renewal Term no later than thirty (30) days prior to the
expiration of the Initial Term or Renewal Term.
2. SERVICES. Consultant agrees to provide all professional services required for
the planning, installation, maintenance and removal of the Display (collectively,
the "Services"). Consultant shall ensure that the Display is comprised of
individual lights and decorations selected by the Village (collectively, the
"Decorations"), a complete list of which is attached hereto as Exhibit "B" (the
"Decoration Inventory"). The Village may, at its sole discretion elect to remove
any individual Decoration or combination of Decorations included within the
Decoration Inventory.
a) Installation and Removal of the Display. During the initial the Term and any
Renewal Term, Consultant shall complete the installation of the Display no
later than November 20th. Consultant shall commence the removal of the
Display no sooner than January 7th, and shall complete the removal the
Display no later than January 28th. The timeframe between the date on
which the Display installation is commenced and the date on which removal
of the Display is completed shall constitute the "Display Period". The dates for
the installation and removal specified in this paragraph maybe amended at
the discretion of the Village, who shall issue written notice to Consultant of
the revised dates for the Display installation and/or removal. Consultant shall
be solely responsible for obtaining all governmental approvals required for
the installation of the Display and shall return the areas in which the Display
is installed to the same condition that existed prior to the installation.
b) FDOT Permitting
The Consultant will be required to obtain all applicable lane closures permits
from the Florida Department of Transportation (FDOT) as necessary to
perform the installation and removal activities along Collins Avenue and 96
Street.
c) Village owned Decorations. The Village owns a 30 foot Panel Tree (the
"Tree"). Consultant shall refurbish and utilize the Tree in the Display.
Consultant shall be responsible for the maintenance and storage of the Tree
during each year of the Term or Renewal Term of the Agreement. Consultant
shall not employ the Tree any way other than in the Display and shall return
the Tree to the Village upon the termination or expiration of this Agreement in
the same or superior condition as it was provided for use in the Display.
d) Location of the Decorations. The Decorations and Tree shall be installed in
the locations specified in the Decoration Inventory in the manner depicted in
Exhibit "C".
e) Maintenance of the Disolay. Consultant shall, at all times during the Term
and Renewal Periods of this Agreement, own and maintain all Decorations
utilized in the Display. All lighting in the Display shall be illuminated from
dusk until dawn during each day of the Display Period during which the
Decorations are installed. Consultant shall have a lighting crew trained and
experienced in maintaining and restoring the holiday lighting systems,
including LED lights sets, and shall inspect all Decorations each evening
during the Display Period. At the conclusion of the daily evening inspection,
Consultant shall reset, modify and take all actions necessary to ensure the
Display is fully operational. A summary of each evening's inspection shall be
provided to the Village in writing the following day, prior to 1:00 P.M. The
inspection summary shall highlight any deficiencies identified during the
evening inspection and specify the need for any Village assistance to restore
the Decorations to operational status.
Additionally, Consultant shall maintain a 24-hour per day, 7 day per week call
center with a primary and secondary point of contact during the Display
Period, to which outages and other problems can be reported. Consultant
shall respond within eight hours by being on site at the designated area upon
notification by the Village or its designated representative of a request to
address a reported problem. Consultant shall ensure that all Decorations are
functioning by 5:00 p.m. each day during the Display Period.
f) The Village shall not be responsible for the repair or replacement of
Decorations damaged during the provision of the Services, unless such
damage is caused directly by Village employees.
3. RELATIONSHIP OF THE PARTIES. During the term of this Agreement, the
relationship of the Parties shall be that of the client and independent Consultant.
Village shall not control the means and methods used by Consultant in
performing the Services. Consultant shall perform the Services at the request of
the Village Manager or his designee. Nothing set forth in this Agreement shall be
construed to create the relationship of employer and employee or principal and
agent between Village and Consultant. Consultant shall not act or attempt to act
or represent itself, directly or indirectly or by implication, as an employee of
Village or in any manner assume or create, or attempt to assume or create, any
obligation on behalf of or in the name of Village. Accordingly, Consultant shall
not attain, nor be entitled to, any rights or benefits of the Village, nor any rights
generally afforded the Village employees. Consultant further understands that
Florida Worker's Compensation benefits available to employees of the Village
are not available to Consultant or to any employee or agent of the Consultant.
All employees and subconsultants of the Consultant shall be considered to be, at
all times, the sole employees or contractors of the Consultant, under its sole
direction and not an employee, contractor or agent of the Village.
4. COMPENSATION.
Fee for Initial Term. The Village shall pay Consultant a fee in the amount
of One Hundred Fifty Thousand ($150,000.00) Dollars (the "Fee") for the
completion of the Services during the Term of this Agreement. The Village
shall pay Consultant fifty percent (50%) of the Fee upon the issuance of a
Notice to Proceed, prior to the installation of the Display. The Fee shall
serve as the full compensation to the Consultant for the satisfactory
completion of the Services. The balance of the Fee will be paid annually
within thirty (30) days of the removal of the Display.
b. Fee for Renewal Term. During each Renewal Term, Consultant shall
provide Village with the same Decorations identified in the Decoration
Inventory for a fee of Seventy Five Thousand ($75,000.00) Dollars per
Renewal Period (the "Renewal Fee"). The Village shall pay Consultant fifty
percent (50%) of the Renewal Fee upon the issuance of a Notice to
Proceed, prior to the installation of the Display. The balance of the
Renewal Fee will be paid annually within thirty (30) days of the removal of
the Display. The Renewal Fee shall serve as the full compensation to the
Consultant for the satisfactory completion of the Services during each
Renewal Term.
5. CONSULTANT WARRANTIES. Consultant represents and warrants that
Consultant is free to enter into the terms of this Agreement and that Consultant
has no obligation to any third party or otherwise that are inconsistent with any of
its provisions. Consultant further represents and warrants that Consultant has
and shall maintain for the duration of this Agreement, all professional licenses
required to be held by an individual or entity providing the Services by any and all
federal, state or local law, rule or policy. This Section 5 shall survive termination
of this Agreement.
6. TERMINATION.
a) Termination for Cause.
If a Party fails to fulfill in a timely manner, or otherwise violates or defaults upon,
any of the covenants, agreements, or stipulations material to this Agreement, the
non -defaulting Party, shall thereupon have the right to terminate this Agreement
for cause. Prior to exercising its option to terminate for cause, the non -defaulting
Party shall notify the defaulting Party of its violation of the particular term(s) of
this Agreement, and shall grant the defaulting Party ten (10) business days to
cure such default. If such default remains uncured after ten (10) business days,
the non -defaulting Party may terminate this Agreement without further notice to
defaulting Party. Upon termination, the non -defaulting Party shall be fully
discharged from any and all liabilities, duties, and terms arising out of, or by
virtue of, the Agreement.
Notwithstanding the above, Consultant shall not be relieved of liability to the
Village for damages sustained by the Village by virtue of any breach of the
Agreement by the Consultant. The Village, at its sole option and discretion, shall
be entitled to bring any and all legal or equitable actions that it deems to be in its
best interest in order to enforce the Village's rights and remedies against
Consultant. The Village shall be entitled to recover all costs of such actions,
including reasonable attorney's fees.
b) Termination for Convenience of the Village.
The Village may also, through its Village Manager, and for its convenience and
without cause, terminate the Agreement at any time during the Term or Renewal
Term by giving written notice to Consultant of such termination; which shall
become effective seven (7) days following receipt by Consultant of such notice. If
the Agreement is terminated for convenience by the Village, Consultant shall be
paid for any Services satisfactorily performed up to the date of termination;
following which the Village shall be discharged from any and all liabilities, duties,
and terms arising out of, or by virtue of, this Agreement.
c) Termination for Insolvency.
The Village also reserves the right to terminate the Agreement in the event the
Consultant is placed either in voluntary or involuntary bankruptcy or makes an
assignment for the benefit of creditors. In such event, the rights and obligations
of the parties shall be the same as provided for in Section 6(b).
MISCELLANEOUS.
a) Notices. All notices hereunder shall be given in writing by registered or
certified mail, return receipt requested, postage prepaid, addressed to the
Parties at the following respective addresses, orat such other address as may
be designated in writing by either Party to the other, and shall be deemed
delivered for all purposes hereunder upon deposit of same into the United
States mail:
To Village: Jorge Gonzalez, Village Manager
Bal Harbour Village
655 95'" Street
Bal Harbour, FL 33154
Copy to: Richard Weiss, Village Attorney
Weiss Serota Helfman Cole & Bierman, PL
200 East Broward Blvd. Suite 1900
Fort Lauderdale, FL 33301
To Consultant: Kurt Stange
South Florida Holiday Lighting Team LLC
1330 West Ave. -Suite 2012
Miami Beach, FL 33139
b) Compliance with Laws. Consultant agrees to comply with all laws,
ordinances, rules, and regulations that are now or may become applicable to
the Services covered by this Agreement, regardless of the applicable
jurisdiction. Consultant shall make its services available to Village
residents without regard to race, color, religion or sex, or as otherwise
provided by law.
c) Severability. The Parties to this Agreement expressly agree that it is not
their intention to violate any public policy, statutory or common law rules,
regulations, or decisions of any governmental or regulatory body. If any
provision of this Agreement is judicially or administratively interpreted or
construed as being in violation of any such policy, rule, regulation, or
decision, the provision, sections, sentence, word, clause, or combination
thereof causing such violation will be inoperative (and in lieu thereof there will
be inserted such provision, section, sentence, word, clause, or
combination thereof as may be valid and consistent with the intent of the
Parties under this Agreement) and the remainder of this Agreement, as
amended, will remain binding upon the Parties, unless the inoperative
provision would cause enforcement of the remainder of this Agreement to be
inequitable under the circumstances.
d) Successors and Assigns. This Agreement shall be binding upon the
Parties and their respective successors, heirs and assigns. However, the
Parties agree that nothing contained herein shall authorize the assignment of
this Agreement or the delegation of any duties hereunder by either Party,
unless previously set out in this Agreement, without the prior written consent
of the other Party.
e) Headings. The sections headings used in this Agreement are for reference
and convenience only and shall not enter into the interpretation hereof.
f) Survival of Terms. Termination or expiration of this Agreement for any
reason shall not release either Party from any liabilities or obligations set forth
in this Agreement which (a) the Parties have expressly agreed shall survive
any such termination, or (b) remain to be performed and by their nature would
be intended to be applicable following any such termination or expiration.
Any liabilities which have accrued prior to termination pursuant to the
insurance and/or indemnification obligations set forth below shall survive the
termination of this Agreement.
g) Waiver. No delay or omission by either Party hereto, in the exercise of any
right or remedy hereunder, shall impair such right or remedy or be construed
to be a waiver thereof. Any waiver of any such right or remedy by any Party
must be in writing and signed by the Party against which such waive is
sought. A waiver by either of the Parties hereto of any of the covenants to be
performed by the other or any breach thereof shall not be construed to be a
waiver of any succeeding breach thereof or any other covenant herein
contained. All remedies provided for in this Agreement shall be cumulative
and in addition to and not in lieu of any other remedies available to either
Party at law, in equity or otherwise.
h) Force Maieure. Non-performance of Consultant or Village shall be excused
to the extent that performance is rendered impossible or delayed by strike,
fire, hurricane, flood, terrorism, governmental acts or orders or restrictions, or
other similar reason where failure to perform is beyond the control of and not
caused by the negligence of the non -performing Party ("Force Majeure"),
provided that the non -conforming Party gives prompt notice of such
conditions to the other Party and makes all reasonable efforts to perform. In
the event that Consultant to is unable to complete the installation of the
Display prior to Thanksgiving during any year of the Term or Renewal Terms
due to an occurrence of Force Majeure, the Village may elect, in its sole
discretion not to install the Display during that year. In such an event, the
Consultant will not be entitled to a Fee for the year in which the Display is not
installed.
i) Governing Laws. This Agreement shall be governed by, construed in
accordance with, the laws of the State of Florida. The venue for any dispute
arising from this Agreement shall be the Circuit Court of Miami -Dade County,
Florida. The Parties voluntarily waive any right to trial by jury in the event of
litigation between the Parties, which in any way arises out of this Agreement
or the Services.
j) Entire Agreement. The Agreement, its exhibits and the RFQ, whose terms
are incorporated herein by reference, constitute the entire agreement of the
Parties with respect to the subject matter hereof and supersedes all previous
written, and all previous or contemporaneous oral, negotiations,
understandings, arrangements, and agreements. In the event of a conflict
between the terms of the RFQ and this Agreement, the terms of this
Agreement shall control. Unless expressly provided for otherwise in this
Agreement, this Agreement may be amended only by a written amendment
signed by both Parties hereto.
on
k) Indemnification. To the extent permitted by law, Consultant agrees to
indemnify, defend and hold harmless the Village and its directors, officers and
employees from and against any liability (including, without limitation,
reasonable costs and attorney's fees) incurred by the Village to the extent
caused by Consultant's negligent acts, errors or omissions, or the failure,
malfunction, installation or removal of the Decorations, including judgments in
favor of any third party.
No Continaent Fees. The Consultant warrants that it has not employed or
retained any company or person, other than a bona fide employee working
solely for the Consultant, to solicit or secure this Agreement, and that it has
not paid or agreed to pay any person(s), company, corporation, individual or
firm, other than a bona fide employee working solely for the Consultant any
fee, commission, percentage, gift, or any other consideration, contingent
upon or resulting from the award or making of this Agreement
m) Access to Records and Audit Clause. Consultant agrees to permit the
Village to examine all records which are, in any way, related to the Services
provided and this Agreement, and grants to the Village the right to audit any
books, documents and papers of Consultant that were generated during the
course of the administration of this Agreement. Consultant shall maintain the
records, books, documents and papers associated with this Agreement in
accordance with the "Public Records Act", and in accordance with the Florida
Statutes. Upon the Village's request, Consultant shall provide the Village
with copies of all public records related to this Agreement, at no cost to the
Village.
8. Insurance. Consultant shall at all times carry comprehensive general liability
insurance, comprehensive automobile liability insurance, and workers'
compensation insurance (if applicable) with minimum policy limits for each coverage
in the amounts specified in the RFQ. The Village shall be named as an additional
insured on the required automobile and general liability insurance policies. Each
insurance policy shall state that it is not subject to cancellation or reduction in
coverage without written notice to the Village thirty (30) days prior to the effective
date of cancellation or reduction of coverage.
IN WITNESS WHEREOF, Consultant has signed and delivered this Agreement, and the
Village has caused this Agreement to be signed and delivered by its duly authorized
officer or representative, all as of the date first set forth above.
Bal Harbour Village Consultan
Martin Packer, May r Kurt Stange
Attes f .
Dwight S. Danie, Village Clerk
Approved as to form and legal sufficiency for the use and reliance of the Bal Harbour
Village only.
By:
er--
/Village Attorney
EXHIBIT "A"
RFQ 2015-03
VILLAGE OF BAL HARBOUR, FLORIDA
REQUEST FOR QUALIFICATIONS
NO. 2015-03
HOLIDAY LIGHTING AND DECORATION DISPLAY SERVICES
TABLE OF CONTENTS
SECTION 1 - NOTICE OF REQUEST FOR QUALIFICATIONS.......................................................4
1.1 NOTICE OF SOLICITATION....................................................................................................4
1.2 GENERAL OVERVIEW............................................................................................................4
1.2.1 SERVICES SOUGHT........................................................................................................4
1.2.2 MINIMUM QUALIFICATIONS..........................................................................................4
1.2.3 AGREEMENT FOR THE PROVISION OF SERVICES................................................4
1.3 SUBMISSION OF PROPOSALS.............................................................................................5
1.3.1 AVAILABILITY OF SOLICITATION DOCUMENTS......................................................5
1.3.2 PROPOSAL SUBMISSION DEADLINE.........................................................................5
1.3.3 GENERAL REQUIREMENTS FOR SUBMISSION.......................................................5
1.3.4 QUESTIONS.......................................................................................................................6
SECTION 2 - SCOPE OF SERVICES...................................................................................................7
2.1 BACKGROUND..........................................................................................................................7
2.2 SCOPE OF SERVICES............................................................................................................7
SECTION 3 - GENERAL CONDITIONS................................................................................................9
3.1 RFQ DOCUMENTS...................................................................................................................9
3.2 TAXES.........................................................................................................................................9
3.3 INTERPRETATIONS AND INQUIRIES..................................................................................9
3.4 VERBAL INSTRUCTIONS.......................................................................................................9
3.5 NO CONTINGENCY FEES......................................................................................................9
3.6 NON -ASSIGNMENT AND NON-TRANSFERABILITY......................................................10
3.7 FAMILIARITY WITH LAWS AND ORDINANCES...............................................................10
3.8 ADVERTISING.........................................................................................................................10
3.9 AGREEMENT EXECUTION...................................................................................................10
3.10 FACILITIES...............................................................................................................................10
3.11 WITHDRAWAL OR REVISION OF PROPOSAL PRIOR TO AND AFTER
OPENING 11
3.12 VILLAGE'S EXCLUSIVE RIGHTS: .......................................................................................
3.13 ADDENDA.................................................................................................................................11
3.14 PUBLIC RECORDS.................................................................................................................li
3.15 PUBLIC ENTITY CRIME.........................................................................................................11
1
3.16 INSURANCE REQUIREMENTS...........................................................................................12
3.17 INDEMNIFICATION.................................................................................................................13
3.18 ADDITIONAL TERMS AND CONDITIONS..........................................................................13
3.19 DISQUALIFICATION OF PROPOSERS..............................................................................13
3.20 ADJUSTMENT, CHANGES AND DEVIATIONS.................................................................13
3.21 SUBCONTRACTING...............................................................................................................13
3.22 EMPLOYMENT OF DISABLED INDIVIDUALS...................................................................13
SECTION4 - PROCUREMENT............................................................................................................15
4.1 AVAILABILITY OF SOLICITATION DOCUMENTS............................................................15
4.2 SUBMISSION OF PROPOSALS...........................................................................................15
4.2.1 COPIES.............................................................................................................................15
4.2.2 PACKAGING.....................................................................................................................15
4.2.3 COSTS OF PREPARATION..........................................................................................15
4.2.4 WITHDRAWAL, RETURN, MODIFICATION AND CORRECTION ..........................15
4.2.5 LOBBYISTS......................................................................................................................15
4.3 PROPOSAL SUBMISSION DEADLINE...............................................................................16
4.4 METHOD OF AWARD............................................................................................................16
4.4.1 PROPOSAL EVALUATION AND SCORING...............................................................16
4.4.2 PROPOSER PRESENTATIONS...................................................................................16
4.5 PROCUREMENT SCHEDULE..............................................................................................16
4.6 QUESTIONS AND REQUESTS FOR CLARIFICATION...................................................16
4.7 PROPOSAL FORMAT............................................................................................................17
4.7.1 COVER PAGE..................................................................................................................17
4.7.2 TABLE OF CONTENTS..................................................................................................17
4.7.3 INTRODUCTION LETTER..............................................................................................17
4.7.4 MINIMUM QUALIFICATIONS........................................................................................17
4.7.5 QUESTIONNAIRE............................................................................................................18
4.7.6 CURRICULUM VITAE.....................................................................................................19
4.7.7 CLIENT REFERENCES..................................................................................................19
4.7.8 CLIENT PERFORMANCE EVALUATION SURVEY..................................................19
4.7.9 ADDITIONAL FORMS.....................................................................................................19
4.8 EVALUATION OF SUBMITTED PROPOSALS..................................................................19
4
4.8.1 EVALUATION COMMITTEE..........................................................................................19
4.8.2 EVALUATION CRITERIA................................................................................................19
4.9 PROTEST PROCEDURES....................................................................................................20
4.9.1 STANDING........................................................................................................................20
4.9.2 PROCEDURE...................................................................................................................20
FORM1.....................................................................................................................................................22
FORM2.....................................................................................................................................................25
FORM3.....................................................................................................................................................27
FORM4.....................................................................................................................................................
28
3
SECTION 1 — NOTICE OF REQUEST FOR QUALIFICATIONS
1.1 NOTICE OF SOLICITATION
NOTICE IS HEREBY GIVEN that Bal Harbour Village, Florida (the "VILLAGE") will be accepting
sealed proposals ("Proposals") for:
REQUEST FOR QUALIFICATIONS NO. 2015-03
Holiday Lighting and Decorations Display Services
The Village is requesting Proposals from qualified and experienced firms ("Proposers") to
provide Holiday Lighting and Decorations Display Services. Sealed Proposals must be received
by the Village Clerk by no later than June 05, 2015 at 3:00 p.m. (the "Proposal Submission
Deadline") at Village Hall, 655 951h Street, Bal Harbour Village, Florida 33154.
1.2 GENERAL OVERVIEW
1.2.1 SERVICES SOUGHT
The holiday lighting and decoration display services (the "Holiday Lighting and Decoration
Display Services" or the "Services") shall generally consist of collaborating with VILLAGE staff
and members of the public to develop and implement a multi -year Holiday Lighting and
Decorations Display program that will be expanded as budget permits. The VILLAGE is
interested in working with a qualified contractor to: retrofit, install, remove, maintain and store
existing VILLAGE -owned holiday lighting and decorations; develop and supply new custom
holiday lighting and decorations for use within the VILLAGE; facilitate the rental of holiday Light
Emitting Diode (LED) lighting and other decorations, to be determined on an as -needed basis;
and inspect on a daily basis and remove all installed lighting, decoration and related equipment.
1.2.2 MINIMUM QUALIFICATIONS
In order to be considered, Proposers must provide with their submittal, evidence that they are
qualified to satisfactorily perform the specified Services. Evidence shall include all information
necessary to certify that the Proposer: maintains a permanent place of business; has not had
just or proper claims pending against the Proposer or the Proposer's firm; and has provided
services of a type similar to the Services sought through this RFQ. The evidence will consist of
listing of contracts for similar services that have been provided to public and/or private -sector
clients, within a minimum of the last five years.
1.2.3 AGREEMENT FOR THE PROVISION OF SERVICES
Subject to the approval of the Village Council of Bal Harbour Village, the agreement to be
awarded (the "Agreement") as a result of this solicitation shall be for the provision of Holiday
Lighting and Decorations Display Services. The estimated term of the Agreement shall be three
years, with two optional three-year renewal periods.
1.3 SUBMISSION OF PROPOSALS
1.3.1 AVAILABILITY OF SOLICITATION DOCUMENTS
Request For Qualifications No. 2015-03 for Holiday Lighting and Decorations Dis�lay Services
(the "RFQ") will be made available to interested parties at Village Hall, 655 95t Street, Bal
Harbour Village, Florida 33154, Monday through Friday from 9:30 a.m. to 4:30 p.m.
Proposals shall be submitted in the formed required in the RFQ.
Additionally, The Village utilizes Public Purchase (www.publicpurchase.com) for automatic
notification of competitive solicitation opportunities and document fulfillment, including the
issuance of any addendum to this RFQ. Any prospective proposerwho has received this
RFQ byany means otherthan through Public Purchase must register immediately with
Public Purchase to assure it receives any addendum issued to this RFQ. Failure to receive
an addendum may result in disqualification of proposal submitted.
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Proposals must be received by the Village Clerk by the Proposal Submission Deadline, as
indicated by the official clock at Village Hall. Sealed Proposals will be opened publicly at Village
Hall immediately after the Proposal Submission Deadline. Any Proposal received after the
Proposal Submission Deadline will be returned unopened. The responsibility for submitting
Proposals before the Proposal Submission Deadline is solely that of the Proposer. The Village
will not be responsible for delays caused by mail, including U.S. Mail, courier service, or any
other occurrence.
1.3.3 GENERAL REQUIREMENTS FOR SUBMISSION
Each Proposal shall be submitted in a separate plain sealed parcel, box or other secure
packaging marked as the "Proposal". The outside of the sealed package must clearly indicate
"RFQ NO. 2015-03_, HOLIDAY LIGHTING AND DECORATIONS DISPLAY SERVICES", and
shall be submitted to the Village Clerk at Village Hall, 655 95`h Street, Bal Harbour Village,
Florida 33154. The outside of the sealed package must clearly indicate the Proposer's name,
mailing address and the name and telephone number of the Proposer's contact person. The
Proposal shall contain five complete paper copies and one electronic original, all of
which must contain all information required for the Proposal to be considered fully
responsive to the requirements contained in the RFQ.
Proposals submitted to the Village Clerk shall not be returned to the Proposer for any reason.
No Proposal may be withdrawn within 90 calendar days after the Proposal Submission
Deadline. Withdrawal before the expiration of this 90-day period, or modification or correction of
a Proposal after it has been opened by the Village Clerk shall constitute breach by the
Proposer.
The Village will not supply or sell any materials, including, but not limited to, envelopes, labels or
tape, to any Proposer in connection with the submission or preparation of a Proposal.
The Village Council of Bal Harbour Village reserves the right to reject any and all Proposals, to
waive any informality within a Proposal, and to award an agreement pursuant to this RFQ in the
best interests of the VILLAGE.
All lobbyists must register with the Village prior to engaging in any lobbying related to or in
connection with this RFQ. The lobbying registration requirements of the Village are set forth in
Section 2-301 of the Village Code.
1.3.4 QUESTIONS
Any questions concerning the RFQ shall be submitted in writing no later than seven business
days prior to the Proposal Submission Deadline to John Oldenburg by first class mail at 655 96'"
Street, Bal Harbour Village, Florida 33154, or by email at IoldenburgCDbalharbour.org.
0
SECTION 2 - SCOPE OF SERVICES
2.1 BACKGROUND
Through this Request for Quotations No. 2015-03 (the "RFQ"), the Village of Bal Harbour,
Florida (the "VILLAGE") is requesting sealed proposals (a "Proposal") from experienced firms (a
"Proposer") to provide holiday lighting and decorations display services (the "Holiday Lighting
and Decorations Display Services" or the "Services") relating to the development and
implementation of a VILLAGE -wide holiday lighting and decoration display program (the
.'Project"). An Evaluation Committee shall evaluate and rank each Proposal submitted in
accordance with the requirements set forth in the RFQ. Upon the approval of the Village
Council of the recommendation of the Village Manager and authorization to negotiate with the
highest -ranked Proposer, the VILLAGE shall negotiate with the selected Proposer the terms of
an agreement (the "Agreement") for the provision of the Services necessary for the completion
of the Project. The successful Proposer (the "CONTRACTOR") will provide the Services
pursuant to the requirements contained herein and the terms and conditions of the Agreement.
2.2 SCOPE OF SERVICES
INSTALLATION, MAINTENANCE, REMOVAL AND STORAGE:
CONTRACTOR will be responsible for the installation, maintenance, removal and storage of all
VILLAGE -owned and CONTRACTOR -provided lights and decorations. The lighting and
decoration shall be installed, maintained and removed and stored as noted in the following
paragraphs during the holiday season between mid -November and early January (the "Holiday
Lighting Season"), with actual dates to be specified by the VILLAGE's Representative, for the
term of the Agreement. All lights and decorations should be on display and ready to illuminate
by no later than November 15`" and shall remain on display until, at least, the first week of
January. The actual "turn -on date" will be determined by the VILLAGE. During the Holiday
Lighting Season, daily inspection and maintenance of all lighting and decorations to ensure
proper functioning is required.
CONTRACTOR shall have a lighting crew trained and experienced in maintaining and restoring
the holiday lighting systems, including LED lights sets, and shall inspect all the VILLAGE -wide
holiday lighting and decorations each and every evening during the Holiday Lighting Season. At
the conclusion of the daily evening inspection, CONTRACTOR's lighting crew shall reset,
modify and take all actions possible to ensure the VILLAGE's holiday decorations and lights are
functioning as intended. A summary of each evening's inspection shall be provided to the
VILLAGE in writing the following day, prior to 1:00 P.M. The inspection summary shall highlight
any deficiencies identified during the evening inspection and specify any assistance required by
the VILLAGE (Parks and Public Spaces Department) to restore the lighting and/or decorations
to operational status.
Additionally, CONTRACTOR shall maintain a 24-hour per day, 7 day per week call center with a
primary and secondary point of contact during the Holiday Lighting Season, to which outages
and other problems can be reported. CONTRACTOR shall respond within eight hours by being
on site at the designated area upon notification by the VILLAGE or its designated representative
of a request to address a reported problem. CONTRACTOR shall ensure that all VILLAGE
holiday lights and decorations are functioning by 5:00 p.m. each day during the Holiday Lighting
Season.
The VILLAGE reserves the right to select any, all or no area for decorations or installation in a
particular year of the Agreement. The VILLAGE shall also have the option of not installing any
lighting or decorations for a complete Holiday Lighting Season(s) and continue to pay for the
restorative maintenance and storage of the VILLAGE -owned holiday lighting and decorations on
an annual basis, at its sole discretion.
RENTAL OF LED LIGHTS:
CONTRACTOR shall arrange for the rental, delivery, installation, daily inspection, maintenance
and removal of new LED light sets to and from the locations identified under the Agreement.
CONTRACTOR shall have a lighting crew specifically trained and experienced in maintaining
and restoring the rented LED light sets each and every evening during the Holiday Lighting
Season. CONTRACTOR will furnish all labor, machinery, tools, transportation means, supplies
equipment, materials, services and all incidentals necessary for the full operations of the rental
LED lights.
Specifications for LED Rental Light Sets (50 lights per set):
• Constructed with a coaxial connection and a threaded coupling cap to reinforce end -to -
end bond.
• Ground Fault Interrupter (GFI) safety feature designed to prevent shock hazard and to
reduce tripping compared to a standard incandescent light set.
• Injection -molded bulbs and sockets
• Water-tight/non-replaceable bulbs.
• Salt -water resistant connections.
• Long-lasting, low -maintenance, energy -efficient.
• Bulbs are cool to the touch.
• The LED lens style and color will be determined during program development.
VILLAGE -OWNED INVENTORY:
CONTRACTOR shall be responsible, at a minimum, for the inspection, installation, annual
preventative/restorative maintenance, operation, removal, and storage of VILLAGE's existing
inventory of holiday decorations. CONTRACTOR shall store the decorations in an insurable, dry
clean storage facility acceptable to the VILLAGE's Parks and Public spaces Director or his/her,
designee, and accessible for the VILLAGE to inspect during regular business hours.
SECTION 3 - GENERAL CONDITIONS
3.1 RFQ DOCUMENTS
This RFQ, consisting of 30 pages and including Forms 1-4, constitutes the complete set of RFQ
documents (the "RFQ Documents"). All RFQ Documents must be executed, sealed and
submitted as described in this RFQ. Proposals shall be submitted in the form proscribed herein.
By submitting a Proposal, the Proposer agrees to be subject to all terms and conditions
specified herein. No exception to the terms and conditions in this RFQ shall be allowed.
Submittal of a Proposal to this RFQ constitutes a binding offer by the Proposer. A Proposer's
failure to comply with any provisions in this RFQ may result in disqualification, at the discretion
of the VILLAGE.
3.2 TAXES
The CONTRACTOR shall not be entitled to the VILLAGES's tax exempt benefits
3.3 INTERPRETATIONS AND INQUIRIES
All Proposers shall carefully examine the RFQ Documents. Any ambiguities or inconsistencies
shall be brought to the attention of the VILLAGE or its agent in writing prior to the Proposal
Submission Deadline.
Any questions concerning this RFQ shall be submitted in writing to John Oldenburg, by first
class mail at 655 96th Street Bal Harbour Village, FL 33154 or by e-mail
atLoOdenburg(a)balharbourflorida.com no later than seven days before the Proposal Submission
Deadline.
Submission of a Proposal will serve as prima facie evidence that the Proposer has examined
the RFQ and is fully aware of all conditions affecting the provision of services. No person is
authorized to give oral interpretations of, or make oral changes to, the RFQ Documents. Oral
statements will not be binding and should not be relied upon. Any interpretation of, or changes
to, the RFQ Documents will be made in the form of a written addendum to the RFQ document
and will be furnished by the VILLAGE to all Proposers. Only those interpretations of, or
changes to, the RFQ Documents that are made in writing and furnished to Proposers by the
VILLAGE may be relied upon.
3.4 VERBAL INSTRUCTIONS
No negotiations, decisions, or actions shall be initiated or executed by a Proposer as a result of
any discussions with any VILLAGE employee. Only those communications from Proposers,
which are signed and in writing, will be recognized by the VILLAGE as duly, authorized
expressions on behalf of the Proposer.
3.5 NO CONTINGENCY FEES
By submitting a Proposal, the Proposer warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for the Proposer, to solicit
or secure an agreement resulting from the successful Proposal, and that it has not paid or
agreed to pay any person, company, corporation, individual or firm, other than a bona fide
employee working solely for the Proposer, any fee, commission, percentage, gift or other
consideration contingent upon or resulting from the award or making of that Agreement.
3.6 NON -ASSIGNMENT AND NON -TRANSFERABILITY
Proposals shall not be assigned or transferred. A Proposer who is, or may be, purchased by or
merged with any other corporate entity during any stage of the Proposal process, through to and
including awarding of and execution of an Agreement, is subject to having its Proposal
disqualified as a result of such transaction. The VILLAGE Manager shall determine whether a
Proposal is to be disqualified in such instances.
If, at any time during the Proposal process, filings, notices or like documents are submitted to
any regulatory agency concerning the potential acquisition of a Proposer, or the sale of a
controlling interest in the Proposer, or any similar transaction, the Proposer shall immediately
disclose such information to VILLAGE. Failure to do so may result in the Proposal being
disqualified, at the VILLAGE's sole discretion.
3.7 FAMILIARITY WITH LAWS AND ORDINANCES
The submission of a Proposal for the provision of the Services requested herein shall be
considered as a representation that the Proposer is familiar with all federal, state and local laws,
ordinances, rules and regulations which affect those engaged or employed in the provision of
such Services, or equipment used in the provision of such Services, or which in any way affects
the conduct of the provision of such Services, and no plea of misunderstanding will be
considered on account of ignorance thereof. If the Proposer discovers any provisions in the
RFQ Documents that are contrary to or inconsistent with any law, ordinance, or regulation, he
shall report it to the VILLAGE in writing without delay.
3.8 ADVERTISING
By submitting a Proposal, the Proposer agrees not to use the results therefrom as a part of any
advertising or Proposer -sponsored publication without the express written approval of the
Village Manager or designee.
3.9 AGREEMENT EXECUTION
The terms, conditions and provisions in this RFQ shall be included and incorporated in the final
Agreement between the VILLAGE and the successful Proposer. In the event of a discrepancy
between the Agreement executed and the RFQ, the order of precedence will be: the
Agreement, the RFQ Documents, the Proposal and general law. Such Agreement shall be in a
form and of a legal sufficiency that is approved by the Village Attorney. Any and all legal action
necessary to interpret or enforce the Agreement will be governed by the laws of Florida. The
venue shall be Miami -Dade County, Florida.
3.10 FACILITIES
The Village Manager or designee reserves the right to inspect each Proposer's facilities at any
reasonable time, during normal working hours, without prior notice to determine that the
Proposer has a bona fide place of business, and is a responsible Proposer.
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3.11 WITHDRAWAL OR REVISION OF PROPOSAL PRIOR TO AND AFTER OPENING
No Proposal may be withdrawn within 90 calendar days after the Proposal Submission
Deadline. Withdrawal before the expiration of this 90-day period, or modification or correction of
a Proposal after it has been opened by the Village Clerk shall constitute breach by the
Proposer.
3.12 VILLAGE'S EXCLUSIVE RIGHTS:
The VILLAGE reserves the exclusive rights to:
3.12.1 Waive any deficiency or irregularity in the selection process;
3.12.2 Accept or reject any or all qualifications statements in part or in whole;
3.12.3 Request additional information as appropriate;
3.12.4 Award all or a portion of the Services set forth in the RFQ as determined to be in the
best interest of the VILLAGE;
3.12.5 Reject any or all Proposals if found by the Village Manager or Council not to be in the
best interest of the VILLAGE; and/or
3.12.6 Reject the sole Proposal in the event of a sole Proposal.
3.13 ADDENDA
The VILLAGE reserves the right to issue addenda to this RFQ. Each Proposer shall
acknowledge receipt of such addenda in writing. In the event any Proposer fails to
acknowledge receipt of such addenda, its Proposal shall nevertheless be construed as though
the addenda had been received and acknowledged and the submission of its Proposal shall
constitute acknowledgment of receipt of all addenda, whether or not received by the Proposer.
It is the responsibility of each Proposer to verify that it has received all addenda issued before
submitting a Proposal to the VILLAGE.
3.14 PUBLIC RECORDS
Upon award recommendation or 30 days after Proposal opening, whichever is earlier, any
material submitted in response to this RFQ will become property of the VILLAGE and shall
constitute a "public record" under Florida Law, subject to public disclosure consistent with
Chapter 119, Florida Statutes (the "Florida Public Record Law"). Proposers must claim the
applicable exemptions to disclosure provided by law in their Proposal to the RFQ by identifying
materials to be protected, and must state the reasons why such exclusion from public disclosure
is necessary and legal. The VILLAGE reserves the right to make all final determinations of the
applicability of the Florida Public Records Law.
3.15 PUBLIC ENTITY CRIME
Pursuant to Florida Statutes Section 287.133(3)(a), all Proposers must sign and complete the
Public Entity Crime Sworn Statement attached as Form 4 to this RFQ. A person or affiliate who
has been placed on the convicted vendor list following a conviction of a public entity crime may
11
not submit a proposal on a contract to provide any goods or services to a public entity, may not
submit a proposal on a contract with a public entity for the construction or repair of a public
building or public work, may not submit proposals on leases of real property to a public entity,
may not be awarded or perform work as a consultant, supplier, or subcontractor, under a
contract with any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017, Florida Statutes, for Category Two for a
period of 36 months from the date of being placed on the convicted vendor list.
3.16 INSURANCE REQUIREMENTS
The successful Proposer shall purchase and maintain through the term of its engagement with
the VILLAGE such professional liability, workers compensation coverage and other insurance
as is appropriate for the Services being performed hereunder by the successful Proposer, its
employees or agents. All insurance policies shall be issued by companies authorized to do
business in the State of Florida and shall have a rating of at least B+:VI or better per Best's Key
Rating Guide, latest edition. The amounts and types of insurance shall conform to the following
minimum requirements:
3.16.1 Worker's Compensation Coverage must apply for all employees and statutory limits in
compliance with the applicable state and federal laws. In addition, the policy must
include the following:
• Employer's Liability with a minimum limit per accident in accordance with statutory
requirements; and
• The policy must be endorsed to provide VILLAGE with 30 days' written notice of
cancellation and/or restriction.
3.16.2 General Liability coverage must include:
• $2,000,000.00 combined limit per claim; and
• Contractual coverage applicable to this specific Agreement, including any hold
harmless and/or indemnification Agreement.
3.16.3 Comprehensive Automobile Liability Coverage must be afforded on a form no more
restricted than the latest edition of the Comprehensive Automobile Liability Policy filed by
the Insurance Services Office and must include:
• $2,000,000.00 combined single limit per accident for bodily injury and property
damage;
• Owned Vehicles;
• Hired and Non -Owned Vehicles;
• Employee Non -Ownership; and
• The policy must be endorsed to provide the VILLAGE with 30 days' written notice of
cancellation and/or restriction.
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3.16.4 CONTRACTOR shall provide the VILLAGE with certificates of insurance evidencing the
coverage required herein. With the exception of the worker's compensation insurance
policy and professional liability policy, CONTRACTOR shall provide an endorsement to
the policy naming the VILLAGE as additional insured and providing that the policy may
not be cancelled without thirty days' prior written notice to the VILLAGE.
3.17 INDEMNIFICATION
3.17.1 CONTRACTOR shall indemnify and hold harmless the VILLAGE, and its officers and
employees, from liabilities, damages, losses, and costs, including, but not limited to,
reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the CONTRACTOR and other persons employed or
utilized by the CONTRACTOR in the performance of the Services.
3.17.3 CONTRACTOR acknowledges that specific consideration will be paid under this
procurement for this hold harmless and indemnification provision, and further agrees
with the foregoing provisions of indemnity and agrees to pay for and maintain in force at
all times during the term of the Agreement awarded under this RFQ, all of the insurance
policies required herein.
3.18 ADDITIONAL TERMS AND CONDITIONS
No additional terms and conditions submitted by the Proposer with the Proposal shall be
evaluated or considered. Any and all such additional terms and conditions shall have no force
or effect and shall be deemed inapplicable to this RFQ.
3.19 DISQUALIFICATION OF PROPOSERS
The VILLAGE shall not consider more than one Proposal from any individual, firm partnership,
corporation or association operating under the same or different names. Reasonable grounds
for believing that a Proposer is involved in more than one Proposal for the same work will be
cause for rejection of all Proposals in which Proposer is believed to be involved.
3.20 ADJUSTMENT, CHANGES AND DEVIATIONS
Unless expressly provided for in the specifications of the RFQ, no adjustments changes or
deviations to the RFQ will be accepted.
3.21 SUBCONTRACTING
No subcontracting, including employee leasing, shall be permitted without the prior written
approval of the Village Manager, which may be given in his or her sole and absolute discretion.
Proposers shall include a list of all subcontractors that Proposer intends to utilize in the
performance of the Services contemplated in this RFQ. If the additional or substitute
subcontractors are utilized during the term of the Agreement, a list of the proposed additional or
substitute subcontractors shall be presented to the Village Manger for his approval.
3.22 EMPLOYMENT OF DISABLED INDIVIDUALS
The VILLAGE is supportive of the hiring and employment of physically and developmentally
disabled persons and strongly encourages the hiring of disabled persons by VILLAGE
13
contractors. CONTRACTORS shall use their best efforts to employ disabled persons in the
performance of the Agreement.
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SECTION 4 - PROCUREMENT
4.1 AVAILABILITY OF SOLICITATION DOCUMENTS
This RFQ will be made available to interested parties at Village Hall, 655 951h Street, Bal
Harbour Village, Florida 33154, Monday through Friday from 9:30 a.m. to 4:30 p.m. Proposals
shall be submitted in the formed required by this RFQ.
4.2 SUBMISSION OF PROPOSALS
4.2.1 COPIES
The Proposal shall contain five complete paper copies and one electronic original, all of which
must contain all information required for the Proposal to be considered fully responsive to the
requirements contained in the RFQ. The VILLAGE reserves the right to request additional
copies of the Proposal, which shall be provided at no cost to the VILLAGE.
4.2.2 PACKAGING
Each Proposal shall be submitted in a separate plain sealed parcel, box or other secure
packaging marked as the 'Proposal'. The outside of the sealed package must clearly indicate
"RFQ NO. 2015-03_, HOLIDAY LIGHTING AND DECORATIONS DISPLAY", and shall be
submitted to the Village Clerk at Village Hall, 655 951h Street, Bal Harbour Village, Florida
33154. The outside of the sealed package must clearly indicate the Proposer's name, mailing
address, and the name and telephone number of the Proposer's contact person. No facsimile,
electronic or e-mail responses will be considered.
4.2.3 COSTS OF PREPARATION
The VILLAGE will not supply or sell any materials, including, but not limited to, envelopes, labels
or tape, to any Proposer in connection with the submission or preparation of a Proposal. The
VILLAGE is not liable for any costs incurred by a Proposer in responding to this RFQ, including
those for oral presentations.
4.2.4 WITHDRAWAL, RETURN, MODIFICATION AND CORRECTION
Proposals submitted to the Village Clerk shall not be returned to the Proposer for any reason.
No Proposal may be withdrawn within 90 calendar days after the Proposal Submission
Deadline. Withdrawal before the expiration of this 90-day period, or modification or correction of
a Proposal after it has been opened by the Village Clerk shall constitute breach by the
Proposer.
4.2.5 LOBBYISTS
All lobbyists must register with the VILLAGE prior to engaging in any lobbying related to or in
connection with this RFQ. The lobbying registration requirements of the VILLAGE are set forth
in Section 2-301 of the VILLAGE Code.
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4.3 PROPOSAL SUBMISSION DEADLINE
Proposals must be received by the Village Clerk by must be received by the Village Clerk by the
Proposal Submission Deadline on June 05, 2015 at 3:00 p.m., as indicated by the official clock
at Village Hall. Sealed Proposals will be opened publicly at Village Hall immediately after the
Proposal Submission Deadline. Any Proposal received after the Proposal Submission Deadline
will be returned unopened. The responsibility for submitting Proposals before the Proposal
Submission Deadline is solely that of the Proposer. The VILLAGE will not be responsible for
delays caused by mail, including U.S. Mail, courier service, or any other occurrence.
4.4 METHOD OF AWARD
4.4.1 PROPOSAL EVALUATION AND SCORING
An Evaluation Committee, which will be appointed by the Village Manager, will review, evaluate
and score each Proposal in accordance with the requirements set forth in this RFQ. If further
information is desired, Proposers may be requested to make additional written submittals and/or
oral presentations to the Evaluation Committee.
The Village Manager will consider the recommendation of the Evaluation Committee before
recommending a firm for approval by the Village Council. The VILLAGE reserves the right to
reject any and all Proposals, to waive any informality within a Proposal, and to award this RFQ
in the best interests of the VILLAGE.
4.4.2 PROPOSER PRESENTATIONS
Based on its scoring of the Proposers, the Evaluation Committee may invite select Proposers in
for presentations.
4.5 PROCUREMENTSCHEDULE
The tentative schedule for this solicitation is as follows:
EVENT
DATE
RFQ Issuance
May 01,2015
Deadline for Questions
May 28,2015
Proposal Submission Deadline
June 05,2015
Evaluation Committee Meeting
TBD
Finalist Presentations
TBD
Council Recommendation
TBD
4.6 QUESTIONS AND REQUESTS FOR CLARIFICATION
The contact person for this RFQ shall be:
John Oldenburg, Director
Parks and Public Spaces
655 961h Street, Bal Harbour Village, FL 33154
305-866-4633
Joldenburg(o)balharbour.ora
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Any questions or requests for clarification must be made in writing. E-mail requests are
acceptable. Please send all questions and/or requests for clarification to the contact named
above, no later than seven days prior to the Proposal Submission Deadline noted above.
Failure to submit requests in writing by the specified time shall not be grounds for a protest.
While the written requirements of this RFQ and its amendments are binding, oral
communications between Proposers and the VILLAGE are not.
!Y ] :IQ 901-i_1"IIII&I7
Proposals shall be organized and tabbed in accordance with the sections and manner specified
below. Hard -copy submittals should be bound and tabbed as set forth below and include a
table of contents with page references. Electronic copies should also be tabbed and contain a
table of contents with page references. Respondents should prepare their submittal on 8.5-inch
by 11-inch paper. A Proposal may include other materials such as covers, appendices and
brochures, but must contain the documents set forth below, each fully completed, and signed as
required, in order to be considered responsive.
4.7.1 COVER PAGE
The first page of the Proposal shall indicate that it is a Proposal submitted in response to this
RFQ, identify the Proposer and its principals, designate one contact person for the Proposal and
set forth the Proposer and contact person's address, telephone and facsimile numbers and e-
mail address.
4.7.2 TABLE OF CONTENTS
The Proposal table of contents shall outline in sequential order the major areas of the Proposal,
including enclosures. All pages must be consecutively numbered and correspond to the table of
contents.
4.7.3 INTRODUCTION LETTER
The introduction letter shall summarize the Proposer's qualifications and areas of specialization,
and shall demonstrate that the Proposer meets each of the Qualitative Criteria set forth in
Section 4.7.4 below.
4.7.4 MINIMUM QUALIFICATIONS
Proposers must be able to demonstrate an exemplary record of performance the past five
years, and have sufficient financial capacity equipment, and organization to ensure that they
can satisfactorily provide the Services if awarded an Agreement under the terms and conditions
of this solicitation. The terms "equipment and organization", as used herein shall, be construed
to mean a fully equipped and well established company in line with the best business practices
in the industry, and as determined by the VILLAGE. Proposals will only be considered from
firms which are regularly engaged in the business of providing the Services as described in this
RFQ.
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To satisfy the Minimum Qualifications requirement, the Proposal must:
1. Proposer's Experience:
Indicate the Proposer's years of experience in providing the Services. Proposer must
have completed a minimum of 10 Municipal or Commercial Holiday Lighting
Programs/Displays projects with a total construction cost of not less than $150,000.00
within the past ten years. Additionally, both the principal of the Proposer and the project
manager assigned to oversee the Project must have a minimum of five years'
experience in the planning, design and construction administration of municipal lighting
projects.
2. Qualifications of Project Team:
Indicate the years of experience, of the individuals who will be performing the Services,
including all sub -consultants. Individuals performing the Services must have prior
experience within the past ten years with at least five municipal or commercial holiday
lighting programs or display projects at a minimum construction cost of $100,000.00.
Provide resumes for key team members, including key sub -consultants, as well as a
project team organizational chart. It is preferred, but not necessary, for the sub -
consultants to have completed similar projects.
3. Principal in Charge's Experience:
Provide a comprehensive summary of the experience and qualifications of the chief
executive of the Proposer. This individual must have completed a minimum of five
municipal or commercial holiday lighting programs or display projects at a minimum
construction cost of $150,000.00.
4. Project Manager's Experience:
Provide a comprehensive summary of the experience and qualifications of the individual
who will be selected to serve as the Project Manager. This individual must have
completed a minimum of five municipal or commercial holiday lighting programs or
display projects at a minimum construction cost of $150,000.00. This individual must be
capable of speaking and making decisions on behalf of the Proposer.
5. Similar Projects:
Provide a list of not less than five, nor more than ten similar projects on which Proposer,
and where applicable, sub -consultants, have been directly involved and responsible.
a. Provide a schedule of current and past projects of similar scope and magnitude for
which the Proposer has provided services and describe those services. For each
project provide anticipated or proposed schedule and budget and actual schedule
and budget.
b. List all projects done by Proposer, in the role of primary consultant or sub consultant
in the last five years, and describe the roles of the personnel proposed to provide the
Services in those projects.
4.7.5 QUESTIONNAIRE
Proposer shall complete the Questionnaire attached as Form 1 to this RFQ and include its
responses to same with the Proposal.
Hi
4.7.6 CURRICULUM VITAE
Proposer must include in the Proposal the curriculum vitae of each of the firm's principals and
each of Proposer's employees, staff members, volunteers and/or subcontractors that would
assist in the provision of Services sought through this solicitation.
4.7.7 CLIENT REFERENCES
The Proposal shall include a list of a minimum of five client references, each which includes the
name, title, company, address, telephone and facsimile numbers and email addresses. By
submitting said references, the Proposer authorizes the Evaluation Committee to communicate
with the person or firms listed regarding the Proposer's experience in providing the Services.
4.7.8 CLIENT PERFORMANCE EVALUATION SURVEY
Each Proposer shall submit, from a minimum of five existing or previous clients, the
Performance Evaluation Letter and Survey attached as Form 2 to this RFQ. The Proposer shall
provide the Evaluation Letter and Survey to its clients and request that the clients submit the
completed survey to John Oldenburg at 655 961h Street, Bal Harbour Village, Florida 33154, or
by email at loldenburgPbalharbour.org on or before June 05 ,2015 . Proposers are responsible
for ensuring that the required number of clients return completed Performance Evaluation
Surveys to the VILLAGE. The VILLAGE reserves the right to verify and confirm any information
submitted as part of the Performance Evaluation Survey. Such verification may include, but is
not limited to, speaking with clients, reviewing the relevant client documentation, site visitation,
and any other method of independently confirming the data submitted.
4.7.9 ADDITIONAL FORMS
The Proposer shall complete Forms 3 and 4 attached to this RFQ and include the completed
forms with their submittal.
4.8 EVALUATION OF SUBMITTED PROPOSALS
4.8.1 EVALUATION COMMITTEE
The Evaluation Committee shall meet to evaluate each Proposal in accordance with the
Evaluation Criteria established herein. In doing so, the Evaluation Committee may review and
score all Proposals received, with or without conducting oral presentations, or review all
Proposals received and short-list one or more Proposers to be further considered in oral
presentations, using the established criteria.
4.8.2 EVALUATION CRITERIA
The Evaluation Committee shall rank the Responders according to and base its
recommendation to the Village Council on the following factors:
• Experience of the Proposer (maximum of 20 points)
• Experience of the professionals that will be involved in the provision of Services
(maximum of 10 points)
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T h e V I L L A G E m a y , d u r i n g t h e p e r i o d t h a t t h e A g r e e m e n t b e t w e e n t h e V I L L A G E a n d t h e
s u c c e s s f u l P r o p o s e r i s i n f o r c e , r e v i e w t h e s u c c e s s f u l P r o p o s e r ' s r e c o r d o f p e r f o r m a n c e t o
e n s u r e t h a t t h e P r o p o s e r i s c o n t i n u i n g t o p r o v i d e s u f f i c i e n t f i n a n c i a l s u p p o r t , e q u i p m e n t , a n d
o r g a n i z a t i o n a s p r e s c r i b e d i n t h i s s o l i c i t a t i o n . I r r e s p e c t i v e o f t h e P r o p o s e r ' s p e r f o r m a n c e o n
a n y A g r e e m e n t a w a r d e d t o i t b y t h e V I L L A G E , t h e V I L L A G E m a y p l a c e s a i d A g r e e m e n t o n
p r o b a t i o n a r y s t a t u s a n d i m p l e m e n t t e r m i n a t i o n p r o c e d u r e s i f t h e V I L L A G E d e t e r m i n e s t h a t t h e
s u c c e s s f u l P r o p o s e r n o l o n g e r p o s s e s s e s t h e f i n a n c i a l s u p p o r t , e q u i p m e n t , o r o r g a n i z a t i o n a l
c a p a c i t y w h i c h w o u l d h a v e b e e n n e c e s s a r y d u r i n g t h e P r o p o s a l e v a l u a t i o n p e r i o d i n o r d e r t o
c o m p l y w i t h t h e d e m o n s t r a t i o n o f c o m p e t e n c y r e q u i r e d u n d e r t h i s s u b s e c t i o n .
4 . 9 P R O T E S T P R O C E D U R E S
4 . 9 . 1 S T A N D I N G
P a r t i e s t h a t a r e n o t a c t u a l P r o p o s e r s , i n c l u d i n g , b u t n o t l i m i t e d t o , s u b c o n t r a c t o r s , m a t e r i a l a n d
l a b o r s u p p l i e r s , m a n u f a c t u r e r s a n d t h e i r r e p r e s e n t a t i v e s , s h a l l n o t h a v e s t a n d i n g t o p r o t e s t o r
a p p e a l a n y d e t e r m i n a t i o n m a d e p u r s u a n t t o t h i s s e c t i o n .
4 . 9 . 2 P R O C E D U R E
4 . 9 . 2 . 1 P r o t e s t o f F a i l u r e t o Q u a l i f y . U p o n n o t i f i c a t i o n b y t h e V I L L A G E t h a t a P r o p o s e r i s
d e e m e d n o n - r e s p o n s i v e a n d / o r n o n - r e s p o n s i b l e , t h e P r o p o s e r w h o i s d e e m e d n o n -
r e s p o n s i v e a n d / o r n o n - r e s p o n s i b l e m a y f i l e a p r o t e s t w i t h t h e V i l l a g e C l e r k b y c l o s e o f
b u s i n e s s o n t h e t h i r d B u s i n e s s D a y a f t e r n o t i f i c a t i o n ( e x c l u d i n g t h e d a y o f n o t i f i c a t i o n ) o r
a n y r i g h t t o p r o t e s t i s f o r f e i t e d . ( V i l l a g e H a l l h o u r s a r e a s f o l l o w s : M o n d a y - T h u r s d a y f r o m
9 : 0 0 a m t o 5 : 0 0 p m a n d F r i d a y f r o m 8 : 0 0 a m t o 3 : 0 0 p m . )
4 . 9 . 2 . 2 P r o t e s t o f A w a r d o f A g r e e m e n t . A f t e r a N o t i c e o f I n t e n t t o A w a r d a n A g r e e m e n t i s
p o s t e d , a n y p r o p o s e r w h o i s a g g r i e v e d i n c o n n e c t i o n w i t h t h e p e n d i n g a w a r d o f t h e
A g r e e m e n t o r a n y e l e m e n t o f t h e p r o c e s s l e a d i n g t o t h e a w a r d o f t h e A g r e e m e n t m a y
f i l e a p r o t e s t w i t h t h e V i l l a g e C l e r k b y c l o s e o f b u s i n e s s o n t h e t h i r d B u s i n e s s D a y a f t e r
p o s t i n g ( e x c l u d i n g t h e d a y o f p o s t i n g ) o r a n y r i g h t t o p r o t e s t i s f o r f e i t e d .
4 . 9 . 2 . 3 C o n t e n t a n d f i l i n g . T h e p r o t e s t s h a l l b e i n w r i t i n g , s h a l l i d e n t i f y t h e n a m e a n d a d d r e s s o f
t h e p r o t e s t e r , a n d s h a l l i n c l u d e a f a c t u a l s u m m a r y o f , a n d t h e b a s i s f o r , t h e p r o t e s t .
F i l i n g s h a l l b e c o n s i d e r e d c o m p l e t e w h e n t h e p r o t e s t a n d t h e P r o t e s t B o n d a r e r e c e i v e d
b y t h e V i l l a g e C l e r k , a s i n d i c a t e d b y t h e o f f i c i a l c l o c k a t t h e V i l l a g e H a l l r e c e p t i o n d e s k .
2 0
4.9.2.4 Protest Bond. Any Proposer filing a protest shall simultaneously provide a Protest Bond
to the VILLAGE in the amount of ten thousand dollars ($10,000). If the protest is
decided in the protester's favor, the entire Protest Bond shall be returned to the
protester. If the protest is not decided in the protester's favor, the Protest Bond shall be
forfeited to the VILLAGE. The Protest Bond shall be in the form of a cashier's check.
4.9.2.5 Protest Committee. The Protest Committee shall review all protests. The Village
Manager shall appoint the members of the Protest Committee. No member of the
Village Council shall serve on the Protest Committee. The Village Attorney or designee
shall serve as counsel to the Committee. The meeting of the Protest Committee shall be
open to the public and all of the actual proposers shall be notified of the date, time and
place of the meeting. If the Protest Committee determines that the protest has merit, the
Village Manager shall direct that all appropriate steps be taken. If the Protest Committee
denies the protest, the protester may appeal to the Village Council. All of the actual
proposers shall be notified of the determination by the Protest Committee. The Protest
Committee shall terminate upon the award of the Agreement, or such other time as
determined by the Village Council.
4.9.2.6 Stay of award of Agreement or RFQ Process. In the event of a timely protest, the Village
Manager shall stay the award of the Agreement or the RFQ process unless the Village
Manager determines that the award of the Agreement without delay or the continuation
of the RFQ process is necessary to protect any substantial interest of the VILLAGE. The
continuation of the RFQ process or award under these circumstances shall not preempt
or otherwise affect the protest.
4.9.2.7 Appeals to Village Council. Any actual proposer who is aggrieved by a determination of
the Protest Committee may appeal the determination to the Village Council by filing an
appeal with the Village Clerk by close of business on the third Business Day after the
protester has been notified (excluding the day of notification) of the determination by the
Protest Committee. The appeal shall be in writing and shall include a factual summary
of, and the basis for, the appeal. Filing of an appeal shall be considered complete when
the appeal is received by the Village Clerk.
4.9.2.8 Failure to file protest. Any actual Proposer that does not formally protest or appeal in
accordance with this Section shall not have standing to protest or challenge an award of
an Agreement by the Village Council.
21
FORM 1
QUESTIONNAIRE
Firm Name:
Firm Address:
Firm Contact Information:
Firm Representative (name and title):
Representative Contact Information:
Firm Type (circle one): Individual Partnership Corporation
If Corporation:
Date and Place of Incorporation:
If Foreign Corporation:
Date of Registration with Florida Secretary of State:
Name of Resident Agent:
Address of Resident Agent:
President:
Vice President:
Treasurer:
Board of Directors:
If Partnership:
Date and Place of Organization
Partners:
22
On a separate sheet of paper, please provide answers to the following questions:
1. Number of years of relevant experience.
2. Please list the names, titles, responsibilities, qualifications and certifications for all staff
members, employees, volunteers and/or subcontractors of Proposer that would be
involved in the provision of Services.
3. Provide an organizational chart for the Proposer firm.
4. Describe Proposer's qualifications and experience in the provision of holiday lighting and
decoration display services.
5. Have any agreements held by Proposer for a project ever been canceled or terminated?
6. Has Proposer or any of its principals failed to qualify as a responsible bidder, refused to
enter into a contract after an award has been made, failed to complete a contract or
declared to be in default in any contract in the last five years?
7. Has Proposer or any of its principals ever been declared bankrupt or reorganized under
Chapter 11 or put into receivership?
8. Has Proposer or any of its principals or employees been convicted in federal, state,
county or municipal court for a violation of law other than a traffic violation?
9. Is the Proposer a party to any pending litigation?
10. Has the Proposer been a party to any lawsuit filed within the last 10 years?
11. Please list any person involved in this Proposal that is not listed above.
12. Please list potential, actual or perceived conflicts of interest in connection with this
solicitation.
13. Has Proposer been involved in any discussions regarding a merger or acquisition of its
firm, partnership with another firm or a transfer or assignment of its contracts, assets
and/or liabilities?
23
Proposer hereby acknowledges that the information contained in this Questionnaire will be
relied upon by the VILLAGE in awarding this solicitation, and such information is warranted by
Proposer to be true. The undersigned Proposer agrees to furnish such additional information,
prior to acceptance of any Proposal relating to the qualifications of Proposer, as may be
required by the VILLAGE. Proposer further understands that the information contained in this
Questionnaire may be confirmed through background investigation conducted by the VILLAGE.
By submitting this Questionnaire, Proposer agrees to cooperate with said investigation,
including but not limited to fingerprinting and providing information for a credit check.
WITNESS: IF INDIVIDUAL
Signature
Print Name Print Name
WITNESS: IF PARTNERSHIP:
Print Name
WITNESS
Signature
Print Name
(CORPORATE SEAL)
Attest:
Print Name of Firm
Address
By:
General Partner
W7Mii -1=1i
IF CORPORATION:
Print Name of Firm
Address
By:
President
24
FORM 2
PERFORMANCE EVALUATION COVER LETTER AND SURVEY
Number of pages including this cover: 2
April 9, 2015
To:
Phone:
Fax:
E-mail:
Re: Performance Evaluation of
To Whom It May Concern
The Village of Bal Harbour, Florida (the "Village") has issued Request for Proposals No. 2015-
03_, requesting proposals from qualified and experienced holiday lighting and decorations
display service providers. The above -referenced company has chosen to participate in this
solicitation process and has listed you as a past or current client for whom they have done work.
In connection with its solicitation, the Village collects past performance information on firms and
contractors that provide professional services and compete for Village contracts. The
information you provide will be used to assist the Village in the selection of a firm to provide
holiday lighting and decorations display services. Both the company and the Village would
greatly appreciate you taking a few minutes out of your busy day to complete the accompanying
questionnaire.
Please review all items in the following attachment and answer the questions to the best of your
knowledge. If you cannot answer a particular question, please leave it blank. Please return this
questionnaire to survey to John Oldenburg at 655 961h Street, Bal Harbour Village, Florida
33154, or by email at loldenbung(c�balharbour.ora.
Thank you for your time and effort in this matter
Name, Title
25
PERFORMANCE EVALUATION SURVEY
VILLAGE OF BAL HARBOUR RFQ NO.2015-03_,
HOLIDAY LIGHTING AND DECORATIONS DISPLAY SERVICES
Company Name:
Point of Contact:
Phone and email:
Nature of services provided:
Please evaluate the performance of the Contractor Firm and/or Project manager. A score of 10
means you are very satisfied and have no questions about hiring them again, and a score of
one is if you would never hire them again because of very poor performance. Please indicate by
"N/A" if there is a criteria that does not apply.
NO. CRITERIA SCORE
(1 to 10)
1 Ability to perform the requested services
2 Accessibility of firm's staff and principals
3 Ability to ensure the project is completed on -time and within budget
4 Responsiveness
5 Quality of services provided
6 Quality and accuracy of on -site inspection
7 Ability to respond to feedback
8 Professionalism
9 Overall customer satisfaction
Overall Comments:
Company providing Referral:
Contact Name:
Contact Phone and e-mail:
Date of Services:
Dollar Amount for Services:
Thank you for your time and effort. Please return this form to John Oldenburg at 655 9e Street,
Bal Harbour Village, Florida 33154, or by email at ioldenburciftalharbour.org.
26
FORM 3
DRUG -FREE WORKPLACE PROGRAM CERTIFICATION
Pursuant to Florida Statutes Section 287.087 ("Preference to Businesses with Drug -Free
Workplace Programs"), whenever two or more bids, proposals, or replies that are equal with
respect to price, quality, and service are received by the state or by any political subdivision for
the procurement of commodities or contractual services, a bid, proposal, or reply received from
a business that certifies that it has implemented a drug -free workplace program shall be given
preference in the award process. In order to have a drug -free workplace program, a business
shall:
(1) Publish a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for violations of such
prohibition.
(2) Inform employees about the dangers of drug abuse in the workplace, the
business's policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
(3) Give each employee engaged in providing the commodities or contractual
services that are under bid a copy of the statement specified in subsection (1).
(4) In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under bid, the
employee will abide by the terms of the statement and will notify the employer of any conviction
of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled
substance law of the United States or any state, for a violation occurring in the workplace no
later than 5 days after such conviction.
(5) Impose a sanction on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's community by, any
employee who is so convicted.
(6) Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
Does the individual responding to this solicitation certify that their firm has implemented a drug -
free workplace program in accordance with the provision of Section 287.087, Florida Statues, as
stated above?
YES
NO
NAME OF BUSINESS:
SIGNATURE:
27
FORM 4
SWORN STATEMENT PURSUANT TO
FLORIDA STATUTE SECTION 287.133(3)(a) ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
This sworn statement is submitted to Bal Harbour Village, Florida.
by:
(print individual's name and title)
for:
(print name of entity submitting sworn statement)
whose business address is:
and (if applicable) its Federal Employer Identification Number (FEIN) is:
(If the entity has no FEIN, include the Social Security Number of the individual signing this
sworn statement: )
2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to
the transaction of business with any public entity or with an agency or political subdivision of any
other state or of the United States, including but not limited to, any bid or contract for goods or
services to be provided to any public entity or an agency or political subdivision of any other
state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentations.
3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of
a plea of guilty or nolo contendere.
4. 1 understand that an "affiliate' as defined in Paragraph 287.133(1)(a), Florida Statutes,
means:
a. A predecessor or successor of a person convicted of a public entity crime; or
b. An entity under the control of any natural person who is active in the management of the
entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors, executives, partners, shareholders, employees, members, and
agents who are active in the management of an affiliate. The ownership by one person
of shares constituting a controlling interest in another person, or a pooling of equipment
or income among persons when not for fair market value under an arm's length
agreement, shall be a prima facie case that one person controls another person. A
person who knowingly enters into a joint venture with a person who has been convicted
of a public entity crime in Florida during the preceding 36 months shall be considered an
affiliate.
5. 1 understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means
any natural person or entity organized under the laws of any state or of the United States
W
with the legal power to enter into a binding contract and which bids or applies to bid on
contracts for the provision of goods or services let by a public entity, or which otherwise
transacts or applies to transact business with a public entity. The term "person" includes
those officers, directors, executives, partners. Shareholders, employees, members, and
agents who are active in management of an entity.
6. Based on information and belief, the statement, which I have marked below, is true in
relations to the entity submitting this sworn statement. (Indicate which statement applies).
❑ Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, nor any affiliate of the entity has been charged with ad
convicted of a public entity crime subsequent to July 1, 1989.
❑ The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, or an affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989.
❑ The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, or an affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989. However, there has been a
subsequent proceeding before a Hearing Officer of the State of Florida, Division of
Administrative Hearings and the final Order entered by the Hearing Officer determined
that it was not in the public interest to place the entity submitting this sworn statement on
the convicted vendor list (attach a copy of the final order).
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT
PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE
CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO
INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF
THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR
CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
Signature
Sworn to and subscribed before me this day of
, 20
Personally known
OR
Produced identification
Notary Public, State of
My commission expires:
Type of identification
Printed, typed or stamped commissioned name
of notary public
CO
EXHIBIT "B"
Item
Founders Circle
MCL will provide labor to install client owned 30' Panel Xmas tree
Refurbish Customer Owned 30' Panel Tree:
1 - Change all (Aprox 1,800) C7 lights to W W LED C7 Lights. All sockets will have christmas gel and gaskets placed on them to prevent
GFI issues.
2- Insoect and replace anv C7 line.
Install MCL owned Trim Package - MCL Holiday Decor Collection - Crown Jewels Holiday Theme #2 for Customer Owned 35' Panel
Tree. includina Custom crustal inspired star t000er. Total 7500 decor items
Install watedet out decerUve, illuminated Stage riser for the Customer Owned 35' Panel Tree
Collins Ave Medjool trees Toppers
MCL designed Azul style tree topper in the crown area Decorate medjool palms icicle frond embellishment to base of palm fronds -tree
nut area
Center Isle Area Decor
Install 4'tall 3D silver glitter presents in center median. See diagram for locations.
Install 4'tall 31) glitter ornaments in center median. See diagram for locations.
Install Warm White 5MM LED mini lights drape around ground decor into the trees-17 strands per median Supplies to anchor strands,
weiahts and fishing line included
Monument signs
Decor for monument sign in the rear of Founders Circle on 96th St
Decor for monument sign in the center isle, over the bridge at the beginning of Sal Harbour
96th St at the comer of the Village Hall and the facilities department
Village Hall
157
102
Install Clear incandescent C7 lights on the East and South faces of Village Hall roofline - Courtyard will be included. 1000
Equipment rental fee for 50' towable lift - charged per day 1
Sub Total $150,000.00
- Discount $0.00
Adjustment $0.00
Grand Total $160,000.00
10
EXHIBIT C
PROJECT DISPLAY
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