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HomeMy Public PortalAboutPacket_City Council_05192020 City Council Meeting May 19, 2020 Tab A Agendas Tab B Minutes 1. Regular Meeting Minutes– April 21st Tab C April Financials Tab D Discussion of Stop Sign on Olsen Avenue Tab E Discussion of FY2021 Property Taxes Tab F Discussion of COVID-19 and Iona Day Celebration TAB A AGENDA 1 Iona City Council Work Meeting May 19, 2020 – 6:00 p.m. Iona City Hall – 3548 North Main Street This meeting will be held at Iona City Hall and will be open to the public with social distancing in mind. There will also be a Dial-In option for those members of the public that would prefer to listen and participate elsewhere. PUBLIC DIAL-IN# 844-855-4444 ACCESS CODE: 354800 1. WELCOME 2. ITEMS OF BUSINESS a. Discussion of Stop Sign on Olsen Avenue b. Discussion of Tree Planting in Honor of Dennis McArthur c. Discussion of Belnap Christmas Light Show d. Discussion of FY2021 Property Taxes e. General Water System Discussion 3. ADJOURNMENT 1 The Idaho Open Meeting Act prohibits Council deliberation or a decision on matters that are not specifically listed on the Agenda. Persons wishing to items placed on the Agenda should contact the City Clerk no later than the Tuesday Prior to the next meeting. Persons needing special accommodations to participate in the meeting should contact the City Clerk no later than 1:00 p.m. on the day prior to the meeting. AGENDA 1 Iona City Council Regular Meeting May 19, 2020 – 7:00 p.m. Iona City Hall- 3548 North Main Street This meeting will be held at Iona City Hall and will be open to the public with social distancing in mind. There will also be a Dial-In option for those members of the public that would prefer to listen and participate elsewhere. PUBLIC DIAL-IN# 844-855-4444 ACCESS CODE: 354800 1. WELCOME 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. CONSENT AGENDA ALL OF THE LISTED CONSENT AGENDA ITEMS ARE ACTION ITEMS a. Minutes from City Council Work Meeting & Regular Meeting- April 21, 2020 b. Financial and Expense Reports for the Months of April 2020 5. ITEMS OF BUSINESS a. Discussion of COVID-19 and Iona Day Celebration b. General Water System Discussion 6. STAFF REPORTS 7. SUGGESTED AGENDA ITEMS At this time, the Mayor will call for any suggestions from the public on any city-related issues which should be included on a future Council Meeting agenda. Any suggestion will be limited to three minutes and discussion will be allowed only to clarify the scope of the suggested topic. All personal and City employee concerns need to be addressed privately with Mayor Gubler. 8. ADJOURNMENT 1 The Idaho Open Meeting Act prohibits Council deliberation or a decision on matters that are not specifically listed on the Agenda. Persons wishing to have items placed on the Agenda should contact the City Clerk no later than the Tuesday prior to the next meeting. Persons needing special accommodations to participate in the meeting should contact the City Clerk no later than 1:00 p.m. on the day prior to the meeting. TAB B 1 CITY COUNCIL REGULAR MEETING VIA TELECONFERENCE APRIL 21, 2020 – 7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Peter Wadsworth, Council Member Kathy McNamara, Public Works Director Zech Prouse, City Attorney Andrew Rawlings and City Clerk Keri West. ABSENT: Treasurer Amy Sullivan. VISITORS: Kevin Casper. Mayor Gubler welcomed everyone and waived the Pledge of Allegiance due to the teleconference necessity. A roll call was taken by Clerk West to open the meeting. CONSENT AGENDA: City Council Work Meeting and City Council Regular Meeting Minutes of February 18, 2020 and Special City Council Meeting Minutes of March 26, 2020 were reviewed. Council reviewed the finance reports for the period ending February 29, 2020 (42% of the fiscal year elapsed). The City Council also reviewed the finance reports for the period ending March 31, 2020 (50% of the fiscal year elapsed). The City had $708,018.10 in the bank and routine bills had been paid, “Exhibit A”. Council Member Wadsworth said he found an error on the minutes from the Special City Council Meeting held March 26, 2020 that stated he opposed the vote to add a last minute agenda item. He continued and stated he did not oppose the vote. Clerk West stated she would edit the minutes to correct this error. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the consent agenda as presented with the change mentioned by Council Member Wadsworth regarding his vote to add an agenda item. Council Member Thompson seconded the motion. All in favor. Motion carried. ITEMS OF BUSINESS: Business License Application, John Empey, Ernie’s Cafe – Clerk West stated this agenda item has been postponed due to the business not passing all required inspections on time. Discussion of Country Haven Park – Director Prouse stated he has researched and come up with a rough sketch of an option of what they could do at the Country Haven Park and stay on budget. He stated at this point, he would like input from the Council whether they want to complete the project in its entirety this year or complete it in phases to spread out the cost. Director Prouse stated the budget set for this project is $20,000 and his proposal is approximately $18,000. Mayor Gubler, Council Member Wadsworth, Council Member Thompson and Council Member McNamara all stated their desire to complete the project in its entirety if that is feasible within our current budget. Council President Geray asked if any members of the Country Haven community have seen the proposed sketch and had any feedback. Director Prouse stated this proposal is for xeriscape landscaping and he would like to get feedback from the Council on this 2 design and whether the Council wants to obtain input from the Country Haven residents prior to beginning the project. He continued and stated at this time no residents have been contacted, but he believes that is a good idea before moving forward. Mayor Gubler stated he would like to stay with the xeriscape landscaping design to minimize the required maintenance. Mayor Gubler continued and stated he would like to receive input from residents in Country Haven. Council Member Thompson asked the best way to notify and receive feedback from those residents. Director Prouse stated he believes adding a rough sketch with information to the monthly water bills would be the most effective. Clerk West stated that is doable, however, a lot of residents in the Country Haven neighborhood have opted out of paper statements. Director Prouse also suggested the possibility of taking flyers door to door in that neighborhood. Council President Geray stated he likes the idea of taking flyers to the residents, but also recommended we include an information sheet with the parameters and budget to which the City has to complete this project. Discussion continued regarding the landscaping and irrigation options. Discussion of COVID-19 – Mayor Gubler stated Governor Little’s stay at home order is set to expire on April 30. At this time, it is unknown whether that will be extended or the economy will be permitted to reopen. Mayor Gubler stated the City of Iona has not been impacted financially at this point due to the low number of businesses in the City. He does understand that residents in the City may have been impacted financially due to their jobs being closed, etc. Discussion of Upcoming City Events – Mayor Gubler stated the City has already canceled the Easter Egg Hunt and he is considering canceling the baseball/softball season. Mayor Gubler also stated he is leaning towards canceling Iona Day this year. One of the reasons he suggests this is due to businesses being closed that would normally donate or contribute financially to Iona Day. Mayor Gubler also stated planning for Iona Day with so many unknowns regarding attendance, funding, and restrictions has been difficult. Council Member Thompson suggested doing something to help support the businesses that normally support Iona Day. Council President Geray stated he thought that was a good backup plan. Council President Geray continued and stated if the City chooses to cancel Iona Day, he would like to know the exact reason why it is being canceled. He suggested possibly having a small event with social distancing in mind to get the community together and give them something to celebrate. Mayor Gubler stated the Church of Jesus Christ of Latter Day Saints has already informed the City that they will no longer be organizing or contributing to the dinner for Iona Day. Mayor Gubler continued and stated with that change alone, it requires even more planning for the City and at this point, planning has been difficult with all of the uncertainties. Mayor Gubler stated he is comfortable with waiting until the May City Council Meeting to make a final decision on Iona Day, after Governor Little has announced future recommendations to reopen the state. Clerk West requested the Council to discuss the baseball/softball program and whether they feel this season needs to be canceled. Mayor Gubler stated he does not want to get into a situation where we have to issue refunds if we collect money for registrations and then have to cancel the season. Council Member Wadsworth asked if it was possible to wait to make that decision until after Governor Little makes his announcement as to what will be required as of May 1st. He continued and stated he is not ready to take this season away from the kids until we know more about when the state will reopen. Council President Geray agreed and stated he tends to lean more towards freedom to allow these types of programs to continue and encourage participants to exercise caution. Council President Geray also stated he agrees with Mayor Gubler in that he 3 does not want to put the City in a situation where we may be required to issue refunds. He continued and asked Attorney Rawlings if there is anything the City can do to waive liability if someone participates in the baseball program and tests positive for COVID-19. Attorney Rawlings stated you cannot waive negligent action in advance, so the forms are really just a legal formality. However, those forms do build assumption of the risk for those participating which helps defend the City. Council Member Wadsworth questioned what the City’s insurance provider would say about this situation. Mayor Gubler stated our insurance provider is following the Centers for Disease Control and Prevention (CDC), as well as Governor Little’s guidelines. Council Member Wadsworth recommended waiting until after May 1st to make this decision and allowing Mayor Gubler to make the final decision on behalf of the City Council. Council President Geray agreed and encouraged a call to the insurance provider to ensure coverage will not be impacted if the City chooses to continue the baseball/softball season. Mayor Gubler and the rest of the Council agreed. General Water System Discussion – Mayor Gubler stated we are still working on the tank and are now waiting for the contractor to send us the confirmed numbers for the well house and the well. He continued and stated there will be an increase from the earlier numbers due to the new standards we have to meet for the steel. Mayor Gubler also stated we have not received the contract or the monies from the Army Corp of Engineers, but he has been assured the money has been allocated. He also stated we will be reimbursed for the purchase of the water right, up to $460,000. Council President Geray asked if we have received anything in writing regarding the money from the Army Corp of Engineers. Mayor Gubler stated he has not received it yet, but we will not begin any of the additional work until we receive the written contract. STAFF REPORTS: Clerk West stated the Association of Idaho Cities has informed us that with the current COVID-19 situation, we need to prepare to see decreased budget numbers of about 15-20% on shared revenues such as Highway Users Money. Mayor Gubler stated we do not have any large projects in place for next year, so it will be possible to have a lean year. Clerk West also reported Freedom Field Estates is continuing construction and submitted 10 new home permits this week. Director Prouse stated nothing to report. Council President Geray, Council Member McNamara and Council Member Wadsworth stated nothing to report. Council Member Thompson asked Mayor Gubler if the City of Ammon decides to contract with the Bonneville County Fire District, does that affect the City of Iona? Mayor Gubler stated if Ammon decides to contract with the Bonneville County Fire District, there is no plan for the City of Iona to go away from our contract with the City of Idaho Falls. He stated there will be no effect to the City of Iona. Mayor Gubler continued and stated by law the Bonneville County Fire District has to entertain every petition to annex into the Fire District. He continued and stated the City of Ammon would need to receive enough support from its residents to then petition to join the Bonneville County Fire District. At that point, if the Fire District accepts their annexation, the City of Ammon’s existing fire department will stay intact and provide service to Ammon residents. He continued and stated all tax revenue generated in the City of Ammon for the fire department will stay in the City of Ammon and will not support residents out of Ammon. He also 4 stated the residents in Iona will not pay for fire within the City of Ammon. Mayor Gubler continued and stated the City of Iona will maintain our contract and will continue to have a full time fire department service our City. He also stated the EMS contract is completely separate from the Fire District. Council President Geray asked how the City of Ammon and the Fire District benefit if they join together. Mayor Gubler stated the Fire District always benefits when they are able to annex land into their jurisdiction. He also stated the City of Ammon would benefit by removing that line item all together from their annual budget. He continued and stated the City of Ammon is also anticipating better service by being a member of the Fire District. Mayor Gubler continued and stated the City of Iona is the only municipality that is a member of the Fire District outright. As a result of that, the City of Idaho Falls provides fire services to the City of Iona. Mayor Gubler stated he can go into further details about these contracts, but that is beyond the scope of this meeting. Mayor Gubler informed Lieutenant Casper there has been an increase in complaints of speeding in the City of Iona. Lt. Casper stated they have also received speeding complaints on Olsen Avenue, near the new subdivision. He also stated one of the school resource officers has been in the City of Iona patrol vehicle and has been making a lot of traffic stops near that area. Lt. Casper stated the officer has been checking the City Building nightly, as well as the Iona City Park. He continued and stated there was a group of young adults congregating in the park for a few nights in a row, but they have not been there since the officer spoke with them. Council Member Wadsworth stated he has seen the officer near his house several times during the day and expressed his gratitude for such. Mayor Gubler stated he thinks the Council needs to have a discussion about adding a stop sign to Olsen Avenue. Council President Geray suggested contacting Rockwell Homes regarding the contractors speeding in and out of the new subdivision. Director Prouse stated he would communicate the concerns with Rockwell Homes. Mayor Gubler stated the City received a call from Mrs. Hatch regarding their property next to Freedom Field Estates being landlocked. Mayor Gubler continued and stated Clerk West searched through all the records pertaining to the subdivision approval and found no record of including a second access to their property. He continued and stated he had Attorney Rawlings draft a letter for him to sign and send to the Hatch Family discussing our research and findings. SUGGESTED AGENDA ITEMS: Mayor Gubler requested to add a discussion to the May City Council Meeting to possibly add a stop sign to Olsen Avenue. Meeting Adjourned at 8:26 p.m. COUNCIL APPROVED: May 19, 2020 Dan Gubler, Mayor ATTEST: Keri West, City Clerk TAB C City of Iona Finance Worksheet - Banks Page: 1 Period: 04/20 May 06, 2020 04:15PM Report Criteria: Print Source Titles Total by Source Print Department Titles Total by Department All Segments Tested for Total Breaks [Report].Account Number = "011050","101175","101221","511200","511222","511252","101242","511211" Prior month 2 Prior month 2019-20 Current year Account Number Account Title Actual 01-1050 CHECKING - COMMERCE BANK 104,279.81 39,512.34 234,708.83 10-1175 INVESTMENTS-COMMERCE-GENERA 379,579.98 319,604.19 234,620.42 10-1221 ZIONS - GENERAL INVESTMENTS 59,301.85 59,312.22 59,323.65 10-1242 WESTMARK CD--GENERAL 54,318.89 54,318.89 54,588.39 51-1200 INVESTMENTS-COMMERCE WATER 24,902.48 64,906.85 64,911.11 51-1211 WESTMARK CD-WATER 56,535.99 56,535.99 56,816.48 51-1222 ZIONS - WATER INVESTMENTS 39,578.38 39,585.61 .00 51-1252 ZIONS BANK--WATER INVESTMENTS 74,228.81 74,242.01 113,847.24 Net Grand Totals:792,726.19 708,018.10 818,816.12 CITY OF IONA REVENUES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING APRIL 30, 2020 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 05/06/2020 01:33PM PAGE: 1 TAX REVENUE 10-31-10 PROPERTY TAX REVENUE 1,968.71 170,339.60 287,717.00 117,377.40 59.2 TOTAL TAX REVENUE 1,968.71 170,339.60 287,717.00 117,377.40 59.2 LICENSES & PERMITS 10-32-20 BEER & DOG LICENSES 200.00 275.00 200.00 ( 75.00)137.5 TOTAL LICENSES & PERMITS 200.00 275.00 200.00 ( 75.00)137.5 INTERGOVERNMENTAL REVENUE 10-33-10 STATE LIQUOR TAX 18,236.00 54,708.00 87,310.00 32,602.00 62.7 10-33-20 STATE REVENUE SHARING 24,036.36 101,562.59 143,184.00 41,621.41 70.9 10-33-30 STATE HIGHWAY USERS 27,858.15 85,288.26 107,430.00 22,141.74 79.4 10-33-40 POLICE REVENUE .00 555.61 2,300.00 1,744.39 24.2 10-33-50 POLICE GRANTS .00 .00 9,600.00 9,600.00 .0 10-33-80 GRANTS .00 .00 500.00 500.00 .0 TOTAL INTERGOVERNMENTAL REVENUE 70,130.51 242,114.46 350,324.00 108,209.54 69.1 CHARGES FOR SERVICE 10-34-10 BUILDING INSPECTION FEES 24,041.00 28,941.00 102,427.00 73,486.00 28.3 10-34-20 CABLE TV FRANCHISE .00 1,861.76 4,200.00 2,338.24 44.3 10-34-30 NATURAL GAS FRANCHISE 5,028.08 8,935.14 12,300.00 3,364.86 72.6 10-34-40 POWER FRANCHISE 6,249.35 18,398.96 26,600.00 8,201.04 69.2 TOTAL CHARGES FOR SERVICE 35,318.43 58,136.86 145,527.00 87,390.14 40.0 OTHER REVENUE 10-36-10 INTEREST 297.16 1,106.16 1,850.00 743.84 59.8 10-36-50 BUILDING RENT .00 8,890.00 13,000.00 4,110.00 68.4 10-36-60 MYAC REVENUE .00 645.00 3,000.00 2,355.00 21.5 10-36-70 IONA DAY REVENUE .00 .00 18,500.00 18,500.00 .0 10-36-90 MISCELLANEOUS REVENUE 200.00 2,700.00 10,200.00 7,500.00 26.5 TOTAL OTHER REVENUE 497.16 13,341.16 46,550.00 33,208.84 28.7 CITY OF IONA REVENUES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING APRIL 30, 2020 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 05/06/2020 01:33PM PAGE: 2 RECREATION REVENUE 10-37-50 RECREATION FEES .00 47,856.90 92,000.00 44,143.10 52.0 10-37-60 SHELTER RENTAL .00 85.00 1,200.00 1,115.00 7.1 TOTAL RECREATION REVENUE .00 47,941.90 93,200.00 45,258.10 51.4 EQUIPMENT REPLACEMENT 10-38-20 EQUIPMENT REPLACEMENT .00 .00 75,000.00 75,000.00 .0 TOTAL EQUIPMENT REPLACEMENT .00 .00 75,000.00 75,000.00 .0 RESERVES 10-39-50 RESERVES .00 .00 82,783.00 82,783.00 .0 TOTAL RESERVES .00 .00 82,783.00 82,783.00 .0 TOTAL FUND REVENUE 108,114.81 532,148.98 1,081,301.00 549,152.02 49.2 CITY OF IONA EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING APRIL 30, 2020 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 05/06/2020 01:33PM PAGE: 3 ADMINISTRATION 10-41-10 PAYROLL 9,124.77 72,646.56 152,700.00 80,053.44 47.6 10-41-20 PAYROLL TAXES 978.97 7,990.72 17,800.00 9,809.28 44.9 10-41-30 RETIREMENT 1,118.12 7,971.24 18,400.00 10,428.76 43.3 10-41-40 HEALTH INSURANCE 2,185.42 17,394.70 38,400.00 21,005.30 45.3 10-41-50 OFFICE EXPENSE & ADMIN.602.08 12,004.19 22,000.00 9,995.81 54.6 10-41-55 PUBLISHING .00 479.20 2,400.00 1,920.80 20.0 10-41-60 LEGAL & AUDIT FEES .00 12,333.50 29,600.00 17,266.50 41.7 10-41-63 ENGINEERING 1,620.00 5,890.00 16,000.00 10,110.00 36.8 10-41-65 TRAINING/TRAVEL .00 379.40 3,500.00 3,120.60 10.8 10-41-70 INSURANCE LIABILITY .00 4,614.00 14,300.00 9,686.00 32.3 10-41-75 ELECTRICITY - NATURAL GAS 1,478.80 12,414.75 22,000.00 9,585.25 56.4 TOTAL ADMINISTRATION 17,108.16 154,118.26 337,100.00 182,981.74 45.7 POLICE DEPARTMENT 10-46-60 POLICE-VEHICLE .00 8,074.59 8,075.00 .41 100.0 10-46-80 POLICE-COUNTY/DISPATCH 53,300.00 105,825.25 221,200.00 115,374.75 47.8 10-46-90 POLICE-GENERAL 897.25 11,596.90 28,907.00 17,310.10 40.1 TOTAL POLICE DEPARTMENT 54,197.25 125,496.74 258,182.00 132,685.26 48.6 MISCELLANEOUS DEPT 10-47-10 MAINTENANCE 2,046.08 51,592.21 126,000.00 74,407.79 41.0 10-47-20 BUILDING INSPECTIONS 2,516.31 14,309.88 62,000.00 47,690.12 23.1 10-47-30 EQUIPMENT EXPENSE .00 2,872.04 5,800.00 2,927.96 49.5 10-47-50 CIVIL DEFENSE .00 895.00 895.00 .00 100.0 10-47-60 MYAC EXPENSE .00 .00 3,600.00 3,600.00 .0 10-47-70 IONA DAY EXPENSE .00 800.00 25,000.00 24,200.00 3.2 10-47-90 MISCELLANEOUS EXPENSE 57.42 5,639.07 14,000.00 8,360.93 40.3 TOTAL MISCELLANEOUS DEPT 4,619.81 76,108.20 237,295.00 161,186.80 32.1 CAPITAL OUTLAY 10-48-10 LIBRARY .00 .00 500.00 500.00 .0 10-48-20 CAPITAL IMPROVEMENTS .00 20,737.00 121,000.00 100,263.00 17.1 TOTAL CAPITAL OUTLAY .00 20,737.00 121,500.00 100,763.00 17.1 CITY OF IONA EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING APRIL 30, 2020 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 05/06/2020 01:33PM PAGE: 4 RECREATION EXPENDITURES 10-49-10 RECREATION LABOR 1,681.25 24,841.96 51,000.00 26,158.04 48.7 10-49-20 PAYROLL TAXES 195.70 2,412.31 5,800.00 3,387.69 41.6 10-49-50 RECREATION SUPPLIES 42.63 679.96 13,000.00 12,320.04 5.2 10-49-60 RECREATION EQUIPMENT .00 10,086.40 17,000.00 6,913.60 59.3 10-49-70 RECREATION MAINTENANCE .00 .00 1,000.00 1,000.00 .0 TOTAL RECREATION EXPENDITURES 1,919.58 38,020.63 87,800.00 49,779.37 43.3 EQUIPMENT REPLACEMENT 10-50-10 EQUIPMENT REPLACEMENT .00 .00 39,424.00 39,424.00 .0 TOTAL EQUIPMENT REPLACEMENT .00 .00 39,424.00 39,424.00 .0 TOTAL FUND EXPENDITURES 77,844.80 414,480.83 1,081,301.00 666,820.17 38.3 NET REVENUE OVER EXPENDITURES 30,270.01 117,668.15 .00 ( 117,668.15).0 CITY OF IONA REVENUES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING APRIL 30, 2020 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 05/06/2020 01:33PM PAGE: 5 OPERATING REVENUE 51-31-10 COLLECTIONS 45,949.30 316,194.23 590,720.00 274,525.77 53.5 51-31-30 HOOK UP FEES 55,534.00 55,534.00 281,822.00 226,288.00 19.7 TOTAL OPERATING REVENUE 101,483.30 371,728.23 872,542.00 500,813.77 42.6 INTERGOVERNMENTAL REVENUE 51-33-80 GRANTS .00 .00 500,000.00 500,000.00 .0 TOTAL INTERGOVERNMENTAL REVENUE .00 .00 500,000.00 500,000.00 .0 WATER 51-35-10 WATER SYSTEM .00 .00 340,000.00 340,000.00 .0 51-35-20 WATER BOND 252,166.00 1,314,871.00 3,015,393.00 1,700,522.00 43.6 TOTAL WATER 252,166.00 1,314,871.00 3,355,393.00 2,040,522.00 39.2 MISCELANEOUS REVENUE 51-36-10 INTEREST 304.37 1,147.57 2,650.00 1,502.43 43.3 51-36-20 MISC REVENUE .00 31,130.50 32,940.00 1,809.50 94.5 TOTAL MISCELANEOUS REVENUE 304.37 32,278.07 35,590.00 3,311.93 90.7 EQUIPMENT REPLACEMENT 51-38-60 EQUIPMENT RESERVES .00 .00 50,000.00 50,000.00 .0 TOTAL EQUIPMENT REPLACEMENT .00 .00 50,000.00 50,000.00 .0 RESERVES 51-39-50 RESERVES .00 .00 44,995.00 44,995.00 .0 TOTAL RESERVES .00 .00 44,995.00 44,995.00 .0 TOTAL FUND REVENUE 353,953.67 1,718,877.30 4,858,520.00 3,139,642.70 35.4 CITY OF IONA EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 7 MONTHS ENDING APRIL 30, 2020 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 58 % OF THE FISCAL YEAR HAS ELAPSED 05/06/2020 01:33PM PAGE: 6 ADMINISTRATION 51-41-10 PAYROLL 7,930.39 62,588.76 132,000.00 69,411.24 47.4 51-41-20 PAYROLL TAXES 881.30 7,033.36 12,800.00 5,766.64 55.0 51-41-30 RETIREMENT 997.47 7,733.64 14,800.00 7,066.36 52.3 51-41-40 HEALTH INSURANCE 2,855.34 17,890.62 26,400.00 8,509.38 67.8 51-41-50 OFFICE EXPENSE & ADMIN.1,872.28 12,079.82 34,000.00 21,920.18 35.5 51-41-60 LEGAL 2,100.00 7,622.00 36,000.00 28,378.00 21.2 51-41-65 TRAINING/TRAVEL .00 180.00 3,000.00 2,820.00 6.0 51-41-70 INSURANCE LIABILITY .00 4,614.00 11,000.00 6,386.00 42.0 51-41-75 ELECTRICITY & NATURAL GAS 454.77 15,232.56 56,000.00 40,767.44 27.2 51-41-80 ENGINEERING 21,315.00 225,253.35 410,853.00 185,599.65 54.8 TOTAL ADMINISTRATION 38,406.55 360,228.11 736,853.00 376,624.89 48.9 MISCELLANEOUS 51-47-10 MAINTENANCE & REPAIRS 1,367.25 19,543.15 165,000.00 145,456.85 11.8 51-47-20 MISCELLANEOUS EXPENSE .00 1,250.00 3,500.00 2,250.00 35.7 51-47-30 EQUIPMENT EXPENSE .00 281.78 5,700.00 5,418.22 4.9 51-47-35 EQUIPMENT RENT .00 .00 2,000.00 2,000.00 .0 TOTAL MISCELLANEOUS 1,367.25 21,074.93 176,200.00 155,125.07 12.0 CAPITAL IMPROVEMENTS 51-48-20 CAPITAL IMPROVEMENTS 232,299.16 1,673,883.62 3,877,534.00 2,203,650.38 43.2 TOTAL CAPITAL IMPROVEMENTS 232,299.16 1,673,883.62 3,877,534.00 2,203,650.38 43.2 EQUIPMENT REPLACEMENT 51-50-10 EQUIPMENT REPLACEMENT .00 .00 67,933.00 67,933.00 .0 TOTAL EQUIPMENT REPLACEMENT .00 .00 67,933.00 67,933.00 .0 TOTAL FUND EXPENDITURES 272,072.96 2,055,186.66 4,858,520.00 2,803,333.34 42.3 NET REVENUE OVER EXPENDITURES 81,880.71 ( 336,309.36).00 336,309.36 .0 Reference j Date 1.0001, 04/01/2020 2.0001 04/01/2020 3.0001',04/30/2020 4.0001 04/30/2020 5.0001 04/09/2020 6.0001 04/14/2020 7.0001 04/15/2020 8.0001.-04/15/2020 9.0001 04/16/2020 10.0001104/25/2020 11.0001 04/25/2020 12.0001!04/24/2020 13.0001 04/30/2020 14.000104/30/2020 15.0001 04/22/2020 99000.000104/01/2020 99001.0001.04/30/2020 99002.0001'04/09/2020 ! Account Numbe 10-41-50 '51-41-50 1041-50 51-41-50 10-41-50 1101-1075 10-41-50 151-41-50 10-47-90 10-41-50 5141-50 01-1075 51-41-50 151-41-50 01-1075 101-1050 01-1050 01-1050 99003.0001',04/14/2020101-1050 99004.0001,04/15/2020�I01-1050 99005.0001:04/16/2020;01-1050 99006.0001'04/25/2020 01-1050 99007.0001 04/25/2020 !01-1050 99008.000104/24/2020 01-1050 99009.000104/30/202001-1050 99010.0001;04/30/2020i01-1050 Journal CD CASH DISBURSEMENTS - COMMERCE - GEN - CHECK Period: 04/20 5/6/2020 Page: 1 r ': Account title OFFICE EXPENSE & ADMIN. OFFICE EXPENSE & ADMIN. OFFICE EXPENSE & ADMIN. OFFICE EXPENSE & ADMIN. OFFICE EXPENSE & ADMIN. UTILITY CASH CLEARING OFFICE EXPENSE & ADMIN. OFFICE EXPENSE & ADMIN. IMISCELLANEOUSEXPENSE OFFICE EXPENSE & ADMIN. OFFICE EXPENSE & ADMIN. UTILITY CASH CLEARING OFFICE EXPENSE & ADMIN. OFFICE EXPENSE & ADMIN. UTILITY CASH CLEARING CHECKING COMMERCE BANK CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK Description Clerk-Google email manager Clerk-Google email manager PSN Electronic Payment System fee PSN Electronic Payment System fee Clerk-Albertsons-AA batteries NSF acct. 5650.03 ck# 0132 Ragland, Br BOC ACH Direct Deposit fee BOC ACH Direct Deposit fee Clerk-5X8 US Flag Clerk -City Council mtg. Teleconference fe Clerk -Self addressed envelopes Remove Sprinkler pmt.-Water acct. 87580I Clerk- 3 rolls stamps Clerk -Envelopes Credit Card problem Acct. 8921.01 Nelson'. TOTAL CHECKS & OTHER CHARGES - CO TOTAL CHECKS & OTHER CHARGES - CO Amount Comment 39.00 39.00... 40.00 142.90 21.99' 49.00 25.80p 10.00 57.42'. 49.47 1,252.75 65.00 165.00 32.99! 98.00' 78.00 182.90-'I TOTAL CHECKS & OTHER CHARGES - CO 21.99-I TOTAL CHECKS & OTHER CHARGES - CO 49.00 TOTAL CHECKS & OTHER CHARGES - CO 'TOTAL CHECKS & OTHER CHARGES CO TOTAL CHECKS & OTHER CHARGES - CO TOTAL CHECKS & OTHER CHARGES - CO (TOTAL CHECKS & OTHER CHARGES - CO TOTAL CHECKS & OTHER CHARGES - CO TOTAL CHECKS & OTHER CHARGES - CO 35.80-'. 57.42 49.47 1,252.75' 65.00 : 165.00 32.99-µ City of lona Check Register - lona Page: 1 Check Issue Dates: 4/1/2020 - 4/30/2020 May 05, 2020 02:29PM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 04/20 04/06/2020 04/20 04/06/2020 04/20 04/08/2020 04/20 04/08/2020 04/20 04/08/2020 04/20 04/08/2020 17567 04/20 04/08/2020 17568 04/20 04/08/2020 17569 04/20 04/08/2020 17570 04/20 04/08/2020 04/20 04/08/2020 04/20 04/13/2020 04/20 04/14/2020 04/20 04/14/2020 17575 04/20 04/14/2020 04/20 04/15/2020 04/20 04/15/2020 04/20 04/15/2020 17579 04/20 04/20/2020 17580 04/20 04/20/2020 17581 04/20 - 04/21/2020 17587 04/20 04/21/2020 04/20 04/21/2020 04/20 04/21/2020 04/20 04/22/2020 04/20 04/22/2020 04/20 04/29/2020 04/20 04/29/2020 04/20 04/29/2020 04/20 04/29/2020 04/20 04/29/2020 17597 04/20 04/29/2020 17598 D4/20 04/29/2020 17599 04/20 04/29/2020 17600 04/20 04/29/2020 17601 04/20 04/29/2020 17602 04/20 04/29/2020 17603 Grand Totals: Summary by General Ledger Account Number 17555 GREG MCBRIDE 17556 ALLEN ELDRIDGE 17564 BONNEVILLE COUNTY SHERIFF 17565 CASSI ADAMS 17566 CITY OF IONA INTERMOUNTAIN GAS CO. IONA BONNEVILLE SEWER DISTRICT (0 N10.5 PSI ENVIRONMENTAL REiC 17571 TETON COMMUNICATIONS, INC. 17572 VERIZON WIRELESS 17573 ANGELA MARIE PEREZ (ESTATE) 17574 DOME TECHNOLOGY FORSGREN ASSOCIATES, INC. 17578 KNIFE RIVER 17577 CHEMSEARCH 17578 NETBACK, LLC NORTHWEST ELEVATOR & CONTRACTING I ALLEN ELDRIDGE GREG MCBRIDE BONNEVILLE COUNTY PROSECUTOR'S OFF 17588 FORSGREN ASSOCIATES, INC. 17589 WAXIE SANITARY SUPPLY 17590 USPS 17591 AMERICAN WATER WORKS ASSOCIATION 17592 ROCKY MTN. POWER 17593 BLACKFOOT 17594 BONNEVILLE COUNTY PUBLIC WORKS 17595 CITY OF IDAHO FALLS TREASURER OFFICE 17596 ERIKS NORTH AMERICA, INC. FALLS PLUMBING SUPPLY, INC. H.D. FOWLER CO. HOLDEN KIDWELL HAHN & CRAPO P.L.L.C. ROCKY MTN. POWER SPARKLIGHT TETON MICROBIOLOGY LAB WAXIE SANITARY SUPPLY GL Account Debit Credit Proof 01-1075 64.65 .00 64.65 01-2010 .00 64.65- 64.65- 10-2010 .00 62,326.89- 62,326.89- 10-41-50 425.82 .00 425.82 10-41-63 1,620.00 .00 1,620.00 10-41-75 1,478.80 .00 1,478.80 10-46-80 53,300.00 .00 53,300.00 10-46-90 897.25 .00 897.25 Mechanical Inspections Building inspections Law Enforcement Qtrly pmt. Refund closed water acct. credit City water usage/bill 104720 104720 104680 011075 104710 Natural gas -heating 514175 Splash Park sewer fees/,F0.h j eY 104710 Garbage pick up 514710 Chainsaw repair 104710 New Well Tank flow meter connect 514710 Cell phones 514150 Refund closed water acct. credit 011075 lona North Water Tank Project 514820 Water Tank Project 514180 Telford Rd. Waterline Improvemen 514820 Boiler water treatment program 514710 Office PC's backup 104150 Performed Annual State inspectio 104710 Building inspections 104720 Mechanical Inspections 104720 Qtrly. Retainer Services 104680 Eng. support-BMPO work mtg. & 104163 Foam soap -dean/el S Loptobe5104710 3-rolls of stamps J 514150 Membership Dues 514710 Street Lights - Al I PD4)¢ Y 104175 Telephones 104150 Gravel delivered 514710 Qtrly Animal Shelter Participation 104690 Fire hose dbl. jacket 2-1/2X25 104710 Ball Valve 104710 New Water Tank pipe fittings 514820 City Attorney Fees 514160 Shop 514175 Internet 514150 Water tests t, 514710 Foam soap CiL& fl I ri 31* 1165104710 195.00 200.00 53,000.00 20.55 539.00 577.74 261.00 112.10 44.88 467.50 260.96 44.10 44,432.92 21,315.00 186,417.93 204.17 75.00 250.00 700.00 1,378.68 300.00 1,620.00 129.66 165.00 366.00 1,260.41 175.15 665.00 897.25 123.58 23.13 1,448.31 2,100.00 105.21 155.05 75.00 52.08 320,157.36 M = Manual Check, V = Void Check City of lona Check Register - lona Page: 2 Check Issue Dates: 4/1/2020 - 4/30/2020 May 05, 2020 02:29PM GL Account Debit Credit Proof Grand Totals: 10-47-10 2,046.08 .00 2,046.08 10-47-20 2,516.31 .00 2,516.31 10-49-50 42.63 .00 42.63 51-2010 .00 257,765.82- 257,765.82- 51-41-50 229.64 .00 229.84 51-41-60 2,100.00 .00 2,100.00 51-41-75 454.77 .00 454.77 51-41-80 21,315.00 .00 21,315.00 51-47-10 1,367.25 .00 1,367.25 51-48-20 232,299.16 .00 232,299.16 320,157.38 320,157.36- .00 Dated: Mayor: City Council: Report Criteria: Report type: Summary M = Manual Check, V = Void Check TAB D Bonneville County Parcel Viewer RPC311 0003 001 O RPC3110003004C RPC31 RP D00000014681 RPC0000001473 0 RPC00000011 661 RPC00000011747 RPC03000014991 RPC31900010010 E 4ist N RPC3180013 001 E RPC31 80013 001A RPC31800120030 RPC3180012003 E RPC31 90001 0020 RPC31 8001 2003 F R PC3190001003 0 RPC3180012001 E eqhy' IO RPC311 0001 001 O RPC3180014004F RPC3180014004G RPC31800110054 RPC31 80011 004D RPC3180014003B J RPC3180011006B RPC31 80011 003 0 RPC3 RPC3180014002B �.1 RPC31800110070 RPC31 RPC31 RPC3180011 200ft TAB E FY18 Actuals FY19 Actuals FV19 Budget FY20 Budget FY21 Proposed GENERAL REVENUE Property Tax Revenue 262894.00 297836.00 275447.00 287717.00 1% 298334 2% 301211 3% 304089 Beer & Dog Licenses 200.00 125.00 700.00 200.00 725.00 State Liquor Tax 77522.00 90913.00 73517.00 87310.00 72944.00 State projected numbers State Rev. Sharing 98862.00 155326.00 127993.00 143184.00 139123.00 State projected numbers State Hwy Users 102911.00 108335.00 97291.00 107430.00 91614.00 State projected numbers Police Revenue 3092.00 3322.00 10000.00 2300.00 1100.00 Police Grants 4838.00 6172.00 9500.00 9600.00 0.00 Grants 1800.00 125850.00 133050.00 500.00 300.00? Building Inspection Fees 26067.00 64758.00 75000.00 102427.00 102000.00 Cable TV Franchise 4177.00 4151.00 6300.00 4200.00 4200.00 Natural Gas Franchise 11731.00 10898.00 13250.00 12300.00 9000.00 Power Franchise 23471.00 22516.00 27750.00 26600.00 29000.00 Interest 1407.00 1801.00 1850.00 1850.00 1850.00 Building Rent 12373.00 11300.00 13000.00 13000.00 13000.00 MYAC Revenue 3016.00 2344.00 3000.00 3000.00 3500.00 Iona Day 15151.00 16952.00 18500.00 18500.00 18500.00 Misc. Revenue 43456.00 131915.00 70875.00 10200.00 72000.00 Recreation Fees 86201.00 89034.00 85400.00 92000.00 95000.00 Shelter Rental 950.00 1040.00 1200.00 1200.00 1200.00 Equip. Reserves 0.00 0.00 75000.00 75000.00 75000.00 Reserves 0.00 0.00 117457.00 82783.00 FY18 Actuals FY19 Actuals FY19 Budget FY20 Budget FY21 Proposed GENERAL EXPENSE Payroll 134888.00 123160.00 131000.00 152700 168000.00 Payroll Taxes 14238.00 15232.00 11700.00 17800 19600.00 Retirement 14304.00 13913.00 14500.00 18400 19200.00 Health Insurance 27917 .00 28013.00 32000.00 38400 34000.00 Office Supplies & Admin . 16843.00 15754.00 25000.00 22000 22000.00 Publishing 2266 .00 2074.00 2400 .00 2400 2400.00 Legal & Audit Fees 22015 .00 23035.00 30000.00 29600 30000.00 Engineering 13736.00 38022.00 14000.00 16000 24000.00 Training 5683 .00 2717.00 5050.00 3500 3200.00 Insurance Liability 5335.00 9541.00 7200 .00 14300 9200.00 Electricity-Natural Gas 16364.00 17227.00 18000.00 22000 24000.00 Police Payroll 95955 .00 100247.00 129060.00 0 0 .00 Police Payroll Taxes 9528.00 10912 .00 14219 .00 0 0.00 Police Retirement 12175.00 11100.00 12000.00 0 0.00 Police Health Ins. 26907 .00 22925 .00 33000.00 0 0.00 Police Vehicle 8074.00 8074.00 8100.00 8075 0.00 Police Training 5694.00 2349.00 2348.61 0 0.00 Police-Co./Dispatch 33124.00 33542.00 42000.00 221200 221200.00 Police General 20907 .00 28399.00 26651.39 28907 21000.00 Maintenance 81313.00 66437 .00 110000.00 126000 110000.00 Building lnsp. 29544.00 43994.00 49000.00 62000 54000.00 Equipment Expense 8355.00 5305.00 6000.00 5800 6000.00 Civil Defense 895.00 895.00 900.00 895 0.00 MYAC Expense 3605.00 2552.00 3200.00 3600 3500.00 Iona Day 24626 .00 28246.00 23500.00 25000 25000.00 Museum 0 .00 0.00 0 .00 0 0.00 Misc. Expense 6301.00 36793.00 14000.00 14000 14000.00 Library 439 .00 0.00 2000.00 500 0.00 Capital Improvements 52220.00 344594.00 332746.00 121000 350000.00 Recreation Labor 45148.00 48894.00 48000.00 51000 52000.00 Payroll Taxes 4808.00 4802.00 5200.00 5800 5200 .00 Recreation Supplies 17916.00 11479 .00 18200.00 13000 18200.00 Recreation Equipment 9332.00 17013.00 12000.00 17000 12000.00 Recreation Maint. 1600.00 92.00 2000.00 1000 3000.00 Equipment Replacement 61654 .00 0.00 51105.00 39424 Total Gen. Expense 833709.00 1117332 1236080.00 1081301.00 FV20 Budget FV18 Actuals FV19 Actuals FV19 Budget FV20 Budget FV21 Proposed WATER REVENUE Collections 307462.00 405102.00 312840.00 590720.00 553896.00 942 Water accounts Hook-up Fees 24295.00 108983.00 121475.00 281822.00 283218.00 58 New homes Grants 0.00 0.00 700000.00 500000.00 Army Corp. of Eng. ? Water System Fund 0.00 0.00 340000.00 340000.00 340000.00 Water Bond/DEQ loan 0.00 3252280.00 3015393.00 1929000.00 Interest 2194.00 1779.00 2650.00 2650.00 2650.00 Misc. Revenue 0.01 0.00 2600.00 32940.00 33000.00 Equipment Reserves 0.00 0.00 50000.00 50000.00 50000.00 Reserves 0.00 0.00 44995.00 44995.00 Total Water Revenue 333951.01 515864.00 4826840.00 4858520.00 WATER EXPENSE Payroll 93940.00 92380.00 112000.00 132000.00 136000.00 Payroll Taxes 9792.00 10760.00 7400.00 12800.00 14600.00 Retirement 10873.00 11608.00 12000.00 14800.00 17200.00 Health Ins. 23719.00 7166.00 25000.00 26400.00 35800.00 Office Supplies & Admin. 22260.00 21054.00 34000.00 34000.00 34000.00 Legal & Audit 6258.00 7864.00 36000.00 36000.00 36000.00 Training 851.00 3000.00 3000.00 3000.00 Insurance Liability 5858.00 5328.00 11000.00 11000.00 11000.00 Electricity 43669.00 44690.00 56000.00 56000.00 62000.00 Engineering 26497.00 323951.00 490000.00 410853.00 106000.00 Maint. & Repairs 43930.00 25934.00 65000.00 165000.00 165000.00 Misc. Expense 280.00 1273.00 3500.00 3500.00 3500.00 Equipment Expense 1969.00 715.00 2700.00 5700.00 5700.00 Equipment Rent 0.00 63272.00 2000.00 2000.00 2000.00 Capital Improvements 12115.00 13964.00 3690240.00 3877534.00 2094000.00 Equipment Replacement 29000.00 0.00 277000.00 67933.00 Total Water Expense 330160.00 630810.00 4826840.00 4858520.00 Fiscal Vear 2021 Budget of$ approved by the Mayor & City Council on this 18th day of August, 2020. TAB F I ~Wl writivi13 tviis letter ivi re0~rds to tvie Iovi~ P~ys Celebr~tiovi scviedvtled for Jutly 1B, 2020. I ~Wl ~ 4-t-h 13evier~tiovi f~Wlily \/Yle\/Ylber livivi13 ivi Iovi~ ~vid vi~ve lived viere S3 of Wly Sr ye~rs. V'Ay f~tvier lives ivi tvie Vlo\/Yle tvi~t vie w~s borvi ivi viere ivi Iovi~. I love ovtr Co\/Yl\/Ylvtviity ~vid w~vit vielp Wl~k:e it ~ fvtvi, s~fe ~vid be~vttifvtl pl~ce to live. -rvi~t is ovie re~sovi tvi~t I t~k:e tviis respovisibility very seriovts. At tviis tirne witvi ~II tvie vtvicert~ivity of tvie COVIP-1Cl p~videVYliC I ~Wl covicervied ~bovtt tvie 0~tvierivi13 of~ l~r0e 13rnvtp of ovtr co\/Yl\/Ylvtviity \/Yle\/Ylbers, servivi13 food ~vid viot beivi13 ~ble to dist~vice ovtr selves ivi ~ w~y tvi~t will be s~fe ~vid respectfvtl for ~II. I ~Wl covicervied for tvie vie~ltvi of ovtr city e\/Ylployees ~vid volvtviteers tvi~t wovtld be ovi tvie frnvit !ivies of tviis 0~tvierivi13. I ~Wl viot ovily covicervied ~bovtt tvie vie~ltvi of ovtr Co\/Yl\/Ylvtviity, I ~Wl ~lso covicervied ~bovtt spevidivi13 tvie \/Yloviies dovi~ted ~vid e~rvied respovisibly, sivice we c~vi viot predict viow ~ttevid~vice will be. We w~vit to evicovtr~0e ~ S\/Yl~II towvi feel evevi tviovt13vi we ~re 13rnwivi13. We W~Vlt to evicovtr~0e frievidsviips ~vid svtpport to tviose livivi13 ivi Iovi~. I do Vl~Ve ~ few ide~s tvi~t I feel will vielp 13ive ~ tvie feelivi13 of Co\/Yl\/Ylvtviity wviile 0~tvierivi13 ivi ovtr owvi Vlo\/Yles ~vid y~rds. So\/Yle Ide~s ~re followivi13: 1. I tviovt13vit tvi~t we covtld possibly drive tvie fire trvtck: or w~ter t~vik:er vtp ~vid dowvi e~cvi street witvi tvie sirevi ~vid spr~yivi13 w~ter or bvtbbles, tvirnwivi13 c~vidy ~t tvie cviildrevi. Also ~ pick:vtp trvtck: pl~yivi13 \/Ylvtsic for ~ d~vice p~rty ivi tvie frnvit y~rds. 2. -rl~ce si13vis, ribbovis or vi~ve Vlo\/Yleowviers decor~te tvieir y~rds to sviow vtviity ~vid celebr~te ovtr Co\/Yl\/Ylvtviity. I wovtld ~lso svt00est tvi~t we look: ivito so\/Yletviivi13 ivi tvie f~II if ~II is iVYlprnvivi13 ~t tvi~t ti\/Yle. f~II +t~rvest -r~rty, ~ cviilli cook: off ~vid t~levit sviow or so\/Yletviivi13 ~lovi0 tviose Ii vies. Sivicerely, VV\eridee ~vid L~rry Wobi13