HomeMy Public PortalAbout2017.10.26 Regular Minutes (2)• MINUTES
McCall City Council
Regular Meeting
McCall City Hall -- Legion Hall
October 26, 2017
Call to Order and Roll Ca11
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Work Session
Public Comment
Business Agenda
Adjournment
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CALL TO ORDER AND ROLL CALL
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Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen,
and Council Member Witte all answered roll call.
City staff members present were Bill Nichols, City Attorney; BessieJo Wagner, Interim City
Manager/City Clerk; Shay Tyler, Deputy Clerk; Linda Stokes, City Treasurer; Michelle
Groenevelt, Community Development Director; Delta James, Economic Development Planner;
Morgan Bessaw, City Planner; Kurt Wolf, Parks and Recreation Director; Jay Scherer, Airport
Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Nathan
Stewart, Public Works Director; Phillip Bowman, City Engineer;
Also present were Heide Carter and Kip Davidson, Horrocks Engineering; Rick Fereday, McCall
Redevelopment Agency; Melissa Hamilton, University of Idaho Extension Office
Mayor Aymon led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Witte moved to approve the agenda as submitted. Council Member Giles
seconded the motion. In a voice vote all members voted aye and the motion carried.
CONSENT AGENDA
Staff recommended approval of the following items:
1. City Council Regular Minutes September 14, 2017
2. City Council Regular Minutes October 12, 2017
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October 26, 2017
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3. Payroll Report for Period ending October 6, 2017
4. Clerk Licenses Activity Report
5. Warrant Register — GL
6. Warrant Register — Vendor
7. AB 17-238 Treasurer's Report as Required by IC 50-208 for the Month of September
8. AB 17-240 Treasurer's Report as Required by IC 50-208 for the 4th Quarter
11. AB 17-242 Request to Approve the Amendment Transferring the Department of
Environmental Quality Wastewater Planning Grant to the Payette Lakes Recreational
Water & Sewer District
Council Member Giles moved to approve the Consent Agenda as amended. Council Member
Witte seconded the motion. In a voice vote all members voted aye and the motion carried.
WORK SESSION
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AB 17-239 Idaho Street / Brown Drive Reconstruction Preliminary Design Update
City Engineer Phillip Bowman presented the Idaho Street and Brown Drive reconstruction
preliminary design update. On August 25, 2017, a work session was held with the City Council to
discuss the overall project, review the input received from a public open house and on-line survey,
and select an alternative for the project to advance into the preliminary design phase. Based on the
City Council's selection of Alternative 3, the project team commenced the preliminary design
phase. With the preliminary design now complete, the project team is reporting back to the City
Council to (1) provide additional information related to the questions asked by Council Members
at the August work session and (2) provide an updated project cost estimate for comparison to the
FY 2018 Approved Budget.
Heidi Carter, Horrocks Lead Engineer, and Public Works Director Nathan Stewart went through
the PowerPoint discussing the layout of the parking area and pathway. An update on three points
brought up at the previous work session regarding a center connection between the parking and
pathway, a connecting pathway from Idaho Street down 1st Street to the Railroad pathway, and the
placement of benches and field viewing area was given. City Engineer Bowman went over the
project funding. Staff made the suggestion to not put in the connection bridge to keep within the
budget and breaking out the other two items as alternate bids. It recently came to light a drainage
issue at the corner of 1st and Idaho Streets so additional funds have been added to the budget for
storm water drainage. Local Highway Technical Assistance Council (LHTAC) has grant funds
available for shovel ready projects and an application is in the works to apply for those funds for
this project.
PUBLIC COMMENT
Mayor Aymon called for public comment at 6:22 p.m.
Hearing no comments, Mayor Aymon closed the comment period at 6:22 p.m.
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October 26, 2017
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BUSINESS AGENDA
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AB 17-232 Request to Amend the Timbercrest Downtown Condominiums Escrow Account
Instructions
Economic Development Planner Delta James presented the Timbercrest Downtown
Condominiums escrow account instruction amendment. At the request of City staff, Timbercrest
Downtown Condominium Association, Inc. submitted a Second Amendment to Escrow
Instructions for the Timbercrest Downtown Condominiums Escrow Account which is being held
by AmeriTitle. The Escrow Account Instructions require the owner (assigned to Timbercrest
Downtown Condominiums Association, Inc.) to complete Second Street and Lenora Street
Improvements along the property frontage by October 31, 2017 in accordance with the McCall
Downtown Master Plan. To better coincide the Timbercrest Downtown Street Improvements with
the City's construction schedule for improvements downtown streets, including Second and
Lenora Streets, this proposed amendment extends the timeline of the Escrow Account Instructions
to October 31, 2021. The Council was presented with the proposed Second Amendment to Escrow
Instructions and the existing recorded Development Agreement, recorded first Amendment to
Escrow Instructions, and Assignment of Escrow Instructions. The City Attorney has reviewed all
relevant documents.
Council Member Witte moved to approve the Timbercrest Downtown Condominiums
Second Amendment to Escrow Account Instructions and authorize the Mayor to sign all
necessary documents. Council Member Giles seconded the motion. In a roll call vote Council
Member Witte, Council Member Giles, Mayor Aymon, Council Member Holmes, and
Council Member Nielsen all voted aye and the motion carried.
AB 17-233 Request to Approve the Establishment of a New Lease for Hangar 500
Airport Manager Jay Scherer presented the new lease for Hangar 500 and explained why the lease
is an original lease and not an assumption. Hangar 500 is currently a pending sale. The ground the
hangar is sited on has not been previously leased. The purchaser is May Rental, LLC.
The purchaser has been provided with a copy of the proposed lease, current Airport Rules and
Regulations, and Airport Minimum Standards. The hangar owner currently leases space for hangar
106H which is undersized for the storage of a Cessna 182 and Piper Cub. The owner is still
deciding whether to sublease or sell hangar 106H. The annual lease rate is $.30 per square foot for
a 3660 sq. ft. footprint only leasehold ($1098.00).
This is a non-commercial hangar and as such was not required to meet the Airport Advisory
Committee.
Council Member Witte moved to approve the new lease for Hangar 500 to May Rental, LLC,
and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded
the motion. In a roll call vote Council Member Witte, Council Member Holmes, Mayor
Aymon, Council Member Giles, and Council Member Nielsen all voted aye and the motion
carried.
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October 26, 2017
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AB 17-234 McCall Public Art Advisory Committee Appointments — Claire Remsberg and
Karla Eitel
Economic Development Planner Delta James presented the McCall Art Advisory Committee
appointments. The mission of the McCall Public Art Advisory Committee is to make
recommendations to City Council regarding public art projects and policies within the City of
McCall. The Public Art Advisory Committee was formed in 2012 by resolution of City Council
(Resolution 12-13), consisting of five members appointed by City Council. Members are appointed
to three-year terms, which are renewable.
The current term for committee member Claire Remsberg has expired and she has submitted a
letter of interest to request reappointment for a second full term. Additionally, committee member
term for Barbara Nokes-Kwader has concluded and she has chosen not to request reappointment.
Therefore, there are now two vacancies on the committee.
After advertisement of the committee vacancies within the Star News and via the City's web and
social media outlets, two community members have submitted written letters of interest from
Claire Remsberg and Karla Eitel to serve on the Public Art Advisory Committee
Council Member Holmes moved to appoint Claire Remsberg and Karla Eitel to the McCall
Public Art Advisory Committee, each for three-year terms to expire November, 2020.
Council Member Witte seconded the motion. In a roll call vote Council Member Holmes,
Council Member Witte, Mayor Aymon, Council Member Giles, and Council Member
Nielsen all voted aye and the motion carried.
AB 17-231 McCall Redevelopment Aaency (MRA) Annual Report for the Urban Renewal
District
Rick Fereday, Chairperson of the McCall Redevelopment Agency (MRA), presented the Board's
annual report to Council for the Urban Renewal District. The MRA meets on the third Tuesday
every other month and consists of (7) seven members each serving a (3) three year term.
In 1965, the State of Idaho created the Idaho Urban Renewal Law to allow a city or county
governing board to designate areas for urban renewal projects aimed at eliminating or preventing
deteriorated or deteriorating areas and developing and revitalizing underutilized areas. An urban
renewal agency, governed by a board of commissioners appointed by the Mayor and confirmed by
the City Council, is responsible for overseeing implementation of urban renewal plans that outline
the necessary projects for specific areas. The McCall Redevelopment Agency was formed by
Resolution 6-90 on May 10, 1990, and the current Urban Renewal District encompasses the areas
from 3rd Street running along the lake shore out to Roosevelt and Davis Streets down to Lick Creek
Road.
Mr. Fereday shared this year's focus included completion of the Community Choices Project by
Alpine Playhouse, the progress of what has transpired so far in finding a use for the small vacant
parcel on Pine Street, and the first phase movement in addressing the Legacy Park promenade
issues. Mr. Fereday stated that Staff is looking at creating a new Urban Renewal District which
will basically be the historic downtown area and part of the old district along the lake front.
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Renegotiation of the bond is in process and it may be possible to do an early payoff. Lastly, there
are discussions in the works for a structure on Spruce Street where it meets the lake.
AB 17-237 Area Sector Analysis Process Final Report of Compatible and Desirable
Industries Presentation by University of Idaho Extension Office
Melissa Hamilton, University of Idaho (U of I) Extension Educator, presented the Area Sector
Analysis Process Final report. U of I partnered with the West Central Mountains Economic
Development Council in the fall of 2014 to apply for a technical assistance grant called the Area
Sector Analysis Process (ASAP). The technical grant was awarded and our region is the first
community in Idaho to participate in the ASAP program sponsored by the Western Rural
Development Center. The ASAP program was one of the 21 initiatives of the America's Best
Communities Contest. This program looks at the compatible and desirable industries for a region
based on local and national survey responses utilizing a quantitative approach to identify industry
sectors for our region.
The overal goal of the analysis was to help achieve sustainable community economic developemnt
and evaluate what industries would do well in this area. 17 sectors have been identified as
compatable for the region with fiber optics, high-speed internet, and electricity being strong factors
at what would do best. Ms. Hamilton explained how to read the report data. Short term goal is to
inform the community of this report. Long term goal is having local municipalities using this data
for industry job development and infrasture needs and work with Department of Commerce. A
great next step is narrowing down the sectors by identifying the existing sectore and and idenfy
community assets.
City Council Member Witte recused herself at 7:27 p.m. due to a conflict with the next
agenda item.
AB 17-236 Request to Approve Mile High Marina Expansion Conditional Use Permit
Application CUP -17-09
City Planner Morgan Bessaw presented the Mile High Marina Expansion conditional use permit
application from Jim Gerblick and Sam Worley (Mile High Marina), to construct a new fixed pier
dock totaling 2,400 sq. ft. next to the existing marina building to allow for increased offering of
non -motorized water craft rentals.
The non -motorized water craft users will exit the Marina by paddling north from the new dock
through an opening which will be created in the northern Marina breakwater. The opening will be
created as close to shore as possible given safety concerns due to collecting dock debris in the area.
Additionally, street frontage improvements including striping of a pedestrian/bike pathway section
and elimination of public parking along the building frontage except for one ADA parking space
and temporary loading area will be completed.
The dock is proposed to be constructed in two phases. The first phase, a section of fixed pier dock
along the western face of the building, will be constructed by December 31, 2017. The second
phase, an extension of the phase one dock to the north and wrapping around the north side of the
building, will be completed by December 31, 2018.
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At its October 3, 2017 regularly scheduled meeting, the McCall Area Planning and Zoning
Commission held a properly noticed public hearing and unanimously recommended the Mile High
Marina Expansion Conditional Use Permit application for approval by City Council.
Amy Pemberton, attorney for the applicant, spoke of the area improvements and how those will
be conducted. The area is to be non -motorized as stated in the application and there will be signage.
Ms. Pemberton and staff answered questions about kayak launching, dock parking, and safety
issues.
Council Member Giles moved to approve conditional use permit application CUP -17-09 as
recommended by the McCall Area Planning and Zoning Commission and authorize the
Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a
roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon, and Council
Member Nielsen all voted aye and the motion carried.
City Council Member Witte rejoined the meeting at 7:36 p.m.
AB 17-235 Request to Approve Jake's Landing Minor Plat Amendment application SUB -17-
03 and Conditional Use Permit application CUP -17-07
City Planner Morgan Bessaw presented the Jake's Landing Minor Plat Amendment and
Conditional Use Permit applications submitted by Robnett Properties McCall Inc., to convert the
existing Jake's Landing Condominiums to townhouse units, and to amend the plat to turn eight (8)
undeveloped platted condo parcels into a single parcel.
At its July 11, 2017 regularly scheduled meeting, the McCall Area Planning and Zoning
Commission held a properly noticed public hearing and unanimously recommended the Jake's
Landing Minor Plat Amendment and Conditional Use Permit applications for approval by City
Council.
Council Member Witte moved to approve conditional use permit application CUP -17-07 as
recommended by the McCall Area Planning and Zoning Commission and authorize the
Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll
call vote Council Member Witte, Council Member Giles, Mayor Aymon, Council Member
Holmes, and Council Member Nielsen all voted aye and the motion carried.
Council Member Witte moved to approve subdivision minor amendment application SUB -
17 -03 as recommended by the McCall Area Planning and Zoning Commission and authorize
the Mayor to sign all necessary documents. Council Member Holmes seconded the motion.
In a roll call vote Council Member Witte, Council Member Holmes, Mayor Aymon, Council
Member Giles, and Council Member Nielsen all voted aye and the motion carried.
AB 17-241 McCall Men's Association Tee Box Sign Agreement Approval Request
Interim City Manager BessieJo Wagner presented the McCall's Men's Association tee box sign
agreement. On March 23, 2017 the City Manager and McCall Men's Association (MMA)
presented a proposal for management of tee box signs on the McCall Golf Course to the City
Council. The general concept of this proposal is for the MMA to purchase and maintain tee box
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October 26, 2017
signs on the golf course and to also arrange advertising to be placed on the respective signs. The
revenue received by the MMA would be used to cover costs for sign purchase/maintenance with
the net revenue returning to support McCall Golf Course projects. The Council had directed staff
to establish an agreement for this use.
Robert Lyons, a MMA Member, explained
about the size and design.
e box is, and answered the Council"s questions
Council Member Holmes moved to approve the Tee Box Sign Letter of Agreement between
the City of McCall and McCall Men's Association, and authorize the Mayor to sign all
necessary documents. Council Member• Giles seconded the motion. In a roll call vote Council
Member Holmes, Council Member Giles, Mayor Aymon, Council Member Nielsen, and
Council Member Witte all voted aye and the motion carried.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings.
ADJOURNMENT
Without further- business, Mayor Aymon adjourned the tzrceting at 7 p.m..
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AGENDA
McCall City Council
Regular Meeting
October 26, 2017 at 5:30 p.m.
McCall City Hall (Lower Level) Legion Hall
216 East Park Street
OPEN SESSION ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVE THE AGENDA
CONSENT AGENDA
All matters which are listed within the consent section of the agenda have been
distributed to each member of the McCall City Council for reading and study. Items
listed are considered routine by the Council and will be enacted with one motion
unless a Council Member specifically requests it to be removed from the Consent
Agenda to be considered separately. Staff recommends approval of the following
items:
1. City Council Regular Minutes September 14, 2017
2. City Council Regular Minutes October 12, 2017
3. Payroll Report for Period ending October 6, 2017
4. Clerk Licenses Activity Report
5. Warrant Register — GL
6. Warrant Register — Vendor
7. AB 17-238 Treasurer's Report as Required by IC 50-208 for the Month of
September
8. AB 17-240 Treasurer's Report as Required by IC 50-208 for the 4th Quarter
9. AB 17-233 Request to Approve the Establishment of a New Lease for Hangar
500
10. AB 17-232 Request to Amend the Timbercrest Downtown Condominiums
Escrow Account Instructions
11. AB 17-242 Request to Approve the Amendment Transferring the Department
of Environmental Quality Wastewater Planning Grant to the Payette Lakes
Recreational Water & Sewer District
WORK SESSION
AB 17-239 Idaho Street / Brown Drive Reconstruction Preliminary Design
Update
PUBLIC COMMENT
At this time, the Mayor will call for any comments from the public on any subject
whether or not it is on the agenda for any item(s) the public may wish to bring
MCCALL CITY COUNCIL AGENDA Page 1 of 2
October 26, 2017 Regular Meeting
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forward and discuss. Please limit comments to three (3) minutes. The City
Council does not take any action or make any decisions during public
comment. To request Council action during the Business portion of a Council
meeting, contact the City Manager at least one week in advance of a meeting.
BUSINESS AGENDA
AB 17-234 McCall Public Art Advisory Committee Appointments — Claire
Remsberg and Karla Eitel
AB 17-231 McCall Redevelopment Agency (MRA) Annual Report for the Urban
Renewal District
AB 17-237 Area Sector Analysis Process Final Report of Compatible and
Desirable Industries Presentation by University of Idaho Extension Office
AB 17-235 Request to Approve Jake's Landing Minor Plat Amendment
application SUB -17-03 and Conditional Use Permit application CUP -17-07
AB 17-236 Request to Approve Mile High Marina Expansion Conditional Use
Permit Application CUP -17-09
AB 17-241 McCall Men's Association Tee Box Sign Agreement Approval
Request
Upcoming Meetings Schedule Discussion
ADJOURNMENT
Americans with Disabilities Act Notice: The City Council Meeting room is accessible to persons
with disabilities. If you need assistance, contact City Hall at 634-7142.
MCCALL CITY COUNCIL AGENDA Page 2 of 2
October 26, 2017 Regular Meeting