HomeMy Public PortalAbout2019.003 (01-15-19) RESOLUTION NO. 2019.003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING THE AWARD OF CONTRACT TO WATERWORKS
TECHNOLOGY FOR THE INTERIM MANAGEMENT OF THE WATER AND
SEWER OPERATIONS IN AN AMOUNT NOT TO EXCEED $400,904 PER
YEAR FOR A ONE YEAR TERM SUBJECT TO A ONE-YEAR EXTENSION;
AUTHORIZING THE CITY MANAGER TO APPROVE ADDITIONAL SERVICES
OR EMERGENCY SERVICES NOT TO EXCEED 25 PERCENT OF THE
CONTRACT PRICE; APPROVING AN AWARD OF CONTRACT TO SAFNA
ENGINEERING & CONSULTING TO PROVIDE ON CALL ENGINEERING,
PROJECT MANAGEMENT AND CONSTRUCTION MANAGEMENT SERVICES
ON CAPITAL IMPROVEMENT PROJECTS RELATING TO THE WATER AND
SEWER SYSTEM INFRASTRUCTURE FOR A COST NOT TO EXCEED
$350,000 PER YEAR FOR A ONE YEAR TERM SUBJECT TO A ONE-YEAR
EXTENSION; APPROVING WATERWORKS TECHNOLOGY TO WORK ON
CAPITAL IMPROVEMENT PROJECTS ON AN CALL BASIS TO AVOID ONE
CONSULTANT WORKING ON ALL PHASES OF A CAPITAL IMPROVEMENT
PROJECT FOR A COST NOT TO EXCEED 25 PERCENT OF THE CONTRACT
PRICE WITH WATERWORKS TECHNOLOGY, INC. AND AUTHORIZING THE
APPROPRIATION OF $100,000 FROM THE WATER FUND AND $50,000
FROM THE SEWER FUND
WHEREAS, all suppliers of domestic water to the public are subject to
regulations adopted by the U.S. Environmental Protection Agency as well as
under the California Safe Drinking Water Act; and
WHEREAS, the City's Sewer System Management Plan calls for the City's
sanitary sewer collection system facilities are properly operated, maintained and
managed to reduce frequency and severity of sanitary sewer overflows (SSO) and
their potential impacts on public health, safety, and on the environment; and
WHEREAS, Section 64413.7 of the California Code of Regulations
requires for each distribution system to designate at least one Chief Operator and
one Shift Operator 22 CCR§ 64413.7; and
WHEREAS, the Public Works Department lost two key positions, one the
Utility Services Manager serving as the Chief Operator and the Lead Water
Service Worker serving as Shift Operator, in Water and Sewer Divisions due to
retirements; and
WHEREAS, on December 20, 2016, the City Council approved a contract
with Waterworks Technology to provide management services for water and
sewer division with certified personnel that meets the State Water Resources
Control Board Distribution System Staff Certification Requirements; and
WHEREAS, on December 19, 2017, the City Council approved to amend
the Agreement with Waterworks Technology, thereby extending the term of the
agreement; and
WHEREAS, on December 13, 2018 staff issued a Request for Proposal to
request proposals from qualified firms to manage the City of Lynwood's water
system and sanitary sewer collection system; to provide services to support the
City's Capital Improvement Projects relating to the water and sewer system
infrastructure in the area of construction management, project management,
inspection, and design services; to oversee the cross connection program; and to
provide certified water or sewer service workers in the event of emergency or if in-
house staffing needs support; and
WHEREAS, staff received proposals from Waterworks Technology, Inc.
and SAFNA Engineering & Consulting; and
WHEREAS, staff is proposing to scale back from the use of a single
consultant to deliver all phases of project delivery to establish control and
independent review; and
WHEREAS, upon review of the proposals and interview of the firms, staff
recommends to award a contract to Waterworks Technology but to also award a
contract to SAFNA Engineering Consulting on Capital Improvement Projects on
an on call basis to avoid the use of a single consultant to deliver all phases of
project delivery.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. That the City Council authorizes the Mayor to approve a
contract with Waterworks Technology attached hereto as Exhibit A in a form
approved by the City Attorney to manage the City's water and sanitary sewer
collection system, to oversee the cross connection program and to provide
certified water or sewer service workers in the event of an emergency or if in-
house staffing needs support in an amount not to exceed $400,904 per year
subject to an extension by the City Manager month to month not to exceed one
year and authorizing the City Manager to approve up to 25 percent for additional
or emergency work. .
Section 2. That the City Council authorizes Waterworks Technology to
provide support on Capital Improvement Projects on an on call basis but shall not
exceed 25 percent of the contract price per year.
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Section 3. That the City Council authorizes the Mayor to approve a
contract with SAFNA Engineering and Consulting attached hereto as Exhibit B in
a form approved by the City Attorney to provide services on an on call basis to
support the City's Capital Improvement Projects relating to the water and sewer
system infrastructure in the area of construction management, project
management, inspection, and design services in an amount not to exceed
$350,000 per year subject to an extension by the City Manager month to month
not to exceed one year and to authorize the City Manager to approve up to 25
percent of the contract price for additional services.
Section 4. That the City Manager is authorized to approve task orders
without having to go back to the City Council with Waterworks Technology, Inc.
and SAFNA Engineering and Consulting as long as the compensation limit is not
exceeded.
Section 5. That the City Council approves the following appropriations:
APPROPRIATION
Fund Dept Div Object Description Amount
Budgetary Transfer Out
6051 Water Fund $100,000
Budget Balance $100,000
Budgetary Transfer In
6051 45 450 62015 I Water Division $100,000
APPROPRIATION
Fund Dept Div Object Description Amount
Budgetary Transfer Out
6401 Sewer Fund $50,000
Budget Balance $50,000
Budgetary Transfer In
6401 45 460 62015 Sewer Division $50,000
Section 6. This resolution shall take effect immediately upon its
adoption.
Section 7. The City Clerk shall certify as to the adoption of this City
Council Resolution.
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PASSED, APPROVED and ADOPTED this 15th day of January 15,
2019.
,
Jo--e Luis Solache, Mayor
ATTEST:
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aria Quinonez, City Clerk / Jos meteotl, City Manager
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
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.for Francisco Lea , •itY Attorney = Mendez, Director of 'ublarks
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STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, do hereby
certify that the foregoing Resolution was passed and adopted by the City Council
of the City of Lynwood at a regular meeting held on the 15th day of January,
2019.
AYES: MAYOR PRO TEM CASTRO, COUNCIL MEMBERS SANTANA,
ALATORRE, CASANOVA AND MAYOR SOLACHE
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
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4.aria Quinonez, Ci Clerk ,
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, and the
Clerk of the City Council of said City, do hereby certify that the above foregoing is
a full, true and correct copy of Resolution No. 2019.003 on file in my office and
that said Resolution was adopted on the date and by the vote therein stated.
Dated this 15th day of January, 2019.
71% 4
ria Quin , Clerk dor
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