HomeMy Public PortalAbout12-20-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, DECEMBER 20, 2012
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday,
December 20, 2012, in the Council Chambers at the Municipal Building, 50 North 51h Street, Richmond,
Indiana. In attendance were Board Members Dian Lawson and Tony Foster. Also attending were
Assistant City Attorney Kim Vessels, Assistant Fire Chief Jared Rudy and Joel Davis.
The following business was conducted:
CALL TO ORDER
Ms. Lawson called the meeting to order and noted for the minutes that two (2) board members and legal
counsel were present
APPROVAL OF MINUTES
Mr. Foster moved to approve the December 13, 2012 minutes with a second by Ms. Lawson. The motion
was unanimously passed.
CLAIMS FOR PAYMENT
The claims for payment for December 21, 2012 are in the amount of $71,951.40. Included in that amount
is the Joint Dispatch Service of 911 in the amount of $29,748.00 Mr. Foster moved to approve with a
second by Ms. Lawson. The motion was unanimously passed.
CURB CUTS
A. 480 Henley Road — Mr. Foster moved to approve with a second by Ms Lawson. The motion
was unanimously passed
B. 920 SW 15th Street — Mr. Foster moved to approve with a second by Ms. Lawson. The
motion was unanimously passed.
CHANGE ORDERS
A. Change Order No. 1 to Contract No. 184 -2010 with AECOM for the Remediation Project for
the former Gas Building site in the increased amount of $57,239.00 bringing the contract total
to $182,526.00. It was thought that in the 1990 the gas holders were 12 feet deep and which
is what all projections were based.. It was discovered was that the gas holders were full of
concrete and debris and in fact were actually 28 feet deep, so the cost in time of the project
escalated. Of this contract only $15,000.00 is to be paid by the City of Richmond
Redevelopment Commission with the other funds coming from other sources. Mr. Foster
moved to approve with a second by Ms. Lawson. The motion was unanimously passed.
B. Change Order No. 1 to Contract No. 76 -2012 with AMEC for Remediation Scope
Modifications for the former Gas Building in the increased amount of $166,638.00 bringing
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Board of Works Minutes
December 20, 2012
Page 2 of 2
the new total to $326,670.00. This company is doing the actual work on the cleaning of this
site and because of the discovery of the actual depth of the gas holders and the new scope of
the project is the reason for this increase. With this increase there is still about a $50,000.00
cushion available for other unexpected items. Mr. Foster moved to approve with a second by
Ms. Lawson. The motion was unanimously passed.
ADDENDUMS
A. Addendum No. 1 to Contract No. 8 -2012 with Preventive Maintenance Services for providing
general maintenance and repair for all Fire Department apparatus and administrative vehicles.
This is a renewal of the original contract for 2013 with an increased hourly wage of $44.50.
Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously
passed.
B. Addendum No. 2 to Contract No. 25 -2011 with Cintas Corporation for providing towel and
mat cleaning services for the Richmond Fire Department. This is a renewal of the original
contract for 2013. Mr. Foster moved to approve with a second by Ms. Lawson. The motion
was unanimously passed.
C. Addendum No. 1 to Contract No. 9 -2010 with Vectren they are increasing their contribution
amount $75,000.00, taking their original contribution amount from $150,000.00 to
$225,000.00. This will go toward the City's match for the Richmond Gas Building
Remediation Project. Mr. Foster moved to approve with a second by Ms. Lawson. The
motion was unanimously passed.
BID AWARD
A. Award the bid for the Groundwater Remediation for the former MGP site to Summit
Environmental in the amount of $442,838.50. Mr. Foster moved to award with a second by
Ms. Lawson. The motion was unanimously passed.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The meeting
was adjourned.
S/S Dian Lawson
Dian Lawson, Vice President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk
A recording of this meeting is on file in the Clerk's Office.
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