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MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 15, 2000
The City Council of Medina, Minnesota met in regular session on February 15, 2000 at 7:30
p.m. in the City Hall Chambers. Mayor John Ferris presided.
Members present: Ferris, Zietlow, Hamilton, Johnson, and Smith.
Members absent: None.
Also present: Police Chief Ed Belland, Attorney Ron Batty, Public Works Director Jim Dillman,
City Engineer Glenn Cook, Planning & Zoning Administrator Loren Kohnen, and City Clerk -
Treasurer Paul Robinson.
1. Additions to the Agenda
A. Ed Belland asked to have the executive session regarding the police matter removed.
Moved by Jim Johnson, seconded by Phil Zietlow, to approve the agenda as amended. Motion
passed unanimously.
2. Minutes from the February 1, 2000 City Council Meeting
Carolyn Smith said that she realized that a lot was said and that this was an excerpt from that
meeting, however, she would like to add to the minutes "that she said it was difficult to say
absolutely no growth when we already know that at least 100 or so units could be added to the
rural residential area under our existing ordinances".
Moved by Carolyn Smith, seconded by Jim Johnson, to approve the minutes of February 1,
2000 as amended. Motion passed. Phil Zietlow abstained (he was not present at the
meeting).
3. Comments from Residents in Attendance on Items Not on the Agenda
There were none.
4. Park Commission Comments
There were none.
6. Planning Commission Comments
Loren Kohnen said there was no meeting in February, but there will be a meeting in March.
There will be one item on the agenda, a variance for a property on Lake Ardmore.
7. Ordinance 313 Rezoning Certain Property from Rural Residential to Agricultural
Preserves
Loren Kohnen said, as most of you know, this is the property east of the Baker Golf Course that
used to owned by the Gangelhoff's. He said this property needs to be rezoned to agricultural
preservation in order to allow the property to be placed into the agricultural preserves program.
Moved by Carolyn Smith, seconded by Jim Johnson, to approve Ordinance 313. Motion
passed unanimously.
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February 15, 2000
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8. Resolution 00-03 Adopting the Map of Land Eligible for Designation as Agricultural
Preserves
Moved by John Hamilton, seconded by Phil Zietlow, to approve Resolution 00-03 adopting the
map as presented. Motion passed unanimously.
9. Approval of Ordinance 314 Amending Section 720 of the City Code
Loren Kohnen said since the Council adopted section 720 some new sections were added to
the Minnesota State Rules 7080. He said this modified ordinance would add those new
sections except for the section dealing with warrantied systems. Loren Kohnen went through a
number of the other changes in the ordinance. There were some issues with definitions, such
as the definition of a standard system which now includes both mound and trench systems.
There was some question about the section that was titled "other systems". Loren Kohnen
explained that some systems, like multi -flow systems are included in the other category. Loren
Kohnen said that an 18% slope would be the maximum allowed for a trench system.
Phil Zietlow asked if a septic system would be allowed on a steeper slope if it was tiered.
Loren Kohnen said that would not work since in some spots you would be taking some soils
down to mottled area.
Paul Robinson mentioned that there was a typo in section 720.03 Subd. 1. He said it should be
warrantied instead of warranted. He asked Loren Kohnen if the 7080.0450 was titled
"Warrantied Systems".
Loren Kohnen said yes it was.
Phil Zietlow asked about researching new systems and how that was done.
Loren Kohnen said that the PCA has a number of septic systems around Lake Washington that
they are continually monitoring. There are all types of systems around that lake and hopefully
in another five or ten years after these test systems have been proven, they will be added to the
list of standard septic systems.
Phil Zietlow asked if the City was creating a number of unbuildable lots by adopting this
ordinance.
Loren Kohnen said there are some people on Buckskin that will not have a buildable lot.
Loren Kohnen said it would be possible for the owners of those lots to ask for a variance to
these standards. Kohnen said there are a number of small lots that may not meet these
requirements. However, the City approved them 25 years ago and helped to create this
hardship. It probably can go through a variance process. He recommended that it not be an
administrative variance but rather a variance approved by the City Council.
Phil Zietlow cited an example of where a lot on the north side of CR 24 had a limited amount of
good soils for a septic site so the City limited the number of bedrooms they could have to two.
Carolyn Smith asked where the definitions of a failing system were located and other definitions.
Ron Batty said that this was an ordinance that was adopting a large portion of the Minnesota
State Rules 7080. He said the definitions are included in the state rules.
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February 15, 2000
21
Carolyn Smith thought that the definitions of failing systems and standard systems were
somewhat confusing and thought they should be defined in the City's ordinance in addition to
the PCA's ordinance. She thought it may add some clarity.
There was some discussion about this.
Ron Batty said it is hard to know where to stop adding definitions especially when you are
referencing another document.
The consensus for now was to have the copy of the 7080 rules available at City Hall.
Loren Kohnen said that the City does have 7080 rules here so that if there was some confusion,
people could reference the rules.
Carolyn Smith asked to have a link on the City's web site to the PCA so people could look up
these ordinances and also have a link in the ordinance itself.
Moved by Jim Johnson, seconded by Phil Zietlow, to approve Ordinance 314 amending section
720 of the City Code. Motion passed unanimously.
10. Resolution 00-04 Authorizing Publication of Ordinance 314 by Title and Summary
Moved by Jim Johnson, seconded by Carolyn Smith, to approve Resolution 00-04 authorizing
publication of Ordinance 314 by title and summary. Motion passed unanimously.
11. Metropolitan Council Comprehensive Plan Information Request
Paul Robinson said that the City received the first information request back from the
Metropolitan Council. He said he has been working on parts of it over the past week and
recently gave Jim Dillman the copy as well as Loren Kohnen.
Robinson said that he took the letter and created a task sheet to monitor who is doing what to
respond to the information request.
Robinson said he would review the request and identify some of the areas where there may be
policy considerations. Robinson said under the sanitary sewer area, there was some technical
information that would need to be provided regarding the City's inflow/infiltration program. He
said that the next item was a request to provide sewer flow calculations between the 2020 and
2040 MUSA area. Robinson said that based on the discussion that the City Council recently
had on this issue, that may or may not be necessary. So at this time, he was not going to
provide the Metropolitan Council with those calculations. In the near future the City Council will
need to set up a public hearing to address this issue.
John Hamilton said that the 2040 line has not been changed yet.
Under the environmental section, there was a request for the most recent individual sewage
treatment system (ISTS) ordinance. Robinson said that issue was on tonight's agenda. He said
in addition they want the City to have an ISTS management program in place.
Robinson said that the City's previous ordinance referenced such a management program. He
said this is no longer a part of the ordinance.
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February 15, 2000
22
Loren Kohnen talked about adopting a separate maintenance ordinance and referenced a copy
of the City of Dayton's ordinance.
Phil Zietlow asked if this would require each person to have a manhole cover. He said he
understood that this requirement would cost around $2,000.
Loren Kohnen said that it could cost less than that, and that there may be some other options.
Phil Zietlow said that he does not want to force people to spend money.
Loren Kohnen said that inspections could be done by any pumper. A maintenance ordinance
would require a system to be pumped every three years, as well as a visual inspection to see
that the system is still operating. Kohnen said that one of the benefits of a program like this is
that if they have participated and are up to date with their inspections, they would be able to sell
their house without replacing their septic system, even if they have a so-called failing system.
He said he would bring back an ordinance for the Council to consider at the next City Council
meeting.
Robinson said there were some issues about NURP ponds.
Jim Dillman said that these are currently referenced in our engineering standards.
Robinson said if we do not currently have ordinances that reference NURP ponds and other
storm water management practices the City can pass a resolution stating that the City will
modify ordinances within 120 days of the approval of the Comprehensive Plan.
Robinson recommended, at a minimum, the Council should pass this resolution and decide
whether or not the ordinances currently in effect apply.
Robinson said there were a number of comments about the City's water projections in the water
supply plan. He said he would update the population projections so that new supply projections
could be made.
In addition the Metropolitan Council had a number of comments about the City's 1996 water
supply plan. Evidentially, there was a review done in 1996 and they would like some additional
information based on comments from the 1996 review.
The City Council was wondering why they were following up on so late on this particular issue.
Robinson went through some of the land use issues. He said in order to use an undesignated
(flexible) MUSA the City would have to fulfill a number of additional conditions.
He said that one of the more controversial conditions would be the negotiated densities.
Robinson said the last time he created the units per acre calculations, the City was around 1.96
units per acre. However, now that the PUD ordinances are further along, Robinson said he
could place more land into permanent open space making the calculation 2.26 units per acre.
Robinson said recently, the City of Minnetrista's comprehensive plan was approved with 2.2
units per acre. Robinson said that the City is getting close. In the end, however, this probably
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February 15, 2000
23
would require a face to face meeting. Robinson explained that he was able to answer a number
of questions once he was able to clarify the City's position.
The next issue was on land use. Robinson said that he was working on worksheet B. Basically,
this worksheet asks for more detail on residential and employment densities.
Robinson said the Metropolitan Council would like to have a discussion about the Council's
growth policy, versus the City's growth policy. They would like a more detailed explanation for
why the City's policy is different than the Council's.
Robinson said that he would respond with the issues raised in the Comprehensive Plan. The
most important ones included the Metropolitan Council's 1992 mandate of 1 unit per 10 acre
density (64 units per 640 acres). This caused a large portion of the rural residential area to be
developed at that overall density. This, and the significant amount of wetlands and hydric soils
in the Rural Residential area, make future urbanization difficult.
There was some discussion about the missing aviation section.
Robinson said that he would use the language as given to him by the Metropolitan Council.
The last issue concerned housing. Robinson said they would like more detailed information on
housing. Robinson said he wanted to check with the City Council on his proposed strategy. He
said that added information would focus on life cycle housing, in particular senior citizen
housing, such as a senior citizen housing in the Uptown Hamel area. He said all of the policies
and goals would be focused towards that type of housing issue. He believed that this would
satisfy the Metropolitan Council and would also agree with the City Council's goals.
12. Approval of Amendment to Bill Thibault's Contract
Moved by Jim Johnson, seconded by Carolyn Smith, to amend Bill Thibault's contract. Motion
passed unanimously.
13. Approval of Road Bids
Moved by Jim Johnson, seconded by John Hamilton, to approve the bids. Motion passed
unanimously.
14. Tire Deflators
Ed Belland said last year he looked into purchasing tire deflators. At that time he could have
received a grant but he did not apply because he did not see the need. However, he said
recently they were in a high-speed chase where tire deflators were used to stop a car. He said
they worked very effectively. He said the tire deflators that they are looking at are eight -inch
wide mats with replaceable spikes. He said that Steve Lundell offered to donate half of the
purchase cost. He said they had looked at a number of different alternatives. This particular
mat works best.
Phil Zietlow mentioned that it was really neat of Steve Lundell to donate money for this purpose.
Moved by Carolyn Smith, seconded by Jim Johnson, to approve the purchase of tire deflators.
Motion passed.
Medina City Council Meeting Minutes
February 15, 2000
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15. Evidence Storage Lockers
Ed Belland said they need a better system for storing evidence. Currently, all of the officers
have access to the storage area. Belland said because of this, there may be cases where all of
the officers, who have access to the evidence, may need to testify. This would not be very
efficient. As an alternative, he was requesting approval to have lockers made where each
officer would have access to their own locker. Each officers would store all evidence seized, in
their own locker. This would significantly limit access to the evidence.
Moved by Carolyn Smith, seconded by Jim Johnson, to approve the purchase of the storage
lockers. Motion passed unanimously.
16. Approval for the Administrator -Clerk -Treasurer to Attend the League of Minnesota
Cities and Minnesota City Manager's Association Conferences
Moved by Jim Johnson, seconded Phil Zietlow, to approve attendance at these conferences.
Motion passed unanimously.
17. Change the July 4, 2000 Meeting Date
Moved by Jim Johnson, seconded by Phil Zietlow, to move the July 4`h meeting date to July 5th.
Motion passed unanimously.
18. Pay the Bills
Moved by Jim Johnson, seconded by John Hamilton, to approve the bills, order check numbers
20692-20746 for $202, 887.75, and payroll check numbers 16467-16482 for $16, 820.15.
Motion passed unanimously.
19. Adjournment
Moved by Jim Johnson, seconded by Carolyn Smith, to adjourn the meeting at 8:20 p.m.
Motion passed unanimously.
Ferris, Mayor
Paul Robinson, Administrator -Clerk -Treasurer
Medina City Council Meeting Minutes
February 15, 2000
25
ORDER CHECKS - FEBRUARY 15, 2000
20692-93 AIR TOUCH CELLULAR $200.82
20694 ALLSTAR ELECTRIC $2,841.39
20695 AMERIPRIDE LINEN & APPAREL SVC $47.73
20696 ARROWWOOD - A RADISSON RESORT $230.04
20697 BARCO MUNICIPAL PRODUCTS $215.44
20698 BIFF'S INC. $84.26
20699 BUDGET PRINTING $23.96
20700 CY'S UNIFORMS $477.83
20701 DELANO SPORTSMANS CLUB $210.00
20702 DES LAURIERS & SONS $240.00
20703 ENGINEERING REPRO SYSTEMS $350.91
20704 ERICKSON, ROLF ENT., INC. $3,254.51
20705 FIRSTAR BANK $119,480.00
20706 FORTIN HARDWARE $112.66
20707 GARY'S DIESEL SERVICE $95.18
20708 GENUINE PARTS $119.73
20709 GLENWOOD INGLEWOOD $78.80
20710 GOPHER STATE ONE CALL $101.50
20711 HAMEL BUILDING CENTER $2,234.37
20712 HAWKINS WATER TREATMENT $105.00
20713 HENNEPIN CO.TREAS.,ACCTG.SVCS. $18.75
20714 INTERSTATE BATTERY SYSTEM $29.00
20715 KATOLIGHT CORPORATION $36,246.21
20716 KENNEDY & GRAVEN $6,858.20
20717 KUSTOM SIGNALS, INC. $84.55
20718 MAYER MOBIL $154.95
20719 METRO.COUNCIL ENVIRO. SERVICES $9,632.00
20720 METROPOLITAN COUNCIL WASTEWTR $4,356.00
20721 MIDWEST AUTOMOTIVE $86.31
20722 MINN COMM $30.69
20723 MINN COUNTIES INS.TRUST $50.00
20724 MINNESOTA RURAL WATER $200.00
20725 NEXTEL WEST CORP $551.25
20726 NORTH AMERICAN FOODS $38.04
20727 NORTHERN STATES POWER $1,732.13
20728 PRUDENTIAL INSURANCE CO. OF AM $149.75
20729 REYNOLDS WELDING $23.11
20730 ROUILLARD, MICHAEL $27.75
20731 SENIOR COMMUNITY SERVICES $1,928.00
20732 SKYWAY PUBLICATIONS, INC. $515.00
Medina City Council Meeting Minutes
February 15, 2000
26
ORDER CHECKS - FEBRUARY 15, 2000 (CONT'D)
20733 SMITH, CAROLYN $63.00
20734 STREICHER'S $13.79
20735 TALLEN & BAERTSCHI $3,634.98
20736 TRI STATE PUMP $1,017.08
20737 TWIN CITY WATER CLINIC $20.00
20738 U.S. WEST COMMUNICATIONS $85.20
20739 UNIFORMS UNLIMITED $70.24
20740 VALVOLINE FLEET SERVICES $55.26
20741 VIEAU, CEC $42.55
20742 VILLAGE STORE $37.16
20743 WESTSIDE WHOLESALE TIRE $247.31
20744 WRIGHT-HENNEPIN ELECTRIC $74.69
20745 ORCHARD TRUST $1,105.00
20746 P.E.R.A. $3,205.67
$202,887.75
PAYROLL CHECKS - FEBRUARY 14, 2000
16467 ROBINSON, PAUL A. $1,092.22
16468 SCHERER, STEVEN T. $1,030.26
16469 MCGILL, CHRISTOPHER R. $1,007.42
16470 ROUILLARD, MICHAEL J $1,338.32
16471 KROEGER, SCOTT W. $1,214.70
16472 DILLMAN, JAMES D. $1,542.32
16473 DRESSEL, ROBERT P. $1,013.41
16474 BELLAND, EDGAR J. $1,880.25
16475 VIEAU, CECILIA M. $933.03
16476 DINGMANN, IVAN W $73.88
16477 SULANDER, LAURA L. $1,024.02
16478 LARSON, SANDRA L. $948.07
16479 BOECKER, KEVIN D. $335.13
16480 PRIEM, JON D. $1,294.14
16481 CHRISTENSON, JEREMY L. $978.62
16482 NYSTROM, JAMES $1,114.36
$16,820.15
Medina City Council Meeting Minutes
February 15, 2000