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Home My Public Portal About2022.10.06 Regular Meetig MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual October 6, 2022 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Public Hearing Business Agenda Adjournment CALL TO ORDER AND ROLL CALL 1 Mayor Giles called the regular meeting of the McCall City Council to order at 5:30p.m. Mayor Giles, Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all answered roll call. City staff members present were Matt Johnson, City Attorney; BessieJo Wagner, City Clerk; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Brian Parker, City Planner; Kurt Wolf, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Traci Malvich, Human Resources Manager; Dallas Palmer, Police Chief; Nathan Stewart, Public Works Director; Vlatko Jovanov, Network Administrator; Meredith Todd, Assistant City Planner; Also, in attendance were Don Kostelec, Vitruvian Planning; Melissa Coriell, McCall -Donnelly High School Teacher Moment of silence was observed for the loss Rory and Sarah Mehen. Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Nelson moved to approve the agenda as submitted. Council Member Thrower seconded the motion. In a voice vote all members voted aye, and the motion carried. MCCALL CITY COUNCIL October 6, 2022 Regular Meeting Page 1 of 9 CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Regular City Council Minutes — August 11, 2022 2. Payroll Report for period ending September 16, 2022 3. Warrant Register — GL 4. Warrant Register — Vendor 5. Accept the Minutes of the following Committees a. Parks and Recreation Advisory Committee — May 18, 2022 b. McCall Historic Preservation Commission — August 8, 2022 c. Golf Course Advisory Committee — August 10, 2022 6. AB 22-261 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor and short-term rental permits, and public event applications. Action: Review the License Report 7. AB 22-260 Request for Approval of Local Housing Deed Restriction for Lot B6, Running Horse Subdivision Condition of Approval #3 for the final plat and final development plan for the Running Horse Subdivision and Planned Unit Development states "Prior to the issuance of a certificate of occupancy for any residence within the subdivision, the applicant shall execute and record a Local Housing deed restriction in conformance with the most recent City Council adopted Local Housing Policy (Resolution 19-02) on at least one (1) dwelling unit." Please note that the language has been modified to include provisions to allow the homeowner to recoup some expenditures for capital improvements, among other minor adjustments to the previously approved deed restriction template. The City Attorney has reviewed the changes. Action: Approve the deed restriction for Lot B6, Running Horse Subdivision and authorize the mayor to sign all necessary documents 8. AB 22-264 Request to accept Economic Development Administration grant for Downtown Core Revitalization Project Phase 3B and 1st Street public parking lot improvements The City of McCall has been awarded an Economic Adjustment Assistance Grant in the amount of $1,651,599 from the U.S. Department of Commerce Economic Development Administration (EDA) to support the final phase (3B) of the City's downtown core revitalization project and to make improvements to the 1st Street public parking area, including drainage, surfacing and striping. This grant will complement the Transportation Alternatives MCCALL CITY COUNCIL Page 2 of 9 October 6, 2022 Regular Meeting and Community Development Block Grants (CDBG) already awarded to the City of McCall for Phase 3B pedestrian and streetscape improvements. The EDA grant requires a local match of $534,937, approximately $31,035 of which is remaining CDBG funds, and the balance Streets LOT funding. Projects must be completed within five years and all federal funding requirements, including Davis -Bacon wages, apply. Action: Accept Economic Development Administration Grant No. 07-79-07929, accept the designation of the City of McCall staff as the Project Management Team, and authorize the Mayor to sign all necessary documents. 9. AB 22-259 Request Approval of Resolution 22-31 Authorizing the Surplus of Patrol Firearms Idaho Code §67-5732A allows the sell, transfer, recycle or discarding of surplus personal property. Annually City staff identifies several items as surplus property. The Police Chief has determined that five (5), Glock 17, Gen 5 handguns are no longer of use to the department. The Police Chief is requesting approval to trade the firearms to Salt Lake Wholesale, a Federal Firearms Dealer, for a $3750.00 credit. The credited amount will be applied to the purchase of new Patrol firearms. Action: Approve Resolution 22-31 authorizing the surplus of firearms to federal firearms dealer and authorize the Mayor to sign all necessary documents. Council Member Maciaszek moved to approve the Consent Agenda as submitted. Council Member Nielsen seconded the motion. In a roll call vote all voted aye, and the motion carried. PUBLIC COMMENT 1 Mayor Giles called for public comment at 5:34 p.m. There were no written comments received. David Gallipoli, 200 Scott St, in person Mr. Gallipoli requested Council have a public work session on endowment lands. Hearing no comments, Mayor Giles closed the comment period. REPORTS 1 Chamber Report Council had no questions regarding the Chamber Report. Monthly Department Reports Mayor Giles asked Nathan Stewart Public Works Director for an update on the Thompson project. Director Stewart noted the original set date for paving to be complete was October 1st. There were delays out of the contractors control including underground utilities and asphalt delivery delays. Additionally, the road is expected to be opened Wednesday of next week. Council Report Council Member Maciaszek noted the upcoming meeting on the waterways plan. Council Member Nelson gave a Hiding in Plain Sight youth mental health event recap. PUBLIC HEARING 1 MCCALL CITY COUNCIL October 6, 2022 Regular Meeting Page 3 of 9 AB 22-268 Request to Re -Adopt Ordinance 1009 Approving CA -22-01 — Amendments to Titles III and IX of the McCall City Code related to Temporary Business Regulations and minor administrative changes Council Member Nelson moved to Open the public hearing. Council Member Nielsen seconded the motion. In a roll call vote Council Member Nelson, Council Member Nielsen, Mayor Giles, Council Member Maciaszek, and Council Member Thrower all voted aye, and the motion carried. City Planner Brian Parker presented to Council giving a brief overview of the changes to the code. The primary goals of this code amendment are as follows: 1. Provide clarity and direction for temporary businesses (food trucks and similar) 2. Fix typos, errors, and code text that do not align perfectly with the intent of the code or administrative practice. The temporary business regulations were discussed during the September 24, 2021 City Council Work Session. During their publicly noticed April 3, 2022, meeting the McCall Area Planning & Zoning Commission unanimously recommended approval of the proposed code amendment. During the May 12, 2022, McCall City Council Meeting, the Council held a properly noticed public hearing and voted to approve the code amendment. During their May 18, 2022 meeting, the Valley County Board of County Commissioners opted not to take any action on code amendments until after the ten-year area of impact review has been completed pursuant to Idaho Code 67- 6526(e). Staff elected not to publish the ordinance summary at that time and the approval expired. Minor edits have been made to the draft ordinance since the May 12, 2022 meeting. The ordinance has been reviewed by the City Attorney. Notice of this public hearing was published in the Star News. Mayor Giles called for public comment at 5:48pm. No written or verbal comments were received. Council Member Nelson moved to close the public hearing and Council Member Maciaszek seconded the motion. In a voice vote, all voted aye, and the motion carried. Council had no comments or questions regarding Ordinance 1009. Council Member Thrower moved to Suspend the rules and read by title only one time only Ordinance 1009. Council Member Nelson seconded the motion. In a roll call vote Council Member Thrower, Council Member Nelson, Mayor Giles, Council Member Nielsen and Council Member Maciaszek all voted aye, and the motion carried. City Clerk BessieJo Wagner read Ordinance 1009 by title only, one time only: An Ordinance Of The City Of McCall, Valley County, Idaho, Amending Title 3 Chapter 2 Definitions, To Provide Definitions For Amended And New Terms; Amending Title 3 Chapter 3 Residential Zones And Standards, Clarifying General Development Standards, Modifying Permitted, Administratively Approvable, Conditional, And Prohibited Uses In Residential Zones; Amending Title 3 Chapter 4 Commercial Zones And Standards, Clarifying General Development Standards, Modifying Permitted, Administratively Approvable, Conditional, And Prohibited Uses MCCALL CITY COUNCIL Page 4 of 9 October 6, 2022 Regular Meeting In Commercial Zones; Amending Title 3 Chapter 5 Industrial And Business Park Zones And Standards, Modifying Permitted, Administratively Approvable, Conditional, And Prohibited Uses In Industrial And Business Park Zones; Amending Title 3 Chapter 6 Civic, Airport And Agricultural/Forest Zones, Clarifying Regulations For The Inclusion Of Housing In Civic Zone Developments, Modifying Permitted, Administratively Approvable, Conditional, And Prohibited Uses In Civic, Airport, And Agricultural/Forest Zones; Amending Title 3 Chapter 7 Special Districts, Allowing Certain Structures To Be Constructed Within The Shoreline And River Buffer Area; Amending Title 3 Chapter 8 General Development Standards, Establishing Standards For Bicycle Parking Design, Clarifying And Establishing Standards For Temporary Uses, Clarifying Fence And Wall Standards; Amending Title 3 Chapter 9 Signs, Clarifying Signage Exemptions; Amending Title 3 Chapter 13 Permits And Applications, Extending The Allowed Review Time Of Administrative Applications; Amending Title 3 Chapter 14 Outdoor Lighting, To Establish Standards On Outdoor Light Bulb Lighting Color Temperature; Amending Title 3 Chapter 16 Design Review, To Require Design Review On Certain Temporary Uses, To Clarify Design Standards; Amending Title 9 Chapter 1 Subdivision And Development Provisions, Clarifying Record Of Survey Regulations; Amending Title 9 Chapter Six Subdivision Development Improvement Requirements; Eliminating Additional Parking Requirements On Developments With Private Streets, Directing The City Clerk, And Providing An Effective Date. Council Member Thrower moved to Adopt Ordinance No.1009 code amendment, CA -22-01, to amend Titles III and IX, approve the Summary for publication, and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Thrower, Council Member Maciaszek, Mayor Giles, Council Member Nelson, and Council Member Nielsen all voted aye, and the motion carried. AB 22-263 Request Approval of Resolution 22-32 Adopting the City's Comprehensive Fee Schedule reflecting a new fee for Short-term Rental Unit Permits Mayor Giles stated the purpose of the public hearing. Council Member Nelson moved to Open the public hearing on Resolution 22-32. Council Member Thrower seconded the motion. In a roll call Council Member Nelson, Council Member Thrower, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen vote all voted aye, and the motion carried. City Clerk BessieJo Wagner presented to Council. On June 30, 2022 Council adopted the City's Comprehensive fee schedule after all City Departments conducted a complete analysis of services provided and the corresponding fee. Due to this analysis, it was determined that many fees needed to be increased, changed, or eliminated. Staff combined all fee schedules into one Comprehensive Fee Schedule except for Water Rates and Golf Rates which are adopted with their own separate Resolution. On September 8, 2022 Council adopted Ordinance 1011 regulating Short-term Rentals and requiring an annual fee for permitting all short-term rental units. This public hearing, pursuant to Section 63-1311A, Idaho Code, is intended for the City Council to hear testimony regarding the approval of Resolution 22-32 to adopt the new fee of $225 to permit Short-term Rental Units. A public Hearing notice was in the Star -News on September 22 and 29th. Mayor Giles called for public comment at 5:56pm MCCALL CITY COUNCIL Page 5 of 9 October 6, 2022 Regular Meeting No written or verbal public comments were received. Council Member Nielsen asked how the city justifies charging $2000 per year for a vendor permit or $125.00 per quarter plus $25 per day for a peddler permit. Clerk Wagner noted the process for obtaining a peddler permit and the cost to administer the permit. Additionally, the vendor permit fee for six months and one year are set to make it less expensive than a vendor having to pay the daily fee and not have to pay for additional permits each time the vendor moves. Clerk Wagner also noted that the food truck vendor permit process will be revised with the adoption of Ordinance 1009. Council Member Nelson noted the city has to justify the fees charged and Clerk Wagner noted an annual review of the fee. Council discussed the proposed fee being $1.88 below the estimated cost to administer the process of short-term rentals. It was noted that if the Council wanted to change the amount of the permit for STRs then the public hearing would get continued and noticed with the update amount. Council Member Nelson moved to close the public hearing. Council Member Thrower seconded. In a voice vote, all voted aye, and the motion carried. Council Member Nelson appreciated the comparison brought up by Council Member Nielsen. Council Member Nelson moved to Approve Resolution 22-32 Adopting the City's Comprehensive Fee Schedule reflecting the new fee for Short term rental Unit Permits and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nelson, Council Member Maciaszek, Mayor Giles, and Council Member Thrower all voted aye; Council Member Nielsen voted no, and the motion carried. AB 22-262 Update on status of McCall Senior Center Site Improvements Project funded by an Idaho Community Development Block Grant Mayor Giles stated the purpose of the public hearing. Council Member Nelson moved to Open the public hearing. Council Member Nielsen seconded the motion. In a roll call Council Member Nelson, Council Member Nielsen, Mayor Giles, Council Member Maciaszek, and Council Member Thrower vote all voted aye, and the motion carried. Economic Development Director Delta James presented to Council. In January 2022, the City of McCall received an Idaho Community Development Block Grant (CDBG) in the amount of $225,000 from Idaho Commerce. Subsequently, the grant amount was increased by $20,000 to a total of $245,000. This funding is allocated to the State of Idaho from the U.S. Department of Housing and Urban Development. These funds are currently being used to complete: 1. Grading, resurfacing, striping and signage improvements to Senior Center parking areas; and 2. Delineation of landscape area and light pole base installation; and 3. Consolidation of the 1st Street drive access to the south of the Senior Center facility, including removal of the northly access drive to improve safety and realignment of the pedestrian pathway. MCCALL CITY COUNCIL Page 6 of 9 October 6, 2022 Regular Meeting The total project cost of $420,828 includes $25,000 in final design and a construction contract with Granite Excavation in the amount of $395,828 awarded March 31, 2022. Funding is provided by $245,000 CDBG, Franchise Fees ($24,655) and Streets LOT ($151,173) revenue. As a condition of grant award, the City is required to hold a public hearing to provide an update on the status of the project once the project reaches 75% or more completion. The project is now substantially complete and final completion is expected by mid -October. Council thanked staff for the update and expressed appreciation to Planner James for obtaining the grant funding for the project. Mayor Giles called for public comment at 6:llpm No written or verbal public comments were received. Council Member Nelson moved to close the public hearing and Council Member Thrower seconded. In a voice vote all voted aye and the motion carried. Mayor Giles commented that this concludes the Public Hearing on the status of McCall Senior Center Site Improvements Project funded by an Idaho Community Development Block Grant Mayor Giles also commented on the additional work being done on the Senior Center. Planner James noted the additional work to the building is not funded by the grant, but the work is being done simultaneously. BUSINESS AGENDA 1 AB 22-267 Vitruvian Planning's ADA Transition Plan Process Council Check -in City Clerk BessieJo Wagner introduced Don Kostelec of Vitruvian Planning. Mr. Kostelec presented to Council. On May 26, 2022 Council approved a contract with Vitruvian Planning LLC to conduct the City's ADA Transition Plan Update. The Consultants have been scheduling interviews with City Departments. The focus of the interviews has been structured to understand each department's programs and policies and assess them on how they provide access to people with disabilities. The interviews covered past examples of people asking for assistance in accessing a meeting, a program, or other department functions, as well as how the Department responded to it. The Consultants covered other hypothetical scenarios based on each Department's programs and policies. They also discussed any public facilities the Department is in charge of and what the results of the field data collection indicated in terms of overall needs for upgrades. The Consultants are in process of scheduling Listening Sessions with primary stakeholders from within the City to understand how policies and programs are implemented. Mr. Kostelec noted that both the Idaho Access Project as well as Lewis and Clark college have been a huge part of updating the City of McCall Transition Plan known as Access McCall. Additionally, Mr. Kostelec reviewed the legal requirements including an explanation of a self - assessment and Transition Plan. Through community engagement it was determined that 1 in 12 residents report having a disability. Mr. Kostelec gave praise to City staff and the City as a whole during a review of the City's current efforts to be accessible. Communication from the public noted the lack of sidewalk on Highway 55 in town is a major concern. Mr. Kostelec closed with an explanation of steps to come including a work session to review the draft plan. MCCALL CITY COUNCIL Page 7 of 9 October 6, 2022 Regular Meeting Council Member Maciaszek and Mayor Giles thanked Mr. Kostelec for the presentation. Council Member Maciaszek noted the City has a lot of planning documents and how helpful the documents are to obtain funding and highlight community priority. Council Member Nelson asked if winter weather is an issue to remain accessible. Mr. Kostelec reference other planning documents in place as well as other recommendations that will come in the Transition Plan to help alleviate access issues during the winter months and additionally noted that McCall is an example of best practices. AB 22-265 Request for Approval of an easement with Idaho Power for utilities extension to Hangar 900, TEH, LLC, at McCall Municipal Airport Staff asked to table this matter. Chris Berge and Lori MacNichol (TEH, LLC) are currently building Hangar 900 at the McCall Airport infield. Idaho Power requires that an easement be signed and notarized to extend underground facilities to the new hangar site. Idaho Power will bore under Taxiway H from an existing transformer near Hangar 608. An above -ground pad - mounted transformer and related facilities will be installed in the airport infield, providing power to Hangar 900 and all future infield hangar development. Council Member Nielsen moved to table AB 22-265 Request for approval of an easement with Idaho Power for utilities extension to Hangar 900 and Council Member Maciaszek seconded the motion. In a roll call vote Council Member Nielsen, Council Member Maciaszek, Mayor Giles, Council Member Nelson and Council Member Thrower voted aye and the motion carried. AB 22-266 Request Approval of Resolution 22-33 Adopting the McCall Area Youth Advisory Council Bylaws Assistant City Planner Meredith Todd presented to Council. City Staff has a history of visiting the McCall Donnelly High School annually to deliver a general presentation on the purpose, function, and importance of Local Government before High School students in the Speech Class. Based on the positive outcome of the educational exercises and continued engagement with School Staff, as well as working with the Idaho League of Cities to learn the function of Youth Council's in other communities in Idaho and the US, staff determined the creation of a Youth Council would be a positive outlet for civic engagement and leadership opportunity in the community to allow space for students to participate in local decision -making and change -making. City Staff and School Staff have determined that there is a pathway for both a short-term and long- term Youth Council structure that can evolve over time and be designed with enough flexibility for area youth to select projects, programs, or local issues that are meaningful to young people. On Sept. 16`h and Sept. 26`h, 2022, the Mayor and Staff met with students at McCall -Donnelly High School to present the idea and distribute Application Forms. Staff learned there appears to be two groups of students: 1) Students with time and interest in full commitment to the Youth Council Meeting Schedule proposed in the 2022 Bylaws; 2) Students with passion and interest, lacking extracurricular time and requesting some involvement during school lunch hours. Staff and students determined some flexibility would be possible to be inclusive of students with diverse time and resource needs who still wish to work with the group. The Bylaws recognition of Voting Members, Alternate Members, and Officers shall still apply to those students able to make MCCALL CITY COUNCIL Page 8 of 9 October 6, 2022 Regular Meeting the full-time commitment, with eligibility for future Council funded trips or participation rewards applying only to these members. Melissa Coriell, McCall -Donnelly High School Teacher noted the process will evolve and the students are really taking ownership over the process to form the Youth Council. Additionally, there has been a great support network. Clerk Wagner expressed appreciation for Planner Todd putting in the hard work to bring the Youth Council together. Council Member Thrower expressed excitement to see where the Youth Council goes in the future. Council Member Maciaszek moved to Approve Resolution 22-33 adopting the bylaws for the creation of the McCall Area Youth Council as an advisory Committee to the McCall City Council and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nielsen, Mayor Giles, Council Member Nelson, and Council Member Thrower all voted aye, and the motion carried. AB 22-269 Request for ICRMP Board of Trustees Nomination City Clerk BessieJo Wagner presented to Council. As a member of the ICRMP Joint Powers Agreement, it is Council's right to participate in the ICRMP Board of Trustees nomination and election process. The incumbent trustee representative from the Region 1 cities participating in ICRMP (City of Garden City Mayor John Evans) desires to run for another two-year term on the ICRMP Board. If Council does not propose to nominate a candidate to challenge John Evans, Council does not need to act further for the region seat until ballots are sent out. To nominate a candidate for the Region 1 seat to challenge the incumbent trustee seeking re- election, John Evans, Council may enter the name of a mayor or council member from an ICRMP member city within your region in the space provided on the form. Council discussed the current board member representing district 3 and decided to take no action. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT 1 Without further business, Mayor Giles Giles the meeting at 7:04p.m. oFlkfee ATTEST: � S tP BessieJo Wa,'e , City C 0 bert S. 1 es, Mayor MCCALL CITY COUNCIL October 6, 2022 Regular Meeting Page 9 of 9