HomeMy Public PortalAboutVillage Budget 2015-2016VILLAGE OFFICIALS
PRESIDENT
TRUSTEES
Margie Bonuchi Paul Fay
Bill Lamb Garrett M. Peck
Jim Racich
Village Administrator
John Konopek Police Chief
Dean Marquez Building Official
Michael Garrigan Planning Director
Allen Persons Public Works Director
Traci Pleckham Management Services Director
Village Clerk
Brian P. Murphy
Michelle Gibas
FISCAL YEAR 2015-2016 BUDGET
VILLAGE OF PLAINFIELD, ILLINOIS
Michael P. Collins
VILLAGE OF PLAINFIELD
FISCAL YEAR 2015-2016 BUDGET
TABLE OF CONTENTS
ALL FUNDS
REVENUE AND EXPENSE SUMMARY 1
REVENUE SUMMARY 3
EXPENSE SUMMARY 4
FINANCIAL POLICIES 5
DEBT RATINGS 13
STAFFING SCHEDULE 14
SALARY CLASSIFICATION PLAN 15
GENERAL FUND
REVENUE NARRATIVE 17
REVENUE AND EXPENSE SUMMARY 24
REVENUE DETAIL 25
ADMINISTRATION/FINANCE
NARRATIVE 28
BUDGET SUMMARY 35
BUDGET DETAIL 36
POLICE
NARRATIVE 42
BUDGET SUMMARY 45
BUDGET DETAIL 46
STREETS
NARRATIVE 55
BUDGET SUMMARY 58
BUDGET DETAIL 59
PLANNING
NARRATIVE 62
BUDGET SUMMARY 66
BUDGET DETAIL 67
VILLAGE OF PLAINFIELD
FISCAL YEAR 2015-2016 BUDGET
TABLE OF CONTENTS
BUILDING
BUILDING NARRATIVE 68
BUILDING BUDGET SUMMARY 71
BUILDING BUDGET DETAIL 72
WATER/SEWER OPERATIONS & UTILITY EXPANSION
NARRATIVE 73
ALL DIVISIONS BUDGET SUMMARY 79
WATER AND SEWER REVENUE DETAIL 80
WATER BUDGET DETAIL 81
SEWER BUDGET DETAIL 83
UTILITY EXPANSION BUDGET DETAIL 85
CAPITAL FUND
CAPITAL NARRATIVE 86
CAPITAL BUDGET SUMMARY 89
CAPITAL BUDGET DETAIL 90
OTHER FUNDS
MISCELLANEOUS FUNDS SUMMARY 93
MOTOR FUEL TAX FUND BUDGET DETAIL 94
BOND AND INTEREST FUND BUDGET DETAIL 95
TORT IMMUNITY FUND BUDGET DETAIL 97
AUDIT FUND BUDGET DETAIL 98
POLICE PENSION FUND BUDGET DETAIL 99
D.A.R.E FUND BUDGET DETAIL 101
TAX INCREMENT FINANCING FUND BUDGET DETAIL 102
ALCOHOL ENFORCEMENT FUND BUDGET DETAIL 103
BUDGET FORECAST
GENERAL FUND REVENUE AND EXPENSE FORECAST 104
WATER AND SEWER REVENUE AND EXPENSE FORECAST 105
STATISTICAL TRENDS
REVENUE, EXPENSE AND FUND BALANCE RATIOS 106
Citizens of the
Village
Mayor and
Board of
Trustees
Village
Administrator
Management
Services
Department
Police
Department
Public Works
Department
Planning
Department
Building
Department
IT Community
Relations
Village Clerk
Village of Plainfield
Organizational Chart
Tax
Capital Capital Increment
General Replacement Improvement Financing MFT
Estimated Fund Balance
5/1/2015 13,468,310 7,836,457 3,210,862 405,138 1,025,651 1,915,321
Revenues 22,276,166 16,158,109 - 6,063,600 745,500 1,250,300
Transfers In 262,000 - - 500,000 - -
Debt Proceeds - - - - - -
Total Revenues 22,538,166 16,158,109 - 6,563,600 745,500 1,250,300
Expenses
Salaries and Wages 10,322,255 1,308,841 - - - -
Benefits 4,434,316 544,443 - - - -
Utilities 373,210 713,000 - - - -
Supplies/Commodities 924,710 515,300 - - - -
Contractual Services 5,961,495 7,993,300 - 166,000 - -
Other
Debt Service - 3,160,125 - - - -
Capital Outlay - 1,175,000 - 2,545,000 950,000 1,000,500
Miscellaneous 522,180 250,000 - 800,000 - -
Sub-Total Expenditures 22,538,166 15,660,009 - 3,511,000 950,000 1,000,500
Interfund Transfers - 498,100 - 2,494,850 550,000 200,000
Total Expenditures 22,538,166 16,158,109 - 6,005,850 1,500,000 1,200,500
Excess (Deficiency)- - - 557,750 (754,500) 49,800
Estimated Fund Balance
4/30/2016 13,468,310 7,836,457 3,210,862 962,888 271,151 1,965,121
All Fund Summary
Water and Sewer
Operations &
Expansion
Revenues, Expenditures & Fund Balances
2015-2016 Fiscal Year Budget
Page 1
Bond and Tort Police Alcohol
Interest Immunity Audit Pension Enforcement DARE Totals
918 86,172 3,511 21,386,315 28,250 14,193 49,381,098
116,100 530,100 42,010 2,260,000 10,030 13,020 49,464,935
2,992,950 - - - - - 3,754,950
- - - - - - -
3,109,050 530,100 42,010 2,260,000 10,030 13,020 53,219,885
- - - 440,000 - - 12,071,096
- - - 5,000 - - 4,983,759
- - - - - - 1,086,210
- - - 5,000 - 22,000 1,467,010
- 575,500 42,000 30,000 - - 14,768,295
3,109,050 - - - - - 6,269,175
- - - - - - 5,670,500
- - - 38,000 - - 1,610,180
3,109,050 575,500 42,000 518,000 - 22,000 47,926,225
- - - - 12,000 - 3,754,950
3,109,050 575,500 42,000 518,000 12,000 22,000 51,681,175
- (45,400) 10 1,742,000 (1,970) (8,980) 1,538,710
918 40,772 3,521 23,128,315 26,280 5,213 50,919,808
Revenues, Expenditures & Fund Balances
2015-2016 Fiscal Year Budget
All Fund Summary
Page 2
All Revenue Sources
Amount
Percent of
Total
2014/2015
Estimate
2013/2014
Actual
Property Taxes 6,381,100 11.99%6,484,993 6,297,893
State of Illinois Taxes 15,070,692 28.32%15,466,259 15,632,259
Other Taxes 3,924,000 7.37%3,935,595 3,993,965
Licenses and Permits 918,700 1.73%911,800 1,034,768
Fines 904,287 1.70%926,900 1,010,602
Charges for Services 18,430,496 34.63%17,449,387 17,406,795
Grants 35,600 0.07%507,950 221,544
Franchise Fees 655,000 1.23%688,000 638,698
Investment Income 821,060 1.54%1,042,300 1,753,391
Intergovernmental 385,000 0.72%389,825 389,939
Miscellaneous 1,614,000 3.03%1,677,137 1,600,727
Water & Sewer Tap-on Fees 325,000 0.61%510,000 543,364
Subtotal Revenues 49,464,935 92.94%49,990,146 50,523,945
Interfund Transfers 3,754,950 7.06%3,845,397 6,094,911
Grand Total Revenues 53,219,885 100.00%53,835,543 56,618,856
All Funds
Revenue Summary
2015-2016 Fiscal Year Budget
Fiscal Year 2016 Budget History
Page 3
Expense Classification
Amount
Percent
of Total
2014/2015
Estimate
2013/2014
Actual
Salaries and Wages 12,071,096 23.36%11,615,987 11,113,943
Benefits 4,983,759 9.64%4,618,506 4,445,786
Utilities 1,086,210 2.10%994,651 1,117,761
Supplies and Commodities 1,467,010 2.84%1,418,420 1,315,631
Contractual Services 14,768,295 28.58%13,617,920 13,639,824
Debt Service 6,269,175 12.13%6,285,301 6,373,941
Capital Outlay 5,670,500 10.97%3,466,000 4,205,984
Other 1,610,180 3.12%1,733,133 1,493,355
Total Expenditures 47,926,225 43,749,918 43,706,225
Interfunds 3,754,950 7.27%3,793,360 6,094,911
Grand Total Expenditures 51,681,175 100.00%47,543,278 49,801,136
All Funds
Expense Summary
2015-2016 Fiscal Year Budget
Fiscal Year 2016 Budget History
Page 4
FINANCIAL POLICIES General
The Village of Plainfield has an important responsibility to carefully account for public funds, to
manage municipal finances wisely, and to plan and provide for the adequate funding of services
desired by the public and as required by laws, rules, or regulations, including the provision and
maintenance of public facilities and improvements. The financial goals and policies set forth in this
document are intended to establish guidelines for the continued financial strength and stability of the
Village of Plainfield.
Financial Goals
Financial goals are broad, fairly timeless statements of the financial position the Village seeks to attain.
The financial goals for the Village of Plainfield are:
• To provide full value for each tax dollar by delivering quality services efficiently and on a cost-
effective basis.
• To preserve our quality of life by providing and maintaining adequate financial resources
necessary to sustain a sufficient level of municipal services, and to respond to changes in the
economy, the priorities of governmental and non-governmental organizations, and other
changes that may affect our financial well-being.
• To maintain a strong credit rating in the financial community.
Financial Policies
Financial policies support the financial goals. They are general statements that guide decision-making
in specific situations, to ensure that a decision will contribute to the attainment of the financial goals.
Federal and state laws, rules, and regulations, our Village Code of Ordinances, and generally accepted
accounting principles promulgated by the Governmental Accounting Standards Board (“GASB”) and the
Government Finance Officers Association of the United States and Canada (“GFOA”) govern our
financial policies and processes.
Budget Policies
Sound financial practice and the desire to maintain a strong credit rating dictate that our budgets be
balanced, constantly monitored, and responsive to changes in service demands. With these concepts
in mind, the Village of Plainfield has adopted the following budget policy statements:
• The Village will adopt and maintain a balanced budget in which expenditures will not be
allowed to exceed reasonably estimated revenues and other available funds at the same
time maintaining recommended fund balances.
Page 5
FINANCIAL POLICIES • Fund balance should not be considered a source of funds for operating expenditures.
Excess unreserved and undesignated fund balance may be appropriated as part of the
adopted budget to fund capital or emergency expenditures.
• As part of the annual budget review process, the Village will project fund revenues and
expenditures for a minimum of two years beyond the budget year and compare the
projected balances to the fund balance policy. This will allow the Village to identify
potential problems early enough to correct them.
• The Village will maintain a budgetary control system to ensure adherence to the budget
and will prepare monthly reports comparing actual revenues and expenditures to
budgeted amounts.
• Twice annually, the Village Administrator will provide the Village Board with trend
analysis/projections of revenues and expenditures.
Revenue Policies
Revenues determine the capacity of a local government to provide services. Under ideal conditions,
revenues would grow at a rate equal to or greater than expenditures. To ensure that our revenues are
balanced and capable of supporting our desired levels of services, the Village of Plainfield has adopted
the following revenue policy statements. • The Village endeavors to develop and maintain a diversified and stable revenue base to
shelter it from short-term fluctuations in any one revenue source.
• The Village will estimate annual revenues on an objective, reasonable, and conservative
basis. Most revenues will be estimated based on a historical trend analysis. Major
revenues will receive a more in-depth analysis.
• Each year and whenever appropriate, existing revenues will be re-examined and
possible new sources of revenues will be explored to ensure that we are maximizing our
revenue potential.
• The Village will strive to be informed and aware of all grants and other aid that may be
available to us. All potential grants and other aid shall be carefully examined for
matching requirements (both dollar and level-of-effort) and restrictive covenants, to
ensure that our participation in such grants will be beneficial and cost-effective.
• All charges for services, fees, licenses, permits, etc. will be reviewed regularly to insure
that rates are maintained at a level that is related to the cost of providing the services
and are competitive with others providing similar services in the area.
Page 6
FINANCIAL POLICIES • Water and Sewer Funds will be self-supporting.
• The Village will establish user charges and set fees for services for its enterprise funds at
a level that fully supports both the direct and indirect costs of the activity. Indirect costs
include the recognition of annualized depreciation of capital assets. Cash flow
requirements to adequately defray bond retirement and capital outlay will become a
primary determinant in the development of user charges.
• Connection fees for water and sewer services shall be reviewed regularly to assure that
fees reflect the cost of providing services to new developments.
• One-time revenues that are not required by law or agreement to be expended for a
particular purpose will only be used to fund one-time capital or emergency
expenditures. One-time revenues will not be used to support operating expenditures,
except in emergency situations.
Cash Management Policies
• An investment policy has been adopted by the Village Board, which provides guidelines
for the prudent investment of the temporary idle cash and outlines the policies for
maximizing the efficiency of the cash management system. The ultimate goal is to
enhance the economic status of the Village while protecting its pooled cash.
• The cash management system is designed to accurately monitor and forecast
expenditures and revenues, thus enabling the Village to invest funds to the fullest
extent possible. The Village attempts to match funds to projected disbursements.
• Except for cash in certain restricted and special funds, the Village of Plainfield will
consolidate cash balances from all funds to maximize investment earnings. Investment
income will be allocated to the various funds based on their respective participation and
in accordance with generally accepted accounting principles.
• Criteria for selecting investments and the order of priority are: safety, liquidity, and
yield.
Expenditure Policies
Expenditures are a rough measure of a local government’s service output. While many expenses can
be easily controlled, emergencies, unfunded mandates, and unanticipated service demands may strain
our ability to maintain a balanced budget. To ensure the proper control of
Page 7
FINANCIAL POLICIES
expenditures and provide for a quick and effective response to adverse financial situations, the Village
of Plainfield has adopted the following expenditure statements:
• The Village will maintain a level of expenditures that will provide for the public well
being and safety of the residents of the community.
• The Village will pay all current operating expenditures with current operating revenues.
• Expenditures and purchase commitments will follow the Village’s approved Purchasing
Authority Policy.
• Encumbrances represent commitments related to unperformed contracts for goods or
services, and will be recorded when incurred. .
Fund Balance
Fund balances are established to protect against the need to reduce service levels or raise taxes
and fees due to temporary revenue shortfalls or unpredicted one-time expenditures.
In addition, in accordance with GASB Statement 54, the Village must establish fund balance
classifications that inform the financial statement user as to the extent to which the Village must
observe constraints imposed upon use of the resources that are reported by the governmental funds.
More detailed fund balance financial reporting and the increased disclosures will aid the user of the
financial statements in understanding the availability of resources for various governmental purposes.
The fund balance will be composed of five categories: 1) Nonspendable, 2) Restricted, 3) Committed, 4)
Assigned, or 5) Unassigned.
Definitions
Governmental Funds – are used to account for all or most of the Village’s general activities, including
the collection and disbursement of earmarked monies (special revenue funds), the acquisition or
construction of general capital assets (capital projects funds) and the servicing of general long-term
debt (debt service funds). The General Fund is used to account for all activities of the Village not
accounted for in some other fund.
Fund Balance – the difference between assets and liabilities in a Governmental Fund.
Nonspendable Fund Balance – the portion of a Governmental Fund’s fund balance that is not available
to be spent, either short-term or long-term, in either form (e.g., inventories, prepaid items, land held
for resale) or through legal restrictions (e.g., endowments).
Page 8
FINANCIAL POLICIES Restricted Fund Balance - the portion of a Governmental Fund’s fund balance that is subject to
external enforceable legal restrictions (e.g., grantor, contributors and property tax levies).
Committed Fund Balance - the portion of a Governmental Fund’s fund balance with self-imposed
constraints or limitations that have been placed by formal action at the highest level of decision
making.
Assigned Fund Balance - the portion of a Governmental Fund’s fund balance to denote an intended
use of resources, or for all remaining fund balance in non-General funds not categorized above.
Unassigned Fund Balance - available expendable financial resources in a governmental fund that are
not the object of tentative management plan (i.e. designations). (Only in the General Fund, unless
negative)
Fund Balance Policies
• The Village will spend the most restricted dollars before less restricted, in the following order:
a. Nonspendable (if funds become spendable)
b. Restricted
c. Committed
d. Assigned
e. Unassigned
• The Management Services Director will determine if a portion of fund balance should be
assigned, consistent with intentions of the Village Board.
• The Village will strive to maintain the unassigned fund balance of the General Fund at a
level at least equal to 25% of the total General Fund annual expenditures.
• If the General Fund unassigned fund balance falls below the minimum, a plan will be
developed to return to the minimum balance within a reasonable period of time.
• General Fund unassigned fund balance in excess of 40% may be transferred to the
Capital Improvement Fund.
• The Village will strive to maintain the unassigned fund balance of the Enterprise Fund
(Water and Sewer) at a level at least equal to 25% of the total Water and Sewer Fund
annual expenditures.
• If the Enterprise Fund balances fall below the minimum, rates may be adjusted so as to
gradually return to the minimum within a reasonable period of time. If the balances
exceed 40%, the overage may be used to offset rate increases, or transferred to the
Village’s Capital Replacement Fund, or a combination thereof.
Page 9
FINANCIAL POLICIES • The Capital Replacement Fund is a reserve fund for future capital investments in the
Village’s infrastructure system. Funding amounts for the Capital Replacement Fund is
largely driven by the annual depreciation amount of the Enterprise Fund infrastructure
system.
Capital Improvement Policies
• The Village shall maintain a Five Year Capital Improvement Program and capital
improvements will be made in accordance with that plan. The program shall be
updated annually.
• The corresponding year of the Capital Improvement Program will be incorporated into
the annual operating budget as the Capital Budget.
• As part of the development of the Capital Improvement Program, the condition of
Village infrastructure will be evaluated to appropriately prioritize and schedule
maintenance and replacement.
• Each capital project will be evaluated for its impact on current and future operating
budgets.
Debt Policies
Debt is an effective way to finance capital improvements or to even out short-term revenue flows.
Properly managed debt preserves our credit rating, provides flexibility in current and future operating
budgets, and provides us with long-term assets that maintain or improve our quality of life. To provide
for the appropriate issuance and responsible use of debt, the Village of Plainfield has adopted the
following debt management policy statements:
• The Village will confine long-term borrowing to capital improvements or one-time
obligations that cannot be financed from current revenues or reserves.
• Capital projects financed through the issuance of bonds shall be financed for a period
not to exceed the expected useful life of the improvement.
• The Village will maintain good communications with bond rating agencies about its
financial condition. The Village will follow a policy of full disclosure on every financial
report and bond prospectus.
• The Village will attempt to keep the average maturity of General Obligation Bonds at or
below 20 years.
• The annual operating budgets of all funds will be maintained so as to ensure the full and
timely repayment of debt principal and interest due that year.
Page 10
FINANCIAL POLICIES • The Village’s annual audit and official statements will reflect the Village’s commitment
to full and open disclosure concerning our debt.
• As a home rule unit of government in the State of Illinois, the Village has no statutory
debt limit.
Capital Asset Policies
This policy is to establish the principles related to the accounting treatment of the Village’s capital
assets.
Capital assets include land, improvements to land, buildings, building improvements, vehicles,
machinery, equipment, works of art and historical treasures, infrastructure, construction in progress
and all other tangible and intangible assets that are used in operations and have initial useful lives
extending beyond a single reporting period. Infrastructure assets are long-lived capital assets that
normally are stationary in nature and can be preserved for a significantly greater number of years than
most capital assets. Examples of infrastructure assets include roads, bridges, drainage systems, water
and sewer systems.
Land and land improvements are inexhaustible capital assets and will not be depreciated. Construction
in progress will not be depreciated until construction is complete. All other capital assets will be
depreciated over their estimated useful lives, using the straight-line method of depreciation. In no
event shall the useful life of an asset be less than the period of probable usefulness established for
debt purposes as outlined by GASB34.
A capitalization threshold is the cost established by the Management Services Director that must be
met or exceeded if an asset is to be recorded and depreciated as a capital asset. The capitalization
threshold is based on the cost of a single asset. Assets that do not meet the capitalization threshold
will be recorded as expenditures or expenses. For purposes of property control (insurance, security,
etc.), the Management Services Director and/or department heads may develop and maintain the
appropriate record keeping system(s) to account for assets which do not meet the capitalization
threshold.
Capital assets that meet the minimum capitalization threshold will be recorded at historical cost. The
cost of a capital asset includes capitalized interest and ancillary charges necessary to place the asset
into its intended location and condition for use. Ancillary charges include costs that are directly
attributable to asset acquisition, such as freight and transportation charges, site preparation costs, and
professional fees. Donated capital assets will be recorded at their estimated fair value at the time of
acquisition, including any ancillary charges. Estimated historical cost may be used in those cases where
the actual historical cost is not readily available. Estimated historical cost will be calculated using the
current replacement cost of a similar asset and deflating this cost to the acquisition year (or estimated
acquisition year) using a price-level index approved by the Management Services Director.
Page 11
FINANCIAL POLICIES Capital assets associated with the operation of enterprise funds will be recorded in those funds.
Capital assets associated with general government operations, with the exception of infrastructure
assets, will be recorded in the appropriate internal service fund(s). Infrastructure assets will not be
recorded in a governmental or proprietary fund, but a record keeping system necessary to allow for
the accounting, auditing, and reporting of such assets, including depreciation will be maintained.
Estimated useful life means the estimated number of years that an asset will be able to be used
for the purpose for which it was purchased. The Village of Plainfield will capitalize all assets that
have a useful life greater than one year and meet the following dollar thresholds:
Asset Category Threshold Est. Useful Life
Land & Improvements Any Inexhaustible
Building & Improvements $20,000 5 – 50
Machinery & Equipment $5,000 3 – 20
Infrastructure $50,000 15 – 50
With respect to asset improvements (such as street resurfacing, roof replacement, etc), costs
over the appropriate asset category threshold will be capitalized if:
• The estimated life of the asset is extended by more than 25%, or
• The cost results in an increase in the capacity of the asset, or
• Significantly changes the asset, or
• In the case of streets and road – if the work impacts the “base”
structure
Financial Reporting Policies
1. The Village will adhere to a policy of full and open disclosure of all financial
operations.
2. An independent firm of certified public accountants will perform an annual audit
according to Generally Accepted Auditing Standards (GAAS) and issue a written
opinion that will be incorporated in the Annual Financial Report.
3. As long as the Village has outstanding debt, the Annual Financial Report will include
the additional disclosures required by SEC Rule 15c2-12.
Page 12
Moody's S&P
Aaa AAA
Aa1 AA+
Aa2 AA
Aa3 *AA-
A1 A+
A2 A
A3 A-
Baa1 BBB+
Baa2 BBB
Baa3 BBB-
*2nd lien revenue bond
The Village holds both General Obligation Bonds and
Water & Sewer System Revenue Bonds
Village of Plainfield
Debt Ratings
Comparison of Ratings Used by Moody's
and Standard and Poor's (S&P)
Village of Plainfield's Debt Rating is Highlighted.
2015-2016 Fiscal Year Budget
Debt ratings express the rating agency’s opinion about the ability and willingness of an issuer
(municipality) to meet its financial obligations in full and on time. Ratings can also speak to the
credit quality of a municipal bond, and the relative likelihood that the issue may default. In
addition, debt ratings help municipalities anticipate the interest rate to be offered on their new
debt issues. As a general rule, the more creditworthy an issuer (municipality) is, the lower the
interest rate the issuer would typically have to pay to attract investors, translating to less
interest cost to the municipality. The reverse is also true: an issuer with lower creditworthiness
will typically pay a higher interest rate, thus higher interest cost , to offset the greater credit
risk assumed by investors.
During the December 2013 refunding of the Village's Series 2004 Bonds, S&P upgraded the
Village's AA debt rating to AA+. S&P noted the following rationale as key factors of the upgrade:
· Strong economy
· Very strong budgetary flexibility
· Strong budgetary performance
· Strong management with good financial policies and practices
· Adequate debt and contingent liabilities position
S & P also noted, "The stable outlook reflects our view of the village's strong economy and our
anticipation that the village will maintain
very strong budgetary flexibility and liquidity."
S&P and Moody's again recognized the Village's improved financial profile, management, and
budgetary performance by upgrading the Village's Water & Sewer Revenue Bonds in 2015 to
AA+ and Aa2, saving over $911,000 in present value interest costs over the life of the bond.
Since 2009, the Village has saved $2.98 million in present value interest cost, due to the
improved market and the Village's rating upgrades.
Page 13
Authorized Positions
Administration/Finance 14.5 14.5 14.5 15 14.5 15 16
Police Department 77 73.5 75.5 75.5 76.5 76.5 77
Streets Division 19.5 17 17.5 18.5 18.5 18.5 18.5
Community Development 7 7.5 7.5 8 8 8 9.5
Water and Sewer Division 12 11.5 12.5 11.5 11.5 11.5 11.5
Public Works Engineering 3 2 3 3 3 3 3
Village Totals 133 126 130.5 131.5 132 132.5 135.5
Positions Reflected are Full Time Equivalent (FTE) Positions
2010 Village Population 39,581
Village of Plainfield
Staffing Schedule
2015-2016 Fiscal Year Budget
2015-2016
Budgeted
2009-2010
Actual
2010-2011
Actual
2011-2012
Actual
2012-2013
Actual
2013-2014
Actual
2014-2015
Actual
120
122
124
126
128
130
132
134
136
2009-2010
Actual
2010-2011
Actual
2011-2012
Actual
2012-2013
Actual
2013-2014
Actual
2014-2015
Actual
2015-2016
Budgeted
Total Staff by Fiscal Year
Page 14
Grade Position Title Grade Position Title
I Cable TV Operations Assistant VII Equipment Operator II
I Crossing Guard VII Inspector - Building, Electrical, Plumbing, PW
I Intern - Engineering VII Plant Operator II - Water & Wastewater
I Seasonal Laborer
VIII Crew Leader
II Cashier/Receptionist VIII Executive Supervisor - PD
III Community Service Officer IX Associate Prosecutor
III Custodian IX Lead Inspector
III Police Commission Secretary IX Planner II
IX Village Clerk
IV CSO OIC
IV Fleet Coordinator X Engineer
IV Secretary - PD, PW, VH
IV Street Maintenance Worker I XI Community Relations Director
IV Technician - Court, Records XI IT Coordinator - PD
IV Utility Billing Rep./Customer Service
XII Accounting Services Supervisor
V Accounting Assistant - PD, VH XII Lead Engineer
V Building Maintenance Worker II
V Executive Assistant - PW, PD, Planning XIII Building Official
V Executive Secretary XIII Police Sergeant
V Lead Court Technician XIII
V Records Specialist
V Secretary Supervisor Building XIV Planning Director
V Street Maintenance Worker II
V Water Service Worker I XV Human Resources Director
XV IT Director
VI Code Enforcement Officer XV Police Commander - Admin, Operation, EMS
VI Equipment Operator I
VI Human Resources Assistant XVI Police Attorney
VI IT-GIS Specialist
VI Mechanic I XVII Director of Management Services
VI Planner I XVII Director of Public Works
VI Plant Operator 1 - Water & Wastewater XVII Police Chief
VI Utility Billing Supervisor
Contracted/Appointed/Elected
Liquor Commissioner
Mayor
Plan Commissioner
Police Officers
Treasurer
Trustee
Village Administrator
2015 -2016 Village of Plainfield
Salary Classification Plan-
Position Grade Structure
Superintendent - Water, Wastewater, Streets & Public
Improvement
Page 15
GRADE HOURLY MINIMUM MAXIMUM MIDPOINT
I 9.23 19,188 42,996 31,092
II 15.31 31,849 50,444 41,146
III 17.12 35,601 56,389 45,995
IV 18.02 37,476 59,360 48,418
V 20.14 41,886 66,344 54,115
VI 21.76 45,270 71,705 58,487
VII 23.47 48,823 77,331 63,077
VIII 25.35 52,720 83,506 68,113
IX 27.22 56,615 89,674 73,145
X 29.04 60,412 95,688 78,050
XI 30.03 62,459 98,932 77,781
XII 31.01 64,507 102,175 83,341
XIII 33.01 68,656 108,748 85,499
XIV 35.22 73,257 116,033 94,645
XV 37.11 77,195 122,272 99,733
XVI 39.01 81,135 128,512 104,824
XVII 44.69 92,955 147,234 120,094
XVIII 46.22 96,137 152,273 124,205
Village of Plainfield
Salary Table
Fiscal Year 2015-2016
Page 16
GENERAL FUND REVENUES
The Village of Plainfield continues to focus on diversified revenue streams to support the
operations of the Village. Based on the current economy, the Village continues to experience
uncertainty across multiple revenue sources, including State shared revenues (Income Tax, Use Tax,
and Sales Tax), property taxes, and permit revenues. For Fiscal Year 2016, the Village’s sources of
General Fund Revenue are as follows:
The largest source of the Village’s total General Fund Revenues (used for operations) come
from the State of Illinois at approximately 42%. This consists of Municipal Sales Tax, Income
Tax, Replacement and Use Tax.
Property Taxes are the 2nd largest revenue source at 22%.
Charges for services are the 3rd largest revenue source at 18%. This primarily consists of refuse
collection fees (which are pass-through) and an administrative service charge from the Water
and Sewer Fund to General Fund.
Page 17
GENERAL FUND REVENUES
State of Illinois Revenues
The Village’s General Fund State of Illinois Revenues are made up of three main components: Local
Use Tax (7.61%), Illinois Income Tax (33.29%), and Sales Tax (58.64%). Sales Tax includes both the 1%
Municipal Sales Tax and a portion of the Village’s 1.5% Home Rule Sales Tax. The Village implemented
a 1% home-rule sales tax in 2008, with an additional .5% implemented in July 2012. The home-rule
sales tax is collected in the Village’s Capital and Water & Sewer Fund, with a portion budgeted for the
General Fund to help support the Street Division operations.
Municipal Sales Tax Revenues
The Village receives a 1% sales tax imposed on retail sales made within the Village of Plainfield.
Sales tax is collected by the State and remitted to the Village three months after the liability
occurs. (The above chart does not include the Village’s Home Rule Sales Tax of 1.5%.)
Fiscal Year 2015 is trending similar to 2014. The Village experienced increases in Sales Tax
revenues of 6.4%, 5.4% and 3% in Fiscal Years 2012, 2013 and 2014 respectively. Fiscal Year
2016 represents relatively no change as compared to the Fiscal Year 2015 estimate.
Page 18
GENERAL FUND REVENUES
The following chart depicts the Village’s retail municipal sales tax revenue by category for January –
September of 2014. Consistent with previous calendar years, General Merchandise and Automotive
and Gas stations sales reflect the two largest sales tax revenue sources.
Local Use Tax Revenue
Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that
is purchased anywhere at retail. 16% of the 6.25% State rate is allocated for local government. The
amount that each municipality receives is based on its population in proportion to the total state
population.
Fiscal Year 2014 resulted in a 9.3% increase in Use Tax revenues. It is anticipated that Fiscal
Year 2015 revenues will trend approximately 4% higher and Fiscal Year 2016 is budgeted to
remain constant due to the uncertainty of the State of Illinois budget decisions.
Page 19
GENERAL FUND REVENUES
Illinois Income Tax Revenue
Illinois Income Tax is a tax that is imposed on the privilege of earning or receiving income in or as a
resident of the State of Illinois. This tax applies to income for each taxable year. Prior to January 1,
2011, local governments received one-tenth (10%) of the net collections of all income tax received,
income tax rates for individuals were 3% and corporations were assessed 5%. In January of 2011,
Illinois regular income tax rates increased to 5% for individuals and to 7% for corporations, and the
distribution formula for municipalities was reduced to 6% on revenue from individuals and to 6.86% on
revenue from corporations. In January of 2015, the income tax rates were reduced to 3.75% for
individuals and 5.25% for corporations, and the current municipal distribution formula is calculated at
8% and 9.14% for individuals and corporations respectively. The amount that each municipality
receives is based on its population in proportion to the total state population. The Village’s current
population is 39,581 based on the 2010 special census. The following chart reflects the Village’s
Income Tax revenue history for the past five fiscal years, along with estimates for fiscal years 2015 and
2016:
Fiscal Year 2014 resulted in an 11.3% increase in income tax revenues. Fiscal Year 2015 income
tax revenues are anticipated to decline approximately 9%. Due to the uncertainty of the State
distribution formula, Fiscal Year 2016 is budgeted with a 18% decline as compared to Fiscal Year
2014. This reduction is based on Governor Rauner’s February 2015 Budget Address, where he
proposes that Local Government Distributive Fund (income tax) revenue be reduced by 50
percent. This revenue source will continue to be monitored closely so that any additional
budgetary impacts can be addressed quickly and effectively.
Page 20
GENERAL FUND REVENUES
Building Permit Revenues
The Village’s Building Permit Revenue history is depicted in the chart below:
Fiscal Year 2012 resulted in the first positive increase in Permit Revenues since Fiscal Year 2006.
Permit revenues from Fiscal Year 2006 - Fiscal Year 2010 declined by approximately 50% each
fiscal year. Fiscal Year 2011 also resulted in a 7% decline in revenues.
Fiscal Year 2006 – building permit revenues accounted for 37% of the Village’s overall General
Fund revenue. Fiscal Year 2016 is estimated to account for only 3.2%.
Property Tax Revenues
Local property tax revenues have risen in past years (prior to 2011) as a result of the tremendous
growth the Village experienced. The current stable market continues to keep property tax revenues
level.
Page 21
GENERAL FUND REVENUES
Since the Village became a home rule community in 2006, it has been the policy of the Village Board to
maintain the same property tax rate since levy year 2005. Due to the decline of property values
averaged over the past 3 years, the 2014 property tax rate is estimated to increase slightly. However,
Village residents on average will not see an increase in the Village portion of their property taxes when
compared to 2013 depending on the value of their home (Equalized Assessed Value). In terms of an
average property tax bill, for every dollar paid in property taxes by Village residents, 4.93 cents
represents the Village of Plainfield’s portion. The following chart reflects the Village’s overall property
tax rate history:
A history of the Village’s Equalized Assessed Values (EAV) is displayed below. Due to the recent
reassessments of property within the Village, the Village’s 2010 EAV declined by 5.9% and the 2011,
2012 and 2013 EAV declined by 5.6%, 5.3% and 2.5% respectively. The 2014 EAV is estimated to
decline again by approximately 2%.
Page 22
GENERAL FUND REVENUES
Tax Rate Percentage Tax Rate Percentage
Village of Plainfield 0.4669 4.93%0.7351 9.67%
Will County & Forest Preserve 0.8186 8.64%0.7834 10.30%
School District 202 6.2265 65.75%4.6893 61.66%
Joliet Junior College 525 0.2955 3.12%0.2135 2.81%
Plainfield Township Park District 0.2535 2.68%0.2625 3.45%
Plainfield Public Library District 0.2013 2.13%0.2531 3.33%
Plainfield Fire Protection District 0.997 10.53%0.4641 6.10%
Township and Other 0.2106 2.22%0.2037 2.68%
Total Tax Rate 9.4699 100.00%7.6047 100.00%
Village of Plainfield
Comparison of Tax Rates per $100 of Assessed Valuation
2013 and 1995 Levy Years
2013 Levy 1995 Levy
Village of Plainfield
4.93% Will County & Forest
Preserve
8.64%
School District 202
65.75%
Joliet Junior College
525
3.12%
Plainfield Township
Park District
2.68%
Plainfield Public
Library District
2.13%
Plainfield
Fire
Protection
District
10.53%
Township and Other
2.22%
2013 Levy Tax Distribution by District
Residential
86.35% Commercial
11.58%
Industrial
1.75%
Farm
0.29% Railroad
0.03%
2013 Levy
Village Equalized Assessed Value by Type
Page 23
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Fund: 01 - General Fund
5,258,686 5,112,469 5,107,137 5,105,925 4,948,000
8,335,725 9,000,883 9,498,263 9,250,000 9,530,692
496,780 844,223 795,125 854,000 824,000
611,359 735,755 862,916 655,700 886,700
928,166 825,835 773,466 736,287 694,287
3,432,514 3,865,441 3,982,660 3,915,400 4,161,887
64,940 89,531 112,613 15,600 35,600
526,182 622,783 638,698 595,000 655,000
5,590 18,601 26,120 10,000 15,000
280,105 245,741 139,403 122,500 140,000
413,195 430,827 389,939 382,906 385,000
8,975 58,000 9,000 360,000 262,000
$20,362,217 $21,850,089 $22,335,340 $22,003,318 $22,538,166
Administration/Finance 4,948,964 5,045,095 8,506,124 6,187,190 6,270,241
Police Department 10,288,803 10,438,440 10,421,883 11,440,346 11,692,957
Street Department 2,776,069 2,819,002 3,512,466 3,362,160 3,466,359
Planning Program 422,995 465,869 403,028 464,330 471,688
Building Program 458,413 496,106 491,731 549,292 636,921
$18,895,244 $19,264,512 $23,335,232 $22,003,318 $22,538,166
$1,466,973 $2,585,577 ($999,892)$0 $0
Classification
Revenues
Property Taxes
General Fund
Revenue & Expense Summary
2015-2016 Fiscal Year Budget
State of Illinois Taxes
Other Taxes
Licenses & Permits
Revenue Totals
Fines and Forfeits
Charges for Services
Expense Totals
Surplus/(Deficit)
Grants
Franchise Fees
Investment Income
Intergovernmental
Interfund Transfers
Expenses
Miscellaneous
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Revenue History by Type
Property Taxes
State of Illinois Taxes
Other Taxes
Licenses & Permits
Fines and Forfeits
Charges for Services
Grants
Franchise Fees
Investment Income
Miscellaneous
Intergovernmental
Interfund Transfers
Page 24
Description
FY 2011
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Fund: 01 - General Fund
Revenues
Property Tax Revenue 3,680,276 3,293,743 3,283,050 3,275,925 3,333,428 3,048,000
Property Tax Rev-Road & 341,776 362,146 371,366 360,000 383,703 375,000
Property Tax Rev-Police 704,076 888,578 886,519 900,000 898,172 950,000
Property Tax Rev-IMRF 578,279 568,002 566,202 570,000 573,699 575,000
$5,304,408 $5,112,469 $5,107,137 $5,105,925 $5,189,002 $4,948,000
STTAX - State of Illinois Taxes
Home Rule Sales Tax 1,000,000 0 0 500,000 500,000 500,000
Municipal Sales Tax 4,234,950 4,749,179 4,892,203 4,725,000 5,040,664 5,088,192
Illinois Income Tax 2,910,807 3,567,060 3,857,016 3,400,000 3,525,000 3,172,500
Replacement Tax 65,150 49,448 54,612 45,000 48,000 45,000
Local Use Tax 545,067 635,196 694,432 580,000 725,000 725,000
$8,755,975 $9,000,883 $9,498,263 $9,250,000 $9,838,664 $9,530,692
Amusement Tax 3,962 5,804 4,966 4,000 5,000 4,000
Local Gas Tax 296,235 838,419 790,159 850,000 815,000 820,000
$300,682 $844,223 $795,125 $854,000 $820,000 $824,000
LIC&PER - Licenses and Permits
Liquor License 89,375 91,815 94,518 85,000 86,000 85,000
Contractors License 86,550 35,900 38,200 35,000 35,000 35,000
Cigarette License 2,600 2,750 6,750 2,500 7,000 2,500
Scavenger License 0 150 100 200 200 200
Business License 29,525 33,078 34,356 22,000 33,000 30,000
Building Permit 275,144 561,591 677,305 500,000 700,000 725,000
Sign Permit 5,134 6,232 4,624 5,000 5,000 5,000
Special Movement Permit 8,233 3,189 5,803 5,000 4,000 3,000
Solicitors Permit 1,225 1,050 1,260 1,000 1,000 1,000
$497,785 $735,755 $862,916 $655,700 $871,200 $886,700
Will County Court Fines 422,931 447,769 354,042 350,000 275,000 300,000
Aministrative Fines(P-Tickets)290,859 231,711 201,643 200,000 195,000 200,000
Aministrative Fines - Late fees 0 0 10,460 0 15,000 8,000
Asset Seizure 220,229 138,950 193,043 177,687 216,000 177,687
Alarm Fees 13,565 6,860 13,100 8,000 7,000 8,000
Kendall County Court Fines 952 545 1,158 500 500 500
Alcohol Fines 0 0 20 100 100 100
$948,536 $825,835 $773,466 $736,287 $708,600 $694,287
Total: Licenses & Permits
FIN - Fines and Forfeits
Total: Fines and Forfeits
General Fund
Revenue Detail
2015-2016 Fiscal Year Budget
PROPTX - Property Taxes
Total: Property Taxes
Total: State of Illinois Taxes
OTHTX - Other Taxes
Total: Other Taxes
Page 25
Description
FY 2011
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
Revenue Detail
2015-2016 Fiscal Year Budget
Fund: 01 - General Fund Revenues (continued)
Garbage Fee 2,926,633 3,212,301 3,350,151 3,385,000 3,489,500 3,626,500
Garbage Penalties 11,114 51,052 49,170 40,000 47,000 40,000
Engineering Services 0 25,935 16,584 10,000 5,000 10,000
Child Safety Seats 180 150 0 100 50 100
Rent 37,783 67,783 67,783 0 17,000 0
Zoning Applications 8,690 22,635 14,462 10,000 14,000 10,000
Accident Report Fees 4,395 3,675 4,470 4,000 3,000 4,000
Copies-Maps & Ordinances 4,529 3,118 3,551 3,000 2,500 3,000
Impound Fee 119,375 115,200 98,948 100,000 75,000 95,000
Parking Lot Revenue 3,616 4,050 5,200 1,000 1,000 1,000
Tower Rent 41,606 42,738 49,586 48,600 42,672 39,087
Rental Income 54,047 25,200 25,200 25,200 25,200 45,200
Rental-Community/Multi 4,271 4,463 4,651 3,000 5,000 3,000
Security-Community Room 0 0 0 500 0 0
Special Detail/OT 36,325 37,141 42,524 35,000 43,000 35,000
Water & Sewer Service 500,760 250,000 250,380 250,000 250,000 250,000
$3,753,324 $3,865,441 $3,982,660 $3,915,400 $4,019,922 $4,161,887
FEMA Grant 121,061 42,023 58,202 0 0 0
Grant Revenue 220 0 9,972 0 0 0
Bulletproof Vest Grant 5,880 2,405 5,793 3,000 1,200 3,000
Tobacco Grant 2,530 2,750 2,970 2,600 2,750 2,600
Traffic Grant 34,507 38,353 35,676 10,000 32,000 30,000
Citizens Corp Grant 0 4,000 0 0 0 0
$164,198 $89,531 $112,613 $15,600 $35,950 $35,600
AT&T Franchise Payment 175,614 210,478 218,607 200,000 250,000 230,000
Cable TV-Comcast 298,984 412,305 420,091 395,000 438,000 425,000
$474,598 $622,783 $638,698 $595,000 $688,000 $655,000
Interest Income 3,474 17,744 22,763 10,000 27,000 15,000
Unrealized Gain/Loss IMET 3,207 857 3,357 0 0 0
$6,682 $18,601 $26,120 $10,000 $27,000 $15,000
INT - Investment Income
Total: Investment Income
GRNTS - Grants
Total: Grants
FRAN - Franchise Fees
Total: Franchise Fees
SERV - Charges for Services
Total: Charges for Services
Page 26
Description
FY 2011
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
Revenue Detail
2015-2016 Fiscal Year Budget
Fund: 01 - General Fund Revenues (continued)
Event Sponsorship Program 5,387 6,068 5,499 4,000 4,000 4,000
Amphitheater Rent 0 350 725 0 1,300 500
Restitution Program 0 125 0 0 0 0
Step-Basset Program 150 405 225 500 250 500
Donation/Contribution 6,185 17,559 11,684 5,000 35,000 10,000
Mobile Field Force 7,900 0 0 3,000 0 0
Sales-Fixed Assets 10,965 6,300 1,189 5,000 1,600 5,000
Other Reimbursements 192,330 197,089 106,231 90,000 90,000 100,000
Other Receipts 6,150 17,845 13,850 15,000 50,000 20,000
$231,627 $245,741 $139,403 $122,500 $182,150 $140,000
INTERGOV - Intergovernmental
School Liaison 347,321 384,146 374,577 372,906 379,825 375,000
Park Officer Reimbursement 64,981 41,684 0 0 0 0
HIDTA/Organized Crime 8,323 4,997 15,362 10,000 10,000 10,000
$420,625 $430,827 $389,939 $382,906 $389,825 $385,000
Transfer From MFT 350,000 0 0 200,000 100,000 200,000
Transfer From TIF 150,000 50,000 0 150,000 150,000 50,000
Transfer From Alcohol Enforc.9,500 8,000 9,000 10,000 10,000 12,000
$509,500 $58,000 $9,000 $360,000 $260,000 $262,000
$21,367,940 $21,850,089 $22,335,340 $22,003,318 $23,030,313 $22,538,166Revenues Total
MISC - Miscellaneous
Total: Miscellaneous
Total: Intergovernmental
INTER - Interfund Transfers
Total: Interfund Transfers
Page 27
ADMINISTRATION/FINANCE
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Administration/Finance unit of the Village’s General Fund is comprised of the following Programs:
• Non-Departmental
• Legislative Support
• Administration
• Community Relations
• Facility Management
• Human Resources
• Information Technology
Non-Divisional Program
This accounts for fees paid to the Village’s contracted refuse hauler. The Village approved a contract
with Waste Management for refuse hauling services. The increase in budgeted expenditures
represents the minimal price increase as stated in the contract. Waste Management currently services
approximately 12,000 households.
Legislative Program
This program accounts for the expenses of the elected officials of the Village, municipal dues for
governmental organizations, economic incentive rebates for one retailer, and funding to address
economic development opportunities.
In addition to the regularly scheduled Board Meetings on the first and third Mondays of the month, the
Village Board also meets on the second and the fourth Mondays of each month in Committee of the
Whole sessions. All meetings detailed are open to the public and are televised on cable community
access television.
Administration Program
The Administration Program includes expenses of the Administrator’s Office, the Village Clerk, and the
Management Services Department. The Village Administrator oversees the Village’s daily operations
and is responsible for implementing the policies, procedures, and directives of the Village Board. All
Department Directors report to the Village Administrator, who in turn reports to the Village Board.
The Village’s Community Relations and Information Technology Programs are also under the direct
supervision of the Administrator.
Village of Plainfield Belief Statement
The Village of Plainfield believes in
Responsive and Responsible Government
Delivered Efficiently and Effectively
By Professional Public Servants
With Empathy and Humility
Page 28
ADMINISTRATION/FINANCE
The Clerk’s office is responsible for notice publication of all Village Meetings, the official keeper of
Village records, ordinances and minutes, FOIA requests, registering voters and early voting. The Clerk’s
office also oversees the administration of the community access cable television channel (Channel 6).
Performance Measures – Clerk’s Office
Management Services
The Management Services Department is managed by the Management Services Director and is
responsible for all accounting, financing and financial reporting functions of the Village, including
Accounts Payable, Accounts Receivable, Miscellaneous Billing, Human Resources/Payroll, Utility Billing,
Revenue Collections, and investment of the Village’s funds. Management Services also oversees the
administration of the Facility Management Program. The Management Services Department is also
responsible for the preparation, presentation, and administration of the annual Village budget. Trend
analysis of revenues and expenditures are continuously reviewed and projected throughout each
budget year.
The Village is audited annually by an external independent accounting firm to assure compliance with
accounting standards and reporting along with local, state, and federal regulations. Internal controls
are reviewed to assure the safeguard of assets and to prevent irregularities. The Management Services
Department throughout the year works to assure that the Village is in compliance with financial and
reporting regulations, and ensuring that internal controls are maintained.
Management Services Key Objectives
• To invest funds in accordance with the Village’s Investment Policy
• To provide responsive accounting services within generally accepted accounting principles
• To provide timely, accurate and complete reporting
• To monitor, plan and report on the fiscal health of the Village
• To complete all statutory or mandated reporting requirements
• To promote outstanding customer service
Performance Measures 2009 2010 2011 2012 2013 2014
Processing of Ordinances 98 53 65 57 43 62
Processing of Resolutions 32 18 23 27 19 10
Village Board Meetings Minutes/Agendas 29 28 27 29 34 28
COW Workshop Meetings/Agendas 27 19 21 16 18 14
FOIA Requests Processed (first measured 2010) 230 198 275 265 270
Early Voting (when applicable) 391 1,166 162 2,959 173 1874
Page 29
ADMINISTRATION/FINANCE
Management Services Performance Measures – Accounts Payable/Payroll
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Checks Issued:
Accounts Payable
Payroll Checks
4,137
719
3,701
629
3,493
487
3,411
345
2,824
370
3,556
417
No. of direct
deposits 3,846 4,644* 4,245 4,470 4,549 4,763
Total Payroll
Processed 4,565 5,273 4,732 4,815 4,919 5,180
*FY 2010-2014 includes multiple direct deposits for each employee
Management Services Performance Measures – Utility Billing
FY2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Water Billing
Activity:
# of metered accts
149,687 149,497 148,031 151,816 153,205 154,914
Total Water
consumption
billed: (cubic feet) 150,012,651 144,810,691 145,507,083 154,350,603 163,826,191 158,288,569
Residential
Commercial
Industrial
116,145,176
16,569,010
17,298,465
110,246,350
17,304,912
17,259,429
111,002,800
20,570,922
13,933,361
123,367,085
16,671,638
14,311,880
123,441,600
22,609,487
17,775,104
125,383,157
13,257,815
19,647,597
Water Bill
Transactions:
Via Lockbox
54,258
59,552
65,975
65,059
81,208 75,841
Direct Debit 21,279 24,312 26,616 27,044 28,463 32,178
Front desk/drop
box/mail 74,150 65,633 55,440 59,713 43,534 46,895
Total Bill
Transactions: 149,687 149,497 148,031 151,816 153,205 154,914
Page 30
ADMINISTRATION/FINANCE
Community Relations Program
The Community Relations Program includes Village marketing, communications, promotional, and
public/community relations activities. These efforts include: maintenance of the Village web site,
Settlers’ Park programming, the Village’s social media efforts, intergovernmental/community projects,
and document writing and editing. The Village publishes numerous printed and electronic documents
including press releases, E-News Updates, the Village Voice newsletter, and water bill inserts.
FY 2015-2016 Community Relations Key Objectives
• Continue to use weekly E-News Updates, Economic Development E-News Updates, Village
Voice newsletters, water bill inserts, press releases, the Village web site, social media, PCT, and
local media outlets to publicize and distribute Village news and information.
o Publicize online work order system when it is rolled out and in conjunction with
snowplowing updates.
• Utilize the digital billboards for public service announcements and to promote
Village/community events.
• Continue to add/update information on the Village web site.
• Promote E-News Updates/Economic Development E-News Updates and continue increasing the
number of subscribers.
• Assist with completion of Strategic Plan Action Items and Plan updates.
• Continue to expand use of social media to reach out to residents and to publicize Village news
and information. Research other social media formats to see if their use would benefit the
Village.
• Assist in the Village’s economic development efforts (i.e. Task Force, Economic Development
E-News, etc.).
• Settlers’ Park Concerts & Movies:
o Continue event/series sponsorship program for concerts and movies.
o Work with other jurisdictions/groups to coordinate expanded offerings at movies.
• Community Projects:
o Work with other agencies/groups to assist in publicizing their events through E-News,
the Village web site, the digital billboards, and social media.
o Work with the Plainfield Public Library District and Plainfield Park District on the
development of a possible “How-To” Fair.
Community Relations Program Highlights
• Distribute/publicize Village news and information - Via newsletters, digital billboards, water
bills, press releases, E-News Updates, Village web site, Facebook, and Twitter.
• Village Voice Newsletter - Coordination, writing, editing, and layout of Village newsletter.
• Village web site – www.plainfield-il.org – Distribute and share Village information and news
through Village web site updates.
• Settlers’ Park Programming - Coordination of all aspects of annual summer concert and movie
series including: schedules, event hotline, bands, movies, publicity, concessions, community
group participation, and sponsorships.
Page 31
ADMINISTRATION/FINANCE
Community Relations Performance Measures
2010 2011 2012 2013 2014
Concerts 3 3 3 3 3
Movies 5 4 4 4 (+1 rainout) 4
Sponsorship Dollars $3,800 $4,500 $4,500 $4,000 $4,500
Concessions $281 $283 $608 $236 $481
Press Releases* 63 42 33 34 16
Village Voice Newsletters 4 3 3 4 4
E-News Subscribers 968 1,433 1,902 2,444 2,850
E-News Updates 57 59 57 56 55
ED E-News Subscribers 187 277 436 585 677
ED E-News Updates 2 7 8 6 2
Facebook Posts** (Village of Plainfield IL only) - 132 109 238 224
Tweets** (@Plainfield IL only) - 133 143 236 221
Dash (-) = not applicable.
*Does not include Police Department Press Releases.
**The Village joined Facebook and Twitter in December 2010 and has three Facebook and three Twitter accounts (one each
for the Village, Public Works, and the Police Department). The statistics listed are for the Village accounts only to provide a
snapshot of activity.
Facility Management Program
The Facility Management Program reflects expenses related to the cleaning, upkeep and maintenance
of Village Hall. This program is coordinated through the Management Services Division; however
facility maintenance issues are managed by the Public Works Facility Maintenance Crew Leader and
staff. The custodial services are currently provided contractually, with the exception of non-routine
cleaning and miscellaneous maintenance projects such as carpet cleaning and floor waxing. Certain
tasks such as generator, HVAC, various electrical and elevator maintenance and repairs and annual
inspections are also contracted with outside vendors.
Human Resources Program
The Human Resources Division is responsible for the oversight of recruitment, testing, selection, staff
development and training, performance evaluation, labor relations, discipline, management of
employee benefit programs, workplace wellness program initiatives, worker’s compensation and risk
management programs, and administration and interpretation of Village personnel policies and
procedures. Employee benefit programs include medical, dental, life, and supplemental insurance
programs, IMRF pension and disability programs, unemployment compensation, 457 deferred
compensation, vacation, sick leave, holiday pay programs, and wellness programs. This division is also
responsible for payroll administration, processing, and compliance with federal and state reporting.
Page 32
ADMINISTRATION/FINANCE
Human Resources FY 2015-2016 Key Objectives
• Employee Wellness Program – Continue to increase awareness of our Village Employee
Wellness Program and maintain/increase employee participation (currently at 80%). Continue
to attain the highest wellness program level established by our Intergovernmental Personnel
Benefits Cooperative (IPBC). Focus on behavioral outcomes and benchmarking utilizing private
and public programs as the gold standard. These programs include:
Employee Health Fair/Wellness Kick Off Programs.
On-site wellness programming/live wellness presentations.
Online educational programming and coaching.
Fit for Life programs in partnership with the American Cancer Society.
Chair Employee Benefit/Wellness Committee to help educate employees in:
Becoming better consumers of their health benefits.
Understanding the benefits of participating in wellness initiatives.
Assisting the Village with cost containment measures and plan design
strategies.
• Wellness Recognition – Continue to seek recognition for the Village’s commitment to employee
wellness in the workplace. Enhance our reputation as a premier provider of jobs in the
southwest suburbs. Continue activities in support of wellness programming and
employer/employee recognition. These programs include:
2015 American Heart Association’s Fit-Friendly Workplace award, gold level.
2012-2014 Crain’s Chicago Business recognition finalist, Illinois’ Healthiest
Employers, and honorable mention in the 100 Healthiest Workplaces in
America.
• Implement ongoing Affordable Care Act requirements for 2015-2016. Ensure that employees
are informed of the health marketplace program.
• Enhance our loss prevention efforts to reduce the cost of worker’s compensation:
Identify and implement the goals and objectives determined by the Southwest
Agency for Risk Management (SWARM) Pool.
Continue to create and deliver Best Practices platform and training for SWARM
risk pool members.
Identify and foster alliances with medical providers to assist us in meeting our
safety/risk goals.
• Implement New World “E Suites” online employee information delivery system.
Introduce online Benefit Enrollment process to employees.
Offer employee access to updated personnel records and related information.
Facilitate paperless work flow processes including online payroll delivery.
• Assist in implementing the IPBC’s new benefit enrollment software system “Work Terra.”
• Update the Village’s Employee Personnel to ensure state and federal compliance (ongoing).
• Assist in the development of personnel through training programs structured for every level of
employee.
• Recognize and publicize employee accomplishments.
• Continue to deliver effective, informative messages to our employees utilizing employee
communication newsletter “Team Talk.”
Page 33
ADMINISTRATION/FINANCE
Information Technology Program
The IT Department is responsible for supporting the email, telephone and voicemail systems for all
Village facilities. Information Technology plays a vital role in the implementation of new software
projects, acquisition of new computer and network equipment, designing and supporting the Village’s
public website, and supporting the Village’s existing software systems. The IT Department consists of
an IT Director, an IT Coordinator – Police Department and a GIS Specialist.
The Information Technology Department implemented a new help desk ticket tracking software
program in FY2012-2013.
Calendar Year Tickets Closed
2012 1528
2013 1273
2014 1221
Information Technology FY 2015-2016 Key Objectives
• Combine email systems and move to a hosted solution – The IT Department will be
consolidating the Village/Public Works email system and the Police email system into a single
hosted system using Microsoft’s Office 365 and Exchange Online platform. This consolidation
will provide easier management of a single system as well as reduced administration time and
more functionality for essentially the same cost as hosting the solutions on premises.
• Implement new VOIP phone system - The IT Department has budgeted a capital expense to
replace the legacy phone systems as the Village Hall, Police Department and Public Works
facilities with a combined, up-to-date voice-over-IP (VOIP) phone system.
• Create online forms and workflow – As part of our Laserfiche document management
platform, the IT Department will be adding a module to provide capabilities to design fillable
forms that can be posted online and that will have workflow logic behind them. This will allow
both internal and external users to fill out a form online and submit it. The form will then be
routed to the appropriate department or approver based on workflow paths we design. This
will maximize efficiencies and hopefully reduce the need for paper forms and applications.
• Continue to move to a virtualized environment and upgrade equipment - The IT Department
will continue to upgrade equipment and infrastructure according to age and need, taking full
advantage of virtualized components where practical.
Page 34
FY 2011
Actual
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
859,280 887,715 931,320 1,081,806 1,256,821 1,303,974
480,363 424,548 393,662 406,536 534,287 534,951
8,542 8,522 9,483 8,766 12,510 12,280
55,965 77,593 85,568 87,925 96,700 99,050
2,944,212 3,245,112 3,228,379 3,450,917 3,702,845 3,865,186
192,908 305,474 376,683 467,149 489,027 454,800
Sub-total $4,541,270 $4,948,964 $5,025,095 $5,503,099 $6,092,190 $6,270,241
0 0 20,000 3,003,025 95,000 0
$4,541,270 $4,948,964 $5,045,095 $8,506,124 $6,187,190 $6,270,241
Classification
Fund: 01 - General Fund
Expenditures
General Fund
Administration/Finance Summary
2015-2016 Fiscal Year Budget
Unit: 04 - Administration/Finance
Total Administration/Finance
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Other
Transfers
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
FY 2011
Actual
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Admin/Finance Expense History
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Other
Page 35
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Unit: 04 - Administration/Finance
Contrac - Contractual Services
Fees to Refuse Hauler 2,766,254 2,915,209 3,044,893 3,163,250 3,145,947 3,278,236
$2,766,254 $2,915,209 $3,044,893 $3,163,250 $3,145,947 $3,278,236
Salaries-President 12,000 12,000 19,333 20,000 20,000 20,000
Salaries-Elected Officials 22,200 21,900 22,900 25,000 22,000 25,000
Salaries-Liquor Commissioner 1,500 1,500 1,500 1,500 1,500 1,500
Salaries-Treasurer 2,500 2,500 2,500 2,500 2,500 2,500
$38,200 $37,900 $46,233 $49,000 $46,000 $49,000
FICA 2,201 2,152 2,698 2,600 2,668 2,800
Medicare 515 503 631 600 626 700
IMRF 0 0 119 300 300 300
Employee Insurance 126 118 99 150 100 150
Travel/Training 7,216 6,116 7,017 10,000 7,000 10,000
$10,058 $8,889 $10,564 $13,650 $10,694 $13,950
SUPP - Supplies and Commodities
Replacement Supplies 1,728 1,320 3,574 4,000 1,000 4,000
Dues & Subscriptions 26,232 29,949 33,465 32,000 33,000 34,000
$27,960 $31,269 $37,039 $36,000 $34,000 $38,000
Contrac - Contractual Services
Public Relations 35,038 31,412 80,333 80,000 68,000 70,000
Cable TV 172 0 173 2,000 2,000 50,000
$35,210 $31,412 $80,506 $82,000 $70,000 $120,000
Property Tax Refund 1,557 0 0 1,500 0 0
Economic Incentive Rebate 250,511 308,530 337,630 300,000 300,000 300,000
$252,068 $308,530 $337,630 $301,500 $300,000 $300,000
$363,496 $418,000 $511,972 $482,150 $460,694 $520,950
Expenditures
Total: Salaries and Wages
BEN - Benefits
Division: 00 - Non-Divisional
Division: 01 - Legislative Program
Total: Non-Divisional
SAL - Salaries and Wages
Total: Supplies & Commodities
Total: Contractual Services
OTHER - Other
Total: Other
Total: 01 - Legislative Program
General Fund
Administration/Finance Detail
2015-2016 Fiscal Year Budget
Total: Benefits
Page 36
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
Administration/Finance Detail
2015-2016 Fiscal Year Budget
Salaries-Full Time 472,067 503,754 508,460 644,990 633,849 659,263
Salaries-Part Time 50,762 29,177 57,430 45,000 45,000 50,000
Salaries-Overtime 0 1,131 20 1,500 300 1,500
$522,829 $534,062 $565,910 $691,490 $679,149 $710,763
FICA 28,993 29,777 31,608 42,872 37,715 44,067
Medicare 7,609 7,629 8,117 10,027 9,663 10,306
IMRF 59,820 63,055 68,115 82,800 78,167 81,738
Employee Insurance 72,724 62,697 67,999 102,340 91,497 105,419
Deferred Comp. Contribution 10,443 10,606 10,814 15,000 12,000 15,000
Travel/Training 9,628 8,578 8,482 15,000 10,000 15,000
IL Unemployment Insurance 81,000 50,972 4,654 10,000 4,500 8,000
$270,217 $233,314 $199,789 $278,039 $243,542 $279,530
UTIL - Utilities
Telephone/Internet 4,612 5,066 3,598 6,000 5,000 5,000
Cellular Phones/Pagers 1,732 1,323 1,274 2,000 1,800 2,000
$6,344 $6,389 $4,872 $8,000 $6,800 $7,000
SUPP - Supplies and Commodities
Office Supplies/Postage 28,617 29,051 26,964 30,000 30,000 30,000
Dues & Subscriptions 3,918 4,166 3,109 5,000 4,500 5,000
Gas/Oil/Mileage/Carwash 8,567 8,945 9,150 9,500 9,000 9,500
$41,102 $42,162 $39,223 $44,500 $43,500 $44,500
Contrac - Contractual Services
Software Licensing 28,960 34,696 0 0 0 0
Maintenance Contracts/Lease 5,246 4,470 4,395 8,500 4,000 8,000
Recording Fees 1,869 107 464 2,500 1,000 2,500
Legal Notices 1,556 2,456 1,274 2,500 2,200 2,500
Legal Fees 45,086 78,864 45,220 70,000 50,000 60,000
Fingerprints 950 0 0 500 0 0
Contractual Services 57,235 75,608 46,427 75,000 55,000 70,000
Engineering Fees 199,076 5,255 4,927 25,000 5,000 15,000
$339,978 $201,456 $102,707 $184,000 $117,200 $158,000
OTHER - Other
Office Furniture & Equipment 764 1,083 0 5,000 1,000 5,000
Bad Debt Expense 9,191 0 0 0 0 0
Contingencies 0 31,535 65,814 53,727 35,000 50,000
$9,955 $32,618 $65,814 $58,727 $36,000 $55,000
Total: 02 - Administration $1,190,425 $1,050,001 $978,315 $1,264,756 $1,126,191 $1,254,793
Total: OTHER - Other
SAL - Salaries and Wages
Total: UTIL - Utilities
Total: Supplies & Commodities
Total: Contractual Services
Division: 02 - Administration Program
Total: Salaries and Wages
Total: Benefits
BEN - Benefits
Page 37
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
Administration/Finance Detail
2015-2016 Fiscal Year Budget
Salaries-Full Time 86,331 88,041 90,217 92,120 92,050 94,425
$86,331 $88,041 $90,217 $92,120 $92,050 $94,425
FICA 5,012 4,939 5,179 5,711 5,707 5,854
Medicare 1,172 1,155 1,211 1,335 1,334 1,369
IMRF 9,797 10,236 10,946 11,054 10,836 10,859
Employee Insurance 18,438 17,028 17,870 21,290 19,913 18,231
Deferred Comp. Contribution 650 650 2,378 1,000 2,500 3,000
Travel/Training 648 368 246 1,700 500 1,700
$35,717 $34,376 $37,830 $42,090 $40,790 $41,013
UTIL - Utilities
Telephone/Internet 293 328 335 500 400 500
$293 $328 $335 $500 $400 $500
SUPP - Supplies and Commodities
Office Supplies/Postage 111 68 52 1,000 200 750
Dues & Subscriptions 554 85 98 700 500 750
Gas/Oil/Mileage/Carwash 76 0 0 100 50 100
$741 $153 $150 $1,800 $750 $1,600
Contrac - Contractual Services
Public Relations 9,609 6,650 10,453 15,750 12,000 16,500
Marketing and Promotions 0 0 0 3,000 2,000 2,500
Settler's Park 4,951 5,636 6,858 7,750 7,200 8,500
Contractual Services 237 237 237 3,000 1,000 2,750
$14,797 $12,523 $17,548 $29,500 $22,200 $30,250
OTHER - Other
Software-Capital $0 $0 $0 $1,700 $500 $1,000
$0 $0 $0 $1,700 $500 $1,000
Total: 03-Community Relations $137,879 $135,421 $146,080 $167,710 $156,690 $168,788
BEN - Benefits
Total: Supplies & Commodities
Total: Contractual Services
Division: 03 - Community Relations Program
SAL - Salaries and Wages
Total: OTHER - Other
Total: Benefits
Total: UTIL - Utilities
Total: Salaries and Wages
Page 38
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
Administration/Finance Detail
2015-2016 Fiscal Year Budget
Salaries-Full Time 0 0 0 31,026 30,382 31,804
Salaries-Overtime 0 0 0 0 1,750 2,000
$0 $0 $0 $31,026 $32,132 $33,804
FICA 0 0 0 1,925 1,992 2,096
Medicare 0 0 0 450 466 492
IMRF 0 0 0 3,723 3,729 3,657
Employee Insurance 0 0 0 9,790 8,849 9,503
$0 $0 $0 $15,888 $15,036 $15,748
SUPP - Supplies and Commodities
Building Maint Supplies 3,897 6,802 5,874 7,000 6,500 7,000
$3,897 $6,802 $5,874 $7,000 $6,500 $7,000
Contrac - Contractual Services
Contractual Services 54,755 34,701 37,393 50,000 37,000 50,000
$54,755 $34,701 $37,393 $50,000 $37,000 $50,000
OTHER - Other
Building Improvements 12,904 7,586 1,546 80,000 50,000 50,000
$12,904 $7,586 $1,546 $80,000 $50,000 $50,000
Total: 04-Facility Management $71,556 $49,089 $44,813 $183,914 $140,668 $156,552
BEN - Benefits
Total: Salaries and Wages
Total: Benefits
Division: 04 - Facility Management Program
SAL - Salaries and Wages
Total: Supplies & Commodities
Total: Contractual Services
Total: OTHER - Other
Page 39
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
Administration/Finance Detail
2015-2016 Fiscal Year Budget
Salaries-Full Time 155,318 159,438 166,920 167,785 170,881 171,975
Salaries-Overtime 0 237 304 500 300 500
$155,318 $159,675 $167,224 $168,285 $171,181 $172,475
FICA 9,410 9,649 10,092 10,435 10,595 10,694
Medicare 2,201 2,257 2,360 2,440 2,478 2,501
IMRF 17,969 18,921 20,134 20,195 20,264 19,835
Employee Insurance 36,793 33,975 31,978 38,600 20,538 28,200
Deferred Comp. Contribution 3,774 4,084 4,448 4,500 4,000 5,500
Travel/Training 1,358 3,343 4,143 7,500 5,900 7,500
$71,505 $72,229 $73,155 $83,670 $63,775 $74,230
UTIL - Utilities
Telephone/Internet 335 386 620 800 575 800
Cellular Phones/Pagers 360 428 390 360 360 360
$695 $814 $1,010 $1,160 $935 $1,160
SUPP - Supplies and Commodities
Office Supplies/Postage 507 552 1,096 650 1,000 1,000
Dues & Subscriptions 1,257 1,933 1,652 3,200 2,000 3,200
Gas/Oil/Mileage/Carwash 1,253 921 686 1,400 1,000 1,400
$3,017 $3,406 $3,434 $5,250 $4,000 $5,600
Contrac - Contractual Services
Public Relations 9,460 7,260 12,358 12,050 11,500 12,000
Marketing and Promotions 100 274 229 300 275 300
Contractual Services 3,416 3,973 4,119 8,000 5,200 8,000
$12,976 $11,507 $16,706 $20,350 $16,975 $20,300
OTHER - Other
Software-Capital 0 0 0 0 0 350
$0 $0 $0 $0 $0 $350
Total: 06 - Human Resources $243,511 $247,631 $261,529 $278,715 $256,866 $274,115
Total: Supplies & Commodities
Total: Contractual Services
Total: OTHER - Other
Total: UTIL - Utilities
Total: Salaries and Wages
Total: Benefits
BEN - Benefits
Division: 06 - Human Resources Program
SAL - Salaries and Wages
Page 40
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
Administration/Finance Detail
2015-2016 Fiscal Year Budget
Salaries-Full Time 85,037 92,063 181,707 186,400 188,067 243,507
Salaries-Part Time 0 19,579 30,515 38,500 35,793 0
$85,037 $111,642 $212,222 $224,900 $223,860 $243,507
FICA 5,212 6,667 13,020 13,945 13,642 15,097
Medicare 1,219 1,559 3,045 3,275 3,190 3,531
IMRF 9,832 12,843 25,609 26,975 26,389 28,003
Employee Insurance 18,155 17,199 34,150 38,805 36,335 46,099
Deferred Comp. Contribution 2,054 2,087 4,252 4,000 4,500 6,000
Travel/Conventions/Training 579 4,499 5,122 13,950 11,500 11,750
$37,051 $44,854 $85,198 $100,950 $95,556 $110,480
UTIL - Utilities
Telephone/Internet 210 241 335 500 300 500
Cellular Phones/Pagers 980 1,711 2,214 2,350 2,448 3,120
$1,190 $1,952 $2,549 $2,850 $2,748 $3,620
SUPP - Supplies and Commodities
Office Supplies/Postage 461 971 1,456 1,250 1,250 1,400
Dues & Subscriptions 100 200 284 200 305 400
Gas/Oil/Mileage/Carwash 315 605 378 400 425 400
Uniforms 0 0 87 300 300 150
$876 $1,776 $2,205 $2,150 $2,280 $2,350
Contrac - Contractual Services
Software Licensing/Renewals 19,337 19,021 145,130 168,495 163,000 196,650
Contractual Services 1,805 2,550 6,034 5,250 5,000 11,750
$21,142 $21,571 $151,164 $173,745 $168,000 $208,400
OTHER - Other
Software-Capital 17,813 15,731 27,808 30,600 28,000 36,450
Computers 12,734 12,068 34,351 16,500 13,000 12,000
Office Furniture/Equipment 0 150 0 0 0 0
$30,547 $27,949 $62,159 $47,100 $41,000 $48,450
Total: 08 - IT Program $175,843 $209,744 $515,497 $551,695 $533,444 $616,807
Transfer to Tort Immunity 0 0 0 95,000 29,000 0
Transfer to Capital 0 20,000 3,003,025 0 0 0
$0 $20,000 $3,003,025 $95,000 $29,000 $0
Total: Administration/Finance $4,948,964 $5,045,095 $8,506,124 $6,187,190 $5,849,500 $6,270,241
Total: Transfers
Total: OTHER - Other
Total: Salaries and Wages
Total: Benefits
SAL - Salaries and Wages
BEN - Benefits
Division: 08 - IT Program
Transfers
Total: Contractual Services
Total: Supplies & Commodities
Total: UTIL - Utilities
Page 41
POLICE DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Plainfield Police Department, under the leadership and direction of the Chief of Police John
Konopek, is comprised of three primary divisions, each overseen by a sworn Commander. The Patrol,
Administration, and Community Service Commanders are responsible for their own budget cost
centers, as are three ‘stand-alone’ sections – Executive, Courts, and the Records Section which was
broken out from the Administration Division.
Each of these cost centers will be addressed individually, and also work together as one entity. The
Plainfield Police Department stands by a community policing philosophy, involving citizen interactions
and response, directed enforcement, and problem-solving. The Department was reaccredited in 2013
by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and continues to maintain
high professional and law enforcement standards.
Police Administration - Executive
This section represents the Office of the Chief. Aside from salary/benefit-related expenses, this
Division’s budget reflects minimal increases in Travel/Training, Office Supplies. Building Maintenance
expenses includes anticipated repairs/upgrades to various mechanicals as the building ages.
Police Operations
The Police Operations Division is the largest cost center, representing salaries, uniforms, training, office
supplies, ammunition, squad and radio maintenance, wireless communications, and dispatch services.
Aside from salary/benefit related expenses as set within the police officer union contract, budgeted
expenses include additional overtime for the summer 2015 Bike Patrol, Operations/Uniforms which
covers bullet proof vest replacements for eleven (11) Officers, and Maintenance Contracts which
includes Watchguard maintenance. This Division saw a decrease in spending under the category of K-9
Unit, as a result of the death of K-9 Aron in September of 2014.
Police Operations includes Patrol Platoons, and also the K-9 Unit which is deployed 24/7/365 to answer
a wide array of calls for service. The Traffic Unit provides specialized services in addition to patrol
coverage with focus on DUI enforcement, overweight truck enforcement, accident reconstruction, and
seat belt enforcement. The community is ALWAYS our number one priority, and we will continue our
commitment to serve and protect.
Page 42
POLICE DEPARTMENT
Administration Division
The Administration Division includes the Investigations Unit, School Resource Officers, and
Accreditation. The expenses related to these functions are similar to the Patrol Division [Salaries,
Uniforms, Training, Office Supplies and Squad/Radio Maintenance]. Aside from salary/benefit
expenses, the budget reflects minimal increases across this Division.
Records Division
The Records Division provides report data entry, covers front office calls for service, and handles a
myriad of reporting duties (i.e., FOIA, sex offender registration, UCR reporting, insurance requests).
This Division is also responsible for CALEA updates and maintaining certification.
Besides salary and benefit increases, no other significant changes were noted in this Division.
Non-Departmental/Capital/Contingencies
Seizure Expenditures, Capital Equipment and Contingency expenses remained unchanged for fiscal
year 2016.
Community Services Division
The Community Services Division is comprised of a Sergeant, DARE/Community Resource Officers,
Code Enforcement Officers (CEO), Executive Assistant, Community Service Officers, Crossing Guards,
and Police Chaplains. The budget for DARE is primarily funded by donations; however a minimal
amount has been requested to enhance the senior services/TRIAD program, child ID program, Bassett
training, National Night Out/Pool Party as well as needed classroom materials and conference fees.
This Division includes the current part-time Code Enforcement position to full-time. Other increases
appear under Travel/Training which covers Regional, CSO and Illinois Association of Code Enforcement
training as well as Community Programs for National Night Out, the DARE program for classroom
materials/conference fees, and the Chaplaincy Program for uniforms, materials and equipment.
Courts Services Division
The Courts Services Division represents the salary and benefit expenses of the Associate Prosecutor
and three court technicians; one (1) full-time and two (2) part-time. It should be noted that this
Division saw a significant decrease in expenses totaling just over $31,000 which is attributed to the
completion of Officer Contract negotiations, and the Village Attorney salary and benefits being
budgeted within the Administration/Finance Department of the Village.
PEMA
The PEMA Budget represents the expenses of the Community Services Commander/PEMA Deputy
Director’s salary and benefits; and operating expenses of this unit. Included in the fiscal year 2016
PEMA budget is a proposed new weather radio program which will offer Plainfield residents weather
radios at a reduced cost. The PEMA budget also includes funding to facilitate additional siren
maintenance, updates and/or relocation of sirens to maximize coverage within the Village.
Page 43
POLICE DEPARTMENT
Police Commission
The Police Commission Budget covers expenses for a part-time secretary who handles meeting
agendas, minutes and other administrative tasks. The Police Commission budget reflects an increase
over last fiscal year, as it includes funding for Police Officer testing which will take place in the latter
part of 2015.
FY 2015-2016 Key Objectives
1. Continue to evaluate performance standards for qualitative and quantitative measures within
patrol and ancillary positions, modify as necessary.
2. Continue to update the rolling three (3) year Strategic Plan.
3. Evaluate community/neighborhood/patrol programs and modify or discontinue as applicable.
4. Continue to seek grant funding or other funding sources; and efficiently and effectively use the
resources provided; to protect and serve the Village of Plainfield.
5. Continue to implement the E-ticket program to streamline the records process.
6. Continue to increase communication with the community through social media and direct
interaction.
PERFORMANCE MEASURES 2011 2012 2013 2014
Calls Responded To 40,490 37,529 34,570 33,345
Total Traffic Citations 14,037 11,086 9,819 7,947
Total DUI Arrests 104 119 107 91
Total Occupant Restraint Citations 4,135 2,137 1,465 924
Total Crashes 980 1010 1,121 1,109
DARE Program Student Attendance 1,150 1,100 1,200 1,050
Battery 143 129 119 136
Burglary to Motor Vehicle 137 144 99 91
Illegal Possession/Consumption 139 114 74 85
Suicide/Attempt 25 39 34 34
Sexual Assault 8 11 8 10
Retail Theft 109 128 80 88
Operating Uninsured Motor Vehicle –OUMV 1820 1,431 1,253 975
IN PARTNERSHIP WITH THE COMMUNITY, WE ARE COMMITTED TO SERVE AND
PROTECT, PROMOTE SAFETY AND ENHANCE THE QUALITY OF LIFE.
Page 44
FY 2011
Actual
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Salaries and Wages 5,857,708 6,052,014 6,266,035 6,291,602 6,762,758 6,908,316
Benefits 2,372,814 2,674,912 2,608,980 2,667,912 2,893,464 2,984,962
Utilities 85,482 85,712 88,753 67,354 74,580 71,930
Supplies and Commodities 340,262 372,137 365,201 355,748 419,095 417,660
Contractual Services 1,004,490 1,063,197 1,046,886 1,007,377 1,228,969 1,242,709
Other 57,842 40,831 62,585 31,890 61,480 67,380
Total - Police Department $9,718,598 $10,288,803 $10,438,440 $10,421,883 $11,440,346 $11,692,957
Total Police Department
Classification
Fund: 01 - General Fund
Expenditures
General Fund
Police Division Summary
2015-2016 Fiscal Year Budget
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
FY 2011
Actual
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Police Division Expense History
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Other
Page 45
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Fund: 01 - General Fund
Expenditures
Unit: 05 - Police Department
SAL - Salaries and Wages
Salaries-Full Time 336,916 351,811 271,994 277,335 277,335 286,368
Salaries-Part Time 31,899 25,359 29,671 31,117 31,100 31,896
Salaries-Overtime 347 61 0 3,000 1,000 2,000
$369,162 $377,231 $301,665 $311,452 $309,435 $320,264
BEN - Benefits
FICA 21,928 22,471 17,951 19,310 19,185 19,856
Medicare 5,206 5,381 4,240 4,516 4,487 4,644
IMRF 28,502 30,083 21,641 22,290 21,598 22,970
Employee Insurance 77,840 61,505 53,498 51,186 64,013 68,857
Deferred Comp. Contrib.7,124 7,422 5,484 7,500 6,750 7,500
Travel/Training 2,102 3,382 3,120 10,700 5,200 11,100
Education/School 5,012 2,682 4,802 12,000 6,000 12,000
Unemployment Insurance 23,000 23,000 23,000 23,000 23,000 23,000
$170,714 $155,926 $133,736 $150,502 $150,233 $169,927
UTIL - Utilities
Telephone/Internet 1,668 1,497 1,725 1,610 1,500 1,610
Cellular Phones/Pagers 1,289 1,581 1,130 1,505 1,500 1,505
$2,957 $3,078 $2,855 $3,115 $3,000 $3,115
SUPP - Supplies and Commodities
Office Supplies/Postage 5,946 6,335 9,902 11,950 9,500 11,950
Replacement Supplies 0 220 1,084 1,700 1,200 1,700
Dues & Subscriptions 1,868 1,326 2,315 6,400 4,000 7,050
Gas/Oil/Mileage/Carwash 2,154 0 1,815 3,325 1,800 3,000
Software 7,630 8,248 0 0 0 0
Hardware 20,862 21,658 0 0 0 0
Uniforms/Clothing 986 1,653 1,573 2,500 2,500 1,800
$39,446 $39,440 $16,689 $25,875 $19,000 $25,500
Contrac - Contractual Services
Radio Maintenance 197 0 0 0 0 0
Maintenance Contracts/Lease 32,299 31,329 8,027 8,390 8,390 8,390
Custodian 54,029 47,434 58,279 79,300 62,000 81,000
Vehicle Maintenance 1,525 3,341 1,788 2,500 1,000 2,500
Contractual Services 5,785 4,454 4,538 8,000 5,500 8,000
$93,835 $86,558 $72,632 $98,190 $76,890 $99,890
Total: Administration Program $676,114 $662,233 $527,577 $589,134 $558,558 $618,696
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Total: Contractual Services
General Fund
2015-2016 Fiscal Year Budget
Division: 02 - Administration Program
Police Division Detail
Total: Supplies & Commodities
Page 46
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
2015-2016 Fiscal Year Budget
Police Division Detail
SAL - Salaries and Wages
Salaries-Full Time 188,046 201,845 198,361 168,223 169,587 172,429
Salaries-Patrol Officers 2,482,480 2,595,716 2,718,030 2,978,240 2,998,078 3,036,573
Salaries-Overtime 325,274 334,032 286,232 381,500 372,500 391,500
$2,995,800 $3,131,593 $3,202,623 $3,527,963 $3,540,165 $3,600,502
BEN - Benefits
FICA 181,017 187,796 191,626 218,734 211,710 223,231
Medicare 42,604 44,251 45,257 51,155 49,513 52,207
IMRF 6,399 6,709 7,122 6,396 6,500 6,556
Employer Pension Contrib.897,431 888,578 886,519 900,000 898,172 950,000
Employee Insurance 495,550 509,996 566,086 612,495 583,736 612,662
Deferred Comp. Contrib.35,961 36,395 35,686 40,780 40,000 45,000
Travel/Training 15,785 30,664 22,002 46,000 34,000 42,500
$1,674,747 $1,704,389 $1,754,298 $1,875,560 $1,823,631 $1,932,156
UTIL - Utilities
Telephone/Internet 50,599 53,022 32,178 29,070 24,868 29,070
Cellular Phones/Pagers 3,925 5,597 6,619 7,055 6,700 7,055
$54,524 $58,619 $38,797 $36,125 $31,568 $36,125
SUPP - Supplies and Commodities
Office Supplies/Postage 18,269 8,751 16,720 14,000 11,500 14,000
Replacement Supplies 4,514 9,037 12,317 14,650 13,000 14,650
Dues & Subscriptions 515 894 938 1,900 1,000 2,900
Gas/Oil/Mileage/Carwash 110,413 114,259 114,517 110,000 110,000 110,000
K-9 Unit 2,847 3,634 6,135 8,000 6,000 4,000
Uniforms/Clothing 20,669 21,362 22,268 30,000 29,000 33,100
Ammunition/Weapons 15,700 20,707 18,792 25,600 22,000 25,600
Bike Unit 0 1,317 1,507 2,000 1,800 2,000
$172,927 $179,961 $193,194 $206,150 $194,300 $206,250
Contrac - Contractual Services
Traffic Programs 12,515 12,821 17,672 24,200 18,000 22,200
Radio Maintenance 13,652 16,365 11,939 1,200 700 1,200
Maintenance Contracts/Lease 1,858 1,836 1,989 1,836 1,836 5,236
Legal Fees 0 315 236 0 0 0
Vehicle Maintenance 46,024 34,238 47,139 46,000 45,000 46,000
Contractual Svcs-Wescom 565,687 574,925 592,192 593,000 594,612 593,000
$639,736 $640,500 $671,167 $666,236 $660,148 $667,636
Total: Police Operations $5,537,734 $5,715,062 $5,860,079 $6,312,034 $6,249,812 $6,442,669
Total: Supplies & Commodities
Total: Contractual Services
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Division: 51 - Police Operations
Page 47
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
2015-2016 Fiscal Year Budget
Police Division Detail
SAL - Salaries and Wages
Salaries-Full Time 134,154 127,330 130,706 114,922 114,000 117,795
Salaries-School Officer 514,945 310,434 341,344 377,832 375,000 390,672
Salaries-Investigation 743,436 722,105 718,401 776,861 772,458 795,301
Salaries-Overtime 112,851 128,973 119,700 128,000 125,000 128,000
$1,505,386 $1,288,842 $1,310,151 $1,397,615 $1,386,458 $1,431,768
BEN - Benefits
FICA 92,435 78,882 80,283 86,652 85,000 88,770
Medicare 21,645 18,462 18,876 20,265 19,039 20,761
Employee Insurance 274,058 174,429 174,720 191,046 186,025 191,833
Deferred Comp. Contrib.22,101 18,510 22,983 20,000 24,000 25,000
Travel/Training 11,380 6,725 11,738 7,500 10,900 11,740
$421,619 $297,008 $308,600 $325,463 $324,964 $338,104
UTIL - Utilities
Telephone/Internet 939 625 495 2,070 1,100 2,070
Cellular Phones/Pagers 9,741 8,638 7,393 10,050 8,500 10,050
$10,680 $9,263 $7,888 $12,120 $9,600 $12,120
SUPP - Supplies and Commodities
Office Supplies/Postage 7,806 4,282 2,599 10,800 6,000 10,800
Replacement Supplies 3,943 1,958 807 6,000 2,500 5,000
Dues & Subscriptions 4,045 5,735 5,090 4,070 6,570 4,070
Gas/Oil/Mileage/Carwash 30,873 29,977 30,956 29,000 29,000 29,000
Crime Scene/Evidence Tech 3,513 3,571 4,812 5,700 5,500 4,500
Uniforms/Clothing 10,996 9,475 9,222 17,050 17,000 14,740
$61,176 $54,998 $53,486 $72,620 $66,570 $68,110
Contrac - Contractual Services
Community Prog-Alc/Tobacco 1,333 0 0 0 0 0
Radio Maintenance 3,724 1,452 2,176 1,100 1,000 1,500
Maintenance Contracts/Lease 6,739 3,155 3,025 7,420 5,200 7,420
Vehicle Maintenance 8,099 13,810 17,471 15,000 9,500 16,500
Background Check Svcs.932 980 1,273 2,500 1,000 2,500
Accreditation 4,195 4,065 7,400 4,570 4,500 4,570
$25,022 $23,462 $31,345 $30,590 $21,200 $32,490
OTHER - Other
Shop with a Cop 3,500 0 0 0 0 0
$3,500 $0 $0 $0 $0 $0
Total: Police Administration $2,027,383 $1,673,573 $1,711,470 $1,838,408 $1,808,792 $1,882,592
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Total: Salaries and Wages
Division: 52 - Police Administration
Total: Contractual Services
Total: OTHER - Other
Page 48
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
2015-2016 Fiscal Year Budget
Police Division Detail
SAL - Salaries and Wages
Salaries-Full Time 353,309 372,806 371,741 377,910 383,326 390,965
Salaries-Part Time 6,354 0 0 0 0 0
Salaries-Overtime 4,456 2,518 5,703 6,000 3,500 6,000
$364,119 $375,324 $377,444 $383,910 $386,826 $396,965
BEN - Benefits
FICA 21,992 22,726 22,665 23,802 23,988 24,612
Medicare 5,142 5,315 5,301 5,567 5,610 5,756
IMRF 30,597 32,098 32,734 33,525 33,028 34,778
Employee Insurance 80,127 83,065 89,312 117,388 108,393 116,555
Deferred Comp. Contrib.4,893 4,796 4,397 5,700 5,700 5,700
Travel/Training 610 1,358 670 2,100 1,500 2,100
$143,361 $149,358 $155,079 $188,082 $178,219 $189,501
UTIL - Utilities
Telephone/Internet 577 601 495 2,070 1,100 2,070
$577 $601 $495 $2,070 $1,100 $2,070
SUPP - Supplies and Commodities
Office Supplies/Postage 12,449 8,524 8,635 13,450 9,500 13,450
Dues & Subscriptions 0 0 0 425 300 425
Uniforms/Clothing 1,815 2,004 1,299 2,700 2,250 3,100
$14,264 $10,528 $9,934 $16,575 $12,050 $16,975
Contrac - Contractual Services
Maintenance Contracts/Lease 5,391 5,310 5,130 5,720 5,620 5,720
$5,391 $5,310 $5,130 $5,720 $5,620 $5,720
Total: Police Records $527,712 $541,121 $548,082 $596,357 $583,815 $611,231
Division: 53 - Police Records
Total: Salaries and Wages
Total: Contractual Services
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Page 49
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
2015-2016 Fiscal Year Budget
Police Division Detail
Contrac - Contractual Services
Seizure/Forfeiture Exp.168,393 192,423 113,323 177,687 295,000 177,687
$168,393 $192,423 $113,323 $177,687 $295,000 $177,687
Total: Seizure/Forfeiture $168,393 $192,423 $113,323 $177,687 $295,000 $177,687
SAL - Salaries and Wages
Salaries-Special Activities 48,763 27,409 32,241 32,513 32,513 32,513
$48,763 $27,409 $32,241 $32,513 $32,513 $32,513
BEN - Benefits
FICA 2,897 1,664 1,931 2,016 2,016 2,016
Medicare 700 389 455 471 471 471
$3,597 $2,053 $2,386 $2,487 $2,487 $2,487
SUPP - Supplies and Commodities
Mobile Field Force 7,674 0 0 500 400 500
$7,674 $0 $0 $500 $400 $500
Total: Police Special Activities $60,034 $29,462 $34,627 $35,500 $35,400 $35,500
Total: Supplies & Commodities
Division: 54 - Seizure/Forfeiture
Division: 55 - Police Special Activities
Total: Contractual Services
Total: Salaries and Wages
Total: Benefits
Page 50
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
2015-2016 Fiscal Year Budget
Police Division Detail
SAL - Salaries and Wages
Salaries-Full Time 186,232 466,050 471,948 491,106 485,747 543,527
Salaries-Part Time 226,673 212,023 209,965 309,732 241,017 267,509
Salaries-Overtime 9,554 29,183 20,839 30,000 25,152 30,000
$422,459 $707,256 $702,752 $830,838 $751,916 $841,036
BEN - Benefits
FICA 25,324 43,164 43,269 51,512 48,638 52,144
Medicare 5,923 10,095 10,119 12,047 11,375 12,195
IMRF 44,687 44,844 45,563 64,201 49,245 57,046
Employee Insurance 56,119 77,353 81,604 92,176 88,647 99,257
Deferred Comp. Contrib.1,292 2,956 2,997 3,000 3,800 4,000
Travel/Training 3,395 5,370 3,011 7,980 3,000 12,440
$136,740 $183,782 $186,563 $230,916 $204,705 $237,082
UTIL - Utilities
Telephone/Internet 0 0 433 2,070 1,200 2,070
Cellular Phones/Pagers 2,007 2,822 3,005 4,450 3,000 2,820
$2,007 $2,822 $3,438 $6,520 $4,200 $4,890
SUPP - Supplies and Commodities
Office Supplies/Postage 2,390 3,075 3,359 3,000 3,000 3,000
Replacement Supplies 1,284 1,555 403 3,200 2,500 3,200
Dues & Subscriptions 1,482 1,832 1,352 2,800 1,700 2,450
Gas/Oil/Mileage/Carwash 27,570 27,566 25,710 25,000 22,000 25,000
Uniforms/Clothing 3,806 7,086 10,414 11,200 13,000 8,400
$36,532 $41,114 $41,238 $45,200 $42,200 $42,050
Contrac - Contractual Services
Community Programs 0 3,522 5,761 6,700 5,000 7,000
Community Prog-Alc/Tobacco 0 2,548 95 5,100 1,000 5,100
Radio Maintenance 1,784 3,265 32,379 49,000 30,000 49,000
Maintenance Contracts 0 2,970 2,981 10,000 6,800 10,000
Vehicle Maintenance 7,512 9,588 13,472 14,000 10,000 14,000
DARE Program 0 1,394 2,996 3,500 3,100 5,000
Chaplaincy Program 1,547 2,367 2,999 4,210 3,000 4,250
Animal Control 15,530 9,550 10,348 14,000 10,000 14,000
$26,373 $35,204 $71,031 $106,510 $68,900 $108,350
OTHER - Other
Shop With a Cop 0 11,371 9,431 4,000 12,000 10,000
$0 $11,371 $9,431 $4,000 $12,000 $10,000
Total: Community Services $624,111 $981,549 $1,014,453 $1,223,984 $1,083,921 $1,243,408
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Division: 56 - Community Services
Total: Contractual Services
Total: OTHER - Other
Page 51
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
2015-2016 Fiscal Year Budget
Police Division Detail
SAL - Salaries and Wages
Salaries-Full Time 211,407 207,753 209,739 113,021 114,277 115,847
Salaries - Part Time 25,437 33,266 36,871 44,024 35,523 45,126
Salaries-Overtime 141 317 0 1,000 300 1,000
$236,985 $241,336 $246,610 $158,045 $150,100 $161,973
BEN - Benefits
FICA 14,506 14,639 15,041 9,799 9,306 10,042
Medicare 3,394 3,424 3,518 2,292 2,176 2,349
IMRF 27,131 28,261 30,524 18,965 17,585 19,437
Employee Insurance 45,498 37,293 42,884 47,874 37,815 40,957
Deferred Comp. Contrib.2,273 2,310 2,358 1,000 3,000 3,000
Travel/Training 892 382 1,533 3,000 1,800 3,000
$93,694 $86,309 $95,858 $82,930 $71,682 $78,785
UTIL - Utilities
Telephone/Internet 470 480 471 1,610 925 1,610
Cellular Phones/Pagers 793 713 695 1,020 725 0
$1,263 $1,193 $1,166 $2,630 $1,650 $1,610
SUPP - Supplies and Commodities
Office Supplies/Postage 8,558 10,030 8,827 11,125 8,500 11,125
Dues & Subscriptions 6,632 6,568 7,552 8,500 8,240 8,650
Gas/Oil/Mileage/Carwash 0 1,521 0 0 0 0
Uniforms/Clothing 955 755 400 900 850 900
$16,145 $18,874 $16,779 $20,525 $17,590 $20,675
Contrac - Contractual Services
Maintenance Contracts/Lease 3,430 3,036 3,036 3,036 3,036 3,036
Legal Fees 60,324 17,011 5,002 70,000 12,000 45,000
$63,754 $20,047 $8,038 $73,036 $15,036 $48,036
Total: Court Services $411,841 $367,759 $368,451 $337,166 $256,058 $311,079
OTHER - Other
Office Furniture & Equip.1,269 520 6,861 6,000 5,500 6,000
Machinery and Equipment 12,074 28,342 6,727 28,780 10,000 28,680
$13,343 $28,862 $13,588 $34,780 $15,500 $34,680
Total: Capital $13,343 $28,862 $13,588 $34,780 $15,500 $34,680
OTHER - Other
Contingencies 9,827 8,880 5,832 12,700 8,500 12,700
$9,827 $8,880 $5,832 $12,700 $8,500 $12,700
Total: Contingencies $9,827 $8,880 $5,832 $12,700 $8,500 $12,700
Total: Police Department $10,056,492 $10,200,924 $10,197,482 $11,157,750 $10,895,356 $11,370,242
Total: Contractual Services
Division: 57 - Court Services
Division: 93 - Contingencies
Total: Salaries and Wages
Total: Benefits
Total: Utilities
Total: Supplies & Commodities
Division: 91 - Capital
Total: OTHER - Other
Total: OTHER - Other
Page 52
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
2015-2016 Fiscal Year Budget
Police Division Detail
SAL - Salaries and Wages
Salaries-Full Time 105,544 113,445 114,705 114,922 117,046 117,795
$105,544 $113,445 $114,705 $114,922 $117,046 $117,795
BEN - Benefits
FICA 6,217 6,740 7,021 7,125 7,257 7,303
Medicare 1,518 1,628 1,642 1,666 1,697 1,708
Employee Insurance 18,704 17,107 17,741 21,912 17,492 20,988
Deferred Comp. Contrib.2,381 3,104 3,156 3,400 3,500 3,500
Travel/Training 1,330 574 1,543 2,000 1,700 2,000
$30,150 $29,153 $31,103 $36,103 $31,646 $35,499
UTIL - Utilities
Telephone/Internet 6,285 7,941 7,454 6,800 6,200 6,800
Cellular Phones/Pagers 7,419 5,236 5,261 5,200 4,500 5,200
$13,704 $13,177 $12,715 $12,000 $10,700 $12,000
SUPP - Supplies and Commodities
Office Supplies/Postage 1,381 1,868 317 1,300 1,100 1,300
Replacement Supplies 6,612 3,923 6,975 7,000 7,000 11,000
Dues & Subscriptions 860 622 855 750 1,300 2,000
Gas/Oil/Mileage/Carwash 10,453 9,740 10,162 12,000 8,900 12,000
Supplies/Hardware 257 24 2,370 2,000 1,500 2,000
Supplies/Hardware-ESDA 445 0 0 500 300 500
Uniforms/Clothing 2,067 3,243 3,023 5,000 3,500 5,700
Bike Unit 0 0 63 500 200 500
$22,075 $19,420 $23,765 $29,050 $23,800 $35,000
Contrac - Contractual Services
Emergency Operation Center 0 0 0 750 500 750
Police Public Relations 0 249 0 1,000 300 25,000
Disaster Plan/Exercises/NIMS 176 0 200 3,000 500 3,000
Radio Maintenance 3,664 233 1,975 8,000 2,000 8,000
Maintenance Contracts/Lease 2,725 3,000 3,250 3,500 2,500 3,500
Vehicle Maintenance 10,360 11,471 7,266 15,000 11,500 15,000
Siren Maintenance 5,759 15,298 3,988 20,000 14,500 20,000
Contractual Services 878 675 165 5,250 1,000 5,250
CERT/Explorer Program 1,012 3,207 191 4,500 4,000 5,400
PEMA Search and Rescue 2,437 4,389 5,218 6,000 4,500 6,000
$27,011 $38,522 $22,253 $67,000 $41,300 $91,900
OTHER - Other
Office Furniture & Equipment 218 869 0 2,000 1,500 2,000
Machinery and Equipment 12,468 10,627 2,470 5,000 5,000 5,000
Contingencies 1,475 1,976 569 3,000 1,000 3,000
$14,161 $13,472 $3,039 $10,000 $7,500 $10,000
Total: PEMA $212,645 $227,189 $207,580 $269,075 $231,992 $302,194
Total: Benefits
Total: Salaries and Wages
Unit: 07 - PEMA
Total: Utilities
Total: Supplies & Commodities
Total: OTHER - Other
Total: Contractual Services
Page 53
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
2015-2016 Fiscal Year Budget
Police Division Detail
Division: 02 - Administration Program
SAL - Salaries and Wages
Salaries-Part Time 3,796 3,599 3,411 5,500 1,459 5,500
$3,796 $3,599 $3,411 $5,500 $1,459 $5,500
BEN - Benefits
FICA 235 200 234 341 100 341
Medicare 55 47 55 80 22 80
Travel/Training 0 755 0 1,000 500 1,000
$290 $1,002 $289 $1,421 $622 $1,421
SUPP - Supplies and Commodities
Office Supplies/Postage 1,523 176 288 2,000 500 2,000
Dues & Subscriptions 375 690 375 600 500 600
$1,898 $866 $663 $2,600 $1,000 $2,600
Contrac - Contractual Services
Legal Fees 7,140 0 0 1,000 300 1,000
Police Testing/Hiring 3,437 330 11,988 0 1,000 10,000
Contractual Services 3,105 4,530 470 3,000 1,500 0
$13,682 $4,860 $12,458 $4,000 $2,800 $11,000
Total: Police Commission $19,666 $10,327 $16,821 $13,521 $5,881 $20,521
Police Division Total $10,288,803 $10,438,440 $10,421,883 $11,440,346 $11,133,229 $11,692,957
Total: Contractual Services
Total: Salaries and Wages
Total: Benefits
Total: Supplies & Commodities
Unit: 50 - Police Commission
Page 54
STREET DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Street Department is the largest of the four divisions within Public Works. This division is under the
general supervision of the Director of Public Works while the day to day operations are managed by
the Street Superintendent, one crew leader in Street Maintenance, one crew leader in Forestry, and
one crew leader in Vehicle Maintenance. Additional staff members include three equipment operators,
six street maintenance workers, and two mechanics.
Overall Goal
To provide our residents the highest level of service possible as they relate to the responsibilities of the
Street Division.
Street Operation Duties
The Street Division is responsible for the maintenance of over 420 lane miles of roadway, 388 cul-de-
sacs, several alleyways, and all associated storm sewer infrastructure within the Village.
The Streets budget includes funding for programs including:
1. Snow removal and de-icing operations.
2. Asphalt pavement patching/pot-hole repair, repair or replacement of smaller quantities
of sidewalks and curbs, striping roadways, crosswalks and stop bars as needed. The
budget includes $130,000 for these projects.
3. The installation and maintenance of over 4,000 regulatory and informational signs
within the Village.
4. Street sweeping all roadways at least four times a year.
5. Storm sewer repairs and cleaning of structures, cleaning various creeks and ditches to
insure proper water flow.
6. Shoulder stone repair or replacement, mowing and trash pick-up within right of way,
and ground maintenance.
7. The maintenance and landscaping of Village parks and properties including 45 sites with
a total area of over 115 acres.
8. Parkway tree inspection and required maintenance for the 37,000 trees that are owned
by the Village.
9. Emergency response to storm damage and clean-up and assistance with sandbagging
operations as needed.
10. Provide support for festivals and special events.
11. Fleet Services provides repairs and maintains over 200 pieces of equipment and/or
vehicles, as required, for all departments.
12. Emergency traffic control and barricading placement.
13. Graffiti removal from sidewalks, streets, and buildings.
14. Dead animal pick-up and animal nuisance control as needed.
15. Mosquito abatement.
Page 55
STREET DEPARTMENT
Street Operation Duties (continued)
16. To provide barricades for block parties, cruise nights, safety seat checks, and other
special activities.
17. Repair sidewalk trip hazards immediately after notification, with temporally patching, to
prevent accidental falls.
18. The installation of banner’s and holiday decorations.
19. Provide mowing services of vacant properties per the Code Enforcement division in the
Police Department.
FY 2015-2016 Key Objectives
1. To provide effective and efficient services for our residents including:
a) Continuing our efforts in managing the removal and replacement of trees infested with
the Emerald Ash Borer. It is estimated that over 900 trees will be removed in 2015-2016.
b) Street patching and pot hole repair.
c) Efficient snow removal and reasonable road salt usage that will reduce expenses
without jeopardizing safety.
d) Regular street sweeping and herbicide spraying of curb lines.
e) Downtown streetscape maintenance. This program will consist of the installation of
planting materials within approximately 70 decorative flower pots and planting beds.
Additionally, the general daily maintenance will be completed to keep the downtown
business district in a pristine condition.
2. To provide sign installation and replacement that complies with new retro-reflectivity
requirements. Understanding that there are three levels of compliance, that started in January
2012 with full compliance required by January 2018, Staff plans to complete the following:
a) Update the sign inventory.
b) Replace signs that exceed their life cycle by 10 years.
c) Continue updating the sign maps as changes occur.
3. To complete a regular pavement and sidewalk maintenance schedule including:
a) Complete pavement patching utilizing street division employees rather than outside
contractors within certain areas.
b) Continue to complete the roadway crack sealing program to help extend pavement life.
c) Continue the sidewalk replacement program as required.
Page 56
STREET DEPARTMENT
FY 2015-2016 Key Objectives (continued)
4. Vehicle Maintenance (Fleet Services) - It is our mission to provide the employees of the Village
with safe/dependable vehicles and equipment. This work is to occur in a safe and cost-effective
manner. Programs include:
a) Manage Village fuel purchasing and usage.
b) Provide a preventative vehicle maintenance program in an effort to minimize down time
and reduce operating costs.
c) Provide high quality vehicle and equipment repair service.
d) Participate in A.S.E. certification programs as required.
e) Manage the automated fuel dispensing equipment.
f) Retain an accurate inventory of parts and restock as required.
5. To provide high quality building maintenance services including:
a) Continue to manage and complete preventive maintenance for all the equipment
associated with the Village buildings.
b) Continue to maintain and operate the central warehouse by inventorying and re-
ordering parts and equipment as needed.
c) Continue to keep accurate records regarding all maintenance preformed.
Performance Measures
Program 2010 2011 2012 2013 2014
Asphalt patching / pot hole
repair 285 tons 195 tons 136 tons 109 tons 104 tons
Shoulder stone repaired 464 tons 843 tons 1,173
tons 824 tons 945 tons
Snow removal events 29 20 12 26 27
Storm sewer structures
repaired 52 79 41 44 45
New signs installed 255 254 182 124 144
Street sweeping (lane miles) 1,760 1,627 1,958 1,635 1,334
Trees trimmed 2,850 3,728 1,457 893 2,041
Plantings installed 864 821 700 602 610
Grounds maintenance and
mowing
1,974
hours
2,280
hours
1,709
hours
1,904
hours
1,552
hours
All vehicles, trucks, and
equipment repaired in fleet
services
826 units 762 units 688 units 810 units 785 units
Page 57
FY 2011
Actual
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Salaries and Wages 1,225,664 1,185,283 1,271,504 1,433,578 1,350,897 1,401,039
Benefits 480,790 505,488 543,940 587,202 575,363 609,420
Utilities 268,196 250,439 268,022 290,727 267,000 279,000
Supplies and Commodities 308,007 299,629 242,395 348,937 382,800 385,800
Contractual Services 662,031 535,230 493,141 852,022 786,100 791,100
$2,944,687 $2,776,069 $2,819,002 $3,512,466 $3,362,160 $3,466,359
General Fund
Streets Division Summary
2015-2016 Fiscal Year Budget
Total Street Division
Classification
Fund: 01 - General Fund
Expenditures
Unit: 08 - Street Division
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
FY 2011
Actual
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Streets Division Expense History
Salaries and
Wages
Benefits
Utilities
Supplies and
Commodities
Contractual
Services
Page 58
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Unit: 08 - Street Department
Salaries-Full Time 234,727 248,172 247,416 260,823 264,458 271,069
Salaries-Overtime 184 0 0 0 0 0
$234,911 $248,172 $247,416 $260,823 $264,458 $271,069
FICA 14,317 15,286 15,223 16,205 15,810 16,806
Medicare 3,418 3,642 3,633 3,790 3,699 3,931
IMRF 27,801 30,542 31,111 31,365 31,109 32,528
Employee Insurance 50,214 52,438 40,342 34,966 50,113 55,133
Deferred Comp. Contribution 4,380 4,097 4,779 5,500 5,500 6,000
Travel/Conventions/Training 4,914 12,533 13,444 10,000 10,000 10,000
IL Unemployment Insurance 10,000 10,000 4,000 4,000 4,000 4,000
$115,044 $128,538 $112,532 $105,826 $120,231 $128,398
Telephone/Internet 2,657 4,150 11,988 12,000 8,900 12,000
Cellular Phones/Pagers 2,733 4,914 5,056 5,000 7,000 7,000
$5,390 $9,064 $17,044 $17,000 $15,900 $19,000
SUPP - Supplies and Commodities
Office Supplies/Postage 3,342 2,609 2,344 2,500 2,500 2,500
Dues & Subscriptions 1,954 3,971 2,626 3,000 2,800 3,000
Gas/Oil/Mileage/Carwash 374 83 192 300 300 300
Supplies/Hardware 250 17 0 500 500 500
$5,920 $6,680 $5,162 $6,300 $6,100 $6,300
Radio Maintenance 0 37 0 100 50 100
Building Maintenance 10,761 9,214 13,840 15,000 13,500 15,000
Legal Notices 0 587 0 1,000 500 1,000
$10,761 $9,838 $13,840 $16,100 $14,050 $16,100
$372,026 $402,292 $395,994 $406,049 $420,739 $440,867
General Fund
Streets Division Detail
2015-2016 Fiscal Year Budget
Total: Administration
Total: Contractual Services
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: UTIL - Utilities
Fund: 01 - General Fund
Expenditures
Division: 02 - Administration Program
Total:Supplies & Commodities
Contrac - Contractual Services
Page 59
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
Streets Division Detail
2015-2016 Fiscal Year Budget
Salaries-Full Time 589,039 639,286 722,182 695,509 695,509 714,330
Salaries-Part Time 63,884 59,881 59,418 60,000 55,000 75,000
Salaries-Overtime 33,580 65,143 165,926 80,000 80,000 80,000
$686,503 $764,310 $947,526 $835,509 $830,509 $869,330
FICA 41,847 46,119 54,812 43,122 51,364 53,898
Medicare 9,815 10,813 12,846 10,085 11,500 12,605
IMRF 71,908 83,613 102,007 100,261 90,000 94,720
Employee Insurance 144,960 153,535 184,296 177,723 174,000 189,520
Deferred Comp. Contribution 9,218 9,837 10,657 10,000 11,500 12,000
$277,748 $303,917 $364,618 $341,191 $338,364 $362,743
Telephone/Internet 0 3,859 0 0 0 0
Electricity/Gas 245,049 255,099 273,683 250,000 250,000 260,000
$245,049 $258,958 $273,683 $250,000 $250,000 $260,000
SUPP - Supplies and Commodities
Replacement Supplies 0 383 0 0 0 0
Gas/Oil/Mileage/Carwash 56,701 78,450 103,065 85,000 70,000 85,000
Supplies/Hardware 13,731 17,911 17,225 12,000 16,000 15,000
Supplies - Salt Purchase 188,748 106,139 192,308 250,000 321,600 250,000
Street Sign Maintenance 17,327 18,271 12,498 15,000 13,500 15,000
Aggregate Materials 4,652 1,761 5,612 4,000 4,000 4,000
Uniforms/Clothing 5,698 9,489 6,638 4,000 5,500 4,000
$286,857 $232,404 $337,346 $370,000 $430,600 $373,000
Radio Maintenance 0 0 0 8,000 5,000 5,000
Vehicle Maintenance 21,545 26,535 32,576 22,000 30,000 25,000
Street Light Maintenance 82,288 114,359 88,213 75,000 75,000 75,000
Street Maintenance 133,982 79,230 162,347 130,000 130,000 130,000
Storm Sewer Improvements 8,289 5,978 11,803 10,000 10,000 10,000
Contractual Services 93,988 41,980 39,348 30,000 40,000 85,000
Contractual Snow Removal 70,993 94,188 353,803 350,000 300,000 300,000
Contractual Bridge Inspection 1,650 0 0 0 0 0
Sidewalk Maintenance 0 525 2,079 5,000 3,500 5,000
Equipment Maintenance 105,578 78,586 102,722 85,000 70,000 85,000
$518,313 $441,381 $792,891 $715,000 $663,500 $720,000
$2,014,470 $2,000,970 $2,716,064 $2,511,700 $2,512,973 $2,585,073 Total: Street Maintenance
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
Division: 60 - Street Maintenance Program
UTIL - Utilities
Total: Utilities
Total:Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Page 60
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
General Fund
Streets Division Detail
2015-2016 Fiscal Year Budget
SAL - Salaries and Wages
Salaries-Full Time 42,723 44,424 65,647 71,880 71,880 73,675
Salaries-Overtime 1,240 2,025 3,932 4,000 5,000 4,000
$43,963 $46,449 $69,579 $75,880 $76,880 $77,675
FICA 2,652 2,706 4,686 4,705 4,404 4,816
Medicare 626 639 1,096 1,100 1,030 1,126
IMRF 5,045 5,302 9,054 9,106 8,666 8,841
Employee Insurance 8,259 8,236 17,744 20,040 18,750 19,623
Deferred Comp. Contribution 925 653 1,112 1,200 1,200 2,000
$17,507 $17,536 $33,692 $36,151 $34,050 $36,406
SUPP - Supplies and Commodities
Supplies/Hardware 6,530 3,311 6,429 6,000 6,000 6,000
Uniforms/Clothing 322 0 0 500 300 500
$6,852 $3,311 $6,429 $6,500 $6,300 $6,500
Tree Replacement 1,526 0 0 0 0 0
Tree Removal 4,630 35,632 45,291 50,000 45,000 50,000
Contractual Services 0 6,290 0 5,000 2,500 5,000
$6,156 $41,922 $45,291 $55,000 $47,500 $55,000
$74,478 $109,218 $154,991 $173,531 $164,730 $175,581
Salaries-Full Time 211,985 203,697 161,003 170,685 170,248 174,965
Salaries-Overtime 7,921 8,876 8,054 8,000 8,000 8,000
$219,906 $212,573 $169,057 $178,685 $178,248 $182,965
FICA 12,964 12,723 10,533 11,080 11,051 11,344
Medicare 3,032 2,975 2,463 2,590 2,585 2,653
IMRF 25,190 25,268 21,361 21,445 20,787 21,407
Employee Insurance 50,353 51,720 40,062 54,080 41,437 43,469
Deferred Comp. Contribution 3,650 1,263 1,941 3,000 3,000 3,000
$95,189 $93,949 $76,360 $92,195 $78,860 $81,873
$315,095 $306,522 $245,417 $270,880 $257,108 $264,838
$2,776,069 $2,819,002 $3,512,466 $3,362,160 $3,355,550 $3,466,359
Total: Benefits
Total: Salaries and Wages
BEN - Benefits
Division: 62 - Forestry Program
Total: Vehicle Maintenance
Total: Street Division
Total:Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Total: Forestry Program
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
Division: 63 - Vehicle Maintenance Program
Page 61
PLANNING DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Planning Department continues to serve as the central liaison with the development community
with respect to the ongoing development of the Village of Plainfield. With a projected population of
63,000 people by 2030 and a current population of 40,000, Plainfield will continue to attract new
development over the next several decades. Planning will continue to serve as the professional lead in
creating long term visions on how Plainfield should physically evolve over the next generation.
Currently, the department has three (3) full-time employees which include two certified planners with
the American Institute of Certified Planning. Additionally, the Planning Director is also accredited with
the Congress of New Urbanism and continues to be a licensed attorney in the State of Illinois.
Planning and Zoning Process
All land use development and entitlement cases are legally processed by the Village’s planning staff.
This process requires staff to work with land owners, entitlement attorneys’ land planners, architects,
engineers and landscape architects. Cases in the Planning Department involve Annexations,
Annexation Agreements, Special Uses, Planned Developments, Rezoning, Variances and Site Plan
reviews. The planning process starts with the pre-application meeting where staff sits down with the
property owner or the prospective developer to discuss the proposed zoning request or development.
At the pre-application meeting staff generally reviews the planning process and the necessary
procedural steps that will be necessary to obtain approval of the proposed project or zoning request.
Staff prepares the case for the Plan Commission and coordinates with the Village Engineer, Fire
Department and Traffic Committee any planning comments regarding the case. A review letter is
forwarded to the applicant prior to the Plan Commission meeting with all review comments.
After the Plan Commission staff prepares the case for the Village Board and final approval, coordinates
the negotiations and any required revisions relating to an annexation agreement or Statement of
Intent and Agreement. In addition, staff prepares the necessary agreements, plats, plans, exhibits, and
ordinances relating to approved land use cases.
Staff is also responsible for handling and processing all façade grants that are submitted for
consideration. The facade grant program is subsidized by the downtown tax increment finance district
and staff processes the grant applications and processes the payments once the facades are
completed.
The director further serves as the staff liaison to the Historic Preservation Commission and prepares all
staff reports for the monthly meetings of the commission. The commission is active in soliciting
landmark and district applications throughout the Village’s historical core. Staff is responsible for
handling the administration of landmark applications and any proposed creation of a district. All
Certificate of Appropriateness for landmarks and any demolition are also processed through the
Planning Department.
Page 62
PLANNING DEPARTMENT
Long Term Planning & Visioning
One of the critical roles of the department is to continue the visioning process on how Plainfield will
grow over the next several decades. Good planning continues to dictate looking into the future and
looking at the big picture. What will residential development look like in twenty years? How will retail
change in the future? How will the family structure and demographics change in the future? These are
just a few of the questions which will help reshape Plainfield in the future.
Based on this role, our department will continue to attempt in identify those areas which are most
likely to attract infill development. One of the general themes since the Great Recession is that
development in the Village will continue to evolve at a must slower and more incremental pace in the
future. Accordingly, because developments will be smaller, it will be more important to create general
plans that can be followed by the development community which will show important public
improvements. These public improvements range from local street connections to the future locations
of neighborhood parks.
Recapture
The Planning staff is also responsible for the tracking of all recapture payment requests and processing
any recapture agreements through the Village Board approval process. Additional duties of the
department include review and permit approval for all permanent and temporary signage within the
Village.
Engineering
The department oversees the coordination of all engineering review of proposed projects through the
Village’s consulting engineer Baxter & Woodman and the Village’s in-house staff engineer in the Public
Works Department. The coordination involves establishing a file number and authorizing the Village
engineer to start the review. Staff is responsible for the coordination of the engineering review and the
scheduling of internal meetings between the developer’s and the Village’s engineer. All approved plans
must be consistent with the Village’s subdivision and building codes and staff is responsible for keeping
the Village’s Subdivision code updated.
FY 2015-2016 Key Objectives
• Affordable Housing Plan
• Route 30 Tax Increment Finance District & Redevelopment Plan
• Downtown and Village Center Improvement Plan
• Neighborhood Plan
• Four Season’s Concept
• New economic Incentive policy
Page 63
PLANNING DEPARTMENT
Economic Development- Staff will continue to support the activities of the Advisory Task Force on
economic development and its activities on behalf of the Village of Plainfield. Staff, as part of the
Strategic Plan, will continue to work on an approach that promotes the Village’s many regional
strengths and friendly business environment.
• Work with Retail Strategies, LLC on identifying retailers that would potentially be interested in
locating to Plainfield.
• Coordinate with Retail Strategies, LLC on a new recruitment and marketing campaign for the
Village.
• Pursue implementation of the Business Attraction Plan
• Continue to work with the owners of the Boulevard and Prairie Creek on attracting new
commercial development to these critically important sites.
• Manage the Business Evolution Center, including conducting quarterly reviews with
participating businesses and supporting the “graduation” of businesses into commercial space
within the Village of Plainfield by working with commercial real estate brokers and property
owners.
• Support the Village of Plainfield’s participation in the International Council of Shopping Centers
(ICSC) annual RECon conference and Chicago-area conferences.
• Planning will work with Administration and our consultants, S.B. Friedman and Lakota on a TIF
eligibility and Redevelopment Plan for the Route 30 corridor. Staff continues to believe that the
Route 30 corridor contains numerous opportunities for new commercial redevelopment. The
poor condition of the corridor currently makes it ripe for redevelopment .
Facade Program- Staff will continue to work with downtown businesses on the Village’s facade
program in order to complete a number of important facade renovations along Lockport Street:
• Continue to work with the current owner of the “Trolley Barn” on a major new redevelopment
in the Downtown.
• Work with owners of the remaining properties on Lockport Street that would benefit the most
from participating in this program.
• Collaborate with the Village Administrator and Village Board on finding a new viable use for the
“Old St. Mary Church Building”.
Riverfront Foundation- Continue to work as the staff liaison on the ongoing efforts to raise private
funds for the construction of the Riverwalk along the DuPage River. Specifically, staff has been working
extensively with the Riverfront Foundation on raising funds for the first phase of the Riverfront Project:
• Organize Plainfield Fest 2015.
• Coordination with Hitchcock Design on the first phase of the Riverfront project.
• Continue to seek out grants for the Riverfront foundation.
Irish Parade- Staff is working with the VPA on this important downtown event which requires
coordination with various village departments.
Page 64
PLANNING DEPARTMENT
Plainfield Fest-Staff will continue to take the lead in this very challenging and time consuming event as
it relates to planning, coordinating, and marketing the event with various departments in the Village.
Specifically, staff is responsible for finding and coordinating all the vendors for this large Village event.
Green Village & Conservation Plainfield- Staff will continue to promote new “green” policies
throughout the Village including new sustainable planning efforts for green building, preservation of
open space, green energy (wind turbines), and the promotion of Best Management Practices. Staff has
been very active in the promotion of the “Rain Barrel” program which has received tremendous
community support and will be promoting the new “CUB Energy Saver” program in the coming year.
Business Licensing- Staff will continue to manage the process of business license applications which
includes issuing new licenses and the annual renewal of business licenses. Last year, the department
processed over 600 business licenses.
Page 65
FY 2011
Actual
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Unit: 09 - Community Development
Salaries and Wages 233,761 240,846 250,754 256,065 260,190 269,014
Benefits 110,137 113,961 114,614 113,833 122,640 123,174
Utilities 4,706 4,512 4,788 2,815 6,000 4,500
Supplies and Commodities 9,072 13,053 11,592 10,902 14,500 14,000
Contractual Services 48,424 50,623 84,121 19,413 61,000 61,000
$406,100 $422,995 $465,869 $403,028 $464,330 $471,688Total: 20 - Planning Program
Classification
Fund: 01 - General Fund
Expenditures
General Fund
Planning Division Summary
2015-2016 Fiscal Year Budget
Division: 20 - Planning Program
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
FY 2011
Actual
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Planning Division Expense History
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Page 66
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Unit: 09 - Community Development
Division: 20 - Planning Program
Salaries-Full Time 238,111 246,331 251,089 253,690 255,515 262,514
Salaries-Overtime 0 2,458 2,346 2,500 2,500 2,500
Salaries-Commissioner 2,735 1,965 2,630 4,000 3,500 4,000
$240,846 $250,754 $256,065 $260,190 $261,515 $269,014
FICA 14,689 15,304 15,625 16,132 16,214 16,679
Medicare 3,435 3,579 3,654 3,775 3,790 3,901
IMRF 27,538 29,476 30,669 31,225 31,210 30,189
Employee Insurance 54,785 51,423 53,818 58,508 55,229 57,905
Deferred Comp. Contribution 6,593 6,684 6,825 7,000 7,500 8,500
Travel/Training 1,921 3,148 2,222 5,000 2,800 5,000
IL Unemployment Insurance 5,000 5,000 1,020 1,000 800 1,000
$113,961 $114,614 $113,833 $122,640 $117,543 $123,174
Telephone/Internet 3,856 4,235 2,296 5,000 2,000 3,500
Cellular Phones/Pagers 656 553 519 1,000 900 1,000
$4,512 $4,788 $2,815 $6,000 $2,900 $4,500
SUPP - Supplies and Commodities
Office Supplies/Postage 7,928 9,561 8,892 10,000 9,000 10,000
Dues & Subscriptions 3,066 1,898 2,010 3,000 3,000 3,000
Gas/Oil/Mileage/Carwash 260 133 0 1,000 350 500
Software 1,799 0 0 500 100 500
$13,053 $11,592 $10,902 $14,500 $12,450 $14,000
Software Licensing/Renewals 4,500 4,500 0 0 0 0
Maintenance Contracts/Lease 4,107 3,520 3,444 5,000 3,500 5,000
Vehicle Maintenance 0 0 0 1,000 800 1,000
Legal Fees 0 2,541 3,023 5,000 3,000 5,000
Special Projects and Programs 10,553 15,742 10,587 15,000 10,000 15,000
Contractual Services 20,908 51,412 186 25,000 10,000 25,000
Engineering Fees 10,555 6,406 2,173 10,000 3,000 10,000
$50,623 $84,121 $19,413 $61,000 $30,300 $61,000
$422,995 $465,869 $403,028 $464,330 $424,708 $471,688
Total: Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
Total: 20 - Planning Program
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Fund: 01 - General Fund
Expenditures
General Fund
Planning Division Detail
2015-2016 Fiscal Year Budget
Page 67
BUILDING DEPARTMENT
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The purpose of the department is to enforce the Village of Plainfield’s building codes and ordinances
and to ensure public health and safety. This is accomplished by performing two primary functions: plan
review and field inspections. The purpose of plan review is to determine that the plans and
specifications conform to the codes and ordinances. The intent of field inspections is to determine that
the construction integrates to the plans and specifications. Field inspection is not construction
supervision. It is a review of the construction process, at various stages, to verify that the approved
plans and specifications are followed.
The administrative function of the department is responsible for the development of processes and
procedures to ensure effective work flow. The clerical staff is responsible for building permit entry,
contractor registration, billing, collection, and release of permit, along with data preservation,
inspection scheduling, Freedom of Information requests and quality customer service.
Duties
The Building Department utilizes the administration, review process and enforcement of regulations on
permits and inspections for regulating construction, safe occupancy and use of all buildings or
structures and premises. This includes structural building code compliance, control systems, including
but not limited, to electrical, plumbing, HVAC, energy control systems, fire protection and fire safety
systems and provisions for property maintenance. The Building Department consists of a Building
Official, three Inspectors, a Secretary Supervisor, and Secretary Support.
Administration
Permits and Inspections are the foundation of services within the department. The Building Official’s
office provides administration, support and oversight for the core services and their daily operations.
• Permits: The department receives applications for:
New construction (residential & commercial)
Residential Remodel
Commercial Build Out
Commercial Change of Occupancy
Miscellaneous Permits (fence, deck, generators, etc.)
• Licensing: The department maintains records for all contractor registration and licensing.
Approval of occupancy and verification by all departments within the Village is required prior to
issuance of all business licenses.
• Fees: The department is responsible for the collection of all fees associated with permitting,
licensing, contractor registrations and maintains information pertaining to insurance and
bonding requirements
Permit Management
The department requires Village code provisions for work done without permits, work exceeding the
scope of the approved permit and issues related to expired permits and extensions of permits.
Page 68
BUILDING DEPARTMENT
Plan Review
For compliance of permits, inspections and licensing the department conducts reviews with all
departments prior to granting approvals and issuance of certificates.
• Inspection Review: The department coordinates all interdepartmental permit reviews and plan
reviews. The plan review verifies that construction plans/drawings, proposed drawings for non-
construction changes and all requested revisions are in compliance with the Village’s building
codes and ordinances as well as its design standards. When necessary, consulting services of
structural engineers, consultants, fire protection services and elevator review/inspections
services assist in reviews for assuring compliance.
• Field Review: Field reviews ensure that the scope of work complies with approved drawings.
Deviations from approved drawings require revisions to permit drawings and subsequent
approvals by all applicable reviewers. Inspectors coordinate final inspections and require final
“walk-through” and “sign-off” before issuing appropriate certificates.
• Change of Occupancies: Inspectors coordinate final inspections and require final “walk-
through” and “sign-off” before issuing appropriate certificates.
Inspections
The department conducts inspections to implement construction provisions for compliance with codes,
requirements for occupancy, maintenance and use of buildings, structures and sites.
• Code Compliance: The department’s inspectors require compliance of the Village’s codes and
ordinances to secure that building, electrical, fire-protection, plumbing, other building systems
and village design standards are met. The department also interfaces with Thompson Elevator
Inspections Services for the periodic inspections of all elevators for compliance with State Code.
• Property Maintenance: The department assists the code enforcement department for
compliance of existing structures and their premises to comply with the Village Municipal Code
provisions for property maintenance and upkeep, and in follow up to complaints received.
• Enforcement of Village Zoning Ordinance: The department inspectors conduct inspections and
enforce special conditions and restrictions imposed on properties/premises at time of review
by Village ordinances.
Site Safety
Premise Safety is priority for the safe occupancy and use of buildings and/or structures. The
department interfaces, as needed, with the Fire Services Department and Police in code matters
related to premise safety.
• Regulating property/premises for emergency responders: The department verifies all street
addresses as required by code for emergency responders.
• Regulating safety on property by response to disasters: Safety inspections are conducted by
department inspectors on 24-hour on-call basis for emergency incidents such as fires, floods
and other disasters.
Page 69
BUILDING DEPARTMENT
FY 2015-2016 Goals
• To audit the department’s processes and procedures
• To maintain knowledge of current code through professional academic training
• To cross train inspectors on commercial and residential plan review
• To research the paperless permit process
FY 2015-2016 Key Objectives
• To provide accurate, timely and efficient Plan Reviews, Permit Issuance, and Inspection Services
• To implement support for Zoning enforcement issues, developers, contractors and potential
business developments
• To sustain timely response to property condition complaints, inspection, pre-construction,
phone, e-mail, letter, and Freedom of Information requests
• To administer rapid service for customers and residents
• To develop, maintain and revise all pertinent existing Village of Plainfield Codes, regulations,
and department information, as well as updating the Village website
Growth Statistics
Year Population Year Population
2000 13,038 2007 37,334
2003 20,673 2010 39,581
2005 30,314 2013
(US Census estimate) 41,734
Calendar Year 2009 2010 2011 2012 2013 2014
New Residential Units Permitted 66 58 88 112 135 161
General Construction Inspections 5,342 4,300 4,884 6,619 8,016 6,296
Commercial/Office/Industrial Added 24,659 172,926 90,770 71,414 194,250 355,587
Acreage Annexed 24 5.4 2.1 277 6 86
Page 70
FY 2011
Actual
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
2016
Proposed
Budget
Unit: 09 - Community Development
Salaries and Wages 283,288 304,848 340,920 341,914 375,200 439,912
Benefits 107,020 128,116 130,279 136,871 159,442 181,809
Utilities 4,209 3,802 5,054 3,976 5,800 5,500
Supplies and Commodities 4,699 7,647 5,814 8,970 7,350 8,200
Contractual Services 10,000 14,000 14,039 0 1,500 1,500
$409,215 $458,413 $496,106 $491,731 $549,292 $636,921
General Fund
Building Division Summary
2015-2016 Fiscal Year Budget
Total Building Program
Classification
Fund: 01 - General Fund
Expenditures
Division: 21 - Building Program
$0
$50,000
$100,000
$150,000
$200,000
$250,000$300,000
$350,000
$400,000
$450,000
$500,000
FY 2011
Actual
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
2016
Proposed
Budget
Building Division Expense History
Salaries and Wages
Benefits
Utilities
Supplies and Commodities
Contractual Services
Page 71
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Unit: 09 - Community Development
Salaries-Full Time 304,756 315,920 330,100 353,700 354,500 419,412
Salaries-Part Time 92 25,000 11,814 21,000 40,000 20,000
Salaries-Overtime 0 0 0 500 100 500
$304,848 $340,920 $341,914 $375,200 $394,600 $439,912
FICA 18,386 20,525 20,894 23,262 23,262 27,275
Medicare 4,300 4,800 4,887 5,440 5,440 6,379
IMRF 34,842 36,860 39,810 45,025 45,025 50,590
Employee Insurance 60,466 58,857 59,850 76,165 53,553 84,565
Deferred Comp. Contribution 3,751 2,352 6,233 4,000 6,800 7,500
Travel/Training 1,371 1,885 4,147 4,500 4,200 4,500
IL Unemployment Insurance 5,000 5,000 1,050 1,050 1,000 1,000
$128,116 $130,279 $136,871 $159,442 $139,280 $181,809
Telephone/Internet 1,772 2,341 1,369 2,000 750 1,500
Cellular Phones/Pagers 2,030 2,713 2,607 3,800 4,250 4,000
$3,802 $5,054 $3,976 $5,800 $5,000 $5,500
Office Supplies/Postage 6,253 4,742 7,855 5,200 5,400 6,000
Replacement Supplies 0 8 0 0 0 0
Dues & Subscriptions 664 452 523 700 650 700
Gas/Oil/Mileage/Carwash 389 312 242 1,000 700 1,000
Uniforms/Clothing 341 300 350 450 650 500
$7,647 $5,814 $8,970 $7,350 $7,400 $8,200
Software Licensing/Renewals 14,000 14,000 0 0 0 0
Special Projects & Programs 0 39 0 500 200 500
Ordinance Maintenance 0 0 0 1,000 500 1,000
$14,000 $14,039 $0 $1,500 $700 $1,500
$458,413 $496,106 $491,731 $549,292 $546,980 $636,921 Total: 21 - Building Program
SAL - Salaries and Wages
Total: 1)SAL - Salaries and Wages
BEN - Benefits
Total: Benefits
SUPP - Supplies and Commodities
Total: Supplies & Commodities
Contrac - Contractual Services
Total: Contractual Services
UTIL - Utilities
Total: Utilities
Fund: 01 - General FundExpenditures
Division: 21 - Building Program
General Fund
Building Division Detail
2015-2016 Fiscal Year Budget
Page 72
WATER DIVISION
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Water Division is a division of the Public Works Department. The department operates under the
general supervision of the Director of Public Works as the daily operations are managed by the Water
Superintendent and two Crew Leaders within this division. Additional staff members include one
Water Operator and one Water Service Worker. This budget outlines the corresponding portion of the
financial revenues and expenditures that support the overall operation of this division. The primary
functions of this division include compliance with the Environmental Protection Agency’s regulations,
customer service, system operations, maintenance, water billing, and management.
Water Supply
This division is responsible for the operation and maintenance of the entire potable water supply
system within the Village. Once the treated Lake Michigan water, provided by Illinois-American, is
delivered to the 127th Street pumping station, this water is distributed throughout the system. Some of
the major components within the system include two pressure adjusting stations, one ground storage
tank, five elevated water towers, the supervisory control/data acquisition computer system, and three
emergency back-up wells. The employees of the division operate the system in a manner that provides
safe drinking water for our residents while retaining a sufficient supply of water that could be utilized
to extinguish a fire if required.
Once the Village started utilizing treated Lake Michigan water in 2004, the system has consistently
exceeded the water quality standards established by the Environmental Protection Agency. On a
regular basis staff collects bacteriological samples, complete chemical samples, volatile & synthetic
compound samples, and lead/copper samples. Once these samples are collected they are analyzed by
an EPA certified laboratory.
On a daily basis employees are available to respond to water related concerns expressed by our
residents. Additionally, staff will perform routine maintenance on pumps, motors, and chemical feed
equipment. Our field crews oversee the operation and maintenance of 229 miles of water main, 3,600
hydrants, 3,298 valves, and 12,924 water service lines.
Page 73
WATER DIVISION
Water Metering
This division is responsible for the installation, repair, and programming of all water meters. On a
monthly basis staff will collect water usage readings, via radio frequency, from all water meters within
the Village. These readings are then electronically transferred to our water billing system. Employees
maintain and troubleshoot meters that indicate unusually high or low usage. Staff will also replace
inoperable meters as required. The Water Division is currently in the process of changing technology
by changing the meter reading devices to a fixed base system. This system, when fully operational, will
have the capability of reading all the Village’s meters from a fixed base unit mounted on two water
towers. This new technology will enable the Division to maintain the system more efficiently and allow
reading meters in less than one day compared to the drive by reading which takes approximately four
days. This system also allows a shut off to occur at the meter instead of the buffalo box located in the
parkway. An automated shut off valve was built into the new “iPERL” meters, which we currently
purchase from Sensus Technologies Inc. Water termination can occur at the meter with this
technology, and can be performed in seconds compared to days. These advances in technology will
save money.
FY 2015-2016 Key Objectives
Objective 1: Provide Outstanding Service for our Residents & Businesses
1. All employees within the division will strive to respond to the concerns expressed by our
residents in a timely basis. The water quality and system pressure will be maintained in a
manner to help protect the wellbeing of our customers.
a. The system will be operated within the regulations established by the Environmental
Protection Agency.
b. The buildings, facilities, and equipment, will receive preventative and emergency
maintenance as required.
c. Staff will continue our efforts in implementing our new “work order” system that should
improve work efficiencies.
d. Additional hydrant flow testing will be coordinated with the Fire Protection District.
e. We will strive to maintain the Village’s unaccounted for water consumption (currently at
1%) at an acceptable level. Staff will conduct a water loss survey and respond quickly to
water main and service line leaks.
Objective 2: Provide Public Improvements that Improve Efficiency.
1. Staff will work with the Environmental Protection Agency, the Illinois Department of
Transportation, and local Developers to provide the most cost-effective and least disruptive
solutions to address major improvement projects. We will strive to provide a comprehensive
review of the related engineering plans and provide proper construction inspection services.
Page 74
WATER DIVISION
Objective 3: Planning for the Future.
a. Continue to update the 5-Year Capital Improvement Plan for the water system.
b. Discuss low interest loans and grant funding opportunities with the Village Board for
future consideration.
c. Continue to review the systems electrical usage will be completed to find possible
savings in efficiency. The Village currently utilizes Energy Me for our supplier of
electricity which results in an approximate 5% cost savings.
d. Expand the use of utility atlases by including new information within the geographical
information system. Currently the GiS Division, (which is under the direction of the
Information Technology Division) is updating the water atlases to show hydrants on
one map and valves on another map. This will greatly improve our efforts to correctly
locate and maintain the system as well as quick shut downs of the system in time of
repairs. The newly utilized I pad for utility locates has helped reduce time for locating
Village utility services.
Performance Measures – Water Division
2010 2011 2012 2013 2014
Water Flow: ( Jan1- Dec31)
Total pumpage ( in billions)
Unaccounted for flow
Average daily flow ( MGD )
Maximum daily flow ( MGD )
1.118
2 %
3.062
5.841
1.128
2 %
3.091
6.324
1.273
2 %
3.490
6.644
1.170
2 %
3.205
5.941
1.131
1%
3.098
4.656
Water Mains:
Main breaks
Valves repaired
Valves exercised
Hydrants repaired
Hydrants tested
Water service repairs
4
0
2,061
32
2,254
58
5
0
28
55
3,104
2
2
2
19
25
3,152
3
1
0
513
65
3,424
0
5
0
1,096
30
3,070
1
Fire Flow Tests 15 4 3 6 5
Water Samples 517 517 517 517 517
Page 75
WASTEWATER DIVISION
DESCRIPTION OF DEPARTMENTAL ACTIVITIES
The Wastewater division is a sub-section of the Public Works Department. The Wastewater Division
functions under the general supervision of the Director of Public Works as the daily operations are
managed by the Wastewater Superintendent. This division employs four wastewater operators to deal
with the responsibilities of wastewater collection and conveyance, advanced wastewater treatment,
bio-solids treatment and bio-solids re-use. In addition, the Wastewater Division investigates and
mitigates pollution issues, infiltration and inflow, industrial discharges and drainage issues.
Wastewater Treatment Facility
The Wastewater Division is responsible for the treatment of over 1.6 billion gallons of municipal
wastewater annually, utilizing an operating budget of 3.5 million dollars. The newly expanded North
Wastewater Plant is a 7.5 million gallon per day, secondary activated sludge plant with nitrification and
phosphorus removal. The North Facility is also the location of the Laboratory Facility. The Laboratory
Facility is charged with the analysis requirements set forth within the federal EPA NPDES permit.
The thoroughly modern facility, utilizes screening, settling, and biological techniques to separate the
organic and inorganic solids found in the raw wastewater. The solids are removed, retained, treated
and beneficially reused as farm field fertilizer. The clear liquid portion of the wastewater (effluent) is
disinfected by ultra violet light and either reused for grounds irrigation and process cleaning or
returned to the environment by way of the DuPage River.
Sanitary Sewer System
Within its boundaries, the Village has over 3,000 manhole structures, 220 miles of sanitary sewers
ranging from 8” to 54” in diameter. The design of the system requires that 16 lift stations be employed
to elevate the wastes due to topography differences. Each of these lift stations has at least two sewage
pumps, computer controls, emergency alarms, and back-up power connections.
Industrial Pretreatment Program
This program mandates that all industrial discharges be monitored for quantity and quality of
generated wastes and pollutants. The operator responsible for industrial pretreatment is assigned the
task of tracking, sampling, reporting, monitoring, and environmental enforcement within the industrial
community.
Infiltration & Inflow (I &I)
With age, underground sewer lines deteriorate and begin to allow groundwater to enter the system.
These extraneous flows can cause basement back-ups, main line surcharging and the potential for
sanitary sewer overflow discharges to the river without proper treatment. One employee of our sewer
division has the responsibility to identify I & I points through pipe cleaning and televising so problems
can be addressed.
Page 76
WASTEWATER DIVISION
FY 2015-2016 Key Objectives
Objective 1: Provide Outstanding Service for our Residents and Retain Environmental Compliance
All employees within the division will strive to respond to the concerns expressed by our residents
in a timely manner. The water quality and system operation will be maintained in a manner to help
protect the wellbeing of our customers, people that utilize the DuPage River, and the environment.
a. The system will be operated within the regulations established by the EPA.
b. The buildings, facilities, and equipment, will receive preventative and emergency
maintenance as required.
c. Staff will continue our efforts in implementing our new work order system that should
improve work efficiencies.
d. Staff will respond quickly to sewer pipeline problems or other environmental concerns.
Objective 2: Provide Public Improvements that Improve Efficiency
Staff will work with the EPA, the Illinois Department of Transportation, and local Developers to
provide the most cost-effective and least disruptive solutions to address major improvement
projects. Staff will strive to provide a comprehensive review of the related engineering plans and
provide proper construction inspection services.
Objective 3: Planning for the Future
a. Continue to update the 5 Year Capital Improvement Plan for the Wastewater system.
b. Discuss low interest loans and grant funding opportunities with the Village Board for future
consideration.
c. Expand the use of utility atlases by including new information within the geographical
information system.
Page 77
WASTEWATER DIVISION
Performance Measures – Wastewater Division
UTILITY EXPANSION
The Utility Expansion unit represents water and sewer capital and engineering projects, as well as
water and sewer debt service expenses relating to past projects. For Fiscal Year 2016, expansion funds
will be expended to cover the Village’s proportionate share of the utilities involved in the Route 30
expansion. This Route 30 work includes improvements to accommodate future commercial needs
anticipated in the Route 55/ Route 30 corridor. Additionally, funds are budgeted to address lift
station and SCADA improvements as well as miscellaneous engineering and equipment for both
divisions.
2010 2011 2012 2013 2014
Total Gallons Reclaimed (in Billions)
Bio-solids Treated (in tons)
Average Daily Flow (in Millions)
Maximum Daily Flow (in Millions)
Miles of Sanitary Sewer Main
1.296
730
3.55
11.1
220
1.447
642
3.964
11.3
220
1.139
799
3.120
6.089
220
1.621
771
4.441
22.8
220
1.707
9,645
4,677
12.5
220
Lift Station Maintenance Events
Laboratory Tests
Industrial Samples
Sewers Inspected and Cleaned (feet)
2,599
20,300
220
9,000
2,506
18,478
259
3,308
1,602
15,143
314
23,200
771
14,294
166
13,200
860
14,620
743
6,200
Page 78
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Fund: 02 - Water & Sewer Fund
Licenses and Permits 549,544 1,191,997 589,954 327,000 353,500
State of Illinois Taxes 0 1,415,262 1,630,710 1,576,500 1,640,000
Charges for Services 11,448,681 14,042,146 13,319,897 13,178,160 14,158,609
Investment Income 7,531 7,011 10,335 2,000 5,000
Miscellaneous 1,734,700 2,480 1,910 1,000 1,000
Revenues Total $13,740,456 $16,658,896 $15,552,806 $15,084,660 $16,158,109
Salaries and Wages 1,211,701 1,210,768 1,269,380 1,283,825 1,308,841
Benefits 533,023 510,109 528,791 572,962 544,443
Utilities 592,217 627,523 744,123 652,000 713,000
Supplies and Commodities 451,893 445,842 496,996 516,700 515,300
Contractual Services 5,974,192 7,170,282 7,568,677 7,500,000 7,993,300
Other 0 250,000 250,380 500,760 250,000
Transfers 516,376 493,649 490,748 489,852 498,100
Capital 1,724,434 168,157 597,510 390,000 1,175,000
Debt service 3,091,002 3,252,747 3,237,728 3,178,561 3,160,125
Depreciation 3,074,308 3,068,557 3,072,337 0 0
Expenditures Total $17,169,146 $17,197,634 $18,256,670 $15,084,660 $16,158,109
Total: Water & Sewer Fund ($3,428,690)($538,738)($2,703,864)$0 $0
Water, Sewer & Expansion Expenses
Classification
Water & Sewer Fund
Revenue/Expense Summary
2015-2016 Fiscal Year Budget
Water, Sewer & Expansion Revenues
Page 79
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Budget
FY 2016
Proposed
Budget
Fund: 02 - Water and Sewer Fund
LIC&PER - Licenses and Permits
Meter Sales 34,305 24,844 41,645 25,000 28,000 25,000
Water Connection Fee 190,620 176,770 208,950 100,000 250,000 125,000
Sewer Connection Fee 311,393 984,148 334,414 200,000 260,000 200,000
Sewer By-Pass Fee 3,225 6,235 4,945 2,000 6,000 3,500
Recapture Fee 10,001 0 0 0 0 0
$549,544 $1,191,997 $589,954 $327,000 $544,000 $353,500
STTAX - State of Illinois Taxes
Home Rule Sales Tax 0 1,415,262 1,630,710 1,576,500 1,635,000 1,640,000
$0 $1,415,262 $1,630,710 $1,576,500 $1,635,000 $1,640,000
SERV - Charges for Services
Water Sales 6,538,201 8,211,013 7,792,970 7,783,160 7,764,865 8,583,609
Water Penalty 82,117 100,855 87,802 70,000 84,600 70,000
Sewer Sales 3,723,019 4,447,321 4,138,682 4,045,000 4,180,000 4,195,000
Sewer Penalty 46,527 55,374 48,535 40,000 45,000 45,000
Capital Charge 1,043,337 1,209,985 1,235,459 1,230,000 1,254,000 1,250,000
Capital Charge Penalty 15,480 17,598 16,449 10,000 15,000 15,000
$11,448,681 $14,042,146 $13,319,897 $13,178,160 $13,343,465 $14,158,609
Interest Income 1,503 2,803 5,224 2,000 8,500 5,000
Unrealized Gain/Loss 6,028 4,208 5,111 0 5,000 0
$7,531 $7,011 $10,335 $2,000 $13,500 $5,000
Sale of Fixed Assets 183,057 0 0 0 0 0
Sale of Scrap 1,065 2,480 1,345 0 650 0
Other Receipts 625 0 565 1,000 500 1,000
Naper Rd & Main St IEPA 1,549,953 0 0 0 0 0
$1,734,700 $2,480 $1,910 $1,000 $1,150 $1,000
$13,740,456 $16,658,896 $15,552,806 $15,084,660 $15,537,115 $16,158,109
Water & Sewer Fund
Revenue Detail
2015-2016 Fiscal Year Budget
Revenues Total
Revenues
Total: Licenses & Permits
Total: State of Illinois Taxes
Total: Charges for Services
INT - Investment Income
Total: Investment Income
MISC - Miscellaneous
Total: Miscellaneous
Page 80
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Budget
FY 2016
Proposed
Budget
Fund: 02 - Water and Sewer Fund Expenses
Unit: 10 - Water Department
SAL - Salaries and Wages
Salaries-Full Time 226,827 230,796 238,403 222,459 225,140 227,541
$226,827 $230,796 $238,403 $222,459 $225,140 $227,541
FICA 13,554 13,810 14,574 14,165 13,959 14,165
Medicare 3,246 3,303 3,481 3,315 3,265 3,315
IMRF 26,387 27,561 29,675 27,415 25,891 25,035
Employee Insurance 54,615 48,292 50,109 50,249 49,322 52,765
Deferred Comp. Contrib 4,766 4,891 5,811 6,500 6,500 7,000
Travel/Training 1,401 4,715 2,522 8,500 3,000 8,500
IL Unemployment Ins.8,000 8,000 2,370 3,000 3,000 3,000
$111,969 $110,572 $108,542 $113,144 $104,937 $113,780
Telephone/Internet 2,303 3,128 3,705 3,500 3,550 3,500
Cellular Phones/Pagers 788 1,325 2,762 3,000 4,000 4,000
$3,091 $4,453 $6,467 $6,500 $7,550 $7,500
SUPP - Supplies & Commodities
Office Supplies/Postage 31,231 27,744 25,120 25,000 26,000 26,000
Dues & Subscriptions 1,934 1,488 1,483 2,000 1,500 2,000
Gas/Oil/Mileage/Wash 6 1,478 58 1,000 300 800
Supplies/Hardware 155 447 165 500 350 500
Software 1,422 1,733 1,733 2,000 500 2,000
Sand & Gravel 0 0 919 500 800 800
Water Meters 143,420 131,202 180,057 160,000 155,000 160,000
$178,168 $164,092 $209,535 $191,000 $184,450 $192,100
Contract - Contractual Services
Building Maintenance 12,882 4,997 9,437 15,000 8,500 15,000
Software Licensing 8,000 8,000 0 0 0 0
Legal Notices 0 0 0 500 100 500
Legal Fees 766 368 1,607 1,000 500 1,000
Contractual Services 20,847 47,704 16,349 45,000 12,000 40,000
Equipment Maintenance 457 339 492 500 500 500
Engineering Fees 11,010 0 400 8,000 1,000 5,000
$53,962 $61,408 $28,285 $70,000 $22,600 $62,000
Admin Service Charge 0 125,000 125,190 250,380 125,190 125,000
Transfer to Debt Service 129,094 123,413 123,061 122,463 122,463 124,525
$129,094 $248,413 $248,251 $372,843 $247,653 $249,525
$703,111 $819,734 $839,483 $975,946 $792,330 $852,446
Total: Salaries and Wages
Division: 02 - Water Administration Program
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2015-2016 Fiscal Year Budget
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
OTHER - Other
Total: Other
Total: Water Admin Program
Page 81
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Budget
FY 2016
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2015-2016 Fiscal Year Budget
Salaries-Full Time 352,064 349,982 363,053 371,980 371,652 381,485
Salaries-Part Time 9,804 9,263 4,692 18,000 4,800 13,000
Salaries-Overtime 13,792 17,783 33,017 30,000 38,000 30,000
$375,660 $377,028 $400,762 $419,980 $414,452 $424,485
FICA 21,714 22,469 24,527 26,039 25,697 26,442
Medicare 5,110 5,285 5,766 6,100 6,010 6,184
IMRF 41,203 43,614 48,967 50,400 48,950 47,578
Employee Insurance 72,335 61,943 62,845 86,015 63,223 66,002
Deferred Comp. Contrib 7,713 8,147 9,768 9,500 9,950 10,500
$148,075 $141,458 $151,873 $178,054 $153,830 $156,706
Telephone/Internet 3,543 4,704 5,764 5,000 6,000 6,000
Cellular Phones/Pagers 2,733 2,128 456 3,000 1,000 2,000
Electricity/Gas 145,364 127,851 151,591 145,000 142,000 145,000
$151,640 $134,683 $157,811 $153,000 $149,000 $153,000
SUPP - Supplies and Commodities
Office Supplies/Postage 5,611 307 3,677 5,000 2,000 3,000
Replacement Supplies 2,193 2,288 5,164 5,000 5,000 11,000
Gas/Oil/Mileage/Wash 19,669 22,963 14,626 25,000 15,000 22,000
Supplies/Hardware 3,701 3,949 4,435 5,000 4,000 4,000
Chemicals 3,700 4,050 4,050 5,000 4,500 5,000
Uniforms/Clothing 1,255 2,709 1,836 2,500 2,500 2,500
$36,129 $36,266 $33,788 $47,500 $33,000 $47,500
Contract - Contractual Services
Building Maintenance 437 755 616 5,000 3,000 5,000
Vehicle Maintenance 5,195 5,740 3,777 8,000 9,000 9,000
Contractual Services 32,950 36,328 51,012 60,000 60,000 35,000
Lake Michigan Water 5,559,092 6,800,739 7,144,963 6,930,000 6,949,000 7,500,000
Equipment Maint.4,071 1,068 12,033 10,000 12,000 10,000
System Maintenance 66,271 32,025 64,895 60,000 50,000 45,000
Water/Fire Hydrant 10,802 9,474 9,418 15,000 9,000 15,000
EPA Analytical 11,192 14,517 12,816 15,000 14,000 15,300
$5,690,010 $6,900,646 $7,299,530 $7,103,000 $7,106,000 $7,634,300
Transfer to Debt Service 129,094 123,412 122,313 122,463 122,463 124,525
$129,094 $123,412 $122,313 $122,463 $122,463 $124,525
Contingencies/Depreciation
Depreciation 3,074,308 3,068,557 3,072,337 0 0 0
$3,074,308 $3,068,557 $3,072,337 $0 $0 $0
$9,604,916 $10,782,050 $11,238,414 $8,023,997 $7,978,745 $8,540,516
$10,308,027 $11,601,784 $12,077,897 $8,999,943 $8,771,075 $9,392,962
Total: Salaries and Wages
Division: 30 - Water Distribution Program
SAL - Salaries and Wages
Total: Water Department
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual Services
OTHER - Other
Total: Other
Total: Depreciation
Total: Water Distribution Program
Page 82
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Budget
FY 2016
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2015-2016 Fiscal Year Budget
Unit: 11 - Sewer Department
Salaries-Full Time 216,260 221,375 228,798 222,900 225,006 228,346
$216,260 $221,375 $228,798 $222,900 $225,006 $228,346
FICA 12,892 13,235 13,815 13,820 13,950 14,157
Medicare 3,091 3,168 3,303 3,232 3,263 3,311
IMRF 25,161 26,494 28,234 26,748 27,545 26,260
Employee Insurance 52,318 47,475 49,558 49,507 48,450 47,147
Deferred Comp. Contrib 4,437 4,801 5,504 6,000 6,000 6,500
Travel/Training 2,879 4,920 6,875 8,500 5,000 8,500
IL Unemployment Ins.8,000 8,000 2,370 3,000 3,000 3,000
$108,778 $108,093 $109,659 $110,807 $107,208 $108,875
Telephone/Internet 4,429 6,032 8,234 6,500 9,000 9,000
Cellular Phones/Pagers 569 1,389 3,028 3,000 3,600 3,500
Electricity/Gas 617 0 0 1,000 1,000 0
$5,615 $7,421 $11,262 $10,500 $13,600 $12,500
SUPP - Supplies and Commodities
Office Supplies/Postage 31,110 25,818 24,440 25,000 26,000 25,000
Dues & Subscriptions 37,321 37,171 58,911 66,200 63,000 66,200
Gas/Oil/Mileage/Wash 592 772 1,049 1,000 1,000 1,000
Supplies/Hardware 722 2,679 193 4,000 2,000 4,000
Software 1,422 0 0 1,000 500 1,000
Uniforms/Clothing 201 0 193 0 0 0
$71,368 $66,440 $84,786 $97,200 $92,500 $97,200
Contract - Contractual Services
Building Maintenance 5,718 7,740 9,975 15,000 10,000 15,000
Software Licensing 8,000 8,000 0 0 0 0
Legal Fees 766 368 1,607 2,000 800 2,000
Contractual Services 12,280 18,847 15,279 20,000 12,000 20,000
Equipment Maintenance 168 217 1 2,000 1,000 2,000
Engineering Fees 5,507 8,898 6,410 10,000 7,000 10,000
$32,439 $44,070 $33,272 $49,000 $30,800 $49,000
2013/2004A Bond (Principal)12,000 12,000 13,500 3,000 3,000 3,000
2013/2004A Bond (Interest)69,848 65,965 65,509 48,070 48,070 46,710
2005B Bond (Principal)291,000 303,000 316,500 331,500 331,500 348,000
2005B Bond (Interest)71,483 59,843 47,723 33,480 33,480 18,563
Admin Service Charge 0 125,000 125,190 250,380 250,380 125,000
Transfer to Debt Service 129,094 123,412 123,061 122,463 122,463 124,525
$573,425 $689,220 $691,483 $788,893 $788,893 $665,798
$1,007,885 $1,136,619 $1,159,260 $1,279,300 $1,258,007 $1,161,719 Total: Sewer Admin Program
Division: 02 - Sewer Administration Program
SAL - Salaries and Wages
Total: Salaries and Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies and Commodities
Total: Contractual
OTHER - Other
Total: Other
Page 83
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Budget
FY 2016
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2015-2016 Fiscal Year Budget
Salaries-Full Time 363,449 348,858 365,490 378,486 378,089 388,469
Salaries-Part Time 9,804 9,263 4,692 10,000 4,800 10,000
Salaries-Overtime 19,701 23,448 31,235 30,000 30,000 30,000
$392,954 $381,569 $401,417 $418,486 $412,889 $428,469
FICA 22,658 22,565 23,834 25,975 25,599 26,565
Medicare 5,327 5,305 5,602 6,070 5,987 6,213
IMRF 43,294 44,160 47,494 50,500 47,779 47,500
Employee Insurance 84,798 70,392 72,646 79,412 73,756 75,304
Deferred Comp. Contrib 7,539 7,514 8,167 9,000 9,000 9,500
Travel/Training 585 50 974 0 0 0
$164,201 $149,986 $158,717 $170,957 $162,121 $165,082
Telephone/Internet 10,175 13,358 14,410 13,000 15,000 15,000
Cellular Phones/Pagers 3,152 2,735 615 4,000 0 0
Electricity/Gas 418,544 464,873 553,558 465,000 463,000 525,000
$431,871 $480,966 $568,583 $482,000 $478,000 $540,000
SUPP - Supplies and Commodities
Office Supplies/Postage 6,773 1,810 3,718 6,000 3,000 5,000
Replacement Supplies 320 407 1,229 1,000 1,700 1,000
Gas/Oil/Mileage/Wash 8,811 10,604 16,066 11,500 15,000 15,000
Supplies/Hardware 5,884 6,491 6,753 7,000 6,800 7,000
Chemicals 124,479 106,959 118,256 125,000 120,000 125,000
Sand & Gravel 0 392 0 500 500 500
Industrial Flow Monitor 16,139 46,168 18,420 25,000 20,000 20,000
Uniforms/Clothing 3,822 6,213 4,445 5,000 4,500 5,000
$166,228 $179,044 $168,887 $181,000 $171,500 $178,500
Contract - Contractual Services
Vehicle Maintenance 4,846 3,823 3,455 8,000 8,000 8,000
Contractual Services 128,814 105,084 149,351 175,000 150,000 165,000
Equipment Maint.16,435 11,256 17,030 20,000 17,000 20,000
Maintenance-James St.0 35 0 5,000 2,000 5,000
System Maintenance 47,686 43,960 37,754 70,000 25,000 50,000
$197,781 $164,158 $207,590 $278,000 $202,000 $248,000
Transfer to Debt Service 129,094 123,413 122,313 122,463 122,463 124,525
$129,094 $123,413 $122,313 $122,463 $122,463 $124,525
$1,482,129 $1,479,136 $1,627,507 $1,652,906 $1,548,973 $1,684,576
$2,490,014 $2,615,755 $2,786,767 $2,932,206 $2,806,980 $2,846,295
Total: Sewer Treatment Program
Division: 40 - Sewer Treatment Program
SAL - Salaries and Wages
Total:Salaries & Wages
BEN - Benefits
Total: Benefits
UTIL - Utilities
Total: Utilities
Total: Supplies & Commodities
Total: Contractual
OTHER - Other
Total: Other
Total: Sewer Department
Page 84
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Budget
FY 2016
Proposed
Budget
Water & Sewer Fund
Water/Sewer/Expansion Expense Detail
2015-2016 Fiscal Year Budget
Unit: 12 - Utility Expansion
Unit 12: Utility Expansion Program (continued)
Contractual Services 0 0 0 20,000 10,000 10,000
Engineering Fees 6,968 3,750 6,425 50,000 10,000 45,000
Machinery & Equipment 0 29,600 4,989 20,000 26,000 20,000
Vehicles 0 0 22,556 75,000 75,000 0
Rt. 59 Watermain Design 9,619 0 0 0 0 0
Naperville Rd. Water Main 1,655,296 6,989 563,540 0 0 0
Route 30 Water Main 0 0 0 0 0 350,000
N. Wastewater Treatment Plt 52,551 0 0 0 0 0
Chicago Street Improv.0 99,585 0 0 0 0
Rt 30 Main - Kuusakoski to Tower
2
0 0 0 0 0 500,000
Scada Improvements 0 0 0 50,000 50,000 50,000
Liftstation Improvements 0 28,233 0 175,000 20,000 200,000
$1,724,434 $168,157 $597,510 $390,000 $191,000 $1,175,000
2013/2004A Bond (Principal)28,000 28,000 31,500 7,000 7,000 7,000
2013/2004A Bond (Interest)150,984 153,348 132,678 112,162 112,162 108,990
2013/2004B Bond (Principal)310,000 320,000 335,000 345,000 345,000 360,000
2013/2004B Bond (Interest)124,507 112,741 89,546 61,719 61,719 53,150
2005B Bond (Principal)679,000 707,000 738,500 773,500 773,500 812,000
2005B Bond (Interest)152,242 124,483 93,549 78,120 78,120 43,313
2008 Bond (Principal)365,000 380,000 400,000 430,000 430,000 450,000
2008 Bond (Interest)822,323 806,410 789,160 771,010 771,010 721,391
IEPA Loan 0 141,687 146,848 143,000 143,000 153,545
IEPA Loan (Interest)14,615 38,270 37,715 41,000 41,000 34,463
Bond Issuance Costs 0 0 92,674 0 0 0
$2,646,671 $2,811,939 $2,887,170 $2,762,511 $2,762,511 $2,743,852
$4,371,105 $2,980,096 $3,484,680 $3,152,511 $2,953,511 $3,918,852
$17,169,146 $17,197,634 $18,349,344 $15,084,660 $14,531,566 $16,158,109
OTHER - Other
Unit: 12 - Utility Expansion
Division: 91 - Capital
Total: Water & Sewer Fund
Total: Other
Division: 92 - Bonds
OTHER - Other
Total: Other
Unit Total: 12 - Utility Expansion
Page 85
CAPITAL
Engineering / Facility Maintenance (EFM) Overall Goal
To effectively engineer and manage the design/construction of Capital Projects, Roadway and Facility
Maintenance Projects within the Village to provide high-quality, cost effective Public Improvements for
our residents. Research, evaluate, and pursue grant programs available to the Village for infrastructure
and maintenance projects.
The EFM group is a sub-section of the Public Works Department. This group functions under the
general supervision of the Director of Public Works as the daily operations are managed by the
Superintendent of Public Improvements. Additional employees within the group include one Lead
Engineer, one Public Improvements Inspector, one Building Maintenance Supervisor and two Building
Maintenance Workers.
2015/2016 Goal
To continue to utilize “in-house” resources to administer the following Annual Maintenance Programs
including the MFT Roadway Resurfacing Program, Sidewalk/Curb Replacement, Pavement Crack filling,
Roadway Striping, Pavement Patching and Bridge Inspection programs. The Village has had continued
success, while providing these services at a reduced cost, by managing these programs “in-house”
during the past construction season.
The Engineering group is continuing with utilizing part-time summer engineering interns that will assist
with administering the Village’s maintenance programs and completing work related to collecting
traffic data. This program not only improves our overall efficiency but it also provides a positive work
experience for the interns. We will also initiate a sidewalk ADA compliance program this summer. This
program will inventory and identify the sidewalk network within the community and note any
deficiencies. Those deficiencies will be addressed via the sidewalk replacement program and the
resurfacing program in future years as the budget allows.
It is also an ongoing goal to have the Engineering group component to become the central repository
for all plans, drawings, and information relating to the Village infrastructure and facilities. This task is a
multi-year project and includes scanning old documents and plans into the Village’s laserfiche system.
Facility Maintenance goal is to centralize as many external contracts and services as possible for cost
savings and smoother response in times of need. We also strive to complete as much ‘in-house”
repairs/maintenance as staff’s talents and time allow.
Vehicles/Equipment/Technology
Vehicles/Equipment – Based on the Public Works vehicle replacement program, one replacement
vehicle is needed. A 2002 Ford Taurus wagon, has over 116,000 miles and is at the end of its useful life.
As the Taurus is no longer available in a wagon, the next closest type of vehicle would be a small van,
comparably the Ford Transit Connect LWB.
Page 86
CAPITAL
Annual Maintenance Programs
Roadway Resurfacing and Capital Roadway Improvements (MFT & General Funds)- $2,000,000.
A combination of MFT and Capital funds has been successfully utilized in past budgets to provide the
maintenance of several roadways within the Village. Staff has identified additional roadways in the
2016 fiscal year that are in need of maintenance and resurfacing. The results of the Village’s pavement
management survey have been successful in prioritizing this work. In an effort to retain the good
quality of the Village’s roadway network, $2 million has been allocated within both the MFT and
Capital funds. (The MFT budget is included in the Other Funds tab.)
US Route 30 Reconstruction - $250,000
The Illinois Department of Transportation (IDOT) has completed design plans for the reconstruction
and expansion of Route 30 between Route 59 and Interstate 55. While the total cost for this work is
estimated to be over $35 million, IDOT will provide a majority of this funding. The Village’s contribution
will improve pedestrian safety, as a new bike path and sidewalk will be installed along this roadway.
Patching Program - $100,000
Engineering Staff will coordinate with the Street Division to identify areas that are in need of roadway
patching. Funding for this program is within the Streets Maintenance Division.
Curb & Sidewalk Program - $100,000
Staff routinely performs inspections of sidewalks and curbs throughout the Village. In addition,
requests from residents concerning defects are promptly investigated and addressed. The sidewalk
replacement work typically occurs within the late summer season. Staff plans to include the “saw cut
removal” of trip hazards within this program. This type of work has been completed several times over
the last few years with great success.
Storm Sewer Program - $45,000
Staff completes routine maintenance and inspection work as it relates to the Village’s storm sewer
system and other various storm sewer improvements as required.
Bike Path Program - $325,000
Staff is responsible for the maintenance of thousands of linear feet of asphalt bike path within the
Village. Required patching and/or pavement sealing is completed on an annual basis. This amount also
includes funds for engineering of bike path connections adjacent to traffic signals and cannot be
completed in-house. Additionally, the multi-year program addresses the needs of completing “gaps”
within the sidewalk/bike path system, as identified in the Village’s transportation plan.
Bridge Maintenance Program - $50,000
The Village currently has (16) bridges that are under our jurisdiction. For the most part, they are still in
relatively good to fair condition. According to the Village’s bridge inspection reports it was noted that
there are some maintenance issues that need attention.
Page 87
CAPITAL
Capital Projects
Grant funded Projects
STP (Surface Transportation Grant Program) - $450,000
• 143rd Street – Route 59 to Illinois 126 – Phase 1 design was approved by IDOT in December of
2014. Work will continue on the Phase 2 design and ComEd coordination. Once constructed,
this project which will ultimately provide a much needed east-west connection for the Village.
STP (Surface Transportation Grant Program $2,000,000) $200,000
• 127th Street – Heggs to Tuttle Estates - Completion of the Phase 1 design would be completed
by the end of 2015. This project takes a rural two lane cross section to the standard 3 lane
urban cross section.
ICC/EJ&E/CN Mitigation Grant
• 135th Street – Bike Path/Pedestrian Crossing at the CN Railway Tracks - $240,000 Total /
$180,000 Grant amount. This project should be completed by late Spring/Early summer of
2015.
Village and/or IDOT Funded Projects
• I-55 Interchange Project (Plainfield/Bolingbrook/Romeoville)
o Phase 1 Engineering Study - $50,000
• 143rd Street & Route 30 – Traffic Signal & intersection Improvements
o Engineering - $100,000
• 127th Street & Naperville/Plainfield Road - Intersection/Traffic Signal Project
o Engineering - $50,000
• Emerald Ash Borer - $200,000
o During the past twelve years the Emerald Ash Borer (EAB) has killed over 10 million
trees within the United States. Three years ago, the Illinois Department of Agriculture
had confirmed that this insect has infested several trees within our community. Since
that time the Village has actively been removing infested parkway trees. While our
community had over 6,000 parkway Ash trees three years ago, approximately 30% of
these trees have been removed since the EAB infestation was first discovered. In an
effort to support the replacement of these trees the Village has funded a new parkway
tree installation program that occurs in the spring and fall of each year. Funding has
helped provide over 600 new trees during the past year and the continued support of
this program will be needed to help facilitate the future replacement of parkway trees
that have already been removed and will be removed in the future.
• Building Improvements – Various, including the replacement of the Salt Storage building roof.
o Construction - $175,000
Page 88
Classification
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Fund: 11 - Capital Fund
State of Illinois Taxes 3,060,295 3,110,893 3,261,910 2,600,000 2,650,000
Utility Taxes 3,066,185 2,981,462 3,198,840 2,921,280 3,100,000
Licenses and Permits 6,860 152,286 125,262 0 3,500
Fines and Forfeits 260,392 211,100 227,048 200,000 200,000
Charges for Services 126,638 122,937 104,238 110,000 110,000
Grants 898,270 987,560 108,931 450,000 0
Investment Income 148 224 115 100 100
Miscellaneous 513,148 31,079 47,034 74,000 0
Interfund Transfers 0 20,000 3,063,025 500,000 500,000
Revenues Total $7,931,936 $7,617,541 $10,136,403 $6,855,380 $6,563,600
Transfer to Debt Service 2,571,659 2,531,130 2,532,138 2,536,188 2,494,850
Contractual Services 169,232 163,048 148,016 166,000 166,000
Machinery and Equipment 211,481 195,066 325,201 475,000 475,000
Storm/Drainage Improvements 44,251 3,170 6,876 45,000 45,000
Bridge Repairs & Construction 69,742 889,129 511,936 50,000 50,000
Sidewalk, Curb, & Bikepath 40,258 98,091 437,966 385,000 425,000
Traffic Control Device 162,890 71,451 760,135 200,000 150,000
Roadway Improvements 1,176,644 258,616 316,613 1,950,000 1,700,000
Misc. Capital Expenses 29,147 131,695 169,156 85,000 125,000
Building Improvements 4,385 0 0 175,000 175,000
Emerald Ash Borer 0 193,177 194,709 200,000 200,000
Expenses Total $4,479,689 $4,534,573 $5,402,746 $6,267,188 $6,005,850
Surplus/(Deficit) Capital Fund $3,452,247 $3,082,968 $4,733,657 $588,192 $557,750
Ending Fund Balance ($7,414,412)($4,328,519)$405,138 $993,330 $1,551,080
Capital Fund Revenues
Capital Fund Expenses
Capital Improvement Fund Summary
2015-2016 Fiscal Year Budget
Page 89
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Budget
FY 2016
Proposed
Budget
Fund: 11 - Capital Improvement Fund
Home Rule Sales Tax 3,060,295 3,110,893 3,261,910 2,600,000 2,642,595 2,650,000
$3,060,295 $3,110,893 $3,261,910 $2,600,000 $2,642,595 $2,650,000
Utility Tax 3,066,185 2,981,462 3,198,840 2,921,280 3,115,595 3,100,000
$3,066,185 $2,981,462 $3,198,840 $2,921,280 $3,115,595 $3,100,000
Bike Path Fee 592 1,332 888 0 500 500
Traffic Impact Fee 0 143,750 118,750 0 0 0
Recapture Fee 6,268 7,204 5,624 0 6,100 3,000
$6,860 $152,286 $125,262 $0 $6,600 $3,500
Red Light Fines 260,392 211,100 227,048 200,000 210,000 200,000
$260,392 $211,100 $227,048 $200,000 $210,000 $200,000
Impound Fee 117,288 115,200 98,948 100,000 75,000 100,000
Daily Storage Fee for Impound 9,350 7,737 5,290 10,000 11,000 10,000
$126,638 $122,937 $104,238 $110,000 $86,000 $110,000
Economic Stimulus Funds 823,050 6,957 0 0 0 0
STP Grant (143rd St)0 0 0 450,000 450,000 0
ITEP Grant (Rt. 59 Streetscape)(22,279)0 0 0 0 0
Grant Revenue 0 114,745 58,289 0 22,000 0
Energy Conservation Grant 11,499 2,500 0 0 0 0
STP Grant (Ped Bridge)86,000 863,358 50,642 0 0 0
$898,270 $987,560 $108,931 $450,000 $472,000 $0
Interest Income 148 224 115 100 225 100
$148 $224 $115 $100 $225 $100
Sales-Fixed Assets 395,661 0 4,788 0 0 0
Other Reimbursements 109,951 0 7,906 0 500 0
Other Receipts 7,536 31,079 34,340 74,000 74,000 0
$513,148 $31,079 $47,034 $74,000 $74,500 $0
Transfer From MFT 0 0 60,000 0 0 0
Transfer From TIF 0 0 0 500,000 500,000 500,000
Transfer From General 0 20,000 3,003,025 0 0 0
$0 $20,000 $3,063,025 $500,000 $500,000 $500,000
$7,931,936 $7,617,541 $10,136,403 $6,855,380 $7,107,515 $6,563,600
Capital Improvement Fund
Revenue & Expense Detail
2015-2016 Fiscal Year Budget
STTAX - State of Illinois Taxes
Total: State of Illinois Taxes
Revenues
OTHTX - Other Taxes
Total: Other Taxes
LIC&PER - Licenses and Permits
Total: Licenses and Permits
FIN - Fines and Forfeits
Total: Fines and Forfeits
SERV - Charges for Services
Total: Charges for Services
GRNTS - Grants
Total: Grants
INT - Investment Income
Total: Investment Income
MISC - Miscellaneous
INTER - Interfund Transfers
Total: Interfund Transfers
Revenues Total
Total: Miscellaneous
Page 90
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Budget
FY 2016
Proposed
Budget
Capital Improvement Fund
Revenue & Expense Detail
2015-2016 Fiscal Year Budget
211,481 195,066
Police Fleet/Equipment 269,440 225,000 225,000 225,000
5 vehicles/outfitting
Public Works Fleet/Equipment 55,761 250,000 250,000 250,000
(Mowing equipment)
162,890
127th St. & Naperville Rd-engineering 24,804 50,041 100,000 20,000 50,000
126 and Wallin - engineering 23,178 281,879
Rt. 30 and 143rd - engineering 23,469 85,002 100,000 50,000 100,000
Lockport & VanDyke ped crossing 0 343,213
Bike Path 40,258 98,091 437,966 285,000 285,000 325,000
Curb & Sidewalk 100,000 100,000 100,000
57,263 1,000,000 900,000 1,000,000
I-55 Phase 1 Study 47,100 17,519 10,164 50,000 10,000 50,000
143rd St. Ext. Design (STP)99,516 450,000 450,000
143rd Street ROW ComEd - eng 127,000
Rt. 59 Streetscape (ITEP)7,427
Essington Rd Rt. 126 to 135th 2,418
Drauden Rd (ARRA)7,495
Wallin Dr. (ARRA)688
Naperville/Plainfield Rd & 127th
127th St., Ridge Rd., County Line,
Indian Boundary (ARRA)
844,896
Lockport Street bypass - eng 13,557 11,992 61,776 50,000 30,000 50,000
Renwick Corridor engineering 31,146 50,000 30,000 50,000
Rt 30 Reconstr. - Village Portion 78,353 250,000 5,000 250,000
127th - Heggs to Meadow-eng 200,000
126,063 72,326 135,174 100,000 145,000 100,000
69,742 889,129 511,936 50,000 100,000 50,000
44,251 3,170 6,876 45,000 30,000 45,000
Energy Efficiency Consv. Grant 11,804
CMAP Grant-Transportation Plan 114,745 5,255
Lockport Streetscape
Route 30/Rookery Beautification
Street Lights - LED Replacement 1,187 25,000 30,000 50,000
School Beacons Upgrade 0 30,000 31,000
Bridge Repairs & Construction
Storm & Drainage Improvements
Miscellaneous Capital Expenses
Roadway Improvements
Pavement Patching
Expenses
Machinery and Equipment
Traffic Control Device
Sidewalk, Curb, & Bikepath
Page 91
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Budget
FY 2016
Proposed
Budget
Capital Improvement Fund
Revenue & Expense Detail
2015-2016 Fiscal Year Budget
Capital Improvement Fund Expenses (cont.)
Misc. Engineering 17,343 16,950 58,774 30,000 45,000 75,000
IDOR Telecom Recovery 103,940
193,177 194,709 200,000 247,000 200,000
4,385 0 0 175,000 150,000 175,000
Red Light Cameras 166,413 163,048 148,016 166,000 166,000 166,000
Bank Charges 2,819 0 0 0
2,571,659 2,531,130 2,532,138 2,536,188 2,536,188 2,494,850
$3,452,247 $3,082,968 $0 $588,192 $1,272,327 $557,750
$7,931,936 $7,617,541 $5,402,746 $6,855,380 $7,107,515 $6,563,600
Emerald Ash Borer
Expenditure Grand Totals:
Fund Balance Replacement Plan
Building Improvements
Contractual Services
Transfer to Debt Service
Page 92
Other
MFT Bond and Tort Audit Police DARE TIF Alcohol Funds
Fund Interest Immunity Fund Pension Fund Fund Enforcement Totals
REVENUES
Property Taxes - 116,100 530,000 42,000 - - 745,000 - 1,433,100
State of Illinois Taxes 1,250,000 - - - - - - - 1,250,000
Fines And Forfeits - - - - - - - 10,000 10,000
Interest Income 300 - 100 10 800,000 20 500 30 800,960
Other -
Employer Contributions - - - - 950,000 - - - 950,000
Employee Contributions - - - - 510,000 - - - 510,000
DARE Contributions - - - - - 13,000 - - 13,000
Interfund Transfers - 2,992,950 - - - - - - 2,992,950
Total 1,250,300 3,109,050 530,100 42,010 2,260,000 13,020 745,500 10,030 7,960,010
EXPENDITURES
Salaries & Wages - - - - 440,000 - - - 440,000
Benefits - - - - 5,000 - - - 5,000
Supplies/Commodities - - - - 5,000 22,000 - - 27,000
Contractual Services - - 575,500 42,000 30,000 - - - 647,500
Other
Debt Service - 3,109,050 - - - - - - 3,109,050
Capital Outlay 1,000,500 - - - - - 950,000 - 1,950,500
Miscellaneous - - - - 38,000 - - - 38,000
Interfund Transfers 200,000 - - - - - 550,000 12,000 762,000
Total 1,200,500 3,109,050 575,500 42,000 518,000 22,000 1,500,000 12,000 6,979,050
EXCESS/(DEFICIENCY)49,800 - (45,400) 10 1,742,000 (8,980) (754,500) (1,970) 980,960
Miscellaneous Funds
Revenue & Expenses by Fund Summary
2015-2016 Fiscal Year Budget
Page 93
Description
FY 2012
Actual
FY 2013
Actual 2014 Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Fund: 04 - Motor Fuel Tax
State of Illinois Taxes
MFT Entitlements 1,226,616 1,200,678 1,241,376 1,200,000 1,350,000 1,250,000
Grant Revenue 84,398 39,402 0 0 0 0
Total: State of Illinois Taxes $1,311,015 $1,240,080 $1,241,376 $1,200,000 $1,350,000 $1,250,000
Investment Income
Interest Income 630 1,249 300 500 350 300
Total: Investment Income $630 $1,249 $300 $500 $350 $300
Miscellaneous
Other Receipts 0 210 629 0 630 0
Total: Miscellaneous $0 $210 $629 $0 $630 $0
Revenues Total $1,311,645 $1,241,539 $1,242,305 $1,200,500 $1,350,980 $1,250,300
Division: 91 - Capital
Contractual Services 56,629 81,706 0 0 0 0
Street Improvements 768,127 765,689 776,728 1,000,500 850,000 1,000,500
Total: Other $824,756 $847,395 $776,728 $1,000,500 $850,000 $1,000,500
Division Total: 91 - Capital $824,756 $847,395 $776,728 $1,000,500 $850,000 $1,000,500
Division: 99 - Transfers
Transfer to General 0 0 0 200,000 200,000 200,000
Transfer to Capital 0 0 60,000 0 0 0
Total: 99 - Transfers $0 $0 $60,000 $200,000 $200,000 $200,000
Total: Non-Departmental $824,756 $847,395 $836,728 $1,200,500 $1,050,000 $1,200,500
Expenditures Total $824,756 $847,395 $836,728 $1,200,500 $1,050,000 $1,200,500
Total: 04 - Motor Fuel Tax $486,889 $394,144 $405,577 $0 $300,980 $49,800
Motor Fuel Tax Fund
2015-2016 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$1,000,000
$1,050,000
$1,100,000
$1,150,000
$1,200,000
$1,250,000
$1,300,000
FY 2012 Actual FY 2013 Actual 2014 Actual FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
MFT Revenue History
MFT
Entitlements
Page 94
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Fund: 05 - Bond and Interest Fund
Property Taxes
Property Tax Revenue 113,219 111,034 113,327 112,125 112,333 116,100
Total: Property Taxes $113,219 $111,034 $113,327 $112,125 $112,333 $116,100
Investment Income
Interest Income 5 24 37 0 165 0
Total: Investment Income $5 $24 $37 $0 $165 $0
Debt Proceeds
Refunding Bond Proceeds 6,820,000 0 0 0 9,665,000 0
Premium on Bond Proceeds 532,928 0 0 0 331,514 0
Total: Debt Proceeds $7,352,928 $0 $0 $0 $9,996,514 $0
Interfund Transfers
Transfer From Water & Sewer 516,376 493,650 489,252 489,852 489,852 498,100
Transfer From Capital 2,571,659 2,531,130 2,533,634 2,536,188 2,500,545 2,494,850
Total: Interfund Transfers $3,088,035 $3,024,780 $3,022,886 $3,026,040 $2,990,397 $2,992,950
Revenues Total $10,554,187 $3,135,838 $3,136,250 $3,138,165 $13,099,409 $3,109,050
Bond & Interest Fund
2015-2016 Fiscal Year Budget
Revenues
Revenue & Expense Detail
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Bond & Interest Revenue History
Property Tax Revenue
Interfund Transfers
Page 95
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Bond & Interest Fund
2015-2016 Fiscal Year Budget
Revenue & Expense Detail
Unit: 00 - Non-Departmental
Division: 92 - Bonds
OTHER - Other
2003A Bond (Principal)200,000 0 0 0 0 0
2003A Bond (Interest)7,000 0 0 0 0 0
2003B Bond (Principal)395,000 0 0 0 0 0
2003B Bond (Interest)13,035 0 0 0 0 0
2005A Bond (Principal)455,000 470,000 495,000 525,000 525,000 540,000
2005A Bond (Interest)423,688 93,738 70,238 47,963 47,963 25,650
2007 Bond (Principal)585,000 610,000 635,000 665,000 665,000 690,000
2007 Bond (Interest)650,700 625,837 599,150 570,575 353,325 106,150
2009 Refunding Bond(Princ)85,000 85,000 90,000 90,000 90,000 100,000
2009 Refunding Bond (Int)28,225 26,525 24,825 22,127 22,125 16,100
2010 Bond (Principal)0 640,000 650,000 660,000 660,000 690,000
2010 Bond (Interest)358,612 317,200 304,400 291,400 291,400 271,600
2012 Refunding Bond (Princ)0 110,000 75,000 75,000 75,000 75,000
2012 Refunding Bond (Int)0 158,004 192,600 191,100 191,100 191,100
2014 Refunding Bond (Princ)0 0 0 0 70,000 125,000
2014 Refunding Bond (Int)0 0 0 0 115,827 278,450
Payment to Escrow Agent 7,251,451 0 0 0 9,875,322 0
Bond Issuance Costs 100,246 0 0 0 116,562 0
Total: OTHER - Other $10,552,957 $3,136,304 $3,136,213 $3,138,165 $13,098,624 $3,109,050
Expenditures Total $10,552,957 $3,136,304 $3,136,213 $3,138,165 $13,098,624 $3,109,050
Total: Bond & Interest $1,230 ($466)$37 $0 $785 $0
Expenditures
Page 96
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Fund: 07 - Tort Immunity Fund
Property Taxes
Property Tax Revenue 298,649 395,265 395,325 400,000 399,405 530,000
Total: Property Taxes $298,649 $395,265 $395,325 $400,000 $399,405 $530,000
Investment Income
Interest Income 83 126 66 100 10 100
Total: Investment Income $83 $126 $66 $100 $10 $100
Transfers
Transfer from General 0 0 0 95,000 95,000 0
Total: Transfers $0 $0 $0 $95,000 $95,000 $0
Revenues Total $298,732 $395,391 $395,391 $495,100 $494,415 $530,100
Unit: 00 - Non-Departmental
Contractual Services
Contractual Services 0 0 0 0 7,380 0
Bond-Treasurer 336 336 0 500 350 500
Comm. Umbrella Liability 325,126 235,023 207,955 235,000 230,888 250,000
Crime Policy 7,719 0 0 0 0 0
Workman's Comp. Ins.293,237 251,477 309,482 340,000 268,302 325,000
Total: Contractual Services $626,418 $486,836 $517,437 $575,500 $506,920 $575,500
Expenditures Total $626,418 $486,836 $517,437 $575,500 $506,920 $575,500
Total: Tort Immunity Fund ($327,686)($91,445)($122,046)($80,400)($12,505)($45,400)
**Tort Immunity Fund has a 4/30/14 Fund Balance of $86,172
Tort Immunity Fund
2015-2016 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Tort Immunity Revenue History
Property Tax Revenue
Page 97
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Fund: 08 - Audit Fund
Property Taxes
Property Tax Revenue 38,334 38,329 34,699 38,000 38,782 42,000
Total: Property Taxes $38,334 $38,329 $34,699 $38,000 $38,782 $42,000
Investment Income
Interest Income 3 7 10 0 15 10
Total: Investment Income $3 $7 $10 $0 $15 $10
Revenues Total $38,337 $38,336 $34,709 $38,000 $38,797 $42,010
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
Contrac - Contractual Services
Audit Village 36,076 37,083 36,558 38,500 38,334 42,000
Total: Contractual Services $36,076 $37,083 $36,558 $38,500 $38,334 $42,000
Expenditures Total $36,076 $37,083 $36,558 $38,500 $38,334 $42,000
Total: Audit Fund $2,261 $1,253 ($1,849)($500)$463 $10
**Audit Fund has a 4/30/14 Fund Balance of $3,511
Audit Fund
2015-2016 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Audit Fund Revenue History
Property TaxRevenue
Page 98
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Fund: 10 - Police Pension Fund
Investment Income
Interest Income 447,647 455,711 474,607 375,000 425,000 400,000
Realized Gain/Loss 0 154,381 230,754 0 175,000 100,000
Unrealized Gain/Loss 75,042 905,093 1,009,855 50,000 400,000 300,000
Total: Investment Income $522,689 $1,515,185 $1,715,216 $425,000 $1,000,000 $800,000
MISC - Miscellaneous
Employee Contributions 443,087 546,037 497,544 450,000 500,000 510,000
Employer Contributions 897,431 888,578 886,519 900,000 900,000 950,000
Total: Miscellaneous $1,340,518 $1,434,615 $1,384,063 $1,350,000 $1,400,000 $1,460,000
Revenues Total $1,863,207 $2,949,800 $3,099,279 $1,775,000 $2,400,000 $2,260,000
Police Pension Fund
2015-2016 Fiscal Year Budget
Revenues
Revenue & Expense Detail
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Police Pension Contribution History
Employee Contributions
Employer Contributions
Page 99
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Police Pension Fund
2015-2016 Fiscal Year Budget
Revenue & Expense Detail
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
Salaries and Wages
Pension Payments 376,978 311,904 439,598 440,000 412,000 440,000
Total: Salaries & Wages $376,978 $311,904 $439,598 $440,000 $412,000 $440,000
Benefits
Travel/Training 3,124 1,438 4,641 4,500 4,500 5,000
Total: Benefits $3,124 $1,438 $4,641 $4,500 $4,500 $5,000
Supplies and Commodities
Office Supplies/Postage 129 141 450 500 400 500
Dues & Subscriptions 3,286 3,739 4,323 4,500 4,400 4,500
Computers 0 0 1,380 0 1,380 0
Total: Supplies & Commodities $3,415 $3,880 $6,153 $5,000 $6,180 $5,000
Contractual Services
Contractual Services 19,430 21,808 39,407 30,000 25,000 30,000
Total: Contractual Services $19,430 $21,808 $39,407 $30,000 $25,000 $30,000
Other
Investment Expense 37,500 37,500 37,500 38,000 37,500 38,000
Total: OTHER - Other $37,500 $37,500 $37,500 $38,000 $37,500 $38,000
Total: Non-Divisional $440,447 $376,530 $527,299 $517,500 $485,180 $518,000
Expenditures Total $440,447 $376,530 $527,299 $517,500 $485,180 $518,000
Total: Police Pension Fund $1,422,760 $2,573,270 $2,571,980 $1,257,500 $1,914,820 $1,742,000
Expenditures
Page 100
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Fund: 14 - D.A.R.E. Fund
Investment Income
Interest Income $24 $18 $17 $20 $15 $20
Total: Investment Income $24 $18 $17 $20 $15 $20
Miscellaneous
DARE Contributions 12,188 12,144 18,094 13,000 18,707 13,000
Total: Miscellaneous $12,188 $12,144 $18,094 $13,000 $18,707 $13,000
Revenues Total $12,212 $12,162 $18,111 $13,020 $18,722 $13,020
Unit: 00 - Non-Departmental
Division: 00 - Non-Divisional
D.A.R.E. Program 20,067 14,934 17,370 15,000 21,063 22,000
Total: Non-Divisional $20,067 $14,934 $17,370 $15,000 $21,063 $22,000
Expenditures Total $20,067 $14,934 $17,370 $15,000 $21,063 $22,000
Total: D.A.R.E. Fund ($7,855)($2,772)$741 ($1,980)($2,341)($8,980)
**DARE Fund has a 4/30/14 Fund Balance of $14,193
D.A.R.E. Fund
2015-2016 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$0$2,000$4,000$6,000$8,000$10,000$12,000$14,000$16,000$18,000$20,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
DARE Contribution History
DARE
Contributions
Page 101
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Fund: 17 - Tax Increment Financing Fund
Property Taxes
Property Tax Revenue 549,088 593,913 647,405 635,000 745,471 745,000
Total: Property Taxes $549,088 $593,913 $647,405 $635,000 $745,471 $745,000
INT - Investment Income
Interest Income 259 632 1,146 500 1,000 500
Total: Investment Income $259 $632 $1,146 $500 $1,000 $500
Miscellaneous
Other Receipts 0 0 9,594 0 0 0
Total: Miscellaneous $0 $0 $9,594 $0 $0 $0
Revenues Total $549,347 $594,545 $658,145 $635,500 $746,471 $745,500
Unit: 00 - Non-Departmental
Division: 91 - Capital
Other
Contractual Services 4,917 142,228 779,924 100,000 100,000 700,000
Facade Improvements 294,805 76,204 18,296 50,000 20,000 250,000
Property Acquisition 0 12,422 0 0 0 0
Total: Capital $299,722 $230,854 $798,220 $150,000 $120,000 $950,000
Division: 99 - Transfers
OTHER - Other
Transfer to General Fund 0 50,000 0 150,000 30,000 50,000
Transfer to Capital Fund 0 0 0 500,000 500,000 500,000
Total: Transfers $0 $50,000 $0 $650,000 $530,000 $550,000
Expenditures Total $299,722 $280,854 $798,220 $800,000 $650,000 $1,500,000
Total: Tax Increment Financing Fund $249,625 $313,691 ($140,075)($164,500)$96,471 ($754,500)
**TIF Fund has a 4/30/14 Fund Balance of $959,200
Tax Increment Financing Fund
2015-2016 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$480,000
$530,000
$580,000
$630,000
$680,000
$730,000
$780,000
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
TIF Property Tax Revenue History
Property Tax
Revenue
Page 102
Description
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2015
Estimated
Amount
FY 2016
Proposed
Budget
Fund: 27 - Alcohol Enforcement Fund
Fines and Forfeits
Alcohol Fines 9,058 8,950 10,088 10,000 8,300 10,000
Total: Fines and Forfeits $9,058 $8,950 $10,088 $10,000 $8,300 $10,000
Investment Income
Interest Income 8 18 29 50 20 30
Total: Investment Income $8 $18 $29 $50 $20 $30
Revenues Total $9,066 $8,968 $10,117 $10,050 $8,320 $10,030
Unit: 00 - Non-Departmental
Division: 99 - Transfers
Other
Transfer to General 8,000 8,000 9,000 10,000 8,320 12,000
Total: Transfers $8,000 $8,000 $9,000 $10,000 $8,320 $12,000
Expenditures Total $8,000 $8,000 $9,000 $10,000 $8,320 $12,000
Total: Alcohol Enforcement Fund $1,066 $968 $1,117 $50 $0 ($1,970)
**Alcohol Enforcement Fund has a 4/30/14 Fund Balance of $28,250
Alcohol Enforcement Fund
2015-2016 Fiscal Year Budget
Revenues
Expenditures
Revenue & Expense Detail
$8,200
$8,700
$9,200
$9,700
$10,200
FY 2012
Actual
FY 2013
Actual
FY 2014
Actual
FY 2015
Adopted
Budget
FY 2016
Proposed
Budget
Alcohol Fines History
Alcohol Fines
Page 103
2016 Budget
Amount
FY 2017
Budget
FY 2018
Budget
FY 2019
Budget
4,948,000 5,054,680 5,165,094 5,294,221
9,530,692 9,683,338 9,892,971 10,066,098
824,000 848,600 865,492 887,129
886,700 927,200 978,310 1,032,117
694,287 731,287 737,527 752,278
4,161,887 4,285,095 4,397,154 4,529,068
35,600 25,600 25,600 25,600
655,000 670,000 685,000 702,125
15,000 10,000 10,000 10,100
140,000 129,500 129,500 129,500
385,000 405,000 414,750 414,750
262,000 287,000 287,000 287,000
Revenues Total $22,538,166 $23,057,300 $23,588,398 $24,129,987
Administration/Finance 6,270,241 6,383,489 6,498,129 6,628,091
Police Department 11,692,957 11,990,414 12,297,340 12,604,774
Street Department 3,466,359 3,526,652 3,596,598 3,686,513
Planning Program 471,688 483,385 495,448 505,357
Building Program 636,921 655,261 674,168 687,651
Expenses Total $22,538,166 $23,039,201 $23,561,683 $24,112,387
$0 $18,099 $26,715 $17,600
General Fund
Revenue & Expense Forecast
Fiscal Years 2016-2019
Grants
Classification
Fund: 01 - General Fund
Property Taxes
State of Illinois Taxes
Other Taxes
Licenses & Permits
Fines and Forfeits
Charges for Services
Surplus/(Deficit) General Fund
Miscellaneous
Intergovernmental
Interfund Transfers
General Fund Revenues
General Fund Expenses
Franchise Fees
Investment Income
Page 104
FY 2016
Proposed
Budget
FY 2017
Budget
FY 2018
Budget
FY 2019
Budget
Licenses and Permits 353,500 375,000 375,000 375,000
State of Illinois Taxes 1,640,000 1,656,400 1,672,964 1,689,694
Charges for Services 14,158,609 14,638,795 15,077,959 15,228,738
Investment Income 5,000 5,000 5,000 5,000
Miscellaneous 1,000 2,000 2,000 2,000
Revenues Total $16,158,109 $16,677,195 $17,132,923 $17,300,432
Salaries and Wages 1,308,841 1,344,180 1,384,505 1,426,040
Benefits 544,443 566,221 588,870 612,424
Utilities 713,000 716,565 720,148 723,749
Supplies and Commodities 515,300 486,119 488,550 490,992
Contractual Services 7,993,300 8,153,166 8,356,995 8,565,920
Other 250,000 250,000 250,000 250,000
Transfers 498,100 970,900 979,300 976,800
Capital 1,175,000 1,000,000 1,000,000 1,000,000
Debt service 3,160,125 3,166,913 3,190,175 3,190,525
Depreciation 0 0 0 0
Expenses Total $16,158,109 $16,654,063 $16,958,542 $17,236,451
Surplus/(Deficit) Water & Sewer Fund $0 $23,132 $174,381 $63,982
Water & Sewer Fund
Revenue & Expense Forecast
Fiscal Years 2016-2019
Water, Sewer & Expansion Revenues
Water, Sewer & Expansion Expenses
Classification
Fund: 02 - Water & Sewer Fund
Page 105
GENERAL FUND REVENUE PER CAPITA
Importance
Emerging Trends
GENERAL FUND TAX REVENUES AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Total General Fund tax revenues (local and non-local, property, sales tax etc.) collected divided by total
General Fund operating revenue.
Preferably, revenue per capita should at a minimum remain constant over time. Decreasing revenues might
indicate an inability to meet service demands under the existing revenue structure.
Per capita revenue provides preliminary information about the financial burden on and benefit received from
residents. Significant variances should be investigated by examining individual revenue sources.
Total General Fund operating revenues, divided by the current population (as reported by U.S. or Special
Census)
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Declining tax revenues, where levies or rates have not been reduced, should be avoided.
Taxes are the largest single revenue source in this fund, and so their levels must be carefully monitored on a
continual basis.
$400
$450
$500
$550
$600
$650
2006 2007 2008 2009 2010 2011 2012 2013 2014
Fiscal Year
General Fund Revenue Per Capita
62.00%
64.00%
66.00%
68.00%
70.00%
72.00%
2008 2009 2010 2011 2012 2013 2014Fiscal Year
GF Tax Revenues as a % of GF Revenue
Page 106
LOCAL TAXES AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
SALES TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Local taxes are a municipality's most dependable source of revenue. However, there can be a challenge of
balancing the need for financial stability with the burden placed on taxpayers by locally controlled taxes.
A low percentage indicates the possibility of little local control over its financial future; a high percentage
may indicate too much dependency on the local tax base. The appropriate balance will vary by municipality.
Though it is critical to not overburden local taxpayers, the list of local taxes reflect that some of the burden
can be spread to non-residents as well. Municipalities can proactively determine their revenue mix using
local taxes to avoid heavy dependence on any one revenue source.
Sales and use tax, divided by General Fund operating revenue.
Local taxes under direct control of the governing unit (i.e. sales/use, property, motor fuel tax) divided by
total General Fund operating revenue.
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Because sales taxes account for a high percentage of some governments revenues, this ratio measures
dependency and can vary significantly with changes in external economic conditions.
Decreasing sales tax revenue typically represents a downturn in the economy, but a decline could represent a
change in a municipality's property mix (i.e. # of sales tax generating businesses).
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014
Fiscal Year
Local Taxes as a % of GF Revenue
15.00%
20.00%
25.00%
30.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014
Fiscal Year
Sales Tax as a % of GF Revenue
Page 107
PROPERTY TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
INCOME TAX REVENUE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Property tax is typically one of the largest revenue sources for municipalities, but it can be politically
sensitive. Reliance on these revenues remain high because it is generally an inelastic revenue, as local
assessments are averaged over a three year period.
Property and personal property replacement tax divided by General Fund operating revenue.
Income Tax divided by General Fund operating revenue.
While income tax revenues are generally a reliable and steady income source, they are subject to the policy
of the State. The State is currently proposing to push their financial burden to local municipalities by
reducing its funding formula. Increasing reliance on this uncontrolled revenue source should be monitored
and addressed.
Being one the most significant revenue generators, especially for non-home rule municipalities, property
taxes are used to fund critical day-to-day operations and services that residents expect. Municipalities with
excessive growth will experience a future increase in property tax revenues even when the municipality's tax
rate remains the same, however additional growth tends to increase service needs. Also, impacts based on
struggling housing markets should be examined to address the possible reduction in future property tax
revenues.
Income tax revenues fluctuate with economic swings and is outside the control of the local unit.
Overreliance on sources that may be reduced with short notice could impact long-term stability.
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014Fiscal Year
Property Taxes as a % of GF Revenue
0.00%
5.00%
10.00%
15.00%
20.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014
Fiscal Year
Income Tax as a % of GF Revenue
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GENERAL FUND EXPENDITURES PER CAPITA
Importance
Emerging Trends
OPERATING SURPLUS (DEFICIT) AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Total General Fund operating expenditures divided by the current population (as reported by U.S. or
Special Census)
A basic tenant of government is that, over time, revenues should equal expenditures. This ratio
provides an indication of the government's success in meeting this tenant.
A unit's costs are in part related to the size of the population served. One should be aware of
population trends and expect proportionate changes in demand for services. Over time, it is desirable
to expend fewer dollars per person served.
Warning signs include an increase in operating expenditures per capita unrelated to additional services
or increasing demands on existing services.
Total General Fund operating surplus (deficit) divided by the total General Fund operating revenue.
Notable increases in operating surpluses or deficits may indicate a pattern of imbalance of revenues and
expenditures that should be examined and addressed through the budget process as well as monitored
throughout the year.
$200
$300
$400
$500
$600
2006 2007 2008 2009 2010 2011 2012 2013 2014
Fiscal Year
GF Expenses Per Capita
-20.00%
-10.00%
0.00%
10.00%
20.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014
Fiscal Year
Operating Surplus (Deficit) as a % of GF Revenue
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UNRESERVED FUND BALANCE AS A % OF GENERAL FUND REVENUE
Importance
Emerging Trends
Importance
Emerging Trends
A decreasing unencumbered fund balance may hinder response in the event of an emergency or
provide cash flow challenges due to unexpected declines in the economy.
VILLAGE OF PLAINFIELD STATISTICAL TRENDS
Total General Fund unreserved fund balance divided by the total General Fund operating revenue.
Declining amounts of assets that can be spent without restriction may suggest that a municipality
investigate expense trends for possible improvements.
Fund balance often assists governments in meeting unexpected needs or emergencies. In cases of
revenue shortfall, this measure displays how much revenue could be offset or subsidized by existing
unencumbered fund balance.
UNRESTRICTED CASH AND INVESTMENTS AS A % OF GENERAL FUND EXPENDITURES
Total General Fund unrestricted cash balance divided by the total General Fund operating expenditures.
Cash assets, or assets readily convertible to cash and unrestricted, are critical for funding unexpected or
emergency needs. Still, budgeting should attempt to balance security with over-funding cash-on-hand.
0.00%
20.00%
40.00%
60.00%
2006 2007 2008 2009 2010 2011 2012 2013 2014
Fiscal Year
Unreserved Fund Balance as a % of GF Revenue
0.00%
20.00%
40.00%
60.00%
2008 2009 2010 2011 2012 2013 2014
Fiscal Year
Unrestricted Cash & Investments as a % of GF
Expenses
Page 110