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Village Budget 2015-2016VILLAGE OFFICIALS PRESIDENT TRUSTEES Margie Bonuchi Paul Fay Bill Lamb Garrett M. Peck Jim Racich Village Administrator John Konopek Police Chief Dean Marquez Building Official Michael Garrigan Planning Director Allen Persons Public Works Director Traci Pleckham Management Services Director Village Clerk Brian P. Murphy Michelle Gibas FISCAL YEAR 2015-2016 BUDGET VILLAGE OF PLAINFIELD, ILLINOIS Michael P. Collins VILLAGE OF PLAINFIELD FISCAL YEAR 2015-2016 BUDGET TABLE OF CONTENTS ALL FUNDS REVENUE AND EXPENSE SUMMARY 1 REVENUE SUMMARY 3 EXPENSE SUMMARY 4 FINANCIAL POLICIES 5 DEBT RATINGS 13 STAFFING SCHEDULE 14 SALARY CLASSIFICATION PLAN 15 GENERAL FUND REVENUE NARRATIVE 17 REVENUE AND EXPENSE SUMMARY 24 REVENUE DETAIL 25 ADMINISTRATION/FINANCE NARRATIVE 28 BUDGET SUMMARY 35 BUDGET DETAIL 36 POLICE NARRATIVE 42 BUDGET SUMMARY 45 BUDGET DETAIL 46 STREETS NARRATIVE 55 BUDGET SUMMARY 58 BUDGET DETAIL 59 PLANNING NARRATIVE 62 BUDGET SUMMARY 66 BUDGET DETAIL 67 VILLAGE OF PLAINFIELD FISCAL YEAR 2015-2016 BUDGET TABLE OF CONTENTS BUILDING BUILDING NARRATIVE 68 BUILDING BUDGET SUMMARY 71 BUILDING BUDGET DETAIL 72 WATER/SEWER OPERATIONS & UTILITY EXPANSION NARRATIVE 73 ALL DIVISIONS BUDGET SUMMARY 79 WATER AND SEWER REVENUE DETAIL 80 WATER BUDGET DETAIL 81 SEWER BUDGET DETAIL 83 UTILITY EXPANSION BUDGET DETAIL 85 CAPITAL FUND CAPITAL NARRATIVE 86 CAPITAL BUDGET SUMMARY 89 CAPITAL BUDGET DETAIL 90 OTHER FUNDS MISCELLANEOUS FUNDS SUMMARY 93 MOTOR FUEL TAX FUND BUDGET DETAIL 94 BOND AND INTEREST FUND BUDGET DETAIL 95 TORT IMMUNITY FUND BUDGET DETAIL 97 AUDIT FUND BUDGET DETAIL 98 POLICE PENSION FUND BUDGET DETAIL 99 D.A.R.E FUND BUDGET DETAIL 101 TAX INCREMENT FINANCING FUND BUDGET DETAIL 102 ALCOHOL ENFORCEMENT FUND BUDGET DETAIL 103 BUDGET FORECAST GENERAL FUND REVENUE AND EXPENSE FORECAST 104 WATER AND SEWER REVENUE AND EXPENSE FORECAST 105 STATISTICAL TRENDS REVENUE, EXPENSE AND FUND BALANCE RATIOS 106 Citizens of the Village Mayor and Board of Trustees Village Administrator Management Services Department Police Department Public Works Department Planning Department Building Department IT Community Relations Village Clerk Village of Plainfield Organizational Chart Tax Capital Capital Increment General Replacement Improvement Financing MFT Estimated Fund Balance 5/1/2015 13,468,310 7,836,457 3,210,862 405,138 1,025,651 1,915,321 Revenues 22,276,166 16,158,109 - 6,063,600 745,500 1,250,300 Transfers In 262,000 - - 500,000 - - Debt Proceeds - - - - - - Total Revenues 22,538,166 16,158,109 - 6,563,600 745,500 1,250,300 Expenses Salaries and Wages 10,322,255 1,308,841 - - - - Benefits 4,434,316 544,443 - - - - Utilities 373,210 713,000 - - - - Supplies/Commodities 924,710 515,300 - - - - Contractual Services 5,961,495 7,993,300 - 166,000 - - Other Debt Service - 3,160,125 - - - - Capital Outlay - 1,175,000 - 2,545,000 950,000 1,000,500 Miscellaneous 522,180 250,000 - 800,000 - - Sub-Total Expenditures 22,538,166 15,660,009 - 3,511,000 950,000 1,000,500 Interfund Transfers - 498,100 - 2,494,850 550,000 200,000 Total Expenditures 22,538,166 16,158,109 - 6,005,850 1,500,000 1,200,500 Excess (Deficiency)- - - 557,750 (754,500) 49,800 Estimated Fund Balance 4/30/2016 13,468,310 7,836,457 3,210,862 962,888 271,151 1,965,121 All Fund Summary Water and Sewer Operations & Expansion Revenues, Expenditures & Fund Balances 2015-2016 Fiscal Year Budget Page 1 Bond and Tort Police Alcohol Interest Immunity Audit Pension Enforcement DARE Totals 918 86,172 3,511 21,386,315 28,250 14,193 49,381,098 116,100 530,100 42,010 2,260,000 10,030 13,020 49,464,935 2,992,950 - - - - - 3,754,950 - - - - - - - 3,109,050 530,100 42,010 2,260,000 10,030 13,020 53,219,885 - - - 440,000 - - 12,071,096 - - - 5,000 - - 4,983,759 - - - - - - 1,086,210 - - - 5,000 - 22,000 1,467,010 - 575,500 42,000 30,000 - - 14,768,295 3,109,050 - - - - - 6,269,175 - - - - - - 5,670,500 - - - 38,000 - - 1,610,180 3,109,050 575,500 42,000 518,000 - 22,000 47,926,225 - - - - 12,000 - 3,754,950 3,109,050 575,500 42,000 518,000 12,000 22,000 51,681,175 - (45,400) 10 1,742,000 (1,970) (8,980) 1,538,710 918 40,772 3,521 23,128,315 26,280 5,213 50,919,808 Revenues, Expenditures & Fund Balances 2015-2016 Fiscal Year Budget All Fund Summary Page 2 All Revenue Sources Amount Percent of Total 2014/2015 Estimate 2013/2014 Actual Property Taxes 6,381,100 11.99%6,484,993 6,297,893 State of Illinois Taxes 15,070,692 28.32%15,466,259 15,632,259 Other Taxes 3,924,000 7.37%3,935,595 3,993,965 Licenses and Permits 918,700 1.73%911,800 1,034,768 Fines 904,287 1.70%926,900 1,010,602 Charges for Services 18,430,496 34.63%17,449,387 17,406,795 Grants 35,600 0.07%507,950 221,544 Franchise Fees 655,000 1.23%688,000 638,698 Investment Income 821,060 1.54%1,042,300 1,753,391 Intergovernmental 385,000 0.72%389,825 389,939 Miscellaneous 1,614,000 3.03%1,677,137 1,600,727 Water & Sewer Tap-on Fees 325,000 0.61%510,000 543,364 Subtotal Revenues 49,464,935 92.94%49,990,146 50,523,945 Interfund Transfers 3,754,950 7.06%3,845,397 6,094,911 Grand Total Revenues 53,219,885 100.00%53,835,543 56,618,856 All Funds Revenue Summary 2015-2016 Fiscal Year Budget Fiscal Year 2016 Budget History Page 3 Expense Classification Amount Percent of Total 2014/2015 Estimate 2013/2014 Actual Salaries and Wages 12,071,096 23.36%11,615,987 11,113,943 Benefits 4,983,759 9.64%4,618,506 4,445,786 Utilities 1,086,210 2.10%994,651 1,117,761 Supplies and Commodities 1,467,010 2.84%1,418,420 1,315,631 Contractual Services 14,768,295 28.58%13,617,920 13,639,824 Debt Service 6,269,175 12.13%6,285,301 6,373,941 Capital Outlay 5,670,500 10.97%3,466,000 4,205,984 Other 1,610,180 3.12%1,733,133 1,493,355 Total Expenditures 47,926,225 43,749,918 43,706,225 Interfunds 3,754,950 7.27%3,793,360 6,094,911 Grand Total Expenditures 51,681,175 100.00%47,543,278 49,801,136 All Funds Expense Summary 2015-2016 Fiscal Year Budget Fiscal Year 2016 Budget History Page 4 FINANCIAL POLICIES General The Village of Plainfield has an important responsibility to carefully account for public funds, to manage municipal finances wisely, and to plan and provide for the adequate funding of services desired by the public and as required by laws, rules, or regulations, including the provision and maintenance of public facilities and improvements. The financial goals and policies set forth in this document are intended to establish guidelines for the continued financial strength and stability of the Village of Plainfield. Financial Goals Financial goals are broad, fairly timeless statements of the financial position the Village seeks to attain. The financial goals for the Village of Plainfield are: • To provide full value for each tax dollar by delivering quality services efficiently and on a cost- effective basis. • To preserve our quality of life by providing and maintaining adequate financial resources necessary to sustain a sufficient level of municipal services, and to respond to changes in the economy, the priorities of governmental and non-governmental organizations, and other changes that may affect our financial well-being. • To maintain a strong credit rating in the financial community. Financial Policies Financial policies support the financial goals. They are general statements that guide decision-making in specific situations, to ensure that a decision will contribute to the attainment of the financial goals. Federal and state laws, rules, and regulations, our Village Code of Ordinances, and generally accepted accounting principles promulgated by the Governmental Accounting Standards Board (“GASB”) and the Government Finance Officers Association of the United States and Canada (“GFOA”) govern our financial policies and processes. Budget Policies Sound financial practice and the desire to maintain a strong credit rating dictate that our budgets be balanced, constantly monitored, and responsive to changes in service demands. With these concepts in mind, the Village of Plainfield has adopted the following budget policy statements: • The Village will adopt and maintain a balanced budget in which expenditures will not be allowed to exceed reasonably estimated revenues and other available funds at the same time maintaining recommended fund balances. Page 5 FINANCIAL POLICIES • Fund balance should not be considered a source of funds for operating expenditures. Excess unreserved and undesignated fund balance may be appropriated as part of the adopted budget to fund capital or emergency expenditures. • As part of the annual budget review process, the Village will project fund revenues and expenditures for a minimum of two years beyond the budget year and compare the projected balances to the fund balance policy. This will allow the Village to identify potential problems early enough to correct them. • The Village will maintain a budgetary control system to ensure adherence to the budget and will prepare monthly reports comparing actual revenues and expenditures to budgeted amounts. • Twice annually, the Village Administrator will provide the Village Board with trend analysis/projections of revenues and expenditures. Revenue Policies Revenues determine the capacity of a local government to provide services. Under ideal conditions, revenues would grow at a rate equal to or greater than expenditures. To ensure that our revenues are balanced and capable of supporting our desired levels of services, the Village of Plainfield has adopted the following revenue policy statements. • The Village endeavors to develop and maintain a diversified and stable revenue base to shelter it from short-term fluctuations in any one revenue source. • The Village will estimate annual revenues on an objective, reasonable, and conservative basis. Most revenues will be estimated based on a historical trend analysis. Major revenues will receive a more in-depth analysis. • Each year and whenever appropriate, existing revenues will be re-examined and possible new sources of revenues will be explored to ensure that we are maximizing our revenue potential. • The Village will strive to be informed and aware of all grants and other aid that may be available to us. All potential grants and other aid shall be carefully examined for matching requirements (both dollar and level-of-effort) and restrictive covenants, to ensure that our participation in such grants will be beneficial and cost-effective. • All charges for services, fees, licenses, permits, etc. will be reviewed regularly to insure that rates are maintained at a level that is related to the cost of providing the services and are competitive with others providing similar services in the area. Page 6 FINANCIAL POLICIES • Water and Sewer Funds will be self-supporting. • The Village will establish user charges and set fees for services for its enterprise funds at a level that fully supports both the direct and indirect costs of the activity. Indirect costs include the recognition of annualized depreciation of capital assets. Cash flow requirements to adequately defray bond retirement and capital outlay will become a primary determinant in the development of user charges. • Connection fees for water and sewer services shall be reviewed regularly to assure that fees reflect the cost of providing services to new developments. • One-time revenues that are not required by law or agreement to be expended for a particular purpose will only be used to fund one-time capital or emergency expenditures. One-time revenues will not be used to support operating expenditures, except in emergency situations. Cash Management Policies • An investment policy has been adopted by the Village Board, which provides guidelines for the prudent investment of the temporary idle cash and outlines the policies for maximizing the efficiency of the cash management system. The ultimate goal is to enhance the economic status of the Village while protecting its pooled cash. • The cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the Village to invest funds to the fullest extent possible. The Village attempts to match funds to projected disbursements. • Except for cash in certain restricted and special funds, the Village of Plainfield will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. • Criteria for selecting investments and the order of priority are: safety, liquidity, and yield. Expenditure Policies Expenditures are a rough measure of a local government’s service output. While many expenses can be easily controlled, emergencies, unfunded mandates, and unanticipated service demands may strain our ability to maintain a balanced budget. To ensure the proper control of Page 7 FINANCIAL POLICIES expenditures and provide for a quick and effective response to adverse financial situations, the Village of Plainfield has adopted the following expenditure statements: • The Village will maintain a level of expenditures that will provide for the public well being and safety of the residents of the community. • The Village will pay all current operating expenditures with current operating revenues. • Expenditures and purchase commitments will follow the Village’s approved Purchasing Authority Policy. • Encumbrances represent commitments related to unperformed contracts for goods or services, and will be recorded when incurred. . Fund Balance Fund balances are established to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. In addition, in accordance with GASB Statement 54, the Village must establish fund balance classifications that inform the financial statement user as to the extent to which the Village must observe constraints imposed upon use of the resources that are reported by the governmental funds. More detailed fund balance financial reporting and the increased disclosures will aid the user of the financial statements in understanding the availability of resources for various governmental purposes. The fund balance will be composed of five categories: 1) Nonspendable, 2) Restricted, 3) Committed, 4) Assigned, or 5) Unassigned. Definitions Governmental Funds – are used to account for all or most of the Village’s general activities, including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general capital assets (capital projects funds) and the servicing of general long-term debt (debt service funds). The General Fund is used to account for all activities of the Village not accounted for in some other fund. Fund Balance – the difference between assets and liabilities in a Governmental Fund. Nonspendable Fund Balance – the portion of a Governmental Fund’s fund balance that is not available to be spent, either short-term or long-term, in either form (e.g., inventories, prepaid items, land held for resale) or through legal restrictions (e.g., endowments). Page 8 FINANCIAL POLICIES Restricted Fund Balance - the portion of a Governmental Fund’s fund balance that is subject to external enforceable legal restrictions (e.g., grantor, contributors and property tax levies). Committed Fund Balance - the portion of a Governmental Fund’s fund balance with self-imposed constraints or limitations that have been placed by formal action at the highest level of decision making. Assigned Fund Balance - the portion of a Governmental Fund’s fund balance to denote an intended use of resources, or for all remaining fund balance in non-General funds not categorized above. Unassigned Fund Balance - available expendable financial resources in a governmental fund that are not the object of tentative management plan (i.e. designations). (Only in the General Fund, unless negative) Fund Balance Policies • The Village will spend the most restricted dollars before less restricted, in the following order: a. Nonspendable (if funds become spendable) b. Restricted c. Committed d. Assigned e. Unassigned • The Management Services Director will determine if a portion of fund balance should be assigned, consistent with intentions of the Village Board. • The Village will strive to maintain the unassigned fund balance of the General Fund at a level at least equal to 25% of the total General Fund annual expenditures. • If the General Fund unassigned fund balance falls below the minimum, a plan will be developed to return to the minimum balance within a reasonable period of time. • General Fund unassigned fund balance in excess of 40% may be transferred to the Capital Improvement Fund. • The Village will strive to maintain the unassigned fund balance of the Enterprise Fund (Water and Sewer) at a level at least equal to 25% of the total Water and Sewer Fund annual expenditures. • If the Enterprise Fund balances fall below the minimum, rates may be adjusted so as to gradually return to the minimum within a reasonable period of time. If the balances exceed 40%, the overage may be used to offset rate increases, or transferred to the Village’s Capital Replacement Fund, or a combination thereof. Page 9 FINANCIAL POLICIES • The Capital Replacement Fund is a reserve fund for future capital investments in the Village’s infrastructure system. Funding amounts for the Capital Replacement Fund is largely driven by the annual depreciation amount of the Enterprise Fund infrastructure system. Capital Improvement Policies • The Village shall maintain a Five Year Capital Improvement Program and capital improvements will be made in accordance with that plan. The program shall be updated annually. • The corresponding year of the Capital Improvement Program will be incorporated into the annual operating budget as the Capital Budget. • As part of the development of the Capital Improvement Program, the condition of Village infrastructure will be evaluated to appropriately prioritize and schedule maintenance and replacement. • Each capital project will be evaluated for its impact on current and future operating budgets. Debt Policies Debt is an effective way to finance capital improvements or to even out short-term revenue flows. Properly managed debt preserves our credit rating, provides flexibility in current and future operating budgets, and provides us with long-term assets that maintain or improve our quality of life. To provide for the appropriate issuance and responsible use of debt, the Village of Plainfield has adopted the following debt management policy statements: • The Village will confine long-term borrowing to capital improvements or one-time obligations that cannot be financed from current revenues or reserves. • Capital projects financed through the issuance of bonds shall be financed for a period not to exceed the expected useful life of the improvement. • The Village will maintain good communications with bond rating agencies about its financial condition. The Village will follow a policy of full disclosure on every financial report and bond prospectus. • The Village will attempt to keep the average maturity of General Obligation Bonds at or below 20 years. • The annual operating budgets of all funds will be maintained so as to ensure the full and timely repayment of debt principal and interest due that year. Page 10 FINANCIAL POLICIES • The Village’s annual audit and official statements will reflect the Village’s commitment to full and open disclosure concerning our debt. • As a home rule unit of government in the State of Illinois, the Village has no statutory debt limit. Capital Asset Policies This policy is to establish the principles related to the accounting treatment of the Village’s capital assets. Capital assets include land, improvements to land, buildings, building improvements, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, construction in progress and all other tangible and intangible assets that are used in operations and have initial useful lives extending beyond a single reporting period. Infrastructure assets are long-lived capital assets that normally are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples of infrastructure assets include roads, bridges, drainage systems, water and sewer systems. Land and land improvements are inexhaustible capital assets and will not be depreciated. Construction in progress will not be depreciated until construction is complete. All other capital assets will be depreciated over their estimated useful lives, using the straight-line method of depreciation. In no event shall the useful life of an asset be less than the period of probable usefulness established for debt purposes as outlined by GASB34. A capitalization threshold is the cost established by the Management Services Director that must be met or exceeded if an asset is to be recorded and depreciated as a capital asset. The capitalization threshold is based on the cost of a single asset. Assets that do not meet the capitalization threshold will be recorded as expenditures or expenses. For purposes of property control (insurance, security, etc.), the Management Services Director and/or department heads may develop and maintain the appropriate record keeping system(s) to account for assets which do not meet the capitalization threshold. Capital assets that meet the minimum capitalization threshold will be recorded at historical cost. The cost of a capital asset includes capitalized interest and ancillary charges necessary to place the asset into its intended location and condition for use. Ancillary charges include costs that are directly attributable to asset acquisition, such as freight and transportation charges, site preparation costs, and professional fees. Donated capital assets will be recorded at their estimated fair value at the time of acquisition, including any ancillary charges. Estimated historical cost may be used in those cases where the actual historical cost is not readily available. Estimated historical cost will be calculated using the current replacement cost of a similar asset and deflating this cost to the acquisition year (or estimated acquisition year) using a price-level index approved by the Management Services Director. Page 11 FINANCIAL POLICIES Capital assets associated with the operation of enterprise funds will be recorded in those funds. Capital assets associated with general government operations, with the exception of infrastructure assets, will be recorded in the appropriate internal service fund(s). Infrastructure assets will not be recorded in a governmental or proprietary fund, but a record keeping system necessary to allow for the accounting, auditing, and reporting of such assets, including depreciation will be maintained. Estimated useful life means the estimated number of years that an asset will be able to be used for the purpose for which it was purchased. The Village of Plainfield will capitalize all assets that have a useful life greater than one year and meet the following dollar thresholds: Asset Category Threshold Est. Useful Life Land & Improvements Any Inexhaustible Building & Improvements $20,000 5 – 50 Machinery & Equipment $5,000 3 – 20 Infrastructure $50,000 15 – 50 With respect to asset improvements (such as street resurfacing, roof replacement, etc), costs over the appropriate asset category threshold will be capitalized if: • The estimated life of the asset is extended by more than 25%, or • The cost results in an increase in the capacity of the asset, or • Significantly changes the asset, or • In the case of streets and road – if the work impacts the “base” structure Financial Reporting Policies 1. The Village will adhere to a policy of full and open disclosure of all financial operations. 2. An independent firm of certified public accountants will perform an annual audit according to Generally Accepted Auditing Standards (GAAS) and issue a written opinion that will be incorporated in the Annual Financial Report. 3. As long as the Village has outstanding debt, the Annual Financial Report will include the additional disclosures required by SEC Rule 15c2-12. Page 12 Moody's S&P Aaa AAA Aa1 AA+ Aa2 AA Aa3 *AA- A1 A+ A2 A A3 A- Baa1 BBB+ Baa2 BBB Baa3 BBB- *2nd lien revenue bond The Village holds both General Obligation Bonds and Water & Sewer System Revenue Bonds Village of Plainfield Debt Ratings Comparison of Ratings Used by Moody's and Standard and Poor's (S&P) Village of Plainfield's Debt Rating is Highlighted. 2015-2016 Fiscal Year Budget Debt ratings express the rating agency’s opinion about the ability and willingness of an issuer (municipality) to meet its financial obligations in full and on time. Ratings can also speak to the credit quality of a municipal bond, and the relative likelihood that the issue may default. In addition, debt ratings help municipalities anticipate the interest rate to be offered on their new debt issues. As a general rule, the more creditworthy an issuer (municipality) is, the lower the interest rate the issuer would typically have to pay to attract investors, translating to less interest cost to the municipality. The reverse is also true: an issuer with lower creditworthiness will typically pay a higher interest rate, thus higher interest cost , to offset the greater credit risk assumed by investors. During the December 2013 refunding of the Village's Series 2004 Bonds, S&P upgraded the Village's AA debt rating to AA+. S&P noted the following rationale as key factors of the upgrade: · Strong economy · Very strong budgetary flexibility · Strong budgetary performance · Strong management with good financial policies and practices · Adequate debt and contingent liabilities position S & P also noted, "The stable outlook reflects our view of the village's strong economy and our anticipation that the village will maintain very strong budgetary flexibility and liquidity." S&P and Moody's again recognized the Village's improved financial profile, management, and budgetary performance by upgrading the Village's Water & Sewer Revenue Bonds in 2015 to AA+ and Aa2, saving over $911,000 in present value interest costs over the life of the bond. Since 2009, the Village has saved $2.98 million in present value interest cost, due to the improved market and the Village's rating upgrades. Page 13 Authorized Positions Administration/Finance 14.5 14.5 14.5 15 14.5 15 16 Police Department 77 73.5 75.5 75.5 76.5 76.5 77 Streets Division 19.5 17 17.5 18.5 18.5 18.5 18.5 Community Development 7 7.5 7.5 8 8 8 9.5 Water and Sewer Division 12 11.5 12.5 11.5 11.5 11.5 11.5 Public Works Engineering 3 2 3 3 3 3 3 Village Totals 133 126 130.5 131.5 132 132.5 135.5 Positions Reflected are Full Time Equivalent (FTE) Positions 2010 Village Population 39,581 Village of Plainfield Staffing Schedule 2015-2016 Fiscal Year Budget 2015-2016 Budgeted 2009-2010 Actual 2010-2011 Actual 2011-2012 Actual 2012-2013 Actual 2013-2014 Actual 2014-2015 Actual 120 122 124 126 128 130 132 134 136 2009-2010 Actual 2010-2011 Actual 2011-2012 Actual 2012-2013 Actual 2013-2014 Actual 2014-2015 Actual 2015-2016 Budgeted Total Staff by Fiscal Year Page 14 Grade Position Title Grade Position Title I Cable TV Operations Assistant VII Equipment Operator II I Crossing Guard VII Inspector - Building, Electrical, Plumbing, PW I Intern - Engineering VII Plant Operator II - Water & Wastewater I Seasonal Laborer VIII Crew Leader II Cashier/Receptionist VIII Executive Supervisor - PD III Community Service Officer IX Associate Prosecutor III Custodian IX Lead Inspector III Police Commission Secretary IX Planner II IX Village Clerk IV CSO OIC IV Fleet Coordinator X Engineer IV Secretary - PD, PW, VH IV Street Maintenance Worker I XI Community Relations Director IV Technician - Court, Records XI IT Coordinator - PD IV Utility Billing Rep./Customer Service XII Accounting Services Supervisor V Accounting Assistant - PD, VH XII Lead Engineer V Building Maintenance Worker II V Executive Assistant - PW, PD, Planning XIII Building Official V Executive Secretary XIII Police Sergeant V Lead Court Technician XIII V Records Specialist V Secretary Supervisor Building XIV Planning Director V Street Maintenance Worker II V Water Service Worker I XV Human Resources Director XV IT Director VI Code Enforcement Officer XV Police Commander - Admin, Operation, EMS VI Equipment Operator I VI Human Resources Assistant XVI Police Attorney VI IT-GIS Specialist VI Mechanic I XVII Director of Management Services VI Planner I XVII Director of Public Works VI Plant Operator 1 - Water & Wastewater XVII Police Chief VI Utility Billing Supervisor Contracted/Appointed/Elected Liquor Commissioner Mayor Plan Commissioner Police Officers Treasurer Trustee Village Administrator 2015 -2016 Village of Plainfield Salary Classification Plan- Position Grade Structure Superintendent - Water, Wastewater, Streets & Public Improvement Page 15 GRADE HOURLY MINIMUM MAXIMUM MIDPOINT I 9.23 19,188 42,996 31,092 II 15.31 31,849 50,444 41,146 III 17.12 35,601 56,389 45,995 IV 18.02 37,476 59,360 48,418 V 20.14 41,886 66,344 54,115 VI 21.76 45,270 71,705 58,487 VII 23.47 48,823 77,331 63,077 VIII 25.35 52,720 83,506 68,113 IX 27.22 56,615 89,674 73,145 X 29.04 60,412 95,688 78,050 XI 30.03 62,459 98,932 77,781 XII 31.01 64,507 102,175 83,341 XIII 33.01 68,656 108,748 85,499 XIV 35.22 73,257 116,033 94,645 XV 37.11 77,195 122,272 99,733 XVI 39.01 81,135 128,512 104,824 XVII 44.69 92,955 147,234 120,094 XVIII 46.22 96,137 152,273 124,205 Village of Plainfield Salary Table Fiscal Year 2015-2016 Page 16 GENERAL FUND REVENUES The Village of Plainfield continues to focus on diversified revenue streams to support the operations of the Village. Based on the current economy, the Village continues to experience uncertainty across multiple revenue sources, including State shared revenues (Income Tax, Use Tax, and Sales Tax), property taxes, and permit revenues. For Fiscal Year 2016, the Village’s sources of General Fund Revenue are as follows:  The largest source of the Village’s total General Fund Revenues (used for operations) come from the State of Illinois at approximately 42%. This consists of Municipal Sales Tax, Income Tax, Replacement and Use Tax.  Property Taxes are the 2nd largest revenue source at 22%.  Charges for services are the 3rd largest revenue source at 18%. This primarily consists of refuse collection fees (which are pass-through) and an administrative service charge from the Water and Sewer Fund to General Fund. Page 17 GENERAL FUND REVENUES State of Illinois Revenues The Village’s General Fund State of Illinois Revenues are made up of three main components: Local Use Tax (7.61%), Illinois Income Tax (33.29%), and Sales Tax (58.64%). Sales Tax includes both the 1% Municipal Sales Tax and a portion of the Village’s 1.5% Home Rule Sales Tax. The Village implemented a 1% home-rule sales tax in 2008, with an additional .5% implemented in July 2012. The home-rule sales tax is collected in the Village’s Capital and Water & Sewer Fund, with a portion budgeted for the General Fund to help support the Street Division operations. Municipal Sales Tax Revenues  The Village receives a 1% sales tax imposed on retail sales made within the Village of Plainfield. Sales tax is collected by the State and remitted to the Village three months after the liability occurs. (The above chart does not include the Village’s Home Rule Sales Tax of 1.5%.)  Fiscal Year 2015 is trending similar to 2014. The Village experienced increases in Sales Tax revenues of 6.4%, 5.4% and 3% in Fiscal Years 2012, 2013 and 2014 respectively. Fiscal Year 2016 represents relatively no change as compared to the Fiscal Year 2015 estimate. Page 18 GENERAL FUND REVENUES The following chart depicts the Village’s retail municipal sales tax revenue by category for January – September of 2014. Consistent with previous calendar years, General Merchandise and Automotive and Gas stations sales reflect the two largest sales tax revenue sources. Local Use Tax Revenue Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that is purchased anywhere at retail. 16% of the 6.25% State rate is allocated for local government. The amount that each municipality receives is based on its population in proportion to the total state population.  Fiscal Year 2014 resulted in a 9.3% increase in Use Tax revenues. It is anticipated that Fiscal Year 2015 revenues will trend approximately 4% higher and Fiscal Year 2016 is budgeted to remain constant due to the uncertainty of the State of Illinois budget decisions. Page 19 GENERAL FUND REVENUES Illinois Income Tax Revenue Illinois Income Tax is a tax that is imposed on the privilege of earning or receiving income in or as a resident of the State of Illinois. This tax applies to income for each taxable year. Prior to January 1, 2011, local governments received one-tenth (10%) of the net collections of all income tax received, income tax rates for individuals were 3% and corporations were assessed 5%. In January of 2011, Illinois regular income tax rates increased to 5% for individuals and to 7% for corporations, and the distribution formula for municipalities was reduced to 6% on revenue from individuals and to 6.86% on revenue from corporations. In January of 2015, the income tax rates were reduced to 3.75% for individuals and 5.25% for corporations, and the current municipal distribution formula is calculated at 8% and 9.14% for individuals and corporations respectively. The amount that each municipality receives is based on its population in proportion to the total state population. The Village’s current population is 39,581 based on the 2010 special census. The following chart reflects the Village’s Income Tax revenue history for the past five fiscal years, along with estimates for fiscal years 2015 and 2016:  Fiscal Year 2014 resulted in an 11.3% increase in income tax revenues. Fiscal Year 2015 income tax revenues are anticipated to decline approximately 9%. Due to the uncertainty of the State distribution formula, Fiscal Year 2016 is budgeted with a 18% decline as compared to Fiscal Year 2014. This reduction is based on Governor Rauner’s February 2015 Budget Address, where he proposes that Local Government Distributive Fund (income tax) revenue be reduced by 50 percent. This revenue source will continue to be monitored closely so that any additional budgetary impacts can be addressed quickly and effectively. Page 20 GENERAL FUND REVENUES Building Permit Revenues The Village’s Building Permit Revenue history is depicted in the chart below:  Fiscal Year 2012 resulted in the first positive increase in Permit Revenues since Fiscal Year 2006. Permit revenues from Fiscal Year 2006 - Fiscal Year 2010 declined by approximately 50% each fiscal year. Fiscal Year 2011 also resulted in a 7% decline in revenues.  Fiscal Year 2006 – building permit revenues accounted for 37% of the Village’s overall General Fund revenue. Fiscal Year 2016 is estimated to account for only 3.2%. Property Tax Revenues Local property tax revenues have risen in past years (prior to 2011) as a result of the tremendous growth the Village experienced. The current stable market continues to keep property tax revenues level. Page 21 GENERAL FUND REVENUES Since the Village became a home rule community in 2006, it has been the policy of the Village Board to maintain the same property tax rate since levy year 2005. Due to the decline of property values averaged over the past 3 years, the 2014 property tax rate is estimated to increase slightly. However, Village residents on average will not see an increase in the Village portion of their property taxes when compared to 2013 depending on the value of their home (Equalized Assessed Value). In terms of an average property tax bill, for every dollar paid in property taxes by Village residents, 4.93 cents represents the Village of Plainfield’s portion. The following chart reflects the Village’s overall property tax rate history: A history of the Village’s Equalized Assessed Values (EAV) is displayed below. Due to the recent reassessments of property within the Village, the Village’s 2010 EAV declined by 5.9% and the 2011, 2012 and 2013 EAV declined by 5.6%, 5.3% and 2.5% respectively. The 2014 EAV is estimated to decline again by approximately 2%. Page 22 GENERAL FUND REVENUES Tax Rate Percentage Tax Rate Percentage Village of Plainfield 0.4669 4.93%0.7351 9.67% Will County & Forest Preserve 0.8186 8.64%0.7834 10.30% School District 202 6.2265 65.75%4.6893 61.66% Joliet Junior College 525 0.2955 3.12%0.2135 2.81% Plainfield Township Park District 0.2535 2.68%0.2625 3.45% Plainfield Public Library District 0.2013 2.13%0.2531 3.33% Plainfield Fire Protection District 0.997 10.53%0.4641 6.10% Township and Other 0.2106 2.22%0.2037 2.68% Total Tax Rate 9.4699 100.00%7.6047 100.00% Village of Plainfield Comparison of Tax Rates per $100 of Assessed Valuation 2013 and 1995 Levy Years 2013 Levy 1995 Levy Village of Plainfield 4.93% Will County & Forest Preserve 8.64% School District 202 65.75% Joliet Junior College 525 3.12% Plainfield Township Park District 2.68% Plainfield Public Library District 2.13% Plainfield Fire Protection District 10.53% Township and Other 2.22% 2013 Levy Tax Distribution by District Residential 86.35% Commercial 11.58% Industrial 1.75% Farm 0.29% Railroad 0.03% 2013 Levy Village Equalized Assessed Value by Type Page 23 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Fund: 01 - General Fund 5,258,686 5,112,469 5,107,137 5,105,925 4,948,000 8,335,725 9,000,883 9,498,263 9,250,000 9,530,692 496,780 844,223 795,125 854,000 824,000 611,359 735,755 862,916 655,700 886,700 928,166 825,835 773,466 736,287 694,287 3,432,514 3,865,441 3,982,660 3,915,400 4,161,887 64,940 89,531 112,613 15,600 35,600 526,182 622,783 638,698 595,000 655,000 5,590 18,601 26,120 10,000 15,000 280,105 245,741 139,403 122,500 140,000 413,195 430,827 389,939 382,906 385,000 8,975 58,000 9,000 360,000 262,000 $20,362,217 $21,850,089 $22,335,340 $22,003,318 $22,538,166 Administration/Finance 4,948,964 5,045,095 8,506,124 6,187,190 6,270,241 Police Department 10,288,803 10,438,440 10,421,883 11,440,346 11,692,957 Street Department 2,776,069 2,819,002 3,512,466 3,362,160 3,466,359 Planning Program 422,995 465,869 403,028 464,330 471,688 Building Program 458,413 496,106 491,731 549,292 636,921 $18,895,244 $19,264,512 $23,335,232 $22,003,318 $22,538,166 $1,466,973 $2,585,577 ($999,892)$0 $0 Classification Revenues Property Taxes General Fund Revenue & Expense Summary 2015-2016 Fiscal Year Budget State of Illinois Taxes Other Taxes Licenses & Permits Revenue Totals Fines and Forfeits Charges for Services Expense Totals Surplus/(Deficit) Grants Franchise Fees Investment Income Intergovernmental Interfund Transfers Expenses Miscellaneous $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Revenue History by Type Property Taxes State of Illinois Taxes Other Taxes Licenses & Permits Fines and Forfeits Charges for Services Grants Franchise Fees Investment Income Miscellaneous Intergovernmental Interfund Transfers Page 24 Description FY 2011 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Fund: 01 - General Fund Revenues Property Tax Revenue 3,680,276 3,293,743 3,283,050 3,275,925 3,333,428 3,048,000 Property Tax Rev-Road & 341,776 362,146 371,366 360,000 383,703 375,000 Property Tax Rev-Police 704,076 888,578 886,519 900,000 898,172 950,000 Property Tax Rev-IMRF 578,279 568,002 566,202 570,000 573,699 575,000 $5,304,408 $5,112,469 $5,107,137 $5,105,925 $5,189,002 $4,948,000 STTAX - State of Illinois Taxes Home Rule Sales Tax 1,000,000 0 0 500,000 500,000 500,000 Municipal Sales Tax 4,234,950 4,749,179 4,892,203 4,725,000 5,040,664 5,088,192 Illinois Income Tax 2,910,807 3,567,060 3,857,016 3,400,000 3,525,000 3,172,500 Replacement Tax 65,150 49,448 54,612 45,000 48,000 45,000 Local Use Tax 545,067 635,196 694,432 580,000 725,000 725,000 $8,755,975 $9,000,883 $9,498,263 $9,250,000 $9,838,664 $9,530,692 Amusement Tax 3,962 5,804 4,966 4,000 5,000 4,000 Local Gas Tax 296,235 838,419 790,159 850,000 815,000 820,000 $300,682 $844,223 $795,125 $854,000 $820,000 $824,000 LIC&PER - Licenses and Permits Liquor License 89,375 91,815 94,518 85,000 86,000 85,000 Contractors License 86,550 35,900 38,200 35,000 35,000 35,000 Cigarette License 2,600 2,750 6,750 2,500 7,000 2,500 Scavenger License 0 150 100 200 200 200 Business License 29,525 33,078 34,356 22,000 33,000 30,000 Building Permit 275,144 561,591 677,305 500,000 700,000 725,000 Sign Permit 5,134 6,232 4,624 5,000 5,000 5,000 Special Movement Permit 8,233 3,189 5,803 5,000 4,000 3,000 Solicitors Permit 1,225 1,050 1,260 1,000 1,000 1,000 $497,785 $735,755 $862,916 $655,700 $871,200 $886,700 Will County Court Fines 422,931 447,769 354,042 350,000 275,000 300,000 Aministrative Fines(P-Tickets)290,859 231,711 201,643 200,000 195,000 200,000 Aministrative Fines - Late fees 0 0 10,460 0 15,000 8,000 Asset Seizure 220,229 138,950 193,043 177,687 216,000 177,687 Alarm Fees 13,565 6,860 13,100 8,000 7,000 8,000 Kendall County Court Fines 952 545 1,158 500 500 500 Alcohol Fines 0 0 20 100 100 100 $948,536 $825,835 $773,466 $736,287 $708,600 $694,287 Total: Licenses & Permits FIN - Fines and Forfeits Total: Fines and Forfeits General Fund Revenue Detail 2015-2016 Fiscal Year Budget PROPTX - Property Taxes Total: Property Taxes Total: State of Illinois Taxes OTHTX - Other Taxes Total: Other Taxes Page 25 Description FY 2011 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund Revenue Detail 2015-2016 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued) Garbage Fee 2,926,633 3,212,301 3,350,151 3,385,000 3,489,500 3,626,500 Garbage Penalties 11,114 51,052 49,170 40,000 47,000 40,000 Engineering Services 0 25,935 16,584 10,000 5,000 10,000 Child Safety Seats 180 150 0 100 50 100 Rent 37,783 67,783 67,783 0 17,000 0 Zoning Applications 8,690 22,635 14,462 10,000 14,000 10,000 Accident Report Fees 4,395 3,675 4,470 4,000 3,000 4,000 Copies-Maps & Ordinances 4,529 3,118 3,551 3,000 2,500 3,000 Impound Fee 119,375 115,200 98,948 100,000 75,000 95,000 Parking Lot Revenue 3,616 4,050 5,200 1,000 1,000 1,000 Tower Rent 41,606 42,738 49,586 48,600 42,672 39,087 Rental Income 54,047 25,200 25,200 25,200 25,200 45,200 Rental-Community/Multi 4,271 4,463 4,651 3,000 5,000 3,000 Security-Community Room 0 0 0 500 0 0 Special Detail/OT 36,325 37,141 42,524 35,000 43,000 35,000 Water & Sewer Service 500,760 250,000 250,380 250,000 250,000 250,000 $3,753,324 $3,865,441 $3,982,660 $3,915,400 $4,019,922 $4,161,887 FEMA Grant 121,061 42,023 58,202 0 0 0 Grant Revenue 220 0 9,972 0 0 0 Bulletproof Vest Grant 5,880 2,405 5,793 3,000 1,200 3,000 Tobacco Grant 2,530 2,750 2,970 2,600 2,750 2,600 Traffic Grant 34,507 38,353 35,676 10,000 32,000 30,000 Citizens Corp Grant 0 4,000 0 0 0 0 $164,198 $89,531 $112,613 $15,600 $35,950 $35,600 AT&T Franchise Payment 175,614 210,478 218,607 200,000 250,000 230,000 Cable TV-Comcast 298,984 412,305 420,091 395,000 438,000 425,000 $474,598 $622,783 $638,698 $595,000 $688,000 $655,000 Interest Income 3,474 17,744 22,763 10,000 27,000 15,000 Unrealized Gain/Loss IMET 3,207 857 3,357 0 0 0 $6,682 $18,601 $26,120 $10,000 $27,000 $15,000 INT - Investment Income Total: Investment Income GRNTS - Grants Total: Grants FRAN - Franchise Fees Total: Franchise Fees SERV - Charges for Services Total: Charges for Services Page 26 Description FY 2011 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund Revenue Detail 2015-2016 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued) Event Sponsorship Program 5,387 6,068 5,499 4,000 4,000 4,000 Amphitheater Rent 0 350 725 0 1,300 500 Restitution Program 0 125 0 0 0 0 Step-Basset Program 150 405 225 500 250 500 Donation/Contribution 6,185 17,559 11,684 5,000 35,000 10,000 Mobile Field Force 7,900 0 0 3,000 0 0 Sales-Fixed Assets 10,965 6,300 1,189 5,000 1,600 5,000 Other Reimbursements 192,330 197,089 106,231 90,000 90,000 100,000 Other Receipts 6,150 17,845 13,850 15,000 50,000 20,000 $231,627 $245,741 $139,403 $122,500 $182,150 $140,000 INTERGOV - Intergovernmental School Liaison 347,321 384,146 374,577 372,906 379,825 375,000 Park Officer Reimbursement 64,981 41,684 0 0 0 0 HIDTA/Organized Crime 8,323 4,997 15,362 10,000 10,000 10,000 $420,625 $430,827 $389,939 $382,906 $389,825 $385,000 Transfer From MFT 350,000 0 0 200,000 100,000 200,000 Transfer From TIF 150,000 50,000 0 150,000 150,000 50,000 Transfer From Alcohol Enforc.9,500 8,000 9,000 10,000 10,000 12,000 $509,500 $58,000 $9,000 $360,000 $260,000 $262,000 $21,367,940 $21,850,089 $22,335,340 $22,003,318 $23,030,313 $22,538,166Revenues Total MISC - Miscellaneous Total: Miscellaneous Total: Intergovernmental INTER - Interfund Transfers Total: Interfund Transfers Page 27 ADMINISTRATION/FINANCE DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Administration/Finance unit of the Village’s General Fund is comprised of the following Programs: • Non-Departmental • Legislative Support • Administration • Community Relations • Facility Management • Human Resources • Information Technology Non-Divisional Program This accounts for fees paid to the Village’s contracted refuse hauler. The Village approved a contract with Waste Management for refuse hauling services. The increase in budgeted expenditures represents the minimal price increase as stated in the contract. Waste Management currently services approximately 12,000 households. Legislative Program This program accounts for the expenses of the elected officials of the Village, municipal dues for governmental organizations, economic incentive rebates for one retailer, and funding to address economic development opportunities. In addition to the regularly scheduled Board Meetings on the first and third Mondays of the month, the Village Board also meets on the second and the fourth Mondays of each month in Committee of the Whole sessions. All meetings detailed are open to the public and are televised on cable community access television. Administration Program The Administration Program includes expenses of the Administrator’s Office, the Village Clerk, and the Management Services Department. The Village Administrator oversees the Village’s daily operations and is responsible for implementing the policies, procedures, and directives of the Village Board. All Department Directors report to the Village Administrator, who in turn reports to the Village Board. The Village’s Community Relations and Information Technology Programs are also under the direct supervision of the Administrator. Village of Plainfield Belief Statement The Village of Plainfield believes in Responsive and Responsible Government Delivered Efficiently and Effectively By Professional Public Servants With Empathy and Humility Page 28 ADMINISTRATION/FINANCE The Clerk’s office is responsible for notice publication of all Village Meetings, the official keeper of Village records, ordinances and minutes, FOIA requests, registering voters and early voting. The Clerk’s office also oversees the administration of the community access cable television channel (Channel 6). Performance Measures – Clerk’s Office Management Services The Management Services Department is managed by the Management Services Director and is responsible for all accounting, financing and financial reporting functions of the Village, including Accounts Payable, Accounts Receivable, Miscellaneous Billing, Human Resources/Payroll, Utility Billing, Revenue Collections, and investment of the Village’s funds. Management Services also oversees the administration of the Facility Management Program. The Management Services Department is also responsible for the preparation, presentation, and administration of the annual Village budget. Trend analysis of revenues and expenditures are continuously reviewed and projected throughout each budget year. The Village is audited annually by an external independent accounting firm to assure compliance with accounting standards and reporting along with local, state, and federal regulations. Internal controls are reviewed to assure the safeguard of assets and to prevent irregularities. The Management Services Department throughout the year works to assure that the Village is in compliance with financial and reporting regulations, and ensuring that internal controls are maintained. Management Services Key Objectives • To invest funds in accordance with the Village’s Investment Policy • To provide responsive accounting services within generally accepted accounting principles • To provide timely, accurate and complete reporting • To monitor, plan and report on the fiscal health of the Village • To complete all statutory or mandated reporting requirements • To promote outstanding customer service Performance Measures 2009 2010 2011 2012 2013 2014 Processing of Ordinances 98 53 65 57 43 62 Processing of Resolutions 32 18 23 27 19 10 Village Board Meetings Minutes/Agendas 29 28 27 29 34 28 COW Workshop Meetings/Agendas 27 19 21 16 18 14 FOIA Requests Processed (first measured 2010) 230 198 275 265 270 Early Voting (when applicable) 391 1,166 162 2,959 173 1874 Page 29 ADMINISTRATION/FINANCE Management Services Performance Measures – Accounts Payable/Payroll FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Checks Issued: Accounts Payable Payroll Checks 4,137 719 3,701 629 3,493 487 3,411 345 2,824 370 3,556 417 No. of direct deposits 3,846 4,644* 4,245 4,470 4,549 4,763 Total Payroll Processed 4,565 5,273 4,732 4,815 4,919 5,180 *FY 2010-2014 includes multiple direct deposits for each employee Management Services Performance Measures – Utility Billing FY2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Water Billing Activity: # of metered accts 149,687 149,497 148,031 151,816 153,205 154,914 Total Water consumption billed: (cubic feet) 150,012,651 144,810,691 145,507,083 154,350,603 163,826,191 158,288,569 Residential Commercial Industrial 116,145,176 16,569,010 17,298,465 110,246,350 17,304,912 17,259,429 111,002,800 20,570,922 13,933,361 123,367,085 16,671,638 14,311,880 123,441,600 22,609,487 17,775,104 125,383,157 13,257,815 19,647,597 Water Bill Transactions: Via Lockbox 54,258 59,552 65,975 65,059 81,208 75,841 Direct Debit 21,279 24,312 26,616 27,044 28,463 32,178 Front desk/drop box/mail 74,150 65,633 55,440 59,713 43,534 46,895 Total Bill Transactions: 149,687 149,497 148,031 151,816 153,205 154,914 Page 30 ADMINISTRATION/FINANCE Community Relations Program The Community Relations Program includes Village marketing, communications, promotional, and public/community relations activities. These efforts include: maintenance of the Village web site, Settlers’ Park programming, the Village’s social media efforts, intergovernmental/community projects, and document writing and editing. The Village publishes numerous printed and electronic documents including press releases, E-News Updates, the Village Voice newsletter, and water bill inserts. FY 2015-2016 Community Relations Key Objectives • Continue to use weekly E-News Updates, Economic Development E-News Updates, Village Voice newsletters, water bill inserts, press releases, the Village web site, social media, PCT, and local media outlets to publicize and distribute Village news and information. o Publicize online work order system when it is rolled out and in conjunction with snowplowing updates. • Utilize the digital billboards for public service announcements and to promote Village/community events. • Continue to add/update information on the Village web site. • Promote E-News Updates/Economic Development E-News Updates and continue increasing the number of subscribers. • Assist with completion of Strategic Plan Action Items and Plan updates. • Continue to expand use of social media to reach out to residents and to publicize Village news and information. Research other social media formats to see if their use would benefit the Village. • Assist in the Village’s economic development efforts (i.e. Task Force, Economic Development E-News, etc.). • Settlers’ Park Concerts & Movies: o Continue event/series sponsorship program for concerts and movies. o Work with other jurisdictions/groups to coordinate expanded offerings at movies. • Community Projects: o Work with other agencies/groups to assist in publicizing their events through E-News, the Village web site, the digital billboards, and social media. o Work with the Plainfield Public Library District and Plainfield Park District on the development of a possible “How-To” Fair. Community Relations Program Highlights • Distribute/publicize Village news and information - Via newsletters, digital billboards, water bills, press releases, E-News Updates, Village web site, Facebook, and Twitter. • Village Voice Newsletter - Coordination, writing, editing, and layout of Village newsletter. • Village web site – www.plainfield-il.org – Distribute and share Village information and news through Village web site updates. • Settlers’ Park Programming - Coordination of all aspects of annual summer concert and movie series including: schedules, event hotline, bands, movies, publicity, concessions, community group participation, and sponsorships. Page 31 ADMINISTRATION/FINANCE Community Relations Performance Measures 2010 2011 2012 2013 2014 Concerts 3 3 3 3 3 Movies 5 4 4 4 (+1 rainout) 4 Sponsorship Dollars $3,800 $4,500 $4,500 $4,000 $4,500 Concessions $281 $283 $608 $236 $481 Press Releases* 63 42 33 34 16 Village Voice Newsletters 4 3 3 4 4 E-News Subscribers 968 1,433 1,902 2,444 2,850 E-News Updates 57 59 57 56 55 ED E-News Subscribers 187 277 436 585 677 ED E-News Updates 2 7 8 6 2 Facebook Posts** (Village of Plainfield IL only) - 132 109 238 224 Tweets** (@Plainfield IL only) - 133 143 236 221 Dash (-) = not applicable. *Does not include Police Department Press Releases. **The Village joined Facebook and Twitter in December 2010 and has three Facebook and three Twitter accounts (one each for the Village, Public Works, and the Police Department). The statistics listed are for the Village accounts only to provide a snapshot of activity. Facility Management Program The Facility Management Program reflects expenses related to the cleaning, upkeep and maintenance of Village Hall. This program is coordinated through the Management Services Division; however facility maintenance issues are managed by the Public Works Facility Maintenance Crew Leader and staff. The custodial services are currently provided contractually, with the exception of non-routine cleaning and miscellaneous maintenance projects such as carpet cleaning and floor waxing. Certain tasks such as generator, HVAC, various electrical and elevator maintenance and repairs and annual inspections are also contracted with outside vendors. Human Resources Program The Human Resources Division is responsible for the oversight of recruitment, testing, selection, staff development and training, performance evaluation, labor relations, discipline, management of employee benefit programs, workplace wellness program initiatives, worker’s compensation and risk management programs, and administration and interpretation of Village personnel policies and procedures. Employee benefit programs include medical, dental, life, and supplemental insurance programs, IMRF pension and disability programs, unemployment compensation, 457 deferred compensation, vacation, sick leave, holiday pay programs, and wellness programs. This division is also responsible for payroll administration, processing, and compliance with federal and state reporting. Page 32 ADMINISTRATION/FINANCE Human Resources FY 2015-2016 Key Objectives • Employee Wellness Program – Continue to increase awareness of our Village Employee Wellness Program and maintain/increase employee participation (currently at 80%). Continue to attain the highest wellness program level established by our Intergovernmental Personnel Benefits Cooperative (IPBC). Focus on behavioral outcomes and benchmarking utilizing private and public programs as the gold standard. These programs include:  Employee Health Fair/Wellness Kick Off Programs.  On-site wellness programming/live wellness presentations.  Online educational programming and coaching.  Fit for Life programs in partnership with the American Cancer Society.  Chair Employee Benefit/Wellness Committee to help educate employees in:  Becoming better consumers of their health benefits.  Understanding the benefits of participating in wellness initiatives.  Assisting the Village with cost containment measures and plan design strategies. • Wellness Recognition – Continue to seek recognition for the Village’s commitment to employee wellness in the workplace. Enhance our reputation as a premier provider of jobs in the southwest suburbs. Continue activities in support of wellness programming and employer/employee recognition. These programs include:  2015 American Heart Association’s Fit-Friendly Workplace award, gold level.  2012-2014 Crain’s Chicago Business recognition finalist, Illinois’ Healthiest Employers, and honorable mention in the 100 Healthiest Workplaces in America. • Implement ongoing Affordable Care Act requirements for 2015-2016. Ensure that employees are informed of the health marketplace program. • Enhance our loss prevention efforts to reduce the cost of worker’s compensation:  Identify and implement the goals and objectives determined by the Southwest Agency for Risk Management (SWARM) Pool.  Continue to create and deliver Best Practices platform and training for SWARM risk pool members.  Identify and foster alliances with medical providers to assist us in meeting our safety/risk goals. • Implement New World “E Suites” online employee information delivery system.  Introduce online Benefit Enrollment process to employees.  Offer employee access to updated personnel records and related information.  Facilitate paperless work flow processes including online payroll delivery. • Assist in implementing the IPBC’s new benefit enrollment software system “Work Terra.” • Update the Village’s Employee Personnel to ensure state and federal compliance (ongoing). • Assist in the development of personnel through training programs structured for every level of employee. • Recognize and publicize employee accomplishments. • Continue to deliver effective, informative messages to our employees utilizing employee communication newsletter “Team Talk.” Page 33 ADMINISTRATION/FINANCE Information Technology Program The IT Department is responsible for supporting the email, telephone and voicemail systems for all Village facilities. Information Technology plays a vital role in the implementation of new software projects, acquisition of new computer and network equipment, designing and supporting the Village’s public website, and supporting the Village’s existing software systems. The IT Department consists of an IT Director, an IT Coordinator – Police Department and a GIS Specialist. The Information Technology Department implemented a new help desk ticket tracking software program in FY2012-2013. Calendar Year Tickets Closed 2012 1528 2013 1273 2014 1221 Information Technology FY 2015-2016 Key Objectives • Combine email systems and move to a hosted solution – The IT Department will be consolidating the Village/Public Works email system and the Police email system into a single hosted system using Microsoft’s Office 365 and Exchange Online platform. This consolidation will provide easier management of a single system as well as reduced administration time and more functionality for essentially the same cost as hosting the solutions on premises. • Implement new VOIP phone system - The IT Department has budgeted a capital expense to replace the legacy phone systems as the Village Hall, Police Department and Public Works facilities with a combined, up-to-date voice-over-IP (VOIP) phone system. • Create online forms and workflow – As part of our Laserfiche document management platform, the IT Department will be adding a module to provide capabilities to design fillable forms that can be posted online and that will have workflow logic behind them. This will allow both internal and external users to fill out a form online and submit it. The form will then be routed to the appropriate department or approver based on workflow paths we design. This will maximize efficiencies and hopefully reduce the need for paper forms and applications. • Continue to move to a virtualized environment and upgrade equipment - The IT Department will continue to upgrade equipment and infrastructure according to age and need, taking full advantage of virtualized components where practical. Page 34 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget 859,280 887,715 931,320 1,081,806 1,256,821 1,303,974 480,363 424,548 393,662 406,536 534,287 534,951 8,542 8,522 9,483 8,766 12,510 12,280 55,965 77,593 85,568 87,925 96,700 99,050 2,944,212 3,245,112 3,228,379 3,450,917 3,702,845 3,865,186 192,908 305,474 376,683 467,149 489,027 454,800 Sub-total $4,541,270 $4,948,964 $5,025,095 $5,503,099 $6,092,190 $6,270,241 0 0 20,000 3,003,025 95,000 0 $4,541,270 $4,948,964 $5,045,095 $8,506,124 $6,187,190 $6,270,241 Classification Fund: 01 - General Fund Expenditures General Fund Administration/Finance Summary 2015-2016 Fiscal Year Budget Unit: 04 - Administration/Finance Total Administration/Finance Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Transfers $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Admin/Finance Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Page 35 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Unit: 04 - Administration/Finance Contrac - Contractual Services Fees to Refuse Hauler 2,766,254 2,915,209 3,044,893 3,163,250 3,145,947 3,278,236 $2,766,254 $2,915,209 $3,044,893 $3,163,250 $3,145,947 $3,278,236 Salaries-President 12,000 12,000 19,333 20,000 20,000 20,000 Salaries-Elected Officials 22,200 21,900 22,900 25,000 22,000 25,000 Salaries-Liquor Commissioner 1,500 1,500 1,500 1,500 1,500 1,500 Salaries-Treasurer 2,500 2,500 2,500 2,500 2,500 2,500 $38,200 $37,900 $46,233 $49,000 $46,000 $49,000 FICA 2,201 2,152 2,698 2,600 2,668 2,800 Medicare 515 503 631 600 626 700 IMRF 0 0 119 300 300 300 Employee Insurance 126 118 99 150 100 150 Travel/Training 7,216 6,116 7,017 10,000 7,000 10,000 $10,058 $8,889 $10,564 $13,650 $10,694 $13,950 SUPP - Supplies and Commodities Replacement Supplies 1,728 1,320 3,574 4,000 1,000 4,000 Dues & Subscriptions 26,232 29,949 33,465 32,000 33,000 34,000 $27,960 $31,269 $37,039 $36,000 $34,000 $38,000 Contrac - Contractual Services Public Relations 35,038 31,412 80,333 80,000 68,000 70,000 Cable TV 172 0 173 2,000 2,000 50,000 $35,210 $31,412 $80,506 $82,000 $70,000 $120,000 Property Tax Refund 1,557 0 0 1,500 0 0 Economic Incentive Rebate 250,511 308,530 337,630 300,000 300,000 300,000 $252,068 $308,530 $337,630 $301,500 $300,000 $300,000 $363,496 $418,000 $511,972 $482,150 $460,694 $520,950 Expenditures Total: Salaries and Wages BEN - Benefits Division: 00 - Non-Divisional Division: 01 - Legislative Program Total: Non-Divisional SAL - Salaries and Wages Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: 01 - Legislative Program General Fund Administration/Finance Detail 2015-2016 Fiscal Year Budget Total: Benefits Page 36 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund Administration/Finance Detail 2015-2016 Fiscal Year Budget Salaries-Full Time 472,067 503,754 508,460 644,990 633,849 659,263 Salaries-Part Time 50,762 29,177 57,430 45,000 45,000 50,000 Salaries-Overtime 0 1,131 20 1,500 300 1,500 $522,829 $534,062 $565,910 $691,490 $679,149 $710,763 FICA 28,993 29,777 31,608 42,872 37,715 44,067 Medicare 7,609 7,629 8,117 10,027 9,663 10,306 IMRF 59,820 63,055 68,115 82,800 78,167 81,738 Employee Insurance 72,724 62,697 67,999 102,340 91,497 105,419 Deferred Comp. Contribution 10,443 10,606 10,814 15,000 12,000 15,000 Travel/Training 9,628 8,578 8,482 15,000 10,000 15,000 IL Unemployment Insurance 81,000 50,972 4,654 10,000 4,500 8,000 $270,217 $233,314 $199,789 $278,039 $243,542 $279,530 UTIL - Utilities Telephone/Internet 4,612 5,066 3,598 6,000 5,000 5,000 Cellular Phones/Pagers 1,732 1,323 1,274 2,000 1,800 2,000 $6,344 $6,389 $4,872 $8,000 $6,800 $7,000 SUPP - Supplies and Commodities Office Supplies/Postage 28,617 29,051 26,964 30,000 30,000 30,000 Dues & Subscriptions 3,918 4,166 3,109 5,000 4,500 5,000 Gas/Oil/Mileage/Carwash 8,567 8,945 9,150 9,500 9,000 9,500 $41,102 $42,162 $39,223 $44,500 $43,500 $44,500 Contrac - Contractual Services Software Licensing 28,960 34,696 0 0 0 0 Maintenance Contracts/Lease 5,246 4,470 4,395 8,500 4,000 8,000 Recording Fees 1,869 107 464 2,500 1,000 2,500 Legal Notices 1,556 2,456 1,274 2,500 2,200 2,500 Legal Fees 45,086 78,864 45,220 70,000 50,000 60,000 Fingerprints 950 0 0 500 0 0 Contractual Services 57,235 75,608 46,427 75,000 55,000 70,000 Engineering Fees 199,076 5,255 4,927 25,000 5,000 15,000 $339,978 $201,456 $102,707 $184,000 $117,200 $158,000 OTHER - Other Office Furniture & Equipment 764 1,083 0 5,000 1,000 5,000 Bad Debt Expense 9,191 0 0 0 0 0 Contingencies 0 31,535 65,814 53,727 35,000 50,000 $9,955 $32,618 $65,814 $58,727 $36,000 $55,000 Total: 02 - Administration $1,190,425 $1,050,001 $978,315 $1,264,756 $1,126,191 $1,254,793 Total: OTHER - Other SAL - Salaries and Wages Total: UTIL - Utilities Total: Supplies & Commodities Total: Contractual Services Division: 02 - Administration Program Total: Salaries and Wages Total: Benefits BEN - Benefits Page 37 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund Administration/Finance Detail 2015-2016 Fiscal Year Budget Salaries-Full Time 86,331 88,041 90,217 92,120 92,050 94,425 $86,331 $88,041 $90,217 $92,120 $92,050 $94,425 FICA 5,012 4,939 5,179 5,711 5,707 5,854 Medicare 1,172 1,155 1,211 1,335 1,334 1,369 IMRF 9,797 10,236 10,946 11,054 10,836 10,859 Employee Insurance 18,438 17,028 17,870 21,290 19,913 18,231 Deferred Comp. Contribution 650 650 2,378 1,000 2,500 3,000 Travel/Training 648 368 246 1,700 500 1,700 $35,717 $34,376 $37,830 $42,090 $40,790 $41,013 UTIL - Utilities Telephone/Internet 293 328 335 500 400 500 $293 $328 $335 $500 $400 $500 SUPP - Supplies and Commodities Office Supplies/Postage 111 68 52 1,000 200 750 Dues & Subscriptions 554 85 98 700 500 750 Gas/Oil/Mileage/Carwash 76 0 0 100 50 100 $741 $153 $150 $1,800 $750 $1,600 Contrac - Contractual Services Public Relations 9,609 6,650 10,453 15,750 12,000 16,500 Marketing and Promotions 0 0 0 3,000 2,000 2,500 Settler's Park 4,951 5,636 6,858 7,750 7,200 8,500 Contractual Services 237 237 237 3,000 1,000 2,750 $14,797 $12,523 $17,548 $29,500 $22,200 $30,250 OTHER - Other Software-Capital $0 $0 $0 $1,700 $500 $1,000 $0 $0 $0 $1,700 $500 $1,000 Total: 03-Community Relations $137,879 $135,421 $146,080 $167,710 $156,690 $168,788 BEN - Benefits Total: Supplies & Commodities Total: Contractual Services Division: 03 - Community Relations Program SAL - Salaries and Wages Total: OTHER - Other Total: Benefits Total: UTIL - Utilities Total: Salaries and Wages Page 38 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund Administration/Finance Detail 2015-2016 Fiscal Year Budget Salaries-Full Time 0 0 0 31,026 30,382 31,804 Salaries-Overtime 0 0 0 0 1,750 2,000 $0 $0 $0 $31,026 $32,132 $33,804 FICA 0 0 0 1,925 1,992 2,096 Medicare 0 0 0 450 466 492 IMRF 0 0 0 3,723 3,729 3,657 Employee Insurance 0 0 0 9,790 8,849 9,503 $0 $0 $0 $15,888 $15,036 $15,748 SUPP - Supplies and Commodities Building Maint Supplies 3,897 6,802 5,874 7,000 6,500 7,000 $3,897 $6,802 $5,874 $7,000 $6,500 $7,000 Contrac - Contractual Services Contractual Services 54,755 34,701 37,393 50,000 37,000 50,000 $54,755 $34,701 $37,393 $50,000 $37,000 $50,000 OTHER - Other Building Improvements 12,904 7,586 1,546 80,000 50,000 50,000 $12,904 $7,586 $1,546 $80,000 $50,000 $50,000 Total: 04-Facility Management $71,556 $49,089 $44,813 $183,914 $140,668 $156,552 BEN - Benefits Total: Salaries and Wages Total: Benefits Division: 04 - Facility Management Program SAL - Salaries and Wages Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other Page 39 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund Administration/Finance Detail 2015-2016 Fiscal Year Budget Salaries-Full Time 155,318 159,438 166,920 167,785 170,881 171,975 Salaries-Overtime 0 237 304 500 300 500 $155,318 $159,675 $167,224 $168,285 $171,181 $172,475 FICA 9,410 9,649 10,092 10,435 10,595 10,694 Medicare 2,201 2,257 2,360 2,440 2,478 2,501 IMRF 17,969 18,921 20,134 20,195 20,264 19,835 Employee Insurance 36,793 33,975 31,978 38,600 20,538 28,200 Deferred Comp. Contribution 3,774 4,084 4,448 4,500 4,000 5,500 Travel/Training 1,358 3,343 4,143 7,500 5,900 7,500 $71,505 $72,229 $73,155 $83,670 $63,775 $74,230 UTIL - Utilities Telephone/Internet 335 386 620 800 575 800 Cellular Phones/Pagers 360 428 390 360 360 360 $695 $814 $1,010 $1,160 $935 $1,160 SUPP - Supplies and Commodities Office Supplies/Postage 507 552 1,096 650 1,000 1,000 Dues & Subscriptions 1,257 1,933 1,652 3,200 2,000 3,200 Gas/Oil/Mileage/Carwash 1,253 921 686 1,400 1,000 1,400 $3,017 $3,406 $3,434 $5,250 $4,000 $5,600 Contrac - Contractual Services Public Relations 9,460 7,260 12,358 12,050 11,500 12,000 Marketing and Promotions 100 274 229 300 275 300 Contractual Services 3,416 3,973 4,119 8,000 5,200 8,000 $12,976 $11,507 $16,706 $20,350 $16,975 $20,300 OTHER - Other Software-Capital 0 0 0 0 0 350 $0 $0 $0 $0 $0 $350 Total: 06 - Human Resources $243,511 $247,631 $261,529 $278,715 $256,866 $274,115 Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other Total: UTIL - Utilities Total: Salaries and Wages Total: Benefits BEN - Benefits Division: 06 - Human Resources Program SAL - Salaries and Wages Page 40 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund Administration/Finance Detail 2015-2016 Fiscal Year Budget Salaries-Full Time 85,037 92,063 181,707 186,400 188,067 243,507 Salaries-Part Time 0 19,579 30,515 38,500 35,793 0 $85,037 $111,642 $212,222 $224,900 $223,860 $243,507 FICA 5,212 6,667 13,020 13,945 13,642 15,097 Medicare 1,219 1,559 3,045 3,275 3,190 3,531 IMRF 9,832 12,843 25,609 26,975 26,389 28,003 Employee Insurance 18,155 17,199 34,150 38,805 36,335 46,099 Deferred Comp. Contribution 2,054 2,087 4,252 4,000 4,500 6,000 Travel/Conventions/Training 579 4,499 5,122 13,950 11,500 11,750 $37,051 $44,854 $85,198 $100,950 $95,556 $110,480 UTIL - Utilities Telephone/Internet 210 241 335 500 300 500 Cellular Phones/Pagers 980 1,711 2,214 2,350 2,448 3,120 $1,190 $1,952 $2,549 $2,850 $2,748 $3,620 SUPP - Supplies and Commodities Office Supplies/Postage 461 971 1,456 1,250 1,250 1,400 Dues & Subscriptions 100 200 284 200 305 400 Gas/Oil/Mileage/Carwash 315 605 378 400 425 400 Uniforms 0 0 87 300 300 150 $876 $1,776 $2,205 $2,150 $2,280 $2,350 Contrac - Contractual Services Software Licensing/Renewals 19,337 19,021 145,130 168,495 163,000 196,650 Contractual Services 1,805 2,550 6,034 5,250 5,000 11,750 $21,142 $21,571 $151,164 $173,745 $168,000 $208,400 OTHER - Other Software-Capital 17,813 15,731 27,808 30,600 28,000 36,450 Computers 12,734 12,068 34,351 16,500 13,000 12,000 Office Furniture/Equipment 0 150 0 0 0 0 $30,547 $27,949 $62,159 $47,100 $41,000 $48,450 Total: 08 - IT Program $175,843 $209,744 $515,497 $551,695 $533,444 $616,807 Transfer to Tort Immunity 0 0 0 95,000 29,000 0 Transfer to Capital 0 20,000 3,003,025 0 0 0 $0 $20,000 $3,003,025 $95,000 $29,000 $0 Total: Administration/Finance $4,948,964 $5,045,095 $8,506,124 $6,187,190 $5,849,500 $6,270,241 Total: Transfers Total: OTHER - Other Total: Salaries and Wages Total: Benefits SAL - Salaries and Wages BEN - Benefits Division: 08 - IT Program Transfers Total: Contractual Services Total: Supplies & Commodities Total: UTIL - Utilities Page 41 POLICE DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Plainfield Police Department, under the leadership and direction of the Chief of Police John Konopek, is comprised of three primary divisions, each overseen by a sworn Commander. The Patrol, Administration, and Community Service Commanders are responsible for their own budget cost centers, as are three ‘stand-alone’ sections – Executive, Courts, and the Records Section which was broken out from the Administration Division. Each of these cost centers will be addressed individually, and also work together as one entity. The Plainfield Police Department stands by a community policing philosophy, involving citizen interactions and response, directed enforcement, and problem-solving. The Department was reaccredited in 2013 by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and continues to maintain high professional and law enforcement standards. Police Administration - Executive This section represents the Office of the Chief. Aside from salary/benefit-related expenses, this Division’s budget reflects minimal increases in Travel/Training, Office Supplies. Building Maintenance expenses includes anticipated repairs/upgrades to various mechanicals as the building ages. Police Operations The Police Operations Division is the largest cost center, representing salaries, uniforms, training, office supplies, ammunition, squad and radio maintenance, wireless communications, and dispatch services. Aside from salary/benefit related expenses as set within the police officer union contract, budgeted expenses include additional overtime for the summer 2015 Bike Patrol, Operations/Uniforms which covers bullet proof vest replacements for eleven (11) Officers, and Maintenance Contracts which includes Watchguard maintenance. This Division saw a decrease in spending under the category of K-9 Unit, as a result of the death of K-9 Aron in September of 2014. Police Operations includes Patrol Platoons, and also the K-9 Unit which is deployed 24/7/365 to answer a wide array of calls for service. The Traffic Unit provides specialized services in addition to patrol coverage with focus on DUI enforcement, overweight truck enforcement, accident reconstruction, and seat belt enforcement. The community is ALWAYS our number one priority, and we will continue our commitment to serve and protect. Page 42 POLICE DEPARTMENT Administration Division The Administration Division includes the Investigations Unit, School Resource Officers, and Accreditation. The expenses related to these functions are similar to the Patrol Division [Salaries, Uniforms, Training, Office Supplies and Squad/Radio Maintenance]. Aside from salary/benefit expenses, the budget reflects minimal increases across this Division. Records Division The Records Division provides report data entry, covers front office calls for service, and handles a myriad of reporting duties (i.e., FOIA, sex offender registration, UCR reporting, insurance requests). This Division is also responsible for CALEA updates and maintaining certification. Besides salary and benefit increases, no other significant changes were noted in this Division. Non-Departmental/Capital/Contingencies Seizure Expenditures, Capital Equipment and Contingency expenses remained unchanged for fiscal year 2016. Community Services Division The Community Services Division is comprised of a Sergeant, DARE/Community Resource Officers, Code Enforcement Officers (CEO), Executive Assistant, Community Service Officers, Crossing Guards, and Police Chaplains. The budget for DARE is primarily funded by donations; however a minimal amount has been requested to enhance the senior services/TRIAD program, child ID program, Bassett training, National Night Out/Pool Party as well as needed classroom materials and conference fees. This Division includes the current part-time Code Enforcement position to full-time. Other increases appear under Travel/Training which covers Regional, CSO and Illinois Association of Code Enforcement training as well as Community Programs for National Night Out, the DARE program for classroom materials/conference fees, and the Chaplaincy Program for uniforms, materials and equipment. Courts Services Division The Courts Services Division represents the salary and benefit expenses of the Associate Prosecutor and three court technicians; one (1) full-time and two (2) part-time. It should be noted that this Division saw a significant decrease in expenses totaling just over $31,000 which is attributed to the completion of Officer Contract negotiations, and the Village Attorney salary and benefits being budgeted within the Administration/Finance Department of the Village. PEMA The PEMA Budget represents the expenses of the Community Services Commander/PEMA Deputy Director’s salary and benefits; and operating expenses of this unit. Included in the fiscal year 2016 PEMA budget is a proposed new weather radio program which will offer Plainfield residents weather radios at a reduced cost. The PEMA budget also includes funding to facilitate additional siren maintenance, updates and/or relocation of sirens to maximize coverage within the Village. Page 43 POLICE DEPARTMENT Police Commission The Police Commission Budget covers expenses for a part-time secretary who handles meeting agendas, minutes and other administrative tasks. The Police Commission budget reflects an increase over last fiscal year, as it includes funding for Police Officer testing which will take place in the latter part of 2015. FY 2015-2016 Key Objectives 1. Continue to evaluate performance standards for qualitative and quantitative measures within patrol and ancillary positions, modify as necessary. 2. Continue to update the rolling three (3) year Strategic Plan. 3. Evaluate community/neighborhood/patrol programs and modify or discontinue as applicable. 4. Continue to seek grant funding or other funding sources; and efficiently and effectively use the resources provided; to protect and serve the Village of Plainfield. 5. Continue to implement the E-ticket program to streamline the records process. 6. Continue to increase communication with the community through social media and direct interaction. PERFORMANCE MEASURES 2011 2012 2013 2014 Calls Responded To 40,490 37,529 34,570 33,345 Total Traffic Citations 14,037 11,086 9,819 7,947 Total DUI Arrests 104 119 107 91 Total Occupant Restraint Citations 4,135 2,137 1,465 924 Total Crashes 980 1010 1,121 1,109 DARE Program Student Attendance 1,150 1,100 1,200 1,050 Battery 143 129 119 136 Burglary to Motor Vehicle 137 144 99 91 Illegal Possession/Consumption 139 114 74 85 Suicide/Attempt 25 39 34 34 Sexual Assault 8 11 8 10 Retail Theft 109 128 80 88 Operating Uninsured Motor Vehicle –OUMV 1820 1,431 1,253 975 IN PARTNERSHIP WITH THE COMMUNITY, WE ARE COMMITTED TO SERVE AND PROTECT, PROMOTE SAFETY AND ENHANCE THE QUALITY OF LIFE. Page 44 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Salaries and Wages 5,857,708 6,052,014 6,266,035 6,291,602 6,762,758 6,908,316 Benefits 2,372,814 2,674,912 2,608,980 2,667,912 2,893,464 2,984,962 Utilities 85,482 85,712 88,753 67,354 74,580 71,930 Supplies and Commodities 340,262 372,137 365,201 355,748 419,095 417,660 Contractual Services 1,004,490 1,063,197 1,046,886 1,007,377 1,228,969 1,242,709 Other 57,842 40,831 62,585 31,890 61,480 67,380 Total - Police Department $9,718,598 $10,288,803 $10,438,440 $10,421,883 $11,440,346 $11,692,957 Total Police Department Classification Fund: 01 - General Fund Expenditures General Fund Police Division Summary 2015-2016 Fiscal Year Budget $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Police Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Page 45 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Fund: 01 - General Fund Expenditures Unit: 05 - Police Department SAL - Salaries and Wages Salaries-Full Time 336,916 351,811 271,994 277,335 277,335 286,368 Salaries-Part Time 31,899 25,359 29,671 31,117 31,100 31,896 Salaries-Overtime 347 61 0 3,000 1,000 2,000 $369,162 $377,231 $301,665 $311,452 $309,435 $320,264 BEN - Benefits FICA 21,928 22,471 17,951 19,310 19,185 19,856 Medicare 5,206 5,381 4,240 4,516 4,487 4,644 IMRF 28,502 30,083 21,641 22,290 21,598 22,970 Employee Insurance 77,840 61,505 53,498 51,186 64,013 68,857 Deferred Comp. Contrib.7,124 7,422 5,484 7,500 6,750 7,500 Travel/Training 2,102 3,382 3,120 10,700 5,200 11,100 Education/School 5,012 2,682 4,802 12,000 6,000 12,000 Unemployment Insurance 23,000 23,000 23,000 23,000 23,000 23,000 $170,714 $155,926 $133,736 $150,502 $150,233 $169,927 UTIL - Utilities Telephone/Internet 1,668 1,497 1,725 1,610 1,500 1,610 Cellular Phones/Pagers 1,289 1,581 1,130 1,505 1,500 1,505 $2,957 $3,078 $2,855 $3,115 $3,000 $3,115 SUPP - Supplies and Commodities Office Supplies/Postage 5,946 6,335 9,902 11,950 9,500 11,950 Replacement Supplies 0 220 1,084 1,700 1,200 1,700 Dues & Subscriptions 1,868 1,326 2,315 6,400 4,000 7,050 Gas/Oil/Mileage/Carwash 2,154 0 1,815 3,325 1,800 3,000 Software 7,630 8,248 0 0 0 0 Hardware 20,862 21,658 0 0 0 0 Uniforms/Clothing 986 1,653 1,573 2,500 2,500 1,800 $39,446 $39,440 $16,689 $25,875 $19,000 $25,500 Contrac - Contractual Services Radio Maintenance 197 0 0 0 0 0 Maintenance Contracts/Lease 32,299 31,329 8,027 8,390 8,390 8,390 Custodian 54,029 47,434 58,279 79,300 62,000 81,000 Vehicle Maintenance 1,525 3,341 1,788 2,500 1,000 2,500 Contractual Services 5,785 4,454 4,538 8,000 5,500 8,000 $93,835 $86,558 $72,632 $98,190 $76,890 $99,890 Total: Administration Program $676,114 $662,233 $527,577 $589,134 $558,558 $618,696 Total: Salaries and Wages Total: Benefits Total: Utilities Total: Contractual Services General Fund 2015-2016 Fiscal Year Budget Division: 02 - Administration Program Police Division Detail Total: Supplies & Commodities Page 46 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund 2015-2016 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 188,046 201,845 198,361 168,223 169,587 172,429 Salaries-Patrol Officers 2,482,480 2,595,716 2,718,030 2,978,240 2,998,078 3,036,573 Salaries-Overtime 325,274 334,032 286,232 381,500 372,500 391,500 $2,995,800 $3,131,593 $3,202,623 $3,527,963 $3,540,165 $3,600,502 BEN - Benefits FICA 181,017 187,796 191,626 218,734 211,710 223,231 Medicare 42,604 44,251 45,257 51,155 49,513 52,207 IMRF 6,399 6,709 7,122 6,396 6,500 6,556 Employer Pension Contrib.897,431 888,578 886,519 900,000 898,172 950,000 Employee Insurance 495,550 509,996 566,086 612,495 583,736 612,662 Deferred Comp. Contrib.35,961 36,395 35,686 40,780 40,000 45,000 Travel/Training 15,785 30,664 22,002 46,000 34,000 42,500 $1,674,747 $1,704,389 $1,754,298 $1,875,560 $1,823,631 $1,932,156 UTIL - Utilities Telephone/Internet 50,599 53,022 32,178 29,070 24,868 29,070 Cellular Phones/Pagers 3,925 5,597 6,619 7,055 6,700 7,055 $54,524 $58,619 $38,797 $36,125 $31,568 $36,125 SUPP - Supplies and Commodities Office Supplies/Postage 18,269 8,751 16,720 14,000 11,500 14,000 Replacement Supplies 4,514 9,037 12,317 14,650 13,000 14,650 Dues & Subscriptions 515 894 938 1,900 1,000 2,900 Gas/Oil/Mileage/Carwash 110,413 114,259 114,517 110,000 110,000 110,000 K-9 Unit 2,847 3,634 6,135 8,000 6,000 4,000 Uniforms/Clothing 20,669 21,362 22,268 30,000 29,000 33,100 Ammunition/Weapons 15,700 20,707 18,792 25,600 22,000 25,600 Bike Unit 0 1,317 1,507 2,000 1,800 2,000 $172,927 $179,961 $193,194 $206,150 $194,300 $206,250 Contrac - Contractual Services Traffic Programs 12,515 12,821 17,672 24,200 18,000 22,200 Radio Maintenance 13,652 16,365 11,939 1,200 700 1,200 Maintenance Contracts/Lease 1,858 1,836 1,989 1,836 1,836 5,236 Legal Fees 0 315 236 0 0 0 Vehicle Maintenance 46,024 34,238 47,139 46,000 45,000 46,000 Contractual Svcs-Wescom 565,687 574,925 592,192 593,000 594,612 593,000 $639,736 $640,500 $671,167 $666,236 $660,148 $667,636 Total: Police Operations $5,537,734 $5,715,062 $5,860,079 $6,312,034 $6,249,812 $6,442,669 Total: Supplies & Commodities Total: Contractual Services Total: Salaries and Wages Total: Benefits Total: Utilities Division: 51 - Police Operations Page 47 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund 2015-2016 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 134,154 127,330 130,706 114,922 114,000 117,795 Salaries-School Officer 514,945 310,434 341,344 377,832 375,000 390,672 Salaries-Investigation 743,436 722,105 718,401 776,861 772,458 795,301 Salaries-Overtime 112,851 128,973 119,700 128,000 125,000 128,000 $1,505,386 $1,288,842 $1,310,151 $1,397,615 $1,386,458 $1,431,768 BEN - Benefits FICA 92,435 78,882 80,283 86,652 85,000 88,770 Medicare 21,645 18,462 18,876 20,265 19,039 20,761 Employee Insurance 274,058 174,429 174,720 191,046 186,025 191,833 Deferred Comp. Contrib.22,101 18,510 22,983 20,000 24,000 25,000 Travel/Training 11,380 6,725 11,738 7,500 10,900 11,740 $421,619 $297,008 $308,600 $325,463 $324,964 $338,104 UTIL - Utilities Telephone/Internet 939 625 495 2,070 1,100 2,070 Cellular Phones/Pagers 9,741 8,638 7,393 10,050 8,500 10,050 $10,680 $9,263 $7,888 $12,120 $9,600 $12,120 SUPP - Supplies and Commodities Office Supplies/Postage 7,806 4,282 2,599 10,800 6,000 10,800 Replacement Supplies 3,943 1,958 807 6,000 2,500 5,000 Dues & Subscriptions 4,045 5,735 5,090 4,070 6,570 4,070 Gas/Oil/Mileage/Carwash 30,873 29,977 30,956 29,000 29,000 29,000 Crime Scene/Evidence Tech 3,513 3,571 4,812 5,700 5,500 4,500 Uniforms/Clothing 10,996 9,475 9,222 17,050 17,000 14,740 $61,176 $54,998 $53,486 $72,620 $66,570 $68,110 Contrac - Contractual Services Community Prog-Alc/Tobacco 1,333 0 0 0 0 0 Radio Maintenance 3,724 1,452 2,176 1,100 1,000 1,500 Maintenance Contracts/Lease 6,739 3,155 3,025 7,420 5,200 7,420 Vehicle Maintenance 8,099 13,810 17,471 15,000 9,500 16,500 Background Check Svcs.932 980 1,273 2,500 1,000 2,500 Accreditation 4,195 4,065 7,400 4,570 4,500 4,570 $25,022 $23,462 $31,345 $30,590 $21,200 $32,490 OTHER - Other Shop with a Cop 3,500 0 0 0 0 0 $3,500 $0 $0 $0 $0 $0 Total: Police Administration $2,027,383 $1,673,573 $1,711,470 $1,838,408 $1,808,792 $1,882,592 Total: Benefits Total: Utilities Total: Supplies & Commodities Total: Salaries and Wages Division: 52 - Police Administration Total: Contractual Services Total: OTHER - Other Page 48 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund 2015-2016 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 353,309 372,806 371,741 377,910 383,326 390,965 Salaries-Part Time 6,354 0 0 0 0 0 Salaries-Overtime 4,456 2,518 5,703 6,000 3,500 6,000 $364,119 $375,324 $377,444 $383,910 $386,826 $396,965 BEN - Benefits FICA 21,992 22,726 22,665 23,802 23,988 24,612 Medicare 5,142 5,315 5,301 5,567 5,610 5,756 IMRF 30,597 32,098 32,734 33,525 33,028 34,778 Employee Insurance 80,127 83,065 89,312 117,388 108,393 116,555 Deferred Comp. Contrib.4,893 4,796 4,397 5,700 5,700 5,700 Travel/Training 610 1,358 670 2,100 1,500 2,100 $143,361 $149,358 $155,079 $188,082 $178,219 $189,501 UTIL - Utilities Telephone/Internet 577 601 495 2,070 1,100 2,070 $577 $601 $495 $2,070 $1,100 $2,070 SUPP - Supplies and Commodities Office Supplies/Postage 12,449 8,524 8,635 13,450 9,500 13,450 Dues & Subscriptions 0 0 0 425 300 425 Uniforms/Clothing 1,815 2,004 1,299 2,700 2,250 3,100 $14,264 $10,528 $9,934 $16,575 $12,050 $16,975 Contrac - Contractual Services Maintenance Contracts/Lease 5,391 5,310 5,130 5,720 5,620 5,720 $5,391 $5,310 $5,130 $5,720 $5,620 $5,720 Total: Police Records $527,712 $541,121 $548,082 $596,357 $583,815 $611,231 Division: 53 - Police Records Total: Salaries and Wages Total: Contractual Services Total: Benefits Total: Utilities Total: Supplies & Commodities Page 49 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund 2015-2016 Fiscal Year Budget Police Division Detail Contrac - Contractual Services Seizure/Forfeiture Exp.168,393 192,423 113,323 177,687 295,000 177,687 $168,393 $192,423 $113,323 $177,687 $295,000 $177,687 Total: Seizure/Forfeiture $168,393 $192,423 $113,323 $177,687 $295,000 $177,687 SAL - Salaries and Wages Salaries-Special Activities 48,763 27,409 32,241 32,513 32,513 32,513 $48,763 $27,409 $32,241 $32,513 $32,513 $32,513 BEN - Benefits FICA 2,897 1,664 1,931 2,016 2,016 2,016 Medicare 700 389 455 471 471 471 $3,597 $2,053 $2,386 $2,487 $2,487 $2,487 SUPP - Supplies and Commodities Mobile Field Force 7,674 0 0 500 400 500 $7,674 $0 $0 $500 $400 $500 Total: Police Special Activities $60,034 $29,462 $34,627 $35,500 $35,400 $35,500 Total: Supplies & Commodities Division: 54 - Seizure/Forfeiture Division: 55 - Police Special Activities Total: Contractual Services Total: Salaries and Wages Total: Benefits Page 50 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund 2015-2016 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 186,232 466,050 471,948 491,106 485,747 543,527 Salaries-Part Time 226,673 212,023 209,965 309,732 241,017 267,509 Salaries-Overtime 9,554 29,183 20,839 30,000 25,152 30,000 $422,459 $707,256 $702,752 $830,838 $751,916 $841,036 BEN - Benefits FICA 25,324 43,164 43,269 51,512 48,638 52,144 Medicare 5,923 10,095 10,119 12,047 11,375 12,195 IMRF 44,687 44,844 45,563 64,201 49,245 57,046 Employee Insurance 56,119 77,353 81,604 92,176 88,647 99,257 Deferred Comp. Contrib.1,292 2,956 2,997 3,000 3,800 4,000 Travel/Training 3,395 5,370 3,011 7,980 3,000 12,440 $136,740 $183,782 $186,563 $230,916 $204,705 $237,082 UTIL - Utilities Telephone/Internet 0 0 433 2,070 1,200 2,070 Cellular Phones/Pagers 2,007 2,822 3,005 4,450 3,000 2,820 $2,007 $2,822 $3,438 $6,520 $4,200 $4,890 SUPP - Supplies and Commodities Office Supplies/Postage 2,390 3,075 3,359 3,000 3,000 3,000 Replacement Supplies 1,284 1,555 403 3,200 2,500 3,200 Dues & Subscriptions 1,482 1,832 1,352 2,800 1,700 2,450 Gas/Oil/Mileage/Carwash 27,570 27,566 25,710 25,000 22,000 25,000 Uniforms/Clothing 3,806 7,086 10,414 11,200 13,000 8,400 $36,532 $41,114 $41,238 $45,200 $42,200 $42,050 Contrac - Contractual Services Community Programs 0 3,522 5,761 6,700 5,000 7,000 Community Prog-Alc/Tobacco 0 2,548 95 5,100 1,000 5,100 Radio Maintenance 1,784 3,265 32,379 49,000 30,000 49,000 Maintenance Contracts 0 2,970 2,981 10,000 6,800 10,000 Vehicle Maintenance 7,512 9,588 13,472 14,000 10,000 14,000 DARE Program 0 1,394 2,996 3,500 3,100 5,000 Chaplaincy Program 1,547 2,367 2,999 4,210 3,000 4,250 Animal Control 15,530 9,550 10,348 14,000 10,000 14,000 $26,373 $35,204 $71,031 $106,510 $68,900 $108,350 OTHER - Other Shop With a Cop 0 11,371 9,431 4,000 12,000 10,000 $0 $11,371 $9,431 $4,000 $12,000 $10,000 Total: Community Services $624,111 $981,549 $1,014,453 $1,223,984 $1,083,921 $1,243,408 Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Division: 56 - Community Services Total: Contractual Services Total: OTHER - Other Page 51 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund 2015-2016 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 211,407 207,753 209,739 113,021 114,277 115,847 Salaries - Part Time 25,437 33,266 36,871 44,024 35,523 45,126 Salaries-Overtime 141 317 0 1,000 300 1,000 $236,985 $241,336 $246,610 $158,045 $150,100 $161,973 BEN - Benefits FICA 14,506 14,639 15,041 9,799 9,306 10,042 Medicare 3,394 3,424 3,518 2,292 2,176 2,349 IMRF 27,131 28,261 30,524 18,965 17,585 19,437 Employee Insurance 45,498 37,293 42,884 47,874 37,815 40,957 Deferred Comp. Contrib.2,273 2,310 2,358 1,000 3,000 3,000 Travel/Training 892 382 1,533 3,000 1,800 3,000 $93,694 $86,309 $95,858 $82,930 $71,682 $78,785 UTIL - Utilities Telephone/Internet 470 480 471 1,610 925 1,610 Cellular Phones/Pagers 793 713 695 1,020 725 0 $1,263 $1,193 $1,166 $2,630 $1,650 $1,610 SUPP - Supplies and Commodities Office Supplies/Postage 8,558 10,030 8,827 11,125 8,500 11,125 Dues & Subscriptions 6,632 6,568 7,552 8,500 8,240 8,650 Gas/Oil/Mileage/Carwash 0 1,521 0 0 0 0 Uniforms/Clothing 955 755 400 900 850 900 $16,145 $18,874 $16,779 $20,525 $17,590 $20,675 Contrac - Contractual Services Maintenance Contracts/Lease 3,430 3,036 3,036 3,036 3,036 3,036 Legal Fees 60,324 17,011 5,002 70,000 12,000 45,000 $63,754 $20,047 $8,038 $73,036 $15,036 $48,036 Total: Court Services $411,841 $367,759 $368,451 $337,166 $256,058 $311,079 OTHER - Other Office Furniture & Equip.1,269 520 6,861 6,000 5,500 6,000 Machinery and Equipment 12,074 28,342 6,727 28,780 10,000 28,680 $13,343 $28,862 $13,588 $34,780 $15,500 $34,680 Total: Capital $13,343 $28,862 $13,588 $34,780 $15,500 $34,680 OTHER - Other Contingencies 9,827 8,880 5,832 12,700 8,500 12,700 $9,827 $8,880 $5,832 $12,700 $8,500 $12,700 Total: Contingencies $9,827 $8,880 $5,832 $12,700 $8,500 $12,700 Total: Police Department $10,056,492 $10,200,924 $10,197,482 $11,157,750 $10,895,356 $11,370,242 Total: Contractual Services Division: 57 - Court Services Division: 93 - Contingencies Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Division: 91 - Capital Total: OTHER - Other Total: OTHER - Other Page 52 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund 2015-2016 Fiscal Year Budget Police Division Detail SAL - Salaries and Wages Salaries-Full Time 105,544 113,445 114,705 114,922 117,046 117,795 $105,544 $113,445 $114,705 $114,922 $117,046 $117,795 BEN - Benefits FICA 6,217 6,740 7,021 7,125 7,257 7,303 Medicare 1,518 1,628 1,642 1,666 1,697 1,708 Employee Insurance 18,704 17,107 17,741 21,912 17,492 20,988 Deferred Comp. Contrib.2,381 3,104 3,156 3,400 3,500 3,500 Travel/Training 1,330 574 1,543 2,000 1,700 2,000 $30,150 $29,153 $31,103 $36,103 $31,646 $35,499 UTIL - Utilities Telephone/Internet 6,285 7,941 7,454 6,800 6,200 6,800 Cellular Phones/Pagers 7,419 5,236 5,261 5,200 4,500 5,200 $13,704 $13,177 $12,715 $12,000 $10,700 $12,000 SUPP - Supplies and Commodities Office Supplies/Postage 1,381 1,868 317 1,300 1,100 1,300 Replacement Supplies 6,612 3,923 6,975 7,000 7,000 11,000 Dues & Subscriptions 860 622 855 750 1,300 2,000 Gas/Oil/Mileage/Carwash 10,453 9,740 10,162 12,000 8,900 12,000 Supplies/Hardware 257 24 2,370 2,000 1,500 2,000 Supplies/Hardware-ESDA 445 0 0 500 300 500 Uniforms/Clothing 2,067 3,243 3,023 5,000 3,500 5,700 Bike Unit 0 0 63 500 200 500 $22,075 $19,420 $23,765 $29,050 $23,800 $35,000 Contrac - Contractual Services Emergency Operation Center 0 0 0 750 500 750 Police Public Relations 0 249 0 1,000 300 25,000 Disaster Plan/Exercises/NIMS 176 0 200 3,000 500 3,000 Radio Maintenance 3,664 233 1,975 8,000 2,000 8,000 Maintenance Contracts/Lease 2,725 3,000 3,250 3,500 2,500 3,500 Vehicle Maintenance 10,360 11,471 7,266 15,000 11,500 15,000 Siren Maintenance 5,759 15,298 3,988 20,000 14,500 20,000 Contractual Services 878 675 165 5,250 1,000 5,250 CERT/Explorer Program 1,012 3,207 191 4,500 4,000 5,400 PEMA Search and Rescue 2,437 4,389 5,218 6,000 4,500 6,000 $27,011 $38,522 $22,253 $67,000 $41,300 $91,900 OTHER - Other Office Furniture & Equipment 218 869 0 2,000 1,500 2,000 Machinery and Equipment 12,468 10,627 2,470 5,000 5,000 5,000 Contingencies 1,475 1,976 569 3,000 1,000 3,000 $14,161 $13,472 $3,039 $10,000 $7,500 $10,000 Total: PEMA $212,645 $227,189 $207,580 $269,075 $231,992 $302,194 Total: Benefits Total: Salaries and Wages Unit: 07 - PEMA Total: Utilities Total: Supplies & Commodities Total: OTHER - Other Total: Contractual Services Page 53 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund 2015-2016 Fiscal Year Budget Police Division Detail Division: 02 - Administration Program SAL - Salaries and Wages Salaries-Part Time 3,796 3,599 3,411 5,500 1,459 5,500 $3,796 $3,599 $3,411 $5,500 $1,459 $5,500 BEN - Benefits FICA 235 200 234 341 100 341 Medicare 55 47 55 80 22 80 Travel/Training 0 755 0 1,000 500 1,000 $290 $1,002 $289 $1,421 $622 $1,421 SUPP - Supplies and Commodities Office Supplies/Postage 1,523 176 288 2,000 500 2,000 Dues & Subscriptions 375 690 375 600 500 600 $1,898 $866 $663 $2,600 $1,000 $2,600 Contrac - Contractual Services Legal Fees 7,140 0 0 1,000 300 1,000 Police Testing/Hiring 3,437 330 11,988 0 1,000 10,000 Contractual Services 3,105 4,530 470 3,000 1,500 0 $13,682 $4,860 $12,458 $4,000 $2,800 $11,000 Total: Police Commission $19,666 $10,327 $16,821 $13,521 $5,881 $20,521 Police Division Total $10,288,803 $10,438,440 $10,421,883 $11,440,346 $11,133,229 $11,692,957 Total: Contractual Services Total: Salaries and Wages Total: Benefits Total: Supplies & Commodities Unit: 50 - Police Commission Page 54 STREET DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Street Department is the largest of the four divisions within Public Works. This division is under the general supervision of the Director of Public Works while the day to day operations are managed by the Street Superintendent, one crew leader in Street Maintenance, one crew leader in Forestry, and one crew leader in Vehicle Maintenance. Additional staff members include three equipment operators, six street maintenance workers, and two mechanics. Overall Goal To provide our residents the highest level of service possible as they relate to the responsibilities of the Street Division. Street Operation Duties The Street Division is responsible for the maintenance of over 420 lane miles of roadway, 388 cul-de- sacs, several alleyways, and all associated storm sewer infrastructure within the Village. The Streets budget includes funding for programs including: 1. Snow removal and de-icing operations. 2. Asphalt pavement patching/pot-hole repair, repair or replacement of smaller quantities of sidewalks and curbs, striping roadways, crosswalks and stop bars as needed. The budget includes $130,000 for these projects. 3. The installation and maintenance of over 4,000 regulatory and informational signs within the Village. 4. Street sweeping all roadways at least four times a year. 5. Storm sewer repairs and cleaning of structures, cleaning various creeks and ditches to insure proper water flow. 6. Shoulder stone repair or replacement, mowing and trash pick-up within right of way, and ground maintenance. 7. The maintenance and landscaping of Village parks and properties including 45 sites with a total area of over 115 acres. 8. Parkway tree inspection and required maintenance for the 37,000 trees that are owned by the Village. 9. Emergency response to storm damage and clean-up and assistance with sandbagging operations as needed. 10. Provide support for festivals and special events. 11. Fleet Services provides repairs and maintains over 200 pieces of equipment and/or vehicles, as required, for all departments. 12. Emergency traffic control and barricading placement. 13. Graffiti removal from sidewalks, streets, and buildings. 14. Dead animal pick-up and animal nuisance control as needed. 15. Mosquito abatement. Page 55 STREET DEPARTMENT Street Operation Duties (continued) 16. To provide barricades for block parties, cruise nights, safety seat checks, and other special activities. 17. Repair sidewalk trip hazards immediately after notification, with temporally patching, to prevent accidental falls. 18. The installation of banner’s and holiday decorations. 19. Provide mowing services of vacant properties per the Code Enforcement division in the Police Department. FY 2015-2016 Key Objectives 1. To provide effective and efficient services for our residents including: a) Continuing our efforts in managing the removal and replacement of trees infested with the Emerald Ash Borer. It is estimated that over 900 trees will be removed in 2015-2016. b) Street patching and pot hole repair. c) Efficient snow removal and reasonable road salt usage that will reduce expenses without jeopardizing safety. d) Regular street sweeping and herbicide spraying of curb lines. e) Downtown streetscape maintenance. This program will consist of the installation of planting materials within approximately 70 decorative flower pots and planting beds. Additionally, the general daily maintenance will be completed to keep the downtown business district in a pristine condition. 2. To provide sign installation and replacement that complies with new retro-reflectivity requirements. Understanding that there are three levels of compliance, that started in January 2012 with full compliance required by January 2018, Staff plans to complete the following: a) Update the sign inventory. b) Replace signs that exceed their life cycle by 10 years. c) Continue updating the sign maps as changes occur. 3. To complete a regular pavement and sidewalk maintenance schedule including: a) Complete pavement patching utilizing street division employees rather than outside contractors within certain areas. b) Continue to complete the roadway crack sealing program to help extend pavement life. c) Continue the sidewalk replacement program as required. Page 56 STREET DEPARTMENT FY 2015-2016 Key Objectives (continued) 4. Vehicle Maintenance (Fleet Services) - It is our mission to provide the employees of the Village with safe/dependable vehicles and equipment. This work is to occur in a safe and cost-effective manner. Programs include: a) Manage Village fuel purchasing and usage. b) Provide a preventative vehicle maintenance program in an effort to minimize down time and reduce operating costs. c) Provide high quality vehicle and equipment repair service. d) Participate in A.S.E. certification programs as required. e) Manage the automated fuel dispensing equipment. f) Retain an accurate inventory of parts and restock as required. 5. To provide high quality building maintenance services including: a) Continue to manage and complete preventive maintenance for all the equipment associated with the Village buildings. b) Continue to maintain and operate the central warehouse by inventorying and re- ordering parts and equipment as needed. c) Continue to keep accurate records regarding all maintenance preformed. Performance Measures Program 2010 2011 2012 2013 2014 Asphalt patching / pot hole repair 285 tons 195 tons 136 tons 109 tons 104 tons Shoulder stone repaired 464 tons 843 tons 1,173 tons 824 tons 945 tons Snow removal events 29 20 12 26 27 Storm sewer structures repaired 52 79 41 44 45 New signs installed 255 254 182 124 144 Street sweeping (lane miles) 1,760 1,627 1,958 1,635 1,334 Trees trimmed 2,850 3,728 1,457 893 2,041 Plantings installed 864 821 700 602 610 Grounds maintenance and mowing 1,974 hours 2,280 hours 1,709 hours 1,904 hours 1,552 hours All vehicles, trucks, and equipment repaired in fleet services 826 units 762 units 688 units 810 units 785 units Page 57 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Salaries and Wages 1,225,664 1,185,283 1,271,504 1,433,578 1,350,897 1,401,039 Benefits 480,790 505,488 543,940 587,202 575,363 609,420 Utilities 268,196 250,439 268,022 290,727 267,000 279,000 Supplies and Commodities 308,007 299,629 242,395 348,937 382,800 385,800 Contractual Services 662,031 535,230 493,141 852,022 786,100 791,100 $2,944,687 $2,776,069 $2,819,002 $3,512,466 $3,362,160 $3,466,359 General Fund Streets Division Summary 2015-2016 Fiscal Year Budget Total Street Division Classification Fund: 01 - General Fund Expenditures Unit: 08 - Street Division $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Streets Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 58 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Unit: 08 - Street Department Salaries-Full Time 234,727 248,172 247,416 260,823 264,458 271,069 Salaries-Overtime 184 0 0 0 0 0 $234,911 $248,172 $247,416 $260,823 $264,458 $271,069 FICA 14,317 15,286 15,223 16,205 15,810 16,806 Medicare 3,418 3,642 3,633 3,790 3,699 3,931 IMRF 27,801 30,542 31,111 31,365 31,109 32,528 Employee Insurance 50,214 52,438 40,342 34,966 50,113 55,133 Deferred Comp. Contribution 4,380 4,097 4,779 5,500 5,500 6,000 Travel/Conventions/Training 4,914 12,533 13,444 10,000 10,000 10,000 IL Unemployment Insurance 10,000 10,000 4,000 4,000 4,000 4,000 $115,044 $128,538 $112,532 $105,826 $120,231 $128,398 Telephone/Internet 2,657 4,150 11,988 12,000 8,900 12,000 Cellular Phones/Pagers 2,733 4,914 5,056 5,000 7,000 7,000 $5,390 $9,064 $17,044 $17,000 $15,900 $19,000 SUPP - Supplies and Commodities Office Supplies/Postage 3,342 2,609 2,344 2,500 2,500 2,500 Dues & Subscriptions 1,954 3,971 2,626 3,000 2,800 3,000 Gas/Oil/Mileage/Carwash 374 83 192 300 300 300 Supplies/Hardware 250 17 0 500 500 500 $5,920 $6,680 $5,162 $6,300 $6,100 $6,300 Radio Maintenance 0 37 0 100 50 100 Building Maintenance 10,761 9,214 13,840 15,000 13,500 15,000 Legal Notices 0 587 0 1,000 500 1,000 $10,761 $9,838 $13,840 $16,100 $14,050 $16,100 $372,026 $402,292 $395,994 $406,049 $420,739 $440,867 General Fund Streets Division Detail 2015-2016 Fiscal Year Budget Total: Administration Total: Contractual Services SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: UTIL - Utilities Fund: 01 - General Fund Expenditures Division: 02 - Administration Program Total:Supplies & Commodities Contrac - Contractual Services Page 59 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund Streets Division Detail 2015-2016 Fiscal Year Budget Salaries-Full Time 589,039 639,286 722,182 695,509 695,509 714,330 Salaries-Part Time 63,884 59,881 59,418 60,000 55,000 75,000 Salaries-Overtime 33,580 65,143 165,926 80,000 80,000 80,000 $686,503 $764,310 $947,526 $835,509 $830,509 $869,330 FICA 41,847 46,119 54,812 43,122 51,364 53,898 Medicare 9,815 10,813 12,846 10,085 11,500 12,605 IMRF 71,908 83,613 102,007 100,261 90,000 94,720 Employee Insurance 144,960 153,535 184,296 177,723 174,000 189,520 Deferred Comp. Contribution 9,218 9,837 10,657 10,000 11,500 12,000 $277,748 $303,917 $364,618 $341,191 $338,364 $362,743 Telephone/Internet 0 3,859 0 0 0 0 Electricity/Gas 245,049 255,099 273,683 250,000 250,000 260,000 $245,049 $258,958 $273,683 $250,000 $250,000 $260,000 SUPP - Supplies and Commodities Replacement Supplies 0 383 0 0 0 0 Gas/Oil/Mileage/Carwash 56,701 78,450 103,065 85,000 70,000 85,000 Supplies/Hardware 13,731 17,911 17,225 12,000 16,000 15,000 Supplies - Salt Purchase 188,748 106,139 192,308 250,000 321,600 250,000 Street Sign Maintenance 17,327 18,271 12,498 15,000 13,500 15,000 Aggregate Materials 4,652 1,761 5,612 4,000 4,000 4,000 Uniforms/Clothing 5,698 9,489 6,638 4,000 5,500 4,000 $286,857 $232,404 $337,346 $370,000 $430,600 $373,000 Radio Maintenance 0 0 0 8,000 5,000 5,000 Vehicle Maintenance 21,545 26,535 32,576 22,000 30,000 25,000 Street Light Maintenance 82,288 114,359 88,213 75,000 75,000 75,000 Street Maintenance 133,982 79,230 162,347 130,000 130,000 130,000 Storm Sewer Improvements 8,289 5,978 11,803 10,000 10,000 10,000 Contractual Services 93,988 41,980 39,348 30,000 40,000 85,000 Contractual Snow Removal 70,993 94,188 353,803 350,000 300,000 300,000 Contractual Bridge Inspection 1,650 0 0 0 0 0 Sidewalk Maintenance 0 525 2,079 5,000 3,500 5,000 Equipment Maintenance 105,578 78,586 102,722 85,000 70,000 85,000 $518,313 $441,381 $792,891 $715,000 $663,500 $720,000 $2,014,470 $2,000,970 $2,716,064 $2,511,700 $2,512,973 $2,585,073 Total: Street Maintenance SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Division: 60 - Street Maintenance Program UTIL - Utilities Total: Utilities Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Page 60 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget General Fund Streets Division Detail 2015-2016 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 42,723 44,424 65,647 71,880 71,880 73,675 Salaries-Overtime 1,240 2,025 3,932 4,000 5,000 4,000 $43,963 $46,449 $69,579 $75,880 $76,880 $77,675 FICA 2,652 2,706 4,686 4,705 4,404 4,816 Medicare 626 639 1,096 1,100 1,030 1,126 IMRF 5,045 5,302 9,054 9,106 8,666 8,841 Employee Insurance 8,259 8,236 17,744 20,040 18,750 19,623 Deferred Comp. Contribution 925 653 1,112 1,200 1,200 2,000 $17,507 $17,536 $33,692 $36,151 $34,050 $36,406 SUPP - Supplies and Commodities Supplies/Hardware 6,530 3,311 6,429 6,000 6,000 6,000 Uniforms/Clothing 322 0 0 500 300 500 $6,852 $3,311 $6,429 $6,500 $6,300 $6,500 Tree Replacement 1,526 0 0 0 0 0 Tree Removal 4,630 35,632 45,291 50,000 45,000 50,000 Contractual Services 0 6,290 0 5,000 2,500 5,000 $6,156 $41,922 $45,291 $55,000 $47,500 $55,000 $74,478 $109,218 $154,991 $173,531 $164,730 $175,581 Salaries-Full Time 211,985 203,697 161,003 170,685 170,248 174,965 Salaries-Overtime 7,921 8,876 8,054 8,000 8,000 8,000 $219,906 $212,573 $169,057 $178,685 $178,248 $182,965 FICA 12,964 12,723 10,533 11,080 11,051 11,344 Medicare 3,032 2,975 2,463 2,590 2,585 2,653 IMRF 25,190 25,268 21,361 21,445 20,787 21,407 Employee Insurance 50,353 51,720 40,062 54,080 41,437 43,469 Deferred Comp. Contribution 3,650 1,263 1,941 3,000 3,000 3,000 $95,189 $93,949 $76,360 $92,195 $78,860 $81,873 $315,095 $306,522 $245,417 $270,880 $257,108 $264,838 $2,776,069 $2,819,002 $3,512,466 $3,362,160 $3,355,550 $3,466,359 Total: Benefits Total: Salaries and Wages BEN - Benefits Division: 62 - Forestry Program Total: Vehicle Maintenance Total: Street Division Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: Forestry Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Division: 63 - Vehicle Maintenance Program Page 61 PLANNING DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Planning Department continues to serve as the central liaison with the development community with respect to the ongoing development of the Village of Plainfield. With a projected population of 63,000 people by 2030 and a current population of 40,000, Plainfield will continue to attract new development over the next several decades. Planning will continue to serve as the professional lead in creating long term visions on how Plainfield should physically evolve over the next generation. Currently, the department has three (3) full-time employees which include two certified planners with the American Institute of Certified Planning. Additionally, the Planning Director is also accredited with the Congress of New Urbanism and continues to be a licensed attorney in the State of Illinois. Planning and Zoning Process All land use development and entitlement cases are legally processed by the Village’s planning staff. This process requires staff to work with land owners, entitlement attorneys’ land planners, architects, engineers and landscape architects. Cases in the Planning Department involve Annexations, Annexation Agreements, Special Uses, Planned Developments, Rezoning, Variances and Site Plan reviews. The planning process starts with the pre-application meeting where staff sits down with the property owner or the prospective developer to discuss the proposed zoning request or development. At the pre-application meeting staff generally reviews the planning process and the necessary procedural steps that will be necessary to obtain approval of the proposed project or zoning request. Staff prepares the case for the Plan Commission and coordinates with the Village Engineer, Fire Department and Traffic Committee any planning comments regarding the case. A review letter is forwarded to the applicant prior to the Plan Commission meeting with all review comments. After the Plan Commission staff prepares the case for the Village Board and final approval, coordinates the negotiations and any required revisions relating to an annexation agreement or Statement of Intent and Agreement. In addition, staff prepares the necessary agreements, plats, plans, exhibits, and ordinances relating to approved land use cases. Staff is also responsible for handling and processing all façade grants that are submitted for consideration. The facade grant program is subsidized by the downtown tax increment finance district and staff processes the grant applications and processes the payments once the facades are completed. The director further serves as the staff liaison to the Historic Preservation Commission and prepares all staff reports for the monthly meetings of the commission. The commission is active in soliciting landmark and district applications throughout the Village’s historical core. Staff is responsible for handling the administration of landmark applications and any proposed creation of a district. All Certificate of Appropriateness for landmarks and any demolition are also processed through the Planning Department. Page 62 PLANNING DEPARTMENT Long Term Planning & Visioning One of the critical roles of the department is to continue the visioning process on how Plainfield will grow over the next several decades. Good planning continues to dictate looking into the future and looking at the big picture. What will residential development look like in twenty years? How will retail change in the future? How will the family structure and demographics change in the future? These are just a few of the questions which will help reshape Plainfield in the future. Based on this role, our department will continue to attempt in identify those areas which are most likely to attract infill development. One of the general themes since the Great Recession is that development in the Village will continue to evolve at a must slower and more incremental pace in the future. Accordingly, because developments will be smaller, it will be more important to create general plans that can be followed by the development community which will show important public improvements. These public improvements range from local street connections to the future locations of neighborhood parks. Recapture The Planning staff is also responsible for the tracking of all recapture payment requests and processing any recapture agreements through the Village Board approval process. Additional duties of the department include review and permit approval for all permanent and temporary signage within the Village. Engineering The department oversees the coordination of all engineering review of proposed projects through the Village’s consulting engineer Baxter & Woodman and the Village’s in-house staff engineer in the Public Works Department. The coordination involves establishing a file number and authorizing the Village engineer to start the review. Staff is responsible for the coordination of the engineering review and the scheduling of internal meetings between the developer’s and the Village’s engineer. All approved plans must be consistent with the Village’s subdivision and building codes and staff is responsible for keeping the Village’s Subdivision code updated. FY 2015-2016 Key Objectives • Affordable Housing Plan • Route 30 Tax Increment Finance District & Redevelopment Plan • Downtown and Village Center Improvement Plan • Neighborhood Plan • Four Season’s Concept • New economic Incentive policy Page 63 PLANNING DEPARTMENT Economic Development- Staff will continue to support the activities of the Advisory Task Force on economic development and its activities on behalf of the Village of Plainfield. Staff, as part of the Strategic Plan, will continue to work on an approach that promotes the Village’s many regional strengths and friendly business environment. • Work with Retail Strategies, LLC on identifying retailers that would potentially be interested in locating to Plainfield. • Coordinate with Retail Strategies, LLC on a new recruitment and marketing campaign for the Village. • Pursue implementation of the Business Attraction Plan • Continue to work with the owners of the Boulevard and Prairie Creek on attracting new commercial development to these critically important sites. • Manage the Business Evolution Center, including conducting quarterly reviews with participating businesses and supporting the “graduation” of businesses into commercial space within the Village of Plainfield by working with commercial real estate brokers and property owners. • Support the Village of Plainfield’s participation in the International Council of Shopping Centers (ICSC) annual RECon conference and Chicago-area conferences. • Planning will work with Administration and our consultants, S.B. Friedman and Lakota on a TIF eligibility and Redevelopment Plan for the Route 30 corridor. Staff continues to believe that the Route 30 corridor contains numerous opportunities for new commercial redevelopment. The poor condition of the corridor currently makes it ripe for redevelopment . Facade Program- Staff will continue to work with downtown businesses on the Village’s facade program in order to complete a number of important facade renovations along Lockport Street: • Continue to work with the current owner of the “Trolley Barn” on a major new redevelopment in the Downtown. • Work with owners of the remaining properties on Lockport Street that would benefit the most from participating in this program. • Collaborate with the Village Administrator and Village Board on finding a new viable use for the “Old St. Mary Church Building”. Riverfront Foundation- Continue to work as the staff liaison on the ongoing efforts to raise private funds for the construction of the Riverwalk along the DuPage River. Specifically, staff has been working extensively with the Riverfront Foundation on raising funds for the first phase of the Riverfront Project: • Organize Plainfield Fest 2015. • Coordination with Hitchcock Design on the first phase of the Riverfront project. • Continue to seek out grants for the Riverfront foundation. Irish Parade- Staff is working with the VPA on this important downtown event which requires coordination with various village departments. Page 64 PLANNING DEPARTMENT Plainfield Fest-Staff will continue to take the lead in this very challenging and time consuming event as it relates to planning, coordinating, and marketing the event with various departments in the Village. Specifically, staff is responsible for finding and coordinating all the vendors for this large Village event. Green Village & Conservation Plainfield- Staff will continue to promote new “green” policies throughout the Village including new sustainable planning efforts for green building, preservation of open space, green energy (wind turbines), and the promotion of Best Management Practices. Staff has been very active in the promotion of the “Rain Barrel” program which has received tremendous community support and will be promoting the new “CUB Energy Saver” program in the coming year. Business Licensing- Staff will continue to manage the process of business license applications which includes issuing new licenses and the annual renewal of business licenses. Last year, the department processed over 600 business licenses. Page 65 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Unit: 09 - Community Development Salaries and Wages 233,761 240,846 250,754 256,065 260,190 269,014 Benefits 110,137 113,961 114,614 113,833 122,640 123,174 Utilities 4,706 4,512 4,788 2,815 6,000 4,500 Supplies and Commodities 9,072 13,053 11,592 10,902 14,500 14,000 Contractual Services 48,424 50,623 84,121 19,413 61,000 61,000 $406,100 $422,995 $465,869 $403,028 $464,330 $471,688Total: 20 - Planning Program Classification Fund: 01 - General Fund Expenditures General Fund Planning Division Summary 2015-2016 Fiscal Year Budget Division: 20 - Planning Program $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Planning Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 66 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Unit: 09 - Community Development Division: 20 - Planning Program Salaries-Full Time 238,111 246,331 251,089 253,690 255,515 262,514 Salaries-Overtime 0 2,458 2,346 2,500 2,500 2,500 Salaries-Commissioner 2,735 1,965 2,630 4,000 3,500 4,000 $240,846 $250,754 $256,065 $260,190 $261,515 $269,014 FICA 14,689 15,304 15,625 16,132 16,214 16,679 Medicare 3,435 3,579 3,654 3,775 3,790 3,901 IMRF 27,538 29,476 30,669 31,225 31,210 30,189 Employee Insurance 54,785 51,423 53,818 58,508 55,229 57,905 Deferred Comp. Contribution 6,593 6,684 6,825 7,000 7,500 8,500 Travel/Training 1,921 3,148 2,222 5,000 2,800 5,000 IL Unemployment Insurance 5,000 5,000 1,020 1,000 800 1,000 $113,961 $114,614 $113,833 $122,640 $117,543 $123,174 Telephone/Internet 3,856 4,235 2,296 5,000 2,000 3,500 Cellular Phones/Pagers 656 553 519 1,000 900 1,000 $4,512 $4,788 $2,815 $6,000 $2,900 $4,500 SUPP - Supplies and Commodities Office Supplies/Postage 7,928 9,561 8,892 10,000 9,000 10,000 Dues & Subscriptions 3,066 1,898 2,010 3,000 3,000 3,000 Gas/Oil/Mileage/Carwash 260 133 0 1,000 350 500 Software 1,799 0 0 500 100 500 $13,053 $11,592 $10,902 $14,500 $12,450 $14,000 Software Licensing/Renewals 4,500 4,500 0 0 0 0 Maintenance Contracts/Lease 4,107 3,520 3,444 5,000 3,500 5,000 Vehicle Maintenance 0 0 0 1,000 800 1,000 Legal Fees 0 2,541 3,023 5,000 3,000 5,000 Special Projects and Programs 10,553 15,742 10,587 15,000 10,000 15,000 Contractual Services 20,908 51,412 186 25,000 10,000 25,000 Engineering Fees 10,555 6,406 2,173 10,000 3,000 10,000 $50,623 $84,121 $19,413 $61,000 $30,300 $61,000 $422,995 $465,869 $403,028 $464,330 $424,708 $471,688 Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: 20 - Planning Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Fund: 01 - General Fund Expenditures General Fund Planning Division Detail 2015-2016 Fiscal Year Budget Page 67 BUILDING DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The purpose of the department is to enforce the Village of Plainfield’s building codes and ordinances and to ensure public health and safety. This is accomplished by performing two primary functions: plan review and field inspections. The purpose of plan review is to determine that the plans and specifications conform to the codes and ordinances. The intent of field inspections is to determine that the construction integrates to the plans and specifications. Field inspection is not construction supervision. It is a review of the construction process, at various stages, to verify that the approved plans and specifications are followed. The administrative function of the department is responsible for the development of processes and procedures to ensure effective work flow. The clerical staff is responsible for building permit entry, contractor registration, billing, collection, and release of permit, along with data preservation, inspection scheduling, Freedom of Information requests and quality customer service. Duties The Building Department utilizes the administration, review process and enforcement of regulations on permits and inspections for regulating construction, safe occupancy and use of all buildings or structures and premises. This includes structural building code compliance, control systems, including but not limited, to electrical, plumbing, HVAC, energy control systems, fire protection and fire safety systems and provisions for property maintenance. The Building Department consists of a Building Official, three Inspectors, a Secretary Supervisor, and Secretary Support. Administration Permits and Inspections are the foundation of services within the department. The Building Official’s office provides administration, support and oversight for the core services and their daily operations. • Permits: The department receives applications for: New construction (residential & commercial) Residential Remodel Commercial Build Out Commercial Change of Occupancy Miscellaneous Permits (fence, deck, generators, etc.) • Licensing: The department maintains records for all contractor registration and licensing. Approval of occupancy and verification by all departments within the Village is required prior to issuance of all business licenses. • Fees: The department is responsible for the collection of all fees associated with permitting, licensing, contractor registrations and maintains information pertaining to insurance and bonding requirements Permit Management The department requires Village code provisions for work done without permits, work exceeding the scope of the approved permit and issues related to expired permits and extensions of permits. Page 68 BUILDING DEPARTMENT Plan Review For compliance of permits, inspections and licensing the department conducts reviews with all departments prior to granting approvals and issuance of certificates. • Inspection Review: The department coordinates all interdepartmental permit reviews and plan reviews. The plan review verifies that construction plans/drawings, proposed drawings for non- construction changes and all requested revisions are in compliance with the Village’s building codes and ordinances as well as its design standards. When necessary, consulting services of structural engineers, consultants, fire protection services and elevator review/inspections services assist in reviews for assuring compliance. • Field Review: Field reviews ensure that the scope of work complies with approved drawings. Deviations from approved drawings require revisions to permit drawings and subsequent approvals by all applicable reviewers. Inspectors coordinate final inspections and require final “walk-through” and “sign-off” before issuing appropriate certificates. • Change of Occupancies: Inspectors coordinate final inspections and require final “walk- through” and “sign-off” before issuing appropriate certificates. Inspections The department conducts inspections to implement construction provisions for compliance with codes, requirements for occupancy, maintenance and use of buildings, structures and sites. • Code Compliance: The department’s inspectors require compliance of the Village’s codes and ordinances to secure that building, electrical, fire-protection, plumbing, other building systems and village design standards are met. The department also interfaces with Thompson Elevator Inspections Services for the periodic inspections of all elevators for compliance with State Code. • Property Maintenance: The department assists the code enforcement department for compliance of existing structures and their premises to comply with the Village Municipal Code provisions for property maintenance and upkeep, and in follow up to complaints received. • Enforcement of Village Zoning Ordinance: The department inspectors conduct inspections and enforce special conditions and restrictions imposed on properties/premises at time of review by Village ordinances. Site Safety Premise Safety is priority for the safe occupancy and use of buildings and/or structures. The department interfaces, as needed, with the Fire Services Department and Police in code matters related to premise safety. • Regulating property/premises for emergency responders: The department verifies all street addresses as required by code for emergency responders. • Regulating safety on property by response to disasters: Safety inspections are conducted by department inspectors on 24-hour on-call basis for emergency incidents such as fires, floods and other disasters. Page 69 BUILDING DEPARTMENT FY 2015-2016 Goals • To audit the department’s processes and procedures • To maintain knowledge of current code through professional academic training • To cross train inspectors on commercial and residential plan review • To research the paperless permit process FY 2015-2016 Key Objectives • To provide accurate, timely and efficient Plan Reviews, Permit Issuance, and Inspection Services • To implement support for Zoning enforcement issues, developers, contractors and potential business developments • To sustain timely response to property condition complaints, inspection, pre-construction, phone, e-mail, letter, and Freedom of Information requests • To administer rapid service for customers and residents • To develop, maintain and revise all pertinent existing Village of Plainfield Codes, regulations, and department information, as well as updating the Village website Growth Statistics Year Population Year Population 2000 13,038 2007 37,334 2003 20,673 2010 39,581 2005 30,314 2013 (US Census estimate) 41,734 Calendar Year 2009 2010 2011 2012 2013 2014 New Residential Units Permitted 66 58 88 112 135 161 General Construction Inspections 5,342 4,300 4,884 6,619 8,016 6,296 Commercial/Office/Industrial Added 24,659 172,926 90,770 71,414 194,250 355,587 Acreage Annexed 24 5.4 2.1 277 6 86 Page 70 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget 2016 Proposed Budget Unit: 09 - Community Development Salaries and Wages 283,288 304,848 340,920 341,914 375,200 439,912 Benefits 107,020 128,116 130,279 136,871 159,442 181,809 Utilities 4,209 3,802 5,054 3,976 5,800 5,500 Supplies and Commodities 4,699 7,647 5,814 8,970 7,350 8,200 Contractual Services 10,000 14,000 14,039 0 1,500 1,500 $409,215 $458,413 $496,106 $491,731 $549,292 $636,921 General Fund Building Division Summary 2015-2016 Fiscal Year Budget Total Building Program Classification Fund: 01 - General Fund Expenditures Division: 21 - Building Program $0 $50,000 $100,000 $150,000 $200,000 $250,000$300,000 $350,000 $400,000 $450,000 $500,000 FY 2011 Actual FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget 2016 Proposed Budget Building Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 71 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Unit: 09 - Community Development Salaries-Full Time 304,756 315,920 330,100 353,700 354,500 419,412 Salaries-Part Time 92 25,000 11,814 21,000 40,000 20,000 Salaries-Overtime 0 0 0 500 100 500 $304,848 $340,920 $341,914 $375,200 $394,600 $439,912 FICA 18,386 20,525 20,894 23,262 23,262 27,275 Medicare 4,300 4,800 4,887 5,440 5,440 6,379 IMRF 34,842 36,860 39,810 45,025 45,025 50,590 Employee Insurance 60,466 58,857 59,850 76,165 53,553 84,565 Deferred Comp. Contribution 3,751 2,352 6,233 4,000 6,800 7,500 Travel/Training 1,371 1,885 4,147 4,500 4,200 4,500 IL Unemployment Insurance 5,000 5,000 1,050 1,050 1,000 1,000 $128,116 $130,279 $136,871 $159,442 $139,280 $181,809 Telephone/Internet 1,772 2,341 1,369 2,000 750 1,500 Cellular Phones/Pagers 2,030 2,713 2,607 3,800 4,250 4,000 $3,802 $5,054 $3,976 $5,800 $5,000 $5,500 Office Supplies/Postage 6,253 4,742 7,855 5,200 5,400 6,000 Replacement Supplies 0 8 0 0 0 0 Dues & Subscriptions 664 452 523 700 650 700 Gas/Oil/Mileage/Carwash 389 312 242 1,000 700 1,000 Uniforms/Clothing 341 300 350 450 650 500 $7,647 $5,814 $8,970 $7,350 $7,400 $8,200 Software Licensing/Renewals 14,000 14,000 0 0 0 0 Special Projects & Programs 0 39 0 500 200 500 Ordinance Maintenance 0 0 0 1,000 500 1,000 $14,000 $14,039 $0 $1,500 $700 $1,500 $458,413 $496,106 $491,731 $549,292 $546,980 $636,921 Total: 21 - Building Program SAL - Salaries and Wages Total: 1)SAL - Salaries and Wages BEN - Benefits Total: Benefits SUPP - Supplies and Commodities Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services UTIL - Utilities Total: Utilities Fund: 01 - General FundExpenditures Division: 21 - Building Program General Fund Building Division Detail 2015-2016 Fiscal Year Budget Page 72 WATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Water Division is a division of the Public Works Department. The department operates under the general supervision of the Director of Public Works as the daily operations are managed by the Water Superintendent and two Crew Leaders within this division. Additional staff members include one Water Operator and one Water Service Worker. This budget outlines the corresponding portion of the financial revenues and expenditures that support the overall operation of this division. The primary functions of this division include compliance with the Environmental Protection Agency’s regulations, customer service, system operations, maintenance, water billing, and management. Water Supply This division is responsible for the operation and maintenance of the entire potable water supply system within the Village. Once the treated Lake Michigan water, provided by Illinois-American, is delivered to the 127th Street pumping station, this water is distributed throughout the system. Some of the major components within the system include two pressure adjusting stations, one ground storage tank, five elevated water towers, the supervisory control/data acquisition computer system, and three emergency back-up wells. The employees of the division operate the system in a manner that provides safe drinking water for our residents while retaining a sufficient supply of water that could be utilized to extinguish a fire if required. Once the Village started utilizing treated Lake Michigan water in 2004, the system has consistently exceeded the water quality standards established by the Environmental Protection Agency. On a regular basis staff collects bacteriological samples, complete chemical samples, volatile & synthetic compound samples, and lead/copper samples. Once these samples are collected they are analyzed by an EPA certified laboratory. On a daily basis employees are available to respond to water related concerns expressed by our residents. Additionally, staff will perform routine maintenance on pumps, motors, and chemical feed equipment. Our field crews oversee the operation and maintenance of 229 miles of water main, 3,600 hydrants, 3,298 valves, and 12,924 water service lines. Page 73 WATER DIVISION Water Metering This division is responsible for the installation, repair, and programming of all water meters. On a monthly basis staff will collect water usage readings, via radio frequency, from all water meters within the Village. These readings are then electronically transferred to our water billing system. Employees maintain and troubleshoot meters that indicate unusually high or low usage. Staff will also replace inoperable meters as required. The Water Division is currently in the process of changing technology by changing the meter reading devices to a fixed base system. This system, when fully operational, will have the capability of reading all the Village’s meters from a fixed base unit mounted on two water towers. This new technology will enable the Division to maintain the system more efficiently and allow reading meters in less than one day compared to the drive by reading which takes approximately four days. This system also allows a shut off to occur at the meter instead of the buffalo box located in the parkway. An automated shut off valve was built into the new “iPERL” meters, which we currently purchase from Sensus Technologies Inc. Water termination can occur at the meter with this technology, and can be performed in seconds compared to days. These advances in technology will save money. FY 2015-2016 Key Objectives Objective 1: Provide Outstanding Service for our Residents & Businesses 1. All employees within the division will strive to respond to the concerns expressed by our residents in a timely basis. The water quality and system pressure will be maintained in a manner to help protect the wellbeing of our customers. a. The system will be operated within the regulations established by the Environmental Protection Agency. b. The buildings, facilities, and equipment, will receive preventative and emergency maintenance as required. c. Staff will continue our efforts in implementing our new “work order” system that should improve work efficiencies. d. Additional hydrant flow testing will be coordinated with the Fire Protection District. e. We will strive to maintain the Village’s unaccounted for water consumption (currently at 1%) at an acceptable level. Staff will conduct a water loss survey and respond quickly to water main and service line leaks. Objective 2: Provide Public Improvements that Improve Efficiency. 1. Staff will work with the Environmental Protection Agency, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. We will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Page 74 WATER DIVISION Objective 3: Planning for the Future. a. Continue to update the 5-Year Capital Improvement Plan for the water system. b. Discuss low interest loans and grant funding opportunities with the Village Board for future consideration. c. Continue to review the systems electrical usage will be completed to find possible savings in efficiency. The Village currently utilizes Energy Me for our supplier of electricity which results in an approximate 5% cost savings. d. Expand the use of utility atlases by including new information within the geographical information system. Currently the GiS Division, (which is under the direction of the Information Technology Division) is updating the water atlases to show hydrants on one map and valves on another map. This will greatly improve our efforts to correctly locate and maintain the system as well as quick shut downs of the system in time of repairs. The newly utilized I pad for utility locates has helped reduce time for locating Village utility services. Performance Measures – Water Division 2010 2011 2012 2013 2014 Water Flow: ( Jan1- Dec31) Total pumpage ( in billions) Unaccounted for flow Average daily flow ( MGD ) Maximum daily flow ( MGD ) 1.118 2 % 3.062 5.841 1.128 2 % 3.091 6.324 1.273 2 % 3.490 6.644 1.170 2 % 3.205 5.941 1.131 1% 3.098 4.656 Water Mains: Main breaks Valves repaired Valves exercised Hydrants repaired Hydrants tested Water service repairs 4 0 2,061 32 2,254 58 5 0 28 55 3,104 2 2 2 19 25 3,152 3 1 0 513 65 3,424 0 5 0 1,096 30 3,070 1 Fire Flow Tests 15 4 3 6 5 Water Samples 517 517 517 517 517 Page 75 WASTEWATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Wastewater division is a sub-section of the Public Works Department. The Wastewater Division functions under the general supervision of the Director of Public Works as the daily operations are managed by the Wastewater Superintendent. This division employs four wastewater operators to deal with the responsibilities of wastewater collection and conveyance, advanced wastewater treatment, bio-solids treatment and bio-solids re-use. In addition, the Wastewater Division investigates and mitigates pollution issues, infiltration and inflow, industrial discharges and drainage issues. Wastewater Treatment Facility The Wastewater Division is responsible for the treatment of over 1.6 billion gallons of municipal wastewater annually, utilizing an operating budget of 3.5 million dollars. The newly expanded North Wastewater Plant is a 7.5 million gallon per day, secondary activated sludge plant with nitrification and phosphorus removal. The North Facility is also the location of the Laboratory Facility. The Laboratory Facility is charged with the analysis requirements set forth within the federal EPA NPDES permit. The thoroughly modern facility, utilizes screening, settling, and biological techniques to separate the organic and inorganic solids found in the raw wastewater. The solids are removed, retained, treated and beneficially reused as farm field fertilizer. The clear liquid portion of the wastewater (effluent) is disinfected by ultra violet light and either reused for grounds irrigation and process cleaning or returned to the environment by way of the DuPage River. Sanitary Sewer System Within its boundaries, the Village has over 3,000 manhole structures, 220 miles of sanitary sewers ranging from 8” to 54” in diameter. The design of the system requires that 16 lift stations be employed to elevate the wastes due to topography differences. Each of these lift stations has at least two sewage pumps, computer controls, emergency alarms, and back-up power connections. Industrial Pretreatment Program This program mandates that all industrial discharges be monitored for quantity and quality of generated wastes and pollutants. The operator responsible for industrial pretreatment is assigned the task of tracking, sampling, reporting, monitoring, and environmental enforcement within the industrial community. Infiltration & Inflow (I &I) With age, underground sewer lines deteriorate and begin to allow groundwater to enter the system. These extraneous flows can cause basement back-ups, main line surcharging and the potential for sanitary sewer overflow discharges to the river without proper treatment. One employee of our sewer division has the responsibility to identify I & I points through pipe cleaning and televising so problems can be addressed. Page 76 WASTEWATER DIVISION FY 2015-2016 Key Objectives Objective 1: Provide Outstanding Service for our Residents and Retain Environmental Compliance All employees within the division will strive to respond to the concerns expressed by our residents in a timely manner. The water quality and system operation will be maintained in a manner to help protect the wellbeing of our customers, people that utilize the DuPage River, and the environment. a. The system will be operated within the regulations established by the EPA. b. The buildings, facilities, and equipment, will receive preventative and emergency maintenance as required. c. Staff will continue our efforts in implementing our new work order system that should improve work efficiencies. d. Staff will respond quickly to sewer pipeline problems or other environmental concerns. Objective 2: Provide Public Improvements that Improve Efficiency Staff will work with the EPA, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. Staff will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Objective 3: Planning for the Future a. Continue to update the 5 Year Capital Improvement Plan for the Wastewater system. b. Discuss low interest loans and grant funding opportunities with the Village Board for future consideration. c. Expand the use of utility atlases by including new information within the geographical information system. Page 77 WASTEWATER DIVISION Performance Measures – Wastewater Division UTILITY EXPANSION The Utility Expansion unit represents water and sewer capital and engineering projects, as well as water and sewer debt service expenses relating to past projects. For Fiscal Year 2016, expansion funds will be expended to cover the Village’s proportionate share of the utilities involved in the Route 30 expansion. This Route 30 work includes improvements to accommodate future commercial needs anticipated in the Route 55/ Route 30 corridor. Additionally, funds are budgeted to address lift station and SCADA improvements as well as miscellaneous engineering and equipment for both divisions. 2010 2011 2012 2013 2014 Total Gallons Reclaimed (in Billions) Bio-solids Treated (in tons) Average Daily Flow (in Millions) Maximum Daily Flow (in Millions) Miles of Sanitary Sewer Main 1.296 730 3.55 11.1 220 1.447 642 3.964 11.3 220 1.139 799 3.120 6.089 220 1.621 771 4.441 22.8 220 1.707 9,645 4,677 12.5 220 Lift Station Maintenance Events Laboratory Tests Industrial Samples Sewers Inspected and Cleaned (feet) 2,599 20,300 220 9,000 2,506 18,478 259 3,308 1,602 15,143 314 23,200 771 14,294 166 13,200 860 14,620 743 6,200 Page 78 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Fund: 02 - Water & Sewer Fund Licenses and Permits 549,544 1,191,997 589,954 327,000 353,500 State of Illinois Taxes 0 1,415,262 1,630,710 1,576,500 1,640,000 Charges for Services 11,448,681 14,042,146 13,319,897 13,178,160 14,158,609 Investment Income 7,531 7,011 10,335 2,000 5,000 Miscellaneous 1,734,700 2,480 1,910 1,000 1,000 Revenues Total $13,740,456 $16,658,896 $15,552,806 $15,084,660 $16,158,109 Salaries and Wages 1,211,701 1,210,768 1,269,380 1,283,825 1,308,841 Benefits 533,023 510,109 528,791 572,962 544,443 Utilities 592,217 627,523 744,123 652,000 713,000 Supplies and Commodities 451,893 445,842 496,996 516,700 515,300 Contractual Services 5,974,192 7,170,282 7,568,677 7,500,000 7,993,300 Other 0 250,000 250,380 500,760 250,000 Transfers 516,376 493,649 490,748 489,852 498,100 Capital 1,724,434 168,157 597,510 390,000 1,175,000 Debt service 3,091,002 3,252,747 3,237,728 3,178,561 3,160,125 Depreciation 3,074,308 3,068,557 3,072,337 0 0 Expenditures Total $17,169,146 $17,197,634 $18,256,670 $15,084,660 $16,158,109 Total: Water & Sewer Fund ($3,428,690)($538,738)($2,703,864)$0 $0 Water, Sewer & Expansion Expenses Classification Water & Sewer Fund Revenue/Expense Summary 2015-2016 Fiscal Year Budget Water, Sewer & Expansion Revenues Page 79 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Budget FY 2016 Proposed Budget Fund: 02 - Water and Sewer Fund LIC&PER - Licenses and Permits Meter Sales 34,305 24,844 41,645 25,000 28,000 25,000 Water Connection Fee 190,620 176,770 208,950 100,000 250,000 125,000 Sewer Connection Fee 311,393 984,148 334,414 200,000 260,000 200,000 Sewer By-Pass Fee 3,225 6,235 4,945 2,000 6,000 3,500 Recapture Fee 10,001 0 0 0 0 0 $549,544 $1,191,997 $589,954 $327,000 $544,000 $353,500 STTAX - State of Illinois Taxes Home Rule Sales Tax 0 1,415,262 1,630,710 1,576,500 1,635,000 1,640,000 $0 $1,415,262 $1,630,710 $1,576,500 $1,635,000 $1,640,000 SERV - Charges for Services Water Sales 6,538,201 8,211,013 7,792,970 7,783,160 7,764,865 8,583,609 Water Penalty 82,117 100,855 87,802 70,000 84,600 70,000 Sewer Sales 3,723,019 4,447,321 4,138,682 4,045,000 4,180,000 4,195,000 Sewer Penalty 46,527 55,374 48,535 40,000 45,000 45,000 Capital Charge 1,043,337 1,209,985 1,235,459 1,230,000 1,254,000 1,250,000 Capital Charge Penalty 15,480 17,598 16,449 10,000 15,000 15,000 $11,448,681 $14,042,146 $13,319,897 $13,178,160 $13,343,465 $14,158,609 Interest Income 1,503 2,803 5,224 2,000 8,500 5,000 Unrealized Gain/Loss 6,028 4,208 5,111 0 5,000 0 $7,531 $7,011 $10,335 $2,000 $13,500 $5,000 Sale of Fixed Assets 183,057 0 0 0 0 0 Sale of Scrap 1,065 2,480 1,345 0 650 0 Other Receipts 625 0 565 1,000 500 1,000 Naper Rd & Main St IEPA 1,549,953 0 0 0 0 0 $1,734,700 $2,480 $1,910 $1,000 $1,150 $1,000 $13,740,456 $16,658,896 $15,552,806 $15,084,660 $15,537,115 $16,158,109 Water & Sewer Fund Revenue Detail 2015-2016 Fiscal Year Budget Revenues Total Revenues Total: Licenses & Permits Total: State of Illinois Taxes Total: Charges for Services INT - Investment Income Total: Investment Income MISC - Miscellaneous Total: Miscellaneous Page 80 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Budget FY 2016 Proposed Budget Fund: 02 - Water and Sewer Fund Expenses Unit: 10 - Water Department SAL - Salaries and Wages Salaries-Full Time 226,827 230,796 238,403 222,459 225,140 227,541 $226,827 $230,796 $238,403 $222,459 $225,140 $227,541 FICA 13,554 13,810 14,574 14,165 13,959 14,165 Medicare 3,246 3,303 3,481 3,315 3,265 3,315 IMRF 26,387 27,561 29,675 27,415 25,891 25,035 Employee Insurance 54,615 48,292 50,109 50,249 49,322 52,765 Deferred Comp. Contrib 4,766 4,891 5,811 6,500 6,500 7,000 Travel/Training 1,401 4,715 2,522 8,500 3,000 8,500 IL Unemployment Ins.8,000 8,000 2,370 3,000 3,000 3,000 $111,969 $110,572 $108,542 $113,144 $104,937 $113,780 Telephone/Internet 2,303 3,128 3,705 3,500 3,550 3,500 Cellular Phones/Pagers 788 1,325 2,762 3,000 4,000 4,000 $3,091 $4,453 $6,467 $6,500 $7,550 $7,500 SUPP - Supplies & Commodities Office Supplies/Postage 31,231 27,744 25,120 25,000 26,000 26,000 Dues & Subscriptions 1,934 1,488 1,483 2,000 1,500 2,000 Gas/Oil/Mileage/Wash 6 1,478 58 1,000 300 800 Supplies/Hardware 155 447 165 500 350 500 Software 1,422 1,733 1,733 2,000 500 2,000 Sand & Gravel 0 0 919 500 800 800 Water Meters 143,420 131,202 180,057 160,000 155,000 160,000 $178,168 $164,092 $209,535 $191,000 $184,450 $192,100 Contract - Contractual Services Building Maintenance 12,882 4,997 9,437 15,000 8,500 15,000 Software Licensing 8,000 8,000 0 0 0 0 Legal Notices 0 0 0 500 100 500 Legal Fees 766 368 1,607 1,000 500 1,000 Contractual Services 20,847 47,704 16,349 45,000 12,000 40,000 Equipment Maintenance 457 339 492 500 500 500 Engineering Fees 11,010 0 400 8,000 1,000 5,000 $53,962 $61,408 $28,285 $70,000 $22,600 $62,000 Admin Service Charge 0 125,000 125,190 250,380 125,190 125,000 Transfer to Debt Service 129,094 123,413 123,061 122,463 122,463 124,525 $129,094 $248,413 $248,251 $372,843 $247,653 $249,525 $703,111 $819,734 $839,483 $975,946 $792,330 $852,446 Total: Salaries and Wages Division: 02 - Water Administration Program Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2015-2016 Fiscal Year Budget BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: Water Admin Program Page 81 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Budget FY 2016 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2015-2016 Fiscal Year Budget Salaries-Full Time 352,064 349,982 363,053 371,980 371,652 381,485 Salaries-Part Time 9,804 9,263 4,692 18,000 4,800 13,000 Salaries-Overtime 13,792 17,783 33,017 30,000 38,000 30,000 $375,660 $377,028 $400,762 $419,980 $414,452 $424,485 FICA 21,714 22,469 24,527 26,039 25,697 26,442 Medicare 5,110 5,285 5,766 6,100 6,010 6,184 IMRF 41,203 43,614 48,967 50,400 48,950 47,578 Employee Insurance 72,335 61,943 62,845 86,015 63,223 66,002 Deferred Comp. Contrib 7,713 8,147 9,768 9,500 9,950 10,500 $148,075 $141,458 $151,873 $178,054 $153,830 $156,706 Telephone/Internet 3,543 4,704 5,764 5,000 6,000 6,000 Cellular Phones/Pagers 2,733 2,128 456 3,000 1,000 2,000 Electricity/Gas 145,364 127,851 151,591 145,000 142,000 145,000 $151,640 $134,683 $157,811 $153,000 $149,000 $153,000 SUPP - Supplies and Commodities Office Supplies/Postage 5,611 307 3,677 5,000 2,000 3,000 Replacement Supplies 2,193 2,288 5,164 5,000 5,000 11,000 Gas/Oil/Mileage/Wash 19,669 22,963 14,626 25,000 15,000 22,000 Supplies/Hardware 3,701 3,949 4,435 5,000 4,000 4,000 Chemicals 3,700 4,050 4,050 5,000 4,500 5,000 Uniforms/Clothing 1,255 2,709 1,836 2,500 2,500 2,500 $36,129 $36,266 $33,788 $47,500 $33,000 $47,500 Contract - Contractual Services Building Maintenance 437 755 616 5,000 3,000 5,000 Vehicle Maintenance 5,195 5,740 3,777 8,000 9,000 9,000 Contractual Services 32,950 36,328 51,012 60,000 60,000 35,000 Lake Michigan Water 5,559,092 6,800,739 7,144,963 6,930,000 6,949,000 7,500,000 Equipment Maint.4,071 1,068 12,033 10,000 12,000 10,000 System Maintenance 66,271 32,025 64,895 60,000 50,000 45,000 Water/Fire Hydrant 10,802 9,474 9,418 15,000 9,000 15,000 EPA Analytical 11,192 14,517 12,816 15,000 14,000 15,300 $5,690,010 $6,900,646 $7,299,530 $7,103,000 $7,106,000 $7,634,300 Transfer to Debt Service 129,094 123,412 122,313 122,463 122,463 124,525 $129,094 $123,412 $122,313 $122,463 $122,463 $124,525 Contingencies/Depreciation Depreciation 3,074,308 3,068,557 3,072,337 0 0 0 $3,074,308 $3,068,557 $3,072,337 $0 $0 $0 $9,604,916 $10,782,050 $11,238,414 $8,023,997 $7,978,745 $8,540,516 $10,308,027 $11,601,784 $12,077,897 $8,999,943 $8,771,075 $9,392,962 Total: Salaries and Wages Division: 30 - Water Distribution Program SAL - Salaries and Wages Total: Water Department BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: Depreciation Total: Water Distribution Program Page 82 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Budget FY 2016 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2015-2016 Fiscal Year Budget Unit: 11 - Sewer Department Salaries-Full Time 216,260 221,375 228,798 222,900 225,006 228,346 $216,260 $221,375 $228,798 $222,900 $225,006 $228,346 FICA 12,892 13,235 13,815 13,820 13,950 14,157 Medicare 3,091 3,168 3,303 3,232 3,263 3,311 IMRF 25,161 26,494 28,234 26,748 27,545 26,260 Employee Insurance 52,318 47,475 49,558 49,507 48,450 47,147 Deferred Comp. Contrib 4,437 4,801 5,504 6,000 6,000 6,500 Travel/Training 2,879 4,920 6,875 8,500 5,000 8,500 IL Unemployment Ins.8,000 8,000 2,370 3,000 3,000 3,000 $108,778 $108,093 $109,659 $110,807 $107,208 $108,875 Telephone/Internet 4,429 6,032 8,234 6,500 9,000 9,000 Cellular Phones/Pagers 569 1,389 3,028 3,000 3,600 3,500 Electricity/Gas 617 0 0 1,000 1,000 0 $5,615 $7,421 $11,262 $10,500 $13,600 $12,500 SUPP - Supplies and Commodities Office Supplies/Postage 31,110 25,818 24,440 25,000 26,000 25,000 Dues & Subscriptions 37,321 37,171 58,911 66,200 63,000 66,200 Gas/Oil/Mileage/Wash 592 772 1,049 1,000 1,000 1,000 Supplies/Hardware 722 2,679 193 4,000 2,000 4,000 Software 1,422 0 0 1,000 500 1,000 Uniforms/Clothing 201 0 193 0 0 0 $71,368 $66,440 $84,786 $97,200 $92,500 $97,200 Contract - Contractual Services Building Maintenance 5,718 7,740 9,975 15,000 10,000 15,000 Software Licensing 8,000 8,000 0 0 0 0 Legal Fees 766 368 1,607 2,000 800 2,000 Contractual Services 12,280 18,847 15,279 20,000 12,000 20,000 Equipment Maintenance 168 217 1 2,000 1,000 2,000 Engineering Fees 5,507 8,898 6,410 10,000 7,000 10,000 $32,439 $44,070 $33,272 $49,000 $30,800 $49,000 2013/2004A Bond (Principal)12,000 12,000 13,500 3,000 3,000 3,000 2013/2004A Bond (Interest)69,848 65,965 65,509 48,070 48,070 46,710 2005B Bond (Principal)291,000 303,000 316,500 331,500 331,500 348,000 2005B Bond (Interest)71,483 59,843 47,723 33,480 33,480 18,563 Admin Service Charge 0 125,000 125,190 250,380 250,380 125,000 Transfer to Debt Service 129,094 123,412 123,061 122,463 122,463 124,525 $573,425 $689,220 $691,483 $788,893 $788,893 $665,798 $1,007,885 $1,136,619 $1,159,260 $1,279,300 $1,258,007 $1,161,719 Total: Sewer Admin Program Division: 02 - Sewer Administration Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies and Commodities Total: Contractual OTHER - Other Total: Other Page 83 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Budget FY 2016 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2015-2016 Fiscal Year Budget Salaries-Full Time 363,449 348,858 365,490 378,486 378,089 388,469 Salaries-Part Time 9,804 9,263 4,692 10,000 4,800 10,000 Salaries-Overtime 19,701 23,448 31,235 30,000 30,000 30,000 $392,954 $381,569 $401,417 $418,486 $412,889 $428,469 FICA 22,658 22,565 23,834 25,975 25,599 26,565 Medicare 5,327 5,305 5,602 6,070 5,987 6,213 IMRF 43,294 44,160 47,494 50,500 47,779 47,500 Employee Insurance 84,798 70,392 72,646 79,412 73,756 75,304 Deferred Comp. Contrib 7,539 7,514 8,167 9,000 9,000 9,500 Travel/Training 585 50 974 0 0 0 $164,201 $149,986 $158,717 $170,957 $162,121 $165,082 Telephone/Internet 10,175 13,358 14,410 13,000 15,000 15,000 Cellular Phones/Pagers 3,152 2,735 615 4,000 0 0 Electricity/Gas 418,544 464,873 553,558 465,000 463,000 525,000 $431,871 $480,966 $568,583 $482,000 $478,000 $540,000 SUPP - Supplies and Commodities Office Supplies/Postage 6,773 1,810 3,718 6,000 3,000 5,000 Replacement Supplies 320 407 1,229 1,000 1,700 1,000 Gas/Oil/Mileage/Wash 8,811 10,604 16,066 11,500 15,000 15,000 Supplies/Hardware 5,884 6,491 6,753 7,000 6,800 7,000 Chemicals 124,479 106,959 118,256 125,000 120,000 125,000 Sand & Gravel 0 392 0 500 500 500 Industrial Flow Monitor 16,139 46,168 18,420 25,000 20,000 20,000 Uniforms/Clothing 3,822 6,213 4,445 5,000 4,500 5,000 $166,228 $179,044 $168,887 $181,000 $171,500 $178,500 Contract - Contractual Services Vehicle Maintenance 4,846 3,823 3,455 8,000 8,000 8,000 Contractual Services 128,814 105,084 149,351 175,000 150,000 165,000 Equipment Maint.16,435 11,256 17,030 20,000 17,000 20,000 Maintenance-James St.0 35 0 5,000 2,000 5,000 System Maintenance 47,686 43,960 37,754 70,000 25,000 50,000 $197,781 $164,158 $207,590 $278,000 $202,000 $248,000 Transfer to Debt Service 129,094 123,413 122,313 122,463 122,463 124,525 $129,094 $123,413 $122,313 $122,463 $122,463 $124,525 $1,482,129 $1,479,136 $1,627,507 $1,652,906 $1,548,973 $1,684,576 $2,490,014 $2,615,755 $2,786,767 $2,932,206 $2,806,980 $2,846,295 Total: Sewer Treatment Program Division: 40 - Sewer Treatment Program SAL - Salaries and Wages Total:Salaries & Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual OTHER - Other Total: Other Total: Sewer Department Page 84 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Budget FY 2016 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2015-2016 Fiscal Year Budget Unit: 12 - Utility Expansion Unit 12: Utility Expansion Program (continued) Contractual Services 0 0 0 20,000 10,000 10,000 Engineering Fees 6,968 3,750 6,425 50,000 10,000 45,000 Machinery & Equipment 0 29,600 4,989 20,000 26,000 20,000 Vehicles 0 0 22,556 75,000 75,000 0 Rt. 59 Watermain Design 9,619 0 0 0 0 0 Naperville Rd. Water Main 1,655,296 6,989 563,540 0 0 0 Route 30 Water Main 0 0 0 0 0 350,000 N. Wastewater Treatment Plt 52,551 0 0 0 0 0 Chicago Street Improv.0 99,585 0 0 0 0 Rt 30 Main - Kuusakoski to Tower 2 0 0 0 0 0 500,000 Scada Improvements 0 0 0 50,000 50,000 50,000 Liftstation Improvements 0 28,233 0 175,000 20,000 200,000 $1,724,434 $168,157 $597,510 $390,000 $191,000 $1,175,000 2013/2004A Bond (Principal)28,000 28,000 31,500 7,000 7,000 7,000 2013/2004A Bond (Interest)150,984 153,348 132,678 112,162 112,162 108,990 2013/2004B Bond (Principal)310,000 320,000 335,000 345,000 345,000 360,000 2013/2004B Bond (Interest)124,507 112,741 89,546 61,719 61,719 53,150 2005B Bond (Principal)679,000 707,000 738,500 773,500 773,500 812,000 2005B Bond (Interest)152,242 124,483 93,549 78,120 78,120 43,313 2008 Bond (Principal)365,000 380,000 400,000 430,000 430,000 450,000 2008 Bond (Interest)822,323 806,410 789,160 771,010 771,010 721,391 IEPA Loan 0 141,687 146,848 143,000 143,000 153,545 IEPA Loan (Interest)14,615 38,270 37,715 41,000 41,000 34,463 Bond Issuance Costs 0 0 92,674 0 0 0 $2,646,671 $2,811,939 $2,887,170 $2,762,511 $2,762,511 $2,743,852 $4,371,105 $2,980,096 $3,484,680 $3,152,511 $2,953,511 $3,918,852 $17,169,146 $17,197,634 $18,349,344 $15,084,660 $14,531,566 $16,158,109 OTHER - Other Unit: 12 - Utility Expansion Division: 91 - Capital Total: Water & Sewer Fund Total: Other Division: 92 - Bonds OTHER - Other Total: Other Unit Total: 12 - Utility Expansion Page 85 CAPITAL Engineering / Facility Maintenance (EFM) Overall Goal To effectively engineer and manage the design/construction of Capital Projects, Roadway and Facility Maintenance Projects within the Village to provide high-quality, cost effective Public Improvements for our residents. Research, evaluate, and pursue grant programs available to the Village for infrastructure and maintenance projects. The EFM group is a sub-section of the Public Works Department. This group functions under the general supervision of the Director of Public Works as the daily operations are managed by the Superintendent of Public Improvements. Additional employees within the group include one Lead Engineer, one Public Improvements Inspector, one Building Maintenance Supervisor and two Building Maintenance Workers. 2015/2016 Goal To continue to utilize “in-house” resources to administer the following Annual Maintenance Programs including the MFT Roadway Resurfacing Program, Sidewalk/Curb Replacement, Pavement Crack filling, Roadway Striping, Pavement Patching and Bridge Inspection programs. The Village has had continued success, while providing these services at a reduced cost, by managing these programs “in-house” during the past construction season. The Engineering group is continuing with utilizing part-time summer engineering interns that will assist with administering the Village’s maintenance programs and completing work related to collecting traffic data. This program not only improves our overall efficiency but it also provides a positive work experience for the interns. We will also initiate a sidewalk ADA compliance program this summer. This program will inventory and identify the sidewalk network within the community and note any deficiencies. Those deficiencies will be addressed via the sidewalk replacement program and the resurfacing program in future years as the budget allows. It is also an ongoing goal to have the Engineering group component to become the central repository for all plans, drawings, and information relating to the Village infrastructure and facilities. This task is a multi-year project and includes scanning old documents and plans into the Village’s laserfiche system. Facility Maintenance goal is to centralize as many external contracts and services as possible for cost savings and smoother response in times of need. We also strive to complete as much ‘in-house” repairs/maintenance as staff’s talents and time allow. Vehicles/Equipment/Technology Vehicles/Equipment – Based on the Public Works vehicle replacement program, one replacement vehicle is needed. A 2002 Ford Taurus wagon, has over 116,000 miles and is at the end of its useful life. As the Taurus is no longer available in a wagon, the next closest type of vehicle would be a small van, comparably the Ford Transit Connect LWB. Page 86 CAPITAL Annual Maintenance Programs Roadway Resurfacing and Capital Roadway Improvements (MFT & General Funds)- $2,000,000. A combination of MFT and Capital funds has been successfully utilized in past budgets to provide the maintenance of several roadways within the Village. Staff has identified additional roadways in the 2016 fiscal year that are in need of maintenance and resurfacing. The results of the Village’s pavement management survey have been successful in prioritizing this work. In an effort to retain the good quality of the Village’s roadway network, $2 million has been allocated within both the MFT and Capital funds. (The MFT budget is included in the Other Funds tab.) US Route 30 Reconstruction - $250,000 The Illinois Department of Transportation (IDOT) has completed design plans for the reconstruction and expansion of Route 30 between Route 59 and Interstate 55. While the total cost for this work is estimated to be over $35 million, IDOT will provide a majority of this funding. The Village’s contribution will improve pedestrian safety, as a new bike path and sidewalk will be installed along this roadway. Patching Program - $100,000 Engineering Staff will coordinate with the Street Division to identify areas that are in need of roadway patching. Funding for this program is within the Streets Maintenance Division. Curb & Sidewalk Program - $100,000 Staff routinely performs inspections of sidewalks and curbs throughout the Village. In addition, requests from residents concerning defects are promptly investigated and addressed. The sidewalk replacement work typically occurs within the late summer season. Staff plans to include the “saw cut removal” of trip hazards within this program. This type of work has been completed several times over the last few years with great success. Storm Sewer Program - $45,000 Staff completes routine maintenance and inspection work as it relates to the Village’s storm sewer system and other various storm sewer improvements as required. Bike Path Program - $325,000 Staff is responsible for the maintenance of thousands of linear feet of asphalt bike path within the Village. Required patching and/or pavement sealing is completed on an annual basis. This amount also includes funds for engineering of bike path connections adjacent to traffic signals and cannot be completed in-house. Additionally, the multi-year program addresses the needs of completing “gaps” within the sidewalk/bike path system, as identified in the Village’s transportation plan. Bridge Maintenance Program - $50,000 The Village currently has (16) bridges that are under our jurisdiction. For the most part, they are still in relatively good to fair condition. According to the Village’s bridge inspection reports it was noted that there are some maintenance issues that need attention. Page 87 CAPITAL Capital Projects Grant funded Projects STP (Surface Transportation Grant Program) - $450,000 • 143rd Street – Route 59 to Illinois 126 – Phase 1 design was approved by IDOT in December of 2014. Work will continue on the Phase 2 design and ComEd coordination. Once constructed, this project which will ultimately provide a much needed east-west connection for the Village. STP (Surface Transportation Grant Program $2,000,000) $200,000 • 127th Street – Heggs to Tuttle Estates - Completion of the Phase 1 design would be completed by the end of 2015. This project takes a rural two lane cross section to the standard 3 lane urban cross section. ICC/EJ&E/CN Mitigation Grant • 135th Street – Bike Path/Pedestrian Crossing at the CN Railway Tracks - $240,000 Total / $180,000 Grant amount. This project should be completed by late Spring/Early summer of 2015. Village and/or IDOT Funded Projects • I-55 Interchange Project (Plainfield/Bolingbrook/Romeoville) o Phase 1 Engineering Study - $50,000 • 143rd Street & Route 30 – Traffic Signal & intersection Improvements o Engineering - $100,000 • 127th Street & Naperville/Plainfield Road - Intersection/Traffic Signal Project o Engineering - $50,000 • Emerald Ash Borer - $200,000 o During the past twelve years the Emerald Ash Borer (EAB) has killed over 10 million trees within the United States. Three years ago, the Illinois Department of Agriculture had confirmed that this insect has infested several trees within our community. Since that time the Village has actively been removing infested parkway trees. While our community had over 6,000 parkway Ash trees three years ago, approximately 30% of these trees have been removed since the EAB infestation was first discovered. In an effort to support the replacement of these trees the Village has funded a new parkway tree installation program that occurs in the spring and fall of each year. Funding has helped provide over 600 new trees during the past year and the continued support of this program will be needed to help facilitate the future replacement of parkway trees that have already been removed and will be removed in the future. • Building Improvements – Various, including the replacement of the Salt Storage building roof. o Construction - $175,000 Page 88 Classification FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Fund: 11 - Capital Fund State of Illinois Taxes 3,060,295 3,110,893 3,261,910 2,600,000 2,650,000 Utility Taxes 3,066,185 2,981,462 3,198,840 2,921,280 3,100,000 Licenses and Permits 6,860 152,286 125,262 0 3,500 Fines and Forfeits 260,392 211,100 227,048 200,000 200,000 Charges for Services 126,638 122,937 104,238 110,000 110,000 Grants 898,270 987,560 108,931 450,000 0 Investment Income 148 224 115 100 100 Miscellaneous 513,148 31,079 47,034 74,000 0 Interfund Transfers 0 20,000 3,063,025 500,000 500,000 Revenues Total $7,931,936 $7,617,541 $10,136,403 $6,855,380 $6,563,600 Transfer to Debt Service 2,571,659 2,531,130 2,532,138 2,536,188 2,494,850 Contractual Services 169,232 163,048 148,016 166,000 166,000 Machinery and Equipment 211,481 195,066 325,201 475,000 475,000 Storm/Drainage Improvements 44,251 3,170 6,876 45,000 45,000 Bridge Repairs & Construction 69,742 889,129 511,936 50,000 50,000 Sidewalk, Curb, & Bikepath 40,258 98,091 437,966 385,000 425,000 Traffic Control Device 162,890 71,451 760,135 200,000 150,000 Roadway Improvements 1,176,644 258,616 316,613 1,950,000 1,700,000 Misc. Capital Expenses 29,147 131,695 169,156 85,000 125,000 Building Improvements 4,385 0 0 175,000 175,000 Emerald Ash Borer 0 193,177 194,709 200,000 200,000 Expenses Total $4,479,689 $4,534,573 $5,402,746 $6,267,188 $6,005,850 Surplus/(Deficit) Capital Fund $3,452,247 $3,082,968 $4,733,657 $588,192 $557,750 Ending Fund Balance ($7,414,412)($4,328,519)$405,138 $993,330 $1,551,080 Capital Fund Revenues Capital Fund Expenses Capital Improvement Fund Summary 2015-2016 Fiscal Year Budget Page 89 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Budget FY 2016 Proposed Budget Fund: 11 - Capital Improvement Fund Home Rule Sales Tax 3,060,295 3,110,893 3,261,910 2,600,000 2,642,595 2,650,000 $3,060,295 $3,110,893 $3,261,910 $2,600,000 $2,642,595 $2,650,000 Utility Tax 3,066,185 2,981,462 3,198,840 2,921,280 3,115,595 3,100,000 $3,066,185 $2,981,462 $3,198,840 $2,921,280 $3,115,595 $3,100,000 Bike Path Fee 592 1,332 888 0 500 500 Traffic Impact Fee 0 143,750 118,750 0 0 0 Recapture Fee 6,268 7,204 5,624 0 6,100 3,000 $6,860 $152,286 $125,262 $0 $6,600 $3,500 Red Light Fines 260,392 211,100 227,048 200,000 210,000 200,000 $260,392 $211,100 $227,048 $200,000 $210,000 $200,000 Impound Fee 117,288 115,200 98,948 100,000 75,000 100,000 Daily Storage Fee for Impound 9,350 7,737 5,290 10,000 11,000 10,000 $126,638 $122,937 $104,238 $110,000 $86,000 $110,000 Economic Stimulus Funds 823,050 6,957 0 0 0 0 STP Grant (143rd St)0 0 0 450,000 450,000 0 ITEP Grant (Rt. 59 Streetscape)(22,279)0 0 0 0 0 Grant Revenue 0 114,745 58,289 0 22,000 0 Energy Conservation Grant 11,499 2,500 0 0 0 0 STP Grant (Ped Bridge)86,000 863,358 50,642 0 0 0 $898,270 $987,560 $108,931 $450,000 $472,000 $0 Interest Income 148 224 115 100 225 100 $148 $224 $115 $100 $225 $100 Sales-Fixed Assets 395,661 0 4,788 0 0 0 Other Reimbursements 109,951 0 7,906 0 500 0 Other Receipts 7,536 31,079 34,340 74,000 74,000 0 $513,148 $31,079 $47,034 $74,000 $74,500 $0 Transfer From MFT 0 0 60,000 0 0 0 Transfer From TIF 0 0 0 500,000 500,000 500,000 Transfer From General 0 20,000 3,003,025 0 0 0 $0 $20,000 $3,063,025 $500,000 $500,000 $500,000 $7,931,936 $7,617,541 $10,136,403 $6,855,380 $7,107,515 $6,563,600 Capital Improvement Fund Revenue & Expense Detail 2015-2016 Fiscal Year Budget STTAX - State of Illinois Taxes Total: State of Illinois Taxes Revenues OTHTX - Other Taxes Total: Other Taxes LIC&PER - Licenses and Permits Total: Licenses and Permits FIN - Fines and Forfeits Total: Fines and Forfeits SERV - Charges for Services Total: Charges for Services GRNTS - Grants Total: Grants INT - Investment Income Total: Investment Income MISC - Miscellaneous INTER - Interfund Transfers Total: Interfund Transfers Revenues Total Total: Miscellaneous Page 90 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Budget FY 2016 Proposed Budget Capital Improvement Fund Revenue & Expense Detail 2015-2016 Fiscal Year Budget 211,481 195,066 Police Fleet/Equipment 269,440 225,000 225,000 225,000 5 vehicles/outfitting Public Works Fleet/Equipment 55,761 250,000 250,000 250,000 (Mowing equipment) 162,890 127th St. & Naperville Rd-engineering 24,804 50,041 100,000 20,000 50,000 126 and Wallin - engineering 23,178 281,879 Rt. 30 and 143rd - engineering 23,469 85,002 100,000 50,000 100,000 Lockport & VanDyke ped crossing 0 343,213 Bike Path 40,258 98,091 437,966 285,000 285,000 325,000 Curb & Sidewalk 100,000 100,000 100,000 57,263 1,000,000 900,000 1,000,000 I-55 Phase 1 Study 47,100 17,519 10,164 50,000 10,000 50,000 143rd St. Ext. Design (STP)99,516 450,000 450,000 143rd Street ROW ComEd - eng 127,000 Rt. 59 Streetscape (ITEP)7,427 Essington Rd Rt. 126 to 135th 2,418 Drauden Rd (ARRA)7,495 Wallin Dr. (ARRA)688 Naperville/Plainfield Rd & 127th 127th St., Ridge Rd., County Line, Indian Boundary (ARRA) 844,896 Lockport Street bypass - eng 13,557 11,992 61,776 50,000 30,000 50,000 Renwick Corridor engineering 31,146 50,000 30,000 50,000 Rt 30 Reconstr. - Village Portion 78,353 250,000 5,000 250,000 127th - Heggs to Meadow-eng 200,000 126,063 72,326 135,174 100,000 145,000 100,000 69,742 889,129 511,936 50,000 100,000 50,000 44,251 3,170 6,876 45,000 30,000 45,000 Energy Efficiency Consv. Grant 11,804 CMAP Grant-Transportation Plan 114,745 5,255 Lockport Streetscape Route 30/Rookery Beautification Street Lights - LED Replacement 1,187 25,000 30,000 50,000 School Beacons Upgrade 0 30,000 31,000 Bridge Repairs & Construction Storm & Drainage Improvements Miscellaneous Capital Expenses Roadway Improvements Pavement Patching Expenses Machinery and Equipment Traffic Control Device Sidewalk, Curb, & Bikepath Page 91 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Budget FY 2016 Proposed Budget Capital Improvement Fund Revenue & Expense Detail 2015-2016 Fiscal Year Budget Capital Improvement Fund Expenses (cont.) Misc. Engineering 17,343 16,950 58,774 30,000 45,000 75,000 IDOR Telecom Recovery 103,940 193,177 194,709 200,000 247,000 200,000 4,385 0 0 175,000 150,000 175,000 Red Light Cameras 166,413 163,048 148,016 166,000 166,000 166,000 Bank Charges 2,819 0 0 0 2,571,659 2,531,130 2,532,138 2,536,188 2,536,188 2,494,850 $3,452,247 $3,082,968 $0 $588,192 $1,272,327 $557,750 $7,931,936 $7,617,541 $5,402,746 $6,855,380 $7,107,515 $6,563,600 Emerald Ash Borer Expenditure Grand Totals: Fund Balance Replacement Plan Building Improvements Contractual Services Transfer to Debt Service Page 92 Other MFT Bond and Tort Audit Police DARE TIF Alcohol Funds Fund Interest Immunity Fund Pension Fund Fund Enforcement Totals REVENUES Property Taxes - 116,100 530,000 42,000 - - 745,000 - 1,433,100 State of Illinois Taxes 1,250,000 - - - - - - - 1,250,000 Fines And Forfeits - - - - - - - 10,000 10,000 Interest Income 300 - 100 10 800,000 20 500 30 800,960 Other - Employer Contributions - - - - 950,000 - - - 950,000 Employee Contributions - - - - 510,000 - - - 510,000 DARE Contributions - - - - - 13,000 - - 13,000 Interfund Transfers - 2,992,950 - - - - - - 2,992,950 Total 1,250,300 3,109,050 530,100 42,010 2,260,000 13,020 745,500 10,030 7,960,010 EXPENDITURES Salaries & Wages - - - - 440,000 - - - 440,000 Benefits - - - - 5,000 - - - 5,000 Supplies/Commodities - - - - 5,000 22,000 - - 27,000 Contractual Services - - 575,500 42,000 30,000 - - - 647,500 Other Debt Service - 3,109,050 - - - - - - 3,109,050 Capital Outlay 1,000,500 - - - - - 950,000 - 1,950,500 Miscellaneous - - - - 38,000 - - - 38,000 Interfund Transfers 200,000 - - - - - 550,000 12,000 762,000 Total 1,200,500 3,109,050 575,500 42,000 518,000 22,000 1,500,000 12,000 6,979,050 EXCESS/(DEFICIENCY)49,800 - (45,400) 10 1,742,000 (8,980) (754,500) (1,970) 980,960 Miscellaneous Funds Revenue & Expenses by Fund Summary 2015-2016 Fiscal Year Budget Page 93 Description FY 2012 Actual FY 2013 Actual 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Fund: 04 - Motor Fuel Tax State of Illinois Taxes MFT Entitlements 1,226,616 1,200,678 1,241,376 1,200,000 1,350,000 1,250,000 Grant Revenue 84,398 39,402 0 0 0 0 Total: State of Illinois Taxes $1,311,015 $1,240,080 $1,241,376 $1,200,000 $1,350,000 $1,250,000 Investment Income Interest Income 630 1,249 300 500 350 300 Total: Investment Income $630 $1,249 $300 $500 $350 $300 Miscellaneous Other Receipts 0 210 629 0 630 0 Total: Miscellaneous $0 $210 $629 $0 $630 $0 Revenues Total $1,311,645 $1,241,539 $1,242,305 $1,200,500 $1,350,980 $1,250,300 Division: 91 - Capital Contractual Services 56,629 81,706 0 0 0 0 Street Improvements 768,127 765,689 776,728 1,000,500 850,000 1,000,500 Total: Other $824,756 $847,395 $776,728 $1,000,500 $850,000 $1,000,500 Division Total: 91 - Capital $824,756 $847,395 $776,728 $1,000,500 $850,000 $1,000,500 Division: 99 - Transfers Transfer to General 0 0 0 200,000 200,000 200,000 Transfer to Capital 0 0 60,000 0 0 0 Total: 99 - Transfers $0 $0 $60,000 $200,000 $200,000 $200,000 Total: Non-Departmental $824,756 $847,395 $836,728 $1,200,500 $1,050,000 $1,200,500 Expenditures Total $824,756 $847,395 $836,728 $1,200,500 $1,050,000 $1,200,500 Total: 04 - Motor Fuel Tax $486,889 $394,144 $405,577 $0 $300,980 $49,800 Motor Fuel Tax Fund 2015-2016 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $1,000,000 $1,050,000 $1,100,000 $1,150,000 $1,200,000 $1,250,000 $1,300,000 FY 2012 Actual FY 2013 Actual 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget MFT Revenue History MFT Entitlements Page 94 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Fund: 05 - Bond and Interest Fund Property Taxes Property Tax Revenue 113,219 111,034 113,327 112,125 112,333 116,100 Total: Property Taxes $113,219 $111,034 $113,327 $112,125 $112,333 $116,100 Investment Income Interest Income 5 24 37 0 165 0 Total: Investment Income $5 $24 $37 $0 $165 $0 Debt Proceeds Refunding Bond Proceeds 6,820,000 0 0 0 9,665,000 0 Premium on Bond Proceeds 532,928 0 0 0 331,514 0 Total: Debt Proceeds $7,352,928 $0 $0 $0 $9,996,514 $0 Interfund Transfers Transfer From Water & Sewer 516,376 493,650 489,252 489,852 489,852 498,100 Transfer From Capital 2,571,659 2,531,130 2,533,634 2,536,188 2,500,545 2,494,850 Total: Interfund Transfers $3,088,035 $3,024,780 $3,022,886 $3,026,040 $2,990,397 $2,992,950 Revenues Total $10,554,187 $3,135,838 $3,136,250 $3,138,165 $13,099,409 $3,109,050 Bond & Interest Fund 2015-2016 Fiscal Year Budget Revenues Revenue & Expense Detail $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Bond & Interest Revenue History Property Tax Revenue Interfund Transfers Page 95 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Bond & Interest Fund 2015-2016 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 92 - Bonds OTHER - Other 2003A Bond (Principal)200,000 0 0 0 0 0 2003A Bond (Interest)7,000 0 0 0 0 0 2003B Bond (Principal)395,000 0 0 0 0 0 2003B Bond (Interest)13,035 0 0 0 0 0 2005A Bond (Principal)455,000 470,000 495,000 525,000 525,000 540,000 2005A Bond (Interest)423,688 93,738 70,238 47,963 47,963 25,650 2007 Bond (Principal)585,000 610,000 635,000 665,000 665,000 690,000 2007 Bond (Interest)650,700 625,837 599,150 570,575 353,325 106,150 2009 Refunding Bond(Princ)85,000 85,000 90,000 90,000 90,000 100,000 2009 Refunding Bond (Int)28,225 26,525 24,825 22,127 22,125 16,100 2010 Bond (Principal)0 640,000 650,000 660,000 660,000 690,000 2010 Bond (Interest)358,612 317,200 304,400 291,400 291,400 271,600 2012 Refunding Bond (Princ)0 110,000 75,000 75,000 75,000 75,000 2012 Refunding Bond (Int)0 158,004 192,600 191,100 191,100 191,100 2014 Refunding Bond (Princ)0 0 0 0 70,000 125,000 2014 Refunding Bond (Int)0 0 0 0 115,827 278,450 Payment to Escrow Agent 7,251,451 0 0 0 9,875,322 0 Bond Issuance Costs 100,246 0 0 0 116,562 0 Total: OTHER - Other $10,552,957 $3,136,304 $3,136,213 $3,138,165 $13,098,624 $3,109,050 Expenditures Total $10,552,957 $3,136,304 $3,136,213 $3,138,165 $13,098,624 $3,109,050 Total: Bond & Interest $1,230 ($466)$37 $0 $785 $0 Expenditures Page 96 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Fund: 07 - Tort Immunity Fund Property Taxes Property Tax Revenue 298,649 395,265 395,325 400,000 399,405 530,000 Total: Property Taxes $298,649 $395,265 $395,325 $400,000 $399,405 $530,000 Investment Income Interest Income 83 126 66 100 10 100 Total: Investment Income $83 $126 $66 $100 $10 $100 Transfers Transfer from General 0 0 0 95,000 95,000 0 Total: Transfers $0 $0 $0 $95,000 $95,000 $0 Revenues Total $298,732 $395,391 $395,391 $495,100 $494,415 $530,100 Unit: 00 - Non-Departmental Contractual Services Contractual Services 0 0 0 0 7,380 0 Bond-Treasurer 336 336 0 500 350 500 Comm. Umbrella Liability 325,126 235,023 207,955 235,000 230,888 250,000 Crime Policy 7,719 0 0 0 0 0 Workman's Comp. Ins.293,237 251,477 309,482 340,000 268,302 325,000 Total: Contractual Services $626,418 $486,836 $517,437 $575,500 $506,920 $575,500 Expenditures Total $626,418 $486,836 $517,437 $575,500 $506,920 $575,500 Total: Tort Immunity Fund ($327,686)($91,445)($122,046)($80,400)($12,505)($45,400) **Tort Immunity Fund has a 4/30/14 Fund Balance of $86,172 Tort Immunity Fund 2015-2016 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Tort Immunity Revenue History Property Tax Revenue Page 97 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Fund: 08 - Audit Fund Property Taxes Property Tax Revenue 38,334 38,329 34,699 38,000 38,782 42,000 Total: Property Taxes $38,334 $38,329 $34,699 $38,000 $38,782 $42,000 Investment Income Interest Income 3 7 10 0 15 10 Total: Investment Income $3 $7 $10 $0 $15 $10 Revenues Total $38,337 $38,336 $34,709 $38,000 $38,797 $42,010 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Contrac - Contractual Services Audit Village 36,076 37,083 36,558 38,500 38,334 42,000 Total: Contractual Services $36,076 $37,083 $36,558 $38,500 $38,334 $42,000 Expenditures Total $36,076 $37,083 $36,558 $38,500 $38,334 $42,000 Total: Audit Fund $2,261 $1,253 ($1,849)($500)$463 $10 **Audit Fund has a 4/30/14 Fund Balance of $3,511 Audit Fund 2015-2016 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Audit Fund Revenue History Property TaxRevenue Page 98 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Fund: 10 - Police Pension Fund Investment Income Interest Income 447,647 455,711 474,607 375,000 425,000 400,000 Realized Gain/Loss 0 154,381 230,754 0 175,000 100,000 Unrealized Gain/Loss 75,042 905,093 1,009,855 50,000 400,000 300,000 Total: Investment Income $522,689 $1,515,185 $1,715,216 $425,000 $1,000,000 $800,000 MISC - Miscellaneous Employee Contributions 443,087 546,037 497,544 450,000 500,000 510,000 Employer Contributions 897,431 888,578 886,519 900,000 900,000 950,000 Total: Miscellaneous $1,340,518 $1,434,615 $1,384,063 $1,350,000 $1,400,000 $1,460,000 Revenues Total $1,863,207 $2,949,800 $3,099,279 $1,775,000 $2,400,000 $2,260,000 Police Pension Fund 2015-2016 Fiscal Year Budget Revenues Revenue & Expense Detail $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Police Pension Contribution History Employee Contributions Employer Contributions Page 99 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Police Pension Fund 2015-2016 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Salaries and Wages Pension Payments 376,978 311,904 439,598 440,000 412,000 440,000 Total: Salaries & Wages $376,978 $311,904 $439,598 $440,000 $412,000 $440,000 Benefits Travel/Training 3,124 1,438 4,641 4,500 4,500 5,000 Total: Benefits $3,124 $1,438 $4,641 $4,500 $4,500 $5,000 Supplies and Commodities Office Supplies/Postage 129 141 450 500 400 500 Dues & Subscriptions 3,286 3,739 4,323 4,500 4,400 4,500 Computers 0 0 1,380 0 1,380 0 Total: Supplies & Commodities $3,415 $3,880 $6,153 $5,000 $6,180 $5,000 Contractual Services Contractual Services 19,430 21,808 39,407 30,000 25,000 30,000 Total: Contractual Services $19,430 $21,808 $39,407 $30,000 $25,000 $30,000 Other Investment Expense 37,500 37,500 37,500 38,000 37,500 38,000 Total: OTHER - Other $37,500 $37,500 $37,500 $38,000 $37,500 $38,000 Total: Non-Divisional $440,447 $376,530 $527,299 $517,500 $485,180 $518,000 Expenditures Total $440,447 $376,530 $527,299 $517,500 $485,180 $518,000 Total: Police Pension Fund $1,422,760 $2,573,270 $2,571,980 $1,257,500 $1,914,820 $1,742,000 Expenditures Page 100 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Fund: 14 - D.A.R.E. Fund Investment Income Interest Income $24 $18 $17 $20 $15 $20 Total: Investment Income $24 $18 $17 $20 $15 $20 Miscellaneous DARE Contributions 12,188 12,144 18,094 13,000 18,707 13,000 Total: Miscellaneous $12,188 $12,144 $18,094 $13,000 $18,707 $13,000 Revenues Total $12,212 $12,162 $18,111 $13,020 $18,722 $13,020 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional D.A.R.E. Program 20,067 14,934 17,370 15,000 21,063 22,000 Total: Non-Divisional $20,067 $14,934 $17,370 $15,000 $21,063 $22,000 Expenditures Total $20,067 $14,934 $17,370 $15,000 $21,063 $22,000 Total: D.A.R.E. Fund ($7,855)($2,772)$741 ($1,980)($2,341)($8,980) **DARE Fund has a 4/30/14 Fund Balance of $14,193 D.A.R.E. Fund 2015-2016 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0$2,000$4,000$6,000$8,000$10,000$12,000$14,000$16,000$18,000$20,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget DARE Contribution History DARE Contributions Page 101 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Fund: 17 - Tax Increment Financing Fund Property Taxes Property Tax Revenue 549,088 593,913 647,405 635,000 745,471 745,000 Total: Property Taxes $549,088 $593,913 $647,405 $635,000 $745,471 $745,000 INT - Investment Income Interest Income 259 632 1,146 500 1,000 500 Total: Investment Income $259 $632 $1,146 $500 $1,000 $500 Miscellaneous Other Receipts 0 0 9,594 0 0 0 Total: Miscellaneous $0 $0 $9,594 $0 $0 $0 Revenues Total $549,347 $594,545 $658,145 $635,500 $746,471 $745,500 Unit: 00 - Non-Departmental Division: 91 - Capital Other Contractual Services 4,917 142,228 779,924 100,000 100,000 700,000 Facade Improvements 294,805 76,204 18,296 50,000 20,000 250,000 Property Acquisition 0 12,422 0 0 0 0 Total: Capital $299,722 $230,854 $798,220 $150,000 $120,000 $950,000 Division: 99 - Transfers OTHER - Other Transfer to General Fund 0 50,000 0 150,000 30,000 50,000 Transfer to Capital Fund 0 0 0 500,000 500,000 500,000 Total: Transfers $0 $50,000 $0 $650,000 $530,000 $550,000 Expenditures Total $299,722 $280,854 $798,220 $800,000 $650,000 $1,500,000 Total: Tax Increment Financing Fund $249,625 $313,691 ($140,075)($164,500)$96,471 ($754,500) **TIF Fund has a 4/30/14 Fund Balance of $959,200 Tax Increment Financing Fund 2015-2016 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $480,000 $530,000 $580,000 $630,000 $680,000 $730,000 $780,000 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget TIF Property Tax Revenue History Property Tax Revenue Page 102 Description FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2015 Estimated Amount FY 2016 Proposed Budget Fund: 27 - Alcohol Enforcement Fund Fines and Forfeits Alcohol Fines 9,058 8,950 10,088 10,000 8,300 10,000 Total: Fines and Forfeits $9,058 $8,950 $10,088 $10,000 $8,300 $10,000 Investment Income Interest Income 8 18 29 50 20 30 Total: Investment Income $8 $18 $29 $50 $20 $30 Revenues Total $9,066 $8,968 $10,117 $10,050 $8,320 $10,030 Unit: 00 - Non-Departmental Division: 99 - Transfers Other Transfer to General 8,000 8,000 9,000 10,000 8,320 12,000 Total: Transfers $8,000 $8,000 $9,000 $10,000 $8,320 $12,000 Expenditures Total $8,000 $8,000 $9,000 $10,000 $8,320 $12,000 Total: Alcohol Enforcement Fund $1,066 $968 $1,117 $50 $0 ($1,970) **Alcohol Enforcement Fund has a 4/30/14 Fund Balance of $28,250 Alcohol Enforcement Fund 2015-2016 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $8,200 $8,700 $9,200 $9,700 $10,200 FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 Adopted Budget FY 2016 Proposed Budget Alcohol Fines History Alcohol Fines Page 103 2016 Budget Amount FY 2017 Budget FY 2018 Budget FY 2019 Budget 4,948,000 5,054,680 5,165,094 5,294,221 9,530,692 9,683,338 9,892,971 10,066,098 824,000 848,600 865,492 887,129 886,700 927,200 978,310 1,032,117 694,287 731,287 737,527 752,278 4,161,887 4,285,095 4,397,154 4,529,068 35,600 25,600 25,600 25,600 655,000 670,000 685,000 702,125 15,000 10,000 10,000 10,100 140,000 129,500 129,500 129,500 385,000 405,000 414,750 414,750 262,000 287,000 287,000 287,000 Revenues Total $22,538,166 $23,057,300 $23,588,398 $24,129,987 Administration/Finance 6,270,241 6,383,489 6,498,129 6,628,091 Police Department 11,692,957 11,990,414 12,297,340 12,604,774 Street Department 3,466,359 3,526,652 3,596,598 3,686,513 Planning Program 471,688 483,385 495,448 505,357 Building Program 636,921 655,261 674,168 687,651 Expenses Total $22,538,166 $23,039,201 $23,561,683 $24,112,387 $0 $18,099 $26,715 $17,600 General Fund Revenue & Expense Forecast Fiscal Years 2016-2019 Grants Classification Fund: 01 - General Fund Property Taxes State of Illinois Taxes Other Taxes Licenses & Permits Fines and Forfeits Charges for Services Surplus/(Deficit) General Fund Miscellaneous Intergovernmental Interfund Transfers General Fund Revenues General Fund Expenses Franchise Fees Investment Income Page 104 FY 2016 Proposed Budget FY 2017 Budget FY 2018 Budget FY 2019 Budget Licenses and Permits 353,500 375,000 375,000 375,000 State of Illinois Taxes 1,640,000 1,656,400 1,672,964 1,689,694 Charges for Services 14,158,609 14,638,795 15,077,959 15,228,738 Investment Income 5,000 5,000 5,000 5,000 Miscellaneous 1,000 2,000 2,000 2,000 Revenues Total $16,158,109 $16,677,195 $17,132,923 $17,300,432 Salaries and Wages 1,308,841 1,344,180 1,384,505 1,426,040 Benefits 544,443 566,221 588,870 612,424 Utilities 713,000 716,565 720,148 723,749 Supplies and Commodities 515,300 486,119 488,550 490,992 Contractual Services 7,993,300 8,153,166 8,356,995 8,565,920 Other 250,000 250,000 250,000 250,000 Transfers 498,100 970,900 979,300 976,800 Capital 1,175,000 1,000,000 1,000,000 1,000,000 Debt service 3,160,125 3,166,913 3,190,175 3,190,525 Depreciation 0 0 0 0 Expenses Total $16,158,109 $16,654,063 $16,958,542 $17,236,451 Surplus/(Deficit) Water & Sewer Fund $0 $23,132 $174,381 $63,982 Water & Sewer Fund Revenue & Expense Forecast Fiscal Years 2016-2019 Water, Sewer & Expansion Revenues Water, Sewer & Expansion Expenses Classification Fund: 02 - Water & Sewer Fund Page 105 GENERAL FUND REVENUE PER CAPITA Importance Emerging Trends GENERAL FUND TAX REVENUES AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Total General Fund tax revenues (local and non-local, property, sales tax etc.) collected divided by total General Fund operating revenue. Preferably, revenue per capita should at a minimum remain constant over time. Decreasing revenues might indicate an inability to meet service demands under the existing revenue structure. Per capita revenue provides preliminary information about the financial burden on and benefit received from residents. Significant variances should be investigated by examining individual revenue sources. Total General Fund operating revenues, divided by the current population (as reported by U.S. or Special Census) VILLAGE OF PLAINFIELD STATISTICAL TRENDS Declining tax revenues, where levies or rates have not been reduced, should be avoided. Taxes are the largest single revenue source in this fund, and so their levels must be carefully monitored on a continual basis. $400 $450 $500 $550 $600 $650 2006 2007 2008 2009 2010 2011 2012 2013 2014 Fiscal Year General Fund Revenue Per Capita 62.00% 64.00% 66.00% 68.00% 70.00% 72.00% 2008 2009 2010 2011 2012 2013 2014Fiscal Year GF Tax Revenues as a % of GF Revenue Page 106 LOCAL TAXES AS A % OF GENERAL FUND REVENUE Importance Emerging Trends SALES TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Local taxes are a municipality's most dependable source of revenue. However, there can be a challenge of balancing the need for financial stability with the burden placed on taxpayers by locally controlled taxes. A low percentage indicates the possibility of little local control over its financial future; a high percentage may indicate too much dependency on the local tax base. The appropriate balance will vary by municipality. Though it is critical to not overburden local taxpayers, the list of local taxes reflect that some of the burden can be spread to non-residents as well. Municipalities can proactively determine their revenue mix using local taxes to avoid heavy dependence on any one revenue source. Sales and use tax, divided by General Fund operating revenue. Local taxes under direct control of the governing unit (i.e. sales/use, property, motor fuel tax) divided by total General Fund operating revenue. VILLAGE OF PLAINFIELD STATISTICAL TRENDS Because sales taxes account for a high percentage of some governments revenues, this ratio measures dependency and can vary significantly with changes in external economic conditions. Decreasing sales tax revenue typically represents a downturn in the economy, but a decline could represent a change in a municipality's property mix (i.e. # of sales tax generating businesses). 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014 Fiscal Year Local Taxes as a % of GF Revenue 15.00% 20.00% 25.00% 30.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014 Fiscal Year Sales Tax as a % of GF Revenue Page 107 PROPERTY TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends INCOME TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Property tax is typically one of the largest revenue sources for municipalities, but it can be politically sensitive. Reliance on these revenues remain high because it is generally an inelastic revenue, as local assessments are averaged over a three year period. Property and personal property replacement tax divided by General Fund operating revenue. Income Tax divided by General Fund operating revenue. While income tax revenues are generally a reliable and steady income source, they are subject to the policy of the State. The State is currently proposing to push their financial burden to local municipalities by reducing its funding formula. Increasing reliance on this uncontrolled revenue source should be monitored and addressed. Being one the most significant revenue generators, especially for non-home rule municipalities, property taxes are used to fund critical day-to-day operations and services that residents expect. Municipalities with excessive growth will experience a future increase in property tax revenues even when the municipality's tax rate remains the same, however additional growth tends to increase service needs. Also, impacts based on struggling housing markets should be examined to address the possible reduction in future property tax revenues. Income tax revenues fluctuate with economic swings and is outside the control of the local unit. Overreliance on sources that may be reduced with short notice could impact long-term stability. 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014Fiscal Year Property Taxes as a % of GF Revenue 0.00% 5.00% 10.00% 15.00% 20.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014 Fiscal Year Income Tax as a % of GF Revenue Page 108 GENERAL FUND EXPENDITURES PER CAPITA Importance Emerging Trends OPERATING SURPLUS (DEFICIT) AS A % OF GENERAL FUND REVENUE Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Total General Fund operating expenditures divided by the current population (as reported by U.S. or Special Census) A basic tenant of government is that, over time, revenues should equal expenditures. This ratio provides an indication of the government's success in meeting this tenant. A unit's costs are in part related to the size of the population served. One should be aware of population trends and expect proportionate changes in demand for services. Over time, it is desirable to expend fewer dollars per person served. Warning signs include an increase in operating expenditures per capita unrelated to additional services or increasing demands on existing services. Total General Fund operating surplus (deficit) divided by the total General Fund operating revenue. Notable increases in operating surpluses or deficits may indicate a pattern of imbalance of revenues and expenditures that should be examined and addressed through the budget process as well as monitored throughout the year. $200 $300 $400 $500 $600 2006 2007 2008 2009 2010 2011 2012 2013 2014 Fiscal Year GF Expenses Per Capita -20.00% -10.00% 0.00% 10.00% 20.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014 Fiscal Year Operating Surplus (Deficit) as a % of GF Revenue Page 109 UNRESERVED FUND BALANCE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Importance Emerging Trends A decreasing unencumbered fund balance may hinder response in the event of an emergency or provide cash flow challenges due to unexpected declines in the economy. VILLAGE OF PLAINFIELD STATISTICAL TRENDS Total General Fund unreserved fund balance divided by the total General Fund operating revenue. Declining amounts of assets that can be spent without restriction may suggest that a municipality investigate expense trends for possible improvements. Fund balance often assists governments in meeting unexpected needs or emergencies. In cases of revenue shortfall, this measure displays how much revenue could be offset or subsidized by existing unencumbered fund balance. UNRESTRICTED CASH AND INVESTMENTS AS A % OF GENERAL FUND EXPENDITURES Total General Fund unrestricted cash balance divided by the total General Fund operating expenditures. Cash assets, or assets readily convertible to cash and unrestricted, are critical for funding unexpected or emergency needs. Still, budgeting should attempt to balance security with over-funding cash-on-hand. 0.00% 20.00% 40.00% 60.00% 2006 2007 2008 2009 2010 2011 2012 2013 2014 Fiscal Year Unreserved Fund Balance as a % of GF Revenue 0.00% 20.00% 40.00% 60.00% 2008 2009 2010 2011 2012 2013 2014 Fiscal Year Unrestricted Cash & Investments as a % of GF Expenses Page 110