HomeMy Public PortalAboutResolution 1704 RESOLUTION NO. 1704
A RESOLUTION AUTHORIZING EXECUTION OF
AN INTERGOVERNMENTAL AGREEMENT WITH
WILL COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM BOARD
FOR THE FUNDING OF A 9-1-1 SURCHARGE REALLOCATION
WHEREAS, the Village of Plainfield ("Village"), Will and Kendall Counties,
Illinois, is a home rule municipality in accordance with Article VII, Section 6(a) of
the Constitution of the State of Illinois of 1970, and is a duly constituted public
agency; and
WHEREAS, the Village is authorized and empowered by the Constitution of the
State of Illinois (III. Const. Art. VII, § 10) and the Illinois Intergovernmental Cooperation
Act (5 ILCS 220/1 et seq.), to enter into intergovernmental agreements with other public
agencies on matters of mutual aid and interest, such as the provision of goods and/or
services for the protection of residents and property falling within the jurisdiction of the
Village; and
WHEREAS, the Village is a member of the Western Will County Communication
Center ("WESCOM") and receives its 9-1-1 emergency dispatch services from
WESCOM; and
WHEREAS, as part of the 2015 Surcharge Reallocation Grant Program, the
Village, through WESCOM, is seeking a grant for the purchase and installation of
generators for WESCOM's facility; and
WHEREAS, the Village, for the purpose of facilitating the purchase and installation
of the generators through the 2015 Surcharge Reallocation Grant Program, has been
provided an Intergovernmental Agreement by and between the Will County 9-1-1
Emergency Telephone System Board (the "Agreement"), for execution; and
WHEREAS, the Village recognizes the need for WESCOM to maintain such
equipment to effectively provide 9-1-1 emergency dispatch services to its member
agencies and the citizens those agencies serve, and finds it necessary to continue to
participate in the 9-1-1 Surcharge Reallocation Grant Program and execute the
Intergovernmental Agreement; and
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF PLAINFIELD, WILL AND KENDALL
COUNTIES, ILLINOIS as follows:
SECTION ONE: The findings of the Preamble to this Resolution are incorporated
herein and made a part hereof by this reference.
SECTION TWO: This Resolution shall be known as the Resolution Authorizing
Execution of an Intergovernmental Agreement with Will County 9-1-1 Emergency
Telephone System Board for the Funding of a 9-1-1 Surcharge Reallocation.
SECTION THREE: The Village President, or his designee, is hereby authorized
to execute the Intergovernmental Agreement on behalf of the Village, substantially in the
form attached hereto and made a part of this Resolution as Exhibit "A".
SECTION FOUR: Copies of each fully executed Agreement substantially in the
form attached hereto as Exhibit "A" shall be maintained in the Office of the Village Clerk
and the Office of the Chief of Police.
SECTION FIVE: Any Village Ordinance or Resolution, or part thereof, in conflict
herewith, is to the extent of such conflict, expressly repealed.
SECTION SIX: This Resolution shall be in full force and effect after its passage,
approval, and publication in pamphlet form, as provided by law.
PASSED this 2nd day of February, 2015.
AYES: Fay, Lamb, Peck, Bonuchi
NAYS: None
ABSENT: Racich
APPROVED this 2nd day of February, 2015.
M' hael P. Collins
Village President
A2 D AND FILED IN MY OFFICE:
4-e-Gfif-6i .. 'b-4
Michelle Gibas
Village Clerk
INTERGOVERNMENTAL AGREEMENT
BY AND BETWEEN
THE WILL COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM BOARD
AND THE
Agency Name
FOR THE FUNDING OF A 9-1-1 SURCHARGE REALLOCATION
Pursuant to the FY 2015
Surcharge Reallocation Grant Program
Effective December 1, 2014 to September 30, 2015
DATED:
Exhibit"A"
INTERGOVERNMENTAL AGREEMENT
BETWEEN THE WILL COUNTY 9-1-1 EMERGENCY TELEPHONE SYSTEM
BOARD
AND THE MUNICIPAL AGENCY OR PUBLIC SAFETY ANSWERING POINT
KNOWN AS
Agency Name
FOR THE FUNDING OF A 9-1-1 SURCHARGE REALLOCATION
This AGREEMENT is made and entered into on the day of
20 , by and between the WILL COUNTY 9-1-1 EMERGENCY TELEPHONE
SYSTEM BOARD (hereafter referred to as "ETSB") and the MUNICIPAL AGENCY or
Public Safety Answering Point (hereafter referred to as"PSAP"known as (hereafter
referred to as"MUNICIPAL AGENCY or PSAP").
WHEREAS, the ETSB has created a Surcharge Reallocation program as outlined
in"exhibit one", attached hereto, and hereby incorporated by reference;and
WHEREAS, the MUNICIPAL AGENCY or PSAP has agreed to participate in
said Surcharge Reallocation program, and by doing so, has agreed to all of the terms and
conditions as outlined in said agreement; and
WHEREAS, the provisions of Article VII, Section 10 of the 1970 Illinois
Constitution and the provisions of the Intergovernmental Cooperation Act(5 ILCS 220/1
et seq.) authorize and encourage intergovernmental cooperation;
NOW, THEREFORE, in consideration of the promises, covenants, terms and
conditions set forth in this AGREEMENT and the attached "Exhibit One,"the
sufficiency of which are hereby acknowledged, the ETSB, and the MUNICIPAL
AGENCY or PSAP agree as follows:
A. That the parties agree to be bound by each and every term and condition as set forth in
"Exhibit Two" and that all such terms and conditions are hereby made a part of this
agreement as if here fully set forth in this INTERGOVERNMENTAL AGREEMENT.
B. That this Surcharge Reallocation is expressly given by the ETSB to the MUNICIPAL
AGENCY or PSAP as a single Surcharge Reallocation for specific qualifying goods
and/or services in accordance with"Exhibit Two", and is not to be construed as a
continuing Surcharge Reallocation for this, or any other purpose.
C. That this Surcharge Reallocation is not a continuing Surcharge Reallocation but is
limited to a one time only agreement,unless the ETSB, at its sole discretion,
determines that additional Surcharge Reallocations or extensions are to be allowed.
D. The term of the Agreement will take effect as of December 1, 2014 and continue
through September 30, 2015. However, the Agreement may be extended for an
additional period of time, not to exceed ninety(90) days by approval of the ETSB.
Such requests shall be submitted in writing and directed to Steve Figved, Chief
Administrator, Will County ETSB, 2561 W. Division St., Suite 101, Joliet, IL 60435.
E. The receiving agency acknowledges that all purchases made by it shall be legal, proper
and in accordance with the"Emergency Telephone System Act", 50 ILCS 750.
F. That attached hereto, and hereby incorporated by reference as "Exhibit One", is the
specific dollar amount of the Surcharge Reallocation as approved by the ETSB.
G. That attached hereto, and hereby incorporated by reference as "Exhibit Four", is the
Surcharge Expenditure Audit Report form that shall be completed by the
MUNICIPAL AGENCY or PSAP in accordance with"Exhibit Two".
H. That attached hereto, and hereby incorporated by reference as"Exhibit Three", is the
Contact Information-Project Proposal form that shall be completed by the
MUNICIPAL AGENCY or PSAP and returned to the ETSB with this executed
agreement.
I. MISCELLANEOUS
1. Nonliability: No party to this AGREEMENT shall be liable to any other
party for any loss, claim or damages as a result of any delay or failure in the
performance of any obligation hereunder,directly or indirectly caused by or
resulting from acts of the other party, acts of the government, acts of God,
acts of third persons, strikes, embargoes, delays in the mail, transportation
and delivery, network or power failures and shortages, fires, floods,
epidemics and unusually severe weather conditions, or other causes beyond
the control of such party.
2. Binding effect: This AGREEMENT shall be binding upon and inure to the
benefit of the successors and assigns of the parties as if they too were
parties.
3. Severability: The parties agree that to the extent a court of competent
jurisdiction shall determine that any part or provision of this
AGREEMENT is unenforceable as a matter of law, such part or provision
of the AGREEMENT shall be deemed severable and the remainder of the
AGREEMENT shall survive.
4. Notice: All notices required herein shall be in writing and be served
personally or by registered or certified mail, return receipt requested, upon
the parties at their principal administrative offices or as otherwise
designated.
5. Governing law: This agreement shall be governed, interpreted and
construed according to the laws of the State of Illinois.
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6. Amendment: This AGREEMENT and attached exhibits contains the entire
agreement of the parties and shall supersede any prior agreements or
understandings, written or oral, and may only be altered, modified or
amended by written consent of the parties.
7. Compliance with laws: The parties agree that they will each observe and
comply with all applicable federal, state and local laws that affect
performance under this AGREEMENT.
8. Indemnification: The MUNICIPAL AGENCY or PSAP hereby holds
harmless the ETSB for any claims, losses, damages and liabilities
whatsoever relative to actions by third parties as a result of this Surcharge
Reallocation and/or the purchase of goods and services with the Surcharge
Reallocation funds. MUNICIPAL AGENCY or PSAP agrees to hold
harmless and defend the ETSB, its staff and Board members, from and
against any claims, losses, damages and liabilities, including costs,
expenses, and attorney's fees.
9. The ETSB, or its designee, shall have the authority to audit services,
equipment or materials purchased through the 9-1-1 Surcharge
Reallocation Program to ensure that said services, equipment or materials
are being used in accordance with the Emergency Telephone System Act
and the 9-1-1 Surcharge Reallocation Program Guidelines. This audit
authority shall remain in effect for the life of the service, equipment or
materials purchased through the 9-1-1 Surcharge Reallocation. Should the
ETSB determine that the service, equipment or materials are not being
used in accordance with the Emergency Telephone System Act and the
9-1-1 Surcharge Reallocation Program Guidelines then said service,
equipment or materials shall be removed and returned to the ETSB, at the
expense of the agency, or the agency shall be required to refund the
financial assistance received from the ETSB. The ETSB shall have sole
discretion in determining which method of recovery shall be followed by
the agency.
10. Forfeiture: Any use of surcharge reallocation funds that is not in
compliance with the intergovernmental agreement, shall cause forfeiture of
any unexpended reallocation funds and cause forfeiture of any future rights
under this or any subsequent grant or surcharge reallocation program by
the ETSB.
11. Time Extensions: The term of said agreement will take effect as of
December 1, 2014 and continue through September 30, 2015, However,
the Agreement may be extended for an additional period of time, not to
exceed ninety(90) days after the term's expiration date. The written
extension request must be approved by the ETSB.
12. The agency shall pay all reasonable attorneys' fees to the ETSB for any
action necessary to enforce any part of this agreement.
SIGNED:
WILL COUNTY EMERGENCY TELEPHONE SYSTEM BOARD
BY:
Julie Ponce-Doyle, CHAIRMAN
DATED
MUNICIPAL A CY or PSAP - l ay Of Pi6tir4Ad
BY: �,61;" _
NAMB"AND TITLE (printed): ki idlad P COIL��5 P'(PSi d eAtt---
DATED: 01Q idol s
EXHIBIT ONE - 2015 PSAP GRANT DISTRIBUTION
EAS T COM ROMEOVILLE
Beecher ED 1749 0.44% 3,378 Romeoville FD 7440 1.87% 14,369
Beecher PD 1012 0.25% 1,954 Romeoville PD 11546 2.90% 22,299
Crete ED 4066 1.02% 7,853 TOTAL 18986 4.77% 36,667
Crete PD 4066 1.02% 7,853
Crete Two ED 1697 0.43% 3,277 WILL CO SHERIFF
Monee ED 2310 0.58% 4,461 WCSP(HomGlen 5983 36089 9.06% 69,698
Monee PD 1430 0.36% 2,762 Rockdale PD 1136 0.29% 2,194
Peptone FD 1326 0.33% 2,561 TOTAL 37225 9.35% 71,892
Peotone PD 824 0.21% 1,591
So.Chgo Heights ED 806 0.20% 1,557 WESCOM PSAP
So.Chgo Heights PD 806 0.20% 1,557 Bolingbrook FD 24471 6.14% 47,260
Steger FD` 1581 0.40% 3,053 Bolingbrook PD 24787 6.22% 47,871
Steger PD 1581 0.40% 3,053 Braidwood FD 1960 0.49% 3,785
Steger Estates 421 1.000 Braidwood PD 1223 0.31% 2,362
University Park ED 6249 12,069 Channahon FD 3851 0.97% 7,437
University Park PD 6242 1.57% 12,055 Channahon PD 2501 0.63% 4,830
TOTAL 36166 8.98% 70,034 Crest Hill PD 4091 1.03% 7,901
Elwood FD 2205 0.55% 4,258
iJOLIET Elwood PD 893 0.22% 1,725
Joliet PD 46829 11.76% 90,440 Homer FD 3758 0.94% 7,258'.
Joliet ED 46829 11.76% 90,440 Lockport PD 5406 1.36% 10,441
TOTAL 93658 23.52% 180,880 Lockport Twp FD 16821 4.22% 32,486
Minooka FD 586 0.15% 1,132
LINCOLNWAY Minooka PD 143 1,000
East Joliet FD 2312 0.58% 4,465 NW Homer FD 3339 0.84% 6,449
Frankfort ED 13725 3.45% 26,507 Plainfield FD 12798 3.21% 24,717
Frankfort PD 8256 2.07% 15,945 Plainfield PD 9807 2.46% 18,940
Manhattan FD 2575 0.65% 4,973 Rockdale FD 1989 0.50% 3,841
Manhattan PD 1652 0.41% 3,190 Shorewood PD 4307 1.08% 8,318
Mokena FD 6742 1.69% 13,021 Troy FD 5209 1.31% 10,060
Mokena PD 7168 1.80% 13,843 Wilmington FD 2271 0.57% 4,386
New Lenox ED 19021 4.78% 36,735 Wilmington PD 1534 0.39% 2,963
New Lenox PD 15747 3.95% 30,412 TOTAL 133950 33.60% 259,419
TOTAL 77198 IIIIIIIEEEI 149,091 OTHER
'Lemont ED 10441 0.26% 2,016;
12/1/2014 398227 770,000.00
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EXHIBIT TWO
WILL COUNTY
EMERGENCY TELEPHONE SYSTEM BOARD
9-1-1 SURCHARGE REALLOCATION PROGRAM GUIDELINES
SECTION 1 -INTENT
The Will County 9-1-1 Emergency Telephone System Board(ETSB)recognizes that Public
Service Answering Points(PSAPs),Municipal Agencies and Fire Protection Districts that are
part of the ETSB system may require additions or enhancements to their communication centers
in order to provide 9-1-1 related services to their respective communities. For PSAPs,Municipal
Agencies and Fire Protection Districts that are part of the ETSB system,the ETSB has approved
the funding of 9-1-1 Surcharge Reallocation Program to assist its participants in providing a
dependable and efficient emergency telephone system. The purpose of the ETSB 9-1-1
Surcharge Reallocation program is to assist Public Safety agency users who are a part of the
ETSB 9-1-1 system in maintaining a high standard of quality in the delivery of 9-1-1 emergency
services.
SECTION 2 -ELIGIBILITY
To be eligible to receive surcharge reallocation the agency shall meet all of the following
criteria:
1) The agency must have residents that both reside within the jurisdictional boundaries of,
and pay the ETSB 9-1-1 surcharge.
2) The agency must have hard wire 9-1-I access lines within the jurisdictional boundaries of
the ETSB.
SECTION 3 -AVAILABILITY OF FUNDS
The total amount of 9-1-1 Surcharge Reallocation to be distributed shall be determined by the
ETSB and is subject to availability of funding within the ETSB budget. The ETSB may
terminate,expand or amend the Surcharge Reallocation Program at its discretion. Any 9-1-1
Surcharge Reallocation funds delivered to and not used by the recipient after one year,from the
date of delivery, shall be returned to the ETSB. Funds not yet delivered to the recipient after one
year following approval of the reallocation shall lapse.
SECTION 4—BASIS OF DISTRIBUTION BY AGENCY
The total number of hardwire 9-1-1 access lines within the ETSB service area shall be
determined by SBC/AT&T and provided to the ETSB. The total SBC/AT&T access line count
shall be further broken down by the corresponding Emergency Service Number(ESN)for each
agency within the ETSB's jurisdiction. The ETSB shall determine the amount of surcharge
allocation per hardwire access line. The total amount of surcharge to be reallocated to an agency
shall be determined by multiplying the number of hardwire access lines,after applying the trunk
equivalency factor of 5 to 1 for Centex and PBX lines for that agency,by the per access line
amount approved by the ETSB. In areas where the same ESN serves more than one agency the
approved surcharge reallocation amount per access line will be divided accordingly. The ETSB
has established, as policy that no agency shall receive less than$1,000.00,regardless of its
access line count.
SECTION 5-9-1-1 SURCHARGE REALLOCATION FUNDING QUALIFYING
EXPENDITURES
The use of the 9-1-1 Surcharge Reallocation shall be limited to those expenditures specifically
identified within the scope of the Emergency Telephone System Act of Illinois; Illinois
Compiled Statutes,Chapter 50,Section 750/15.4/C. The following list identifies examples of
qualifying equipment and services. The below list of examples are not intended to be all
inclusive
PSAPS
Salaries for Telecommunications Staff
Geographic Information Systems(GIS)
9-1-1 Telephone Customer Premise Equipment,Administrative Phones,Redundant System
Radio Equipment and Console Furniture
Computer Hardware/Software used for Call Taking and/or Dispatching
Office Equipment Furniture(chairs,headsets)used for Call Taking and/or Dispatching
Maintenance of Equipment used for Call Taking and/or Dispatching
Emergency Power Systems(UPS/Generator)
Netclock
FIRE AND LAW ENFORCEMENT AGENCIES
Mobile Data Terminal(Software and Hardware-Mobile Mapping Program software fees,
licenses,and hardware)
Interoperable Radio System Licenses
Data Network License Fees(IWIN)
PSAP Operation Fees
SECTION 6—AGENCY EXPENDITURE REPORT
Every agency granted the 9-1-1 Surcharge Reallocation shall file an expenditure report using the
approved ETSB form (attached as Exhibit Four—Expenditure Audit Report)on or before
September 30,2015. The report shall itemize each and every expenditure made from the
surcharge funds granted to the agency. In addition,proof of each purchase must be provided in
the form of copies of paid invoices,or in the case of personnel services copies of payroll records,
and attached to the expenditure report. The completed form shall be signed by the authorized
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fiscal agent for the agency and attested to by the Mayor,President,or other Presiding Officer of
the agency.
SECTION 7-ETSB RIGHT TO AUDIT
The ETSB,or its designee, shall have the authority to audit services,equipment or materials
purchased through the 9-1-1 Surcharge Reallocation Program to ensure that said services,
equipment or materials are being used in accordance with the Emergency Telephone System Act
and the 9-1-1 Surcharge Reallocation Program Guidelines. This audit authority shall remain in
effect for the life of the service, equipment or materials purchased through the 9-1-1 Surcharge
Reallocation. Should the ETSB determine that the service,equipment or materials are not being
used in accordance with the Emergency Telephone System Act and the 9-1-1 Surcharge
Reallocation Program Guidelines,then said service,equipment or materials shall be removed and
returned to the ETSB,at the expense of the agency,or the agency shall refund the financial
assistance received from the ETSB. The ETSB shall have sole discretion in determining which
method of recovery shall be followed by the agency. The ETSB shall exercise whatever legal
action it deems appropriate to recover any funds improperly used.
SECTION 8-ETSB INDEMNIFICATION
Indemnification:The MUNICIPAL AGENCY hereby holds harmless the ETSB for any claims,
losses,damages and liabilities whatsoever relative to actions by third parties as a result of this
Surcharge Reallocation and/or the purchase of goods and services with the Surcharge
Reallocation funds. MUNICIPAL AGENCY agrees to hold harmless and defend the ETSB, its
staff and Board members, from and against any claims, losses,damages and liabilities, including
costs,expenses,and attorney's fees.
SECTION 9-ETSB FORFEITURE
Any use of surcharge reallocation funds that is not in compliance with the intergovernmental
agreement attached hereto, shall cause forfeiture of any unexpended reallocation funds and cause
forfeiture of any future rights under this or any subsequent grant or surcharge reallocation
program by the ETSB.
SECTION 10—PROGRAM TERM
The term of the Agreement will take effect as of December 1,2014 and continue through
September 30,2015. However,the Agreement may be extended for an additional period of time,
not to exceed ninety(90) days by approval of the ETSB. Such requests shall be submitted in
writing and directed to Steve Figved,Chief Administrator,Will County ETSB,2561 W.Division
St., Suite 101,Joliet, IL 60435.
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EXHIBIT THREE
WILL COUNTY
EMERGENCY TELEPHONE SYSTEM BOARD
9-1-1 SURCHARGE REALLOCATION PROGRAM
FY 2015
AGENCY NAME: WESTERN WILL COUNTY COMMUNICATION CENTER (WESCOM)
AGENCY ADDRESS: 24600 W Presidential Ave, Plainfield, IL 60544
AGENCY CONTACT NAME/PHONE#: 815-267-8300
AGENCY TYPE(POLICE,FIRE,EMS,OTHER): Public Safety Answering Point(PSAP)
REPORT COMPLETED BY(NAME AND TITLE): Stephen E. Reuter
AMOUNT OF FUND REQUESTED: Pooled=$259,419,00+ PSAP$109,606,28=$369,125.28
Description of Project(List of items to be purchased,etc.) Estimated Cost
Purchase and installation of generators at WESCOM's facility $720,324.00
See the attached summary of the work performed.
WESCOM is requesting reimbursement of$369,125.28 against the generator expenses of
$720,324.00
Please note:
1) This was part of the competitive bid package for the overall building project awarded
to the lowest responsible bidder. Entire bid package available on request.
2) These expense were part of a series of wire transfers overseen by Chicago Title&
Trust to ensure all lien waivers were completed with affidavits of completed work.
Evidence of the wire transfers will be attached to the final submittal.
3) The expense reimbursement for generators is allowed under Section 5 of Exhibit 2.
December 1,2014
Signature of Project Contact Person Date
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EXHIBIT FOUR
WILL COUNTY
EMERGENCY TELEPHONE SYSTEM BOARD
9-1-1 SURCHARGE REALLOCATION PROGRAM
FY2015
EXPENDITURE AUDIT REPORT
AGENCY NAME: WESTERN WILL COUNTY COMMUNICATION CENTER (WESCOM)
AGENCY ADDRESS: 24600 W. Presidential Ave, Plainfield, IL 60544
AGENCY CONTACT PERSON: Executive Director Stephen E. Rauter
PHONE#:815-267-8300 E-MAIL:SRauter@WESCOM-9-1-1.org
AGENCY TYPE(POLICE,FIRE,EMS, PSAP): PSAP
REPORT COMPLETED BY(NAME AND TITLE): Executive Director Stephen E. Rauter
AMOUNT OF FUND AWARD: $369,125.28
UNLIQUIDATED BALANCE(IF APPLICABLE): N/A
Attach all necessary documentation of reported expenditures.
Date of Description
Expenditure Cost
SEE ATTACHED WORKSHEET
Total Expenditures: $720,324.00
Unliquidated Balance Remitted to the ETSB with this Report: -$351,198.72
Certification: I certify that to the best of my knowledge and belief that this report is correct and complete and that
all outlays and un-liquidated obligations are for the purposes set forth in the surcharge reallocation documents.
1/22/2015
Signature of Authorized Certifying Official Date
Attest Date