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HomeMy Public PortalAboutResolution 1695 Exhibit B RESOLUTION NO. 1695 WHEREAS, the VILLAGE OF PLAINFIELD has entered into an AGREEMENT with the STATE OF ILLINOIS for the improvement of FAP Route 575 know as US ROUTE 30 from Illinois Route 59 to Interstate 55, known as State Section: 14W-R and WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the VILLAGE to appropriate sufficient funds to pay its share of the cost of said improvement. NOW THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of One Million Forty Nine Thousand Thirty Three ($1,049,033) dollars or so much thereof as may be necessary, from any money now or hereinafter allotted to the VILLAGE to pay its share of the cost of this improvement as provided in the AGREEMENT; and BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the VILLAGE will pay to the STATE in a lump sum from any funds allotted to the VILLAGE, an amount equal to 50% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation in a lump sum, upon completion of the project based on final costs. BE IT FURTHER RESOLVED, that the VILLAGE agrees to pass a supplemental resolution to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient, to cover said cost. STATE OF ILLINOIS ) COUNTY OF WILL ) I, Michelle Gibas, Village Clerk in and for the Village of Plainfield hereby certify the foregoing to be a true perfect and complete copy of the resolution adopted by the Village at a meeting on December 15, 2014 A.D. IN TESTIMONY WHEREOF, I have hereunto set my hand seal this 15th day of December, 2014 A.D. 42a,6_;e, d4Z2) Village Clerk (SEAL) FAP Route 575 State Section: 14W-R County: Will Job No. : C-91-633-11 Agreement No.: JN-114-013 Contract No.: 60P95 AGREEMENT This Agreement entered into this 15th day of December, 2014 A.D., by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION hereinafter called the STATE, and VILLAGE OF PLAINFIELD of the State of Illinois, hereinafter called the VILLAGE. WITNESSETH: WHEREAS, the STATE in order to facilitate the free flow of traffic and ensure safety to the motoring public, is desirous of improving approximately 11,063 feet of US Route 30 from Illinois Route 59 to Interstate Route 55, FAP Route 575, STATE Job No.: C-91-633-11, STATE Contract No.: 60P95, STATE Section No.: 14W-R within the municipalities of the Village of Plainfield, Plainfield Township, and the County of Will by widening, reconstructing and adding lanes along US Route 30 from IL Route 59 to Interstate 55 as follows: The project consists of roadway reconstruction and widening of US Route 30 to provide two travel lanes in each direction separated by a painted median from 1-55 to Renwick Road. Reconstructing and widening of US Route 30 to provide one travel lane in each direction separated by a bi-directional painted median from Renwick Road to Illinois Route 59. Other work includes construction of a shared use path on both the north and south side; side-walks; curb and gutter; storm sewer improvements; traffic signal upgrades at the intersections of US Route 30 and Frontage Road, US Route 30 and Lily Cache Road, US Route 30 and Renwick Road; and drainage improvements. Emergency Vehicle Preemption equipment will be modernized at US Route 30 at Lily Cache Road and US Route 30 at Renwick Road, and by performing all other work necessary to complete the improvement in accordance with the approved plans and specifications; and VVHEREAS, the VILLAGE. is desirous of said improvement in that same will be of immediate benefit to the VILLAGE residents and permanent in nature; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to make the surveys, obtain all necessary rights of way, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the approved plans, specifications and contract. 2. The STATE agrees to pay for all right of way, construction and engineering cost subject to reimbursement by the VILLAGE, as hereinafter stipulated. 3. It is mutually agreed by and between the parties hereto that the estimated cost and cost proration for this improvement is as shown on Exhibit A. 4. The VILLAGE has passed a resolution appropriating sufficient funds to pay its share of the cost for this improvement, a copy of which is attached hereto as "Exhibit B" and made a part hereof. 5. The VILLAGE further agrees that upon award of the contract for this improvement, the VILLAGE will pay to the STATE in a lump sum from any funds allotted to the VILLAGE, an amount equal to 50% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation (including any non-participating costs on FA Projects) in a lump sum, upon completion of the project based upon final costs. 6. The VILLAGE further agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated in "Exhibit B" proves to be insufficient, to cover said cost. 7. The VILLAGE has adopted and will put into effect an appropriate ordinance, prior to the STATE's advertising for the proposed work to be performed hereunder, or shall continue to enforce an existing ordinance, requiring that parking be prohibited within the limits of this improvement, a copy of which is attached hereto as "Exhibit C", and will in the future prohibit parking at such locations on or immediately adjacent to this improvement as may be determined necessary by the STATE from traffic capacity studies. 8. The VILLAGE has adopted and will put into effect an appropriate ordinance, prior to the STATE's advertising for the proposed work to be performed hereunder, or shall continue to enforce an existing ordinance, prohibiting the discharge of sanitary sewage and industrial waste water into any storm sewers constructed as a part of this improvement, a copy of which is attached hereto as "Exhibit D". 9. Prior to the STATE advertising for the work proposed hereunder, the disposition of encroachments will be cooperatively resolved with representatives from the VILLAGE and the STATE. 10. The VILLAGE has adopted and will put into effect an appropriate ordinance, prior to the STATE's advertising for the proposed work to be performed hereunder, or shall continue to enforce an existing ordinance, relative to the disposition of encroachments and prohibiting in the future, any new encroachments within the limits of the improvements, a copy of which is attached as "Exhibit E". 11. The VILLAGE has adopted a resolution, will send a letter, or sign the Plan Approval page which is part of this document, prior to the STATE advertising for the work to be performed hereunder, approving the plans and specifications as prepared. 12. The VILLAGE agrees not to permit driveway entrance openings to be made in the curb, as constructed, or the construction of additional entrances, private or commercial, along US Route 30 without the consent of the STATE. 13. The VILLAGE shall exercise its franchise rights to cause private utilities to be relocated, if required, at no expense to the STATE. 14. The VILLAGE agrees to cause its utilities installed on right of way after said right of way was acquired by the STATE or installed within the limits of a roadway after the said roadway's jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no expense to the STATE. 15. The VILLAGE agrees to obtain from the STATE an approved permit for any VILLAGE owned utility relocated/adjusted as part of this improvement, and shall abide by all conditions set forth therein. 16. Upon final field inspection of the improvement and so long as US Route 30 is used as a STATE Highway, the STATE agrees to maintain or cause to be maintained the median, the through traffic lanes, the left-turn lanes and right turn lanes, and the curb and gutter, stabilized shoulders and ditches adjacent to those traffic lanes and turn lanes. 17. Upon final field inspection of the improvement, the VILLAGE agrees to maintain or cause to be maintained those portions of the improvement, within the VILLAGE municipal limits, which are not maintained by the STATE, including illuminating street name signs, watermain and sanitary work, Colored PCC Medians, sidewalks, shared-use path, median parkway landscaping, guardrails, crosswalk and stopline markings, VILLAGE owned utilities including appurtenances thereto, and shall maintain the storm sewers and appurtenances by performing those functions necessary to keep the sewer in a serviceable condition including cleaning sewer lines, inlets, manholes, and catch basins along with the repair or replacement of inlet, manhole and catch basins' frames, grates or lids. The maintenance, repair and/or reconstruction of storm sewers constructed as part of this improvement beyond the aforedescribed responsibilities shall be that of the STATE. The VILLAGE further agrees to continue its existing maintenance responsibilities on all side road approaches under its jurisdiction, including all left and right turn lanes on said side road approaches, up to the through edge of pavement of US Route 30. Drainage facilities, if any, at the aforementioned side roads located within the STATE right-of-way shall be the joint maintenance responsibility of the STATE and the VILLAGE unless there is an agreement specifying different responsibilities. 18. The VILLAGE agrees to assume responsibility for the reconstruction and maintenance of the shared-use path and sidewalks, located at US Route 30 from Illinois Route 59 to Interstate 55,within the VILLAGE's municipal limits, in its entirety. The VILLAGE agrees to indemnify and hold the STATE and its employees harmless from all claims for death, injuries and damages to persons or property relating to the use, maintenance or reconstruction of the shared-use path and sidewalks. If in the future, the STATE adopts a roadway or traffic signal improvement on US Route 30, which requires modification, relocation or reconstruction to said shared-use path and sidewalks, then the VILLAGE hereby agrees to be financially responsible for its proportionate share of costs to modify, relocate or reconstruct said shared-use path and sidewalks in conjunction with the STATE's proposed improvement. 19. Upon acceptance by the STATE of the traffic signal work included herein the responsibility for maintenance and energy shall continue to be as outlined in the Master Agreement executed by the STATE and the VILLAGE on July 1, 2011. 20. Upon acceptance by the STATE of the new traffic signal installation(s), the financial responsibility for maintenance and electrical energy for the operation of the traffic signals shall be proportioned as follows: Intersection Maintenance Elect. Energy US Route 30 at Lily Cache Road STATE Share ( 67 )% ( 67 )% VILLAGE Share ( 33 )% ( 33 )% Intersection Maintenance Elect. Energy US Route 30 at Renwick Road STATE Share ( 75 )% ( 75 )% VILLAGE Share ( 25 )% ( 25 )% Intersection Maintenance Elect. Energy US Route 30 at West Frontage Road STATE Share ( 50 )% ( 0 )% VILLAGE Share ( 25 )% ( 0 )% Joliet Share ( 25 )% ( 100 )% 21. It is mutually agreed that the actual traffic signal maintenance at US Route 30 at Lily Cache and at Renwick will be performed by the STATE either with its own forces or through an ongoing contractual agreement. It is further agreed that all cost for maintenance of the "Emergency Vehicle Pre-Emption System" equipment located at U.S. Route 30 at Lily Cache Road and at Renwick Road shall be the VILLAGE's. 22. It is mutually agreed that the actual traffic signal maintenance at Us Route 30 at West Frontage Road will be performed by the City of Joliet either with its own forces or through an ongoing contractual agreement. 23. The STATE agrees to make arrangements with the local power company to furnish the electrical energy for the operation of the traffic signals. The VILLAGE agrees to pay their proportionate share of this cost. 24. The STATE's Electrical Maintenance Contractor shall maintain the "Emergency Vehicle Pre-Emption System" equipment, located at the traffic signal modernization to be maintained by the STATE. The STATE's Electrical Maintenance Contractor shall invoice the VILLAGE for the maintenance costs related to the maintenance of the "Emergency Vehicle Pre-Emption System" equipment. 25. It is mutually agreed, if, in the future, the STATE adopts a roadway or traffic signal improvement passing through the traffic signals included herein which requires modernization or reconstruction to said traffic signals then the VILLAGE agrees to be financially responsible for its share of the traffic signals and all costs to relocate or reconstruct the emergency vehicle pre-emption equipment in conjunction with the STATE's proposed improvement. 26. The VILLAGE shall maintain the emitters and associated appurtenances at its own expense. The emitters shall be maintained and tested by the VILLAGE, in accordance with the recommendations of the manufacturer. 27. The VILLAGE agrees that in the event any work is performed by other than VILLAGE forces, the provisions of"an act regulating wages of laborers, mechanics and other workers employed in public works by the State, County, or any public body or any political subdivision or by anyone under contract for public works" (Illinois Compiled Statutes, 820 ILCS 130/1) shall apply. Obligations of the STATE and VILLAGE will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. This AGREEMENT and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within the three years subsequent to execution of the agreement. This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns. VILLA - , O3 PLAINFIELD (Signature) At By: H )cJ/ a ( P CTAIjç (Print or Type) Qkei/r-eJ>arlit Village Clerk Title: (i erh Date: 1)(/ (SEAL) STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: Omer M. Osman P.E. Director of Highways/Chief Engineer Date: Job No.: C-91-633-11 Agreement No.: JN-114-013 PLAN APPROVAL WHEREAS, in order to facilitate the improvement of FAP Route 575 known as US Route 30 from Illinois Route 59 to Interstate 55, State Section: 14W-R, the VILLAGE agrees to that portion of the plans and specifications relative to the VILLAGE's financial and maintenance obligations described herein, prior to the STATE's advertising for the aforedescribed proposed improvement. / Approved Gr �Y/YC�j � �`—'` Title Pcet CI r t" Date l a d s EXHIBIT A ESTIMATE OF COST Contract 60P95 FEDERAL 'STATE VILLAGE OF WILL JOLIET TOTAL PLAINFIELD COUNTY Type of Work $ % $ % % % All roadway work excluding the following $20,640,000 80% $5,160,000 20% N/A% N/A% $25,800,000 P&C Engineering (15%) $3,096,000 80% $774,000 20% N/A% $3,870,000 TRAFFIC SIGNALS US Route 30 at Lily Cache Road $280,000 80% $46,550 13.3% $23,450 6.7% $350,000 P&C Engineering (15%) $42,000 80% $6,983 13.3% $3,518 6.7% N/A% $52,500 Emergency Vehicle Pre-emption N/A% N/A% $ 6,000 100% N/A% $6,000 P&C Engineering(15%) N/A% N/A% $ 900 100% N/A% $900 US Route 30 at Renwick Road $280,000 80% $35,000 10% $ 17,500 5% 17,500 5% $350,000 P&C Engineering (15%) $42,000 80% $5,250 10% $ 2,625 5% 2,625 5% $52,500 Emergency Vehicle Pre-emption N/A% N/A% $ 6,000 100% N/A% $6,000 P&C Engineering (15%) N/A% N/A% $ 900 100% N/A% $900 US 30 at West Frontage Road $280,000 80% $35,000 10% $ 17,500 5% N/A% $17,500 5% $350,000 P&C Engineering (15%) $42,000 80% $5,250 10% $ 2,625 5% N/A% $2,625 5% $52,500 Emergency Vehicle Pre-emption N/A% N/A% N/A% N/A% $6,000 100% $6,000 P&C Engineering(15%) N/A% N/A% N/A% N/A% $900 100% $900 OTHER WORK Illuminated Street Sign N/A% N/A% $31,500 100%_ N/A% $31,500 P&C Engineering (15%) N/A% NIA% $4,725 100%_ N/A% $4,725 Village Sidewalk $384,000 80% N/A% $96,000 20% N/A% $480,000 P&C Engineering (15%) $57,600 80% N/A% $14,400 20% N/A% $72,000 City Sidewalk $18,000 80% N/A% N/A% N/A% $4,500 20% $22,500 P&C Engineering(15%) $540 80% N/A% N/A% N/A% $135 20% $675 Village Shared-Use Path $92,000 80% N/A% $23,000 20% N/A% N/A% $115,000 P&C Engineering (15%) $2,760 80% N/A% $690 20% N/A% N/A% $3,450 Watermain&Sanitary Work with prior rights $380,000 80% $95,000 20% N/A% N/A% N/A% $475,000 Construction Engineering (10%) $38,000 80% $9,500 20% N/A N/A% N/A%1$47,500 Watermain&Sanitary Work with out prior rights N/A% N/A% $675,000 100% N/A% N/A% $675,000 Construction Engineering(10%) N/A% N/A% $67,500 100% N/A% N/A% $67,500 Difference in Cost of Stamp and Color PCC Median N/A% N/A% $48,000 100% $48,000 P&C Engineering(15%) N/A% N/A% $7,200 100% $7,200 TOTAL $25,674,900 $6,172,533 $1,049,033 $20,125 $31,660 $32,948,250 NOTE: The LOCAL AGENCY's participation shall be predicated on the percentages shown above for the specified work. The LOCAL AGENCY's cost shall be determined by multiplying the final quantities times contract unit price plus percentages noted for construction and preliminary engineering. Exhibit B RESOLUTION NO. 1695 WHEREAS, the VILLAGE OF PLAINFIELD has entered into an AGREEMENT with the STATE OF ILLINOIS for the improvement of FAP Route 575 know as US ROUTE 30 from Illinois Route 59 to interstate 55, known as State Section: 14W-R and WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the VILLAGE to appropriate sufficient funds to pay its share of the cost of said improvement. NOW THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of One Million Forty Nine Thousand Thirty Three ($1,049,033) dollars or so much thereof as may be necessary, from any money now or hereinafter allotted to the VILLAGE to pay its share of the cost of this improvement as provided in the AGREEMENT; and BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the VILLAGE will pay to the STATE in a lump sum from any funds allotted to the VILLAGE, an amount equal to 50% of its obligation incurred under this AGREEMENT, and will pay to said STATE the remainder of the obligation in a lump sum, upon completion of the project based on final costs. BE IT FURTHER RESOLVED, that the VILLAGE agrees to pass a supplemental resolution to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient, to cover said cost. STATE OF ILLINOIS ) COUNTY OF WILL ) I, Michelle Gibas, Village Clerk in and for the Village of Plainfield hereby certify the foregoing to be a true perfect and complete copy of the resolution adopted by the Village at a meeting on December 15, 2014 A.D. IN TESTIMONY WHEREOF, I have hereunto set my hand seal this 15th day of December, 2014 A.D. ,e,,,414z2) Village Clerk (SEAL) EXHIBIT C ORDINANCE NO. 3195 AN ORDINANCE RESTRICTING PARKING ALONG US ROUTE 30 WITHIN THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS WHEREAS, the State of Illinois acting by and through its Department of Transportation is desirous of improving US Route 30 between IL Route 59 and Interstate 55 in the Village of Plainfield; and WHEREAS, a portion of this project runs through the Village of Plainfield from IL Route 59 to Interstate 55; and WHEREAS, in order to facilitate the free flow of traffic and ensure safety to the motoring public, the Village of Plainfield determines that the parking along US Route 30 shall be prohibited. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD, WILL AND KENDALL COUNTIES OF THE STATE OF ILLINOIS, as follows: Section 1. That parking shall not be permitted along US Route 30 from IL Route 59 to Interstate 55 within the Village of Plainfield. Section 2. That the President and Board of Trustees of the Village of Plainfield will prohibit future parking at such locations on or immediately adjacent to US Route 30 as may be determined and directed by the State of Illinois to be necessary to ensure the free flow of traffic and safety to the motoring public. Section 3. The Village Clerk is hereby authorized and directed to attach a copy of this Ordinance to the agreement dated December 15, 2014 by and between the State of Illinois and the Village of Plainfield. Section 4. That this Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED THIS 15TH DAY OF DECEMBER, 2014. AYES: Racich, Bonuchi, Fay, Lamb NAYS: None ABSENT: Peck /V ,et,/,2-&"-- VI GE PRESIDENT ATTEST: VILLAGE CLERK EXHIBIT D ORDINANCE NO.3196 ORDINANCE PROHIBITING THE DISCHARGE OF SANITARY AND INDUSTRIAL WASTE INTO ANY STORM SEWER OR DRAINAGE FACILITY CONSTRUCTED AS A PART OF THE US ROUTE 30 IMPROVEMENTS. WHEREAS,the State of Illinois acting by and through its Department of Transportation, is desirous of improving US Route 30 between IL Route 59 and Interstate 55 in the Village of Plainfield; and WHEREAS, said project includes the installation of storm sewers and drainage facilities; and WHEREAS, a portion of the project runs through the Village of Plainfield including the installation of storm drains and drainage facilities; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD, WILL AND KENDALL COUNTIES OF THE STATE OF ILLINOIS, as follows: Section 1. No person, firm, corporation or other entity shall discharge any sanitary waste or industrial waste water into any storm sewer or drainage facility constructed as part of the US Route 30 improvement, said limits of improvement being between IL Route 59 and Interstate 55, and a portion of which passes through the Village of Plainfield. Section 2. The Village Clerk of the Village of Plainfield is authorized and directed to attach a copy of this Ordinance to the agreement dated December 15,2014, by and between the State of Illinois and the Village of Plainfield relative to the improvement. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED THIS 15TH DAY OF DECEMBER, 2014. AYES: Racich,Bonuchi, Fay, Lamb NAYS: None ABSENT: Peck VI 'GE PRESIDE ATTEST: he4,2 VILLAGE CLERK EXHIBIT E ORDINANCE NO. 3197 AN ORDINANCE PROHIBITING ENCROACHMENTS WITHIN THE STATE OF ILLINOIS RIGHT OF WAY ALONG US ROUTE 30 WHEREAS,the State of Illinois acting by and through its Department of Transportation, is desirous of improving US Route 30 between IL Route 59 and Interstate 55 in the Village of Plainfield; and WHEREAS, said project is being constructed in order to facilitate the free flow of traffic and ensure safety to the motoring public; and WHEREAS, a portion of said project passes through the Village of Plainfield; NOW,THEREFORE,BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD, WILL AND KENDALL COUNTIES OF THE STATE OF ILLINOIS, as follows: Section 1. That no person, firm, corporation or other entity shall install, place,maintain or construct any structure that encroaches upon the State of Illinois right of way on US Route 30 within the limits of the Village of Plainfield. Section 2. The Village Clerk of the Village of Plainfield is hereby authorized and directed to attach a copy of this Ordinance to the agreement dated December 15, 2014, by and between the State of Illinois and the Village of Plainfield relative to the improvement of US Route 30. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval according to law. PASSED THIS 15TH DAY OF DECEMBER, 2014. AYES: Racich,Bonuchi, Fay, Lamb NAYS: None ABSENT: Peck J ,/ /2 , VI AGE PRESIDENT ATTES : VILLAGE CLERK