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Home My Public Portal About02/15/83 CCMi72 PAYROLL CHECKS - FEBRUARY 15, 1983 7049 Robert Anderson 7050 Mark Moran 7051 Michael Rouillard 7052 Michael Sankey 7053 James Dillman 7054 Robert Dressel 7055 Ivan Dingmann 7056 Steve Scherer 7057 Director of Internal Revenue 7058 Commissioner of Taxation 7059 Pera 7060 Social Security -Retirement Division 742.93 635.18 778.04 908.80 713.06 681.46 189.00 211.50 1,115.10 519.00 597.61 143.88 $7,235.56 ORDER CHECKS - FEBRUARY 15, 1983 1873 Francis Pumarlo 1874 Pera 1875 Social Security - Retirement Division 1876 United States Post Office 1877 Dept. of Nat. Resources (Div. of Water) 1878 Sandra Vrooman 477.00 680.62 143.88 $1,301.50 60.00 15.00 $1,376.50 500.00 1,876.5o 41, 173 The Council of the City of Medina met in regular session on Tuesday, February 15, 1983 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, William Reiser, Anne Heideman, Wilfred Scherer; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Michael Sankey; Engineer, Glen Cook; Attorney, Richard Schieffer Absent; Councilmember, Thomas Crosby 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss the following additional items: Appointment of pat Velch to the Planning Commission Nunn -Radtke Conditional Use Permit Mark Moran probation Four Wheel Drive Road Rally Clarification of vehicles using posted roads 2. MINUTES OF FEBRUARY 1, 1983 Motion by Reiser, seconded by Heideman to approve minutes of February 1, 1983, as presented. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Hamel Well Bids The following bids were received at 10:00 A.M. on February permanent well on the water PLAN HOLDER Ingelside Engineering Minnesota Well Drillers Stevens Well Drilling Co. E.H. Renner & sons Thein Well Company Bergerson-Caswell tower site in Hamel: SEC.I, EXPLORATION WELL $ 10,920 18,120 21,225 27,915 22,125 11, 1983, for a test well and a SEC.II, EXPLOR./PERMANENT $ 33,825 50,875 48,491.43 33,540 72,250 76,700 Glen Cook reported that bids were taken in two sections; one for a test well and one for a permanent well iwth a cost difference of $23,000. There would be additional costs of approximately $40,000 for piping, pump and chlorination equipment. Discussion of the means, by which, the well could be financed. Richard Schieffer advised that a Public Hearing should be held prior to awarding of any bid. Council asked that Glen Cook work with the attorney to develop a formula for payment. Motion by Heideman, seconded by Scherer to hold a Public Hearing on March 15, 1982 at 8:00 P.M. Motion declared carried Minnehaha Creek Watershed District Project Motion by Scherer, seconded by Reiser to send application to the Minnehaha Creek Watershed District to replace a culvert on Deer Hill Rd. at a cost of $3707., with the District con- tributing 80 % of the cost. Motion declared carried Water Operator School Motion by Scherer, seconded by Heideman to authorize Jim Dillman and Francis Pumarlo to attend water operators School, April 5 - 7 at a cost of $ 45.00 each. Motion declared carried Gasoline Jim Dillman presented the following quotes for 3800 gallons of gasoline: Don Mayer Inc. @ $1.05 per gallon; Rettinger Bros. @ $1.036 per gallon Motion by Reiser, seconded by Heideman to purchase 3800 gallons of gasoline from Rettinger Bros. Motion declared carried 174 4.. .POLICE DEPARTMENT Mark Moran, probation Police Chief, Sankey, stated that Mark Moran's six month probation ended on February 13th but the anniversary date of the end of his schooling would be March 10th. Weight Restrictions on Roads Chief Sankey asked Council how they wished to handle various kinds of trucks and buses that use city roads during the road posting season. He suggested establishing an ordinance with a permit and fee system. Richard Schieffer stated that he did not know whether or not the city could be more re- strictive than State Statutes. Motion by Scherer, seconded by Heideman to authorize the City Attorney to analyze the existing ordinance and if necessary redraft it to regulate overweight vehicles. Motion declared carried 5. PLANNING AND ZONING DEPARTMENT Robert Lawton subdivision JoEllen Hurr presented information regarding the Lawton application to subdivide a 20 acre parcel into two 10 acre parcels. She stated that a variance from the septic ordin- ance was needed because there is 4+ acres of innovative soils on the front 10 acre parcel, which is not contiguous to the 4+ acres of similar soil on the rear parcel. She stated that there is some evidence that a previous Council had made a committment to recognize the division. She reported that the Planning Commission had recommended approval with several conditions. Motion by Reiser, seconded by Scherer to authorize the preparation of a resolution approving the Lawton subdivision of 20 acres at 4665 Co. Rd. 11, into two 10 acre parcels according to recommendations made by the Planning Commission. Motion declared carried Commercial Stable Operating Standards JoEllen Hurr presented a list of standards that had been prepared by the Planning Comm- ission and a subcommittee. Anne Heideman stated that the list should include fencing requirements that would provide secure and appropriate fencing for horse activities and if excessive breakthrough should occur the city should have authority to take appropriate action. Richard Schieffer stated that if standards were to be used in Conditional Use Permits, such standards should be included in the ordinance. Motion by Heideman, seconded by Scherer to include the list of stable standards, including fencing requirements in the codification of city ordinances. Motion declared carried Planning Commission Appointments Motion by Heideman, seconded by reiser to appoint Bernice Sipe and Pat Velch to continuing three year terms on the Planning Commission. Motion declared carried Nunn -Radtke Conditional Use Permit and Variance JOEllen Hurr reported that the Nunns were supposed to return a parking plan and a bond guaranteeing manure removal by Thursday, February 17th. She stated that Mr. Nunn had asked that the starting date for repairs, etc. be changed to June 1st. with the completion date extended to September 1st. Thomas Anderson stated that Mr. Nunn should be told he must cease operating if the plans and bond were not delivered to the city by February 17th and that a Satellite should be provided, on the property, until shuch time as the bathroom facility is completed in the barn. 6. FIRE TRUCK BIDS Council acknowledged receipt of one bid from the Hamel Fire Department for $19,591.63 for a fire truck and fire fighting equipment. Thomas Anderson stated that the city should be allowed to retain the equipment even if the truck were sold sometime in the future. 0 Richard Schieffer asked who would be responsibile for maintenance of the truck. 175 Thomas Anderson stated that there were a number of items that needed to be worked out including a payment formula that would be charged to Corcoran for use of the truck. Motion by Heideman, seconded by Reiser to acknowledge receipt of the bid from the Hamel Fire Department and direct the City Attorney to prepare an operating formula for the truck prior to the March 1st meeting. Motion declared carried 7. NORTHWEST TRAILS ASSOCIATION Robert King, representing Northwest Trails, appeared to discuss the contract that had been presented to the city regarding their maintaining of a snowmobile trails along Hwy. 55. He stated that they have contracts with Plymouth and Maple Grove and that they agree with every- thing that had been included in the cities agreement except posting of a bond. He explained how they are paid by the State for maintenance and work that they perform. Richard Schieffer stated that anything done intentionally is not covered by their insurance and a bond must be provided. Mr. King stated that the State had given the Trails Association permission to run in the ditches along state highways and that they would withdraw their request, for an agreement, if a bond were required. JoEllen Hurr asked if they would be billed for attorney fees. Richard Schieffer stated that the agreement should include fees up to $250. Motion by Reiser, seconded by Scherer to adopt Resolution 83-9, authorizing limited use of a corridor along Hwy. 55 for snowmobile use, with a fee of not more than $250 and no requir- ment that a bond be posted. Motion declared carried 8. DEPARTMENT OF NATURAL RESOURSES, REGIONAL OFFICE Council took no action on a request made asking that the regional office of the DNR not be abandoned in St. Paul. 9. COMPUTER CLASS Motion by Reiser, seconded by Scherer to authorize one person to attend computer classes at a cost of $125. Motion declared carried 10. EMPLOYEES, COUNCIL: LODGING, MEALS AND MILEAGE Anne Heideman stated that the Personnel Policy should include language regarding payment, of some sort, for those who attend meetings out of town; that is lodging, meals and mileage. Thomas Anderson stated that mileage is paid and he suggested setting a per diem charge for lodging and meals. Council agreed that any such expenditures should be authorized before one decides to attend a meeting. Richard Schieffer explained that Attorney, Dayle Nolan, had some information that could be used. Anne Heideman stated that she would discuss the matter with her and include in the individ- ual department policies. 11. MEDINA MORNINGSIDE METER READINGS Donna Roehl asked that Council authorize some sort of charge for Medina Morningside cust- omers who fail to read their water meters on time, or not at all. Discussion of various ways the problem could be resolved. Motion by Scherer, seconded by Reiser to authorize preparation of an ordinance allowing for a charge of $10.00 for failure to read water meters on time. Motion declared carried 12. FOUR WHEEL DRIVE ROAD RALLY Jim Kraemer, representing the March of Dimes, appeared to discuss use of the Leo Leuer property, off of Chippewa Rd., for the Four Wheel Drive Road Rally. He stated that they would enter and exit from Co. Rd. 19, under strict supervision and that Leo Leuer had 176 agreed to maintain and repair the road. He stated that "No -Parking" signs could be posted along Chippewa Rd. and that they would pay an off -duty officer to direct traffic. He reported that they could also deposit money with the city to guarantee that the road would be repaired. Wilfred Scherer stated that he had spoken to residents living along Chippewa who had told him that it had taken a long time to put the road into the condition that it is in at present and they would like to keep it that way. Also Medina's roads are in poor con- dition at this time of year and it would take a great deal of work to repair Chippewa if it were ruined. Mr. Kraemer asked if there was any kind of arrangement that they could make. Motion by Reiser, seconded by Scherer to authorize the same arrangements for the Four Wheel Drive Road Rally as in 1982, that is; Use of the property behind the Drive -In Theatre , with "No -Parking" signs to be temporarily posted on Evergreen Rd. Motion declared carried 13. BILLS Motion by Heideman, seconded by Scherer to pay the bills; Order Checks # 1873-1878 in the amount of $1876.50; Payroll Checks # 7049-7060 in the amount of $7235.56. Motion declared carried Motion by Reiser, seconded by Scherer to adjourn. Motion declared carried Meeting adjourned at 9:30 P.M. of)?01-e.} A.4L-zA_e, Clerk -Treasurer February 15, 1983