The URL can be used to link to this page

Home My Public Portal About03-16-2015 Village Board Minutes 4714/00/,1*— VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 16, 2015 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, G.PECK, J.RACICH, M.BONUCHI, P.FAY, AND B.LAMB. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLER; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; D.MARQUEZ, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.RUGGLES, POLICE COMMANDER. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 30 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins: • Thanked the organizers and the participants of the Plainfield Irish Parade. • Congratulated Chere Bates for being selected as the Chaplain of the Year for the State of Illinois through the International Conference of Police Chaplains. TRUSTEES COMMENTS Trustee Fay • Thanked the Village Preservation Association for organizing the Irish Parade. • Commented on damage to the Riverfront property caused by parking in the mud. PUBLIC COMMENTS (3—5 Minutes) Ed O'Rourke had a question regarding hiring of new employees in the 2015-2016 Fiscal Year Budget. Mr. Murphy pointed out that there is a Public Hearing on tonight's agenda for the Budget and the staff will address the budget and public comments during that time. Vicky Polito expressed concern regarding transparency and stated that the transparency award that the Village received from the Illinois Policy Institute is fairly useless. The Illinois Policy Institute is a sham charity; it is a Koch Brothers backed ALEC (American Legislative Exchange Council) connected organization. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Second by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 5 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—March 16,2016 Page 2 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on March 2, 2015 and Strategic Planning Meeting held on March 7, 2015. b) Bills Paid and Bills Payable Reports for March 16, 2015. c) Cash& Investments, Revenue, and Expenditure Reports for February, 2015. Second by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 5 yes, 0 no. Motion carried. 3) 2015 ST. MARY IMMACULATE 5K Trustee Fay moved to authorize the road closures as identified in the staff report for the 2015 St. Mary Immaculate 5K Run to be held on May 16, 2015. Commander Ruggles pointed out that staff has received the Certificate of Liability Insurance. Second by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 5 yes, 0 no. Motion carried. 4) 2015-2016 FISCAL YEAR BUDGET PUBLIC HEARING Trustee Fay moved to open a Public Hearing on the 2015-2016 Fiscal Year Budget. Seconded by Trustee Bonuchi. Voice Vote. All in favor, 0 Opposed. Trustee Fay moved to adopt Ordinance No. 3208, adopting the Annual Budget for the Village of Plainfield for the 2015-2016 Fiscal Year. Second by Trustee Peck. Vote by roll call. Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 5 yes, 0 no. Motion carried. 5) SOMERSET AT GRANDE PARK Trustee Fay moved to adopt Ordinance No. 3209, approving an Amendment to Annexation Agreement for Somerset at Grande Park. Second by Trustee Bonuchi. Trustee Fay asked why certain lots had a minimum of 7,100 square feet. Mr. Vince Rosanova, attorney for the applicant, stated that they need to work around existing utilities. Vote by roll call. Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 5 yes, 0 no. Motion carried. 6) DOWNTOWN FARMERS MARKET Trustee Fay moved to approve the annual Farmers' Market as a temporary outdoor use from June 6, 2015 to September 26, 2015, at the Village-owned Riverfront property south of Lockport Street and west of the DuPage River. Second by Trustee Lamb. Trustee Bonuchi expressed concern regarding the use of the Riverfront property. Trustee Bonuchi stated that she did not feel that the property is ready to host this event. She talked with Bill Habiger and he stated that the Farmers Market can use his property as it has in the past. Trustee Lamb moved to table this item. Second by Trustee Bonuchi. Vote by roll call. Peck, absent; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, no; Lamb, yes. 4 yes, 1 no. Motion carried. Village of Plainfield Meeting Minutes—March 16,2016 Page 3 7) COMPLETE STREETS Trustee Fay moved to adopt Resolution No. 1709, adopting the Village of Plainfield Complete Street Policy. Second by Trustee Bonuchi. Trustee Lamb stated that there should be a single person that takes the lead and bring information to the Board. Mr. Garrigan pointed out that Scott Threewitt, Lead Engineer, will take be responsible for the implementation and construction. Mr. Scott Threewitt stated that he plans to update the Board on this approximately every three (3) months. Trustee Racich asked Mr. Threewitt to make sure he gathers public input and keeps the public informed as well. Vote by roll call. Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 5 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Bonuchi asked to amend the Personnel Policy Manual to include the language in concurrence with the Village President under Section 8.6 Merit Pay Increase. Trustee Bonuchi moved to approve the Personnel Policy Manual and to include the language in concurrence with the Village President under Section 8.6 Merit Pay Increase. Second by Trustee Racich. Vote by roll call. Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 5 yes, 0 no. Motion carried. ENGINEER'S REPORT Trustee Lamb moved to approve an Engineering Services agreement with Baxter and Woodman Consulting Engineers for the Phase 1 and 2 engineering design work for the 127th Street Reconstruction Project for the amount not to exceed the total cost of$308,936.40. Second by Trustee Bonuchi. Vote by roll call. Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 5 yes, 0 no. Motion carried. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT No Report. Village of Plainfield Meeting Minutes—March 16,2016 Page 4 POLICE CHIEF'S REPORT Trustee Bonuchi moved to authorize the execution of a one year lease agreement with Ertomek, Inc. DBA Starved Rock Harley Davidson for three (3) motorcycles in the amount of$5,997.00. Second by Trustee Lamb. Vote by roll call. Peck, yes; Racich, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 5 yes, 0 no. Motion carried. Chief Konopek presented the Operations Report for February, 2015. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Peck. Voice Vote. All in favor, 0 Opposed. The meeting adjourned at 7:55 p.m. �2�L itC/ Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—March 16,2016 Page 5 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 16, 2016 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, G.PECK, J.RACICH, M.BONUCHI, P.FAY, AND B.LAMB. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLER; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; D.MARQUEZ, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND K.RUGGLES, POLICE COMMANDER. 2015-2016 FISCAL YEAR BUDGET PUBLIC HEARING Mayor Collins called the meeting to order at 7:08 p.m. Present roll call stands. Mrs. Pleckham stated that the proposed budget has been reviewed during several Committee of the Whole Workshop Meetings. The proposed budget is approximately $47.9 million and is balanced. Mr. Ed O'Rourke inquired about the hiring of new employees. Mrs. Pleckham stated that the Budget does not include hiring new employees. The Budget includes converting three part-time employees to full-time employees and a temporary seasonal employee moving to permanent part-time. Trustee Fay moved to adjourn the Public Hearing and return to the regular business meeting. Seconded by Trustee Peck. Voice Vote. All in favor, 0 Opposed. The me- adjourned at 7:11 p.m. %L 111, Michelle Gibas, Village Clerk