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Home My Public Portal AboutResolution 22-36 Agreement Addendum ITD Key #13471 DocuSign Envelope ID:7052E238-E0F5-4E33-BABA-FD5A768543A1 City of McCall RESOLUTION NO. 22-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF McCALL, VALLEY COUNTY, STATE OF IDAHO, PROVIDING FOR FINDINGS AND PURPOSES; AUTHORIZING THE MAYOR TO ENTER INTO, ON BEHALF OF SAID MUNICIPALITY, AN ADDENDUM TO THE FINAL DESIGN COOPERATIVE AGREEMENT KEY #13471 BETWEEN THE CITY OF McCALL AND THE IDAHO TRANSPORTATION DEPARTMENT,AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Idaho Transportation Department, hereafter called the STATE, has submitted an Addendum to the Agreement stating obligations of the STATE and the CITY OF McCALL, hereafter called the CITY, for participating in work to identify and quantify the cost of improving SH55 and Dienhard Ln; and WHEREAS the STATE is responsible for obtaining compliance with laws, standards and procedural policies in the development, construction and maintenance of improvements made to the Federal-aid Highway System when there is federal participation in the costs; and WHEREAS certain functions to be performed by the STATE involve the expenditure of funds as set forth in the Agreement; and WHEREAS The STATE can only pay for work associated with the State Highway system; and WHEREAS the CITY is fully responsible for its share of project costs; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL: Section 1: That the Addendum for providing additional design services for the project is hereby approved. Section 2: That the Mayor and the City Clerk are hereby authorized to execute the Agreement on behalf of the CITY. Section 3: That duly certified copies of the Resolution shall be furnished to the Idaho Transportation Department. Section 4: That this resolution shall be in full force and effect upon its passage and approval. Resolution 22-36 ITD Addendum October 20,2022 Page 1 of 2 DocuSign Envelope ID:7052E238-E0F5-4E33-BABA-FD5A768543A1 Passed and approved this 20 day of October 2022. CITY OF MCCALL Valley County, Idaho obert S. Giles, Mayor CERTIFICATION I hereby certify that the above is a true copy of a Resolution passed at a regular, meeting of the City Council, City of McCall, held on October 20, 2022 >•' of Mc° , (Seal) cs.qo..�..®so�q % (.424/3 gifiC/ a 4QL a 1 BessieJo W gner, City lerk`� '44,3 IDA1 S Resolution 22-36 ITD Addendum October 20,2022 Page 2 of 2 DocuSign Envelope ID:7052E238-E0F5-4E33-BABA-FD5A768543A1 ADDENDUM TO COOPERATIVE AGREEMENT SH-55 AND DEINHARD LANE INTERSECTION IMPROVEMENTS CITY OF MCCALL PROJECT NO. A013(471) KEY NO. 13471 PARTIES `�// THIS ADDENDUM is made and entered into this v70 day of Oe �"o Imo' N.D.,by and between the Idaho Transportation Department,hereafter called the State, and the City of McCall, hereafter called the City. PURPOSE This Addendum will modify the Cooperative Agreement (Agreement No. 7231) entered into on the 11th day of April, 2022, (hereinafter"Agreement") between the same parties. The parties agree to the following revisions: A. Section I of the Agreement will be amended by revising Paragraph 1 and adding a new paragraph 3 as follows: 1) Upon execution of this agreement,pay to the City the amount of$76,601.80 as the State's estimated portion. 3) Upon execution of this Addendum, pay to the City the amount of$4,531.70 as the State's estimated portion of additional design services as noted in the attached Exhibit C. B. Section II of the Agreement will be amended by revising Paragraph 2 to read as follows: 2) Be responsible for all costs over and above the $81,133.50 paid by the State as noted above, unless otherwise determined and authorized by the State in writing. C. All other terms and conditions previously agreed to and set forth in the Agreement shall remain in full force and effect. Addendum to Cooperative Agreement SH-55&Dienhard Lane Int.Impr. Key No. 13471 Page 1 DocuSign Envelope ID:7052E238-E0F5-4E33-BABA-FD5A768543A1 EXECUTION This Agreement is executed for the State by its District Engineer, and executed for the City by the Mayor, attested to by the City Clerk,with the corporate seal of the City of McCall. IDAHO TRANSPORTATION DEPARTMENT p--DocuSigned by: -F313956FE E284A6... Caleb Lakey,District Engineer ATTEST: CITY OF MCCALL BessieJo ague t �ec°A°°°, Robert S. Giles,Mayor 0 oO�pA®mec.0 IS • c000'r 'e (Seal) a* SE4 oQ �® O � s * s' By regular '�1,„ z, I D meeting On 10/20/22 hm:13471 Int SH55_Deinhard Impr Coop2 Addendum Addendum to Cooperative Agreement SH-55&Dienhard Lane Int.Impr. Key No. 13471 Page 2 DocuSign Envelope ID:7052E238-E0F5-4E33-BABA-FD5A768543A1 City of McCall TASK ORDER 21-16A—Addendum 1 Deinhard Lane, SH-55 to Samson Trail — BIDDING This TASK ORDER, Number 21-16A—Addendum 1, under the current AGREEMENT(the AGREEMENT) between the City of McCall, Idaho (OWNER) and HORROCKS Engineers (Engineer), Engineer shall perform the following Services required to prepare a bid set for the improvements to Deinhard Lane from SH-55 to Samson Trail. Engineering services under this task order will be provided by Horrocks Engineers according to the attached Scope of Work dated 09/20/2022. In return for the performance of the foregoing obligations, OWNER shall pay to Engineer on an hourly basis an amount not to exceed as follows: Total Amount Authorized $ 11,329.25 Original Contract Amount $194,544.82 Total Contract Amount with Addendum $205,874.05 The hours and amounts are shown in the Engineer's Projected Labor Hours and Cost Worksheet attached to this TASK ORDER (ATTACHMENT"B-1") and Labor Hours and Cost Breakdown (ATTACHMENT "B-2"). Engineer shall bill the OWNER monthly at the specific billing rates for each staff type indicated on the attached Projected Labor Hours and Cost Worksheet for the actual number of hours worked by employees and for the actual number of reimbursable expenses used, up to the maximum amount identified. Except to the extent modified herein, all terms and conditions of the AGREEMENT shall continue in full force and effect. ENGINEER: OWNER: HORROCKS ENGINEERS, INC. CITY OF MGGAduobed by: L,°' Qt& ffi, Spir, a� Signature: Signature: —11FC5C6F527A4AE... V Anette Spickard Name: Heidi Carter Name: Title: Principal Title: City Manager October 13, 2022 1 11:26 AM MDT Date: 09/20/22 Date: Task Order 21-16A—Addendum 1 Page 1 of 5 DocuSign Envelope ID:7052E238-E0F5-4E33-BABA-FD5A768543A1 Deinhard Lane, SH-55 to Samson Trail Improvements HORROCKS —ull ENGINEERS City of McCall City of McCall Deinhard Lane, SI455 to Samson Trail Improvements Final Design TO 21-16A Addendum 1 — Re-Bidding 09/20/2022 Executive Summary The work for this Addendum 1 -Task Order will include a summary of the additional efforts associated with the preparation of the final plans, specifications, and estimates (PS&E) for Deinhard Lane, SH-55 to Samson Trail for re-bidding and contract award. 1. General Provisions It is assumed that there will be three project invoices.associated with this effort. Horrocks Engineers (Horrocks)will prepare and submit invoices on a monthly basis. Each invoice will include a brief project status summary. Products and Deliverables • Monthly invoices 2. PS&E Bid Set and Bid Support (September 2022) Horrocks will remove the addendum call outs in the previously bid plan set and create a new bid set for re-bidding in late September. Horrocks will provide bid support with the following tasks: • Attend Pre-bid Meeting • Issue Addendums to bid package as needed • Be available by phone for the bid opening • Coordinate with the City during the bidding process • Review received bids and provide recommendations Products and Deliverables • Bid Package • Bid Advertisement • Pre-bid Meeting agenda • Letter of bid recommendation City of McCall Responsibilities • Distribute the Bid Advertisement • Secure location for pre-bid meeting • Lead pre-bid meeting Assumptions • One Horrocks representatives will attend the pre-bid meeting • At least one Horrocks representative will be available by phone for the bid opening City of McCall Horrocks Engineers Deinhard Lane, SH-55 to Samson Trail Final Design 09/20/2022 Addendum 1 -Scope of Work Page 2 of 5 DocuSign Envelope ID:7052E238-E0F5-4E33-BABA-FD5A768543A1 Deinhard Lane, SH-55 to Samson Trail Improvements HORROCKS - h N Ci 1 N E r 12 S City of McCall 3. Public Outreach and Information (January 2023) 3.1: Property Impacts Letter Horrocks will prepare a letter to be sent to the property and business owners that will be impacted by the Deinhard Lane construction. The purpose of this letter is to inform the property and business owners of any anticipated impacts to their respective property or business and the timeline of construction. 3.2. Temporary. Easement Letters For construction and property repair purposes., it is assumed that a minimum 5' temporary construction easement will be needed along all project adjacent properties. If properties are impacted beyond 5' behind the proposed back of sidewalk; temporary easements will be adjusted accordingly. Horrocks Will send out the Right-of-Entry forms to all business/property owners for approval. This will be accomplished prior to construction and after the property impact letters from Task 2.1 have been sent. Products and Deliverables • Hard copy of letter, mailed out to property.and business owners • Exhibit of proposed improvements and impacts to each property City Responsibilities Provide property/business owner contact information and review draft letter prior to being mailed • Coordinate with property owners for approval of easement needs • Provide typical Right-of-Entry form used Assumptions • Horrocks will act on the City's behalf in presenting easement needs to property owners • Horrocks will mail out the Right-of-Entry forms • Any permanent.easements required for the franchise utilities will be acquired by the individual company City of McCall Horrocks Engineers Deinhard Lane, SH-55 to Samson Trail Final Design 09/20/2022 Addendum 1 -Scope of Work Page 3 of 5 DocuSign Envelope ID:7052E238-EOF5-4E33-BABA-FD5A768543A1 ATTACHMENT"B-1" HORROCKS Projected Labor Hours and Costs Worksheet ENGINEERS Task Order 21-16A City of McCall-Deinhard Lane,SH-55 to Samson Trail Improvements Addendum 1-Re-Bidding A. LABOR COSTS Man Total Raw Hours Labor Cost 1 Principal Engineer Bryan Foote,P.E.,Horrocks 3 @ $103.36 = $ 310.08 2 Project Manager Heidi Carter,P.E. Horrocks 14 @ $82.02 = $ 1,148.28 3 Project Engineer Will Rice,P.E.Horrocks 8 @ $49.57 = $ 396.56 4 CADD, Peter Remus Horrocks 16 @ $44.66 = $ 714.56 5 Staff Engineer Emily Peters,Horrocks 28 @ $34.37 = $ 962.36 6 Accounting Julie Johnson Horrocks 3 @ $46.44 = $ 139.32 TOTAL RAW LABOR COST = $ 3,671.16 B. OVERHEAD&PROFIT Total Raw Labor Cost OVERHEAD MULT HORROCKS $3,671.16 X 1.8000 = $ 6,608.09 C. REIMBURSABLE EXPENSES Estimated Expense Estimated Quantity Unit Cost Horrocks 1 Mileage 0 @ $ 0.580 = $ - 2 Meals Travel Day Per Diem 0 @ $ 41.250 = $ - 3 0 0 @ $ - = $ - 4 0 0 @ $ - _ $ TOTAL REIMBURSABLE EXPENSES = $D. SUBCONSULTANTS Fee 1 Construction Engineering and Inspection by Crestline Engineer $ 1,050.00 TOTAL SUBCONSULTANT FEES = $ 1,050.00 • TOTAL(A thru D) _ $11,329.25 $6,797.55 City of McCall $4,531.70 ITD • • Task Order 21-16A Page 4 of 5 DocuSign Envelope ID:7052E238-EOF5-4E33-BABA-FD5A768543A1 ATTACHMENT"B-2" HORROCKS LABOR HOUR AND COST BREAKDOWN p,p City of McCall-Deinhard Lane,SH-55 to Samson Trail Improvements. ENGINEERS TO21-16A Addendum 1 Principal Project Project CADD, Staff Engineer Accounting Engineer Bryan Manager Heidi Engineer Will Overhead 8 Peter Remus Emily Peters, Julie Johnson Labor Cost Total Fee Foote,P.E., Carter,P.E. Rice,P.E. Horrocks Horrocks Horrocks Total Hours Horrocks Profit Horrocks Horrocks Assumptions Horrocks Horrocks Horrocks Task Description Salary Rate $103.36 $82.02 $49.57 $44.66 $34.37 $46.44 180.00% Task 1 General Provisions - Project Invoices I 3 I 1 I I I 3 I 6 I I I I Assume 3 Invoices Task 1 SUBTOTAL I 3 I 0 I 0 I 0 I 0 I 3 I 6 I $449 I $809 I $1,258 I Task 2 PS&E Bid Set and Bid Support 2.1 Preparation of Bid Set 8 8 8 24 2.2 Bid Support 4 8 8 8 28 via Phone Task 2 SUBTOTAL I 0 I 12 I 8 I 16 I 16 I 0 I 52 I $2,645 I $4,762 I $7,407 I Task 3 Public Outreach and Information • 3.1 Property Impact Letters 1 6 7 3.2 Temporary Easement Letters 1 6 7 Task 3 SUBTOTAL 0 2 0 0 12 0 14 $576 I $1,038' $1,614 • • SUBTOTAL 3 14 8 16 .28 3 . - 72 $3,671 $6,608 $10,279 Principal Project Project CADD, Staff Engineer Accounting Engineer Bryan Manager Heidi Engineer Will Labor Cost Overhead Labor and Foote,P.E., Carter,P.E. Rice,P.E. Peter Remus Emily Peters, Julie Johnson Total Hours Horrocks Horrocks Overhead Horrocks Assumptions Horrocks Horrocks Horrocks Horrocks Horrocks Horrocks TOTAL LABOR HOURS 3 14 8 16 28 3 72 TOTAL LABOR COSTI $310 I $1,148 I $397 I $715 I $962 I $139 I — I $3,671 I $6,608 I $10,279 I Note: See scope of work for assumptions. Construction Engineering and Inspection by Crestline Engineers $1,050.00 $1,050 see attached ' Mileage miles $0.58 $0 Meals Travel Day Per Diem day $41.25 $0 TOTAL $11,329 • Task Order 21-16A Page 5 of 5 DocuSign Envelope ID:7052E238-E0F5-4E33-BABA-FD5A768543A1 Crestline Engineers,Inc. EXHIBIT B Deinhard Lane,SH-55 to Samson Trail Client-City of McCall/Horrocks Engineers,Inc. Man Hour/Budget Estimate to Rebid Project 9/19/2022 Senior Principal Project Project Associate Construction Project Crestline Tasks Engineer Manager Engineer Engineer I Manager Inspector II CAD/Support Admin Mileage Comments Bid Support Pre-Bid Meeting Agenda and Meeting Attendance • 4 Potential Contractor Coordination and Outreach 2 Bid Comparison 2 Contract Administration and Coordination with City 2 Total Hours 0 0 0 0 10 0 0 0 0 Hourly Rate $143.00 $125.00 $113.00 $90.00 $105.00 $93.00 $70.00 $65.00 $0.585 Estimated Budget $0.00 $0.00 $0.00 $0.00 $1,050.00 $0.00 $0.00 $0.00 $0.00 Total Budget* $1,050.00 *Estimate is for efforts associated with the rebidding of the project in the Fall of 2022 and is in addition to the budget estimate provided on 2/7/2022