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Home My Public Portal About2006-02-7-8Town Council ~ ~$~ Department Heads Beth Ingalls, Mayor Tony Lashbrook, Town Manager Scott Berry, Chief of Police J. Dennis Crabb, Town Attomey Richard Anderson, Vice Mayor John McLaughlin, Community Development Director Craig F. Threshie, Councilmember David M. Heath, Administrative Services Director Joshua J. Susman, Councilmember -.e~~~.- Judy Price, Town Clerk Alex Terrazas, Assistant to the Town Manager Barbara Green, Councilmember Daniel Wilkins, Public Works Director/l'own Engineer MEMORANDUM DATE: May 3, 2006 TO: r,O~Council p~ment Heads FR( .~ony Lashbrook, Town Manager SUI ~CT: Memo and Notes from February 2006 Council/Department Head Teambuilding Please review the attached memo and notes from Bill Lewis for the Council/Department Head Teambuilding Workshop that was held in February 2006. Town Council has already approved the minutes from the workshop, as well as the Council Goals and Priorities. Please let me know if you have any questions. TL/sg 10183 Truckee Airport Road, Truckee, CA 96161-3306 www.townoftruckee.com Administration: 530-582-7700 / Fax: 530-582-7710 / ernail: truckee@townoftruckee.com Community Development: 530-582-7820 / Fax: 530-582-7889 / ernaih cdd@townoftruckee.corn Animal Control/Vehicle Abatement: 530-582-7830 / Fax: 530-582-7889 / emaih animalcontrol@townoftruckee, corn Police Department: 530-550-2328 / Fax: 530-550-2326 / ernaih policedepartment@townoftruckee, corn Lewis, McCrary Partners Aprilll, 2006 To: Members of the Council and Executive Team of the Town of Truckee This is the report of your annual workshop held in February. Staffhas been working on the Goals and Priorities listed herein and that part of the report reflects those efforts. This report is organized as follows: Page Discussion Topics 1 Agreements and Action Items 3 Draft Goals 7 Draft Goals and Priorities for FY 2006-07 8 FY 2005-06 Priorities to Include in the Five Year Capital Improvement Program 11 A Few Words on Change 12 Please review this to ensure that what is written is exactly what you meant to result f~om your discussions. It was good to see all of you. It was also good to be in Truckee when it wasn't snowing. Sincerely, 1860 Braemar Road, Pasadena, CA 91103 (626) 795-6499 (562) 430-6890 Fax (626) 795-6954 DISCUSSION TOPICS 1. The Council · Conduct of business · Council meetings - can we improve ... how can staff help Councilmembers with meeting preparation · Relationships · Not "personalizing issues" 2. Council - Staff · How's it going · Council and Town Manager communication · Trust of staff by Councilmembers · No surprises · Department Head availability and response to Council and other inquiries · Is the "Blue Sheet" helpful 3. Downtown Parking · Update · Could there have been a different/improved process 4. Planning and Historic Preservation Advisory Commissions · Expectations of Commissions and Commissioners · Council role · Staffrole · Strategy for improvement 5. Community Development · Tony - John transition.., how's it going · Giving guidance to applicants · Council and Planning Commission members meeting with developers 6. How's It Going in the Police Department - Other Departments 7. Engineering Resources - Development and Capital Improvement Projects · Not keeping up with CIP even though there are special funds · Development fees not covering real costs 8. Town Website · Updating · Video streaming · Access to documents A) General Plan Update timing B) Ethics Training C) Emergency Preparedness D) Art in public places E) Events in the Town F) Corp Yard G) Cable TV... is it a priority H) Update on compensation analysis I) Transit J) Redevelopment 10. Goals and Priorities · Council's focus on Goals and Priorities · Integrating Goals and Priorities · Limiting the number of Priorities ° Regional interaction ... priorities ... strategic ... focused ... update on County - Cities collaborative efforts AGREEMENTS AND ACTION ITEMS These discussions were designed to provide guidance for staff research and analysis in bringing future recommendations to the Council for public discussion at regularly scheduled meetings. These 2 items were in the FY 2005-06 Priorities and were removed from that list to be included here. · Follow-up and recommend to the Council on the feasibility of a Solid Waste Property Tax. Responsibili_ty: Alex and Dennis · Present to the Council a report and recommendations regarding the results of the "Open Space" opinion survey. Responsibility_: Tony, et al 1. In re Council and Staff · It is important to Council meeting order that Councilmembers go through the Chair (Mayor) when deliberating or making comment. · Always remove the personality from the issue. · Staff reports are good. - For public understanding, especially on contentious issues, the presenter should give a summary and background of the item that is before the Council. · Councilmembers will ask questions before Council meetings to clarify issues or alert Staff that the question will be asked. It is each Councilmembers responsibility to know and understand the Agenda Items. · Implement tabulated Agenda binders with the blue sheet at the front. - Give 24 hour notice on the website for written comments on items. Responsibili _ty: Judy · Create a process to keep the Council informed of the "FYI's" of the organization-personnel changes, notable employee information, etc. Responsibili _ty: Tony 2. In re Downtown Parking A. There continues to be a need for educating the public especially the Sierra Sun. Outreach began 3 years ago and was well publicized during the implementation processes. Parking has always been subsidized by the General Fund and some merchants. B. Implement a strategy to educate the public that does not rely on the Sierra Sun. - Additional outreach with the public as to the benefit of fees and the positive impact on the General Fund - before the implementation of the fees and after. - How the District is performing. - Emphasize merchant involvement and seek additional input from business and property owners. - Strategize and implement a public relations effort. Responsibility: Dan and Tony, et al 3. In re Commissions A. Planning Commission - Councilmembers should work to provide a balance of perspectives in making appointments (e.g. lack of a business owner currently). There is a need for "holistic' views. 4 - Council supports the efforts of Staff in structuring a training workshop on the role and expectations of Commission members. This should continue annually and involve/brief new appointees. Create a handbook/guide for Commission members (Planning as well as HPAC). - Tony, John and individual Councilmembers will meet with individual Commissioners (lunch) to discuss the role of the Commission and expectations of the Council and Staff. B. Historic Preservation Advisory Commission - It appears that interest in historic preservation is waning. The impression is that the Commission is spending a lot of time on little issues and making new policy. - Subsequent to the aforementioned actions with the Planning Commission, schedule a lunch with the HPAC to clarif~ issues and develop a direction for the Commission's efforts. Responsibility_: John and Tony 4. In re Engineering Resources · Fees for development are not sufficient to cover the Town's engineering costs. · Review the organization and processes that could contribute to more resources for engineering review of development (e.g. contract engineering, fees, etc.). · Consider the immediate employment of a "high level" engineer in advance of the Budget process. · In next year's Budget develop recommendations to address needed resources for the Capital Improvement Program. Responsibility_: Dan 5. In re Technology_ · Video streaming is not something that the Council wants to implement at this time. · Update the website. Review and recommend on the feasibility of teleconferencing. Responsibility: Judy 6. Now Being Prepared for the Council · Ethics policy and recommended training Responsibility: Dennis · Emergency Preparedness Plan Responsibility: Scott, et al · Policy on public events conducted in the Town Responsibility: Tony, et al 7. Follow-up on the workshop discussion regarding the marking and sweeping of bicycle lanes. Consider signage to prohibit parking. Responsibility: Dan DRAFT GOALS I. Support the Downtown Core as the "Heart and Soul of Truckee". II. Protect and enhance the quality of life for Truckee residents by ensuring that new development and redevelopment is planned in a way that preserves the environmental character and economic viability of the Town. Achieve a balance of housing that addresses the Town's varied economic levels including the need for workforce housing. III. Mitigate the negative impacts of growth through the adoption of solutions to growth related issues such as increased traffic and transportation needs. Continue to work toward making Truckee a pedestrian and bicycle friendly Town. IV. Strengthen public communication and involve those members of the community who are impacted by specific issues and projects in the development of solutions and strategies. V. Provide quality Town services and capital projects in a fiscally responsible manner. Institute a rolling five year prioritized Capital Improvement Program. VI. Collaborate with local and regional entities to address planning, growth, workforce housing, and transportation. DRAFT GOAI,S AND PRIORITIES FOR FY 2006-07 I. Support the Downtown Core as the "Heart and Soul of Truckee". A+ Priorities · Historic Preservation Program Implementation including National Register District Application, Town Grant Program and outreach information. · Railyard Redevelopment · River Revitalization Strategy implementation B Priorities · Civic Presence in the Downtown C Priorities Sphere of Influence/General Plan Amendment II. Protect and enhance the quality of life for Truckee residents by ensuring that new development and redevelopment is planned in a way that preserves the environmental character and economic viability of the Town. Achieve a balance of housing that addresses the Town's varied economic levels including the need for workforce housing. A+ Priorities · Complete the General Plan Update. - Adopt General Plan, Development Code, Lighting Guidelines, and Zoning changes to conform with the CLUP. - AB 1600 Traffic Impact Fee Adjustment · Increase Affordable and Workforce Housing Opportunities including regulatory measures, grants and partnerships. · Corporation Yard Relocation A Priorities · Green Building Work Program and Priorities III. Mitigate the negative impacts of growth through the adoption of solutions to growth related issues such as increased traffic and transportation needs. Continue to work toward making Truckee a pedestrian and bicycle friendly Town. A+ Priorities Traffic Impact Fee update · Air Quality Plan Implementation including joint financial assistance program and guidelines for removal of non-certified wood stoves. IV. Strengthen public communication and involve those members of the community who are impacted by specific issues and projects in the development of solutions and strategies. A+ Priorities · Complete the General Plan update. B Priorities · Identify Issues Facing the Hispanic Community and develop Town strategies to address those issues. Institute outreach activities to integrate Hispanics in Town programs and projects, e.g. involvement in the "Mouse Hole" solutions. C Priorities · Evaluate Business Licensing as a mechanism to verify Contractor's licensing and insurance. ¥. Provide quality Town services and capital projects in a fiscally responsible manner. Institute a rolling five year prioritized Capital Improvement Program. A+ Priorities · Corporation Yard relocation · Traffic Impact Fee update B Priorities · Monitor and Address Gann Limit Issues. VI. Collaborate with local and regional entities to address planning, growth, workforce housing, and transportation. A Priorities · Continue with activities such as the Memorandum of Agreement for Transportation Collaboration and follow through with the County-City agreements resulting from the County and Cities meeting in 2005. · Work with local and regional agencies to further the Town's goals. 10 FY 2005-06 Priorities to Include in the Five Year Capital Improvement Program FY 2005-06 "A" Priorities 1. Pioneer Trail/Bridge Street Extension 2. SR 89 Corridor Study and "Mouse Hole" 3. SR 89/I 80 Roundabouts 4. SR 89 Alder and DPR and Martis Valley Roundabouts 5. Brockway Road Design Configuration 6. River Trail Planning - Additional Phase and Trail Maintenance Program 7. Trout Creek Restoration Project 8. Donner Pass Road, Donner Lake Bike Lane Project FY 2005-06 "B" Priorities 9. Downtown Mello-Roos/PBID including Broadway Road Pedestrian Crossing 11 A FEW WORDS ON CHANGE It is important to remember that when we propose a change, others assess the impact of that change on them personally. That assessment can result in the following reactions: Destructive Active Resistance Threatening Passive Resistance Uncertain Tolerate (Wait and See) Positive Actively Support By taking ce~aln actions during the change process, we can impact this UAssessment - Reaction" toward more positive acceptance by: 1. By sharing as much information about the change as is possible prior to full discussion and consideration of the change (and/or implementation of the change). 2. Taking those actions that would create a sense of participation in the change effort by all those affected and especially those directly impacted. 3. Developing trust in the initiator of the change or assigning the change effort to a misted person in the organization. 4. Addressing and dealing with past experience with change in the organization. 12 LP