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MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 16, 2010
The City Council of Medina, Minnesota met in special session on February 16, 2010 at
6:04 p.m. in the Medina City Hall.
I. Call to Order
Members present: Weir, Crosby, Siitari, Smith (arrived at 6:05 p.m.)
Members absent: Johnson
Also present: City Administrator Chad M. Adams, Finance Director Jeanne Day,
Public Works Superintendent Steve Scherer, City Planner Dusty
Finke, and City Engineers Tom Kellogg and Bruce Paulson
II. Electronic Banking
Adams provided an overview of the two meeting discussion topics for the evening. He
explained that the electronic banking topic derived from the January 28, 2010 City
Council Work Session as a possible implementation goal for 2010.
Smith arrived at 6:05 p.m.
Day discussed her Staff memo in the Council packet and provided a slide presentation
including some general background and key discussion points including: no plans from
Farmers State Bank of Hamel to provide electronic banking services; other local options
for electronic banking providers; detailed list of electronic commerce services available;
direct savings to City each year; and, fees and expenses that could be imposed on City.
Discussion was held on the timing, benefits, and needs for the City to move toward
electronic banking as well as the City's existing strong relationship with Farmers State
Bank of Hamel.
The Council agreed to direct Staff to send a letter to Farmers State Bank stating the
City's future interest in receiving electronic banking and other possible services and to
question whether Farmers State Bank is planning to provide the City's desired list of
services in the future.
III. Public Works Facility — Option to Expand at Existing Site
Adams provided a background on the two options Staff was directed to pursue from the
January 19, 2010 Council meeting. He explained the first option to consider an
expansion to the existing site would be discussed this evening. He stated the second
option involving the acquisition and retrofit of the Temroc building and shared use with
other jurisdictions will likely be discussed at the April 6thCouncil meeting.
Bruce Paulson, Bonestroo Architect/Engineer, discussed the report provided in the
Council's meeting packet. He explained that a possible 50' x 68' (3400 sq. ft.) garage
Medina City Council Special Meeting Minutes
February 16, 2010
44
addition to the existing 6,400 sq. ft. of garage space and 1,000 sq. ft. office space would
cost approximately $503,500 which includes all construction, design, engineering, site
work, equipment, and City fees. Paulson advised that the expansion would provide a
short-term benefit to the City's operations and that the expansion does not allow for any
future department growth nor does it accommodate any future vehicle additions for
public works.
Discussion was held on the options for requested action in the City Administrator memo
as well as the needs for moving forward with a project today versus the City's risk in
providing a safe work environment for employees.
The Council agreed that option B (recognize the expansion as a viable option, but defer
additional review or preference on this alternative until the Temroc facility report is
prepared; and/or until the Hennepin County land acquisitions are exhausted) and option
C (recognize the expansion is an option, but is a secondary option to the Temroc facility
and/or Hennepin County site) were the options to continue pursuing at this time.
Adams inquired if a project newsletter should be distributed to the public to keep
residents informed on the options that are being pursued by the City.
The Council agreed that a project newsletter could be distributed following more details
from the Temroc report to Council.
IV. Adjournment
Weir moved, Smith seconded, to adjourn the meeting at 6:52 p.m.
4/1e. CLI
T.M. Crosby, Jr., Mayor
Attest:
074
Chad M. Adams, City Administrator -Clerk
Medina City Council Special Meeting Minutes
February 16, 2010