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HomeMy Public PortalAbout041-2013 - Rose View - Zero Tolerance PolicyZERO TOLERANCE DRUG AND ALCOHOL TESTING POLICY ROSE VIEW TRANSIT Adopted as of FEBRUARY 28, 2013 A. PURPOSE 1) The Rose View Transit System provides public transit and paratransit services for the residents of the City of Richmond residents. Part of our mission is to ensure that this service is delivered safely, efficiently, and effectively by establishing a drug and alcohol -free work environment, and to ensure that the workplace remains free from the effects of drugs and alcohol in order to promote the health and safety of employees and the general public. In keeping with this mission, Rose View Transit declares that the unlawful manufacture, distribution, dispense, possession, or use of controlled substances or misuse of alcohol is prohibited for all employees. 2) Additionally, the purpose of this policy is to establish guidelines to maintain a drug and alcohol -free workplace in compliance with the Drug -Free Workplace Act of 1988, and the Omnibus Transportation Employee Testing Act of 1991. This policy is intended to comply with all applicable Federal regulations governing workplace anti -drug and alcohol programs in the transit industry. Specifically, the Federal Transit Administration (FTA) of the U.S. Department of Transportation has published 49 CFR Part 655, as amended, that mandates urine drug testing and breath alcohol testing for safety -sensitive positions, and prohibits performance of safety -sensitive functions when there is a positive test result. The U. S. Department of Transportation (USDOT) has also published 49 CFR Part 40, as amended, that sets standards for the collection and testing of urine and breath specimens. 3) Any provisions set forth in this policy that are included under the sole authority of Rose View Transit and are not provided under the authority of the above named Federal regulations are underlined. B. APPLICABILITY This Drug and Alcohol Testing Policy applies to all safety -sensitive employees (full- or part-time) when performing safety sensitive duties A safety -sensitive function is operation of mass transit service including the operation of a revenue service vehicle (whether or not the vehicle is in revenue service), maintenance of a revenue service vehicle or equipment used in revenue service, security personnel who carry firearms, dispatchers or person controlling the movement ... ......... FTA Drug and Alcohol Testing Policy Page I Contract No. 41-2013 of revenue service vehicles and any other transit employee who is required to hold a Commercial Drivers License. Maintenance functions include the repair, overhaul, and rebuild of engines, vehicles and/or equipment used in revenue service. A list of safety - sensitive positions who perform one or more of the above mentioned duties is provided in Attachment A. Supervisors are only safety sensitive if they perform one of the above functions. Volunteers are considered safety sensitive and subject to testing if thev are required to hold a CDL. or receive remunerated for service in excess of actual expense. C. DEFINITIONS Accident: An occurrence associated with the operation of a revenue service vehicle even when not in revenue service, if as a result: a. An individual dies; b. An individual suffers a bodily injury and immediately receives medical treatment away from the scene of the accident; or, c. One or more vehicles incur disabling damage as the result of the occurrence and is transported away from the scene by a tow truck or other vehicle. For purposes of this definition, disabling damage means damage which precludes departure of any vehicle from the scene of the occurrence in its usual manner in daylight after simple repairs. Disabling damage includes damage to vehicles that could have been operated but would have been further damaged if so operated, but does not include damage which can be remedied temporarily at the scene of the occurrence without special tools or parts, tire disablement without other damage even if no spare tire is available, or damage to headlights, taillights, turn signals, horn, mirrors or windshield wipers that makes them inoperative. Adulterated specimen: A urine specimen containing a substitute that is not a normal constituent or containing an endogenous substance at a concentration that is not a normal physiological concentration. Alcohol: The intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols contained in any beverage, mixture, mouthwash, candy, food, preparation or medication. Alcohol Concentration: Expressed in terms of grams of alcohol per 210 liters of breath as measured by an evidential breath testing device. Aliquot: A fractional part of a specimen used for testing, It is taken as a sample representing the whole specimen. FTA Drug and Alcohol Testing Policy Page 2 Canceled Test: A drug test that has been declared invalid by a Medical Review Officer. A canceled test is neither positive nor negative. Confirmatory Drug Test. A second analytical procedure to identify the presence of a specific drug or metabolite which is independent of the initial test and which uses a different technique and chemical principle from that of the initial in order to ensure reliability and accuracy. Confirmatory Validity Test: A second test performed on a different aliquot of the original urine specimen to further support a validity test result. Covered Employee "Under FTA Authority" An employee who performs a safety - sensitive function including an applicant or transferee who is being considered for hire into a safety -sensitive function (See Attachment A for a list of covered employees) Covered Employee "Under Company Authority":, An employee, applicant, or transferee that will not perform a safety -sensitive function but falls under the policy of the company's own authority. See Attachment A Designated Employer Representative (DER): An employee authorized by the employer to take immediate action to remove employees from safety -sensitive duties and to make required decisions in testing. The DER also receives test results and other communications for the employer, consistent with the requirements of 49 CFR Parts 40 and 655. Department of Transportation (DOT): Department of the federal government which includes the, Federal Transit Administration, Federal Railroad Administration, Federal Highway Administration, Federal Motor Carriers' Safety Administration, Research and Special Programs, and the Office of the Secretary of Transportation. Dilute specimen: A urine specimen with creatine and specific gravity values that are lower than expected for human urine. Disabling damage: Damage which precludes departure of any vehicle from the scene of the occurrence in its usual manner in daylight after simple repairs. Disabling damage includes damage to vehicles that could have been operated but would have been further damaged if so operated, but does not include damage which can be remedied temporarily at the scene of the occurrence without special tools or parts, tire disablement without other damage even if no spare tire is available, or damage to headlights, taillights, turn signals, horn, mirrors or windshield wipers that makes them inoperative. Evidentiary Breath Testing Device (EBT): A Device approved by the NHTSA for the evidential testing of breath at the 0.02 and the 0.04 alcohol concentrations. Approved FTA Drug and Alcohol Testing Policy Page 3 devices are listed on the National Highway Traffic Safety Administration (NHTSA) conforming products list. Initial Drug Test: An immunoassay test to eliminate "negative" urine specimens from further consideration and to identify the presumptively positive specimens that require confirmation or further testing. Initial Specimen Validity Test: The first test used to determine if a urine specimen is adulterated, diluted, substituted, or invalid. Invalid Result: The result reported by a laboratory for a urine specimen that contains an unidentified adulterant, contains an unidentified interfering substance, has an abnormal physical characteristic, or has an endogenous substance at an abnormal concentration that prevents the laboratory from completing testing or obtaining a valid drug test result. Laboratory. Any U.S. laboratory certified by HHS under the National Laboratory Certification program as meeting standards of Sub part C of the HHS Mandatory Guidelines for Federal Workplace Drug Testing Programs; or, in the case of foreign laboratories, a laboratory approved for participation by DOT under this part. Limit of Detection (LOD): The lowest concentration at which an analyte can be reliably shown to be present under defined conditions. Limit of Quantitation: For quantitative assays, the lowest concentration at which the identity and concentration of the measured can be accurately established. Medical Review Officer (MRO): A licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by the drug testing program who has knowledge of substance abuse disorders, and has appropriate medical training to interpret and evaluate an individual's confirmed positive test result, together with his/her medical history, and any other relevant bio-medical information. Negative Dilute: A drug test result which is negative for the five drug/drug metabolites but has a specific gravity value lower than expected for human urine. Negative result. The result reported by an HHS-certified laboratory to an MRO when a specimen contains no drug or the concentration of the drug is less than the cutoff concentration for the drug or drug class and the specimen is a valid specimen. Non -negative test result. A urine specimen that is reported as adulterated, substitute, invalid, or positive for drug/drug metabolites. FTA Drug and Alcohol Testing Policy Page 4 Oxidizing Adulterant: A substance that acts alone or in combination with other substances to oxidize drugs or drug metabolites to prevent the detection of the drug or metabolites, or affects the reagents in either the initial or confirmatory drug test. Performing (a safety -sensitive function): A covered employee is considered to be performing a safety -sensitive function and includes any period in which he or she is actually performing, ready to perform, or immediately available to perform such functions. Positive result: The result reported by an HHS-certified laboratory when a specimen contains a drug or drug metabolite equal or greater to the cutoff concentrations. Prohibited drug: Identified as marijuana, cocaine, opiates, amphetamines (including ecstasy), or phencyclidine at levels above the minimum thresholds specified in 49 CFR Part 40, as amended. Reconfirmed: The result reported for a split specimen when the second laboratory is able to corroborate the original result reported for the primary specimen. Rejected for Testing: The result reported by an HHS-certified laboratory when no tests are performed for a specimen because of a fatal flaw or a correctable flaw that has not been corrected. Revenue Service Vehicles: All transit vehicles that are used for passenger transportation service. Safety -sensitive functions: Employee duties identified as- (1) The operation of a transit revenue service vehicle even when the vehicle is not in revenue service. (2) The operation of a non -revenue service vehicle by an employee when the operation of such a vehicle requires the driver to hold a Commercial Drivers License (CDL). (3) Maintaining a revenue service vehicle or equipment used in revenue service. (4) Controlling the movement of a revenue service vehicle and (5) Carrying a firearm for security purposes. Split Specimen Collection: A collection in which the urine collected is divided into two separate bottles, the primary specimen (Bottle A) and the split specimen (Bottle B). Substance Abuse Professional (SAP): A licensed physician (medical doctor or doctor of osteopathy) or licensed or certified psychologist, social worker, employee assistance professional, or addiction counselor (certified by the National Association of Alcoholism and Drug Abuse Counselors Certification Commission or by the International Certification Reciprocity Consortium/Alcohol and other Drug Abuse) with knowledge of ................... . FTA Drug and Alcohol Testing Policy Page 5 and clinical experience in the diagnosis and treatment of drug and alcohol related disorders. Substituted specimen: A urine specimen with creatinine and specific gravity values that are so diminished that they are not consistent with normal human urine. Test Refusal: The following are considered a refusal to test if the employee: (1 } Fails to appear for any test (excluding pre -employment) within a reasonable time, as determined by the employer, after being directed to do so by the employer (2) Fails to remain at the testing site until the testing process is complete (3) Fails to provide a urine or breath specimen for any drug or alcohol test required by Part 40 or DOT agency regulations (4) In the case of a directly observed or monitored collection in a drug test, fails to permit the observation or monitoring of your provision of a specimen (5) Fails to provide a sufficient amount of urine or breath when directed, and it has been determined, through a required medical evaluation, that there was no adequate medical explanation for the failure (6) Fails or declines to take a second test the employer or collector has directed you to take (7) Fails to undergo a medical examination or evaluation, as directed by the MRO as part of the verification process, or as directed by the DER as part of the `shy bladder" or "shy lung" procedures (8) Fails to cooperate with any part of the testing process (e.g., refuse to empty pockets when so directed by the collector, behave in a confrontational way that disrupts the collection process) (9) If the MRO reports that there is verified adulterated or substituted test result (10) Failure or refusal to sign Step 2 of the alcohol testing form (11) Failure to follow the observer's instructions during an observed collection including instructions to raise your clothing above the waist, lower clothing and underpants, and to turn around to permit the observer to determine if you have any type of prosthetic or other device that could be used to interfere with the collection process. (12) Possess or wear a prosthetic or other device that could be used to interfere with the collection process (13) Admit to the collector or MRO that you adulterated or substituted the specimen. Verified negative test: A drug test result reviewed by a medical review officer and determined to have no evidence of prohibited drug use above the minimum cutoff levels established by the Department of Health and Human Services (HHS). FTA Drug and Alcohol Testing Policy Page 6 Verified positive test: A drug test result reviewed by a medical review officer and determined to have evidence of prohibited drug use above the minimum cutoff levels specified in 49 CFR Part 40 as revised. Validity testing: The evaluation of the specimen to determine if it is consistent with normal human urine. Specimen validity testing will be conducted on all urine specimens provided for testing under DOT authority. The purpose of validity testing is to determine whether certain adulterants or foreign substances were added to the urine, if the urine was diluted, or if the specimen was substituted. D. EDUCATION AND TRAINING 1) Every covered employee will receive a copy of this policy and will have ready access to the corresponding federal regulations including 49 CFR Parts 655 and 40, as amended. In addition, all covered employees will undergo a minimum of 60 minutes of training on the signs and symptoms of drug use including the effects and consequences of drug use on personal health, safety, and the work environment. The training also includes manifestations and behavioral cues that may indicate prohibited drug use. 2) All supervisory personnel or company officials who are in a position to determine employee fitness for duty will receive 60 minutes of reasonable suspicion training on the physical, behavioral, and performance indicators of probable drug use and 60 minutes of additional reasonable suspicion training on the physical, behavioral, speech, and performance indicators of probable alcohol misuse. Under the Rose View Transit's own authority, supervisory personnel will also be trained on how to intervene constructively, and how to effective) integrate an employee back into his/her work group following intervention and/or treatment. 3) Information on the signs, symptoms, health effects, and consequences of alcohol misuse is presented in Attachment B of this policy. E. PROHIBITED SUBSTANCES 1) Prohibited substances addressed by this policy include the following. a. Illegally Used Controlled Substance or Drugs Under the Drug -Free Workplace Act of 1988 any drug or any substance identified in Schedule I through V of Section 202 of the Controlled Substance Act (21 U.S.C. 812), and as further defined by 21 CFR 1300.11 through 1300.15 is prohibited at all times in the workplace unless a legal prescription has been written FTA Drug and Alcohol Testing Policy Page 7 for the substance. This includes, but is not limited to: marijuana, amphetamines and methamphetamine's (MDA, MDMA, MDEA, Ecstasy), opiates (codeine, heroin and morphine), phencyclidine (PCP), and cocaine, as well as any drug not approved for medical use by the U.S. Drug Enforcement Administration or the U.S. Food and Drug Administration. Illegal use includes use of any illegal drug, misuse of legally prescribed drugs, and use of illegally obtained prescription drugs. Also, the medical use of marijuana, or the use of hemp related products, as which cause drug or drug metabolites to be present in the body above the minimum thresholds is a violation of this policy Federal Transit Administration drug testing regulations (49 CFR Part 655) require that all covered employees be tested for marijuana, cocaine, amphetamines and methamphetamine's (MDA, MDMA, MDEA, Ecstasy), opiates (codeine, heroin and morphine), phencyclidine (PCP), and cocaine as described in Section H of this policy. Illegal use of these five drugs is prohibited at all times and thus, covered employees may be tested for these drugs anytime that they are on duty. a. Legal Drugs: The appropriate use of legally prescribed drugs and non- prescription medications is not prohibited. However, the use of any substance which carries a warning label that indicates that mental functioning, motor skills, or judgment may be adversely affected must be reported to a Rose View Transit supervisor and the employee is required to provide a written release from his/her doctor or pharmacist indicating that the employee can perform his/her safety -sensitive functions. b. Alcohol: The use of beverages containing alcohol (including any mouthwash, medication, food, candy) or any other substances such that alcohol is present in the body while performing safety -sensitive job functions is prohibited. An alcohol test can be performed on a covered employee under 49 CFR Part 655 just before, during, or just after the performance of safety -sensitive job functions. Under Rose View Transit authority, an alcohol test can be performed any time a covered employee is on duty. F. PROHIBITED CONDUCT 1) All covered employees are prohibited from reporting for duty or remaining on duty any time there is a quantifiable presence of a prohibited drug in the body above the minimum thresholds defined in 49 CFR PART 40, as amended. FTA Drug and Alcohol Testing Policy Page 8 2) Each covered employee is prohibited from consuming alcohol while performing safety -sensitive job functions or while on -call to perform safety -sensitive job functions. If an on -call employee has consumed alcohol, they must acknowledge the use of alcohol at the time that they are called to report for duty. The covered employee will subsequently be relieved of his/her on -call responsibilities and subject to discipline for not fulfilling his/her on -call responsibilities. 3) The Transit Department shall not permit any covered employee to perform or continue to perform safety -sensitive functions if it has actual knowledge that the employee is using alcohol 4) Each covered employee is prohibited from reporting to work or remaining on duty requiring the performance of safety -sensitive functions while having an alcohol concentration of 0.02 or greater regardless of when the alcohol was consumed. 5) No covered employee shall consume alcohol for eight (8) hours following involvement in an accident or until he/she submits to the post -accident drug/alcohol test, whichever occurs first. 6) No covered employee shall consume alcohol within four (4) hours prior to the performance of safety -sensitive job functions. 7) Rose View Transit, under its own authority also prohibits the consumption of alcohol all times employee is on duty, 8) Consistent with the Drug -free Workplace Act of 1988, all Rose View Transit employees are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession, or use of prohibited substances in the work place including Transit Department premises and transit vehicles. G. DRUG STATUTE CONVICTION Consistent with the Drug Free Workplace Act of 1998, all employees are required to notify the Rose View Transit management of any criminal drug statute conviction for a violation occurring in the workplace within five days after such conviction. Failure to comply with this provision shall result in disciplinary action as defined in Section Q.10 of this policy. H. TESTING REQUIREMENTS 1) Analytical urine drug testing and breath testing for alcohol will be conducted as required by 49CFR part 40 as amended. All covered employees shall be subject to testing prior to performing safety -sensitive duty, for reasonable suspicion, FTA Drug and Alcohol Testing Policy Page 9 following an accident, and random as defined in Section K, L, M, and N of this policy, and return to duty/follow-up. 2) A drug test can be performed any time a covered employee is on duty. An alcohol test can be performed just before, during, or after the performance of a safety -sensitive job function. Under Rose View Transit_ authority, an alcohol test can be performed any time a covered employee is on dut . 3) All covered employees will be subject to urine drug testing and breath alcohol testing as a condition of ongoing employment with Rose View Transit. Any safety -sensitive employee who refuses to comply with a request for testing shall be removed from duty and subject to discipline as defined in Section Q of this policy. Any covered employee who is suspected of providing false information in connection with a drug test, or who is suspected of falsifying test results through tampering, contamination, adulteration, or substitution will be required to undergo an observed collection. Verification of the above listed actions will be considered a test refusal and will result in the employee's removal from duty and disciplined as defined in Section Q of this policy. Refer to Section Q for behavior that constitutes a refusal to test. I. DRUG TESTING PROCEDURES 1) Testing shall be conducted in a manner to assure a high degree of accuracy and reliability and using techniques, equipment, and laboratory facilities which have been approved by the U.S. Department of Health and Human Service (HHS). All testing will be conducted consistent with the procedures set forth in 49 CFR Part 40, as amended. The procedures will be performed in a private, confidential manner and every effort will be made to protect the employee, the integrity of the drug testing procedure, and the validity of the test result. 2) The drugs that will be tested for include marijuana, amphetamines and methamphetamine's (MDA, MDMA, MDEA, Ecstasy), opiates (codeine, heroin and morphine), phencyclidine (PCP), and cocaine. After the identity of the donor is checked using picture identification, a urine specimen will be collected using the split specimen -collection method described in 49 CFR Part 40, as amended. Each specimen will be accompanied by a DOT Chain of Custody and Control Form and identified using a unique identification number that attributes the specimen to the correct individual. The specimen analysis will be conducted at a HHS certified laboratory. An initial drug screen and validity test will be conducted on the primary urine specimen. For those specimens that are not negative, a confirmatory Gas Chromatography/Mass Spectrometry (GC/MS) test will be performed. The test will be considered positive if the amounts of the drug(s) FTA Drug and Alcohol Testing Policy Page 10 and/or its metabolites identified by the GC/MS test are above the minimum thresholds established in 49 CFR Part 40, as amended. 3) The test results from the HHS certified laboratory will be reported to a Medical Review Officer. A Medical Review Officer (MRO) is a licensed physician with detailed knowledge of substance abuse disorders and drug testing. The MRO will review the test results to ensure the scientific validity of the test and to determine whether there is a legitimate medical explanation for a confirmed positive, substitute, or adulterated test result. The MRO will attempt to contact the employee to notify the employee of the non -negative laboratory result, and provide the employee with an opportunity to explain the confirmed laboratory test result. The MRO will subsequently review the employee's medical history/medical records as appropriate to determine whether there is a legitimate medical explanation for a non -negative laboratory result. If no legitimate medical explanation is found, the test will be verified positive or refusal to test and reported to the Rose View Transit System. Drug and Alcohol Program Manager (DAPM). If a legitimate explanation is found, the MRO will report the test result as negative to the DAPM and no further action will be taken. 4) If the test is invalid without a medical explanation, a retest will be conducted under direct observation. Employees do not have access to a test of their split specimen following an invalid result. 5) Any covered employee who questions the results of a required drug test under paragraphs L through P of this policy may request that the split sample be tested. The split sample test must be conducted at a second HHS-certified laboratory with no affiliation with the laboratory that analyzed the primary specimen. The test must be conducted on the split sample that was provided by the employee at the same time as the primary sample. The method of collecting, storing, and testing the split sample will be consistent with the procedures set forth in 49 CFR Part 40, as amended. The employee's request for a split sample test must be made to the Medical Review Officer within 72 hours of notice of the original sample verified test result. Requests after 72 hours will only be accepted at the discretion of the MRO if the delay was due to document- able facts that were beyond the control of the employee. Rose View Transit will ensure that the cost for the split specimen are covered in order for a timely analysis of the sample, however Rose View Transit will seek reimbursement for the split sample test from the employee. 6) If the analysis of the split specimen fails to confirm the presence of the drug(s) detected in the primary specimen, if the split specimen is not able to be analyzed, or if the results of the split specimen are not FTA Drug and Alcohol Testing Policy Page 11 scientifically adequate, the MRO will declare the original test to be canceled. If the split specimen is not available to analyze the MRO will direct Rose View Transit to retest the employee under direct observation. 7) The split specimen will be stored at the initial laboratory until the analysis of the_primary specimen is completed. If the primary specimen is negative, the split will be discarded. If the primary is positive, the split will be retained for testing if so requested by the employee through the Medical Review Officer. If the primary specimen is positive, it will be retained in frozen storage for one year and the split specimen will also be retained for one year. 8) Observed collections a. Consistent with 49 CFR part 40, as amended, collection under direct observation (by a person of the same gender) with no advance notice will occur if: i. The laboratory reports to the MRO that a specimen is invalid, and the MRO reports to Roseview Transit that there was not an adequate medical explanation for the result; ii.The MRO reports to Rose View Transit that the original positive, adulterated, or substituted test result had to be canceled because the test of the split specimen could not be performed; iii. The laboratory reported to the MRO that the specimen was negative -dilute with a creatinine concentration greater than or equal to 2 mgldL but less than or equal to 5 mgldL, and the MRO reported the specimen to you as negative -dilute and that a second collection must take place under direct observation (see §40.197(b)(1)). iv. The collector observes materials brought to the collection site or the employee's conduct clearly indicates an attempt to tamper with a specimen; V. The temperature on the original specimen was out of range; vi. Anytime the employee is directed to provide another specimen because the original specimen appeared to have been tampered with. FTA Drug and Alcohol Testing Policy Page 12 vii. All follow -up -tests; or viii. All return -to -duty tests J. ALCOHOL TESTING PROCEDURES 1) Tests for breath alcohol concentration will be conducted utilizing a National Highway Traffic Safety Administration (NHTSA)-approved Evidential Breath Testing device (EBT) operated by a trained Breath Alcohol Technician (BAT). Alcohol screening tests may be performed using a non -evidential testing device which is also approved by NHSTA. If the initial test indicates an alcohol concentration of 0.02 or greater, a second test will be performed to confirm the results of the initial test. The confirmatory test must occur on an EBT. The confirmatory test will be conducted no sooner than fifteen minutes after the completion of the initial test. The confirmatory test will be performed using a NHTSA-approved EBT operated by a trained BAT. The EBT will identify each test by a unique sequential identification number. This number, time, and unit identifier will be provided on each EBT printout. The EBT printout, along with an approved alcohol testing form, will be used to document the test, the subsequent results, and to attribute the test to the correct employee. The test will be performed in a private, confidential manner as required by 49 CFR Part 40, as amended. The procedure will be followed as prescribed to protect the employee and to maintain the integrity of the alcohol testing procedures and validity of the test result. 2) An employee who has a confirmed alcohol concentration of 0.04 or greater will be considered a positive alcohol test and in violation of this policy. The consequences of a positive alcohol test are described in Section Q.4-5 of this policy. Even though an employee who has a confirmed alcohol concentration of 0.02 to 0.039 is not considered positive, the employee shall still be removed from duty for at least eight hours or for the duration of the work day whichever is longer and will be subject to the consequences described in Section Q.9 of this policy. An alcohol concentration of less than 0.02 will be considered a negative test. 3) The Transit Department affirms the need to protect individual dignity, privacy, and confidentiality throughout the testing process. If at any time the integrity of the testing procedures or the validity of the test results is compromised, the test will be canceled. Minor inconsistencies or procedural flaws that do not impact the test result will not result in a canceled test. FTA Drug and Alcohol Testing Policy Page 13 4) The alcohol testing form (ATF) required by 49 CFR Part 40 as amended, shall be used for all FTA required testing. Failure of an employee to sign step 2 of the ATF will be considered a refusal to submit to testing. K. PRE -EMPLOYMENT TESTING 1) All applicants for covered transit positions shall undergo urine drug testing. prior to performance of a safety -sensitive function. b. All offers of employment for covered positions shall be extended conditional upon the applicant passing a drug test. An applicant shall not be placed into a safety -sensitive position unless the applicant takes a drug test with verified negative results. c. An employee shall not be placed, transferred or promoted into a covered under FTA or Company authority until the employee takes a drug test with verified negative results. d. If an applicant fails a pre -employment drug test, the conditional offer of employment shall be rescinded. Failure of a pre- employment drug test will disqualify an applicant for employment for a period of at least one year. Before being considered for future employment the applicant must provide the employer proof of having successfully completed a referral, evaluation and treatment plan as described in section 655.62 of sub part G. The cost for the assessment and any subsequent treatment will be the sole responsibility of the applicant. e. When an employee being placed, transferred, or promoted from a non -covered position to a covered position submits a drug test with a verified positive result, the employee shall be subject to disciplinary action in accordance with Section Q herein. f. If a pre -employment test is canceled, Rose View Transit will require the applicant to take and pass another pre -employment drug test. g. In instances where a covered employee is on extended leave for a period of 90 days or more regardless of reason, and is not in the random testing pool the employee will be required to take a drug test under 49 CFR Part 655 and have negative test results prior to the conduct of safety -sensitive job functions. h. Following a negative dilute the employee will be required to undergo another test. Should this second test result in a negative . ... _.. --- --- FTA Drug and Alcohol Testing Policy Page 14 dilute result the test will be considered a negative and no additional testing will be required unless directed to do so by the MRO. Applicants are required (even if ultimately not hired) to provide Rose View Transit with signed written releases requesting FTA drug and alcohol records from all previous, DOT covered employers that the applicant has worked for within the last two years. Failure to do so will result in the employment offer being rescinded Rose View Transit is required to ask all applicants (even if ultimately not hired) if they have tested positive or refused to test on a pre -employment test for a DOT covered employer within the last two years. If the applicant has tested positive or refused to test on a pre -employment test for a DOT covered employer, the applicant must provide Rose View Transit proof of having successfully completed a referral, evaluation and treatment plan as described in section 655.62 of sub part G. L. REASONABLE SUSPICION TESTING 1) All Rose View Transit covered employees will be subject to a reasonable suspicion drug and/or alcohol test when the employer has reasonable suspicion to believe that the covered employee has used a prohibited drug and/or engaged in alcohol misuse.. Reasonable suspicion shall mean that there is objective evidence, based upon specific, contemporaneous, articulate observations of the employee's appearance, behavior, speech or body odor that are consistent with possible drug use and/or alcohol misuse. Reasonable suspicion referrals must be made by one or more supervisors who are trained to detect the signs and symptoms of drug and alcohol use, and who reasonably concludes that an employee may be adversely affected or impaired in his/her work performance due to possible prohibited substance abuse or alcohol misuse. A reasonable suspicion alcohol test can only be conducted just before, during, or just after the performance of a safety -sensitive job function. However, under Rose View Transit's authority, a reasonable suspicion alcohol test may be performed any time the covered employee is on duty. A reasonable suspicion drug test can be performed any time the covered employee is on duty. 2) Rose View Transit shall be responsible for transporting the employee to the testing site. Supervisors should avoid placing themselves and/or others into a situation which might endanger the physical safet of those present. The employee shall be placed on administrative leave pending disciplinary action described in Section 0.4-5 and 9 of this policy. FTA Drug and Alcohol Testing Policy Page 15 An employee who refuses an instruction to submit to a drug/alcohol test shall not be permitted to finish his or her shift and shall immediately be placed on administrative leave pending disciplinary action as specified in Section Q.3 of this policy. 3) A written record of the observations which led to„ -a drug/alcohol test based on reasonable _suspicion shall be prepared and signed by the supervisor making the observation. This. written record shall be submitted to Rose View Transit management. 4) When there_ are no specific, contemporaneous, articulatory obiective facts that indicate current drug or alcohol use but the employee who is not already a participant in a treatment program) admits the abuse of alcohol or other substances to a supervisor in his/her chain of command, the employee shall be referred to the SAP for an assessment. Rose View Transit small place the employee on administrative leave in accordance with the provisions set forth under Section Q.9 of this policy. Testing in this circumstance would be performed under the direct authority of the Rose View Transit_ system. Since the employee self -referred to management.,- testing under this circumstance would not be considered a violation of this policy or a positive test result under Federal authority. However, self -referral does not exempt the covered employee from testing under Federal authority _as specified in Sections L through. N of this policy or the associated consequences as specified in„Section Q.9. M. POST -ACCIDENT TESTING 1) All covered employees will be required to undergo urine and breath testing if they are involved in an accident with a transit revenue service vehicle regardless of whether or not the vehicle is in revenue service that results in a fatality. This includes all surviving covered employees that are operating the vehicle at the time of the accident and any other whose performance cannot be completely discounted as a contributing factor to the accident. 2) In addition, a post -accident test will be conducted if an accident results in injuries requiring immediate transportation to a medical treatment facility; or one or more vehicles incurs disabling damage, unless the operators performance can be completely discounted as a contributing factor to the accident. a. As soon as practicable following an accident, as defined in this policy, the transit supervisor investigating the accident will notify the ............................. . FTA Drug and Alcohol Testing Policy Page 16 transit employee operating the transit vehicle and all other covered employees whose performance could have contributed to the accident of the need for the test. The supervisor will make the determination using the best information available at the time of the decision. b. The appropriate transit supervisor shall ensure that an employee, required to be tested under this section, is tested as soon as practicable, but no longer than eight (8) hours of the accident for alcohol, and within 32 hours for drugs. If an alcohol test is not performed within two hours of the accident, the Supervisor will document the reason(s) for the delay. If the alcohol test is not conducted within (8) eight hours, or the drug test within 32 hours, attempts to conduct the test must cease and the reasons for the failure to test documented. c. Any covered employee involved in an accident must refrain from alcohol use for eight (8) hours following the accident, or until he/she undergoes a post -accident alcohol test. d. An employee who is subject to post -accident testing who fails to remain readily available for such testing, including notifying a supervisor of his or her location if he or she leaves the scene of the accident prior to submission to such test, may be deemed to have refused to submit to testing. e. Nothing in this section shall be construed to require the delay of necessary medical attention for the injured following an accident, or to prohibit an employee from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident, or to obtain necessary emergency medical care. f. In the rare event that Rose View Transit is unable to perform an FTA drug and alcohol test (i.e., employee is unconscious, employee is detained by law enforcement agency), Rose View Transit may use drug and alcohol post -accident test results administered by local law enforcement officials in lieu of the FTA test. The local law enforcement officials must have independent authority for the test and the employer must obtain -the results in conformance with local law. N. RANDOM TESTING ...................... . FTA Drug and Alcohol Testing Policy Page 17 1) All covered employees will be subjected to random, unannounced testing. The selection of employees shall be made by a scientifically valid method of randomly generating an employee identifier from the appropriate pool of safety -sensitive employees. 2) The dates for administering unannounced testing of randomly selected employees shall be spread reasonably throughout the calendar year, day of the week and hours of the day. 3) The number of employees randomly selected for drug/alcohol testing during the calendar year shall be not less than the percentage rates established by Federal regulations for those safety -sensitive employees subject to random testing by Federal regulations. The current random testing rate for drugs established by FTA equals twenty-five percent of the number of covered employees in the pool and the random testing rate for alcohol established by FTA equals ten percent of the number of covered employees in the pool. 4) Each covered employee shall be in a pool from which the random selection is made. Each covered employee in the pool shall have an equal chance of selection each time the selections are made. Employees will remain in the pool and subject to selection, whether or not the employee has been previously tested. There is no discretion on the part of management in the selection. 5) Covered transit employees that fall under the Federal Transit Administration regulations will be included in one random pool maintained separately from the testing pool of employees that are included solely under Rose View Transit authority. 6) Random tests can be conducted at any time during an employee's shift for drug testing. Alcohol random tests can be performed just before, during, or just after the performance of a safety sensitive duty. However, under the Rose View Transit's authority, a random alcohol test may be performed any time the covered employee is on duly. Testing can occur during the beginning, middle, or end of an employee's shift. 7) Employees are required to proceed immediately to the collection site upon notification of their random selection. O. RETURN -TO -DUTY TESTING Rose View Transit will terminate the employment of any employee that tests positive or refuses a test as specified in section Q of this policy. However, in the -- FTA Drug and Alcohol Testing Policy Page 18 rare event an employee is reinstated with court order or other action beyond the control of the transit system, the employee must complete the return -to -duty process prior to the performance of safety -sensitive functions. All covered employees who previously tested positive on a drug or alcohol test or refused a test, must test negative for drugs, alcohol (below 0,02 for alcohol), or both and be evaluated and released by the Substance Abuse Professional before returning to work. For an initial positive drug test a Return -to -Duty drug test is required and an alcohol test is allowed. For an initial positive alcohol test a Return -to -Duty alcohol test is required and a drug test is allowed. Following the initial assessment, the SAP will recommend a course of rehabilitation unique to the individual. The SAP will recommend the return -to -duty test only when the employee has successfully completed the treatment requirement and is known to be drug and alcohol -free and there are no undo concerns for public safety. P. FOLLOW-UP TESTING Covered employees will be required to undergo frequent, unannounced drug and/or alcohol testing following their return -to -duty. The follow-up testing will be performed for a period of one to five years with a minimum of six tests to be performed the first year. The frequency and duration of the follow-up tests (beyond the minimums) will be determined by the SAP reflecting the SAP's assessment of the employee's unique situation and recovery progress. Follow- up testing should be frequent enough to deter and/or detect a relapse. Follow-up testing is separate and in addition to the random, post -accident, reasonable suspicion and return -to -duty testing. Q. RESULT OF DRUG/ALCOHOL TEST 1) Any covered employee that has a verified positive drug or alcohol test will be removed from his/her safety -sensitive position and will be terminated. However, the covered employee will be provided the information to contact a Substance Abuse Professional (SAP), if they so wish at no cost to Roseview Transit. 2) Following a negative dilute the employee will _be required to undergo another test. Should this second test result in a negative dilute result, the test will be considered a ne ative and no additional testing will be re uired unless directed to do so by the MRO. 3) A positive drug and/or alcohol test will also result in disciplinary action as specified herein. a. As soon as practicable after receiving notice of a verified positive drug test result, a confirmed alcohol test result, or a test FTA Drug and Alcohol Testing Policy Page 19 refusal, the Rose View Transit Drug and Alcohol Program Manager will contact the employee's supervisor to have the employee cease performing any safety -sensitive function. b. The employee will be terminated. However, the covered employee will provided the information to contact a Substance Abuse Professional (SAP), if they so wish at no cost to Roseview Transit. c. Refusal to submit to a drug/alcohol test shall be considered a positive test result and a direct act of insubordination and shall result in termination. However, the covered employee will be provided the information to contact a Substance Abuse Professional (SAP), if they so wish at no cost to Roseview Transit. A test refusal includes the following circumstances: (1) A covered employee who consumes alcohol within eight (8) hours following involvement in an accident without first having submitted to post -accident drug/alcohol tests. (2) A covered employee who leaves the scene of an accident without a legitimate explanation prior to submission to drug/alcohol tests. (3) A covered employee who provides false information in connection with a drug test. (4) A covered employee who provides an insufficient volume of urine specimen or breath sample without a valid medical explanation. The medical evaluation shall take place within 5 days of the initial test attempt (5) A verbal or written declaration, obstructive behavior, or physical absence resulting in the inability to conduct the test within the specified time frame. (6) A covered employee whose urine sample has been verified by the MRO as substitute or adulterated. (7) A covered employee fails to appear for any test within a reasonable time, as determined by the employer, after being directed to do so by the employer (8) A covered employee fails to remain at the testing site until the testing process is complete; (9) A covered employee fails to provide a urine specimen for any drug test required by Part 40 or DOT agency regulations; (10) A covered employee fails to permit the observation or monitoring of a specimen collection (11) A covered employee fails or declines to take a second test the employer or collector has directed you to take; (12) A covered employee fails to undergo a medical examination or evaluation, as directed by the MRO as FTA Drug and Alcohol Testing Policy Page 20 part of the verification process, or as directed by the DER as part of the 'shy bladder" or "shy lung" procedures (13) A covered employee fails to cooperate with any part of the testing process (e.g., refuse to empty pockets when so directed by the collector, behave in a confrontational way that disrupts the collection process). (14) Failure to sign Step 2 of the Alcohol Testing form (15) Failure to follow the observer's instructions during an observed collection including instructions to raise your clothing above the waist, lower clothing and underpants, and to turn around to permit the observer to determine if you have any type of prosthetic or other device that could be used to interfere with the collection process (16) Possess or wear a prosthetic or other device that could be used to interfere with the collection process. (17) Admit to the collector or MRO that you adulterated or substituted the specimen_ 4) A verified positive ost-accident or reasonable suspicion drug and/or alcohol (>_ 0.04) test shall result in termination. 5) An alcohol test result of >_0.02 to :5 0.039 BAC shall result in the removal of the employee from duty for eight hours or the remainder or the work day whichever is longer. The employee will not be allowed to return to safety. - sensitive duty for his/her next shift until he/she submits to an alcohol test with a result of less than 0.02 BAC. If the employee has an alcohol test result of >_ 0.02 to <_ 0.039 two or more times within a six month period,the employee will be removed from duty and referred to the SAP for assessment and treatment consistent with this policy. 6) In the instance of a self -referral or a management referral disciplinary action against the employee shall include: a. Mandatory referral to a Substance Abuse Professional for assessment formulation of a treatment plan, and execution of a return to work agreement; b. Failure to execute or remain compliant with the return -to -work agreement shall result in termination from Rose View Transit_ employment. L Compliance with the return -to -work agreement means that the employee has submitted to a drug/alcohol test immediateIV prior to returning to work; the result of that test is negative; in the 'ud ment of the SAP the employee is cooperating with his/her SAP recommended treatment .......... FTA Drug and Alcohol Testing Policy Page 21 program;and, the employee has agreed to periodic unannounced follow-up testing as defined in Section P of this policy. c. Refusal to submit to a periodic unannounced follow-u drug/alcohol test shall be considered a direct act of insubordination and shall result in termination. All tests conducted as part of the return to work agreement will be conducted under company authorit and will be performed using non -DOT testing forms. d. A self -referral or management referral to the SAP that was not precipitated by a positive test result does not constitute a violation of the Federal regulations and will not be considered as a positive test result in relation to the discipline defined in Section Q of this policy. — e. Periodic unannounced follow-up drug/alcohol test conducted as a result of a self -referral or management referral which results in a verified positive shall be considered a positive test and result in discipline defined in Section Q. of this policy. f. A Voluntary_ Referral does not shield an employee from disciplinary action or -guarantee employment with Rose View Transitl. g. A Voluntary Referral does not shield an employee from the , re uirement to comply with drug and alcohol testing. 7) Failure of an employee to report within five days of a criminal drug statute conviction for a violation occurring in the workplace shall result in termination. R. GRIEVANCE AND APPEAL The consequences specified by 49 CFR Part 40.149 (c) for a positive test or test refusal is not subject to arbitration. S. PROPER APPLICATION OF THE POLICY Rose View Transit is dedicated to assuring fair and equitable application of this substance abuse policy. Therefore, supervisors/managers .are required to use and apply all aspects of this policy in an unbiased and impartial manner. Any supervisor/manager who knowingly disregards the requirements of this policy, or who is found to deliberately misuse the policy in regard to subordinates, shall be subject to disciplinary action, up to and including termination. FTA Drug and Alcohol Testing Policy Page 22 T. INFORMATION DISCLOSURE 1) Drug/alcohol testing records shall be maintained by the Rose View Transit Drug and Alcohol Program Manager and, except as provided below or by law, the results of any drug/alcohol test shall not be disclosed without express written consent of the tested employee. 2) The employee, upon written request, is entitled to obtain copies of any records pertaining to their use of prohibited drugs or misuse of alcohol including any drug or alcohol testing records. Covered employees have the right to gain access to any pertinent records such as equipment calibration records, and records of laboratory certifications. Employees may not have access to SAP referrals and follow-up testing plans. 3) Records of a verified positive drug/alcohol test result shall be released to the Drug and Alcohol Program Manager, Department Supervisor and Personnel Manager on a need to know basis. 4) Records will be released to a subsequent employer only upon receipt of a written request from the employee. 5) Records of an employee's drug/alcohol tests shall be released to the adjudicator in a grievance, lawsuit, or other proceeding initiated by or on behalf of the tested individual arising from the results of the druglalcohol test. The records will be released to the decision maker in the preceding. The information will only be released with the binding stipulation that the decision maker will make it available only to parties in the preceding. Records will be released to the National Transportation Safety Board during an accident investigation. 6) Information will be released in a criminal or civil action resulting from an employee's performance of safety -sensitive duties, in which a court of competent jurisdiction determines that the drug or alcohol test information is relevant to the case and issues an order to the employer to release the information. The employer will release the information to the decision maker in the proceeding with a binding stipulation that it will only be released to parties of the proceeding. 7) Records will be released to the DOT or any DOT agency with regulatory authority over the employer or any of its employees. 8) Records will be released if requested by a Federal, state or local safety agency with regulatory authority over Rose View Transit or the employee. FTA Drug and Alcohol Testing Policy Page 23 9) If a party seeks a court order to release a specimen or part of a specimen contrary to any provision of Part 40 as amended necessary legal steps to contest the issuance of the order will be taken 10)In cases of a contractor or sub -recipient of a state department of transportation, records will be released when requested by such agencies that must certify compliance with the regulation to the FTA. ............. _ _ FTA Drug and Alcohol Testing Policy Page 24 9) If a parry seeks a court order to release a specimen or part of a specimen contrary to any provision of Part 40 as amended necessary legal steps to contest the issuance of the order will be taken 10)In cases of a contractor or sub -recipient of a state department of transportation, records will be released when requested by such agencies that must certify compliance with the regulation to the FTA. By; Vicki Robinson, President Date Febru 28 2013 ATTEST: Monica Burns, Deputy Clerk FTA Drug and Alcohol Testing Policy Page 25 Attachment A Job Title Job Duties Testing Authorit Fixed Route bus driver. Drives a medium size transit bus on a fixed route time schedule. FTA Paratransit Driver. Drives a paratransit van on a demand response schedule. Safety sensitive. Dispatcher. Dispatches paratransit demand -response drivers to pick-up/drop-off riders. Safety sensitive. Fleet Maintenance. Fuels, cleans, details all fixed route and demand response transit vehicles daily. Safety sensitive. Attachment B Contacts Any questions regarding this policy or any other aspect of the substance abuse policy should be directed to the following individual(s). Rose View Transit Drug and Alcohol Program Manager Name:Sue Roberson Title -Human Resources Director Address:50 North 51h Street Richmond, IN 47374 Telephone Number: 765-983-7244 Medical Review Officer Name: Dr. Moffit Title: Medical Review Officer Address:603 East Washington Street, Suite 200, Indianapolis, IN 46204 Telephone Number:317-262-2200 Substance Abuse Professional Name: Methodist Assistance Program Title: Address:2300 West Gilbert Street, Muncie, IN 47303 Telephone Number: 800-745-4838 HHS Certified Laboratory Primary Specimen Name: Midwest Toxicology Services, Inc Address: 603 East Washington Street, Suite 200, Indianapolis, IN 46204 Telephone Number:317-262-2200 HHS Certified Laboratory Split Specimen Name:Baptist Medical Address:11401 1-30, Little Rock, Arkansas 72209-7056 Telephone Number:501-202-7590 Attachment C Alcohol Fact Sheet Alcohol is a socially acceptable drug that has been consumed throughout the world for centuries. It is considered a recreational beverage when consumed in moderation for enjoyment and relaxation during social gatherings. However, when consumed primarily for its physical and mood -altering effects, it is a substance of abuse. As a depressant, it slows down physical responses and progressively impairs mental functions. Signs and Symptoms of Use Dulled mental processes Lack of coordination Odor of alcohol on breath Possible constricted pupils Sleepy or stuporous condition Slowed reaction rate Slurred speech (Note: Except for the odor, these are general signs and symptoms of any depressant substance.) ❑ Health Effects The chronic consumption of alcohol (average of three servings per day of beer [12 ounces], whiskey [1 ounce], or wine [6 ounce glass]) over time may result in the following health hazards: Decreased sexual functioning Dependency (up to 10 percent of all people who drink alcohol become physically and/or mentally dependent on alcohol and can be termed "alcoholic") Fatal liver diseases Increased cancers of the mouth, tongue, pharynx, esophagus, rectum, breast, and malignant melanoma Kidney disease Pancreatic Spontaneous abortion and neonatal mortality Ulcers Birth defects (up to 54 percent of all birth defects are alcohol related). ❑ Social Issues Two-thirds of all homicides are committed by people who drink prior to the crime. Two to three percent of the driving population is legally drunk at any one time. This rate is doubled at night and on weekends. Two-thirds of all Americans will be involved in an alcohol -related vehicle accident during their lifetimes. The rate of separation and divorce in families with alcohol dependency problems is 7 times the average. Forty percent of family court cases are alcohol problem related. Alcoholics are 15 times more likely to commit suicide than are other segments of the population. More than 60 percent of burns, 40 percent of falls, 69 percent of boating accidents, and 76 percent of private aircraft accidents are alcohol related. ❑ The Annual Toll 24,000 people will die on the highway due to the legally impaired driver. 12,000 more will die on the highway due to the alcohol -affected driver. 15,800 will die in non -highway accidents. 30,000 will die due to alcohol -caused liver disease. 10,000 will die due to alcohol -induced brain disease or suicide. Up to another 125,000 will die due to alcohol -related conditions or accidents. ❑ Workplace Issues It takes one hour for the average person (150 pounds) to process one serving of an alcoholic beverage from the body. Impairment in coordination and judgment can be objectively measured with as little as two drinks in the body. A person who is legally intoxicated is 6 times more likely to have an accident than a sober person. Attachment D Minimum Thresholds INITIAL TEST CUTOFF LEVELS (nglml) Marijuana metabolites 50 Cocaine metabolites 150 Opiate metabolites 2,000 6-Acetylmorphine 10 Phencyclidine 25 Amphetamines 500 CONFIRMATORY TEST CUT/OFF LEVELS (nglml) Marijuana metabolites 15 Cocaine metabolites Benzoylecgonine 100 Opiates: Morphine 2,000 Codeine 2,000 6-Acetylmorphine 10 Phencyclidine 25 Amphetamines: Amphetamines 250 Methamphetamine 250 MDMA 250 M DA 250 MDEA 250