HomeMy Public PortalAbout02/16/2016 City Council Minutes"
M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F F E B R U A R Y 1 6 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n F e b r u a r y 1 6 , 2 0 1 6 a t
7 : 0 1 p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , A s s i s t a n t C i t y E n g i n e e r J i m S t r e m e l , C i t y P l a n n e r D u s t y F i n k e , P u b l i c
W o r k s D i r e c t o r S t e v e S c h e r e r , C h i e f o f P o l i c e E d B e ! l a n d , a n d R e c o r d i n g S e c r e t a r y
A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 1 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 1 p . m . )
M i t c h e l l r e p o r t e d t h a t I t e m 7 C , T h e E n c l a v e a t B r o c k t o n 6 t h A d d i t i o n , s h o u l d b e r e m o v e d
f r o m t h e a g e n d a a n d a n e w I t e m 7 C , P a r k C o m m i s s i o n A p p o i n t m e n t , s h o u l d b e a d d e d .
T h e a g e n d a w a s a p p r o v e d a s a m e n d e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 2 p . m . )
A . A p p r o v a l o f t h e F e b r u a r y 2 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
O n p a g e t w o , l i n e 3 5 , i t s h o u l d s t a t e , " t h a t . . . t i p p i n g f e e i n c r e a s e w a s a n d d e t e r m i n e d t h e
i n c r e a s e t o b e " . . . O n p a g e t w o , l i n e 3 4 , i t s h o u l d s t a t e , " . . . r e s e a r c h i n g t h a t . . . O n p a g e
t h r e e , l i n e 1 8 , i t s h o u l d s t a t e , " . . . { p u b l i c e n t i t y , t h e C o u n t y p u b l i c e n t i t i e s l a w w i t h t h e
r e s p e c t t o t h e p r o c e s s w i t h i n t h e C o u n t y , . . . " O n p a g e t h r e e , l i n e 1 9 , i t s h o u l d s t a t e ,
" . . . m u l t i y e a r f o u r y e a r . . . " O n p a g e t h r e e , l i n e 2 7 , i t s h o u l d s t a t e , " . . . t h e i r i t s . . . " O n
p a g e f o u r , l i n e 1 1 , i t s h o u l d s t a t e , " . . . a c c c s o r y c o n d i t i o n a l . . . " O n p a g e s i x , l i n e 4 2 , i t
s h o u l d s t a t e , " . . . t o g o " t o o o " . . . " O n p a g e s e v e n , l i n e 3 4 , i t s h o u l d s t a t e , " . . . e x p l a i n e d
t h a t o n c e t h e s i t e i s i m p r o v e d , t h e s n o w t h a t m e l t s o n t h e s i t e w o u l d w i l l e n t e r t h e s t o r m
s e w e r , d w h i c h . . . " O n p a g e e i g h t , l i n e 2 0 , i t s h o u l d s t a t e , " . . . b u t O F F . . . " O n p a g e
e i g h t , l i n e 2 1 , i t s h o u l d s t a t e , " . . . d o n c a c c o m p l i s h e d . "
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e F e b r u a r y 2 , 2 0 1 6 r e g u l a r
C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 7 p . m . )
A . A p p r o v e W e e d C o n t r o l a n d F e r t i l i z a t i o n S e r v i c e s A g r e e m e n t w i t h C a r e f r e e
S e r v i c e s , I n c .
B . A p p r o v e S e r v i c e A g r e e m e n t w i t h J O T S C o m p u t e r S e r v i c e s , I n c .
C . A p p r o v e A m e n d e d a n d R e s t a t e d G r o u n d s S e r v i c e s A g r e e m e n t w i t h H a m e l
A t h l e t i c C l u b
D . O r d i n a n c e N o . 5 9 5 E s t a b l i s h i n g F e e s f o r C i t y C l e a n - U p D a y
E . R e s o l u t i o n N o . 2 0 1 6 - 0 9 A u t h o r i z i n g P u b l i c a t i o n o f O r d i n a n c e N o . 5 9 5
E s t a b l i s h i n g F e e s f o r C i t y C l e a n - U p D a y b y T i t l e a n d S u m m a r y
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
F e b r u a r y 1 6 , 2 0 1 6
F. Resolution No. 2016-10 Consenting to the Appointment of City
Administrator Scott T. Johnson as Deputy City Clerk
G. Resolution No. 2016-11 Accepting Donation from Hamel Volunteer Fire
Department
H. Resolution No. 2016-12 Granting Site Plan Review and Conditional Use
Permit Approval for Hamel Brewing at 22 Hamel Road
Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:08 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Park Commission will consider a funding request from the
Hamel Hawks for a scoreboard on a field located on the fourplex, noting that the Hamel
Hawks would fund a majority of the project. He advised that the Commission will also
discuss the goals for the year.
C. Planning Commission
Finke reported that the Planning Commission did not meet in February but noted that an
application has been received for review at the next meeting. He advised that the
Commission will also discuss the use of cement fiberboard in the Uptown Hamel zoning
district.
VII. NEW BUSINESS
A. Sioux Drive Turn Lane Improvement Project (7:09 p.m.)
Johnson provided an overview noting that the plans have been developed as previously
directed by the Council. He stated that once approved the bid opening would be
scheduled on March 22nd, with the review and award to be done by the Council at its
April 5th meeting.
Cousineau asked the estimated length of time for the project construction.
Jim Sterne', WSB, estimated the active construction time to be about two to three
weeks. He noted that there would be a detour setup for about one week in order to
complete the work near the railroad tracks.
Johnson advised that the timelines and detour would be posted in the City newsletter,
among other locations, to ensure residents are aware of the closure.
1. Resolution No. 2016-13 Approving Plans and Specifications and
Ordering the Advertisement for Bids
Moved by Martin, seconded by Anderson, to adopt Resolution No. 2016-13 Approving
Plans and Specifications and Ordering the Advertisement for Bids. Motion passed
unanimously.
B. Municipal State Aid (MSA) for Transportation — Sioux Drive — System
Addition (7:12 p.m.)
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Medina City Council Meeting Minutes 2
February 16, 2016
"
J o h n s o n s t a t e d t h a t F i n k e r e v i e w e d t h e M S A a l l o t m e n t f o r t h e c o m i n g y e a r a n d t h e C i t y
c a n a d d a b o u t . 3 5 a d d i t i o n a l m i l e s o f s t r e e t s , n o t i n g t h a t S i o u x D r i v e i s p r o p o s e d t o b e
a d d e d a s a n M S A r o u t e .
F i n k e n o t e d t h a t t h i s i s u n r e l a t e d t o t h e S i o u x D r i v e i m p r o v e m e n t p r o j e c t a s t h a t p r o j e c t
w i l l u s e a s s e s s m e n t s .
M o v e d b y C o u s i n e a u , s e c o n d e d b y M a r t i n , t o r e q u e s t t h a t t h e M i n n e s o t a D e p a r t m e n t o f
T r a n s p o r t a t i o n d e s i g n a t e S i o u x D r i v e f r o m H i g h w a y 5 5 t o H a m e l R o a d a s a M u n i c i p a l
S t a t e A i d s t r e e t . M o t i o n p a s s e d u n a n i m o u s l y .
M o v e d b y C o u s i n e a u , s e c o n d e d b y M a r t i n , t o d i r e c t s t a f f t o p r e p a r e a r e s o l u t i o n
d e s i g n a t i n g S i o u x D r i v e a s a M u n i c i p a l S t a t e A i d s t r e e t . M o t i o n p a s s e d u n a n i m o u s l y .
C . T h e E n c l a v e a t B r o c k t o n 6 t ' i o n
M a r t i n a s k e d w h y t h i s i t e m w a s r e m o v e d f r o m t h e a g e n d a .
J o h n s o n r e p o r t e d t h a t t h e r e q u e s t w a s m a d e b y L e n n a r t o r e m o v e t h e i t e m f r o m t h e
a g e n d a a s t h e y w i s h t o f u r t h e r d i s c u s s s o m e o f t h e i m p r o v e m e n t e l e m e n t s .
D . 4 5 H i g h w a y 5 5 A n n e x a t i o n o f P I D 0 7 - 1 1 8 - 2 2 - 3 2 - 0 0 0 3 ( 7 : 1 4 p . m . )
J o h n s o n s t a t e d t h a t a t t h e P l y m o u t h C i t y C o u n c i l m e e t i n g o n F e b r u a r y 9 , 2 0 1 6 , t h e
P l y m o u t h C i t y C o u n c i l p a s s e d a r e s o l u t i o n f o r d e t a c h m e n t a n d a n n e x a t i o n o f a p a r c e l o f
l a n d t o M e d i n a . H e n o t e d t h a t M e d i n a w i l l n e e d t o d o t h e s a m e i n o r d e r t o a c c e p t t h e
p a r c e l . H e a d v i s e d t h a t t h e n e x t s t e p w o u l d b e f o r a j u d g e t o r e v i e w t h e r e q u e s t , w h i c h
w o u l d t h e n m a k e t h e e n t i r e p a r c e l l o c a t e d w i t h i n M e d i n a , r a t h e r t h a n s p l i t b e t w e e n t h e
t w o c i t i e s . H e e x p l a i n e d t h a t t h i s w o u l d m a k e i t e a s i e r f o r t h e p r o p e r t y o w n e r a s t h e i r
r e q u e s t w o u l d o n l y n e e d t o g o b e f o r e o n e c i t y f o r c o n s i d e r a t i o n .
M i t c h e l l a s k e d i f t h e a p p l i c a n t w o u l d w a n t t o a m e n d i t s S i t e P l a n o n c e t h e e n t i r e s i t e i s
l o c a t e d i n M e d i n a .
F i n k e s t a t e d t h a t t h e a p p l i c a n t m a y w a n t t o a m e n d i t s S i t e P l a n a s t h i s w i l l p r o v i d e
a d d i t i o n a l f l e x i b i l i t y .
1 . R e s o l u t i o n N o . 2 0 1 6 - 1 4 I n i t i a t i n g C o n c u r r e n t D e t a c h m e n t a n d
A n n e x a t i o n o f L a n d f r o m t h e C i t y o f P l y m o u t h t o t h e C i t y o f
M e d i n a
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o a d o p t R e s o l u t i o n N o . 2 0 1 6 - 1 4 I n i t i a t i n g
C o n c u r r e n t D e t a c h m e n t a n d A n n e x a t i o n o f L a n d f r o m t h e C i t y o f P l y m o u t h t o t h e C i t y o f
M e d i n a . M o t i o n p a s s e d u n a n i m o u s l y .
E . P a r k C o m m i s s i o n A p p o i n t m e n t ( 7 : 1 7 p . m . )
J o h n s o n s t a t e d t h a t t h e C h a i r o f t h e P a r k C o m m i s s i o n m a d e t h e r e c o m m e n d a t i o n t h a t
M i c h e l l e B e d d o r b e a p p o i n t e d t o o n e o f t h e v a c a n t p o s i t i o n s o n t h e P a r k C o m m i s s i o n .
H e s t a t e d t h a t i f a p p r o v e d t h e r e w o u l d s t i l l b e o n e v a c a n t p o s i t i o n o n t h e P a r k
C o m m i s s i o n .
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o a p p o i n t M i c h e l l e B e d d o r t o t h e P a r k
C o m m i s s i o n . M o t i o n p a s s e d u n a n i m o u s l y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
F e b r u a r y 1 6 , 2 0 1 6
VIII. CITY ADMINISTRATOR REPORT (7:18 p.m.)
Johnson asked the Council to send him any ideas they may have for businesses to visit
on the business tour scheduled to take place on March 24th
IX. MAYOR & CITY COUNCIL REPORTS (7:18 p.m.)
Mitchell stated that he attended the mayors meetings and it was determined that there
are no additional funds available from the Metropolitan Council for the Comprehensive
Plan process for Medina.
X. APPROVAL TO PAY THE BILLS (7:19 p.m.)
Moved by Anderson, seconded by Martin, to approve the bills, EFT 003524E-003548E
for $1,400,293.73, order check numbers 43979-44034 for $157,576.85, and payroll EFT
506959-506989 for $48, 700.61. Motion passed unanimously.
XI. ADJOURN
Moved by Martin, seconded by Cousineau, to adjourn the meeting at 7:20 p.m. Motion
passed unanimously.
Bob Mitchell, Mayor
Attest:
Jodi M. Gallup, City Clerk
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Medina City Council Meeting Minutes 4
February 16, 2016
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O R D E R C H E C K S F E B R U A R Y 3 , 2 0 1 6 - F E B R U A R Y 1 6 , 2 0 1 6
4 3 9 7 9 B A N K O F M A P L E P L A I N $ 3 8 , 2 0 2 . 5 0
4 3 9 8 0 D E N T I S T R Y B Y D E S I G N L L C $ 5 5 0 . 0 0
4 3 9 8 1 G O R M A N , M E G A N & E R I C $ 1 5 0 . 0 0
4 3 9 8 2 L I L I E N T H A L , P A U L $ 5 0 0 . 0 0
4 3 9 8 3 M E A D E , J A N E T $ 1 5 0 . 0 0
4 3 9 8 4 N E W E Y , J E F F E R Y $ 2 5 0 . 0 0
4 3 9 8 5 R E L E V A N T C H U R C H $ 2 5 0 . 0 0
4 3 9 8 6 D U M D C I , J E N N I F E R $ 1 5 0 . 0 0
4 3 9 8 7 C I T Y O F M A P L E P L A I N $ 1 1 , 5 5 5 . 0 0
4 3 9 8 8 C I T Y O F M A P L E P L A I N $ 1 3 3 . 3 4
4 3 9 8 9 M O Y , M I C H E L E $ 5 0 0 . 0 0
4 3 9 9 0 W E B B - B E L Z E R , E R I C A $ 1 5 0 . 0 0
4 3 9 9 1 A B D O , E I C K & M E Y E R S L L P $ 5 , 0 0 0 . 0 0
4 3 9 9 2 A L L S T A R E L E C T R I C $ 1 5 3 . 2 0
4 3 9 9 3 A M E R I C A N P R E S S U R E I N C $ 2 6 5 . 9 5
4 3 9 9 4 A U T O M A T I C S Y S T E M S C O $ 7 0 9 . 4 5
4 3 9 9 5 B I F F S I N C $ 2 4 7 . 3 0
4 3 9 9 6 B L U E C R O S S B L U E S H I E L D O F M N $ 3 3 , 2 3 3 . 0 0
4 3 9 9 7 B L U H M , R A N D Y D $ 4 2 5 . 0 0
4 3 9 9 8 C A R G I L L I N C . $ 1 , 5 2 6 . 8 8
4 3 9 9 9 C E N T E R P O I N T E N E R G Y $ 3 , 5 3 2 . 9 8
4 4 0 0 0 C E N T U R Y L I N K $ 1 9 5 . 4 0
4 4 0 0 1 C R E A T I V E P R O D U C T S O U R C E I N C $ 2 1 7 . 4 7
4 4 0 0 2 C R O W R I V E R F A R M E Q U I P M E N T C O $ 3 2 3 . 7 6
4 4 0 0 3 D S H U N Z S E R V I C E S I N C $ 8 5 . 0 0
4 4 0 0 4 E C M P U B L I S H E R S I N C $ 4 4 9 . 2 7
4 4 0 0 5 E G A N $ 2 , 0 9 2 . 5 8
4 4 0 0 6 F I N A N C E A N D C O M M E R C E $ 5 9 . 0 5
4 4 0 0 7 G O P H E R S T A T E O N E C A L L $ 1 4 5 . 0 0
4 4 0 0 8 G R A I N G E R $ 1 9 3 . 2 8
4 4 0 0 9 H A M E L L U M B E R I N C $ 4 0 9 . 2 9
4 4 0 1 0 H E N N E P I N C O U N T Y A T T O R N E Y S O F F $ 3 6 . 9 0
4 4 0 1 1 H E N N C O U N T Y S H E R I F F $ 1 5 0 . 0 0
4 4 0 1 2 H E N N C T Y R E S I D E N T / R E A L E S T A T E $ 4 3 . 0 0
4 4 0 1 3 I N D O O R A U T O $ 5 9 2 . 7 3
4 4 0 1 4 L E A G U E O F M I N N E S O T A C I T I E S $ 5 3 5 . 0 0
4 4 0 1 5 C I T Y O F M A P L E P L A I N $ 5 0 . 3 9
4 4 0 1 6 M E D T O X L A B S $ 5 0 . 0 0
4 4 0 1 7 M E T R O P O L I T A N C O U N C I L $ 2 2 , 1 6 6 . 2 0
4 4 0 1 8 M E T R O P O L I T A N C O U N C I L $ 2 2 , 6 3 7 . 1 5
4 4 0 1 9 M I N U T E M A N P R E S S $ 1 4 9 . 0 0
4 4 0 2 0 M N C H I E F S O F P O L I C E A S S N $ 4 4 1 . 5 0
4 4 0 2 1 N A P A O F C O R C O R A N I N C $ 3 0 5 . 5 3
4 4 0 2 2 N E L S O N E L E C T R I C M O T O R R E P A I R $ 3 2 0 . 0 0
4 4 0 2 3 N O R T H M E M O R I A L $ 3 0 0 . 0 0
4 4 0 2 4 N O R T H W E S T A S S O C C O N S U L T A N T S $ 9 4 6 . 1 2
4 4 0 2 5 O F F I C E D E P O T $ 7 1 . 1 6
4 4 0 2 6 C I T Y O F O R O N O $ 6 4 3 . 3 5
4 4 0 2 7 P E R R Y ' S T R U C K R E P A I R $ 3 5 . 0 0
4 4 0 2 8 R I D G E D A L E P L U M B I N G $ 1 , 3 0 0 . 1 0
4 4 0 2 9 S T R E I C H E R ' S $ 7 7 . 9 7
4 4 0 3 0 S Y M B O L A R T S $ 3 6 5 . 0 0
4 4 0 3 1 T A L L E N & B A E R T S C H I $ 3 , 4 3 4 . 0 0
4 4 0 3 2 T A S E R I N T E R N A T I O N A L $ 2 2 5 . 0 0
4 4 0 3 3 T I M E S A V E R O F F S I T E $ 6 8 4 . 2 5
4 4 0 3 4 W E S T S I D E W H O L E S A L E T I R E $ 2 1 2 . 8 0
T o t a l C h e c k s $ 1 5 7 , 5 7 6 . 8 5
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
F e b r u a r y 1 6 , 2 0 1 6
ELECTRONIC PAYMENTS FEBRUARY 3, 2016 - FEBRUARY 16. 2016
003524E AFLAC $394.88
003525E EXXONMOBIL FLEET - WEX BANK $130.08
003526E BOND TRUST SERVICES CORP $1,334,482.57
003527E SELECT ACCOUNT $836.90
003528E PR PERA $14,637.68
003529E PR FED/FICA $16,053.44
003530E PR MN Deferred Comp $2,260.00
003531E PR STATE OF MINNESOTA $3,310.32
003532E SELECT ACCOUNT $829.92
003533E CITY OF MEDINA $19.00
003534E FARMERS STATE BANK OF HAMEL $32.00
003535E FARMERS STATE BANK OF HAMEL $20.00
003536E CIPHER LABORATORIES INC. $4,753.00
003537E CULLIGAN-METRO $31.80
003538E FRONTIER $55.69
003539E PREMIUM WATERS INC $97.79
003540E MEDIACOM OF MN LLC $413.88
003541E PITNEY BOWES POSTAGE BY PHONE $1,000.00
003542E SELECT ACCOUNT $4,698.12
003543E VERIZON WIRELESS $1,236.90
003544E VALVOLINE FLEET SERVICES $104.95
003545E ELAN FINANCIAL SERVICE $2,350.60
003546E XCEL ENERGY $12,115.56
003547E HOSTINGMINNESOTA.COM $206.88
003548E PIVOTAL PAYMENTS INC $221.77
Total Electronic Checks $1,400,293.73
PAYROLL DIRECT DEPOSIT FEBRUARY 10, 2016
506959 ALTENDORF, JENNIFER L. 1314.63
506960 ANDERSON, JOHN G. 230.87
506961 BARNHART, ERIN A 1965.67
506962 BELLAND, EDGAR J. 2522.48
506963 BOECKER, KEVIN D 2476.83
506964 CONVERSE, KEITH A. 2339.04
506965 COUSINEAU, LORIE K. 230.87
506966 DINGMANN, IVAN W. 1968.67
506967 DOMINO, CHARMANE 1766.6
506968 ENDE, JOSEPH 1409.33
506969 FINKE, DUSTIN D 2110.19
506970 GALLUP, JODI M. 1667.32
506971 GLEASON, JOHN M 1821.58
506972 GREGORY, THOMAS 1856.32
506973 HALL, DAVID M 2010.89
506974 JESSEN,JEREMIAH S. 2459.22
506975 JOHNSON, SCOTT T 2297.14
506976 KLAERS, ANNE M. 1116.32
506977 LANE, LINDA 1420.47
506978 LEUER, GREGORY J 1865.79
506979 MARTIN, KATHLEEN M 230.87
506980 MCGILL, CHRISTOPHER R. 1435.4
506981 MCKINLEY, JOSHUA D 1381.49
506982 MITCHELL, ROBERT G 327.07
506983 NELSON, JASON 2943.87
506984 PEDERSON, JEFF 221.28
506985 PETERSON, DEBRA A. 1614.15
506986 REINKING, DEREK M 1739.75
506987 SCHERER, STEVEN T 2259.36
506988 VIEAU,CECILIA M 1194.36
506989 WENANDE, BRANDON S. 502.78
Total Payroll Direct Deposit $48,700.61
Medina City Council Meeting Minutes 6
February 16, 2016