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Home My Public Portal About03-07-2013THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MARCH 7, 2013 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, March 7, 2013, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens and Assistant Fire Chief Jared Rudy. The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present APPROVAL OF MINUTES Mr. Foster moved to amend the minutes of February 21, 2013 by changing the date on the first page second line to February 21, 2013 instead of February 28, 2013 and to approve the minutes as amended with a second by Ms. Robinson. The motion was unanimously passed. Ms. Lawson moved to approve the February 28, 2013 minutes with a second by Mr. Foster. The motion was unanimously passed. CLAIMS FOR PAYMENT The claims for payment for March 8, 2013 are in the amount of $257,868.67. Included in that total was a payment o the Wayne County Treasurer in the amount of $29,873.02 for the City's portion of 911's cost. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. CHANGE ORDERS A. Change Order No. 1 to Contract No. 125 -2012 with Smarrelli Contractors on the Rose View Transit Administration Building Project in the increased amount of $438.00. These are Stimulus funds. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. Mr. Foster moved to allow Greg Stiens, Director of Public Works and Engineering, to sign the change order on behalf of the board with a second by Ms. Lawson. The motion was unanimously passed. Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com) Board of Works Minutes March 7, 2013 Page 2 of 4 CURB CUT A. Curb Cut at 2824 Westminster Avenue. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. CONTRACTS A. Contract No. 31 -2013 with Contemporary Consulting for consulting services to help with Economic Development efforts in an amount not to exceed $25,000.00. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. B. Contract No. 33 -2013 with Koorsean Fire & Security, Inc. d /b /a Pro Air, Inc. for providing annual maintenance for the Fire Department's MAKO and Bauer breathing air compressors in an amount not to exceed $2,160.00. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. C. Contract No. 34 -2013 with Jeremy Blake to provide electrical inspection services for the Department of Metropolitan Development at a rate of $25.00 an hour up to 24 hours a week. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. D. Contract No. 35 -2013 with Hill Electric for general maintenance and electrical repairs for the City Parking Garage at a rate of $55.00 an hour with a 20% mark up on materials. The money will come from Redevelopment Commission Funds. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. TOWING CONTRACTS A. Towing Contract for the participation in the towing rotation for the City with the effective dates of April 1, 2013 to March 31, 2015. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. B. Towing Contract for City -Owned vehicles to Pardo's Service with the following pay schedule for days (8:00 a.m. to 5:00 p.m.) and nights (5:01 p.m. to 7:59 a.m.) with the effective dates of April 1, 2013 to March 31, 2015: DAYS NIGHTS 1) Automobiles $65.00 $85.00 Mileage outside City Limits $1.50 Round trip Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com) Board of Works Minutes March 7, 2013 Page 3 of 4 2) Pick -up trucks $65.00 $85.00 Mileage outside City Limits $1.50 Round trip 3) Small buses (Rose View) $65.00 $85.00 Mileage outside City Limits $1.50 Round trip 4) Side Loaders $125.00 $125.00 Per hour, per truck 5) 3 cubic yard trash trucks $125.00 $125.00 Per hour, per truck Mr. Foster moved to award the contract with a second by Ms. Lawson. The motion was unanimously passed. C. Towing Contract for heavy City -Owned vehicles to Pardo's Service with the following pay schedule for days (8:00 a.m. to 5:00 p.m.) and nights (5:01 p.m. to 7:59 a.m.) with the effective dates of April 1, 2013 to March 31, 2015: Extra Char Axle pulls No Charge Drive line Disengagements No Charge Recovery with large wrecker including operator $150.00 per hour Each additional operator $50.00 per hour Compressed air No Charge Per mile charge outside City limits $2.00 for large wrecker Ms. Lawson moved to award the contract with a second by Mr. Foster. The motion was unanimously passed. Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com) DAYS NIGHTS 1) Single axle trucks and large buses $125.00 $125.00 2) Tandem axle trucks $150.00 $150.00 3) Fire trucks (axle lift only) $250.00 $250.00 4) Street Sweepers $100.00 $100.00 5) Combination sewer cleaning Machines $250.00 $250.00 Extra Char Axle pulls No Charge Drive line Disengagements No Charge Recovery with large wrecker including operator $150.00 per hour Each additional operator $50.00 per hour Compressed air No Charge Per mile charge outside City limits $2.00 for large wrecker Ms. Lawson moved to award the contract with a second by Mr. Foster. The motion was unanimously passed. Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com) Board of Works Minutes March 7, 2013 Page 4 of 4 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk A recording of this meeting is on file in the Clerk's Office. Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com)