HomeMy Public PortalAboutResolution 12-21 Environmentally Preferable Purchasing PolicyRESOLUTION 12-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MCCALL, IDAHO,
ADOPTING THE CITY OF MCCALL ENVIRONMENTALLY PREFEREABLE
PURCHASING POLICY; PROVIDING FOR RELATED MATTERS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the McCall Area Comprehensive Plan (2007) includes a goal to "Embrace and
practice sustainable government and community development; for this goal, sustainability refers
to meeting the needs of the present without compromising the ability of future generations to
meet their needs;" and
WHEREAS, the City of McCall established the McCall Environmental Advisory Committee on
October 23, 2008; and
WHEREAS, the mission of the McCall Environmental Advisory Committee is to identify and
promote a unifying policy of objectives for environmental stewardship and sustainability within
the City of McCall departments and the community; and
WHEREAS, the McCall Environmental Advisory Committee developed a recommended policy
to encourage purchasing of environmentally preferable products by the City of McCall,
submitted to the City of McCall on October 25, 2012.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY
OF MCCALL, VALLEY COUNTY, IDAHO THAT:
Section 1: The City of McCall Environmentally Preferable Purchasing Policy attached
hereto is hereby adopted.
Section 2: This resolution shall be in full force and effect upon its passage and approval.
Passed and approved this 25 day of October, 2012.
CITY OF MCCALL
Valle ounty, Idaho
Donald C. Bailey, Mayor
ATTEST.
BessieJo Wagner, City Clerk
Resolution 12-21
October 25, 2012
Page 1 of 1
CITY OF MCCALL
Approved By
City Council: October 25, 2012
Pertains to Resolution Number: 12-21
City of McCall
Environmentally Preferable Purchasing Policy
1. STATEMENT OF POLICY
It is the policy of the City of McCall to:
• Purchase products or services that minimize environmental and health impacts, toxins,
pollution, and hazards to worker and community safety and to the larger global community to
the greatest extent possible; however
It is not the intent of this policy to require a department, buyer, or contractor to take any
actions that conflict with local, state or federal procurement requirements or to procure
products that do not perform adequately for their intended use, exclude adequate competition,
or are not available at a reasonable price in a reasonable period of time.
Nothing contained in this policy shall be construed as requiring the City of McCall and its
departments, buyers, or contractors to take any action that conflicts with local, state or federal
requirements.
2. PURPOSE
2.1 This policy is adopted in order to meet the following goals, which are not limited to:
a) Minimize health risks to City staff and residents,
b) Protect the quality of ground and surface waters,
c) Minimize the City's consumption of resources,
d) Improve air quality, and
e) Minimize the City's contribution to global climate change.
2.2 Further, this policy is adopted in order to encourage:
a) Purchase of products that include recycled content, conserve energy and water, reduce
greenhouse gas emissions, and are free of mercury and lead, and eliminate the use of other
persistent bio-accumulative toxic chemicals where possible;
b) Practices that reduce waste by increasing product efficiency and effectiveness, use products
that are durable and long-lasting, and reduce materials that are deposited in landfills;
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c) Increased use and availability of environmentally preferable products, services and
distribution systems that protect human health and the environment;
d) Support of manufacturers and vendors that reduce environmental and human health
impacts in their services and production and distributions systems; and
e) Creation of a model for successfully purchasing environmentally preferable products and
services that encourages other buyers and consumers in our community to adopt similar
goals.
3. CATEGORIES
The City of McCall shall consider the following categories and strategies for environmentally preferable
product and service procurement when making purchasing decisions:
3.1 Source Reduction
a) The City of McCall shall institute practices that reduce waste and result in the purchase
of fewer products whenever practicable and cost-effective, but without reducing safety
or workplace quality.
b) Purchase remanufactured products (i.e. for equipment and vehicles) whenever possible,
but without reducing safety, quality or effectiveness.
c) Products that are durable, long lasting, reusable, refillable, recyclable, or otherwise
create less waste shall be selected whenever possible.
d) All documents shall be printed and copied on both sides to reduce the use and purchase
of paper, unless needed to be single sided as per legal requirements.
e) All buyers shall consider short-term and long-term costs in comparing product
alternatives, when feasible. This includes evaluation of total costs expected during the
time a product is owned, including, but not limited to, acquisition, extended warranties,
operation, supplies, maintenance, disposal costs and expected lifetime compared to
other alternatives.
3.2 Toxics Reduction and Pollution Prevention
a) Products or services purchased by the City of McCall shall not, to the extent practicable,
contain, emit, or create the following in its use:
1. Carcinogens and reproductive toxins,
2. Persistent bio-accumulative toxicants, including, for example, lead, mercury,
dioxins and furans,
3. Compounds toxic to humans or aquatic life or that are corrosive to the skin or
eyes, and
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4. Substances that contribute to the production of photochemical smog,
tropospheric ozone production, or poor air quality.
b) When maintaining buildings, the City of McCall shall use products with the lowest
amount of volatile organic compounds (VOCs), highest recycled content, and low or no
formaldehyde when purchasing materials such as paint, carpeting, flooring, adhesives,
furniture and casework.
c) When replacing vehicles, the City of McCall shall lease or purchase only the most fuel -
efficient models available that are suitable for each task.
d) To the extent practicable, the City of McCall shall use renewably -derived fuels or fuels
that are cleaner and less -polluting than gasoline and conventional diesel fuel, including
biodiesel, and electricity.
3.3 Recycled Content Products
a) Copiers and printers purchased shall be compatible with the use of recycled content and
remanufactured products.
b) Copy paper purchased shall have a post -consumer recycled content of 30% or greater.
c) The City of McCall shall recycle asphalt and concrete that is removed for streets and
sidewalks and will use materials containing recycled asphalt and concrete for
constructing roads and sidewalks when such materials are available and appropriate for
the projects at hand.
d) The City of McCall shall specify and purchase, whenever possible, recycled content
transportation products, including signs, cones, parking stops, delineators, and
barricades.
3.4 Energy and Water Savings
a) New and replacement equipment for lighting, heating, ventilation, refrigeration and air
conditioning systems, water consuming fixtures and process equipment, and all such
components shall meet or exceed U.S. Department of Energy (DOE) Federal Energy
Management Program (FEMP) recommended levels, whenever practicable.
b) All products purchased by the City of McCall and for which the U.S. Environmental
Protection Agency (EPA) Energy Star certification is available shall meet Energy Star
certification, whenever possible.
c) Demand water heaters shall be purchased whenever practicable.
d) Energy Star and power -saving features for copiers, computers, monitors, printers and
other office equipment shall be enabled during the initial installation and shall remain
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enabled unless lease features conflict with the manufacturer's recommended operation
and maintenance of the equipment.
3.5 Green Building — Construction and Renovations
a) The City of McCall shall use industry -leading environmental sustainability standards
integrated into the planning, design, construction and materials for all new City
buildings and renovation projects, pursuant to City of McCall Resolution 09-01 dated
February 12, 2009.
3.6 Landscaping
a) All landscape renovations, construction and maintenance by the City of McCall,
including contractors providing landscaping services, shall employ sustainable landscape
management techniques for design, construction and maintenance whenever possible,
including, but not limited to, integrated pest management, drip irrigation, composting,
and procurement of mulch and compost that give preference to those produced from
regionally generated plant debris and/or food waste programs.
b) When available and practicable, the City of McCall shall purchase landscaping
equipment that is not dependent on the use of fossil fuels.
c) Plants should be selected to minimize waste by choosing species for purchase that are
appropriate to the microclimate, species that grow to their natural size in the space
allotted, native species, and perennials rather than annuals for color.
d) Hardscapes and landscape structures constructed of recycled content materials are
encouraged.
e) The City of McCall shall limit the amount of impervious surfaces in the landscape,
whenever practicable.
3.7 Forest Conservation
a) To the greatest extent possible, the City of McCall shall not procure wood products such
as lumber and paper that originate from forests harvested in an environmentally
unsustainable manner and shall give preference to wood and wood products that are
certified to be sustainably harvested by a comprehensive, performance -based
certification system such as those of the Forest Stewardship Council.
b) Paper and paper products made from non -wood, plant -based contents are to be
purchased and used whenever practicable.
4. IMPLEMENTATION
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a) Department heads shall implement this policy in coordination with other appropriate City of
McCall personnel.
b) The City of McCall Environmental Advisory Committee shall be available to advise the
department heads regarding environmentally preferable products that comply with this
policy.
c) Whenever possible, the City will use existing eco-labels and standards to make purchasing
decisions.
d) Successful bidders shall certify in writing that the environmental attributes claimed in formal
competitive bids are accurate.
e) Vendors, contractors and grantees shall comply with applicable sections of this policy for
products and services provided to the City of McCall, where practicable.
f) If the buyer making the selection from competitive bids or the requesting department seek
to purchase products that do not meet the environmentally preferable purchasing criteria in
this Policy, the buyer shall provide a written justification to the department head with a
copy forwarded to the Mayor or its designee explaining why the requirements of this policy
should not apply, e.g. the product is not technically practical, economically feasible, or
available within the timeframe required.
g)
All future vendor contracts shall be negotiated in light of this policy. If a vendor that is under
contract to the City of McCall is no longer able to provide a product that meets the City's
environmentally preferable specifications, it shall notify the appropriate City representative.
Prior written consent from an authorized City representative shall be required before
substituting any alternative product.
5. PROGRAM EVALUATION
Once every two years, the City of McCall Environmental Advisory Committee shall ask Department
Heads to report on the applicability of this policy, shall evaluate the success of the implementation of
this policy, and shall revise this policy as appropriate.
6. DEFINITIONS
"Buyer" means personnel authorized to purchase or contract for purchases on behalf of the City of
McCall or its departments.
"Contractor" means any person, group of persons, businesses, consultant, designing architect,
association, partnership, corporation, supplier, vendor or other entity that has a contract with the City
of McCall or services in a subcontracting capacity with an entity having a contract with the City of McCall
for the provision of goods or services.
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"Practical" and "Practicable" mean whenever possible and compatible with local, state and federal law,
without reducing safety, quality, or effectiveness and where the product or service is available at a
reasonable cost in a reasonable period of time.
7. RESOURCES
The following is a sample list of online resources for evaluating and locating environmentally preferable
purchasing options:
• U.S. Environmental Protection Agency (U.S. EPA) Environmentally Preferable Purchasing, a
federal program offering fact sheets, case studies, and vendor lists of product brands that meet
federal environmentally preferable purchasing standards: www.epa.gov/epp/
• U.S. Department of Agriculture (USDA) BioPreferred: www.biobased.oce.usda.gov
• ENERGY STAR, a joint program of the U.S. Department of Energy and U.S. EPA that includes
information about energy -efficient products (such as light fixtures, exit signs, appliances, and
office equipment): www.energystar.gov
• U.S. EPA's Comprehensive Procurement Guidelines (CPG), recommendations of minimum
recycled -content levels for dozens of products: www.epa.gov/cpg
• EPA's Design for the Environment: www.epa.gov/dfe/index.htm
• Green Seal, a nonprofit organization that established standards for products (such as janitorial
cleaners, floor strippers and paints) and certifies products that meet those standards:
www.greenseal.org
• Electronic Products Environmental Assessment Tool (EPEAT), an independent program that
certifies "green" electronic equipment such as computers, monitors and laptops:
www.epeat.net
• EcoLogo, Canada's environmental product certification program has issued standards for over
300 product categories (such as flooring, paint, electricity, cleaners, office equipment and paper
products), many of which are sold in the U.S.: www.environmentalchoice.com/en
• Forest Stewardship Council certifies lumber and other building products made with sustainably
harvested wood and products that reduce wood consumption: www.fsc.org
• Greenguard, a nonprofit organization that certifies products that impact indoor air quality and
lists products (such as flooring, paints, furniture and cleaning products) with low VOCs and other
emissions: www.greenguard.org
• Chlorine free Products Association, a nonprofit organization that certifies chlorine -free products
(such as copy paper, envelopes and tissue products): www.chlorinefreeproducts.org
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