HomeMy Public PortalAbout02/17/2009 CCM55
MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 17, 2009
The City Council of Medina, Minnesota met in regular session on February 17, 2009 at
7:00 p.m. in the City Hall Chambers. Acting Mayor Smith presided.
I. ROLL CALL
Members present: Johnson, Siitari, Smith, Weir.
Members absent: Crosby.
Also present: City Attorney Ron Batty, City Engineer Tom .Kellogg, Police Chief Ed
Belland, Associate Planner Dusty Finke, Public Works Superintendent Steve Scherer,
City Administrator Chad Adams and Recording Secretary Carla Wirth.
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
The agenda was accepted as presented.
IV. APPROVAL OF MINUTES
A. Approval of the January 29, 2009 and February 3, 2009 Special Council
Meeting Minutes
Moved by Weir, seconded by Johnson, to approve the January 29, 2009 Special Council
meeting minutes as presented. Motion passed unanimously.
Moved by Johnson, seconded by Weir, to approve the February 3, 2009 Special Council
meeting minutes as presented. Motion passed unanimously.
B. Approval of the February 3, 2009 Regular Council Meeting Minutes
It was noted on Page 4, Lines 33 and 34, should state: "...seven of which are }part of a
a house site to the west, and wide open space to the
north." Page 10, Line 7, should state: "...was to ask the homeowner to repair remove
it."
Moved by Weir, seconded by Siitari, to approve the February 3, 2009 Regular City
Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA
A. Approve Metropolitan Council Regional Parcel Dataset License
B. Approve Subordination Agreement with Countrywide Bank FSB
C. Ordinance Amending City Fee Schedule
Moved by Weir, seconded by Johnson, to approve the consent agenda. Motion
passed unanimously.
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VI. COMMENTS
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer stated the Park Commission will be discussing the concession stand (Field
House) at their meeting tomorrow night. Smith stated the Field House Task Force will
also be meeting to review and discuss the potential RFP for an architect to develop the
plans. Adams advised of the Park Commission agenda items.
Smith stated the issue of Clean Up Day was discussed at the last Park Commission
meeting and they will be considering the items to offer as handouts to residents at the
upcoming event. Scherer stated it was well received last year and the City can do storm
water education as well.
Weir stated she attended the Uptown Hamel meeting and Pete Schmidt talked about the
possibility of moving the historic Uptown Hamel Library into Hamel Legion Park should
the property it stands on be sold. They also discussed the suitability of such a site.
Smith stated that several buildings around the ballfield may be moved so a location in
the Park may not be an appropriate location for a Library.
C. Planning Commission
Planning Commissioner Mary Verbick stated their last meeting was canceled so there is
nothing on which to report.
Finke advised that in March, the Planning Commission will discuss the regulations
related to religious institutions as a follow up to the moratorium Council approved at the
last meeting.
Smith commended Finke on the comparison information related to the commercial
districts and asked if something similar will be prepared for religious institutions. Finke
answered in the affirmative.
VII. OLD BUSINESS
A. Special Assessment Policy
Adams noted the Special Assessment Policy had been at the Council level several times
and the Policy had been posted on the City's web site for resident review. It was also
promoted in the City newsletter sent out the end of January. This Policy will define
special assessments for public related projects and designate a policy for street
assessments. The City has not commonly assessed for maintenance or overlay
projects; however, based on budget discussions a shift would occur to assess a portion
of such costs to benefiting properties. In the past, the City utilized its tax levy across all
parcels to fund road maintenance projects. With the proposed Policy, those who benefit
will be assessed a portion of the project cost and this will be applicable Citywide for all
City roads. Accommodating the special assessment will be bonding for road projects.
Adams explained that if this Policy shift is not made, it would still be good to have a
policy in place to assure consistency and that things are done equitably on similar types
of road projects. If approved, the Policy will not be implemented until the road projects
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are scheduled and assessment hearings are conducted. Three or four projects will be
considered in 2009, material bids have been advertised, and will be presented to
Council in March. He explained that residents who are concerned about upcoming
specials assessments can provide formal public comment at the special assessment
public hearing. Tonight the consideration is of the broader issues related to the policy.
Jacqueline Gleason, 4692 Sycamore Trail, asked how the new policy would be different
for homeowners being assessed for roads and if it will be phased in.
Scherer advised that Sycamore Trail would be a mill and overlay project. Adams
explained that under the old policy, residents would not be assessed for a mill and
overlay and the City would use general tax dollars to pay for such a project. This year,
the City would allocate the project cost partially against the benefiting property, payable
in 2010 taxes. The term of payments will be discussed during the special assessment
hearing and, at that time, it can be discussed if the payments can be made over a period
of years or all up front.
Gleason asked if benefiting property owners will be asked to pay 100% of the project
cost. Adams estimated 40% to 50% of the total project cost will be assessed to
benefiting properties per the proposed policy. Weir added that the assessment can be
paid over a period of years.
Smith explained that a year or so ago, the Council entertained a packed Chamber at the
Truth in Taxation hearing when the cost of road projects was discussed. At that time,
residents made it clear that taxes should not be raised for that year and the City should
bond for the road project costs and benefiting property owners should be assessed for a
portion of the cost. That determination resulted in the creation of this Policy.
Adams stated the City has a Pavement Management Program that determined the
road's condition and ranks roads that should be improved first. Sycamore Trail is listed
as needing improvement in 2009. He explained the cost could be apportioned through
the tax system but the Council has determined to create a Policy to assess benefiting
properties.
Weir explained that if road maintenance projects were funded from taxes, it would have
resulted in a 32% tax levy increase to cover the costs. That is what raised the concern
with residents two years ago. She pointed out that the roads are now 20-30 years old
and need to be rebuilt. That is why the Council decided to consider a Special
Assessment Policy.
Johnson stated if the project was paid through property taxes, the resident's tax bill
would be increased for all roads. In the past, 100% of the cost was paid through
property taxes for maintenance projects. Under this scenario, 50% goes on the tax rolls
and 50% is assessed to benefiting properties.
Gleason expressed concern that in past, they have paid for other roads to be repaired
and now, under the first year of this Policy, Sycamore Trail property owners will be
assessed. She asked if the Policy could be phased in over a number of years.
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Scherer stated Sycamore Trail was overlaid a few years ago, without assessments. He
stated the road base was rebuilt for collector roads and those costs were paid by all
taxpayers. Scherer explained that with local roads, the formula is different than used for
collector roads.
Gleason stated her preference to have an Assessment Policy phased in. She asked if
the assessment will be based on the front foot. Adams explained that in this Policy, the
assessment is per lot, not per front foot.
Don Gasper, Deer Hill, noted the City paid for every portion of streets in the past and
asked why residents should have to bear the cost to install a new road. He suggested
the City pay for all the streets until they have been brought up to the same standard,
then go with an Assessment Policy.
Smith clarified that with Sycamore Trail, 50% of the cost is paid through taxes and 50%
by the benefiting property owner. Gasper stated in the past more than 50% has been
paid by the City. Adams stated City policy has been inconsistent on building new roads,
which is the reason a consistent Policy is needed.
Gasper suggested that all the roads be brought up to standards, at the City's cost,
before starting this Policy.
Johnson stated there is a lot of deferred maintenance for the roads because the City
has not spent what was needed to keep the roads maintained. The City's engineer
recommended that significant investments were needed to improve road quality. He
explained the Council looked at putting all the costs to property taxes but that resulted in
an increase that was unacceptable. The Policy was a compromise with a combination
of property taxes and special assessments that can be softened by bonding.
Gasper stated all property values have gone down so the City will have to raise the levy
otherwise the assessment will be higher than the value of the property.
Weir referenced Page 3, Subsection Q3, Collector Urban, and suggested that Tower
Drive be categorized as Local Urban. Adams recommended, for the purposes of this
Policy, that Tower Drive be omitted as an example, and the classification of Tower Drive
be approached through the Comprehensive Plan. The Council agreed.
Smith referenced Page 4, Subparagraph T., Unit, and asked whether the concept of
"potential lots" should be included since some rural areas can be subdivided.
Kellogg referenced Page 6, last sentence, Unit Method, that addresses the ability to
assess by potential lots. Batty stated a correction is not needed on Page 4 because it is
included on Page 6. The Council agreed.
Weir referenced Page 11, Item 6, Sidewalk, and asked whether a broken paver in the
Uptown Hamel area could be repaired with concrete. Kellogg stated the Council has the
ability to dictate the method of repair to assure it is consistent with the materials.
Johnson suggested added language: "shall be repaired or replaced to the original
standard and...." The Council agreed.
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Moved by Weir, seconded by Johnson, to approve the Special Assessment Policy as
revised tonight. Motion passed unanimously.
Weir asked whether Sycamore Trail residents will receive notice when the project is
considered. Adams stated that on March 3, 2009 the Council will consider approval of
the road material bids and if there is adequate funding, staff will recommend proceeding
and to schedule the public hearings, probably in April.
Gleason asked for clarification on what is meant by "per lot" for the assessment. Smith
explained that in a rural area a parcel of acreage has the potential to be divided so it
could be assessed as more than one unit. Gleason stated her corner property has two
lots, one is 30 feet wide and unbuildable, and asked if she would be assessed for two
units. Adams stated her property will have to be looked at to determine whether the
second lot is buildable or assessable.
B. Ordinance Creating the Commercial -Highway, Commercial -Highway 2,
Commercial -General, and Commercial -Neighborhood Zoning Districts;
Amending Section 825.07 and Adding New Section 838
Adams stated a different format was used to add text comment boxes to provide more
examples and staff would like input whether this approach should be continued for other
ordinances.
Finke stated the Council has discussed this matter at several meetings. The staff report
concentrates on the issues raised by the Council related to supporting
coordinated/integrated development incentives, integrating Low Impact Development
(LID) into regulations, requiring a CUP for larger buildings, and outdoor storage and
sales. Finke advised of the specific issues called out related to coordinated
development incentives. He noted that the minimum lot size may be reduced if part of a
coordinated development. Language was not added to require a CUP for large amounts
of retail divided into numerous buildings across a coordinated development. Incentive
language was included to reduce the front setback from local roadways and eliminate
setbacks for shared parking.
Finke displayed a map of the Clydesdale Market Place, a PUD project, and explained
how parking and setbacks would be different with the proposed development incentives.
He then displayed a chart identifying the requirements of other communities.
With regard to LID, Finke advised there are specific regulations geared towards
commercial districts and broader regulations the City will be considering over the next
year. He stated that to integrate LID into projects, the City needs to clarify that LID
practices classify as landscaping and will not be subtracted from the lot when hardcover
is calculated, otherwise it would be a disincentive. The language encourages that patio
spaces utilize pervious surfacing and parking islands be constructed to accept runoff.
Language was added to require parking lots to be divided into cells of no more than 120
parking spaces to avoid large sized parking lots, and create green spaces for
landscaping or swales. Finke advised that the model sustainability ordinance is based
on square footage, which equals about 180 parking spaces so the proposed language is
more aggressive at 120 parking spaces. The language also requires shade trees in
parking lots.
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Weir stated that she had previously asked if it would be cheaper to plant a parking lot
tree directly into the ground instead of in a "concrete coffin" and a consulting engineer
had indicated it would be more expensive to plant the tree into the ground. She
suggested that a tree planted directly into the ground would live longer and be cheaper
to do. Smith noted that is assuming the "concrete coffin" has a bottom, which it may not
have. Kellogg stated he does not disagree with the assumption of Weir and will
research that question and advise Council.
Johnson stated an increasing issue in sustainable design is storm water management
and quality and asked if language is included to measure or quantify that issue. Finke
stated that is a broader regulation and will be addressed in the next year through a
storm water ordinance, which will also address nutrient loading.
Kellogg noted that any project coming in must meet NURP standards and biofiltration
swales, landscape islands, and rain gardens would be in addition to those standards.
Johnson noted that while there are many standards, not many are measured and he
wants to assure that as regulations are adopted, the ordinance sets up reporting
standards. Kellogg agreed and explained the types of testing that can be conducted to
determine things like nutrients. He advised that Medina has taken it upon themselves to
excavate City -owned drainage ponds to assure they are working properly and noted that
rainwater gardens will require more frequent maintenance.
Johnson suggested the language be written that the owner of the property is responsible
for such maintenance and reporting. Kellogg agreed it is a good point to include that
ordinance language and advised that Medina has required owners to maintain the ponds
in development agreements over the past five or ten years.
Finke stated the ordinance language would require landscaping in front of buildings to a
width of 10 feet, which is a significant change. He displayed an overhead of the Wells
Fargo site which includes landscaping between the building and the sidewalk as
compared to the Target site which does not.
Weir asked about display area immediately adjacent to the building. Finke stated an
applicant would have to identify that display area adjacent to the building during site plan
approval so it could be considered whether it should be an allowed bump out into the
landscaped area.
Finke presented the broader regulations for LID that would include adopting the Local
Surface Water Management Plan by ordinance and amending the Site Plan Review
requirements to add LID practices. Considerations could be to reduce the parking
requirements, to allow some parking areas to remain green space until additional
parking is needed, and consider engineering specifications.
Finke stated that the Council had discussed the threshold at which to require a CUP for
larger structures. Staff felt the real concern was the size of the building, not necessarily
the type of us.e. Based on that, Staff recommends a threshold of at least 50,000 S.F. of
floor area before requiring a CUP. CUP standards require additional setbacks, and
additional screening/landscaping to break up the mass. Staff also recommends limiting
buildings in CN to 20,000 S.F., which would be closer to the scale of residential uses.
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To provide a point of reference, Finke provided examples of commercial buildings in the
area of varying sizes.
Finke addressed outdoor display, which is merchandise placed outside the business.
The ordinance currently limits it to 1% of the building footprint to a maximum of 400 S.F.
and is required to be adjacent to the structure. He advised that some communities do
not allow display on pallets.
Johnson stated concern that 400 S.F. may be too large. Finke noted it is limited to 1%
of the building footprint. Johnson commented on the outside display currently at a
Medina business, noting it exceeds this requirement, and asked if this regulation will be
an enforcement issue. Finke stated the requirement needs to be reasonable to assure it
will be followed and not become an enforcement problem.
Smith suggested Staff measure the display areas at several gas stations to determine if
the proposed limitation of 1% is reasonable. Finke stated staff will report its findings.
Finke addressed outdoor storage, noting that most communities regulate it with a CUP.
He presented the current and proposed ordinance regulations. It is proposed that the
minimum lot size allowed be 3 acres and the maximum area of storage be 25% of the
building footprint or 10% of the parcel, whichever is less. Outdoor storage would not be
allowed in yards adjacent to the street and the setback would be 50 feet from all
property lines with a minimum of 100 feet from residential, and full screening.
The Council discussed the types of outdoor storage allowed for different businesses,
based on the building footprint, including a landscape nursery. Finke noted this does
not relate to sales lots, it relates to outdoor storage such as contractor and landscaping
businesses. Smith stated the City does not want to encourage outdoor storage. Finke
stated contractor businesses may be more of an industrial use and could be identified
as such in the ordinance.
Council supported a minimum lot size of 3 acres and a maximum area of outdoor
storage of 20% of the building footprint or 10% of the parcel, whichever is less.
Johnson asked about regulations for mechanicals for alternative fuel options, and
suggested the language address screening and sound standards.
Smith referenced Page 6, Subdivision 1, Minimum Lot Size, and stated that flexibility is
needed to keep the building set back from Highway 55 and believes that 50 feet would
be better than 25 feet. She stated she would be aiming for an incentive for integrated
design or to better manage parking or walkability. Finke pointed out that Highway 55
would have additional setbacks because of its classification as an arterial. He explained
the setback requirements for commercial lots based on the classification of the street.
Finke stated the tool is already in the ordinance to address a 50-foot setback from
Highway 55. Smith stated the incentive part of the development should also be
addressed.
Adams questioned the appearance of roadway development if several lots use incentive
setbacks and several do not. The Council discussed providing flexibility in the setback
to provide incentives.
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Weir asked about the rationale for a 40-foot setback for commercial neighborhood
instead of a 50-foot setback. Finke stated the uses are generally less intensive.
The Council reviewed Page 1, Definitions, and noted there will be control through the
site plan process. On Page 2, Permitted Uses, Weir asked if adult uses had to be
included. Finke noted those uses would be allowed in Light Industrial and General
Business areas with additional restrictions on distances from schools. Batty stated there
are restrictions from other protected uses and similar businesses but the regulations
have to allow some reasonable opportunity to locate.
Smith referenced Page 4, Subdivision 13, Maximum Impervious Surface, and indicated
that 80% is a lot of area. Weir suggested it be 70% and used as an incentive to allow
80% if an integrated design.
Council consensus was reached that impervious surface coverage shall not exceed 75%
of the entire lot. Additionally, excluding wetlands and storm water ponds, no more than
85% of the remaining lot shall be covered with impervious surfaces.
Smith referenced Page 4, Subdivision 3, Outdoor Lighting, and asked how you reconcile
panoflex lighting (backlit signs) that she considered to be signs, not lighting. Finke
stated there is a separate lighting ordinance and a sign ordinance and those
performance standards will be addressed later on. He advised that the language under
consideration tonight is more restrictive than the broader applicable lighting ordinance.
Weir referenced Section 838.1.06 and asked if the development standards should be
referenced. Finke recommended a specific reference be included at that point to create
usability. The Council agreed.
Weir referenced Page 7, Subdivision 9, Major Roadway Setbacks, and asked if this is
too great a setback and should be reduced since some lots are very narrow. Smith
noted parking and building setbacks are different. Also, when Highway 55 is
reconstructed it may no longer be an issue. Finke suggested staff look into the 50-foot
setback issue and report back. The Council agreed.
The Council noted the need to revise impervious surface percentages in all pertinent
sections.
Weir referenced Page 7, Section 838.2.06, Design and Development Standards, and
the need to again reference building materials. The Council agreed.
Weir referenced Page 8, Section 838.3.03, (CG) Conditional Uses, (6), and suggested
the uses be listed separately. The Council agreed.
Weir referenced Page 10, Subdivision 2, and asked if the height is limited to 35 feet
instead of 45 feet because of the surrounding scale. Finke stated this is the Tower
Drive area, which is closer to residential uses.
On Page 11, Section 838.4.03, Conditional Uses, the Council agreed that Veterinarian
Clinics and Pet Stores should again be listed separately.
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Johnson questioned the restrictions with a conditional use for auto repair or auto body
repair. Finke stated it is referenced on the top of Page 19. He agreed it is a more
intensive use than allowed in other districts. Johnson expressed concern with the
appearance of such facilities.
Council discussed whether to eliminate Auto Repair and Auto Body Shops from
Subdivision 838.3.04, (CN) Conditional Uses, and need for appropriate controls to
eliminate automobile junkyards. Finke recommended language be added to Page 19 to
include "inoperable vehicles cannot be stored outside." The Council agreed.
Finke noted that on Page 13, Subdivision 13, the language indicates impervious surface
coverage shall not exceed 70% of the entire lot and excluding wetlands and storm water
ponds, no more than 80% of the remaining lot shall be covered with impervious
surfaces. He stated this is more consistent with residential properties that have more
green space. Council consensus was reached to make no change.
Weir referenced Page 14, Subdivision 3, and indicated support to require a percentage
of see -through windows facing the street to provide additional public safety for people in
the parking lot. Johnson agreed windows are nice unless too many cause a problem
with obtaining LEED certification.
Finke stated Wayzata's downtown retail design standards are about 20%. He noted the
requirement of windows can also impact the internal functioning of the building.
Smith noted that with some retail buildings, the windows are placed higher and contain
additional signage. Finke stated a comment was made on a previous draft that more
flexibility would be preferable. Also, a building could be designed to hold storage in the
rear of the building, which may be the side that faces the street. Finke stated the
window percentage will be addressed during site plan consideration.
The Council discussed the percentage of window coverage that should be required.
Council decided to make no change.
Smith declared a recess at 9:04 p.m. The meeting was reconvened at 9:10 p.m.
The Council reviewed Page 15, and discussed the required number of overstory
deciduous shade trees and coniferous trees and how ornamental trees would look with
other trees. Finke clarified that the language is to identify the number of trees to be
required, not the placement of the trees.
The Council agreed to require a minimum of one tree per 50 feet instead of 60 feet.
Weir referenced Page 15, Subdivision 6, and suggested the word "island" be eliminated
since water is to flow onto landscaped islands, which are generally raised. She stated
that the word "islands" does not denote anything innovative, such as swales.
Smith asked staff to reword that sentence to illustrate what the Council desires.
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Council consensus was reached to support the language on Page 16, Subdivision 6,
Parking Lot Landscaping, indicating "(b) Landscape areas at least 12 feet in width shall
separate parking lots into cells of no more than 120 stalls."
Weir stated support for Medina to have one tree preservation ordinance rather than
having one for commercial and one for residential. She noted the ordinance addressing
commercial properties allows for no cut and replacement of all trees removed. Finke
advised that many comments on the tree requirement were received during the open
house.
Johnson suggested they be allowed to replace the tree even if the tree is planted
somewhere else. Weir asked why Medina has one standard for residential and one for
commercial that is much more restrictive. She suggested the Council discuss this
matter at a future meeting.
Batty stated Minnetrista's tree regulations are citywide but the city does not have many
commercial areas. He noted that in Medina the tree ordinance started in commercial
zones and the question is whether to revisit the old commercial standard to amend it or
make it consistent citywide.
Smith stated she would like to know what surrounding cities do with regard to tree
preservation. Weir stated that research was done when the residential tree preservation
ordinance was written.
Smith suggested staff prepare options for consideration and provide the Council with the
information previously gathered on tree ordinances from neighboring communities.
Weir referenced Page 17, Section 838.5.06, and stated she felt the language allowed
the outside storage of a lot of vehicles, one vehicle for every 5,000 square feet of
building footprint area. Smith asked how this language was drafted. Finke stated this is
a carry over from the Urban Commercial district and addresses service vehicles.
Smith asked staff to determine if this is the same regulation used by surrounding cities.
Council consensus was reached to revise Page 18, Subdivision 2(e), to indicate:
"...shall be designed to limit the potential impact of fuel spills and other hazardous
materials."
Finke advised that on Page 19, the Subdivision 3 setback language will impact several
auto repair uses on Pinto and Hickory, making them nonconforming. The language will
direct auto repair uses away from residential areas. The Council agreed with Finke's
suggestion that staff will determine the setback that would not create a nonconformity,
estimating it may be 100 feet.
Finke explained that in Subdivision 5, (a), the current UC ordinance would not allow
outside storage. Under this language, the area would be limited and required to be
screened. He stated these are CUP standards and asked if Council wants to indicate
there is no CUP for outside storage. He noted that a sales lot would be limited to 20%
of the building footprint and it would have to be fully screened.
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Council consensus was reached to make no change.
Johnson noted, and Council agreed, that Page 20, Subdivision 10(a) should indicate:
"The outdoor space shall be is at least 200 feet..."
Smith referenced Page 20, Subdivision 8(b), and stated that 5,000 square feet of
outdoor exercise area is a lot of space for an animal hospital, veterinarian clinic, and pet
store. Council consensus was reached to reduce it to 2, 000 square feet of outdoor
exercise area and asked staff to determine if that would be adequate.
Weir referenced Page 21 and asked if Subdivisions 10 and 11 should address litter after
an event. Smith concurred and suggested it also address providing recycling
containers. The Council agreed.
Weir noted that Page 22, Subdivision 12(c), should indicate: "...the area where vehicles
are loading..." The Council agreed.
Smith asked for a larger sized copy of the model ordinance and commended staff for
their work on this draft ordinance.
Council indicated support for the use .of text comment boxes in draft ordinances under
review. It was indicated that staff will make the revisions requested and this ordinance
will be on a future Council agenda.
VIII. NEW BUSINESS
A. Uptown Hamel Tax increment District Cash Flow Analysis
Adams reviewed the Council's discussion at the Workshop and direction to staff.
Moved by Weir, seconded by Johnson, to direct staff to: 1) Explore land acquisition
parcels in Uptown Hamel for municipal parking, 2) Proceed with a monument sign in
Uptown Hamel, 3) Provide a cash flow analysis in two months on the estimated cost for
land acquisition to include market valuation and tax increment data north of Highway 55,
4) Research potential market value changes or devaluations in Uptown Hamel, 5)
Determine what market value would be needed to establish a net zero to get to the end
of the tax district without a tax levy, and; 6) Proceed with an economic development
program as outlined in the 2009 Work Plan. Motion passed unanimously.
B. Hamel Legion Park Concessions Services Agreement with Hamel Lions
Adams stated the City wants a commitment from an entity to run concession services for
2009 without the building being in place. The City also desires to determine, through
records of expenses and income, the profitability for concessions and if it will offset the
cost of operations of the proposed field house facility.
Weir asked whether there will be volunteers or workers and if workers compensation is
needed. Adams stated the entity is still seeking volunteers and would be responsible for
meeting regulations pertaining to workers compensation.
Smith asked what type of record keeping is being expected. Adams stated that Finance
Director Day will be meeting with them to discuss the type of reporting and formatting
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that will be required. Smith stated the City expects those reports to be submitted.
Adams stated that has been articulated several times and is in the agreement.
Moved by Weir, seconded by Johnson, to approve the Hamel Legion Park Concessions
Services Agreement with the Hamel Lions. Motion passed unanimously.
C. County Road 116 Trail Agreement for Cost Participation with Hennepin
County
Adams stated this project, which has been delayed several times, will move forward in
2009 if the easements can be obtained. He advised that the trail sections which may be
impacted by the reconstruction of the Highway 55/CR 116 intersection will be
constructed to a lesser design to save money. The City had discussions with Hennepin
County about impacted trail sections but the County requires the trail to be paved to
avoid pedestrians having to cross Clydesdale.
Moved by Weir, seconded by Johnson, to approve the County Road 116 Trail
Agreement for Cost Participation with Hennepin County. Motion passed unanimously.
D. 2009 Work Plan
Adams stated the 2009 Work Plan is based on the Council's discussed goals at
previous work sessions and includes a timeline and priorities.
Weir suggested adding a Public Works or Engineering goal to check the placement and
removal of silt fencing. Adams stated that is more of an ongoing inspection activity than
a goal.
Moved by Weir, seconded by Johnson, to accept the 2009 Work Plan, as presented.
Motion passed unanimously.
IX. CITY ADMINISTRATOR REPORT
Adams announced a Town Hall Meeting in Plymouth to be held next Thursday, February
26, 2009, where the public can state their desires for legislative policies reflecting the
State budget. Adams stated he will be attending this meeting and asked other City
officials to contact him if they will also attend.
X. MAYOR & CITY COUNCIL REPORTS
Weir advised that at the Uptown Hamel meeting, Pete Schmidt had asked that the
antique road sign be installed after the sidewalks are rebuilt. Scherer stated the sign is
at the Public Works garage and will be installed when the project is completed.
Smith reported that at the Northwest League meeting, Jim Grube, Hennepin County
Director of Transportation, presented information on County road projects and offered to
meet with cities about transportation plans. She stated she has been named Chair of
the Northwest League and advised of meetings they will be holding and topics to be
considered.
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XI. APPROVAL TO PAY THE BILLS
Moved by Weir, seconded by Siitari, to approve the bills, EFT 000401-000412 for
$37,431.61 and order check numbers 033624-033690 for $195,252.87 and payroll
checks 020196-020197 for $421.74 and EFT 501837-501866 for $42,236.85. Motion
passed unanimously.
XII. ADJOURN
Moved by Weir, seconded by Johnson, to adjourn the meeting at 9:56 p.m. Motion
passed unanimously.
Carolyn Smith, ing Mayor
Attest:
Chad M. Adams, City Administrator -Clerk
Medina City Council Meeting Minutes
February 17, 2009
68
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Medina City Council Meeting Minutes
February 17, 2009
69
ORDER CHECKS January 30. 2009 - February 12, 2009
033624 OFFICE OF CHILD SUPPORT $192.31
033625 G JOHNSON ASSET MGMT CO $108.31
033626 GEISLINGER AND SONS INC $15,045.63
033627 GREGOR FARM & $25.52
033628 LEAGUE OF MN CITIES $250.00
033629 LONG LAKE, CITY OF $38.40
033630 MAPLE PLAIN, CITY OF $11.20
033631 RICE LAKE CONSTRUCTION $21,111.43
033632 ABDO, EICK & MEYERS LLP $5,000.00
033633 ACCURINT $58.50
033634 ADAM'S PEST CONTROL $105.44
033635 AMERICAN PLANNING $240.00
033636 AMERICAN SUPPLY GROUP $149.41
033637 AMERIPRIDE LINEN & APPAREL $111.18
033638 BATTERIES PLUS $43.86
033639 BONESTROO $15,095.86
033640 CENTERPOINT ENERGY $2,658.80
033641 CIPHER LABORATORIES INC $2,370.69
033642 CREATIVE PRODUCT $54.50
033643 DELL MARKETING L.P $1,932.27
033644 DESIGNING NATURE, INC. $466.90
033645 DOBOSZENSKI & SONS, INC. $893.30
033646 EGAN $232.50
033647 ELECTRON HERDERS $20.65
033648 GARY'S DIESEL SERVICE $635.66
033649 GOPHER STATE ONE CALL $147.85
033650 HAMEL BUILDING CENTER $89.73
033651 HAMEL ELECTRIC, INC. $552.50
033652 HAMEL FIRE DEPT. $20,500.00
033653 HENN COUNTY INFO TECH $785.00
033654 HOSTINGMINNESOTA.COM $24.95
033655 INTERSTATE BATTERY SYSTEM $425.89
033656 LAWSON PRODUCTS, INC $45.37
033657 LEAGUE OF MINNESOTA CITIES $80.00
033658 LOFFLER COMPANIES INC $274.77
033659 LORETTO TOWING $127.80
033660 LUBES UNLIMITED/MAYER DISTR $495.81
033661 MAPLE PLAIN, CITY OF $177.22
033662 METROPOLITAN COUNCIL $1,980.00
033663 METROPOLITAN COUNCIL $17,863.11
033664 MINUTEMAN PRESS $1,516.17
033665 NORTH MEMORIAL EMS $275.00
033666 OFFICE DEPOT $443.66
033667 OFFICE OF ENTERPRISE $5.00
033668 OIL AIR PRODUCTS $288.50
033669 ON SITE SANITATION $63.90
033670 PROF LAW ENFORCE ASSIST $30.00
033671 PRUDENTIAL INSURANCE CO. $593.84
033672 SUN PRESS & NEWSPAPERS $98.40
033673 TALLEN & BAERTSCHI $4,987.48
033674 TIME SAVER OFFSITE SEC. $157.50
033675 T-MOBILE $31.64
033676 TWIN CITY WATER CLINIC INC $130.00
033677 VALLEY NATL GASES $51.17
033678 XCEL ENERGY $5,867.23
033679 XEROX CORPORATION $27.58
033680 ZIEGLER INC $66,889.46
033681 CULLIGAN-METRO $137.17
033682 ELAN FINANCIAL SERVICE $770.86
033683 FRONTIER $58.99
033684 GLENWOOD INGLEWOOD $110.34
033685 HASSAN SAND & GRAVEL $740.67
033686 MEDIACOM $79.95
033687 NAPA AUTO PART $406.15
033688 QWEST $591.30
033689 SPRINT(POLICEINTERNET) $286.65
033690 VALVOLINE $191.94
Total Order Checks $195,252.87
Medina City Council Meeting Minutes
February 17, 2009
70
E-CHECKS January 30, 2009 — February 12, 2009
000401E ACCLAIM BENEFITS-FSA DEPT. $3,096.86
000402E DELTA DENTAL $2,201.70
000403E PR PERA $10,564.84
000404E PR FED/FICA $11,553.21
000405E PR MN Deferred Comp $1,150.00
000406E PR STATE OF MINNESOTA $2,403.92
000407E FARMERS STATE BANK OF $20.00
000408E CITY OF MEDINA $20.00
000409E ACCLAIM BENEFITS-FSA DEPT. $1,691.85
000410E ACCLAIM BENEFITS-FSA DEPT. $626.80
000411E CITY OF MEDINA $618.25
000412E ACCLAIM BENEFITS-FSA DEPT. $3,484.18
Total E-Checks $37,431.61
PAYROLL CHECKS January 30; 2009 — February 12, 2009
020196 SIITARI, MIKE $190.87
020197 JOHNSON, DANIEL $230.87
Total Payroll Checks $421.74
PAYROLL DIRECT DEPOSIT January 30.2009 — February 12, 2009
501837 ADAMS, CHAD M. $2,733.95
501838 BARNHART, ERIN $1,352.47
501839 BELLAND, EDGAR J. $2,504.45
501840 BOECKER, KEVIN D. $2,222.51
501841 CONVERSE, KEITH A. $1,736.30
501842 CROSBY, THOMAS M. JR $327.07
501843 DAY, JEANNE M $1,852.85
501844 DINGMANN, IVAN W. $1,778.02
501845 DOMINO, CHARMANE $1,370.48
501846 DRESSEL, ROBERT P. $1,508.81
501847 FINKE, DUSTIN D $1,611.20
501848 GALLUP, JODI M $1,344.29
501849 GREGORY, THOMAS $1,880.37
501850 HALL, DAVID M. $1,708.35
501851 JESSEN, JEREMIAH S $1,322.58
501852 KLAERS GROTHE, ANNE M. $546.13
501853 LANE, LINDA $1,268.42
501854 LEUER, GREGORY J. $1,532.22
501855 MAROHNIC, NICHOLAS $512.89
501856 MCGILL, CHRISTOPHER R. $1,764.08
501857 MCKINLEY, JOSHUA D $559.03
501858 NELSON, JASON $1,936.04
501859 PETERSON-DUFRESNE, DEBRA $1,238.80
501860 PORTINEN, TERI $1,327.91
501861 REINKING, DEREK M $1,223.00
501862 SCHERER, STEVEN T. $1,814.45
501863 SMITH, CAROLYN A. $230.87
501864 VIEAU, CECILIA M. $1,069.57
501865 VINCK, JOHN J. $1,728.87
501866 WEIR, ELIZABETH V $230.87
Total Payroll Direct Deposit $42,236.85
Medina City Council Meeting Minutes
February 17, 2009