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HomeMy Public PortalAboutLTC 147-2017 New Appointment - Grace Escalante, Building DirectorBAL HARBOUR - VILLAGE - OFFICE OF THE VILLAGE MANAGER LETTER TO COUNCIL NO.147-2017 To: Mayor Gabriel Groisman and Members of the Village Council From: Jorge M. Gonzalez, Village Manager Date: August 25, 2017 Subject: New Appointment - Grace Escalante, Building Director The purpose of this Letter to Council (LTC) is to share with you that unfortunately, our Building Department Director, Suramy Cabrera, has resigned her position with Bal Harbour Village effective in mid -September as she has accepted a position with the City of Coral Gables as the Development Services Director overseeing the Building, Planning and Zoning departments. We thank Ms. Cabrera for her many contributions to the Village over the past four years that she has worked in the Building Department, first with CAP Government and since March 2016 as a full-time employee of the Village and wish her much continued success as she begins her new position. In preparing for Ms. Cabrera's departure, I have met with candidates to succeed her and am pleased to announce that we have hired Grace Escalante as the Village's new Building Department Director. Ms. Escalante is a Registered Architect and brings a wealth of experience from both the public and private sectors. Currently, she has worked with Swire Properties as a Senior Project Manager since 2012. Previously, she worked for the City of Miami Beach in several senior -level positions, including the Assistant Director of the Building Department and the Assistant Director of the Capital Improvements Projects Office. Ms. Escalante has also previously worked for the Miami -Dade County Public Schools District and URS Corporation. Ms. Escalante graduated Cum Laude with a Bachelor of Architecture from the University of Miami. Attached is Ms. Escalante's resume. Over the next several weeks, we will be working with both Ms. Cabrera and Ms. Escalante to ensure a smooth transition of duties and the continued efficient operation of the Building Department. If you have any questions or need any additional information, please feel free to let me know. JMG/RI G r a c i e l a E s c a l a n t e, R. A. Experience: Swire Properties Inc., Senior Project Manager, Brickell CityCentre January 11, 2012 to Present Phase One of Brickell CityCentre encompasses the Brickell Metro Mover Station and nearly 3 million square feet of mixed use development, including the following elements: (BCC East, West and North consisting of multi -level retail, above and below -grade parking, and a connection to and improvements to the existing 8th Street Metro Mover Station; two mid -rise office buildings, one each at BCC East and BCC West; (BCC East) consists of a high-rise hotel; (BCC North and BCC West) consist of a high rise residential tower. Connecting all the blocks is a Climate Ribbon, which is an open-air structure with multiple design components as well above -grade pedestrian bridges and below -grade vehicular tunnels. • Responsible for developing, writing and managing contractual agreements including budgets for the Developer's Consultants including but not limited to threshold inspectors, private provider, special waterproofing / building envelope, special mechanical inspector and life safety inspector, FF&E purchasing agent and other agreements necessary to execute the Project. • Wrote the RFQ's and RFP's for the General Contractor as well as other consultants necessary to execute the Project. • Developed and managed the business process necessary to implement e -builder software for the management of the BCC project for the Developer. All processes were developed to support the construction contracts. Several custom processes were developed including the Request for Information, Change Order Request, Field Change Directive and Change Order processes. Of all processes the inspection process required e -builder to, start from scratch and enabled the developer to electronically request, record and report on all inspections for all inspectors involved in the BCC Project. • Charged withsupervisingthe permitting and inspection and plan review process for the Project and resolving any issues with the City of Miami Building Department. • Developed the streamlined permit, plan review and inspection process to be used by the 130 Retail tenants of BCC including the food & beverage tenants. • Senior Project Manager of the East Hotel Tower, a 353 key luxury brand consisting of 42 stories, housing two restaurants . and various support kitchens and bars. Supervised all aspects of managing the East Hotel for the Developer including but not limited to General Contractor, Architect, Interior Designer(s), F&B Contractor and Interior Designers, Ordering and Purchasing all FF&E for the Hotel and maintaining all budgets associated with construction, design and FF&E. • Successfully managed and completed the East Project Office (EPO): The renovation/addition to Brickell City Centre's Hotel Operations and Sales Officelocated at 66 SW 6th Street, Miami, Florida. The scope of services included new mechanical, electrical, plumbing, architectural and structural systems necessary to remodel the first floor space and add a small addition, to accommodate Swire's Hotel Operator and Sales office. • Supervised the management of the Eight Street Metro Mover Station Renovation and addition. Page 1 of 5 City of Miami Beach July 2009 to January 11, 2012 Assistant Director, Capital Improvements Projects Office • Responsible senior managerial work with considerable difficulty assisting the Director of the Department by exercising supervision over approximately 33 subordinate employees in the Operations Division of the Capital Improvements Projects Office. • Assist the Capital Improvement Projects (CIP) Director in managing the Capital Improvement Projects Office with a $1.2 billion dollar program and serve as Acting Director during the absence of the CIP Director, by conferring with the Director regarding department policies, emergencies, priorities, special problems and assignments to staff. • Coordinates with fellow staff regarding policies, scheduling, assignments, problems and special projects or emergencies to insure proper and prompt action is taken towards resolving departmental situations. • Assists the Director in the training of other employees concerning their duties or departmental functions as well as developing, implementing, and evaluating and/or maintaining departmental programs. • Assist the Director in assessing personnel training needs of the Department in order to plan, organize and implement appropriate training programs. • Assists the Director in coordinating the activities of the CIP office with other City work programs or Departments and with other agencies. • Assist the CIP Director in all matters that pertain to providing the necessary support to ensure that the Director's goal to restore accountability, efficiency, and reliability in the department is implemented. • Assist the CIP Director in implementing the department's mission "to provide effective planning and construction management activities to ensure timely and cost-effective completion of well - designed, quality capital improvement projects." • As Senior Capital Projects Coordinator manage over $40 million dollars in vertical and horizontal projects and take projects from planning, contract negotiation, design, bid and award and construction administration. City of Miami Beach March 2007 to July 2009 Assistant Director Support Services, Building Department • Highly responsible management and complex professional administrative work planning, organizing, staffing, directing, and controlling the activities of the City's Building Department. • Met with builders, engineers, architects, developers, attorneys, real estate agents, and the general public to coordinate permitting, plan review and code concerns and to resolve complaints. • Supervised, planned, directed and coordinated the work of 67-70 professional, technical, and clerical employees in the implementation of internal controls and operational policies and procedures. • Identified problem areas, analyzed and recommended solutions regarding the efficiency and effectiveness of departmental operations. • Established non-existent intemal controls to the City of Miami Beach Building Department that consisted of 69 professional, technical and clerical positions commencing on March 13, 2007 thru July, 6, 2009, that resulted in the following: Over 15 million dollars in recovered revenue by implementing procedures to oversee revenue collection and enforce the City's permit fee ordinance, reduced overtime abuse, established non-existent security protocols in Building's Permit Plus software system, organized the plan review process by establishing a secure plans room area and the creation of workload and other reports to properly monitor both plan review and inspection processes, streamlined permit applications, wrote and launched new building website, improved productivity, accountability and reliability of both plan review and inspections. • Served as Chair of the Permits plus User's Group for the City's Building Development Process information technology systems and in the absence of the Building Director represented the Building Department by making presentations to the City's Information Technology Steering Committee. Page 2 of 5 " Assisted with the implementation of the City's Strategic Plan Initiatives that relate to the Building Department. " Developed and presented policy recommendations to the Building Director. " Developed and implemented initiatives within the department to improve customer service and enhance efficiency by improving existing processes and procedures and implementing new technology, etc. " Ensured compliance with the Florida Statutes, City Code etc. through reconciliation of building related revenues and expenditures. " Assigned and reviewed all non routine items to subordinates including budget preparation and monitoring, personnel actions, staff interviews, training, and hardware and software needs of the department. " Enforced the City's work rules, and personnel rules, reviewed and approved memos, purchase orders, requests for time off, vacation, sick leave, and other administrative activities. " Assigned staff to various special projects, as needed. City of Miami Beach August 2005 to March 2007 Senior Capital Project Coordinator " Supervise Capital Construction Coordinators and Construction Managers responsible for over $20 million Conventional bid, Design Build, and CM at Risk projects for the City of Miami Beach Capital Improvement Program including new construction and renovations for public facilities and the Right of Way Program. " Responsible to coordinate all Capital projects work performed by various City agents within the North Beach district and obtain all permits required from the City of Miami Beach, FDOT, DERM and all other Federal, State and local City agencies having jurisdiction. " Assist in the selection of consulting Architects and Engineers (A/E) and Construction Managers at Risk (CMR) for design and pre -construction services of public facilities. " Negotiate and manage A/E, CMR and Construction contracts and assist in the public bidding of projects. " Prepare project budget, identify sources of funding, create and update project schedules of construction projects, prepare commission memorandums, resolutions and ordinances necessary for project implementation. " Provide construction administration and inspection by reviewing and approving contractor payment applications, change orders, budget allocations, construction schedules to ensure compliance with plans and specifications. " As Senior Capital Projects Coordinator manage over $40 million dollars in vertical and horizontal projects and take projects from planning, contract negotiation, design, bid and award and construction administration. URS Corporation, General Engineering Division June 2003 to August 2005 Senior Program Manager " Support the Senior Vice President in the delivery of various Architectural and Engineering services and in the development of an architectural practice in Southeast Florida. Served as the Lead Architect for Facility Design Services in the Miami office, identifying target clients; developing market strategy and presenting URS qualifications to various private and public sector clients. " Served as the URS Senior Program Manager for Educational Facilities for the MDCPS Deferred Maintenance Program. Responsible for the coordination and implementation of Architectural / Engineering services in response to Miami -Dade County Public Schools Work Order Requests. Participated in the review, analysis and assessment of the District's scope of work for facilities and made the appropriate recommendations regarding project scope and budget. " Participated with the URS team of professionals partnered with Holland & Knight in conducting evaluations, assessments and exploratory testing of Felix Varela Senior High, Jane Roberts Elementary, PLC "X" and Christina Eves Elementary. " Acted as FEMA Hurricane Charlie Relief Community Relations Representative ensuring implementation of immediate emergency response. " Created data -base to track and schedule ongoing assignments as required by FEMA Officials. Page 3 of 5 " Ensured all FEMA Representatives were briefed on a daily basis relative to the procedures and schedules outlining daily routes required for follow-thru regarding Special needs victims, Safety, the Red Cross, Police, Disaster Relief Centers (DRC) and Emergency Operation Centers (EOC). Senior Project Manager " Acted as City of Miami Beach Representative ensuring that the activities by its agents and consultants complied with City Ordinances, rules, regulations, policies and procedures and the Florida Building Code. " Managed multi -million Conventional Bid contracts for Remodeling and Renovations to existing City of Miami Beach Facilities. " Managed multi -million Conventional Bid contracts for New Design and Construction of City of Miami Beach Facilities. " Coordinated document review process and inspections of ongoing construction projects. " Reviewed project schedule of values, request for payment and construction schedules. " Compiled final reports for project closeout including final inspections of punchlist items. " Administered weekly project meetings, pre -bid and construction meetings. " Compiled final reports for project closeout including final inspections of punchlist items. Miami -Dade County Public Schools, Educational Facilities Compliance Nov 1996 to June 2003 Supervisor II " Assistant to the Building Official in supervising Code Compliance Plan Review & Inspection consultants & in-house personnel during the transition to the Florida Building Code. " Implemented new plan review and inspection procedures for District -wide enforcement of the Florida Building Code (FBC), NFPA 101 Life Safety Code and State Requirements for Educational Facilities (SREF) for new construction, remodeling, renovation & maintenance projects. " Supervised the Oversight Department responsible for administering the Building Code Consultants contract and auditing functions to gauge Code compliance. " Supervised the Department of Offsite Utilities Planning & Development responsible for coordination and negotiation of District policy regarding water main and fire hydrant requirements imposed by MDWASD, and the Fire Department. Supervised the plan review process and inspections of offsite water and sewer utilities. " Evaluated the work of code enforcement personnel responsible for enforcing the FBC, NFPA 101 and SREF. " Managed a 2.8 million operational budget for the Department of Educational Facilities Compliance. " Supervised the Department of Offsite Utilities Planning and Development responsible for negotiating and implementing District policy regarding offsite work with various local and state government agencies. " Liaison duties negotiating the equitable mitigation of offsite impacts attributed to the development and expansion of public educational facilities. Interagency involvements included but were not limited to DERM, MDWASD, SFWMD, and local Fire Departments. " Performed duties of In House Architect supervising the design and construction documents of plans for small portable relocations, and ADA compliance retrofits for Educational Facilities Compliance Office. Miami -Dade County Public Schools, Capital Improvement Projects Sept. 1994 to Nov. 1996 Project Manager " Acted as Board Representative for new construction, remodeling and renovation multi -story vertical projects, including threshold buildings, that totaled over one hundred (100) million dollars in total budget including soft and hard costs. " Managed Renovations and remodeling projects upgrading Fire Alarm, Fire Suppression Systems of existing facilities to comply with the Life Safety Code. " Coordinated the projects from planning, contract negotiations and design thru project award including construction administration. Page 4 of 5 " Responsible for the administration of the Architects and Contractors contract pursuant to their contractual obligations to the Board and acted as the Boards Representative for the life of the project. " Coordinated inspections of ongoing construction projects with Boards Building Code Consultants and In -House Quality Inspectors. Offerle-Lemer AIA July 1985 to Sept. 1991 Intern Architect " Prepared construction documents for residential and commercial projects from schematic design development phases through construction documents. Harper & Buzinec AIA Intern Architect Jan. 1985 to July 1985 " Prepared construction documents for institutional and industrial projects. Post Buckley Schuh & Jernigan Inc. Intern Architect Sept. 1983 to Jan. 1985 " Prepared construction documents for governmental and commercial projects from schematic design development phases through construction documents. Education: University of Miami Bachelor of Architecture, May 1984 Professional Certifications: Florida Interior Designer Professional Registration License Number ID 5866 Florida Architect Professional Registration License Number AR -0015752 Florida Real Estate Associate License Number 3303833 State Requirements for Educational Facilities Certification Issued 1-12-05 Certified in the Homeland Security Comprehensive Assessment Model / HLSCAM .Issued 2-3-05 Additional Skills: Fluent in Spanish Scholastic Honors: Graduated Cum Laude, Bachelor of Architecture, University of Miami Dean's List University of Miami Outstanding Academic Achievement, Miami -Dade Community College Certificate of Achievement, Miami -Dade Community College References Furnished Upon Request Page 5 of 5