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2020.03.17 RTB Packet
RONDEQUOITAi(-Ley,04 REGULAR TOWN BOARD MEETING MARCH 17, 2020 7:00 PM 03-16-2020 PLEDGE OF ALLEGIANCE ROLL CALL SUPERVISOR'S REMARKS & ANNOUNCEMENTS PUBLIC INPUT FINANCIAL REPORT APPROVAL OF MINUTES February 11, 2020 Workshop Meeting February 25, 2020 Regular Town Board Meeting February 28, 2020 Workshop Meeting ITEMS FOR BOARD ACTION Appointments 3A2020-1 Resolution Approving the Appointment of an Acting Chief of Police Community Development 3A2020-2 Resolution Calling for a Public Hearing on the Matter of Rezoning 2732 Culver Road (St. Cecelia Church of Rochester) from R-2 Residential to R-5 Residential 3A2020-3 Resolution Approving Revised Building, Fire Marshal and Planning and Zoning Fee Schedules in the Department of Community Development 3A2020-4 Resolution Affirming Appointments to the Historic Preservation Commission Comptroller 3A2020-5 Resolution Authorizing 2019 Inter -fund Closing Transfers to Appropriate Funding to the Self Insurance Fund 3A2020-6 Resolution Authorizing a Series of Balanced Appropriation Transfers Within Several Funds of the 2019 Operating Budget Police 3A2020-7 Resolution to Enter into a Letter of Understanding Between the Irondequoit Police Department and the West Irondequoit Central School District 1280 TITUS AVENUE • ROCHESTER, NEW YORK 14617 • PHONE: (585) 467-8840 463706_2 W W W.1 R O N D E Q U O I T. O R (; 3A2020-8 3A2020-9 3A2020-10 3A2020-11 Recreation 3A2020-12 3A2020-13 3A2020-14 3A2020-15 3A2020-16 Supervisor 3A2020-17 3A2020-18 3A2020-19 3A2020-20 Public Works Resolution Authorizing the Purchase of One (1) Vehicle to be Used by the Department of Parks Resolution Authorizing the Lease of Three (3) Vehicles to be Used by the Department of Public Works Resolution Authorizing the Supervisor to Enter into Contracts for Fire, Sprinkler, Burglar Alarm System Monitoring and HVAC Preventative Maintenance at Various Town Facilities Resolution Authorizing the Supervisor to Enter into Agreements with New York State Department of Transportation and Authoring an Interfund Loan Resolution Authorizing the Extension of the Contract for Layout, Design, Printing and Mailing of the Town "Activity Guide" Publication Resolution Authorizing the Supervisor to Enter into a Contract for Senior Golf Leagues for Spring/Summer 2020 Resolution Authorizing the Supervisor to Enter into a Contract with Sports Officials of the Rochester Area (SORA) for Umpire Services for Town - Sponsored Recreational Leagues at McAvoy Park Resolution Authorizing the Acceptance of a Monetary Bequest from the Estate of Denison F. McRell to be Used for the Senior Softball Program Resolution Authorizing the Supervisor to Enter and Amend Various Contracts with Vendors for Youth, Family and Senior Recreational Programming for Winter/Spring 2020 Resolution Authorizing the Amendment of the Skyview on the Ridge Payment in Lieu of Taxes Agreement Resolution Supporting a Payment in Lieu of Taxes Agreement for Skyview Phase 1 LLC Resolution Authorizing the Supervisor to Countersign and Acknowledge an Agreement for the Assignment and Assumption of the Lease and Project Schedule for the Irondequoit Community Center Resolution Authorizing the Supervisor to Enter into an Agreement for a Town Senior Exposition Town Clerk 3A2020-21 Resolution Approving the Special Event License for the 18th Annual Sunset House 5K Run and Fitness Walk 463706_2 3A2020-22 Resolution Approving the Special Event License for the CURE Childhood Cancer Association's 5K Run and Fun Walk NEXT WORKSHOP MEETING --TUESDAY, APRIL 14, 2020 @ 4:00 PM NEXT REGULAR TOWN BOARD MEETING --TUESDAY, APRIL 21, 2020 @ 7:00 PM 463706_2 Town of Irondequoit EXPENSES Fund 001 General (includes cemetery) percent of amended budget 005 Library percent of amended budget 021 Highway # 1, Road Impvts percent of amended budget 023 Highway # 3, Equipment Maint percent of amended budget 024 Highway # 4, ROW / Winter percent of amended budget 031 Consolidated San Sewer Dist. percent of amended budget 038 Stormwater Drainage Dist percent of amended budget 039 Rock Beach San Sewer Dist, percent of amended budget 040 Orland Road San Sewer Dist percent of amended budget 051 Sea Breeze Water District percent of amended budget 071 - 098 Lighting Districts percent of amended budget TOTAL Percent of Amended Budget Spent Percent of Amended Budget Encumbered Total Percent Spent & Encumbered Financial Report 2,580,083 2,580,083 3,423,114 3,584,867 1,196, 747 1,196,747 518 340 o CIS`t 1,053, 545 1,055,343 4,044,662 4,065,807 772,945 1,291,970 6,860 6,860 16,270 16,270 940,124 940,124 158,650 158,650 Original Amended Cumulative, Year to Month End Budget Budget Expended Encumb'd Available Balance 20,914,664 21,335,356 20,384,448 269,321 681,586 95 5% 1 3% 3.2% 2,485,140 7,384 87,559 96 3% 0 3% 3 4% 3,311,685\ 20,725\ 252,457 92.4% rg j gq' 0.6% r� 7 0% 1,023,450 '! yfJ 0 ,4!s 173,297 85:5%/ 0.0% 14 5% 1,052.387 1,500, r 1,456 99.7% 0.1% 01% 3,944,295 63,787 57,726 97.0% 1.6% 1.4% 899,137 413,451 -20,618 69,6% 32 0% -1.6% 6,860 0 0 100,0% 0 0% 0 0% 16,270 0 0 100.0 % 0.0% 0.0% 1,264,096 0 -323,972 134.5% 0.0% -34 5% 154,647 0 4,003 97 5% 0 0% 2 5% 35,107,664 36,232,076 34,542,415 776,167 913,494 ?o, co ,'fit 35 5RP_ 95 3% 2 1% Month Ending 12/31/19 TENTATIVE BEFORE CLOSING 2019 (AS OF 2/29/20) Percent Percent of of Budget Year Spent & Elapsed Enc'brd 1000% 968% 1000% 966% 100 0% 93-0% 100 0% 85 5% 100 0% 99.9% 100 0% 98 6% 100 0% 101 6% 100 0% 100.0% 100-0% 100-0% 100 0% 134 5% 100 0% 97 5% 100 0% 97.5% 97 5% Tax Levy Sensitive 29,168,153 29,752,395 28,257,111 298,930 1,196, 354 100.0% 96.0% Total Spent + Encumbered 28, 556, 041 95 0% 1.0% 4.0% 96 0% REVENUES Fund 001 General: Real Estate Tax Payment In Lieu of Tax Sales Tax Mortgage Tax Per Capita State Aid Interest Earnings Franchise Cable TV Recreation Program Fees Cemetery Revenues (001-2190/2665) Fines & Bail Forfeitures (001-2610) Other Sources of Revenue Appropriated Fund Balance (001-1001) (001-1081) (001-1120) (001-3005) (001-3001) (001-2401) (001-1170) (001-2001) Total, Revenue & Fund Balance Original Budget 11, 090,150 219,139 4,694,000 815,000 613,283 14,000 790,000 323,200 129,550 242,500 1,933,842 50,000 Amended Budget 11, 090,150 219,139 4,694,000 815,000 613,283 14,000 790,000 323,200 129,550 242,500 1,992,264 50,000 Cumulative Receipts Through This Month Balance to be Received 11,090,150 0 222,175 -3,036 5,139,230 -445,230 970,338 -155,338 613,283 0 118,560 -104,560 716,062 73,938 309,341 13,859 140,465 -10,915 211,391 31,109 2,013,098 -20,834 50,000 0 20,914,664 20,973,086 21,594,094 -621,008 Percent of Real Estate Tax 64 6% Percent of Year Elapsed Percent of Revenue Received 100 0% 101 4% 109.5% 119.1% 100-0% 846.9% 90 6% 95 7% 108 4% 87.2% 101.0% 100 0% 103,0% 2019 Printed on 3/5/2020 Page 1 Town of Irondequoit Fund Financial Report Month Ending 12/31/19 TENTATIVE BEFORE CLOSING 2019 (AS OF 2/29/20) Cumulative Percent Percent Percent Original Amended Receipts Balance of of of Budget Budget as of to be Real Estate Year Revenue This Month Received Tax Elapsed Received 005 Library Real Estate Tax 2,334,611 2,334,611 2,334,611 0 13 6% 100.0% Other Sources of Revenue 245,472 245,472 241,390 4,082 98 3% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 2,580,083 2,580,083 2,576,001 4,082 100 0% 99.8% 021, 023, 024 Highway Funds Real Estate Tax 3,747,176 3,747,176 3,747,176 0 21.8% 100 0% All Other Sources 1,926,230 1,926,230 1,516,144 410,086 78 7% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 5,673,406 5,673,406 5,263,320 410,086 100 0% 92 8% 031 Consolidated San. Sewer District Sewer Service Charges 3,905,742 3,905,742 3,905,742 0 100 0% Other Sources of Revenue 138,920 138,920 141,907 -2,987 102 1% Appropriated Fund Balance 0 0 0 0 Total. Revenue & Fund Balance 4,044.662 4,044,662 4,047,649 -2.987 100 0% 100 1% 038 Stormwater Drainage District District Service Charges 756,195 756,195 756,195 0 100 0% Other Sources of Revenue 16,750 298,000 292,418 5,582 98 1% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 772,945 1,054,195 1,048,613 5,582 100 0% 99 5% 039 Rock Beach San. Sewer District District Capital Charges 6,855 6,855 6,855 0 100 0% Other Sources of Revenue 5 5 43 -38 857.2% Total Revenue 6,860 6,860 6,898 -38 100 0% 100 6% 040 Orland Road San Sewer District District Capital Charges 16,250 16,250 16,250 0 100.0% Other Sources of Revenue 20 20 240 -220 1201 1% Total Revenue 16,270 16,270 16,490 -220 100.0% 101 4% 051 Sea Breeze Water District District Real Estate Tax 0 0 0 0 #DIV/0! Other Sources of Revenue 940,124 940,124 1,141,091 -200,967 121 4% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 940,124 940,124 1,141,091 -200,967 100.0% 121 4% 071 - 098 Lighting Districts District Real Estate Tax 158,650 158.650 158,650 0 100 0% Other Sources of Revenue 0 0 1,207 -1,207 Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 158,650 158,650 159,857 -1,207 100 0% 100 8% Summary of Revenues and Appropriated Fund Balances Real Estate Tax 17,171,937 17,171,937 17,171,937 0 100.0% 100 0% Special District Real Estate Tax 158,650 158,650 158,650 0 100.0% Sanitary Sewer Service Charges 3,928,847 3,928,847 3,928,847 0 100 0% Stormwater District Service Charges 756,195 756,195 756,195 0 100 0% Other Sources of Revenue 13,042,035 13,381,707 13,788,382 -406,675 103.0% TOTAL 35,057,664 35,397,336 35,804,011 -406,675 100 0% 101.1% Appropriated Fund Balance 50,000 50,000 50,000 0 100 0% Grand Total, Revenues and Appropriated Fund Balance 35,107,664 35,447,336 35,854,011 -406,675 101 1% 2019 Printed on 3/5/2020 Page 2 Town of Irondequoit Financial Report Month Ending 2/29/20 EXPENSES Fund 001 General (includes cemetery) percent of amended budget 005 Library percent of amended budget 021 Highway # 1, Road Impvts percent of amended budget 023 Highway # 3, Equipment Maint percent of amended budget 024 Highway # 4, ROW / Winter percent of amended budget 031 Consolidated San. Sewer Dist percent of amended budget 038 Stormwater Drainage Dist. percent of amended budget 039 Rock Beach San. Sewer Dist. percent of amended budget 040 Orland Road San. Sewer Dist percent of amended budget 051 Sea Breeze Water District percent of amended budget 071 - 098 Lighting Districts percent of amended budget TOTAL Original Budget Amended Budget Cumulative, Year to Month End Expended Encumb'd y,507 1181 21,718,772 21,988,093 3,017,402 1,492,079 137% 6.8% 2,704,039 2,711,423 257,862 25,267 9.5% 0,9% 1-0 3,232,915 3,253,640 264,54\ 385,504\ 2,603,590 8.1% 0 11.8% O� 80.0% 1,124,154 ' 1,124,154 148,601 x-3 270,308 t"- 705,245 CO 5'454, 41 47 jam- 13.2% ' 24.0% .,_? 62.7% 1,077,653 1,079,153 345,168 t r 105,115 628,870 32.0%/ 9.7%, 58.3% 4,132, 254 4,196, 041 503,735 385,691 3,306,614 12,0% 92% 78.8% 839,493 1,252,944 65,272 482,141 705,531 5 2% 38.5% 56.3% 9,094 9,094 0 0 9,094 0.0% 0 0% 100.0% 15,985 15,985 0 0 15,985 0.0% 0 0% 100.0% 1,074,113 1,074,113 120,780 0 953,333 11.2% 0.0% 88.8% 162,250 162,250 0 162,250 0 0 0% 100.0% 0.0% 36,090,722 36,866,889 4,723,366 3,308,356 28,835,167 Percent of Amended Budget Spent Percent of Amended Budget Encumbered Total Percent Spent & Encumbered 12.8% 9 0% Available Balance 17,478,612 79 5% 2,428,294 89.6% Percent Percent of of Budget Year Spent & Elapsed Enc'brd 16.7% 20 5% 16 7% 16 7% 16 7% 16.7% 16.7% 16.7% 16.7% 16 7% 16 7% 16 7% 16.7% 10 4% 20 0% 37.3% 417% 21 2% 43 7% 0.0% 0 0% 11 2% 100 0% 21.8% 21 8% Tax Levy Sensitive 29,857,533 30,156,463 4,033,579 2,278,273 23,844,611 16 7% 20 9% Total Spent + Encumbered 6,311,852 13.4% 7.6% 79.1% 20.9% REVENUES Fund 001 General: Real Estate Tax Payment In Lieu of Tax Sales Tax Mortgage Tax Per Capita State Aid Interest Earnings Franchise Cable TV Recreation Program Fees Cemetery Revenues Fines & Bail Forfeitures Other Sources of Revenue Appropriated Fund Balance (001-1001) 11,185,756 (001-1081) 257,779 (001-1120) 5,180,640 (001-3005) 815,000 (001-3001) 613,283 (001-2401) 25,000 (001-1170) 750,000 (001-2001) 330,000 (001-2190/2665) 133,000 (001-2610) 247,500 1,990, 814 190,000 Total, Revenue & Fund Balance Original Amended Balance Budget Budget to be Received 11,185, 756 0 257,779 102,212 5,180,640 5,180,640 815,000 815,000 613,283 613,283 25,000 19,311 750,000 753,721 330,000 286,297 133,000 123,175 247,500 219,699 1,990,814 1,861,181 190,000 0 21,718,772 21,718,772 11,744,253 9,974,519 Cumulative Receipts Through This Month 11,185, 756 155,567 0 0 0 5,689 -3,721 43,703 9,825 27,802 129,633 190,000 Percent of Real Estate Tax 63 9% Percent of Year Elapsed Percent of Revenue Received 100 0% 60.3% 0.0% 0.0% 0 0% 22.8% -0.5% 13.2% 7.4% 11.2% 6.5% 16 7% 54.1% z%/a 2020 Printed on 3/5/2020 Page 1 Town of Irondequoit Financial Report Month Ending 2/29/20 Fund Cumulative Percent Percent Percent Original Amended Receipts Balance of of of Budget Budget as of to be Real Estate Year Revenue This Month Received Tax Elapsed Received 005 Library Real Estate Tax 2,507,625 2,507,625 2,507,625 0 14.3% 100 0% Other Sources of Revenue 196,414 196,414 27,236 169,178 13.9% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 2,704,039 2,704,039 2,534,861 169,178 16.7% 93.7% 021, 023, 024 Highway Funds Real Estate Tax 3,812,038 3,812,038 3,812,038 0 21 8% 100 0% All Other Sources 1,622,684 1,622,684 322,187 1,300,497 19 9% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 5,434,722 5,434,722 4,134,225 1,300,497 16 7% 76.1% 031 Consolidated San Sewer District Sewer Service Charges 4,012,722 4,012,722 4,012,722 0 100.0% Other Sources of Revenue 119,532 119,532 17,449 102,083 14 6% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 4,132,254 4,132,254 4,030,171 102,083 16 7% 97 5% 038 Stormwater Drainage District District Service Charges 836,493 836,493 836,493 0 100.0% Other Sources of Revenue 3,000 3,000 673 2,327 22 4% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 839,493 839,493 837,166 2,327 16 7% 99 7% 039 Rock Beach San. Sewer District District Capital Charges 9,094 9,094 9,094 0 100.0% Other Sources of Revenue 0 0 5 -5 #DIV/0! Total Revenue 9,094 9,094 9,099 -5 16,7% 100 0% 040 Orland Road San. Sewer District District Capital Charges 15,985 15,985 15,985 0 100.0% Other Sources of Revenue 0 0 25 -25 #DIV/0! Total Revenue 15,985 15,985 16,010 -25 16,7% 100 2% 051 Sea Breeze Water District District Real Estate Tax 0 0 0 0 #DIV/0! Other Sources of Revenue 1,074,113 1,074,113 9,437.93 1,064,675 0.9% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 1,074,113 1,074,113 9,438 1,064,675 16 7% 0.9% 071 - 098 Lighting Districts District Real Estate Tax 162,250 162,250 162,250 0 100 0% Other Sources of Revenue 0 0 152 -152 Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 162,250 162,250 162,402 -152 16 7% 100.1% Summary of Revenues and Appropriated Fund Balances Real Estate Tax 17,505,419 17,505,419 17,505,419 0 100 0% 100.0% Special District Real Estate Tax 162,250 162,250 162,250 0 100 0% Sanitary Sewer Service Charges 4,037,801 4,037,801 4,037,801 0 100.0% Stormwater District Service Charges 836,493 836,493 836,493 0 100.0% Other Sources of Revenue 13,358,759 13,358,759 745,662 12,613,097 5 6% TOTAL 35,900,722 35,900,722 23,287,625 12,613,097 16 7% 64.9% Appropriated Fund Balance 190,000 190,000 190,000 0 100.0% Grand Total, Revenues and Appropriated Fund Balance 36,090,722 36,090,722 23,477,625 12,613,097 65 1% 2020 Printed on 3/5/2020 Page 2 WORKSHOP MEETING FEBRUARY 11, 2020 20 Workshop Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room of the Town Hall, 1280 Titus Avenue, Monroe County, New York, on the 11th day of February 2020 at 4:00 P.M. PRESENT: David Seeley Supervisor Patrina Freeman John Perticone Kimie Romeo Peter Wehner Councilmembers Harter Secrest & Emery, LLP Attorney for the Town Others in attendance included Chief of Police Richard Tantalo, Captain Alan Laird, Assessor Amy Jorstad, Commissioner of Public Works Robert Kiley, Director of Information Services Nate Stone, Director of Personnel Jason Vinette, Director of Recreation Katrina Hall, Comptroller Diana Marsh, Supervisor’s Assistant Maria Vecchio and Town Clerk Genier. Supervisor Seeley called the meeting to order, Pledge was said and Town Clerk Genier called Roll at 4:00 p.m. STAFF SPOTLIGHT: Supervisor Seeley called Fire Marshall Greg Merrick to the podium and presented him with February’s Staff Spotlight Award. Fire Marshal Merrick was nominated by Director of Community Development Kerry Ivers. She said Greg was a joy to work with; he is a wealth of information and he shares his knowledge with others. Greg is in his 26th year of working for the Town and he enjoys his work very much. Many staff people were present as he accepted his award. ITEM FOR BOARD ACTION: 2WS2020-1 RESOLUTION Approving the Permanent Appointment of a Full-Time Recreation Assistant On a motion made by Councilmember Wehner, seconded by Councilmember Perticone, a resolution was adopted approving the permanent appointment of Haley Knapp as a full- time Recreation Assistant in the Irondequoit Recreation Department. Director of Personnel Jason Vinette stated that this appointment was due to a vacancy in the Department. Several qualified candidates were interviewed, and Haley Knapp was selected. Ms. Knapp comes highly qualified for this position. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-049 WORKSHOP MEETING FEBRUARY 11, 2020 21 REVIEW OF AGENDA ITEMS FOR FEBRUARY 25, 2020 RTB MEETING: Financial Report: Comptroller Diana Marsh reviewed the Preliminary Financial Report at year end for the Town as of January 31st. The 2019 books will be closed at the end of February. The most current 2019 results will be presented in February and March, along with the monthly 2020 financial reports. The Town’s auditors from The Bonadio Group will present highlights of the audited 2019 Financial Statements and Audit Report at the June Town Board meeting. The preliminary 2019 year-end financial results as of January 31, 2020: Total expenses and encumbrances were 97.5% of budget, lower than the percentage of the year elapsed at 100%. Actual expenses were 95% of budget; actual encumbrances were 2.5%. Encumbrances are still high at this time as departments are continuing to commit to services and supplies for the remainder of the year. General Fund expenses were favorable to budget at 97%. Actual expenses in the General Fund were 95.1% of budget; encumbrances were 1.9%. The collective Highway Expenses were 92.6% of budget, lower than the 100% of year that has elapsed. The Library expenses were 97% of budget. The Sewer District was below budget at 97.9%, and the Drainage District was slightly over budget at 100.8%. General Fund revenue received was 90.8% of budget. $11M of real estate taxes are in --100% of that budget line. 101.4% of PILOT revenue is in and that is all that is due at this time. Recreation Program Fees are favorable at 95.7% of budget. Other Sources of Revenue received (Property Clean-up Charges) were 98.7%. Outstanding anticipated revenues from Sales Tax, Mortgage Tax and Franchise Cable TV total approximately $1.969,000 and would bring the General Fund Revenue to 100%. Cemetery revenue is in at 108.4% of budget. For the entire Town, 93.1% was received from Revenue and Appropriated Fund Balance. $17.2M was received for real estate taxes. The Library received 99.6% of revenue; Highway received 92.2% of revenue; Sewer received 100.1% of revenue and Drainage received 72.8% of revenue. Approximately $281,000 in grant funding is expected to increase the revenue received to nearly 100%. The 2020 financial results for the Town as of January 31st: Total expenses and encumbrances were 10.6% of budget, higher than the 8.3% of the year that has elapsed. Actual expenses were 7% of budget; encumbrances were 3.6% of budget. Encumbrances are typically high early in the year as departments establish and commit to commodities, services and supplies that will be needed during the year. Expenses in the Highway Funds were 5.4% of budget, lower than the 8.3% of the year that has elapsed. Expenditures in the Library are under budget at 6.4%. The Sewer Fund expenses were 8.5% of budget; expenses in Stormwater Drainage total 37.4% of budget. Actual expenses are 3% of budget, and encumbrances account for 34.4%, which includes a vactor truck costing approximately $386,000 carried over from the prior year. The General Fund revenue received was 32.2% of budget. $6.7M of real estate tax has been received, 60% of budget. $85,000 of PILOT revenue has been received, 33% of budget. No other significant revenue is due at this time. Regarding the entire Town, 30.2% of revenue and appropriated fund balance has been received to date. Approximately $10.6M of the amount received is real estate tax and special district assessments equating to 47.2% of that line item. The Library has received 19.1% of its budgeted revenue; 31.2% of budgeted revenue is in for Highway Funds. The Sewer District has received 31.7% of that fund’s budget; and Stormwater Drainage is at 21.9% of revenue budget. Approval of Minutes: Minutes from the following meetings to be approved: January 7, 2020 Organizational Meeting, January 14, 2020 Workshop Meeting, and January 21, 2020 Regular Town Board Meeting. WORKSHOP MEETING FEBRUARY 11, 2020 22 Public Hearing: Comptroller Diana Marsh explained that there will be one (1) Public Hearing held which provides the opportunity for public comment on Irondequoit’s Community Development Block Grant (CDBG) Program. Following the Public Hearing, a resolution will be voted on acknowledging that the Public Hearing was held. The Town is required to hold a Public Hearing in January or February to encourage residents to comment on the Town’s CDBG activities. The Public Hearing will be held on February 25, 2020 at 7:35 PM. Appointments: Supervisor Seeley stated that all appointments will be discussed and voted on at the beginning of the meeting. He reviewed five (5) resolutions for appointments. The first resolution fills two Conservation Board vacancies. The two appointees are Daniel R. David and Victoria F. Korth, MD. The second resolution appoints Sean Hart to the Zoning Board of Appeals with a term expiring December 31, 2020. The third resolution approves the permanent appointment of Joan Woodruff to the full-time Office Clerk IV position in the Town’s Assessor’s Department. Ms. Woodruff has taken and passed the Office Clerk IV exam and is reachable per Civil Service rules. The fourth resolution approves the permanent appointment of Megan Hoffman to a full-time Office Clerk III position in the Town’s Recreation Department. Ms. Hoffman has worked in this Department seasonally since 2007 and full-time since 2018. Director of Recreation Katrina Hall added that Ms. Hoffman is a great worker. This is a lateral move for Ms. Hoffman at this time. The fifth resolution approves Mary Werner to the Provisional Appointment of a full-time Code Compliance Coordinator. Ms. Werner will have to take the Civil Service test and score within the top three to remain in this title. Public Works: Commissioner of Public Works Robert Kiley reviewed nine (9) resolutions. The first resolution withdraws a Public Hearing request for an extension of the Consolidated Sewer District to include 39 Collamer Drive. The owners of the property have decided to repair their septic system themselves. The second resolution would renew the landscaping services contract with Irondequoit Lawn & Landscape for one additional year ending December 31, 2020. The conditions and cost of the contract would stay the same. The third resolution would award the bid for refuse services for various Town facilities. A public bid opening will be held on February 20, 2020. Councilmember Kimie Romeo suggested that the recycling at the Town facilities be stepped up a notch. The fourth resolution would award the bid for a 104 Niche Pre-Assembled Columbarium at the Irondequoit Cemetery. The bid opening will be held on February 20th. The fifth, sixth, seventh and eighth resolutions all award bids for the Irondequoit Community Center Phase II Package. Bid will be submitted for Electrical Construction, Plumbing Construction, Mechanical Construction and General Building Construction. The ninth resolution authorizes the Supervisor to enter into a contract for Engineering Services for the Irondequoit Bay State Marine Park and Culver Road storm sewers and would authorize an inter-fund loan. Commissioner of Public Works Robert Kiley stated that requests for quotes were sent out to five firms. The quotes are due to the Town by February 19th. The Town will transfer funds from the General Fund and reimburse the General Fund once the grant funds are received. Community Development: Supervisor Seeley reviewed one (1) resolution authorizing him to execute a contract for engineering review services. Requests for Proposals were sent out and interviews will be held. The Selection Committee will make its recommendation for two qualified code review consultants to provide review services. Human Resources: Director of Personnel Jason Vinette reviewed one (1) resolution to ratify the Nightstick PBA Unit Contract. The current contract expired at the end of 2019. This contract has WORKSHOP MEETING FEBRUARY 11, 2020 23 members contributing to health care and it is a three-year contract. Director Vinette said this is a good contract. Information Technology: Director of Information Technology Nate Stone handed out his one (1) resolution authorizing the lease of three copiers to replace copiers used by the Irondequoit Police Department, the Community Development Department and one unit located in the basement of the Town Hall. The leases on these three copiers will expire on February 15, 2020. Director Stone feels that it is more cost-effective for the Town to lease these copiers than to purchase them. He has secured three written quotes for new leases and he will follow up with the Board members once he reviews the quotes. He stated the monthly cost for the three units would be $880 for 51 months. Police: Chief of Police Richard Tantalo reviewed six (6) resolutions. The first resolution declares certain items surplus and authorizes the auction or destruction of said items. The second resolution authorizes the approval for educational expenses for Sgt. Andrew Whitaker. Sgt. Whitaker successfully completed two courses for a total cost of $2,705. The Town will reimburse Sgt. Whitaker 80% of the tuition cost per the current contract, which totals $2,164. The third resolution authorizes attendance for Capt. Alan Laird and Lt. Jessica Franco to the XLR8 Leadership Training Program. Chief Tantalo noted that this is an extremely valuable training. Once completed, the officers will share what they learned with the other police personnel. Funding for this training is available in the 2020 budget with a cost of $4,800. The fourth resolution authorizes attendance for Chief Richard Tantalo to attend the 2020 NYS Intelligence Summit offered by the NYS Police and NYS Division of Homeland Security and Emergency Services. The Summit is being held in Bolton Landing, NY on April 22 and 23, 2020. Funding is available in the 2020 budget with an approximate cost of $200. The fifth resolution authorizes attendance of Chief Tantalo to the FBI Law Enforcement Executive Development Seminar (LEEDS) held in Fredericksburg, VA beginning July 26 and ending on July 31, 2020 (Cycle 2). Chief Tantalo will attend Cycle 1 of the LEEDS conference from April 6th through the 9th and Cycle 2 of the LEEDS conference from July 26th through the 31th. The tuition, lodging and travel costs will be paid by the FBI and the Town will pay miscellaneous expenses estimated at $200. The sixth resolution authorizes attendance of Lt. Casey McLaughlin and Officer Kelly Kreiser to the Post Critical Incident Training to be held March 2nd to 4th in Clifton Park, NY. The approximate cost is $1,100 and available in the 2020 budget. Supervisor: Supervisor Seeley reviewed one (1) resolution authorizing him to enter into a Payment in Lieu of Taxes Agreement (PILOT) for SLM Housing Development Fund Corporation. The Corporation and SLM Apartments LLC (the Company) wish to develop an affordable housing project at 200 Medley Center Parkway. The Corporation and Company have submitted a request to the Town to enter into a PILOT Agreement. Supervisor Seeley feels this is in the Town’s best interest. Town Clerk: Supervisor Seeley reviewed two (2) resolutions for Special Event Licenses. The first resolution approves the Special Event License for Shamrock Jack’s Restaurant to conduct their Annual St. Patrick’s Day Festival from Thursday, March 12, 2020 (equipment set up) through Wednesday, March 18, 2020 (equipment take down), upon the condition that Shamrock Jack’s notifies all affected residents before the event. The second resolution approves the Special Event License for the Point Pleasant Firemen’s Association Sportsmen’s Raffle #27 to be held on Saturday, April 18, 2020 at the Point Pleasant Fire House from Noon to 5 PM, on the condition that Point Pleasant Firemen’s Association notifies all affected residents prior to the event. WORKSHOP MEETING FEBRUARY 11, 2020 24 ITEMS FOR BOARD ACTION: 2WS2020-2 RESOLUTION Approving the Permanent Appointment of a Part-Time School Traffic Guard On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, a resolution was adopted authorizing the hiring of James D. McManus as a part-time School Traffic Guard in the Irondequoit Police Department. Chief of Police Richard Tantalo noted that Mr. McManus is a Town resident and has had a background check completed. The hiring is due to a vacancy in the Irondequoit Police Department for a part-time school crossing guard. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-050 2WS2020-3 RESOLUTION Approving the Permanent Appointment of a Part-Time School Traffic Guard in the Irondequoit Police Department On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, a resolution was adopted authorizing the hiring of Ernest C. Kott as a part-time School Traffic Guard in the Irondequoit Police Department. Chief of Police Richard Tantalo noted that Mr. Kott is a Town resident and has had a background check completed. The hiring is due to a vacancy in the Irondequoit Police Department for a part-time school crossing guard. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-051 2WS2020-4 RESOLUTION Approving the Permanent Appointment of a Part-Time Court Attendant in the Irondequoit Town Court On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, a resolution was adopted authorizing the hiring of Steven Peglow as a part-time Court Attendant in the Irondequoit Town Court. Supervisor Seeley stated that Mr. Peglow was a Deputy/Investigator for the Monroe County Sheriff’s Office and he is very qualified to work as a part-time Court Attendant. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-052 WORKSHOP MEETING FEBRUARY 11, 2020 25 2WS2020-5 RESOLUTION Authorizing the Supervisor to Consent to the Filing of the Certificate of Incorporation of SLM Housing Development Fund Corporation On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, a resolution was adopted authorizing the Supervisor to execute a Consent to Filing of Certificate of Incorporation of SLM Housing Development Fund Corporation. Supervisor Seeley stated that the Town Board received a request to develop an affordable housing project located at 200 Medley Center Parkway and the sponsors of the Project intend to form a housing development fund corporation to be named SLM Housing Development Fund Corporation. The Corporation will be organized to develop the Project on a non-profit basis and for persons of low income. The Town is required to consent to the filing of the Certificate of Incorporation. UPON VOTING Town Board Member Wehner Abstain Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Aye Supervisor Seeley Aye Resolution Number 2020-053 REVIEW 2019 ANNUAL REPORT FOR THE IRONDEQUOIT POLICE DEPARTMENT Chief of Police Richard Tantalo presented the following highlights performed by his Department in 2019: there were 61,000 calls for police service; 2,103 domestic violence calls received; 1,100 motor vehicle accidents investigated; 501 mental health arrests made; 142 impaired driving arrests handled; 420 residential house checks were made; and 1,755 criminal arrests were made. There was one homicide investigation conducted in March of 2019. Several agencies worked together to investigate this homicide which resulted in the arrest of the victim’s nephew. Chief Tantalo noted all calls for service were handled quickly and professionally. Traffic/Motor Vehicle Accidents: There were 7,605 traffic stops made in 2019. There were no fatal motor vehicle accidents in 2019 (4 fatalities were reported in 2018); 18 pedestrians were struck; 14 bicyclists were struck; 5 motorcycle accidents were investigated; there were 32 deer/vehicle accidents reported; and 140 injuries were reported. Training: Chief Tantalo reported that four new police instructors were added in 2019. The areas police officers were trained in: Firearms, Active Shooter, Criminal Investigations, Impaired Driving Arrests and Raise the Age legislation. Also addressed was Leadership Training, Pedestrian Safety and Diversity Training. There were 9,439 training hours completed in 2019. 2020 Goals: Chief Tantalo listed the following as goals for 2020: Increased employee development with rotations in specialized assignments; increased instructor opportunities within the Department; enhanced communication with the suggestion process; and focus on employee wellness. In moving forward, Chief Tantalo would like to increase the number of opportunities for officers, such as participation in additional training and other professional programs. He would especially like to increase training in the use of social media and develop awareness with WORKSHOP MEETING FEBRUARY 11, 2020 26 elder abuse and mental health issues. He will highlight the good work performed by his officers and help them to be good role models for the younger officers. He will use up-to-date technology, such as body worn cameras purchased in 2019, and social media to reach out to the Irondequoit community and beyond. This will increase awareness of community-police events. Chief Tantalo summarized the Department’s core values--accountability, professionalism, continuous learning, teamwork and mentoring of new officers. Proposed Refuse Districts in Irondequoit: Supervisor Seeley reviewed the proposed creation of refuse districts in Irondequoit with the Board members. Residents who are interested in establishing a refuse district, would have to petition the other neighbors before moving forward. The Town will be holding an informational meeting in the near future for residents to learn more about this idea. Supervisor Seeley stated that the goal is to create 3 to 4 refuse districts. On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, the Workshop Meeting was adjourned at 6:05 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk REGULAR TOWN BOARD MEETING FEBRUARY 25, 2020 27 Regular Town Board Meeting of the Town Board of the Town of Irondequoit held in the Broderick Room of the Town Hall, 1280 Titus Avenue, Monroe County, New York, on the 25th day of February 2020 at 7:00 P.M. PRESENT: David Seeley Town Supervisor Patrina Freeman John Perticone Kimie Romeo Peter Wehner Councilmembers Harter Secrest & Emery LLP Attorney for the Town Others in attendance included Commissioner of Public Works Robert Kiley, Chief of Police Richard Tantalo, Capt. Alan Laird, Director of Community Development Kerry Ivers, Fire Marshal Greg Merrick, Director of Human Resources Jason Vinette, Assistant to the Comptroller Rick Checchi, Director of Recreation Katrina Hall, Assessor Amy Jorstad, Assistant to the Supervisor Maria Vecchio and Town Clerk Genier. SUPERVISOR’S REMARKS AND ANNOUNCEMENTS: *Supervisor Seeley noted that the Town will be holding an informational meeting on Wednesday, February 26th in the Broderick Room of the Town Hall to discuss the citizen-driven initiative for establishing refuse districts. The meeting begins at 6 PM. The Supervisor explained that the Refuse District is a designated area in which the Town provides waste collection from a reputable waste hauler. Since the Town solicits bids, the cost could be lower, and it could reduce truck traffic on the roads. Supervisor Seeley said it is a good time for residents to be looking at this as another option for waste collection. This is a grassroots program and the Town will work with the residents through this effort. For more information on this initiative, please call 336-6029. *The Town Clerk’s Office will be holding a Passport Day on Saturday, March 7th to assist people in applying for a passport. This Passport Day will be held at the Town Clerk’s Office from 9 AM to Noon. Appointments can be made by calling 467-8840. *The Town’s Recreation Department held a February Break Camp over the February break which was very successful. The Recreation Department hopes to do more of these activities in the future. *Supervisor Seeley attended the Chamber of Commerce Awards Ceremony held at Irondequoit I-Square last month and noted that among the awardees was former Town Councilwoman and Irondequoit Food Cupboard’s Executive Director Debbie Evans. She was recognized as “Person of the Year” and the Murphys were recognized for their renovation of the new Murphy’s located in the Pattenwood Plaza. *Supervisor Seeley announced a new event called the Leprechaun Madness Party for children ages 3-8 to be held at the Irondequoit Senior/Community Center, 154 Pinegrove Avenue from 5:45 to 6:45 PM on Tuesday, March 17th. There will be a lot of fun crafts, snacks and music. Please register by calling 336-6070 or online at https://www.irondequoitrec.com. *The Town will be holding the 4th Annual Senior Health Expo on Thursday, April 9th from 9:00 AM to Noon at Bishop Kearney High School. This is a free event with a lot of good information for seniors. *At the February 11th Workshop Meeting, Greg Merrick, Fire Marshal was recognized as the February’s Staff Spotlight. Fire Marshal Merrick is a long-time employee of the Town and a great asset to the Town. Congratulations, Greg! PRESENTATION OF PROCLAMATION: Chief of Police Richard Tantalo joined the Town Board in recognizing Elmer Brown, a public servant, veteran and Commander of American Legion Post # 134. Mr. Brown helps with many of the Town events, including the Memorial Day parade, the 4th of July events and the Veteran’s Day activities. Mr. Brown is a long-time volunteer for Honor Flight which allows veterans to travel to Washington D.C. and recei ve a hero’s welcome upon their return to Rochester. Supervisor Seeley noted that Mr. Brown was recently given an award from Honor Flight as “Volunteer of the Year”. Supervisor Seeley then read the Proclamation. Mr. Brown thanked the Town and his family for all their support. He said it is a great feeling to give to others, very gratifying. PUBLIC INPUT: No one came forward to speak at Public Input. FINANCIAL REPORT: Assistant to the Comptroller Rick Checchi reviewed the preliminary 2019 Financial Report as of January 31, 2020. The 2019 books will not close until the end of February in order to allow for the receipt and processing of outstanding expense commitments, as well as properly booking any remaining 2019 revenue owed to the Town. At the March Town Board meeting, the most current 2019 preliminary results, along with the respective 2020 monthly financial report, will be given. The Town’s auditors from The Bonadio Group will present an overview of the final audited 2019 Financial Statements and Audit Report at the June Town Board meeting. The 2019 preliminary financial results as of January 31, 2020 are: total REGULAR TOWN BOARD MEETING FEBRUARY 25, 2020 28 expenditures and encumbrances were at 97.5%, below the percentage of year elapsed of 100%. Actual expenses were 95% of budget; encumbrances were 2.5% of budget. The open encumbrance amount will begin to decrease as Departments submit final 2019 invoice payments and close out any unused encumbrances. The General Fund expenses were 97%, below the percentage of the year elapsed of 100%. Actual General Fund expenses are 95.1%; encumbrances were 1.9%. Jointly, the Highway Funds were at 92.6% of budget. The costs in these funds result from expenses for road salt, gas and diesel fuel. Expenses in the Library have now leveled off with expenses at 97% of budget. Sewer expenses were 97.9% of budget; expenses in Drainage were slightly overbudget at 100.8%. The General Fund revenue received was $19,052,000 or 90.8% of budget. Real Estate Taxes of $11M have been collected, 100% of budget. 101.4% of PILOT revenue was received. Outstanding anticipated revenues from Sales Tax, Mortgage Tax and Franchise Cable TV total approximately $1,969,000 and would bring the General Fund revenue to 100%. 95.7% of Recreation Program Fees have been received; 108.4% of revenue was received from Cemetery Revenues. 87.2% of Fines & Bail Forfeitures have been received; and 98.7% of Other Sources of Revenue (clean-up charges) have been received. For the entire Town, 93.1% of Revenue and Appropriated Fund Balance was received. Approximately $17.2M in Real Estate Taxes was received, 100% of budget. The Library Fund received 99.6% of budgeted revenue; Highway received 92.2% of its budgeted revenue; Sewer District received 100.1% of its budgeted revenue; and Drainage received 72.8%. Approximately $281,000 in grant funding is expected to increase the revenue received to nearly 100%. The 2020 financial results for the Town, as of January 31st are: total expenses and encumbrances are 10.6% of budget, higher than the 8.3% of the year that has elapsed. Actual expenses are 7% of budget; encumbrances are 3.6% of budget. Encumbrances are typically high early in the year as departments establish and commit to commodities, services and supplies that will be needed throughout the year. The General Fund expenses are 11.7% of budget. Actual General Fund expenditures are 8.2% of budget; encumbrances are 3.4% of budget. Expenses in the Highway Funds are 5.4% of budget, below the 8.3% of the year elapsed. Expenses in the Library are under budget at 6.4%. The Sewer Fund expenses are 8.5% of budget; expenses in Stormwater Drainage are 37.4% of budget. Actual expenses are 3%; encumbrances are 34.4%. This includes a vactor truck costing approximately $386,000, carried over from the prior year. General Fund revenue received was 32.2% of budget. $6.7M or 60% of budget was received for real estate tax. The tax collection period is not complete at this time. $85,000 of PILOT revenue has been received, 33.4% of budget. No other significant revenue is due at this time. Regarding the entire Town, 30.2% of budgeted revenue and appropriated fund balance has been received to date. Approximately $10.6M of the amount received is real estate tax and special district assessments, equating to 47.2% of that line item. The Library has received 19.1% of its budgeted revenue. The Highway has received 31.2% of its budgeted revenue. Sewer has received 31.7% of that fun’s budget and Stormwater Drainage is at 21.9% of its budgeted revenue. On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the financial report was accepted. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED APPROVAL OF MINUTES: On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the minutes from the January 7, 2020 Organizational Meeting were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, the minutes from the January 14, 2020 Workshop Meeting were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, the minutes from the January 21, 2020 Regular Town Board Meeting were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED REGULAR TOWN BOARD MEETING FEBRUARY 25, 2020 29 ITEMS FOR BOARD ACTION: 2A2020-2 RESOLUTION FILLING CONSERVATION BOARD VACANCIES On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, a resolution was adopted approving the appointments of Daniel R. David and Victoria F. Korth, M.D. to the Conservation Board. Director of Community Development Kerry Ivers stated that there were vacancies on the Conservation Board and both candidates had submitted letters of interest. Both candidates met the Board and attended meetings to observe the workings of the Board. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-054 2A2020-3 RESOLUTION FILLING A ZONING BOARD OF APPEALS VACANCY On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, a resolution was adopted approving the appointment of Sean Hart to the Zoning Board of Appeals. Director of Community Development Kerry Ivers explained that there was a resignation on the Zoning Board of Appeals which created a vacancy. Mr. Hart is relatively new to the area but he has a high level of experience to bring to this Board. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-055 2A2020-4 RESOLUTION APPROVING THE PERMANENT APPOINTMENT OF A FULL-TIME OFFICE CLERK IV IN THE IRONDEQUOIT ASSESSOR’S DEPARTMENT On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, a resolution was adopted authorizing the hiring of Joan Woodruff as a full-time Office Clerk IV in the Town Assessor’s Department. Director of Personnel stated that there is one final vacancy left in the Assessor’s Office to run at full staff. He noted that the eligible list was canvassed for Office Clerk IV and Assessor Amy Jorstad has selected Joan Woodruff. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-056 2A2020-5 RESOLUTION APPROVING THE PERMANENT APPOINTMENT OF AN OFFICE CLERK III IN THE RECREATION DEPARTMENT On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, a resolution was adopted authorizing the appointment of Megan Hoffman as a full-time Office Clerk III in the Recreation Department. Director of Personnel Jason Vinette explained that Ms. Hoffman has worked in the Recreation Department since 2000 and she was approved for permanent full-time appointment in 2018 as a Recreation Assistant. As her duties evolved, it is now more appropriate to hold the Clerk III title. She is also reachable on the eligible list. Director of Recreation Katrina Hall stated that her Department is very pleased with this appointment; Ms. Hoffman’s knowledge of the Department is vast, and she is a great asset to the Department. Supervisor Seeley noted that Ms. Hoffman was recently recognized by a vendor of the Town to give a demonstration to all the other contractors. She was chosen over many other people. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-057 REGULAR TOWN BOARD MEETING FEBRUARY 25, 2020 30 2A2020-6 RESOLUTION APPROVING THE PROVISIONAL APPOINTMENT OF A CODE COMPLIANCE COORDINATOR IN THE COMMUNITY DEVELOPMENT DEPARTMENT On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted approving the provisional appointment of Mary Werner as a full- time Code Compliance Coordinator in the Community Development Department. Director of Personnel Jason Vinette explained that due to restructuring in the Community Development Department, there is a need for a Code Compliance Coordinator. Mary Werner has been a Code Compliance Inspector since 2008 and she is the best person to fill this need. Ms. Werner will have to take the Civil Service exam and score within the top three. Director of Community Development Kerry Ivers stated that Ms. Werner has been a significant asset to the Department. She has demonstrated vast knowledge and leadership in the Department. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-058 PUBLIC HEARING: 2PH2020-1 ON THE MATTER OF PROVIDING OPPORTUNITY FOR PUBLIC 7:35 PM COMMENT ON IRONDEQUOIT’S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the Public Hearing was opened at 7:35 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Supervisor Seeley explained that the Town administers the Community Development Block Grant Program to fund various initiatives geared for low to moderate income level residents. The Town has used these funds to improve roadways and sidewalks, to ramp up senior programming, to help with the Home Improvement Program and other projects. The Town is required to hold one Public Hearing on the Block Grant. To give the residents another opportunity to share their comments, the Town elected to hold a second Public Hearing. Supervisor Seeley stated that the Block Grant is now worth over $900,000. He encouraged the citizens to participate in the 2020 Census; if the Town population dips below 50,000, the Town is in danger of losing the Block Grant funding. Public Hearing Public Input: No one came forward to speak for or against this matter. On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the Public Hearing was closed at 7:39 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED 2PH-1A RESOLUTION ACKNOWLEDGING THAT THE TOWN BOARD CONDUCTED A PUBLIC HEARING TO ENCOURAGE PUBLIC COMMENT ON IRONDEQUOIT’S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted acknowledging that the Town Board conducted a Public Hearing to encourage public comment on Irondequoit’s Community Development Block Grant Program (CDBG). UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-059 2A2020-7 RESOLUTION AUTHORIZING THE SUPERVISOR TO EXECUTE CONTRACT FOR CODE AND FIRE PROTECTION REVIEW SERVICES On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted authorizing the Supervisor to enter into three-year term contracts with T.Y. LIN International and GHD Consulting Services, Inc. REGULAR TOWN BOARD MEETING FEBRUARY 25, 2020 31 Director of Community Development Kerry Ivers explained that the Town solicited proposals for contractors who could assist the Town with code compliance and fire protection review for larger projects. Four qualified proposals were received. The recommended primary contractor was T.Y. LIN International, and the recommended secondary contractor was GHD Consulting Services, Inc. Director Ivers stated that having both a primary and secondary contractor would best serve the needs of the Town. This action will not require any appropriation from the Town but will be an amendment to the building permit fee schedule. UPON VOTING Town Board Member Wehner Abstain Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Aye Supervisor Seeley Aye Resolution Number 2020-060 2A2020-8 RESOLUTION TO RATIFY THE NIGHTSTICK PBA UNIT CONTRACT On a motion made by Councilmember Perticone, seconded by Councilmember Freeman, a resolution was adopted approving the collective bargaining agreement with the Nightstick Club PBA Unit for the term January 1, 2020 through December 31, 2022. Director of Personnel Jason Vinette noted that this is a three-year contract. It includes a 7% increase in wages over that time and the members contributing a little more toward their health care coverage. He feels this is a good contract. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-061 2A2020-9 RESOLUTION AUTHORIZING THE LEASE OF THREE COPIERS TO REPLACE COPIERS USED BY VARIOUS TOWN DEPARTMENTS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the leasing of three copiers through United Business Systems for use in various Town departments for 51 months in the total monthly amount of $797, together with Toner Inclusive Equipment Maintenance at a cost per click of $.005 per black & white impression and $.45 per color impression. Supervisor Seeley explained that the Town will be working with United Business Services to lease these three copiers. The goal of the Town is to have all the leases with the same vendor, not like in years past with a number of different vendors. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-062 2A2020-10 RESOLUTION DECLARING SURPLUS ITEMS AND AUTHORIZING THE AUCTION OR DESTRUCTION OF SAID ITEMS On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, a resolution was adopted declaring certain equipment as surplus and authorizing the Supervisor to execute and deliver such documentation as necessary to recycle or auction said equipment at the next appropriate municipal equipment auction. Chief of Police Richard Tantalo explained that this resolution will allow the Town to recycle or auction items that have gone beyond their useful life. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-063 REGULAR TOWN BOARD MEETING FEBRUARY 25, 2020 32 2A2020-11 RESOLUTION AUTHORIZING THE APPROVAL FOR EDUCATIONAL EXPENSES On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, a resolution was adopted authorizing reimbursement to Sgt. Andrew Whitaker for the satisfactory completion of courses for the 2019 fall session in Utica College’s online Cybersecurity Bachelor of Science degree program in the amount of $2,164, per the current contract between the Town and the Nightstick Club P.B.A., Article 16, Section I, ratified on December 27, 2016. Chief of Police Richard Tantalo explained that this resolution will reimburse Sgt. Whitaker for the educational expenses he incurred while pursuing higher education at Utica College. Sgt. Whitaker successfully completed two courses—CYB 205 earning an A, and PHI 108 earning a B+. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-064 2A2020-12 RESOLUTION AUTHORIZING ENROLLMENT IN XLR8 LEADERSHIP PROGRAM On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted authorizing Capt. Alan Laird and Lt. Jessica Franco to enroll in the XLR8 Leadership Training Program offered by the XLR8 Team Inc., beginning January 1, 2020 through December 31, 2020. Chief of Police Richard Tantalo explained that this Program helps advance the leadership team within the Department. He said he has had great success and positive feedback from this Program. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-065 2A2020-13 RESOLUTION AUTHORIZING ATTENDANCE TO NYS INTELLIGENCE SUMMIT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing Chief of Police Richard Tantalo to attend the 2020 NYS Intelligence Summit, hosted by NYS Police and the NYS Division of Homeland Security and Emergency Services in Bolton Landing, NY, April 22nd and 23rd. Chief of Police Richard Tantalo explained that all of the expenses will be covered by NYS, except miscellaneous expenses. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-066 2A2020-14 RESOLUTION AUTHORIZING ATTENDANCE TO THE FBI LAW ENFORCEMENT EXECUTIVE DEVELOPMENT SEMINAR SESSION #79 (LEEDS) On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving attendance of Cycle 1 of the LEEDS conference in Fredericksburg, VA from April 6th to 9th and Cycle 2 of the LEEDS conference in Charlottesville, VA from July 26th to 31st. Chief of Police Richard Tantalo explained that this resolution would allow him to attend Cycle 1 and 2 of the LEEDS conference, hosted by the FBI. This is an extremely coveted training opportunity for law enforcement executives throughout the country. The FBI covers all the expenses except miscellaneous expenses. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-067 REGULAR TOWN BOARD MEETING FEBRUARY 25, 2020 33 2A2020-15 RESOLUTION AUTHORIZING ATTENDANCE TO THE NY LAW ENFORCEMENT ASSISTANCE POST CRITICAL INCIDENT TRAINING On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving attendance for Lt. Casey McLaughlin and Officer Kelly Kreiser to the Post Critical Incident Training, to be held March 2-4, 2020 in Clifton Park, NY. Chief of Police Richard Tantalo stated that the approximate cost is $1,100 and funding is available in the 2020 Police budget. He said that this training is very important. He noted that the Irondequoit officers have been involved in critical incidents and will gain additional skills in these situations. The attendees will also share the information gained with their fellow officers. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-068 2A2020-16 RESOLUTION WITHDRAWING A PUBLIC HEARING REQUESTING AN EXTENSION OF THE CONSOLIDATED SEWER DISTRICT TO INCLUDE 39 COLLAMER DRIVE On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving the request to withdraw a Public Hearing to be held on February 25, 2020 at 7:36 PM in the matter of extending the Consolidated Sewer District to include 39 Collamer Drive. Commissioner of Public Works Robert Kiley explained that the homeowners withdrew their application for inclusion into the Consolidated Sewer District. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-069 2A2020-17 RESOLUTION RENEWING LANDSCAPING SERVICES AT VARIOUS IRONDEQUOIT TOWN LOCATIONS On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted renewing the contract for one additional year ending December 31, 2020 for landscaping services at various Irondequoit locations to Irondequoit Lawn & Landscape in the amount of $30,650. Commissioner of Public Works Robert Kiley explained that the Town wishes to renew the contract for landscaping services. The Irondequoit Lawn & Landscape Company was awarded the contract in March of 2018 with the condition that the Board could extend the contract for up to four one-year extensions. The Town wishes to renew the contract for one additional year under the same conditions and cost with Irondequoit Lawn & Landscape Company. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-070 2A2020-18 RESOLUTION AUTHORIZING THE AWARD OF BID FOR REFUSE SERVICES FOR VARIOUS TOWN OF IRONDEQUOIT FACILITIES On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, a resolution was adopted authorizing the award of bid for refuse services for various Town of Irondequoit facilities. Commissioner of Public Works Robert Kiley explained that a public bid opening was held on February 20, 2020 and the lowest responsible bidder was Waste Management of NY, LLC. This contract is for one full year with three additional one-year terms. The monthly cost is $2,087 which is roughly $400 less than the Town was paying in previous years. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-071 REGULAR TOWN BOARD MEETING FEBRUARY 25, 2020 34 2A2020-19 RESOLUTION AUTHORIZING THE AWARD OF BID FOR 104 NICHE COLUMBARIUM AT THE IRONDEQUOIT CEMETERY On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, a resolution was adopted awarding the bid for a 104 Niche Pre-Assembled Columbarium at the Irondequoit Cemetery to Cold Spring Granite Company in the amount of $41,486. Commissioner of Public Works Robert Kiley stated that public bids were opened and read on February 20th and the lowest responsible bidder was Cold Spring Granite Company in the sum of $41,486. The foundation was previously installed in 2016 and this new Columbarium is compatible with this foundation. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-072 2A2020-20 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES FOR IRONDEQUOIT BAY STATE MARINE PARK AND CULVER ROAD STORM SEWERS AND AUTHORIZING INTER-FUND LOAN On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, a resolution was adopted awarding the services from Ramboll in the amount of $253,910 for engineering services for Irondequoit Bay State Marine Park and Culver Road Storm Sewers and approving the inter-fund loan up to $253,910 from General Fund to Capital Fund 399. Commissioner of Public Works Robert Kiley explained that the Town sent out Requests for Proposal to businesses offering these engineering services and three firms responded. The RFP Selection Committee recommended Ramboll. Commissioner Kiley stated that this was a multi- jurisdictional project with NYS parks, NYSDOT, MCDOT and the Town of Irondequoit. This project will require a loan from the General Fund to Capital Fund 399. 95% of these funds will be reimbursed by the State of New York; the Town’s share is 5%. This project is part of the NYS REDI Initiative (Resiliency Economic Development Initiative), set up by Gov. Cuomo, giving $300M for making the shoreline more resilient in the wake of recent high-water levels. The Program is also designed to maintain and enhance economic and community development. Irondequoit received one of the largest awards through the state. Supervisor Seeley stated that the Town is utilizing the Boat Launch, and the Town wants to make sure it is accessible for the public. The funds from the award will make the Bay State Marine Park a better amenity for the public. Commissioner Kiley stated that the timeline for this project has been accelerated, and there will be a community meeting scheduled within the next few months. UPON VOTING Town Board Member Wehner Abstain Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Aye Supervisor Seeley Aye Resolution Number 2020-073 2A2020-21 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A PAYMENT IN LIEU OF TAXES AGREEMENT FOR SLM HOUSING DEVELOPMENT FUND CORPORATION On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, a resolution was adopted authorizing the Supervisor to execute and enter into the PILOT Agreement, substantially in the form annexed hereto as Exhibit A, on behalf of the Town and to execute any and all necessary additional documents. Supervisor Seeley explained that this resolution would authorize the Town to enter into a PILOT Agreement for a project being advanced at the former Irondequoit Mall, n/k/a Skyview on the Ridge. Pathstone Development, d/b/a SLM Housing Development Fund Corporation, is proposing a 157-unit, 157,000 square foot housing project, which would transform the former SEARS store and add an additional building for senior housing. This is an example of adaptive REGULAR TOWN BOARD MEETING FEBRUARY 25, 2020 35 re-use for former shopping malls. Supervisor Seeley noted that $100,000 has been earmarked from the CDBG funds for this project. UPON VOTING Town Board Member Wehner Abstain Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Aye Supervisor Seeley Aye Resolution Number 2020-074 2A2020-22 RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR SHAMROCK JACK’S RESTAURANT TO CONDUCT THEIR ANNUAL ST. PATRICK’S DAY FESTIVAL On a motion made by Councilmember Freeman, seconded by Councilmember Perticone, a resolution was adopted approving the Special Event license for Shamrock Jack’s Restaurant to conduct their annual St. Patrick’s Day Festival from Thursday, March 12, 2020 (equipment set up) through Wednesday, March 18, 2020 (equipment take down), upon the condition that Shamrock Jack’s notifies all affected residents before the event. Supervisor Seeley noted that this is an annual event attended by many people, both residents of the Town and beyond. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-075 2A2020-23 RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE POINT PLEASANT FIREMEN’S ASSOCIATION SPORTSMEN’S RAFFLE #27 On a motion made by Councilmember Wehner, seconded by Councilmember Perticone, a resolution was adopted approving the Special Event License for the Point Pleasant Firemen’s Association’s 27th Annual Sportsmen’s Raffle to be held on Saturday, April 18, 2020 at the Point Pleasant Fire House from Noon to 5 PM, on the condition that Point Pleasant Firemen’s Association notifies all affected residents prior to the event. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-076 Next Board meetings are: Friday, February 28, 2020 Workshop Meeting @ 3 PM re: Irondequoit Comm. Ctr. Tuesday, March 10, 2020 Workshop Meeting @ 4 PM Tuesday, March 17, 2020 Regular Town Board Meeting @ 7 PM On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, the Regular Town Board Meeting was adjourned at 8:08 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk WORKSHOP MEETING FEBRUARY 28, 2020 36 Workshop Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room of the Town Hall, 1280 Titus Avenue, Monroe County, New York, on the 28TH day of February 2020 at 3:00 P.M. PRESENT: David Seeley Supervisor Patrina Freeman John Perticone Kimie Romeo Peter Wehner Councilmembers Harter Secrest & Emery, LLP Attorney for the Town Others in attendance included Commissioner of Public Works Robert Kiley, Director of Recreation Katrina Hall, Director of Personnel Jason Vinette, Supervisor’s Assistant Maria Vecchio, Director of Community Development Kerry Ivers and Town Clerk Genier. Also in attendance were John Radisi and Chris Ladas from Christa Construction and David Phelps from SWBR. Supervisor Seeley called the meeting to order, Pledge was said and Town Clerk Genier called Roll at 3:00 p.m. ITEM FOR BOARD ACTION: 2WS2020-1 RESOLUTION Authorizing the Supervisor to Enter into a Payment in Lieu of Taxes Agreement, as Revised, for SLM Housing Development Fund Corporation and SLM Apartments LLC On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted authorizing the Supervisor to enter into a Payment in Lieu of Taxes Agreement, as Revised, for SLM Housing Development Fund Corporation and SLM Apartments LLC. Supervisor Seeley explained that a resolution authorizing the Supervisor to enter into a PILOT Agreement for SLM Housing Development Fund Corporation was adopted on February 25th. The above resolution revises that PILOT Agreement to reflect an anticipated release of Property, located at 200 Medley Center Parkway (the former Sears building) from the original PILOT Agreement dated April 1, 2019. The terms of the Agreement remain the same but the property description will change. UPON VOTING Town Board Member Wehner Abstain Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Aye Supervisor Seeley Aye Resolution Number 2020-077 WORKSHOP MEETING FEBRUARY 28, 2020 37 DISCUSSION ITEM: Irondequoit Community Center John Radisi and Chris Ladas from Christa Construction and David Phelps from SWBR presented a broad overview of the project and of the results of the bid opening for various areas of the project. Bids were publicly opened and read on February 27th. Mr. Radisi stated that 22 bids were received overall, which reflects the level of interest in the project. He then reviewed the four bid categories. Plumbing Construction: The lowest responsible bidder for Irondequoit Community Center Phase II—Plumbing Construction was Thurston-Dudek, LLC in the amount of $378,300. He said that he was comfortable with the number and Thurston Dudek understands the job. The bid is well below the budgeted amount. Electrical Construction: The lowest responsible bidder for Irondequoit Community Center Phase II—Electrical Construction was Concord Electric Corporation in the amount of $759,300. This bid also came in under budget. Mr. Radisi was comfortable with this bidder and noted Concord Electric did work on the new Irondequoit Public Library several years ago. There was no challenge to this bid and the Company is ready to begin work. HVAC Mechanical Construction: The lowest responsible bidder for Irondequoit Community Center Phase II—HVAC Mechanical Construction was Pipitone Enterprises, LLC in the amount of $997,000. Mr. Radisi stated that this Company has a good record and there were no challenges to this bid. There were no alternates in this contract and the bid came in below budget. He added that the prime time for commercial work is between November and March and the Company will have to work quickly, as school bids for work to be done will be out in April/May. General Building Construction: The lowest responsible bidder for Irondequoit Community Center Phase II—General Building Construction was Javen Construction in the amount of $4,334,000. This Company did work on the Senior Center and has a good reputation in Irondequoit. Mr. Radisi is confident that Raven will subcontract with local companies to do the work. Mr. Radisi commented that there are all good people on board. The date for awarding the bids has yet to be determined. Dave Phelps from SWBR reviewed the site plans with the Board members, and discussion began on possible revisions to the plans. It was noted that the elevated walking track will be eliminated, but there will be a walking area on the ground floor. The built-in bleachers in the gym area will be left out for now; they can be added later. The Board questioned the need for three offices set up on the ground floor, as there are no new staff hires at this time. The fee structure for residents/non-residents was discussed at length. A comment was made about the acoustic ceiling in the gym looking very sterile. A Power Point presentation from Ballard-King was given on the timeline for this project. Ballard-King contracted with the Town in January of 2018, discussing the need for a community center. A feasibility study was completed addressing market analysis, recommendations and budget for this project. The goals for this proposed facility are--cost effective operation, access to the community, and general revenue to the Town. Ballard-King recommended a 40,700 square foot facility with membership-based daily admission. There would be areas that would require WORKSHOP MEETING FEBRUARY 28, 2020 38 a fee to use and also a free fee zone, such as the walking track. It was recommended that the Town own and operate the facility. They recommended the following amenities: gymnasium, fitness center, locker rooms, indoor turf area, dance studio, multi-purpose rooms, storage areas, prep kitchen and senior lounge. The next steps needed would be to discuss and update operations of the facility, including hours of operation, fee structure and full-time/part- time staffing. Supervisor Seeley ended the meeting, noting that there will be additional workshops to continue the dialogue on this matter. Mr. Phelps will also forward updated site plans to the Board members for their review. On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the Workshop Meeting was adjourned at 5:59 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk Resolution No. 2020- __________ EXTRACT OF MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION APPROVING THE APPOINTMENT OF AN ACTING CHIEF OF POLICE IN THE IRONDEQUOIT POLICE DEPARTMENT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020 at 7:00 P.M. local time: there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to the retirement of the current Chief of Police there is a need to appoint an Acting Chief of Police in the Irondequoit Police Department; and WHEREAS, the Town Supervisor has considered several qualified candidates to act as Chief of Police and recommends the appointment of Captain Alan Laird as Acting Chief of Police in the Irondequoit Police Department; and NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the appointment of Captain Alan Laird as the Acting Chief of Police, to continue in such position until such time as the Town Board appoints a Chief of Police, at an annual rate of $144,369.00 be paid from budget code 001.3120.0100.1100; AND, THEREFORE BE IT FURTHER RESOLVED, that during the time of his appointment as the Acting Chief of Police, Captain Alan Laird shall be authorized to exercise those powers and to perform such duties and functions that are prescribed to be exercised and performed by the Chief of Police. This resolution shall take effect on March 28, 2020. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ TOWN OF IRONDEQUOIT APPLICATION TO THE TOWN BOARD PROJECT ADDRESS 273 2 CtJt✓E.L 126,41) TOTAL AREA OF PROJECT SITE 6.0 4Caa.E 5 MAR 05 2020 TAX ID NO. t? 2 .0410.0D04 - o Z 5r' • 0 ZONING DISTRICT h - 2 PROPERTY OWNER (Print) 6r CECE 1.1i4 CootcH of 124a0 ESTyL PHONE 5$5- 4407- 4z'B c. ADDRESS 273z eu M E lt- TLOAD 12oc.ue rE,t /.J y ZIP CODE 2Z E-MAIL ADDRESS APPLICANT (Print) FP/54OP,M(. 6EAl/o,t,. Le we Me earO•PvvN/r«s PHONE 479 - 546. • 84o0 ADDRESS 505 /y%ATE 4€ ,2oG/4757E'4.. /vV ZIP CODE /'4`ZO FAX NO. E-MAIL ADDRESS M. 4KCE LLO ®bpi sda?4,.-66N'o4.c.)FE . 044 FAX NO. AGENT PAtiONE ,AJCiiiJo.2,,j(• PHONE ADDRESS .34 tJ. Co.-no/Etta 67. 3 Fhx Aa NESTErL ZIP CODE E-MAIL ADDRESS PS•t 2.EavE,L rd 7)TP,4 tt ft. 0 , (Of7', FAX NO. 5'85 - 566 -1075 7. - DESCRIPTION OF PROJECT /'Sdv Poe 6E•410 Doi- 4, ✓//J4 /4 PA-o,Poo,Nt, /L42D J, *d4 0r I�tQC6I D9Z.DGO- 0004 - 025.0 f1zorr1 /2- Z n R-5. k'E2oxu/NL iS ,¢eove5 72) Actcw C STrtucr/onJ Or AP/4Xi-AA E dN/Ts o.J 7 -7I -E" s,sg 006 A /4445 PEArn rro i.)16E APPLICANT (or Agent) SIGNATURE (42a -20e.-- DATE Z J /20 Rqvt.. Sc. J+i€Is./ et - ?AA. -oI✓v E16 4""E•a ✓+�Ra IMPORTANT NOTICE: Applicants and/or their representatives must appear at the Meeting to present their case to the Town Board. REMARKS: FEE $ 1750.00 DATE OF HEARING ti2-1.2010- G /a 64. � CASE NO. OTHER BOARD REFERRALS 06 vLL (Lc = 3.23. lap DATES A sign (provided by the Town must be posted on the property for at least (10) days prior to the scheduled Public Hearing. PARRONE engineering March 5, 2020 Michelle Nichols Town of Irondequoit 1 ,, 1280 Titus Avenue Rochester, NY 14617 MAR 05 2020 RE, Episcopal Senior Apartments @ St Cecelia Church 2732 Culver Road Tax Acct. # 092.060-0004-025.0 Dear Michelle: ROCKSOLID THE PIANO WORKS 349 WEST COMMERCIAL STREET SUITE 3200 EAST ROCHESTER, NEW YORK 14445 T 585.586,0200 F 585.586.6752 WWW.PARRONEENG.COM We are submitting a revised application and architectural concept plans to the Town of Irondequoit on behalf of our client, Episcopal Senior Life. Specifically, we are requesting that this project be considered as a matter for rezoning approval. We are requesting that this project be placed on the Town Board agenda as a matter for rezoning from R-2 to R-5. Further applications will be made for the project upon successful outcome of the property rezoning. This submission is to augment our submission of February 11, 2020 and now reflects a total of 74 apartment units instead of 70 units originally proposed. The conceptual site does not change and one wing of the proposed building will be three stories. We are providing the attached information for the application: • 22 copies of this Letter of Intent • 22 copies of the revised Town Board Application • 22 Copies of the Conceptual/Architectural Plans If you should need any additional information please contact me. Very Truly Yours, Edward G. Parrone, P.E. FACEC PARRONE ENGINEERING CC: Lisa Marcello Al Pardi Scott Fisk 0.l.PARRONE & ASSOCIATES,P,C. Full Environmental Assessment Form Part 1-- Project and Setting Instructions for Completing Part 1 Part 1 is to be completed by the applicant or project sponsor. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information; indicate whether missing information does not exist, or is not reasonably available to the sponsor; and, when possible, generally describe work or studies which would be necessary to update or fully develop that information. Applicants/sponsors must complete all items in Sections A & 13. In Sections C, D & E, most items contain an initial question that must be answered either "Yes" or "No". If the answer to the initial question is "Yes", complete the sub -questions that follow. If the answer to the initial question is "No", proceed to the next question. Section F allows the project sponsor to identify and attach any additional information. Section Cy requires the name and signature of the applicant or project sponsor to verify that the information contained in Part lis accurate and complete. A. Project and Applicant/Sponsor Information. Name of Action or Project: Episcopal Senior Housing at St Cecelia Church FEB 2,Q il Project Location (describe, and attach a general location inap): , « , i u„ `' j' �cf '4; Project Is located at 2732 Culver Road, Town of Irondequoit. __ t IA a\ . Brief Description of Proposed Action. (include purpose or need): Project Includes the construction of a total of 70 senior apartment units on the site. The project will convert 10,000 sf of a former single story school facility to apartment use and also construct 93,500 sf of new 2 -story apartment units on the site. The apartments wilt be a mix of 1 and 2 bedroom apartment units. The project will include site improvements including parking, access, sidewalks and other support services. Name of Applicant/Sponsor: Episcopal Senior Living Communities Telephone: 585.546.8400 E -Mail: Address: 505 Mount Hope Avenue City/PO: Rochester State: New York Zip Code:14620 Project Contact (if not same as sponsor; give name and title/role): Lisa Marcello, COO, CFO Episcopal Senior Living Communities Telephone: E -Mail: Address: (See above) City/PO: State: Zip Code: Property Owner (if not same as sponsor): St Cecelia Church Telephone: 585-467-4296 E -Mail: , Address: 2732 Culver Road City/PO: Rochester State: New York Zip Code:19622 Page 1 of 13 FEAF 2019 B. Government Approvals B, Government Approvals, Funding, or Sponsorship. ("Funding" includes grants, loans, tax relief, and any other forms of financial assistance.) Government Entity If Yes: Identify Agency and Approval(s) Required Application Date (Actual or projected) a, City Counsel, Town Board, ❑Yes❑No or Village Board of Trustees b. City, Town or Village i7iYesONo Planning Board or Commission Planning Board - Site Plan Approval, EPOD Permit March 2020 c. City, Town or GaYes❑No Village Zoning Board of Appeals Town Zoning Board - Rezoning of the property from R-2 to R-5, Variance - Parking February 2020 d. Other local agencies [)Yes❑No e. County agencies IZJYes❑No iv1CDOT - Highway Permit for utility and driveway MCDOH - Water supply baokflow prevention April 2020 - f, Regional agencies (Z}Yes❑No MCWA - Water service April 2020 g, State agencies L IYes❑No HGR - Funding h. Federal agencies ❑Ycs❑No i. Coastal Resources. i. Is the project site within a Coastal Area, or the waterfront area of a Designated Inland Waterway? ❑Yes G71No it. Is the project site located in a community with an approved Local Waterfront Revitalization Program? ❑ YesF lNo iii. Is the project site within a Coastal Erosion Hazard Area? ❑ YesI No C. Planning and Zoning C.1. Planning and zoning actions. Will administrative or legislative adoption, or amendment of a plan, local law, ordinance, rule or regulation be the only approval(s) which must be granted to enable the proposed action to proceed? • If Yes, complete sections C, F and G. • If No, proceed to question C.2 and complete all remaining sections and questions in Part 1 rifiYesENo C.2. Adopted land use plans. a. Do any municipally- adopted (city, town, village or county) comprehensive land use plan(s) include the site where the proposed action would be located? If Yes, does the comprehensive plan include specific recommendations for the site where the proposed action would be located? ❑Yes®No ❑Yes❑No b. Is the site of the proposed action within any local or regional special planning district (for example: Greenway; Brownfield Opportunity Area (BOA); designated State or Federal heritage area; watershed management plan; or other?) If Yes, identify the plan(s): ❑Yes®No c. Is the proposed action located wholly or partially within an area listed in an adopted municipal open space plan, or an adopted municipal farmland protection plan? If Yes, identify the plan(s): QYes1No Page 2 of 13 C.3, Zoning a, Is the site of the proposed action located in a municipality with an adopted zoning law or ordinance. If Yes, what is the zoning classification(s) including any applicable overlay district? Site Is located within a R-2 Zoning District J YesDNo Site Includes areas of a Steep Slope and Drainage EPOD b. Is the use permitted or allowed by a special or conditional use peanut? ?r4 Yes ■ No c. Is a zoning change requested as part of the proposed action? If Yes, i. What is the proposed new zoning for the site? Proposed Zoning - R-5 rll YesDNo C.4, Existing community services. a. In what school district is the project site located? East irondequoit Central School District b. What police or other public protection forces serve the project site? Town of !rondo -quoit Police Dept., Monroe County Sheriff, NYS Police c. Which fire protection and emergency medical services serve the project site? Ridge Culver Fire Department , lrondequoit Volunteer Ambulance d. What parks serve the project site? Monroe County Park, Bay Park West . lrondequoit Bay Park, Meyer -Bever Park and Others D. Project Details D.1. Proposed and Potential Development a. What is the general nature of the proposed action (e.g., residential, industrial, commercial, recreational; if mixed, include all components)? Residential b. a. Total acreage of the site of the proposed action? 4.2 acres b. Total acreage to be physically disturbed? 2.7 acres c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? 0.1 acres c. Is the proposed action an expansion of an existing project or use? 0 YesE1 No 1. If Yes, what is the approximate percentage of the proposed expansion and identify the units (e.g., acres, miles, housing units, square feet)? % Units: 70 Apartment units d. Is the proposed action a subdivision, or does it include a subdivision? ®Yes CDNo If Yes, 1. Purpose or type of subdivision? (e.g., residential, industrial, commercial; if mixed, specify types) Separation of church and apartment uses fi. Is a cluster/conservation layout proposed? DYes®No N. Number of lots proposed? 2 iv, Minimum and maximum proposed lot sizes? Minimum TBD Maximum e, Will the proposed action be constructed in multiple phases? DYes IA No 1. If No, anticipated period of construction: 18 months (1. If Yes: • Total number of phases anticipated • Anticipated commencement date of phase 1 (including demolition) month year • Anticipated completion date of final phase month year • Generally describe connections or relationships among phases, including any contingencies where progress of one phase may determine timing or duration of future phases: Page 3of13 f. Does the project include new residential uses? ®YesDNo If Yes, show numbers of units proposed, One Family Two Family Three Family Multiple Family (four or more) Initial Phase 70 At completion of all phases 70 g, Does the proposed action include new non-residential construction (including expansions)? ❑Yes®No If Yes, i. Total number of structures li, Dimensions (in feet) of largest proposed structure; height; width; and length iii. Approximate extent of building space to be heated or cooled: square feet h. Does the proposed action include construction or other activities that will result in the impoundment of any DYesQJNo liquids, such as creation of a water supply, reservoir, pond, lake, waste lagoon or other storage? If Yes, i. Purpose of the impoundment: ii. Ha water impoundment, the principal source of the water: 0 Ground water • Surface water streams [[Other specify: W. If other than water, identify the type of impounded/contained liquids and their source, iv. Approximate size of the proposed impoundment. Volume: million gallons; surface area: acres v. Dimensions of the proposed dawn or impounding structure: height; length vi. Construction method/materials for the proposed dam or impounding structure (e,g., earth fill, rock, wood, concrete): D.2. Project Operations a, Does the proposed action inolude any excavation, shining, or dredging, during eonstructlon, operations, or both? DYes[ZJNo (Not including general site preparation, grading or installation of utilities or foundations where all excavated materials will remain onsite) If Yes: i ,What is the purpose of the excavation or dredging? ii. How much material (including rock, earth, sediments, etc.) is proposed to be removed from the site? • Volume (specify tons or cubic yards): • Over what duration of time? W. Describe nature and characteristics of materials to be excavated or dredged, and plans to use, manage or dispose of them. iv. Will there be onsite dewatering or processing of excavated materials? [lYesENo If yes, describe. v. What is the total area to be dredged or excavated? acres vi. What is the maximum area to be worked at any one time? acres vii. What would be the maximum depth of excavation or dredging? feet viii. Will the excavation require blasting? /YesENo ix. Summarize site reclamation goals and plan: b. Would the proposed action cause or result in alteration of, increase or decrease in size of, or encroachment ElYesgiNo into any existing wetland, waterbody, shoreline, beach or adjacent area? If Yes; i, Identify the wetland or waterbody which would be affected (by name, water index number, wetland map number or geographic description): Page 4 of 13 U. Describe how the proposed action would affect that waterbody or wetland, e.g. excavation, fill, placement of structures, or alteration of channels, banks and shorelines. Indicate extent of activities, alterations and additions in square feet or acres; iii, WilI the proposed action cause or result in disturbance to bottom sediments? ❑YesDNo If Yes, describe; iv. Will the proposed action cause or result in the destruction or removal of aquatic vegetation? ■ Yes ■ No If Yes: • acres of aquatic vegetation proposed to be removed: • expected acreage of aquatic vegetation remaining after project completion: • purpose of proposed removal (e.g. beach clearing, invasive species control, boat access): • proposed method ofplant removal: • if chemical/herbicide treatment will be used, specify product(s): v. Describe any proposed reclamation/mitigation following disturbance: c. Will the proposed action use, or create a new demand for water? FA Yes DNo If Yes; . 1. Total anticipated water usage/demand per day: 16.800 gallons/day �,r H. Will the proposed action obtain water from an existing public water supply? IYes DNo If Yes; • Name of district or service area: Monroe county Water Authority • Does the existing public water supply have capacity to serve the proposal? !►I Yes ■ No • Is the project site in the existing district? tZjYesD No • Is expansion of the district needed? El Yes® No • Do existing lines serve the project site? 4 YesD No Hi. Will line extension within an existing district be necessary to supply the project? ❑Yes gjklo If Yes: • Describe extensions or capacity expansions proposed to serve this project: • Source(s) of supply for the district: iv. Is a new water supply district or service area proposed to be formed to serve the project site? 0 YesVjNo If, Yes; • Applicant/sponsor for new district: • Date application submitted or anticipated: • Proposed source(s) of supply for new district: vF If a public water supply will not be used, describe plans to provide water supply for the project: vi. If water supply will be from wells (public or private), what is the maximum pumping capacity: gallons/minute. d. Will the proposed action generate liquid wastes? Z0Yes ONo If Yes: 1. Total anticipated liquid waste generation per day: 16,800 gallons/day ii. Nature of liquid wastes to be generated (e.g., sanitary wastewater, industrial; if combination, describe all components and approximate volumes or proportions of each): sanitary wait water from residential use iii. Will the proposed action use any existing public wastewater treatment facilities? r'"/ Yes DNo If Yes: • Name of wastewater treatment plant to be used: VanLare Sewage Treatment Facility • Name of district: Town of irondequolt Sewer District • Does the existing wastewater treatment plant have capacity to serve the project? 91YesEDNo • Is the project site in the existing district? IDYesON° • Is expansion of the district needed? ❑Yes®No Page 5 of 13 • Do existing sewer lines serve the project site? ® Yes ❑No • Will a line extension within an existing district be necessary to serve the project? Q]Yes❑N° If Yes: • Describe extensions or capacity expansions proposed to serve this project: Extend an 8' gravity sewer to tie in the Individual building service laterals iv. Will a new wastewater (sewage) treatment district be formed to serve the project site? ❑Yes TI No If Yes: • Applicant/sponsor for new district: • Date application submitted or anticipated: • What is the receiving water for the wastewater discharge? v. If public facilities will not be used, describe plans to provide wastewater treatment for the project, including specifying proposed receiving water (name and classification if surface discharge or describe subsurface disposal plans): N/A vi. Describe any plans or designs to capture, recycle or reuse liquid waste: NIA e. Will the proposed action disturb more than one acre and create stormwater runoff, either from new point Q]Yes❑No sources (Le, ditches, pipes, swales, curbs, gutters or other concentrated flows of stormwater) or non -point source (Le. sheet flow) during construction or post construction? If Yes: 1. How much impervious surface will the project create in relation to total size of project parcel? Square feet or 0.8 acres (impervious surface) Square feet or 6.1 sores (parcel size) il. Describe types of new point sources. Roof drainage and paved surface drainage M. Where will the stormwater runoff be directed (i.e. on -site stormwater management facility/structures, adjacent properties, groundwater, on -site surface water or off -site surface waters)? Storm water runoff from the new development will be directed to storm water treatment facilities for quality and quantity before discharge to the existing drainage course, • If to surface waters, identify receiving water bodies or wetlands; Hobble Creek -Tributary to Irondequott Say • Will stormwater runoff flow to adjacent properties? ❑Yes®No iv. Does the proposed plan minimize impervious surfaces, use pervious materials or collect and re -use stormwater? ❑Yes®No f. Does the proposed action include, or will it use on -site, one or more sources of air emissions, including fuel ❑Yes ®No combustion, waste incineration, or other processes or operations? If Yes, identify: I. Mobile sources during project operations (e.g., heavy equipment, fleet or delivery vehicles) ii. Stationary sources during construction (e.g., power generation, structural heating, batch plant, crushers) iii. Stationary sources during operations (e,g., process emissions, large boilers, electric generation) g. Will any air emission sources named in D.2.f (above), require a NY State Air Registration, Air Facility Permit, :Wes ❑No or Federal Clean Air Act Title IV or Title V Permit? If Yes: i. Is the project site located in an Air quality non -attainment area? (Area routinely or periodically fails to meet :Wes ■ No ambient air quality standards for all or some parts of the year) II. In addition to emissions as calculated in the application, the project will generate: • Tons/year (short tons) of Carbon Dioxide (CO2) • Tons/year (short tons) of Nitrous Oxide (N20) • Tons/year (short tons) of Perfluoroaarbons (PFCs) • Tons/year (short tons) of Sulfur Hexafluoride (SF6) • Tons/year (short tons) of Carbon Dioxide equivalent of Hydroflourocarbons (HFCs) • Tons/year (short tons) of Hazardous Aix Pollutants (HAPs) PageGof13 h, Will the proposed action generate or emit methane (including, but not limited to, sewage treatment plants, ❑Yes®No landfills, composting facilities)? If Yes: I. Estimate methane generation in torts/year (metric): it. Describe any methane capture, control or elimination measures included in project design (e,g,, combustion to generate heat or electricity, flaring): 1. Will the proposed action result in the release of air pollutants from open-air operations or processes, such as ❑Yes®No quarry or landfill operations? If Yes: Describe operations and nature of emissions (e.g., diesel exhaust, rock particulates/dust): j, Will the proposed action result in a substantial increase in traffic above present levels or generate substantial FA Yes❑No new demand for transportation facilities or services? If Yes: 1. When is the peak traffic expected (Check all that apply): ❑ Morning cd Evening ❑Weekend Randomly between hours of 1 PM to 6 PM . ii. For commercial activities only, projected number of truck trips/day and type (e,g., semi trailers and dump trucks): fir'. Parking spaces: Existing 142 Proposed 155 Net increase/decrease +13 Iv. Does the proposed action include any shared use parking? DYesmNo v. If the proposed action includes any modification of existing roads, creation of new roads or change in existing access, describe: Reduction of cub cuts) access to Culver Road vi. Are public/private transportation service(s) or facilities available within %2 mile of the proposed site? laYes❑No vii Will the proposed action include access to public transportation or accommodations for use of hybrid, electric ❑Yes A No or other alternative fueled vehicles? viii. Will the proposed action include plans for pedestrian or bicycle accommodations for connections to existing ❑Yes!FJ No pedestrian or bicycle routes? k, Will the proposed action (for commercial or industrial projects only) generate new or additional demand ■ Yes ■ No for energy? If Yes: i. Estimate annual electricity demand during operation of the proposed action: if. Anticipated sources/suppliers of electricity for the project (e.g., on -site combustion, on -site renewable, via grid/local utility, or other): ill. Will the proposed action require a new, or an upgrade, to an existing substation? ■ Yes❑No I. Hours of operation. Answer all items which apply. 1. During Construction; H. During Operations: • Monday - Friday: Continuous (all) • Monday - Friday: Continuous (all) • Saturday: • Saturday: • Sunday: • Sunday: • Holidays: • Holidays: Page 7of13 m. Will the proposed action produce noise that will exceed existing ambient noise levels during construction, operation, or both? If yes: i. Provide details including sources, time of day and duration: increase noise levels during construction only 7AM - 5 PM M -F 0 Yes 1 No if, Will the proposed action remove existing natural barriers that could act as a noise barrier or screen? Describe: ❑Yes 0No n. Will the proposed action have outdoor lighting? If yes: L Describe source(s), location(s), height of fixture(s), direction/aim, and proximity to nearest occupied structures: Pole mounted LED fixtures with light cut offs to limit light off of the property. Pole height estimated at 12'-16'. ®Yes ■ No U. Will proposed action remove existing natural barriers that could act as a light barrier or screen? Describe: • Yes No o. Does the proposed action have the potential to produce odors for more than one hour per day? If Yes, describe possible sources, potential frequency and duration of odor emissions, and proximity to nearest occupied structures: 0 Yes ®No p. Will the proposed action include any bulk storage of petroleum. (combined capacity of over 1,100 gallons) or ehemical products 185 gallons in above ground storage or any amount in underground storage? If Yes: i. Product(s) to be stared ❑ Yes ONo ii. 'V'olunie(s) per unit time (e,g., month, year) Hi. Generally, describe the proposed storage facilities: q. Will the proposed action (commercial, industrial and recreational projects only) use pesticides (i.e., herbicides, insecticides) during construction or operation? If Yes: a. Describe proposed treatment(s): 0 Yes QJNo if. Will the proposed action use Integrated Pest Management Practices? ❑ Yes ©No r. Will the proposed action (commercial or industrial projects only) involve or require the management or disposal of solid waste (excluding hazardous materials)? If Yes: 1. Describe any solid wastes) to be generated during construction or operation of the facility: • Construction: tons per (unit of time) D Yes ❑llo • Operation : tons per (unit of time) it. Describe any proposals for on -site minimization, recycling or reuse of materials to avoid disposal as solid waste: • Construction: • Operation: M. Proposed disposal methods/facilities for solid waste generated on -site; • Construction; • Operation; Pages of 13 s. Does the proposed action include construction or modification of a solid waste management facility? ■ Yes ® No If Yes: i. Type of management or handling of waste proposed for the site (e.g., recycling or transfer station, composting, landfill, or other disposal activities): ii. Anticipated rate of disposal/processing: • Tons/month, if transfer or other non-combustion/thermal treatment, or • Tons/hour, if combustion or thermal treatment Hi. If landfill, anticipated site life: years t. Will the proposed action at the site involve the commercial generation, treatment, storage, or disposal of hazardous waste? If Yes; i. Name(s) of all hazardous wastes or constituents to be generated, handled or managed at facility: 1 Yes !/ No ii. Generally describe processes or activities involving hazardous wastes or constituents: iii. Specify amount to be handled or generated tons/month iv. Describe any proposals for on -site minimization, recycling or reuse of hazardous constituents: v Will any hazardous wastes be disposed at an existing offsite hazardous waste facility? If Yes: provide name and location of facility: ❑Yes[rNo If No: describe proposed management of any hazardous wastes which will not be sent to a hazardous waste facility: E. Site and Setting of Proposed Action Li. Land uses on and surrouundinng the project site a. Existing land uses. i. Check all uses that occur on, adjoining and near the project site. (suburban) 0 Rural (non -farm) (specify): within proximity of the ■ Urban 0 Industrial ® Commercial !I Residential ❑ Forest ■ Agriculture 0 Aquatic ❑ Other ii. If mix of uses, generally describe: The site Is situated along a main transportation route (Culver Road) In the Town and is situated in a mostly residential use area commercial area of East Ridge Road. b. Land uses and covet -types on the project site. Land use or Covertype Current Acreage Acreage After Project Completion Change (Acres +/-) • Roads, buildings, and other paved or impervious surfaces 2.7 3.3 +0.6 • Forested 0 0 0 • Meadows, grasslands or brushlands (non- agricultural, including abandoned agricultural) 3.9 Z'8 0.3 • Agricultural (includes active orchards, field, greenhouse etc.) 0 0 0 • Surface water features (lakes, ponds, streams, rivers, etc.) 0 0 0 • Wetlands (freshwater or tidal) 0 0 0 • Non vegetated (bare rock, earth or fill) 0 0 0 • Other Describe: Gravel Parting 0.3 0 -0.3 Page 9 of 13 c. Is the project site presently used by members of the community for public recreation? ❑ Yes0No 1, If Yes: explain,; d. Are there any facilities serving children, the elderly, people with disabilities (e.g., schools, hospitals, licensed ®Yes❑No day care centers, or group homes) within 1500 feet of the project site? If Yes, i. Identify Facilities: Rochester Regional Wealth Care, Culver Medical Park e. Does the project site contain an existing dam? ❑Yes!4 No If Yes: L Dimensions of the dam and impoundment: • Dani height: feet • Dam length: feet • Surface area: acres • Volume impounded: gallons OR acre-feet ii. Dam's existing hazard classification: iii. Provide date and summarize results of last inspection: f. Has the project site ever been used as a municipal, commercial or industrial solid waste management facility, ❑Yes®No or does the project site adjoin property which is now, or was at one time, used as a solid waste management facility? If Yes: i. Has the facility been formally closed? ❑Yes❑ No • If yes, cite sources/documentation: ii. Describe the location of the project site relative to the boundaries of the solid waste management facility: Hi. Describe any development constraints due to the prior solid waste activities: g. Have hazardous wastes been generated, treated and/or disposed of at the site, or does the project site adjoin ❑YesQjNo property which is now or was at one time used to commercially treat, store and/or dispose of hazardous waste? If Yes: i. Describe waste(s) handled and waste management activities, including approximate timo when activities occurred: h. Potential contamination history. Has there been a reported spill at the proposed project site, or have any ❑Yes1JI No remedial actions been conducted at or adjacent to the proposed site? If Yes: I. Is any portion of the site listed on the NYSDEC Spills Incidents database or Environmental Site 0 Yes❑ No Remediation database? Check all that apply: • Yes — Spills Incidents database Provide DEC ID number(s): • Yes — Environmental Site Reinediation database Provide DEC ID number(s): ❑ Neither database ii. If site has been subject of RCRA corrective activities, describe control measures: W. Is the project within 2000 feet of any site in the NYSDEC Environmental Site Remediation database? ❑Yes®No If yes, provide DEC ID number(s): iv. If yes to (i), (ii) or (iii) above, describe current status of site(s): Page 10 of 13 v. Is the project site subject to an institutional control limiting property uses? • If yes, DEC site ID number: 0 YesmNo • Describe the type of institutional control (e.g,, deed restriction or easement): • Describe any use limitations: * Describe any engineering controls: • Will the project affect the institutional or engineering controls in place? • Explain: ❑ YesDNo E.2, Natural Resources On or Near Project Site a. What is the average depth to bedrock on the project site? +10' (estimate.) feet b. Are there bedrock outcroppings on the project site? If Yes, what proportion of the site is comprised of bedrock outcroppings? % D YesQNo c. Predominant soil type(s) present on project site: Arkport , Dunkirk & Colonie 36 % % Coilamer silt loam 64 d. What is the average depth to the water table on the project site? Average: feet e. Drainage status of project site soils: Well Drained: 100 % of site ■ Moderately Well Drained: % of site ■ Poorly Drained % of site f Approximate proportion of proposed action site with slopes: !►A 040%: 75 % of site • 10-15%: % of site 1.5% or greater: 25 % of site g. Are there any unique geologic features on the project site? If Yes, describe: DYesj,]No h. Surface water features. i. Does any portion of the project site contain wetlands or other waterbodies (including streams, rivers, ponds or lakes)? ii. Do any wetlands or other waterbodies adjoin the project site? If Yes to either r or ii, continue. If No, skip to E.2,i. iii. Are any of the wetlands or waterbodies within or adjoining the project site regulated by any federal, state or local agency? iv. For each identified regulated wetland and waterbody on the project site, provide the following information: • Streams: Name Hobble Creek Classification Class C ®YesDNo a DYes FA No DYes *I No • Lakes or Ponds: Name Classification • Wetlands: Name Approximate Size • Wetland No. (if regulated by DEC) ❑Yes (No v. Are any of the above water bodies listed in the most recent compilation of NYS water quality -impaired waterbodies? If yes, name of impaired water body/bodies and basis for listing as impaired: i. Is the project site in a designated Floodway? 0YesNo j. Is the project site in the 100 -year Floodplain? []Yes GQNo k. Is the project site in the 500 -year Floodplain? DYes mNo 1. Is the project site located over, or immediately adjoining, a primary, principal or sole source aquifer? If Yes: r. Name of aquifer: DYes [ZjNo Page 11 of 13 nr. Identify the predominant wildlife species that occupy or use the project site: Common birds Common native small ground animals n. Does the project site contain a designated significant natural community? ❑Yes ON° If Yes: 1. Describe the habitat/community (composition, function, and basis for designation): 11. Source(s) of description or evaluation: 1i1. Extent of community/habitat: • Currently: acres • Following completion of project as proposed: acres • Gain or loss (indicate + or -): acres o. Does project site contain any species of plant or animal that is listed by the federal government or NYS as 0 YesINo endangered or threatened, or does it contain any areas identified as habitat for an endangered or threatened species? If Yes: f. Species and listing (endangered or threatened): p. Does the project site contain any species of plant or animal that is listed by NYS as rare, or as a species of ❑Yes®No special concern? If Yes: i. Species and listing: q. fa the project site or adjoining area currently used for hunting, trapping, fishing or shell fishing? ]Yes QjNo If yes, give a brief description of how the proposed action may affect that use: E.3. Designated Public Resources On or Near Project Site a. Is the project site, or any portion of it, located in a designated agricultural district certified pursuant to ❑Yes trANo Agriculture and Markets Law, Article 25 -AA, Section 303 and 304? If Yes, provide county plus district name/number: b. Are agricultural lands consisting of highly productive soils present? []Yes 1►! No 1. If Yes: acreage(s) on project site? i1. Source(s) of soil rating(s): c. Does the project site contain all or part of, or is it substantially contiguous to, a registered National 0Yes !4 No Natural Landmark? If Yes: i. Nature of the natural landmark: ❑ Biological Community ■ Geological Feature 11. Provide brief description of landmark, including values behind designation and approximate size/extent: d. Is the project site located in or does it adjoin a state listed Critical Environmental Area? []Ycs[No If Yes: 1.. CEA name: ii. Basis for designation: ill. Designating agency and date: Page 12 of 13 e. Does the project site contain, or is it substantially contiguous to, a building, archaeological site, or district • Yes, No which is listed on the National or State Register of Historic Places, or that has been determined by the Commissioner of the NYS Office of Parks, Recreation and Historic Preservation to be eligible for listing on the State Register of Historic Places? If Yes: i. Nature of historic/archaeological resource: ❑Archaeological Site ■ Historic Building or District ii. Name: lit. Brief description of attributes on which listing is based: f. Is the project site, or any portion of it, located in or adjacent to an area designated as sensitive for DYes nisi() archaeological sites on the NY State Historic Preservation Office (SHPO) archaeological site inventory? g. Have additional archaeological or historic site(s) or resources been identified on the project site? ❑Yes®No If Yes: i. Describe possible resource(s): ii. Basis for identification: h. Is the project site within fives miles of any officially designated and publicly accessible federal, state, or local ®YesDNo scenic or aesthetic resource? If Yes: i. Identify resource: Irondequoit Bay. Lake Ontario ii. Nature of, or basis for, designation (e.g., established highway overlook, state or local park, state historic trail or scenic byway, etc,): Natural water resources Hi. Distance between project and resource: 1.4(Bay) and 2.7(Lake) miles. i. Is the project site located within a designated river corridor under the Wild, Scenic and Recreational Rivers • Yes!4 No Program 6 NYCRR 666? If Yes: 1. Identify the name of the river and its designation: ii. Is the activity consistent with development restrictions contained in 6NYCRR Part 666? DYes[]No F. Additional information Attach any additional information which may be needed to clarify your project. If you have identified any adverse impacts which could be associated with your proposal, please describe those impacts plus any measures which you propose to avoid or minimize them. 6PPV€mc� 1 - A_T`ALi+FeD G. Verification I certify that the information provided is true to the best of my knowledge. Applicant/Sponsor Name Wft t, 5 /r 2 Date 2////Z-0 Signature ,a Title ENV/p'e'rt-- (A5 A601' Fin. EP/340,41, 6EiJi rt. LaPE PRINT FORM Page 13 of 13 Supplemental Engineering Report For Episcopal Senior Life Apartments at St. Cecelia Church Prepared by: Perrone Engineering February 2020 Purpose This report was prepared to provide added information to the rezoning application to the Town of Irondequoit and the Environmental Assessment Form (EAF) developed for the project. The information contained in this report will supplement sections of the EAF to provide a better understanding of the project. Project Description The project site is located on the southeast corner of Culver Road and Brower Road in the Town of lrondequoit, Monroe County. The property is occupied by St. Cecelia Church and is situated on 6.1 acres of land bounded by Brower Road, Culver Road, NYS Rt. 104, a single-family home at 77 Brower Road and Hobie Creek Apartments to the east. The St Cecelia Church facility currently includes the church with the attached former school building, a detached pastor residence and a detached two -car garage building. The proposed site includes the construction of 70 apartment units by Episcopal Senior Life. The units would be located in 3 interconnected, 2 -story apartment buildings as shown in the conceptual plan prepared for the project. The easterly wing of the former school would remain and be modified to residential apartment use. New site utilities would be extended to service the project along with parking, vehicle access, parking and related site amenities. The existing pastor residence and detached garage would be removed as part of the project. The project will be aimed at a providing housing to the senior level community of people, generally 55 years of age and above. Episcopal Senior Life owns and operates a number of similar facilities in and around the Rochester region which offer programs and activities that are developed for their residents and outside parties. It is also the intent of the project to subdivide the 6.1 acre property into two separate parcels of land to establish limits of the apartment use to be operated and owned by Episcopal Senior Life, and of St. Cecelia Church. Supplemental Information The following report sections are provided to supplement the EAF provided for the project: • Zoning -- The existing St. Cecelia Church property is located within an R-2 residential district. The proposal will require rezoning of the property to allow the permitted use of multi -family apartment units. An application for rezoning of the parcel to R-5 is to be requested by Episcopal Senior Life as suggested by Town staff. 1 • Traffic — The project will generate additional traffic to the local roadway system from the proposed addition of 70 senior living residential units. The amount of added traffic was determined from ITE Trip Generation data source developed from projects of a similar use. The generated traffic is as follows: o ITE Land Use*: 252 -Senior Adult Housing Attached o AM Peak Hour of Generator • 4 trip ends (2 enter, 2 exit) ■ Time: 8:30 AM —12 PM o PM Peak Hour of Generator • 8 trip ends (4 enter, 4 exit) • Time: 1:00-6:00 PM It is expected that due to the nature of the proposed apartment project and projected occupancy that the traffic impact on the existing roadway will be less than the typical similar sized project. *it should be noted that the peak hour of the generator typically did not coincide with the peak hour of adjacent street traffic. • Parking -- Parking on the proposed site will include parking for both Church and proposed apartment use. It is calculated that the parking required for the church use will be based on the higher of the church or Friendship Center facilities as neither portion will operate fully at the same time. The site parking was evaluated for existing and proposed conditions to determine the amount required for the project. The proposed parking shown on the cConcept Plan will not meet the required parking and will require a zoning variance be issued for the project. o Required parking by Zoning Use ■ Church 1 space / 3 seats @ max occupancy • Friendship Center (Offices, Kitchen & Meeting Space) 1 space1200sf (based on Office use) o Parking Computation • Church (Based on Avg. Attendance Sat. & Sun. Svc in October 2019, Christmas Eve, Christmas Day) Parking = 239 person,x lspace/3 persons 80 spaces • Friendship Center Parking = 15,350 sf x 1 space/200sf 77 spaces 2 ■ Apartments (Proposed) Parking = 2 spaces/apartment x 70 apartments = 140 spaces o Proposed Parking per Concept Plan ■ Church (surrounding area to remain) • Concept Plan (proposed new) ■ Total o Existing Site Parking o Required Parking Church Apartments Total - 53 spaces • 102 spaces 155 spaces 142 spaces - 80 spaces - 140 spaces - 220 spaces (45 space deficit) o Anticipated Parking Variance -- It is anticipated that the project will require a zoning variance for parking for the Apartment portion of the project based on the concept plan, The variance is estimated at 45 spaces, which is a reduction from a zoning requirement of 2 spaces/unit to 1.35 spaces/unit. Final variance request and amount will be dependant upon final site plan configuration and design. • Storm Water Drainage -- The existing project site currently drains in a southerly direction to Hobie Creek, which is a Class 3 stream. Roble Creek drains in an easterly direction with eventual discharge to lrondequoit Bay. The proposed project is Intended to drain in the same direction and also discharge to Hobie Creek. The site will include on -site detention measures conforming to Town of lrondequoit development regulations to limit storm water discharges. The site will include disturbance of the site in excess of 1 acre of land with will require the preparation of a Storm Water Pollution and Prevention Plan (SWPPP) and obtaining a SPEDES permit with the NYSDEC. These measures will further address storm drainage quantity and quality for the project. • Town of Irondequoit EPOD -- The project contains areas that are under special restrictions for environmental development as required by the Town in Environmental Protection Overlay Districts (EPOD). The site is affected by Steep Slope and Drainage Course districts that are located along the southerly portion of the project that are generally associated with Noble Creek and its associated slopes. An work in these areas will require a permit be issued by the Town prior to any disturbance of these areas. 3 • Sanitary Sewers -- The project is expected to extend sanitary sewers currently owned and operated by the Town of Irondequoit to service the apartment portion of the project. There are existing sewers located along Culver Road and Brower Road. The existing, buildings to remain on the site will maintain their current service point. It is estimated that the 70 apartments will generate a daily flow rate of 16,800 gpd of sanitary effluent. • Water Supply — The water supply for the project will provided by service or main extension to the proposed project from existing water supply mains located along Culver Road and Brower Road that are owned and operated by the Monroe County Water Authority. The water supply extended for the project will include domestic and potential fire supply use. Flow test data provided from MCWA is summarized as follows: Location: Culver Road at Brower Road Static Pressure: 95 psi Residual Pressure: 47 psi Flow Observed: 984 gpm Calculated flow c@ 20 psi: 1252 gpm 4 -1 Ab l'FTa a 7 4i - r,d �+ t.rap ,aon as 2 STORY FM( ; 88120 NOVEL -,oN SHK ,,,cores • LOA. . 51GAAT -($.[ sL�iaS - _ -- r ' ..tn 0/0 O0ERS10AtI4fou 1NO D El4P�lENt 0050 ODRP.- 1 11 -BROWER ROAD ' S&L 0206G -04-27A 20600: R--7 050 STORY 08120 DAYCARE DAHL & &A7WWT OF.— U 15.1101,1 enf..C.J.15.4 - 19CLtl1'.Sr SI,X1 !WE 5/0.050800NC{F1O 77 050500 ROM S.B.E. 092,060-0 -26 • 91JEI)-R�2 1 lOtiV14of IR6Nnt-01X) T ,A pROvED Sire FLAN DP. PLATIM azilIZI • 1 rkM an 07Tt oS77rlab opt D'p 4 r E ! i'df [Irlfa! F10 1 . 1SP�4lI c d7/+4 /ayi bi^ sEv i t s: a►l: f� v wr IAA* VIA Sh u1T413,41, N/F WRIER 8r. LkTZI .0 60 6#2711L8 Ikf,i(; 5.131- 2O110921.F0: 06R -20-C13_ 25 5/F SIUSEPP0 RCTOLI 78 BFl)0ER 80AD S.D.c. 04.06603 -7I 206E2: 8-2 - LOCATION SKTC1i ti --0. • C[W i>b!S La IFdG 5615 1-'5- N. 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(.344 3,,,324[ R 40510410 21103.1W 0001,00-,1/0 0001,0 r_I70 aka, PSLI0Pe 2 •.: 1 4 a 044 4040 Pat 483, SU el.008 404 151. 10 240 P M' RiAQFD, 'MONO PANS 064 201114' 1 M. PG 3 MS. lie 8.6 POS56L2, 737 q.. ts 10146 Sa • • -411, �' �r 1440 -m X dCLxaR.tf Or "7.,,4'37 70•-27` 1 J 0A4*041'N4#451P 6500/ M(' ' ✓ s . - CAW. 70O 001411 • . 0170 DattetN/ 1 ua. ,`� 146 E'0 ran/ Burl f i 4mc�, 011E STORY BRICK 5CRCOL �r 7 41exp1A �6gE�p411yy� . 0/7 R40P 0.04611}43 S . .`7FiA61t• ALYIFXPARIA[ 31.36.3.3 ASIYf$F d7AC* AQ/7. OM. 10 01241• "IFi�I'. - IKII' 4'YPP7t S1At4Y 7AP..4044042A' 01iY.K11hW 8/F BROWER 8080 8021/ O 0EVEL0PI4CNT rug. CORP. 111 BR0WER ROAD S.B.L.092.06Q-04-27.1 Z0Ni0R-7 Swma1)4duea: ARROW.. LEGEND . 111412 Min 666005 1,7x42 8 - 164164PM11F15,101117 46115%1 6115%1 qA5� 07,E 5808i BRIC2 DAYCARE' +.301/0114101' PACI:01 stow 1040 - art.11,11,0 L 8/E MAD 0.O0CA0 87 00012[11 POA 5 -Flt. 092 060-04-26 70NE0: 0-2 . IMONROE C0i1NTY OEYF. OF TRANSPORTATION 64403460 3071 APPIIC400'IS 000 *E1,4r3 v L0.oH eE ACC1P0FA 111330100014 41100:ALS 2.1100 31113,110 511 YEA113 - 111144 4444 8.81HLE0/ 8. [672/120 &0 BR02FTR RCM 002.060-23-75 ZOIiEC:.4-2 • `70 ,144544104 R0'OL7 78 BROWER -ROAST 2 61 092 D60-0.3-14 20802: 8-2 A ->rip krAt/ 1{c .4 4-10 40&oC. 3-11=24 3. 3.6 ee f«.p 4..4-27:[ 4tp 41411 2-4-01 44105E /2.0 146=1 '-14-94 11_OF 1_144_34 DATE! RE122 CCN51R2Cn911 5119 • 400'000 5 Cow 04 40100`32£ +UO 2. 0PIER 2112 04 5211 2 'IIt1A61oNN DRAVANO 'ALTERATION w74}4114 R+ri rtp tit ¢41[48} Ell lDl rp .,34¢[}.151[1[4 ]M xtl 4glfN+Hi IMal. ' 11• ar4a<ravoa 4v ra 411 1131. Plnita 744Ktl4E PgCRr 9r.X A:11143410a WE' �Iq IP Aae ra Mrxrrrw ee. a. w,.dc }.131 C0/040.vM-*1M skH Xv of ¢m+c }.041101 96%.36 }4810 x[4mro{ rzA .e 344 ra nC wrttl4 rsxaP er 7-2}«74 n •s tt Mi�itrh��u nF 101-2.-2 -230-2 xf �Yttl[ M afinevi L P7` me M.aeh1e4, P.G. , . EnginaerafiNrveyeee 1600 Mld.an Annthe 164414 Q Plaeha1tor. NY 446!7 Phew 46651 436'-1060 Pa• (6654 406-1062 • Per. '10-0 421'!x110 1,3318.4 - 2732 2u•.er Roca ' RC2nelter, 111':4172 :Cecia'e echod Add11n1dAei1o+44co Pro1►N Tom o4 Fonds4Jd( DRK1 2024 BITE PLAN TOWN LQT 35 MD 42 TOWNNIP4L 110040E 7 PIWO Ail) COWAN PLROHA6E T09M OF ROOCECV0T _ STATE of FEw YORK DHl6P[D tr0. - UAL .OMAN 60 CheMelp 1104 Cat P00.J, NO • 113630 0011'-2 00([ 414411 2005 -.. 426444 - - 1'=33 4 ..;0 9 03(00 FLO 1136-00 SITk Resolution No. 2020- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD CALLING FOR A PUBLIC HEARING ON THE MATTER OF REZONING 2732 CULVER ROAD (ST. CECELIA CHURCH OF ROCHESTER) FROM R-2 RESIDENTIAL TO R-5 RESIDENTAL At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, Parrone Engineering, acting as agent for Episcopal Senior Living Communities has submitted an application for rezoning a parcel of land located at 2732 Culver Road (St. Cecelia Church of Rochester) from R-2 Residential to R-5 Residential (the “Application”), and WHEREAS, Town board accepts the Application for review and consideration; and WHEREAS, the Application has been referred to the Town Planning Board and the Monroe County Planning Department for review and comment pursuant to the requirements of New York Town Law and New York General Municipal Law. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby schedules a public hearing on this matter on April 21, 2020 at 7:35 p.m. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Freeman voting _______ Town Board Member Romeo voting _______ Town Supervisor Seeley voting _______ Resolution No. 2020 - __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD APPROVING REVISED BUILDING, FIRE MARSHAL AND PLANNING AND ZONING FEE SCHEDULES IN THE DEPARTMENT OF COMMUNITY DEVELOPMENT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the Director of Community Development (“the Director), has reviewed the existing permits and fee schedules associated with the building permits, fire marshal permits and planning and zoning applications; and WHEREAS, pursuant to § 1-18 of the Town Code of the Town of Irondequoit, the Director may, in the performance of her duty under all Town ordinances and local laws, establish various fee schedules or charges subject to Town Board approval; and WHEREAS, the changes and additions fees reflect changes to the administration of small-cell telecommunications applications and fees; and WHEREAS, the amended fees include minor adjustments and additions to the current fee schedules to improve clarity and efficiency; and WHEREAS, it has been determined that the associated fees outlined in Appendix A are necessary and will ensure consistency across applications. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves the proposed permit lists and associated fee schedules attached hereto as Appendix A to go into effect beginning on April 1, 2020. This resolution shall take effect April 1, 2020. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting Aye_____ Town Board Member Perticone voting Aye_____ Town Board Member Freeman voting Aye_____ Town Board Member Romeo voting Aye_____ Town Supervisor Seeley voting Aye_____ Irondequoit Building Permit Fee Schedule Residental Construction 1 & 2 Family Permit Rates Notes Application Fee $50.00 All Habitable Space (Addition) $0.20/SF Foundation $0.10/SF Garage, Porch, Breezeway $125.00 Includes App Fee & C of C Waterproofing $125.00 Includes App Fee & C of C New Construction Recreation Fee $1,000.00 Per unit Certificate of Occupancy $50.00 Certificate of Compliance $50.00 Electrical Permit $50.00 Includes App Fee & C of C Remodel (Interior) $0.20/SF Interior Chair Lift/Elevator $50,00 Includes App Fee & C of C Auxiliary Structures Fence, Shed, Gazebo, Pergola, Balcony, Roof, Greenhouse, Solar, Carport, Ramp, Dock, Boat Hoist, Etc. $50.00 Each Includes App Fee & C of C Deck & Entry Stairs $75.00 Includes App Fee & C of C Above Ground Pool, Hot Tubs, Ponds (24" depth and higher) $50.00 Includes App Fee & C of C In Ground Pool $75.00 Includes App Fee & C of C Retaining Walls $75.00 + Engineering Fees Includes App Fee & C of C Radio & Television Towers, Antennas, Satellite $100.00 Includes App Fee & C of C Professional Sign (R-6 Only) $50,00 Includes App Fee & C of C Plumbing Application Fee $50.00 Per Fixture $5.00 Lateral Storm or Sanitary up to 4" $50.00 + $5.00 Each Additional Inch Water Service $125.00 Includes App Fee & C of C Sewer Connection Town & County $850.00 Includes App Fee & C of C Sewer District Extension Fee $100.00 Sewage Ejector/Grinder $75.00 Private Catch Basin/ Dry Well $50.00 Water Heater/Garbage Disposal $50.00 Per Unit - Includes App Fee & C of C Irrigation System $50.00 _ Fill in and remove Septic $50.00 Includes App Fee & C of C Installation of Septic System $50.00 Includes App Fee & C of C Sump Pump $50.00 Includes App Fee & C of C Demolition Residential Structure up to 2,000 SF $150,00 Residential Structure over 2,000 SF $300.00 _ Interior Demo $75.00 In Ground Pool, Detached Garage $50.00 Includes App Fee & C of C Auxiliary Structures, Deck (No Replacement) $25.00 No Deposit Required, Includes App Fee & C of C Lot Clean-up Security Deposit $500.00 Irondequoit Building Permit Fee Schedule Miscellaneous As -built A/E Report Review $50.00 As -built Inspection Fee 25% of permit fee ($250 max) $25.00 Minimum, $250 Maximum Removal of "Stop Work Order" $100.00 Removal of Posted Property $100.00 Irondea uoit Building Permit Fee Schedule Commercial & Multi Family Construction (Three or more) Permit Rates s Notes Application Fee $100.00 Renovation/New Construction $0.25/SF Foundation $0.25/SF Change in Occupancy <3000 SF / Use $250.00 Change in Occupancy >3000 SF / Use $250.00 + 0.17/SF Large Project Surcharge Project Cost X $0.05 For labor & materials $500, 000 and over Certificate of Occupancy $150.00 Temporary & conditional same fee Certificate of Compliance $100.00 New Dwelling Recreation Fee $750.00 Per dwelling unit Electrical Permit $100.00 Includes App Fee & C of C Auxiliary Structures Fence, Dumpster Enclosure, Shed, Gazebo, Pergola, entry stairs, Roof, Greenhouse, Solar Panel, Carport, Pond (24" depth or higher), Docks, Etc. $100.00 Includes App Fee & C of C Deck, Ramp $125.00 Swimming Pool $250.00 Temporary Construction or Site Trailer $50.00 Per Trailer - Includes App Fee & C of C Multi -Level Parking Structure $75.00/Parking Space Retaining Walls $150.00 + Engineering Fees Includes App Fee & C of C Elevator $150.00 Per Unit - Includes App Fee & C of C Plumbing Application Fee $100.00 Per Fixture $10.00 Lateral Storm or Sanitary up to 4" $100.00 + $5.00 Each Additional Inch Water Service $150.00 Includes App Fee Sewage Ejector/Grinder $75.00 Water Heater $75.00 Includes App Fee & C of C Kitchen Garbage Disposal, Dishwasher $75.00 Irrigation System $100.00 _ Sewer Connections: _ Commercial Town & County $1,450.00 Includes App Fee & C of C Multi -Unit Dwelling $1,000.00 Apartment Entry Fee $1200.00 / 6" Lateral Sewer District Extension Fee $150.00 _ Grease Trap & Oil Seperator $75.00 Demolition Commercial <5,000 SF _ I$250.00 Irondeauoit Building Permit Fee Schedule Commercial 5,000-20,000 SF $600.00 Commercial >20,000 SF $0.03/ SF Lot Clean-up Security Deposit $1,000.00 Miscellaneous As -built A/E Report Review (Missed Inspection) $100.00 As -built Inspection Fee 25% of permit fee ($500 max) 525.00 Minimum, $500 Maximum Removal of "Stop Work Order"/ Posted Property $200.00 Irondeu unit Building Permit Fee Schedule Telecommunications _ Permit Rates Notes Standard Wireless Facility Tower $2,000.00 Standard Wireless Antenna (new or replace) $300.00 Per antenna Radios & Radio Control Heads $300.00 Up to 6 All Accessory Structures Related $300.00 Small Cell Wireless Facility $100.00 Per location Signs Commercial up to 15 SF $50.00 Includes App Fee & C of C Commercial 15 to 30 SF $75.00 Includes App Fee & C of C Commercial 30 to 50 SF $100.00 Includes App Fee & C of C Commercial 50 SF or more $2.00/ SF Includes App Fee & C of C Temporary "Special Event" (2 Weeks) $25.001 Event Includes App Fee & C of C Subdivision and Development Signage $85.00 Miscellaneous Rental Registry 2 -Year Renewal First Property $200.00 Add $50 per unit within property Subsequent Property $50.00 Add $50 per unit within property Vacant Registry $100.00 One time charge Administrative Review & Inspection Fees Review of Altered Plans _ $100.00 Home Occupation $50.00 Permit Extension $25.00 Courtesy Inspection $25.00 Reinspection of Failed Inspection $25.00 After 2nd failure Plumbing Sanitary Pump Station for New Subdivision $8,500.00 Construction of Pump Station $50.00 Capital Reserve Fee $10.00 Interior Plumbing Transfer (Septic to Sewer) $50.00 Sewer Main Inspection $350.00 Copies (Per Page) Letter or Legal Size (8.5 x 11, 8.5 x 14) $0.25 Ledger Size (11 x 17) $1.00 Plotter Size (Black & White) $10.00 Plotter Size (Color) $20.00 Fire Marshal Annual Operating Permit Fees YEAR 2020 Fee Schedule Base Permit Fee Aggregate Fee Inspection After- Hours Fee Special Instructions Hazard Category Covered Malls over 50,000 Sq Ft (IFC Section 403.11) $430.00 U Exhibits & Tradeshows $60.00 $120.00 Minimum 2 inspections per show U C Tents & Membrane Structures (IFC Chapter 31) See: Construction Permits Temporary Use (less 180 Days) U Cutting & Welding (IFC Chapter 31) $60.00 $20.00 Motor Vehicle Repairs - Annual H C Hot Works (Temporary use) (IFC Chapter 33) $30.00 Per month Construction 1 Demolition Sites - Per month H C Temporary Fueling Systems (IFC Section 2306) $35.00 Per System Skid Tanks, Heating Devices H Public Assembly 1 > 50 persons 0 50 - 500 Persons $120.00 0 > 500 Persons $180.00 0 C Explosives / Fireworks (IFC Chapter 56) _ $240.00 $160.00 coordinate other agncy needs (fire/police) H Compressed Gas- (IFC Chapter 53) $60.00 $20.00 Oxygen, Acetylene, Helium, etc. H CO2 - Systems (IFC Section 915 & 5307) $60.00 $20.00 Liquified Carbon Dioxide Beverage Systems H LPG (Liquified Propane Gas) (IFC Chapter 61) $60.00 $20.00 Storage / Refill l Exchange H C Fumigations & Thermal Insecticides (IFC Chapter 26) See: Construction Permits Construction Permit Fee H Hazardous Materials- Per Part 1203 (g) (IFC Chapter 50) $120.00 $20.00 H Battery Systems (IFC Section 608) $120.00 $20.00 Electrolyte capacity>50 gallons H Spraying and Dipping Operations (IFC Chapter 24) $120.00 $20.00 Per Booth/ Operation H Flam. / Comb. Fuel -Dispensing (IFC Chapter 23 & 57) $120.00 Primary Operation H UST / AST - Tanks (1FC Chapter 23 & 57) $50.00 Per Under / Above ground storage tank H Dispensing Units (IFC Chapter 23 & 57) $1 0.00 Per Dispensing Hose H Fire Protection System FP Fire Alarm System (monitored) (IFC Section 907) $120.00 $20.00 FP Type 1 Hood (IFC Section 609 & 904) $120.00 $20.00 Commercial Cooking Appliances FP Canopy - Fuel Service (2017 Supplement) $120.00 $20.00 Section 101.2.6.4.1 FP Fire Sprinkler System (IFC Section 902) $120.00 $20.00 Per Riser / FDC FP Fire Standpipe System (IFC Section 902) $120.00 $20.00 Per Riser / FDC FP Private Fire Hydrant(s) (IFC Section 507) $60.00 $20.00 Fire Service: Water Mains & Hydrants FP Fire Pump (IFC Section 913) $60.00 $20.00 Per System FP FP Pre -Action Systems (fire Sprinkler) (IFC Section 904) $20.00 Per System Clean Agent Systems (Fire Suppression) $20.00 Per System FP Emergency Standby Generators (1FC Section 604) $60.00 $20.00 Powering fire / life safety device (commerical) FP *Multiple Residency Group > 3 family Complex(s) $120.00 $40.00 Aggregate Fee + 1/3 fee per building 0 * Multiple Residential Occupancy Multiple Residential (R-2 Occupancies) Operating Permits are billed annually at 1/3 the calculated fee. Inspections are required once every 3 years PROFESSIONAL SERVICES Qualified - Certified - Licensed / issued annually $25.00 $10.00 Where Code calls for qualified persons/ contractor per AHJ * - Permit may have additional permits and fees added for compliance with other related conditions / actions. C - Special Operation where permit is issued as a Fire Marshal Permit under the Construction Permit category. Fire Marshal Permit Fees YEAR 2020 PERMIT TYPE Base Permit EXAMPLES, including but not limited to: FM -Permit type suffix CONSTRUCTION 1 PERMIT FEES Construction Permits are required for: Installation, Alteration, Repairs, Extension,and Removal of the following: Fire Alarm (IFC Section 907) $120.00 Each System / NYS Licensed Installer (see: extended Project Inspection Fee) FMFA Fire Sprinkler (IFC Section 903) $120.00 Separate Permit Application: Per Riser or FDC FMFS Fire Water Systems $120.00 Private Water Mains, Fire Hydrants, Per Fire Pump, Per Standpipe Riser FMFWS Hood Exhaust Systems / Type 1 & Type II Hood $120.00 Mechanical : installation, Alteration or Repair FMHES Fire Suppression Systems _ $120.00 Type I Hoods, Canopy Systems, Specialized Suppression Systems FMFSS Decorative Appliances $60.00 Solid & Gas Fuel Appliances; free standing, inserts, replacements FMDA Chimney Repairs $120.00 Changing Fuel, Fire Damage Repair, Reliner FMCR Generators - Commercial $80.00 Standby & Emergency Powering fire life safety device (fixed) FMGC Generators - Residential $60.00 Standby electric power systems (fixed) FMGR Egress Windows $120.00 Emergency Escape and Rescue Windows installation FMEW * Petroleum Storage Tanks (UST & AST) $120.00 * Pius, $50.00 per Tank (add or Removal - Tanks =1> 500 gallons) FMPST Carbon Dioxide Systems $120.00 Liquified Carbon Dioxide Beverage Systems FMCDS Liquified Propane Gas (Propane) IFC Chapter 61) q P ( p $120.00 Propane: Storage / Refill / Exchange g FMLPG Compressed Gas $120.00 Storage / Handling / Use - Compressed Gas Products / Systems FMCG * Tents (IFC Chapter 31) $120.00 Tents, Canopies, Membrane Structures > 400 sq ft (20' x 20') FMT Heat Applied Roofing (IFC Section 3317) $120.00 _ Any Installation, Repairs, or Roof Treatment where heat is applied FMHAR Fumigations (IFC Chapter 26) $120.00 Chemical or Thermal Insecticides Applications FMF Remove Fire Protection Systems / Equipment $120.00 Prior to any removal of any Fire Protection System I Equipment FMRFPSE * Miscellaneous - Calculate * Temporary Fueling operations; Fireworks; other single use/event FMM Truss Identification (building placard) $60.00 Per: Title 19 NYCRR, Part 1264, plus any other permits) and fee(s) FMTI * Special Event Inspections (Public Events & Gatherings) i $60.00 *Additional Fee, $120.00 for after hours, applied each day FMSEI * Large Crowd Manager Calculate Singular Public event/crowd over 1000 requiring Fire Marshal attendance FMLCM Fire Safety Inspection $40.00 Home Occupation without construction FMFSI Emergency Responder Radio Coverage (IFC Section 510) $60.00 _ Approved radio coverage for Emergency Responders (See Procedure) FMERRC * Fire Life Safety Inspection $0.17 per Square Foot for 3,000 SF and above I No Fee under 3,000 SF FMFLSI Re -Inspection Fee $60.00 For a reinspection of same category/system/condition, after 2 prior failures FMRIF * Tagged Appliances (Appliances, Systems, Equipment) $40.00 Plus Any Additional Fees: After hours work @ $75. per hour: Additional cost incurred for: Special Services; Engineering; Contractors, labor & materials; Etc.., FMTA * Posted Properties (Structures, Portions thereof) $100.00 FMPP * Orders Issued (Stop Work, Etc.) $100.00 FMOI * Extended Project Inspection Fee $60.00 For each C of C required for a Fire Protection System beyond the original * Extended Project Review Fee $60.00 For each hour or portions of, beyond a basic 2 hour review Irondequoit Planning & Zoning Application Fee Schedule Zoning Board of Appeals Fees: Residential Area Variance $ 100 Additional Residential Area Variance (each) $ 50 Non- Residential/Multi-Family Area Variance $ 200 Additional Non-Residential/Multi-Family Area Variance (each) $ 100 Special Use Permits $ 100 Residential District Use Variance $ 250 Non-Residential/Multi-Family Use Variance $ 500 As -Built Application Inspection $ 100 Appeal of Zoning Interpretation (Residential) $ 100 Appeal of Zoning Interpretation (Non-Residential/Multi-Family) $ 200 Planning Board Application Fees: Sketch Plan / Concept Review $ 200 Town Engineer Review Deposit $ 250 Preliminary / Final Site Plan (under 1 acre) $ 350 Preliminary / Final Site Plan (1 acre or more) $ 500 Revised Site Plan $ 250 Residential Subdivision (per lot) $ 100 Planning Board Review: Signage, Fence, Facade (per review) $ 100 Planning Board EPOD Reviews $ 350 Approval Extension Request $ 100 Small Cell Wireless-Fbcility (per location) $ 100 As -Built Application Inspection $ 350 Irondequoit Planning & Zoning Application Fee Schedule Town Board Application Fees: Special Use Permits $ 350 Re -Zoning Applications $ 1,750 Approval Extension Request $ 100 Administrative Reviews and Approvals: Administrative Sudivision and/or Re -Subdivision Reviews $ 100 [POD Administrative Review $ 50 Flood Zone Certificates $ 150 Floodplain Permit (3rd party inspection/verification required) $ 25 Zoning Compliance Letter (1 and 2 Family Residence) $ 50 Zoning Compliance Letter (Multi -Family and Non-residential) $ 150 Miscellaneous Fees: Plotter sized copies (black & white) $ 10 Plotter sized copies (color) $ 20 Application copies, per page (black & white) $ 0 Application copies, per page (copies) $ 1 Resolution No. 2020 - __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD AFFIRMING APPOINTMENTS TO HISTORIC PRESERVATION COMMISSION At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the Irondequoit Historic Preservation Commission (“the Commission) serves the Town and oversees the roles and responsibilities set forth in Chapter 236 of the Town of Irondequoit Town Code; and WHEREAS, the Town Board of the Town of Irondequoit desires to affirm that the Commission’s members are in good standing and will serve terms through the end of this year; and WHEREAS, the Commission has consisted of the Town Historian and the following appointed members: Christopher Brandt; Judy Bullene; Bruce Dumbauld; Mark Johns; Tom Knauf; and Greg Walther (collectively, the “Commission Membership”). NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Irondequoit hereby affirms, and to the extent necessary reappoints, the Commission Membership through December 31, 2020. This resolution shall take effect immediately. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting Aye_____ Town Board Member Perticone voting Aye_____ Town Board Member Freeman voting Aye_____ Town Board Member Romeo voting Aye_____ Town Supervisor Seeley voting Aye_____ Resolution No. 2020 - EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING 2019 INTER-FUND CLOSING TRANSFERS TO APPROPRIATE FUNDING TO THE SELF INSURANCE FUND At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March, 2020 at 7:00 P.M. local time; there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, The Town Board has received the summary of recommended 2019 inter-fund transfers, a copy of which is attached hereto as Exhibit A and made a part hereof, to appropriate funding for the Self Insurance Fund; and WHEREAS, the transactions are necessary prior to closing the 2019 operating budget accounts. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the 2019 inter-fund transfers as stated on Exhibit A, which is attached hereto and made a part hereof, to appropriate funding for the Self Insurance Fund. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Perticone voting_________________ Town Board Member Romeo voting_________________ Town Board Member Freeman voting_________________ Town Supervisor Seeley voting_________________ Exhibit A Exhibit A Closing Inter -fund Transfers to Appropriate Funding to Self Insurance Fund For Approval by Town Board on 03/17/2020 Department Interfund Transfers Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final General Fund 001 9902 9 10,000 Library Fund 005 9902 9 0 Highway I Fund 021 9902 9 13,000 Highway 3 Fund 023 9902 9 75,000 Sewer Fund 031 9902 9 30,600 Storm Drainage Fund 038 9902 9 0 Self Insurance Fund 201 0201 5 128,600 Interfund Transfer Totals 128,600 128,600 0 Department Closing Budget Adjustments to facilitate Inter -fund Transfers to Appropriate Funding to Self Insurance Fund Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final General Fund -Tree Program Salaries & Wages 001 8520 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 10,000 Transfer To Self Insurance Fund (Wk Comp) 9 Highway Maintenance 021 5110 1 "Item 1" 2 4 8 13,000 Transfer To Self Insurance Fund (Wk Comp) 9 Vehicle Maint 23 5130 1 "Item 3" 2 4 8 75,000 Transfer To Self Insurance Fund (Wk Comp) 9 Sewer Fund 31 8120 1 2 4 8 22,000 Transfer To Self Insurance Fund (Wk Comp) 9 Sewer Fund 31 8121 1 2 4 8 6,600 Transfer To Self Insurance Fund (Wk Comp) 9 10,000 13,000 75,000 22,000 6,600 10,000 10,000 0 13,000 13,000 0 75.000 75,000 0 22,000 22,000 0 6.600 6,600 0 we to si 1 of 2 printed on 3/5/2020 Exhibit A Closing Inter -fund Transfers to Appropriate Funding to Self Insurance Fund For Approval by Town Board on 03/17/2020 Sewer Fund 31 8125 1 2 4 8 2,000 Transfer To Self Insurance Fund (Wk Comp) 9 Storm Drainage Fund 038 8140 1 2 4 8 Transfer To Self Insurance Fund (Wk Comp) 9 2,000 2,000 2,000 0 0 0 we to si 2 of 2 printed on 3/5/2020 a town' hi,ri(04.67t RONDEQUOITi&' ffi4 Memorandum TO: Diana Marsh, Comptroller FROM: Jason Vinette, Director of Personnel DATE: January 31, 2020 RE: Workers Compensation Claim Reserves (2019) Regarding the reserves for prior year outstanding Workers Compensation claims, below are the amounts that should be transferred to the Workers Compensation account from the 2019 operating budget. These amounts are based upon number of open claims that have reserves set on them exceeding $5,000. Fund and Account Transfer 001.8560.8090 $10,000 021.5110.8090 $13,000 023.5130.8090 $75,000 031.8120.8090 $22,000 031.8121.8090 $6,600 031.8125.8090 $2,000 Please let me know if you have further questions. Thank you. XC: File 1280 TITLIS AVENLUE • ROCHESTER, NEW 1'ORK 14617 • PHONE: (585) 467-8840 �VWW.IRONDEQLIOIT.ORG Resolution No. 2020 - EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING A SERIES OF BALANCED APPROPRIATION TRANSFERS WITHIN SEVERAL FUNDS OF THE 2019 OPERATING BUDGET At a regular meeting of the Town Board of the Town of Ir ondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 1 7th day of March, 2020 at 7:00 P.M. local time; there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney to the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, The Town Board has received the attached summary of recommended appropriation transfers for 2019, a copy of which is attached hereto as Exhibit A and made a part hereof; and, WHEREAS, the transactions are necessary prior to closing the 2019 operating budget accounts; and, WHEREAS, the transactions are balanced within each operating fund. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the series of appropriation transfers for the 2019 operating budget as summarized on Exhibit A. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Perticone voting_________________ Town Board Member Romeo voting_________________ Town Board Member Freeman voting_________________ Town Supervisor Seeley voting_________________ Exhibit A Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final General Fund Town Board Salaries & Wages 001 1010 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Supervisor Salaries & Wages 001 1220 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Comptroller Salaries & Wages 001 1315 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Auditor Supplies & services 001 1320 4 Attorney Salaries & Wages 001 1420 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Information Technology Salaries & Wages 001 1680 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Information TechnologyProjects Equipment 001 1681 2 Supplies & services 4 Human Resources / Payroll Salaries & Wages 001 1430 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 5 5 702 702 16,435 16,435 17,640 245 245 945 945 5 5 0 702 702 0 16,435 16,435 0 0 0 0 17,640 0 17,640 245 245 0 0 0 0 945 945 0 2019 year end transfers 1 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Group Transfer Transfer Dept. Total Dept. Total Dept Total From To Positive (from) Negative (to) Net Final Assessor Salaries & Wages 001 1355 Equipment Supplies & services Employee Fringe Benefits Town Clerk - general Salaries & Wages 001 1410 Equipment Supplies & services Employee Fringe Benefits Town Clerk - Tax Receiver Salaries & Wages 001 1330 Equipment Supplies & services Employee Fringe Benefits Town Clerk Elections Supplies & services Town Clerk Record Mgt Equipment Supplies & services 001 1450 001 1460 Courts Salaries & Wages 001 1110 Equipment Supplies & services Employee Fringe Benefits Police Salaries & Wages 001 3120 Equipment Supplies & services Employee Fringe Benefits 1 2 4 8 1 2 4 8 1 2 4 8 4 2 4 1 2 4 8 1 2 4 8 19,120 13,695 2,695 9,950 4,000 118,055 26,350 136,115 19,120 0 19,120 0 0 0 12,645 13,695 -1,050 0 0 0 0 0 0 4,000 0 4,000 162,465 118,055 44,410 2019 year end transfers 2 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Police Animal Control Salaries & Wages 001 3510 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Community Development Fire Marshall 001 3410 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Community Development Code Enforcement 001 3620 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Community Development 001 3650 4 Removal of Code Violations Community Development 001 8010 1 Zoning Board of Appeals 2 4 8 Community Development 001 8020 1 Planning Staff 2 4 8 Community Development 001 8021 1 Planning Board 2 4 8 Community Development 001 8090 1 Environmental Control 2 4 8 380 5,415 75 10,290 7,815 225 5,870 10,290 7,815 225 380 0 380 5,490 5,870 -380 10,290 10,290 0 0 0 0 0 0 0 7,815 7,815 0 225 225 0 0 0 0 2019 year end transfers 3 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Parks & Recreation Programs for Aging Parks & Recreation Senior Nutrition Program 001 6772 1 2 4 8 001 6773 1 2 4 8 Parks Salaries & Wages 001 7110 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Recreation Salaries & Wages 001 7140 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 ICATV Salaries & Wages 001 7989 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Historian Salaries & Wages 001 7520 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Street Lighting 001 5182 4 Building Maintenance - Town Hall Salaries & Wages 001 1620 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 15,105 2,725 5,665 16,185 25,525 58,725 7,470 10,360 5,665 16,505 15,105 0 15,105 2,725 17,830 -15,105 21,850 0 21,850 84,250 0 84,250 0 0 0 0 5,665 -5,665 0 16,505 -16,505 0 0 0 2019 year end transfers 4 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Building Maintenance - P S B Salaries & Wages Equipment Supplies & services Employee Fringe Benefits 001 1621 1 2 4 8 Public Works Administration 001 1490 1 2 4 8 Public Works Engineer 001 1440 4 Public Works Engineer - Site Plan Rev 001 1441 4 Public Works Operations Center 001 1640 1 2 4 8 7,880 3,500 7,810 2,545 3,720 3,500 7,880 6,265 1,615 3,500 3,500 2,765 0 2,765 -2,765 185 0 185 -185 Public Works Communications 001 1650 2 15,725 4 3,395 Public Works Traffic Control 001 3310 1 2 4 8 2,030 2,030 Public Works Sidewalk Snow Plowing Salaries & Wages 001 5410 1 5,925 Equipment 2 2,020 Supplies & services 4 350 Employee Fringe Benefits 8 7,810 0 7,810 0 19,120 -19,120 2,030 2,030 0 0 8,295 -8,295 2019 year end transfers 5 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Public Works Sidewalk Constr/Maint. 001 5411 1 2 4 8 Public Works Solid Waste Mgt. 001 8160 1 4 8 Public Works Tree Program 001 8560 1 2 4 8 Cemetery Salaries & Wages 001 8810 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Unallocated Expenses Insurance Premiums 001 1910 4 Minicipal Assn. Dues 001 1920 4 Judgement & claims 001 1930 4 Safety -Unallocated 001 1938 4 Purchase of Land 001 1940 2 Purchase of Land 001 1940 4 Taxes & Assessments 001 1950 4 Property Appraisal 001 1989 4 Contingent Account 001 1990 1 Central Printing & Mailing 001 1670 2 Central Printing & Mailing 001 1670 4 Bond - Principal 001 9710 6 Bond - Interest 001 9710 7 BAN - Principal 001 9730 6 BAN - Interest 001 9760 7 Capital Lease Principal 001 9785 6 Capital Lease Interest 001 9785 7 Transfer To Capital Proj 10,275 11,910 2,615 14,420 14,420 2,065 2,065 27,640 10,000 1,615 7,810 28,000 2,850 4,500 19,585 1,525 9 100,435 24,800 0 24,800 0 0 0 14,420 14,420 0 2,065 2,065 0 16,025 187,935 -171,910 2019 year end transfers 6 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Appropriation of Revenue Sales Tax 001 1120 0 Building Inspection Fees 001 1560 0 Insurance Recovery (fire) 001 2680 1987 Mortgage Tax 001 3005 0 NYS Grant (windstorm) 001 3089 0 Add'I. Appr. of Fund Balance - Gen Fd. 0 0 0 0 0 0 General Fund Total 460,862 460,862 0 2019 year end transfers 7 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Group Library Salaries & Wages 005 7410 Equipment Supplies & Services Employee Fringe Benefits Transfer To Self Insurance Fund (Wk Comp) Serial Bond Interest Capital Lease Principal Interfund Transfers Health Insurance Appr. of Fund Balance - Library 005 9710 005 9785 005 5031 005 9060 1 2 4 8 9 7 6 0 8 Transfer Transfer Dept. Total Dept. Total Dept Total From To Positive (from) Negative (to) Net Final 70 70 70 70 0 0 0 0 0 0 Library Fund Total 70 70 0 Highway Funds Highway Maintenance 021 5110 "Item 1" Insurance Premium Judgement & Claims Unemployment Ins. Principal on Debt Interest on Debt Principal on BAN Interest on BAN Principal on Installmt Debt 021 1910 021 1930 021 9050 021 9710 021 9710 021 9730 021 9730 021 9785 Transfer To Self Insurance Fund (Wk Comp) Appropriation of Revenue Interfund Transfer Service to Other Govts. Service to Other Depts. Fuel Chargeback fright of Way Permits Sale of Equipment State Aid CHIP 021 5031 021 2304 021 2302 021 2300 021 2585 021 2665 021 3501 1 2 4 8 4 4 8 6 7 6 7 6 9 0 0 0 0 0 0 0 204,615 1,000 4,445 156,570 13,990 27,000 7,055 5,445 204,615 170,560 34,055 5,445 39,500 -34,055 0 0 0 Highway Item 1 Total 210,060 210,060 0 2019 year end transfers 8 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Equip't Maintenance "Item 3" 023 5130 1 2 4 8 Principal on debt 023 9710 6 Interest on debt 9710 7 Capital Lease Principal 9785 6 Capital Lease Interest 9785 7 Principal on debt 9790 6 Interest on debt 9790 7 Transfer To Self Insurance Fund (Wk Comp) 9 Appropriation of Revenue Charges to Other Depts 023 2302 0 Interest Earned 023 2401 0 Insurance Recovery (fire) 023 2680 1987 Sale of Equipment 023 2665 0 210 2,255 2,255 210 2,465 2,255 210 0 210 -210 0 0 0 Highway Item 3 Total 2,465 2,465 0 Winter & R 0 W Maint. 024 5140 1 "Item 4" 2 Roadside Maintenance 4 8 Winter & R 0 W Maint. 024 5142 1 "Item 4" 2 Town Roads 4 7 8 Insurance Premium 024 1910 4 Judgement & Claims 024 1930 4 Transfer To Self Insurance Fund (Wk Comp) 9 Appropriation of Revenue State Snow Contract 024 2303 0 County Snow Contract 024 2301 0 Interest Earnings 024 2401 0 Minor Sales - Salt 024 2655 0 Sale of Equipment 024 2655 22,200 2,060 3,585 4,215 6,465 17,165 22,200 10,680 11,520 5,645 17,165 -11,520 0 0 0 0 0 0 Highway Item 4 Total 27,845 27,845 0 2019 year end transfers 9 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Appropriation of Fund Balance - Highway Funds Item 1 0 Item 3 0 Item 4 0 Total, Net Appropriation Required, account: 023-0022-0599 0 Consolidated Sewer District Administration Salaries & Wages 031 8110 1 Equipment 2 Supplies & Services 4 Employee Fringe Benefits 8 Sewer Maintenance Salaries & Wages 031 8120 1 Equipment 2 Supplies & Services 4 Employee Fringe Benefits 8 Sewer Service Salaries & Wages 031 8121 1 Equipment 2 Supplies & Services 4 Employee Fringe Benefits 8 Sewer Pump Stations Salaries & Wages 031 8125 1 Equipment 2 Supplies & Services 4 Employee Fringe Benefits 8 4,240 43,735 26,080 2,655 4,240 12,680 14,960 Insurance 031 1910 4 1,360 Judgement & Claims 031 1930 4 1,360 Unemployment 031 9050 8 Serial Bond Principal 031 9710 6 20,000 Serial Bond Interest 031 9710 7 8,830 BAN Principal 031 9730 6 18,150 BAN Interest 031 9730 7 Installment purch-principal 031 9785 6 3,510 Installment purch-interest 031 9785 7 lnterfund Transfers 031 9950 9 Transfer To Self Insurance Fund (Wk Comp) 9 Appropriation of Revenue Insurance Recovery (fire) 031 2680 1987 4,240 4,240 0 43,735 27,640 16,095 26,080 0 26,080 2,655 0 2,655 3,510 48,340 -44,830 0 0 0 0 0 2019 year end transfers 10 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Group Add'I. Appr. of Fund Balance - Sewer Fd. Transfer Transfer Dept. Total Dept. Total Dept Total From To Positive (from) Negative (to) Net Final 0 0 0 Consolidated Sewer District Total 80,220 80,220 0 Salaries & Wages Equipment Supplies & Services Serial Bond Principal Serial Bond Interest Principal on BAN Interest on BAN Capital Lease Principal Capital Lease Interest Employee Fringe Benefits Interfund Transfers 038 8140 1 038 8140 2 038 8140 4 038 9710 6 038 9710 7 038 9730 6 038 9730 7 038 9785 6 038 9785 7 038 8140 8 038 9950 9 Appropriation of Revenue Insurance Recovery (fire) 038 2680 Appropriation of Fund Bal. 038 0599 1987 0 17,645 2,100 2,990 145 30,000 13,225 22,735 43,370 -20,635 0 0 0 20,635 0 20,635 Storm Drainage District Total 43,370 43,370 0 Rock Beach Sanitary Sewer District Principal on Bond 039 9710 Interest on Bond 9710 Appropriation of Fund Bal. 039 0599 6 7 0 Rock Beach Sewer District Total 0 0 0 Sea Breeeze Water District Insurance Premium Personnel Equipment Supplies & Services Employee Benefits Purchase of Water Capital Lease Principal Capital Lease Interest Appropriation of Revenue Water Sales Unmetered Water Sales Late Fees & Penalties Appropriated Fund Bal. Sea Breeeze Water District Total 051 051 051 051 051 051 051 051 051 051 051 051 1910 4 8310 1 8310 2 8310 4 8310 8 8320 4 9785 6 9785 7 2140 0 2142 0 2148 0 0051 0 7,495 5,130 5 116,390 72,460 15,620 119,515 3,875 147,560 130,535 54,645 336,615 336,615 0 2019 year end transfers 11 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Street Light Districts Burwell Rd. 071 5182 4 185 Fund Balance Applied 071 0071 185 Chestnut Hill 072 5182 4 2,050 Fund Balance Applied 072 0072 2,050 Culver Pkwy. No. 1 073 5182 4 760 Fund Balance Applied 073 0073 760 Culver Pkwy. No. 2 Fund Balance Applied 074 0074 860 074 5182 4 860 Fairview Cresc. 075 5182 4 310 Fund Balance Applied 075 0075 310 Fairview Rd. 076 5182 4 Fund Balance Applied 076 0076 Falstaff Rd. 077 5182 4 Fund Balance Applied 077 0077 N. Goodman Pk. 078 5182 4 3,785 Fund Balance Applied 078 0078 3.785 Harbor Hill 079 5182 4 Fund Balance Applied 079 0079 North Laurelton 080 5182 4 565 Fund Balance Applied 080 0080 565 Hurstbourne A 081 5182 4 885 Fund Balance Applied 081 0081 885 Hurstbourne B 082 5182 4 2,155 Fund Balance Applied 082 0082 2,155 Lake front 083 5182 4 Fund Balance Applied 083 0083 Laurelton no. 1 084 5182 4 645 Fund Balance Applied 084 0084 645 Laurelton no. 2 085 5182 4 855 Fund Balance Applied 085 0085 855 Laurelton no. 3 086 5182 4 90 Fund Balance Applied 086 0086 90 Maplehurst Fund Balance Applied 087 0087 520 087 5182 4 520 Rawlinson Rd. 088 5182 4 20 Fund Balance Applied 088 0088 20 White City 089 5182 4 Fund Balance Applied 089 0089 Windsor Beach Park 090 5182 4 95 Fund Balance Applied 090 0090 95 Sea Breeze 091 5182 4 8,320 Fund Balance Applied 091 0091 8,320 Somershire Dr. 092 5182 4 5,910 Fund Balance Applied 092 0092 5,910 Spencer Rd. Fund Balance Applied 093 0093 905 093 5182 4 905 2019 year end transfers 12 of 13 printed on 3/5/2020 Exhibit A Closing Budget Amendments For Approval by Town Board 2019 Budget on 03/17/2020 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Strathmore Village 094 5182 4 Fund Balance Applied 094 0094 Summerville Terr. 095 5182 4 2,680 Fund Balance Applied 095 0095 2,680 Thorndyke Rd. 096 5182 4 1,095 Fund Balance Applied 096 0096 1,095 Washington Ave. 097 5182 4 20 Fund Balance Applied 097 0097 20 Thornton Rd. 098 5182 4 Fund Balance Applied 098 0098 Expendable Trust Funds Self Insurance Fund 201 0201 4 63,505 Fund Balance Applied 201 0201 63,505 Cemetery Perpetual Care 231 0231 4 10,815 Fund Balance Applied 231 0231 10,815 Special Recreation Fund 232 0232 4 Fund Balance Applied 232 0232 Oktoberfest-Capital Outlay 233 0233 2 Oktoberfest-Supplies 233 0233 4 Oktoberfest-Donations 233 2705 0 235,460 Fund Balance Applied 233 0233 13,930 249,390 Special Events 234 0234 4 86,140 Special Events -Donations 234 2705 0 86,140 Fund Balance Applied 234 0234 Tree Program Grant 235 0235 4 9,326 Fund Balance Applied 235 0235 9,326 Vending Machines 242 0242 4 345 Fund Balance Applied 242 0242 345 Employee Recognition 243 0243 4 810 Fund Balance Applied 243 0243 810 Farmers Market 246 0246 4 Farmers Market -Donations 246 2705 0 Farmers Market-NYS Grant 246 3089 0 Fund Balance Applied 246 0246 8,315 8,315 Senior Endowment Fund 248 0248 4 Fund Balance Applied 248 0248 Invigorate Irondequoit 249 0249 4 725 Invigorate Iron -Donations 249 2705 0 Fund Balance Applied 249 0249 725 Justice Fund -Capital Outlay 253 0253 2 Justice Fund -Supplies 253 0253 4 Jusric Fund -Treasury Rec 253 2705 0 Fund Balance Applied 253 0253 2,100 2,100 Community Education 255 0255 4 460 Community Ed -Donations 255 2705 0 460 Fund Balance Applied 255 0255 2019 year end transfers 13 of 13 printed on 3/5/2020 Resolution No. 2020- __________ EXTRACT OF MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION TO ENTER INTO A LETTER OF UNDERSTANDING BETWEEN THE IRONDEQUOIT POLICE DEPARTMENT AND THE WEST IRONDEQUOIT CENTRAL SCHOOL DISTRICT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020 at 7:00 P.M. local time: there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, the West Irondequoit Central School District (“District”), in connection with its comprehensive school safety plan, wishes to enter into a letter of understanding with the Irondequoit Police Department (“IPD”) summarizing the relationship between the District and the IPD with respect to ensuring a safe school environment (“Letter of Understanding”); and WHEREAS, the District and the IPD work cooperatively on matters pertaining to overall school safety and security and the IPD responds to the District’s facilities when summoned to handle security and safety issues requiring law enforcement involvement or a police presence; and WHEREAS, the District investigates possible infractions of its Code of Conduct, and in some cases suspected violations of the Code of Conduct warrant IPD involvement and investigation; and WHEREAS, the Letter of Understanding sets forth the procedure by which the District will notify IPD of suspected violations of its Code of Conduct warranting police involvement, and further provides that if a criminal investigation is required within a District school, IPD officers must follow normal police procedures when questioning individuals at school, and specifically in the case of students, notify such students’ parents/guardians as required. In addition, the Letter of Understanding provides that all searches conducted by IPD within the District’s schools and/or on school property must be done in accordance with applicable law; and WHEREAS, the Chief of Police recommends entering into the Letter of Understanding, and the Town Board has determined that the Letter of Understanding is in the best interests of the Town, its residents, and the IPD. NOW, THEREFORE BE IF RESOLVED, that the Town Board authorizes the Chief of Police to enter into the Letter of Understanding in substantially the form attached hereto and made a part hereof. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ Letter of Understanding As required under New York Education Law § 2801-A, this letter of understanding is to summarize the ongoing relationship between the Irondequoit Police Department (IPD) and the West Irondequoit Central School District (District) with respect to ensuring a safe school environment. We believe that providing the best possible education for students in a safe school community is a shared responsibility that requires a commitment to collaboration, cooperation, and effective communication. The District and IPD consult and work cooperatively on matters pertaining to overall school safety and security including: (1) participation by members of the IPD on the District and building -level teams responsible for the development and updating of the comprehensive District -Wide School Safety Plan and the individual Building -Level Emergency Response Plans; (2) collaboration, as needed, on threat assessments being carried out by District personnel; (3) collaboration, as needed, on security training for District staff; and (4) other activities as mutually identified. Additionally, in carrying out its regular public safety responsibilities, the IPD responds to the District's facilities when summoned by District administration or others to handle security and safety issues requiring law enforcement involvement or a police presence. Investigations involving possible infractions of the District's Code of Conduct and the imposition of discipline thereunder are the sole responsibility of the District's administration. In the event that a suspected violation of the Code of Conduct is of a nature that warrants police involvement in addition to regular student discipline measures, the District will notify the IPD who will separately initiate its own investigation. If a matter necessitates a criminal investigation within a District school, IPD officers must follow normal police procedures when questioning individuals at school, and specifically in the case of students, notification of parents/guardians as required. In addition, all searches conducted by IPD within the District's schools and/or on school property must be done in accordance with applicable law. IRONDEQUOIT POLICE WEST IRONDEQUOIT DEPARTMENT CENTRAL SCHOOL DISTRICT Richard V. Tantalo Aaron Johnson, Ed.D. Chief of Police Superintendent of Schools Date Date 8613746_1 Resolution No. 2020 - EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 2020 VEHICLE TO BE USED BY THE DEPARTMENT OF PARKS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March, 2020 at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, it is necessary for the Department of Parks to purchase one (1) new 2020 Ford F250 pickup truck with plow package; and WHEREAS, the Town is authorized to purchase through state contracts pursuant to Irondequoit Town Code 51-5(B)(3) and New York State General Municipal Law §104; and WHEREAS, Van Bortel Ford has been awarded the New York State OGS Mini-bid No. 4002; and WHEREAS, the lowest responsible bid is $28,891.04 by Van Bortel Ford; and WHEREAS, funding is available in account # 001.7110.2130.0000.7142. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves a purchase order in the amount of $28,891.04 with Van Bortel Ford for the purchase of one (1) new 2020 Ford F250 pickup truck. AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this purchase. This resolution shall take effect immediately upon its adoption. 8613746_1 Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner Voting __________________ Town Board Member Perticone Voting __________________ Town Board Member Romeo Voting __________________ Town Board Member Freeman Voting __________________ Town Supervisor Seeley Voting __________________ 8613747_1 Resolution No. 2020 - EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE LEASE OF THREE (3) 2020 VEHICLES TO BE USED BY THE DEPARTMENTS OF PUBLIC WORKS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020 at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, it is necessary for the Department of Public Works to lease two (2) new 2020 Chevy Silverado double cab pickup trucks, and one (1) new 2020 Chevy Silverado crew cab pickup truck; and WHEREAS, at the end of the lease term, the Town will have the option to purchase the vehicles for $1.00 per vehicle; and WHEREAS, the Town is authorized to purchase through state contracts pursuant to Irondequoit Town Code 51-5(B)(3) and New York State General Municipal Law §104; and WHEREAS, Hoselton Leasing Company, Inc. has been awarded the New York State OGS Mini-bid No.4065 and Mini-bid No. 4066; and WHEREAS, the lowest responsible bid is $71,467.10 ($35,733.55 ($657 per month for sixty months) per Silverado double cab pickup truck and $37,289.60 ($694per month for sixty months per Silverado crew cab pickup truck) by Hoselton Leasing Company, Inc.; and WHEREAS, the term of these lease to own is sixty (60) months; and WHEREAS, funds are available in account #’s 001.8560.4220; 021.511.4220, and 023.5130.4220; and. 8613747_1 NOW, THEREFORE BE IT RESOLVED, that the Town Board approves a purchase order in the amount of $108,756,70 with Hoselton Leasing Company, Inc., for the lease of three (3) new 2020 Chevy Silverado pickup trucks. AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this purchase. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner Voting __________________ Town Board Member Perticone Voting __________________ Town Board Member Romeo Voting __________________ Town Board Member Freeman Voting __________________ Town Supervisor Seeley Voting __________________ Resolution No. 2020 - EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO CONTRACTS FOR FIRE, SPRINKLER, BURGLAR, ALARM SYSTEM MONITORING AND HVAC PREVENTATIVE MAINTENANCE AT TOWN FACILITIES At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020 at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit has previously contracted with Johnson Controls to provide fire, sprinkler, and burglar alarm system monitoring at Town Hall, Public Safety Building, Pinegrove Community Center, McAvoy Park, Cemetery Mausoleum and Garage, Public Works Garage and Evidence Room; and WHEREAS, the Town of Irondequoit would like to add preventative maintenance at the Department of Public Works Operations Center for HVAC building controls: and WHEREAS, the term of these contracts run from January 1, 2020 through December 31, 2022 with the exception of the HVAC building controls whose term is April 1, 2020 through March 31, 2023; and WHEREAS, the Town is authorized to purchase through state contracts pursuant to Irondequoit Town Code 51-5(B)(3) and New York State General Municipal Law §104; and WHEREAS, Johnson Controls has been awarded the New York State OGS Contract # PC68816 and PT68817; and WHEREAS, the annual expense for these services is listed in Addenda “A”; and WHEREAS, funds are available in the following accounts: 001.1620.4120 (Town Hall); 001.1621.4120 (Public Safety Bldg); 001.1623.4120 (Pinegrove Community Center); 001.7110.4253.0000.7147 (McAvoy Park); 001.8810.4120 (Cemetery Mausoleum and Garage); 001.1622.4120 (Library); 001.1640.4120 (Public Works). NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the Supervisor to enter into a contract with Johnson Controls to provide fire, sprinkler and burglar alarm system monitoring as well as preventative maintenance visits for HVAC building controls. AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to these contracts. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner Voting __________________ Town Board Member Perticone Voting __________________ Town Board Member Romeo Voting __________________ Town Board Member Freeman Voting __________________ Town Supervisor Seeley Voting __________________ Addenda “A” SERVICE LOCATION BUDGET ACCOUNT ANNUAL SERVICES PROVIDED Schedule ANNUAL SERVICE COST TOTAL ANNUAL EXPENSE Contract Dates Town Hall Service Agreement for Simplex 4010ES Monitoring 24/7 $200.00 1280 Titus Avenue 001.1620.4120 Quarterly $1,200.00 1/1/18 - 12/31/22 Rochester, NY 14617 Public Safety Building Fire Alarm System Service Agreement Quarterly $400.00 1300 Titus Avenue Test and Inspect Annual $400.00 Rochester, NY 14617 001.1621.4120 $1,000.00 1/1/19 - 12/31/22 24/7 Library Basic Fire Alarm Inspection (contract in process - not yet paid)Quarterly $800.00 1290 Titus Avenue Test and Inspect Annual Rochester, NY 14617 001.1622.4120 Security System Monitoring* (only paid through 8/31/2020)24/7 $432.42 $1,832.42 1/1/20 - 12/31/22 Sprinkler Basic Service Offer Quarterly $600.00 Pinegrove Community Center Fire Prevention Systems Service Agreement Quarterly $886.00 154 Pinegrove Avenue Test and Inspect Annual $700.00 Rochester, NY 14617 001.1623.4120 Quarterly $1,786.00 1/1/18 - 12/31/22 McAvoy Park Fire & Burglar Alarm Monitoring 24/7 $375.00 1615 Winton Road North 001.7110.4253.0000.7147 Extinguisher & Hood Inspections Quarterly $356.00 $1,131.00 1/1/18 - 12/31/22 Rochester, NY 14609 Fire Alarm Basic Service for Simplex 4010ES Fire Alarm Panel Quarterly $400.00 Cemetery Garage Fire Alarm Monitoring 24/7 $375.00 3671 Culver Road 001.8810.4120 Quarterly $400.00 $775.00 1/1/18 - 12/31/22 Rochester, NY 14622 Department of Public Works Fire Alarm Test and Inspection Quarterly $675.00 25 Kings Highway North 001.1640.4120 24/7 $375.00 $1,050.00 1/1/18 - 12/31/22 Rochester, NY 14617 Public Works Facility Fire Alarm/Security Test and Inspection Annual $900.00 2629 E Ridge Rd Fire Alarm Monitoring 24/7 Rochester, NY 14622 001.1640.4120 Sprinkler Basic Service Quarterly $1,400.00 $7,362.00 1/1/20 - 12/31/22 Backflow Preventer Annual $100.00 Fire Pump Annual $800.00 Hydrant Service Annual $500.00 HVAC Annual - year 1 $3,662.00 HVAC Annual - year 2 $3,772.00 $7,472.00 4/1/20-3/31/23 HVAC Annual - year 3 $3,886.00 $7,586.00 Alarm and Detection Monitoring $200.00 Fire Alarm Basic Service for Simplex 4010ES Fire Alarm Panel $1,000.00 * Library - New contract for Security System Monitoring, after 8/31/2020, is being looked into. Waiting on Debbie Ranieri from Johnson Controls to get back to me to see what the annual service cost will be. She will send me current contract that I will forward to Ann to add to the resolution she is working on. The Library's Total Annual Expense shown on spreadsheet is using last year's Security System Monitoring Cost. Fire Alarm Monitoring $200.00 Fire Alarm Monitoring Fire Alarm Basic Service for Simplex 4010ES Fire Alarm Panel Resolution No. 2020-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO AGREEMENTS WITH NEW YORK STATE DEPARTMENT OF TRANSPORTATION AND AUTHORIZING AN INTERFUND LOAN At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March, 2020 at 7:00 p.m. local time, there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ____________ offered the following resolution and moved for its adoption: WHEREAS, it is necessary to enter into an agreement with New York State Department of Transportation regarding the State’s construction project, PIN 4404.19.321, NY-94 1B, to relocate certain utility poles on Empire Boulevard), from Culver Road to Helendale Road, Town of Irondequoit and City of Rochester, Monroe County (“Project”); and WHEREAS, the Department of Transportation will reimburse the Town for its costs toward the Project, pursuant to: Section 10, Subdivision 24 of the Highway Law; a portion of the agreement entitled “Agreement in Connection with Cost of Relocating Municipally Owned Facilities Maintained for Public Use,” (Exhibit “A”) including Appendix “A”-Standard Clauses for New York State Contracts, Appendix “A-1” Supplemental Title VI Provisions (Civil Rights Act), and Appendix “B”-Requirements for Federally -Aided Transportation Projects; and WHEREAS, an additional New York State Department of Transportation Utility Work Agreement (Exhibit “B”) authorizing the RG&E to replace approximately 24 LED street lights including the estimated relocation costs to be $59,800 is included as well; and WHEREAS, it is necessary to loan funds from General Fund Balance up to $59,800 to account 001.5182.4120 until funds are reimbursed from NYSDOT; and WHEREAS, the Town Board determines that the replacement of street lights is a Type II action pursuant to 6 NYCRR §617.5(a)(1) (maintenance or repair involving no substantial changes in an existing structure or facility) and therefore no further review is needed pursuant to the New York State Environmental Quality Review Act (6NYCRR § 617.5(a)); and NOW, THEREFORE BE IT RESOLVED, that the Town Board hereby authorizes the Supervisor to enter into Agreements with New York State Department of Transportation for the purposes stated herein; and AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board hereby approves the inter fund loan up to $59,800 from General Fund to account 001.5182.4120; and AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board authorizes the Supervisor to execute any and all necessary documents to enter into necessary agreements with New York State Department of Transportation in such form as approved by the Attorney for the Town. Seconded by Town Board Member ____and duly put to vote, which resulted as follows: Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Board Member Wehner voting _______ Town Supervisor Seeley voting _______ Appendix “A” Appendix “A-1” Appendix “B” Exhibit “A” Exhibit “B” A224 (9/14) AGREEMENT IN CONNECTION WITH COST OF RELOCATING MUNICIPALLY OWNED FACILITIES MAINTAINED FOR PUBLIC USE PIN 4404.19.321, NY -941B (Empire Blvd) Rehabilitation, from Culver Road to Helendale Road, Town of Irondequoit, Monroe County, AGREEMENT No. (SECTION 10, SUBDIVSION 24 OF THE HIGHWAY LAW) This agreement made this 28th day of February 2020 , by and between the People of the State of New York (hereinafter referred to as "State") acting by and through the Commissioner of Transportation (hereinafter referred to as "Commissioner") with the principal office at 50 Wolf Road in the City and County of Albany and State of New York, and the Town of Irondequoit, Ref. 9-A, a Municipal Corporation in the County of Monroe, State of New York (hereinafter referred to as "Municipality"). WITNESSETH: WHEREAS, the Municipality is desirous of having the work of removal, relocation, replacement and reconstruction of such facilities performed, in accordance with the provisions of this agreement. NOW, THEREFORE, in consideration of the mutual benefits moving to each of the parties hereto, and in pursuance of Subdivision 24 of Section 10 of the Highway Law, it is agreed as follows, viz: 1. Documents Forming This Agreement: The parties agree that the Agreement consists of the following: a. Agreement: This document, entitled "Agreement in Connection with Cost of Relocating Municipally Owned Facilities Maintained for Public Use" (Section 10, Subdivision 24 of the Highway Law); b. Appendix "A" — Standard Clauses for New York State Contracts; c. Appendix "A-1" — Supplemental Title VI Provisions (Civil Rights Act); d. Appendix "B" — Requirements for Federally -Aided Transportation Projects (if necessary; e. Resolution(s) — duly adopted resolutions. 2. General Description of Work. Such work herein contemplated consists generally of relocation of approximately 24 lighting arms and associated luminaires and wiring on wooden utility poles owned by Rochester Gas and Electric Corporation, in connection with Construction Contract D264144 and other facilities in connection therewith as shown and described generally or particularly in the plans, estimates and specifications which provide; such plans, estimates and specifications having been heretofore submitted to and having been duly approved by the Municipality and Commissioner. 3. Time Schedule. Such work shall be undertaken and completed in accordance with a time schedule established by the State in conjunction with the Municipality. The Municipality Page 1 of 7 A224 (9/14) shall coordinate its activities with the State's construction contractor so as to avoid unnecessary delays. The Municipality agrees and understands that adherence to such time frames is essential to the orderly progression of the State highway project by the State's contractor. Delays to the project caused by the failure of the Municipality to adhere to the time schedule may result in damages to the State. Such damages may include actual liability by the State to its highway contractor which is measurable by a negotiated settlement or court award, and/or other ascertainable damages. In addition, there may be other damages suffered by the People of the State of New York using the highway Facilities and by the Department which are incapable of or are very difficult to accurately estimate, including but not limited to the inconvenience to the public of not being able to use the improved facility, and additional overhead, administrative and other personnel costs suffered by the Department in managing the delayed highway project. In the event that the Municipality fails to relocate or adjust its Facilities in accordance with the aforementioned time schedule, the Municipality understands that, under the provisions of common law or any applicable statute, it may be responsible for the failure to relocate or adjust its Facilities in accordance with such agreed upon time frames. Where the Municipality is responsible for failure to relocate or adjust its Facilities in accordance with the agreed upon time frames, the Municipality shall be liable directly to the State's contractor for damages incurred as a result of delay in accordance with subdivision 3 of Section 11-102 of the General Obligations Law. In the event the State's contractor recovers directly from the State for damages incurred as a result of such delay, by a negotiated settlement, court award, and/or otherwise, the Municipality shall be liable to the State for such damages. In addition to damages described above, the Municipality, where it fails to move its Facilities in accordance with the schedule, shall also be liable for liquidated damages for costs incapable of or very difficult to accurately estimate. Such damages shall be assessed at $1,000.00 per day. Delays caused by forces beyond the control of the Municipality and where the Municipality is under emergency status shall not be included in delays for which the Municipality is responsible under this paragraph. 4. Method of Performance of Work. Such work may be performed (a) by the employment of forces and the use of the equipment of the Municipality and by the use of any material on hand or necessary to be purchased by the Municipality or (b) when consent therefor is stated in writing by the State, by contract as provided in Section 103 of the General Municipal law, or if this method is deemed to be impracticable by the Municipality, or Commissioner, then, upon such written consent, by such other method or combination of methods as the Commissioner shall approve. The Utility Facilities shall be adjusted in accordance with this agreement, as directed by the State's Engineer in Charge, without causing delay to the State's Contractor, and before completion of the State's contract. 5. Reimbursement of Costs. Upon written notice from the Municipality to the Commissioner that such work has been completed, and upon final inspection thereof to the satisfaction of the State, or in case the Municipality finds it necessary to have partial reimbursement made intermediately between the start of such work of construction and the final inspection thereof by the State, the State shall reimburse the Municipality up to 90% of the costs of such work as such costs are disclosed by the said records thereof, and the balance of such reimbursement shall be made by the State upon final inspection of such work and the Page 2 of 7 A224 (9/14) acceptance thereof by the State, but in any event the State shall not be obligated for an estimated sum in excess of $59,800.00, unless a Supplemental Agreement is made therefor. All items included by the Municipality in said record of costs shall be subject to final audit by the Commissioner, and the Commissioner reserves the right to reduce or to eliminate any of such items as (s)he may deem such action to be proper for the best interest of the State. 6. Releases. As a condition of and prior to payment by the State of the aforesaid reimbursement, the Municipality shall furnish to the State, in a form acceptable to the Commissioner: (a) a release forever discharging the State from any and all claims, damage, or causes of action arising from or growing out of the acts or failures to act of the Municipality, its agents, employees, contractors, subcontractors, or representatives under this Agreement; and (b) a release of all claims arising from or growing out of any estate or interest in real property acquired for the purpose of the above captioned project. 7. Maintenance of Facilities. The Municipality covenants with the Commissioner that the maintenance of the Facilities as long as they shall be in use by the Municipality are and shall continue to be the sole and primary obligation of the Municipality. 8. Other Contracts Relative to Work. The Commissioner reserves the right to let other contracts in connection with such work. The Municipality shall afford other contractors reasonable opportunity for the introduction and storage of their materials and the execution of their work and shall properly connect and coordinate its work with theirs. Temporary structures, equipment or materials of the Municipality, its agents or contractors, shall be located where directed and if not so located they shall be moved when so directed. 9. Access To and Control of Work. The State shall have access to all phases of such work during its prosecution and to records pertaining thereto, including time records, payrolls, invoices, work orders, etc. 10. Unsatisfactory Work; Ambiguity of Plans. Should such work, or progress of same, at any time be unsatisfactory to the State, that fact will, without unnecessary delay, be brought to the attention of the Municipality which will take remedial action promptly. In the event the Commissioner determines that such remedial action is unsatisfactory or has not occurred within a reasonable period of time, (s)he may provide for completion of the work in such manner as (s)he deems necessary. In case of any ambiguity in the plans, specifications, or maps, or between them, the matter must be immediately submitted to the State which shall adjust the same, and its decision in relation thereto shall be final and conclusive upon the parties. 11. Retention of Records. All records established by the Municipality pursuant to this agreement shall be maintained by the Municipality for a period of not less than six years after payment of the final voucher by the Federal Government to the State in connection with a Federal -aid project or the custody of such records shall be turned over to the Commissioner. Page 3 of 7 A224 (9/14) Such records shall be available for inspection by representatives of the State upon reasonable notice during regular business hours. 12. Contract Clauses Required in Work. In connection with any contract let by the Municipality for all or any part of such work, it is understood between the parties hereto that the contract shall comply with all applicable Federal, State and local laws, copies of the Federal and State required contract provisions appearing as Appendices A, A-1 and B (if applicable), attached hereto. 13. Insurance. Municipality shall procure and maintain, until the work covered by this Agreement has been completed to the satisfaction of the State and the Municipality, insurance for liability and damages imposed by law or otherwise of the kinds and in the amounts hereinafter provided, with insurance companies authorized to do such business in the State of New York, covering all work under this Agreement. Before commencing the work, the Municipality shall furnish to the State a certificate or certificates of insurance in a form satisfactory to the State showing that the Municipality or its contractor has complied with this Article, which certificates shall provide that the policies shall not be changed or cancelled until thirty (30) days written notice has been given to the State. The Municipality may elect to retain these risks. The kinds and amounts of insurance, subject to agreement that different coverage or higher limits shall apply, are as follows: (a.) Commercial General Liability Insurance: Each and every party performing work in connection with the PROJECT described herein shall be required to be insured under a policy of insurance. Municipality or its contractor shall maintain an occurrence form commercial general liability policy or policies insuring against liability arising from personal injury or death, advertising injury, liability insured under an insured contract (including the tort liability of another assumed in a business contract) occurring on or in any way related to the premises or occasioned by reason of the operations of the primary named insured. Such coverage shall be written on an ISO occurrence form (ISO Form CG 00 01 12 07 or a policy form providing equivalent coverage), including any excess liability insurance providing coverage in an amount of five million dollars ($5,000,000.00) per occurrence and five million dollars ($5,000,000.00) aggregate. Aggregate coverage must be secured on a per -project basis. This insurance must be endorsed to provide coverage to "the Municipality, the Municipality, the State of New York/New York State Department of Transportation, any Municipality in which the event is conducted, and any governmental entity whose facilities are affected by the event, and any of their employees or agents working for or on the facility," using ISO Form CG 20 10 07 04 or a form that provides equivalent coverage. (b.) Workers' Compensation and Disability Insurance and Employers' Liability Insurance. As required by State Finance Law '142, any Contractor working on the PROJECT Municipality shall maintain in force workers' compensation insurance for all of the Contractor's employees. Contractors shall also maintain disability insurance as required by the Disability Benefits Law of the State of New Page 4 of 7 A224 (9/14) York. Municipality shall provide evidence of the required coverage or exemption where appropriate (usually Form C-105.2 and Form DB-120.1). Municipality may furnish proof of coverage under the Federal Employers Liability Act and similar statutes for the protection of employers for injuries to or death of employees engaged in the work. (c.) Automobile Insurance (applicable where automobiles or other vehicles will be used in relation to the event). Municipality or its Contractor(s) shall maintain a commercial or other automobile policy or policies insuring against liability for bodily injury, death, or damage to property and other mandatory coverages, relating to the use, operation, loading or unloading of any automobiles (including owned, hired and non -owned vehicles) on and around the project. Coverage shall be in an amount of not less than one million dollars ($1,000,000.00), each accident. 14. Funds Available. It is understood by and between the parties hereto that this agreement shall be deemed executory only to the extent of the moneys available to the State and no liability on account thereof shall be incurred by the State beyond moneys available for the purposes hereof. 15. Assignment or Other Disposition of Contract. The Municipality agrees not to assign, transfer, convey, sublet or otherwise dispose of this contract or any part thereof, or of its right, title or interest therein, or its power to execute such contract to any person, company, or corporation without previous consent in writing of the Commissioner of Transportation. 16. Notices 1. All notices permitted or required hereunder shall be in writing and shall be transmitted either: (a) via certified or registered United States mail, return receipt requested; (b) by facsimile transmission; (c) by personal delivery; (d) by expedited delivery service; or (e) by e-mail. Such notices shall be addressed as follows or to such different addresses as the parties may from time -to -time designate: State of New York Department of Transportation Name: Brian P. Till Title: Regional Utilities Engineer Address: 1530 Jefferson Road, Rochester, NY 14623 Facsimile Number: 585-272-7547 E -Mail Address: brian.till@dot.ny.gov Page 5 of 7 A224 (9/14) Municipalitv Name: Town of Irondequoit Representative: Robert Kiley Title: Commissioner of Public Works Address: 2629 East Ridge Road, Rochester, NY 14622 Facsimile Number: E -Mail Address: RKiley@irondequoit.org 2. Any such notice shall be deemed to have been given either at the time of personal delivery or, in the case of expedited delivery service or certified or registered United States mail, as of the date of first attempted delivery at the address and in the manner provided herein, or in the case of facsimile transmission or email, upon receipt. 3. The parties may, from time to time, specify any new or different address in the United States as their address for purpose of receiving notice under this Agreement by giving fifteen (15) days written notice to the other party sent in accordance herewith. The parties agree to mutually designate individuals as their respective representatives for the purposes of receiving notices under this Agreement. Additional individuals may be designated in writing by the parties for purposes of implementation and administration/billing, resolving issues and problems and/or for dispute resolution. 17. Contract Payments. Municipality shall provide complete and accurate billing invoices to the Agency in order to receive payment. Billing invoices submitted to the Agency must contain all information and supporting documentation required by the Contract, the Agency and the State Comptroller. Payment for invoices submitted by the Municipality shall only be rendered electronically unless payment by paper check is expressly authorized by the Commissioner, in the Commissioner's sole discretion, due to extenuating circumstances. Such electronic payment shall be made in accordance with ordinary State procedures and practices. The Municipality shall comply with the State Comptroller's procedures to authorize electronic payments. Authorization forms are available at the State Comptroller's website at www.osc.state.ny.us/epay/index/htm, or by e-mail at epunit@osc.state.ny.us. Municipality acknowledges that it will not receive payment on any invoices submitted under this Contract if it does not comply with the State Comptroller's electronic payment procedures, except where the Commissioner has expressly authorized payment by paper check as set forth above. Page 6 of 7 A224 (9/14) IN WITNESS WHEREOF, the State has caused this instrument to be signed by the said Commissioner of Transportation, and the Municipality has caused this instrument to be signed by its duly authorized officer. This Agreement shall commence on February 28th , 2020_, and shall expire 10 year(s) from that date unless a Supplemental Agreement is entered into extending the term of this Agreement. Agreement Number: Agency Certification - "In addition to the acceptance of this contract, I also certify that original copies of this signature page will be attached to all other copies of this contract." Municipality By: STATE OF NEW YORK ) )ss: COUNTY OF On this day of , 20 _, before me personally came to me known, who, being by me duly sworn, did depose and say that he/she resides in , New York; that he/she is the of the , the Municipal Corporation described herein, and which executed the above instrument pursuant to a resolution which was duly adopted on and to which a certified copy is attached and made a part hereof; and that he/she signed his/her name thereto by like other. Notary Public APPROVED FOR NYSDOT: APPROVED AS TO FORM: STATE OF NEW YORK ATTORNEY GENERAL By: for the Commissioner Date of Transportation By: Assistant Attorney General COMPTROLLER'S APPROVAL: By: For the New York State Comptroller Pursuant to State Finance Law §112 Page 7 of 7 APPENDIX A STANDARD CLAUSES FOR NEW YORK STATE CONTRACTS PLEASE RETAIN THIS DOCUMENT FOR FUTURE REFERENCE. October 2019 STANDARD CLAUSES FOR NYS CONTRACTS UMW TABLE OF CONTENTS Page 1. Executory Clause 3 2. Non -Assignment Clause 3 3. Comptroller's Approval 3 4. Workers' Compensation Benefits 3 5. Non -Discrimination Requirements 3 6. Wage and Hours Provisions 3-4 7. Non -Collusive Bidding Certification 4 8. International Boycott Prohibition 4 9. Set -Off Rights 4 10. Records 4 11. Identifying Information and Privacy Notification 4 12. Equal Employment Opportunities For Minorities and Women 4-5 13. Conflicting Terms 5 14. Governing Law 5 15. Late Payment 5 16. No Arbitration 5 17. Service of Process 5 18. Prohibition on Purchase of Tropical Hardwoods 5-6 19. MacBride Fair Employment Principles 6 20. Omnibus Procurement Act of 1992 6 21. Reciprocity and Sanctions Provisions 6 22. Compliance with Breach Notification and Data Security Laws 6 23. Compliance with Consultant Disclosure Law 6-7 24. Procurement Lobbying 7 25. Certification of Registration to Collect Sales and Compensating Use Tax by Certain 7 State Contractors, Affiliates and Subcontractors 26. Iran Divestment Act 7 27. Admissibility of Contract 7 Page 2 October 2019 STANDARD CLAUSES FOR NYS CONTRACTS Al A STANDARD CLAUSES FOR NYS CONTRACTS The parties to the attached contract, license, lease, amendment or other agreement of any kind (hereinafter, "the contract" or "this contract") agree to be bound by the following clauses which are hereby made a part of the contract (the word "Contractor" herein refers to any party other than the State, whether a contractor, licenser, licensee, lessor, lessee or any other party): 1. EXECUTORY CLAUSE. In accordance with Section 41 of the State Finance Law, the State shall have no liability under this contract to the Contractor or to anyone else beyond funds appropriated and available for this contract. 2. NON -ASSIGNMENT CLAUSE. In accordance with Section 138 of the State Finance Law, this contract may not be assigned by the Contractor or its right, title or interest therein assigned, transferred, conveyed, sublet or otherwise disposed of without the State's previous written consent, and attempts to do so are null and void. Notwithstanding the foregoing, such prior written consent of an assignment of a contract let pursuant to Article XI of the State Finance Law may be waived at the discretion of the contracting agency and with the concurrence of the State Comptroller where the original contract was subject to the State Comptroller's approval, where the assignment is due to a reorganization, merger or consolidation of the Contractor's business entity or enterprise. The State retains its right to approve an assignment and to require that any Contractor demonstrate its responsibility to do business with the State. The Contractor may, however, assign its right to receive payments without the State's prior written consent unless this contract concerns Certificates of Participation pursuant to Article 5-A of the State Finance Law. 3. COMPTROLLER'S APPROVAL. In accordance with Section 112 of the State Finance Law (or, if this contract is with the State University or City University of New York, Section 355 or Section 6218 of the Education Law), if this contract exceeds $50,000 (or the minimum thresholds agreed to by the Office of the State Comptroller for certain S.U.N.Y. and C.U.N.Y. contracts), or if this is an amendment for any amount to a contract which, as so amended, exceeds said statutory amount, or if, by this contract, the State agrees to give something other than money when the value or reasonably estimated value of such consideration exceeds $25,000, it shall not be valid, effective or binding upon the State until it has been approved by the State Comptroller and filed in his office. Comptroller's approval of contracts let by the Office of General Services is required when such contracts exceed $85,000 (State Finance Law § 163.6-a). However, such pre -approval shall not be required for any contract established as a centralized contract through the Office of General Services or for a purchase order or other transaction issued under such centralized contract. 4. WORKERS' COMPENSATION BENEFITS. In accordance with Section 142 of the State Finance Law, this contract shall be void and of no force and effect unless the Contractor shall provide and maintain coverage during the life of this contract for the benefit of such employees as are required to be covered by the provisions of the Workers' Compensation Law. 5. NON-DISCRIMINATION REQUIREMENTS. To the extent required by Article 15 of the Executive Law (also known as the Human Rights Law) and all other State and Federal statutory and constitutional non-discrimination provisions, the Contractor will not discriminate against any employee or applicant for employment, nor subject any individual to harassment, because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or domestic violence victim status or because the individual has opposed any practices forbidden under the Human Rights Law or has filed a complaint, testified, or assisted in any proceeding under the Human Rights Law. Furthermore, in accordance with Section 220-e of the Labor Law, if this is a contract for the construction, alteration or repair of any public building or public work or for the manufacture, sale or distribution of materials, equipment or supplies, and to the extent that this contract shall be performed within the State of New York, Contractor agrees that neither it nor its subcontractors shall, by reason of race, creed, color, disability, sex, or national origin: (a) discriminate in hiring against any New York State citizen who is qualified and available to perform the work; or (b) discriminate against or intimidate any employee hired for the performance of work under this contract. If this is a building service contract as defined in Section 230 of the Labor Law, then, in accordance with Section 239 thereof, Contractor agrees that neither it nor its subcontractors shall by reason of race, creed, color, national origin, age, sex or disability: (a) discriminate in hiring against any New York State citizen who is qualified and available to perform the work; or (b) discriminate against or intimidate any employee hired for the performance of work under this contract. Contractor is subject to fines of $50.00 per person per day for any violation of Section 220-e or Section 239 as well as possible termination of this contract and forfeiture of all moneys due hereunder for a second or subsequent violation. 6. WAGE AND HOURS PROVISIONS. If this is a public work contract covered by Article 8 of the Labor Law or a building service contract covered by Article 9 thereof, neither Contractor's employees nor the employees of its subcontractors may be required or permitted to work more than the number of hours or days stated in said statutes, except as otherwise provided in the Labor Law and as set forth in prevailing wage and supplement schedules issued by the State Labor Department. Furthermore, Contractor and its subcontractors must pay at least the prevailing wage rate and pay or provide the prevailing supplements, including the premium rates for overtime pay, as determined by the State Labor Department in accordance with the Labor Law. Page 3 October 2019 STANDARD CLAUSES FOR NYS CONTRACTS APRON A Additionally, effective April 28, 2008, if this is a public work contract covered by Article 8 of the Labor Law, the Contractor understands and agrees that the filing of payrolls in a manner consistent with Subdivision 3-a of Section 220 of the Labor Law shall be a condition precedent to payment by the State of any State approved sums due and owing for work done upon the project. 7. NON -COLLUSIVE BIDDING CERTIFICATION. In accordance with Section 139-d of the State Finance Law, if this contract was awarded based upon the submission of bids, Contractor affirms, under penalty of perjury, that its bid was arrived at independently and without collusion aimed at restricting competition. Contractor further affirms that, at the time Contractor submitted its bid, an authorized and responsible person executed and delivered to the State a non - collusive bidding certification on Contractor's behalf. 8. INTERNATIONAL BOYCOTT PROHIBITION. In accordance with Section 220-f of the Labor Law and Section 139-h of the State Finance Law, if this contract exceeds $5,000, the Contractor agrees, as a material condition of the contract, that neither the Contractor nor any substantially owned or affiliated person, firm, partnership or corporation has participated, is participating, or shall participate in an international boycott in violation of the federal Export Administration Act of 1979 (50 USC App. Sections 2401 et seq.) or regulations thereunder. If such Contractor, or any of the aforesaid affiliates of Contractor, is convicted or is otherwise found to have violated said laws or regulations upon the final determination of the United States Commerce Department or any other appropriate agency of the United States subsequent to the contract's execution, such contract, amendment or modification thereto shall be rendered forfeit and void. The Contractor shall so notify the State Comptroller within five (5) business days of such conviction, determination or disposition of appeal (2 NYCRR § 105.4). 9. SET-OFF RIGHTS. The State shall have all of its common law, equitable and statutory rights of set-off. These rights shall include, but not be limited to, the State's option to withhold for the purposes of set-off any moneys due to the Contractor under this contract up to any amounts due and owing to the State with regard to this contract, any other contract with any State department or agency, including any contract for a term commencing prior to the term of this contract, plus any amounts due and owing to the State for any other reason including, without limitation, tax delinquencies, fee delinquencies or monetary penalties relative thereto. The State shall exercise its set-off rights in accordance with normal State practices including, in cases of set-off pursuant to an audit, the finalization of such audit by the State agency, its representatives, or the State Comptroller. 10. RECORDS. The Contractor shall establish and maintain complete and accurate books, records, documents, accounts and other evidence directly pertinent to performance under this contract (hereinafter, collectively, the "Records"). The Page 4 Records must be kept for the balance of the calendar year in which they were made and for six (6) additional years thereafter. The State Comptroller, the Attorney General and any other person or entity authorized to conduct an examination, as well as the agency or agencies involved in this contract, shall have access to the Records during normal business hours at an office of the Contractor within the State of New York or, if no such office is available, at a mutually agreeable and reasonable venue within the State, for the term specified above for the purposes of inspection, auditing and copying. The State shall take reasonable steps to protect from public disclosure any of the Records which are exempt from disclosure under Section 87 of the Public Officers Law (the "Statute") provided that: (i) the Contractor shall timely inform an appropriate State official, in writing, that said records should not be disclosed; and (ii) said records shall be sufficiently identified; and (iii) designation of said records as exempt under the Statute is reasonable. Nothing contained herein shall diminish, or in any way adversely affect, the State's right to discovery in any pending or future litigation. 11. IDENTIFYING INFORMATION AND PRIVACY NOTIFICATION. (a) Identification Number(s). Every invoice or New York State Claim for Payment submitted to a New York State agency by a payee, for payment for the sale of goods or services or for transactions (e.g., leases, easements, licenses, etc.) related to real or personal property must include the payee's identification number. The number is any or all of the following: (i) the payee's Federal employer identification number, (ii) the payee's Federal social security number, and/or (iii) the payee's Vendor Identification Number assigned by the Statewide Financial System. Failure to include such number or numbers may delay payment. Where the payee does not have such number or numbers, the payee, on its invoice or Claim for Payment, must give the reason or reasons why the payee does not have such number or numbers. (b) Privacy Notification. (1) The authority to request the above personal information from a seller of goods or services or a lessor of real or personal property, and the authority to maintain such information, is found in Section 5 of the State Tax Law. Disclosure of this information by the seller or lessor to the State is mandatory. The principal purpose for which the information is collected is to enable the State to identify individuals, businesses and others who have been delinquent in filing tax returns or may have understated their tax liabilities and to generally identify persons affected by the taxes administered by the Commissioner of Taxation and Finance. The information will be used for tax administration purposes and for any other purpose authorized by law. (2) The personal information is requested by the purchasing unit of the agency contracting to purchase the goods or services or lease the real or personal property covered by this contract or lease. The information is maintained in the Statewide Financial System by the Vendor Management Unit within the Bureau of State Expenditures, Office of the State Comptroller, 110 State Street, Albany, New York 12236. October 2019 STANDARD CLAUSES FOR NYS CONTRACTS A! UIRA 12. EQUAL EMPLOYMENT OPPORTUNITIES FOR MINORITIES AND WOMEN. In accordance with Section 312 of the Executive Law and 5 NYCRR Part 143, if this contract is: (i) a written agreement or purchase order instrument, providing for a total expenditure in excess of $25,000.00, whereby a contracting agency is committed to expend or does expend funds in return for labor, services, supplies, equipment, materials or any combination of the foregoing, to be performed for, or rendered or furnished to the contracting agency; or (ii) a written agreement in excess of $100,000.00 whereby a contracting agency is committed to expend or does expend funds for the acquisition, construction, demolition, replacement, major repair or renovation of real property and improvements thereon; or (iii) a written agreement in excess of $100,000.00 whereby the owner of a State assisted housing project is committed to expend or does expend funds for the acquisition, construction, demolition, replacement, major repair or renovation of real property and improvements thereon for such project, then the following shall apply and by signing this agreement the Contractor certifies and affirms that it is Contractor's equal employment opportunity policy that: (a) The Contractor will not discriminate against employees or applicants for employment because of race, creed, color, national origin, sex, age, disability or marital status, shall make and document its conscientious and active efforts to employ and utilize minority group members and women in its work force on State contracts and will undertake or continue existing programs of affirmative action to ensure that minority group members and women are afforded equal employment opportunities without discrimination. Affirmative action shall mean recruitment, employment, job assignment, promotion, upgradings, demotion, transfer, layoff, or termination and rates of pay or other forms of compensation; (b) at the request of the contracting agency, the Contractor shall request each employment agency, labor union, or authorized representative of workers with which it has a collective bargaining or other agreement or understanding, to furnish a written statement that such employment agency, labor union or representative will not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital status and that such union or representative will affirmatively cooperate in the implementation of the Contractor's obligations herein; and (c) the Contractor shall state, in all solicitations or advertisements for employees, that, in the performance of the State contract, all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or marital status. Contractor will include the provisions of "a," "b," and "c" above, in every subcontract over $25,000.00 for the construction, demolition, replacement, major repair, renovation, planning or design of real property and Page 5 improvements thereon (the "Work") except where the Work is for the beneficial use of the Contractor. Section 312 does not apply to: (i) work, goods or services unrelated to this contract; or (ii) employment outside New York State. The State shall consider compliance by a contractor or subcontractor with the requirements of any federal law concerning equal employment opportunity which effectuates the purpose of this clause. The contracting agency shall determine whether the imposition of the requirements of the provisions hereof duplicate or conflict with any such federal law and if such duplication or conflict exists, the contracting agency shall waive the applicability of Section 312 to the extent of such duplication or conflict. Contractor will comply with all duly promulgated and lawful rules and regulations of the Department of Economic Development's Division of Minority and Women's Business Development pertaining hereto. 13. CONFLICTING TERMS. In the event of a conflict between the terms of the contract (including any and all attachments thereto and amendments thereof) and the terms of this Appendix A, the terms of this Appendix A shall control. 14. GOVERNING LAW. This contract shall be governed by the laws of the State of New York except where the Federal supremacy clause requires otherwise. 15. LATE PAYMENT. Timeliness of payment and any interest to be paid to Contractor for late payment shall be governed by Article 11-A of the State Finance Law to the extent required by law. 16. NO ARBITRATION. Disputes involving this contract, including the breach or alleged breach thereof, may not be submitted to binding arbitration (except where statutorily authorized), but must, instead, be heard in a court of competent jurisdiction of the State of New York. 17. SERVICE OF PROCESS. In addition to the methods of service allowed by the State Civil Practice Law & Rules ("CPLR"), Contractor hereby consents to service of process upon it by registered or certified mail, return receipt requested. Service hereunder shall be complete upon Contractor's actual receipt of process or upon the State's receipt of the return thereof by the United States Postal Service as refused or undeliverable. Contractor must promptly notify the State, in writing, of each and every change of address to which service of process can be made. Service by the State to the last known address shall be sufficient. Contractor will have thirty (30) calendar days after service hereunder is complete in which to respond. 18. PROHIBITION ON PURCHASE OF TROPICAL HARDWOODS. The Contractor certifies and warrants that all wood products to be used under this contract award will be in accordance with, but not limited to, the specifications and provisions of Section 165 of the State Finance Law, (Use of Tropical Hardwoods) which prohibits purchase and use of tropical hardwoods, unless specifically exempted, by the State October 2019 STANDARD CLAUSES FOR NYS CONTRACTS PJTE11111A or any governmental agency or political subdivision or public benefit corporation. Qualification for an exemption under this law will be the responsibility of the contractor to establish to meet with the approval of the State. In addition, when any portion of this contract involving the use of woods, whether supply or installation, is to be performed by any subcontractor, the prime Contractor will indicate and certify in the submitted bid proposal that the subcontractor has been informed and is in compliance with specifications and provisions regarding use of tropical hardwoods as detailed in § 165 State Finance Law. Any such use must meet with the approval of the State; otherwise, the bid may not be considered responsive. Under bidder certifications, proof of qualification for exemption will be the responsibility of the Contractor to meet with the approval of the State. 19. MACBRIDE FAIR EMPLOYMENT PRINCIPLES (APPLICABLE ONLY 1N NON-FEDERAL AID NEW YORK STATE CONTRACTS),. In accordance with the MacBride Fair Employment Principles (Chapter 807 of the Laws of 1992), the Contractor hereby stipulates that the Contractor either (a) has no business operations in Northern Ireland, or (b) shall take lawful steps in good faith to conduct any business operations in Northern Ireland in accordance with the MacBride Fair Employment Principles (as described in Section 165 of the New York State Finance Law), and shall permit independent monitoring of compliance with such principles. 20. OMNIBUS PROCUREMENT ACT OF 1992 'APPLICABLE ONLY IN NON-FEDERAL AID NEW YORK STATE CONTRACTS). It is the policy of New York State to maximize opportunities for the participation of New York State business enterprises, including minority- and women - owned business enterprises as bidders, subcontractors and suppliers on its procurement contracts. Information on the availability of New York State subcontractors and suppliers is available from: NYS Department of Economic Development Division for Small Business Albany, New York 12245 Telephone: 518-292-5100 Fax: 518-292-5884 email: opa; iesd.ny.��ov A directory of certified minority- and women -owned business enterprises is available from: NYS Department of Economic Development Division of Minority and Women's Business Development 633 Third Avenue New York, NY 10017 212-803-2414 email: mwbecertification(r esd.ny.aov baps: 'ny.newnycontracts.corn/FrontEnd/VendorSearchPu bIic.asp The Omnibus Procurement Act of 1992 (Chapter 844 of the Laws of 1992, codified in State Finance Law § 139-i and Public Authorities Law § 2879(3)(n) —(p)) requires that by signing this bid proposal or contract, as applicable, Contractors certify that whenever the total bid amount is greater than $1 million: (a) The Contractor has made reasonable efforts to encourage the participation of New York State Business Enterprises as suppliers and subcontractors, including certified minority- and women -owned business enterprises, on this project, and has retained the documentation of these efforts to be provided upon request to the State; (b) The Contractor has complied with the Federal Equal Opportunity Act of 1972 (P.L. 92-261), as amended; (c) The Contractor agrees to make reasonable efforts to provide notification to New York State residents of employment opportunities on this project through listing any such positions with the Job Service Division of the New York State Department of Labor, or providing such notification in such manner as is consistent with existing collective bargaining contracts or agreements. The Contractor agrees to document these efforts and to provide said documentation to the State upon request; and (d) The Contractor acknowledges notice that the State may seek to obtain offset credits from foreign countries as a result of this contract and agrees to cooperate with the State in these efforts. 21. RECIPROCITY AND SANCTIONS PROVISIONS. Bidders are hereby notified that if their principal place of business is located in a country, nation, province, state or political subdivision that penalizes New York State vendors, and if the goods or services they offer will be substantially produced or performed outside New York State, the Omnibus Procurement Act 1994 and 2000 amendments (Chapter 684 and Chapter 383, respectively, codified in State Finance Law § 165(6) and Public Authorities Law § 2879(5))) require that they be denied contracts which they would otherwise obtain. NOTE: As of October 2019, the list of discriminatory jurisdictions subject to this provision includes the states of South Carolina, Alaska, West Virginia, Wyoming, Louisiana and Hawaii. 22. COMPLIANCE WITH BREACH NOTIFICATION AND DATA SECURITY LAWS. Contractor shall comply with the provisions of the New York State Information Security Breach and Notification Act (General Business Law § 899-aa and State Technology Law § 208) and commencing March 21, 2020 shall also comply with General Business Law § 899 -bb. Page 6 October 2019 STANDARD CLAUSES FOR NYS CONTRACTS ARMIN A 23. COMPLIANCE WITH CONSULTANT DISCLOSURE LAW. If this is a contract for consulting services, defined for purposes of this requirement to include analysis, evaluation, research, training, data processing, computer programming, engineering, environmental, health, and mental health services, accounting, auditing, paralegal, legal or similar services, then, in accordance with Section 163 (4)(g) of the State Finance Law (as amended by Chapter 10 of the Laws of 2006), the Contractor shall timely, accurately and properly comply with the requirement to submit an annual employment report for the contract to the agency that awarded the contract, the Department of Civil Service and the State Comptroller. 24. PROCUREMENT LOBBYING. To the extent this agreement is a "procurement contract" as defined by State Finance Law §§ 139-j and 139-k, by signing this agreement the contractor certifies and affirms that all disclosures made in accordance with State Finance Law §§ 139-j and 139-k are complete, true and accurate. In the event such certification is found to be intentionally false or intentionally incomplete, the State may terminate the agreement by providing written notification to the Contractor in accordance with the terms of the agreement. 25. CERTIFICATION OF REGISTRATION TO COLLECT SALES AND COMPENSATING USE TAX BY CERTAIN STATE CONTRACTORS, AFFILIATES AND SUBCONTRACTORS. To the extent this agreement is a contract as defined by Tax Law § 5-a, if the contractor fails to make the certification required by Tax Law § 5-a or if during the term of the contract, the Department of Taxation and Finance or the covered agency, as defined by Tax Law § 5-a, discovers that the certification, made under penalty of perjury, is false, then such failure to file or false certification shall be a material breach of this contract and this contract may be terminated, by providing written notification to the Contractor in accordance with the terms of the agreement, if the covered agency determines that such action is in the best interest of the State. 26. IRAN DIVESTMENT ACT. By entering into this Agreement, Contractor certifies in accordance with State Finance Law § 165-a that it is not on the "Entities Determined to be Non -Responsive Bidders/Offerers pursuant to the New York State Iran Divestment Act of 2012" ("Prohibited Entities List") posted at: https://ogs.nv.gov/list-entities-determined-be- non-responsive-biddersofferers pursuant-nvs-iron-divestment- act-2012 Contractor further certifies that it will not utilize on this Contract any subcontractor that is identified on the Prohibited Entities List. Contractor agrees that should it seek to renew or extend this Contract, it must provide the same certification at the time the Contract is renewed or extended. Contractor also agrees that any proposed Assignee of this Contract will be required to certify that it is not on the Prohibited Entities List before the contract assignment will be approved by the State. Page 7 During the term of the Contract, should the state agency receive information that a person (as defined in State Finance Law § 165-a) is in violation of the above -referenced certifications, the state agency will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the Act within 90 days after the determination of such violation, then the state agency shall take such action as may be appropriate and provided for by law, rule, or contract, including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the Contractor in default. The state agency reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award. 27. ADMISSIBILITY OF REPRODUCTION OF CONTRACT. Notwithstanding the best evidence rule or any other legal principle or rule of evidence to the contrary, the Contractor acknowledges and agrees that it waives any and all objections to the admissibility into evidence at any court proceeding or to the use at any examination before trial of an electronic reproduction of this contract, in the form approved by the State Comptroller, if such approval was required, regardless of whether the original of said contract is in existence. October 2019 APPENDIX A-1 SUPPLEMENTAL TITLE VI PROVISIONS (CIVIL RIGHTS ACT) (To be included in all contracts) During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follows: (1) Compliance with Regulations: The contractor shall comply with the Regulation relative to nondiscrimination in Federally assisted programs of the Department of Transportation of the United States, Title 49, Code of Federal Regulations, Part 21, and the Federal Highway Administration (hereinafter "FHWA") Title 23, Code of Federal Regulations, Part 200 as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. (2) Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, religion, age, color, sex or national origin, sex, age, and disability/handicap in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by 49 CFR, section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. (3) Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin, sex, age, and disability/handicap. (4) Information and Reports: The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by NYSDOT or the FHWA to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information the contractor shall so certify to NYSDOT's Office of Civil Rights or FHWA, as appropriate, and shall set forth what efforts it has made to obtain the information. (5) Sanctions for Noncompliance: In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, NYSDOT shall impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to: a) Withholding of payments to the contractor under the contract until the contractor complies; and/or b) Cancellation, termination or suspension of the contract, in whole or in part. (6) Incorporation of Provisions: The contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontractor procurement as NYSDOT or the FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request NYSDOT to enter into such litigation to protect the interests of NYSDOT, and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. APPENDIX B REQUIREMENTS FOR FEDERALLY -AIDED TRANSPORTATION PROJECTS (June 2016) There is a substantial body of requirements attached to the use of Federal highway or transportation aid. These requirements create or overlay processes, procedures, documentation requirements, authorizations, approvals and certifications that may be substantially greater or different from those that are not funded with Federal -aid and proceed under applicable State and local laws, customs and practices. Under Title 23 of the United States Code, the New York State Department of Transportation (NYSDOT) is responsible for the administration of transportation projects in New York State to which NYSDOT provides Federal highway or transportation -related aid. Through this Agreement, which provides or is associated with such funding, NYSDOT delegates various elements of project and funding administration as described elsewhere in this Agreement. In undertaking a Federally aided project, the Municipality/Sponsor, Authority or Project Manager designated under this Agreement with Federal -aid funding or project administration agrees to proceed in compliance with all the applicable Federal -aid requirements. NYSDOT, in cooperation with FHWA, has assembled the body of Federal -aid requirements, procedures and practices in its Procedures for Locally Administered Federal -Aid Projects Manual (available through NYSDOT's web site at: http.//www.dot.nv.gov/plafap). In addition, the Municipality/Sponsor, Authority or Project Manager designated under this Agreement for Federal -aid funding or project administration that enters into Federally aided project construction contracts is required to physically incorporate into all its Federally aided construction contracts and subcontracts there under the provisions that are contained in Form FHWA-1273 (available from NYSDOT or electronically at: http://www.fhwa.dot.goviprogramadmin/contracts/1273.htm). In addition to the referenced requirements, the attention of Municipality/Sponsor hereunder is directed to the following requirements and information: NON DISCRIMINATION/EEO/DBE REQUIREMENTS The Municipality/Sponsor and its contractors agree to comply with Executive Order 11246, entitled "Equal Employment Opportunity" and United States Department of Transportation (USDOT) regulations (49 CFR Parts 21, 23, 25, 26 and 27) and the following: 1. NON DISCRIMINATION. No person shall, on the ground of race, color, creed, national origin, sex, age or handicap, be excluded from participation in, or denied the benefits of, or be subject to, discrimination under the Project funded through this Agreement. 2. EQUAL EMPLOYMENT OPPORTUNITY_ In connection with the execution of this Agreement, the Municipality/Sponsors contractors or subcontractors shall not discriminate against any employee or applicant for employment because of race, religion, age, color, sex or national origin. Such contractors shall take affirmative actions to ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, national origin or age. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 3. DISADVANTAGED BUSINESS ENTERPRISES. In connection with the performance of this Agreement, the Municipality/Sponsor shall cause its contractors to cooperate with the State in meeting its commitments and goals with regard to the utilization of Disadvantaged Business Enterprises (DBEs) and will use its best efforts to ensure that DBEs will have opportunity to compete for subcontract work under this Agreement. Also, in this connection the Municipality or Municipality/Sponsor shall cause its contractors to undertake such actions as may be necessary to comply with 49 CFR Part 26. As a sub -recipient under 49 CFR Part 26.13, the Municipality/Sponsor hereby makes the following assurance. The Municipality/Sponsor shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any United States Department of Transportation (USDOT)-assisted contract or in the administration of its Disadvantaged Business Enterprise (DBE) program or the requirements of 49 CFR Part 26. The Municipality/Sponsor shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of the United States Department of Transportation -assisted contracts. The New York State Department of Transportation's DBE program, as required by 49 CFR Part 26 and as approved by the United States Department of Transportation, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the USDOT may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). FEDERAL SINGLE AUDIT REQUIREMENTS Non -Federal entities that expend $750,000 or more in a year in Federal awards from all sources are required to comply with the Federal Single Audit Act provisions contained in U.S. Office of Management and Budget (OMB) Circular No. A-133, Audits of States, Local Governments, and Non -Profit Organizations. Non -Federal entities that expend Federal awards from a single source may provide a program specific audit, as defined in the Circular. Non -Federal entities that expend less than the amount above in a year in Federal awards from all sources are exempt from Federal audit requirements for that year, except as noted in Sec. 215 (a) of OMB Circular A-133 Subpart B --Audits, records must be available for review or audit by appropriate officials of the cognizant Federal agency' the New York State Department of Transportation, the New York State Comptrollers Office and the U.S. Governmental Accountability Office (GAO). Non -Federal entities are required to submit a copy of all audits, as described above, within 30 days of issuance of audit report, but no later than 9 months after the end of the entity's fiscal year, to the New York State Department of Transportation, Contract Audit Bureau, 50 Wolf Road, Albany, NY 12232. Unless a time extension has been granted by the cognizant Federal Agency and has been filed with the New York State Department of Transportation's Contract Audit Bureau, failure to comply with the requirements of OMB Circular A-133 may result in suspension or termination of Federal award payments. 1 The designated cognizant agency for audit shall be the federal awarding agency that provides the predominant amount of direct funding to a recipient unless OMB changes it. THE CATALOG OF FEDERAL DOMESTIC ASSISTANCE The Catalog of Federal Domestic Assistance (CFDA2), is an on-line database of all Federally - aided programs available to State and local governments (including the District of Columbia); Federally recognized Indian tribal governments; Territories (and possessions) of the United States; domestic public, quasi -public, and private profit and nonprofit organizations and institutions; specialized groups; and individuals. THE CFDA IDENTIFICATION NUMBER OMB Circular A-133 requires all Federal -aid recipients to identify and account for awards and expenditures by CFDA Number. The Municipality/Sponsor is required to identify in its accounts all Federal awards received and expended, and the Federal programs under which they were received. Federal program and award identification shall include, as applicable, the CFDA title and number, award number and year, name of the Federal agency, and name of the pass -through entity. The most commonly used CFDA number for the Federal Aid Highway Planning and Construction program is 20.205. Additional CFDA numbers for other transportation and non -transportation related programs are: 20.215 Highway Training and Education 20.219 Recreational Trails Program 20.XXX Highway Planning and Construction - Highways for LIFE; 20.XXX Surface Transportation Research and Development; 20.500 Federal Transit -Capital Investment Grants 20.505 Federal Transit -Metropolitan Planning Grants 20.507 Federal Transit -Formula Grants 20.509 Formula Grants for Other Than Urbanized Areas 20.600 State and Community Highway Safety 23.003 Appalachian Development Highway System 23.008 Appalachian Local Access Roads PROMPT PAYMENT MECHANISMS In accordance with 49 CFR 26.29, and NY State Finance Law 139-f or NY General Municipal Law 106-b(2) as applicable: (a) You must establish, as part of your DBE program, a contract clause to require prime contractors to pay subcontractors for satisfactory performance of their contracts no later than 7 calendar days from receipt of each payment you make to the prime contractor. (b) You must ensure prompt and full payment of retainage from the prime contractor to the subcontractor within 7 calendar days after the subcontractor's work is satisfactorily completed. You must use one of the following methods to comply with this requirement: (1) You may decline to hold retainage from prime contractors and prohibit prime contractors from holding retainage from subcontractors. (2) You may decline to hold retainage from prime contractors and require a contract clause obligating prime contractors to make prompt and full payment of any retainage kept by 2 http:llwww.cfda.gov! prime contractor to the subcontractor within 7 calendar days after the subcontractor's work is satisfactorily completed. (3) You may hold retainage from prime contractors and provide for prompt and regular incremental acceptances of portions of the prime contract, pay retainage to prime contractors based on these acceptances, and require a contract clause obligating the prime contractor to pay all retainage owed to the subcontractor for satisfactory completion of the accepted work within 7 calendar days after your payment to the prime contractor. (c) For purposes of this section, a subcontractor's work is satisfactorily completed when all the tasks called for in the subcontract have been accomplished and documented as required by the recipient. When a recipient has made an incremental acceptance of a portion of a prime contract, the work of a subcontractor covered by that acceptance is deemed to be satisfactorily completed. (d) Your DBE program must provide appropriate means to enforce the requirements of this section. These means may include appropriate penalties for failure to comply, the terms and conditions of which you set. Your program may also provide that any delay or postponement of payment among the parties may take place only for good cause, with your prior written approval. (e) You may also establish, as part of your DBE program, any of the following additional mechanisms to ensure prompt payment: (1) A contract clause that requires prime contractors to include in their subcontracts language providing that prime contractors and subcontractors will use appropriate alternative dispute resolution mechanisms to resolve payment disputes. You may specify the nature of such mechanisms. (2) A contract clause providing that the prime contractor will not be reimbursed for work performed by subcontractors unless and until the prime contractor ensures that the subcontractors are promptly paid for the work they have performed. (3) Other mechanisms, consistent with this part and applicable state and local law, to ensure that DBEs and other contractors are fully and promptly paid. CARGO PREFERENCE ACT REQUIREMENTS — U.S. FLAG VESSELS In accordance with 46 CFR 381, the contractor agrees: (a) To utilize privately owned United States -flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material, or commodities pursuant to this contract, to the extent such vessels are available at fair and reasonable rates for United States -flag commercial vessels. (b) To furnish within 20 days following the date of loading for shipments originating within the United States or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, 'on -board' commercial ocean bill -of -lading in English for each shipment of cargo described in paragraph (b) (1) of this section to both the Contracting Officer (through the prime contractor in the case of subcontractor bills -of -lading) and to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590. (c) To insert the substance of the provisions of this clause in all subcontracts issued pursuant to this contract. HC -140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #9-A Page 1 of 4 UTILITY WORK AGREEMENT Since the construction, reconstruction, or maintenance of the transportation project described below, identified as: Project Identification No.: 4404.19.321 F.A. Project No.: Z2404404193 ROW Declaration No.. Map Nos.: Parcel Nos. County of: Monroe Contract No.: D264144 Project Description: NY -941B from Culver Rd to Helendale Rd, T. Irondequoit necessitates the adjustment of utility facilities as hereinafter described, the owner, Town of Irondequoit, on behalf of the Town of Irondequoit Department of Public Works, of said facilities herewith agrees with the State of New York acting through the Commissioner of Transportation that this agreement shall apply to the accommodation of these utility facilities. Any adjustment of said facilities will be accomplished under the terms of this agreement, in accordance with the Rules and Regulations Governing the Accommodation of Utilities within the State Highway Right -of -Way, in compliance with the attached Special Note entitled "Coordination with the Utility Schedule", and in accordance with the contract plans, specifications, proposal, amendment(s) or change order(s). I. Existing Facilities (describe type, size, capacity, location, etc.) Town of Irondequoit, on behalf of the Town of Irondequoit Department of Public Works, maintains, or causes to be maintained, the existing lighting fixtures and wiring associated with the Rochester Gas and Electric (RGE) owned lighting facilities, presently located on State Right -of -Way, as shown on the plans for the proposed transportation project, are in the way of construction and shall be adjusted/relocated as follows: The Town of Irondequoit will cause RGE to replace approximately 24 LED street lights which are currently attached to RGE owned poles, per attached Utilities Special Note Ref 9-A. Town of Irondequoit estimates the above facility relocations will cost $59,800.00. (company's name) HC -140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #9-A Page 2 of 4 UTILITY WORK AGREEMENT II . Financial Responsibility (check appropriate boxes): ❑ The facilities to be adjusted under the terms of this agreement are subject to Section 52 of the State Highway Law, and the cost of this adjustment is the sole responsibility of the owner. ® Subdivision 24 of Section 10 of the State Highway Law enables the Commissioner of Transportation to provide at the expense of the State, for adjustment to a municipally owned utility when such work is necessary as a result of State highway work. (Municipal Agreement required.) ❑ Subdivision 24-b of Section 10 of the State Highway Law enables the Commissioner of Transportation to participate in the necessary expenses incurred for adjustment of privately, publicly or cooperatively owned facilities, municipal utility facilities, or facilities of a corporation organized pursuant to the State Transportation Corporations Law. (Privately Owned Property Agreement or Reimbursement Agreement required.) ❑ Subdivision 27 of Section 10 of the State Highway Law enables the Commissioner of Transportation, upon the request of a municipality, to perform for and at the expense of such municipality specified work to be included within a State -let contract. (Betterment Resolution required.) ❑ Subdivision 33 of Section 10 of the State Highway Law enables the Commissioner of Transportation, upon the request of a public utility corporation, to perform for and at the expense of such public utility corporation specified work to be included within a State -let contract. ❑ Subdivision 13 of Section 30 of the State Highway Law enables the Commissioner of Transportation to enter into an agreement to reimburse with public funds the owner for necessary expenses incurred as a result of this adjustment, or to replace the facilities in kind. ® The owner will develop and keep a record of costs in accordance with the New York State Department of Transportation (NYSDOT) Reimbursement Procedures, and when federal funds participate in the cost, the Federal Highway Administration (FHWA) Federal -Aid Policy Guide Part 645, or as indicated below: HC -140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #9-A Page 3 of 4 UTILITY WORK AGREEMENT III. Physical Adjustment Method (check appropriate boxes): The actual adjustment or design engineering will be performed by the following method (s): ❑ Contract let by the Commissioner. ® Contract let by the Owner, (check applicable statement, i.e., a or b) a. Best Interests of State. ® b. Utility not sufficiently staffed or equipped ❑ By the Owner's forces. IV. Betterment, Salvage, and Depreciation Credits Due the Project (check appropriate boxes): ® There will be no extension of service life, improved capacity nor any other betterment of the facility (as defined by the NYSDOT Utility Reimbursement Procedures and by FHWA Federal -Aid Policy Guide Part 645) as a result of the adjustments made pursuant to this agreement. ❑ There is betterment described as follows: ❑ The owner will not claim reimbursement for that betterment portion of the work, but will duly account for it as required by applicable NYSDOT and FHWA procedures. ❑ The owner hereby agrees to deposit with the Comptroller of the State of New York the amount of $ to cover the cost of the betterment as described above. ❑ The owner agrees to comply with the requirements of the NYSDOT Utility Reimbursement Procedure and FHWA Federal -Aid Policy Guide Part 645 with the respect to salvage and depreciation credits when applicable. V. General Covenants The owner hereby agrees to accept full title and responsibility for the adjusted facility in writing upon satisfactory completion of the work. Such acceptance will acknowledge the owner's responsibility to maintain the facility in accordance with all applicable codes, standards and regulations, including his obligation, where applicable, to remove any or all of the facility from the highway at the order of the Commissioner of Transportation, all in accordance with the Rules and Regulations Governing the Accommodation of Utilities within the State Highway Right -of -Way. All compensable claims covered by this agreement will be included in one of the following: A. Privately Owned Property Agreement executed prior to the performance of the work. B. Municipal Agreement executed prior to performance of the work. C. Reimbursement Agreement executed prior to performance of the work. D. Such other agreement as approved by NYSDOT Office of Legal Affairs. HC -140 (6/03) NEW YORK STATE DEPARTMENT OF TRANSPORTATION REF. #9-A Page 4 of 4 UTILITY WORK AGREEMENT VI. References The following documents are herewith incorporated in this agreement be reference (check appropriate boxes) Federal Highway Administration's Federal -Aid Policy Guide Part 645. [] Contract documents : Contract number D264144 PIN 4404.19.321 Plan sheets No. UTL-01 to UTL-07 ❑ Owner's plan sheets Owner's estimate sheets form No. FIN 223c Resolution dated , by ❑ Granting the State of New York authority to perform the adjustment for the owner. ❑ Agreeing to maintain facilities adjusted via State -let contract. ❑ Authorizing deposit of funds by the owner. Certification by the owner or his agent that he has the legal authority to enter into this agreement. (Print/Type Name) Owner or Agent (Signature) Title Date For NYSDOT Commissioner of Transportation Title Date Resolution No. 2020-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE EXTENSION OF THE CONTRACT FOR LAYOUT, DESIGN, PRINTING & MAILING OF THE TOWN “ACTIVITY GUIDE” PUBLICATION At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March, 2020 at 7:00 p.m. local time, there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ____________ offered the following resolution and moved for its adoption: WHEREAS, the current contract with Penny Lane Printing in the amount of $6,286 per year (15,000 guides printed) is for one (1) year, with the option for the Town to extend the contract annually for up to three (3) additional one (1) year terms; and WHEREAS, it is necessary for the Town to extend the services for the layout, design, printing, and mailing of the Town’s “Activity Guide” publication through March 20, 2021; and WHEREAS, funds have been appropriated for this purpose in accounts # 001.7140.4390.0000.7146, #001.7140.4380.0000.7146, #001.7110.47360.0000.7148, and #6772.4390. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the extension of the Penny Lane Printing contract and authorizes the Supervisor to execute any and all necessary documents to enter into an extension with Penny Lane Printing in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ____and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ IR IRONDEQUOIT RECREATION PEOPLE• PARKS• PROGRAMS February 3, 2020 Town of Irondequoit Department of Recreation 154 Pinegrove Avenue Rochester, NY 14617 (585) 336-6070 Gina Doran, Commercial Print Manager Penny Lane Printing 1471 West Henrietta Rd. Avon, NY 14414 Re: Renewal of Bid for Layout, Design, Printing, & Mailing of the Town "Activity Guide" Publication- BID #2016-20, Town of Irondequoit Dear Gina: In reference to the above service, we are seeking to renew the proposal for one additional one- year term, March 20, 2020 — March 20, 2021. The extension will be for the same price as the award for the first year ($6,286). If you are in agreement, please sign and return one copy of this letter. I would appreciate your response by February 24, 2019 Thank you very much for your cooperation. If you have any questions, please contact me at 336-7267. Best Regards, Ltidit Katrina Hall Director of Recreation The undersigned agrees to renew BID # 2016-20 for one additional one-year term — March 20, 2020 — March 20, 2021. 02/7 ( Penny LanPkinting Authorized Signature Date 7/120 Or Print Name of Penny Lane Printin (G rnmere a l Pr 7L frfacna r epresentative & Title David Seeley, Town of Irondequoit Supervisor & Date Resolution No. 2020-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A CONTRACT FOR SENIOR GOLF LEAGUES FOR SPRING/SUMMER 2020 At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit desires to contract with Lake Shore Country Club to provide tee time for the Senior Men’s and Ladies Golf Leagues in 2020; and WHEREAS, these programs are paid for with fees received from participants and are appropriated for this purpose in account 001.6772.4120.0000.6775; and WHEREAS, the Town of Irondequoit seeks to contract for Senior recreational programming services with the Lake Shore Country Club pursuant to Addendum A, which is attached hereto and made a part hereof. NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the Supervisor to enter into contracts with Lake Shore Country Club in Addendum A in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Seeley voting __________ Shore Acres Executive Course 2020 League Contract I, (We), the undersigned officer(s) of the Town of Irondequoit, on behalf of the Irondeq uoit Senior Men's Golf League, understand and agree to the following terms for the 2020 golf season and affirm that I (we) have the authorization to act on behalf of the league. 1. Lake Shore P erties, Inc. agrees to reserve the 1St tee of Shore Acres Executive Course for the League's ro players o dot v°S' from ?:3'/raZto7; 2 is- : ,, /P.M. for 2O weeks beginning e , 2020. / , 2020 through 2. Price per league player will be ►. l O,O0 (A. / $11.00 (P.M.) x ® weeks (16 week minimum) = $ 262:9 per player for the 2020 golf season. In a' s ition to weekly use of the course, each league player is entitled to discounted green fees Monday -Friday after the league starts through the balance of the season. Please note there is a seven (7) minute allowance between groups teeing off. There is no charge for substitution as long as they are playing for a paid member of the league during regular league play. Fivesomes are not perm iited on the course during le gue play. 3. Shore Acres pace of play: Golfers should not take more than 2 hours to play 9 holes. 4. The league treasurer or representative shall pay the league fees in full by April 15th, 2020. Payment must be made with one (1) check. Any league not paid in full will be denied playing privileges. 5. The league secretary or representative will be responsible for supplying Lake Shore Properties, Inc. with the names and emails of all its players. This list should accompany the return of the executed contract. If this is not possible we must receive the final list at least one month prior to the league start date. 6. Should there be any changes in League Officers, the new Officer(s) are obligated by the terms of this contract. 7. Changes or amendments to this contract must be approved by both the League Officer(s) and Lake Shore Properties, Inc. 8. League schedules shall be subject to Lake Shore's event schedule. In the event that the event schedule is amended after the league schedule is established and a league date is cancelled, the league shall have the option of rescheduling that date at any available weekday time or receiving a green fee coupon that is valid at any time. 9. Bringing beverages (soft or alcoholic) onto Lake Shore property is strictly prohibited. Each league member is entitled to purchase beverages at Shore Acres at a reduced price on the evening of the league. Town Supervisor (please print) Phone: We declare that this contract, once signed and dated by the respective parties, will be the only contract applicable to the Town of Irondenuoit, on behalf of the Irondequoit Senior Men's Golf League for 2020 and shall replace any previous contracts. By (Town Supervisor) Date: The undersigned hereby commits Lake Shore Properties, Inc. to abide by the terms of this contract as stated above. By (Lake Shore) Date: /0/V/ / LAKE SHIARE COUNTRY C L U ES 1165 Greenleaf Rued • Rochester, NY • 14613 (5$5) 66349100 www.lakerhore-cc.cotn 2020 Shore Acres League Invoice Today's Date: League Name: President "7::(0„,d i71- CeAlor Starting Date: League Day: Starting Time: -7- - ez7 - S a pz $10.00 . / $11.00(P.M.) X D`'v Weeks = $ e61(t) X go Players :$ O 4) 0(32f;) Uy TOTAL DUE: $ " Balance Must be Paid by April 15, 2020 " Shore Acres Executive Course 2020 League Contract I, (We), the undersigned officer(s) of the Town of Irondeq uoit, on behalf of the Irondequoit Senior Women's Golf League, understand and agree to the following terms for the 2020 golf season and affirm that I (we) have the authorization to act on behalf of the league. Q 1. Lake Shore Properties, Inc. agrees to reserve the 1st tee of Shore Ac s Executive Course for the League's .0 players on j' from 57: 3 7 o q;.2.2 A;_ /P.M. for ) 3' weeks beginning 5 67 , 020 through '7 , 2020. 2. Price per league player will be i0.0[l (A.M. / $11.00 (P.M.) x % g weeks (16 week minimum) = $ /g0 per player for the 2020 golf season. In a dition to weekly use of the course, each league player is entitled to discounted green fees Monday -Friday aftethe league starts through the balance of the season. Please note there is a seven (7) minute allowance between groups teeing off. There is no charge for substitution as long as they are playing for a paid member of the league during regular league play. Fivesomes are not permitted on the course during league play. 3. Shore Acres pace of play: Golfers should not take more than 2 hours to play 9 holes. 4. The league treasurer or representative shall pay the league fees in full by April 15th, 2020. Payment must be made with one (1) check. Any league not paid in full will be denied playing privileges. 5. The league secretary or representative will be responsible for supplying Lake Shore Properties, Inc. with the names and emails of all its players. This list should accompany the return of the executed contract. If this is not possible we must receive the final list at least one month prior to the league start date. 6. Should there be any changes in League Officers, the new Officer(s) are obligated by the terms of this contract. 7. Changes or amendments to this contract must be approved by both the League Officer(s) and Lake Shore Properties, Inc. 8. League schedules shall be subject to Lake Shore's event schedule. In the event that the event schedule is amended after the league schedule is established and a league date is cancelled, the league shall have the option of rescheduling that date at any available weekday time or receiving a green fee coupon that is valid at any time. 9. Bringing beverages (soft or alcoholic) onto Lake Shore property is strictly prohibited. Each league member is entitled to purchase beverages at Shore Acres at a reduced price on the evening of the league. Town Supervisor (please print) Phone: We declare that this contract, once signed and dated by the respective parties, will be the only contract applicable to the Town of Irondequoit, on behalf of the Irondequoit Senior Women's Golf League for 2020 and shall replace any previous contracts. By (Town Supervisor) Date: The undersigned hereby commits Lake Shore Properties, Inc. to abide by the terms of this contract as stated above. By (Lake Shore) Date: /ice rr/ I AK E: SI Rs JR, E4 C.' 0 LI ?4 Y3 110 4141401'n(.IUMt1"ti)C.6a1(ti 1N' 1401_r OW) 463-9-11M WWWf uhttihor*:,--Ve,4'Qai4 2020 Shore Acres League Invoice Today's Date: otcy/q- League Name: Jf o#1I 'c,!/74 ce4LC tk-)0,76,7 President: $10.0 Starting Date: League Day: Starting Time: 4.)&14e(.5--66,7 / $11.00(P.M.) X / 2 Weeks = $ / ro Xo Players =$ (3q (...) TOTAL DUE: $ (.R' 1l ----r ** Balance Must be Paid by April 15, 2020 ** Resolution No. 2020-_____________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A CONTRACT WITH SPORTS OFFICIALS OF THE ROCHESTER AREA (SORA) FOR UMPIRE SERVICES FOR TOWN SPONSORED RECREATIONAL LEAGUES AT MCAVOY PARK At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ___________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit provides umpire services for Town sponsored recreational leagues at McAvoy Park; and WHEREAS, the current contract with Sports Officials of the Rochester Area (“SORA”) was for (1) year, with the option for the Town to extend the contract annually for up to 2 years for the rates attached here as Exhibit A; and WHEREAS, funds have been appropriated for this purpose in accounts # 001.7140.4420.0000.7147 and # 6772.4120.000.6775. NOW THEREFORE BE IT RESOLVED, that the Town Board approves the extension of the SORA contract for umpire services from April 1, 2020 through the end of the softball season at the rates listed in Exhibit A and authorizes the Supervisor to execute any and all necessary documents to enter into an extension with SORA in such form approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ Exhibit A Town of Irondequoit Department of Recreation 154 Pinegrove Avenue Rochester, NY 14617 (585) 336-6070 February 3, 2020 Gary Godden Sports Officials of the Rochester Area 189 Parkview Terrace Rochester, NY 14617 Re: Renewal of Contract with Sports Officials of the Rochester Area (SORA) for Umpire services for Town Sponsored Recreational Leagues at McAvoy Park, Town of Irondequoit Dear Gary: In reference to the above service, we are seeking to renew the contract for one additional one- year term, April 1, 2020 through completion of the softball season. The extension will be for the same price as stated in the 2020 service agreement. If you are in agreement, please sign and return one copy of this letter. I would appreciate your response by February 1, 2020 Thank you very much for your cooperation. If you have any questions, please contact me at 336-7267. Best Regards, Katrina Hall Director of Recreation The undersigned agrees to renew contract for one additional term from April 1, 2020 through the completion of the softball season. __________________________________________________ __________________ Sports Officials of the Rochester Area Authorized Signature Date ________________________________________________________________________ Print Name of Sports Officials of the Rochester Area Representative & Title ________________________________________________________________________ David Seeley, Town of Irondequoit Supervisor & Date SORA Sports Officials of the Rochester Area 426 Ridge Road Ontario, NY 14519 1/14/2020 Dear Softball League Directors: We hope that everyone had a good Holiday season! The 2020 softball season is just around the corner and SORA has been making plans for the up coming season. As I look forward to the new season, Ie would like to thank all for your support in of SORA throughout the years. SORA is over 30 years old and I am one of the original members of the group of 13 that started the organization and the only original member still active. In the past I have sent out this letter from the board, but this year I am sending from myself. 2020 will be my 47th year of officiating and last. As many of you know I am in Florida more often and I am looking to be a Florida resident so my wife can be considered for a lung transplant. In order to be on the list we have to reside in Florida and be within 4 hours of the hospital. Over the next few months she will be undergoing many tests to see if she can be added to the list. It will take about 8 months for the process to work its way through the system. On December 31, I will be retiring from both SORA and USSSA Slow Pitch to spend more time with my wife and enjoy our new home we just built in the Orlando area. Because I will not be with the group in 2021, the contracts will only be for 2020 as I do not want to do something that new board members will have to deal with going forward. SORA plans to continue to maintain a very high level of coverage for all our leagues in 2020. We continue to cover over 13,000 games in multiple sports. The USSSA tournament program also continues to increase in numbers as Baseball, Fast Pitch and Slow Pitch saw the programs continue to expand Statewide. The SORA board has John DeMagistris remaining as assignor for all sports except Basketball, with Don D’Amico handling those assignments. Anyone that had the chance to work with John knows that he is very committed to providing a quality product. The remainder of the Board will consist of many of the people you have worked with in the past with Bob Reed as President. Jim Kimble as VP and I will still be the Treasurer and Executive State USSSA Director, for New York and several other states in the Northeast. I will also remain on the USSSA National Slow Pitch Committee overseeing the rules and by-laws thoughout 2020. Now on to the 2020 season! As I state above, this fees for 2020 will be one year and not the 2 years we have done in the past, all umpires and teams will need to be registered with the USSSA. The team cost will remain the same as last year at $25 per team for Slow Pitch. Cost increases are not something that we like but are sometimes out of our control, we will be increasing the game rates by $1.00 and two umpire system by $2.00. We are very appreciative of the leagues that we service and feel that we need to keep the costs down and service levels up in order to ensure that softball continues in our area. We will also continue to work with leagues that are looking for the USSSA buying power for insurance, softballs (Softballs costs are being reviewed as the tariffs have caused increases.) We are also working with Smash It Sports and can get reduced rates for bat. We have enclosed the 20209 contract in this email. As we are looking to verify leagues as we need to know if there are any changes to your league so that we can maintain the highest level of service, we will be asking that all leagues to get the contract back to us as soon as possible. We have already heard that Perinton, Pittsford and Penfield are forming a combined Coed League for 2020. Would like to welcome Penfield back as they were the one of the two original leagues that SORA contracted with over 30 years ago, Penfield as then run by Tom Palmer, the other was Ogden under Glenn, which we lost both way to soon. If you foresee any changes within your leagues for 2020, such as additional teams or less teams, more or less nights, we would appreciate this information. The USSSA Bat policy requires that all bats have the new stamp for all leagues and tournaments. This year we will continue to o grandfather in the older USSSA approved bats. There will be a new Bat standard coming out in 2021 but USSSA has agreed to allow all older USSSA bats as manufacturers continue to sell the older bats. The new standard is going to be one that all organization will use going forward so that different bats are needed by players depending on the association they play that night or weekend. Please let us know if there is anything that I can provide to you. As a board we are looking at having another great season in 2020; please contact me at 585-755-7366 or at garysora@aol.com or any of the board members with any questions or concerns you might have with the 2020 program. In closing, I would like to thank everyone for the support I have received though this journey with SORA and the USSSA. I have met many people I consider true friend through Slow Pitch and will always cherish the many officials that have come through these groups. As a result of everyone help building the USSSA program in New York, I was elected into the USSSA National Hall of Fame and will be inducted in November of this year at the National Meeting in Orlando. My elect was the result of everyone, Officials, Teams, Leagues, Sponsors, Players and especially Bob Reed and John DeMagistris who have been by my side though this time. I may be the one that’s name in going into the HOF but it truly is everyone in Rochester that support the program that deserves the honor. Hope to see as many of you as I can to thank you. Sincerely, Gary Godden SORA Treasurer / USSSA Executive State Director. 189 Parkview Terrace Rochester NY 14617 4241 Beargrass St Clermont, FL 34714 2020 SORA Board Bob Reed – President James Kimble – Vice-President John DeMagistris – Secretary / Assignor S O R A Sports Officials of the Rochester Area 426 Ridge Road Ontario, NY 14519 TAX ID # 16-1371909 Service Agreement We, IRONDEQUOIT RECREATION, do hereby request the Professional Services of the Sports Officials of the Rochester Area (SORA) for the 2020 slow pitch softball season. We agree that the per game fee(s) will be as follows: A. Game Fees per year - Game fee of $30.00 each will be paid for all single games, and $30.00 each will be paid for all multiple game assignments. B. A fee of $58.00 will be paid for each game where two umpires are requested by the IRONDEQUOIT RECREATION program director for slow pitch softball. C. A fee of $17.00 will be paid for all games that are not played to completion of a legal game. Any game(s) canceled after 5:00 PM on game day and for which the umpire is not able to be notified, the $17.00 fee will be charged. D. In the event that an umpire fails to cover an assignment, a credit will be issued to IRONDEQUOIT RECREATION for these game(s), and the game(s) will be officiated by SORA at no cost at a mutually agreeable rescheduled time. We agree that the method of payment will be the following: A. IRONDEQUOIT RECREATION will be billed on the first and fifteenth of the month. Net amount due in full within 30 days of billing date. Services may be suspended for non- payment, at no penalty to SORA, until such payment is received. B. SORA will be notified of any and all game(s) cancellations NO LATER THAN sixty (60) minutes prior to the scheduled game time(s). Failure to make the proper notification to the SORA assignor will constitute the $17.00 incomplete game fee as stated above. C. SORA will receive AT LEAST forty-eight (48) hours notification of any additions or rescheduling of game(s). 1. With proper notification, the SORA assignor should be able to provide the official(s) as needed. 2. Without proper notification, the SORA assignor may not be able to provide the official(s) as needed. Failure to provide services for these games will not constitute a “no show” on the part of SORA. D. Forfeits will be considered as complete games. RULES: Any rules established by IRONDEQUOIT RECREATION will supersede and take precedence over the USSSA rule book, which will otherwise be used to govern play. IRONDEQUOIT RECREATION has the right to refuse the services of any individual umpire, if a written request is received by the President of SORA. We also agree that any problems relating to Umpires or Umpire Association disputes and/or problems will be handled by an arbitration board made-up of Umpires, player representatives, and the IRONDEQUOIT RECREATION Staff. Sports Officials of the Rochester Area (SORA) will be responsible for maintaining its own liability insurance, which will protect them from any claims which may result from this agreement. In order for this insurance to be in effect, Irondequoit Recreation must register all teams with the USSSA. The cost for each adult team is $ 25.00 payable to the SORA. SORA will provide a contact number to be used in the event an umpire does not show. The IRONDEQUOIT RECREATION representative making the call will be informed as to the status of having an umpire to the best of the ability of the SORA Representative handling the call. If SORA fails to perform any obligations under this agreement, IRONDEQUOIT RECREATION may, after seven (7) days written notice, during which time period SORA fails to perform such obligation, terminate this agreement. In full acknowledgment of the above stated terms, I/We hereby render our legal signature(s) in full acceptance of this agreement for a period of time from April 1st, 2020 until completion of the softball season. Dated: ____________________, 2020 __________________________________________ ________________________________ Irondequoit Recreation Representative SORA Association Representative __________________________________________ Address ___________________________________________ __________________________________ City State ZIP Acceptance Date: ___________________________________________ Phone Resolution No. 2020-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A MONETARY BEQUEST FROM THE ESTATE OF DENISON F. MCRELL TO BE USED FOR SENIOR SOFTBALL PROGAM At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the Estate of Denison F. McRell would like to make a monetary bequest to the Town of Irondequoit Department of Recreation to be used for the Senior Softball Program; WHEREAS, this monetary bequest consists of thirty-nine thousand four hundred seventy-five dollars and forty cents ($39,475.40); and WHEREAS, this bequest would constitute a benefit to the Senior Softball Program at McAvoy Park and provide for improvements and opportunities not possible within the Town budget; and WHEREAS, these funds will be deposited into the Senior Endowment Fund account 248.0248.2705; and NOW, THEREFORE, BE IT RESOLVED, that the Town Board accepts this bequest from the Estate of Denison F. McRell and authorizes the Supervisor to receive this $39,475.40 to be used towards the Senior Softball Program. AND BE IT FURTHER RESOLVED, that the Town Board grants authority to the Town Supervisor to execute any and all documents related to these agreements in a format approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Seeley voting __________ 1900 Bausch & Lomb Place Rochester, New York 14604 P 585.987.2800 F 585.454.3968 Writer's Direct Dial Number: 585.987.2872 Writer's Direct Fax Number: 585.445.2372 Email: klanning@woodsoviatt.com Town of Irondequoit Parks and Recreation Department 154 Pine Grove Avenue Rochester NY 14617 The Salvation Army 70 Liberty Pole Way P.O. Box 41210 Rochester NY 14604-4310 WOODS OVIATT GILMAN LLP ATTORNEYS woodsoviatt.com February 3, 2020 1900 Main Place Tower Buffalo, New York 14202 P 716.248.3200 F 716.854.5100 Re: Estate of Denison F. McRe11 Dear Beneficiary: On December 6, 2019 an accounting was sent to each of you with regard to the the Estate of Denison F. McRell. As of this date, we have not received your Receipt and Release in order to settling the estate and distributing the funds as outlined in the account previously sent to Therefore, please review the accounting previously provided and sign the Release. A duplicate Receipt and Release is enclosed for your convenience. If you copy of the accounting, please contact me to have it delivered. In the meantime, if you have any questions, do not hesitate to contact me. Sincerely, WOODS OVIATT GILMAN LLP KKL:mc/encs. cc: Terence Chrzan, Executor Kathleen K. Lanning Paralegal Please direct responses to Rochester Office IMF settlement of proceed with you. Receipt and need another (7958791:) The art of representing people® New York State Surrogate's Court Form JA -2 11111 New York State Bar Association Official OCA Forms Receipt and Release N VS BA SURROGATE'S COURT OF THE STATE OF NEW YORK COUNTY OF MONROE ACCOUNTING BY TERENCE CHRZAN as the Executor of the ESTATE OF DENISON F. MCRELL Deceased. RECEIPT AND RELEASE File No. 2018-1487 The undersigned, being of full age, sound mind and under no disability, and entitled to share in the estate of the above -named decedent as a: [X] legatee under a will [ ] distributee of an intestate share [ ] trust beneficiary [ ] creditor of the estate [ ] other [specify] a. Acknowledges that each fiduciary named above has fully and satisfactorily accounted for all assets of the estate; b. Approves the written account verified on , as submitted to the undersigned; c. Acknowledges receipt of money paid or property transferred or delivered as follows: Money (cash or check): $39,475.40. The following payment is in full payment or distribution of: [X] a legacy under paragraph IV of the will or trust; [ ] a claim against the estate; [ ] the amount directed to be paid by a decree of this court dated ; [ ] other [specify] d. Releases and discharges each fiduciary named above from all liability to the undersigned for any and all matters relating to or derived from the administration of the estate; waives the issuance and service of a citation to attend any and all proceedings for the judicial settlement of the account; and authorizes the Surrogate to make and enter a decree settling the account and fully releasing and discharging each fiduciary named above as to all matters embraced therein. Dated: Town of Irondequoit Parks and Recreation Department Corporate Name Officer {7801136: }NYSBA's Surrogate's Court Forms JA -2 (12/1996) -1- © 2019 Matthew Bender & Company, Inc., a member of LexisNexis. STATE OF NEW YORK ) SS.: COUNTY OF MONROE ) On , before me personally appeared to me known, who duly swore to the forgoing instrument and who did say that he/she/they resides at 154 Pinegrove Avenue, Rochester, New York 14617 and that he/she/they is a of Town of Irondequoit Parks and Recreation Department the Charity described in and which executed such instrument; and that he/she/they signed name thereto by order of the Board of Directors of the Charity. Notary Public Commission Expires: (Affix Notary Stamp or Seal) Philip L. Burke Signature of Attorney Attorney Name Woods Oviatt Gilman LLP (585) 987-2897 Firm Telephone 1900 Bausch & Lomb Place Rochester NY 14604 Address Email (optional) {7801136: }NYSBA's Surrogate's Court Forms JA -2 (12/1996) -2- © 2019 Matthew Bender & Company, Inc., a member of LexisNexis 1900 Bausch & Lomb Place Rochester, New York 14604 P 585.987.2800 F 585.454.3968 Writer's Direct Dial Number: 585.987.2850 Writer's Direct Fax Number: 585.445.2350 Email: pburke@woodsoviatt.com WOODS OVIATT GILMAN LLP ATTORNEYS woodsoviatt.com December 6, 2019 To the Beneficiaries of the Estate of Denison McRell Re: Estate of Denison F. McRell Dear Beneficiary: 1900 Main Place Tower Buffalo, New York 14202 P 716.248.3200 F 716.854.5100 With respect to settling the Estate of Denison F. McRell, enclosed is the Executor's Account dated November 20, 2019, which sets forth all of the estate transactions from April 11, 2018 through present. This Account only includes probate assets which are individually owned assets that were in Denison McRell's name alone and controlled by the Will. Non -probate assets such as joint accounts,. Life insurance, annuities and other death benefits predesignated to a named individual or trust are not included and are handled separately. The Account details principal and income received, gains and losses, payment of debts and administration expenses and distributions to each beneficiary. Your proposed distribution is outlined on Schedule J of the Account (beginning on page 33(a)). The summary of receipts, expenses and distributions is shown on pages 2 and 3. Schedule G on page 27 shows that the principal balance on hand is $1,650,517.20. Schedule I, page 31, shows the computation of the statutory Executor's commission due Terence Chrzan. Terence Chrzan is entitled to commissions in the amount of $53,250.93, of which he is electing to claim. Schedule J, page 33(c), sets forth the computation of our attorneys' fees for settling the estate, Woods Oviatt Gilman LLP reached an agreement with the Executor for attorney fees to be charged on an hourly basis and is requesting fees of $54,436.00, of which $36,436.00 has been paid on account, leaving a balance of $18,000.00, along with disbursements totaling $250.00. These fees are customary for settlement of an estate this size and were also taken as income tax deductions on the estate's fiduciary income tax returns. The pertinent facts and calculation of the proposed distributions are shown on Schedule J, page 33(d). Enclosed are an original and one copy of a Receipt and Release which states that Terence Chrzan can be released from his responsibilities as Executor. If you find the Account satisfactory, please lease review and sign the original Receipt and Release in the presence of a Notary Public and (7498147: ) The art of representing people® ilecember 6, 2019 Page 2 return it to our office using the envelope provided. The copy is for your records. It is our intention to informally settle the estate by filing the Receipts in the Monroe County Surrogate's Court and make the final distributions from the estate. The signed Receipt and Release will be held in escrow pending receipt of all Receipts and Releases from the beneficiaries. The alternative to informally settling the estate by Receipt and Release would be to file the Account with the Surrogate's Court and set a date for a formal hearing. This is a costly and timely process which we plan to avoid if everyone is in agreement with the Account and in expediting the settlement of the estate. If you have any questions or need further information, please feel free to contact me. Thank you for your attention to these matters. Sincerely, WOODS OVi Tl' GILMAN LLP Philip L. Burke Please direct responses to Rochester Office PLB:KKL:mc encs. cc: Mr. Terence Chrzan Kathleen K. Lanning, Paralegal (7498147: } The art of representing people® Resolution No. 2020-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER AND AMMEND VARIOUS CONTRACTS WITH VENDORS FOR YOUTH, FAMILY, AND SENIOR RECREATIONAL PROGRAMMING FOR WINTER/SPRING 2020 At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, pursuant to Town Board action 2019-313 on December 17, 2019, the Town Board authorized the Supervisor to enter into contracts with vendors for Youth, Family, and Senior recreational programs as attached hereto as Addendum “A”; and WHEREAS, the Senior Center added two vendors and an update was made to a Youth vendor as attached hereto as Addendum “B”. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby replaces and supersedes Addendum “A” of Resolution 2019-313 with the chart attached hereto and made a part hereof as Addendum “B”. AND FURTHER IT BE RESOLVED THAT, the Town Board authorizes the Supervisor to enter into new and revised contracts with vendors in Addendum “B”, which is attached hereto and made a part hereof, in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Seeley voting __________ Youth Recreational Program Instructor Payouts - Winter/Spring 2019 - Addendum "A" Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Chris Allman 1738-A Hockey 102 1/4/2020 2/22/2020 10:10A-11:00A $150.00/Per Head $130.00/Per Head $20.00/Per Head Bill Gray's Iceplex 1738-B Hockey 102 2/29/2020 4/18/2020 10:10A-11:00A $150.00/Per Head $130.00/Per Head $20.00/Per Head 1739-A Figure Skating 101 1/6/2020 2/24/2020 5:00P-5:50P $175.00/Per Head $122.50/Per Head $52.50/Per Head 1739-B Figure Skating 101 1/8/2020 2/26/2020 5:00P-5:50P $175.00/Per Head $122.50/Per Head $52.50/Per Head 1739-C Figure Skating 101 3/2/2020 4/20/2020 5:00P-5:50P $175.00/Per Head $122.50/Per Head $52.50/Per Head 1739-D Figure Skating 101 3/4/2020 4/22/2020 5:00P-5:50P $175.00/Per Head $122.50/Per Head $52.50/Per Head 1740-A Skating 101 1/4/2020 2/22/2020 9:00A-9:50A $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-B Skating 101 1/4/2020 2/22/2020 10:00A-10:50A $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-C Skating 101 1/6/2020 2/24/2020 6:00P-6:50P $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-D Skating 101 1/8/2020 2/26/2020 6:00P-6:50P $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-E Skating 101 2/29/2020 4/18/2020 9:00A-9:50A $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-F Skating 101 2/29/2020 4/18/2020 10:00A-10:50A $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-G Skating 101 3/2/2020 4/20/2020 6:00P-6:50P $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-H Skating 101 3/4/2020 4/22/2020 6:00P-6:50P $135.00/Per Head $96.00/Per Head $39.00/Per Head 1741-A Hockey 101 1/4/2020 2/22/2020 9:10A-10:00A $0.00/Per Head $0.00/Per Head $0.00/Per Head 1741-B Hockey 101 1/6/2020 2/24/2020 6:10P-7:00P $0.00/Per Head $0.00/Per Head $0.00/Per Head 1741-C Hockey 101 1/8/2020 2/26/2020 6:10P-7:00P $0.00/Per Head $0.00/Per Head $0.00/Per Head 1741-D Hockey 101 2/29/2020 4/18/2020 9:10A-10:00A $0.00/Per Head $0.00/Per Head $0.00/Per Head 1741-E Hockey 101 3/2/2020 4/20/2020 6:10P-7:00P $0.00/Per Head $0.00/Per Head $0.00/Per Head 1741-F Hockey 101 3/4/2020 4/22/2020 6:10P-7:00P $0.00/Per Head $0.00/Per Head $0.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Elizabeth Bauld 1515-A Storybook Cooks: The Mitten 1/30/2020 1/30/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head Storybook Cooks 1516-A Storybook Cooks: The Kissing Hand 2/13/2020 2/13/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 1516-B Storybook Cooks: Where the Wild Things Are 3/19/2020 3/19/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 1518-A Storybook Cooks for Tweens: Celebration of Chinese New Year 2/5/2020 2/5/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 1519-A Storybook Cooks for Tweens: Mardi Gras Celebration 2/12/2020 2/12/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 1519-B Storybook Cooks for Tweens: St. Patrick's Day Meal 3/11/2020 3/11/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 2515-A Storybook Cooks: Peter Rabbit 4/2/2020 4/2/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 2518-A Storybook Cooks for Tweens: Cupcake "Wars"4/15/2020 4/15/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Jennifer Colombo 1526-A Music and Movement with Miss Jennifer 2/3/2020 3/9/2020 9:45A-10:30A $54.00/Per Head $42.50/Per Head $11.50/Per Head 1526-B Music and Movement with Miss Jennifer 2/6/2020 3/5/2020 5:45P-6:30P $54.00/Per Head $42.50/Per Head $11.50/Per Head 2526-A Music and Movement with Miss Jennifer 4/6/2020 5/4/2020 9:45A-10:30A $54.00/Per Head $42.50/Per Head $11.50/Per Head 2526-B Music and Movement with Miss Jennifer 4/16/2020 5/14/2020 5:45P-6:30P $54.00/Per Head $42.50/Per Head $11.50/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Randy Crudup 1239-A Tiny Panthers: Kids Karate 2/1/2020 2/22/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head Crudup's Karate Academy 1239-B Tiny Panthers: Kids Karate 2/4/2020 2/25/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 1239-C Tiny Panthers: Kids Karate 3/3/2020 3/24/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 1239-D Tiny Panthers: Kids Karate 3/7/2020 3/28/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 1240-A Panthers: Kids Karate 2/1/2020 2/22/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 1240-B Panthers: Kids Karate 2/4/2020 2/25/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 1240-C Panthers: Kids Karate 3/3/2020 3/24/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 1240-D Panthers: Kids Karate 3/7/2020 3/28/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 2239-A Tiny Panthers: Kids Karate 4/4/2020 4/25/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 2239-B Tiny Panthers: Kids Karate 4/7/2020 4/28/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 2239-C Tiny Panthers: Kids Karate 5/2/2020 5/23/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 2239-D Tiny Panthers: Kids Karate 5/5/2020 5/26/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 2240-A Panthers: Kids Karate 4/4/2020 4/25/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 2240-B Panthers: Kids Karate 4/7/2020 4/28/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 2240-C Panthers: Kids Karate 5/2/2020 5/23/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 2240-D Panthers: Kids Karate 5/5/2020 5/26/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Shelancia Daniel 1949-A Sewing and Textile Arts 1/28/2020 4/14/2020 4:00P-5:00P $150.00/Per Head $135.00/Per Head $15.00/Per Head The Creativity Shell 1949-B Sewing and Textile Arts 1/28/2020 4/14/2020 5:15P-6:15P $150.00/Per Head $135.00/Per Head $15.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Joseph Dean 2702-A Wilderness Tikes 4/16/2020 5/21/2020 3:30P-5:00P $90.00/Per Head $80.00/Per Head $10.00/Per Head The Center for Youth: Earthworks 2703-A Nature Explorers 4/17/2020 5/22/2020 3:30P-5:00P $106.00/Per Head $96.00/Per Head $10.00/Per Head 2704-A Family Wilderness Workshop (Adult)5/16/2020 5/16/2020 10:00A-12:00P $10.00/Per Head $8.00/Per Head $2.00/Per Head 2704-B Family Wilderness Workshop (Child)5/16/2020 5/16/2020 10:00A-12:00P $5.00/Per Head $4.00/Per Head $1.00/Per Head 2704-C Family Wilderness Workshop (Adult)6/13/2020 6/13/2020 10:00A-12:00P $10.00/Per Head $8.00/Per Head $2.00/Per Head 2704-D Family Wilderness Workshop (Child)6/13/2020 6/13/2020 10:00A-12:00P $5.00/Per Head $4.00/Per Head $1.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Anthony DiFabio 2719-A Little Laxers: Into to Lacrosse 5/12/2020 6/2/2020 5:45P-6:30P $53.00/Per Head $45.00/Per Head $8.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Nora Doebrich 1750-A Loving Family Yoga (Pair)2/11/2020 2/11/2020 6:00P-6:45P $13.00/Pair $10.00/Pair $3.00/Pair Flower City Yoga 1750-B Loving Family Yoga (Additional Person)2/11/2020 2/11/2020 6:00P-6:45P $3.00/Person $3.00/Person $0.00/Person Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Jennie Fox 1645-A Preschool Adventures: Frozen Fun 2/3/2020 2/24/2020 5:45P-6:30P $37.00/Per Head $30.00/Per Head $7.00/Per Head 1646-A Preschool Adventures: Wild Wild West 3/2/2020 3/16/2020 5:45P-6:30P $37.00/Per Head $30.00/Per Head $7.00/Per Head 2645-B Preschool Adventures: Fruits and Veggies 4/20/2020 4/27/2020 5:45P-6:30P $22.00/Per Head $16.00/Per Head $6.00/Per Head 2646-A Preschool Adventures: Bubbles, Bubbles!5/4/2020 5/4/2020 5:45P-6:30P $13.00/Per Head $9.00/Per Head $4.00/Per Head 2647-A Preschool Adventures: We're Going on a Picnic 5/11/2020 5/11/2020 5:45P-6:30P $13.00/Per Head $9.00/Per Head $4.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation LoriAnn Kessler 1645-B Preschool Adventures: Frozen Fun 2/7/2020 2/28/2020 11:00A-11:45A $37.00/Per Head $30.00/Per Head $7.00/Per Head 1646-B Preschool Adventures: Wild Wild West 3/6/2020 3/20/2020 11:00A-11:45A $37.00/Per Head $30.00/Per Head $7.00/Per Head 2645-A Preschool Adventures: Fruits and Veggies 4/17/2020 4/24/2020 11:00A-11:45A $22.00/Per Head $16.00/Per Head $6.00/Per Head 2646-B Preschool Adventures: Bubbles, Bubbles!5/8/2020 5/8/2020 11:00A-11:45A $13.00/Per Head $9.00/Per Head $4.00/Per Head 2647-B Preschool Adventures: We're Going on a Picnic 5/15/2020 5/15/2020 11:00A-11:45A $13.00/Per Head $9.00/Per Head $4.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Cyndi Lovejoy 1200-A Boogie Babies 2/7/2020 2/28/2020 9:30A-10:00A $40.00/Per Head $30.00/Per Head $10.00/Per Head Stretch and Grow 1200-B Boogie Babies 3/6/2020 3/27/2020 9:30A-10:00A $40.00/Per Head $30.00/Per Head $10.00/Per Head 1208-A Basic Ballet 2/5/2020 3/11/2020 6:10P-6:55P $60.00/Per Head $48.00/Per Head $12.00/Per Head 1212-A Ballet and Jazz 2/5/2020 3/11/2020 7:00P-7:45P $60.00/Per Head $48.00/Per Head $12.00/Per Head 1213-A Intro to Dance & Movement 2/5/2020 2/26/2020 5:30P-6:00P $44.00/Per Head $32.00/Per Head $12.00/Per Head 1213-B Intro to Dance & Movement 3/11/2020 4/1/2020 5:30P-6:00P $44.00/Per Head $32.00/Per Head $12.00/Per Head 1214-A Friday Morning Mixer 2/7/2020 2/28/2020 10:10A-10:55A $40.00/Per Head $30.00/Per Head $10.00/Per Head 1214-B Friday Morning Mixer 3/6/2020 3/27/2020 10:10A-10:55A $40.00/Per Head $30.00/Per Head $10.00/Per Head 1215-A Tiny Tunes Music and Movement 2/5/2020 2/26/2020 5:30P-6:00P $39.00/Per Head $30.00/Per Head $9.00/Per Head 1215-B Tiny Tunes Music and Movement 3/11/2020 4/1/2020 5:30P-6:00P $39.00/Per Head $30.00/Per Head $9.00/Per Head 1226-A Introduction to Hip Hop 3/25/2020 4/29/2020 7:00P-7:45P $60.00/Per Head $48.00/Per Head $12.00/Per Head 1861-A Girl Power! Cheer Squad 2/5/2020 3/25/2020 6:15P-7:00P $70.00/Per Head $64.00/Per Head $6.00/Per Head 2200-A Boogie Babies 4/17/2020 5/8/2020 9:30A-10:00A $40.00/Per Head $30.00/Per Head $10.00/Per Head 2201-A Under the Sea Dance 5/20/2020 6/10/2020 5:45P-6:30P $44.00/Per Head $32.00/Per Head $12.00/Per Head 2205-A Camp Fit: Obstacles & Games 5/12/2020 6/9/2020 5:30P-6:15P $49.00/Per Head $37.50/Per Head $11.50/Per Head 2206-A Camp Fit: Mini Ninja Warrior 5/12/2020 6/9/2020 6:25P-7:10P $49.00/Per Head $37.50/Per Head $11.50/Per Head 2207-A Girl Power: Zumba with a Twist 4/8/2020 5/13/2020 6:15P-7:00P $58.00/Per Head $48.00/Per Head $10.00/Per Head 2208-A Basic Ballet 4/1/2020 5/6/2020 6:10P-6:55P $60.00/Per Head $48.00/Per Head $12.00/Per Head 2213-A Intro to Dance and Movement 4/15/2020 5/6/2020 5:30P-6:00P $44.00/Per Head $32.00/Per Head $12.00/Per Head 2214-A Friday Morning Mixer 4/17/2020 5/8/2020 10:10A-10:55A $40.00/Per Head $30.00/Per Head $10.00/Per Head 2215-A Tiny Tunes Music and Movement 4/15/2020 5/6/2020 5:30P-6:00P $39.00/Per Head $30.00/Per Head $9.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Collavani McLeod 1318-A Kids' Polymer Clay Class 3/11/2020 3/11/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head Coloring On Canvas 1319-A Jewelry Designing 2/19/2020 2/19/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head 1319-B Jewelry Designing 3/25/2020 3/25/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head 1323-A Let's Get Anime-ted 2/11/2020 2/25/2020 5:45P-6:45P $65.00/Per Head $60.00/Per Head $5.00/Per Head 1324-A Coloring on Canvas 2/26/2020 2/26/2020 5:45P-6:45P $18.00/Per Head $15.00/Per Head $3.00/Per Head 1324-B Coloring on Canvas 3/17/2020 3/17/2020 5:45P-6:45P $18.00/Per Head $15.00/Per Head $3.00/Per Head 1325-A Enchanted Wonderland Pixie Oasis 3/18/2020 3/18/2020 5:45P-6:45P $35.00/Per Head $30.00/Per Head $5.00/Per Head 2318-A Kids' Polymer Clay Class 5/12/2020 5/12/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head 2319-A Jewelry Designing 4/15/2020 4/15/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head 2323-A Let's Get Anime-ted 4/14/2020 4/14/2020 5:45P-6:45P $65.00/Per Head $60.00/Per Head $5.00/Per Head 2324-A Coloring on Canvas 4/29/2020 4/29/2020 5:45P-6:45P $18.00/Per Head $15.00/Per Head $3.00/Per Head 2325-A Enchanted Wonderland Pixie Oasis 4/1/2020 4/1/2020 5:45P-6:45P $35.00/Per Head $30.00/Per Head $5.00/Per Head 2325-B Enchanted Wonderland Pixie Oasis 5/13/2020 5/13/2020 5:45P-6:45P $35.00/Per Head $30.00/Per Head $5.00/Per Head 2326-A Mother's Day Jewelry Designing 5/6/2020 5/6/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head 5137-A Jewelry Designing for Adults 2/4/2020 2/4/2020 1:30P-2:30P $35.00/Per Head $30.00/Per Head $5.00/Per Head 5137-B Jewelry Designing for Adults 2/24/2020 2/24/2020 5:45P-6:45P $35.00/Per Head $30.00/Per Head $5.00/Per Head 5237-A Jewelry Designing for Adults 4/7/2020 4/7/2020 1:30P-2:30P $35.00/Per Head $30.00/Per Head $5.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Marc Mandell 2220-A Little Kickers 3-4 yrs. 5/12/2020 6/2/2020 5:30P-6:00P $42.00/Per Head $30.00/Per Head $12.00/Per Head 2220-B Little Kickers 5-6 yrs. 5/12/2020 6/2/2020 6:15P-7:00P $48.00/Per Head $35.00/Per Head $13.00/Per Head 2220-C Little Kickers 7-9 yrs. 5/12/2020 6/2/2020 7:15P-8:00P $52.00/Per Head $37.00/Per Head $15.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Andy Paris 1724-A Tiny Tikes Extra Small Basketball 2/8/2020 2/29/2020 9:45A-10:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head 1724-B Tiny Tikes Extra Small Basketball 3/7/2020 3/28/2020 9:45A-10:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head 1725-A Tiny Tikes Basketball 2/8/2020 2/29/2020 10:45A-11:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head 1725-B Tiny Tikes Basketball 3/7/2020 3/28/2020 10:45A-11:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head 2724-A Tiny Tikes Extra Small Basketball 4/18/2020 5/9/2020 9:45A-10:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head 2725-A Tiny Tikes Basketball 4/18/2020 5/9/2020 10:45A-11:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Samir Patel 1956-A Snapology: Mechanical Masterminds 1/14/2020 2/11/2020 4:30P-5:30P $75.00/Per Head $65.00/Per Head $10.00/Per Head 1957-A Snapology: Ninja Camp 2/17/2020 2/21/2020 4:30P-5:30P $139.00/Per Head $129.00/Per Head $10.00/Per Head 1965-A Snapology: Pokemania 2/25/2020 3/31/2020 4:30P-5:30P $80.00/Per Head $70.00/Per Head $10.00/Per Head 2957-A Snapology: STEAM Camp 4/6/2020 4/10/2020 9:00A-12:00P $139.00/Per Head $129.00/Per Head $10.00/Per Head 2962-A Snapology: Minecraft 4/14/2020 5/5/2020 4:30P-5:30P $60.00/Per Head $50.00/Per Head $10.00/Per Head 2963-A Snapology: Mega Machines Programming 5/12/2020 6/2/2020 4:30P-5:30P $60.00/Per Head $50.00/Per Head $10.00/Per Head 2965-A Escape Snapology 6/9/2020 6/30/2020 4:30P-5:30P $60.00/Per Head $50.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Rochester Fencing Cub 1742-A Youth Olympic Fencing 3/4/2020 3/25/2020 5:00P-6:00P $89.00/Per Head $68.80/Per Head $20.20/Per Head 1743-A FitKids Fencing 2/24/2020 3/16/2020 5:00P-5:45P $52.00/Per Head $39.20/Per Head $12.80/Per Head 2742-A Youth Olympic Fencing 4/18/2020 5/9/2020 10:00A-11:00A $89.00/Per Head $68.80/Per Head $20.20/Per Head 2742-B Youth Olympic Fencing 4/29/2020 5/20/2020 5:00P-6:00P $89.00/Per Head $68.80/Per Head $20.20/Per Head 5001-A Adult Fencing 2/2/2020 2/23/2020 11:30A-12:30P $90.00/Per Head $69.60/Per Head $24.40/Per Head 5028-A Adult Fencing 4/26/2020 5/17/2020 11:30A-12:30P $90.00/Per Head $69.60/Per Head $24.40/Per Head Adult/Senior Recreational Program Instructor Payouts - Winter/Spring 2020 - Addendum "A" Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Carol Lang 5102-A Fitness Yoga I 1/7/2020 3/24/2020 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5102-B Fitness Yoga I 1/9/2020 3/26/2020 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5103-A Fitness Yoga II 1/7/2020 3/24/2020 5:30P-6:30P $85.00/Per Head $68.00/Per Head $17.00/Per Head 5107-A Motion Promotion 1/7/2020 3/24/2020 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk 5107-B Motion Promotion 1/9/2020 3/26/2020 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk 5202-A Fitness Yoga I 3/31/2020 6/16/2020 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5202-B Fitness Yoga I 4/2/2020 6/18/2020 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5203-A Fitness Yoga II 3/31/2020 6/16/2020 5:30P-6:30P $85.00/Per Head $68.00/Per Head $17.00/Per Head 5207-A Motion Promotion 3/31/2020 6/16/2020 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk 5207-B Motion Promotion 4/2/2020 6/18/2020 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk 5210-A Morning Cardio with Carol 4/3/2020 6/26/2020 8:00A-9:00A $65.00/Per Head $52.00/Per Head $13.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Olena Lylak 5138-A Modern Quilting with Olena 2/4/2020 4/24/2020 6:00P-7:00P $35.00/Per Head $25.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Sarah Otis 5104-A Tai Chi 3/9/2020 4/29/2020 10:00A-11:00A $20.00/Per Head $15.00/Per Head $5.00/Per Head Lifespan of Greater Rochester 5124-A Matter of Balance 1/16/2020 3/5/2020 10:00A-12:00P $20.00/Per Head $15.00/Per Head $5.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Melissa Salantino 5004-A Vino and Vernici: Paint and Sip 2/11/2020 2/11/2020 6:00P-8:00P $30.00/Per Head $25.00/Per Head $5.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Terry Slocum 5109-A Morning Cardio with Terry 1/8/2020 3/25/2020 8:30A-9:30A $65.00/Per Head $52.00/Per Head $13.00/Per Head 5109-B Morning Cardio with Terry 4/8/2020 6/24/2020 8:30A-9:30A $65.00/Per Head $52.00/Per Head $13.00/Per Head Youth Recreational Program Instructor Payouts (Revised) - Winter/Spring 2019 - Addendum "B" Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation 1738-A Hockey 102 1/4/2020 2/22/2020 10:10A-11:00A $150.00/Per Head $130.00/Per Head $20.00/Per Head Bill Gray's Iceplex 1738-B Hockey 102 2/29/2020 4/18/2020 10:10A-11:00A $150.00/Per Head $130.00/Per Head $20.00/Per Head 1739-A Figure Skating 101 1/6/2020 2/24/2020 5:00P-5:50P $175.00/Per Head $122.50/Per Head $52.50/Per Head 1739-B Figure Skating 101 1/8/2020 2/26/2020 5:00P-5:50P $175.00/Per Head $122.50/Per Head $52.50/Per Head 1739-C Figure Skating 101 3/2/2020 4/20/2020 5:00P-5:50P $175.00/Per Head $122.50/Per Head $52.50/Per Head 1739-D Figure Skating 101 3/4/2020 4/22/2020 5:00P-5:50P $175.00/Per Head $122.50/Per Head $52.50/Per Head 1740-A Skating 101 1/4/2020 2/22/2020 9:00A-9:50A $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-B Skating 101 1/4/2020 2/22/2020 10:00A-10:50A $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-C Skating 101 1/6/2020 2/24/2020 6:00P-6:50P $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-D Skating 101 1/8/2020 2/26/2020 6:00P-6:50P $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-E Skating 101 2/29/2020 4/18/2020 9:00A-9:50A $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-F Skating 101 2/29/2020 4/18/2020 10:00A-10:50A $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-G Skating 101 3/2/2020 4/20/2020 6:00P-6:50P $135.00/Per Head $96.00/Per Head $39.00/Per Head 1740-H Skating 101 3/4/2020 4/22/2020 6:00P-6:50P $135.00/Per Head $96.00/Per Head $39.00/Per Head 1741-A Hockey 101 1/4/2020 2/22/2020 9:10A-10:00A $0.00/Per Head $0.00/Per Head $0.00/Per Head 1741-B Hockey 101 1/6/2020 2/24/2020 6:10P-7:00P $0.00/Per Head $0.00/Per Head $0.00/Per Head 1741-C Hockey 101 1/8/2020 2/26/2020 6:10P-7:00P $0.00/Per Head $0.00/Per Head $0.00/Per Head 1741-D Hockey 101 2/29/2020 4/18/2020 9:10A-10:00A $0.00/Per Head $0.00/Per Head $0.00/Per Head 1741-E Hockey 101 3/2/2020 4/20/2020 6:10P-7:00P $0.00/Per Head $0.00/Per Head $0.00/Per Head 1741-F Hockey 101 3/4/2020 4/22/2020 6:10P-7:00P $0.00/Per Head $0.00/Per Head $0.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Elizabeth Bauld 1515-A Storybook Cooks: The Mitten 1/30/2020 1/30/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head Storybook Cooks 1516-A Storybook Cooks: The Kissing Hand 2/13/2020 2/13/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 1516-B Storybook Cooks: Where the Wild Things Are 3/19/2020 3/19/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 1518-A Storybook Cooks for Tweens: Celebration of Chinese New Year 2/5/2020 2/5/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 1519-A Storybook Cooks for Tweens: Mardi Gras Celebration 2/12/2020 2/12/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 1519-B Storybook Cooks for Tweens: St. Patrick's Day Meal 3/11/2020 3/11/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 2515-A Storybook Cooks: Peter Rabbit 4/2/2020 4/2/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head 2518-A Storybook Cooks for Tweens: Cupcake "Wars"4/15/2020 4/15/2020 5:45P-6:45P $15.00/Per Head $10.00/Per Head $5.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Jennifer Colombo 1526-A Music and Movement with Miss Jennifer 2/3/2020 3/9/2020 9:45A-10:30A $54.00/Per Head $42.50/Per Head $11.50/Per Head 1526-B Music and Movement with Miss Jennifer 2/6/2020 3/5/2020 5:45P-6:30P $54.00/Per Head $42.50/Per Head $11.50/Per Head 2526-A Music and Movement with Miss Jennifer 4/6/2020 5/4/2020 9:45A-10:30A $54.00/Per Head $42.50/Per Head $11.50/Per Head 2526-B Music and Movement with Miss Jennifer 4/16/2020 5/14/2020 5:45P-6:30P $54.00/Per Head $42.50/Per Head $11.50/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Randy Crudup 1239-A Tiny Panthers: Kids Karate 2/1/2020 2/22/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head Crudup's Karate Academy 1239-B Tiny Panthers: Kids Karate 2/4/2020 2/25/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 1239-C Tiny Panthers: Kids Karate 3/3/2020 3/24/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 1239-D Tiny Panthers: Kids Karate 3/7/2020 3/28/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 1240-A Panthers: Kids Karate 2/1/2020 2/22/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 1240-B Panthers: Kids Karate 2/4/2020 2/25/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 1240-C Panthers: Kids Karate 3/3/2020 3/24/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 1240-D Panthers: Kids Karate 3/7/2020 3/28/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 2239-A Tiny Panthers: Kids Karate 4/4/2020 4/25/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 2239-B Tiny Panthers: Kids Karate 4/7/2020 4/28/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 2239-C Tiny Panthers: Kids Karate 5/2/2020 5/23/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 2239-D Tiny Panthers: Kids Karate 5/5/2020 5/26/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 2240-A Panthers: Kids Karate 4/4/2020 4/25/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 2240-B Panthers: Kids Karate 4/7/2020 4/28/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head 2240-C Panthers: Kids Karate 5/2/2020 5/23/2020 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 2240-D Panthers: Kids Karate 5/5/2020 5/26/2020 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Shelancia Daniel 1949-A Sewing and Textile Arts 1/28/2020 4/14/2020 4:00P-5:00P $150.00/Per Head $135.00/Per Head $15.00/Per Head The Creativity Shell 1949-B Sewing and Textile Arts 1/28/2020 4/14/2020 5:15P-6:15P $150.00/Per Head $135.00/Per Head $15.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Joseph Dean 2702-A Wilderness Tikes 4/16/2020 5/21/2020 3:30P-5:00P $90.00/Per Head $80.00/Per Head $10.00/Per Head The Center for Youth: Earthworks 2703-A Nature Explorers 4/17/2020 5/22/2020 3:30P-5:00P $106.00/Per Head $96.00/Per Head $10.00/Per Head 2704-A Family Wilderness Workshop (Adult)5/16/2020 5/16/2020 10:00A-12:00P $10.00/Per Head $8.00/Per Head $2.00/Per Head 2704-B Family Wilderness Workshop (Child)5/16/2020 5/16/2020 10:00A-12:00P $5.00/Per Head $4.00/Per Head $1.00/Per Head 2704-C Family Wilderness Workshop (Adult)6/13/2020 6/13/2020 10:00A-12:00P $10.00/Per Head $8.00/Per Head $2.00/Per Head 2704-D Family Wilderness Workshop (Child)6/13/2020 6/13/2020 10:00A-12:00P $5.00/Per Head $4.00/Per Head $1.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Anthony DiFabio 2719-A Little Laxers: Into to Lacrosse 5/12/2020 6/2/2020 5:45P-6:30P $53.00/Per Head $45.00/Per Head $8.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Nora Doebrich 1750-A Loving Family Yoga (Pair)2/11/2020 2/11/2020 6:00P-6:45P $13.00/Pair $10.00/Pair $3.00/Pair Flower City Yoga 1750-B Loving Family Yoga (Additional Person)2/11/2020 2/11/2020 6:00P-6:45P $3.00/Person $3.00/Person $0.00/Person Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Jennie Fox 1645-A Preschool Adventures: Frozen Fun 2/3/2020 2/24/2020 5:45P-6:30P $37.00/Per Head $30.00/Per Head $7.00/Per Head 1646-A Preschool Adventures: Wild Wild West 3/2/2020 3/16/2020 5:45P-6:30P $37.00/Per Head $30.00/Per Head $7.00/Per Head 2645-B Preschool Adventures: Fruits and Veggies 4/20/2020 4/27/2020 5:45P-6:30P $22.00/Per Head $16.00/Per Head $6.00/Per Head 2646-A Preschool Adventures: Bubbles, Bubbles!5/4/2020 5/4/2020 5:45P-6:30P $13.00/Per Head $9.00/Per Head $4.00/Per Head 2647-A Preschool Adventures: We're Going on a Picnic 5/11/2020 5/11/2020 5:45P-6:30P $13.00/Per Head $9.00/Per Head $4.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation LoriAnn Kessler 1645-B Preschool Adventures: Frozen Fun 2/7/2020 2/28/2020 11:00A-11:45A $37.00/Per Head $30.00/Per Head $7.00/Per Head 1646-B Preschool Adventures: Wild Wild West 3/6/2020 3/20/2020 11:00A-11:45A $37.00/Per Head $30.00/Per Head $7.00/Per Head 2645-A Preschool Adventures: Fruits and Veggies 4/17/2020 4/24/2020 11:00A-11:45A $22.00/Per Head $16.00/Per Head $6.00/Per Head 2646-B Preschool Adventures: Bubbles, Bubbles!5/8/2020 5/8/2020 11:00A-11:45A $13.00/Per Head $9.00/Per Head $4.00/Per Head 2647-B Preschool Adventures: We're Going on a Picnic 5/15/2020 5/15/2020 11:00A-11:45A $13.00/Per Head $9.00/Per Head $4.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Cyndi Lovejoy 1200-A Boogie Babies 2/7/2020 2/28/2020 9:30A-10:00A $40.00/Per Head $30.00/Per Head $10.00/Per Head Stretch and Grow 1200-B Boogie Babies 3/6/2020 3/27/2020 9:30A-10:00A $40.00/Per Head $30.00/Per Head $10.00/Per Head 1208-A Basic Ballet 2/5/2020 3/11/2020 6:10P-6:55P $60.00/Per Head $48.00/Per Head $12.00/Per Head 1212-A Ballet and Jazz 2/5/2020 3/11/2020 7:00P-7:45P $60.00/Per Head $48.00/Per Head $12.00/Per Head 1213-A Intro to Dance & Movement 2/5/2020 2/26/2020 5:30P-6:00P $44.00/Per Head $32.00/Per Head $12.00/Per Head 1213-B Intro to Dance & Movement 3/11/2020 4/1/2020 5:30P-6:00P $44.00/Per Head $32.00/Per Head $12.00/Per Head 1214-A Friday Morning Mixer 2/7/2020 2/28/2020 10:10A-10:55A $40.00/Per Head $30.00/Per Head $10.00/Per Head 1214-B Friday Morning Mixer 3/6/2020 3/27/2020 10:10A-10:55A $40.00/Per Head $30.00/Per Head $10.00/Per Head 1215-A Tiny Tunes Music and Movement 2/5/2020 2/26/2020 5:30P-6:00P $39.00/Per Head $30.00/Per Head $9.00/Per Head 1215-B Tiny Tunes Music and Movement 3/11/2020 4/1/2020 5:30P-6:00P $39.00/Per Head $30.00/Per Head $9.00/Per Head 1226-A Introduction to Hip Hop 3/25/2020 4/29/2020 7:00P-7:45P $60.00/Per Head $48.00/Per Head $12.00/Per Head 1861-A Girl Power! Cheer Squad 2/5/2020 3/25/2020 6:15P-7:00P $70.00/Per Head $64.00/Per Head $6.00/Per Head 2200-A Boogie Babies 4/17/2020 5/8/2020 9:30A-10:00A $40.00/Per Head $30.00/Per Head $10.00/Per Head 2201-A Under the Sea Dance 5/20/2020 6/10/2020 5:45P-6:30P $44.00/Per Head $32.00/Per Head $12.00/Per Head 2205-A Camp Fit: Obstacles & Games 5/12/2020 6/9/2020 5:30P-6:15P $49.00/Per Head $37.50/Per Head $11.50/Per Head 2206-A Camp Fit: Mini Ninja Warrior 5/12/2020 6/9/2020 6:25P-7:10P $49.00/Per Head $37.50/Per Head $11.50/Per Head 2207-A Girl Power: Zumba with a Twist 4/8/2020 5/13/2020 6:15P-7:00P $58.00/Per Head $48.00/Per Head $10.00/Per Head 2208-A Basic Ballet 4/1/2020 5/6/2020 6:10P-6:55P $60.00/Per Head $48.00/Per Head $12.00/Per Head 2213-A Intro to Dance and Movement 4/15/2020 5/6/2020 5:30P-6:00P $44.00/Per Head $32.00/Per Head $12.00/Per Head 2214-A Friday Morning Mixer 4/17/2020 5/8/2020 10:10A-10:55A $40.00/Per Head $30.00/Per Head $10.00/Per Head 2215-A Tiny Tunes Music and Movement 4/15/2020 5/6/2020 5:30P-6:00P $39.00/Per Head $30.00/Per Head $9.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Collavani McLeod 1318-A Kids' Polymer Clay Class 3/11/2020 3/11/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head Coloring On Canvas 1319-A Jewelry Designing 2/19/2020 2/19/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head 1319-B Jewelry Designing 3/25/2020 3/25/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head 1323-A Let's Get Anime-ted 2/11/2020 2/25/2020 5:45P-6:45P $65.00/Per Head $60.00/Per Head $5.00/Per Head 1324-A Coloring on Canvas 2/26/2020 2/26/2020 5:45P-6:45P $18.00/Per Head $15.00/Per Head $3.00/Per Head 1324-B Coloring on Canvas 3/17/2020 3/17/2020 5:45P-6:45P $18.00/Per Head $15.00/Per Head $3.00/Per Head 1325-A Enchanted Wonderland Pixie Oasis 3/18/2020 3/18/2020 5:45P-6:45P $35.00/Per Head $30.00/Per Head $5.00/Per Head 2318-A Kids' Polymer Clay Class 5/12/2020 5/12/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head 2319-A Jewelry Designing 4/15/2020 4/15/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head 2323-A Let's Get Anime-ted 4/14/2020 4/14/2020 5:45P-6:45P $65.00/Per Head $60.00/Per Head $5.00/Per Head 2324-A Coloring on Canvas 4/29/2020 4/29/2020 5:45P-6:45P $18.00/Per Head $15.00/Per Head $3.00/Per Head 2325-A Enchanted Wonderland Pixie Oasis 4/1/2020 4/1/2020 5:45P-6:45P $35.00/Per Head $30.00/Per Head $5.00/Per Head 2325-B Enchanted Wonderland Pixie Oasis 5/13/2020 5/13/2020 5:45P-6:45P $35.00/Per Head $30.00/Per Head $5.00/Per Head 2326-A Mother's Day Jewelry Designing 5/6/2020 5/6/2020 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head 5137-A Jewelry Designing for Adults 2/4/2020 2/4/2020 1:30P-2:30P $35.00/Per Head $30.00/Per Head $5.00/Per Head 5137-B Jewelry Designing for Adults 2/24/2020 2/24/2020 5:45P-6:45P $35.00/Per Head $30.00/Per Head $5.00/Per Head 5237-A Jewelry Designing for Adults 4/7/2020 4/7/2020 1:30P-2:30P $35.00/Per Head $30.00/Per Head $5.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Icon Production, LLC 2220-A Little Kickers 3-4 yrs. 5/12/2020 6/2/2020 5:30P-6:00P $42.00/Per Head $30.00/Per Head $12.00/Per Head Marc Mandell 2220-B Little Kickers 5-6 yrs. 5/12/2020 6/2/2020 6:15P-7:00P $48.00/Per Head $35.00/Per Head $13.00/Per Head 2220-C Little Kickers 7-9 yrs. 5/12/2020 6/2/2020 7:15P-8:00P $52.00/Per Head $37.00/Per Head $15.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Andy Paris 1724-A Tiny Tikes Extra Small Basketball 2/8/2020 2/29/2020 9:45A-10:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head 1724-B Tiny Tikes Extra Small Basketball 3/7/2020 3/28/2020 9:45A-10:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head 1725-A Tiny Tikes Basketball 2/8/2020 2/29/2020 10:45A-11:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head 1725-B Tiny Tikes Basketball 3/7/2020 3/28/2020 10:45A-11:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head 2724-A Tiny Tikes Extra Small Basketball 4/18/2020 5/9/2020 9:45A-10:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head 2725-A Tiny Tikes Basketball 4/18/2020 5/9/2020 10:45A-11:30A $45.00/Per Head $32.00/Per Head $12.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Samir Patel 1956-A Snapology: Mechanical Masterminds 1/14/2020 2/11/2020 4:30P-5:30P $75.00/Per Head $65.00/Per Head $10.00/Per Head 1957-A Snapology: Ninja Camp 2/17/2020 2/21/2020 4:30P-5:30P $139.00/Per Head $129.00/Per Head $10.00/Per Head 1965-A Snapology: Pokemania 2/25/2020 3/31/2020 4:30P-5:30P $80.00/Per Head $70.00/Per Head $10.00/Per Head 2957-A Snapology: STEAM Camp 4/6/2020 4/10/2020 9:00A-12:00P $139.00/Per Head $129.00/Per Head $10.00/Per Head 2962-A Snapology: Minecraft 4/14/2020 5/5/2020 4:30P-5:30P $60.00/Per Head $50.00/Per Head $10.00/Per Head 2963-A Snapology: Mega Machines Programming 5/12/2020 6/2/2020 4:30P-5:30P $60.00/Per Head $50.00/Per Head $10.00/Per Head 2965-A Escape Snapology 6/9/2020 6/30/2020 4:30P-5:30P $60.00/Per Head $50.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Rochester Fencing Cub 1742-A Youth Olympic Fencing 3/4/2020 3/25/2020 5:00P-6:00P $89.00/Per Head $68.80/Per Head $20.20/Per Head 1743-A FitKids Fencing 2/24/2020 3/16/2020 5:00P-5:45P $52.00/Per Head $39.20/Per Head $12.80/Per Head 2742-A Youth Olympic Fencing 4/18/2020 5/9/2020 10:00A-11:00A $89.00/Per Head $68.80/Per Head $20.20/Per Head 2742-B Youth Olympic Fencing 4/29/2020 5/20/2020 5:00P-6:00P $89.00/Per Head $68.80/Per Head $20.20/Per Head 5001-A Adult Fencing 2/2/2020 2/23/2020 11:30A-12:30P $90.00/Per Head $69.60/Per Head $24.40/Per Head 5028-A Adult Fencing 4/26/2020 5/17/2020 11:30A-12:30P $90.00/Per Head $69.60/Per Head $24.40/Per Head Adult/Senior Recreational Program Instructor Payouts (Revised) - Winter/Spring 2020 - Addendum "B" Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Beverly Heberger Silver Sneakers Classic (Tues./Thurs.)3/1/2020 12/31/2020 9:05A-10:05A $2.50/registrant/class $25/class paid with Healthways Grant Healthways Grant to Town $500/Month Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Carol Lang 5102-A Fitness Yoga I 1/7/2020 3/24/2020 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5102-B Fitness Yoga I 1/9/2020 3/26/2020 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5103-A Fitness Yoga II 1/7/2020 3/24/2020 5:30P-6:30P $85.00/Per Head $68.00/Per Head $17.00/Per Head 5107-A Motion Promotion 1/7/2020 3/24/2020 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk 5107-B Motion Promotion 1/9/2020 3/26/2020 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk 5202-A Fitness Yoga I 3/31/2020 6/16/2020 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5202-B Fitness Yoga I 4/2/2020 6/18/2020 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5203-A Fitness Yoga II 3/31/2020 6/16/2020 5:30P-6:30P $85.00/Per Head $68.00/Per Head $17.00/Per Head 5207-A Motion Promotion 3/31/2020 6/16/2020 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk 5207-B Motion Promotion 4/2/2020 6/18/2020 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk 5210-A Morning Cardio with Carol 4/3/2020 6/26/2020 8:00A-9:00A $65.00/Per Head $52.00/Per Head $13.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Olena Lylak 5138-A Modern Quilting with Olena 2/4/2020 4/24/2020 6:00P-7:00P $35.00/Per Head $25.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Sarah Otis 5104-A Tai Chi 3/9/2020 4/29/2020 10:00A-11:00A $20.00/Per Head $15.00/Per Head $5.00/Per Head Lifespan of Greater Rochester 5124-A Matter of Balance 1/16/2020 3/5/2020 10:00A-12:00P $20.00/Per Head $15.00/Per Head $5.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Virginia Pizzarello Silver Sneakers Cardio Circuit (Wed./Fri.)3/1/2020 12/31/2020 9:05A-10:05A $2.50/registrant/class $25/class paid with Healthways Grant Healthways Grant to Town $500/Month Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Melissa Salantino 5004-A Vino and Vernici: Paint and Sip 2/11/2020 2/11/2020 6:00P-8:00P $30.00/Per Head $25.00/Per Head $5.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Terry Slocum 5109-A Morning Cardio with Terry 1/8/2020 3/25/2020 8:30A-9:30A $65.00/Per Head $52.00/Per Head $13.00/Per Head 5109-B Morning Cardio with Terry 4/8/2020 6/24/2020 8:30A-9:30A $65.00/Per Head $52.00/Per Head $13.00/Per Head 8616118_1 Resolution No. 2020 - ________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE AMENDMENT OF THE SKYVIEW ON THE RIDGE PAYMENT IN LIEU OF TAXES AGREEMENT At the regular meeting of the Town Board of the Town of Irondequoit (“Town”), Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town, on the 17th day of March, 2020 at 7:00 p.m. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, 1733 Ridge Rd LLC (the “Company”) has been engaged in a project to renovate and redevelop the former Irondequoit Mall, to occur in several phases; and WHEREAS, pursuant to Town Board Resolution No. 2017-326, the Town Board gave its support to the application of the Company for a custom payment in lieu of taxes agreement (“COMIDA PILOT”) with the County of Monroe Industrial Development Agency d/b/a Imagine Monroe (“COMIDA”) for several parcels of property at the former Irondequoit Mall, including the parcel of property identified by tax parcel number 092.05-1-85.103 (“Lot 103”); and WHEREAS, on January 30, 2019, the Company leased to the Town (the “Lease”) a portion of Lot 103 for the development and construction of the Irondequoit Community Center (the “Lot 103 Project”); and WHEREAS, the Company has applied for financing to perform its obligations with respect to the Lot 103 Project, and as a condition of the financing, the Company’s lender, Five Star Bank, has required that Lot 103 be subject to a payment in lieu of taxes agreement separate from the COMIDA PILOT; and WHEREAS, COMIDA has asked the Town to acknowledge and agree to an amendment and restatement of the COMIDA PILOT for the removal of Lot 103; and WHEREAS, the Town Board has previously determined, and continues to determine, that the redevelopment of the former Irondequoit Mall is in the best interests of the Town; and 8616118_1 WHEREAS, the Town Board has determined that an amendment and restatement of the COMIDA PILOT to remove Lot 103 is in the best interests of the Town. NOW, THEREFORE, BE IT RESOLVED, that the Town Board supports the amendment and restatement of the COMIDA PILOT to remove Lot 103 on the terms substantially similar to those attached hereto and made a part hereof as Exhibit A, or as approved by the Attorney for the Town. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board hereby authorizes the Town Supervisor to provide a copy of this resolution to COMIDA and to sign any and all documents necessary to indicate the Town’s support. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ 8616118_1 Exhibit A (Amended and Restated COMIDA PILOT) COUNTY OF MONROE INDUSTRIAL DEVELOPMENT AGENCY D/B/A IMAGINE MONROE POWERED BY COMIDA AND 1733 RIDGE RD LLC AMENDED AND RESTATED PAYMENT IN LIEU OF TAX AGREEMENT Tax Map Numbers See Schedule A Dated as of FebruaryJanuary 1, 20192020 Affected Taxing Jurisdictions: County of Monroe Town of Irondequoit East Irondequoit Central School District 294577\4814-5429-1376\ v1 294577 4829-0728-7402 v7 AMENDED AND RESTATED PAYMENT IN LIEU OF TAX AGREEMENT THIS AMENDED AND RESTATED PAYMENT IN LIEU OF TAX AGREEMENT (as so amended and restated,the "PILOT Agreement"), dated as of the 1st day of February, 2019January, 2020 is by and between the COUNTY OF MONROE INDUSTRIAL DEVELOPMENT AGENCY D/B/A IMAGINE MONROE POWERED BY COMIDA, a public benefit corporation of the State of New York, having its offices at 8100 CityPlace, 50 West Main Street, Rochester, New York 14614 (the "Agency") and 1733 RIDGE RD LLC, a New York limited liability company formed and validly existing under the laws of the State of New York with offices at 550 Latona Road, Building E, Suite 501, Rochester, New York 14626 (the "Company"); and acknowledged and agreed to by the TOWN OF IRONDEQUOIT; THE COUNTY OF MONROE AND THE EAST IRONDEQUOIT CENTRAL SCHOOL DISTRICT. W I T N E S S E T H : WHEREAS, the Agency was created by Chapter 55 of the Laws of 1972 of the State of New York pursuant to Title I of Article 18-A of the General Municipal Law of the State of New York (collectively, the "Act") as a body corporate and politic and as a public benefit corporation of the State of New York; and WHEREAS, the Company has previously requested the Agency to assist inwith a certain project (the "Project") consisting of the renovation and equipping of interior space, the installation of a new roof and exterior landscaping improvements (collectively, the "Improvements") at the former Irondequoit Mall located on Medley Center Parkway, more particularly described as tax map numbers 092.05-1-88.104; 092.05-1-85.2; 092.05-1-86; 092.05-1-85.101; 092.05-1-85.102; 092.05-1-85.105; 092.05-1-9; and 092.05-1-20.1 (the "Project Parcels"),as more particularly described on Schedule A attached hereto, and 092.05-1-85.103 ("Lot 103") in the Town of Irondequoit, New York (the "Existing Improvements"; and, together with the Improvements and the Project Parcels, the "Facility"),as more particularly described on Schedule A attached hereto;for use as multi-tenant office, mixed- use and flex space (the "Project Use"); and WHEREAS,the Agency has agreed to lease the Facility to the Company; and effective February 1, 2019, the Agency and the Company entered into a lease agreement whereby the Company leased the Facility to the Agency (the "Lease Agreement") and a related leaseback agreement whereby the Agency leased the Facility back to the Company (the "Leaseback Agreement"); all in contemplation of entering into a PILOT Agreement effective February 1, 2019, to assist with the Project; and WHEREAS, Skyview Phase I LLC, a New York limited liability company formed and validly existing under the laws of the State of New York (hereinafter referred to as "Skyview"), is undertaking the next phase of the Project (the "Lot 103 Project") consisting of: (A) the retention by the Agency of a leasehold interest in Lot 103; (B) the renovation and equipping of interior space (the "Lot 103 Improvements") within the former Irondequoit Mall; and (C) the acquisition and installation therein, thereon or thereabout of certain machinery, equipment and related personal property (the "Lot 103 Equipment" and, together with Lot 103 and the Lot 103 Improvements, the "Lot 103 Facility") for use as [______________]; and WHEREAS, as a condition to financing the Lot 103 Project, Five Star Bank (the "Lender") has required that the Lot 103 Facility receive financial assistance, including, but not limited to a real property tax abatement contemplated pursuant to a certain PILOT Agreement, dated as of January 1, 2020 (the "Lot 103 PILOT Agreement"), by and between the Agency and Skyview, and separate from the Project Parcels; and WHEREAS, to satisfy the Lender's condition, the Company conveyed its interest in Lot 103 to Skyview; and WHEREAS, as a result of the Company's conveyance of Lot 103 Skyview, Lot 103 is no longer subject to this PILOT Agreement and is subject to the Lot 103 PILOT Agreement; and WHEREAS, pursuant to Section 874(1) of the Act, the Agency is exempt from the payment of taxes imposed upon real property and improvements owned by it or under its jurisdiction, control or supervision other than special ad valorem levies, special assessments and service charges against real property, which are or may be imposed for special improvements or special district improvements; and WHEREAS, the Agency and the Company deem it necessary and proper to enter into an agreement making provisions for payments in lieu of taxes by the Company directly to the Agencyand for the benefit of (i) the County of Monroe, New York (the "County"),(ii) the East Irondequoit Central School District (the "School") and (iii) the Town of Irondequoit (the "Town" and, collectively with the County and the School, the "Affected Taxing Jurisdictions"). NOW, THEREFORE, in consideration of the covenants herein contained, and other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, it is mutually agreed as follows: Section 1 - Payment in Lieu of Ad Valorem Taxes: Section 1.1 A. By the taxable status date (March 1, 2019) (the "Taxable Status Date") of New York State, the Agency completed and filed the Form RP-412-a "Application For Real Property Tax Exemption" (the "Exemption Application") under Section 412-a of the New York State Real Property Tax Law ("RPTL") and Section 874 of the Act and the approval of the Exemption Application by the appropriate assessors or Board of Assessment Review. As such, the Facility shall be exempt from Real Estate Taxes commencing with the 2020 Town and County tax yearyears and the 2019-2020 School tax year. For purposes of the foregoing, "Real Estate Taxes" means all general levy real estate taxes levied against the Facility by the Town, County and School. The Company has provided to the Agency the information necessary for the completion and filing of the Exemption Application and shall provide such additional information and take such actions as are required by the appropriate assessors or Board of Assessment Review. Notwithstanding anything contained herein, in the Lease Agreement, or in the Leaseback Agreement, dated as of February 1, 2019 (the "Leaseback Agreement"), by and between the Agency and the Company, to the contrary, in the event the exemption from Real Estate Taxes is denied for any reason, the Company shall pay (and hereby agrees to pay) all Real Estate Taxes levied upon the Facility as they become due. After giving written notice to the Agency, the Company may in good faith contest the denial of the Exemption Application, 2 provided that (i) the overall operating efficiency of the Facility is not impaired and the Facility continues to qualify as a "project" under the Act; (ii) neither the Facility nor any part of or interest in it would be in any danger of being sold, forfeited or lost; or (iii) neither the Company nor the Agency, as a result of such contest, shall be in any danger of any civil or criminal liability.The Company hereby waives any claim or cause of action against the Agency, and releases the Agency from any liability to the Company, arising from the denial of an exemption from Real Estate Taxes except to the extent that such denial results solely from the failure of the Agency to file the Exemption Application with the appropriate assessors or Board of Assessment Review by the Taxable Status Date. B.Payee. As long as the Facility is leased to the Agency or under its jurisdiction, control or supervision, the Company agrees to pay annually directly to the Affected Taxing Jurisdictions, as a payment in lieu of taxes, within thirty (30) days of receipt of the invoice for payment of taxes (the "Payment Date"), commencing with the invoice for the 2019-2020 School tax year and the invoice for the 2020 Town and County tax yearyears, an amount equal to the payments set forth on Schedule B or Schedule C, as applicable ("PILOT Payment"). The Company shall make all other payments due hereunder without further notice or invoicing from the Agency, any Affected Taxing Jurisdiction or any other party. The parties agree and acknowledge that payments received hereunder are to obtain revenues for public purposes, and to provide a revenue source that the Affected Taxing Jurisdictions would otherwise lose because the subject parcels are not on the tax rolls. Section 1.2 Period of Benefits. (A) The tax benefits provided for herein should be deemed to include (i) the 2019-2020 School tax year through no later than the 2043-2044 School tax year, and (ii) the 2020 Town and County and Town tax yearyears through no later than the 2044 Town and County and Town tax yearyears. (B) Commencing with the 2019-2020 School tax year and the 2020 Town and County and Town tax yearsyear (and for any subsequent tax year through and including the 2023-2024 School tax year and the 2024 Town and County and Town tax years), if applicable pursuant to Section 1.2(C)), the Company shall make payments directly to the Affected Taxing Jurisdictions in the amounts set forth on Schedule B for all parcels identified on Schedule A, as such parcels and related tax map numbers and addresses may be consolidated or subdivided from time to time (collectively the "Parcels", and individually a "Parcel"). With respect to Schedule A, the Company agrees that in the event a Parcel is consolidated or subdivided, the Base Valuation (as defined on Schedule A) for that Parcel shall be allocated to the new and/or existing Parcels so that the Base Valuation (as such term is used in Schedule A) for all of the Parcels continues to equal $5,200,000.4,850,000. (C) Upon the earlier of (1) the date of issuance of a certificate of occupancy by the Town of Irondequoit or other appropriate municipal agency for a building or structure on a Parcel ("COO") (note: the foregoing is applicable only to buildings or structures receiving a COO on or after March 1, 2019), or (2) the 2024-2025 School tax year and the 2025 Town and County and Town tax years, the Company shall make payments for such Parcel directly to the Affected Taxing Jurisdictions in the amounts set forth on Schedule C, as applicable. For the avoidance of 3 doubt, the parties contemplate and agree that the Parcels shall be phased into payments set forth on Schedule C when a COO is issued for a building or structure located on a Parcel;provided, however, effective for the 2024-2025 School tax year and the 2025 Town and County and Town tax years, the Company shall make PILOT Payments for all Parcels as set forth on Schedule C, regardless of whether a COO has been issued. Notwithstanding anything to the contrary contained herein, the Project is comprised of multiple phases, such that the twenty (20) year benefit period will commence and run separately with respect to each Parcel, as set forth in the preceding paragraph. Section 1.3 Notice of COO. Within thirty (30) days of the receipt of a COO for a building or structure located on a Parcel, the Company shall: (1) complete and execute the form underNotice of Certificate of Occupancy form attached hereto as Appendix A; and (2) send the executed form to the Agency, each Affected Tax Jurisdiction and the applicable assessor’'s office. Notwithstanding the foregoing, the Town of Irondequoit has the right but not the obligation to notice the other Affected Taxing Jurisdictions that a COO has been issued for a building or structure located on a Parcel. Section 1.4 Term. This PILOT Agreement shall expire for each Parcel twenty (20) years after a building or structure located on thesuch Parcel receives a COO, but in no event later than December 31, 2044;provided, however, the Company shall pay the 2044-2045 School tax bill and the 2045 Town and County and Town tax bills on the dates and in the amounts as if the Agency were not in title on the tax status date with respect to said tax years. In no event shall the Company be entitled to receive tax benefits relative to the Facility for more than the periods provided for herein, unless the period is extended by amendment to this PILOT Agreement executed by both parties after any applicable public hearings. The Company agrees that it will not seek any tax exemption for the Facility which could provide benefits for more than the periods provided for herein and specifically agrees that the exemptions provided for herein, to the extent actually received (based on the number of lease years elapsed), supersede and are in substitution of the exemptions provided by Section 485-b of the New York Real Property Tax Law ("RPTL"). It is hereby agreed and understood that the Affected Taxing Jurisdictions can rely upon and enforce the above waiver to the same extent as if they were signatories hereto. Section 1.5 Payment.Each Affected Taxing Jurisdiction shall be responsible for calculating the payment due to it hereunder and invoicing the Company directly pursuant to this PILOT Agreement. To the extent that an Affected Taxing Jurisdiction ("ATJ-A") calculates the payment due hereunder and/or bills on behalf of another Affected Taxing Jurisdiction ("ATJ-B"), ATJ-B hereby waives, releases, and covenants not to sue ATJ-A with respect to any claims it may have against ATJ-A related to its calculations and/or billing of payment under Section 1, Schedule B, and/or Schedule C of this PILOT Agreement. Section 2 - Special District Charges, Special Assessments and other Charges. Special district charges, special assessments, and special ad valorem levies (specifically including but not limited to fire district charges), and pure water charges and sewer charges are to be paid in full in accordance with normal billing practices. Section 3 - Transfer of Facility. In the event that the Facility is transferred from the Agency to the Company (i.e., the lease/leaseback agreements are terminated), and the Company 4 is ineligible for a continued tax exemption under some other tax incentive program, or this PILOT Agreement terminates and the property is not timely transferred back to the Company, the Company agrees to pay no later than the next tax lien date (plus any applicable grace period), to each of the Affected Taxing Jurisdictions, an amount equal to the taxes and assessments which would have been levied on the Facility if the Facility had been classified as fully taxable as of the date of transfer or loss of eligibility of all or a portion of the exemption described herein or date of termination. Section 4 - Assessment Challenges. 4.1 The Company shall have all of the rights and remedies of a taxpayer with respect to any proposed change in assessment of the Facility by any of the Affected Taxing Jurisdictions, provided however, the Company may not challenge the Base Valuation set forth in Schedule A. The Company shall be entitled to protest before and be heard by the appropriate assessors or Board of Assessment Review, and shall be entitled to take any and all appropriate appeals or initiate any proceedings to review the validity or amount of the change in any assessment or the validity or amount of any tax equivalent provided for herein. 4.2 The Company shall have all of the rights and remedies of a taxpayer with respect to any tax, service charge, special benefit, ad valorem levy, assessment, or special assessment or service charge in lieu of which the Company is obligated to make a payment pursuant to this PILOT Agreement. 4.3 The Company shall (i) cause the appropriate real estate tax assessment office and tax levy officers to assess the Facility and apply tax rates to the respective assessments, and (ii) file any accounts or tax returns required by the appropriate real estate tax assessment office and tax levy officers. Section 5 - Changes in Law. To the extent the Facility is declared to be subject to taxation or assessment by an amendment to the Act, other legislative change, or by final judgment of a court of competent jurisdiction, the obligations of the Company hereunder shall, to such extent, be null and void. Section 6 - Events of Default. 6.1 If payments are not made as provided for herein, the Agency and/or Affected Taxing Jurisdictions, individually or collectively, shall be entitled to pursue any and all remedies afforded them at law or in equity, including but not limited to terminating this PILOT agreementAgreement and transferring the Parcels back to the Company. Notwithstanding anything contained herein to the contrary, upon the occurrence of (i) the sale or closure of the Facility; (ii) a significant unapproved change in use of the Facility from the Project Use; (iii) the Company abandons or otherwise vacates the County of Monroe; (iv) the failure by the Company to make any payments required under this PILOT Agreement by the last day of any applicable period within which said payment can be made without penalty; or (v) the breach of covenants or event of default under that certain Leaseback Agreement (singularly or collectively an "Event of Default"), the Agency shall have the right to recapture real property tax abatements provided hereunder pursuant to the following schedule: 5 Year of Recapture Percent of Recapture, Applicable to Current Year and All Prior Years 1 100% 2 100% 3 100% 4 100% 5 50% 6 50% 7 50% 8 50% 9 25% 10 25% After year 10 At Agency's Discretion, 25% or Less Any such recapture is at the sole and exclusive discretion of the Agency. The Agency shall notify the Company in writing of such Event of Default and of its intent to recapture the PILOT benefits (or any portion thereof). Any and all recaptured payments received pursuant to this provision shall be remitted to the Affected Taxing Jurisdictions on a pro rata basis within sixty (60) days of receipt of payment. 6.2 If payments pursuant to Section 6.1 herein are not made by the due dates, or any PILOT Payments or if any other payment required to be made hereunder is not made by the last day of any applicable cure period within which said payment can be made without penalty, the Company shall pay penalties and interest as follows: With respect to payments to be made pursuant to Section 6.1 herein, if said payment is not received by the due date defined in Section 6.1 herein, the Company shall pay, in addition to said payment, (i) a late payment penalty equal to five percent (5%) of the amount due and (ii) for each month, or any part thereof, that any such payment is delinquent beyond the first month, interest on the total amount due plus a late payment penalty, in an amount equal to one percent (1%) of the amount due per month. With respect to all other payments due hereunder, if said payment is not paid within any applicable cure period, the Company shall pay, in addition to said payment, the greater of the applicable penalties and interest hereunder, or penalties and interest which would have been incurred had payments made hereunder been tax payments to the Affected Taxing Jurisdictions. Section 7 - Assignment. No portion of any interest in this PILOT Agreement may be assigned by the Company, nor shall any person other than the Company be entitled to succeed to or otherwise obtain any benefits of the Company hereunder without the prior written consent of the Agency, which shall not be unreasonably withheld, conditioned, or delayed; provided, however, that if and to the extent Section 6.3 of the Leaseback Agreement provides for or allows an assignment of the Leaseback Agreement in whole or in part without the Agency's consent, an 6 equivalent corresponding assignment of this PILOT Agreement in whole or in part may be made without the Agency's consent. Section 8 - Miscellaneous. 8.1 This PILOT Agreement may be executed in any number of counterparts each of which shall be deemed an original but which together shall constitute a single instrument. All notices, claims and other communications hereunder shall be in writing and8.2 shall be deemed to be duly given if personally delivered or mailed first class, postage prepaid, as follows: To the Agency:County of Monroe Industrial Development Agency d/b/a Imagine Monroe Powered By COMIDA 8100 CityPlace, 50 West Main Street Rochester, New York 14614 AttnAttention: Executive Director With a Copy to:Harris Beach PLLC 99 Garnsey Road Pittsford, New York 14534 AttnAttention: Rachel C. Baranello, Esq. To the Company:1733 Ridge Rd LLC 550 Latona Road, Building E, Suite 501 Rochester, New York 14626 Attention: Angelo M. Ingrassia, Manager With a Copy to:Stephen E. Hall, Esq. 36 West Main Street, Suite 400 Rochester, New York 14614 To the School:East Irondequoit Central School District 600 Pardee Road Rochester, New York 14609 Attention: Superintendent With a Copy to:Ferrara Fiorenza P.C. 5010 Campuswood Drive East Syracuse, New York 13057 Attention: Joseph G. Shields, Esq. 7 To the Town:Irondequoit Town Hall 1280 Titus Avenue Rochester, New York 14617 Attention: Supervisor and Assessor With a Copy to:Harter Secrest & Emery LLP 1600 Bausch & Lomb Place Rochester, New York 14604 Attention: Laura M. Smith, Esq.[________________] To the County:Monroe County Executive 39 West Main Street County Office Building Rochester, New York 14614 Attention: County Executive Monroe County Law Department 39 West Main Street County Office Building Rochester, New York 14614 AttnAttention: County Attorney Monroe County Treasury B-3 County Office Building 39 West Main Street Rochester, New York 14614 Attention: [______________] or at such other address as any party may from time to time furnish to the other party by notice given in accordance with the provisions of this Section. All notices shall be deemed given when mailed or personally delivered in the manner provided in this Section. 8.3 This PILOT Agreement shall be governed by, and all matters in connection herewith shall be construed and enforced in accordance with, the laws of the State of New York applicable to agreements executed and to be wholly performed therein and the parties hereto hereby agree to submit to the personal jurisdiction of the federal or state courts located in Monroe County, New York. 8.4 Notwithstanding any other term or condition contained herein, all obligations of the Agency hereunder shall constitute a special obligation payable solely from the revenues and other monies, if any, derived from the Facility and paid to the Agency by the Company. NeitherNo member of the Agency nor any person executing this PILOT Agreement on its behalf shall be liable personally under this PILOT Agreement. No recourse shall be had for the payment of the principal of or interest on amounts due hereunder or for any claim based upon or in respect of any modification of or supplement hereto against any past, present or future member, officer, agent, servant, or employee, as such, of the Agency, or of any successor or political subdivision, either directly or through the Agency or any such successor, all such liability of such members, officer, agents, servants and employees being, to the extent permitted 8 by law, expressly waived and released by the acceptance hereof and as part of the consideration for the execution of this PILOT Agreement. Section 9 - Tax Abatement Policy. 9.1 Jobs Requirement. The Company or its tenant(s) creates one (1) new full-time job in three (3) years and maintains those full-time/full-time equivalent jobs for the balance of the term hereof; and 9.2 Compliance Report. The Company shall report its compliance with these provisions as requested by the Agency. 9.3 Job Failure. If the one (1) new full-time job is not created by the end of the three (3) year period or not continuously maintained during the balance of the term hereof, the exemption schedule will revert back to Section 485-b of the New York Real Property Tax Law and the Company agrees to pay in any year for which the job creation requirements are not met (a "Disqualifying Year"), as an additional payment in lieu of taxes, an amount equal to the difference between the tax benefits received in years one through the Disqualifying Year under this PILOT Agreement and the tax benefits which would have been received in years one through the Disqualifying Year under Section 485-b of the RPTL. Under extenuating circumstances, the Agency Board may waive the above penalties after reviewing a written request from the Company for waiver of the penalties. 9.4 Waiver Process. The payments required hereunder for any non-compliance shall be paid by the Company to any and all Affected Taxing Jurisdictions whether or not billed. However, if the Company has made a good faith effort to achieve the job creation requirement, it may apply in writing for relief from the obligation for repayment of taxes abated, based on a showing of unforeseen economic circumstances, fiscal hardship, or other good cause. Application for relief from the repayment obligation shall be made to the Agency, which shall examine the application and grant relief, in whole or in part, from the repayment obligation or grant an alternate schedule for attaining the job creation requirement. 9.5 Benefit Period. In no event shall the Company be entitled to receive tax benefits relative to the Facility beyond the 2044 Town and County tax yearyears and the 2043-2044 School tax year. The Company agrees that it will not seek any tax exemption for the Facility which would provide benefits beyond the 2044 Town and County tax yearyears and the 2043-2044 School tax year. Notwithstanding the foregoing, nothing contained in this PILOT Agreement shall render the Company ineligible for a continued tax exemption under Real Property Tax Law Section 485-b or any other applicable statute if this PILOT Agreement is terminated prior to the expiration of the exemption schedule set forth herein. [Remainder of Page Intentionally Left Blank] 9 [Signature Page to Amended and Restated PILOT Agreement] IN WITNESS WHEREOF, the parties hereto have executed this PILOT Agreement as of the day and year first above written. COUNTY OF MONROE INDUSTRIAL DEVELOPMENT AGENCY D/B/A IMAGINE MONROE POWERED BY COMIDA By: Name:Jeffrey R. Adair Title:Executive Director 1733 RIDGE RD LLC By: Name:Angelo M. Ingrassia Title:Manager ACKNOWLEDGED AND AGREED: TOWN OF IRONDEQUOIT By:___________________________ Name: Title: EAST IRONDEQUOIT CENTRAL SCHOOL DISTRICT By:___________________________ Name: Title COUNTY OF MONROE By:___________________________ Name: Title 10 SCHEDULE A ADDRESS TAX MAP NUMBER 2017 ASSESSED VALUE* 100 Medley Center Parkway 092.05-1-87.188.104 $850,000 101 Medley Center Parkway 092.05-1-85.2 $850,000 200 Medley Center Parkway 092.05-1-86 $1,200,000 [Medley Center]092.05-1-85.101 $350,000 [Medley Center]092.05-1-85.102 $350,000 [285 Medley Center Parkway]092.05-1-85.11185.105 $1,400,000350,000 1665 E. Ridge Road 092.05-1-9 $50,000 [1733 E. Ridge Road]092.05-1-2020.1 $800,000850,000 Medley Center Parkway 092.05-1-84 $10,000 406 Tiam Drive 092.05-1-16 $10,000 400 Tiam Drive 092.05-1-17 $10,000 392 Tiam Drive 092.05-1-18 $10,000 388 Tiam Drive 092.05-1-19 $10,000 *2017 Assessed Value shall hereinafter referred to as "Base Valuation" with respect to each individual Parcel A- 1 7606691_1 SCHEDULE B The "Total PILOT Payment" for each Parcel will be as follow: For the 2020 Town and County tax yearyears and the 2019-2020 School tax year (and any subsequent tax year through and including the 2023-2024 School tax year and the 2024 Town and County and Town tax years) for any building or structure on a Parcel not having received a COO, the Total PILOT Payment shall be calculated by multiplying (i) the Base Valuation for each individual Parcel in the amounts set forth on Schedule A (fixed at the 2017 assessed value) by (ii) the respective tax rate for each Affected Taxing Jurisdiction (after application of any applicable equalization rate). Upon the earlier of: (1) a building or structure on a Parcel receiving a COO from the appropriate municipal agency; or (2) the 2024-2025 School tax year and the 2025 Town and County and Town tax years, the Company shall make the Total PILOT Payment for each Parcel directly to the Affected Taxing Jurisdictions in the amounts set forth on Schedule C, with respect to such Parcel. B- 1 7606691_1 SCHEDULE C Upon the earlier of: (1) a building or structure on a Parcel receiving a COO from the Town of Irondequoit or other appropriate municipal agency under Section 1.2(C); or (2) the 2024-2025 School tax year and the 2025 Town and County and Town tax years, the Company shall make payments for each Parcel directly to the Affected Taxing Jurisdictions in the amounts set forth on this Schedule C with respect to such Parcel as follows. The following capitalized terms as used herein, shall have the meaning given below: "Added Value" means each and every increase in assessed value over the Base Valuation as a result of one or more improvements made to a Parcel by the Company as agent of the Agency. It is agreed and understood that improvements within a Parcel may be completed in phases over time, and as a result Added Value will increase over time if the assessed value is increased to reflect such improvements. It being further agreed and understood that all Added Value is subject to the abatement factors set forth in the table below. "Base Valuation" shall have the meaning given such term on Schedule A attached hereto (2017 assessed value attributable to each individual Parcel). The Total PILOT Payment for Parcels having received a COO shall be calculated as follows: ([Base Valuation]plus [Added Value, multiplied by the abatement factor set forth in the table below])multiplied by the respective tax rate for each Affected Tax Jurisdiction (after any applicable equalization rate) Year School Payment County/Town Payment 1 Base Valuation, plus (Added Value x .02)Base Valuation, plus (Added Value x .015) 2 Base Valuation, plus (Added Value x .04)Base Valuation, plus (Added Value x .03) 3 Base Valuation, plus (Added Value x .06)Base Valuation, plus (Added Value x .045) 4 Base Valuation, plus (Added Value x .08)Base Valuation, plus (Added Value x .06) 5 Base Valuation, plus (Added Value x .10)Base Valuation, plus (Added Value x .075) 6 Base Valuation, plus (Added Value x .12)Base Valuation, plus (Added Value x .09) 7 Base Valuation, plus (Added Value x .14)Base Valuation, plus (Added Value x .105) 8 Base Valuation, plus (Added Value x .16)Base Valuation, plus (Added Value x .12) 9 Base Valuation, plus (Added Value x .18)Base Valuation, plus (Added Value x .135) 10 Base Valuation, plus (Added Value x .20)Base Valuation, plus (Added Value x .15) 11 Base Valuation, plus (Added Value x .20)Base Valuation, plus (Added Value x .15) 12 Base Valuation, plus (Added Value x .20)Base Valuation, plus (Added Value x .20) 13 Base Valuation, plus (Added Value x .30)Base Valuation, plus (Added Value x .30) C- 1 14 Base Valuation, plus (Added Value x .40)Base Valuation, plus (Added Value x .40) 15 Base Valuation, plus (Added Value x .50)Base Valuation, plus (Added Value x .50) 16 Base Valuation, plus (Added Value x .60)Base Valuation, plus (Added Value x .60) 17 Base Valuation, plus (Added Value x .70)Base Valuation, plus (Added Value x .70) 18 Base Valuation, plus (Added Value x .80)Base Valuation, plus (Added Value x .80) 19 Base Valuation, plus (Added Value x .90)Base Valuation, plus (Added Value x .90) After a Parcel receives 19 consecutive years of abatement, as provided hereunder, the Parcel shall be subject to full taxation by the Affected Taxing Jurisdictions. C- 2 APPENDIX A NOTICE OF CERTIFICATE OF OCCUPANCY This form is to confirm that a building/structure, related to the Project, on tax parcel __________________ received a Certificate of Occupancy on ___________________. Pursuant to the Amended and Restated Payment in Lieu of Tax Agreement between the County of Monroe Industrial Development Agency d/b/a Imagine Monroe and 1733 Ridge Road, LLC, dated MarchJanuary 1,20192020 (the "PILOT Agreement"), for the above-named tax parcel,Schedule C of the PILOT Agreement shall apply commencing in the _________ School tax year and ______________ Town and County tax yearyears and the Company shall make payment accordingly. IN WITNESS WHEREOF, the 1733 Ridge Rd LLC has executed this Notice of Certificate of Occupancy as of the day _____ day of ____________, 20__. 1733 RIDGE RD LLC By: Name:Angelo M. Ingrassia Title:Manager C- 3 Document comparison by W orkshare Compare on Friday, January 10, 2020 11:21:22 AM Input: Document 1 ID netdocuments://4829-0728-7402/7 Description PILOT Agreement (COMIDA-1733 Ridge Rd) Document 2 ID netdocuments://4814-5429-1376/1 Description 2020 Amended and Restated PILOT Agreement (COMIDA-1733 Ridge Rd) Rendering set Standard Legend: Insertion Deletion Moved from Moved to Style change Format change Moved deletion Inserted cell Deleted cell Moved cell Split/Merged cell Padding cell Statistics: Count Insertions 88 Deletions 80 Moved from 3 Moved to 3 Style change 0 Format changed 0 Total changes 174 8616249_1 Resolution No. 2020 - ________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION SUPPORTING A PAYMENT IN LIEU OF TAXES AGREEMENT FOR SKYVIEW PHASE I LLC At the regular meeting of the Town Board of the Town of Irondequoit (“Town”), Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town, on the 17th day of March, 2020 at 7:00 p.m. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, 1733 Ridge Rd LLC (the “Company”) has been engaged in a project to renovate and redevelop the former Irondequoit Mall, to occur in several phases; and WHEREAS, pursuant to Town Board Resolution No. 2017-326, the Town Board gave its support to the application of the Company for a custom payment in lieu of taxes agreement (“COMIDA PILOT”) with the County of Monroe Industrial Development Agency d/b/a Imagine Monroe (“COMIDA”) for several parcels of property at the former Irondequoit Mall, including the parcel of property identified by tax parcel number 092.05-1-85.103 (“Lot 103”); and WHEREAS, on January 30, 2019, the Company leased to the Town (the “Lease”) a portion of Lot 103 for the development and construction of the Irondequoit Community Center (the “Lot 103 Project”); and WHEREAS, the Company has applied for financing to perform its obligations with respect to the Lot 103 Project, and as a condition of the financing, the Company’s lender, Five Star Bank, has required that Lot 103 be subject to a payment in lieu of taxes agreement separate from the COMIDA PILOT; and WHEREAS, Five Star Bank further required that the Company convey its interests in Lot 103 to Skyview Phase I LLC (“Skyview”); and 8616249_1 WHEREAS, COMIDA has asked the Town to acknowledge and agree to an amendment and restatement of the COMIDA PILOT for the removal of Lot 103; and WHEREAS, Skyview has submitted a request to the Town Board for its support of a custom payment in lieu of taxes agreement with COMIDA (the “Skyview PILOT”); and WHEREAS, the terms of Skyview PILOT will be substantially similar to the terms of the COMIDA PILOT; and WHEREAS, the Town Board has carefully reviewed the information provided by Skyview and considered the financial impact of the request upon the Town and its taxpayers; and WHEREAS, the Town Board has previously determined, and continues to determine, that the redevelopment of the former Irondequoit Mall is in the best interests of the Town; and WHEREAS, the Town Board has determined that the Skyview PILOT is in the best interests of the Town. NOW, THEREFORE, BE IT RESOLVED, that the Town Board supports the application of Skyview for a custom PILOT agreement between it and COMIDA on terms substantially similar to those attached hereto and made a part of as Exhibit A, or as approved by the Attorney for the Town. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board hereby authorizes the Town Supervisor to provide a copy of this resolution to COMIDA and to sign any and all documents necessary to indicate the Town’s support. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ 8616249_1 Exhibit A (Skyview PILOT) COUNTY OF MONROE INDUSTRIAL DEVELOPMENT AGENCY D/B/A IMAGINE MONROE POWERED BY COMIDA AND 1733 RIDGE RDSKYVIEW PHASE I LLC PAYMENT IN LIEU OF TAX AGREEMENT Tax Map NumbersNumber See Schedule A 092.05-1-85.103 Dated as of FebruaryJanuary 1, 20192020 Affected Taxing Jurisdictions: County of Monroe Town of Irondequoit East Irondequoit Central School District 294577\4820-8802-4752\ v1 294577 4829-0728-7402 v7 PAYMENT IN LIEU OF TAX AGREEMENT THIS PAYMENT IN LIEU OF TAX AGREEMENT (the "PILOT Agreement"), dated as of the 1st day of FebruaryJanuary,20192020 is by and between the COUNTY OF MONROE INDUSTRIAL DEVELOPMENT AGENCY D/B/A IMAGINE MONROE POWERED BY COMIDA, a public benefit corporation of the State of New York, having its offices at 8100 CityPlace, 50 West Main Street, Rochester, New York 14614 (the "Agency") and 1733 RIDGE RDSKYVIEW PHASE I LLC, a New York limited liability company formed and validly existing under the laws of the State of New York, with offices at 550 Latona Road, Building E, Suite 501, Rochester, New York 14626 (the "Company"); and acknowledged and agreed to by the TOWN OF IRONDEQUOIT; THE COUNTY OF MONROE AND THE EAST IRONDEQUOIT CENTRAL SCHOOL DISTRICT. W I T N E S S E T H : WHEREAS, the Agency was created by Chapter 55 of the Laws of 1972 of the State of New York pursuant to Title I of Article 18-A of the General Municipal Law of the State of New York (collectively, the "Act") as a body corporate and politic and as a public benefit corporation of the State of New York; and WHEREAS, the Company haspreviously requested the Agency to assist inwith a certain project (the "Initial Project") consisting of the renovation and equipping of interior space, the installation of a new roof and exterior landscaping improvements (collectively, the "Initial Improvements") at the former Irondequoit Mall located on Medley Center Parkway, more particularly described as tax map numbers 092.05-1-88.104; 092.05-1-85.2; 092.05-1-86; 092.05-1-85.101; 092.05-1-85.102; 092.05-1-85.105; 092.05-1-9; and 092.05-1-20.1 (the "Initial Project Parcels") and 092.05-1-85.103 ("Lot 103") in the Town of Irondequoit, New York (the "Existing Improvements"; and, together with the Initial Improvements, the "Facility"), as more particularly described on Schedule A attached hereto;Initial Project Parcels and Lot 103, the "Initial Facility"), for use as multi-tenant office, mixed-use and flex space; and WHEREAS, effective February 1, 2019, the Agency and 1733 Ridge Rd LLC ("1733") entered into a lease agreement whereby 1733 leased the Initial Facility to the Agency and a related leaseback agreement whereby the Agency leased the Initial Facility back to 1733; all in contemplation of entering into a PILOT Agreement, effective February 1, 2019, to assist with the Initial Project; and WHEREAS, as a condition to financing the Project (as hereinafter defined), Five Star Bank (the "Lender") has required that the Facility (as hereinafter defined) receive financial assistance, including, but not limited to the real property tax abatement contemplated hereby, pursuant this PILOT Agreement, and separate from the Initial Project Parcels; and WHEREAS, to satisfy the Lender's condition, 1733 has conveyed its interest in Lot 103 to the Company; and WHEREAS, the project contemplated hereunder (the "Project") consists of: (A) the retention by the Agency of a leasehold interest in Lot 103; (B) the renovation and equipping of interior space (the "Improvements") within the Existing Improvements; and (C) the acquisition and installation therein, thereon or thereabout of certain machinery, equipment and related personal property (the "Equipment" and, together with Lot 103 and the Improvements, the "Facility") for use as [_______________] (the "Project Use"); and WHEREAS, the Agency has agreed to lease the Facility to the Company; and WHEREAS, pursuant to Section 874(1) of the Act, the Agency is exempt from the payment of taxes imposed upon real property and improvements owned by it or under its jurisdiction, control or supervision other than special ad valorem levies, special assessments and service charges against real property, which are or may be imposed for special improvements or special district improvements; and WHEREAS, the Agency and the Company deem it necessary and proper to enter into an agreement making provisions for payments in lieu of taxes by the Company directly to the Agencyand for the benefit of: (i) the County of Monroe, New York (the "County"),(ii)East Irondequoit Central School District (the "School") and (iii) the Town of Irondequoit (the "Town" and, collectively with the County and the School, the "Affected Taxing Jurisdictions"). NOW, THEREFORE, in consideration of the covenants herein contained, and other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, it is mutually agreed as follows: Section 1 - Payment in Lieu of Ad Valorem Taxes: Section 1.1 A. By the taxable status date (March 1, 2019) (the "Taxable Status Date") of New York State, the Agency completed and filed the Form RP-412-a "Application For Real Property Tax Exemption" (the "Exemption Application") under Section 412-a of the New York State Real Property Tax Law ("RPTL") and Section 874 of the Act and the approval of the Exemption Application by the appropriate assessors or Board of Assessment Review. As such, the Facility shall be exempt from Real Estate Taxes commencing with the 2020 Town and County tax yearyears and the 2019-2020 School tax year. For purposes of the foregoing "Real Estate Taxes" means all general levy real estate taxes levied against the Facility by the Town, County and School. The Company has provided to the Agency the information necessary for the completion and filing of the Exemption Application and shall provide such additional information and take such actions as are required by the appropriate assessors or Board of Assessment Review. Notwithstanding anything contained herein, in the Lease Agreement, dated as of January 1, 2020 (the "Lease Agreement"), or in the Leaseback Agreement, dated as of FebruaryJanuary 1,20192020 (the "Leaseback Agreement"), by and between the Agency and the Company, to the contrary, in the event the exemption from Real Estate Taxes is denied for any reason, the Company shall pay (and hereby agrees to pay) all Real Estate Taxes levied upon the Facility as they become due. After giving written notice to the Agency, the Company may in good faith contest the denial of the Exemption Application, provided that (i) the overall operating efficiency of the Facility is not impaired and the Facility continues to qualify as a "project" under the Act; (ii) neither the Facility nor any part of or interest in it would be in any danger of being sold, forfeited or lost; or (iii) neither the Company nor the Agency, as a result of such contest, shall be in any danger of any civil or criminal liability.The Company hereby waives any claim or cause of action against the Agency, and releases the Agency from any liability to the Company, arising from the denial of an exemption from Real Estate Taxes except to the extent that such denial 2 results solely from the failure of the Agency to file the Exemption Application with the appropriate assessors or Board of Assessment Review by the Taxable Status Date. B.Payee. As long as the Facility is leased to the Agency or under its jurisdiction, control or supervision, the Company agrees to pay annually directly to the Affected Taxing Jurisdictions, as a payment in lieu of taxes, within thirty (30) days of receipt of the invoice for payment of taxes (the "Payment Date"), commencing with the invoice for the 2019-2020 School tax year and the invoice for the 2020 Town and County tax yearyears, an amount equal to the payments set forth on Schedule B or Schedule C, as applicable ("PILOT Payment"). The Company shall make all other payments due hereunder without further notice or invoicing from the Agency, any Affected Taxing Jurisdiction or any other party. The parties agree and acknowledge that payments received hereunder are to obtain revenues for public purposes, and to provide a revenue source that the Affected Taxing Jurisdictions would otherwise lose because the subject parcels areFacility is not on the tax rolls. Section 1.2 Period of Benefits. (A) The tax benefits provided for herein should be deemed to include (i) the 2019-2020 School tax year through no later than the 2043-2044 School tax year, and (ii) the 2020 Town and County and Town tax yearyears through no later than the 2044 Town and County and Town tax yearyears. (B) Commencing with the 2019-2020 School tax year and the 2020 Town and County and Town tax years (and for any subsequent tax year through and including the 2023-2024 School tax year and the 2024 Town and County and Town tax years), if applicable pursuant to Section 1.2(C)), the Company shall make payments directly to the Affected Taxing Jurisdictions in the amountsamount set forth on Schedule B for all parcelsLot 103, as identified on Schedule A, as such parcels and related tax map numbers and addresses may be consolidated or subdivided from time to time (collectively the "Parcels", and individually a "Parcel") attached hereto. With respect to Schedule A, the Company agrees that in the event a ParcelLot 103 is consolidated or subdivided, the Base Valuation (as defined on Schedule A) for that ParcelLot 103 shall be allocated to the new and/or existing Parcelsparcels so that the Base Valuation (as such term is used in Schedule A) for all of the Parcels continues to equal $5,200,000.for Lot 103, and any resulting new parcels, equals $350,000. (C) Upon the earlier of (1) the date of issuance of a certificate of occupancy by the Town of Irondequoit or other appropriate municipal agency for a building or structure on a ParcelLot 103 ("COO") (note: the foregoing is applicable only to buildings or structures on Lot 103 receiving a COO on or after March 1, 2019), or (2) the 2024-2025 School tax year and the 2025 Town and County and Town tax years, the Company shall make payments for such ParcelLot 103 directly to the Affected Taxing Jurisdictions in the amounts set forth on Schedule C, as applicable. For the avoidance of doubt, the parties contemplate and agree that the ParcelsLot 103 shall be phased intosubject to the payments set forth on Schedule C when a COO is issued for a building or structure located on a ParcelLot 103;provided, however, effective for the 2024-2025 School tax year and the 2025 Town and County and Town tax years, the Company shall make PILOT Payments for all ParcelsLot 103 as set forth on Schedule C, regardless of whether a COO has been issued. 3 Notwithstanding anything to the contrary contained herein, the Project is comprised of multiple phases, such that the twenty (20) year benefit period will commence and run separately with respect to each Parcel, as set forth in the preceding paragraph. Section 1.3 Notice of COO. Within thirty (30) days of the receipt of a COO for a building or structure located on a Parcel,Lot 103, the Company shall: (1) complete and execute the form underNotice of Certificate of Occupancy form attached hereto as Appendix A; and (2) send the executed form to the Agency, each Affected TaxTaxing Jurisdiction and the applicable assessor’'s office. Notwithstanding the foregoing, the Town of Irondequoit has the right but not the obligation to notice the other Affected Taxing Jurisdictions that a COO has been issued for a building or structure located on a Parcel.Lot 103. Section 1.4 Term. This PILOT Agreement shall expire for each Parcel twenty (20) years after a building or structure located on the ParcelLot 103 receives a COO, but in no event later than December 31, 2044;provided, however, the Company shall pay the 2044-2045 School tax bill and the 2045 Town and County and Town tax bills on the dates and in the amounts as if the Agency were not in title on the tax status date with respect to said tax years. In no event shall the Company be entitled to receive tax benefits relative to the Facility for more than the periods provided for herein, unless the period is extended by amendment to this PILOT Agreement executed by both parties after any applicable public hearings. The Company agrees that it will not seek any tax exemption for the Facility which could provide benefits for more than the periods provided for herein and specifically agrees that the exemptions provided for herein, to the extent actually received (based on the number of lease years elapsed), supersede and are in substitution of the exemptions provided by Section 485-b of the New York Real Property Tax Law ("RPTL"). It is hereby agreed and understood that the Affected Taxing Jurisdictions can rely upon and enforce the above waiver to the same extent as if they were signatories hereto. Section 1.5 Payment.Each Affected Taxing Jurisdiction shall be responsible for calculating the payment due to it hereunder and invoicing the Company directly pursuant to this PILOT Agreement. To the extent that an Affected Taxing Jurisdiction ("ATJ-A") calculates the payment due hereunder and/or bills on behalf of another Affected Taxing Jurisdiction ("ATJ-B"), ATJ-B hereby waives, releases, and covenants not to sue ATJ-A with respect to any claims it may have against ATJ-A related to its calculations and/or billing of payment under Section 1, Schedule B, and/or Schedule C of this PILOT Agreement. Section 2 - Special District Charges, Special Assessments and other Charges. Special district charges, special assessments, and special ad valorem levies (specifically including but not limited to fire district charges), and pure water charges and sewer charges are to be paid in full in accordance with normal billing practices. Section 3 - Transfer of Facility. In the event that the Facility is transferred from the Agency to the Company (i.e., the lease/leaseback agreements are terminated), and the Company is ineligible for a continued tax exemption under some other tax incentive program, or this PILOT Agreement terminates and the property is not timely transferred back to the Company, the Company agrees to pay no later than the next tax lien date (plus any applicable grace period), to each of the Affected Taxing Jurisdictions, an amount equal to the taxes and assessments which would have been levied on the Facility if the Facility had been classified as fully taxable as of the 4 date of transfer or loss of eligibility of all or a portion of the exemption described herein or date of termination. Section 4 - Assessment Challenges. 4.1 The Company shall have all of the rights and remedies of a taxpayer with respect to any proposed change in assessment of the Facility by any of the Affected Taxing Jurisdictions, provided however, the Company may not challenge the Base Valuation set forth in Schedule A. The Company shall be entitled to protest before and be heard by the appropriate assessors or Board of Assessment Review, and shall be entitled to take any and all appropriate appeals or initiate any proceedings to review the validity or amount of the change in any assessment or the validity or amount of any tax equivalent provided for herein. 4.2 The Company shall have all of the rights and remedies of a taxpayer with respect to any tax, service charge, special benefit, ad valorem levy, assessment, or special assessment or service charge in lieu of which the Company is obligated to make a payment pursuant to this PILOT Agreement. 4.3 The Company shall (i) cause the appropriate real estate tax assessment office and tax levy officers to assess the Facility and apply tax rates to the respective assessments, and (ii) file any accounts or tax returns required by the appropriate real estate tax assessment office and tax levy officers. Section 5 - Changes in Law. To the extent the Facility is declared to be subject to taxation or assessment by an amendment to the Act, other legislative change, or by final judgment of a court of competent jurisdiction, the obligations of the Company hereunder shall, to such extent, be null and void. Section 6 - Events of Default. 6.1 If payments are not made as provided for herein, the Agency and/or Affected Taxing Jurisdictions, individually or collectively, shall be entitled to pursue any and all remedies afforded them at law or in equity, including but not limited to terminating this PILOT agreementAgreement and transferring the ParcelsFacility back to the Company. Notwithstanding anything contained herein to the contrary, upon the occurrence of (i) the sale or closure of the Facility; (ii) a significant unapproved change in use of the Facility from the Project Use; (iii) the Company abandons or otherwise vacates the County of Monroe; (iv) the failure by the Company to make any payments required under this PILOT Agreement by the last day of any applicable period within which said payment can be made without penalty; or (v) the breach of covenants or event of default under that certain Leaseback Agreement (singularly or collectively, an "Event of Default"), the Agency shall have the right to recapture real property tax abatements provided hereunder pursuant to the following schedule: Year of Recapture Percent of Recapture, Applicable to Current Year and All Prior Years 1 100% 5 2 100% 3 100% 4 100% 5 50% 6 50% 7 50% 8 50% 9 25% 10 25% After year 10 At Agency's Discretion, 25% or Less Any such recapture is at the sole and exclusive discretion of the Agency. The Agency shall notify the Company in writing of such Event of Default and of its intent to recapture the PILOT benefits (or any portion thereof). Any and all recaptured payments received pursuant to this provision shall be remitted to the Affected Taxing Jurisdictions on a pro rata basis within sixty (60) days of receipt of payment. 6.2 If payments pursuant to Section 6.1 herein are not made by the due dates, or any PILOT Payments or if any other payment required to be made hereunder is not made by the last day of any applicable cure period within which said payment can be made without penalty, the Company shall pay penalties and interest as follows: With respect to payments to be made pursuant to Section 6.1 herein, if said payment is not received by the due date defined in Section 6.1 herein, the Company shall pay, in addition to said payment, (i) a late payment penalty equal to five percent (5%) of the amount due and (ii) for each month, or any part thereof, that any such payment is delinquent beyond the first month, interest on the total amount due plus a late payment penalty, in an amount equal to one percent (1%) of the amount due per month. With respect to all other payments due hereunder, if said payment is not paid within any applicable cure period, the Company shall pay, in addition to said payment, the greater of the applicable penalties and interest hereunder, or penalties and interest which would have been incurred had payments made hereunder been tax payments to the Affected Taxing Jurisdictions. Section 7 - Assignment. No portion of any interest in this PILOT Agreement may be assigned by the Company, nor shall any person other than the Company be entitled to succeed to or otherwise obtain any benefits of the Company hereunder without the prior written consent of the Agency, which shall not be unreasonably withheld, conditioned, or delayed; provided, however, that if and to the extent Section 6.3 of the Leaseback Agreement provides for or allows an assignment of the Leaseback Agreement in whole or in part without the Agency's consent, an equivalent corresponding assignment of this PILOT Agreement in whole or in part may be made without the Agency's consent. Section 8 - Miscellaneous. 8.1 This PILOT Agreement may be executed in any number of counterparts each of which shall be deemed an original but which together shall constitute a single instrument. All notices, claims and other communications hereunder shall be in writing and8.2 6 shall be deemed to be duly given if personally delivered or mailed first class, postage prepaid, as follows: To the Agency:County of Monroe Industrial Development Agency d/b/a Imagine Monroe Powered By COMIDA 8100 CityPlace, 50 West Main Street Rochester, New York 14614 AttnAttention: Executive Director With a Copy to:Harris Beach PLLC 99 Garnsey Road Pittsford, New York 14534 AttnAttention: Rachel C. Baranello, Esq. To the Company:1733 Ridge RdSkyview Phase I LLC 550 Latona Road, Building E, Suite 501 Rochester, New York 14626 Attention: Angelo M. Ingrassia, Manager With a Copy to:Stephen E. Hall, Esq. 36 West Main Street, Suite 400 Rochester, New York 14614 To the School:East Irondequoit Central School District 600 Pardee Road Rochester, New York 14609 Attention: Superintendent With a Copy to:Ferrara Fiorenza P.C. 5010 Campuswood Drive East Syracuse, New York 13057 Attention: Joseph G. Shields, Esq. 7 To the Town:Irondequoit Town Hall 1280 Titus Avenue Rochester, New York 14617 Attention: Supervisor and Assessor With a Copy to:Harter Secrest & Emery LLP 1600 Bausch & Lomb Place Rochester, New York 14604 Attention: Laura M. Smith, Esq.[_____________] To the County:Monroe County Executive 39 West Main Street County Office Building Rochester, New York 14614 Attention: County Executive Monroe County Law Department 39 West Main Street County Office Building Rochester, New York 14614 AttnAttention: County Attorney Monroe County Treasury B-3 County Office Building 39 West Main Street Rochester, New York 14614 Attention: [_____________] or at such other address as any party may from time to time furnish to the other party by notice given in accordance with the provisions of this Section. All notices shall be deemed given when mailed or personally delivered in the manner provided in this Section. 8.3 This PILOT Agreement shall be governed by, and all matters in connection herewith shall be construed and enforced in accordance with, the laws of the State of New York applicable to agreements executed and to be wholly performed therein and the parties hereto hereby agree to submit to the personal jurisdiction of the federal or state courts located in Monroe County, New York. 8.4 Notwithstanding any other term or condition contained herein, all obligations of the Agency hereunder shall constitute a special obligation payable solely from the revenues and other monies, if any, derived from the Facility and paid to the Agency by the Company. NeitherNo member of the Agency nor any person executing this PILOT Agreement on its behalf shall be liable personally under this PILOT Agreement. No recourse shall be had for the payment of the principal of or interest on amounts due hereunder or for any claim based upon or in respect of any modification of or supplement hereto against any past, present or future member, officer, agent, servant, or employee, as such, of the Agency, or of any successor or political subdivision, either directly or through the Agency or any such successor, all such liability of such members, officer, agents, servants and employees being, to the extent permitted 8 by law, expressly waived and released by the acceptance hereof and as part of the consideration for the execution of this PILOT Agreement. Section 9 - Tax Abatement Policy. 9.1 Jobs Requirement. The Company or its tenant(s) creates one (1) new full-time job in three (3) years and maintains those full-time/full-time equivalent jobs for the balance of the term hereof; and 9.2 Compliance Report. The Company shall report its compliance with these provisions as requested by the Agency. 9.3 Job Failure. If the one (1) new full-time job is not created by the end of the three (3) year period or not continuously maintained during the balance of the term hereof, the exemption schedule will revert back to Section 485-b of the New York Real Property Tax Law and the Company agrees to pay in any year for which the job creation requirements are not met (a "Disqualifying Year"), as an additional payment in lieu of taxes, an amount equal to the difference between the tax benefits received in years one through the Disqualifying Year under this PILOT Agreement and the tax benefits which would have been received in years one through the Disqualifying Year under Section 485-b of the RPTL. Under extenuating circumstances, the Agency Board may waive the above penalties after reviewing a written request from the Company for waiver of the penalties. 9.4 Waiver Process. The payments required hereunder for any non-compliance shall be paid by the Company to any and all Affected Taxing Jurisdictions whether or not billed. However, if the Company has made a good faith effort to achieve the job creation requirement, it may apply in writing for relief from the obligation for repayment of taxes abated, based on a showing of unforeseen economic circumstances, fiscal hardship, or other good cause. Application for relief from the repayment obligation shall be made to the Agency, which shall examine the application and grant relief, in whole or in part, from the repayment obligation or grant an alternate schedule for attaining the job creation requirement. 9.5 Benefit Period. In no event shall the Company be entitled to receive tax benefits relative to the Facility beyond the 2044 Town and County tax yearyears and the 2043-2044 School tax year. The Company agrees that it will not seek any tax exemption for the Facility which would provide benefits beyond the 2044 Town and County tax yearyears and the 2043-2044 School tax year. Notwithstanding the foregoing, nothing contained in this PILOT Agreement shall render the Company ineligible for a continued tax exemption under Real Property Tax Law Section 485-b or any other applicable statute if this PILOT Agreement is terminated prior to the expiration of the exemption schedule set forth herein. [Remainder of Page Intentionally Left Blank] 9 [Signature Page to PILOT Agreement] IN WITNESS WHEREOF, the parties hereto have executed this PILOT Agreement as of the day and year first above written. COUNTY OF MONROE INDUSTRIAL DEVELOPMENT AGENCY D/B/A IMAGINE MONROE POWERED BY COMIDA By: Name:Jeffrey R. Adair Title:Executive Director 1733 RIDGE RDSKYVIEW PHASE I LLC By: Name:Angelo M. Ingrassia Title:Manager ACKNOWLEDGED AND AGREED: TOWN OF IRONDEQUOIT By:___________________________ Name: Title: EAST IRONDEQUOIT SCHOOL DISTRICT By:___________________________ Name: Title COUNTY OF MONROE By:___________________________ Name: Title 10 SCHEDULE A ADDRESS TAX MAP NUMBER 2017 ASSESSED VALUE* 100 Medley Center Parkway 092.05-1-87.1 $850,000 101 Medley Center Parkway 092.05-1-85.2 $850,000 200 Medley Center Parkway 092.05-1-86 $1,200,000 285 [Medley Center Parkway]092.05-1-85.11185.103 $1,400,000350,000 1665 E. Ridge Road 092.05-1-9 $50,000 1733 E. Ridge Road 092.05-1-20 $800,000 Medley Center Parkway 092.05-1-84 $10,000 406 Tiam Drive 092.05-1-16 $10,000 400 Tiam Drive 092.05-1-17 $10,000 392 Tiam Drive 092.05-1-18 $10,000 388 Tiam Drive 092.05-1-19 $10,000 *2017 Assessed Value shall hereinafter referred to as "Base Valuation" with respect to each individual ParcelLot 103 A- 1 7606691_1 SCHEDULE B The "Total PILOT Payment" for each ParcelLot 103 will be as followfollows: For the 2020 Town and County tax yearyears and the 2019-2020 School tax year (and any subsequent tax year through and including the 2023-2024 School tax year and the 2024 Town and County and Town tax years)forprior to any building or structure on a Parcel not having receivedLot 103 receiving a COO, the Total PILOT Payment shall be calculated by multiplying (i) the Base Valuation for each individual Parcel in the amounts set forth on Schedule A (fixed at the 2017 assessed value) by (ii) the respective tax rate for each Affected Taxing Jurisdiction (after application of any applicable equalization rate). Upon the earlier of: (1) a building or structure on a ParcelLot 103 receiving a COO from the appropriate municipal agency; or (2) the 2024-2025 School tax year and the 2025 Town and County and Town tax years, the Company shall make the Total PILOT Payment for each ParcelLot 103 directly to the Affected Taxing Jurisdictions in the amounts set forth on Schedule C, with respect to such Parcel. B- 1 7606691_1 SCHEDULE C Upon the earlier of: (1) a building or structure on a ParcelLot 103 receiving a COO from the Town of Irondequoit or other appropriate municipal agency under Section 1.2(C); or (2) the 2024-2025 School tax year and the 2025 Town and County and Town tax years, the Company shall make payments for each ParcelLot 103 directly to the Affected Taxing Jurisdictions in the amounts set forth on this Schedule C with respect to such Parcel as follows. The following capitalized terms as used herein, shall have the meaning given below: "Added Value" means each and every increase in assessed value over the Base Valuation as a result of one or more improvements made to a ParcelLot 103 by the Company as agent of the Agency. It is agreed and understood that improvements within a Parcelon Lot 103 may be completed in phases over time, and as a result Added Value will increase over time if the assessed value is increased to reflect such improvements. It being further agreed and understood that all Added Value is subject to the abatement factors set forth in the table below. "Base Valuation" shall have the meaning given such term on Schedule A attached hereto (2017 assessed value attributable to each individual Parcel). The Total PILOT Payment for Parcels havingLot 103 once a COO is received a COO shall be calculated as follows: ([Base Valuation]plus [Added Value, multiplied by the abatement factor set forth in the table below])multiplied by the respective tax rate for each Affected Tax Jurisdiction (after any applicable equalization rate) Year School Payment County/Town Payment 1 Base Valuation, plus (Added Value x .02)Base Valuation, plus (Added Value x .015) 2 Base Valuation, plus (Added Value x .04)Base Valuation, plus (Added Value x .03) 3 Base Valuation, plus (Added Value x .06)Base Valuation, plus (Added Value x .045) 4 Base Valuation, plus (Added Value x .08)Base Valuation, plus (Added Value x .06) 5 Base Valuation, plus (Added Value x .10)Base Valuation, plus (Added Value x .075) 6 Base Valuation, plus (Added Value x .12)Base Valuation, plus (Added Value x .09) 7 Base Valuation, plus (Added Value x .14)Base Valuation, plus (Added Value x .105) 8 Base Valuation, plus (Added Value x .16)Base Valuation, plus (Added Value x .12) 9 Base Valuation, plus (Added Value x .18)Base Valuation, plus (Added Value x .135) 10 Base Valuation, plus (Added Value x .20)Base Valuation, plus (Added Value x .15) 11 Base Valuation, plus (Added Value x .20)Base Valuation, plus (Added Value x .15) 12 Base Valuation, plus (Added Value x .20)Base Valuation, plus (Added Value x .20) 13 Base Valuation, plus (Added Value x .30)Base Valuation, plus (Added Value x .30) 14 Base Valuation, plus (Added Value x .40)Base Valuation, plus (Added Value x .40) C- 1 15 Base Valuation, plus (Added Value x .50)Base Valuation, plus (Added Value x .50) 16 Base Valuation, plus (Added Value x .60)Base Valuation, plus (Added Value x .60) 17 Base Valuation, plus (Added Value x .70)Base Valuation, plus (Added Value x .70) 18 Base Valuation, plus (Added Value x .80)Base Valuation, plus (Added Value x .80) 19 Base Valuation, plus (Added Value x .90)Base Valuation, plus (Added Value x .90) After a Parcelthe Facility receives 19 consecutive years of abatement, as provided hereunder, the ParcelFacility shall be subject to full taxation by the Affected Taxing Jurisdictions. C- 2 APPENDIX A NOTICE OF CERTIFICATE OF OCCUPANCY This form is to confirm that a building/structure, related to the Project, on tax parcel __________________ received a Certificate of Occupancy on ___________________. Pursuant to the Payment in Lieu of Tax Agreement between the County of Monroe Industrial Development Agency d/b/a Imagine Monroe and 1733 Ridge Road,Skyview Phase I LLC, dated MarchJanuary 1,20192020 ("PILOT Agreement"), for the above-named tax parcel, Schedule C of the PILOT Agreement shall apply commencing in the _________ School tax year and the ______________ Town and County tax yearyears and the Company shall make payment accordingly. IN WITNESS WHEREOF, the 1733 Ridge RdSkyview Phase I LLC has executed this Notice of Certificate of Occupancy as of the day _____ day of _______, 20__. 1733 RIDGE RDSKYVIEW PHASE I LLC By: Name:Angelo M. Ingrassia Title:Manager C- 3 Document comparison by W orkshare Compare on Friday, January 10, 2020 11:05:51 AM Input: Document 1 ID netdocuments://4829-0728-7402/7 Description PILOT Agreement (COMIDA-1733 Ridge Rd) Document 2 ID netdocuments://4820-8802-4752/1 Description PILOT Agreement (Lot 103) (COMIDA-Skyview Phase I LLC) Rendering set Standard Legend: Insertion Deletion Moved from Moved to Style change Format change Moved deletion Inserted cell Deleted cell Moved cell Split/Merged cell Padding cell Statistics: Count Insertions 114 Deletions 142 Moved from 1 Moved to 1 Style change 0 Format changed 0 Total changes 258 8615861_1 Resolution No. 2020 - ________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO COUNTERSIGN AND ACKNOWLEDGE AN AGREEMENT FOR THE ASSIGNMENT AND ASSUMPTION OF THE LEASE AND PROJECT SCHEDULE FOR THE IRONDEQUOIT COMMUNITY CENTER At the regular meeting of the Town Board of the Town of Irondequoit (“Town”), Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town, on the 17th day of March, 2020 at 7:00 p.m. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, 1733 Ridge Rd LLC (the “Company”) has been engaged in a project to renovate and redevelop property consisting of the former Irondequoit Mall, to occur in several phases (the “Project”); and WHEREAS, on January 30, 2019, the Company leased to the Town (the “Lease”) a portion of property located at the former Irondequoit Mall identified by tax parcel number 092.05-1-85.103 (“Lot 103”) for the development and construction of the Irondequoit Community Center (the “Lot 103 Project”); and WHEREAS, effective January 6, 2020, the Company and the Town entered into a project schedule (“Project Schedule”) to delineate the responsibilities of the Company and the Town with respect to costs and construction for the Lot 103 Project; and WHEREAS, pursuant to the next phase of the Project, Skyview Phase I LLC (“Skyview”), a New York limited liability company, has been formed to perform certain work with respect to the Lot 103 Project; and WHEREAS, the Company has applied for financing to perform its obligations with respect to the Lot 103 Project, and as a condition of the financing, the Company’s lender, Five Star Bank, required that the Company convey its interests in Lot 103 to Skyview; and 8615861_1 WHEREAS, on December 27, 2019, the Company conveyed its interests in Lot 103 to Skyview; and WHEREAS, because the Company conveyed its ownership interest in Lot 103 to Skyview, it is necessary that the Company assign its rights, interests, title and obligations in the Lease and Project Schedule to Skyview, and that Skyview assume the Company’s interests rights, interest, title, and obligations in the Lease and Project Schedule; and WHEREAS, the Company and Skyview have requested that the Town, as tenant under the Lease and Project Schedule, countersign solely for acknowledgment purposes an agreement between the Company and Skyview for the assignment and assumption of the Lease and Project Schedule (the “Assignment and Assumption Agreement”); and WHEREAS, the Town Board has determined that it is in the best interests of the Town for the Town Supervisor to countersign, solely for acknowledgment purposes, the Assignment and Assumption Agreement. NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the Town Supervisor to countersign, solely for acknowledgement purposes, the Assignment and Assumption Agreement, in a form substantially similar to that attached hereto as Exhibit A or as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ 8615861_1 Exhibit A (Assignment and Assumption Agreement) 8623056_1 ASSIGNMENT AND ASSUMPTION OF LEASE AND PROJECT SCHEDULE This Assignment and Assumption of Lease ("Assignment") is made effective as of this 10th day of March, 2020, by and between 1733 RIDGE RD LLC, a New York limited liability company ("Assignor"), and SKYVIEW PHASE I LLC, a New York limited liability company ("Assignee"). A. Assignor is the Landlord under a Lease Agreement (“Lease”) dated January 30, 2019 with the Town of Irondequoit (“Tenant”), a municipal corporation, with offices at 1220 Titus Avenue, Rochester, New York 14615, as Tenant for certain Premises as described in the Lease, and comprising a portion of Lot 103 of the Skyview on the Ridge Subdivision (“the Property”), which Property has been conveyed to Assignee by Assignor by Warranty Deed recorded in the Monroe County Clerk’s office on December 27, 2019 in Liber 12290 of Deeds Page 346. B. Assignor and the Tenant are parties to a Project Schedule (“Project Schedule”) dated January 6, 2020, delineating the responsibilities of Assignor and the Tenant with respect to costs and construction of interior improvements to the Property. C. Assignor has agreed to assign the Lease and Project Schedule to Assignee in connection with Assignor's said transfer of the Property to Assignee. Now, therefore, in exchange for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Assignor does hereby assign, transfer, and convey the Lease and Project Schedule to Assignee, together with all of Assignor's right, title, interest, duties and obligations in, to and under the Lease and Project Schedule, and all of the rights, benefits and privileges of the Landlord thereunder, including, without limitation the rents and other charges to be payable under the Lease and Project Schedule (collectively, the "Assigned Rights and Obligations"). To have and to hold all and singular the Lease and Project Schedule unto Assignee, its successors and assigns. Assignor represents that no other assignment by Assignor exists in connection with the Lease and Project Schedule or Assigned Rights and Obligations. Skyview Phase I LLC, as Assignee, hereby undertakes and assumes all responsibilities and obligations of Assignor under the Lease and Project Schedule. The Tenant has countersigned this Assignment and Assumption of Lease and Project Schedule for the sole purpose of acknowledging the same, to attorn to and recognize Assignee as Landlord under the Lease and Project Schedule. This Assignment may be executed in one or more counterparts, and as so executed shall constitute a single instrument. 8623056_1 [Signatures contained on the following page] 8623056_1 ASSIGNOR: 1733 RIDGE RD LLC _____________________________________ Name: Angelo M. Ingrassia Title: Member ASSIGNEE: SKYVIEW PHASE I LLC ___________________________________ Name: Angelo M. Ingrassia Title: Member TENANT: TOWN OF IRONDEQUOIT _______________________________ Name: David A. Seeley Title: Supervisor . Resolution No. 2020- EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO AN AGREEMENT FOR A TOWN SENIOR EXPOSITION At a Workshop meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th of March, 2020 at 7:00pm local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________offered the following resolution and moved its adoption: WHEREAS, the Town will hold a Town Senior Exposition as a response to the Senior Survey conducted in 2016, to be held on April 9, 2020, from 9:00am local time to 12:00pm; and WHEREAS, there is no Town facility large enough to host the Senior Exposition; and WHEREAS, after reviewing other available options, Bishop Kearney High School has sufficient space, appropriate accessibility, and the necessary availability during a weekday in the Bishop Kearney High School cafeteria. NOW THEREFORE BE IT RESOLVED, that the Town Board hereby approves an agreement with Bishop Kearney High School to use the Bishop Kearney High School cafeteria on April 9, 2020 for its Senior Exposition. AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this agreement. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ____________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ Resolution Number 2020- EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE 18TH ANNUAL SUNSET HOUSE 5K RUN AND FITNESS WALK At a Regular Meeting of the Town Board of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020 at 7:00 p.m. local time, there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member __________ offered the following resolution and moved its adoption: WHEREAS, the Town Clerk's Office received an application from Sunset House to conduct their 18TH Annual Sunset House 5K Run and Fitness Walk to raise funds for the Sunset House; and WHEREAS, proof of current insurance, which expires on November 1, 2020, has been reviewed and approved by the Town Insurance carrier. NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the Special Event License for the Sunset House to conduct their 18th Annual 5K Run and Fitness Walk on Saturday, May 23, 2020 beginning at 9:00 AM on Cooper Road between Chase Bank and the former Evans Library Branch, upon the condition that the Sunset House notifies all affected residents before the event. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _______ and duly put to vote, which resulted as follows: Town Board Member Wehner voting ______________ Town Board Member Perticone voting ______________ Town Board Member Romeo voting ______________ Town Board Member Freeman voting ______________ Town Supervisor Seeley voting ______________ Resolution No. 2020- EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE CURE CHILDHOOD CANCER ASSOCIATION ’S 5K RUN & FUN WALK At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of March 2020 at 7:00 pm local time; there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member David Seeley Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ________ offered the following resolution and moved its adoption: WHEREAS, the Town Clerk’s Office received an application from the Cure Childhood Cancer Association to conduct their annual 5K and Fun Walk Race to benefit the Cure Childhood Cancer Association; and WHEREAS, proof of current insurance, which expires on November 1, 2020, has been reviewed and approved by the Town’s Insurance Carrier; and WHEREAS, the Cure Childhood Cancer Association will obtain the necessary permits from Monroe County to hold this event on Cooper Road and Titus Avenue. NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the license for the Cure Childhood Cancer Association to hold their annual 5K Run and Fun Walk on Saturday, April 25, 2020 from 7:45 AM to Noon at I-Square, 400 Bakers Park, Rochester, NY 14617, upo n the condition that CURE Childhood Cancer Association notify all affected residents before the event. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ___________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _____________ Town Board Member Perticone voting_____________ Town Board Member Romeo voting_____________ Town Board Member Freeman voting_____________ Town Supervisor Seeley voting _____________