HomeMy Public PortalAbout2020.07.14 TBWksp Packet
WORKSHOP MEETING
JULY 14, 2020
4:00 PM
AGENDA
07-13-2020
PLEDGE OF ALLEGIANCE
ROLL CALL
STAFF SPOTLIGHT
REVIEW OF AGENDA ITEMS FOR THE JULY 21, 2020 RTB MEETING
ITEMS FOR BOARD ACTION
7WS2020-1 Resolution Authorizing the Supervisor to Enter into an Agreement for Special
Inspections Related to the Irondequoit Community Center
7WS2020-2 Resolution Authorizing the Appropriation of Funds to Pay the Cost of Preparing
a General Map, Plan and Report for the Extension of the Consolidated Sewer
District to Homes Along Bay Shore Boulevard
7WS2020-3 Resolution Approving the Temporary Appointment of a Part-Time Light
Laborer in the Building Maintenance Department
7WS2020-4 Resolution Approving the Temporary Appointment of a Part-Time Light
Laborer in the Building Maintenance Department
7WS2020-5 Resolution Approving the Temporary Appointment of a Part-Time Light
Laborer in the Building Maintenance Department
7WS2020-6 Resolution Approving the Temporary Appointment of a Part-Time Light
Laborer in the Building Maintenance Department
ROCHESTER ACCESSIBLE ADVENTURES PRESENTATION
EXECUTIVE SESSION
***NEXT REGULAR TOWN BOARD MEETING…TUESDAY, JULY 21, 2020 @ 7 pm ***
Resolution No. 2020-________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO AN
AGREEMENT FOR SPECIAL INSPECTIONS RELATED TO THE IRONDEQUOIT
COMMUNITY CENTER
At the workshop meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 14th day of
July, 2020 at 4:00 p.m. local time, there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member ____________ offered the following resolution and moved for its
adoption:
WHEREAS, it is necessary to procure special inspection services for the construction of the
Irondequoit Community Center; and
WHEREAS, pursuant to the requirements of Chapter 51 of the Irondequoit Town Code, the
Town requested written quotes from three (3) businesses offering these services; and
WHEREAS, CME Associates, Inc. has submitted the most reasonable and responsible quote for
these services; and
WHEREAS, unit fees for services are attached in schedule “A”; and
WHEREAS, funds for this expense is available in account 379.7140.2011.
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the hiring of CME
Associates, Inc. to provide special inspection services for the Irondequoit Community Center.
AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board authorizes the
Supervisor to execute any and all necessary documents to enter into an agreement with CME
Associates, Inc. in such form as approved by the Attorney for the Town.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member ____and duly put to vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Schedule “A”
CME
Associates, Inc.
June 10, 2020
Town of Irondequoit (Client)
1280 Titus Avenue
Rochester, New York 14617
Tel.: 585.467.8840
Cell: 585.781.0900
Email: iradesi(d?christa.com
Attn: Mr. John Radesi, Christa Construction
Re: Structural Materials Testing and Special Inspection Services
Irondequoit Community Center New Build
Irondequoit, New York
CME Proposal/Agreement No.: 03.6129
Page 1 of 3
Dear Mr. Radesi:
491 Elmgrove Road, Suite 600
Rochester, New York 14606
(585) 254-8740
(585) 254-1351 (Fax)
www.cmeassociates.com
CME Associates, Inc. (CME), a New York State Certified Woman Owned Business Enterprise (WBE),
is pleased to provide the Town of Irondequoit (Client) with this Unit Fee and Estimated Cost Proposal
for on -call -as -scheduled Structural Materials Testing and Special Inspection Services.
We understand the scope of work to include soil density and fresh concrete testing, reinforcing steel,
structural steel inspection, and geotechnical observations, along with their laboratory testing services.
We have included storm water pollution prevention planning (SWPPP) and firestop inspection pricing
for your consideration.
CME's relationship with the Town of Irondequoit is expected to be in conformance with the attached
"Standard Terms & Conditions for Technical Services Agreement". Please carefully review these terms
to establish your understanding of the services, your responsibilities and the general conditions of our
Agreement.
These services will be provided from CME's AASHTO1 Accredited Rochester Facility under the
responsible charge of Division Manager Peter A. Schedel, an International Code Council Master of
Special Inspections, with Special Inspection supervision by Project Engineer Michael Shelby, P.E., a
New York Licensed Professional Engineer as required by the State of New York.
Presented on the following page are the Unit Fees for the services anticipated.
AASHTO — American Association of State Highway & Transportation Officials (AASHTO) Materials Reference
Laboratory, a Federal Agency having jurisdiction to assess Laboratory competency according to the Standards of the United
States. CME's Rochester accreditation includes tests of Portland Cement Concrete, Concrete Aggregates, Masonry and Soil
Materials. www.aashtoresonurces.org
A New York State Certified Woman Owned Business Enterprise (WBE)
CME Proposal/Agreement No.: 03.6129
Page 2 of 3
/� Service Description
Y►' 4 Materials Testing Technician
(single -disciplined for fresh concrete or soil density testing)
4 Technical Representative
(multi -disciplined and for reinforcing steel, asphalt or masonry inspection)
4( Materials Specialist
(single -disciplined for geotechnical observations, fire proofing, wood framing
or structural steel inspection)
Storm Water Pollution Prevention Planning Reports (SWPPP)................................
Project Manager
Professional Engineer
Compressive Strength of Concrete Cylinders
Compressive Strength of Masonry Mortar
Compressive Strength of Masonry Grout
Sieve Analysis
Laboratory Compaction (Proctor)
Nuclear Density Gauge
Sample Pick-up
Travel Mileage (to locations other than the project site)
Administrative & Reporting Fee
ro# C E
Associates, Inc.
Unit Fee
$185.00/half day
285.00/day
220.00/half day
375.00/day
320.00/half day
540.00/day
180.00/report
65.00/hour
110.00/hour
10.00/test
10.00/test
15.00/test
65.00/test
110.00/test
50.00/trip
35.00/hour
0.58/mile
5% of Invoice
Presented below is our Estimated Cost based on "For Reference Only", drawings by SWBR, dated 04-
01-20 and past projects similar in scope. Please note that this estimated cost should not be
interpreted as a not -to -exceed value. Materials testing and inspection services are highly dependent
on factors that are beyond our control, including contractor's schedule, weather, the on -site project
manager's definition of periotic inspection and general progress of the work. Ultimately, the cost for
testing and inspection services will be based on the amount of services requested and rendered,
multiplied by the unit fees shown above. Overtime and weekend work has not been allocated for this
estimated cost.
Estimated Estimated
Quantity Service Description and Unit Fee Schedule Cost
8 half days Materials Testing Technician @ $185.00/day for soil density testing
for site prep, utilities, and foundation backfill $ 1,480.00
testing for slab on grades and sidewalks 1,480.00
Technical Representative @ $375.00/day for multi -tasking in soils,
concrete, or reinforcing steel inspections throughout the project 4,500.00
Technical Representative @ $220.00/half day for multi -tasking in soils,
concrete, or reinforcing steel inspections throughout the project 2,640.00
Materials Specialist @ $320.00/half day for geotechnical observations 1,920.00
Materials Specialist @ $320.00/half day for structural steel inspection 2,560.00
Material Specialist @ $540.00/day for moment frame steel connections
and additional structural steel 3,240.00
Compressive Strength of 4"x8" Concrete Cylinders @ $10.00/test 1,100.00
Sample Pickups @ $35.00/hour 210.00
Laboratory Compaction Test (Proctor) @ $110.00/test 220.00
Sieve Analysis @ $65.00/test 130.00
Nuclear Density Gauge @ $50.00/trip 1,250.00
8 half days
12 days
12 half days
6 half days
8 half days
6 days
110 tests
6 hours
2 test
2 test
25 visits
Materials Testing Technician @ $185.00/half day for fresh concrete
CME Proposal/Agreement No.: 03.6129
Page 3 of 3
Or
CME
• Associates, Inc.
Estimated Estimated
Quantity Service Description and Unit Fee Schedule Cost
10 hours Project Manager @ $65.00/hour 650.00
4 hours Professional Engineer @ $110.00/hour for project close out 440.00
1 fee Administrative & Reporting Fee @ 5% of Invoice 1,091.00
TOTAL ESTIMATED COST: $ 22,911.00
CONTINGENCY at 15%: $ 3,436.65
RECOMMENDED BUDGET: $ 26,347.65
Special Conditions
All rates are F.O.B. CME's Rochester, New York Office. The above rates include electronic reporting
(e -reporting) through CME's Online Reporting System. E -reporting to Client systems requires an initial,
one-time set up fee of $75.00. Each report uploaded to Client systems is subject to a $3.00/ report
charge. Hourly pricing is rounded up to the next whole hour for field services and if the services
transcend the noon hour it will be considered a full day. A 1.5 premium multiplier applies to all work
conducted outside normal daylight hours, over 8 hours per day and Saturdays. A 2.0 multiplier applies
for all other premium time work. Please schedule for on -site testing services no later than 4:00 p.m. one
business day before the service is needed. A 50% premium charge will be applied to on -site services
rendered on a same -day basis.
Thank you for requesting a proposal from CME. If the Town of Irondequoit desires to engage CME for
the services as described in the attached Terms and Conditions and this Proposal, please execute below
and return to us. This Agreement shall mean the attached Terms and Conditions, this Proposal and any
exhibits noted, each of which is incorporated herein. By execution thereof, CME and Client warrant that
he/she has full authority to act for, in the name, and on behalf of, CME and Client.
Please feel free to contact us if you have any questions or if we may be of further assistance to you.
Respectfully submitted,
CME Associates, Inc.
Peter A. Schedel, ICC-MSI
Di.mon . Manager
Jeanne M. Cook
Office Manager
Printed Name and Title
Attachment: Standard Terms & Conditions for Technical Services Agreement (3 pages)
/ps
Town of Irondequoit (Client)
Client Signature Designates Agreement
Date Signed (Agreement Date)
Slctsa0e14
STANDARD TERMS AND CONDITIONS FOR TECHNICAL SERVICES AGREEMENT
Page 1 of 3
1.0 SERVICES
1.1 CME Associates, Inc. (hereinafter called "CME") will provide technical services to Client in accordance with these
Terms and Conditions and the scope of services given in CME's Proposal. Services may include, but shall not be limited to,
"testing"; meaning the measurement, examination, performance of tests, and any other activities to determine the
characteristics or performance of materials as deemed necessary by CME in its sole discretion. Services may include, but
shall not be limited to, "Inspection" or "Observation"; meaning the visual determination of conformance with specific, or on the
basis of CME's judgment, general requirements.
1.2 CME will prepare and submit reports of services performed indicating, where applicable, compliance with the Project
specifications or other Construction Contract Documents. Both parties shall consider reports to be confidential instruments of
service and the property of CME. CME will distribute reports only to those persons specifically designated by the Client in
writing. CME may provide reports in an electronic format; however, the paper original prepared by CME shall remain the final
product of CME's services. CME will retain pertinent records relating to service reports for a period of three years following
submission of the report.
2.0 CLIENT RESPONSIBILITIES
2.1 Prior to CME providing any Services hereunder, Client will provide CME with all applicable documents, including but
not limited to, plans, specifications, addenda, change orders, approved shop drawings and other information for the
satisfactory performance of services by CME, or as may be otherwise requested by CME. Client will authorize CME to have
full and uninhibited access to the Project site, and to all shops or yards where materials are prepared or stored, herein called
the Project area.
2.2 Client will designate the firm and/or person to act as the Client's Representative with respect to CME's services.
Client's Representative shall have complete authority to schedule services, transmit instructions, receive information and data,
interpret and define the Client's policies and decisions with respect to the Project; to take action to prevent irrevocable entry of
those materials in noncompliance until the issue at question can be resolved; to bind Client with respect to decisions made in
connection herewith; and to order, at the Client's expense, CME's services.
2.3 Client will advise CME sufficiently in advance of any operations so as to allow for assignment of personnel by CME
for completion of the requested services. Client assumes sole responsibility for determining whether the quantity and nature of
the services ordered by Client are adequate and sufficient for Client's purposes. CME shall have no liability, contingent or
otherwise, as a result of such determination. Client agrees that the ordering of services from CME or the reliance on any of
CME's services shall constitute acceptance of these Terms and Conditions, regardless of the terms of any subsequently
issued document.
2.4 Client will direct the project contractor, either by the Construction Contract Documents or direct written order to; a)
secure and deliver to CME, without cost to CME, preliminary representative samples of those materials contractor proposes to
use which require testing, together with any relevant data of the materials; b) interrupt work at the appropriate times for CME
to perform contracted services; c) furnish such casual labor and all facilities needed by CME to safely obtain and handle
samples at the Project and to facilitate the specified inspection and tests; d) provide and maintain for the use of CME
adequate space on the Project area for safe storage of equipment and proper curing of test specimens which must remain on
the Project area prior to, during, and up to 60 days after fabricating or testing, or for such longer period of time as may be
reasonably required by CME; and e) provide safe and sufficient access and work site for the employees, agents and
subcontractors of CME and all CME equipment needed to perform the services on the Project Area.
3.0 GENERAL CONDITIONS
3.1 STANDARD OF CARE-CME will endeavor to conduct the services identified herein in a manner consistent with that
level of care and skill ordinarily exercised by members of the commercial testing laboratory profession currently practicing in
the same locality and under similar conditions as this project. No warranty, either express or implied, is made or intended by
CME's proposal, contract, and written and oral reports, all of which warranties are hereby expressly disclaimed. CME shall not
be responsible for the acts or omissions of Client, its contractors, agents and consultants. CME may rely upon information
supplied by Client, its contractors, agents and consultants or information available from generally accepted reputable sources,
without independent verification, and CME assumes no responsibility for the accuracy thereof.
3.1.1 In accepting CME's reports of observations and tests, and CME's opinions expressed thereon, performed pursuant to
this agreement, the Client agrees that the extent of CME's obligation with respect thereto is limited to the fumishing of such
data and opinions. The Client recognizes that actual conditions may vary from those encountered at the locations where
sampling, testing or observations were made by CME and that the data, interpretations and opinions of CME are based solely
on the information available to CME. CME will be responsible for its data, its interpretations and its opinions, but shall not be
responsible for the interpretation or use by others of the information developed by CME. Client agrees to indemnify and hold
CME harmless from and against all claims, losses and expenses arising from the interpretation or use by others of the data,
interpretations and opinions provided by CME.
Client: Town of Irondequoit
CME ProposallAgreement No.: 03-6129
teoIcM,
Stdsa0614
STANDARD TERMS AND CONDITIONS FOR TECHNICAL SERVICES AGREEMENT
Page 2of3
3.2 INSURANCE-CME shall secure and maintain, throughout the full period of this Agreement; insurance required by statute
to protect it from claims under applicable Workers' Compensation Acts and such other coverage as CME deems necessary to
protect it from claims for bodily injury, death or property damage as may arise from the performance of services under this
Agreement. CME will, upon request, file certification of such insurance coverage with Client, prior to the commencement of
services hereunder. CME's proposal and fees are based on CME's insurance coverage, limits and endorsements in existence
as of the date of the Proposal. Client agrees that the cost of any additional insurance coverage, limits and endorsements
required by Client for the Project will be paid for by Client.
3.3 LIMITATION OF LIABILITY-CME and Client mutually agree that the services to be provided pursuant to this Agreement
involve risks of economic liability which cannot be adequately compensated for by the payments Client will make under this
Agreement. Client further acknowledges that CME is not an insurer and CME's fees for its services to be provided hereunder
are based solely upon the value of services provided, as determined by CME in its sole discretion. Therefore, to the fullest
extent permitted by law, the total cumulative liability of CME, its agents, employees and subcontractors to Client, its agents,
employees, suppliers, subcontractors or any third -party claim by, through or under Client, whether in contract, tort, including
but not limited to negligence, strict liability or common law, arising out of, connected with, or resulting from the services
provided by CME pursuant to this Agreement shall not exceed the total fees paid by Client hereunder as of the date of such
claim or Fifty Thousand and 00/100 Dollars ($50,000), whichever is more. CME's consideration to Client for this limit of liability
is specially reflected in CME's fees for services under this Agreement as such fees are less than CME would otherwise charge
for similar services under an agreement without a limitation of liability. Notwithstanding the foregoing, at an additional cost
defined in Exhibit '1" attached hereto, Client may, prior to CME's commencement of services under this Agreement, obtain
protection for full liability arising out of any breach of contract or negligent acts or omissions by CME. For purposes of this
Agreement, the phrase "full liability" shall mean either (i) an increase in the dollar amount set forth above to an amount in
excess of Fifty Thousand and 00/100 Dollars, or (ii) a removal of the dollar amount(s) set forth above. The parties agree and
acknowledge that the additional cost is compensation for CME increasing CME's limit of liability. The additional cost is not an
insurance cost. Client is cautioned that if Client chooses not to increase CME's liability exposure hereunder, this is a limited
liability Agreement limiting the liability of CME to the fullest extent permitted by law; therefore, Client is advised to carefully
review Client's risks of liability related hereto and address such risks through Client's own insurance programs or through other
means, as determined by Client Client expressly consents to the limitation of liability set forth herein.
3.4 INDEMNITY -Client shall, to the fullest extent permitted by law, indemnify and hold CME, its officers, directors,
shareholders, agents, employees, and representatives harmless from any and all liability costs, damages, attorney's fees and
expenses from any claims or causes of action of whatever nature arising from Client's work in connection with the Project,
including, without limitation, all claims relating to Client's contractors, subcontractors, suppliers, employees or other agents, or
by reason of any claim or dispute by any person or entity for damages from any cause directly or indirectly relating to any
action or failure to act by Client, its contractors, subcontractors, suppliers, employees or other agents.
3.5 PAYMENT -Client will pay CME for services and expenses in accordance with the attached Proposal. CME's invoice will
be presented at the completion of its work and/or monthly, as agreed upon by the parties, and will be paid within thirty (30)
days of receipt by Client or Client's Representative. If written inquiry is not received within ten (10) days of invoice Date, the
invoice is deemed to be correct, and if payment in full is not received within the time period set forth above, a finance charge of
one and one-half (1.5) percent per month will be applied to the outstanding balance. Client shall pay all expenses incurred by
CME for liening or collecting any delinquent amount, including, without limitation, attomey and filing fees and expenses.
Client agrees that CME's right to payment shall not be conditioned upon payment by a third party.
3.6 CONSTRUCTION PHASE-CME may, but shall be under no obligation to, provide continuous testing, observation or
inspection of the progress and quality of the work of the Contractor on the Project. Client understands and agrees that CME
shall not supervise, direct, or have control over Contractor's Work, nor shall CME have authority over or responsibility for the
means, methods, techniques, sequences or procedures selected by Contractor, for safety precautions and programs incident
to the Work of Contractor, for any failure of Contractor to comply with laws, rules, regulations, ordinances, codes or orders
applicable to Contractor's performing and furnishing the Work, or responsibility of construction for Contractor's failure to fumish
and perform the Work in accordance with the Construction Contract Documents. As used herein, "Contractor" is defined as:
the contractor or contractors, including its/their subcontractors of every tier, retained to perform construction Work on the
Project for which CME is providing services under this Agreement. As used herein, "Work" is defined as: the labor, materials,
equipment and services of the Contractor provided pursuant to the Construction Contract Documents.
3.6.1 CME is not authorized to supervise, alter, relax, enlarge or release any requirement of the Project plans and
specifications or other Construction Contract Documents, nor to approve nor accept any portion of the Work, unless
specifically authorized in writing by Client. CME shall not have the right of rejection or the right to stop the Work.
3.6.2 CME, by the performance of services covered hereunder, does not in any way assume, abridge or abrogate any of those
duties, responsibilities or authorities with regard to the Project which, by custom or contract, are vested in the Owner,
Client: Town of Irondequoit
CME Proposal/Agreement No.: 03-6129
CME
Jua"wta, 6w
Stdse0814
STANDARD TERMS AND CONDITIONS FOR TECHNICAL SERVICES AGREEMENT
Page 3 of 3
Construction Manager, Contractor, Registered Design Professionals, Code Enforcement Officials and State or Federal
Officials.
3.7 HAZARDOUS ENVIRONMENTAL CONDITIONS -Client shall advise CME of any hazardous environmental conditions
and wastes at or near the site at which CME is to perform services. If CME discovers hazardous environmental conditions or
wastes after CME commences services, or if CME discovers the nature or extent of hazardous environmental conditions or
wastes differs materially from what Client advised CME, both Parties agree that CME's scope of services, schedule and
compensation fee shall be adjusted as needed to complete the work without injury or damage, and that all notifications
required by law shall be made.
3.8 SAFETY -With respect to project site safety, CME shall be responsible solely for the on -site activities of its employees;
and this responsibility shall not be construed by any party to relieve the project site's Owner or Client or Contractor from its
obligation to provide and maintain a safe project site.
3.9 SAMPLES -Samples collected or tested by CME remain the property of the Client while in the custody of CME. CME will
dispose of all samples immediately after test in a manner deemed appropriate by CME. CME will return hazardous, acutely
toxic, or radioactive samples and sample containers and residues to Client. Client agrees to accept such samples and sample
containers.
3.10 ACCEPTANCE WITHOUT SIGNATURE -For purposes of convenience, Client may choose to accept this Agreement
orally and to orally authorize CME to initiate services, provided such acceptance is confirmed in writing by CME. In that event,
Client specifically agrees that as a material element of the consideration CME requires to execute the services indicated
herein, oral acceptance or authorization to initiate services shall be considered by both parties to constitute formal acceptance
of all Terris and Conditions of this Agreement. Unilateral modification of this Agreement subsequent to CME's initiation of
services is expressly prohibited. Furthermore, all preprinted terms and conditions on Client's purchase order, executed
purchase order acknowledgment form, task or work order are not applicable to this Agreement and CME's involvement in the
Project.
3.11 LAW TO APPLY -The validity, interpretation, and performance of this Agreement shall be govemed by and construed in
accordance with the laws of the State of New York, excluding any conflicts of law principles thereof.
3.12 SEVERABILITY, NO WAIVER AND SURVIVAL -In the event that any one or more of the provisions contained in this
Agreement shall for any reason be held invalid, illegal or unenforceable in any respect, the remaining terms will be in full
effect, and this Agreement will be construed as if the invalid or unenforceable matters were never included. No waiver of any
default will be a waiver of any future default. Limitations of liability, indemnities and hold harmless provisions shall survive
termination of this Agreement for any cause.
3.13 MUTUAL DISCLAIMER OF CONSEQUENTIAL DAMAGES -In no event shall CME or Client be liable to the other for
any special, indirect, incidental, punitive, or consequential loss or damages, including delays, lost profits and loss of use.
3.14 TERMINATION -Client may terminate this Agreement with seven days' prior written notice to CME for convenience or
cause. CME may terminate this Agreement for cause with seven days' prior written notice to Client. Failure of Client to make
payments when due shall be cause for suspension of services or, ultimately, termination, unless and until CME has been paid
in full all amounts due for services, expenses, and other related charges. Client shall reimburse CME for any costs incurred as
a result of such suspension of services hereunder.
3.15 DISPUTE RESOLUTION -Client and CME agree that they shalt first submit any and all unsettled claims, counterclaims,
disputes and other matters in question between them arising out of or relating to this Agreement to mediation in Onondaga
County, New York, in accordance with the Construction Industry Mediation Rules of the American Arbitration Association,
effective in such jurisdiction as of the date of this Agreement.
3.16 FORCE MAJEURE-Neither party shall be deemed in default of this Agreement to the extent that any delay or failure in
the performance of its obligations results from any cause beyond its reasonable control and without its negligence.
3.17 CAPTIONS AND HEADINGS -The captions and headings throughout these terms are for convenience and reference
only, and the words contained therein shall in no way be held or deemed to define, limit, describe, modify, or add to the
interpretation, construction, or meaning of any provision or scope or intent of this Agreement.
3.18 ENTIRE AGREEMENT -This Agreement shall mean this document as well as CME's Proposal and exhibits, each of
which is incorporated herein. This Agreement represents the entire understanding and agreement between the parties hereto
relating to the services and supersedes any and all prior negotiations discussions and agreements whether written or oral
between the parties regarding same.
Client: Town of Irondequoit
CME Proposal/Agreement No.: 03-6129
P
TOWN OF IRONDEQUOIT
"Where the land and waters meet." Est. 1839
Quotation Log
Department:
Date:
Public Works - ICC - Structural Materials Testing and Special Inspection Services
June 17, 2020
The following is a summary of quotations obtained for the listed items not subject to competitive bidding
(per GML 103) and in accordance with GML 104-B. Bid award is circled.
Vendor
ME Associates, Inc
491 Elmgrove Rd, Suite 600
Rochester, NY 14606
Phone Number
585-254-8740
Item Description
Materials Testing Technician
Technical Representative
Materials Specialist
Date Required:
j
Quantity 1 Unit Price
1 Day
$285.00
$375.00
1 Day
1 Day
$375.00
$540.00
$540.00
Vendor
Item Description
Quantity
Unit Price
Total
2.
Atlantic Testing Laboratories
3495 Winton Place
Bldg. B - Suite 4A
Rocheser, NY 14623
Materials Testing Technician
1 Day
$440.00
$440.00
Technical Representative
1 Day
$360.00
$360.00
Materials Specialist
1 Day
$625.00
$625.00
Phone Number: 585-427-9020
3.
Vendor
SJB Services
535 Summit Point Dr
Henrietta, NY 14467
Phone Number: V 585-359-2730
Obtained By:
Item Description
Structural Materials Testing and Special Inspection
Services
Lori Jacobs
Quantity Unit Price
Total
No Quote
!\)0 4.5
Total:
Approved By:
frz,
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION AUTHORIZING THE APPROPRIATION OF FUNDS TO
PAY THE COST OF PREPARING A GENERAL MAP, PLAN, AND REPORT FOR THE
EXTENSION OF THE CONSOLIDATED SEWER DISTRICT TO HOMES ALONG
BAY SHORE BOULEVARD
At a workshop meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 14th Day of
July, 2020 at 4:00 P.M. local time there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney to the Town
Town Board Member ___________________ offered the following resolution and moved its
adoption:
WHEREAS, due to the severely increased high-water level of Lake Ontario in recent years,
New York State has formed the Lake Ontario Resiliency and Economic Development Initiative
to increase the resiliency of municipalities to flooding and other high-water events; and
WHEREAS, approximately 30 single-family homes located on Bay Shore Boulevard on the
western shore of Irondequoit Bay (the “Bay Shore Homes”) currently depend on septic systems
which are known to fail or become submerged during times of high lake levels; and
WHEREAS, the Town wishes to improve the resiliency of these homes by extending sewer
service to them (the “Project”), which will require an extension of the Consolidated Sewer
District to encompass these homes (the “District Extension”); and
WHEREAS, the Town has retained Labella Associates to provide architectural, engineering, and
environmental services with respect to its resiliency efforts, and Labella Associates is willing to
prepare a general map, plan and report for the District Extension; and
WHEREAS, by Resolution 2020-148, adopted on May 19, 2020, the Town Board, as Lead
Agency for the Project for purposes of the State Environmental Quality Review Act (“SEQRA”)
determined that the Project is an Unlisted Action under SEQRA and adopted a Negative
Declaration for the Project, determining that the Project will not result in an significant adverse
environmental impacts; and
WHEREAS, the Town Board hereby determines that the actions authorized herein, namely the
preparation and filing of maps, plans and reports which will then be available for public review
and for purposes of public hearing and Town Board action constitute a Type II action pursuant to
the New York State Environmental Quality Review Act (“SEQRA”), 6 N.Y.C.R.R. § 617.5 (23),
(24), and (27), and therefore further SEQRA environmental review is not required.
NOW, THEREFORE, BE IT RESOLVED, that the Supervisor or his designee is hereby
authorized to contract with Labella Associates to prepare, under the supervision of the
Commissioner of Public Works, a general map, plan, and report regarding the District Extension,
for a specific amount not to exceed $7,000.00 and complying in all respects with Town Law
Section 209-c, and to execute all documents or agreements necessary for this purpose.
AND, THEREFORE, BE IT FURTHER RESOLVED, that the expense incurred by the Town
for the preparation of a general map, plans and report for the District Extension shall be deemed
to be a part of the total cost of such improvement, or the rendering of services, and the Town
shall be reimbursed in the amount paid therefore, or such of that amount which the Town Board,
at the public hearing to be held pursuant to Article 12-A of the Town Law, shall allocate against
the benefitted area.
AND, THEREFORE, BE IT FURTHER RESOLVED, that this resolution is subject to a
permissive referendum as provided by Section 209-b of the Town Law.
This resolution shall take effect thirty days after adoption, subject to and as required by Town
Law Section 91.
Seconded by Town Board Member ___________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting_________________
Town Board Member Perticone voting_________________
Town Board Member Freeman voting_________________
Town Board Member Romeo voting_________________
Town Supervisor Seeley voting_________________
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A WORKSHOP MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION APPROVING THE TEMPORARY APPOINTMENT OF A
PART TIME LIGHT LABORER IN THE BUILDING MAINTENANCE DEPARTMENT
At the workshop meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 14th day of
July 2020 at 4:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, due to a vacancy, there is an opening for a part time Light Laborer in the Building
Maintenance Department; and
WHEREAS, the head of the Building Maintenance Department has interviewed several qualified
candidates and recommends rehiring Cross Bauer; and
NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the rehiring of
Cross Bauer as a part time Light Laborer at an hourly rate of $12.50 to be paid from budget code
001.7110.0110.1100.7158
This resolution shall take effect retroactively on June 4, 2020.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A WORKSHOP MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION APPROVING THE TEMPORARY APPOINTMENT OF A
PART TIME LIGHT LABORER IN THE BUILDING MAINTENANCE DEPARTMENT
At the workshop meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 14th day of
July 2020 at 4:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, due to a vacancy, there is an opening for a part time Light Laborer in the Building
Maintenance Department; and
WHEREAS, the head of the Building Maintenance Department has interviewed several qualified
candidates and recommends rehiring Joseph L. Capuano; and
NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the rehiring of
Joseph L. Capuano as a part time Light Laborer at an hourly rate of $12.50 to be paid from
budget code 001.7110.0110.1100.7158
This resolution shall take effect retroactively on July 2, 2020.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A WORKSHOP MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION APPROVING THE TEMPORARY APPOINTMENT OF A
PART TIME LIGHT LABORER IN THE BUILDING MAINTENANCE DEPARTMENT
At the workshop meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 14th day of
July 2020 at 4:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, due to a vacancy, there is an opening for a part time Light Laborer in the Building
Maintenance Department; and
WHEREAS, the head of the Building Maintenance Department has interviewed several qualified
candidates and recommends hiring Justin P. Bouvy; and
NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the hiring of Justin
P. Bouvy a part time Light Laborer at an hourly rate of $12.50 to be paid from budget code
001.1620.0102.1100.
This resolution shall take effect retroactively on July 1, 2020.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A WORKSHOP MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION APPROVING THE PERMANENT APPOINTMENT OF A
PART TIME LIGHT LABORER IN THE BUILDING MAINTENANCE DEPARTMENT
At the workshop meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 14th day of
July 2020 at 4:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, due to a vacancy, there is an opening for a part time Light Laborer in the Building
Maintenance Department; and
WHEREAS, the head of the Building Maintenance Department has interviewed several qualified
candidates and recommends hiring Joseph N. Stio; and
NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the hiring of Joseph
N. Stio a part time Light Laborer at an hourly rate of $12.50 to be paid from budget code
001.1640.0110.1100.
This resolution shall take effect retroactively on June 30, 2020.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______