HomeMy Public PortalAbout2020.11.17 RTB Packet
REGULAR TOWN BOARD MEETING
NOVEMBER 17, 2020
7:00 PM
11-15-2020 9:41 AM
PLEDGE OF ALLEGIANCE
ROLL CALL
SUPERVISOR’S REMARKS & ANNOUNCEMENTS
PUBLIC INPUT
FINANCIAL REPORT
APPROVAL OF MINUTES
October 13, 2020 Workshop Meeting
October 19, 2020 Budget Workshop Meeting
October 20, 2020 Regular Town Board Meeting
October 27, 2020 Budget Workshop Meeting
October 27, 2020 Special Town Board Meeting
PUBLIC HEARINGS
11PH2020-2 On the Matter of Ordering the Extension of the Consolidated Sewer
7:36 PM District to Homes Along Bay Shore Boulevard
11PH-2A Resolution Ordering the Extension of the Consolidated Sewer District to Homes Along
Bay Shore Boulevard
11PH2020-3 On the Matter of Adopting a Local Law Amending Chapter 235 Article IV
7:37 PM of the Town of Irondequoit Town Code
9PH2020-3 (PUBLIC HEARING LEFT OPEN) On the Matter of Rezoning a Portion of 2590 Culver
Road from R-1 Residential to C-Business District
9PH-3A Resolution Concerning State Environmental Quality Review Act Compliance in the
Matter of Rezoning a Portion of 2590 Culver Road (Tax ID No: 092.10-3-2) from R-1
Residential to C-Business District
9PH-3B Resolution Approving an Application on the Matter of Rezoning a Portion of 2590
Culver Road (Tax ID No: 092.10-3-2) from R-1 Residential to C-Business District
ITEMS FOR BOARD ACTION
Appointments
11A2020-4 Resolution Approving the Permanent Appointment of a Part-time School Traffic Guard
in the Irondequoit Police Department
11A2020-5 Resolution Authorizing the Hiring of a Police Officer Recruit
11A2020-6 Resolution Authorizing the Hiring of a Police Officer Recruit
11A2020-7 Resolution Approving the Transfer of a Police Officer to the Irondequoit
Police Department
11A2020-8 Resolution Approving the Promotion of a Laborer to a Maintenance Mechanic II in the
Sanitation Department of Public Works
Community Development
11A2020-9 Resolution Authorizing the Adoption of the 2021 Irondequoit Zoning Board of Appeals
Meeting Schedule
11A2020-10 Resolution Authorizing the Adoption of the 2021 Irondequoit Planning Board
Workshop and Meeting Schedule
11A2020-11 Resolution Authorizing the Adoption of the 2021 Irondequoit Conservation Board
Meeting Schedule
11A2020-12 Resolution Reapproving an Application on the Matter of Rezoning 2590 and 2662
Culver Road (Tax ID Nos: 092.10-3-2 and 092.10-3-1) from R-1 Residential to R-5
Residential
Comptroller
11A2020-13 Resolution Authorizing the Supervisor to Enter into an Intermunicipal Agreement for
CARES Act Distribution
Human Resources
11A2020-14 Resolution Approving the 2021 Holiday Schedule for All Town Employees
Public Works
11A2020-15 Resolution Renewing Electrical Services for the Town of Irondequoit Facilities
11A2020-16 Resolution Calling for a Public Hearing Amending the Irondequoit Community
Development Block Grant (CDBG) Annual Plan for the 2018-19 Program Year
11A2020-17 Resolution Authorizing an Interfund Transfer from the Drainage Fund Balance to
Capital Project Fund 366
11A2020-18 Resolution Authorizing the Supervisor to Enter into a Supplemental Agreement for
Snow & Ice Removal on New York State Roadways
11A2020-19 Resolution Approving a Sanitary Sewer Agreement at Bay Village Estates
Condominium
Town Clerk
11A2020-20 Resolution Authorizing Surety, Form and Amount of Official Undertaking for the
Faithful Performance of the Duties of the Town Clerk and Receiver of Taxes and
Assessments
11A2020-21 Resolution Approving the 2021 Workshop, Regular Town Board and Organization
Meeting Dates
SPECIAL TOWN BOARD MEETING—ADOPT 2021 BUDGET
THURSDAY, NOVEMBER 19, 2020 @ 4:00 PM
***NEXT TOWN WORKSHOP MEETING—TUESDAY, DECEMBER 8, 2020 @ 4 PM***
***NEXT REGULAR TOWN BOARD MEETING—TUESDAY, DECEMBER 15, 2020 @ 7 PM***
Town of Irondequoit
Financial Report Month Ending 10/31/20
EXPENSES Percent Percent
Fund Original Amended Cumulative, Year to Month End of of Budget
Budget Budget Expended Encumb'd Available Year Spent &
/5, 735.. to Balance Elapsed Enc'brd
001 General (includes cemetery) 21,718,772 22,007,973 14,965,082 770,479 6,272,412 83-3% 71.5%
percent of amended budget 68-0% 3 5% 28.5%
005 Library 2,704,039 2,711,153 2,051,951 4,024 655,178 83.3% 75.8%
percent of amended budget - 75 7% 0.1 % e 24.2%
021 Highway # 1, Road Impvts 3,232,915 3253,640 W 2,199,697 0 307,482 � j 746,461 83 3% 77 1%
percent of amended budget , 67.6% -a- 9.5% [r. cz 22.9%
023 Highway#3, EquipmentMaint. 1,124,154 1,124,154 Cr' 794,886 E 134,307 , .'" 194,961 83.3% 82.7%
percent of amended budget 51-15(..0#9141 70.79° 11,9% LO 17.3%
024 Highway # 4, ROW / Winter 1,077,653 1,079,153 702,248 '--/ 73,18 303,722 83.3% 71.9%
percent of amended budget 65.1 % 6.8% 28.1%
031 Consolidated San Sewer Dist 4,132,254 4,196,041 3,015,296 105,364 1,075,380 83.3% 74.4%
percent of amended budget 71 9% 2.5% 25.6%
038 Stormwater Drainage Dist. 839,493 1,252,944 814,001 41,530 397,413 83.3% 68.3%
percent of amended budget 65.0% 3.3% 31 7%
039 Rock Beach San. Sewer Dist. 9,094 9,094 672 0 8,422 83.3% 7.4%
percent of amended budget 7.4% 0.0% 92 6%
040 Orland Road San. Sewer Dist. 15,985 15,985 1,992 0 13,993 83,3% 12,5%
percent of amended budget 12 5% 0.0% 87 5%
051 Sea Breeze Water District 1,074,113 1,074,113 771,701 0 302,412 83 3% 71.8%
percent of amended budget 71.8% 0.0% 282%
071 - 098 Lighting Districts 162,250 162,250 113,905 49,507 -1,161 83.3% 100 7%
percent of amended budget 70 2% 30.5% 0.7
TOTAL 36.090,722 36,886,500 25,431,431 1,485,876 9,969,192 83.3% 730%
Percent of Amended Budget Spent
Percent of Amended Budget Encumbered
Total Percent Spent & Encumbered
07ln ,'q
68.9%
4.0%
73 0%
Tax Levy Sensitive
29,857,533 30,176,073 20,713,865 1,289,475 8,172,734
83.3% 72 9%
Total Spent + Encumbered
22,003,339 68 6% 4.3% 27.1% 72 9%
REVENUES Cumulative Percent Percent Percent
Original Amended Receipts Balance of of of
Fund Budget Budget Through to be Real Estate Year Revenue
This Month Received Tax Elapsed Received
001 General:
Real Estate Tax (001-1001) 11,185,756 11,185,756 11,185,756 0 63.9% 100.0%
Payment In Lieu of Tax (001-1081) 257,779 257,779 260,665 -2,886 101 1%
Sales Tax (001-1120) 5,180,640 5,180,640 1,603,961 3,576,679 31 0%
Mortgage Tax (001-3005) 815,000 815,000 249,488 565,512 30 6%
Per Capita State Aid (001-3001) 613,283 613,283 0 613,283 0.0%
Interest Earnings (001-2401) 25,000 25,000 33,037 -8,037 132.1%
Franchise Cable TV (001-1170) 750,000 750,000 341,084 408,916 45 5%
Recreation Program Fees (001-2001) 330,000 330,000 185,808 144,192 56.3%
Cemetery Revenues (001-2190/2665) 133,000 133,000 116,420 16,580 87 5%
Fines & Bail Forfeitures (001-2610) 247,500 247,500 120,943 126,557 48 9%
Other Sources of Revenue 1,990,814 2,015,814 1,641,044 374,770 81 4%
Appropriated Fund Balance 190,000 190,000 190,000 0
Total, Revenue & Fund Balance 21,718,772 21,743,772 15,928,205 5,815,567 83.3% 73 3%
2020 Printed on 11/4/2020 Page 1
Town of Irondequoit
Financial Report Month Ending 10/31/20
Cumulative Percent Percent Percent
Original Amended Receipts Balance of of of
Fund Budget Budget as of to be Real Estate Year Revenue
This Month Received Tax Elapsed Received
005 Library
Real Estate Tax 2,507,625 2,507,625 2,507,625 0 14.3% 100.0%
Other Sources of Revenue 196,414 196,414 85,991 110,423 43.8%
Appropriated Fund Balance 0 0 0 0
Total, Revenue & Fund Balance 2,704,039 2.704,039 2.593.616 110,423 83 3% 95.9%
021, 023, 024 Highway Funds
Real Estate Tax 3,812,038 3,812,038 3,812,038 0 21 8% 100.0%
All Other Sources 1,622,684 1,622,684 785,704 836,980 48.4%
Appropriated Fund Balance 0 0 0 0
Total, Revenue & Fund Balance 5,434,722 5,434,722 4,597,742 836,980 83 3% 84.6%
031 Consolidated San. Sewer District
Sewer Service Charges 4,012,722 4,012,722 4,012,722 0 100 0%
Other Sources of Revenue 119,532 119,532 142,016 -22,484 118.8%
Appropriated Fund Balance 0 0 0 0
Total, Revenue & Fund Balance 4,132,254 4,132,254 4,154,738 -22,484 83.3% 100.5%
038 Stormwater Drainage District
District Service Charges 836,493 836,493 836,493 0 100 0%
Other Sources of Revenue 3,000 3,000 12,546 -9,546 418.2%
Appropriated Fund Balance _ 0 0 0 0
Total, Revenue & Fund Balance 839,493 839,493 849,039 -9,546 83.3% 101 1%
039 Rock Beach San Sewer District
District Capital Charges 9,094 9,094 9,094 0 100 0%
Other Sources of Revenue 0 0 6 -6 #DIV/0!
Total Revenue 9,094 9,094 9,100 -6 83.3% 100.1%
040 Orland Road San. Sewer District
District Capital Charges 15,985 15,985 15,985 0 100 0%
Other Sources of Revenue 0 0 31 -31 #DIV/0!
Total Revenue 15,985 15,985 16,016 -31 83.3% 100.2%
051 Sea Breeze Water District
District Real Estate Tax 0 0 0 0 #DIV/0!
Other Sources of Revenue 1,074,113 1,074,113 907,814.13 166,299 84.5%
Appropriated Fund Balance 0 0 0 0
Total, Revenue & Fund Balance 1,074,113 1,074,113 907,814 166,299 83 3% 84 5%
071 - 098 Lighting Districts
District Real Estate Tax 162,250 162,250 162,250 0 100.0%
Other Sources of Revenue 0 0 279 -279
Appropriated Fund Balance 0 0 0 0
Total, Revenue & Fund Balance 162,250 162,250 162,529 -279 83 3% 100.2%
Summary of Revenues and Appropriated Fund Balances
Real Estate Tax 17,505,419 17,505,419 17,505,419 0 100 0% 100.0%
Special District Real Estate Tax 162,250 162,250 162,250 0 100.0%
Sanitary Sewer Service Charges 4,037,801 4,037,801 4,037,801 0 100.0%
Stormwater District Service Charges 836,493 836,493 836,493 0 100.0%
Other Sources of Revenue 13,358,759 13,383.759 6,486.837 6,896,922 48.5%
TOTAL 35,900,722 35,925„722 29,028.800 6,896,922 83,3% 80.8%
Appropriated Fund Balance 190,000 190,000 190,000 0 100 0%
Grand Total, Revenues and
Appropriated Fund Balance 36,090,722 36,115,722 29,218,800 6,896,922 80.9%
2020 Printed on 11/4/2020 Page 2
Town Board Meeting Notes — October 2020
The 2020 financial results as of October 31st: 83% of the year has elapsed and
the Town's total expenses (actual expenditures + encumbrances) of $ 26,917,307 are
lower than budget at 73.0%. Actual expenses are $ 25,431,431 (68.9% of budget) &
encumbrances are $ 1,485,876 (4% of budget). Typically, encumbrances are still
sizable at this point in the year, as departments continue to commit to services,
supplies, and commodities that will be needed for the remainder of the year.
The General Fund total expenses of $ 15,735,561 are below budget at 71.5%. The
actual expenditures total $ 14,965,082 (68% of budget) and encumbrances are
$770,479 (3.5% of budget).
Overall, the total expenses of the 3 Highway Funds are $ 4,211,803 or 77.1% of
budget —below the 83% of the year that has elapsed. Actual expenditures are
$ 3,696,831 (67.7% of budget) and encumbrances total $ 514,972 (9.3% of budget).
The costs continue to be driven by considerable expenses and encumbrances for
fuel, road salt, equipment parts, and road paving.
The current Library expenditures are $2,055,975 (75.8%) of the budget.
Expenses in the Sewer Fund of $3,120,660 are below budget at 74.4%. Actual
expenditures are $ 3,015,296 (71.9% of budget) and encumbrances are $105,364
(2.5% of budget). Stormwater Drainage expenses are approximately 68.3% of
budget —a total of $855,531. Actual expenditures total $ 814,001 (65.0% of budget)
and includes a Vactor truck and encumbrances total $ 41,530.
Again, this month, expenses excluding encumbrances for the Town, as well as the
1
three major funds are less than the 83% of the year that has elapsed. The actual
expenditures percentage (exclusive of encumbrances) for the Town is 73.0%; the
General Fund is 68.0%; Sewer is 71.9%; and the collective Highway funds is 67.7%.
The General Fund has received revenue of $ 15,928,205-73.3% of budget. Real
estate tax of $11,185M has been collected. 101.0% of the Payment In Lieu of Tax
revenue of $257k is in (actual = $ 260k). The Town has recorded 5 months of Sales
Tax revenue in the amount of $1,604k (31.0% of budget); Per Capital State Aid of
$613k is scheduled for payment in December and Mortgage Tax for the first quarter
of $249k has been received (30.6% of budget). Recreation Program Fees of $185,808
are unfavorable to budget at 56.3%. Other Sources of Revenue are on par with the
budget at 81.4%.
Regarding the entire Town: $29,218,800 or 80.9% of revenue and appropriated fund
balance has been received to -date; approximately $17.5M is from real estate tax.
At month -end, the Library had confirmed revenue of $2,593,616 — 95.9% of budget.
84.6% or $4,597,742 of revenue has been received by the Highway. 100% of the
Sewer Fund or $4,154,738 is in. Stormwater Drainage has also verified 101% of its
budgeted revenue —$849,039.
This concludes my financial report for the month of October 2020.
2
WORKSHOP MEETING OCTOBER 13, 2020 148
Workshop Meeting of the Town Board of the Town of Irondequoit, held at the Irondequoit Town
Hall, on the 13th day of October 2020 at 4:00 P.M.:
PRESENT: David Seeley Supervisor
Patrina Freeman
John Perticone
Kimie Romeo
Peter Wehner Councilmembers
Harter Secrest & Emery, LLP Attorney for the Town
Others in attendance included Chief of Police Alan Laird, Director of Community Development
Kerry Ivers, Comptroller Diana Marsh, Director of Human Resources Jason Vinette,
Commissioner of Public Works Robert Kiley, Deputy Commissioner of Public Works Erin
Magee, Director of Recreation Katrina Hall, Assessor Amy Jorstad, Director of Administration
Maria Vecchio, Town Attorney Andrew Dean and Town Clerk Genier.
Supervisor Seeley called the meeting to order, Pledge was said, and Town Clerk Genier called
Roll at 4:00 p.m.
Supervisor Seeley briefly reviewed the several Public Hearings on the Agenda. There was some
discussion regarding the publication of Public Notices and what is required when any one of the
Notices is not put in the Irondequoit Messenger Post. The Town will discuss the possibility of
naming another newspaper as the Town’s official newspaper.
REVIEW OF AGENDA ITEMS FOR THE OCTOBER 20, 2020 RTB MEETING
Financial Report: Comptroller Diana Marsh reviewed the Financial Report as of September 30,
2020. Total expenses and encumbrances were 67.8% of budget, lower than the 75% of the year
that has elapsed. Actual expenses were 61.3% of budget; encumbrances were 6.5% of budget.
Encumbrances are typically high as departments continue to commit to services and supplies that
will be needed through the end of the year. Expenses in the General Fund are lower than the
percentage of the year elapsed at 66.2%. Actual expenses were 61.9%; encumbrances were 4.3%
of budget. Expenses in the Highway Funds were 76.6%, slightly higher than the 75% of the year
elapsed. The costs result from substantial expenses and encumbrances for salt, gas, fuel, paving
services and materials, and equipment parts. Expenditures in the Library were 64.6% of budget.
The Sewer Fund expenses were 67.6% of budget; expenses in Stormwater Drainage total 65.9%
of budget. Again, this month, expenses, excluding encumbrances for the Town, as well as the
three major funds, are less than the 75% of the year that has elapsed. The actual expenditure
percentage (exclusive of encumbrances) for the Town is 61.3%; the General Fund is 61.9%;
Sewer is 65.1%; and the collective Highway Funds are 54.3%. The General Fund revenue
received was 72.3% of budget. $11.2M of real estate tax has been received, 100% of budget.
$257,000 is in for PILOT revenue, 101.1% of budget. The 1st quarter Mortgage Tax of $249,000
has been received, 30.6% of budget. Five months of Sales Tax of $1,604,000 has been received,
31% of budget. $341,000 of Franchise Cable TV revenue was received in September. Per
Capita State Aid of $613,000 is scheduled for payment in December. Regarding the entire
Town, 79.2% of revenue and appropriated fund balance has been received to date, approximately
$17.5M is from real estate tax. The Library has received 95.7% of its budgeted revenue; 82.8%
of budgeted revenue is in for Highway Funds. The Sewer District has received 100.4% of that
fund’s budget and Stormwater Drainage is at 101.1% of its revenue budget.
WORKSHOP MEETING OCTOBER 13, 2020 149
Comptroller Marsh then reviewed the third-quarter summary and comparison to the prior 6 years.
She stated that the 2017 percentages are skewed by fire-related activity. Regarding expenditures
by Fund, the overall 67.8% of total budget spent and encumbered is slightly lower than prior
years. The 2020 General Fund revenue reflects 72.3% of budget received to date, slightly behind
prior years. This is primarily due to COVID-19 and the NYS ON PAUSE Executive Order. The
most evident reduction is in the Recreation Fees line which was reduced by approximately 40%
and Court Fines were reduced by about 23%. Along with reduced revenues this year,
expenditures have also been lower than in prior years. The Per Capita State Aid of $613,000 has
not been received yet. In 2019, the Per Capita State Aid payment was rescheduled from
September to December. The Revenue and Appropriated Fund balance for the Town as a whole
is 79.2%, on par with the 2019 budget year but lower than in prior years. Franchise Fees through
September of 2019 have not been received as year. The Highway, Sewer and Drainage Funds are
performing on par with prior years.
Approval of Minutes: Minutes from the following meetings to be approved: September 8, 2020
Workshop Meeting; September 15, 2020 Regular Town Board Meeting; and October 8, 2020
Special Town Board Meeting.
Public Hearings: There are seven (7) Public Hearings scheduled for October 20th and one (1)
Public Hearing left Open from September. The first PH is on the matter of amending the
Franchise Agreement with Verizon Wireless to operate within the Town rights-of-way. This
Agreement was established years ago and now the Town wishes to amend the Agreement to
increase the number of small cell wireless facilities allowed. There are two resolutions connected
to this Public Hearing—SEQR and authorizing the Supervisor to execute the amendment. The
second PH is on the matter of authorizing improvements to the Town’s Consolidated Sewer
District. The improvements consist of reconstruction and/or replacement of sanitary sewer mains
and laterals throughout the Town. The projected cost of this project is $500,000. The Town is
looking to authorize the issuance of serial bonds or BANs to finance said project. The third PH
is on the matter of replacing the Water Main along Seneca Road. The Town will be the bonding
agent for Sea Breeze Water District, but the Water District will be handling the project. The
estimated maximum cost of this project is $500,000. The fourth PH is on the matter of
authorizing improvements to the Town’s Drainage District. The improvements consist of
reconstruction of storm sewers, installation of stormwater drainage facilities and various land
grading projects relating to drainage, erosion and slope stabilization. The estimated maximum
cost of this project is $500,000. This project will be financed through the issuance of serial bonds
or BANs. The fifth PH is on the matter of adopting a local law regarding retention and
disposition of records. The Schedule for New York Local Government Records (LGS-1) will
update the previous Schedule MU-1. It has been a long time since the Retention Schedule has
been updated. The sixth PH is on the matter of granting a Special Use Permit for 889 E. Ridge
Road in a C-Business District. The applicant wishes to expand his auto sales business which
requires a Special Use Permit. The Town Planning Board issued a positive referral for the
Special Use Permit. The seventh PH is on the matter of adopting a local law amending Section
III of Chapter 93 of the Town Code pertaining to the Bow Hunt Program. The local law
amendment would allow the Town Police Department to designate the location where hunters
transport harvested deer and where such harvested deer may be field dressed. It would further
authorize the Police Department to establish a Code of Conduct for hunters participating in the
Bow Hunt Program. There is an OPEN Public Hearing on the matter of rezoning a portion of
2590 Culver Road from R-1 Residential to C-Business District that could be lifted from the table.
WORKSHOP MEETING OCTOBER 13, 2020 150
Appointments: There are five (5) appointments on the agenda. Director of Community
Development Kerry Ivers reviewed (1) resolution approving the appointment of a part-time/on-
call Dog Control Officer. Director Ivers met with Suzanne Nugent and she feels that Ms. Nugent
will be a good addition to the staff. Ms. Nugent has a flexible schedule and will be able to help
on weekends and evenings. She will begin her duties immediately after she is appointed. (2)
This resolution authorizes the appointments of three members to the Irondequoit Library Board of
Trustees--Betty Brewer Johnson, Rachel Snyder and Phil Harriman with terms expiring on
October 20, 2023. The Library Board of Trustees amended its bylaws earlier this year to increase
the number of trustees from seven members to nine members, creating vacancies on the Board.
(3) This resolution approves the provisional appointment of a full-time Office Account Clerk in
the Irondequoit Recreation Department. The competitive civil service title and examination for
this title were held on September 12, 2020 and the list has not been established yet. Rebecca
Sheldon has been recommended provisionally for this position. (4) This resolution approves the
appointment of two acting Police Lieutenants in the Town Police Department. There are
currently two vacancies for Police Lieutenants. All qualified candidates were interviewed by
Chief Laird and both Police Captains. They will rotate in the Lieutenant positions for a year to
give the candidates an opportunity to see what those responsibilities will be. (5) This resolution
authorizes the appointment of Isaac Elliott to the Town Zoning Board of Appeals to fill a
vacancy. He is currently an alternate member. His term will expire December 31, 2025.
Assessor: Assessor Amy Jorstad reviewed her one (1) resolution authorizing a settlement
agreement with Rochester Foot Care Associates, LLP. The 2019 assessment year shall be
reduced from $316,700 to $242,500.
Community Development: Director of Community Development Kerry Ivers reviewed three
(3) resolutions. The first and second resolutions address SEQR concerns and approve an
application for rezoning portions of 2590 and 2662 Culver Road from R-1 Residential to R-5
Residential. SEQR is looking into environmental impacts on the community and traffic
congestion. The third resolution calls for a Public Hearing on a proposed local law to amend
Town Code Chapter 235, Article IV, R-R, R-1, R-2 and R-3 residential districts. Director Ivers
stated that this code has not been updated in some time. Chapter 235, Article IV shall be deleted
in its entirety and replaced with Proposed Edits Town Code Chapter 235, Article IV. The Public
Hearing is scheduled for November 17, 2020 at 7:37 p.m.
Comptroller: Comptroller Diana Marsh reviewed her one (1) resolution calling for a Public
Hearing on the preliminary budget showing changes, alterations and revisions made by the Town
Board. The Hearing is scheduled for November 12, 2020 at 7:35 p.m.
Police: Chief of Police Alan Laird reviewed one (1) resolution authorizing the purchase of one
2021 Dodge Charger Police Interceptor All Wheel Drive vehicle. This vehicle replaces one that
is unrepairable. The vehicle will be purchased from the NYS contract and the estimated cost is
$30,166.
Public Works: Commissioner of Public Works Robert Kiley reviewed nine (9) resolutions.
The first resolution calls for a Public Hearing for the purpose of extending the Consolidated
Sewer District to approximately 30 homes that are currently dependent on septic systems that
could fail or become submerged. The Town will be working with Labella Associates to provide
architectural, engineering and environmental services with respect to the project. The second
resolution authorizes the Supervisor to enter into an Intermunicipal Agreement with West
WORKSHOP MEETING OCTOBER 13, 2020 151
Irondequoit Central School District. The Town owns and maintains equipment, facilities,
grounds and infrastructure and has staff to provide services to the West Irondequoit Central
School District to repair and maintain District equipment. The Town and West Irondequoit
Central School District entered into an Intermunicipal Agreement in September of 2017 running
through September of this year. The District wishes to renew this Agreement for an additional
three years. The third resolution declares a Victory 75’ x 14’ mobile home as surplus property
and intends to auction the Mobile Home at the online municipal auction being held in November.
The fourth resolution authorizes the Town Board to accept a gift of various antique pieces of
farrier equipment to display in the Blacksmith Shop and Pioneer House, along with periodical
displays in the library. Mr. Donald Newcomb, a resident of Greece, receives donated items of
historical value and then donates them to various locations. The pieces of antique farrier
equipment are believed to be from 1880 through 1930. There is no cost to the Town for these
pieces. The fifth resolution awards a bid for a wheel alignment system. A public bid opening
was held on October 9, 2020. The sixth resolution approves and accepts the Amended and
Restated Sanitary Sewer Easement from Cranberry Landing. Many years ago, Cranberry Landing
granted the Town a sanitary sewer easement to construct and maintain a sanitary sewer at
Cranberry Landing. The owner has now notified the Town that the original easement for the
property was incorrect and asked the Town to amend the easement to correctly identify the
location of the sanitary sewer and an encroachment. This new easement agreement will reflect
the proper location of the sanitary sewer. The seventh resolution authorizes a shared services
agreement between the Town and NYS Department of Transportation. This agreement helps to
promote and assist in the maintenance of State and Town roads and highways while providing a
cost savings for both parties. The total amount of the agreement shall not exceed $25,000. There
is still ongoing discussions regarding indemnification from both sides. The eighth resolution
approves a change order for additional services for the permanent Public Works facility. The
Town contracted with Bergman Associates for architecture and engineering services for the
construction of the new facility. Additional services were necessary due to changes in the initial
information. This will be the final change order and will close out the project. The total
maximum value of the additional services is not to exceed $20,315.75. The ninth resolution
authorizes the application for and acceptance of $3.17M of grant funding from the Dormitory
Authority of New York State (DASNY). The Town received grant awards from the DASNY
Authority to increase the resiliency of the Irondequoit Bay State Marine Park and the Culver
Road Storm Sewers. The awards are anticipated to be in the amounts of $2,670,000 and
$500,000. As work has begun on the project, it is necessary to authorize an interfund loan for this
work until the grants are received. The Town will be reimbursed 95% of the project cost by
NYS.
Recreation: Director of Recreation Katrina Hall reviewed three (3) resolutions. The first
resolution authorizes the 2021 Special Events Calendar. The second resolution authorizes the
Supervisor to enter into an agreement with CardConnect, LLC for credit card services and leasing
of card readers for the Recreation Department. She stated that she obtained three quotes and
CardConnect, LLC was recommended. The Department will be leasing two Card Readers at a
cost of $25/month each. The third resolution authorizes the Supervisor to enter into a new
contract with a vendor for youth, family and senior recreational programming for fall of 2020. A
Martial Arts instructor was added and will start in November. This new resolution will replace
and supersede the previous resolution.
WORKSHOP MEETING OCTOBER 13, 2020 152
ITEMS FOR BOARD ACTION
10WS2020-1 Resolution Approving the Appointment of a part-time Office Clerk in the
Recreation Department
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted authorizing the hiring of Rachael Pangburn as a part-time Office
Clerk in the Recreation Department.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number: 2020-256
10WS2020-2 Resolution Calling for a Public Hearing in Accordance with Section 202-b of the
Town Law to Consider Authorizing Pump Station Upgrades within the Town of
Irondequoit Consolidated Sewer District
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted calling for a Public Hearing to be held on October 27, 2020 at
7:35 PM to consider if it is in the public interest to undertake the project at a maximum cost
of $350,000, and to hear all persons interested in this matter.
Commissioner of Public Works Robert Kiley explained that due to a publishing glitch, the Public
Hearing on this matter had to be called again. This project is part of the Town’s Capital
Improvement Program.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number: 2020-257
10WS2020-3 Resolution Pursuant to the State Environmental Quality Review Act with
Respect to Amending a Franchise Agreement with Verizon Wireless to Operate
within Various Irondequoit Rights of Way
THIS MATTER WAS MOVED TO THE REGULAR TOWN BOARD MEETING ON OCTOBER
20, 2020.
PRESENTATIONS:
Director of Recreation Katrina Hall gave an overview of the Irondequoit Community Center,
which will open in the summer of 2021 and be in full operation by September. The facility will
be open to all ages and all abilities, Monday through Sunday, with a goal of getting as many
people into the new Center as possible. A survey will be sent in early 2021 to learn what people
would like to see at the new Center. Director Hall will have staff working on marketing and will
be sending out Newsletters, postcards and putting information on social media. Training for staff
is set and they will be brought in a phased approach sometime in April. The new part-time/full-
time staff will be recruited through contact with area colleges and posting of job opportunities.
Selling memberships will be done in June through August when community members can come
to the facility and see what their membership includes. A professional in marketing efforts may
be contacted to assist the Town in this area. Director Hall is weighing the possibility of hiring a
private cleaning staff for the new Center that will clean after the building closes. She continues to
WORKSHOP MEETING OCTOBER 13, 2020 153
work with area directors of facilities like the proposed Community Center to gain insight as to
what works and what doesn’t.
Director of Human Resources Jason Vinette presented information on Inclusion Awareness
Training for staff and employees which is mandatory for all. The Town contacted the Center for
Dispute Settlement to provide this training. There will be 30 small group sessions for 8 to 12
participants, per session, with 3.5 hours per session. Participants will provide feedback to the
Supervisor following said training. Councilmember Freeman co-chairs a Committee on diversity
and racism, known as Irondequoit Commission Advancing Racial Equity (ICARE), along with
Margaret Burns and Leslie Harvey. The participants in this program will understand biases and
recognize the differences between implicit and explicit bias and stereotyping, recognize the
cultural and societal imprints that can shape biases and negatively impact personal and workplace
relationships, and recognize the impact biases can have in the workplace and to the public they
serve.
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
the Workshop Meeting was adjourned at 6:27 p.m.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Respectfully submitted,
Barbara Genier, Town Clerk
BUDGET WORKSHOP MEETING 154
OCTOBER 19, 2020
5:30 P.M.
PRESENT: Supervisor Seeley
Councilmember Freeman
Councilmember Perticone
Councilmember Romeo
Councilmember Wehner
Also present: Comptroller Diana Marsh, Assistant to the Comptroller Rick Checchi, Director of
Human Resources Jason Vinette, Commissioner of Public Works Robert Kiley, Deputy
Commissioner of Public Works Erin McGee, Director of Recreation Katrina Hall, Director of
Administration Maria Vecchio and Town Clerk Genier.
Supervisor Seeley called the meeting to order at 5:30 p.m.
He then gave a Tentative Budget summary for 2021: Total spending was $36.9M, 2.2% increase
over last year. The General Fund spending increased by 3.1%. The tax levy dependent revenue
was down by $487,532, primarily due to reduced sales tax revenue. The tax levy is set at
$18.1M, a 3.6% increase over last year. The tentative budget is below the property tax cap by
$130,000. The proposed Town tax rate is $6.42/$1,000. There are proposed decreases to
charge/unit for both Sewer and Drainage Districts. The tax levy is being driven up by the
following: 1) a loss of Sales Tax revenue; 2) Health insurance has increased by 5%;
3) retirement contributions have increased by 4%; 4) Police Department turnover increasing
health care/retirement costs; 5) wage increases; 6) investments in the new Irondequoit
Community Center. Since 2013, the Town’s spending has increased by 2.2% annually. The
Town tax levy has increased on average by 1.3%. The Town’s fiscal health is strong and the
Town will likely see a significant cash infusion at the end of 2020 through CARES Act
reimbursement. Over the past nine (9) years, the Town has constructed a library, a new DPW
facility, financed and are constructing a new Community Center; built seven (7) new sports fields,
increased recreation programming, doubled the paving budget, replaced the Police car fleet, had
to replace a third of the DPW fleet and partnered with the State on several REDI projects.
Finally, Supervisor Seeley stated how much of the dollar goes to the four (4) Town districts:
62.9% goes to the School District; the County receives 18.5%; the Fire District receive 6.9%; and
the Town receives 14%.
Budgets to be reviewed:
Recreation: The Bureau of Playgrounds and Recreation is responsible for managing and
operating the numerous recreation programs offered by the Town at various locations, including
the Irondequoit Senior Center. Programs managed by this bureau include summer playground
camps, seasonal recreation camps, educational programming, athletic camps, and the Senior
Nutrition Program. The Parks and Recreation bureaus have been separated, with each having its
own department. Many of the budget lines have been moved to one or the other. Revenue for
Playgrounds and Recreation is listed at $690,223, increased from 2020; expenses are $1,824,491,
also increased from 2020. The Net Expense to Tax Levy is $1,134,268. The Town will be
opening the new Irondequoit Community Center in the spring of 2021. Director Hall will be
looking to hire several individuals to handle the increased memberships and also to reach out to
the community to let them know the different types of memberships available. The programs will
be all inclusive, for all abilities. She is budgeting for the possibility that programs will return
when COVID-19 restrictions are lifted. Contracted services line has increased, along with
advertising and insurance costs. Ms. Hall noted that the lunch program for seniors is run with a
grant. No one is turned away due to financial problem.
Recreation Programs for the Aging: This budget provides a variety of recreational and social
activities for the enjoyment of the elder population in Town. Revenue for this budget is $76,289,
an increase of $10,000 from 2019; expenses are $151,844, down by 11%; and the net cost to the
Tax Levy is $75,555. Senior Nutrition Program: This program provides a Monday through
Friday mid-day meal for all those eligible under the criteria established by the Monroe County
Office for the Aging. 2021 revenue is $102,294; expenses are $132,024; and the Net Cost to the
Tax Levy is $29,730. Revenue is derived from fees and Federal Aid for the Aging Program.
Senior Sandwich and Coffee Program revenue increased by $1,000. Staffing remains the same.
BUDGET WORKSHOP MEETING OCTOBER 19, 2020 155
Parks and Cemetery:
Parks: The Parks Bureau is responsible for management and maintenance of the Town parks,
park facilities and sports fields. Facilities managed by this Bureau include the cabins and fields at
Camp Eastman, McAvoy Park and the many neighborhood playgrounds and sports fields
throughout the Town. The net cost to the Town Property Tax Levy for the Bureau of Parks for
2021 is $920,566. Revenue is stated at $80,685; expenses are $1,001,251. Several of the Parks
lines have been moved to Recreation. Revenue from the charges for the boat launch rose by 30%
and sale of equipment rose by $2,400. Historian: The Historian is responsible for cataloging
the history of the Town and presents historical facts to the community through presentations and
publications. The Historian also operates the Pioneer House and Blacksmith Shop, both of which
are located on the grounds of the Town Hall, in conjunction with the Irondequoit Historical
Society. Expenses for the 2021 total $13,475, the Net Cost to Property Taxpayers is $13,475.
The Town will post for a new Historian as Pat Wayne, the former Historian, retired. $10,000 will
be taken out of this budget and reallocated to contracted services for repair to the mausoleum.
Cemetery: The Irondequoit Cemetery is located on Culver Road and consists of a mausoleum,
columbariums and traditional grave sites. Revenue for 2021 is $94,000, down 30% from last
year; expenses are $224,784, down 16%; and the Net Cost to the Tax Levy is $130,784, also
down from last year.
Building Maintenance/Town Hall: This office is responsible for the cleanliness and
maintenance of the Town Hall, Public Safety Building, the Library and for the Community Center
that will open in 2021. Expenses for the Town Hall total $324,235, increased by 17%; Net Cost
to the Tax Levy is $324,185. A $50 fee is revenue for Town Hall building rental. Personnel
expenses were increased to cover new staff for the new Community Center. Building
Maintenance/Public Safety Building: There is no revenue in this budget. Total expenses and
Net Cost to the Tax Levy are $246,705. Building Maintenance/Library: This budget lists
interfund revenue of $105,827 and expenses of 105,827, a 3% increase from last year. Building
Maintenance/Community Center: For 2021, expenses are $138,442. The total cost for all
buildings expenses is $815,209; total revenue is $105,877. Staffing consists of one custodian and
two full-time light laborers; two full-time light laborers will be added. Community
Services/Street Lighting: The Town provides street lighting to facilitate traffic flow and help
reduce nighttime traffic accidents, aid in crime prevention and police protection and promote
community pride and neighborhood spirit. The Town leases the streetlights and appurtenances
from the Rochester Gas & Electric Corp. (RG&E) and pays RG&E the electricity and
maintenance costs. RG&E owns, operates and maintains the equipment. The lighting expenses
are paid partly through the general fund, which is financed by the general real property tax levy,
and partly through twenty-eight (28) special lighting districts, which serve residents in particular
neighborhoods and are financed through special assessments on the particular properties. The
Town-wide district benefits the public as a whole and includes lighting of arterial streets and
highways and area lighting at various public places and Town facilities. The 2021 expenses for
the Special Districts are $354,450.
Public Works: The Department of Public Works is responsible for maintaining the Town’s
public infrastructure, which includes streets, sidewalks and sewer system. The Department also
plans for and executes the Capital Improvements Program to preserve these facilities and property
values, while creating a safe and high-quality environment. The Public Works Department makes
up 34.9% of the Town’s budget. The Bureau of Public Works includes: Public Works
Administration, Town Engineer, Operations Center, Central Communications, Traffic Control,
Sidewalk Plowing, Sidewalk Maintenance and Construction, Solid Waste Management and Tree
Program. The net cost to the Town Property Tax Levy for 2020 for the DPW General Fund is
$1,980,200; revenues for 2020 are $200,220 and expenses are $2,180,420. The net cost to the
Town Property Tax Levy for Public Works Highway Funds for 2020 is $3,910,416; revenues are
$1,471,408 and expenses are $5,381,824. In Public Works Administration, the net cost to the
Town Property Tax Levy is $246,751. Revenues for the 2021 Budget are $15,000 for solid waste
fees and fees from tree contractor licenses. Solid Waste fees were increased by $3,000.
Expenses for 2021 are $261,751, increased by 16%. The Engineering budget provides
engineering services under a contract with a local engineering firm and includes design and
construction management of all major capital improvement projects. Support is available to the
Town in the fields of civil, sanitary, mechanical and electrical engineering, as well as
architecture. $16,000 has been budgeted for expenses for professional services. LaBella is the
Town’s engineering firm. Commissioner Kiley stated that his staff will do more of the work and
LaBella will review that work. The Operations Center budget includes the costs of maintaining
the Operations Center at 2629 East Ridge Road. The buildings house several activities including
equipment maintenance garages, equipment storage, materials stockpiles, salt storage, sign shop
and the Public Works Personnel Center. Revenues for 2021 are $145,791, coming from Rental of
BUDGET WORKSHOP MEETING OCTOBER 19, 2020 156
Property, Interfund Transfers and Shared Service Charges. Expenses are $619,732 and the Net
Cost to the Tax Levy is $473,941. The Communications budget includes the costs of operating
the communication radio system used by several Town departments. Expenses for 2021 are listed
at $27,280 for equipment, services and supplies. The Town’s system will be going digital in
2021. The Net Cost to the Property Tax Levy is $27,280. The Traffic Control Division is
responsible for installation and maintenance of traffic control and delineation devices, such as
STOP, CROSSWALK, NO PARKING and NEIGHBORHOOD WATCH signs, crosswalk and
other street painting and barricades for the protection of pedestrian and street traffic. Expenses
for 2021 and the Net Cost to the Tax Levy are $140,654. Under Sidewalk Plowing: Expenses
and Net Cost to the Tax Levy total $120,193. Under Sidewalk Construction, expenses are
$228,457, down by 9%. The Net Cost to the Property Tax Levy is also $228,457. Under Solid
Waste, revenues from licensing fees from trash haulers in Town and from sale of equipment are
$4,000. Expenses are $304,783. The Net Cost to the Town Property Tax levy is $300,783, an
increase of 12%. Expenses in the Contracted Services line was increased by $22,000 and milling
was sold for $3,500. Printing services rose from last year by $8,000, partly to print up
information sheets for residents regarding programs offered. The Tree Program is responsible
for protecting and maintaining approximately 16,000 trees on Town public property and along
public road rights-of-way. Program is going well. It includes trimming and pruning, as well as
removal of dead trees and stumps and restoration of ground. Expenses in this Program are
$430,676, slightly down from last year’s expenses. Net Cost to the Tax Levy is $430,676.
Staffing for this program remains the same. Total Public Works General Fund Component Costs-
-$2,149,526; Total Public Works General Fund Component Revenues--$164,791; Total Public
Works Net Cost to the Town Property Tax Levy--$1,984,735.
Highway Maintenance: Irondequoit has 164 centerline miles of Town roads. The budget for
Highway Maintenance 1 includes the cost of road repair and maintenance, as well as the debt
service on highway capital improvements. The Highway 1 expenses for 2021 are $3,266,725;
revenues are $1,089,652, down by 66%. This is due to the uncertainty of receiving grant funding
for 2021 and services to other government entities is down by $45,000. The Net Cost to the
Town Property Tax Levy is $2,177,073. The budget for Highway 3 includes the costs of
maintaining and repairing all Public Works highway equipment and vehicles used by other
departments. The non-highway equipment is charged back to the other departments and other
parts of Public Works. This budget also includes the cost of debt service on financing of
equipment which has been bought through debt issuance. This budget has expenses at
$1,195,444; revenues at $80,760, leaving a Net Cost to the Town Property Tax Levy of
$1,114,684. Revenue from Charges from Other Departments was increased by 21% and Service
to Other Governments was increased by $1,500. Expenses for Contracted Services was reduced
to $2,500. The budget for Highway 4 includes the costs of rights-of-way maintenance (cutting
grass and brush) and winter maintenance (removal of snow and ice). The Town provides winter
maintenance on Monroe County roads within the Irondequoit borders and on selected New York
State roads. It is reimbursed by the County and State for those efforts. The expenses for 2021 in
this budget are $1,110,531. Revenues are $362,530, generated from contracts with Monroe
County and the State, Interest and Earnings and Minor Sales. The Net Cost to the Town Property
Tax Levy is $748,001. Health care expenses rose by 49%. The Storm Water Drainage District
is a special assessment district financed by a charge per parcel of real property. This district is
responsible for maintenance and improvements related to storm water drainage and runoff in
Irondequoit. Since these charges are paid by the special assessment, the costs are excluded from
the Town Property Tax Levy. There are 155 miles of storm water sewer. The staffing in this
district remains the same. The total expenses for this budget are $875,915, an increase of 4%
from last year. Total revenues from Interest & Earning and Sale of Equipment total $23,000.
Consolidated Sewer District’s budget includes the costs of operation and debt service for the
Town-wide sanitary sewer district. This District is financed by a special assessment sewer-use
charge. The costs from this district are excluded from the Town’s Property Tax Levy. Revenue
from this budget for 2021 is $98,549. Expenses are listed at $4,093,969. The Net Cost to District
Rate Payers is $3,945,420. Commissioner of Public Works Robert Kiley stated that Joe Lobene,
a long-term employee, will be retiring soon and they have begun planning for his buyout.
Revenue from selling equipment is down by 25%. Sewer District Administration budget
includes costs that are not directly related to the maintenance, service or pump operations. These
costs include personnel scheduling, dispatching, equipment management, purchasing, accounting,
tax billing and customer assistance. The expenses in this budget for 2021 are $462,590. Staffing
includes a Commissioner, Deputy Commissioner, Secretary to Commissioner, Account Clerk and
Planning Assistant. Sewer Maintenance budget includes the cost of maintenance and repair of
171 miles of sanitary sewer. Sewage is conveyed through this system to the Monroe County Pure
Waters Van Lare Treatment Plant. This program conducts a preventive maintenance program to
prevent failures or collapse. Staffing remains the same. Expenses in this budget total $1,071,038.
Sewer Service provides an on-call response to residents who experience sewer back-ups, unusual
BUDGET WORKSHOP MEETING OCTOBER 19, 2020 157
odors or other problems. This service is limited to residential properties and is done at no charge
to the users. The expenses in this line are $1,251,799 and staffing is consistent with 2020. Pump
Station Operation and Maintenance budget covers the costs of maintaining the 26 pumping
stations. The expenses for this operation are $489,613 for 2021, slightly ahead of the 2020
budget figure of $480,563. Debt Service includes financing for sewer district improvements and
is aided by funding from the State Environmental Facilities Corp. The Town borrows interest-
free in the short term and at 50% of the market rate for long-term debt. The total principal and
interest on debt for 2021 is $818,929, down from $890,752 last year. Total expenses for
Consolidated Sewer District departments are $4,093.969; total revenue is $50,000 with Net Cost
to District Rate Payers at $3,945,420.
Human Resources: This Department is responsible for all personnel functions, including
employment, compensation/benefits, payroll, staff development, employee relations, labor
relations, contract administration and negotiations. It is the liaison with Monroe County Civil
Service involving civil service law, procedures, job descriptions and classifications. This
Department is also responsible for the development and administration of Human Resource
policies and procedures and for ensuring compliance with applicable State and Federal labor
laws. Staffing for 2021 includes three (3) full-time employees and two (2) part-time employees.
Revenues for this Department are $67,114, which come from chargebacks from the Sewer
Department and from Interfund Revenue from Sea Breeze Water District. Expenses are $315,762
and the Net Cost to the Town Property Tax Levy is $248,648. Director of Human Resources
Jason Vinette announced that Payroll Clerk Diane Pfluke will be retiring at the end of November
and going part-time. Denisse Ramos, who works in the Recreation Department, will be taking the
full-time Payroll Clerk position.
Town Clerk: The Town Clerk’s Office is comprised of four departments: Elections, Records
Management, Receiver of Taxes and Town Clerk. The Clerk’s Office has four (4) full-time
employees, two (2) part-time clerks, as well as one (1) seasonal employee. The duties of the
Clerk's Office include sale of various licenses and permits, sale of cemetery plots, coordinating
burials with funeral homes and Cemetery staff, and passport processing. In addition to collecting
Town/County property taxes and School taxes, the Clerk’s Office collects payments for Sea
Breeze Water District. The tentative 2021 cost to Town Property Tax Levy for the Town Clerk is
$285,324. Total revenue for the Town Clerk is $177,117, total expenses are $462,441. Expenses
for the Elections, budgeted for $76,000, are fully reimbursed by the Monroe County Board of
Elections. Town Clerk Genier noted that her department is looking to hire a full-time Clerk and
eliminate one part-time position.
Comptroller: The Comptroller is responsible for daily financial operations, preparing financial
reports, preparing periodic financial reports, preparing for the financing of capital improvements
through bond and note issues, administering the NYS Environmental Facilities Corp. loan
program for Consolidated Sewer District capital improvements, administering the federal
Community Development Block Grant, investing idle funds, preparing annual budgets and
overseeing the annual audit at the end of each fiscal year. Revenue for the Comptroller’s budget
comes from Community Development Block Grant chargebacks, chargebacks from the Sewer
Fund, Interfund Revenues from Storm Water Drainage and Sea Breeze Water. The revenues are
$208,608; expenses are $477,367. The Net Expense to the Property Tax Levy is $268,759.
Expenses that have increased include Software Licensing and Copier Maintenance.
Attorney: The Attorney for the Town (Harter Secrest & Emery LLP) provides general counsel
to the Town Board, as well as prosecutorial services. The Deputy Town Attorney (part-time)
provides legal counsel to the Zoning and Planning Boards. For special counsel, the Town
contracts with other law firms. The 2021 tentative budget for all legal services is $338,000, on
par with last year.
Supervisor: The Town Supervisor is a member of the Town Board and is elected at-large to
represent all residents of the Town. The Supervisor is the presiding officer at all meetings of the
Town Board and serves as the liaison between the Town government and community
organizations, boards, commissions, citizen groups and other government agencies. The
Supervisor is also the Chief Administrator and Fiscal Officer of the Town and is responsible for
implementing policies established by the Town Board for operational and fiscal matters of the
Town government. Supervisor Seeley serves the second largest town in Monroe County. There
are three staff members—the Supervisor, Assistant to the Supervisor and Secretary to the
Supervisor. The Assistant and Secretary are now included in the Supervisor’s budget. The 2021
expenses are $276,379. This is increased from $166,366 in 2020.
BUDGET WORKSHOP MEETING OCTOBER 19, 2020 158
Town Board: The Town Board consists of the Town Supervisor and four (4) council members,
all of whom are elected and represent the residents of Irondequoit. The Board is the legislative
body of Town government. The tentative 2021 budget is $145,384, up by 4% in 2020.
Unallocated Revenue: While many revenues result from department operations and are properly
associated with department expenses, several major revenues cannot be allocated to departments.
They are properly listed as unallocated or general revenues which underwrite the cost of the
entire Town government, except for special assessment districts, without regard to particular
departments. The 2021 tentative budget for Unallocated Revenue is $7,398,416, down by 6%.
Unallocated revenues come from various sources, such as: COMIDA and other tax payment
agreements, tax collection installment fees, franchise-cable TV revenue, investments interest,
State Aid and mortgage tax. Revenues from sales tax decreased by 8%; mortgage tax rose by
10%; revenue from PILOT payments are on par with last year. COMIDA payments increased by
14%.
Unallocated General Expenses: The accounts in this Department include costs budgeted in the
General Fund which are not included in the Town Department budgets. The Debt Service
(General Fund) total for 2021 is $32,240; the general liability insurance premium that is not
allocable to departments is $126,495. The cost for central printing and mailing is $10,500.
General unallocated expenses total $74,850. Included in this category are Municipal Association
Dues, Judgments and Claims, Purchase of Land, Taxes and Assessments, Property Appraisal and
Contingency Account Expenses. The total net cost to the Town Property Tax Levy for 2021 is
$244,085, down from last year by 8%. This is due to the COVID-19 pandemic that began in
March of this year.
The changes made to the Tentative Budget at these budget workshops will be
incorporated into the Preliminary Budget, which will be voted on at a Special Town Board
Meeting on November 4, 2020.
Respectfully submitted,
Barbara Genier, Town Clerk
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 159
Regular Town Board Meeting of the Town Board of the Town of Irondequoit held at the
Irondequoit Town Hall on the 20th day of October 2020 at 7:00 P.M.
PRESENT: David Seeley Town Supervisor
Patrina Freeman
John Perticone
Kimie Romeo
Peter Wehner Councilmembers
Harter Secrest & Emery LLP Attorney for the Town
Others in attendance included Commissioner of Public Works Robert Kiley, Deputy
Commissioner of Public Works Erin Magee, Director of Community Development Kerry Ivers,
Comptroller Diana Marsh, Chief of Police Alan Laird, Director of Recreation Katrina Hall,
Director of Human Resources Jason Vinette, Director of Administration Maria Vecchio, Assessor
Amy Jorstad, Attorney for the Town Andrew Dean and Town Clerk Genier.
SUPERVISOR’S REMARKS AND ANNOUNCEMENTS:
*Supervisor Seeley stated that this meeting is being conducted in compliance with Open
Meetings Law with some deviation due to the flexibility allotted to Executive Order 202 of 2020
relevant to the ongoing COVID-19 crisis. *He commented that there will be eight (8) Public
Hearings held this evening. *Supervisor Seeley announced that Early Voting would be starting
on Saturday, October 24th and run through November 1st. The times vary so people interested in
voting this way can contact the Board of Elections. The Irondequoit Public Library is one of the
Early Voting sites. *There will be two (2) Proclamations adopted this evening. The first is for
Red Ribbon Week, October 23 to October 31st. The Town is committed to helping with this
cause. The Proclamation was adopted by a motion made by Councilmember Romeo, seconded
by Councilmember Wehner, with a unanimous “yes” vote. The second Proclamation is for
ICARE (Irondequoit Commission Advancing Racial Equaity). Steps are being taken to embrace
principles for a diverse population. A committee of three chairpersons, including Councilmember
Freeman, and fifteen members was created that will focus on ways to embrace all cultures and
help the community move forward with steps to achieve equality. The Proclamation was adopted
by a motion made by Councilmember Perticone, seconded by Councilmember Romeo, with a
unanimous “yes” vote.
PUBLIC INPUT: Supervisor Seeley noted that he did not receive any emails directed to
supervisor@irondequoit.org from individuals wishing to share comments at Public Input.
FINANCIAL REPORT: Comptroller Diana Marsh reviewed the Financial Report as of
September 30, 2020. Total expenses and encumbrances were 67.8% of budget, lower than the
percentage of year elapsed of 75%. Actual expenses were 61.3% of budget; encumbrances were
6.5% of budget. Encumbrances are still high at this time of year as departments continue to
commit to commodities, services and supplies that will be needed for the remainder of the year.
Expenses in the General Fund were at 66.2% of budget. Actual expenditures were 61.9% of
budget; encumbrances were 4.3% of budget. Expenses in the Highway Funds were at 76.6%.
These costs are typically driven by salt, gas, fuel, roadwork, paving services and materials, such
as oil and stoning and asphalt. Expenditures in the Library were at 64.6%. The Sewer Fund
expenses were at 67.6% of budget; expenses in Stormwater Drainage total 65.9% of budget.
Included in Drainage is a $386,000 expense for a vactor truck. Again this month, expenses,
excluding encumbrances for the Town, as well as the three major funds, are less than the 75% of
the year that has elapsed. The actual expenditures percentage, exclusive of encumbrances, for the
Town is 61.3%; the General Fund is 61.9%; Sewer is 65.1%; and the collective Highway funds is
54.3%. The General Fund revenue received was 72.3% of budget. $11.2M of real estate tax
has been received, 100% of budget. 101.1% of PILOT revenue has been received. Five months
of Sales Tax totaling $1,604,000 was received, 31% of budget. Mortgage Tax for the 1st quarter
of $249,000 has been received, 30.6% of budget. $341,000 of Franchise Cable TV revenue was
received in September, representing the first half of the year. State Aid of $613,000 is scheduled
for payment in December. Regarding the entire Town, 79.2% of revenue and appropriated fund
balance has been received to date. Approximately $17.5M of the amount received is Real Estate
Tax and Special District Assessments. The Library has received 95.7% of its revenue budget;
82.8% of budgeted revenue is in for Highway Funds. The Sewer District has received 100.4% of
that fund’s budget; and Stormwater Drainage is at 101.1% of its revenue budget.
Comptroller Diana Marsh then reviewed the third quarter year-to-date summary and comparison
to the prior six (6) years. Note, the 2017 percentages are skewed by fire-related activity.
Regarding expenditures by Fund, the overall 67.8 % of total budget spent and encumbered is
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 160
slightly lower than prior years. The General Fund Revenue for 2020 is 72.3%, lower than the six
previous years. This is primarily due to COVID-19 and the NYS on PAUSE Executive Order.
Most evident are the reductions in the recreation fees which were reduced by approximately 40%
and Court Fines reduced by about 23%. As revenues were reduced, so were expenditures. The
Per Capital State Aid of $613,000 has not been received yet. The Other Fund Revenue for 2020
is 79.2%, also lower than the prior six years. The Highway, Sewer and Drainage funds are
performing on par with prior years.
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, the financial report was accepted.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
APPROVAL OF MINUTES:
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
the minutes from the September 8, 2020 Workshop Meeting were approved.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, the minutes from the September 15, 2020 Regular Town Board Meeting were
approved.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner,
the minutes from the October 8, 2020 Special Town Board Meeting were approved.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
ITEMS FOR BOARD ACTION:
10A2020-1 RESOLUTION APPROVING THE APPOINTMENT OF A PART-TIME/ON-
CALL DOG CONTROL OFFICER IN THE IRONDEQUOIT ANIMAL CONTROL
DEPARTMENT
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted approving the appointment of Suzanne Nugent as part-time/on-call
Dog Control Officer.
Director of Human Resources Jason Vinette explained that the Town has been looking to fill this
position and has recommended Suzanne Nugent. This position will be funded with budgeted
funds.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-258
10A2020-2 RESOLUTION AUTHORIZING THE APPOINTMENT OF MEMBERS TO
THE IRONDEQUOIT PUBLIC LIBRARY BOARD OF TRUSTEES
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted approving the appointments of Betty Brewer Johnson, Rachel
Snyder and Phil Harriman to the Irondequoit Public Library Board of Trustees with terms
expiring October 20, 2023.
Supervisor Seeley stated that one of these appointments fills a vacancy due to a resignation
submitted earlier this year. The Library Board of Trustees did vote to expand their membership
to nine members. He said there was good interest from the community. He reminded people that
these are unpaid position and stated that the Town is very proud of the Irondequoit Public
Library.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-259
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 161
10A2020-3 RESOLUTION APPROVING THE PERMANENT APPOINTMENT OF A
FULL-TIME OFFICE ACCOUNT CLERK IN THE IRONDEQUOIT RECREATION
DEPARTMENT
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
a resolution was adopted approving the permanent appointment of Rebecca Sheldon as a full-
time Office Account Clerk.
Due to a retirement, there is a need to hire a full-time Office Account Clerk in the Recreation
Department. Ms. Rebecca Sheldon is reachable on the civil service certified list. With the
retirement of Diane Pfluke in the Human Resource Department, Ms. Denise Ramos will take a
lateral move from the Recreation Department over to Human Resources.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-260
10A2020-4 RESOLUTION APPROVING THE APPOINTMENT OF TWO ACTING
POLICE LIEUTENANTS IN THE IRONDEQUOIT POLICE DEPARTMENT
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
a resolution was adopted authorizing the appointment of Kenneth W. Gorton and Andrew
Whitaker as acting Police Lieutenants.
Chief of Police Alan Laird explained that there are currently two vacancies for Police
Lieutenants in the Police Department. All qualified candidates were interviewed with Sgt.
Gorton and Sgt. Whitaker being recommended. All candidates will rotate through these two
Lieutenant positions over the next year to see how each will work. Supervisor Seeley explained
that these appointments are temporary and will be reviewed next year.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-261
10A2020-5 RESOLUTION AUTHORIZING THE APPOINTMENT OF A MEMBER TO
THE TOWN ZONING BOARD OF APPEALS
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted approving the appointment of Isaac Elliott to the Zoning Board of
Appeals to expire on December 31, 2025.
Supervisor Seeley noted that a Board Member moved out of Town, creating a vacancy on the
Board. Mr. Elliott was recently appointed as the Alternate of this Board and will become a
permanent member to the Board. As the Alternate member, Mr. Elliott gained a lot of knowledge
regarding the Zoning Board which will help in his permanent appointment.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-262
10A2020-6 RESOLUTION AUTHORIZING A SETTLEMENT AGREEMENT WITH
ROCHESTER FOOT CARE ASSOCIATES, LLP
On a motion made by Councilmember Wehner, seconded by Councilmember Perticone,
a resolution was adopted approving a settlement with Rochester Foot Care Associates, LLP.
Assessor Amy Jorstad explained that this resolution will settle an Article 7 that was brought for
the 2019 tax year. This property was a residence that was converted into a doctor’s office. A
grievance was brought in 2020 and an agreement was reached on a fair market value of
$250,000. This agreement will hold through 2022. The Town will incur refunds of $457.81.
Town Board Member Wehner voting Aye
Town Board Member Perticone voting Aye
Town Board Member Romeo voting Aye
Town Board Member Freeman voting Aye
Town Supervisor Seeley voting Nay
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 162
Resolution Number 2020-263
10A2020-7 RESOLUTION PURSUANT TO STATE ENVIRONMENTAL QUALITY
REVIEW ACT COMPLIANCE IN THE MATTER OF REZONING A PORTION OF 2590
CULVER ROAD FROM R-1 RESIDENTIAL TO R-5 RESIDENTIAL
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted declaring itself Lead Agency for the purposes of SEQRA and
adopting a Negative Declaration for the rezoning and determining that no Environmental
Impact Statement is required.
Director of Community Development Kerry Ivers explained that this resolution relates to the
SEQRA review associated with the action to rezone that portion of 2590 Culver Road from
R-1 Residential to R-5 Residential to allow for multi-family housing. This is an UNLISTED
ACTION. Both the Zoning and Planning Boards agreed to the Town Board serving as Lead
Agency on this matter. Director Ivers stated that the rezoning is supported in many locations of
the Town’s Master Plan in order to expand the housing type and development density of
Irondequoit. The goal is to offer affordable housing to middle-class people, particularly health
care workers. Supervisor Seeley stated that Irondequoit embraces a variety of housing
opportunities and noted that the median sale value in Irondequoit has gone up over the past three
years by 38% while income has propably not. After reviewing the Environmental Assessment
Form and considering the potential environmental impacts for rezoning this property, it was
determined that the proposed action will not result in any significant adverse environmental
impacts. A Negative Declaration for purposes of SEQRA is recommended.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-264
10A2020-8 RESOLUTION APPROVING AN APPLICATION ON THE MATTER OF
REZONING A PORTION OF 2590 CULVER ROAD FROM R-1 RESIDENTIAL TO R-5
RESIDENTIAL
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted approving rezoning from R-1 Residential to R-5 Residential and
adopting a local law amending the Official Zoning Map of the Town of Irondequoit to
rezone a portion of 2590 and 2662 Culver Road.
Supervisor Seeley explained that this resolution would approve the rezoning of 2590 and 2662
Culver Road from R-1 Residential to R-5 Residential. Application was also referred to the Town
Planning Board and Monroe County Planning Department for review. A positive referral was
given. A Public Hearing was held last month as required in these matters. Supervisor Seeley
stated that he feels this is a good use of the parcel, focusing on affordable housing for the middle-
class people. It is necessary to modernize the housing stock in Irondequoit.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-265
10A2020-9 RESOLUTION CALLING FOR A PUBLIC HEARING ON A PROPOSED
LOCAL LAW TO AMEND TOWN CODE CHAPTER 235, ARTICLE IV, R-R, R-1, R-2
AND R-3 RESIDENTIAL DISTRICTS
On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, a
proposed local law, made available to the Town Board members, was advanced to amend Town
Code Chapter 235, Article IV, R-F, F-1, R-2 and R-23.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
a resolution was adopted scheduling a Public Hearing on this matter for November 17, 2020
at 7:37 p.m.
Supervisor Seeley stated that the Town Zoning Code is archaic and in need of updating. The
Public Hearing will take place on November 17, 2020 at 7:37 p.m. Director of Community
Services Kerry Ivers explained that the modifications would add to the usages contemplated in
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 163
neighborhood settings. These would include tiny houses, day care centers and non-profit offices.
The revisions would also clarify confusing language and make the rules much more clear. The
allowable building height was increased to meet current building standards and to mirror other
Towns.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-266
PUBLIC HEARINGS
10PH2020-2 ON THE MATTER OF AMENDING A FRANCHISE AGREEMENT
7:36 PM WITH VERIZON WIRELESS TO OPERATE WITHIN TOWN RIGHTS
OF WAY
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
the Public Hearing was opened at 7:36 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Commissioner of Public Works Robert Kiley explained that the Town entered into an agreement
with Verizon Wireless in the spring of 2019 to install small cell wireless facilities in various Town
rights-of-ways. The small cell 5G communication towers were to be installed on existing or new
utility poles. Verizon Wireless now wishes to amend the agreement to increase the number of
facilities allowed. The Town currently has eight small cell facilities located in the Town. This is
a dual permitting process with the Highway Department and Building Department, as well as a
zoning component regarding the height and location of the small cells. Supervisor Seeley added
that the agreement has been an example for other Towns to mirror.
Public Hearing Public Input:
Richard Barone, 154 Allwood Drive, spoke against amending the Franchise Agreement with
Verizon Wireless. This is a safety issue for him. He didn’t know about this project, nor did a lot
of his friends. Putting up hundreds of telephone poles is premature. Many scientists feel that 5G
is not safe; the FCC is being sued because it failed to investigate 5G. He doesn’t believe the
people in Irondequoit have been made fully aware of the impact of 5G. He said when hundreds
of these devices are up, no one knows what will happen long term. If something happens in the
future, the Town will be responsible. He asked if the Town really needs this and to review the
matter further.
Carol LaRosa, 47 Coolidge Road, spoke against the Franchise Agreement amendment with
Verizon Wireless. She said there were major health problems with 5G. Four states have put the
5G rollout on hold until further information is forthcoming proving that this technology is safe.
The FCC is currently in litigation regarding its false statements regarding the safety of 5G. Data
is being used from 1996 that did not include the effects from 2G, 3G or 4G technology. She
asked that the Board review information before voting on this issue. She stated that an
amendment to the Agreement was being requested to increase the number of 5G antennas from
150 to an undetermined amount; she would like that number. Ms. LaRosa commented that she
left messages for several Town staff who did not return her calls. She also stated that she could
not find any information on this project on the Town’s website. She asked that the process of
notification be more transparent. She asked the Board to do its due diligence before moving on
with this project. The Attorney for the Town commented that the Federal Law preempts the
Board from considering the health effects of 5G wireless when making a determination for the
SEQR review of the Franchise Agreement. As long as the wireless facilities comply with Federal
emission standards, the Town Board cannot consider the health effects of radio frequency
emissions in approving or disapproving the SEQR resolution. Supervisor Seeley stated that in the
past two years since this issue came before us, the Board has looked at both sides of the issue,
listened to the public and made a determination based on that. They looked at a survey and
assessment with great care before voting on the Franchise Agreement resolution. This matter has
nothing to do with franchise fee revenue; it has to do with public policy. Supervisor Seeley also
commented that the Town is very transparent when publicizing when Public Hearings are going
to take place. The information is on the Town website, published in the Town’s official
newspaper and placed on the Town’s bulletin board.
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
the Public Hearing was closed at 7:58 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 164
10PH-2A RESOLUTION PURSUANT TO THE STATE ENVIRONMENTAL QUALITY
REVIEW ACT WITH RESPECT TO THE PROPOSED AMENDMENT OF A
FRANCHISE AGREEMENT WITH VERIZON WIRELESS TO OPERATE WITHIN
VARIOUS TOWN OF IRONDEQUOIT RIGHTS OF WAY
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted authorizing the adoption of the Negative Declaration for an increase
in the number of small cell wireless facilities in various Town of Irondequoit Rights of Way.
Commissioner of Public Works Robert Kiley explained that this action will revise the Franchise
Agreement with Verizon Wireless to allow for the installation of an undetermined number of
small cell devices within the Town’s rights-of-way. He noted that if a new pole is installed, the
old pole will be removed. For purposes of SEQR, this is an UNLISTED ACTION and will not
have any significant impacts to the environment. A Negative Declaration is recommended.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-267
10PH-2B RESOLUTION AUTHORIZING THE SUPERVISOR TO AMEND A
FRANCHISE AGREEMENT TO OPERATE WITHIN TOWN RIGHTS-OF-WAY
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted authorizing the adoption of the Negative Declaration for an increase
in the number of small cell wireless facilities in various Town of Irondequoit Rights of Way.
Supervisor Seeley explained that a Public Hearing was required before action could take place
on this matter. He added that the Town Board takes decisions on these matters very seriously
and has done a lot of assessment regarding this issue over the past two years. The work that
Irondequoit has done on this matter is a framework for other municipalities. Irondequoit has to
be competitive with other Towns to attract new home buyers. The Town needs to move forward
and technology is a part of that.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-268
10PH2020-4 ON THE MATTER OF AUTHORIZING IMPROVEMENTS TO THE
7:38 PM TOWN OF IRONDEQUOIT CONSOLIDATED SEWER DISTRICT
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, the Public Hearing was opened at 8:04 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Commissioner of Public Works Robert Kiley explained that the Town seeks to bond $500,000 for
improvements to the sanitary sewer system. A Public Hearing is required before action can be
taken. These funds are used to repair or reconstruct mains and laterals throughout the Town.
Public Hearing Public Input: No one came forward to speak for or against the matter.
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner,
the Public Hearing was closed at 8:05 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
10PH-4A RESOLUTION PURSUANT TO SECTION 202-B OF THE TOWN LAW
DETERMINING THAT IT IS IN THE PUBLIC INTEREST TO UNDERTAKE CERTAIN
IMPROVEMENTS TO THE TOWN’S CONSOLIDATED SEWER DISTRICT
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
a resolution was adopted determining that this Project is a Type II action and needs no
further action taken by the Town Board under SEQRA.
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 165
Commissioner of Public Works Robert Kiley explained that this action will replace and/or
reconstruct mains and laterals in the sanitary sewer system throughout the Town. The Town is
looking to bond $500,000 for this project. Councilmember Romeo stated that these measures are
critical in maintaining the infrastructure of the Town.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-269
10PH-4B RESOLUTION AUTHORIZING THE ISSUANCE OF UP TO $500,000 IN
SERIAL BONDS OF THE TOWN TO UNDERTAKE CERTAIN IMPROVEMENTS TO
THE TOWN’S CONSOLIDATED SEWER DISTRICT
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted authorizing the Supervisor to execute whatever documents
necessary to effect the issuance of $500,000 in serial bonds or bond anticipation notes to
finance certain improvements to the Town Consolidated Sewer District consisting of the
reconstruction and/or replacement of sanitary sewer mains and laterals through the Town.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-270
10PH2020-5 ON THE MATTER OF AUTHORIZING FINANCING FOR THE
7:39 PM REPLACEMENT OF THE WATER MAIN ALONG SENECA ROAD
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
the Public Hearing was opened at 8:10 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Commissioner of Public Works Robert Kiley explained that this project is not to be undertaken by
the Town of Irondequoit; it will be undertaken by Sea Breeze Water District. The Town is the
bonding agent for the project on behalf of Sea Breeze Water District. Over the past several years
there have been major water main breaks along Seneca Road. These breaks have caused damage
to the surface of the Road. A retaining wall was constructed several years ago but there has still
been water main breaks. This bond would finance $500,000 for the construction of a new water
main for the entirety of Seneca Road. The Sea Breeze Water District has retained LaBella
Associates as their architect and engineer.
Public Hearing Public Input:
Tony DeSanctis, 652 Seneca Road, lifelong resident of Irondequoit and member of Mohawk
Yacht Club, strongly supports this project. He stated that there has been a number of slope
erosion problems in the past and the residents believe there is concern for more significant
damage with the next water main break. The residents are concerned that Seneca Road may be
unstable and a house could be damaged with the next water main break. He is requesting that the
stabilization of Seneca Road be completed as soon as possible.
Priscilla Imburgia, lives at bottom of road, stated that she is in favor of the project. She is
concerned with things that are unseen with this project. She wondered what will get fixed first—
the steep slope or the water main. She would like to see some facts from the engineer regarding
this project. She feels the patching that has been done in years past has been inadequate.
Supervisor Seeley stated that this resolution authorizes the financing of the work to be done.
Renee Spang, 586 Seneca Road, stated that she is a member of the Mohawk Yacht Club. She is
in favor of the project and is looking to buy property on that road. She feels there should be more
transparency about the project. She mentioned that there was a house that was destroyed and
ultimately purchased by the County. She feels that it is in the Town’s best interests to fix this
problem.
On a motion made by Councilmember Romeo, seconded by Councilmember Freeman,
the Public Hearing was closed at 8:24 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 166
10PH-5A RESOLUTION PURSUANT TO SECTION 202-B OF THE TOWN LAW
DETERMINING THAT IT IS IN THE PUBLIC INTEREST TO UNDERTAKE THE
REPLACEMENT OF THE WATER MAIN ALONG SENECA ROAD
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, a resolution was adopted determininbg that the project constitutes a “Type II”
action under SEQRA and no further action is needed in order to adopt this resolution.
Commissioner of Public Works Robert Kiley explained that the partnership formed with Sea
Breeze Water District and the Town needs to have this work done. This resolution determines
that it is in the best interest of the Town to replace the water main along Seneca Road.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-271
10PH-5B RESOLUTION AUTHORIZING THE ISSUANCE OF UP TO $500,000 IN
SERIAL BONDS OF THE TOWN TO UNDERTAKE THE REPLACEMENT OF THE
WATER MAIN ALONG SENECA ROAD
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
a resolution was adopted authorizing the Town to undertake the project and issue up to
$500,000 in serial bonds or bond anticipation notes to finance the project.
The bonding of $500,000 for this project is the first step in the process of repairing/
reconstructing Seneca Road. Commissioner Kiley stated that bonding for the water main is first
and then bonding for the slope stabilization will be next. Work on the water main will begin in
2021 and for the slope stabilization, in 2022.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-272
10PH2020-6 RESOLUTION ON THE MATTER OF AUTHORIZING
7:40 PM IMPROVEMENTS TO THE TOWN OF IRONDEQUOIT DRAINAGE
DISTRICT
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, the Public Hearing was opened at 8:30 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Commissioner of Public Works Robert Kiley explained that this Public Hearing is being held
regarding improvements to the Town’s Drainage District. The Town is looking to recontruct
storm sewers, install stormwater drainage facilities and conduct various land grading projects
relating to drainage, erosion and slope stabilization. The estimated maximum cost for this
project is $500,000. These funds will be used to replace broken gutters on local roads, catch
basins and other repairs.
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
the Public Hearing was closed at 8:33 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
10PH-6A RESOLUTION PURSUANT TO SECTION 202-B OF THE TOWN LAW
DETERMINING THAT IT IS IN THE PUBLIC INTEREST TO UNDERTAKE CERTAIN
IMPROVEMENTS TO THE TOWN’S TOWNWIDE DRAINAGE DISTRICT
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted determining that the project constitutes a “Type II” action under
SEQRA and no further action is needed to be taken by the Town Board as a pre-condition
to the adoption of this resolution and determining that the project is in the public interest to
undertake.
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 167
The maximum estimate for this project is $500,000. This project would be for various roadways
in Town.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-273
10PH-6B RESOLUTION AUTHORIZING THE ISSUANCE OF UP TO $500,000 IN
SERIAL BONDS OF THE TOWN TO UNDERTAKE CERTAIN IMPROVEMENTS TO
THE TOWN’S TOWNWIDE DRAINAGE DISTRICT
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
a resolution was adopted authorizing the issuance of up to $500,000 in serial bonds of the
Town to undertake certain improvements to the Town’s townwide Drainage District.
Supervisor Seeley explained that it is in the public interest to apprpopriate funds for the project
and authorize the issuance of the Town’s serial bonds or bond anticipation notes to finance said
appropriation..
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-274
10PH2020-7 ON THE MATTER OF ADOPTING A LOCAL LAW CONCERNING
7:41 PM THE RETENTION AND DISPOSITION OF RECORDS
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
the Public Hearing was opened at 8:35 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Attorney Andrew Dean explained that the New York Government Record Law requires
government to retain local records and to adopt retention schedules in order to dispose of
records after the retention period. Since 1987, four different retention schedules have been
created. Those retention schedules are now being phased out and adopting a consolidated
retention schedule for all municipal governments. The Town needs to adopt this schedule by
local law as that is how the original retention schedules were adopted. This resolution will just
amend the local law to adopt the schedule LGS-1.
Public Hearing Public Input: No one came forward to speak for or against the matter.
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
the Public Hearing was closed at 8:36 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
10PH-7A RESOLUTION ADOPTING A LOCAL LAW TO AMEND CHAPTER 175,
ARTICLE II OF THE CODE OF THE TOWN OF IRONDEQUOIT PERTAINING TO
THE RETENTION AND DISPOSITION OF RECORDS
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, a resolution was adopted adopting Local Law 4 of 2020 amending Chapter 175,
Article II, of the Town Code pertaining to the retention and disposition of records; said
Local Law will be filed with the NY Secretary of State and posted on Town’s bulletin board.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-275
10PH2020-8 ON THE MATTER OF GRANTING A SPECIAL USE PERMIT FOR
7:42 PM 889 E. RIDGE ROAD IN A C-BUSINESS DISTRICT
On a motion made by Councilmember Perticone, seconded by Councilmember Romeo,
the Public Hearing was opened at 8:37 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 168
Director of Community Development Kerry Ivers explained that the property in question has been
purchased by Joseph Santacroce to operate a used car sales lot which requires a special use
permit. The application shows a total of 51 parking spaces consisting of 15 spaces in the front of
the building and 36 spaces in the rear portion of the parcel. The Town Planning Board upon
their review issued a positive referral for the Special Use Permit. Pursuant to SEQRA, the
Special Use Permit is classified as a Type II Action and no SEQRA review is required. There will
be no changes made to the building except for signage. The approval is conditioned on the
property owner obtaining site plan approval from the Planning Board.
Public Hearing Public Input:
Joseph Santacroce, 915 E. Ridge Road, the Applicant, stated that he wanted to use the parcel to
expand his business. He would like to have 15 spaces in front of the building and 36 spaces in
the rear of the parcel. He is not making any changes to the building as it is being used for
storage.
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
the Public Hearing was closed at 8:40 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
10PH-8A RESOLUTION APPROVING A SPECIAL USE PERMIT FOR 889 E. RIDGE
ROAD IN A C-BUSINESS DISTRICT
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, a resolution was adopted approving the Special Use Permit for used car sales, with
up to 51 cars on site, with said approval being conditioned on the property owner obtaining
site plan approval from the Town Planning Board.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-276
10PH2020-9 ON THE MATTER OF ADOPTING A LOCAL LAW AMENDING
7:43 PM SECTION III OF CHAPTER 93 OF THE TOWN CODE
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
the Public Hearing was opened at 8:42 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Supervisor Seeley explained that this resolution would amend Section III of Chapter 93
pertaining to the Bow Hunt Program. The proposed amendments would allow the Irondequoit
Police Department to designate the location where hunters transport harvested deer and where
such harvested deer may be field dressed, and allow the Police Department to establish a Code of
Conduct for the participating hunters, which would include behavior while hunting and using
best practices while communicating with the public.
Public Hearing Public Input: No one came forward to speak for or against the matter.
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
the Public Hearing was closed at 8:46 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
10PH-9A RESOLUTION ADOPTING A LOCAL LAW TO AMEND SECTION III OF
CHAPTER 93 OF THE CODE OF THE TOWN OF IRONDEQUOIT PERTAINING TO
THE BOW HUNT PROGRAM
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
a resolution was adopted adopting Local Law 3 of 2020 amending Section III of Chapter 93
of the Town Code pertaining to the Town’s Bow Hunt Program; said Local Law will be
filed with the NY Secretary of State and posted on Town’s bulletin board.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-277
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 169
9PH2020-3 ON THE MATTER OF REZONING A PORTION OF 2590 CULVER ROAD
FROM R-1 RESIDENTIAL TO C-BUSINESS DISTRICT (PUBLIC HEARING WAS
HELD OPEN)
10A2020-10 RESOLUTION AUTHORIZING THE CALLING OF A PUBLIC HEARING
CONCERNING THE 2021 PRELIMINARY BUDGET
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
a resolution was adopted scheduling a Public Hearing on the Preliminary Budget showing
such changes, alterations and revisions as shall have been made by the Town Board,
Comptroller Diana Marsh stated that the Public Hearing will be held on November 12, 2020 at
7:35 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-278
10A2020-11 RESOLUTION APPROVING THE PURCHASE OF ONE 2021 DODGE
CHARGER AWD POLICE VEHICLE
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
a resolution was adopted approving the purchase of one new 2021 Dodge Charger Police
Interceptor AWD Vehicle from Lithia Motors
Chief of Police Alan Laird explained that it is necessary to purchase a new vehicle and said
purchase will be through the NYS contract at an estimated cost of $30,166. Funding is available
in the Police Vehicles account.
UPON VOTING Town Board Member Wehner Voting Aye
Town Board Member Perticone Voting Aye
Town Board Member Romeo Voting Aye
Town Board Member Freeman Voting Abstain
Supervisor Seeley Voting Aye
Resolution Number 2020-279
10A2020-12 RESOLUTION CALLING FOR A PUBLIC HEARING FOR THE PURPOSE
OF EXTENDING THE CONSOLIDATED SEWER DISTRICT TO HOMES ALONG
BAY SHORE BOULEVARD
On a motion made by Councilmember Perticone, seconded by Councilmember
Freeman, a resolution was adopted calling for a Public Hearing to be held on November 17,
2020 at 7:36 PM on this matter.
Deputy Commissioner of Public Works Erin Magee explained that after a review of the map, plan
and report, a clerical error was found regarding the cost to the homeowner to extend the sewer
district. Said map, plan and report has been corrected and refiled with the Town Clerk and a
Public Hearing has been called for November 17th.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-280
10A2020-13 RESOLUTION AUTHORIZING THE SUPERVISOR TO RENEW AN
INTERMUNICIPAL AGREEMENT WITH WEST IRONDEQUOIT CENTRAL
SCHOOLS
On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, a
resolution was adopted authorizing the Supervisor to enter into a renewed Intermunicipal
Agreement with the West Irondequoit Central School District to perform the cooperative
services in such form as approved by the Town Attorney.
Deputy Commissioner of Public Works Erin Magee explained that the Public Works Department
has performed work for various school facilities, including paving parking lots, installing storm
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 170
sewers and building walkways. This Agreement is for a three-year term. Supervisor Seeley
added that these intermunicipal agreements are a good thing for both the Town and school
district. The district has the work done at a lower cost and the Town receives revenue.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-281
10A2020-14 RESOLUTION DECLARING CERTAIN EQUIPMENT AS SURPLUS
PROPERTY
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
a resolution was adopted declaring certain equipment as surplus and authorizing the
Supervisor to execute and deliver such documentation as necessary to auction said
equipment at the next appropriate municipal equipment auction.
Deputy Commissioner of Public Works Erin Magee explained that a 1988 Victory Mobile Home
is surplus property and will be taken to auction. The winner of the bid will be responsible for
transporting the Mobile Home out of Camp Eastman.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-282
10A2020-15 RESOLUTION ACCEPTING GIFT OF ANTIQUE FARRIER EQUIPMENT
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted accepting the gift of antique farrier equipment from Donald
Newcomb with a donation value of approximately $250.
Deputy Commissioner of Public Works Erin Magee explained that Mr. Newcomb donated these
items to the Town based on the 1880 to1930 timeframe from which the Cobblestone Blacksmith
Shop was operational in Irondequoit. He is anxious to see these items placed into the
Cobblestone Blacksmith Shop.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-283
10A2020-16 RESOLUTION AWARDING A BID FOR WHEEL ALIGNMENT SYSTEM
On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, a
resolution was adopted awarding the bid for the Wheel Alignment System to IEH Auto Parts
LLC d/b/a Auto Plus Auto Parts in the amount of $23,635.
Commissioner of Public Works Robert Kiley explained that a public bid opening was held on
October 9th and the lowest most responsible bidder was IEH Auto Parts LLC d/b/a Auto Plus
Auto Parts in the amount of $23,635. Councilmember Romeo thanked Commissioner Kiley
stating that the Town will save both time and money with this piece of equipment.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-284
10A2020-17 RESOLUTION AUTHORIZING THE ADOPTION OF A RESOLUTION
REGARDING THE AMENDMENT AND RESTATED SANITARY SEWER EASEMENT
AT CRANBERRY LANDING
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted approving and accepting the Amended and Restated Sanitary Sewer
Easement from Cranberry Landing.
Commissioner of Public Works Robert Kiley explained that an easement was first granted in
2002. The Town was notified that the original easement for the property was incorrect and the
easement needs to be amended to correctly identify the location of the sanitary sewer and an
encroachment.
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 171
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-285
10A2020-18 RESOLUTION APPROVING A SHARED SERVICES AGREEMENT
BETWEEN NYS DEPARTMENT OF TRANSPORTATION AND THE TOWN OF
IRONDEQUOIT
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted approving the Shared Services Agreement with NYS Department of
Transportation in the form approved by the Town Attorney.
Commissioner of Public Works Robert Kiley explained that this would allow the State to come to
the Town in case of a natural disaster and would utilize both parties’ resources. He noted that
the State would come in when no other municipality was able to assist Irondequoit. This
Agreement still has some language contained which potentially has liability to the Town with
regard to indemnification; he is therefore recommending to the Board that the Supervisor be
allowed to execute in case of an emergency. Commissioner Kiley stated that the Town will
continue to look to revise the language regarding indemnication.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-286
10A2020-19 RESOLUTION AUTHORIZING THE SUPERVISOR TO APPROVE
ADDITIONAL SERVICES FOR THE PERMANENT PUBLIC WORKS FACILITY
On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, a
resolution was adopted authorizing the Supervisor to approve the additional services related
to the design for the permanent Department of Public Works facility and authorizing the
Supervisor to execute a change order concerning the same, in an amount not to exceed
$20,315.75.
Commissioner of Public Works Robert Kiley explained that this resolution allows the additional
expense to Bergman Associates due to changes in the initial information. This payment will
constitute the final change order and will close out the project. The total maximum value of the
additional services is not to exceed $20,315.75.
UPON VOTING Town Board Member Wehner Voting Abstain
Town Board Member Perticone Voting Aye
Town Board Member Romeo Voting Aye
Town Board Member Freeman Voting Aye
Supervisor Seeley Voting Aye
Resolution Number 2020-287
10A2020-20 RESOLUTION AUTHORIZING AN INTERFUND LOAN AND
AUTHORIZING THE APPLICATION FOR AN ACCEPTANCE OF $3.17 MILLION
WORTH OF GRANT FUNDING FROM THE DORMITORY AUTHORITY OF THE
STATE OF NEW YORK
On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, a
resolution was adopted approving the additional interfund loan from the General Fund to
Capital Fund 399 and accepting the Grants for the REDI projects from the Dormitory
Authority of the State of New York (DASNY) to increase the resiliency of the Irondequoit
Bay State Marine Park and the Culver Road Storm Sewer projects.
Commissioner of Public Works Robert Kiley explained that work has already begun on these
projects, necessitating interfund loans until the Grants are received. The Town will be
reimbursed 95% of the project cost by New York State via two Grant Disbursement Agreements
with DASNY. Once the Grant Disbursement Agreements are executed with New York State, the
General Fund Balance will be made whole.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-288
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 172
10A2020-21 RESOLUTION AUTHORIZING THE 2021 SPECIAL EVENTS CALENDAR
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
a resolution was adopted setting the Special Events Calendar, including any modifications
related to date, time or location as necessary, scheduling parades for Memorial Day and
July 4th celebrations, and negotiating and entering into agreements related to the 2021
Special Events.
Director of Recreation Katrina Hall explained that this resolution does not hold the Board
accountable for running these events; it gives the Board the ability to enter into agreements for
the events, if able to do so. Supervisor Seeley stated that there will be decisions to make
regarding events, such as Winterfest.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-289
10A2020-22 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO AN
AGREEMENT WITH CARDCONNECT, LLC FOR CREDIT CARD SERVICES AND
LEASING OF CARD READERS FOR THE RECREATION DEPARTMENT
On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, a
resolution was adopted authorizing the Supervisor to enter into an agreement with Card
Connect, LLC for credit card payment services in the Recreation Department.
Director of Recreation Katrina Hall explained that her Department is looking to upgrade the
Department’s credit card system. Director Hall requested quotes and CardConnect was the
lowest most responsible quote, with the highest security and upgraded technology.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-290
10A2020-23 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A
NEW CONTRACT WITH VENDOR FOR YOUTH, FAMILY AND SENIOR
RECREATIONAL PROGRAMMING FOR FALL 2020
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted authorizing the Supervisor to enter into new and revised contracts
with vendors and replacing Addendum “A” of Resolution 2020-231 with the chart attached
hereto as Addendum “B”.
Director of Recreation Katrina Hall explained that this resolution adds a vendor to last month’s
resolution. The new vendor is Strike Back Martial Arts for children of all abilities.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-291
Next Board Meetings are:
Tuesday, October 27, 2020 Budget Workshop @ 5:30 PM
Tuesday, October 27, 2020 Public Hearing @ 7:35 PM
Wednesday, November 4, 2020 Adopt Preliminary Budget @ 4 PM
Tuesday, November 10, 2020 Workshop Meeting @ 4 PM
Thursday, November 12, 2020 Public Hearing for Budget @ 7:35 PM
Tuesday, November 17, 2020 Regular Town Board Meeting @ 7 PM
Thursday, November 19, 2020 Special Town Board Meeting to Adopt Budget @ 4 PM
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
the Regular Town Board Meeting was adjourned at 9:11 p.m.
REGULAR TOWN BOARD MEETING OCTOBER 20, 2020 173
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Respectfully submitted,
Barbara J. Genier
BUDGET WORKSHOP MEETING 176
OCTOBER 27, 2020
5:30 P.M.
PRESENT: Supervisor Seeley
Councilmember Freeman
Councilmember Perticone
Councilmember Romeo
Councilmember Wehner
Also Present: Accountant Diana Marsh, Director of the Irondequoit Library Greg Benoit and
members of the Library Board, Director of Human Resources Jason Vinette, Chief of Police Alan
Laird, Court Administrator David Marion, Director of Information Technology Nate Stone,
Assessor Amy Jorstad, Director of Community Development Kerry Ivers, Director of
Administration Maria Vecchio and Town Clerk Genier.
Supervisor Seeley called the meeting to order, Pledge was said, and roll call taken. He stated that
the 2021 tax rate will be $6.42 per $1,000 of assessed home value.
Budgets to be reviewed:
Library: The mission of the Irondequoit Public Library is to provide services and programs that
meet individual and community needs for educational, cultural, recreational and technological
exploration and to promote collaborations among residents and groups to foster an engaged and
literate community. The library is a member of the Monroe County Library System (MCLS) and
is one of the busiest libraries in Monroe County.
Supervisor Seeley welcomed Library Director Greg Benoit and members of the Board of Library
Trustees. Supervisor Seeley stated that Library Revenue for 2021 is $148,905, down from the
2020 budget by 94%. Expenses for 2021 are $2,644.413, down by 2% from 2020. The Net
Expense to Tax Levy is $2,495,508. Collene Burns, a four-year Trustee Member stated that the
Board and Director Benoit looked very closely at the budget and worked to keep expenses down.
Expenses were reduced for Books & Transcripts, Contracted Services, Copier Leasing, Computer
Maintenance, and Supplies. Due to COVID-19, the Library was closed for several months and
reopened in September which kept revenue down. Revenue from Miscellaneous Income was
down by 35%, Library Charges by 30%, and copier receipts by 35%. Revenue from Grant
Funding in the amount of $14,000 and Interfund Transfers in the amount of $40,000 are in the
budget for 2021.
Police: The Irondequoit Police Department is the second largest police force in Monroe County.
The officers of the Police force protect the citizens and property owners, preserve the rights of
citizens and reduce fear in the community. They provide these services through the various units
of the Department, all with support of civilian personnel. The Department is accredited by New
York State Department of Criminal Justice Services, Bureau for Municipal Police. Beginning in
2018, the Animal Control Unit was moved from this Department to the Community Development
Department. The Police Department makes up 30% of the Town’s budget.
Supervisor Seeley noted that 2021 revenues are $73,200, up from last year by $3,000. Expenses
for 2021 total $11,124,463, up 2% from 2020. The Net to the Levy is $11,051,263, up 2% from
last year. Increases in revenue came from Police Report Fees, Sale of Police Cars, Insurance
Recoveries and Grants. Decreases in expense lines came from vehicle equipment, Licensing
Computer Software, Training/Conferences, Contracted Services Gasoline & Fuel Charges,
Judgements & Claims, and Printing Services. Increases in expense lines came from Insurance
Premiums, Maintenance of Copier and Vehicles, and Uniforms. The STOP DWI Grant from the
County was decreased from $16,000 to $8,000 and a Grant from New York State was added to
the 2021 budget in the sum of $30,000. Decreases in revenue came from a State Youth Program
Grant and a New York State Traffic Safety Grant. Chief Laird would like to send two recruits to
the Police Academy in September. He stated that the Department purchases police vehicles every
two years and he put money into his budget for that purpose. He took one officer position out of
the budget and noted that one officer is on long-term disability and one is out for a couple of
months. Five to seven officers may retire in 2021. $10,000 was added to the 2021 budget for
School Crossing Guards. The Police Officers are down two officers for 2021—53 to 51.
Court: The Court makes up 2.2% of the Town budget. The Town Justice Court adjudicates
traffic and criminal and civil law infractions, along with Town ordinance matters. There are three
(3) sitting Town justices, each elected to a four-year term. Irondequoit is the second largest Town
BUDGET WORKSHOP MEETING OCTOBER 27, 2020 177
in Monroe County and has one of the busiest Courts. 2021 revenue for the Court is $237,400,
decreased by 8% from 2020; expenditures are $823,108, increased slightly by 1.7%, with Net
Expense to Tax Levy at $585,708. Court Administrator David Marion stated that staffing
remains the same with three (3) part-time justices, nine (9) full-time staff, three (3) part-time
clerks and nine (9) part-time Court attendants. The Court revenue is down by 8% due to the
Courts being closed for several months as required during COVID-19 pandemic. Fines and
Forfeitures Bail is down by $25,000; Bail Poundage is reduced by 84%. There was an increase in
Unclaimed Bail Revenue of $4,000 for the 2021 budget. The Security Guards’ wages were
increased by 58%, from $26,000 in 2020 to $41,000 in 2021. The Guards were very underpaid.
At this time, the Court cannot have more than 30 people present, Court has to be held more often.
The staff is working many more hours. Court Administrator David Marion will be seeking grant
funds to purchase security cameras in 2021.
Information Services: Director of Information Services Nate Stone reviewed his budget for
Information Services, IT Projects and Irondequoit Cable Access Television. This Department is
responsible for the delivery and support of all Town technology services to Town employees and
residents. It manages the Town website and oversees and coordinates IT activities. Included in
this budget are Irondequoit Community Access Cable TV station (ICAT) and IT Projects. The
2021 expenses for IS are $210,965. As there is no revenue with this budget, the Net Cost to the
Tax Levy is $210,965. Expenses were down by $4,000 from the 2020 budget. Most of this
budget remained flat from last year.
Information Technology Projects contains the budget for projects intended to enhance
information technology throughout Town government. Expenses for 2021are set at $46,000,
down considerably from 2020. IT Project listed decreased expenses for Computer Hardware at
$18,000 and Contractual Services by $141,000.
Irondequoit Cable Access Television (ICAT)/Information Services: ICAT provides for the
operation and administration of the Town’s cable TV access channels and media services.
Staffing for ICAT includes two (2) full-time staff and two (2) part-time Assistants. The Net Cost
to Town Property Tax Levy is at $199,991, up 3% from last year. Expenses total $258,991, up
from last year by 53%; Revenue for ICAT is set at $59,000, which comes from Franchise Fees.
This line is down by 5%.
Assessor: The Assessor’s duties and responsibilities are determined by New York State Real
Property Tax Law. The Assessor is a New York State certified assessor appointed to a term of
six years. The duties include preparation of the annual assessment roll, administration of the
grievance/tax certiorari procedure, administration of exemptions and valuation of properties.
The 2021 Net Cost to the Town Property Tax Levy is $382,761, decreased by 5% from 2020.
Expenses are listed as $383,011, decreased by 5% from 2020. Revenue is $250, as it was in
2020, generated by Copier Fees. Expenses are down for Professional Services with Appraisals,
Legal and Board of Assessment Review. This is due to more grievances being settled before the
formal process. Staffing remains at four (4) full-time personnel and one (1) part-time Clerk.
Assessor Amy Jorstad stated that she will not be doing a revaluation in 2021 but will in 2022.
She is looking to hire an appraiser and will be having more training next year for her staff.
Neighborhood & Business Development (Community Development): This department is
responsible for ensuring compliance with state and local ordinances regarding fire prevention,
building construction, property maintenance and land use planning and zoning. It administers the
Home Improvement Program which is funded by the federal Community Development Block
Grant and provides funding to qualified residents for home improvements and removal of code
violations. Animal Control is now part of this department. Revenues for this department are
$638,554; department expenses are $1,052,798; Net Cost to Tax Levy is $414,244. Fire
Marshal: This office is responsible for administration and enforcement of all laws, codes,
ordinances, regulations and orders applicable to life safety, fire prevention, and fire safety in
residential and commercial properties, educational facilities, areas of public assembly and
multiple residences. Total expenses for this office are $173,834, slightly higher than 2020; total
revenue from Fire Prevention Permits is $50,000, same as last year; and Net Cost to Tax Levy is
$122,834, up slightly from last year. Staffing remains the same—One Fire Marshal and a Deputy
Fire Marshal. Code Enforcement: This office is responsible for administration and enforcement
of all laws, codes, ordinances, regulations and orders applicable to construction of structures, land
use and property maintenance in all zoning districts in Irondequoit. Revenue is listed at
$419,754, up 12% from 2020; Expenses are listed at $517,491, up $2,000; and the Net to the Tax
Levy is $97,737, decreased by 30%. Revenue from Safety Inspection Fees was increased by
$60,000; Safety Inspection Fees for Vacant Properties was decreased by $1,000. Rental
BUDGET WORKSHOP MEETING OCTOBER 27, 2020 178
Inspection Fees were reduced by $15,000. Expenses in Supplies and Uniforms was decreased for
2021. Demolition/Enclosures/Removal of Violations: This budget provides funding for the
removal of high grass and weeds, unregistered/junked vehicles and refuse and the emergency
enclosure of dangerous structures. The cost of such remedial action is reimbursed through direct
payment by the property owner, fines imposed by a Court or an amount added to the property tax
in the following year. Expenses for 2021 are $60,000 for Services and Supplies, reduced by
$10,000. This is due to taking the parties to Court verses demolition. Revenue for 2021 is
$120,000, down from last year by $40,000. The Net Cost to Town Property Tax Levy is a
negative $60,000. Director Ivers stated that revenue for property maintenance is down due to
increased compliance of violations and fines being assessed in Court. Animal Control: This
office protects the public and domestic animals from injury, illness or property damage that may
be inflicted by dangerous domestic animals and/or nuisance wildlife. Revenue for this office is
$22,100, on par with 2020. Expenses are $82,254, up 4% from 2020. The Net Cost to the Tax
Levy is $60,154, up 6% from 2020. Staffing includes one full-time Officer and a part-time
Officer working evenings and weekends, same as last year. Zoning Board: This Board hears
and decides appeals of code enforcement and building permit decisions, interprets the Zoning
Code and grants zoning variances and temporary and Special Use Permits as authorized by the
Town Code. Expenses for Salaries, Benefits and Supplies total $4,515; Revenue from Zoning
fees is $5,200; the Net Cost to the Tax Levy is a negative $685. Staff is the same as last year—
one (1) Chairperson and six (6) Board Members. Planning and Zoning Administration: This
office includes staff support to the Zoning Board of Appeals, Planning Board and Town Board in
carrying out the land use planning and zoning functions of the Town. The staff provides liaison
and coordination with other Town departments and with County, State and Federal agencies,
maintains and assists in periodic updates of the Town Master Plan and official Zoning Map and
prepares and maintains records of Planning and Zoning proceedings and decisions. Revenue for
2021 is listed as $6,500, same as 2020; expenses are $203,364, down by $78,000; and the Net
Cost to the Tax Levy is $196,864, also reduced from 2020. The Assistant to the Supervisor
position was eliminated, leaving staff at 2.4 people. Engineering Site Plan Review: This
budget includes the cost of consultant engineer services necessary to review land development
site plans to determine consistency of such plans with the Town Code. No changes made.
Revenue and expenses list at $5,000; $0 to the Tax Levy. Planning Board: The Planning Board
reviews applications for site development, land subdivisions, and Environmental Protection
Overlay District permits as authorized in the Town Code, advises the Town Board on zoning
change and Special Use Permit applications and develops short- and long-range land-use planning
policies. Revenue for 2021 is $9,000, same as 2020; expenses are $6,140, down slightly from
2020. The Net Cost to the Tax Levy is a negative $2,860. Conservation Board: The
Conservation Board is charged with preserving the Town’s natural environment. It reviews and
provides recommendations on all proposed legislation and development applications with
potential for significant environmental impacts. The budget for this office is unchanged from last
year. Expenses are $200. Staffing consists of one (1) Chairperson and seven (7) Board
Members. Total Planning and Zoning Expenses are $219,219; Total Planning and Zoning
Revenue is $25,700; Planning and Zoning Net Cost to Property Tax Levy is $193,519.
Supervisor Seeley concluded stating that the 2021 budget is stable and very responsible. The Tax
Levy is $18,085,198.
Respectfully submitted,
Barbara Genier, Town Clerk
SPECIAL TOWN BOARD MEETING OCTOBER 27, 2020 179
PRESENT: David Seeley Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
This meeting was called to order, Pledge was said, and Roll Call taken by Town Clerk Genier at
7:35 p.m. in order to hold a Public Hearing on the upgrade and replacement of the Fox Hall Pump
Station within the Town of Irondequoit Consolidated Sewer District. Supervisor Seeley
explained that the original Legal Notice on this Public Hearing was not printed in the Irondequoit
Messenger Post in error and the Town had to go through the process a second time.
PUBLIC HEARING
10PH2020-1 ON THE MATTER OF AUTHORIZING THE UPGRADE AND
7:35 PM REPLACEMENT OF THE FOX HALL PUMP STATION WITHIN THE
TOWN OF IRONDEQUOIT CONSOLIDATED SEWER DISTRICT
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, the Public Hearing was opened at 7:35 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Commissioner of Public Works Robert Kiley explained that the Town is considering certain
improvements to the Town of Irondequoit Consolidated Sewer District consisting of the upgrade
and replacement of the Fox Hall Pump Station. The Town’s engineers have estimated that the
maximum cost of undertaking the project is $350,000. A Public Hearing is being held this
evening to hear all interested persons on the subject. Commissioner Kiley stated that the
project constitutes a Type II action and no further action needs to be taken pursuant to SEQRA.
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, the Public Hearing was closed at 7:36 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
10PH-1A RESOLUTION PURSUANT TO SECTION 202-B OF THE TOWN LAW
DETERMINING THAT IT IS IN THE PUBLIC INTEREST TO UNDERTAKE
CERTAIN IMPROVEMENTS TO THE TOWN’S CONSOLIDATED SEWER
DISTRICT
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted determining that the project constitutes a Type II action under
SEQRA and no further action needs be taken pursuant to SEQRA, and it is found that it is
in the public interest to undertake the project at the estimated maximum cost of $350,000.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-292
SPECIAL TOWN BOARD MEETING OCTOBER 27, 2020 180
10PH-1B RESOLUTION AUTHORIZING THE ISSUANCE OF UP TO $350,000
IN SERIAL BONDS OF THE TOWN TO UNDERTAKE CERTAIN
IMPROVEMENTS TO THE TOWN’S CONSOLIDATED SEWER
DISTRICT
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a
resolution was adopted authorizing the issuance of up to $350,000 in serial bonds of the Town
to undertake certain improvements to the Town’s Consolidated Sewer District.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-293
On a motion made by Councilmember Perticone, seconded by Councilmember
Freeman, the Special Town Board Meeting/Public Hearing was adjourned at 7:37 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Respectfully submitted,
Barbara Genier, Town Clerk
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ORDERING
THE EXTENSION OF THE CONSOLIDATED SEWER DISTRICT TO HOMES
ALONG BAY SHORE BOULEVARD
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New Yo rk
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th Day of
November, 2020 at 7:00 P.M. local time there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney to the Town
Town Board Member ___________________ offered the following resolution and moved its
adoption:
WHEREAS, a map, plan and report relating to the extension of the Consolidated Sewer District
to approximately 30 homes along Bay Shore Boulevard that currently depend on septic systems
which are vulnerable to submersion during periods of flooding (the “Project”), preparation of
which was authorized under resolution 2020-172, adopted on July 14, 2020 and subject to a
permissive referendum, was prepared by Labella Associates (duly licensed engineers), in such
manner and detail as has been determined by the Town Board, and has been duly filed with the
Town Clerk in accordance with the requirements of Article 12-A of the Town Law; and
WHEREAS, an order was duly adopted by the Town Board on October 20, 2020 (“Order”),
reciting the filing of said map, plans and report, as revised, the improvements proposed, the
boundaries of the proposed extension of the Consolidated Sewer District (“District Extension”),
the proposed method of financing, the fact that the map, plans and report were on file with the
Town Clerk’s office for public inspection, and stating all other matters required by law to be
stated, and specifying November 17, 2020 at 7:36 p.m. at the Irondequoit Town Hall, 1280 Titus
Avenue, as the date, time and place where the Town Board would meet and consider said map,
plans and report, and hear all interested persons concerning the same, and to take such actions as
is required or authorized by law; and
WHEREAS, such Order was duly published and posted as required by law; and
WHEREAS, a hearing on the District Extension was duly held by the Town Board on
November 17, 2020 at 7:36 p.m., in the Town Hall, at which all interested persons desiring to be
heard were heard, including those in favor of, and those opposed to the, the District Extension;
and
WHEREAS, the District Extension will facilitate the Project by extending the Consolidated
Sewer District to those homes situated along Bay Shore Boulevard and described in the map,
plans and report on file with the Town Clerk; and
WHEREAS, by Resolution adopted on May 19, 2020, the Town Board, as Lead Agency for the
Project for purposes of the State Environmental Quality Review Act (“SEQRA”) determined that
the Project is an Unlisted Action under SEQRA and adopted a Negative Declaration for the
Project, determining that the Project will not result in significant adverse environmental impacts ;
and
WHEREAS, the proposed action under consideration of the Town Board, the District Extension,
constitutes the adoption of regulations, policies, procedures or a local legislative decision in
connection with the extension of utility distribution systems to properties with the area defined
by the map, plans and report on file with the Town Clerk, and such actions are hereby deemed to
be Type II actions and not subject to the requirements of SEQRA (6 NYCRR 617.5(a); 6
NYCRR 617.5(c)(13), (33)).
NOW, THEREFORE, UPON THE EVIDENCE ADDUCED AT THE PUBLIC
HEARING, IT IS HEREBY RESOLVED AND DETERMINED, that: (a) the notice of
hearing was posted and publish as required by law and is otherwise sufficient; (b) all property
and property owners within the District Extension are benefitted thereby; (c) all property and
property owners benefitted are included with the limits of the District Extension; and (d) the
District Extension is in the public interest.
AND, THEREFORE, IT IS FURTHER RESOLVED AND DETERMINED, that the District
Extension is a Type II Action pursuant to SEQRA and 6 N.Y.C.R.R. § 617.5(c),(13), (33), and
no further review is required pursuant to SEQRA.
AND, THEREFORE, IT IS FURTHER RESOLVED AND DETERMINED, that the District
Extension as set forth in said map, plans and report, be approved, and that the Consolidated
Sewer District is hereby extended as set forth, bounded, and described with said map, plans and
report on file with the Town Clerk.
AND, THEREFORE, IT IS FURTHER RESOLVED AND DETERMINED, that the
boundaries of the District Extension are bounded and described as shown in Attachment A
hereto.
AND, THEREFORE, IT IS FURTHER RESOLVED AND DETERMINED, that this order
is subject to permissive referendum as provided in Section 209-e of the Town Law.
AND, THEREFORE, IT IS FURTHER RESOLVED AND DETERMINED, that pursuant to
Town Law § 90, the Town Clerk shall, within ten (10) days of the adoption of this resolution
post and publish a notice which shall set forth the date of the adoption of the resolution and
contain an abstract of such resolution concisely stating its purpose and effect, and said notice
shall specify that the resolution was adopted subject to a permissive referendum.
This resolution shall take effect thirty days after its adoption, subject to and as required by Town
Law § 91.
Seconded by Town Board Member ____________________and duly put to vote, which resulted
as follows:
Town Board Member Wehner voting_________________
Town Board Member Perticone voting_________________
Town Board Member Freeman voting_________________
Town Board Member Romeo voting_________________
Town Supervisor Seeley voting_________________
Attachment A
(Description of the Bounds of District Extension)
R i v e r
R i v e r
D e n s m o r e
E a s t ma n
La k e
Du r a n d Lake
C r e e k
I r o n d e q u o i t
C r e e k
G i l l e t t eP o n d S h e r r yS w a m pJ o h n s o nP o n d
D e v i l ' s C o v e
FishIsland
HeldIsland
Inspiration Point
B i g M a s s a u g
C o v e
StonyPoint
PointPleasant
LookoutPoint
SniderIsland
G e n e s e e
T r o u tL a k e
Irondequoit
Bay
Rt 590
Rt 104
Culver
Titus
Ridge
St Paul
Norton
Kings
List
Empire
Lake Shore
Winton
Hudson
Rt 104 Service
Zoo
Portland
Eaton
Thomas
Barry
Clinton
Taft
Helendale
Falstaff
Hoffman
Seneca
Goodman
Pardee
Cooper
Dix
Waring
Miller
Vinal
Washington
Brett
Wahl
Clark
Spencer
Kane
Laurelton Westchester
Dunn
Orland
Bay
Colebrook
Harwick
Long Acre
Brown
Carter
River
Mt Airy
Shelford
Scholfield
Oakview
Pinegrove Park
Knapp
Whipple
Echo
Bay Shore
Bay View
Daley
Lake
Bouckhart
Hurstbourne
Pattonwood
Simpson
Wyndale
Sagamore
Winfield
Russell
Baker
Crossfield
Afton
Seville
Bennett
Garford
Rogers
East
Heberle
Wisner
Rawlinson
Ellinwood
Brower
Tarrington
Tryon
Gray
Walzford
Whitlock
Clifford
Filon
Grand
Dake
Mallard
Nile
Larkspur
Stanton
Belmeade
Traver
Shore
Brookview
Lafayette
Latta
Merchants
Coolidge
Brandon
Liberty
St Joseph
Walzer
Bay Front
Kiniry
Lake Front
Avondale
Newport
Navarre
Seneca Park
Fieldwood
Impala
Valley
Hillview
Perrin
Rocket
Norran
Melville
Turpin
Oneida Foxhall
Pinecrest
Somershire
Oakridge
Rock Beach
Vinton
Birch Hills
Colebourne
Densmore
Vinedale
Versailles
Wyndham
Paxton
Dozier
Rifle Range
Mary Coronado
Orchard Park
Ransford
Pemberton
Burwell
Buell
Carol
Peart
Seymour
Dierdre
Farmington
Leland
Rau
Petten
Willowen
Angelus
HooverBelcoda
Maplewood
Baird
Willow Creek
Corley
Aragon
Dalkeith
Brookdale
Lynn
NoridgeKearney
Charing
Edgerton
Glen Haven
Thorndyke
Andrea
Vayo
Teakwood
Lake Lea
Deerfield
Ferris
Forest
Chapin
Drake
Allwood
Thorncliffe
Doris
Biltmore
Yorkshire
Stonehenge
Wildmere
Le Gran
Cinnabar
Parsells
Upland
Sunset Point
Suellen
Parkview
Van Voorhis
Edgeland
Stutson
Catalpa
Quay
Lake Breeze
Cornwall
Queens
Conifer
Beach
Walnut
Bellehurst
Hedgegarth
Thornton
Pine Valley
Twilight
Montclair
Legionaire
Harvington
MasterMohawk
Baycrest
Curtice
Dickinson
FairleaWinona
Heberton
Gilbert
Nester
Bristol
Oak
Briar
Joy
Salem
Scotch
Waldo
Zuber
Marina
Schum
Vermont
Estes
Delta
Johnarth
Hillhurst
Fleetwood
Florack
Parr
Smyles
Sewilo Hills
Rosemont
Pomeroy
Huntington HillsNob Hill
St Anns
Totem
John Jay
Muskoka
Lake Bluff
Timrod
Chadwell
Beaconview
Parkside
Karlan
Spartan
Mayfair
Muirwoods
Sethland
Auramar
Mayville
Chestnut Hill
Binnacle
Burley
Lydia
Thatcher
Cranbrooke
Tamarack
Wimbledon
Horseshoe
Branch
Denise
Sydenham
Parker
Charlton
Northaven
BurtBleacker
Shelmont
Cove
Seaford
Klein
Anchor
Imperial
Sea View
Reliance
Whitetail
Durand
Owaissa
Hunt
Sachem
Michelle Abington
Alhambra
Westgate
Belview
Upton
Cecelia
Viewcrest
Covington
Twin
Marburger
Kings Gate
Culverton
Hill Court
Kilmar
Brambury
Oakbend
Birch
Fairview
Case
Manor
Kenton
Suburba
Sheffield
Yarker
Carlsam
San Rose
Astronaut
Thurlow
Chelsea
Tuliptree
North
Peaceful
Woolacott
Boxart
Tyringham
Medley Centre
Resolute
Spruce
Traymore
Sunflower
Holden
Bay Knoll
Pollard
Florenton
Old North Hill
Marco
Rainbow
Spring Valley
Ridgelawn
Ravine
Charwood
Clearbrook
Seneca Manor
Tone
Flagstaff
St Johns
Venice
Ganado
Harbor Hill
Hartland
Bay Village
Lorraine
Couchman
Kennedy
Mooring Line
Alcazar
Villa Nova
Arlington
Steger
High Point
Park Grove
Wakefield
Viroqua
Bursen
Barberry
Tiernan
Rudman
Kalyna
Thendara
Portside
Secret Cove
Winona
Peart
Wimbledon
Rt 104
Park
Laurelton
Rt 104 Service
Lake
Rt 590
Lafayette
Peart
Cinnabar
Seneca
Queens
River
Lake Shore
Bay Front
Zoo
Dunn
Legend
Roads
Wate r
Consolidate d Sewe r Parcels
0 1 20.5 Miles
µ
Consolidated Sewer District
Resolution No. 2020- __________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION CONCERNING STATE ENVIRONMENTAL QUALITY REVIEW ACT
COMPLIANCE IN THE MATTER OF REZONING A PORTION OF 2590 CULVER
ROAD (TAX ID NO: 092.10-3-2) FROM R-1 RESIDENTIAL TO C-BUSINESS
DISTRICT
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
WHEREAS, Land Tech Surveying & Planning, acting as agent for PEMM, LLC, has submitted
an application for rezoning a portion of land located at 2590 Culver Road from R-1 Residential
to C-Business District (the “Application”), and, shown as Lot 2 on the attached plan, which is an
Unlisted Action under the State Environmental Review Act (“SEQRA”); and
WHEREAS, the application to Town Board included a short Environmental Assessment Form
(“EAF”) with respect to the proposed rezoning; and
WHEREAS, the Town Board reviewed the EAF with respect to the rezoning and has considered
the potential environmental impacts of rezoning the properties pursuant to the requirements of
SEQRA and found that the proposed action will not result in any significant adverse
environmental impacts.
NOW THEREFORE BE IT RESOLVED, that the Town Board adopts a Negative Declaration
for the rezoning in the form attached hereto and made a part hereof and determines that no
Environmental Impact Statement is required.
AND, BE IT FURTHER RESOLVED, that the Town Supervisor shall file the Negative
Declaration along with this Resolution with the Town Clerk and forward these documents to any
person who requests a copy, maintain the EAF and Negative Declaration in a file regularly
accessible to the public.
AND, BE IT FURTHER RESOLVED, that the requirements of 6 NYCRR 617 have been met.
This resolution shall take effect immediately upon its adoption.
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
Page 1 of 2
Agency Use Only [If applicable]
Project:
Date:
Short Environmental Assessment Form
Part 2 - Impact Assessment
Part 2 is to be completed by the Lead Agency.
Answer all of the following questions in Part 2 using the information contained in Part 1 and other materials submitted by
the project sponsor or otherwise available to the reviewer. When answering the questions the reviewer should be guided by
the concept “Have my responses been reasonable considering the scale and context of the proposed action?”
No, or
small
impact
may
occur
Moderate
to large
impact
may
occur
1. Will the proposed action create a material conflict with an adopted land use plan or zoning
regulations?
2.Will the proposed action result in a change in the use or intensity of use of land?
3.Will the proposed action impair the character or quality of the existing community?
4.Will the proposed action have an impact on the environmental characteristics that caused the
establishment of a Critical Environmental Area (CEA)?
5.Will the proposed action result in an adverse change in the existing level of traffic or
affect existing infrastructure for mass transit, biking or walkway?
6.Will the proposed action cause an increase in the use of energy and it fails to incorporate
reasonably available energy conservation or renewable energy opportunities?
7.Will the proposed action impact existing:
a. public / private water supplies?
b. public / private wastewater treatment utilities?
8.Will the proposed action impair the character or quality of important historic, archaeological,
architectural or aesthetic resources?
9.Will the proposed action result in an adverse change to natural resources (e.g., wetlands,
waterbodies, groundwater, air quality, flora and fauna)?
10.Will the proposed action result in an increase in the potential for erosion, flooding or drainage
problems?
11.Will the proposed action create a hazard to environmental resources or human health?
Page 2 of 2
For every question in Part 2 that was answered “moderate to large impact may occur”, or if there is a need to explain why a
particular element of the proposed action may or will not result in a significant adverse environmental impact, please
complete Part 3. Part 3 should, in sufficient detail, identify the impact, including any measures or design elements that
have been included by the project sponsor to avoid or reduce impacts. Part 3 should also explain how the lead agency
determined that the impact may or will not be significant. Each potential impact should be assessed considering its setting,
probability of occurring, duration, irreversibility, geographic scope and magnitude. Also consider the potential for short-
term, long-term and cumulative impacts.
Check this box if you have determined, based on the information and analysis above, and any supporting documentation,
that the proposed action may result in one or more potentially large or significant adverse impacts and an
environmental impact statement is required.
Check this box if you have determined, based on the information and analysis above, and any supporting documentation,
that the proposed action will not result in any significant adverse environmental impacts.
_________________________________________________ _______________________________________________
Name of Lead Agency Date
_________________________________________________ _______________________________________________
Print or Type Name of Responsible Officer in Lead Agency Title of Responsible Officer
_________________________________________________ _______________________________________________
Signature of Responsible Officer in Lead Agency Signature of Preparer (if different from Responsible Officer)
Short Environmental Assessment Form
Part 3 Determination of Significance
Agency Use Only [If applicable]
Project:
Date:
Rezoning Application (Quicklee’s) 1
SEAF Part 3
SEQRA Part III Narrative
2590 Culver Road Rezoning Application (Quicklee’s)
November 2020
The proposed action involves an amendment to the Zoning Map to change the zoning of a portion of
a parcel located at 2590 Culver Road which currently zoned R-1 Residential. The proposed map
amendment requested would change the portion of lands identified as proposed Lot 2 to C-Business
District to allow for the development a Quicklee’s gas station with convenience store and self-serve
car wash facility. This is an unlisted action under SEQRA.
The land involved in the proposed action are bounded by a primary north-south arterial roadway to
the west (Culver Road), Route 104 Expressway to the north and residential streets to the south and
east. Culver road is characterized by of mix of professional office, retail and residential in the
immediate vicinity of the project area.
In examining the potential impacts of re-zoning, the environmental review considers the zoning
change within the context of the proposed development of gas station, which is comprised of gas
pumps, convenience store and self-serve car wash facility. Additionally, this review considers
potential redevelopment allowable under the revised zoning district to ensure that impacts associated
with any future full build-out scenario are evaluated. It should be noted that the Town Board is
conducting an uncoordinated review. Any subsequent applications to other Boards would be subject
to separate SEQRA review and determination(s) of significance.
In considering the potential impacts associated with the action, the following specific issues were
addressed.
Potential Impacts to Land Use and Community Character
The requested zoning change will expand the type of development permitted in this geographic area
and it would expand the potential physical build out possible on the subject parcels. The potential for
increased intensity of land use was identified a potential moderate to large impact in Part 2 of the
EAF.
Under the proposed development project, the rezoning would allow the for the development gas
station facility with convenience store and car-wash and related site improvements. Gas stations are
permitted with a special use permit, which would be granted through the Town Board. The intensity
of land use associated with this type of development is not expected to have a significant impact on
the land use and community character. The project site abuts a major corridor that has commercial
uses in close proximity, including other gas stations.
The proposed expansion of development and expansion of tax base in consistent with the Town’s
Comprehensive Master Plan. This is important since examining the potential impacts associated with
a map amendment, the Town must determine compatibility with the Town’s Comprehensive Master
Plan.
Rezoning Application (Quicklee’s) 2
SEAF Part 3
Given that the portion of the parcel being considered for rezoning is located on or near a major
arterial and are contiguous to parcels featuring a mix of uses (e.g. residential and commercial), the
potential adverse impacts community character and land associated with rezoning to C-Business are
minimal. Impacts to neighboring existing properties can be mitigated through buffering techniques
that would be identified during site plan review.
Under any other development proposed on the rezoned parcels, the proposed design of any new or
modified buildings and changes to site conditions or amenities would be subject to site plan approval
by the Planning Board. In its review, the Planning Board would ensure compliance with the district
regulations. The Zoning Board of Appeals review would be required if any relief from the
requirements of the C-Business District regulations associated with any aspect of the building or site
design. Additionally, any proposed expansion of development not previously addressed or
considered through past Determinations of Significance would be subject to future environmental
analysis.
Potential Impact to Land
The proposed development associated with rezoning application will result in alteration of existing
land. According to the applicant’s revised EAF (dated 9/16/2020), the proposed lot is approximately
2.1 acres. The exact amount of disturbance is yet to be determined, but will likely require the
preparation of a Stormwater Pollution Prevention Plan (SWPPP), which would be monitored during
and after construction to ensure compliance with New York State’s erosion control and stormwater
management regulations. This further reduces the chance of there being any moderate to large
impacts to land.
Under any other development scenario, the rezoning would allow for more building square footage
and land uses than are currently located on the two parcels. However, those changes would be
subject to site plan review and additional environmental review and analysis would be needed if
large or moderate potential adverse impacts were identified and/or if the conditions and thresholds
reviewed in connection with the current action are exceeded.
During the site work phase of construction, the cut and fill required would generate truck traffic
needed to transport fill to and/or from the site. Any adverse impacts associated with the site work
during construction will be short-term and will cease when the construction is complete. Truck
activity to and from the site, related to the construction, can be accommodated by the major arterial,
which is designed to support truck traffic. Erosion control requirements associated with the SWPPP
would minimize or eliminate any soil leaving the site and can be managed by the construction
manager if needed.
Any other proposed development that could occur under the new zoning designation would be
present similar short-term construction related impacts. Mitigation and reduction of any potential
large or moderate impacts could be handled through the site plan review process and compliance
with Stormwater Pollution Prevention Plan regulations for any project with more than one acre of
disturbance.
Rezoning Application (Quicklee’s) 3
SEAF Part 3
Potential Impact to Water
The project site is located in proximity to a NYS regulated Class C stream near the proposed project
site. However, the proposed action would not require a NYSDEC permit. There are no federally or
state regulated wetlands. If required by NYSDEC, wetland delineation would be required to verify
the boundary of wetlands.
Potential Impacts to Traffic
In addition to evaluation the traffic impacts of the proposed gas station facility, it should be noted
that a separate re-zoning application was also submitted for the remaining 10 + acre portion of the
2590 Culver Road, to allow for the development of 96-unit housing project. Due to the proximity
and timing of the applications, a joint traffic impact study was prepared and submitted to the Town
and to Monroe County Department of Transportation (MCDOT for review and consideration. The
traffic study was revised and updated to respond to updates requested by MCDOT.
The Traffic Impact Study (TIS), prepared by SRF & Associates, examined the potential traffic
impacts of three potential scenarios:
1. Quicklee’s site development only,
2. Affordable Housing development only,
3. Combined full build of both Quicklee’s and the Affordable Housing developments.
The updated traffic study concluded that a traffic signal was needed at this location to handle the trip
generation associated with the Quicklee’s only or combined full-build-out scenarios. And the
MCDOT letter received by the Town, dated November 4, 2020, stated that they “concur with SRF &
Associates that a traffic signal is justified at this location.” They further concurred that a southbound
left-hand turn lane was justified at this location. The improvements will require some pavement
widening and resurfacing, which would be details determined through the MCDOT permitting
process.
In any other development scenarios permitted under the revised zoning district, the Monroe County
Department of Transportation (MCDOT) would be responsible for reviewing traffic impacts
associated with any future development of currently undeveloped lands. During site plan review, the
County would identify the mitigation measure(s) required before they would issue a permit for
access to Culver Road.
Additionally, the project site is located on a major public transit line and several neighborhood
destinations are located within walking distance, which makes the expanded footprint easily
accessible on foot and by bicycle.
Potential Impacts to Utilities and Energy Use
Rezoning Application (Quicklee’s) 4
SEAF Part 3
Access to public water and sewer systems is available on site. Those existing systems can
sufficiently support the demand associated with redevelopment that would be permitted under the
new zoning designation and proposed development of senior housing.
Potential Impacts to Community Resources
The proposed development of residential housing and future redevelopment of remaining lands will
result in an increase of residents and other development types within the area, the residential housing
project proposes a mix of apartment types, including 32 one-bedroom, 40 two-bedroom and 24
three-bedroom. The number of units will not create a burden on the existing community resources
required to serve the additional residents.
Resolution No. 2020- __________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD APPROVING AN
APPLICATION ON THE MATTER OF REZONING A PORTION 2590 CULVER ROAD (TAX
ID NO: 092.10-3-2) FROM R-1 RESIDENTIAL TO C-BUSINESS DISTRICT
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020, at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, Land Tech Surveying & Planning, acting as agent for PEMM, LLC, has submitted an
application for rezoning a portion of land located at 2590 Culver Road from R-1 Residential to C-
Business District (the “Application”), and, shown as Lot 2 on the attached plan, and
WHEREAS, the Application was referred to the Town Planning Board and the Monroe County Planning
Department for review and comment pursuant to the requirements of the Town of Irondequoit Code, New
York Town Law and New York General Municipal Law; and
WHEREAS, the Application was reviewed and discussed at the Town Planning Board meetings held on
September 28, 2020, and the Town Planning Board issued a report on September 29, 2020 regarding
rezoning to the Town Board recommending a Positive Referral; and
WHEREAS, the Monroe County Department of Planning and Development issued comments on the
Application, under referral #IR20007Z, dated August 18, 2020; and
WHEREAS, a public hearing was held by the Town Board, pursuant to Section 235-99 of the Town of
Irondequoit Code and Section 20 of the New York State Municipal Home Rule Law on September 15,
2020 and continued at the regular Town Board meetings on October 20, 2020, conducted at the
Irondequoit Town Hall, 1280 Titus Avenue, in the Town of Irondequoit, New York, where public input
was received and the public hearing was closed on November 17, 2020;
WHEREAS, pursuant to the New York State Environmental Quality Review Act and its implementing
regulations, the rezoning was classified as an unlisted action, and by separate Town Board resolution, the
Town Board issued a negative declaration; and
WHEREAS, a copy of the final draft of the local law was delivered to the members of the Town Board at
least 10 days before this meeting and attached hereto, in accordance with New York State Municipal
Home Rule Law;
NOW, THEREFORE, BE IT RESOLVED, the Town Board has determined that the proposed rezoning
of the portion of 2590 Culver Road to C-Business District is consistent with and in furtherance of the
goals and intent of the Town of Irondequoit Comprehensive Master Plan Update adopted by the Town
Board in October 2014.
AND, BE IT FURTHER RESOLVED, that the requested rezoning to C-Business is
hereby___________.
AND, BE IT FURTHER RESOLVED, that the Town Board hereby adopts said Local Law __ of 2020,
amending the Official Zoning Map of the Town of Irondequoit to rezone the portion of 2590 Culver
Road (Tax ID No: 092.10-3-2) shown on the plan attached hereto as “Attachment A” and made a part
hereof, from R-1 Residential to C-Business District, and the Town Clerk is hereby directed to enter said
Local Law in the minutes of this meeting and in the Local Law Book of the Town of Irondequoit, and to
give due notice of the adoption of said Local Law to the New York Secretary of State.
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ______________________________ and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION APPROVING THE PERMANENT APPOINTMENT OF A
PART TIME SCHOOL TRAFFIC GUARD IN THE IRONDEQUOIT POLICE
DEPARTMENT
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020, at 7:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, due to a vacancy there is an opening for a part time School Traffic Guard in the
Irondequoit Police Department; and
WHEREAS, the School Traffic Guard Coordinator has interviewed several qualified candidates
and recommends hiring Andrea Dayton as a part time School Traffic Guard; and
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of
Andrea Dayton as part time School Traffic Guard at an hourly rate of $11.80 to be paid from
Budget code 001.3120.0105.1100.
This resolution shall take effect the date of hire.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION AUTHORIZING THE HIRING OF A POLICE OFFICER
RECRUIT
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020, at 7:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, there is a vacancy for a Police Officer in the Irondequoit Police Department; and
WHEREAS, Michael Cali has been recommended by the Chief of Police, and he has passed all
the necessary testing and background checks and is currently reachable on the Monroe County
Civil Service List for Deputy Sheriff/Road Patrol Officers.
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the hiring of Michael
Cali at an annual rate of $47,835.00 to be paid from budget code 001.3120.0100.1100.
This resolution shall take effect the date of hire.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION AUTHORIZING THE HIRING OF A POLICE OFFICER
RECRUIT
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020, at 7:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, there is a vacancy for a Police Officer in the Irondequoit Police Department; and
WHEREAS, Heidi S. Zimmer has been recommended by the Chief of Police, and she has passed
all the necessary testing and background checks and is currently reachable on the Monroe County
Civil Service List for Deputy Sheriff/Road Patrol Officers.
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the hiring of Heidi S.
Zimmer at an annual rate of $47,835.00 to be paid from budget code 001.3120.0100.1100.
This resolution shall take effect the date of hire.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION APPROVING THE TRANSFER OF A POLICE OFFICER
TO THE IRONDEQUOIT POLICE DEPARTMENT
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020, at 7:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, there is a need to hire a full time Police Officer in the Irondequoit Police
Department; and
WHEREAS, Gregory Kehrer has been a Police Officer in the city of Troy since February 2017
and has expressed an interest in working for the Town of Irondequoit;
WHEREAS, the Chief of Police has interviewed several qualified candidates and recommends
hiring Gregory Kehrer; and
WHEREAS, this is a Competitive Civil Service position and the Monroe County Civil Service
Commission approved this transfer at their October meeting; and
NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the transfer of
Gregory Kehrer as a full-time Police Officer at an annual rate of $60,591.00 to be paid from
budget code 001.3120.0100.1100.
This resolution shall take effect the date of hire.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION APPROVING THE PROMOTION OF A LABORER TO A
MAINTENANCE MECHANIC II IN THE SANITATION DEPARTMENT OF PUBLIC
WORKS
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020, at 7:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, due to a retirement there is a vacancy for a Maintenance Mechanic II in the
Sanitation Department in Public Works; and
WHEREAS, per Civil Service Employee Association guidelines, this position was posted in all
work locations for the required time period of 5 days before the vacancy was filled; and
WHEREAS, the Commissioner has interviewed Stephen Cagnina and recommends promoting
him to the position of Maintenance Mechanic II in the Sanitation Department of Public Works;
and
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the promotion of
Stephen Cagnina to Maintenance Mechanic II in the Sanitation Department of Public Works at
an hourly rate of $27.30 to be paid from the following Budget codes 031.8125.100.1100 - 60%,
031.8120.100.1100 - 30% and 024.5142.100.1100 - 10%
This resolution shall take effect November 18th, 2020.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE ADOPTION OF THE 2021 IRONDEQUOIT
ZONING BOARD OF APPEALS MEETING SCHEDULE
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020, at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, the Irondequoit Zoning Board of Appeals meets in the Broderick Room of
Irondequoit Town Hall on the 1st Monday of each month; and
WHEREAS, the 2021 meeting schedule for the Irondequoit Zoning Board of Appeals, attached
hereto as Exhibit A (the “2021 Schedule”), has been submitted to the Town Clerk’s Office for
approval by the Town Board.
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the 2021 Schedule
for the Irondequoit Zoning Board of Appeals.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________and duly put to vote, which resulted as
follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
Exhibit A
2021 Schedule
128 0 TITUS AVENUE • ROCHESTER, NEW YORK 14617 • PHONE: (585) 336 -6017
WWW.IRONDEQUOIT.ORG
TOWN OF IRONDEQUOIT
ZONING BOARD OF APPEALS
2021 SCHEDULE OF MEETINGS
All meetings are held at 7:00 p.m. at the Irondequoit Town Hall,
Broderick Room, 1280 Titus Avenue, Monroe County, New York.
MEETING DATES
January 4, 2021
February 1, 2021
March 1, 2021
April 5, 2021
May 3, 2021
June 7, 2021
July 12, 2021
August 2, 2021
September 13, 2021
October 4, 2021
November 1, 2021
December 6, 2021
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE ADOPTION OF THE 2021 IRONDEQUOIT
PLANNING BOARD WORKSHOP AND MEETING SCHEDULE
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at
the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of November 2020, at
7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its adoption:
WHEREAS, the Irondequoit Planning Board meets regularly twice a month for a workshop meeting and
a regular meeting; and
WHEREAS, the 2021 workshop and meeting schedule for the Irondequoit Planning Board, attached
hereto as Exhibit A (the “2021 Schedule”), has been submitted to the Town Clerk’s Office for approval
by the Town Board.
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the 2021 Schedule for the
Irondequoit Planning Board.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________and duly put to vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
8242440_1
Exhibit A
2021 Schedule
1280 TITUS AVENUE • ROCHEST ER, NEW YORK 146 17 • PHONE: (585) 336 -6017
WWW.IRONDEQUOIT.ORG
TOWN OF IRONDEQUOIT
PLANNING BOARD
2021 SCHEDULE OF WORKSHOP MEETINGS & REGULAR
MEETINGS
All meetings are held at 7:00 p.m. at the Irondequoit Town Hall,
Broderick Room, 1280 Titus Avenue, Monroe County, New York.
WORKSHOP DATES MEETING DATES
January 11, 2021 January 25, 2021
February 8, 2021 February 22, 2021
March 8, 2021 March 22, 2021
April 12, 2021 April 26, 2021
May 10, 2021 May 24, 2021
June 14, 2021 June 28, 2021
July 19, 2021 July 26, 2021
August 9, 2021 August 23, 2021
September 20, 2021 September 27, 2021
October 18, 2021 October 25, 2021
November 15, 2021 November 29, 2021
December 13, 2021 December 27, 2021
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE ADOPTION OF THE 2021 IRONDEQUOIT
CONSERVATION BOARD MEETING SCHEDULE
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020, at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, the Irondequoit Conservation Board meets in the 1st floor conference room at the
Irondequoit Town Hall on the first Wednesday of each month; and
WHEREAS, the 2021 meeting schedule for the Irondequoit Conservation Board, attached hereto
as Exhibit A (the “2021 Schedule”), has been submitted to the Town Clerk’s Office for approval
by the Town Board.
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the 2021 Schedule
for the Irondequoit Conservation Board.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________and duly put to vote, which resulted as
follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
8242468_1
Exhibit A
2021 Schedule
1280 TITUS AVENUE • ROCHESTER, NEW YORK 14617 • PHONE: (585) 336 -6017
WWW.IRONDEQ UOIT.ORG
TOWN OF IRONDEQUOIT
CONSERVATION BOARD
2021 MEETING SCHEDULE
All meetings are held at 7:00 p.m. at the IRONDEQUOIT TOWN HALL,
1ST FLOOR CONFERENCE ROOM, 1280 TITUS AVENUE, Monroe
County, New York.
MEETING DATES:
January 6, 2021
February 3, 2021
March 3, 2021
April 7, 2021
May 5, 2021
June 2, 2021
July 7, 2021
August 4, 2021
September 1, 2021
October 6, 2021
November 3, 2021
December 1, 2021
Resolution No. 2020- __________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION REAPPROVING AN APPLICATION ON THE MATTER OF REZONING A
PORTION 2590 AND 2662 CULVER ROAD (TAX ID NOS: 092.10-3-2 AND 092.10-3-1) FROM
R-1 RESIDENTIAL TO R-5 RESIDENTIAL
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020, at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, Bergman Associates acting as agent for Providence Housing, has submitted an application
for rezoning of a portion of land located at 2590 and 2662 Culver Road (Tax ID No’s: 092.10-3-2 &
092.10-3-1) from R-1 Residential to R-5 Residential (the “Application”), shown as Lot 1 on the attached
plan, and
WHEREAS, the Application was referred to the Town Planning Board and the Monroe County Planning
Department for review and comment pursuant to the requirements of the Town of Irondequoit Code, New
York Town Law and New York General Municipal Law; and
WHEREAS, the Application was reviewed and discussed at the Town Planning Board meetings held on
September 28, 2020, and the Town Planning Board issued a report on September 29, 2020 regarding
rezoning to the Town Board recommending a Positive Referral; and
WHEREAS, the Monroe County Department of Planning and Development issued comments on the
Application, under referral #IR20006Z, dated August 18, 2020; and
WHEREAS, a public hearing was held by the Town Board, pursuant to Section 235-99 of the Town of
Irondequoit Code and Section 20 of the New York State Municipal Home Rule Law on September 15,
2020 at the Irondequoit Town Hall, 1280 Titus Avenue, in the Town of Irondequoit, New York, where
public input was received and the public hearing was closed; and
WHEREAS, pursuant to the New York State Environmental Quality Review Act and its implementing
regulations, the rezoning was classified as an unlisted action, but the Town Board elected to conduct a
coordinated review, and, by separate Town Board resolution approved on October 20, 2020, issued a
negative declaration; and
WHEREAS, The Town Board on October 20, 2020 adopted a resolution approving the application
requesting the zoning map amendment but omitted the copy of the accompanying local law; and
WHEREAS, a copy of the final draft of the local law was delivered to the members of the Town Board at
least 10 days before this meeting and is attached hereto, in accordance with the New York State
Municipal Home Rule Law; and
NOW, THEREFORE, BE IT RESOLVED, the Town Board rescinds its vote on Resolution Number
2020-265 from the October 20, 2020 regular Town Board meeting.
AND, BE IT FURTHER RESOLVED, the Town Board has determined that the proposed rezoning of
the portion of 2590 Culver Road to R-5 is consistent with and in furtherance of the goals and intent of the
Town of Irondequoit Comprehensive Master Plan Update adopted by the Town Board in October 2014.
AND, BE IT FURTHER RESOLVED, that the requested rezoning to R-5 is hereby___________.
AND, BE IT FURTHER RESOLVED, that the Town Board hereby adopts said Local Law __ of 2020,
amending the Official Zoning Map of the Town of Irondequoit to rezone the portion of 2590 and 2662
Culver Road (Tax ID Nos: 092.10-3-2 and 092.10-3-1) shown on the plan attached hereto as
“Attachment A” and made a part hereof, from R-1 Residential to R-5 Residential, and the Town Clerk is
hereby directed to enter said Local Law in the minutes of this meeting and in the Local Law Book of the
Town of Irondequoit, and to give due notice of the adoption of said Local Law to the New York Secretary
of State.
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ______________________________ and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER
INTO AN INTERMUNICIPAL AGREEMENT FOR
CARES ACT DISTRIBUTION
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the
17th day of November 2020 at 7:00 P.M. local time, there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and
moved its adoption:
WHEREAS, the Coronavirus Aid, Relief, and Economic Security (“CARES”) Act was
passed by Congress and signed into law on March 27, 2020, and provides economic relief
to the American people from the public health and economic impacts of COVID-19; and
WHEREAS, through the Coronavirus Relief Fund, the CARES Act provides for payments
to state, local, and tribal governments navigating the impact of the COVID-19 outbreak;
and
WHEREAS, the CARES Act provides that the U.S. Treasury Department was to make
payments from the Coronavirus Relief Fund to states and eligible units of local
government, the District of Columbia, U.S. territories, and tribal governments, based on
population calculations provided in the CARES Act; and
WHEREAS, the County of Monroe (“County”) is an eligible unit of local government
under the CARES Act and has received an allocation of Coronavirus Relief Funds; and
WHEREAS, the CARES Act requires that Coronavirus Relief Funds may be used only to
cover those costs of local government that: a) are necessary expenditures incurred due to
the public health emergency with respect to COVID-19; b) were not accounted for in the
budget most recently approved as of March 27, 2020 for the local government; and c) were
incurred during the period that began on March 1, 2020 and ends on December 30, 2020;
and
WHEREAS, the County desires to distribute a portion of its allocation of Coronavirus
Relief Funds to the Town of Irondequoit (“Town”)—in an amount not to exceed
$657,983.55 (plus any additional funds the County makes available in its sole discretion)—
in order to effectuate the purpose and intent of the CARES Act and to assist the Town in
mitigating the impacts of the COVID-19 emergency, and the County and the Town desire
to enter to an Intermunicipal Agreement for CARES Act Distribution (the “Intermunicipal
Agreement”) in order to set forth the terms and conditions pertaining to such distribution;
and
WHEREAS, the Town is authorized to enter into intermunicipal agreements with the
County pursuant to General Municipal Law § 119-o; and
WHEREAS, the Town Board has determined that it is in the best interests of the Town to
enter into the Intermunicipal Agreement with the County to receive a distribution of
CARES Act funding to assist the Town in mitigating the impacts of the COVID-19
emergency.
NOW THEREFORE, BE IT RESOLVED, that the Town Board approves the
Intermunicipal Agreement and authorizes the Supervisor to execute the Intermunicipal
Agreement in substantially the form annexed hereto as Exhibit A, and to execute any such
other documents in connection with the Intermunicipal Agreement as may be required, in
a form approved by the Attorney for the Town.
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ______________________________ and duly put
to vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
EXHIBIT A
(Intermunicipal Agreement)
1
Intermunicipal Agreement for CARES Act Distribution
This Intermunicipal Agreement (“Agreement”) is by and between the County of Monroe,
a municipal corporation organized under the laws of the State of New York with offices at 39
West Main Street, Rochester, NY 14614 (the “County”) and the Town of Irondequoit, a
municipal corporation organized under the laws of the State of New York with offices at 1280
Titus Avenue, Rochester, New York 14617 (the “Local Government”). The County and the
Local Government shall be referred to individually as a “Party” and collectively as the “Parties.”
WHEREAS, the Coronavirus Aid, Relief, and Economic Security (“CARES”) Act was
passed by Congress and signed into law on March 27, 2020, and provides economic relief to the
American people from the public health and economic impacts of COVID-19;
WHEREAS, through the Coronavirus Relief Fund, the CARES Act provides for
payments to state, local, and tribal governments navigating the impact of the COVID-19
outbreak;
WHEREAS, the CARES Act provides that the U.S. Treasury Department was to make
payments from the Coronavirus Relief Fund to states and eligible units of local government, the
District of Columbia, U.S. territories, and tribal governments, based on population calculations
provided in the CARES Act;
WHEREAS, the County is an eligible unit of local government under the CARES Act
and has received an allocation of Coronavirus Relief Funds;
WHEREAS, the CARES Act requires that Coronavirus Relief Funds may be used only to
cover those costs of local government that: a) are necessary expenditures incurred due to the
public health emergency with respect to COVID-19; b) were not accounted for in the budget
most recently approved as of March 27, 2020 for the local government; and c) were incurred
during the period that began on March 1, 2020 and ends on December 30, 2020;
WHEREAS, the County desires to distribute a portion of its allocation of Coronavirus
Relief Funds to the Local Government in order to effectuate the purpose and intent of the
CARES Act and to assist the Local Government in mitigating the impacts of the COVID-19
emergency, and the Parties desire to enter to this Agreement in order to set forth the terms and
conditions pertaining to such distribution;
WHEREAS, the County is duly authorized to enter into the Agreement pursuant to
Resolution 188 of 2020 of the Monroe County Legislature adopted on June 9, 2020 and approved
by County Executive Adam J. Bello on June 16, 2020; and
WHEREAS, the Local Government is duly authorized to enter into the Agreement
pursuant to action taken by its legislative body, a copy of such authorization the Local
Government shall provide to the County herewith.
2
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants
and promises herein contained, the County and Local Government agree as follows:
1. Coronavirus Relief Funds Available to Local Government. The County will make
available for reimbursement to the Local Government, a portion of the County’s allocation of
Coronavirus Relief Funds (“Coronavirus Relief Funds” or “Funds”) in an amount not to exceed
Six Hundred Fifty-Seven Thousand Nine Hundred Eighty-Three and 55/100 Dollars
($657,983.55) plus any additional funds the County makes available at the County’s sole
discretion (the “Distribution Amount”).
2. Local Government Request for Reimbursement. The Local Government has made a
request to the County for reimbursement of certain expenditures incurred due to the public health
emergency. The Local Government acknowledges and agrees that the costs and expenses
submitted will only be submitted for reimbursement pursuant to this Agreement and shall not be
submitted for reimbursement, or paid with funds from any other federal or state government
program, such as FEMA, or another aid program.
A. Certification. The Local Government hereby certifies that all requests for Funds are
for Local Government expenses that are subject to reimbursement under the CARES Act
(“Eligible Expenses”). “Eligible Expenses” are defined as those expenses that:
1) are necessary expenditures incurred due to the public health emergency with
respect to the Coronavirus Disease 2019 (“COVID-19”);
2) were not accounted for in its budget most recently approved as of March 27, 2020,
for the Local Government; and
3) were incurred during the period that begins on March 1, 2020, and ends on
December 30, 2020.
B. Documentation. The Local Government shall provide the dates of expenditure,
amounts, vendors, description of expenses, an explanation that such expenditures constitute
Eligible Expenses, and such other information proving/verifying its expenditures as Eligible
Expenses under the CARES Act (“Required Documentation”).
C. County Review and Acceptance. The County shall review the Local Government’s
reimbursement request. The County shall only accept and reimburse requests that provide
adequate documentation, and only for what the County determines, at its sole discretion, are
Eligible Expenses. The County may contact the Local Government to discuss the documentation
and nature of the expenses included in the request for reimbursement. In the event the County
does not accept, in whole or in part, the Local Government’s request for reimbursement, the
County shall provide a written response documenting the basis for the County’s determination.
The Local Government may resubmit a corrected or augmented request for reimbursement and
any necessary additional supporting documentation within ten (10) days of receiving notice of
the County’s written determination, and the County will then further review the request and any
additional supporting documentation and rationale submitted by the Local Government; except
that no request may be submitted or re-submitted by the Local Government later than November
3
20, 2020 unless written permission from the County’s Chief Financial Officer to submit or re-
submit a request after this date has been obtained.
D. Federal Review. The Local Government acknowledges and understands that the U.S.
Treasury is the authorizing agency and the County is using its best efforts to determine Eligible
Expenses. Any reimbursement request accepted and paid, in whole or in part, by the County, is
subject to federal review and has the potential to be subsequently disallowed. As such, any
acceptance by the County of the Local Government’s request to reimburse and subsequent
payment shall not be construed to operate as a waiver of the Local Government’s obligation to
comply with the CARES Act, this Agreement, and any other laws, regulations or rules and shall
not operate as a waiver or estoppel of the Local Government’s obligation to return to the County
any Funds distributed to the Local Government that are subsequently found to not have been
used or reimbursed for Eligible Expenses or the use of which was found to be otherwise
unlawful.
E. Distribution. The County shall disburse funds directly to the Local Government via
electronic funds transfer. The County shall use its best efforts to distribute Funds to the Local
Government within ten (10) days of latter of: the Agreement’s complete execution by the Parties
or the County’s review and acceptance of the Required Documents.
F. Consultation. The Local Government is encouraged to consult with its attorney with
any questions regarding whether proposed expenses are Eligible Expenses prior to incurring or
otherwise committing to such expenses. The Local Government shall not enter into any sub-
grant arrangements or agreements with third parties for the use of Eligible Expenses without first
obtaining the prior written consent of the County.
G. Disputes/Release. The Local Government understands that the County is obligated to
incur any costs to be charged to its allocation of Coronavirus Relief Funds no later than
December 30, 2020, and that any unexpended Funds as of that date must be returned to the U.S.
Treasury Department. The Local Government hereby waives, relinquishes and forever releases
any and all claims or actions for damages, injunctive relief, and any other relief of any kind
whatsoever, that it has or may have now or in the future, against the County, its elected and
appointed officials, employees and agents, to obtain reimbursement of Funds and/or expenses
related to COVID-19, or to obtain damages for the County’s failure to pay Funds to the Local
Government.
3. Return of Funds. To the extent any reimbursement paid to the Local Government under
this Agreement is not actually expended, or any costs and expenses are subsequently refunded to
the Local Government, the Local Government agrees that it shall return any Funds to the County
that are unused or refunded by December 18, 2020.
4. Expenditures and Accounting.
A. The CARES Act imposes expenditure and accounting obligations upon local
governments receiving Coronavirus Relief Funds. The Local Government acknowledges and
agrees to be solely responsible for ensuring that it procures, spends, documents, and accounts for
4
its portion of the Distribution Amount received from the County in strict compliance with the
CARES Act requirements and this Agreement, and any other applicable laws, regulations and
rules, formal guidance from the U.S. Treasury Department, and the OMB Uniform Guidance for
Federal Awards (2 CFR § 200). Because the CARES Act is recent legislation, the Parties
anticipate that additional federal legislation, rules, regulations, and guidance from the U.S.
Treasury Department may be promulgated regarding the expenditure and accounting
requirements. The Local Government agrees to familiarize itself with, and shall adhere to, all
current and subsequent legislation, rules, regulations, and guidance from the U.S. Treasury
Department.
B. The Local Government shall maintain complete records documenting its use of Funds
under this Agreement. Records are to include relevant financial information such as bids,
proposals, contracts, invoices, vouchers, receipts, payroll and time records as well as
administrative records documenting the Local Government’s determination that such
expenditures are Eligible Expenses under the CARES Act. The Local Government shall provide
the County, as well as the U.S. Treasury Department and the Office of Inspector General
(“OIG”), full access to these records so that compliance with the CARES Act and other
applicable laws and regulations can be monitored, audited, and confirmed. The County will
monitor the use of Funds distributed to the Local Government through reporting, site visits,
regular contact, or other means to provide reasonable assurance of compliance with laws,
regulations, and the provisions of the CARES Act. All records pertaining to the use of Funds
under this Agreement shall be maintained by the Local Government for a period of at least seven
(7) years from December 30, 2020.
C. The Parties anticipate that the OIG will audit the use of Coronavirus Relief Funds
beginning in January 2021, or thereafter. In anticipation of the upcoming audit, the Local
Government agrees to provide to the County any additional documentation required to respond
to such audit.
D. If the federal government imposes additional documentation requirements on the
County, the Local Government agrees to timely provide to the County all information and
documentation necessary for the County’s compliance with such requirements as related to the
Distribution Amount.
E. None of the reporting requirements herein is intended to shift to the County the
responsibility of the Local Government for ensuring that each dollar of its requests for
reimbursement or advances was spent in compliance with the CARES Act and this Agreement.
The County assumes no responsibility for oversight or management of the Local Government’s
spending and requires the above reporting to ensure the County has sufficient documentation for
any OIG audit. In the event the OIG, U.S. Treasury Department, or any other federal
agency/division determines that the Local Government spent any portion of its Distribution
Amount on or was reimbursed by the County for any ineligible expenses, or that the expenditure
or use of Funds was otherwise unlawful, the Local Government acknowledges and agrees that it
is solely responsible for any required recoupment/repayment of those Funds and shall return such
Funds to the County upon the County’s request.
5
5. Audit. In the event of an audit or other investigation or review by the U.S. Treasury
Department, or other authorized governmental entity, of the use of any Coronavirus Relief Funds
provided by the County to the Local Government, the Local Government shall, at its own costs,
provide documentation and defend the Local Government’s use of the Funds. The Local
Government agrees to provide the County, upon request, a copy of any audit reports pertaining to
its use of Funds under this Agreement. In the event that the U.S. Treasury or other authorized
governmental entity finds that the Local Government’s use of Funds was not authorized by the
CARES Act or this Agreement, or that the Local Government received reimbursement of Funds
from the County to cover expenditures that are not Eligible Expenses or was otherwise in
violation of the CARES Act, or was otherwise unlawful, the Local Government acknowledges
and agrees that it shall be solely responsible for paying/refunding/reimbursing the amount of
such Funds to the County, along with any interest and costs assessed by the federal government
on such amount. The County shall then pay the amount of such Funds, and interest and costs,
received from the Local Government to the U.S. Treasury or other federal agency/division. The
Local Government further acknowledges and agrees that, if the expenditure of Federal awards by
the Local Government meets or exceeds $750,000 during the fiscal year 2020, it shall perform
audits as required by the OMB Uniform Guidance per §200.501.
6. Representatives. The County’s primary contact for matters pertaining to this Agreement
shall be Robert Franklin, Chief Financial Officer. The Local Government’s primary contact for
matters pertaining to this Agreement shall be Diana Marsh, Comptroller.
7. Compliance with Laws. The Local Government shall comply with the CARES Act and
any other applicable federal, state, and local laws, regulations and rules.
8. Indemnification. To the extent permitted by law, the Local Government shall indemnify
the County and its elected and appointed officials, officers, employees, and agents from and
against any and all losses, damages, liabilities, claims, suits, actions, or awards, including costs,
expenses, and attorney’s fees, incurred or occasioned as a result of the acts or omissions of the
Local Government, or its elected officials, employees, agents, or subcontractors arising out of or
in any way connected with their performance or receipt of Funds under this Agreement. The
Local Government’s obligation to indemnify pursuant to this paragraph shall survive the
termination of this Agreement.
9. Hold Harmless. The Local Government agrees that in the event the Local Government
(or anyone acting on its behalf) fails to perform the terms of the Agreement or is found to use
any Funds received on ineligible expenses, or found to have been reimbursed for ineligible
expenses, under the CARES Act and/or other applicable law, the Local Government agrees to
hold the County harmless for any damages suffered as a result thereof. The Local Government
also agrees to pay any actions, claims, lawsuits, damages, charges, or judgments whatsoever that
arise out of the Local Government’s performance or nonperformance under this Agreement.
10. Effective Date. This Agreement shall be effective upon its execution by the Parties
hereto.
6
11. Compliance with Laws. In connection with the services to be performed under this
Agreement, the County and the Local Government and each of its agents and employees shall
comply with all federal, state and local laws, resolutions, ordinances, codes, rules and regulations
applicable to the services to be rendered hereunder.
12. Entire Agreement. This Agreement constitutes the entire agreement between the
parties, and supersedes any and all prior proposals, negotiations and agreements, whether written
or oral. Any modification or amendment to this Agreement shall be void unless in a writing
executed by the parties hereto.
13. Applicable Law. This Agreement shall be governed by and under the laws of the State
of New York. In the event that a dispute arises between the parties, venue for the resolution of
such dispute shall be the county of Monroe, New York.
14. Executive Law. The County and Local Government agree that in carrying out its
activities under the terms of the Agreement that they shall not discriminate against any person
due to such person's age, marital status, disability, genetic predisposition or carrier status, race,
color, creed, sexual orientation, sex or national origin, and that at all times they will abide by the
applicable provisions of the Human Rights Law of the State of New York as set forth in Section
290-301 of the Executive Law of the State of New York.
15. Miscellaneous Provisions.
A. Waiver. No provision or right under this Agreement shall be waived by either Party
except by written agreement of the Parties hereto.
B. Successors and Assigns. Except as herein otherwise provided, this Agreement shall
inure to the benefit of and be binding upon the Parties hereto and their respective successors and
permitted assigns.
C. No Third-Party Beneficiaries. It is expressly understood and agreed that the
enforcement of this Agreement and all rights of action relating thereto shall be strictly reserved
to the County and the Local Government. Nothing contained in this Agreement shall give or
allow any claim or right of action whatsoever by any other third person.
D. Severability. Should any one or more provisions of this Agreement be determined to
be illegal or unenforceable, all other provisions nevertheless shall remain effective; provided,
however, the Parties shall forthwith enter into good faith negotiations and proceed with due
diligence to draft a provision that will achieve the original intent of the Parties hereunder.
E. Notices. Notices to be provided under this Agreement shall be given in writing and
either delivered by hand or deposited in the United States mail with sufficient postage to the
addresses set forth herein:
7
County: Chief Financial Officer
County of Monroe
Room 402, County Office Building
39 West Main Street
Rochester, New York 14614
and
Monroe County Attorney
Room 307, County Office Building
39 West Main Street
Rochester, New York 14614
Local Government: Town of Irondequoit
David A. Seeley, Town Supervisor
1280 Titus Avenue
Rochester, New York 14617
F. Modifications. This Agreement may be amended, modified, or changed, in whole or
in part, only by written agreement duly authorized and executed by the County and the
authorized signatories for the Local Government.
G. Counterparts. This Agreement may be executed in two or more counterparts, each of
which shall be deemed an original, but all of which shall constitute one and the same instrument.
Electronic or facsimile delivery of a fully executed copy of the signature pages below shall
constitute an effective and binding execution of this Agreement.
H. Authorization. The Parties hereto stipulate and represent that all procedures
necessary to authorize the execution of this Agreement have been performed and that the persons
signing for each Party have been authorized to do so.
MONROE COUNTY
BY: ______________________
Adam J. Bello
County Executive
TOWN OF IRONDEQUOIT
BY: _____________________
David A. Seeley
Town Supervisor
8
State of New York)
County of Monroe) ss:
On the day of , 2020, before me, the undersigned, a Notary Public in
and for said State, personally appeared Adam J. Bello, personally known to me or proved to me
on the basis of satisfactory evidence to be the individual whose name is subscribed to the within
instrument and acknowledged to me that he executed the same in his capacity as County
Executive, and that by his signature on the instrument, the individual, or the person upon behalf
of which the individual acted, executed the instrument.
___________________________________
Notary Public
State of New York)
County of Monroe) ss:
On the day of , 2020, before me, the undersigned, a Notary Public in
and for said State, personally appeared ____________________________personally known to
me or proved to me on the basis of satisfactory evidence to be the individual whose name is
subscribed to the within instrument and acknowledged to me that the individual executed the
same in his/her official capacity, and that by his/her signature on the instrument, the individual,
or the person upon behalf of which the individual acted, executed the instrument.
___________________________________
Notary Public
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION APPROVING THE 2021 HOLIDAY SCHEDULE FOR
ALL TOWN OF IRONDEQUOIT EMPLOYEES
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020, at 7:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, each year the Town Board approves a Holiday Schedule for all the Employees of
the Town of Irondequoit; and
WHEREAS, the Supervisory Unit, Blue Collar Unit and White Collar Unit of the Town of
Irondequoit have approved this Holiday Schedule for 2020.
NOW, THEREFORE BE IT RESOLVED, that the Town Board has reviewed and approves the
following 2021 Holiday Schedule
1. New Year’s Day Friday, January 1, 2021
2. Martin Luther King Jr. Day Monday, January 18, 2021
3. Presidents Day Monday, February 15, 2021
4. Good Friday Friday, April 2, 2021
5. Memorial Day Monday, May 31, 2021
6. Independence Day Monday, July 5, 2021
7. Labor Day (observed) Monday, September 6, 2021
8. Columbus Day Monday, October 11, 2021
9. Veterans Day Thursday, November 11, 2021
10. Thanksgiving Thursday, November 25, 2021
11. Day after Thanksgiving Friday, November 26, 2021
12. Christmas Day (observed) Friday, December 24, 2021
13. Personal Floating Holiday Unspecified
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020_______
EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A
RESOLUTION RENEWING ELECTRICAL SERVICES FOR THE TOWN OF
IRONDEQUOIT FACILITIES
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the
17th day of November, 2020 at 7:00 p.m. local time; there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member ___________ offered the following resolution and moved its
adoption:
WHEREAS, the Town Board at its February 22, 2019 meeting adopted a resolution (No.
2019-46) awarding a contract for electrical services for the Town of Irondequoit Facilities
to Kaplan Schmidt Electric, Inc; and
WHEREAS, pursuant to Section 3.1 of the contract bid terms and conditions, the Town
Board may at its option extend the contract with Kaplan Schmidt Electric, Inc for up to two
(2) additional one-year extensions; and
WHEREAS, the town wishes to renew the contract for an additional year ending
December 31, 2021 under the same conditions and cost; and
WHEREAS, funding for this expense will be available in each applicable department.
NOW, THEREFORE BE IT RESOLVED, the Town Board renews, for one year through
December 31, 2021, the contract for electrical services for the Town of Irondequoit
Facilities to Kaplan Schmidt Electric, Inc.;
AND, BE IT FURTHER RESOLVED THAT, the Town Board authorizes the Town
Supervisor to execute any and all documents related to this extension.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member _________ and duly put to vote, which resulted as
follows:
Town Board Member Wehner voting_____________
Town Board Member Perticone voting_____________
Town Board Member Romeo voting _____________
Town Board Member Freeman voting ___ _________
Supervisor Seeley voting _____________
Resolution No. 2020-
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING
AN ORDER CALLING A PUBLIC HEARING PERTAINING TO AMENDING
THE IRONDEQUOIT COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) ANNUAL PLAN FOR THE 2018-19 PROGRAM YEAR
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Ave, in said Town of Irondequoit, on the
17th day of November at 7:00PM local time there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________ offered the following resolution and moved its
adoption:
WHEREAS, the Town of Irondequoit is a Community Development entitlement
community and, as such, receives an annual block grant from the U.S. Department of
Housing and Urban Development (HUD); and
WHEREAS, the Town allocated funds to “Acquire land and develop a playground to
serve residents of the immediate neighborhood” within an eligible Census Block Groups
as part of its Annual Plan for 2018-2019 which was submitted to and approved by HUD;
and
WHEREAS, the Town completed the acquisition of land and construction of a new
playground and has funds remaining in the project budget; and
WHEREAS, the Town intends to use the remaining funds to upgrade existing
playgrounds within eligible block groups as determined by HUD guidance; and
WHEREAS, the use of CDBG funds to upgrade existing playgrounds requires an
amendment to the 2018-2019 Program Year Annual Plan; and
WHEREAS, the Town is required to hold a public hearing on this matter in compliance
with program rules and regulations promulgated by HUD and in accordance with the
Town’s CDBG Citizen Participation Plan.
NOW, THEREFORE, BE IT RESOLVED, that a public hearing will be held at the
Irondequoit Town Hall, 1280 Titus Avenue, on December 15, 2020 at 7:36pm, in the
matter of amending the Irondequoit Community Development Block Grant Annual Plan
for the 2018-19 Program Year.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member _____________ and duly put to vote, which
resulted as follows:
Town Board Member Wehner Voting __________
Town Board Member Perticone Voting __________
Town Board Member Freeman Voting __________
Town Board Member Romeo Voting __________
Town Supervisor Seeley Voting __________
Resolution No. 2020_______
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING AN INTERFUND TRANSFER FROM THE DRAINAGE
FUND BALANCE TO CAPITAL PROJECT FUND 366
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17h day of
November, 2020 at 7:00 p.m. local time; there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member ___________ offered the following resolution and moved its adoption:
WHEREAS, an unforeseen deep drainage issue occurred in August on Helendale Road and took
about six weeks to repair resulting in an unexpected large expense; and
WHEREAS, there currently is $86,634.50 in Capital Project Fund 366 (Drainage), $136,443.85 in
Capital Project Fund 361 (Roads), and $9,890.57 in Capital Project Fund 350 (Drainage); and
WHEREAS, the Department of Public Works desires to transfer $25,141.74 from Townwide
Drainage Fund balance to Capital Project Fund 366 to help pay for a deep emergency drainage
repair on Helendale Rd; and
WHEREAS, pursuant to Town Law Section 112(1), the Town Board may by resolution transfer
funds to provide for an additional or increased appropriation.
NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Irondequoit
hereby authorizes an inter-fund transfer from the Townwide Drainage Fund balance to Capital
Project Fund 366 in the amount not to exceed $25,141.74 for the purpose stated above.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member ____________ and duly put to vote, which resulted as follows:
Town Board Member Wehner voting_____________
Town Board Member Perticone voting_____________
Town Board Member Freeman voting_____________
Town Board Member Romeo voting_____________
Town Supervisor Seeley voting_____________
Resolution No. 2020-
EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A
SUPPLEMENTAL AGREEMENT FOR
SNOW & ICE REMOVAL ON NEW YORK STATE ROADWAYS
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th of
November, 2020 at 7:00pm local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________offered the following resolution and moved its adoption:
WHEREAS, The Town of Irondequoit has entered into agreements with the New York State
Department of Transportation for Snow & Ice Removal on New York State Roadways; and
WHEREAS, New York State desires to add a Supplemental Agreement with the Town of
Irondequoit for the 2020/2021 for Snow & Ice Removal on New York State Roadways; and
WHEREAS, the Supplemental Agreement amends the estimated expenditure for the 2020/2021
season due to the past three-year average. The estimated expenditure has increased to a new
estimate of $42,530.68. This is an increase of $2,626.01 over the original estimate; and
WHEREAS, pursuant to General Municipal Law § 99-r, the Town may enter into agreements
with any State agency concerning services of government; and
WHEREAS, the Town Board determines that the agreement for snow removal and ice control is
a Type II action for State Environmental Quality Review Act purposes (6 NYCRR Part 617), as
described in 6 NYCRR § 617.5(c) subsections (1) (maintenance or repair involving no substantial
changes in an existing structure or facility) and (26) (routine or continuing agency administration
and management, not including new programs or major reordering of priorities that may affect
the environment), and therefore no further review pursuant to the New York State Environmental
Quality Review Act is required (6 NYCRR § 617.5(a)).
NOW THEREFORE BE IT RESOLVED, that the Town Board hereby approves the
Supplemental Agreement for the 2020/2021 with New York State Department of Transportation
for Snow & Ice Removal on New York State Roadways.
AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to
execute any and all documents related to this agreement.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member ____________ and duly put to vote, which resulted as
follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
` SAW YORK
STATE OF
OPPORTUNITY
Department of
Transportation
ANDREW M. CUOMO
Governor
MARIE THERESE DOMINGUEZ
Commissioner
2020/21 MUNICIPAL SNOW AND ICE AGREEMENT SUPPLEMENTAL AGREEMENT AND
ADJUSTMENT/CALCULATION WORKSHEETS
With our Municipal Snow and Ice Agreements now five-year agreements, DOT no longer needs to approve
one-year extensions every year. However, we are still required to adjust the estimated expenditure each
year of the contract term to account for changes in labor, materials, equipment, and fixed costs. In years 2
through 5 of each contract, the estimate may require a simple re -calculation or a fully approved and
executed contract amendment (also known as a Supplemental Agreement) depending on how light or
severe the previous winter was.
The materials for the 2020/21 Municipal Snow and Ice Agreement Adjustment/Calculation Worksheets and
Supplemental Agreement Cover are being sent with this letter. The package includes the worksheets
themselves, and the Supplemental Agreement Cover document.
The Adjustment/Calculation worksheets will contain specific criteria found near the end to determine
whether a Supplemental Agreement will be needed, based on how much the 2020/21 estimate changes
from last year.
The completed package shall include the items listed below:
If the Supplemental Agreement Cover is required:
1. Four (4) Supplemental Agreements, with the appropriate fields filled in with original signatures
and notary seal on each.
2. Four (4) filled -out and signed Adjustment/Calculation Worksheets.
3. Four (4) Resolutions from the Municipality complete with original signatures and certified with
Municipal Seal on each.
If the Supplemental Agreement Cover is NOT required:
1. Three (3) filled -out and signed Adjustment/Calculation Worksheets.
NOTE: if there are other changes that need to be made to the original Agreement, such as a change in
lane miles being contracted out, or a change to the map originally provided in the Agreement, or any
other changes being made to the terms of the agreement other than revising the estimate, then a
completed Supplemental Agreement will be required and need the items listed above.
It is important that the documents be returned to Main Office for processing as soon as possible. Failure
to return the completed documents to Main Office by December will result in delays in issuing the correct
Interim Payment amount.
If you have any questions regarding Municipal Snow and Ice Agreements, please contact Brian French at
Brian.FrencIi dot.ny.gov. Thank you so much.
50 Wolf Road, Albany, NY 12232 www dot ny gov
NYSDOT MUNICIPAL SNOW & ICE CONTRACTS
Estimated Expenditure Calculation/Adjustment Worksheet For Time & Materials S&I Agreements
MUNICIPALITY: TOWN OF IRONDEQUOIT
CONTRACT;
D014748
CURRENT CONTRACT PERIOD :
2019/20 — 2023/24
SEASON:
2020/21 CONTRACT LM: 6.8
2019/20 Actual Final $37,684.71
2018/19 Actual Final
$42,429.54
2017/18 Actual Final
$47,477.80
3 -YEAR AVERAGE (2020/21 Estimated Expenditure):
$42,530.68
A: Base Estimated Expenditure (see note 1)
$39,904.67
B: 2020/21 Estimated Expenditure:
$42,530.68
C: Difference (B minus A) (see note 2)
$2,626.01
2020/21 Interim Payment:
$28,495.56
Note 1: Base Estimated Expenditure refers to the amount that was provided for the first
season under the current 5 -year contract period.
Note 2: Due to the amount of the increase in the estimated expenditure for the 2020/21
season, a Supplemental Agreement will be required and subject to OSC approval.
Reviewed/Approved By:
Signatures Below:
For Municipality:
DOT Resident Engineer:
DOT Snow & Ice Program Manager:
SUPPL S&I (11/18) Supplemental Agreement Cover for Snow & Ice Agreements
Contract No.: D014748
Supplemental Agreement No.: 1
Date Prepared:
SUPPLEMENTAL AGREEMENT No. 1 to Contract No. D014748
This Supplemental Agreement is by and between:
the New York State Department of Transportation ("NYSDOT"), having its
principal office at 50 Wolf Road, Albany, NY 12232, on behalf of New York State
("State"); and the
TOWN OF IRONDEQUO1T ("Municipality")
Acting by and through the
This amends the existing Municipal Snow and Ice Agreement between the parties
in the following respects only (check all that apply):
❑ Amending the contract end date ONLY
❑ Amending the number of lane miles/specific roads covered under
Paragraphs 7 and 9 of the Original Agreement (revised map attached)
❑ Amending the estimated expenditure for the season by:
❑ adding funding due to exceeding the Estimated Expenditure for
the above -mentioned season (required Amendment B attached with
a copy of the final snow & ice voucher, if applicable)
❑ adding funding to adjust the Estimated Expenditure to account for
increases in labor, materials, equipment, and/or overall costs, per the
terms in Paragraphs 9 and 10 in the Original Agreement (Adjustment
Worksheet and Municipal Resolution attached)
❑ Extending the Agreement for an additional 5 -year period (Extension No.
of a maximum of 3)
❑ Other:
SUPPL S&I (11/18) Supplemental Agreement Cover for Snow & Ice Agreements
Contract No.: D014748
Supplemental Agreement No.: 1
Date Prepared.
IN WITNESS THEREOF, the parties have caused this Agreement to be executed by their duly authorized
officials as of the date first above written.
THE PEOPLE OF THE STATE OF NEW YORK MUNICIPALITY:
By: By:
For Commissioner of Transportation
Print Name:
Date:
Title:
STATE OF NEW YORK
)ss.:
COUNTY OF MONROE
On this day of , 20 before me personally came
to me known, who, being by me duly sworn did depose and say
that he/she resides at - that he/she is the
of the Municipality described in and which executed the above
instrument; that it was executed by order of the of said Municipality
pursuant to a resolution that was duly adopted on and which a certified copy is
attached and made a part hereof; and that he/she signed his/her name thereto by like order,
Notary Public
APPROVED AS TO FORM APPROVAL BY NYS COMPTROLLER'S OFFICE
STATE OF NEW YORK ATTORNEY GENERAL
By: By:
Resolution No. 2020_______
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING
A RESOLUTION REGARDING SANITARY SEWER EASEMENT
AGREEMENT AT BAY VILLAGE ESTATES CONDOMINIUM
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on
the17th day of November, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _______________offered the following resolution and moved its
adoption:
WHEREAS, the Town of Irondequoit has received a grant for various improvement
projects from New York State as part of the Lake Ontario Resiliency and Economic
Development Initiative (REDI) due to recent years of extremely high water levels on
Lake Ontario; and
WHEREAS, the Department of Public Works desires to increase the resiliency of the
Bay Village Wastewater Pump Station (“BVWPS”), which is susceptible to inflows of
water during periods of high water levels, and to connect additional homes to the existing
sewer system to flow into the BVWPS (the “Project”); and
WHEREAS, pursuant to a resolution adopted on May 19, 2020, the Town Board
determined that the Project is an unlisted action pursuant to the New York State
Environmental Quality Review Act (“SEQRA”) and, upon review of the Short
Environmental Assessment Form for the Project, adopted a Negative Declaration for the
Project, ; and
WHEREAS, the Town of Irondequoit desires to obtain a permanent easement on the
Common Elements of Bay Village Estates Condominium (Tax Identification Number),
located on Bay Village, Rochester, NY 14609 which is attached hereto and made a part
hereof, for the construction and maintenance of the Project attached as Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves and accepts
permanent sanitary sewer easement agreement from Common Elements of Bay Village
(Tax Identification Number), located at Bay Village, Rochester, NY 14609 as shown in
Exhibit A, which is attached hereto and made a part hereof, to the Town of Irondequoit
in such form as approved by the Attorney for the Town.
AND, BE IT FURTHER RESOLVED, that the Town Board authorizes the Town
Supervisor to execute any and all documents related to this easement.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member _________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Exhibit “A”
8935497_1
SANITARY SEWER EASEMENT AGREEMENT
THIS EASEMENT AGREEMENT is made the____ day of ___________, 2020, by and
between BAY VILLAGE ESTATES CONDOMINIUM, a condominium under Article 9-B of
the Real Property Law of the State of New York, with an address of 100 Bay Village,
Irondequoit, New York 14609, “Grantor”; and THE TOWN OF IRONDEQUOIT, a municipal
corporation with offices at 1280 Titus Avenue, Irondequoit, New York, 14617, “Grantee” or
“Town”.
WITNESSETH
That the Grantor in consideration of One and 00/100 Dollars ($1.00) lawful money of the
United States, and other good and valuable consideration paid by the Town to Grantor, the
receipt of which is hereby mutually acknowledged, hereby sells, grants, and conveys and by
these presents has sold, granted, and conveyed to the Town and its successors and/or assigns
permanent easement, and privileges in, along, under and over the strips of land known as
Common Elements situate at Bay Village Drive, in the Town of Irondequoit, County of
Monroe, State of New York, as described in the description attached hereto and made a part
hereof as Schedule A, and depicted in the drawing prepared by LaBella Associates DPC,
dated November 2, 2020, made a part hereof as Schedule B (Easement Premises).
TO HAVE AND TO HOLD, the premises herein granted unto the Grantee and its assigns,
forever, with the following rights and privileges.
1. The Grantee and its agents, employees, and contractors may at any time enter upon the
whole or any portion of the lands described above for the purpose of: constructing, laying, and
placing pipes, conduit, cables, wires, manholes, mains, pumps, pump stations, meters, regulators,
valves, fixtures, fittings, connections and appurtenances at or below ground level as may be
necessary for sanitary sewer use (collectively, the “Easement Facilities”), and for the purpose of
forever operating, maintaining, repairing, replacing, enlarging, or improving the whole or any
portion of the Easement Facilities, which construction and maintenance is for the benefit of the
Grantee together with the free ingress and egress for all of the above purposes.
2. In connection with any construction work to be performed in accordance with the
Easement Facilities, the Grantor hereby grants, conveys, declares and establishes temporary
easements for construction staging and incidental encroachments upon the remainder of the lands
described above that may occur as a result of construction of the Easement Facilities, so long as
such staging and encroachments are kept within the reasonable requirements of construction
work expeditiously pursued.
8935497_1
3. The Grantor, their successors and/or assigns in interest, reserves the right to plant and
maintain shrubbery, lawn and/or install a driveway on the lands in which the permanent
easement is granted to the extent that they do not adversely affect the Easement Facilities,
provided however that Grantor covenants and agrees no buildings or other structures shall be
constructed on the lands in which the permanent easement is granted, nor shall the Grantor plant
any new trees or make any changes to the grade of the land, nor shall there be any filling, mining
or blasting within the boundaries of the lands in which the permanent easement is granted. If it is
necessary for the Town to enter thereon for construction, maintenance, repair, replacement,
improvement of any of the Easement Facilities, Grantee will be responsible for the replacement
of shrubbery and lawn which the Town has removed or damaged, at Grantee's expense. The
Grantor covenants and agrees that the Town at any time may remove any trees, shrubbery,
driveways, buildings, structures or other embellishments or improvements which it deems are
necessary for the performance and maintenance of the rights herein created without any liability
whatsoever to the Grantor on the part of the Town, its successors and assigns, except for the
negligent removal thereof. This shall apply both to the original entry and any re -entry as herein
authorized.
4. Grantor represents and warrants to the best of its knowledge that it is the sole owner of
those portions of Easement Premises located on Grantor’s property, and the sole party necessary
to grant the Easement in, to and on those portions of the Easement Premises as herein provided.
Grantor further represents and warrants that it has good and marketable fee simple title to those
portions of the Easement Premises, and the right to create this Easement for the benefit of the
Grantee.
5. Grantor represents and warrants that it has taken all corporate, partnership or limited
liability company, as the case may be, action necessary to authorize the execution and delivery of
this Agreement and this Agreement constitutes the legal, valid and binding obligation of Grantor,
enforceable against Grantor in accordance with its terms.
6. The Grantor, their successors and/or assigns in interest, hereby releases the Grantee from
any and all damages to the lands adjacent to the land in which the Grantee is granted this
easement, including any decrease in the value of such lands resulting from the construction or
maintenance of the utility installation, except for damages caused during construction or
maintenance of the easement or as the result of the negligence of the Grantee.
5. The Grantor covenants that the Grantee shall quietly enjoy this easement subject to the
conditions set forth at number "3" above and will forever warrant the title to the same.
6. The Grantor, their successors and/or assigns in interest, reserves the full use and
enjoyment of the premises hereby conveyed, and to exercise the rights of ingress and egress over
8935497_1
the same to its adjacent lands or public highways, except for the purposes herein granted to the
Town.
7. This easement shall be perpetual in nature, unless terminated, modified, or amended in
writing by the parties hereto, and shall in all respects run with the land, shall inure to the benefit
of the parties hereto, their distributees, successors, assigns, and grantees and is created for the
benefit of the parcel described in the attached schedules. This easement shall be perpetual in
nature and no abatement or surrender of this easement shall be deemed by virtue of the Town’s
failure to exercise the rights contained herein.
8935497_1
[Signature page to Sanitary Sewer Easement]
IN WITNESS WHEREOF, the parties have duly executed this Easement Agreement as
of the day and year first above written.
GRANTOR: BAY VILLAGE ESTATES
CONDOMINIUM
By: ____________________________________
Name: ____________________________________
Title: President, Board of Managers
STATE OF NEW YORK }
COUNTY OF _________ } SS:
On the _____ day of ____________, 2020, before me, the undersigned, personally appeared
________________________________ personally known to me or proved to me on the basis of
satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he/she executed the same in his/her capacity and that by his/her
signature on the instrument, the individual, or the person upon behalf of which the individuals
acted, executed the instrument.
____________________________________
Notary Public
GRANTEE: TOWN OF IRONDEQUOIT
By: ____________________________________
Name: ____________________________________
Title: David A. Seeley, Supervisor
8935497_1
STATE OF NEW YORK }
COUNTY OF _________ } SS:
On the _____ day of ____________, 2020, before me, the undersigned, personally appeared
________________________________ personally known to me or proved to me on the basis of
satisfactory evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he/she executed the same in his/her capacity and that by his/her
signature on the instrument, the individual, or the person upon behalf of which the individuals
acted, executed the instrument.
____________________________________
Notary Public
8935497_1
Schedule A
Address: 100 Bay Village
Tax Identification No.: [insert]
Common Elements of Bay Village Estates Condominium
Easement Description
ALL THAT TRACT OR PARCEL OF LAND, situate in the Town of Irondequoit, County of Monroe,
State of New York, bounded and described as follows:
Commencing at an angle point in the southerly Right of Way for
Bay View Road; thence N 89°40'19" W along said Right of Way a
distance of 123.43 feet to a point, said point being the POINT
OF BEGINNING; thence
Through the lands of the Bay Village Estates Condominium Common
Elements the following courses and distances:
1) S 5°45'53" E, a distance of 71.45 feet to a point; thence
2) along an arc to the left a distance of 138.78 feet, having
a radius of 240.00 feet the chord of which is S 22°19'49"
E, a distance of 136.85 feet to a point; thence
3) S 38°53'45" E, a distance of 151.58 feet to a point;
thence
4) along an arc to the right a distance of 89.88 feet, having
a radius of 260.00 feet the chord of which is S 28°59'34"
E, a distance of 89.43 feet to a point; thence
5) S 19°05'23" E, a distance of 117.92 feet to a point;
thence
6) along an arc to the left a distance of 87.92 feet, having
a radius of 115.00 feet the chord of which is S 40°59'28"
E, a distance of 85.79 feet to a point; thence
7) S 62°53'34" E, a distance of 215.40 feet to a point;
thence
8) along an arc to the left a distance of 90.72 feet, having
a radius of 140.00 feet the chord of which is S 81°27'27"
E, a distance of 89.14 feet to a point; thence
8935497_1
9) N 79°58'40" E, a distance of 81.00 feet to a point; thence
10) N 13°13'20" E, a distance of 5.96 feet to a point; thence
11) N 0°39'18" W, a distance of 38.99 feet to a point; thence
12) N 89°20'42" E, a distance of 25.00 feet to a point in the
westerly boundary of lands now or formerly of Cathy
Fabretti tax parcel 93.09-1-1; thence
13) S 0°39'18" E along said westerly boundary a distance of
60.69 feet to a point; thence
Through the lands of the Bay Village Estates Condominium
Common Elements the following coursed and distances:
14) S 79°58'37" W, a distance of 104.48 feet to a point;
thence
15) along an arc to the right a distance of 103.69 feet,
having a radius of 160.00 feet the chord of which is N
81°27'30" W, a distance of 101.88 feet to a point; thence
16) N 62°53'36" W, a distance of 215.40 feet to a point;
thence
17) along an arc to the right a distance of 103.21 feet,
having a radius of 135.00 feet the chord of which is N
40°59'29" W, a distance of 100.72 feet to a point; thence
18) N 19°05'23" W, a distance of 117.91 feet to a point;
thence
19) along an arc to the left a distance of 82.96 feet, having
a radius of 240.00 feet the chord of which is N 28°59'30"
W, a distance of 82.54 feet to a point; thence
20) N 38°53'38" W, a distance of 50.69 feet to a point; thence
21) S 51°06'22" W, a distance of 15.00 feet to a point; thence
22) N 38°53'38" W, a distance of 100.92 feet to a point;
thence
23) along an arc to the right a distance of 159.01 feet,
having a radius of 275.00 feet the chord of which is N
22°19'46" W, a distance of 156.80 feet to a point; thence
8935497_1
24) N 5°45'53" W, a distance of 75.19 feet to a point in the
southerly Right of Way for Bay View Road; thence
25) S 89°40'19" E along said southerly Right of Way a distance
of 35.20 feet to the POINT OF BEGINNING.
The above described parcel contains 0.637 acres (27763 sq. ft.)
Intending to describe a 20 foot wide easement, 10 feet either
side of a sanitary sewer, as-built.
Schedule HB"
f r V1l ROAD '
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AF
TA's 1
92.12-4-7 ,1
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92.12-4-10
TA"
92.12-4-11
�=n Y., t wY. u[nL
IR0ND0QUDIT
BAY
sm + Layne 1.61,0 OnFLI
m ':uao-ux-hai .1n su
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AREA=27763 SQ FT
OR M47 ACRES
N/F
C THY FABRETTI
Ab 93.09-1-1
siNAr .
TA" / TA'
/ 92.12-2-72 / 92.12-2-73
TA"
92.12-2-81
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9 3.09
—1 —3
TITLE
PERMANENT
SANITARY SEWER EASEMENT
TO THE
TOWN OF IRONDEQUOIT
CLIENT: TOWN OF IRONDEDUOIT
DRAWING NO•
1 of 1
PROJECT NO
214153 053
DATE
NJOA BER 2, 2020
SCALE
1 "=100,
DRAWN BY
MWH
SHEET NO
E-1
LABELLA
Assoeiat linkF.C'
300 STATE STREET
ROCHESTER, NY 14614
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SEAMY N4KJN11' AN hiaY.Oi THE
LW MAYORS TiOVASINIE
E0IHER OvllOT;IkC ONES
Resolution No. 2020-
EXTRACT OF MINUTES OF TOWN BOARD MEETING ADOPTING RESOLUTION
AUTHORIZING SURETY, FORM AND AMOUNT OF OFFICIAL UNDERTAKING
FOR THE FAITHFUL PERFORMANCE OF THE DUTIES OF
THE TOWN CLERK AND RECEIVER OF TAXES AND ASSESSMENTS
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of
November 2020 at 7:00 P.M. local time; there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter, Secrest & Emery LLP Attorney for the Town
Town Board Member offered the following resolution and moved its adoption:
WHEREAS, Section 25 of the Town Law requires that the Tax Receiver’s Bond be filed in the
Office of the Clerk of the Town and that the form and amount of the bond is to be as directed and
approved by the Town Board and that the approval is to be indicated on the bond.
NOW, THERFORE, BE IT RESOLVED, that the Town Board hereby approves the surety,
form and amount of the office undertaking for the faithful performance of the duties of the Town
Clerk and Receiver of Taxes and Assessments, as follows:
Type of Undertaking: Public Employee Faithful Performance Dishonesty Coverage
Policy
Insurance Company: Travelers Insurance Company
Amount: $1,000,000.00
BE IT FURTHER RESOLVED, that pursuant to Section 25 of the Town Law, the Supervisor,
Town Clerk, Collector, Receiver of Taxes, Town Justice, Constable, Superintendent of
Highways and such other officers and employees as the Town Board may require, shall execute
and file an official undertaking in the Office of the Town Clerk and the Office of the County
Clerk in the form, sum and with sureties directed and approved by the Town Board as indicated
on such undertakings. A true copy of this resolution shall be affixed to the undertakings to
indicate this Board’s approval thereon in accordance with Town Law Section 25.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member and duly put to vote, which resulted as follows:
Town Board Member Wehner voting
Town Board Member Perticone voting
Town Board Member Romeo voting
Town Board Member Freeman voting
Town Supervisor Seeley voting
Resolution Number 2020-
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION APPROVING THE 2021 WORKSHOP, REGULAR TOWN BOARD
AND ORGANIZATION MEETING DATES
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the
Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of November 2020 at 7:00 P.M.
local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member offered the following resolution and moved its adoption:
WHEREAS, the 2021 Town Board Meeting Schedule for Workshop Meetings and the Regular Town Board
Meetings has been submitted by the Town Clerk’s Office for approval by the Town Board.
NOW, THEREFORE, BE IT RESOLVED, the Town Board approves the 2021 Workshop and Regular Town
Board Meeting Schedule as follows:
Monday, January 4, 2021 @ 4:00 PM Organization Meeting
Workshop Meetings (4:00 p.m. Tuesdays) Regular Town Board Meetings (7:00 p.m.
Tuesdays)
January 12, 2021
February 9, 2021
March 9, 2021
April 13, 2021
May 11, 2021
June 8, 2021
July 13, 2021
August 10, 2021
September 14, 2021
October 12, 2021
November 9, 2021
December 14, 2021
January 19, 2021
February 16, 2021
March 16, 2021
April 20, 2021
May 18, 2021
June 15, 2021
July 20, 2021
August 17, 2021
September 21, 2021
October 19, 2021
November 16, 2021
December 21, 2021
This resolution shall take effect upon its adoption.
Seconded by the Town Board Member and duly put to vote, which resulted as follows:
Town Board Member Wehner voting
Town Board Member Perticone voting
Town Board Member Romeo voting
Town Board Member Freeman voting
Town Supervisor Seeley voting