HomeMy Public PortalAbout2020.12.15 RTB Packet
REGULAR TOWN BOARD MEETING
DECEMBER 15, 2020
7:00 PM
12-14-2020
PLEDGE OF ALLEGIANCE
ROLL CALL
SUPERVISOR’S REMARKS & ANNOUNCEMENTS
PUBLIC INPUT
FINANCIAL REPORT
APPROVAL OF MINUTES
November 4, 2020 Special Town Board Meeting – Approve Pre-Lim Budget
November 10, 2020 Workshop Meeting
November 12, 2020 Special Town Board Meeting – Public Hearing on Budget
November 17, 2020 Regular Town Board Meeting
November 19, 2020 Special Town Board Meeting – Adopt 2021 Budget
PUBLIC HEARINGS
12PH2020-1 On the Matter of Allocating Funds Awarded Through the CARES Act as
7:35 PM an Amendment to the Irondequoit 2019-2020 Community Development Block Grant
Program Annual Plan
12PH-1A Resolution Allocating Funds Awarded Through the CARES Act as an Amendment to
the Irondequoit 2019-2020 Community Development Block Grant Program Annual Plan
12PH2020-2 On the Matter of Amending the Irondequoit Community Development
7:36 PM Block Grant (CDBG) Annual Plan for the 2018-2019 Program Year
12PH-2A Resolution Authorizing the Amending of the Irondequoit Community Development
Block Grant (CDBG) Annual Plan for the 2018-2019 Program Year
ITEMS FOR BOARD ACTION
Appointments
12A2020-3 Resolution Approving the Reappointment of a Planning Board Member
12A2020-4 Resolution Approving the Reappointment of a Zoning Board of Appeals Member
12A2020-5 Resolution Approving the Reappointment of a Zoning Board of Appeals Chairman
Assessor
12A2020-6 Resolution Authorizing a Settlement Agreement with One Medley Center, LLC
12A2020-7 Resolution Authorizing a Settlement Agreement with Sears Roebuck and Co.
Community Development
12A2020-8 Resolution Declaring Intent of the Town Board to Serve as Lead
Agency Pursuant to State Environmental Quality Review Act Regarding a Local Law to
Amend Town Code Chapter 235, Article IV, R-R, R-1, R-2 and R-3 Residential Districts
12A2020-9 Resolution Authorizing the Purchase of One (1) 2021 Pickup Truck
Human Resources
12A2020-10 Resolution Approving the Tentative Agreement with the CSEA White Collar Unit for a
Successor Contract
Information Technology
12A2020-11 Resolution Authorizing the Supervisor to Enter into a Contract with Fusion Digital LLC
for Information Technology Services
Police
12A2020-12 Resolution Authorizing the Purchase of Two New Police Vehicles
12A2020-13 Resolution to Enter into a Memorandum of Understanding with Matthew Doward (A
Horse’s Friend)
12A2020-14 Resolution Authorizing an Amendment to the Affiliation Agreement Between Monroe
Community College and the Irondequoit Police Department
12A2020-15 Resolution to Enter into an Intermunicipal Agreement and Funding for the 2021 Stop
DWI Programs
Public Works
12A2020-16 Resolution Ratifying Agreement for Nursing Services for Drive-Thru COVID-19
Testing
12A2020-17 Resolution Ratifying Business Associate Agreement with the County of Monroe for
COVID-19 Testing
12A2020-18 Resolution Awarding Bid for Bay Village Pump Station Replacement (REDI) Project
12A2020-19 Resolution Awarding Bid for Landscaping Services at Various Irondequoit Town
Locations
12A2020-20 Resolution Awarding Bid for 2020 or Newer Model Year Sidewalk Plow and
Authorizing an Interfund Transfer
12A2020-21 Resolution Awarding Bid for Irondequoit Community Center Furniture
12A2020-22 Resolution Authorizing the Purchase of One (1) 2021 Pickup Truck with Plow
Package and an Interfund Transfer
12A2020-23 Resolution Authorizing the Purchase of One (1) 2021 Pickup Truck with Plow
Package
12A2020-24 Resolution Authorizing the Supervisor to Execute an Agreement with Monroe County
for Snow & Ice Services for 2020-2021 Winter Season
12A2020-25 Resolution Authorizing the Supervisor to Execute an Agreement with Monroe County
for All Seasons Work in Monroe County Rights of Way
12A2020-26 Resolution Approving Updating of Cemetery Fees
12A2020-27 Resolution Authorizing the Supervisor to Enter into a Stormwater Control Facility
Maintenance Agreement
12A2020-28 Resolution Authorizing the Supervisor to Execute an Intermunicipal Agreement with
the East Irondequoit Central School District Concerning Sharing of Fuel Facilities
During Emergencies
Recreation
12A2020-29 Resolution Authorizing the Supervisor to Enter and Amend Various Contracts with
Vendors for Youth, Family and Senior Recreational Programming for Winter/Spring
2021
12A2020-30 Resolution Authorizing the Supervisor to Enter into Various Contracts with
Independent Contractors from Local B-90 for Staffing of Parking Personnel,
Day/Overnight Supervisors, Ticket Takers and Ticket Sellers for McAvoy Park, Camp
Eastman Sports Fields and Various Town Special Events
12A2020-31 Resolution Authorizing the Supervisor to Execute an Amendment to an Agreement
with CardConnect, LLC for Credit Card Services and Leasing of Card Readers for the
Recreation Department
Supervisor
12A2020-32 Resolution Calling for a Public Hearing on a Local Law to Repeal Chapter 117 of the
Irondequoit Code
12A2020-33 Resolution Approving the Special Event License for the American Red Cross to Hold
Blood Drives at the Irondequoit Town Hall Campus
12A2020-34 Resolution Approving the Wages or Salaries of Certain Town Employees
Town of Irondequoit
Financial Report Month Ending 11/30/20
EXPENSES
Fund
001 General (includes cemetery)
percent of amended budget
005 Library
percent of amended budget
021 Highway # 1, Road Impvts
percent of amended budget
023 Highway # 3, Equipment Maint
percent of amended budget
024 Highway # 4, ROW / Winter
percent of amended budget
031 Consolidated San Sewer Dist
percent of amended budget
038 Stormwater Drainage Dist.
percent of amended budget
039 Rock Beach San. Sewer Dist.
percent of amended budget
040 Orland Road San Sewer Dist.
percent of amended budget
051 Sea Breeze Water District
percent of amended budget
071 - 098 Lighting Districts
percent of amended budget
TOTAL
Percent of Amended Budget Spent
Percent of Amended Budget Encumbered 3.7%
Total Percent Spent & Encumbered
Original Amended
Budget Budget
21,718,772 22,007,973
2,704,039 2,711,153
3,232,915 3,253,640
1,124,154 1,124,154
5,g510,9y
1,077,653 1,079,153
4,132,254 4,196,041
839,493 1,252,944
9,094 9,094
15,985 15,985
1,074,113 1,074,113
162,250 162,250
36,090,722 36,886,500
74 7%
2,230,496
82 3%
Pri
▪ 2,353,559
72.3%
4 ▪ ' 850,856
75,7%
36,098
68.2%J
3,229,623
77.0%
844,602
67.4%
672
7.4%
1,992
12.5%
842,145
78.4%
113,905
70.2%
27,651,070
Cumulative, Year to Month End
Expended Encumb'd Available
11,11421r) Balance
16,447,122 727,768 4,833,083
3.3% 22 0%
3,636 477,021
01% 176%
0 245,400 rri 654,682
- 7.5% Qj a- 20.1%
rtS
114,387 4 158,911
'
r-. 10.2% ni 14 1%
75,145 .4 267,909
7.0%
95,859
2 3%
40,685
32%
0
0.0%
0
00%
0
0 0%
49,507
30 5%
1,352, 387
Via. UO3.tI 7
75 0%
24.8%
870,559
20.7%
367,657
29.3%
8,422
92 6%
13,993
87 5%
231,968
21 6%
-1,162
-0.7%
7,883,043
Percent Percent
of of Budget
Year Spent &
Elapsed Enc'brd
91 7% 78 0%
91.7% 82 4%
91 7% 79.9%
91.7% 85,9%
91.7% 75..2%
91 7% 79 3%
91.7% 70.7%
91.7% 7.4%
91 7% 12 5%
91 7% 78.4%
91.7% 100 7%
91.7% 78 6%
78.6%
Tax Levy Sensitive
29,857,533 30,176,073 22,618,131 1,166,336 6,391,606
91 7% 78.8%
Total Spent + Encumbered
23,784,467
75 0%
3.9%
21.2%
78.8%
REVENUES
Fund
Cumulative
Original Amended Receipts Balance
Budget Budget Through to be
This Month Received
001 General:
Real Estate Tax (001-1001) 11,185,756 11,185,756 11,185,756
Payment In Lieu of Tax (001-1081) 257,779 257,779 260,665
Sales Tax (001-1120) 5,180,640 5,180,640 3,097,628
Mortgage Tax (001-3005) 815,000 815,000 249,488
Per Capita State Aid (001-3001) 613,283 613,283 0
Interest Earnings (001-2401) 25,000 25,000 33,260
Franchise Cable TV (001-1170) 750,000 750,000 341,084
Recreation Program Fees (001-2001) 330,000 330,000 181,119
Cemetery Revenues (001-2190/2665) 133,000 133,000 133,150
Fines & Bail Forfeitures (001-2610) 247,500 247,500 120,943
Other Sources of Revenue 1,990,814 2,015,814 1,797,471
Appropriated Fund Balance 190,000 190,000 190,000
Total, Revenue & Fund Balance
0
-2,886
2,083,012
565,512
613,283
-8,260
408,916
148,881
-150
126,557
218,343
0
21,718,772 21,743,772 17,590,564 4,153,208
Percent
of
Real Estate
Tax
63 9%
Percent
of
Year
Elapsed
Percent
of
Revenue
Received
100.0%
101.1%
59.8%
30.6%
0 0%
133 0%
45 5%
54 9%
100.1%
48.9%
89 2%
91 7% 80.9%
80• plc/O
2020 Printed on 12/3/2020 Page 1
Town of Irondequoit
Financial Report Month Ending 11/30/20
Fund
Cumulative Percent Percent Percent
Original Amended Receipts Balance of of of
Budget Budget as of to be Real Estate Year Revenue
This Month Received Tax Elapsed Received
005 Library
Real Estate Tax 2,507,625 2,507,625 2,507,625 0 14 3% 100 0%
Other Sources of Revenue 196,414 196,414 92,342 104,072 47 0%
Appropriated Fund Balance 0 0 0 0
Total, Revenue & Fund Balance 2,704,039 2,704,039 2,599,967 104,072 91 7% 96 2%
021, 023, 024 Highway Funds
Real Estate Tax 3,812,038 3,812,038 3,812,038 0 21.8% 100 0%
All Other Sources 1,622,684 1,622,684 822,563 800,121 50 7%
Appropriated Fund Balance 0 0 0 0
_Total, Revenue & Fund Balance 5,434,722 5,434,722 4,634,601 800,121 91 7% 85.3%
031 Consolidated San Sewer District
Sewer Service Charges 4,012,722 4,012,722 4,012,722 0 100 0%
Other Sources of Revenue 119,532 119,532 143,586 -24,054 120.1%
Appropriated Fund Balance 0 0 0 0
Total, Revenue & Fund Balance 4,132,254 4,132,254 4,156,308 -24,054 91.7% 100 6%
038 Stormwater Drainage District
District Service Charges 836,493 836,493 836,493 0 100 0%
Other Sources of Revenue 3,000 3,000 12,568 -9,568 418.9%
Appropriated Fund Balance 0 0 0 0
Total, Revenue & Fund Balance 839,493 839,493 849,061 -9,568 91 7% 101.1%
039 Rock Beach San Sewer District
District Capital Charges 9,094 9,094 9,094 0 100 0%
Other Sources of Revenue 0 0 6 -6 #DIV/0!
Total Revenue 9,094 9,094 9,100 -6 91 7% 100 1%
040 Orland Road San. Sewer District
District Capital Charges 15,985 15,985 15,985 0 100 0%
Other Sources of Revenue 0 0 31 -31 #DIV/0!
Total Revenue 15,985 15,985 16,016 -31 91 7% 100 2%
051 Sea Breeze Water District
District Real Estate Tax 0 0 0 0 #DIV/0!
Other Sources of Revenue 1,074,113 1,074,113 926,941.06 147,172 86 3%
Appropriated Fund Balance 0 0 0 0
Total, Revenue & Fund Balance 1,074,113 1,074,113 926,941 147,172 91 7% 86 3%
071 - 098 Lighting Districts
District Real Estate Tax 162,250 162,250 162,250 0 100.0%
Other Sources of Revenue 0 0 299 -299
Appropriated Fund Balance 0 0 0 0
Total, Revenue & Fund Balance 162,250 162,250 162,549 -299 91.7% 100 2%
Summary of Revenues and Appropriated Fund Balances
Real Estate Tax 17,505,419 17,505,419 17,505,419 0 100 0% 100 0%
Special District Real Estate Tax 162,250 162,250 162,250 0 100 0%
Sanitary Sewer Service Charges 4,037,801 4,037,801 4,037,801 0 100 0%
Stormwater District Service Charges 836,493 836,493 836,493 0 100 0%
Other Sources of Revenue 13,358,759 13,383,759 8,213,144 5,170,615 61 4%
TOTAL 35,900,722 35,925,722 30,755,107 5,170,615 91 7% 85.6%
Appropriated Fund Balance 190,000 190,000 190,000 0 100 0%
Grand Total, Revenues and
Appropriated Fund Balance 36,090,722 36,115,722 30,945,107 5,170,615 85 7%
2020 Printed on 12/3/2020 Page 2
Town Board Meeting Notes — November 2020
The 2020 financial results as of November 30: 91.7% of the year has elapsed and
the Town's total expenses (actual expenditures + encumbrances) of $ 29.0 million
are lower than budget at 78.6%. Actual expenses are $ 27.651 million (75.0% of
budget) & encumbrances are $ 1.352 million (3.7% of budget). Typically,
encumbrances are still sizable at this point in the year, as departments continue to
commit to services, supplies, and commodities that will be needed for the remainder
of the year.
The General Fund total expenses of approximately $ 17.174 million are below budget
at 78.0%. The actual expenditures total $ 16.447 million (74.7% of budget) and
encumbrances are $ 727,768 (3.3% of budget).
Overall, the total expenses of the 3 Highway Funds are $ 4,375,445, or 80.2% of
budget —under the 91.7% of the year that has elapsed. Actual expenditures of
$ 3.9 million represent 72.2% of budget and encumbrances total $ 434,932 account
for 7.9% of budget. The costs are driven by expenses and encumbrances for gas,
fuel, road salt, equipment parts, and road paving.
The current Library expenditures are 2,234,132 (82.4%) of the budget.
Expenses in the Sewer Fund of $3,325,482 are below budget at 79.3%, with actual
expenditures accounting for $ 3,229,623 (77.0% of budget) and encumbrances at
$95,859 (2.3% of budget).
Stormwater Drainage expenses are approximately 70.7% of budget —a total of
$885,287. Actual expenditures total $ 844,602 (67.4% of budget) include a vactor
truck purchase while $40,685 (3.2%) remains encumbered.
Again, this month, expenses excluding encumbrances for the Town, as well as the
three major funds (general, highway and sewer) are less than the 91.7% of the year
that has elapsed. The actual expenditures percentage (exclusive of encumbrances)
for the Town is 75.0%; the General Fund is 74.7%; Sewer is 77.0%; and the collective
Highway funds is 72.2%.
The General Fund has received revenue of $ 17.6m-80.9% of budget. Real estate
tax of $11,185M has been collected. The Town has recorded 8 months of Sales Tax
revenue in the amount of $3.097M (59.8% of budget); Per Capital State Aid of $ 613k
1
is scheduled for payment in December and Mortgage Tax for the first quarter of
$249k has been received (30.5% of budget). Other Sources of Revenue received is
89.2%.
At month -end, the Library had confirmed revenue of $2,599,967 — 96.2% of budget.
85.3% or $4,634,601 of Highway revenue has been received.
The Sewer Fund has received 100% of it's revenue $4,156,308.
Stormwater Drainage has also verified 101% of its budgeted revenue —$849,061.
Regarding the entire Town: $30,945,107 or 85.7% of revenue and appropriated fund
balance has been received to -date; approximately $17.5M is from real estate tax.
This concludes my financial report for the month of November 2020.
2
SPECIAL TOWN BOARD MEETING NOVEMBER 4, 2020 179
PRESENT: David Seeley Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Others in attendance included Chief of Police Alan Laird, Director of Community Development
Kerry Ivers, Assistant to the Supervisor Maria Vecchio and Town Clerk Genier.
The meeting was called to order, Pledge was said, and Roll Call was taken by Town Clerk Genier
at 4:00 p.m.
Supervisor Seeley explained that the sole purpose of this meeting is to approve the adoption of
the 2021 Preliminary Budget. Early in October, the Town Board members received the 2021
Tentative Budget, known as the Supervisor’s Budget, which was developed by the Supervisor,
and Department Heads. Budget workshops were held on two evenings in October, when
Department Heads reviewed their proposed 2021 budgets with the Town Board members. A few
amendments were made to the Tentative budget. One funded police officer was added back into
the budget without an impact to the tax rate of $6.42 per $1,000. This is below the State tax cap
as well. The Historian’s position will be an unpaid position or become a staff position or serve
under a Department Head. This would reduce operations by approximately $13,000. The Town
would pro-rate a police position for four months at an expense of $29,476. The Revenue for
Code Enforcement would be amended by adding $10,000, bringing the revenue up to $300,000,
and adding $19,476 in revenue to Unallocated Sales Tax, bringing that revenue line up to
$4,762,262. Comptroller Marsh stated that the $10,000 from Historian budget was reallocated to
Contracted Services in Public Works.
The Preliminary Budget is now available for review by the public; a Public Hearing will be held
on November 12th at 7:35 PM.
ITEM FOR BOARD ACTION
11STB2020-1 Adopt a Resolution Approving the 2021 Preliminary Budget
On a motion made by Councilmember Wehner, seconded by Councilmember
Freeman, a resolution was adopted approving the adoption of the 2021 Preliminary Budget.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-294
On a motion made by Councilmember Wehner, seconded by Councilmember Perticone,
the Special Town Board Meeting was adjourned at 4:06 p.m.
SPECIAL TOWN BOARD MEETING NOVEMBER 4, 2020 180
UPCOMING BOARD MEETINGS:
NEXT TOWN BOARD WORKSHOP NOVEMBER 10, 2020 @ 4:00 PM
PUBLIC HEARING TO ADOPT THE 2021 BUDGET NOVEMBER 12, 2020 @ 7:35 PM
NEXT REGULAR TOWN BOARD MEETING NOVEMBER 17, 2020 @ 7:00 PM
SPECIAL TOWN BOARD MEETING TO ADOPT
BUDGET FOR 2021 NOVEMBER 19, 2020 @ 4:00 PM
On a motion made by Councilmember Wehner, seconded by Councilmember Perticone,
the Special Town Board Meeting was adjourned at 4:06 p.m.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Respectfully submitted,
Barbara Genier, Town Clerk
WORKSHOP MEETING NOVEMBER 10, 2020 181
Workshop Meeting of the Town Board of the Town of Irondequoit, held at the Irondequoit Town
Hall, on the 10th day of November 2020 at 4:00 P.M.: Board Members attended via Zoom.
PRESENT: David Seeley Supervisor
Patrina Freeman
John Perticone
Kimie Romeo
Peter Wehner Councilmembers
Harter Secrest & Emery, LLP Attorney for the Town
Others in attendance included Chief of Police Alan Laird, Director of Community Development
Kerry Ivers, Comptroller Diana Marsh, Director of Human Resources Jason Vinette,
Commissioner of Public Works Robert Kiley, Deputy Commissioner of Public Works Erin
Magee, Director of Administration Maria Vecchio, Town Attorney Andrew Dean and Town
Clerk Genier.
Supervisor Seeley called the meeting to order, Pledge was said, and Town Clerk Genier called
Roll at 4:00 p.m.
REVIEW OF AGENDA ITEMS FOR THE NOVEMBER 17, 2020 RTB MEETING
Appointments: Chief of Police Alan Laird reviewed four (4) resolutions for the Police
Department. The first resolution approves two permanent appointments as part-time school
traffic guards. Chief Laird stated that one of these candidates is no longer interested; the second
candidate is Andrea Dayton. The second and third resolutions authorize the hiring of two Police
recruits. There are currently three vacancies in the Department; two will be filled with new
recruits and one as a transfer officer, Gregory Kehrer. He will be transferring from the City of
Troy where he has worked since February 2017. He brings to the Department a wealth of
experience and training. Chief Laird stated he will be hiring another recruit in September of 2021
if there is an Academy class open.
Financial Report: Comptroller Diana Marsh reviewed the Financial Report as of October 31,
2020. Total expenses and encumbrances were 73% of budget, lower than the 83.3% of the year
that has elapsed. Actual expenses were 68.9% of budget; encumbrances were 4% of budget.
Encumbrances are high as departments continue to commit to services and supplies through to the
end of the year. Expenses in the General Fund are lower than the percentage of the year elapsed
at 71.5%. Actual expenses were 68%; encumbrances were 3.5% of budget. Expenses in the
Highway Funds were 77.1%, below the percentage of the year elapsed. Actual expenditures were
67.7% of budget; encumbrances were 9.3%. The costs result from substantial expenses and
encumbrances for salt, gas, fuel, paving services and materials, and equipment parts.
Expenditures in the Library were 75.8% of budget. The Sewer Fund expenses were 74.4% of
budget. Actual expenditures were 71.9% of budget and encumbrances are 2.5% of budget.
Expenses in Stormwater Drainage total 68.3% of budget. Actual expenditures total 65% of
budget and include a Vactor truck, and encumbrances total $41,530. The General Fund
revenue received was 73.3% of budget. $11.2M of real estate tax has been received, 100% of
budget. $257,000 is in for PILOT revenue, 101.1% of budget. The 1st quarter Mortgage Tax of
$249,000 has been received, 30.6% of budget. Five months of Sales Tax of $1,604,000 has been
received, 31% of budget. $341,000 of Franchise Cable TV revenue was received in September.
Per Capita State Aid of $613,000 is scheduled for payment in December. Recreation Program
WORKSHOP MEETING NOVEMBER 10, 2020 182
Fees of $185,808 are unfavorable to budget at 56.3%. Other Sources of Revenue are on par with
the budget at 81.4%. Regarding the entire Town, 80.9% of revenue and appropriated fund
balance has been received to date; approximately $17.5M is from real estate tax. The Library has
received 95.9% of its budgeted revenue. 84.6% of budgeted revenue is in for Highway Funds.
The Sewer District has received 100% of that fund’s budget and Stormwater Drainage is at 101%
of its revenue budget.
Supervisor Seeley announced that the Town will hopefully be receiving approximately $660,000
from the CARES Act Reimbursement Program.
Approval of Minutes: Minutes from the following meetings to be approved: October 13, 2020
Workshop Meeting; October 19, 2020 Budget Workshop Meeting; October 20, 2020 Regular
Town Board Meeting; October 27, 2020 Budget Workshop Meeting and Special Town Board
Meeting/Public Hearing.
Public Works: Deputy Commissioner of Public Works Erin Magee stated that there will be a
Public Hearing held on November 17th on the matter of ordering the extension of the
Consolidated Sewer District to 30 homes along Bay Shore Boulevard. These homes are currently
on septic systems which are vulnerable to submersion during periods of flooding. This extension
is a Type II Action pursuant to SEQR and no further review is required. This matter is subject to
Permissive Referendum. The homeowners are responsible for the cost to connect and some
independent charges. Deputy Commissioner Magee has contacted the homeowners and has not
heard anything negative about the project. *Commissioner of Public Works Robert Kiley then
stated that his first resolution renewing HVAC services for the Irondequoit Library will be pulled
from the agenda. Commissioner Kiley explained that Monroe Piping is already on site and can
do the job for less money. The Town has a long-standing relationship with Monroe Piping.
When that contract runs out, the services will be re-bid at that time. *Commissioner Kiley then
reviewed a resolution approving the promotion of a Laborer to a Maintenance Mechanic II in the
Sanitation Department of Public Works. He explained that a vacancy exists due to a retirement.
Commissioner Kiley recommends promoting Stephen Cagnina who has many years of
experience. *The next resolution reviewed will renew electrical services for Town facilities. A
contract for this work was awarded to Kaplan Schmidt Electric in February of 2019. That
contract included an option to extend with Kaplan Schmidt for up to two additional one-year
extensions. The term will expire on December 31, 2021 and there will be no rate increase. *The
next resolution calls for a Public Hearing amending the Irondequoit Community Development
Block Grant (CDBG) Annual Plan for the 2018-19 program year. Commissioner Kiley explained
that the Town is an entitlement community and receives an annual block grant from the U.S.
Department of Housing and Urban Development (HUD). Funds were allocated to acquire land
and develop a playground to serve residents of the neighborhood as part of the annual plan for
2018-2019. The Town completed the acquisition of land and construction of a new playground
and has funds remaining. The Town will use these remaining funds to upgrade existing
playgrounds within eligible block groups. In order to use these CDBG funds, an amendment to
the 2018-2019 Program Year Annual Plan is required. *The next resolution authorizes an
interfund transfer from the Drainage Fund Balance to Capital Project Fund 366. Commissioner
Kiley explained that a major drainage issue occurred in August on Helendale Road and took
about six weeks to repair. This repair resulted in an unexpected large expense. The Department
of Public Works wishes to transfer $35,141.74 from Townwide Drainage Fund Balance to Capital
Project Fund 366 to help pay for the repair on Helendale Road. *The next resolution authorizes
the Supervisor to enter into a Supplemental Agreement for Snow & Ice
WORKSHOP MEETING NOVEMBER 10, 2020 183
removal on NYS roadways. The Town has an agreement with NYS Dept. of Transportation for
Snow & Ice removal and desires to add a Supplemental Agreement with the Town for 2020/2021.
The Supplemental Agreement amends the estimated expenditure for the 2020/2021 season due to
the past three-year average. The estimated expenditure has increased to a new estimate of
$42,530.68, an increase of $2,626.01 over the original estimate. The Agreement is a Type II
action pursuant to SEQR and no further environmental review is required. *The next resolution
deals with a Sanitary Sewer Easement Agreement at Bay Village Estates Condominium. Due to
the extreme flooding that has occurred, the Town received a grant for various improvement
projects as part of the REDI Program. Commissioner Kiley would like to increase the resiliency
of the Bay Village Wastewater Pump Station and wishes to obtain a permanent easement on the
Common Elements of Bay Village Estates Condominium.
Human Resources: There is one (1) resolution from this Department regarding approval of the
2021 Holiday Schedule.
Community Development: Director of Community Development Kerry Ivers reviewed two (2)
resolutions that will be voted on in connection with a Public Hearing on the matter of rezoning a
portion of 2590 Culver Road from R-1 Residential to C-Business District. The Public Hearing
was held Open from September until all information requested was forthcoming. The rezoning is
requested in order to construct a Quicklees convenient store and other amenities on that parcel.
The Town Board reviewed the Environmental Assessment Form and found that the proposed
action will not result in any significant adverse environmental impacts. *Director Ivers then
reviewed the proposed Local Law regarding residential districts. The Public Hearing on this
matter will be held on November 17th. The entire Chapter 235 Article IV will be deleted and
replaced with Proposed Edits Town Code Chapter 235, Article IV. *Director Ivers reviewed four
(4) other resolutions from her Department. The first three resolutions have to do with adopting
2021 meeting schedules for the Zoning Board of Appeals, the Planning Board Workshop and
Meeting Schedule and the Conservation Board. *The fourth resolution reapproves an
Application on the matter of rezoning a portion of 2590 and 2662 Culver Road from R-1
Residential to R-5 Residential. Providence Housing has submitted an application for the
rezoning. Upon review of the application by the Planning Board and Monroe County Planning
Department, a Positive Referral was recommended. A Public Hearing was held on the matter on
September 15th. A local law will be adopted amending the Official Zoning Map to rezone 2590
and 2662 Culver Road from R-1 Residential to R-5 Residential.
Town Clerk: Supervisor Seeley reviewed two (2) resolutions from the Clerk’s Department. The
first resolution authorizes surety, form and amount of Official Undertaking for the Faithful
Performance of the duties of the Town Clerk and Receiver of Taxes and Assessments. Supervisor
Seeley explained that this is an annual resolution which is required in order to collect taxes in the
Town. The second resolution approves the 2021 Workshop, Regular Town Board and
Organization Meeting Dates.
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
the Workshop Meeting was adjourned at 4:56 p.m.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
WORKSHOP MEETING NOVEMBER 10, 2020 184
Respectfully submitted,
Barbara Genier, Town Clerk
STB/PUBLIC HEARING MEETING NOVEMBER 12, 2020 185
Special Town Board Meeting/Public Hearing of the Town Board of the Town of Irondequoit
held in the Broderick Room of the Town Hall, 1280 Titus Avenue, Monroe County, New York,
on the 12th day of November 2020 at 7:35 PM.
PRESENT: David Seeley Supervisor
Patrina Freeman
John Perticone
Kimie Romeo
Peter Wehner Councilmembers
This meeting is being presented via Zoom Pursuant to Executive Order 202 which permits virtual
meetings in the wake of the COVID-19 pandemic. Supervisor Seeley and Councilmember
Freeman were present at the meeting and Councilmembers Perticone, Romeo and Wehner
attended via Zoom.
Others in attendance included Director of Administration Maria Vecchio, Comptroller Diana
Marsh and Town Clerk Genier.
Supervisor Seeley called the meeting to order, Pledge was said, and roll call was taken. He noted
that the sole purpose of this meeting is to hold a Public Hearing regarding the Preliminary 2021
budget. He noted that over the summer, he worked with staff and Department Heads to develop a
Tentative Budget, which he presented to the Board members in early October. A few weeks later,
budget workshops were held with the Board members and Department Heads going over virtually
every budget line. Revisions to the budget were then made to add input from the Board members,
which then produces the Preliminary Budget. This Public Hearing allows the public to share their
comments with the Board Members. Supervisor Seeley stated that the onset of the COVID-19
pandemic has affected daily lives and the economy. Local governments all over the country have
experienced reductions in revenues which makes it difficult to fund many of our services.
Irondequoit has never broken the State Property Tax Cap and will not break it this year with the
2021 budget. That is not the norm here in New York State and Monroe County; local
governments are piercing the tax cap in order to meet spending and maintenance fees. The
$13.9M budget sets a tax rate of $6.42 per $1,000 assessed value. There is a reduction in sewer
and stormwater district charges. There will be no salary increases for the Supervisor or Town
Board members. There is a $500,000 reduction in anticipated sales tax revenue. Supervisor
Seeley stated that spending will increase modestly at a 2% rate and reflect a 5% increase in health
care costs, retirement costs and other negotiated costs for our work force. This 2021 budget
maintains the Town’s level of service and investments that will bring a greater return on the tax
dollars. Over the past years, the Town has paid much attention to the aging infrastructure,
spending more on paving than before. The money spent on roadways will increase. Supervisor
Seeley stated that the offerings of the Recreation Department will increase by opening up the new
Irondequoit Community Center in 2021. He concluded by saying that the financial health of the
Town remains strong, as verified by the State Comptroller stating that the Town’s financial stress
remains at its lowest level ever.
PUBLIC HEARING: UPON THE MATTER OF REQUEST TO ADOPT THE
7:35 p.m. 2021 BUDGET
STB/PUBLIC HEARING MEETING NOVEMBER 12, 2020 186
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
the Public Hearing was opened at 7:40 p.m.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Public Hearing Public Input:
Jeff Goldblatt, 128 Parkside Crescent, presented his 29th annual list of possible savings to the
Town. He stated he will include names of companies in his presentation but does not have any
employment or financial arrangements with any of these companies. Zombie Homes: Mr.
Goldblatt feels that revenue could be generated by selling these homes. He said that zip code area
14617 is the hottest real estate market in the country. He suggested having someone contact all
the banks to see what homes they are carrying and compile a list to put on the Town’s bulletin
board and website for people to see. This would generate sales tax and mortgage tax revenue.
Parks and Recreation: He stated that since 2016, there has been only one year where there was
recycling. Mr. Goldblatt said that the barrels used for this event are not efficient. There are other
products on the market that are more cost effective and efficient. They are easy to transport and
are collapsible. He suggested that the Town contact Clear Stream Containers and compare
pricing and efficiency. Mr. Goldblatt added that the Town can recycle the old barrels or sell
them. He added that the High Lift and High Lift operator are not necessary. Mr. Goldblatt stated
that recycling is important. He added that there is a serious shortage of aluminum cans and they
should not be going to landfills. The recycling issue needs to be addressed. Code Enforcement:
Mr. Goldblatt stated that dumpster enclosures present a problem. There are about 30 locations in
Town that have not complied with the code. If these came into code, it would generate building
permit and sales tax revenue. Mr. Goldblatt also stated that homeowners do not have house
numbers that can be seen from the road. He suggested that a deadline be established to put
suitable house numbers on properties that people can see. Grass Cutting: Mr. Goldblatt
suggested that the Town bid this service out. Building Maintenance: Mr. Goldblatt said that
from 2016, the Town has spent $2.8M on building maintenance for both the Town Hall and
Public Safety Building. The Town of Penfield has been bidding out this work, and it has proven
to be very successful. Supervisor Seeley noted that the Town will be bidding out the work for the
new Irondequoit Community Center. He also stated that some of those costs may not be
operational cleaning costs, but debt service. Cemetery: In 2018, the costs for the cemetery were
$745,000; revenue was $400,000. This is a loss for the Town. He feels the Town should contract
out this service. It is costing the Town almost a quarter of a million dollars with revenue making
up about half that figure. He suggested contacting the City of Rochester to see if they are
interested in working together. Solid Waste Management: Mr. Goldblatt commented on brush
pickup and suggested the Town use different equipment that can handle up to 20 tons of brush per
hour. He added that Air Burners could help with heating the building and, after the brush is
burned, all that is left is biochar, a soil amendment which could be sold for additional income.
Waste Haulers: He said that licensing is still an issue. There is no follow-up on what company
is working in Irondequoit. The Town is losing revenue, and lack of licensing creates a liability
issue for the Town. He suggested that the Code be changed and require trucks to have their name
and phone number visibly printed on them. Roll offs and dumpsters need to abide by the same
stipulations. He pointed out that many of these haulers are not well maintained and that needs to
be addressed. He suggested a sliding scale fee for these haulers—larger trucks would pay more
for a permit than a roll off truck would pay. He feels homeowners should help defray the costs
of brush pickup. Highway 1: Mr. Goldblatt addressed the potholes in Irondequoit. He
suggested contacting Niagara County regarding a unit that holds self-leveling, fast-drying hot
liquid that goes into the pothole. It costs less than $50,000 a year and it may be more cost
STB/PUBLIC HEARING MEETING NOVEMBER 12, 2020 187
effective than the way it is done now. Sidewalks: Mr. Goldblatt suggested a company called
Concrete Solutions that lifts the sidewalk slab, cuts the roots and replaces the concrete slab. They
can do this for about half the expense of using new concrete. Highway 3: Mr. Goldblatt gave
information on the National Joint Powers Alliance and Sourcewell to get involved with
cooperative purchasing and governments can do this at no cost. This information includes a list
of many companies that participate in this cooperative. This could save the Town money in
equipment purchasing. For Animal Control, he suggested contacting Perkins for a truck which
makes the task of picking up animals much easier to deal with. Sea Breeze Water District: Mr.
Goldblatt addressed Unmetered Water stating that since 2013, billed and unpaid water added up
to $355,000 and he further noted that the Sea Breeze Water District needs a new roof. Due to the
rising costs associated with the Sea Breeze Water District, Mr. Goldblatt feels it is time to look at
an acquisition with Monroe County Water Authority or speak to other authorities, such as the
City of Rochester. That could also include a conversation about the Cemetery. Mr. Goldblatt
also suggested that if a deal couldn’t be met with Monroe County Water, there are other publicly
held companies that might be interested.
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, the Public Hearing was closed at 8:01 p.m.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
The next Regular Town Board Meeting will be held on Tuesday, November 17, 2020 @ 7PM.
The next Special Town Board Meeting will be held on Tuesday, November 19, 2020 @ 4 PM to
Adopt the 2021 Budget.
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
the Special Town Board Meeting/Public Hearing was adjourned at 8:03 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Respectfully submitted,
Barbara Genier, Town Clerk
REGULAR TOWN BOARD MEETING NOVEMBER 17, 2020 188
Regular Town Board Meeting of the Town Board of the Town of Irondequoit held via Zoom on
the 17th day of November 2020 at 7:00 PM.
This Meeting was held via Zoom pursuant to Executive Order 202 which permits virtual public
meetings during the COVID-19 health crisis.
PRESENT: David Seeley Town Supervisor
Patrina Freeman
John Perticone
Kimie Romeo
Peter Wehner Councilmembers
Harter Secrest & Emery LLP Attorney for the Town
Others in attendance included Commissioner of Public Works Robert Kiley, Deputy
Commissioner of Public Works Erin Magee, Director of Community Development Kerry Ivers,
Comptroller Diana Marsh, Director of Information Services Nate Stone, Chief of Police Alan
Laird, Attorney for the Town Andrew Dean and Town Clerk Genier.
Supervisor Seeley called the meeting to order, Pledge was said and Town Clerk Genier called
Roll at 7:00 PM.
SUPERVISOR’S REMARKS AND ANNOUNCEMENTS:
*Supervisor Seeley noted that there will be three (3) Public Hearings held this evening. He gave
instructions on how to participate in these Hearings.
PUBLIC INPUT: Supervisor Seeley noted that he did not receive any emails directed to
supervisor@irondequoit.org from individuals wishing to share comments at Public Input.
FINANCIAL REPORT: Comptroller Diana Marsh reviewed the Financial Report as of October
31, 2020. Total expenses and encumbrances were 73% of budget, lower than the percentage of
year elapsed of 83.3%. Actual expenses were 68.9% of budget; encumbrances were 4% of
budget. Encumbrances are still high at this time of year as departments continue to commit to
commodities, services and supplies that will be needed for the remainder of the year. Expenses in
the General Fund were at 71.5% of budget. Actual expenditures were 68% of budget;
encumbrances were 3.5% of budget. Expenses in the Highway Funds were at 77.1%. These
costs are typically driven by salt, gas, fuel, roadwork, paving services and materials, such as oil
and stoning and asphalt. Expenditures in the Library were at 75.8%. The Sewer Fund expenses
were at 74.4% of budget; expenses in Stormwater Drainage total 68.3% of budget. Included in
Drainage is a $386,000 expense for a vactor truck. Again this month, expenses, excluding
encumbrances for the Town, as well as the three major funds, are less than the 83.3% of the year
that has elapsed. The actual expenditures, exclusive of encumbrances, for the Town are at 73%
of budget; the General Fund is at 68%; Sewer is at 71.9%; and the collective Highway funds are
at 67.7% of budget. The General Fund revenue received was 73.3% of budget. $11.2M of real
estate tax has been received, 100% of budget. 101% of PILOT revenue has been received. Five
months of Sales Tax totaling $1,604,000 was received, 31% of budget. Mortgage Tax for the 1st
quarter of $249,000 has been received, 30.6% of budget. State Aid of $613,000 is scheduled for
payment in December. Recreation Fees of $185,808 are unfavorable to budget at 56.3%. Other
Sources of Revenue are on par with the budget at 81.4%. Regarding the entire Town, 80.9% of
revenue and appropriated fund balance has been received to date. Approximately $17.5M of the
amount received is from Real Estate Tax and Special District Assessments. The Library has
received 95.9% of its revenue budget; 84.6% of budgeted revenue is in for Highway Funds. The
Sewer District has received 100.5% of that fund’s budget; and Stormwater Drainage is at 101.1%
of its revenue budget. Supervisor Seeley added that the Town is still monitoring Sales Tax and at
this time, the Town is down about 5% from last year. The Town will be receiving a $658,000
reimbursement from the CARES Act Distribution Agreement.
On a motion made by Councilmember Wehner, seconded by Councilmember Perticone,
the financial report was accepted.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
APPROVAL OF MINUTES:
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner,
the minutes from the October 13, 2020 Workshop Meeting were approved.
REGULAR TOWN BOARD MEETING NOVEMBER 17, 2020 189
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner,
the minutes from the October 19, 2020 Budget Workshop Meeting were approved.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
On a motion made by Councilmember Perticone, seconded by Councilmember Romeo,
the minutes from the October 20, 2020 Regular Town Board Meeting were approved.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
On a motion made by Councilmember Wehner, seconded by Councilmember Romeo,
the minutes from the October 27, 2020 Budget Workshop Meeting were approved.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
On a motion made by Councilmember Wehner, seconded by Councilmember Freeman,
the minutes from the October 27, 2020 Special Town Board Meeting were approved.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
ITEMS FOR BOARD ACTION:
11A2020-4 RESOLUTION APPROVING THE PERMANENT APPOINTMENT OF A
PART-TIME SCHOOL TRAFFIC GUARD IN THE IRONDEQUOIT POLICE
DEPARTMENT
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
a resolution was adopted approving the appointment of Andrea Dayton as part-time School
Traffic Guard.
Chief of Police Alan Laird explained that Ms. Dayton has gone through the background process,
and she will be hired as a substitute part-time school traffic guard throughout the school year.
Chief Laird stated that there have been a number of retirements in this unit and those vacancies
need to be filled.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-295
11A2020-5 RESOLUTION AUTHORIZING THE HIRING OF A POLICE OFFICER
RECRUIT
On a motion made by Councilmember Wehner, seconded by Councilmember Perticone,
a resolution was adopted approving the hiring of Michael Cali as a police officer recruit.
Chief of Police Alan Laird stated that there is a vacancy for a police officer in the Irondequoit
Police Department. Mr. Cali has passed all the necessary testing and background checks and is
reachable on the Monroe County Civil Service List. Mr. Cali is a Town resident. He will be
starting the Police Academy on December 2, 2020 and will be doing Field Training in June of
2021.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-296
11A2020-6 RESOLUTION AUTHORIZING THE HIRING OF A POLICE OFFICER
RECRUIT
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
a resolution was adopted approving the hiring of Heidi S. Zimmer as a police officer recruit.
Chief of Police Alan Laird stated that there is a vacancy for a police officer in the Irondequoit
Police Department. Ms. Zimmer currently works for the Irondequoit Police Department as a
billing clerk. She has passed all the necessary testing and background checks and is reachable
REGULAR TOWN BOARD MEETING NOVEMBER 17, 2020 190
on the Monroe County Civil Service List. Ms. Zimmer is a Town resident. She will be starting
the Police Academy on December 2, 2020 and will be doing Field Training in June of 2021.
UPON VOTING Town Board Member Peter Wehner Aye
Town Board Member John Perticone Aye
Town Board Member Kimie Romeo Aye
Town Board Member Patrina Freeman Nay
Supervisor David Seeley Aye
Resolution Number 2020-297
11A2020-7 RESOLUTION APPROVING THE TRANSFER OF A POLICE OFFICER TO
THE IRONDEQUOIT POLICE DEPARTMENT
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
a resolution was adopted approving the transfer of Gregory Kehrer as a full-time Police
Officer in the Irondequoit Police Department.
Chief of Police Alan Laird explained that Mr. Kehrer is a police officer in the City of Troy and
has applied for a tranfer to the Irondequoit Police Department. Mr. Kehrer has eight years of
experience and comes highly recommended. He will go through a 12-week training process.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-298
11A2020-8 RESOLUTION APPROVING THE PROMOTION OF A LABORER TO A
MAINTENANCE MECHANIC II IN THE SANITATION DEPARTMENT OF PUBLIC
WORKS
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted approving the promotion of Stephen Cagnina to Maintenance
Mechanic II in the Sanitation Department of Public Works.
Commissioner of Public Works Robert Kiley explained that due to a retirement, there was a
vacancy for a Maintenance Mechanic II in the Sanitation Department. This position was posted
and there was one applicant interviewed, Stephen Cagnina. Mr. Cagnina has worked for the
Town for several years and previously worked for Monroe County in Environmental Services.
Commissioner Kiley stated that Mr. Cagnina is highly qualified for this position.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-299
11A2020-9 RESOLUTION AUTHORIZING THE ADOPTION OF THE 2021
IRONDEQUOIT ZONING BOARD OF APPEALS MEETING SCHEDULE
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, a resolution was adopted approving the 2021 Schedule for the Irondequoit Zoning
Board of Appeals.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-300
11A2020-10 RESOLUTION AUTHORIZING THE ADOPTION OF THE 2021
IRONDEQUOIT PLANNING BOARD WORKSHOP AND MEETING SCHEDULE
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
a resolution was adopted approving the 2021 schedule for the Irondequoit Planning Board
Workshop and Meeting Schedule.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-301
REGULAR TOWN BOARD MEETING NOVEMBER 17, 2020 191
11A2020-11 RESOLUTION AUTHORIZING THE ADOPTION OF THE 2021
IRONDEQUOIT CONSERVATION BOARD MEETING SCHEDULE
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted approving the 2021 schedule for the Irondequoit Conservation
Board.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-302
11A2020-12 RESOLUTION REAPPROVING AN APPLICATION ON THE MATTER OF
REZONING A PORTION OF 2590 AND 2662 CULVER ROAD FROM R-1
RESIDENTIAL TO R-5 RESIDENTIAL
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted rescinding the vote on Resolution No. 2020-265 from the October
20, 2020 Regular Town Board meeting and determining that the proposed rezoning of the
portion of 2590 Culver Road to R-5 is consistent with the goals and intent of the Town of
Irondequoit Comprehensive Master Plan Update and stating that the rezoning to R-5 is
approved.
Director of Community Development Kerry Ivers explained that in moving forward with this
matter, a local law needed to be attached to the resolution last month and also sent electronically
to the Town Board members ten days prior to the adoption of the resolution. This resolution will
ensure compliance with the requirements for adopting local laws.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-303
11A2020-13 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO AN
INTERMUNICIPAL AGREEMENT FOR CARES ACT DISTRIBUTION
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted approving the Intermunicipal Agreement and authorizing the
Supervisor to execute the Intermunicipal Agreement.
Supervisor Seeley explained that the Town, as an entitlement community, has already received
funds from the Community Development Block Grant program. Funds were also given to several
counties, including Monroe. Monroe County will distribute a portion of its allocation of
Coronavirus Relief Funds to Irondequoit, in an amount not to exceed $657,983.55. The Town
was diligent in tracking COVID-19 expenses of the Town and submitted a very thorough and
detailed accounting to Monroe County. Supervisor Seeley stated that much of the reimbursement
will be used to make up the Sales Tax losses and to purchasing equipment.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-304
11A2020-14 RESOLUTION APPROVING THE 2021 HOLIDAY SCHEDULE FOR ALL
TOWN EMPLOYEES
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
a resolution was adopted approving the 2021 Holiday Schedule.
Supervisor Seeley stated that the Blue and White Collar Units determine what holidays they wish
to take off every year and it can change from year to year. The Town offices are typically closed
on these dates.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-305
11A2020-15 RESOLUTION RENEWING ELECTRICAL SERVICES FOR THE TOWN
OF IRONDEQUOIT FACILITIES
REGULAR TOWN BOARD MEETING NOVEMBER 17, 2020 192
On a motion made by Councilmember Romeo, seconded by Councilmember Perticone,
a resolution was adopted renewing the contract for electrical services for the Town of
Irondequoit facilities to Kaplan Schmidt Electric, Inc. for one year, terminating on
December 31, 2021.
Commissioner of Public Works Robert Kiley explained that a contract with Kaplan Schmidt for
electrical services has been in place since February 2019. The contract included two additional
one-year extensions. The Town wishes to renew this contract for an additional year ending
December 31, 2021, under the same conditions and cost.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-306
11A2020-16 RESOLUTION CALLING FOR A PUBLIC HEARING AMENDING THE
IRONDEQUOIT COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL
PLAN FOR THE 2018-2019 PROGRAM YEAR
On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, a
resolution was adopted scheduling a Public Hearing on December 15, 2020 in the matter of
amending the Irondequoit Community Development Block Grant Annual Plan for the 2018-
19 program year.
Commissioner of Public Works Robert Kiley explained that the Town of Irondequoit is an
entitlement community and receives an annual block grant from HUD. The Town allocated funds
to acquire land and develop a playground to serve residents in the immediate neighborhood
within an eligible Census Block Group. After this work was completed, there were funds
remaining in the budget. The Town intends to use these remaining funds, a little over $20,000, to
upgrade existing playgrounds within eligible block groups. In order to move forward, the Town
is required to hold a Public Hearing to amend the 2018-2019 Program Year Annual Plan.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-307
11A2020-17 RESOLUTION AUTHORIZING AN INTERFUND TRANSFER FROM THE
DRAINAGE FUND BALANCE TO CAPITAL PROJECT FUND 366
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a
resolution was adopted authorizing an interfund transfer from the Townwide Drainage Fund
Balance to Capital Project Fund 366 in an amount not to exceed $25,141.74.
Commissioner of Public Works Robert Kiley explained that there was an unforeseen deep
drainage issue that occurred on Helendale Road in August; it took about six weeks to repair,
resulting in an unexpected large expense. The Capital Project Fund 366 has a balance of
$86,634.50 (Drainage), $136,443.85 in Capital Project Fund 361 (Roads), and $9,890.57 in
Capital Project Fund 350 (Drainage). The Department of Public Works desires to transfer
$25,141.74 from the Townwide Drainage Fund Balance to Capital Project Fund 366 to help pay
for the emergency repair work on Helendale Road. Supervisor Seeley added that he is grateful
that the Town has the adequate resources to help in these unforeseen emergencies.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-308
11A2020-18 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A
SUPPLEMENTAL AGREEMENT FOR SNOW & ICE REMOVAL ON NEW YORK
STATE ROADWAYS
On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, a
resolution was adopted approving the Supplemental Agreement for 2020/2021 with New
York State Department of Transportation for Snow & Ice removal on New York State
roadways.
Commissioner of Public Works Robert Kiley explained that Empire Boulevard is the only State
highway in Irondequoit. The Supplemental Agreement amends the estimated expenditure for the
REGULAR TOWN BOARD MEETING NOVEMBER 17, 2020 193
2020/2021 season due to the past three-year average. The estimated expense increased to
$42,530.68, an increase of $2,626.01 over the original estimate.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-309
11A2020-19 RESOLUTION APPROVING A SANITARY SEWER AGREEMENT AT
BAY VILLAGE ESTATES CONDOMINIUM
On a motion made by Councilmember Wehner, seconded by Councilmember Perticone,
a resolution was adopted approving and accepting a permanent Sanitary Sewer Easement
Agreement from Common Elements of Bay Village, located at Bay Village, Rochester, NY
14609.
Deputy Commissioner of Public Works Erin Magee explained that due to high water levels on
Lake Ontario in recent years, the Town received a grant for various improvement projects from
NYS as part of the Lake Ontario Resiliency and Economic Development Initiative (REDI). The
Town would like to increase the resiliency of the Bay Village Wastewater Pump Station (the
project) next year, and to connect additional homes to the existing sewer system. The Town
would like to obtain a permanent easement on the Common Elements of Bay Village Estates
Condominium for the construction and maintenance of the project.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-310
11A2020-20 RESOLUTION AUTHORIZING SURETY, FORM AND AMOUNT OF
OFFICIAL UNDERTAKING FOR THE FAITHFUL PERFORMANCE OF THE DUTIES
OF THE TOWN CLERK AND RECEIVER OF TAXES AND ASSESSMENTS
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted approving the surety, form and amount of office undertaking for
the faithful performance of the duties of the Town Clerk and Receiver of Taxes and
Assessments.
Supervisor Seeley explained that this resolution protects the Town from any wrong doings in the
performance of the Town Clerk’s duties.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-311
11A2020-21 RESOLUTION APPROVING THE 2021 WORKSHOP, REGULAR TOWN
BOARD AND ORGANIZATION MEETING DATES
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted approving the 2021 schedule for Workshop Meetings and Regular
Town Board Meetings.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-312
PUBLIC HEARINGS
11PH2020-2 ON THE MATTER OF ORDERING THE EXTENSION OF THE
7:36 PM CONSOLIDATED SEWER DISTRICT TO HOMES ALONG BAY
SHORE BOULEVARD
On a motion made by Councilmember Romeo, seconded by Councilmember Wehner,
the Public Hearing was opened at 7:36 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
REGULAR TOWN BOARD MEETING NOVEMBER 17, 2020 194
Deputy Commissioner of Public Works Erin Magee explained that this resolution is for the Town
Board to consider extending the Consolidated Sewer District to include 30 homes along Bay
Shore Boulevard, which homes are currently on private septic systems. Due to the high water
levels that have occurred in recent years, the Town has been granted funds to install a sewer
main, laterals and grinder pumps. The cost share of this project is 95% paid by the State and 5%
paid by the Town’s sewer fund. The homeowners will pay back the funds for the sewer district
over time. As the project costs $1.8M, it is advantageous for the Town to have this work done.
This project will protect those homes susceptible to high water events. Work on this project is
scheduled to begin in the spring of 2021. Deputy Commissioner Magee explained that the other
REDI pump station upgrades are Bay Village, Sea Breeze and Point Pleasant. This resolution is
subject to Permissive Referendum if adopted. The Public Hearing is held in order to hear
testimony from anyone who wishes to comment on this project.
Public Hearing Public Input:
Emma Rohrs, an Eagle Scout Candidate, asked what is the purpose of the Public Hearing.
Supervisor Seeley and Commissioner Robert Kiley explained that this Public Hearing was taking
place as required in order to give the public an opportunity to give testimony as to the matter
before the Board. In this case, the 30 homes are currently on septic systems that could fail if the
area floods, as has been the case in 2017 and 2019. The Town was granted funding to improve
the resiliency of these waterfront homes and the cost is shared between New York State and the
Town of Irondequoit. The State will pay 95% of the cost for these projects and the Town will pay
5%. The homeowners will pay the Town back over time. In order to move forward with these
projects, a Public Hearing must be called and held.
Pam Onello, 1208 Bay Shore Boulevard, asked what the longevity is for the pump/grinding
stations. Deputy Commissioner Erin Magee responded about 15 years.
Joe Prestigiacomo, 1372 Bay Shore Boulevard, stated that when the engineers first came down
to look at the site, they said the sewer line would be placed by the water and pumped up to the
site. Deputy Commissioner Erin Magee responded that she believed the line would go in the
road. She will have to check with the engineers. Commissioner Kiley stated that there are two
independent projects going on close to each other. One is the Bay Village pump station and the
other is the extention to the Bay Shore sewer district. The pump station is where all of the waste
will go from Bay Shore Boulevard to the Bay Village pump station that is also being renovated.
Each home along Bay Shore Boulevard would have a grinder pump. Mr. Prestigiacomo asked if
it would be easier to pump along the water. If the line is laid along the water, the road would not
have to be torn up or new concrete poured; it would save time and money. He feels the grinders
will break down a lot sooner than his grinder, as his property is lower than some of the others.
Commissioner Kiley added that the Town would have to obtain an easement from each home if
the main was installed along the water and equipment would be needed to remove the main, if
need be. If the main is installed in the road, there would be easier access to the lateral.
Commissioner Kiley added that if the grinder pump fails in 15 or so years, you can call the Town
and a temporary grinder pump will be delivered and installed for you, until you purchase a new
one. This program has worked for many years and is sanctioned by the DEC to ensure that
untreated waste doesn’t impact the waterways. Mr. Prestigiacomo asked about septic removal.
Deputy Commissioner Magee responded that it is very important for a homeowner to abandon the
septic system properly and the Town will work with the Building Department regarding permits.
The Town will provide guidance for the homeowners with issues as they arise.
Lisa and Jack Baran, 1458 Bay Shore Boulevard, are very much in support of this project.
They stated that the environmental benefits are enormous, opening up opportunities for
homeowners to eliminate septic systems that are a threat to the water quality of the Bay, and it
also opens up the opportunity to eliminate propane and move over to clean natural gas. Lisa
asked if it is the homeowner’s responsibility to replace the grinder pump if it fails. Suppervisor
Seeley responded that it is. He added that if the Town has a model that is similar, the Town will
loan it to you until you are able to replace the failed unit.
Joe and Jill Traver, 1328 Bay Shore Boulevard, inquired as to why certain areas are responsible
for their percentage of the cost and other areas are not. Supervisor Seeley responded that when
the Consolidated Sewer District is extended to include homes that are not currently on sewer, the
homeowners bear the cost of construction, installation of the main and all other associated costs.
He added that the REDI project is great because the State pays 95% of the costs and the Town is
responsible for the remaining 5%. The Sewer Pump services the whole stormwater and sanitary
sewer system, not individual homes. As such, the entire sewer district is responsible for bearing
the costs of the installation. Irondequoit has 27 pump stations in Town and, over time, they need
to be replaced. Attorney Dean stated that it is a State Law that homeowners bear the burden of
the expense to have the Consolidated Sewer District extended to include their properties.
REGULAR TOWN BOARD MEETING NOVEMBER 17, 2020 195
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
the Public Hearing was closed at 8:05 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
11PH-2A RESOLUTION ORDERING THE EXTENSION OF THE CONSOLIDATED
SEWER DISTRICT TO HOMES ALONG BAY SHORE BOULEVARD
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
a resolution was adopted ordering the extension of the Consolidated Sewer District to homes
along Bay Shore Boulevard.
Supervisor Seeley stated that the Town has gone through a lengthy process in extending the
Consolidated Sewer District to 30 homes. He added that it is a difficult process but it is a good
deal for the homeowners, making the area more resilient to high water events.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-313
11PH2020-3 ON THE MATTER OF ADOPTING A LOCAL LAW AMENDING
7:37 PM CHAPTER 235 ARTICLE IV OF THE TOWN OF IRONDEQUOIT
TOWN CODE
On a motion made by Councilmember Freeman, seconded by Councilmember
Perticone, the Public Hearing was opened at 8:07 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Director of Community Development Kerry Ivers explained that this proposed local law would
amend the Town Code regarding residential districts which are primarily single-family homes.
This will allow for traditional uses that could be permitted with a Special Use Permit issued by
the Town Board. The proposed law would clarify and modify areas of what is allowed and what
is not, making the Code easier to read and understand. The amendment would help update this
part of the Town Code, which has not been done in a long time. Supervisor Seeley added that this
proposed amendment to the Town Code will not be voted on this evening.
Public Hearing Public Input: No one came forward to speak for or against the matter.
On a motion made by Councilmember Wehner, seconded by Councilmember Perticone,
the Public Hearing was closed at 8:10 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
9PH2020-3 (PUBLIC HEARING LEFT OPEN) ON THE MATTER OF REZONING A
PORTION OF 2590 CULVER ROAD FROM R-1 RESIDENTIAL TO C-
BUSINESS DISTRICT
Director of Community Development Kerry Ivers explained that this matter cannot move forward
until the traffic issue is addressed. Since this matter originally came before the Board, the
applicant submitted a detailed traffic analysis plan to Monroe County Department of
Transportation. The MCDOT reviewed the information and approved the installation of a traffic
signal at Culver Road and Brookdale Drive. The proposed traffic signal would serve both
projects--the Providence Housing project and the Car Wash, Convenience Store and Gas Station
project. The Housing project did not require a traffic signal to meet the traffic demands of the
project; the gas station required a traffic signal for the anticipated increase in traffic at the site.
Director Ivers commented that the State was in receipt of the traffic analysis but stated they have
no action to take related to the application. Councilmember John Perticone commented that he
thought the site plan had changed regarding a single access point which Director Ivers said
would serve both projects. He stated that he heard that Hulda Park would be another access
point for both these projects; if that that goes forward, would another traffic study be required?
He believes there will be quite a bit of traffic for Hulda Park if it does go forward. Director Ivers
stated that Monroe County DOT would have to address that with the applicant. Councilmember
REGULAR TOWN BOARD MEETING NOVEMBER 17, 2020 196
Perticone stated that when he approves this, he wants Culver Road to be the one access point.
Supervisor Seeley stated that when the Board approves rezoning, it changes Town law and
amends the official zoning map. The Town Board asked the applicant to have the access road off
Culver Road. If all three projects are going on at the same time, there will be a lot of vehicle
traffic on Hulda Park. Councilmember Romeo asked Supervisor if there would be an opportunity
for Board members to separately address the Planning Board, and Supervisor Seeley responded
in the affirmative. As the Town Board is the first point for rezoning, the Board members would
have an opportunity to address the Planning Board with comments. Councilmember Wehner did
express concerns when the first parcel was being rezoned, connecting the property to Culver
Road and not through the neighborhood. This is an ongoing concern and the neighbors also
expressed their concerns. Attorney Dean stated that when the Board is talking about a SEQR
analysis, the Town Board’s goal for this action is to identify the area of concern and determine if
there are any significant environmental impacts. The question is whether the rezoning of this
parcel from one category to the next will create a significant environmental impact.
Councilmember Perticone stated that if there is access from Hulda Park and not Culver Road, the
Town might have to reconsider this issue. If there are concerns with the access, those concerns
might have to go before the Planning Board.
Public Hearing Public Input:
Jill Smith, 77 Wahl Road, emailed the Supervisor regarding her opposition to the rezoning of
2590 Culver Road, along with her neighbors. (See attached email)
On a motion made by Councilmember Perticone, seconded by Councilmember Wehner,
the Public Hearing was closed at 8:25 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
9PH-3A RESOLUTION CONCERNING STATE ENVIRONMENTAL QUALITY
REVIEW ACT COMPLIANCE IN THE MATTER OF REZONING A PORTION OF 2590
CULVER ROAD FROM R-1 RESIDENTIAL TO C-BUSINESS DISTRICT
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted authorizing the adoption of a Negative Declaration for the rezoning
of 2590 Culver Road from R-1 Residential to C-Business District and determining that no
Environmental Impact Statement is required.
Director of Community Development Kerry Ivers explained that the Board members received
Part II and Part III and the narrative that goes along with the SEQR analysis for this project. A
couple of key areas were studied with respect to rezoning this property: the potential impact to
the land associated with the rezoning and the allowance of a gas station on a primary corridor
that already has two or three other gas stations in close proximity to this site. Neither the road
nor the area will change environmentally. The two acres of land will be altered and a solution
plan will be required that will manage erosion and other issues related to the land. Traffic was
the biggest issue and a traffic light was required at Culver Road and Brookdale. Monroe County
DOT reviewed the information and approved the installation of the traffic signal. Pursuant to
SEQR, the rezoning was classified as an unlisted action and a Negative Declaration is being
recommended.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-314
9PH-3B RESOLUTION APPROVING AN APPLICATION ON THE MATTER OF
REZONING A PORTION OF 2590 CULVER ROAD FROM R-1 RESIDENTIAL TO C-
BUSINESS DISTRICT
On a motion made by Councilmember Freeman, seconded by Councilmember Wehner,
a resolution was adopted approving an application on the matter of rezoning a portion of
2590 Culver Road from R-1 Residential to C-Business District and adopts Local Law 5 of
2020 amending the Official Zoning Map of the Town of Irondequoit.
Supervisor Seeley stated that this resolution will rezone a portion of 2590 Culver Road, the
western most portion of the parcel. The applicant has proposed a convenience store, gas station
and car wash on the parcel.
REGULAR TOWN BOARD MEETING NOVEMBER 17, 2020 197
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-315
**Special Town Board Meeting to Adopt 2021 Budget—Thursday, November 19, 2020
@ 4 PM**
On a motion made by Councilmember Wehner, seconded by Councilmember Freeman,
the Regular Town Board Meeting was adjourned at 8:31 PM.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Respectfully submitted,
Barbara J. Genier
SPECIAL TOWN BOARD MEETING NOVEMBER 19, 2020 198
PRESENT: David Seeley Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
This Meeting was held pursuant to Governor Cuomo’s Executive Order 202 permitting meetings
to be held virtually in the wake of the COVID-19 medical crisis.
Others in attendance included Comptroller Diana Marsh and Town Clerk Genier.
The meeting was called to order, Pledge was said, and Roll Call was taken by Town Clerk Genier
at 4:00 p.m.
Supervisor Seeley explained that the sole purpose of this Special Town Board Meeting is to
approve the adoption of the 2021 Operating Budget. He noted that the budget process is a
lengthy venture, beginning in the summer. The Department Heads meet with the Town Board
and go over their budgets, line by line. This year the process was made more difficult due to the
revenue forecast caused by the COVID-19 pandemic. The 2021 budget maintains much of the
efforts taken and allows the Town to increase some of the investments in the Town Hall while
staying under the tax cap. Irondequoit is one of the few towns in Monroe County that has never
pierced the tax cap. Supervisor Seeley thanked the staff and Town Board members for their work
on this budget, which is fiscally sound and allows the Town to deliver a good return on their tax
dollars.
ITEM FOR BOARD ACTION
11STB2020-1 Resolution Authorizing Adoption of the Operating Budget for the Year 2021
On a motion made by Councilmember Wehner, seconded by Councilmember
Romeo, a resolution was adopted authorizing the adoption of the Operating Budget for the
year 2021.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Resolution Number 2020-316
On a motion made by Councilmember Wehner, seconded by Councilmember Freeman,
the Special Town Board Meeting was adjourned at 6:05 p.m.
UPON VOTING MOTION WAS UNANIMOUSLY APPROVED
Respectfully submitted,
Barbara Genier, Town Clerk
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD
AMENDING THE 2019-20 ANNUAL PLAN FOR THE IRONDEQUOIT COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM TO ALLOCATE FUNDS AWARDED
THROUGH THE CARES ACT
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th Day of
December, 2020 at 7:00 P.M. local time there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney to the Town
Town Board Member ___________________ offered the following resolution and moved its
adoption:
WHEREAS, the Town of Irondequoit is a Community Development Block Grant (CDBG)
entitlement community and, as such, received $894,392 in supplemental funding through the
CARES Act for activities relating to preventing, preparing for or responding to coronavirus from
the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, the Town intends to allocate $150,000 of the CARES Act funds for the Revitalizing
Irondequoit Small Business Economy (RISE) grant program to assist business impacted by
COVID-19 as an amendment to its CDBG Annual Plan for 2019-20 which was submitted to and
approved by HUD; and
WHEREAS, the Town, in accordance with the expedited process authorized by the CARES Act,
has provided its residents with the opportunity to com ment upon the proposed amendment to the
Annual Plan as it relates to allocating supplemental funding through the CARES Act at the
regular meeting of the Town Board held on December 15, 2020 at 7:35 p.m.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the adoption of an
amendment to the Irondequoit 2019-20 Community Development Block Grant (CDBG) Annual
Plan to allocate CARES Act funding as follows: $150,000 for a Revitalizing Irondequoit Small
Business Economy (RISE) grant program to assist business affected by COVID-19.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member ___________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting_________________
Town Board Member Perticone voting_________________
Town Board Member Freeman voting_________________
Town Board Member Romeo voting_________________
Town Supervisor Seeley voting_________________
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD
ADOPTING THE AMENDMENT TO THE IRONDEQUOIT
COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL PLAN FOR THE 2018-2019
PROGRAM YEAR
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December, 2020 at 7:00 P.M. local time there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney to the Town
Town Board Member ___________________ offered the following resolution and moved its
adoption:
WHEREAS, the Town of Irondequoit is a Community Development entitlement community and,
as such, receives an annual block grant from the U.S. Department of Housing and Urban
Development (HUD); and
WHEREAS, the Town submitted to and received approval from HUD to expend $100,000 to
“Acquire land and install a playground in an underserved low-income neighborhood” as part of
its Annual Plan for the 2018-2019 Program Year, which began August 1, 2018; and
WHEREAS, the Town acquired land and developed a playground, and has $23,000 remaining in
the budget for this project; and
WHEREAS, the Town has determined that existing playgrounds in low- and moderate-income
neighborhoods are in need of upgrades; and
WHEREAS, the Town has determined that the $23,000 in funds remaining in the project budget
for playground construction should be allocated for upgrades to existing playgrounds in eligible
areas; and
WHEREAS, the Town Board determines that the proposed playground upgrades are a Type II
action pursuant to 6 NYCRR § 617.5(c)(1) (maintenance or repair involving no substantial
changes in an existing structure or facility), (2) (replacement, rehabilitation or reconstruction of a
structure or facility, in kind, on the same site), and (31) (purchase or sale of furnishings,
equipment or supplies, including surplus government property, other than the following: land,
radioactive material, pesticides, herbicides, or other hazardous materials), and therefore no further
review pursuant to the New York State Environmental Quality Review Act is required (6
NYCRR § 617.5(a)); and
WHEREAS, the Town, in accordance with program regulations and its Citizen Participation
Plan, has provided its residents with the opportunity to review and comment upon the proposed
amendments to the Annual Plan for the 2018-19 Program Year at a public hearing held at the
regular meeting of the Town Board on December 15, 2020 at 7:36pm.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the adoption of an
amendment to the Irondequoit 2018-19 Community Development Block Grant (CDBG) Annual
Plan to include “upgrade existing playgrounds in eligible block groups,” and authorizes the
Supervisor to execute and deliver such documentation as may be required by HUD.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member ___________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting_________________
Town Board Member Perticone voting_________________
Town Board Member Freeman voting_________________
Town Board Member Romeo voting_________________
Town Supervisor Seeley voting_________________
Resolution No. 2020- __________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING
A RESOLUTION TO REAPPOINT A PLANNING BOARD MEMBER
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at
the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of December 2020, at
7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member offered the following resolution and moved its adoption:
WHEREAS, the term of Allan Richards as a member of the Planning Board will expire on December 31,
2020; and
WHEREAS, the Town Board desires to reappoint Allan Richards for a term of seven years; and
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Irondequoit approves
the following appointment:
Allan Richards Planning Board Member Term Expires: December 31, 2027
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ______________________________ and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020- __________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING
A RESOLUTION TO REAPPOINT A ZONING BOARD OF APPEALS MEMBER
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at
the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of December 2020, at
7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its adoption:
WHEREAS, Sean Hart’s term as a member of the Irondequoit Zoning Board of Appeals expires
December 31, 2020; and
WHEREAS, the Town Board desires to reappoint Sean Hart to the Irondequoit Zoning Board of Appeals
with a term expiring December 31, 2027.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Irondequoit hereby
approves the appointment of:
Sean Hart Zoning Board of Appeals Term Expires: December 31, 2027
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ______________________________ and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020- __________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING
A RESOLUTION TO RE-APPOINT A ZONING BOARD OF APPEALS CHAIRMAN
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at
the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of December 2020, at
7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its adoption:
WHEREAS, James S Hinman has served on the Irondequoit Zoning Board of Appeals since 2006, when
he was appointed; and
WHEREAS, the Town Board appointed James S. Hinman to serve as Chairman of the Irondequoit
Zoning Board of Appeals in 2007, and thereafter reappointed him to serve as Chairman, and such term
expires December 31, 2020; and
WHEREAS, the Town Board desires to re-appoint James S. Hinman as Chairman of the Zoning Board of
Appeals with a term expiring December 31, 2027.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Irondequoit approves
the following appointment:
James S. Hinman Zoning Board of Appeals Chairman Term Expires: December 31, 2027
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ______________________________ and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020-________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD
AUTHORIZING A SETTLEMENT AGREEMENT
WITH ONE MEDLEY CENTER, LLC
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on
the 15th of December, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________ offered the following resolution and
moved its adoption:
WHEREAS, a settlement agreement for the Article 7 proceedings brought by ONE
MEDLEY CENTER, LLC has been submitted by Amy Jorstad, the Assessor for the
Town of Irondequoit, and recommended by Thomas A. Fink, special counsel for the
Town of Irondequoit for tax certiorari matters.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of
Irondequoit formally approves a settlement with ONE MEDLEY CENTER, LLC on the
following terms:
1. The assessment for ONE MEDLEY CENTER, LLC for the 2019 year shall be
reduced from $3,547,600 to $2,877,990 for tax parcel 092.05-1-88.11 (the
“Stipulated Reduced Assessment”).
2. Refunds of the taxes paid and collected in excess of the Stipulated Reduced
Assessment shall be made, and shall bear no interest if paid within sixty (60)
days, as described more fully in the settlement agreement.
3. The provisions of Real Property Tax Law § 727 shall apply to the terms of the
settlement for the 2020, 2021 and 2022 tax years, during which the Property shall
be assessed based on a fair market value of $2,967,000.
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ____________________ and duly put to vote,
which resulted as follows:
Town Board Member Wehner voting __________
Town Board Member Perticone voting __________
Town Board Member Romeo voting __________
Town Board Member Freeman voting __________
Town Supervisor Seeley voting __________
1
STATE OF NEW YORK
SUPREME COURT COUNTY OF MONROE
In the Matter of the Application under Article 7 of the
Real Property Tax Law By
ONE MEDLEY CENTER, LLC
Petitioner,
-vs-
TOWN OF IRONDEQUOIT,
Respondent.
For Review of the 2019-2020 Tax Assessment of Certain
Real Property in the Said Town of Irondequoit
STIPULATION OF
SETTLEMENT
Index No. E2019006582
Tax Year: 2019
Property Address:
1 Medley Centre Parkway
Tax Map No.: 092.05-1-88.11
WHEREAS, Petitioner, One Medley Center, LLC (“Petitioner”), by and through its
attorney, Wolfgang & Weinmann, (Peter Allen Weinmann, Esq., of counsel), has commenced
the above-captioned tax certiorari proceedings (“Proceedings”) under Real Property Tax Law,
Article 7 against Respondent, the Town of Irondequoit, represented by their attorneys Davidson
Fink, LLP (Thomas A. Fink, Esq., of counsel); and
WHEREAS, the East Irondequoit Central School District (the “School District”) has
requested to intervene in the above-described matters and are being represented by Ferrara
Fiorenza, P.C. (Katherine E. Gavett, Esq., of Counsel) and the Parties have agreed to perm it the
intervention; and
WHEREAS, Petitioner, Town and School District are collectively referred to as the
“Parties,” and
WHEREAS, the Parties have engaged in settlement discussions and have agreed to fully
resolve their differences without further litigation upon the terms of this Stipulation of
Settlement (“Stipulation”); and
2
WHEREAS, the Parties agree that the Proceedings shall be settled based upon the terms
set forth in this Stipulation; and
NOW, THEREFORE, IT IS HEREBY STIPULATED AND AGREED, by and
between the attorneys for the respective Parties herein:
1. The real property at issue in the Proceedings is situated in the Town of
Irondequoit and described on the Town’s assessment rolls for the relevant tax years as follows
(“Property”):
Property Description Tax Parcel No.
1 Medley Centre Parkway 092.05-1-88.11
Town of Irondequoit, New York
2. The Parties agree the total assessed value of the Property shall be reduced as set
forth below:
Tax Year
Taxable Status
Date
Tax Parcel Current Assessment Stipulated Reduced
Assessment
2019-2020 March 1, 2019 092.05-1-88.11 $3,547,600.00
$2,877,990.00
3. The officials of the County of Monroe, the Town of Irondequoit, the East
Irondequoit Central School District, and every other taxing entity, district or municipal
corporation having custody of or levying taxes upon the basis of said assessment rolls or any
copies thereof, be directed and So Ordered to make or cause to be made on the property books
and records the entries and changes necessary to correct said assessment pursuant to Paragraphs
1 and 2 herein.
4. Refunds of the taxes paid and collected in excess of the Stipulated Reduced
Assessments shall be made by the County of Monroe, the Town of Irondequoit, the East
Irondequoit Central School District, and any other affected taxing entity, directly to the attorneys
for Petitioner, accompanied by a calculation sheet, without interest, so long as payment is received
3
by Petitioner’s attorney within sixty days (60) from receipt of the Demand for Refund. If payment
is not received within said sixty-day period, statutory interest shall be calculated and paid from the
respective dates of payment.
5. The provisions Real Property Tax Law §727 shall apply to the terms of the
settlement for the 2020, 2021 and 2022 tax years only, during which the Property shall be
assessed based on a fair market value of $2,967,000.00.
6. The Parties acknowledge that this Stipulation is entered into for good and
valuable consideration and that no costs or allowances shall be awarded to, by or against the
Parties.
7. An executed copy of the Stipulation, with Notice of Entry, shall be entered and
docketed in the Monroe County Clerk’s Office and be filed among the Assessor’s permanent
records.
Dated: _________, 2020 WOLFGANG & WEINMANN
Peter Allen Weinmann, Esq.
Attorneys for Petitioners
69 Delaware Avenue, Suite 707
Buffalo, New York 14202
(716) 855-0600
Dated: November ___, 2020 DAVIDSON FINK LLP
Thomas A. Fink, Esq.
Attorneys for Respondents
28 East Main Street, Suite 1700
Rochester, New York 14614
(585) 756-5943
4
Dated: _________, 2020 FERRARA FIORENZA PC
_____________________________
Katherine E. Gavett, Esq.
Attorneys for Intervenor-Respondent
5010 Campuswood Drive
East Syracuse, New York 13057
(315) 437-7600
Town Tax Refund Calculations-1 Medley Ctr Pkwy-One Medley Center, LLC
Assessment Actual Revised
Roll Actual Taxable Revised Taxable
Year Effective Assessment Assessment Assessment Assessment Reduction Tax Rate Refund
2019 January-20 $3,547,600 $3,547,600 $2,877,990 $2,877,990 $669,610 $6.17 $4,131.49
Town Total:$4,131.49
All Refunds:Town $4,131.49
County $5,705.08
School $19,117.37
Special Dist.$3,542.24
1 Medley Ctr Pkwy Total Refunds:$32,496.17
SBL # 092.05-1-88.11
Property currently vacant/prior use retail & office
Refund calculations are estimates only
Actual refunds are calculated at each jurisdictional level and may be more precise
Prepared 11/30/2020
County Tax Refund Calculations-1 Medley Ctr Pkwy-One Medley Center, LLC
Assessment Actual Revised
Roll Actual Taxable Revised Taxable
Year Effective Assessment Assessment Assessment Assessment Reduction Tax Rate Refund
2019 January-20 $3,547,600 $3,547,600 $2,877,990 $2,877,990 $669,610 $8.52 $5,705.08
Total:$5,705.08
School Tax Refund Calculations-1 Medley Ctr Pkwy-One Medley Center, LLC
Assessment Actual Revised
Roll Actual Taxable Revised Taxable
Year Effective Assessment Assessment Assessment Assessment Reduction Tax Rate Refund
2019 January-20 $3,547,600 $3,547,600 $2,877,990 $2,877,990 $669,610 $28.55 $19,117.37
Total:$19,117.37
Special Districts Tax Refund Calculations-1 Medley Ctr Pkwy-One Medley Center, LLC
Assessment Actual Revised
Roll Actual Taxable Revised Taxable
Year Effective Assessment Assessment Assessment Assessment Reduction Tax Rate Refund
2019 January-20 $3,547,600 $3,547,600 $2,877,990 $2,877,990 $669,610 $5.29 $3,542.24
Total:$3,542.24
Resolution No. 2020-________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD
AUTHORIZING A SETTLEMENT AGREEMENT
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on
the 15th of December 2020 at 7:00 P.M. local time; there were:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________ offered the following resolution and
moved its adoption:
WHEREAS, a settlement agreement for the Article 7 proceedings brought by SEARS
ROEBUCK AND CO. #2003, has been submitted by Amy Jorstad, the Assessor for the
Town of Irondequoit, and recommended by Thomas A. Fink, Esq., special counsel for the
Town of Irondequoit for tax certiorari matters.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of
Irondequoit formally approves a settlement with SEARS ROEBUCK AND CO. #2003
on the following terms:
1. The assessment for SEARS ROEBUCK AND CO. #2003 for the 2013, 2014, 2015 &
2016 assessment roll years shall be reduced from $3,500,000 to $2,500,000.
2. SEARS ROEBUCK AND CO. #2003 shall recover refunds for the various principal
amounts, if any, paid to the taking units (as specified therein) as and for excess taxes
for tax years 2013, 2014, 2015 and 2016.
3. The settlement shall be governed by § 727 of the Real Property Tax Law for tax years
2013, 2014, 2015 and 2016.
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ____________________ and duly put to vote,
which resulted as follows:
Town Board Member Wehner voting __________
Town Board Member Perticone voting __________
Town Board Member Freeman voting __________
Town Board Member Romeo voting __________
Town Supervisor Seeley voting __________
STATE OF NEW YORK
SUPREME COURT COUNTY OF MONROE
In the Matter of
SEARS ROEBUCK AND CO. # 2003,
Petitioner,
-VS-
THE BOARD OF ASSESSORS AND/OR THE
ASSESSOR OF THE TOWN OF IRONDEQUOIT AND
THE BOARD OF ASSESSMENT REVIEW,
Respondents.
Index Nos. 008034-13
008121-14
007822-15
007826-16
Tax Years: 2013, 2014, 20I5
2016
Tax Map No.: 092.05-1-86
Property Address:
200 Medley Center Parkway
STIPULATION OF SETTLEMENT
WHEREAS, SEARS ROEBUCK AND CO. # 2003, (Petitioner), by and through its attorneys,
Kopppel Martone & Leistman, LLC, Myrna A. Cadet-Osse, Esq., of counsel, commenced the above
captioned proceedings under Real Property Law, Article 7 against Respondents, the Board of
Assessors and/or the Assessor of the Town of Irondequoit and the Board of Assessment Review,
("Respondents"), by and through its attorneys, Davidson Fink LLP, Thomas A. Fink, Esq., of
counsel, and the East Irondequoit Central School District ("Intervenor -Respondent"), by and through
its attorneys Ferrara, Firoenza, LLP, Katherine E. Gavett, Esq., of counsel, for the above described
property; and
WHEREAS, negotiations for settlement were entered into regarding the proceedings filed for
tax years 2013, 2014, 2015 and 2016 (the "Proceedings");
1
NOW, THEREFORE, it is hereby stipulated, consented and agreed to by and between the
undersigned that the Proceedings challenging the original assessment ("Original Assessment") for
the 2013, 2014, 2015 and 2016 Final Assessment Rolls shall be settled and that a Final Order to that
effect may be entered subject to the terms set forth below:
1. Revised Assessment • The real property at issued in the Proceedings consists of a shopping
center situated in the Town of Irondequoit and described on the Town's assessment rolls for tax
years 2013, 2014, 2015 and 2016 as 200 Medley Center Parkway, Tax Parcel No. 092.05-1-86. The
Proceedings for the Final Assessment Rolls identified below shall be settled by setting the
assessments at the revised assessments set forth below ("Revised Assessment"):
TAX YEAR
ORIGINAL
ASSESSMENT
REVISED
ASSESSMENT
2013
$3,500,000.00
$2,500,000.00
2014
$3,500,000.00
$2,500,000.00
2015
$3,500,000.00
$2,500,000.00
2016
$3,500,000.00
$2,500,000.00
IT IS STIPULATED AND AGREED that the officer or officers having custody of the tax
rolls containing said assessment, and of any tax rolls upon which the above -mentioned assessments,
as found in the years 2013, 2014, 2015 and 2016, and any taxes levied or to be levied thereon, have
been entered, shall forthwith correct the entry with respect to said real property of Petitioner, in such
a way as to effect the amendments, revisions and reductions called for by this settlement; and
IT IS FURTHER STIPULATED AND AGREED that Petitioner shall recover refunds from
the Town of Irondequoit, the County of Monroe, East Irondequoit Central School District, and any
applicable special taxes, the various principal arnounts, if any, paid to each such taxing unit as and
for excess taxes for the tax years of 2013, 2014, 2015 and 2016 said assessment rolls were, are, or
are used, without statutory interest, all in accordance with local refunding procedures established and
2
provided for such cases; and
IT IS FURTHER STIPULATED AND AGREED that said refunds shall be paid to
Koeppel Martone & Leistman, LLC as attorney for Petitioner within sixty (60) days from service of
the Order together with a Demand for Payment of Refund. If said refund payments are not made
within sixty (60) day period, statutory interest shall be due and calculated from the respective dates
of payment in accordance with § 726 of the Real Property Law; and
IT IS FURTHER STIPULATED AND AGREED that the provisions Real Property Tax
Law §727 shall apply to the terms of the settlement for the 2013, 2014, 2015 and 2016 tax years,
during which the Property shall be assessed based on a fair market value of $2,500,000.00.
IT IS FUTHER STIPULATED AND AGREED that Petitioner has authorized the
settlement set forth herein; and
IT IS FURTHER STIPULATED AND AGREED that this Stipulation is made solely for
the purpose of resolving the Proceedings , to avoid the expenses thereof and for such other reasons as
the parties deem material; and
IT IS FURTHER STIPULATED AND AGREED that the Proceedings shall be
discontinued, without costs to any parties, with prejudice in accordance with the accompanying
Consent Order, to be filed by Petitioner, and each party shall be responsible for its attorney's fees.
[Signature Page Follows
3
Dated: December f , 2020
Dated: December 1, 2020
Dated: December , 2020
A" Cz_g6}— "Q -
Myrna 47badet-Osse, Esq.
KOEPPE MARTONE & LEISTMAN, LLC
Attorneys for Petitioners
155 First Street
Mineola, New York 11501
516.747.6300
DAVIDSON FINK LLP
Thomas A. Fink, Esq.
Attorneys for Respondents
28 East Main Street, Suite 1700
Rochester, New York 14614
(585) 756-5943
Katherine E. Gavett, Esq.
FERRARA, FIORENZA, LLP
Counsel for the Intervenor -Respondent
East Irondequoit Central School District
5010 Campuswood Drive
E. Syracuse, New York 13057
315.437.7500
4
Town Tax Refund Calculations-200 Medley Center Pkwy-Sears Roebuck & Co, #2003
Assessment Actual Revised
Roll Actual Taxable Revised Taxable
Year Effective Assessment Assessment Assessment Assessment Reduction Tax Rate Refund
2013 January-14 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $6.52 $6,520.00
2014 January-15 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $6.51 $6,510.00
2015 January-16 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $6.51 $6,510.00
2016 January-17 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $6.52 $6,520.00
Town Total:$26,060.00
All Refunds:Town $26,060.00
County $33,240.00
School $119,270.00
Special Dist.$18,570.00
200 Medley Center Pkwy-Sears Roebuck & Co, #2003 Total Refunds:$197,140.00
SBL # 092.05-1-86
Property was a retail shopping store
Refund calculations are estimates only
Actual refunds are calculated at each jurisdictional level and may be more precise
Prepared 12/2/2020
County Tax Refund Calculations-200 Medley Center Pkwy-Sears Roebuck & Co, #2003
Assessment Actual Revised
Roll Actual Taxable Revised Taxable
Year Effective Assessment Assessment Assessment Assessment Reduction Tax Rate Refund
2013 January-14 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $8.21 $8,210.00
2014 January-15 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $8.32 $8,320.00
2015 January-16 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $8.37 $8,370.00
2016 January-17 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $8.34 $8,340.00
Total:$33,240.00
School Tax Refund Calculations-200 Medley Center Pkwy-Sears Roebuck & Co, #2003
Assessment Actual Revised
Roll Actual Taxable Revised Taxable
Year Effective Assessment Assessment Assessment Assessment Reduction Tax Rate Refund
2013 January-14 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $28.93 $28,930.00
2014 January-15 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $29.70 $29,700.00
2015 January-16 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $30.20 $30,200.00
2016 January-17 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $30.44 $30,440.00
Total:$119,270.00
Special Districts Tax Refund Calculations-200 Medley Center Pkwy-Sears Roebuck & Co, #2003
Assessment Actual Revised
Roll Actual Taxable Revised Taxable
Year Effective Assessment Assessment Assessment Assessment Reduction Tax Rate Refund
2013 January-14 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $3.97 $3,970.00
2014 January-15 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $4.46 $4,460.00
2015 January-16 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $4.80 $4,800.00
2016 January-17 $3,500,000 $3,500,000 $2,500,000 $2,500,000 $1,000,000 $5.34 $5,340.00
Total:$18,570.00
Resolution No. 2020-
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION DECLARING INTENT OF THE TOWN BOARD TO SERVE AS
LEAD AGENCY PURSUANT TO STATE ENVIRONMENTAL QUALITY REVIEW ACT
REGARDING A LOCAL LAW TO AMEND TOWN CODE CHAPTER 235, ARTICLE IV, R-R,
R-1, R-2 AND R-3 RESIDENTIAL DISTRICTS
At the regular meeting of the Town Board of Irondequoit, Monroe County, New York held at the Town
Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of December 2020 at 7:00 p.m.
local time, there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member______________________offered the following resolution and moved its
adoption:
WHEREAS, the Town of Irondequoit proposes the adoption of a Local Law amending Chapter 235 ,
Article IV, of the Town Code to adopt changes relating to the regulation of R-R, R-1, R-2 and R-3
Residential Districts (the “Local Law”); and
WHEREAS, the adoption of the Local Law is classified as Type 1 Action under the State Environmental
Review Act (“SEQRA”) and its accompanying regulations, 6 NYCRR 617.4(b)(2); and
WHEREAS, the Town Board has received and completed the full Environmental Assessment Form
(“EAF”) dated December 8, 2020 with respect to the adoption of the Local Law; and
WHEREAS, the Town Board will notify involved agencies of its intent to serve as lead agency and
request consent in accordance with 6 NYCRR 617.6.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board declares its intent to serve as Lead
Agency and directs staff to circulate notification to involved agencies.
This resolution shall take effect immediately.
Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as
follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
8613746_1
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 2021 PICKUP TRUCK
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member______________________offered the following resolution and moved its
adoption:
WHEREAS, it is necessary for the Community Development Department to purchase one (1)
new 2021 Ford F150 pickup truck with liftgate; and
WHEREAS, the Town is authorized to purchase through state contracts and Monroe County
Contracts pursuant to Irondequoit Town Code 51-5(B)(3) and New York State General
Municipal Law §104; and
WHEREAS, Falls Dodge (dba Joe Cecconis Chrysler Complex) has been awarded the New
York State OGS Mini-bid No. 1379; and
WHEREAS, Comprosec Corporation, a Monroe County vendor, has provided a quote for
emergency hazard lights required for the Animal Control vehicle; and
WHEREAS, the Town wishes to purchase the vehicle from Falls Dodge (dba Joe Cecconis
Chrysler Complex) for the price of $ $29,704.13 and the lights from Comprosec Corporation for
$405.54; and
WHEREAS, funding is available in account # 001.3510.2155 (Equipment-Vehicles)
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves purchase orders in
the amount of $29,704.13 with Falls Dodge (dba Joe Cecconis Chrysler Complex) for the
purchase of one (1) new 2021 Ford F150 pickup truck and $405.54 with Comprosec Corporation
for the purchase of required emergency hazard.
8613746_1
AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to
execute any and all documents related to this purchase.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner Voting __________________
Town Board Member Perticone Voting __________________
Town Board Member Romeo Voting __________________
Town Board Member Freeman Voting __________________
Town Supervisor Seeley Voting __________________
Govt Vehicle Quote
Town of Irondequoit
2021 Ram 1500 Quad Cab
MSRP $42,085
Your Vehicle Only Price- $26,404.13
Your Vehicle Plus Maxon Liftgate Price- $29,704.13
Quotation
Date
12/7/2020
Quotation #
20203
Customer:
Irondequoit Public Works Dept.
2629 East Ridge Road
Rochester NY 14622
Ship To
Irondequoit Public Works Dept
2629 East Ridge Road
Irondequoit NY 14622
Attn: Matt Perry
COMPROSEC CORPORATION
8201 Main Street, Suite 14
Buffalo, NY 14221-6046
Terms
Net
Valid Until
12/31/2020
Rep
KLV
FOB
Factory
Prepared By
Karen V
Phone (716) 634-24... Fax (716) 634-3850
E-mail CustomerService@Comprosec.com
Total*
Subtotal
Sales Tax (0.0%)
Item Description Qty Price Ea...Total*
LDHF311-W-10 Spherical Hide-a-star In Line Undercover Flashing with 10' cable.
Color to be white.
4 76.42 305.68
DLITE-YW MicroStar™, six LED array, black housing, flush mount, 10-30V,
wide spread optic
Amber & White LED's
2 49.93 99.86
Ground Shipping Paid By Us
*Quotation is plus freight unless otherwise indicated. Merchandise may not be returned
without written authorization and may be subject to restocking fee's. Manufacturers return
policy in effect for all returns.$405.54
$405.54
$0.00
Resolution No. 2020- __________
EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A
RESOLUTION TO APPROVE THE TENTATIVE AGREEMENT WITH THE
CSEA WHITE COLLAR UNIT FOR A SUCCESSOR CONTRACT
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December 2020 at 7:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, the most recent collective bargaining agreement with the CSEA White Collar Unit
(the “Union”) expires on December 31, 2020; and
WHEREAS, the negotiating teams for the Town and the Union have reached a tentative agreement
upon the substantive terms of a new contract covering the period from January 1, 2021 through
December 31, 2024; and
WHEREAS, the Union has advised the Town that the Union’s members have ratified the tentative
agreement; and
WHEREAS, the Town’s negotiating team recommends that the Town Board approve the tentative
agreement reached with the Union; and
WHEREAS, the Town intends to approve the tentative agreement subject to the integration of its
terms into a final successor collective bargaining agreement.
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the tentative
agreement and the Town Supervisor is hereby authorized to execute and deliver a successor
collective bargaining agreement, for a term from January 1, 2021 through December 31, 2024, with
the Union that incorporates the substantive terms set forth in the tentative agreement presented
today, and such collective bargaining agreement so executed and delivered shall be a valid, binding
and enforceable obligation of the Town.
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
TENTATIVE AGREEMENT
On November 23, 2020 representatives of the TOWN OF IRONDEQUOIT (the
"Town") and CSEA, LOCAL 1000, AFSCME, AFL-CIO, IRONDEQUOIT WHITE
COLLAR UNIT #7414-02 LOCAL 828 (the "Union") met and tentatively agreed
upon the following terms of a successor collective bargaining agreement:
1. Contract Ratification. The terms of this tentative agreement are subject
to both ratification by the Union's members and approval by the Town Board.
2. Contract Term. The term of the successor collective bargaining
agreement shall begin as of January 1, 2021 and shall end on December 31,
2024.
3. Article II Recognition, Section 2.2 shall be revised to read:
CSEA having been recognized or certified as the exclusive representative
of the employees within the negotiating unit shall be entitled to have dues
deductions made from the wages or salary of the members of said unit.
The fiscal officer making dues deductions will transmit these amounts
within thirty (30) days of deduction to CSEA, Inc., 143 Washington
Avenue, Albany, New York 12210.
Within thirty days of an employee first being employed or reemployed by
the employer, or within thirty days of being promoted or transferred to the
bargaining unit, the employer shall notify the employee organization of the
employee's name, address, job title, employing agency, department or
other operating unit, and work location.
Within thirty days of providing the above notice, the employer shall allow a
duly appointed representative of the employee organization that
represents that bargaining unit to meet with such employee during the
employee's regular break period, provided however that arrangements for
such meeting must be scheduled in consultation with a designated
representative of the employer.
CSEA shall indemnify and save the Town harmless against any and all
claims, demands, suits or other forms of liability that shall arise out of, or
for reason of action taken by the Town, in reliance upon payroll deduction
authorization cards submitted by the Union to the Town.
4. Wages. Section 8.1 shall be revised to read as follows:
a. Effective January 1, 2021, all employees shall receive a $1,000.00
annual wage increase.
b. Effective January
wage increase.
c. Effective January
wage increase.
d. Effective January
wage increase.
1, 2022, all employees shall receive a 2.50%
1, 2023, all employees shall receive a 2.75%
1, 2024, all employees shall receive a 2.95%
5. Article IX Health Insurance Section 9.1 shall be revised to read:
A. All full-time bargaining unit members covered by this agreement,
who request coverage, will receive health insurance coverage
under the Town's current health insurance plan, or such plan which
may be offered and negotiated on the Town's behalf by the Finger
Lakes Municipal Health Insurance Trust (FLMHIT).
B. The Town will contribute the following amounts towards the
employee's health insurance premium:
Effective 1/1/2021, 85% of the cost of the Core Plan.
Effective 1/1/2022, 84% of the cost of the Core Plan.
Effective 1/1/2023, 83% of the cost of the Core Plan.
Effective 1/1/2024, 82% of the cost of the Core Plan.
C. A $300 single or $400 family Health Reimbursement Account
(HRA) debit card will be offered to any full-time bargaining unit
member enrolled in the Core Plan and hired before January 1,
2013.
A $200 single or $300 family Health Reimbursement Account
(HRA) debit card will be offered to any full-time bargaining unit
.....L..... enrolled 11 1 the
Core Plan and hired between en lams
IIICIIIUCI CIIIUIICU in Core Plan and IIIICU LJCLWCCII JQIIUdIy 1,
2013 and December 31, 2020.
D. No changes to subsections D, E, or F
6. Section 9.2 shall be revised to read in full:
The Town agrees to continue the practice of providing medical
coverage protection to retirees to the Town who retire directly into or
under the New York State Employees' Retirement System from active,
full-time employment with the Town and receive a pension therefrom.
The employee must have served a minimum of twenty (20)
consecutive years of active, full-time employment with the Town
immediately preceding retirement into or under the New York State
Employees' Retirement System. The term "consecutive" shall not apply
to persons who have a break in service due to any leave granted under
the terms of this Agreement. Retirees will continue to pay the same
proportion of the health insurance premiums as they had paid while
employed by the Town, and retirees after retirement will receive the
same coverage as active employees as it may change from time to
time (except as it is modified at age 65 due to Medicare eligibility, as
stated below).
When the retiree becomes eligible for Medicare, he or she will be
ineligible for the under -65 health plan but becomes eligible for the base
Medicare Advantage plan substantially similar to that of the Blue
Choice Co -Pay Plan. The retiree is responsible for any additional
premiums required to enroll in a plan outside the managed care
network, or due to voluntarily enrolling in a more expensive plan.
The Town will allow dependents on the plan at the time of retirement to
remain on the plan as follows:
a) Dependent Children (Until age 26).
b) Dependent Spouse (Until Medicare eligibility or divorce). You may
not add a new spouse due to marriage or remarriage.
c) Spousal and dependent eligibility for any employer -sponsored
health plan ceases upon the death of the retired employee.
Where an employee eligible for retiree health insurance benefits takes a job
where a group hospital plan is available, whether comparable or not or
whether paid wholly or in part by the employee, the retired employee shall not
be eligible for the Town's plan, and the Town shall not provide such benefit.
The retired employee shall be required to notify the Town when he/she is
employed elsewhere and as to whether medical coverage protection is
available. If he/she fails to do so, he/she shall not be eligible for such Town -
sponsored health insurance. In addition, a retired employee shall be required
to certify annually as of January 1 of each year, whether or not he/she is
working, where he/she is working (if he/she is working) and whether a group
hospital plan is available with that employer, whether comparable or not or
whether paid wholly or in part by the employee. Failure to do so shall result in
the cancellation of the benefit by the Town to the retiree. If an employee is
otherwise eligible but does not receive retirement medical coverage because
the employee is employed elsewhere where a group hospital plan is
available, the employee shall be allowed to return to the Town's plan when
he/she leaves the employ of such Employer.
7. Section 9.5 shall be revised as follows:
a. All full-time bargaining unit members, covered by this agreement, who
request coverage, will receive dental insurance coverage under the
Town's current dental insurance plan. The Town shall have the right to
provide equivalent coverage to that provided by the Town's current
dental insurance plan after discussion with the Union.
b. The Town will contribute the following amounts towards the
employee's dental premium:
Effective 1/1/2021, 85% of the cost of the base plan.
Effective 1/1/2022, 84% of the cost of the base plan.
Effective 1/1/2023, 83% of the cost of the base plan.
Effective 1/1/2024, 82% of the cost of the base plan.
8. Article X Retirement — The last sentence will be corrected to read "The
Town will also provide Section 41(j) benefit, (unused sick leave credit)."
9. Article XXII Holidays — shall be replaced by the following & Article XXIII shall
be eliminated:
Legal holidays constitute days off with pay for all employees who have
been employed by the Employer for 30 days or more. Legal holidays to be
observed by the Employer shall be as follows:
• New Year's Day
• Martin Luther King Jr. Day
• Presidents Day
• Good Friday
• Memorial Day
• Independence nce Day
• Labor Day
• Veterans Day
• Thanksgiving Day
• Day after Thanksgiving Day
• Christmas Day
• Floating Holiday*
• Personal Floating Holiday**
Whenever a holiday falls on a Saturday, it is celebrated on the preceding
Friday. Whenever a holiday falls on a Sunday, it is celebrated on the
following Monday.
When an employee works a Thursday through Monday schedule, and a
holiday falls on a non -workday, the holiday will be recognized on the
adjacent Monday or Thursday, with the exception of Christmas Day which
will always be observed on December 25th for such employee.
* When the 4th of July or Christmas falls on a Tuesday or Thursday, then
the Monday or Friday contiguous to that Holiday will be used as the
floating holiday. If the 4th of July or Christmas does not fall on a Tuesday
or Thursday, then the floating holiday will be Columbus Day, which is in
October.
**An employee may use the Personal Floating Holiday on a day of his/her
choice with supervisory approval.
When an employee is on unpaid leave, he/she will not be eligible for any
paid holiday that occurs during the unpaid portion of the leave. Paid time
off for holidays will be counted as hours worked for the purposes of
determining overtime.
10. Article XIV Sick Leave — Section 14.1 shall be revised to read:
Sick leave is earned and posted at the rate of one (1) day per month of
service for each month an employee is actively working at least one-half
(1/2) the workdays in the month. Time actively working shall include paid
vacation, paid holidays, paid jury duty, paid bereavement and paid sick
leave earned under this Article, but not time out on Workers'
Compensation, Disability or other leaves of absence.
Unused sick leave may accumulate to a maximum amount of two -
hundred -twelve (212) days. Members may carryover from year to year a
maximum of two -hundred (200) days.
11. Article XIV Sick Leave - Section 14.4 shall be revised to add this second
paragraph:
The Town and the Union recognize that unreported employee absences
cause serious operational problems and place an undue burden upon
fellow employees.
12. Article XIV Sick Leave — Section 14.7 shall be revised to read:
Upon retirement, a member hired into the bargaining unit prior to 1/1/2021
may choose to be paid one (1) day for any two (2) days of unused sick time in
his/her final paycheck, up to 90 days cash value in exchange for 180 days.
The bargaining unit member must be retiring from the Town directly into the
New York State Local Employees Retirement System.
13. Article XIV Sick Leave — Add Section 14.9 to read:
Notwithstanding any other provision of this Article, any employee absent from
work without authorization for five (5) consecutive work days shall be deemed
to have resigned from his or her position.
14. Article XVIII — Vacation — Section 18.1 shall be revised to read:
Bargaining unit members hired prior to January 1, 2021 shall continue to earn
vacation credits as established. Unit members hired on or after January 1,
2021 shall earn vacation credits on the anniversary of their first day of work
according to the following schedule:
6 months =
1 year =
2 years =
3 years =
4-7 years =
8-10 years =
11-13 years =
14-15 years =
16-20 years =
21+ years =
6 days
12 days
12 days
13 days
15 days
18 days
20 days
23 days
25 days
28 days
15. Article XXVI — Tardiness & Time Accounting Procedure shall be amended
to read:
Reporting to work and being ready to work at the beginning of one's shift is
one of the essential responsibilities of employees. Repeated and excessive
tardiness are not acceptable and shall be defined as follows: Four (4) or more
occurrences during a sixty (60) consecutive calendar day period of reporting
late for work. Occasional tardiness may be excused by the Employer, and the
employee and the unit manager may agree to decrease the length of breaks
or to extend the workday to make up for tardy time.
In the event of employee tardiness, the employee shall be paid to the nearest
quarter (1/4) of the hour.
Each employee shall complete a daily timesheet that records his/her actual
start time and work end time, and lunch start time and end time. Each
employee who is directed to start work early or to stay late by his/her
Department Head will be compensated for that time.
Nothing in this Article will relieve an employee of the responsibility to report to
work in sufficient time before the start of the workday in order to begin work at
the start of the designated shift.
16. Article XXVII — Section 27.1 : The first sentence shall be corrected to
replace the reference to Article XXVIII with Article XXIX.
17. Article XXXII — Replace the first sentence with the following:
Each member in the position of Custodian or Light Laborer shall be provided
a sweatshirt and winter coat and t -shirts identified all with the town logo.
Additionally, each member in the position of Custodian or Light Laborer shall
be provided a $150.00 annual work -related clothing allowance in January.
18. Except as agreed by the parties above, all other terms of the collective
bargaining agreement that expired on December 31, 2020 shall be carried
forward into the successor collective bargaining agreement.
FOR THE UNION:
e
ee Chichester
Labor Relations Specialist
Stephen McDaniels
Unit President
November 23, 2020
FOR THE TOWN:
Town Supervisor
Jas Vin
D ector of Personnel
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A CONTRACT
WITH FUSION DIGITAL LLC FOR INFORMATION TECHNOLOGY SERVICES
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December, 2020 at 7:00 p.m. local time, there were:
PRESENT:
David Seeley
Patrina Freeman
John Perticone
Kimie Romeo
Peter Wenner
Harter Secrest & Emery LLP
Town Supervisor
Town Board Member
Town Board Member
Town Board Member
Town Board Member
Attorney for the Town
Town Board Member offered the following resolution and moved for its
adoption:
WHEREAS, it is necessary to procure information technology support services for the Town, to
include Town Hall, DPW, Recreation, and the Irondequoit Police Department; and
WHEREAS, pursuant to the requirements of Section 51-10(B) of the Irondequoit Town Code,
the Town sent out a request for proposal to three (3) businesses offering these services; and
WHEREAS, Fusion Digital LLC has been recommended by the RFP selection committee
pursuant to Section 51-10 of the Irondequoit Town Code; and
WHEREAS, the funding for this expense has been included in the 2021 Operating Budget in
account 001-1680-4135 (IT).
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the hiring of Fusion
Digital LLC to provide IT services for the Town from January 1, 2021 through December 31,
2021 in the amount of $50,880 with up to two (2) additional one (1) year. terms.
AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board authorizes the
Supervisor to execute any and all necessary documents to enter into an agreement with Fusion
Digital LLC in such form as approved by the Attorney for the Town.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member and duly put to vote, which resulted as follows:
Town Board Member Wehner voting
Town Board Member Perticone voting
Town Board Member Romeo voting
Town Board Member Freeman voting
Town Supervisor Seeley voting
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) 2021 FORD UTILITY
POLICE INTERCEPTOR ALL WHEEL DRIVE VEHICLES AND A TRANSFER OF
FUNDS FROM THE GENERAL FUND BALANCE
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member______________________offered the following resolution and moved its
adoption:
WHEREAS, it is necessary for the Police Department to purchase two (2) new 2021 Ford Utility
Police Interceptor All Wheel Drive vehicles (the “Vehicles”); and
WHEREAS, the Town is authorized to make purchases through the contract of any county within
the state at the same prices and under the same terms and conditions as such county pursuant to
Irondequoit Town Code 51-5(B)(4) and New York State General Municipal Law §103(3); and
WHEREAS, the Police Department would like to utilize a contract of Onondaga County to
purchase two (2) new 2021 Ford Utility Police Interceptor All Wheel Drive vehicles; and
WHEREAS, Van Bortel Ford, 71 Marsh Road, East Rochester, New York, has been awarded
Onondaga County Bid # 8771 2021; and
WHEREAS, the estimated cost of each 2021 Ford Utility Police Interceptor All Wheel Drive
Vehicle is $36,668.51, for a total of $73,337.02; and
WHEREAS, funding for this purchase is available in the general fund balance and will be
transferred to Police Vehicles account 001.3120.2155.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the purchase of two
(2) new 2021 Ford Utility Police Interceptor All Wheel Drive Vehicles from Van Bortel Ford, 71
Marsh Road, East Rochester, New York in the amount of $73,337.02;
AND BE IT FURTHER RESOLVED, that the Town Board authorizes a transfer from the
general fund balance to Police Vehicles account 001.3120.2155 in the amount of 73,337.02;
AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to
execute any and all documents related to this purchase.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting_________________
Town Board Member Perticone voting_________________
Town Board Member Romeo voting_________________
Town Board Member Freeman voting_________________
Town Supervisor Seeley voting_________________
Resolution No. 2020-____________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION TO ENTER INTO A MEMORANDUM OF
UNDERSTANDING BETWEEN THE IRONDEQUOIT POLICE DEPARTMENT AND
MATTHEW DOWARD FOR THE YEAR 2021
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of December
2020 at 7:00 P.M. local time; there were
PRESENT
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter, Secrest & Emery, LLP Attorney for the Town
Town Board Member ________________________ offered the following resolution and moved its
adoption:
WHEREAS, the Irondequoit Police Department wishes to purchase the services of a stable or horse
handler to provide a horse for mounted use during special events and training opportunities; and
WHEREAS, pursuant to Section 51-7 of the Irondequoit Town Code, the Irondequoit Police
Department sought three or more written quotes for the services from stables and handlers, and
Matthew Doward provided the sole affirmative response to such inquiries; and
WHEREAS, the Irondequoit Police Department desires to enter into a Memorandum of
Understanding with Matthew Doward, who owns “A Horse’s Friend,” for the use of his horse during
special events or training opportunities, not to exceed ten (10) events per calendar year ending 2021;
and
WHEREAS, a copy of the Memorandum of Understanding is attached hereto and made a part hereof
(the “MOU”); and
WHEREAS, funding for the above-referenced expenses is available in the 2021 Police Budget 001-
3120-4120.
NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the Chief of Police to
enter into the MOU in the form attached hereto and made a part hereof.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________ and duly put to vote, which resulted as
follows:
Town Board Member Wehner voting ___________________
Town Board Member Perticone voting ___________________
Town Board Member Romeo voting ___________________
Town Board Member Freeman voting ___________________
Town Supervisor Seeley voting ___________________
Resolution No. 2020- __________
EXTRACT OF MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING AN AMENDMENT TO THE AFFILIATION
AGREEMENT BETWEEN MONROE COMMUNITY COLLEGE AND THE
IRONDEQUOIT POLICE DEPARTMENT
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December 2020, at 7:00 P.M. local time: there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and moved its
adoption:
WHEREAS, the Irondequoit Police Department (“IPD”) provides an extension of Monroe
Community College’s (“MCC”) education and training program for MCC’s Law and Criminal
justice students; and
WHEREAS, by resolution dated September 15, 2020, the Town Board authorized the Chief of
Police to enter into an Affiliation Agreement (“Original Agreement”) with MCC setting forth the
relationship between the parties, providing that MCC will be responsible for the academic
component of the program and IPD will be responsible for the field experience component of the
program; and
WHEREAS, as a result of the COVID-19 pandemic, MCC and IPD wish to amend the Original
Agreement to address matters relating to the COVID-19 pandemic and the health and safety of
program participants; and
WHEREAS, the Original Agreement, as amended, will promote the public safety by encouraging
students to pursue careers in law enforcement, by endowing students with practical training in
law enforcement methods, and by developing ties between law enforcement officers and the
community, all while being mindful of the need for additional precautions to combat the COVID-
19 pandemic; and
WHEREAS, the Chief of Police recommends entering into the amendment to the Original
Agreement, and the Town Board has determined that such amendment is in the best interests of
the Town, its residents, and the IPD.
NOW, THEREFORE BE IF RESOLVED, that the Town Board authorizes the Chief of Police
to enter into the Amendment to Affiliation Agreement in substantially the form attached hereto,
as approved by the Attorney for the Town.
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ______________________________ and duly put to
vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Resolution No. 2020-____________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD
ADOPTING A RESOLUTION TO ENTER INTO
INTERMUNICIPAL AGREEMENTS AND FUNDING
FOR DWI PROGRAMS
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on
the 15th day of December 2020 at 7:00 P.M. local time; there were
PRESENT
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter, Secrest & Emery, LLP Attorney for the Town
Town Board Member ________________________ offered the following resolution and
moved its adoption:
WHEREAS, the Town desires to enter into intermunicipal agreements with the County
of Monroe for receipt and use of New York State funding for DWI programs; and
WHEREAS, the Town may enter into intermunicipal agreements with the County of
Monroe pursuant to General Municipal Law Section 119-o; and
WHEREAS, the term of the 2021 STOP DWI Program agreement shall be from January
1, 2021 through December 31, 2021; and
WHEREAS, the term of the STOP DWI Foundation Crackdown Grant Program
agreement shall be from October 1, 2020 through September 30, 2021.
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves and ratifies
the intermunicipal agreements with the County of Monroe for receipt and use of New
York State funding for the 2021 STOP DWI Program in the amount of $15,051.18 and
for the 2020-21 STOP DWI Foundation Crackdown Grant Program in the amount of
$4,111.00;
AND, THEREFORE, BE IT FURTHER RESOLVED, that the Supervisor is hereby
authorized to execute any and all documents necessary to enter into such agreements in
such form as approved by the Attorney for the Town.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________ and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting ___________________
Town Board Member Perticone voting ___________________
Town Board Member Romeo voting ___________________
Town Board Member Freeman voting ___________________
Town Supervisor Seeley voting ___________________
9428801_1
Resolution No. 2020_______
EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A
RESOLUTION RATIFYING AGREEMENT FOR NURSING SERVICES FOR
DRIVE-THRU COVID-19 TESTING
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the
15th day of December, 2020 at 7:00 p.m. local time; there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member ___________ offered the following resolution and moved its
adoption:
WHEREAS, the Supervisor of the Town of Irondequoit (“Town”) has declared a local
state of emergency within the Town because of the ongoing public health emergency
created by the outbreak and spread of the COVID-19 virus; and
WHEREAS, the Governor of the State of New York has issued Executive Orders
establishing a “cluster based” approach to combatting the COVID-19 pandemic in areas
that have experienced a resurgence of the spread of the virus, and has authorized the
Department of Health to designate such areas as “yellow,” “orange,” and “red” zones
depending on the number of new positive COVID-19 cases therein, among other factors;
and
WHEREAS, the Department of Health has designated certain portions of the Town as
“orange” zones because of the number of positive COVID-19 cases therein; and
WHEREAS, the Town on an emergency basis established COVID-19 drive-thru testing
sites in an effort to measure and combat the spread of the COVID-19 virus; and
WHEREAS, the Town was required to enter into a contract with WorkFit Medical, LLC
to obtain the services of professional nurses and other staff to administer the COVID-19
tests; and
9428801_1
WHEREAS, the contract was made pursuant to Section 25 of the New York Executive
Law, which authorizes the Supervisor during a state of local emergency to use all resources
of the Town to cope with the emergency; and
WHEREAS, the Town Board now wishes to ratify the Town’s agreement with WorkFit
Medical, LLC, to provide staffing for drive-thru COVID-19 testing.
NOW, THEREFORE BE IT RESOLVED, that the Town Board hereby approves,
ratifies, and adopts the Supplemental Staffing Agreement between the Town and Workfit
Medical, LLC, as annexed hereto as Exhibit A, for a one-year term beginning November
24, 2020, provided that any automatic renewal provision thereof shall be of no force or
effect.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member _________ and duly put to vote, which resulted as
follows:
Town Board Member Wehner voting_____________
Town Board Member Perticone voting_____________
Town Board Member Romeo voting _____________
Town Board Member Freeman voting ___ _________
Supervisor Seeley voting _____________
9429002_1
WorkFit Medical, LLC
WorkFit Staffing Services
SUPPLEMENTAL STAFFING AGREEMENT
This agreement is entered into with an effective date of November 24th, 2020 by and
between WorkFit Medical, LLC (hereinafter referred to as “PROVIDER”), a New York
limited Liability Company with a principal place of business located at 1160 Chili
Avenue, Rochester, New York 14624 and Town of Irondequoit (hereinafter referred to
as “FACILITY”), a municipal corporation located at 1280 Titus Ave, Rochester, NY
14617 to provide supplemental staffing services to FACILITY.
In consideration of the mutual promises contained herein, PROVIDER and FACILITY
hereby agree as follows:
1) RESPONSIBILITIES OF PROVIDER
a) Personnel- At FACILITY’s request, Provider will furnish a Healthcare worker,
Licensed Practical Nurse (LPN), Registered Nurse (RN) or Certified Nursing
Assistant (CNA) to assist with administration of COVID testing at FACILITY
i) Personnel supplied to FACILITY by Provider shall meet the following
criteria:
(1) Have sufficient clinical experience related to the specific area(s) of
assignment.
(2) Carry a copy of his or her identification badge.
(3) Have current health clearance.
(4) Healthcare worker, LPN, RN or CNA must pass provider’s proficiency
screening examinations and/or specialty examinations appropriate to their
desired specialty staffing assignments.
ii) To document the education, experience, special skills/ training/certification,
and health data of those provider employees supplied to FACILITY.
9429002_1
b) Non-exclusivity- Provider hereby acknowledges that FACILITY is under no
obligation to utilize Provider’s services under this Agreement on an exclusive
basis.
c) Standards- Provider will cooperate with FACILITY in meeting JCAHO standards
for use of supplemental personnel and otherwise will comply with all applicable
professional practice laws and clinical and administrative policies of FACILITY.
d) Personnel Cancellation/Replacement- Provider will report the cancellation of a
scheduled shift to FACILITY at least two hours prior to reporting time and make
appropriate attempts to find a suitable replacement. Upon notice from FACILITY
that provider employee did not arrive for a scheduled assignment, Provider will
make appropriate attempts to find a suitable replacement.
e) Insurance- Provider will maintain at its sole expense a valid policy of insurance
covering professional liability arising from the acts or omissions of Provider, its
agents, and employees in an amount generally considered standard in Provider’s
industry. Provider will name FACILITY as an additional insured on such policy
and will forward a Certificate of Insurance to FACILITY upon request and will
give FACILITY prompt written notice of any material change in Provider’s
coverage.
f) Employee Obligations- All personnel referred to FACILITY pursuant to this
Agreement shall be considered Provider’s employees only. Provider will assume
sole and exclusive responsibility for payment of wages to its personnel for
services to FACILITY; for withholding appropriate income taxes, paying federal
social security taxes and unemployment insurance, and maintaining worker’s
compensation coverage; and for otherwise discharging its obligation as an
employer of supplemental nursing personnel.
g) Billing- Provider will submit invoices to FACILITY or PERSON
RESPONSIBLE FOR PAYMENT according to the terms of this Agreement and
the rates and payment terms expressed in Appendix A.
2) RESPONSIBILITIES OF FACILITY
a) Use of Provider- FACILITY acknowledges that this Agreement does not
constitute a guarantee of availability of specific personnel.
b) Use of Provider’s Staff- FACILITY may use Provider’s staff to supplement its
direct staff. FACILITY agrees not to offer direct employment to Provider’s staff
for a period of not less than ninety (90) days after placement of staff member at
FACILITY by Provider. FACILTY shall pay Provider a placement fee of
$10,000.00 in the event that Provider’s staff becomes employed by FACILTY
directly after 90 days following placement in FACILTY by Provider. FACILITY
9429002_1
may also not offer direct employment to Providers staff prior to placement after
initial introduction. In the event the FACILITY or its agents violate above
condition, the sum of $10,000.00 per employee shall become due and payable,
upon demand, as liquidated damages to WorkFit Medical, LLC.
c) Orientation- FACILITY will orient Provider’s personnel to the FACILITY and its
rules and regulations, including the physical layout and equipment on any unit to
which the Provider’s personnel are assigned. Orientation time will be billed as
defined in Appendix A.
d) Responsibility for Facility Care- FACILITY accepts full responsibility for facility
care while using Provider’s personnel.
e) Right to Dismiss- If FACILITY’s designee determines that one of Provider’s
employees is negligent, has engaged in misconduct or malpractice, has rendered
incompetent care or is otherwise incapable of appropriately performing his or her
assigned duties; FACILITY may require that employee to leave the premises and
will immediately notify Provider. The dismissed employee will not be assigned to
FACILITY thereafter.
f) Failure to Report- FACILITY will notify Provider immediately should any
Provider employee fail to report for work as scheduled and Provider will make
appropriate attempts to find a suitable replacement.
g) Payment- FACILITY will pay Provider upon receipt of invoice in accordance
with the terms and rates contained in Appendix A. FACILITY will be billed every
two weeks. If a bill is not paid in 10 days, late charges of 1.5% per month are
applied.
h) Staff Order Cancellation- In the event of a shift cancellation by the FACILITY,
Provider requires a minimum of twenty four (24) hours of notification time. In
the event of a shift cancellation less than (24) hours, immediately prior to the
shift, FACILITY will pay Provider for four hours at the appropriate billing rate.
3) MISCELLANEOUS
a) Term & Termination- This Agreement will be in effect for (1) year beginning on
November 24th, 2020. This agreement is a nonexclusive agreement and may be
modified or amended by mutual consent of the parties. Should the parties agree
to review and negotiate existing or additional terms to this Agreement, the
Agreement shall remain in force until or unless any such terms are agreed to in
writing, at which time said terms would become attached to and part of the
Agreement. This Agreement shall remain in effect until terminated with or
without cause by one party notifying the other in writing, with the party notifying
9429002_1
allowing the party being notified at least thirty (30) calendar days time prior to the
termination taking effect.
b) Hold Harmless- Provider agrees to indemnify and hold harmless FACILITY, its
directors, offices, employees, and agents from and against any and all claims,
actions or liabilities of any nature that may be asserted against them in connection
with the performance of Provider, its directors, officers, employees and agents
under this Agreement. FACILITY agrees to indemnify and hold harmless
Provider, its directors, officers, employees and agents from and against any and
all claims, actions or liabilities of any nature that may be asserted against them in
connection with the performance of FACILITY, its directors, officers, employees
and agents under this Agreement.
c) Confidentiality- Both parties agree to maintain the confidentiality of all furnished
records and documents.
d) Non-discrimination- Neither Provider nor FACILITY will discriminate in the
employment or use of Provider’s personnel with respect to race, religion, sex, age,
color, creed, handicap, marital status, veteran status or national origin.
e) Venue- This Agreement and the rights and obligations of the parties hereto shall
be interpreted, construed, and enforced in accordance with the laws of the State of
New York. Venue is in Monroe County, New York.
f) Entire Agreement- This Agreement contains the entire agreement between the
FACILITY and provider. This Agreement supersedes all prior contracts,
agreements and understandings, whether written or verbal, between the parties.
Provider and FACILITY have acknowledged their understanding of and
agreement to the mutual promises written above by executing this Agreement.
______________________ ____________________________
FACILITY Representative WorkFit Medical, LLC
Karen Brown, Director of Business
Development
_____________________________
Print name and title
9429002_1
*RATE SCHEDULE – APPENDIX A
Effective November, 2020
*hourly rates dependent on staff skill level/experience and shifts required/placement type
Services include assistance with the administration of COVID testing per
current requirements on an as needed basis by one or more of the
following level staff: (schedule TBD)
*3hr minimum per shift required
Licensed Practical Nurse (LPN) $50/hr
Registered Nurse (RN) $60.00-$65.00/hr
Certified Nursing Assistants (CNA) or Healthcare worker $40.00/hr
Holidays:
New Year’s Eve
New Year’s Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Eve
Christmas Day……………………………rates as above times 1.5
Overtime
Overtime rate is in effect for this FACILITY if it elects to utilize LPN/RN for
over 40 hours in any given week.
9433371_1
Resolution No. 2020_______
EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A
RESOLUTION RATIFYING BUSINESS ASSOCIATE AGREEMENT WITH
THE COUNTY OF MONROE FOR COVID-19 TESTING
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the
15th day of December, 2020 at 7:00 p.m. local time; there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member ___________ offered the following resolution and moved its
adoption:
WHEREAS, the Supervisor of the Town of Irondequoit (“Town”) has declared a local
state of emergency within the Town because of the ongoing public health emergency
created by the outbreak and spread of the COVID-19 virus; and
WHEREAS, the Governor of the State of New York has issued Executive Orders
establishing a “cluster based” approach to combatting the COVID-19 pandemic in areas
that have experienced a resurgence of the spread of the virus, and has authorized the
Department of Health to designate such areas as “yellow,” “orange,” and “red” zones
depending on the number of new positive COVID-19 cases therein, among other factors,
and has designated certain portions of the Town as “orange” zones; and
WHEREAS, the Town on an emergency basis partnered with the County of Monroe
(“County”) to provide COVID-19 testing to the public, with testing administered by the
County Department of Public health with assistance from Town staff, requiring the County
and the Town to enter into a Business Associate Agreement concerning the privacy and
protection of any protected health information of the public; and
WHEREAS, the Supervisor entered into the Business Associate Agreement pursuant to
Section 25 of the New York Executive Law, which authorizes the Supervisor during a state
of local emergency to use all resources of the Town to cope with the emergency, and to
request and accept assistance from any other political subdivision on terms and conditions
9433371_1
mutually agreed to by the Supervisor and the chief executive of such political subdivision;
and
WHEREAS, the Town Board now wishes to ratify the Town’s agreement with the County
pursuant to the Business Associate Agreement.
NOW, THEREFORE BE IT RESOLVED, that the Town Board hereby approves,
ratifies, and adopts the Business Associate Agreement between the Town and the County
of Monroe, as annexed hereto, and authorizes the Supervisor to execute any further
documents related thereto as may be approved by the Attorney for the Town.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member _________ and duly put to vote, which resulted as
follows:
Town Board Member Wehner voting_____________
Town Board Member Perticone voting_____________
Town Board Member Romeo voting _____________
Town Board Member Freeman voting ___ _________
Supervisor Seeley voting _____________
9433394_1
1
BUSINESS ASSOCIATE AGREEMENT
This Agreement, which shall be deemed to be dated as of the date the last party executed
this Agreement (the “Agreement”), by and between the COUNTY OF MONROE, a municipal
corporation with offices in the County Office Building, 39 West Main Street, Rochester, New
York 14614 (hereinafter referred to as the “Covered Entity”), and the TOWN OF
IRONDEQUOIT, a municipal corporation with offices at 1280 Titus Avenue, Rochester, New
York 14617 (hereinafter referred to as the “Business Associate”).
I. RECITALS
A. Monroe County and the Town of Irondequoit are each committed to protecting the public
health of their residents. In order to do so, Monroe County and the Town of Irondequoit are
partnering to provide COVID-19 testing to the public. This testing shall be administered by the
Monroe County Department of Public Health, with staff from the Town of Irondequoit providing
assistance.
B. In the course of partnering to provide COVID-19 testing to the public, Covered Entity
may disclose certain information to Business Associate pursuant to the terms of the Agreement,
some of which may be Protected Health Information (PHI) as defined below, in fulfilling their
responsibilities under the arrangement.
C. Covered Entity and Business Associate intend to protect the privacy and provide for the
security of Protected Health Information disclosed to Business Associate pursuant to the
Agreement in compliance with the Health Insurance Portability and Accountability Act of 1996,
Public Law 104-191 (“HIPAA”) and regulations promulgated thereunder by the U.S. Department
of Health and Human Services (the “HIPAA Regulations”) and other applicable laws.
D. As part of the HIPAA Regulations, the Privacy Rule (defined below) requires Covered
Entity to enter into a contract with Business Associate containing specific requirements prior to
the disclosure of Protected Health Information, as set forth in, but not limited to, Title 45,
Sections 164.502(e), and 164.504(e) of the Code of Federal Regulations ("CFR") and contained
in this Agreement.
E. The American Recovery and Reinvestment Act of 2009 (Pub.L. 111-5), pursuant to Title
XIII of Division A and Title IV of Division B, called the “Health Information Technology for
Economic and Clinical Health” (“HITECH”) Act, provides modifications to the HIPAA Privacy
and Security Rule (hereinafter, all reference to the “HIPAA Privacy and Security Rule” are
deemed to include all amendments to such rule contained in the HITECH Act and any
accompanying regulations, and any other subsequently adopted amendments or regulations).
In consideration of the mutual promises below and the exchange of information pursuant to this
Agreement, the parties agree as follows:
9433394_1
2
II. DEFINITIONS
Terms used but not otherwise defined in this Agreement shall have the same meaning as those
terms in 45 CFR Parts 160 and 164.
a. Business Associate shall have the meaning given to such term under the Privacy,
Security and HITECH Rules, including, but not limited to, 45 CFR §160.103.
b. Breach shall have the meaning given to such term under the HITECH Act:
Breach means the unauthorized acquisition, access, use, or disclosure of protected
health information which compromises the security or privacy of such
information, except where an unauthorized person to whom such information is
disclosed would not reasonably have been able to retain such information.
EXCEPTIONS - The term ''breach'' does not include-
(i) any unintentional acquisition, access, or use of protected health information by an
employee or individual acting under the authority of a covered entity or business
associate if-- (I) such acquisition, access, or use was made in good faith and within the
course and scope of the employment or other professional relationship of such employee
or individual, respectively, with the covered entity or business associate; and such
information is not further acquired, accessed, used, or disclosed by any person; or
(ii) any inadvertent disclosure from an individual who is otherwise authorized to access
protected health information at a facility operated by a covered entity or business
associate to another similarly situated individual at same facility; and
(iii) any such information received as a result of such disclosure is not further acquired,
accessed, used, or disclosed without authorization by any person.
c. Covered Entity hereinafter is Monroe County and shall have the meaning given
to such term under the Privacy Rule, including, but not limited to 45 CFR §
160.103.
d. Data Aggregation shall have the meaning given to such term under the Privacy
Rule, including, but not limited to, 45 CFR § 164.501.
e. Designated Record Set shall have the meaning given to such term under the
Privacy Rule, including, but not limited to, 45 CFR §164.501.
f. Disclosing Party shall mean the party that is disclosing Protected Health
Information to another party pursuant to this Agreement.
g. Electronic Protected Health Information means Protected Health Information
which is transmitted by Electronic Media or maintained in Electronic Media (as
defined in the HIPAA Security and Privacy Rule)..
9433394_1
3
h. Health Care Operations shall have the meaning given to such term under the
Privacy Rule, including, but not limited to, 45 CFR § 164.501.
i. Individual shall have the same meaning as the term “Individual” in 45 CFR §
164.501 and shall include a person who qualifies as a personal representative in
accordance with 45 CFR § 164.502(g).
j. Privacy Rule shall mean the HIPAA Regulation that is codified at 45 CFR Parts
160 and 164, subparts A and E.
k. Protected Health Information or “PHI” means any information, whether oral or
recorded in any form or medium: (i) that relates to the past, present or future
physical or mental condition of an Individual, the provision of health care to an
Individual, or the past, present or future payment for the provision of health care
to an Individual, and (ii) that identifies the Individual or with respect to which
there is a reasonable basis to believe the information can be used to identify the
Individual, and shall have the meaning given to such term under the Privacy Rule,
including, but not limited to, 45 CFR 164.501.
l. Receiving Party shall mean the party that is receiving Protected Health
Information from another party pursuant to this Agreement.
m. Required by Law shall have the same meaning as the term “required by law” in
45 CFR 164.501, and any additional requirements created under the HITECH Act.
n. Security Rule shall mean the Security Standards for the Protection of Electronic
Protected Health Information at 45 CFR Part 160 et seq.
o. Standard Transactions shall mean a transaction that complies with the
applicable standard set forth in 45 CFR Part 162.
p. Unsecured Protected Health Information shall have the meaning given to such
term under the HITECH Act: Unsecured protected health information is protected
health information that has not been rendered unusable, unreadable, or
indecipherable to unauthorized individuals through the use of a technology or
methodology (encryption or destruction).
III. OBLIGATIONS AND ACTIVITIES OF BUSINESS ASSOCIATE
a. Business Associate agrees to not use and/or disclose Protected Health
Information other than as permitted or required by this Agreement and by the
HITECH Act or as required by law. Business Associate may use and/or disclose
Covered Entities Protected Health Information only if such use or disclosure is in
compliance with each applicable requirement of the HIPAA privacy rule’s
Business Associate Contract Standard, section 164.504(e).
9433394_1
4
b. Business Associate agrees to use appropriate safeguards and comply with Subpart
C of 45 CFR Part 164 with respect to electronic health information to prevent use
or disclosure of the Protected Health Information other than as provided for by
this Agreement.
c. Business Associate agrees to mitigate, to the extent practicable, any harmful
effect that is known to Business Associate of a use or disclosure of Protected
Health Information by Business Associate in violation of the requirements of this
Agreement.
d. Business Associate agrees to report to Covered Entity any use or disclosure of
Protected Health Information, including breaches of unsecured protected health
information as required at 45 CFR 164.410, or any security incident of which it
becomes aware of, otherwise not provided for by this Agreement within 30 days
of discovery. Business Associate is responsible for reporting any incidents
involving its agents or subcontractors which would result in a breach of Protected
Health Information
e. Business Associate agrees to ensure that any agent, including a subcontractor, to
whom it provides Protected Health Information received from, or created or
received by Business Associate on behalf of Covered Entity and who agrees to the
same restrictions and conditions that apply through this Agreement to Business
Associate with respect to such information. Business Associate agrees to execute
and maintain a current Business Associate Agreement with each subcontractor it
utilizes and to make such Agreements available for the Covered Entity to review
or audit as necessary.
f. If Business Associate has Protected Health Information in a Designated Record
Set, Business Associate agrees to provide access, within 10 days of a request by
Covered Entity, to Protected Health Information in a Designated Record Set, to
Covered Entity or, as directed by Covered Entity, to an Individual in order to meet
the requirements under 45 CFR 164.524.
g. If Business Associate has Protected Health Information in a Designated Record
Set, Business Associate agrees to make any amendment(s) to Protected Health
Information in a Designated Record Set that the Covered Entity directs or agrees
to pursuant to 45 CFR 164.526 within 10 days of a request by Covered Entity or
an Individual.
h. Business Associate agrees to make internal practices, books, and records,
including policies and procedures and Protected Health Information, relating to
the use and disclosure of Protected Health Information received from, or created
or received by Business Associate on behalf of, Covered Entity available to the
Secretary, within 10 days of request, for purposes of the Secretary determining
9433394_1
5
Covered Entity's compliance with the Privacy Rule, Security Rule, or the
HITECH Act.
i. The Business Associate agrees to implement administrative, physical and
technical safeguards that reasonably and appropriately protect the confidentiality,
integrity and availability of the Electronic Protected Health Information that it
creates, receives, maintains, or transmits on behalf of the Covered Entity as
required by the Privacy Rule, Security Rule, and the HITECH Act.
k. The Business Associate will report to the Covered Entity any security incident
involving Protected Health Information of which it becomes aware including
breaches, at the time of discovery.
l. Business Associate shall not directly or indirectly receive remuneration in
exchange for an Individual’s PHI unless Covered Entity obtained a valid
Authorization from the Individual including a specification of whether the PHI can
be further exchanged for remuneration by the receiving entity. Exceptions apply,
as described in the privacy rule and the HITECH Act.
m. Business Associate shall not directly or indirectly receive payment in exchange
for making certain communications to Individuals (patients/residents) about a
non-healthcare related or third-party product or service that encourages the
recipient to purchase or use the product or service unless (1) the communication
describes only a drug or biologic that is currently being prescribed for the
recipient of the communication; or (2) Covered Entity obtained a valid
Authorization from the Individual. Exceptions apply, as described in the HITECH
Act, and including when Business Associate makes such communications on
behalf of Covered Entity, within the scope of the Business Associate Agreement,
and receives payment for such work.
n. Business Associate agrees to use, disclose, and request (1) To the extent
practicable, only the limited data set of Protected Health Information excluding
direct identifiers, as defined in section 164.514 (e)(2) of the HIPAA Privacy Rule;
and (2) The minimum necessary Protected Health information to accomplish the
intended purpose of the use, disclosure, or request. BA agrees that, prior to a
disclosure; the BA shall determine what constitutes minimum necessary PHI to
accomplish the intended purpose. Exceptions described in section 164.502 (b)(2)
apply.
o. Business Associate recognizes that the administrative, physical, and technical
standards and implementation specifications of the HIPAA Security Rule (45
CFR sections 164.308, 164, 310, 164.312, and 164.316) apply to Business
Associate in the same manner that it applies to a Covered Entity.
9433394_1
6
p. Business Associate recognizes that civil and criminal penalties for violation of
the HIPAA security rule shall apply to the Business Associate in the same manner
as they apply to a Covered Entity.
q. Business Associate shall, following the discovery of a privacy or security breach
of unsecured PHI, notify Covered Entity of such breach without unreasonable
delay, within a period of time sufficient to allow Covered Entity to comply with
its obligations under the HITECH Act, and in no case later than thirty (30) days
from the date of discovery. Such notice shall include the identification of each
individual whose unsecured PHI has been, or is reasonably believed by the
Business Associate to have been, accessed, acquired, or disclosed during such
breach.
r. Business Associate agrees to document such disclosures of Protected Health
Information and information related to such disclosures as would be required for
Covered Entity to respond to a request by an Individual for an accounting of
disclosures of Protected Health Information in accordance with the Privacy Rule
and the HITECH Act.
s. Business Associate agrees to provide to Covered Entity or an Individual, within
10 days of request, such documentation and information collected in accordance
with Covered Entity ability to respond to a request by an Individual for an
accounting of disclosures of Protected Health Information in accordance with the
Privacy Rule and the HITECH Act CFR 164.528.
t. Business Associate agrees to restrict disclosure of an Individual’s Protected
Health Information as would be required of or agreed to by Covered Entity at the
request of an Individual, in the time and manner specified.
IV. PERMITTED USES AND DISCLOSURES BY BUSINESS ASSOCIATES
Except as otherwise limited in this Agreement, Business Associate may use or disclose Protected
Health Information to perform functions, activities, or services for, or on behalf of, Covered
Entity as directed by Covered Entity, provided that such use or disclosure would not violate the
Privacy or Security Rule or HITECH Act if done by Covered entity or the minimum necessary
policies and procedures of the Covered Entity
V. OBLIGATIONS OF COVERED ENTITY
a. Covered Entity shall notify Business Associate of any limitation(s) in its notice of
privacy practices of Covered Entity in accordance with 45 CFR 164.520, to the
extent that such limitation may affect Business Associate's use or disclosure of
Protected Health Information.
9433394_1
7
b. Covered Entity shall notify Business Associate of any changes in, or revocation
of, permission by Individual to use or disclose Protected Health Information, to
the extent that such changes may affect Business Associate's use or disclosure of
Protected Health Information.
c. Covered Entity shall notify Business Associate of any restriction to the use or
disclosure of Protected Health Information that Covered Entity has agreed to in
accordance with 45 CFR 164.522 and the HITECH Act to the extent that such
restriction may affect Business Associate's use or disclosure of Protected Health
information.
d. Covered Entity shall not request Business Associate to use or disclose Protected
Health Information in any manner that would not be permissible under the
Privacy or Security Rule or HITECH Act if done by Covered Entity.
VI. PERMISSIBLE REQUESTS BY COVERED ENTITY
a. Covered Entity shall not request Business Associate to use or disclose Protected
Health Information in any manner that would not be permissible under the
Privacy or Security Rule or HITECH Act if done by Covered Entity, except to the
extent that Business Associate uses or discloses Protected Health Information for,
and the Agreement provides for, data aggregation or management and
administrative activities of Business Associate.
VII. TERM AND TERMINATION
a. Term. The Term of this Agreement shall be effective as of the date set forth by
the parties in the attached written agreement, and shall terminate when all of the
Protected Health Information provided by Covered Entity to Business Associate,
or created or received by Business Associate on behalf of Covered Entity, is
destroyed or returned to Covered Entity, or, if it is infeasible to return or destroy
Protected Health Information, protections are extended to such information, in
accordance with the termination provisions in this Section.
b. Termination for Cause. Upon Covered Entity's knowledge of a material breach
by Business Associate, Covered Entity shall either:
(1) Provide an opportunity for Business Associate to cure the breach or end the
violation and terminate the Agreement if Business Associate does not cure the breach or end the
violation within the time specified by Covered Entity; or
(2) Immediately terminate the Agreement if Business Associate has breached a
material term of this Agreement and cure is not possible; or
(3) If neither termination nor cure is feasible, Covered Entity shall report the
violation to the Secretary.
9433394_1
8
(4) Business Associate shall have the same duty to cure, terminate, or report
violations to the Secretary as the Covered Entity.
c. Effect of Termination.
(1) Except as provided in paragraph (2) below of this subsection, upon termination of
the Agreement for any reason, Business Associate shall return or destroy all Protected Health
Information received from Covered Entity, or created or received by Business Associate on
behalf of Covered Entity. This provision shall apply to Protected Health Information that is in
the possession of subcontractors or agents of Business Associate. Business Associate shall
retain no copies of the Protected Health Information.
(2) In the event that Business Associate determines that returning or destroying the
Protected Health Information is infeasible, Business Associate shall provide to Covered Entity
notification of the conditions that make return or destruction infeasible. Upon Business
Associate's determination that return or destruction of Protected Health Information is infeasible,
Business Associates shall extend the protections of this Agreement to such Protected Health
Information and limit further uses and disclosures of such Protected Health Information to those
purposes that make the return to destruction infeasible, for so long as Business Associate
maintains such Protected Health Information.
(3) Survival. The respective rights and obligation of Business Associate under this
Section “Effect of Termination” shall survive the termination of the Agreement.
VIII. MISCELLANEOUS
a. Regulatory References. A reference in this Agreement to a section in the
Privacy and Security Rules, or HITECH Act means the section as in effect or as
amended.
b. Amendment. The parties specifically agree to take such action as is necessary
for each party to implement and comply with the standards and requirements of
HIPAA, the Privacy Rule, the Security Rule, the Electronic Transactions and
Code Sets Rule, and other applicable laws relating to the security or
confidentiality of Protected Health Information. The parties understand and agree
that under HIPAA, Covered Entity must receive satisfactory written assurance
from Business Associate that Business Associate will adequately safeguard all
Protected Health Information. Upon request of either party, the other party agrees
to promptly enter into negotiations concerning the terms of an amendment to this
Agreement embodying written assurances consistent with the standards and
requirements of HIPAA, the Privacy Rule, the Security Rule, the Electronic
Transactions and Code Sets Rule, or other applicable laws. Either party may
terminate the Agreement upon thirty (30) days written notice in the event (i) the
other party does not promptly enter into negotiations to amend this Agreement
when requested by such party pursuant to this Section or (ii) the other party does
not promptly enter into negotiations to amend this Agreement providing
9433394_1
9
assurances regarding the safeguarding of Protected Health Information that such
party deems sufficient to satisfy the standards and requirements of HIPAA, the
Privacy Rule, the Security Rule, and the Electronic Transactions and Code Sets
Rule, and the HITECH Act of 2009.
c. Interpretation. Any ambiguity in this Agreement shall be resolved to permit
Covered Entity to comply with the Privacy and Security Rules and the HITECH
Act.
d. Survival. The respective rights and obligations of Business Associate under the
Effect of Termination Section of this Agreement shall survive the termination of
this Agreement.
e. Severability. If any provision of this Agreement is held invalid by a court of law,
the remainder of this Agreement shall not be affected thereby if such remainder
would then continue to conform to the laws of the State of New York.
TOWN OF IRONDEQUOIT COUNTY OF MONROE
By: _________________________________ By:_________________________________
Name: ______________________________ Name: Dr. Michael D. Mendoza
Title: ______________________________ Title: Commissioner of Public Health
8506203_1
Resolution No. 2020 - ________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION CONCERNING AWARD OF BID FOR BAY VILLAGE PUMP
STATION REPLACEMENT (REDI)
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member______________________offered the following resolution and moved its
adoption:
WHEREAS, it is necessary to replace the existing suction lift pump station located at Bay
Village with a new +/- 16’ deep submersible pump station, and approximately 2,200 lineal feet
of 6” force main and other appurtenances (the ”Project”); and
WHEREAS, the Town of Irondequoit issued an Invitation to Bid and caused the Notice to Bid
to be published in the Irondequoit Post on November 5, 2020, as well as publishing the
Invitation to Bid on the Town website in compliance with General Municipal Law § 103,
Chapter 51 of the Irondequoit Town Code, and Town Law Article 12, requesting bids for Bay
Village Pump Station Replacement (REDI MO.64) (Town Bid No. 2020-13), in order to
compute the best value to the Town; and
WHEREAS, sealed bids were received and publicly opened and read on December 1, 2020; and
WHEREAS, the lowest responsible bidder was Blue Heron Construction in the amount of
$559,910.21; and
WHEREAS, funding for this expense will be available in account #399.8125.2012; and
WHEREAS, the Town Board by resolution dated May 19, 2020 determined that the Project is
an unlisted action pursuant to the State Environmental Quality Review Act and, upon reviewing
the Short Environmental Assessment Form for the Project, determined that the project will not
result in any significant adverse environmental impacts and rendered a Negative Declaration for
the Project.
8506203_1
NOW THEREFORE BE IT RESOLVED, that the Town Board awards the bid for Bay Village
Pump Station Replacement (REDI MO.64) to Blue Heron Construction in the amount of
$559,910.21.
AND, BE IT FURTHER RESOLVED THAT, the Town Board authorizes the Town
Supervisor to execute any and all documents related to this award.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
December 03, 2020
Mr. Robert W. Kiley, Commissioner of Public Works
Town of Irondequoit
1280 Titus Avenue
Irondequoit, NY 14617
RE: Recommendation of Award for
Bay Village Pump Station Replacement (REDI MO. 64)
Town Bid 2020-13
Dear Mr. Kiley:
We reviewed the bids received for the Bay Village Pump Station Replacement project and
recommend that the Town of Irondequoit award the Contract to Blue Heron Construction Co. LLC in
the amount of $559,910.21.
On December 01, 2020, five bids were received for the project (see attached Summary of Bids). At
that time, Blue Heron Construction Co. LLC. submitted the apparent low bid in the amount of
$559,910.21.
We interviewed Matt Rodenhizer, the Project Manager for Blue Heron Construction Co. LLC, to
ensure they understand the scope and are able complete the project within the contract duration
and in accordance with the construction documents. In addition, we reviewed the list of previous
work performed by the Contractor and contacted references associated with those projects. Based
on this review, it is our opinion that Blue Heron Construction Co. LLC. is qualified to perform the work
required to complete this project.
Upon the Town of Irondequoit’s authorization, LaBella Associates will issue a Notice of Award to the
contractor and prepare the necessary contract documents.
Regards,
LaBella Associates
Jason R. Ebbs, PE
Project Manager / Engineer
Attachments:
Summary of Bids
I:\Irondequoit Town\214153 - Public Works\214153.053 - REDI - Bay Village Pump Station\Bidding\Award Recommendation.docx
P Signed
P Sealed
Name
P Acknowledgement of addenda
Address P Bid security
P Executed Non-Collision Certificate
City Zip
P Executed Site investigation Certificetion
P Signed
P Sealed
Name
P Acknowledgement of addenda
Address P Bid security
P Executed Non-Collision Certificate
City State Zip
P Executed Site investigation Certificetion
P Signed
P Sealed
Name
P Acknowledgement of addenda
Address P Bid security
P Executed Non-Collision Certificate
City State Zip
P Executed Site investigation Certificetion
P Signed
P Sealed
Name
P Acknowledgement of addenda
Address P Bid security
P Executed Non-Collision Certificate
City State Zip
P Executed Site investigation Certificetion
P Signed
P Sealed
Name
P Acknowledgement of addenda
Address P Bid security
P Executed Non-Collision Certificate
City State Zip
P Executed Site investigation Certificetion
559,910.21
December 01, 2020
214153.053
Town Bid 2020-13
BIDDER REMARKS/COMMENTS
Blue Heron Construction Co. LLC
755 Jefferson Road, Suite 200
Ironwood Heavy Highway
Rochester NY 14623
SUMMARY OF BIDS
Town of Irondequoit
Bay Village Pump Sation Replacement (REDI MO 64)
TOTAL BASE BID SUBMISSION
1,220,000.00
Scottsville NY 14546
9289 Bonta Bridge Rd
995,000.00
566,975.00
Jordan NY 13080
Villager Construction, Inc.
189 Wakeman Rd
Fairport
CP Ward, Inc.
14502
100 W River Rd
NY
V&B Underground Utilities, Inc.621,790.00
PO Box 325
Webster NY 14580
I:\Irondequoit Town\214153 - Public Works\214153.053 - REDI - Bay Village Pump Station\Bidding\Summary of Bids Page 1 of 1
Resolution No. 2020 - ________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AWARDING LANDSCAPING SERVICES AT VARIOUS
IRONDEQUOIT TOWN LOCATIONS
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member______________________offered the following resolution and moved its
adoption:
WHEREAS, it is necessary to contract for landscaping services for various Irondequoit Town
locations; and
WHEREAS, the Town of Irondequoit issued an Invitation to Bid and caused the Notice to Bid
to be published in the Irondequoit Post on November 19, 2020 as well as publishing the
Invitation to Bid on the Town website in compliance with General Municipal Law § 103,
Chapter 51 of the Irondequoit Town Code, requesting bids for Landscaping Services at Various
Irondequoit Town Locations (Town Bid No. 2020-14), in order to compute the best value to the
Town; and
WHEREAS, sealed bids were received and publicly opened and read on December 3, 2020; and
WHEREAS, the lowest responsible bidder was Cardinal Lawn & Landscape in the amount of
$37,380; and
WHEREAS, funding for this expense will be available in accounts 024-5140-4120 (Public
Works) and 001-7110-4120-0000-7147; 0001-7110-4555-0000-7148; 001-8810-4120 (Parks);
and 001-1620-4120 (town hall); and 001-1621-4120 (Public Safety Bldg); and
WHEREAS, pursuant to Section 4 of the Contract bid terms and conditions, the Town Board
may have the option of extending the Contract for up to one (1) one-year extension; and
WHEREAS, the Town Board determines that the Landscaping Services are all Type II actions
pursuant to 6 NYCRR § 617.5(c)(1) (maintenance or repair involving no substantial changes in
an existing structure or facility) and (8) maintenance of existing landscaping or natural growth)
and therefore no further review is needed pursuant to the New York State Environ mental Quality
Review Act.
NOW THEREFORE BE IT RESOLVED, that the Town Board awards the Landscaping
Services at Various Irondequoit Locations to Cardinal Lawn & Landscape in the amount of
$37,380 with an optional one-year extension.
AND, BE IT FURTHER RESOLVED THAT, that the Town Board authorizes the Town
Supervisor to execute any and all documents related to this award.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
8506203_1
Resolution No. 2020 - ________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION FOR THE AWARD OF A BID FOR 2020 OR NEWER MODEL YEAR
SIDEWALK PLOW AND AUTHORIZING AN INTERFUND TRANSFER
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member______________________offered the following resolution and moved its
adoption:
WHEREAS, The Department of Public Works desires to obtain a sidewalk plow in an effort to
replace an older sidewalk plow machine that frequently breaks down (the “Purchase”); and
WHEREAS, the Town of Irondequoit issued an Invitation to Bid and caused the Notice to Bid
for the Purchase to be published in the Irondequoit Post on November 26, 2020, and published
the Invitation to Bid on the Town website in compliance with General Municipal Law § 103 and
Chapter 51 of the Irondequoit Town Code, requesting bids for a 2020 or newer Model Year
Sidewalk Plow (Town Bid No. 2020-17), in order to compute the best value to the Town; and
WHEREAS, sealed bids were received and publicly opened and read on December 4, 2020; and
WHEREAS, the lowest responsible bidder was Cycon Equipment, Inc in the amount of
$173,350; and
WHEREAS, it is necessary to transfer funds from General Fund Balance up to $173,350 to
account #001.5410.2100 to make funds available for this purchase; and
WHEREAS, funding for this expense will be available in account #001.5410.2100 (Equipment);
and
NOW THEREFORE BE IT RESOLVED, that the Town Board awards the bid for the 2020 or
Newer Model Year Sidewalk Plow to Cycon Equipment, Inc. in the amount of $173,350.
8506203_1
AND, BE IT FURTHER RESOLVED THAT, the Town Board authorizes the Town transfer
of $173,350 from General Fund Balance to account #001.5410.2100 (Equipment).
AND, BE IT FURTHER RESOLVED THAT, the Town Board authorizes the Town
Supervisor to execute any and all documents related to this award.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
8506203_1
Resolution No. 2020 - ________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION CONCERNING THE AWARD OF BID FOR IRONDEQUOIT
COMMUNITY CENTER FURNITURE
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member______________________offered the following resolution and moved its
adoption:
WHEREAS,it is necessary to furnish the new Irondequoit Community Center, construction of
which is anticipated to be completed in Summer 2021; and
WHEREAS, the Town of Irondequoit issued an Invitation to Bid and caused the Notice to Bid
to be published in the Irondequoit Post on November 19, 2020, as well as publishing the
Invitation to Bid on the Town website in compliance with General Municipal Law § 103,
Chapter 51 of the Irondequoit Town Code, requesting bids for Furniture Bid Package for
Irondequoit Community Center (Bid No. 2020-15), in order to compute the best value to the
Town; and
WHEREAS, sealed bids were received and publicly opened and read on December 10, 2020;
and
WHEREAS, the lowest responsible bidder was EM & N Marketing in the amount of
$299,277.75; and
WHEREAS, funding for this expense will be available in account #399.7140.2019.
NOW THEREFORE BE IT RESOLVED, that the Town Board awards the bid for Furniture
Bid Package for Irondequoit Community Center to EM&N Marketing in the amount of
$299,277.75.
8506203_1
AND, BE IT FURTHER RESOLVED THAT, the Town Board authorizes the Town
Supervisor to execute any and all documents related to this award.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
December 11, 2020
Town of Irondequoit
Robert Kiley
1280 Titus Avenue
Rochester, NY 14617
Re: Irondequoit Community Center
Furniture Bid Package 2020-15
SWBR Project No. I1900.27/19665
Dear Mr. Kiley:
On Friday, December 11, 2020, SWBR de-scoped the apparent low bidder EM&N
Marketing, Quality Office Environments (QOE) and the close runner-up, Workplace Office
Interiors (WOI).
Based upon a thorough review of the itemized proposal summary sheet, it was determined
that there were discrepancies within both submitted bids.
QOE with a total bid of $299,190.51, did have addendums acknowledged within their bid.
Upon review they had a discrepancy in the calculation of the sub-total of product, and also
included frosted glass rather than clear glass at workstations, thus bringing their total bid to
$297,965.51. QOE has acknowledged the amount.
WOI with a total bid of $299,978.10, did have addendums acknowledged and had a
discrepancy with item F605 calculated amount thus bringing their total bid to $299,277.75.
WOI has acknowledged the amount.
SWBR has determined that all components of the Furniture Bid Package are understood
and bidders have a comprehensive understanding of the process and anticipated
Construction Duration Schedule. QOE has a detailed critical dates document which
outlines when orders need to be placed for specific manufacturers, with the first one due
1/29/2021 in order to maintain schedule.
QOE has warehouse/storage fees associated after 30 days of storage, they have
acknowledged that no order will be placed or shipped without verifications with the
Construction Manager.
Based upon our findings we recommend that the Town of Irondequoit accept and award
the Furniture Bid Package to EM&N Marketing, Quality Office Environments (QOE).
Best Regards,
Corina Folts
Certified Interior Designer
BID TAB
Town of Irondequoit
Irondequoit Community Center Descope found discrepancies
Furniture Bid Package 2020-15
WORKPLACE OFFICE INTERIORS QUALITY OFFICE ENVIRONMENTS (EM&N)
Qty.Tag Description Model Unit List$Discount%Unit Sell$Extended
Amount
Lead Time Unit List$Discount
%
Unit Sell$Extended
Amount
Lead Time
2 F100 UPHOLSTERED LOUNGE CHAIR, WOOD LEGS HBF, BRENTWOOD $2,233.00 55.00%$1,341.25 $2,682.50 6 weeks $2,233.00 50.00%$1,486.00 $2,972.00 8 WKS AF COM
4 F100A UPHOLSTERED LOUNGE CHAIR, WOOD LEGS HBF, BRENTWOOD $2,233.00 55.00%$1,299.68 $5,198.72 6 weeks $2,233.00 50.00%$1,420.00 $5,680.00 8 WKS AF COM
1 F100B UPHOLSTERED LOUNGE CHAIR, WOOD LEGS ALLERMUIR, GRAINGER, GR1 $2,777.00 50.00%$1,857.69 $1,857.69 6 weeks $2,885.00 51.90%$1,904.30 $1,904.30 8-10 WKS AF COM
6 F101 UPHOLSTERED LOUNGE CHAIR, METAL LEGS JSI, BESPOKE, BS1 $3,907.00 61.60%$1,500.29 $9,001.74 varies $2,994.00 61.60%$1,289.00 $7,734.00 6-8 WKS AF COM
16 F102 STACKING CHAIR W/ ARMS, WOOD BACK, UPH SEAT SOURCE, CACHE $548.00 55.00%$246.60 $3,945.60 6 weeks $504.00 55.00%$236.57 $3,785.12 7 WKS AF COM
2 F103 KIDS SEATING 12" SEAT HT.LELAND, FRESHCOAST $458.04 50.00%$229.02 $458.04 6 weeks $485.00 52.78%$229.02 $458.04 6-8 WKS
2 F104A MODULAR LOUNGE SECTIONAL KEILHAUER, GARNER BENCH $4,650.00 57.80%$2,455.30 $4,910.60 6 weeks $4,650.00 57.80%$2,333.86 $4,667.72 4-5 WKS AF COM
1 F104B MODULAR LOUNGE SECTIONAL KEILHAUER, GARNER BACKLESS BENCH $2,610.00 57.80%$1,320.03 $1,320.03 6 weeks $2,610.00 57.80%$1,307.26 $1,307.26 4-5 WKS AF COM
8 F105 COUNTER HEIGHTPOLY STOOL WITH ARMS &UPH. SEAT KI, STRIVE CAFÉ STOOL $417.00 57.50%$177.34 $1,418.72 2-4 weeks $417.00 55.00%$185.00 $1,480.00 2-4 WKS AF FABRIC
83 F106 STACKING POLY CHAIR WITH ARMS & UPH. SEAT KI, STRIVE SLLAU-WS-PWS-P-COM $345.00 57.50%$146.72 $12,177.75 2-4 weeks $345.00 55.00%$189.00 $15,687.00 2-4 WKS AF FABRIC
68 F107 STACKING POLY CHAIR WITH ARMS & UPH. SEAT KI, STRIVE SLLAU-SX-PGN-P-COM $345.00 57.50%$146.72 $9,976.95 2-4 weeks $345.00 55.00%$185.00 $12,580.00 2-4 WKS AF FABRIC
17 F108 TASK CHAIR, MESH BACK, UPH. SEAT, ADJ. T-ARM VIA, 4U $1,078.00 56.00%$474.32 $8,063.44 6 weeks $882.00 56.00%$449.02 $7,633.34 2 WKS AF COM
2 F108A TASK CHAIR, MESH BACK, UPH. SEAT, ADJ. T-ARM VIA, 4U $1,035.00 56.00%$455.40 $910.80 6 weeks $882.00 56.00%$429.81 $859.62 2 WKS AF COM
2 F108B TASK CHAIR, MESH BACK, UPH. SEAT, ADJ. T-ARM VIA, 4U $911.00 56.00%$436.34 $872.68 6 weeks $911.00 56.00%$434.55 $869.10 2 WKS AF COM
2 F108C TASK CHAIR, MESH BACK, UPH. SEAT, ADJ. T-ARM VIA, 4U $822.00 56.00%$423.58 $847.16 6 weeks $882.00 56.00%$421.79 $843.58 2 WKS AF COM
1 F108D TASK CHAIR, MESH BACK, UPH. SEAT, ADJ. T-ARM VIA, 4U $1,107.00 56.00%$487.08 $487.08 6 weeks $911.00 56.00%$461.78 $461.78 2 WKS AF COM
12 F109 GUEST CHAIR, WOOD LEGS, UPHOLSTERED ENCORE, CHIRP $1,203.00 57.60%$510.07 $6,120.86 6-7 weeks $991.00 57.60%$473.66 $5,683.92 6-7 WKS AF COM
2 F110 STACKING CHAIR WITH ARMS, WOOD BACK & UPH. SEAT SOURCE, CACHE $689.00 55.00%$310.05 $620.10 6 weeks $487.00 55.00%$257.14 $514.28 7 WKS AF COM
24 F111A CHILDRENS STACKING CHAIRS, (PRE-K) 13" SEAT HT.KI, INTELLECT WAVE $120.00 52.50%$57.00 $1,368.00 3-5 weeks $120.00 50.00%$60.00 $1,440.00 3-5 WKS
4 F111B CHILDRENS STACKING CHAIRS 18" SEAT HT.KI, INTELLECT WAVE $128.00 52.50%$60.80 $243.20 3-5 weeks $128.00 50.00%$64.00 $256.00 3-5 WKS
1 F112A SOFT OTTOMAN SEATING GROUP TMC, SPLASH PUDDLE STOOL $762.00 25.00%$713.50 $713.50 10 weeks $762.00 25.00%$569.00 $569.00 8 WKS
1 F112B SOFT OTTOMAN SEATING GROUP TMC, SPLASH PUDDLE STOOL $762.00 25.00%$664.50 $664.50 10 weeks $762.00 25.00%$569.00 $569.00 8 WKS
1 F112C SOFT OTTOMAN SEATING GROUP TMC, LITTLE PUDDLE STOOL $759.00 25.00%$709.25 $709.25 10 weeks $759.00 25.00%$565.00 $565.00 8 WKS
2 F113A UPHOLSTERED LOUNGE, SETTEE METAL LEGS JSI, BESPOKE, BS2 $4,168.00 61.60%$1,600.51 $3,201.02 8 weeks $4,168.00 61.60%$2,089.00 $4,178.00 6-8 WKS AF COM
4 F113B UPHOLSTERED LOUNGE, SETTEE METAL LEGS JSI, BESPOKE, BS2 $6,633.00 61.60%$2,547.07 $10,188.29 8 weeks $4,168.00 61.60%$2,055.00 $8,220.00 6-8 WKS AF COM
2 F114 UPHOLSTERED LOUNGE CHAIR, METAL LEGS JSI, BESPOKE, BS2 $4,534.00 61.60%$1,741.06 $3,482.11 8 weeks $2,994.00 61.60%$1,379.00 $2,758.00 6-8 WKS AF COM
1 F115 FOAM CLIMBING CORNER GRESCO CORNER PUZZLE $3,354.84 25.00%$2,516.13 $2,516.13 12-14 weeks $3,354.81 25.00%$2,516.13 $2,516.13 12-14 WKS
1 F116A FOAM PLAY SHAPES SIX INCH, SHARK $1,504.35 50.00%$752.17 $752.17 6 weeks $1,384.00 40.00%$825.00 $825.00 6-8 WKS
F100 Series Seating
1 of 4 J:\2019\I1900.27 Irondequoit Community Center FFE\5-Spec\5.06_FFE\Bids\BID TAB COMPARISON.xlsx
1 F116B FOAM PLAY SHAPES SIX INCH, DOG $1,445.65 50.00%$722.83 $722.83 6 weeks $1,330.00 40.00%$795.00 $795.00 6-8 WKS
1 F116C FOAM PLAY SHAPES SIX INCH, DUCK $1,292.39 50.00%$646.20 $646.20 6 weeks $1,189.00 40.00%$699.00 $699.00 6-8 WKS
5 F117 CHILDRENS STACKING CHAIRS 15" SEAT HT.KI, INTELLECT WAVE $122.00 52.50%$57.95 $289.75 3-5 weeks $122.00 50.00%$61.00 $305.00 3-5 WKS
5 F118 CHILDRENS STACKING CHAIRS 13" SEAT HT.KI, INTELLECT WAVE $120.00 52.50%$57.00 $285.00 3-5 weeks $120.00 50.00%$60.00 $300.00 3-5 WKS
2 F119 FOAM LOUNGE CHAIR SIX INCH, ROCKY CHAIR 1 (LIGHT GREEN)$3,103.26 50.00%$1,551.63 $3,103.26 6 weeks $2,855.00 40.00%$1,699.00 $3,398.00 6-8 WKS
2 F120A MODULAR LOUNGE SECTIONAL KEILHAUER, GARNER BENCH $4,650.00 57.80%$2,441.30 $4,882.60 6 weeks $4,650.00 57.80%$2,444.87 $4,889.74 4-5 WKS AF COM
1 F120B MODULAR LOUNGE SECTIONAL KEILHAUER, GARNER BACKLESS BENCH $2,610.00 57.80%$1,368.92 $1,368.92 6 weeks $2,610.00 57.80%$1,366.25 $1,366.25 4-5 WKS AF COM
1 F120C MODULAR LOUNGE SECTIONAL
KEILHAUER, GARNER BACKLESS BENCH W/
TABLE $3,690.00 57.80%$1,844.68 $1,844.68 6 weeks $3,690.00 57.80%$1,822.01 $1,822.01 4-5 WKS AF COM
2 F121A
WOOD BENCH, UPH. SEAT AND BACK W/ ATTACHED WOOD TBL,
RIGHT SIDE KI, KURV $3,919.00 55.00%$1,949.68 $3,899.36 5-7 weeks $3,919.00 55.00%$2,049.00 $4,098.00 5-7 WKS AF FAB
2 F121B
WOOD BENCH, UPH. SEAT AND BACK W/ ATTACHED WOOD TBL,
LEFT SIDE KI, KURV $3,919.00 55.00%$1,949.68 $3,899.36 5-7 weeks $3,919.00 55.00%$2,049.00 $4,098.00 5-7 WKS AF FAB
8 F122 STACKING POLY CHAIR WITH ARMS & UPH. SEAT KI, STRIVE $345.00 55.00%$181.45 $1,451.60 2-4 weeks $345.00 55.00%$189.00 $1,512.00 2-4 WKS AF FABRIC
6 F123 COUNTER HEIGHT POLY STOOL WITH ARMS & UPH. SEAT KI, STRIVE CAFÉ STOOL $373.00 55.00%$193.42 $1,160.52 2-4 weeks $373.00 55.00%$199.00 $1,194.00 2-4 WKS AF FABRIC
2 F124 STACKING POLY CHAIR, NO ARMS KI, STRIVE $206.00 55.00%$92.70 $185.40 2-4 weeks $206.00 55.00%$92.00 $184.00 2- 4 WKS
1 F125A FOAM LOUNGE CHAIRS SIX INCH, ROCKY CHAIR 1 (OCEAN)$3,103.26 50.00%$1,551.63 $1,551.63 6 weeks $2,855.00 40.00%$1,699.00 $1,699.00 6-8 WKS
1 F125B FOAM LOUNGE CHAIRS SIX INCH, ROCKY CHAIR 1 ( MID GREY)$3,103.26 50.00%$1,551.63 $1,551.63 6 weeks $2,855.00 40.00%$1,699.00 $1,699.00 6-8 WKS
1 F125C FOAM LOUNGE CHAIRS SIX INCH, ROCKY CHAIR 1 (CAMEL)$3,103.26 50.00%$1,551.63 $1,551.63 6 weeks $2,855.00 40.00%$1,699.00 $1,699.00 6-8 WKS
1 F125D FOAM LOUNGE CHAIRS SIX INCH, ROCKY CHAIR 1 (OLIVE)$3,103.26 50.00%$1,551.63 $1,551.63 6 weeks $2,855.00 40.00%$1,699.00 $1,699.00 6-8 WKS
8 F126 STACKING CHAIR, WOOD BACK, UPH. SEAT SOURCE, VIIVA $651.00 55.00%$292.95 $2,343.60 6 weeks $590.00 55.00%$279.00 $2,232.00 7 WKS AF COM
2 F127A UPH. STEP LOUNGE ERG, BRIGHTON TWO STEP $4,422.00 50.00%$2,211.00 $4,422.00 7-8 weeks $2,372.00 50.00%$1,699.00 $3,398.00 6-7 WKS AF COM
1 F127B UPH. STEP LOUNGE ERG, BRIGHTON TWO STEP $3,299.00 50.00%$1,649.50 $1,649.50 7-8 weeks $2,410.00 50.00%$1,389.00 $1,389.00 6-7 WKS AF COM
1 F127C UPH. STEP LOUNGE ERG, BRIGHTON TWO STEP $3,832.00 50.00%$1,916.00 $1,916.00 7-8 weeks $2,410.00 50.00%$1,499.00 $1,499.00 6-7 WKS AF COM
3 F128A UPH. HEXAGON SEATS KI, MY PLACE HEX $732.00 52.00%$333.79 $1,001.37 3-5 weeks $732.00 52.00%$349.00 $1,047.00 3-5 WKS
2 F128B UPH. HEXAGON SEATS KI, MY PLACE HEX $587.00 52.00%$338.92 $677.84 3-5 weeks $587.00 52.00%$355.00 $710.00 3-5 WKS AF FAB
2 F129 STACKING DOLLY KI, STRIVE $452.00 55.00%$203.40 $406.80 2-4 weeks $452.00 55.00%$199.00 $398.00 2-4 WKS
1 F200 LAMINATE TOP, OVAL DRUM SPEC, OVAL DRUM TABLE $2,524.00 54.50%$1,148.42 $1,148.42 5 weeks $2,524.00 54.50%$1,145.00 $1,145.00 5 WKS
2 F201 LAMINATE TOP OCCASIONAL TABLE, METAL LEGS ERG, CAPRI $1,049.00 50.00%$524.50 $1,049.00 7-8 weeks $1,049.00 50.00%$519.00 $1,038.00 6-7 WKS
1 F202 KIDS WOOD TABLE WITH WOOD LEGS JONTI-CRAFT 6253JCP251 $278.63 30.00%$195.04 $195.04 3-4 weeks $278.63 69.90%$195.04 $195.04 5 DAYS
2 F203 LAMINATE 24"DIA. DRUM SPEC, DRUM OCCASIONAL TABLE $882.99 54.50%$401.76 $803.52 5 weeks $883.00 54.50%$399.00 $798.00 5 WKS
4 F204 LAMINATE TOP 42" SQUARE TABLE, WOOD LEGS LOGIFLEX, VOLT $2,020.00 55.00%$1,111.00 $4,444.00 5-6 weeks $2,020.00 55.00%$899.00 $3,596.00 3 WKS
1 F205 LAMINATE TOP 36" DIA. CONFERENCE TABLE, METAL BASE LOGIFLEX, MULTI-PURPOSE $1,331.00 55.00%$732.05 $732.05 5-6 weeks $569.00 55.00%$255.00 $255.00 3 WKS
7 F206 LAMINATE TOP COUNTER HT. 30" DIA. TABLE WITH METAL BASE ERG, CORSA $996.00 50.00%$498.00 $3,486.00 7-8 weeks $886.00 50.00%$443.00 $3,101.00 6-7 WKS
11 F207 LAMINATE TOP 60" DIA. CAFETERIA TABLE KI, UNIFRAME $1,270.00 55.00%$542.92 $5,972.12 3-5 weeks $1,270.00 55.00%$569.00 $6,259.00 3-5 WKS
4 F208 LAMINATE TOP FLIP / NEST TABLE WITH METAL LEGS 36X72 KI, PIROUETTE $1,397.00 52.00%$637.03 $2,548.12 2-4 weeks $1,397.00 52.00%$669.00 $2,676.00 2-4 WKS
26 F209 LAMINATE TOP FLIP / NEST TABLE WITH METAL LEGS KI, PIROUETTE $1,253.00 52.00%$571.37 $14,855.62 2-4 weeks $1,253.00 52.00%$599.00 $15,574.00 2-4 WKS
6 F210 LAMINATE TOP TABLES - ADJ. HEIGHT KI, INTELLECT $376.00 55.00%$160.74 $964.44 3-5 weeks $376.00 55.00%$169.00 $1,014.00 3-5 WKS
1 F211A LAMINATE TOP UPH. BASE COFFEE TABLE ERG, VELLA $2,575.00 50.00%$1,287.50 $1,287.50 7-8 weeks $1,757.00 50.00%$1,045.00 $1,045.00 6-7 WKS AF COM
3 F211B LAMINATE TOP UPH. BASE COFFEE TABLE ERG, VELLA $2,999.00 50.00%$1,499.50 $4,498.50 7-8 weeks $1,757.00 50.00%$1,125.00 $3,375.00 6-7 WKS AF COM
1 F212 LAMINATE TOP 42" DIA. TABLE, METAL BASE ERG, CORSA ROUND $1,127.00 50.00%$563.50 $563.50 7-8 weeks $953.00 50.00%$469.00 $469.00 6-7 WKS
2 F213 LAMINATE TOP KIDS TABLE - ADJ. HEIGHT KI, INTELLECT $376.00 55.00%$160.74 $321.48 3-5 weeks $376.00 55.00%$169.00 $338.00 3-5 WKS
0 F214 NOT USED NOT USED $0.00
2 F215 LAMINATE TOP 42" DIA. TABLE, METAL BASE ERG, CORSA ROUND $1,127.00 50.00%$563.50 $1,127.00 7-8 weeks $953.00 50.00%$469.00 $938.00 6-7 WKS
1 F216 LAMINATE TOP UPH. BASE 42" DIA. COFFEE TABLE ERG, LAGUNA $3,936.00 50.00%$1,968.00 $1,968.00 7-8 weeks $2,626.00 50.00%$1,479.00 $1,479.00 6-7 WKS AF COM
2 F217 LAMINATE TOP 42" SQ. TABLE, METAL BASE ERG, CORSA SQUARE $1,298.00 50.00%$649.00 $1,298.00 7-8 weeks $1,124.00 50.00%$559.00 $1,118.00 6-7 WKS
F200 Series Tables
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Qty.Tag Description Model Unit List$Discount%Unit Sell$Extended
Amount
Lead Time Unit List$Discount
%
Unit Sell$Extended
Amount
Lead Time
1 F300A GAME STOR. CAB, W/ DOOR & BOOKSHELVES, LOCKING LOGIFLEX, MILLENIUM $1,119.00 55.00%$615.45 $615.45 5-6 weeks $1,331.00 55.00%$595.00 $595.00 3 WKS
1 F300B GAME STOR. CAB, W/ DOOR, LOCKING LOGIFLEX, MILLENIUM $1,331.00 55.00%$732.05 $732.05 5-6 weeks $1,119.00 55.00%$499.00 $499.00 3 WKS
2 F301 TALL STORAGE CABINET WITH LOCK
GRESSCO,HABA WOOD MOVE UPP,HIGH 2
DOOR CABINET W/ LOCK $5,216.82 25.00%$3,912.62 $7,825.24 12-14 weeks $5,216.82 25.00%$3,912.62 $7,825.24 12-14 WKS
3 F302 WOOD CABINET WITH PLASTIC BIN STORAGE GRESSCO, FORMAT $1,292.30 25.00%$1,282.11 $3,846.32 12-14 weeks $1,709.50 25.00%$1,282.11 $3,846.33 12-14 WKS
2 F303A WOOD BOOKCASE WITH 2 SHELVES (RED BACKER)GRESSCO, FORMAT $1,210.68 25.00%$908.01 $1,816.02 12-14 weeks $1,210.68 25.00%$908.01 $1,816.02 12-14 WKS
1 F303B WOOD BOOKCASE WITH 2 SHELVES (BLUE BACKER)GRESSCO, FORMAT $1,210.68 25.00%$908.01 $908.01 12-14 weeks $1,210.68 25.00%$908.01 $908.01 12-14 WKS
1 F304 TALL STORAGE CABINET 5H, W/ ADJ. SHELVES & LOCK GREAT OPENINGS, TRACE $2,126.00 65.50%$733.47 $733.47 4-5 weeks $2,126.00 65.50%$733.47 $733.47 4 WKS
2 F305 STORAGE CABINET LOGIFLEX, MILLENIUM $1,119.00 55.00%$503.55 $1,007.10 5-6 weeks $1,119.00 55.00%$499.00 $998.00 3 WKS
2 F305A WALL MOUNT MAIL / PAPER SORTER LOGIFLEX, MILLENIUM $598.00 55.00%$269.10 $538.20 5-6 weeks $598.00 55.00%$265.00 $530.00 3 WKS
2 F306 LAMINATE CREDENZA / MEDIA STORAGE W/ LOCK LOGI FLEX, LEVEL SPECIAL $994.00 55.00%$447.30 $894.60 5-6 weeks $994.00 55.00%$440.00 $880.00 4 WKS
1 F307 2H METAL LATERAL FILE KI, 700 SERIES $1,056.00 55.00%$501.60 $501.60 3-5 weeks $1,056.00 50.00%$528.00 $528.00 3-5 WKS
1 F400A FREE STANDING DESK KI, CONNECTION ZONE $1,473.00 55.00%$662.85 $629.71 6-8 weeks $1,473.00 55.00%$659.00 $659.00 6-8 WKS
1 F400B FREE STANDING DESK KI, CONNECTION ZONE $1,473.00 55.00%$662.85 $629.71 6-8 weeks $1,473.00 55.00%$659.00 $659.00 6-8 WKS
1 F401 NOT USED
1 F402 LAMINATE DESK W/ LEFT RETURN & STORAGE LOGIFLEX - LEVEL N/A N/A N/A N/A N/A $5,365.00 55.00%$2,410.00 $2,410.00 3 WKS WOI says it is included in 508
1 F403 LAMINATE DESK W/ RIGHT RETURN & STORAGE LOGIFLEX - LEVEL $5,365.00 55.00%$2,414.25 $2,414.25 5-6 weeks $5,365.00 55.00%$2,410.00 $2,410.00 3 WKS
1 F404 RECEPTION DESK INDIANA, CANVAS $3,819.18 50.00%$1,909.59 $1,909.59 6 weeks $4,859.00 60.70%$1,899.00 $1,899.00 7-9 WKS
3 F500 LAMINATE WORKSTATION DESK W/ LEFT RETURN & STORAGE KI, UNITE $6,638.00 MULT $3,104.00 $9,312.00 3-6 WKS
2 F500A PANEL SYSTEM W/ GLASS TRANSOM KI, UNITE *price below includes F500, F500A, F500B
1 F500B WING PANEL WITH GLASS TRANSOM KI, UNITE $19,664.69 55.00%$8,849.11 $8,849.11 6 weeks
1 F501B LAMINATE WORKSURFACE W/RT. RETURN & STORAGE KI, UNITE $4,440.20 55.00%$1,998.09 $1,998.09 6 weeks $4,546.00 MULT $2,179.00 $2,179.00 3-6 WKS
2 F502 LAMINATE WORKSURFACE W/RT. RETURN & STORAGE KI, UNITE $17,232.00 MULT $7,991.00 $15,982.00 3-6 WKS
2 F502A PANEL SYSTEM W/ GLASS TRANSOM (INCLUDES SHARED PANEL)KI, UNITE
2 F503 LAMINATE WORKSURFACE W/ LFT RETURN & STORAGE KI, UNITE *price below includes F502, F502A, F503, F503A
2 F503A PANEL SYSTEM W/ GLASS TRANSOM KI, UNITE $32,834.96 55.00%$14,775.73 $14,775.73 6 weeks
1 F504 LAMINATE WORKSTATION DESK W/ LEFT RETURN & STORAGE KI, UNITE *price below includes F504 and F504A $7,989.00 MULT $3,735.00 $3,735.00 3-6 WKS
1 F504A
LAMINATE WORKSTATION DESK W/RT.RETURN, STORAGE &
PRIVACY PANEL KI, UNITE $7,592.93 55.00%$3,416.82 $3,416.82 6 weeks
1 F505 LAMINATE WORKSTATION DESK W/ LEFT RETURN & STORAGE KI, UNITE $5,171.80 55.00%$2,327.31 $2,327.31 6 weeks $5,484.00 MULT $2,955.00 $2,955.00 3-6 WKS
1 F506 LAMINATE WORKSTATION DESK W/ LEFT RETURN & STORAGE KI, UNITE $18,280.00 MULT $8,455.00 $8,455.00 3-6 WKS
1 F506A PANEL SYSTEM W/ GLASS TRANSOM (INCLUDES SHARED PANEL)KI, UNITE
1 F507 LAMINATE WORKSTATION DESK W/ RIGHT RETURN & STORAGE KI, UNITE *price below includes F506, F506A, F507, F507A
1 F507A PANEL SYSTEM W/ GLASS TRANSOM KI, UNITE $16,845.38 55.00%$7,580.42 $7,580.42 6 weeks
1 F508 LAMINATE WORKSTATION DESK W/ RIGHT RETURN & STORAGE KI, UNITE $23,659.00 MULT $10,875.00 $10,875.00 3-6 WKS
1 F508A PANEL SYSTEM W/ GLASS TRANSOM KI, UNITE
1 F509 LAMINATE WORKSTATION DESK W/ LEFT RETURN & STORAGE KI, UNITE *price below includes F508, F508A, F509, F509A
1 F509A PANEL SYSTEM W/ GLASS TRANSOM (INCLUDES SHARED PANEL)KI, UNITE $22,581.47 55.00%$10,161.66 $10,161.66 6 weeks
F300 Series Storage
F500 Series Systems
F400 Series Casegoods
3 of 4 J:\2019\I1900.27 Irondequoit Community Center FFE\5-Spec\5.06_FFE\Bids\BID TAB COMPARISON.xlsx
Qty.Tag Description Model Unit List$Discount%Unit Sell$Extended
Amount
Lead Time Unit List$Discount
%
Unit Sell$Extended
Amount
Lead Time
1 F601A WALL MOUNTED, RAIL SYSTEM BROCHURE HOLDER MAGNUSON GROUP, DACAPO $590.00 50.00%$320.65 $320.65 7-9 weeks $620.00 40.00%$369.00 $369.00 7-9 WKS
1 F601B WALL MOUNTED, RAIL SYSTEM BROCHURE HOLDER MAGNUSON GROUP, DACAPO $205.00 50.00%$111.41 $111.41 7-9 weeks $384.00 40.00%$229.00 $229.00 7-9 WKS
1 F601C WALL MOUNTED, RAIL SYSTEM BROCHURE HOLDER MAGNUSON GROUP, DACAPO $160.00 50.00%$86.96 $86.96 7-9 weeks $317.00 40.00%$189.00 $189.00 7-9 WKS
1 F601D WALL MOUNTED, RAIL SYSTEM BROCHURE HOLDER MAGNUSON GROUP, DACAPO $350.00 50.00%$190.22 $190.22 7-9 weeks $368.00 40.00%$219.00 $219.00 7-9 WKS
1 F602 MOBILE COFFEE CART SPEC, HOSPITALITY CART $2,832.00 54.50%$1,288.56 $1,288.56 8 weeks $2,832.00 55.50%$1,279.00 $1,279.00 8 WKS
1 F603 PODIUM SPEC, BOARDGAMES LECTERN $2,978.55 54.50%$1,352.26 $1,352.26 8 weeks $2,972.00 55.50%$1,349.00 $1,349.00 8 WKS
1 F604 DRAMATIC PLAY SET GRESSCO, KITCHEN CENTER $2,967.76 25.00%$2,225.82 $2,225.82 12-14 weeks $2,967.76 25.00%$2,225.82 $2,225.82 12-14 WKS
1 F605 POOL TABLE JACK GAME ROOM, BRENTWOOD N/A N/A $8,622.00 $8,622.00 18-20 weeks $7,732.00 5.00%$7,345.40 $7,345.40 18-20 WKS
1 F605A POOL CUES WALL RACK JACK GAME ROOM N/A N/A $1,802.35 $1,802.35 18-20 weeks $1,616.00 5.00%$1,535.20 $1,535.20 18-20 WKS
1 F605B PING PONG CONVERSION TOP FOR POOL TABLE PLANK AND HIDE (CLOVER HOME LEISURE)N/A N/A $516.47 $516.47 18-20 weeks $431.00 $431.00 3 WKS
1 F605C PLAY PACK JACK GAME ROOM N/A N/A $582.35 $582.35 18-20 weeks $522.00 5.00%$495.90 $495.90 18-20 WKS
1 F606 FOOSBALL TABLE BRUNSWICK (CLOVER HOME LEISURE)N/A N/A $3,352.94 $3,352.94 18-20 weeks $3,007.00 5.00%$2,856.65 $2,856.65 18-20 WKS
12 F607 QUICKSTAND HUMANSCALE $1,244.00 54.50%$566.02 $6,792.24 TBD $1,244.00 54.50%$566.02 $6,792.24 3-4 WKS
Subtotal $285,688.75 $289,565.51
Tax on Product Tax exempt Tax Exempt
Freight, Delivery, Installation $13,589.00 $8,400.00
Total Furniture $299,277.75 $297,965.51 QOE Low bid
Warehouse/Storage
Schedule ENCLOSED
Payment Terms NET 30 DAYS
Warranty information
Incorrect extended amount
was shown for WOI
ENCLOSED
F600 Series Micellaneous
No Storage Fees
Submit Schedule within proposal and provide lead time
on proposal summary sheet
Net 30
see digital file folder containing warranties
FIRST 30 DAYS FREE - AFTER $145 PER DAY, $1015
PER WEEK, $4350 PER MONTH
4 of 4 J:\2019\I1900.27 Irondequoit Community Center FFE\5-Spec\5.06_FFE\Bids\BID TAB COMPARISON.xlsx
8613746_1
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 2021 PICKUP TRUCK
WITH PLOW PACKAGE AND AN INTERFUND TRANSFER
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member______________________offered the following resolution and moved its
adoption:
WHEREAS, it is necessary for the Department of Public Works to purchase one (1) new 2021
Ford F250 pickup truck with plow package; and
WHEREAS, the Town is authorized to purchase through state contracts pursuant to Irondequoit
Town Code 51-5(B)(3) and New York State General Municipal Law §104; and
WHEREAS, DeLacy Ford has been awarded the New York State OGS Mini-bid No. 1379; and
WHEREAS, is the Town wishes to purchase the vehicle from DeLacy Ford for the price of
$35,200.64; and
WHEREAS, it is necessary to transfer funds from General Fund Balance in the amount of
$35,200.64 to account #001.8160.2155 (Equipment-Vehicles) for this purchase; and
WHEREAS, funding will be available in account # 001.8160.2155 (Equipment-Vehicles).
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves a purchase order in
the amount of $35,200.64 with DeLacy Ford for the purchase of one (1) new 2021 Ford F250
pickup truck with plow package.
AND BE IT FURTHER RESOLVED, that the Town Board hereby approved the interfund
transfer of $35,200.64 from the General Fund Balance to account # 001.8160.2155.
8613746_1
AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to
execute any and all documents related to this purchase.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner Voting __________________
Town Board Member Perticone Voting __________________
Town Board Member Romeo Voting __________________
Town Board Member Freeman Voting __________________
Town Supervisor Seeley Voting __________________
8613746_1
Resolution No. 2020 -
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 2021 PICKUP TRUCK
WITH PLOW PACKAGE
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New
York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member______________________offered the following resolution and moved its
adoption:
WHEREAS, it is necessary for the Department of Public Works to purchase one (1) new 2021
Ford F250 pickup truck with plow package; and
WHEREAS, the Town is authorized to purchase through state contracts pursuant to Irondequoit
Town Code 51-5(B)(3) and New York State General Municipal Law §104; and
WHEREAS, DeLacy Ford has been awarded the New York State OGS Mini-bid No. 1379; and
WHEREAS, the Town wishes to purchase the vehicle from DeLacy Ford for the price of
$38,760.64; and
WHEREAS, funding is available in account # 021.5110.2155 (Equipment-Vehicles)
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves a purchase order in
the amount of $38,760.64 with DeLacy Ford for the purchase of one (1) new 2021 Ford F250
pickup truck with plow package.
AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to
execute any and all documents related to this purchase.
This resolution shall take effect immediately upon its adoption.
8613746_1
Seconded by Town Board Member __________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner Voting __________________
Town Board Member Perticone Voting __________________
Town Board Member Romeo Voting __________________
Town Board Member Freeman Voting __________________
Town Supervisor Seeley Voting __________________
Resolution No. 2020-
EXTRACTION OF MINUTES OF MEETING OF TOWN BOARD
AUTHORIZING SUPERVISOR TO EXECUTE AGREEMENT FOR MONROE
COUNTY SNOW & ICE CONTROL SERVICES FOR 2020/2021 SEASON
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on
the 15th of December, 2020 at 7:00 p.m. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member ________ offered the following resolution and moved its
adoption:
WHEREAS, the Town of Irondequoit has previously entered into an agreement with
Monroe County effective October 1, 2018 for Snow Removal and Ice Control Services on
certain Monroe County roadways (the “Agreement”); and
WHEREAS, the Agreement may be renewed for up to five (5) additional years upon
mutual consent of the Town and Monroe County; and
WHEREAS, the Town and Monroe County wish to extend the Agreement for the
2020/2021 winter season; and
WHEREAS, Monroe County will reimburse the Town of Irondequoit for Snow Removal
and Ice Control Services on certain Monroe County roadways at a rate of $3,565 per lane
mile for a total of 87.205 miles per Exhibit “A”; and
WHEREAS, special activities also included in addition to the standard activities that the
Town provides under this Agreement are snow fence material, installation, maintenance,
dismantling, storage and sweeping of roadways with curb and gutter to remove
accumulated winter abrasives and debris; and
WHEREAS, the Town Board determines that the continuation of an agreement for snow
removal and ice control is a Type II action for State Environmental Quality Review Act
purposes, as described in 6 NYCRR § 617.5(c) subsections (1) (maintenance or repair
involving no substantial changes in an existing structure or facility) and (26) (routine or
continuing agency administration and management, not including new programs or major
reordering of priorities that may affect the environment), not subject to review under Part
617 of the State Regulations.
NOW THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the
Town Supervisor to execute a renewal of the Agreement for the 2020/2021 winter season
for a rate of $3,565 per lane mile and a total of 87.205 miles.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member __________ and duly put to vote, which resulted as
follows:
Town Board Member Wehner voting ____________
Town Board Member Perticone voting ____________
Town Board Member Romeo voting ____________
Town Board Member Freeman voting ____________
Town Supervisor Seeley voting ____________
Equipment
FINAL -
10/19/20
EXHIBIT 'A'
Monroe County DOT
Snow and Ice Rate Adjustment for 2020/2021 season
Lane Mile Cost Breakdown
Labor — 40% Materials — 35% Equipment — 25%
i
I 1
Salary - 70% Fringe — 30%
Data used for Rates Adjustments For 2018/19 Season
Material salt price for 20/21 - $54.52 (NO CHANGE from 19/20 price)
Labor Salary — 3 yr. avg. increase of all towns (high and low out for ea. yr.) from 18 thru 20 = 2.27%
Fringe — avg. of all towns fringe rate using 2019 data = 71.12% (was 76.40% for 2019/20 season)
Equipment 2020 NYSDOT equipment rental rates NO CHANGE.
Adjustment Calculation For Each Component of the Lane Mile Cost
Material
$54.52 (NO CHANGE from the 19/20 price) 0.00%
Labor
Salary — 2.27% increase for 20/21
.0227 X 0.40 X 0.70 = +0.00636 +0.636%
Fringe — 71.12% rate for 2021 (using 2019 actual data)
A decrease of 6.91% from 2020 value of 76.40%
0.7112 - 0.7640 = -0.0528 x 0.4 x 0.3 = -0.00634 -0.634%
NO CHANGE ... August 2017 are current equipment rates
X .25 = +0.00 0.000%
Seasonal adjustment
As calculated 106.04% - 100.00% _ +6.04%
TOTAL 2021 adjustment
+6.042%
H:\Sub\T\TOWNS\SNOW & ICE\agmnt & info\2020 amendment\Exhibits\EXHIBIT A RATES FOR 2021 doc
FINAL -
10/19/20
Page 2
Snow & Ice Rate Adjustment
Previous Rate History Summary (all rates are $ per lane mile)
Rates for 2020/21— increase of 6.042%, rates shown for 2013 -2020 are actual rates paid
Towns
New base
rate for
2009
12/13 rate
$/lane mile
13/14 rate
$/lane mile
14/15 rate
$/lane mile
15/16 rate
$/lane mile
L
16/17rate
$/lane mile
17/18rate
$/lane mile
°T
N
g
19/20rate
$/lane mile
20/21 ra to
S/lane mile
% change
0.67%
-3.58%
+7.47 +3.63%
-7.03%
-8.88%
-7.20%
+5.82%
+6.04
Greece, Webster,
Irondequoit, Perinton
$3494
$3764
$3629
$3900 $4042
$3758
$3424
$3177
$3362
$3565
Brighton, Gates,
Pittsford, Henrietta
$3452
$3719
$3586
$3854
$3994
$3713
$3383
$3139
$3322
$3523
Penfield
$3137
$3379
$3258
$3501
$3628
$3373
$3073
$2852
$3018
$3200
Parma, Ogden,
Hamlin
$3059
$3295
$3177
$3414
$3538
$3289
$2997
$2781
$2943
$3121
Chili, East Rochester
$3020
$3254
$3138
$3373
$3495
$3249
$2960
$2747
$2907
$3083
Clarkson, Sweden
$2700
$2908
$2804
$3014
$3123
$2912
$2653
$2462
$2605
$2762
Wheatland, Mendon,
Honeoye Falls, Rush,
Riga
$2622
$2825
$2724
$2928
$3034
$2821
$2570
$2385
$2524
$2676
H:\Sub\T\TOWNS\SNOW & ICE\agrmnt & info\2020 amendment\Exhibits\EXHIBIT A RATES FOR 2021 doc
Resolution No. 2020-_____________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING
A RESOLUTION AUTHORIZING THE SUPERVISOR TO EXECUTE AN
AGREEMENT FOR MONROE COUNTY ALL SEASONS WORK IN MONROE
COUNTY RIGHTS OF WAY
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on
the 15th day of December 2020, at 7:00 P.M. local time; there were:
PRESENT:
Dave Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member ___________ offered the following resolution and moved its
adoption:
WHEREAS, the Town of Irondequoit has previously entered into a term agreement with
Monroe County for All Seasons Work within Monroe County Rights of Way in 2017 for
a term of ten (10) years per Resolution Number 2017-032; and
WHEREAS, attached appendices B & C shall apply to the agreement from January 1,
2021 through December 31, 2021.
NOW THEREFORE BE IT RESOLVED, that the Town Board approves appendices B
& C for the period of January 1, 2021 through December 31, 2021 and authorizes the
Supervisor to execute any and all documents necessary to effectuate this approval.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member _____________________ and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Freeman voting _______
Town Board Member Romeo voting _______
Town Supervisor Seeley voting _______
APPENDIX B
FRINGE RATES TO BE PAID PER LABOR HOUR FOR 2021
(Irondequoit)
ALL HOURLY WORK
Full Time/Regular Hours
63.11%
Full Time/Overtime Hours
30.45%
Part Time/Regular Hours
16.56%
Part Time/Overtime Hours
16.56%
APPENDIX C
MAR SERVICES
Roadside Mowing
_ $106.56 / mile mowed each pass
Dead Animal Pickup
$28.75 / center line mile
Roadside Pickup
N/A
9446023_1
Resolution No. 2020 - ________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD APPROVING
REVISED FEE SCHEDULE FOR THE IRONDEQUOIT CEMETERY
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of
December, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member ______________________ offered the following resolution and moved its
adoption:
WHEREAS, the Irondequoit Cemetery provides the community with a dignified and comforting
environment to intern, mourn, respect and honor the deceased; and
WHEREAS, the Irondequoit Cemetery charges various fees for cemetery sites, monuments,
services (such as internment), and the use of mausoleums and columbarium niches; and
WHEREAS, the fee schedule for the Irondequoit Cemetery (“Fee Schedule”) has not been
updated since 2014 and is no longer level with area cemeteries nor sufficient to meet the needs
and costs of the Irondequoit Cemetery; and
WHEREAS, pursuant to Town Code Section 1-18, the Commissioner of Public Works
(“Commissioner”) may establish the fees for the Irondequoit Cemetery, subject to Town Board
approval; and
WHEREAS, the Commissioner recommends revising the Fee Schedule to modify the prices for
certain Irondequoit Cemetery sites, services, and facilities, and to re-designate and recategorize
certain services, in the form annexed hereto as Appendix A (the “Revised Fee Schedule”); and
WHEREAS, the Revised Fee Schedule is necessary and appropriate to ensure the continued
success of the Irondequoit Cemetery.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves the Revised
Fee Schedule for the Irondequoit Cemetery, attached hereto as Appendix A, to take effect
beginning January 1, 2021.
9446023_1
This resolution shall take effect January 1, 2020.
Seconded by Town Board Member __________________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Schedule "A"
Grave Specification
Flat Stone Monumented
Veteran Circle 850 N/A
Single Grave (1) 1,050 1,250
Double (2) 1,650 2,250
Triple (3) 2,750 3,250
Quadruple (4) 3,350 3,750
Cremation
Veteran Circle 675 N/A
Cremation Section 700 1,200
Single Double
Columbarium
* Price include Bronze Memorial Plaque
Mausoleum- Single Crypt
Tier
1,000 1,800
Exterior Interior
F 2,640 2,930
E 2,735 3,145
D 2,880 3,350
C 3,130 3,700
B 3,130 3,700
A 2,980 4,490
Mausoleum -Double Crypt
Tier
Exterior Interior
F 4,030 4,700
E 4,230 5,045
D 4,430 5,390
C 4,825 5,990
B 4,825 5,990
A 4,825 5,620
* price included bronze Memorial Plaque
Schedule "A" Continued
Burial Fees Interment Disinterment
Full Body In -Ground
Adult 625 1,000
Infant/ Child 150 250
Full Body Mausoleum
Adult 475
Infant/ Child 150
Casket Storage 100
525
200
Cremation In -Ground
Adult 400 450
Double Cremains ( 1 Vault) 450 500
Double Cremains ( 2 Vaults) 550 600
Infant/ Child 50 100
Cremated Body in Casket 100
Cremation Niche
Adult Single 250 300
Adult Double 350 400
Infant/ Child 50 100
Secondary Burial Right *
* Will be charged when deceedents name doesn't appear on deed or memorial.
Fee to be added to interment cost
100
Right of Bury Over 200
Relocate marker 125
Rebuild Foundation 125
Foundations
Flat Monument
1 Grave 125 175
2 Grave 150 200
3 Grave 175 225
4 Grave 250 275
Stone Removal/ Disposal 150
Replacement plaque Matthews 850
Replacement Plaque Coldsprings 350
Overtime ( Saturdays and Weekdays after 3pm)
* Added to regular fee's
Full Interment 500
Cremated Remains 300
Burial Fees
Current Proposed Current Proposed
Full Body In-Ground
Adult 525 625 1,000 1,000
Infant/ Child (N/A)150 250 250
Full Body Mausoleum
Adult 350 475 1,000 1,500
Infant/ Child N/A 150 N/A 200
Casket Storage N/A 100
Cremation In-Ground
Adult 350 400 350 450
Double Cremains ( 1 Vault) N/A 450 N/A 500
Double Cremains ( 2 Vaults)N/A 550 N/A 600
Infant/ Child N/A 50 N/A 100
Cremated Body in Casket 100 100
Cremation Niche
Adult Single 200 250 N/A 300
Adult Double N/A 350 N/A 400
Infant/ Child N/A 50 N/A 100
Secondary Burial Right *N/A 100
* Will be charged when deceedents name doesn’t appear on deed or memorial.
Fee to be added to interment cost
Foundations
Flat Monument
1 Grave 125 125 175
2 Grave 150 150 200
3 Grave 175 175 225
4 Grave 250 250 275
Stone Removal/ Disposal N/A 150
Replacement plaque Matthews N/A 850 700
Replacement Plaque Coldsprings 350 350 300
Overtime ( Saturdays and Weekdays after 3pm)
* Added to regular fee's
Any Saturday 450 450
Weekday after 3pm 200 200
DisintermentInterment
Grave Specification
Flat Stone Monumented
Veteran Circle 850 N/A
Single Grave (1)1050 1250
Double (2)1650 2250
Triple (3)2750 3250
Quadruple (4)3350 3750
Cremation
Veteran Circle 675 N/A
Cremation Section 700 (1,100)1200
Proposed to lower
to match area
market
Single Double
Columbarium 1000 1800
* Price include Bronze Memorial Plaque
Mausoleum- Single Crypt
Tier Exterior Interior
F 2640 2930
E 2735 3145
D 2880 3350
C 3130 3700
B 3130 3700
A 2980 4490
Mausoleum-Double Crypt
Tier Exterior Interior
F 4030 4700
E 4230 5045
D 4430 5390
C 4825 5990
B 4825 5990
A 4825 5620
* price included bronze Memorial Plaque
* All prices inclued perpetual care in accordance with NYS law
Resolution No. 2020_______
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING
A RESOLUTION REGARDING STORMWATER CONTROL FACILITY
MAINTENANCE AGREEMENT
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on
the 15th day of December, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _______________offered the following resolution and moved its
adoption:
WHEREAS, Providence Durand Housing Development Fund Company, Inc has built
two housing facilities in the Town of Irondequoit (“Project”); and
WHEREAS, the Project requires that the Town of Irondequoit obtain a permanent
Stormwater Control Facility Maintenance Agreement for these properties located at 4225
Culver Road and 4250 Culver Road; and
WHEREAS, the Town desires to enter into a Stormwater Control Facility Maintenance
Agreement with the Facility Owner, Providence Durand Housing Development Fund
Company, Inc, 1150 Buffalo Rd, Rochester, NY 14624 of the properties located at 4225
and 4250 Culver Road for the purpose of allowing the Town to perform maintenance and
repair of the stormwater control measures with respect to the maintenance provisions
depicted in the approved final site plan, which are attached as Schedule “A”; should the
Facility Owner fail to provide these services; and
WHEREAS, the locations of the permanent Stormwater Control Facility Maintenance
Agreement are described and depicted in the attachments hereto and made a part hereof;
and
WHEREAS, the Town Board by resolution adopted on October 20, 2016 issued a
negative declaration for the Project (which included stormwater control measures)
pursuant to the State Environmental Quality Review Act (“SEQRA”), and the proposed
action contemplated herein, entry into a maintenance agreement for existing stormwater
control facilities, constitute a SEQRA “Type II action” pursuant to 6 N.Y.C.R.R. § 617.5
(c)(1) (“maintenance or repair involving no substantial changes in an existing structure or
facility”), (2) (“replacement, rehabilitation or reconstruction of a structure or facility, in
kind, on the same site”), and therefore further environmental review is not required.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the
Stormwater Control Facility Maintenance Agreement between the Town of Irondequoit
and Providence Durand Housing Development Fund Company, Inc., in substantially the
form as attached hereto as Exhibit A, and as approved by the Attorney for the Town,
accepts the agreement as described therein, and authorizes the Supervisor to execute the
same and any and all documents related to the foregoing.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member _________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
Exhibit “A”
STORMWATER MANAGEMENT
196 Attachment 1
Town of Irondequoit
Exhibit A
Stormwater Control Facility Maintenance Agreement
Whereas, the Town of Irondequoit (the "Town") and Providence Durand Housing
Development Fund Company, Inc (the "Facility Owner") want to enter into an agreement
to provide for the long term maintenance and continuation of stormwater control
measures approved by the Town for the below named project; and
Whereas, the Town and the Facility Owner desire that the stormwater control measures he built
in accordance with the approved project plans and thereafter be maintained, cleaned, repaired,
replaced and continued in perpetuity in order to ensure optimum performance or the
components.
Now, therefore, the Town and the Facility Owner agree as follows:
1. This Agreement enures to the benefit of the Town, its successors and assigns, and binds
the Facility Owner, its successors and assigns, with respect to the maintenance
provisions depicted in the approved final site plan, which are attached to and made a
part of this Agreement as Schedule A.
2. The Facility Owner shall maintain, clean, repair, replace (if necessary) the stormwater
control measures depictcd in the most recent version of the Ncw York State Stormwater
Management Design Manual as necessary to ensure optimum performance of the
measures as designed. The stormwater control measures shall include, but shall not be
limited to, the following: drainage ditches, swales, dry wells, infiltrators, drop inlets,
pipes, culverts, soil absorption devices and retention ponds.
3. The Facility Owner shall he responsible for all expenses related to maintenance of
stormwater control measures and shall establish a means for collection and distribution
of expenses among parties for any commonly owned facilities.
4. The Facility Owner shall provide periodic inspection of stormwater control measures,
not less than once every year and after every 3.6 inches of rain in 24 hours (a ten-year
storm event), to determine the condition and integrity of the measures. A civil engineer
licensed by the State of New York shall perform such inspections. The inspecting
engineer shall prepare and submit a report of the findings, including recommended
actions necessary for the continuation of the stormwater control measure, to the Town
within 30 days of the inspection.
5. The Facility Owner shall not authorize, undertake or permit alteration, abandonment,
modification or discontinuation of the stormwater control measures without written
approval of the town.
196 Attachment I :1 05- ►5-2008
IRONDEQUOIT CODE
6. The Facility Owner shall undertake necessary repairs and replacement of the
stormwater control measures at the direction of the Town or in accordance with the
recommendation of the inspecting engineer.
7. This Agreement shall be recorded at the sole cost and expense of the Facility Owner in
the Office of the County Clerk, County of Monroe, and shall, if applicable, be included
in the offering plan and/or prospectus approved pursuant to N/A.
8. If ever the Town determines that the Facility Owner has failed to construct or maintain
the stormwater control measures in accordance with the project plans or has failed to
undertake required corrective measures specified by the Town or the inspecting
engineer, the Town is authorized to undertake steps reasonably necessary for the
preservation, continuation or maintenance of the stormwater control measure and to
affix the expenses as a lien against the property.
9. This Stormwater Control Facility Maintenance Agreement is executed and delivered
and is effective as of the day of , 20�
Town of Irondequoit
By: David Seeley, Town Supervisor
Signature:
Providence Durand Housing Development Fund Company, Inc.
By: Mark Gr 'sb ger, Vice Pr sident
Signature: a
STATE OF NEW YORK COUNTY
OF MONROE
) ss.:
On the day of , in the year 20 , before me, the
undersigned, a Notary Public in and for said State, personally appeared
personally known to me or proved to me on the basis of satisfactory
evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he/she executed the same in his/her capacity, and that by his/her
signature on the instrument, the individual, or the person upon behalf of which the individual
acted, executed the instrument.
Notary Public
196 Attachment 1:2 05 - 15 - 2008
STATE OF NEW YORK
COUNTY OF MONROE
On the -1}"" day of Cf mVY. ,`C , in the year 20,ab before me, the undersigned, a
Notary Public in and for said State, personally appeared 'fY1t t• 1L Gott',, '14personally known to
me or proved to me on the basis of satisfactory evidence to be the individual Whose name is subscribed
to the within instrument and acknowledged to me that he/she executed the same in his/her capacity,
and that by his/her signature on the instrument, the individual, or the person upon behalf of which the
individual acted, executed the instrument.
AMBER M. W1LK
NOTARY PUBLIC, State of New York
Registration No. 01WIS279454
Qualified In Monroe rCo 5 County
Commission Expires Ap
NOTARY PUBLIC
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9470083_1
Resolution No. 2020_______
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING
A RESOLUTION AUTHORIZING SUPERVISOR TO EXECUTE
INTERMUNICIPAL AGREEMENT WITH THE EAST IRONDEQUOIT
CENTRAL SCHOOL DISTRICT CONCERNING SHARING OF FUEL
FACILITIES DURING EMERGENCIES
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on
the 15th day of December, 2020 at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _______________offered the following resolution and moved its
adoption:
WHEREAS, the East Irondequoit Central School District (“District”) owns and operates
an unleaded gasoline and diesel fueling facility (“District Facility”) for its school buses
and other vehicles at its bus garage located within the Town of Irondequoit (“Town”);
and
WHEREAS, the Town owns and operates an unleaded gasoline and diesel fueling
facility for its vehicles, located within in the Town (the “Town Facility”); and
WHEREAS, the District and the Town wish to enter into an agreement allowing each
other the use of their fueling facilities on emergency occasions, provided that each
reimburse the other for the fuel so used with a 2% administrative fee added; and
WHEREAS, the District and the Town are authorized to enter into cooperative
agreements pursuant to Article 5-G of the New York State General Municipal Law.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the
Intermunicipal Agreement - Shared Fueling Facility between the East Irondequoit Central
School District and the Town of Irondequoit, in substantially the form as attached hereto
as Exhibit A, and as approved by the Attorney for the Town, accepts the agreement as
described therein and authorizes the Supervisor to execute the same and any and all
documents related to the foregoing.
9470083_1
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member _________________and duly put to vote, which
resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
9470083_1
Exhibit “A”
Page 1 of 5
INTERMUNICIPAL AGREEMENT
Shared Fueling Facility
This Agreement is made as of the ___ day of December, 2020 between the East Irondequoit
Central School District (the “District”), a public school district with offices at 600 Pardee Road,
Rochester, New York 14609 and the Town of Irondequoit (the “Town”), a municipal corporation
with offices at 1280 Titus Avenue, Rochester, New York 14617.
RECITALS
WHEREAS, the District owns and operates an unleaded gasoline and diesel fueling facility
for its school buses and other vehicles at its bus garage located at 125 Kane Drive in the Town (the
“District Facility”), which includes a computerized fuel dispensing system that records the fuel
usage for each vehicle via a key fob registered to each vehicle; and
WHEREAS, the Town owns and operates an unleaded gasoline and diesel fueling facility
for its vehicles at 2629 East Ridge Rd, Rochester, New York, 14622 in the Town (the “Town
Facility”), which includes a computerized fuel dispensing system that records the fuel usage for
each vehicle via a key fob registered to each vehicle; and
WHEREAS, the District wishes to allow the Town to use the District Facility on certain
emergency occasions, and the Town wishes to allow the District to use the Town Facility on certain
emergency occasions, upon the terms and conditions set forth in this Agreement; and
WHEREAS, the District and the Town are authorized to enter into cooperative agreements
pursuant to Article 5-G of the New York State General Municipal Law; and
WHEREAS, the respective Boards of the District and the Town have authorized this
Agreement by resolution.
Page 2 of 5
NOW, THEREFORE, in consideration of the promises and covenants contained in this
Agreement, the District and the Town agree as follows:
1. Use of the District Facility by the Town. The District agrees that the Town may
use the District Facility to fuel its authorized, official vehicles during emergency conditions (for
example, Town Fuel Island is out of order). The Town shall obtain a key fob from the District for
every authorized, official Town vehicle to operate the pumps, which will be used by the District
to track the fuel consumption by the Town. All of the work involved in the fueling shall be
performed by the Town’s employees.
2. Use of the Town Facility by the District. The Town agrees that the District may
use the Town Facility to fuel its authorized, official vehicles during emergency conditions (for
example, Town Fuel Island is out of order). The District shall obtain a key fob from the Town for
every authorized, official District vehicle to operate the pumps, which will be used by the Town
to track the fuel consumption by the District. All of the work involved in the fueling shall be
performed by the District’s employees.
3. Payment. The District shall invoice the Town for fuel consumption on a monthly
basis at the most recent price per gallon paid by the District with an additional two percent (2%)
administration fee added to each monthly invoice. The Town shall invoice the District for fuel
consumption on a monthly basis at the most recent price per gallon paid by the Town with an
additional two percent (2%) administration fee added to each monthly invoice. Payment by both
parties shall be made in full within thirty (30) days of the invoice date. Either party may audit such
books and records of the other party as are reasonably pertinent to this Agreement to substantiate the
basis for payment.
Page 3 of 5
4. Facility Modification. The Town shall not make any modifications to the District
Facility. The District shall not make any modifications to the Town Facility.
5. Term. The term of this Agreement shall be for five (5) years from the effective
date. Either party may terminate this Agreement at any time by providing thirty (30) days written
notice to the other party.
6. Insurance. The District and the Town shall maintain general and automobile
liability insurance naming the Town and the District, respectively, as an additional insured in the
minimum amount of $1,000,000 from insurance companies reasonably acceptable to the other
party, and Workers’ Compensation coverage in accordance with the statute. The parties shall
provide all evidence of insurance coverage in the form of a certificate of insurance which shall
show that the liability policies have been endorsed to provide at least thirty (30) days’ notice to
the other party prior to cancellation or any alteration of the coverage.
7. Duty of Care and Indemnity. The parties agree that each will perform its duties and
exercise its rights under this Agreement in such a manner as to not create an unreasonable risk of
liability or damage to the other. This duty includes, but is not limited to, ensuring that all
individuals who utilize the District Facility and Town Facility do so safely and in accordance with
generally accepted methods for the handling of fuel. In the event that either party performs or acts
under this Agreement in a negligent or otherwise culpable manner, causing uninsured damage or
liability to the other party, the party causing the damage or liability shall hold harmless, defend at
its expense, indemnify, and make whole the other party from such damage or liability to the extent
permitted by law.
Page 4 of 5
8. Observance of Rules and Requirements. The Town agrees that it shall observe all
reasonable rules or requirements which the District deems appropriate to regulate the use of the
District Facility by the Town. The District agrees that it shall observe all reasonable rules or
requirements which the Town deems appropriate to regulate the use of the Town Facility by the
District.
9. Severability. Every provision of this Agreement is intended to be severable. If any
provision is held to be invalid or unenforceable by a court of competent jurisdiction, such provision
shall be deemed modified or rescinded to the extent necessary to comply with the law and all other
provisions shall continue in full force and effect.
10. Notices. All notices to the parties shall be in writing and personally delivered or
mailed to the parties at their address set forth above, or to such other address as a party may
designate by written notice. Notices shall be effective upon personal delivery or when deposited
in the mail.
11. Compliance with New York Laws. The Town and the District shall comply with
all applicable provisions of the New York Worker’s Compensation Law and other applicable laws
in respect to its employees and volunteers engaged in performance of this Agreement.
12. Assignment Prohibited. This agreement or any right, title or interest therein may
not be assigned by either party to any other party without consent by the respective Board in
writing.
13. Entire Agreement. This Agreement constitutes the entire Agreement between the
parties with respect to the subject matter hereof and shall supersede all previous negotiations,
commitments and writings. It shall not be released, discharged, changed or modified except by an
instrument in writing signed by a duly authorized representative of each of the parties.
Page 5 of 5
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
above written.
TOWN OF IRONDEQUOIT EAST IRONDEQUOIT CENTRAL
SCHOOL DISTRICT
By: _______________________________ By: ______________________________
Dave Seeley Mary Grow
Supervisor Superintendent of Schools
Date of Authorizing Resolution: Date of Authorizing Resolution:
December ___, 2020 December ___, 2020
Attest: ___________________________ Attest: _____________________________
Town Clerk District Clerk
SEAL SEAL
Resolution No. 2020-________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION
AUTHORIZING THE SUPERVISOR TO ENTER AND AMEND VARIOUS CONTRACTS WITH
VENDORS FOR YOUTH, FAMILY, AND SENIOR RECREATIONAL PROGRAMMING FOR
WINTER/SPRING 2021
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at
the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of December 2020, at 7:00
P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________ offered the following resolution and moved its adoption:
WHEREAS, the Town of Irondequoit desires to contract with many different vendors providing Youth,
Family, and Senior recreational programs in 2021; and
WHEREAS, the Youth and Family programs are paid for with fees received from participants; and
WHEREAS, the Senior programs are paid for with a combination of grant money and fees received from
participants; and
WHEREAS, the Town of Irondequoit seeks to contract for Youth, Family, and Senior recreational
programming services with the vendors pursuant to Addendum A, which is attached hereto and made a part
hereof; and
WHEREAS, the vendors listed in Addendum A have “beginning dates” upon which they are scheduled to
begin providing Youth, Family, and Senior recreational programming services (the “Beginning Dates”), but
such Beginning Dates may need to be changed in light of the ongoing COVID-19 public health emergency;
and
WHEREAS, because the Beginning Dates for certain programs may be adjusted because of the COVID-19
public health emergency, the length of those programs may be altered, and as a result the vendors’ pay must
be adjusted by a corresponding amount (the “Pay Adjustments”).
NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the Supervisor to enter into
contracts with the various vendors in Addendum A in such form as approved by the Attorney for the Town,
and further authorizes the Supervisor to modify the scheduled Beginning Dates of vendors and make the Pay
Adjustments, as may be needed as a result of the ongoing COVID-19 public health emergency.
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as
follows:
Town Board Member Wehner voting __________
Town Board Member Perticone voting __________
Town Board Member Romeo voting __________
Town Board Member Freeman voting __________
Town Supervisor Seeley voting __________
Youth, Family, Adult, and Senior Recreational Program Instructor Payouts -Winter/Spring 2021 - Addendum "A"
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Elizabeth Bauld 1514-A Storybook Cooks: The Mitten 1/21/2021 1/21/2021 5:45P-6:45P $18.00/Per Head $12.00/Per Head $6.00/Per Head
Storybook Cooks 1515-A Storybook Cooks: The Kissing Hand 2/4/2021 2/4/2021 5:45P-6:45P $18.00/Per Head $12.00/Per Head $6.00/Per Head
1515-B Storybook Cooks: Dragons Love Tacos 2/18/2021 2/18/2021 5:45P-6:45P $18.00/Per Head $12.00/Per Head $6.00/Per Head
1516-A Storybook Cooks: How to Catch a Leprechaun 3/4/2021 3/4/2021 5:45P-6:45P $18.00/Per Head $12.00/Per Head $6.00/Per Head
1516-B Storybook Cooks: Peter Rabbit 3/18/2021 3/18/2021 5:45P-6:45P $18.00/Per Head $12.00/Per Head $6.00/Per Head
2518-A Storybook Cooks for Tweens: Cupcake "Wars"4/15/2021 4/15/2021 5:45P-7:45P $36.00/Per Head $30.00/Per Head $6.00/Per Head
2519-A Storybook Cooks for Tweens: Sweets and Treats 5/13/2021 5/13/2021 5:45P-7:45P $36.00/Per Head $30.00/Per Head $6.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Jennifer Colombo 1526-A Music & Movement w/ Miss Jennifer 2/2/2021 2/23/2021 5:45P-6:30P $44.00/Per Head $34.00/Per Head $10.00/Per Head
1526-B Music & Movement w/ Miss Jennifer 3/2/2021 3/23/2021 5:45P-6:30P $44.00/Per Head $34.00/Per Head $10.00/Per Head
2526-A Music & Movement w/ Miss Jennifer 4/6/2021 4/27/2021 5:45P-6:30P $44.00/Per Head $34.00/Per Head $10.00/Per Head
2527-A Cinco De Mayo Celebration w/ Miss Jennifer/Iron Rec.5/5/2021 5/5/2021 5:45P-6:30P $10.00/Per Head $5.00/Per Head $5.00/Per Head
2528-A World Music Day Celebration 6/21/2021 6/21/2021 5:30P-6:15P $9.00/Per Head $7.00/Per Head $2.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Randy Crudup 1239-A Tiny Panthers Kids Karate 2/2/2021 2/23/2021 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head
1239-B Tiny Panthers Kids Karate 2/6/2021 2/27/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head
1239-C Tiny Panthers Kids Karate 3/2/2021 3/23/2021 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head
1239-D Tiny Panthers Kids Karate 3/6/2021 3/27/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head
1240-A Panthers Kids Karate 2/2/2021 2/23/2021 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head
1240-B Panthers Kids Karate 2/6/2021 2/27/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head
1240-C Panthers Kids Karate 3/2/2021 3/23/2021 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head
1240-D Panthers Kids Karate 3/6/2021 3/27/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head
2239-A Tiny Panthers Kids Karate 4/3/2021 4/24/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head
2239-B Tiny Panthers Kids Karate 4/6/2021 4/27/2021 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head
2239-C Tiny Panthers Kids Karate 5/1/2021 5/22/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head
2239-D Tiny Panthers Kids Karate 5/4/2021 5/25/2021 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head
2240-A Panthers Kids Karate 4/3/2021 4/24/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head
2240-B Panthers Kids Karate 4/6/2021 4/27/2021 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head
2240-C Panthers Kids Karate 5/1/2021 5/22/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head
2240-D Panthers Kids Karate 5/4/2021 5/25/2021 5:30P-6:00P $30.00/Per Head $21.00/Per Head $9.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Shelancia Daniels 1947-A Creativity Challenge Club 2/2/2021 2/23/2021 5:30P-6:30P $65.00/Per Head $50.00/Per Head $15.00/Per Head
The Creativity Shell 1948-A Creative Critters Club 2/3/2021 2/3/2021 5:30P-6:30P $65.00/Per Head $50.00/Per Head $15.00/Per Head
1949-A Mommy/Guardian and Me Sewing 2/4/2021 2/25/2021 5:30P-6:30P $65.00/Per Head $50.00/Per Head $15.00/Per Head
2947-A Creativity Challenge Club 4/6/2021 4/27/2021 5:30P-6:30P $65.00/Per Head $50.00/Per Head $15.00/Per Head
2948-A Creative Critters Club 4/7/2021 4/28/2021 5:30P-6:30P $65.00/Per Head $50.00/Per Head $15.00/Per Head
2949-A Mommy/Guardian and Me Sewing 4/8/2021 4/29/2021 5:30P-6:30P $65.00/Per Head $50.00/Per Head $15.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Nora Doebrich 1750-A Loving Family Yoga 2/11/2021 2/11/2021 6:00P-6:45P
$13.00/Pair
$3.00 additional person
$10.00/Pair
$3.00 additional person
$3.00/Pair
$0.00 additional person
Flower City Yoga 1751-A Kids Yoga 3/1/2021 4/5/2021 6:25P-7:10P $67/Per Head $60/Per Head $7.00/Per Head
1751-A Toddler Yoga & Storytime 3/1/2021 4/5/2021 5:30P-6:15P $67/Per Head $60/Per Head $7.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Icon Production LLC 2220-A Little Kickers Soccer 3-4 yrs.4/20/2021 5/11/2021 6:15P-6:45P $48.00/Per Head $33.00/Per Head $15.00/Per Head
2220-B Little Kickers Soccer 5-6 yrs.4/20/2021 5/11/2021 6:15P-7:00P $54.00/Per Head $37.00/Per Head $17.00/Per Head
2220-C Little Kickers Soccer 7-9 yrs. 4/20/2021 5/11/2021 7:15P-8:00P $54.00/Per Head $37.00/Per Head $17.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Carol Lang 5102-A Fitness Yoga I 2/9/2021 4/27/2021 8:00A-9:00A
$55.00/Per Head - 1 Day wk
$95.00/Per Head - 2 days wk
$44.00/Per Head - 1 Day wk
$76.00/Per Head - 2 days wk
$11.00/Per Head - 1 Day wk
$19.00/Per Head - 2 days wk
5102-B Fitness Yoga I 2/11/2021 4/29/2021 8:00A-9:00A
$55.00/Per Head - 1 Day wk
$95.00/Per Head - 2 days wk
$44.00/Per Head - 1 Day wk
$76.00/Per Head - 2 days wk
$11.00/Per Head - 1 Day wk
$19.00/Per Head - 2 days wk
5107-A Motion Promotion 2/9/2021 4/27/2021 10:10A-11:10A
$50.00/Per Head - 1 Day wk
$65.00/Per Head - 2 days wk
$40.00/Per Head - 1 Day wk
$52.00/Per Head - 2 days wk
$10.00/Per Head - 1 Day wk
$13.00/Per Head - 2 days wk
5107-B Motion Promotion 2/11/2021 4/29/2021 10:10A-11:10A
$50.00/Per Head - 1 Day wk
$65.00/Per Head - 2 days wk
$40.00/Per Head - 1 Day wk
$52.00/Per Head - 2 days wk
$10.00/Per Head - 1 Day wk
$13.00/Per Head - 2 days wk
5110-A Morning Cardio with Carol 2/12/2021 5/7/2021 8:00A-9:00A $65.00/Per Head $52.00/Per Head $13.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Cyndi Lovejoy 1200-A Boogie Babies 2/8/2021 3/8/2021 9:30A-10:00A $40.00/Per Head $32.00/Per Head $8.00/Per Head
Stretch and Grow 1200-B Boogie Babies 3/22/2021 4/12/2021 9:30A-10:00A $40.00/Per Head $32.00/Per Head $8.00/Per Head
1208-A Basic Ballet: Forever Frozen 2/4/2021 3/11/2021 6:10P-6:55P $60.00/Per Head $54.00/Per Head $6.00/Per Head
1212-A Ballet & Jazz: Musical Magic 2/3/2021 3/10/2021 7:00P-7:45P $60.00/Per Head $54.00/Per Head $6.00/Per Head
1213-A Intro to Dance & Movement 2/3/2021 2/24/2021 5:30P-6:00P $44.00/Per Head $32.00/Per Head $12.00/Per Head
1213-B Intro to Dance & Movement 3/10/2021 3/31/2021 5:30P-6:00P $44.00/Per Head $32.00/Per Head $12.00/Per Head
1214-A Friday Morning Mixer (6 classes) 2/12/2021 4/30/2021 9:45A-10:30A $57.00/Per Head $45.00/Per Head $12.00/Per Head
1214-B Friday Morning Mixer 2/12/2021 2/12/2021 9:45A-10:30A $10.00/Per Head $7.50/Per Head $2.50/Per Head
1214-C Friday Morning Mixer 2/26/2021 2/26/2021 9:45A-10:30A $10.00/Per Head $7.50/Per Head $2.50/Per Head
1214-D Friday Morning Mixer 3/12/2021 3/12/2021 9:45A-10:30A $10.00/Per Head $7.50/Per Head $2.50/Per Head
1214-E Friday Morning Mixer 3/26/2021 3/26/2021 9:45A-10:30A $10.00/Per Head $7.50/Per Head $2.50/Per Head
1216-A Tumble Tots (18 mos.-3 yrs)2/8/2021 3/8/2021 10:15A-11:00A $40.00/Per Head $32.00/Per Head $8.00/Per Head
1216-B Tumble Tots (4&5yrs) 2/8/2021 3/8/2021 11:15A-!2:00P $40.00/Per Head $32.00/Per Head $8.00/Per Head
1216-C Tumble Tots (18 mos.-3 yrs)3/22/2021 4/12/2021 10:15A-11:00A $40.00/Per Head $32.00/Per Head $8.00/Per Head
1216-D Tumble Tots (4&5yrs) 3/22/2021 4/12/2021 11:15A-!2:00P $40.00/Per Head $32.00/Per Head $8.00/Per Head
2101-A Trolls Dance Party 4/1/2021 4/1/2021 6:00P-7:00P $10.00/Per Head $7.00/Per Head $3.00/Per Head
2200-A Boogie Babies 4/26/2021 5/17/2021 9:30A-10:00A $40.00/Per Head $32.00/Per Head $8.00/Per Head
2202-A Girl Power! Cheer Squad 4/20/2021 5/11/2021 6:20P-7:05P $49.00/Per Head $36.00/Per Head $13.00/Per Head
2205-A Camp Fit: Obstacles and Games 4/20/2021 5/11/2021 5:30P-6:15P $49.00/Per Head $36.00/Per Head $13.00/Per Head
2208-A Basic Ballet: Fairies and Flowers 4/8/2021 5/13/2021 6:10P-6:55P $60.00/Per Head $54.00/Per Head $6.00/Per Head
2212-A Ballet & Jazz: Musical Magic 4/7/2021 5/12/2021 7:00P-7:45P $60.00/Per Head $54.00/Per Head $6.00/Per Head
2213-A Intro to Dance & Movement: Troll Party 4/14/2021 5/5/2021 5:30P-6:00P $44.00/Per Head $32.00/Per Head $12.00/Per Head
2214-A Friday Morning Mixer 4/9/2021 4/9/2021 9:45A-10:30A $10.00/Per Head $7.50/Per Head $2.50/Per Head
2214-B Friday Morning Mixer 4/30/2021 4/30/2021 9:45A-10:30A $10.00/Per Head $7.50/Per Head $2.50/Per Head
2216-A Tumble Tots (18 mos.-3 yrs)4/26/2021 5/17/2021 10:15A-11:00A $40.00/Per Head $32.00/Per Head $8.00/Per Head
2216-B Tumble Tots (4&5yrs) 4/26/2021 5/17/2021 11:15A-!2:00P $40.00/Per Head $32.00/Per Head $8.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Collavani McLeod 1319-A Jewelry Designing 2/10/2021 2/10/2021 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head
Coloring on Canvas 1319-B Jewelry Designing 3/10/2021 3/10/2021 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head
1324-A Coloring on Canvas 1/27/2021 1/27/2021 5:45P-6:45P $18.00/Per Head $15.00/Per Head $3.00/Per Head
1327-A Making Miniatures 3/3/2021 3/3/2021 5:45P-6:45P $32.00/Per Head $25.00/Per Head $7.00/Per Head
1328-A Polymer Clay Charms 2/24/2021 2/24/2021 5:45P-6:45P $27.00/Per Head $20.00/Per Head $7.00/Per Head
1329-A Family Art Night (Per Person)3/31/2021 3/31/2021 5:30P-6:30P $18.00/Per Head $15.00/Per Head $3.00/Per Head
1329-B Family Art Night (Per Pair)3/31/2021 3/31/2021 5:30P-6:30P $28.00/Per Pair $25.00/Per Pair $3.00/Per Pair
2319-A Jewelry Designing 4/14/2021 4/14/2021 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head
2326-A Mother's Day Jewelry Designing 5/5/2021 5/5/2021 5:45P-6:45P $30.00/Per Head $25.00/Per Head $5.00/Per Head
2328-A Polymer Clay Charms 4/7/2021 4/7/2021 5:45P-6:45P $27.00/Per Head $20.00/Per Head $7.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Sarah Otis 5104-A Tai Chi 1/11/2021 3/8/2021 10:00A-11:00A $20.00/Per Head $15.00/Per Head $5.00/Per Head
Lifespan of Greater Rochester 5224-A Matter of Balance 3/18/2021 5/6/2021 10:00A-12:00P $20.00/Per Head $15.00/Per Head $5.00/Per Head
5125-A Aging Masterly 2/2/2021 4/6/2021 1:00P-2:30P $20.00/Per Head $15.00/Per Head $5.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Samantha Richards 1203-A Lucky Leprechaun Zumba Family Night 3/11/2021 3/11/2021 5:45P-6:45P $7.00/Per Head $5.00/Per Head $2.00/Per Head
1109-A Galentine's Day Cupid Cardio Dance Party 2/11/2021 2/11/2021 5:45P-6:45P $7.00/Per Head $5.00/Per Head $2.00/Per Head
5005-A High Energy Cardio Dance 2/1/2021 3/15/2021 6:15P-7:00P $59.00/Per Head $48.00/Per Head $11.00/Per Head
5031-A High Energy Cardio Dance 3/22/2021 4/26/2021 6:15P-7:00P $59.00/Per Head $48.00/Per Head $11.00/Per Head
5117-A Rise and Shine Cardio Dance 1/13/2021 3/17/2021 8:30A-9:30A $50.00/Per Head $37.00/Per Head $13.00/Per Head
5217-A Rise and Shine Cardio Dance 3/24/2021 5/26/2021 8:30A-9:30A $50.00/Per Head $37.00/Per Head $13.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Elaine Spaul 2702-A Wilderness Tikes 3/25/2021 4/29/2021 3:30P-5:00P $106.00/Per Head $90.00/Per Head $16.00/Per Head
Earthworks 2703-A Nature Leaders 3/22/2021 4/26/2021 3:30P-5:00P $106.00/Per Head $90.00/Per Head $16.00/Per Head
2704-A Family Wilderness Workshop-Adult 5/15/2021 5/15/2021 10:00A-12:00P $10.00/Per Head $8.00/Per Head $2.00/Per Head
2704-B Family Wilderness Workshop-Child 5/15/2021 5/15/2021 10:00A-12:00P $5.00/Per Head $4.00/Per Head $1.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Strike Back Martial Arts LLC 1230-A Jujitsu Buddies Level 1 (AM)1/23/2021 3/27/2021 10:15A-11:00A $180.00/Per Head $175.00/Per Head $5.00/Per Head
1230-B Jujitsu Buddies Level 1 (PM)1/23/2021 3/27/2021 12:15P-1:00P $180.00/Per Head $175.00/Per Head $5.00/Per Head
1231-A Jujitsu Buddies Level 2 1/23/2021 3/27/2021 11:15A-12:00P $180.00/Per Head $175.00/Per Head $5.00/Per Head
1232-A Junior Jujitsu-January 1/2/2021 1/30/2021 9:00A-10:00A $90.00/Per Head $85.00/Per Head $5.00/Per Head
1232-B Junior Jujitsu - February 2/6/2021 2/27/2021 9:00A-10:00A $90.00/Per Head $85.00/Per Head $5.00/Per Head
1232-C Junior Jujitsu-March 3/6/2021 3/27/2021 9:00A-10:00A $90.00/Per Head $85.00/Per Head $5.00/Per Head
1233-A No Gi Jujitsu-January 1/5/2021 1/26/2021 6:00P-6:45P $110.00/Per Head $105.00/Per Head $5.00/Per Head
1233-B No Gi Jujitsu-February 2/2/2021 2/23/2021 6:00P-6:45P $110.00/Per Head $105.00/Per Head $5.00/Per Head
1233-C No Gi Jujitsu-March 3/2/2021 3/30/2021 6:00P-6:45P $110.00/Per Head $105.00/Per Head $5.00/Per Head
1234-A Strike Fit Teens - January 1/4/2021 1/25/2021 6:00P-6:45P $110.00/Per Head $105.00/Per Head $5.00/Per Head
1234-B Strike Fit Teens - February 2/1/2021 2/22/2021 6:00P-6:45P $110.00/Per Head $105.00/Per Head $5.00/Per Head
1234-C Strike Fit Teens - March 3/1/2021 3/29/2021 6:00P-6:45P $110.00/Per Head $105.00/Per Head $5.00/Per Head
2230-A Jujitsu Buddies Level 1 (AM)4/17/2021 6/19/2021 10:15A-11:00A $180.00/Per Head $175.00/Per Head $5.00/Per Head
2230-B Jujitsu Buddies Level 1 (PM)4/17/2021 6/19/2021 12:15P-1:00P $180.00/Per Head $175.00/Per Head $5.00/Per Head
2231-A Jujitsu Buddies Level 2 4/17/2021 6/19/2021 11:15A-12:00P $180.00/Per Head $175.00/Per Head $5.00/Per Head
2232-A Junior Jujitsu-April 4/3/2021 4/24/2021 9:00A-10:00A $90.00/Per Head $85.00/Per Head $5.00/Per Head
2232-B Junior Jujitsu-May 5/1/2021 5/29/2021 9:00A-10:00A $90.00/Per Head $85.00/Per Head $5.00/Per Head
2233-A No Gi Jujitsu-April 4/6/2021 4/27/2021 6:00P-6:45P $110.00/Per Head $105.00/Per Head $5.00/Per Head
2233-B No Gi Jujitsu-May 5/4/2021 5/25/2021 6:00P-6:45P $110.00/Per Head $105.00/Per Head $5.00/Per Head
2234-A Strike Fit Teens - April 4/5/2021 4/26/2021 6:00P-6:45P $110.00/Per Head $105.00/Per Head $5.00/Per Head
2234-B Strike Fit Teens - May 5/3/2021 5/24/2021 6:00P-6:45P $110.00/Per Head $105.00/Per Head $5.00/Per Head
5116-A Adult Jujitsu-Jan.1/5/2021 1/26/2021 7:00P-8:15P $90.00/Per Head $85.00/Per Head $5.00/Per Head
5116-B Adult Jujitsu-Feb.2/2/2021 2/23/2021 7:00P-8:15P $90.00/Per Head $85.00/Per Head $5.00/Per Head
5116-C Adult Jujitsu-March 3/2/2021 3/30/2021 7:00P-8:15P $90.00/Per Head $85.00/Per Head $5.00/Per Head
5216-A Adult Jujitsu-April 4/6/2021 4/27/2021 7:00P-8:15P $90.00/Per Head $85.00/Per Head $5.00/Per Head
5216-B Adult Jujitsu-May 5/4/2021 5/25/2021 7:00P-8:15P $90.00/Per Head $85.00/Per Head $5.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Scarlett Webb 1971-A Mad Science of WNY: Detective Science 2/22/2021 2/22/2021 4:00P-5:00P $18.00/Per Head $15.00/Per Head $3.00/Per Head
Mad Science of Western NY 1972-A Mad Science of WNY: Space Technology 3/24/2021 3/24/2021 6:00P-7:00P $18.00/Per Head $15.00/Per Head $3.00/Per Head
2973-A Mad Science of WNY: pH Phactors 4/6/2021 4/6/2021 6:00P-7:00P $18.00/Per Head $15.00/Per Head $3.00/Per Head
Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation
Womba African Drumming 2311-A African Drumming - Parent/Child (4 classes)4/19/2021 5/10/2021 12:30P-1:15P $85.00/Per Head $80.00/Per Head $5.00/Per Head
2311-B African Drumming - Parent Child 4/19/2021 4/19/2021 12:30P-1:15P $22.00/Per Head $20.00/Per Head $2.00/Per Head
2311-C African Drumming - Parent Child 4/26/2021 4/26/2021 12:30P-1:15P $22.00/Per Head $20.00/Per Head $2.00/Per Head
2311-D African Drumming - Parent Child 5/3/2021 5/3/2021 12:30P-1:15P $22.00/Per Head $20.00/Per Head $2.00/Per Head
2311-E African Drumming - Parent Child 5/10/2021 5/10/2021 12:30P-1:15P $22.00/Per Head $20.00/Per Head $2.00/Per Head
5032-A African Drumming - Adult (4 classes)4/19/2021 5/10/2021 1:30P-2:15P $85.00/Per Head $80.00/Per Head $5.00/Per Head
5032-B African Drumming - Adult 4/19/2021 4/19/2021 1:30P-2:15P $22.00/Per Head $20.00/Per Head $2.00/Per Head
5032-C African Drumming - Adult 4/26/2021 4/26/2021 1:30P-2:15P $22.00/Per Head $20.00/Per Head $2.00/Per Head
5032-D African Drumming - Adult 5/3/2021 5/3/2021 1:30P-2:15P $22.00/Per Head $20.00/Per Head $2.00/Per Head
5032-E African Drumming - Adult 5/10/2021 5/10/2021 1:30P-2:15P $22.00/Per Head $20.00/Per Head $2.00/Per Head
Resolution No. 2020-________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO VARIOUS
CONTRACTS WITH INDEPENDENT CONTRACTORS FROM LOCAL B-90 FOR STAFFING
OF PARKING PERSONNEL, DAY/OVERNIGHT SUPERVISORS, TICKET TAKERS AND
TICKET SELLERS FOR MCAVOY PARK, CAMP EASTMAN SPORTS FIELDS, AND
VARIOUS TOWN SPECIAL EVENTS
At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at
the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of December 2020 at
7:00 p.m. local time, there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member ____________ offered the following resolution and moved for its adoption:
WHEREAS, it is necessary to hire consultation services for staffing of parking personnel, security,
day/overnight supervisors, ticket takers, and ticket sellers for McAvoy Park, Camp Eastman Sport Fields,
and various Town Special Events; and
WHEREAS, the Town of Irondequoit desires to contract with independent contractors from Local B-90
Ushers & Ticket Takers providing these services pursuant to Addendum “A”, which is attached hereto
and made a part hereof; and
WHEREAS, funds have been appropriated for this purpose in the following accounts:
#7140.4120.0000.7147, #0234.4120, and #0233.4120.
NOW, THEREFORE BE IT RESOLVED, that the Town Board approves contract with independent
contractors from Local B-90 Ushers & Ticket Takers providing these services pursuant to Addendum
“A”, and authorizes the Supervisor to execute any and all necessary documents to enter into an agreement
with independent contractors from Local B-90 Ushers & Ticket Takers in such form as approved by the
Attorney for the Town.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member ____and duly put to vote, which resulted as follows:
Town Board Member Wehner voting __________
Town Board Member Perticone voting __________
Town Board Member Romeo voting __________
Town Board Member Freeman voting __________
Town Supervisor Seeley voting __________
ADDENDUM “A”
2021 Local B-90 Ushers & Ticket Takers
VENDOR/CONTRACTOR SERVICE PROVIDED VENDOR
COMPENSATION
Samuel Falzone Supervision of Event Parking/Ticket
Taker/Seller Personnel $17.00/hour
Terry Honan Event Parking/Ticket Taker/Sellers $15.00/hour
Anthony Danno Jr. Event Parking/Ticket Taker/Sellers $14.00/hour
Ken Luciano Event Parking/Ticket Taker/Sellers $14.00/hour
Richard Luciano Event Parking/Ticket Taker/Sellers $14.00/hour
William Luciano Event Parking/Ticket Taker/Sellers $14.00/hour
Harry Melvin Event Parking/Ticket Taker/Sellers $14.00/hour
Leo DeLuca Jr. Event Parking/Ticket Taker/Sellers $14.00/hour
Anthony G. Pucillo Event Parking/Ticket Taker/Sellers $14.00/hour
Anthony D’Alonzo Event Parking/Ticket Taker/Sellers $14.00/hour
Joseph Scalise Event Parking/Ticket Taker/Sellers $14.00/hour
Gary Alessi Event Parking/Ticket Taker/Sellers $13.00/hour
Ian Anderson Event Parking/Ticket Taker/Sellers $13.00/hour
Robert Boyd Event Parking/Ticket Taker/Sellers $13.00/hour
Carl Cleveland Event Parking/Ticket Taker/Sellers $13.00/hour
Daniel Curcio Event Parking/Ticket Taker/Sellers $13.00/hour
Edward Diamond Event Parking/Ticket Taker/Sellers $13.00/hour
Mark Dunshie Event Parking/Ticket Taker/Sellers $13.00/hour
Marilyn Falzone Event Parking/Ticket Taker/Sellers $13.00/hour
Richard Francis Event Parking/Ticket Taker/Sellers $13.00/hour
James Grammatico Event Parking/Ticket Taker/Sellers $13.00/hour
Gary Groh Event Parking/Ticket Taker/Sellers $13.00/hour
Greg Gula Event Parking/Ticket Taker/Sellers $13.00/hour
Laura Honan Event Parking/Ticket Taker/Sellers $13.00/hour
Joseph LoTurco Event Parking/Ticket Taker/Sellers $13.00/hour
ADDENDUM “A”
2021 Local B-90 Ushers & Ticket Takers (Cont’d)
VENDOR/CONTRACTOR SERVICE PROVIDED VENDOR
COMPENSATION
Anthony Maira Event Parking/Ticket Taker/Sellers $13.00/hour
Shawn Malone Event Parking/Ticket Taker/Sellers $13.00/hour
Frank Mangiavellano Event Parking/Ticket Taker/Sellers $13.00/hour
James McCauley Jr. Event Parking/Ticket Taker/Sellers $13.00/hour
Alan Pellegrino Event Parking/Ticket Taker/Sellers $13.00/hour
Fred Porcelli Event Parking/Ticket Taker/Sellers $13.00/hour
John Secash Event Parking/Ticket Taker/Sellers $13.00/hour
Paul Sidoti Event Parking/Ticket Taker/Sellers $13.00/hour
Len Stein Event Parking/Ticket Taker/Sellers $13.00/hour
Harry Sylar Event Parking/Ticket Taker/Sellers $13.00/hour
Roy Thomas Event Parking/Ticket Taker/Sellers $13.00/hour
Will Volkmar Event Parking/Ticket Taker/Sellers $13.00/hour
Nick Murgillo Event Parking/Ticket Taker/Sellers $13.00/hour
Cathy Cortese Event Parking/Ticket Taker/Sellers $13.00/hour
Thomas Mihalistsis Event Parking/Ticket Taker/Sellers $13.00/hour
Robert Earl Event Parking/Ticket Taker/Sellers $13.00/hour
Thomas Gottschalk Event Parking/Ticket Taker/Sellers $13.00/hour
James Carbone Event Parking/Ticket Taker/Sellers $13.00/hour
Jamie Carey Event Parking/Ticket Taker/Sellers $13.00/hour
Thomas Eichas Event Parking/Ticket Taker/Sellers $13.00/hour
Robert Ea Event Parking/Ticket Taker/Sellers $13.00/hour
Resolution No. 2020 - ________
EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING THE SUPERVISOR TO EXECUTE AN AMENDMENT
TO AN AGREEMENT WITH CARDCONNECT, LLC FOR CREDIT CARD SERVICES
AND LEASING OF CARD READERS FOR THE RECREATION DEPARTMENT
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York
held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of December 2020,
at 7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________ offered the following resolution and moved its
adoption:
WHEREAS, the Town of Irondequoit Recreation Department currently utilizes credit cards for
payment for program registrations, facility reservations, and special events as forms of payment
accepted; and
WHEREAS, pursuant to resolution 2020-290, the Town Board authorized the Supervisor to enter
into an agreement forthe lease by the Recreation Department of Credit Card readers from
CardConnect, LLC (the “Original Agreement”); and
WHEREAS, the Original Agreement was for the lease of two iSC Touch 250 Card Readers, at a
price of $25 per month each, however, the Recreation Department wishes to lease a third card
reader at that price, for an additional $25/month, and therefore the parties now wish to enter into a
Pricing Supplement amending the Original Agreement; and
WHEREAS, funds have been appropriated for this purpose in Account #7140.4090.0000.7146;
and
WHEREAS, the Town Board determines that it is in the interests of the Town and its residents to
enter into an amendment to the Original Agreement with CardConnect, LLC for the lease of an
additional card reader as set forth more fully above.
NOW, THEREFORE BE IT RESOLVED, the Town Board authorizes the Supervisor to enter
into an amendment to the Original Agreement with CardConnect, LLC for the additional leasing
of a card reader, in substantially the form as annexed hereto and as approved by the Attorney for
the Town.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member ________ and duly put to vote, which resulted as follows:
Town Board Member Wehner voting_____________
Town Board Member Perticone voting_____________
Town Board Member Romeo voting ____________
Town Board Member Freeman voting ____________
Supervisor Seeley voting ____________
877.828.0720 info@cardconnect.com1000 Continental Drive, Suite 300 | King of Prussia, PA 19406
Authorized Signatory
CardConnect Devices & Terminals
P R I C I N G S U P P L E M E N T
Print Name and Title
LEGA L BUSIN ESS NAME (MERCHANT)
DATE
EQUIPMENT TYPE
RETAIL VALUE PER UNIT
TOTAL RETAIL VALUE OF EQUIPMENT
QUANTITY
MONTHLY FEE PER UNIT
By signing below, the undersigned merchant acknowledges and agrees to the following:
1.This document is a pricing supplement to the CardConnect Merchant Processing Application and Program Terms and Conditions withMerchant (the “Program Guide”) and the terms and conditions of the Program Guide govern and are incorporated into this pricingsupplement.
2.Merchant shall pay CardConnect the above stated monthly fee per equipment unit. Merchant authorizes CardConnect to debit anyamounts due to CardConnect under this pricing supplement from Merchant’s bank account and/or to offset such amounts againstCardConnect’s payments to Merchant.
3.CardConnect shall retain all ownership of and title to equipment.
4.This pricing supplement shall terminate upon termination of the Program Guide. Merchant shall return the equipment in good repair,ordinary wear and tear excepted, immediately (and no later than 10 business days) after termination. Merchant shall follow theinstructions described at support.cardconnect.com/equipment to return equipment. If Merchant does not return the equipment as
required by this pricing supplement, Merchant shall pay to CardConnect the total retail value of equipment set forth above.
5.PIN pad equipment is provided with a one-year warranty, free of defects in materials and workmanship from the date of this pricingsupplement. Any components that fail in normal use during the warranty period shall be replaced or repaired free of charge. Merchantbears the entire risk of loss, theft or damage during shipping. This warranty does not apply to: (i) cosmetic damage; (ii) damage causedby accident, abuse, misuse, water (in excess of specifications), flood, fire, or other acts of nature or external causes;
(iii)damage caused by service performed by anyone who is not an authorized service provider; or (iv) damage to a product that hasbeen modified or altered without the prior written permission of CardConnect. CardConnect may, in its sole discretion, chargeMerchant a fee for replacements or repairs of PIN pad equipment after the one-year warranty period.
6.The Program Guide limits CardConnect’s liability to Merchant. For a detailed description of the limitation of liability see Section 20 of
the Program Guide.
7.EXCEPT AS EXPRESSLY SET FORTH HEREIN, CARDCONNECT MAKES NO REPRESENTATION OR WARRANTY, ON BEHALF OF
ITSELF, EXPRESS OR IMPLIED, WITH RESPECT TO THE EQUIPMENT, AND NO IMPLIED AT LAW WARRANTY SHALL ARISE FROM
THIS PRICING SUPPLEMENT OR FROM PERFORMANCE BY CARDCONNECT, INCLUDING, WITHOUT LIMITATION, WARRANTIES OFMERCHANTABILITY OR FITNESS FOR A PARTICULAR USE, ALL OF WHICH ARE EXPRESSLY WAIVED BY MERCHANT.
8.Merchant represents and warrants that it is has full authority to enter into this pricing supplement and the undersigned is duly
authorized to bind Merchant to the terms of this pricing supplement.
MERCHANT
9398032_1
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING
A RESOLUTION CALLING FOR A PUBLIC HEARING CONCERNING THE
ADOPTION OF A LOCAL LAW TO REPEAL CHAPTER 117 OF THE CODE
OF THE TOWN OF IRONDEQUOIT RELATING TO COMMUNITY
RESIDENCE FACILITIES
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the
15th day of December, 2020, at 7:00 P.M. local time, there were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and
moved its adoption:
WHEREAS, at a regular meeting of the Town Board, Town Board Member _________
introduced a proposed local law to repeal Chapter 117 of the Code of the Town of
Irondequoit, relating to community residence facilities, and the proposed local law is
attached hereto as Exhibit A; and
WHEREAS, it is the policy of the State of New York to deinstitutionalize the living
conditions of the developmentally disabled and to instead integrate persons with
developmental disabilities within local communities; and
WHEREAS, the New York State Legislature has enacted Article 41 of the New York
Mental Hygiene Law, Section 34 of which establishes a detailed process for the selection
of sites for community residential facilities for the developmentally disabled, and in so
doing intended to minimize local resistance to the siting of such facilities; and
WHEREAS, Chapter 117 of the Irondequoit Town Code establishes a different and more
burdensome procedure for the siting of community residential facilities for the
developmentally disabled, and conflicts with and impedes with the plan and policy
established by the New York State Legislature as embodied in Article 41 of the New York
Mental Hygiene Law; and
9398032_1
WHEREAS, the proposed local law would repeal Chapter 117, allowing the siting of
residential facilities for the developmentally disabled to be governed the site selection
provisions of Section 34 of Article 41 of the New York Mental Hygiene Law; and
WHEREAS, pursuant to Municipal Home Rule Law § 20(5) no local law shall be passed
by the Town Board until a public hearing is held; and
WHEREAS, the Town Board hereby determines that the action contemplated for public
hearing, namely the adoption of legislation repealing Chapter 117, constitutes a Type II
Action pursuant to the State Environmental Quality Review Act, 6 N.Y.C.R.R.
617.5(c)(33), (37), and therefore no further environmental review is required.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby schedules a
public hearing on this matter on January 19, 2021 at 7:35 p.m.
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ______________________________ and duly put
to vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Seeley voting _______
9398032_1
EXHIBIT A
(PROPOSED LOCAL LAW)
9398032_1
LOCAL LAW __ OF 2021
TO REPEAL CHAPTER 117 OF THE CODE OF
THE TOWN OF IRONDEQUOIT
Be it enacted by the Town Board of the Town of Irondequoit as follows:
Section 1. Community Residence Facilities (Repealed). Chapter 117 of the Town
Code of the Town of Irondequoit is repealed and deleted in its entirety.
Section 2. Effective Date. This Local Law shall take effect forty-five days after its
adoption, provided that within forty-five days after its adoption there is not filed with the
Town Clerk a petition protesting against such Local Law, signed and authenticated as
required by qualified electors of the Town of Irondequoit, registered to vote therein at the
last preceding general election, in number equal to at least ten per centum of the total
number of votes cast for governor at the last gubernatorial election in the Town of
Irondequoit, and if such petition is filed, upon approval by the affirmative vote of a majority
of the qualified electors of the Town of Irondequoit voting on a proposition for its approval.
Section 3. Severability. The invalidity or unenforceability of any section, subsection,
paragraph, sentence, clause, provision, or phrase of the aforementioned sections, as
declared by the valid judgment of any court of competent jurisdiction to be
unconstitutional, shall not affect the validity or enforceability of any other section,
subsection, paragraph, sentence, clause, provision, or phrase, which shall remain in full
force and effect.
Resolution No. 2020-
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A
RESOLUTION APPROVING THE SPECIAL EVENT LICENSES FOR THE AMERICAN RED
CROSS TO HOLD BLOOD DRIVES AT THE IRONDEQUOIT TOWN HALL CAMPUS
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at
the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of December 2020, at
7:00 P.M. local time; there were:
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member offered the following resolution and moved its adoption:
WHEREAS, the Town Clerk’s Office received an application from the American Red Cross to conduct their
Irondequoit Town Hall Blood Drive s; and
WHEREAS, these events will be conducted in the Broderick Room of the Irondequoit Town Hall or in the
large meeting room of the Irondequoit Public Library ; and
WHEREAS, insurance for these events, which expires on July 1, 2021, has been reviewed and approved by
the Town Insurance carrier and an updated copy of insurance will be provided in July, 2021.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the Special Event Licenses for
the American Red Cross to conduct their Irondequoit Town Hall Blood Drives on various dates during 2021,
on the Irondequoit Town Hall Campus, at either Town Hall or the Irondequoit Public Library, provided that
at all such times an updated certificate of insurance is provided to the Town.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board Member and duly put to vote, which resulted as follows:
Town Board Member Wehner voting
Town Board Member Perticone voting
Town Board Member Romeo voting
Town Board Member Freeman voting
Town Supervisor Seeley voting
RESOLUTION NO.: 2020-
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING
A RESOLUTION APPROVING THE WAGES OR SALARIES OF CERTAIN
TOWN EMPLOYEES
At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held via Zoom, on the 15th day of December 2020 at 7:00 P.M. local time, there
were
PRESENT:
David Seeley Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member ___________offered the following resolution and moved its
adoption:
WHEREAS, at a Special Town Board meeting held on November 19th, 2020, the Town
Board adopted a resolution approving the 2021 Operating Budget for the Town of
Irondequoit; and
WHEREAS, the Board ratified the 2021 salary and wages for Town employees, included
as an attachment to the 2021 Operating Budget; and
WHEREAS, the Town has determined that there will be unexpended balance of
appropriations in the 2021 Operating Budget, reflecting unanticipatedly low debt service
costs; and
WHEREAS, Pursuant to Town Law Section 112, the Town may make increased
appropriations from the monies provided from the unexpended balance of an appropriation;
and
WHEREAS, the Town Board wishes to adjust the wages or salaries for certain town
employees set forth in the Attachment “A” to this resolution.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves
certain adjustments to Town employees’ wages or salaries, as found in Attachment “A’ to
this resolution.
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ____________ and duly put to vote, which resulted
as follows:
Town Board Member Wehner voting ___________
Town Board Member Perticone voting ___________
Town Board Member Romeo voting ___________
Town Board Member Freeman voting ___________
Town Supervisor Seeley voting ___________
Proposed Salary amendments 2021
Name Amended 2021
hourly wage
Amended 2021
Salary
Amedeo, Filomena 64,749.22$
Averill, Douglas -$ 31,990.24$
Battaglia, Joseph 35,738.95$
Burdick, Carrie 36,472.29$
Byrnes, Erica -$ 32,402.60$
Cannon, Mark 17.58$ 18,286.23$
Carangelo, Kathryn 14.72$ 11,186.87$
Carrier, Evan 14.18$ 1,304.12$
Champion, Carrie 18.64$ 19,384.98$
Checchi, Richard 69,749.81$
Chor, Ellen -$ 31,438.00$
Coppini, Paul 16.33$ 4,899.26$
Cumbo, Sherry -$ 32,402.60$
Damico, Deborah 16.33$ 16,984.11$
Davis, Pamela -$ 32,530.00$
Doberstein, Gerie 15.00$ 19,499.98$
Doeller, Ann 51,370.10$
Donahue, Scott -$ 35,484.16$
Donovan, Susan -$ 32,388.86$
Duff, Sheila -$ 31,438.00$
Durick, Barbara 34,862.28$
Dyrland, William 52,663.26$
Egeling, Mary Beth 16.33$ 16,984.11$
Gay, Terri Lynn 45,396.25$
Genier, Barbara 78,482.45$
Hall, Katrina 70,350.00$
Heckman, Mary 50,371.51$
Hipolito, Alex 49,781.19$
Hoffman, Megan 34,735.17$
Hosbach, Rosalina -$ 32,402.60$
Howell, Clarence 15.00$ 6,001.28$
Intern 1 13.38$ 2,675.00$
Intern 2 13.38$ 2,675.00$
Ivers, Kerry 85,652.30$
Jacobs, Lori 16.33$ 16,984.11$
Jesske, Delores 18.79$ 7,442.39$
Johnson, Synthia 36,914.70$
Jorstad, Amy 78,381.33$
Knapp, Haley 33,180.03$
Kowalski, Melissa 15.00$ 15,599.98$
Lombardo, Joseph 16.94$ 5,082.71$
Loria, Sharon 16.69$ 6,292.88$
Magee, Erin 67,379.89$
12/9/202010:06 AM
Proposed Salary amendments 2021
Name Amended 2021
hourly wage
Amended 2021
Salary
Malick, Margaret 16.58$ 3,764.79$
Manuszak, Courtney 55,274.94$
Marion, David 79,514.01$
Marsh, Diana 84,866.58$
Martello, Donna 49,001.11$
Mate, Betty 18.53$ 33,722.60$
McCarthy, Kathleen 15.72$ 6,601.69$
McDaniels, Stephen 16.96$ 35,280.00$
Messura, Maria 15.00$ 16,499.98$
Montalvo-Jones, Lisuette 14.18$ 2,579.89$
Mosley, Linda 36,722.03$
Muratore, Ellen 51,370.10$
Nalivyko, George 63,400.43$
Nguyen, Vi 35,963.85$
Nichols, Michelle 38,424.26$
Nitti, John 65,352.39$
Nugent, Suzanne 16.66$ 1,732.38$
Palermo, Katie 16.79$ 30,555.53$
Panchyshyn, Karen -$ 31,438.00$
Pangburn-Pfluke, Rachael 15.79$ 23,806.06$
Payment, Carol 16.92$ 5,786.22$
Pfluke, Diane 21.40$ 22,256.00$
Pfluke, Steven 17.29$ 35,962.24$
Purdy, Ann Marie 42,205.51$
Quinn, Barbara 18.79$ 4,266.22$
Ramirez, Alfredo 15.24$ 15,851.84$
Ramos, Denisse 42,706.48$
Saul, Meredith 43,946.69$
Schoonmaker, Elaine 16.37$ 9,888.08$
Schoonmaker, Layne 13.37$ 1,337.09$
Sergeant, Jennifer 49,440.00$
Sheldon, Rebecca 18.01$ 32,774.74$
Shuryn, Lidia -$ 31,438.00$
Sinton, Donald 66,411.95$
Spaker, Colleen 46,674.68$
Spinning, David 13.61$ 14,153.43$
Stewart, Cheryl 52,929.03$
Stewart, Jason 16.66$ 1,732.38$
Stone, Nathan 70,558.54$
Teravainen, Luke 16.28$ 33,866.40$
Thomas, Terry 27.10$ 56,371.20$
Twilliger, Debra 16.58$ 12,073.53$
Vecchio, Maria 71,683.04$
12/9/202010:06 AM
Proposed Salary amendments 2021
Name Amended 2021
hourly wage
Amended 2021
Salary
Vinette, Jason 77,918.45$
Wadsworth, Glenn 18.03$ 26,250.64$
Waheibi, Victoria 49,933.02$
Werner, Mary 53,599.95$
Wojtas, Jeannette 15.24$ 15,851.84$
Woodruff, Joan 16.79$ 30,555.53$
12/9/202010:06 AM