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HomeMy Public PortalAbout2021.06.15 RTB Packet REGULAR TOWN BOARD MEETING JUNE 15, 2021 7:00 PM AGENDA 06-14-2021 PLEDGE OF ALLEGIANCE ROLL CALL SUPERVISOR’S REMARKS & ANNOUNCEMENTS PUBLIC INPUT FINANCIAL REPORT APPROVAL OF MINUTES May 11, 2021 Workshop Meeting May 18, 2021 Regular Town Board Meeting June 1, 2021 Special Town Board Meeting PUBLIC HEARINGS 6PH2021-1 On the Matter of Authorizing Speed Reduction on Allwood Drive from 30 MPH 7:35 PM to 25 MPH 6PH2021-1A RESOLUTION Adopting a Local Law to Amend Section 222-52 of the Code of the Town of Irondequoit Relating to the Reduction of Speed Limit from 30 MPH to 25 MPH on Allwood Drive 6PH2021-2 On the Matter of Granting a Special Use Permit for 1969 E. Ridge Road in a 7:36 PM Business District 6PH2021-3 On the Matter of a Proposed Amendment to Town Code Chapter 164 to Prohibit 7:37 PM the Use of Recreational Marihuana, Use of Cooking Grills and Open Fires on Town Property 6PH2021-3A RESOLUTION Adopting a Local Law to Amend Town Code Chapter 164 to Prohibit the Use of Recreational Marihuana, Use of Cooking Grills and Open Fires on Town Property PUBLIC HEARING HELD OPEN: On the Matter of Rezoning Tax ID Nos: 047.56-1-56.1, 047.56-1-4 and 047.56-1-95 from R-1 Residential and C-Business District to WD-Waterfront Development District ITEMS FOR BOARD ACTION Appointments 6A2021-4 Resolution Authorizing the Appointment of a Part-time Light Laborer in the Building Maintenance Department 6A2021-5 Resolution Authorizing the Provisional Appointment of a Management Assistant 6A2021-6 Resolution Authorizing the Provisional Appointment of a Fitness Coordinator 6A2021-7 Resolution Authorizing the Appointment of a Deputy Court Clerk 6A2021-8 Resolution Authorizing the Appointment of a Seasonal Light Laborer 6A2021-9 Resolution Authorizing the Appointment of a Second Seasonal Light Laborer Community Development 6A2021-10 Resolution Calling for a Public Hearing on the Matter of Granting a Special Use Permit for 2590 Culver Road in a C-Business District 6A2021-11 Resolution Awarding a Contract for Program Administration of a First-Time Homebuyer’s Program Comptroller 6A2021-12 Resolution Authorizing Appropriation of Community Development Block Grant Program Cares Act Funds Information Technology 6A2021-13 Resolution Authorizing the Purchase of Computers and Displays and Transfer of Funds 6A2021-14 Resolution Authorizing the Purchase of Servers and Storage and Transfer of Funds Police 6A2021-15 Resolution Accepting Donations from Home Depot 6A2021-16 Resolution Approving Attendance to the 33rd Annual Col. Henry F. Williams Homicide Seminar Public Works 6A2021-17 Resolution Regarding Storm Sewer Easement Agreement on Rock Beach Road 6A2021-18 Resolution Authorizing Renewal of Lease of a Mail Machine to be Used by the Department of Public Works 6A2021-19 Resolution Authorizing Dedication of Sewer Pump Station by I-Square, LLC to the Town of Irondequoit and Authorizing Corresponding Sanitary Sewer Easement Agreement Recreation 6A2021-20 Resolution Authorizing Lease of Fitness Equipment for Use in the Irondequoit Community Center 6A2021-21 Resolution Authorizing the Supervisor to Enter and Amend Various Contracts with Vendors for Youth, Family and Senior Recreational Programming for Summer 2021 6A2021-22 Resolution Authorizing the Supervisor to Enter into New Contract with Vendor for the Town’s 2021 Farmers’ Market and Gazebo Concert Series 6A2021-23 Resolution Authorizing Entering into a Contract with the New Irondequoit Community Center 6A2021-24 Resolution Authorizing the Supervisor to Enter into Various Contracts with Vendors for the Town’s 2021 July 4th Celebration 6A2021-25 Resolution Accepting the Renewal for Inclusive Recreation Services NEXT WORKSHOP MEETING--TUESDAY, JULY 13, 2021 @ 4:00 PM NEXT REGULAR TOWN BOARD MEETING--TUESDAY, JULY 20, 2021 @ 7:00 PM Town of Irondequoit Financial Report Month Ending 5/31/21 EXPENSES Fund 001 General (includes cemetery) percent of amended budget 005 Library percent of amended budget 021 Highway # 1, Road Impvts, percent of amended budget 023 Highway # 3, Equipment Maint percent of amended budget 024 Highway # 4, ROW / Winter percent of amended budget 031 Consolidated San Sewer Dist percent of amended budget 038 Stormwater Drainage Dist. percent of amended budget 036 LaSalle Landing Sewer District percent of amended budget 039 Rock Beach San Sewer Dist. percent of amended budget 040 Orland Road San Sewer Dist percent of amended budget 051 Sea Breeze Water District percent of amended budget 071 - 098 Lighting Districts percent of amended budget TOTAL Original Budget 22,424, 575 2,644,413 3,266,725 1,195.444 5,4)591',5c1 1,110,531 4,079,490 890,394 150 8,862 15,200 1,135, 294 146,450 Amended Budget 23,152,486 2,644,413 13,351,747 1,195,981 1,112,231 4,159,693 934,114 150 8,862 15,200 1,135,294 146,450 36,917,528 37,856,621 Cumulative, Year to Month End Expended Encumb'd Q. ?)f x�i rViaa_ 8,091 34.9% 1,116,790 d 42.2% 0 707,683 Q. 21.1% 333.621 279% 193,598 44.4°�a 1,417,174 34 1% 219,041 23 4% 150 100.0% 0 0..0% 0 0 0% 366,496 323% 41,504 28 3% 12,787,491 Available Balance ,434 1,209,328 13,851,724 5.2% 59 8% 7,436 1,520,187 0.3% 4 o 57.5% 404,686 ©q) 2,239,378 12.1% -90: 66.8% 221,639 ell 640,721 18.5% 53 6% 102,359 r 516,274 9.2% 46 4% 367,222 2,375,297 8.8% 571% 88,808 626,264 9,5% 67.0% 0 0 0.0% 0.0% 0 8,862 0.0% 100 0% 0 15,200 0.0% 100 0% 0 768,798 0.0% 67 7% 104,946 0 71.7% 00% 2,506,424 22,562,705 Percent of Amended Budget Spent Percent of Amended Budget Encumbered Total Percent Spent & Encumbered 33.8% 6.6% Percent Percent of of Budget Year Spent & Elapsed Enc'brd 41.7% 40 2% 41.7% 42.5% 41 7% 41 7% 41.7% 41 7% 41.7% 41 7% 41 7% 41 7% 41 7% 41 7% 41 7% 33.2% 46.4% ` 40 D 53.6% 42.9% 33.0% 100.0% 0.0% 0.0% 32.3% 100.0% 40.4% 40.4% Tax Levy Sensitive 30,641,838 31,457,008 10,743,275 1,945,448 18,768,285 41 7% 40.3% Total Spent + Encumbered 12, 688, 723 34.2% 62% 597% 40.3% REVENUES Fund 001 General: Real Estate Tax Payment In Lieu of Tax Sales Tax Mortgage Tax AIM -Related Payments-NYS Interest Earnings Franchise Cable TV Recreation Program Fees Cemetery Revenues Fines & Bail Forfeitures Other Sources of Revenue Appropriated Fund Balance Cumulative Original Amended Receipts Balance Budget Budget Through to be This Month Received (001-1001) 11,799,864 11,799,864 11,799,864 0 (001-1081) 267,097 267,097 201,432 65,665 (001-1120) 4,762,262 4,762,262 896,486 3,865,776 (001-3005) 900,000 900,000 0 900,000 (001-2750) 613,283 613,283 0 613,283 (001-2401) 20,000 20,000 2,384 17,616 (001-1170) 695,000 695,000 -3,900 698,900 (001-2001) 374,071 374,071 221,446 152,625 (001-2190/2665) 94,000 94,000 50,068 43,932 (001-2610) 220,400 220,400 29,911 190,490 2,078,598 2,103,598 636,244 1,467,354 600,000 600,000 600,000 0 Total, Revenue & Fund Balance 22,424,575 22,449,575 14,433,936 8,015,639 Percent of Real Estate Tax 65 1% Percent of Year Elapsed Percent of Revenue Received 100.0% 75.4% 18.8% 0.0% 0.0% 11,9% -06% 59.2% 53 3% 13.6% 30 2% 41.7% 64.3% 2021 Printed on 6/3/2021 Page 1 Town of Irondequoit Financial Report Month Ending 5/31/21 Cumulative Percent Percent Percent Original Amended Receipts Balance of of of Fund Budget Budget as of to be Real Estate Year Revenue This Month Received Tax Elapsed Received 005 Library Real Estate Tax 2,495,508 2,495,508 2,495,508 0 13 8% 100.0% Other Sources of Revenue 148,905 148,905 72,192 76,713 48 5% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 2,644,413 2,644,413 2,567,700 76,713 41.7% 97.1% 021, 023, 024 Highway Funds Real Estate Tax 3,839,758 3,839,758 3,839,758 0 21 2% 100 0% All Other Sources 1,532,942 1,532,942 418,384 1,114,558 273% Appropriated Fund Balance 200,000 200,000 200,000 0 Total, Revenue & Fund Balance 5,572,700 5,572,700 4,458,142 1,114,558 41 7% 80 0% 031 Consolidated San. Sewer District Sewer Service Charges 3,931,039 3,931,039 3,931,039 0 100.0% Other Sources of Revenue 98,451 98,451 82,551 15,900 83 8% Appropriated Fund Balance 50,000 50,000 50,000 0 Total, Revenue & Fund Balance 4,079,490 4,079,490 4,063,590 15,900 41.7% 99.6% 038 Stormwater Drainage District District Service Charges 817,394 817,394 817,394 0 100.0% Other Sources of Revenue 23,000 23,000 153 22,847 0 7% Appropriated Fund Balance 50,000 50,000 50,000 0 Total, Revenue & Fund Balance 890,394 890,394 867,547 22,847 41.7% 97 4% 036 LaSalle Landing Sewer District District Capital Charges 150 150 150 0 100 0% Other Sources of Revenue 0 0 -1 1 #DIV/0! Total Revenue 150 150 149 1 41 7% 99.4% 039 Rock Beach San. Sewer District District Capital Charges 8,857 8,857 8,857 0 100 0% Other Sources of Revenue 5 5 1 4 18 2% Total Revenue 8,862 8,862 8,858 4 41 7% 100 0% 040 Orland Road San Sewer District District Capital Charges 15,170 15,170 15,170 0 100.0% Other Sources of Revenue 30 30 2 28 7.7% Total Revenue 15,200 15,200 15,172 28 41 7% 99.8% 051 Sea Breeze Water District District Real Estate Tax 10,000 10,000 10,000 0 100 0% Other Sources of Revenue 1,125,294 1,125,294 292,826 832,468 26.0% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 1,135,294 1,135,294 302,826 832,468 41 7% 26.7% 071 - 098 Lighting Districts District Real Estate Tax 146,450 146.450 146.450 0 100.0% Other Sources of Revenue 0 0 59 -59 Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 146,450 146,450 146,509 -59 41.7% 100.0% Summary of Revenues and Appropriated Fund Balances Real Estate Tax 18,135,130 18,135,130 18,135,130 0 100 0% 100.0% Special District Real Estate Tax 156,450 156,450 156,450 0 100.0% Sanitary Sewer Service Charges 3,955,216 3,955,216 3,955,216 0 100.0% Stormwater District Service Charges 817,394 817,394 817,394 0 100.0% Other Sources of Revenue 12,953,338 12,978,338 2,900,239 10,078,098 22.3% TOTAL 36,017,528 36,042,528 25,964,429 10,078,098 41.7% 72.0% Appropriated Fund Balance 900,000 900,000 900,000 0 100.0% Grand Total, Revenues and Appropriated Fund Balance 36,917,528 36,942,528 26,864,429 10,078,098 72.7% 2021 Printed on 6/3/2021 Page 2 Town Board Meeting Notes The 2020 financial results for the Town as of May 2021: total expenses —actual as well as encumbered —are $15,294k or 40.4% of budget which is slightly below the 41.7% of the year that has elapsed. The breakdown is: actual expenses $12,787k and encumbered expenses $2,506k. Encumbrances are established for commodities, services, and supplies that will be needed during the year. The General Fund expenses of $9,300k represent 40.2% of budget. The breakdown Is: actual expenditures $8,091k or 34.9% and encumbrances $1,209k (5.2%). In aggregate, the expenses in the highway funds are $2,264k or 40.0% of budget — Expenses within the highway funds include fuel, salt, equipment parts and paving materials. Actual expenditures are 27.1% ($1,535k) of budget while encumbrances account for the remaining 12.9% ($729k). Expenditures in the Library are $1,124k or 42.5% of budget, slightly above the 41.7% of year elapsed. The Sewer Fund expenses are 42.9% of budget equating to $1,784k, of which $1,417k represents actual expenses and $367k is encumbered. The expenses in Stormwater Drainage total $308k-33.0% of budget. Actual expenses are $219k (23.4%) while encumbrances account for 9.5%. The General Fund revenue received is $14,434k or 64.3% of budget. At the end of May, the Town had received $11,799k of real estate tax -100% of budget. 1 75.4% ($201k) PILOT (Payment In Lieu Of Tax) revenue has been received. Sales tax receipts of $896k (18.8% of budget) have been received. Sales tax revenue has increased by 7.5% over last year for this time period. Regarding the entire Town: $26,864k or 72.7% of revenue and appropriated fund balance has been received to -date. Approximately $18,135k of the amount received is real estate tax. At month -end, the Library had received $2,568k or 97.1%of its budgeted revenue. Consolidated highway receipts of $4,458k (80.0%) have been recorded. Sewer Fund has received revenue of $4,064k-99.6% of budget. 97.4% of Stormwater Drainage receipts have been received at $868k. In addition to the operating revenue discussed above, American Rescue Funds of $11,227,458 have been received (about half of the Town's total estimated award). The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover costs incurred through December 31,2024. This concludes my financial report for the month of May 2021. 2 WORKSHOP MEETING MAY 11, 2021 72 Workshop Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 11th day of May 2021 at 4:00 P.M. PRESENT: David Seeley Supervisor Patrina Freeman John Perticone Kimie Romeo Peter Wehner Councilmembers Harter Secrest & Emery, LLP Attorney for the Town Others in attendance included Chief of Police Alan Laird, Commissioner of Public Works Robert Kiley, Deputy Commissioner of Public Works Erin Magee, Comptroller Diana Marsh, Director of Administration Maria Vecchio, Director of Community Development Kerry Ivers, Director of Recreation Katrina Hall, Assessor Amy Jorstad, Personnel Clerk Linda Mosley (in for Director of Human Resources Jason Vinette), Communications Aide Michael Moss and Town Clerk Genier. Supervisor Seeley called the meeting to order and Pledge was said. PRESENTATION OF 2020 AUDIT REVIEW: Supervisor Seeley introduced Randy Shepard from The Bonadio Group to give a review of the 2020 audit. Mr. Shepard thanked everyone for their assistance with this audit. He reviewed the Auditor’s responsibility stating that the Town hired The Bonodio Group to form an opinion whether the financial statements have been presented fairly in accordance with accounting principles generally accepted in the United States. Mr. Shepard stated that there were no difficulties in dealing with management in performing the audit. Mr. Shepard noted that the audit did not find any deficiencies considered to be significant or material weaknesses. The audit opinions on the financial statements are unmodified. Under Governmental Activities, Mr. Shepard stated that the Town has about $40,872,619 invested in capital assets and another $10,888,333 in reserve funding for restricted purposes. There is a large unrestricted net position of negative $60,543,793, that represents liability for bonds and other post-employment benefit obligations for former employees, leaving a net total of negative $8,782,841. Mr. Shepard noted that the Town’s credit rating is done by Moody’s Investors Service and the Town has been rated Aa3 since March of 2015. General revenues, which include mortgage tax, non-property tax, and real property tax, account for $26,350,579 or 64%. Program specific revenues, including charges for services, operating and capital grants, account for $14,867,313 or 36%. Total Governmental Funds reported an ending fund balance of the following: Nonspendable $630,768; Restricted $10,888,333; Assigned $1,549,460; Unassigned (-$17,884,348); leaving a total of negative $4,815,787. He explained that the deficit is a result of short-term borrowing for capital projects; once converted to serial bonds, the deficit will be eliminated. Mr. Shepard then reviewed a three-year lookback of revenues and expenditures for all Governmental Funds and stated that they were consistent year after year. He also reviewed Assets and Liabilities of Governmental Funds. Total Assets went from $27,400,000 in 2018 to $24,623,001 in 2020. Total liabilities went from $29,709,000 in 2018 to $29,439,000 in 2020. He explained that there is an Unassigned negative figure of $16,664,000 under Fund Balances which is the result of the capital projects fund. Once converted to serial bonds, the deficit will be eliminated. In the General Fund, actual revenues were higher than the budgeted revenues for 2020, 2019 and 2018. On the expenditure side, actual expenses were lower than budgeted for all WORKSHOP MEETING MAY 11, 2021 73 three previous years. For actual revenues and expenditures, revenues of $22,760,306 increased from 2019 by 5.8% or $1,244,712; expenditures of $21,128,707 increased from 2019 by approximately 1.4% or $291,771. The total fund balance of $10,993,661 increased by approximately $1,974,401 in 2019. Of the $10,993,661, $8,880,547 is unassigned. Highlights of the Highway Fund are: Fund Balance is $1,787,100; the total Fund Balance increased from 2019 by 52% or $613,689; revenues of $5,483,602 increased from 2019 by approximately $278,241 or 5%. Expenditures of $4,878,668 decreased from 2019 by approximately $508,856 or 9%; other uses increased from 2019 by approximately $38,795 or 129%. The highlights of the Sewer Fund are: Fund Balance is $891,517; total Fund Balance increased from 2019 by 8% or $65,463; revenues of $4,119,451 increased from 2019 by 3% or $104,886; expenditures of $4,058,674 increased from 2019 by 2% or $91,102; and other uses decreased from 2019 by approximately 84% or $24,339. Mr. Shepard then reviewed the American Rescue Plan, a homeowner’s grant program. The preliminary allocation is $22,850,000 with two payment dates – Payment 1 by May 11, 2021 and Payment 2 will be 12 months later. There are specific uses for these funds—revenue losses, water, sewer, broadband, assistance to small businesses or households and premium pay for essential workers. REVIEW OF AGENDA ITEMS FOR MAY 18, 2021 RTB MEETING: Financial Report: Comptroller Diana Marsh reviewed the financial results for the Town as of April 30, 2021. Total expenses and encumbrances total 35.5% of budget or $13,389,535, which is higher than the 33.3% of the year that has elapsed. Actual expenses are $10,553,686 or 28% of budget and encumbered expenses total $2,835,849 or 7.5% of budget. Encumbrances are typically high early in the year as departments are committing to services and supplies that will be needed throughout the year. The General Fund Expenses are at 34.9% of budget or $8,058,430. Actual expenditures are $6,639,463 and encumbrances are $1,418,967. Expenses in the Highway Funds are $2,075,902 or 36.6% of budget, higher than the 33.3% of the year that has elapsed. Encumbrances account for $778,059 (13.7%) and include fuel, salt, paving materials and equipment parts. Expenses in the Library are at $1,001,346 or 37.9% of budget. The Sewer Fund expenses are 37.1% of budget, equating to $1,531,927. Actual expenses total $1,130,000 (27.4%) and encumbrances of $402,000 account for the remaining 9.7%. Expenses in Stormwater Drainage total $277,757—30.9% of budget. Actual expenses total $168,000 (18.7%) while encumbrances total $110,000. The General Fund Revenue received is $13,330 or 59.4% of budget. At the end of April, the Town received $11,799,864 of real estate tax--100% of budget. PILOT (Payment in Lieu of Tax) revenue has been received at 61.2% or $163,356. Recreation has verified $192,000 of revenue equating to 51.4% of budget. Regarding the entire Town: $25,709,712 or 69.6% of revenue and appropriated fund balance has been received to date. Approximately $18.1M of the amount received is real estate tax. The Library has received $2,560,399 or 96.8% of its budgeted revenue. The Highway has received 79.5% or $4,427,766 of its budgeted revenue. 99.6% or $4,061,794 of the Consolidated Sanitary Sewer District revenue has been received. Stormwater Drainage recorded 97.4% or $867,525 of its budgeted revenue. Approval of Minutes: Minutes from the following meetings to be approved: April 13, 2021 Workshop Meeting; April 20, 2021 Regular Town Board Meeting; and April 29, 2021 Special Town Board Meeting. Public Hearings: There are two (2) public hearings scheduled for May 18th. The first public hearing relates to the adoption of the 2021 Irondequoit Community Development Block Grant Program. The second public hearing relates to the rezoning of 3 parcels (Tax ID Nos. WORKSHOP MEETING MAY 11, 2021 74 047.56-1-56.1, 047.56-1-4 and 047.56-1-95) from R-1 Residential and C.- Business District to WD – Waterfront Development District. Appointments: There are five (5) appointments to be voted on. The first appointee is Maria Vecchio as a member of the Irondequoit Ethics Committee with a term expiring on December 31, 2025. This will be Ms. Vecchio’s second term on the Committee. The second resolution would appoint Jennifer DeVoe as a member of the Irondequoit Ethics Committee to complete the term of a departing member. Her term will end on December 31, 2024. The third resolution would appoint Gail Tucker as a part-time Nutrition Aide in the Recreation Department. This is to fill a vacancy and it is an established position. Ms. Tucker will work 20 hours a week. The fourth resolution authorizes the appointment of Frank Polito as a seasonal Laborer in the Public Works Department. Commissioner of Public Works Robert Kiley noted that there will likely be more seasonal hires in the next few months. The fifth resolution would approve the appointment of Joseph Battaglia as a Recreation Leader. Mr. Battaglia has worked in the Recreation Department since December 2017 and he is doing a great job. He is currently reachable on the certified list of eligibles. Community Development: Director of Community Development Kerry Ivers reviewed one (1) resolution that calls for a public hearing on the matter of granting a Special Use Permit (SUP) for 1969 E. Ridge Road in a C-Business District. Mr. Angel Anderson has applied for the SUP to operate a place of public assemblage, such as birthday parties, meetings, showers and holding events. The property is zoned C-Business and a SUP is required. The public hearing will take place on June 15th at 7:36 PM. Comptroller: Comptroller Diana Marsh reviewed one (1) resolution authorizing an amendment to the formal policy regarding petty cash. The original petty cash policy was established on February 4, 1997 and more recently amended on December 20, 2005. The policy governs the administration of petty cash and designates accounts for making change at points of cash transactions. This resolution would increase petty cash for making change at the Recreation Department to $500 and also increase the petty cash to $50 for making change at the Department of Public Works. Police: Police Chief Alan Laird reviewed three (3) resolutions. The first resolution authorizes the application for and acceptance of grant funding from the Department of Justice Office of Community Oriented Policing Services (DOJ). Irondequoit applied for grant funding from DOJ in the amount of $206,136 last year for the purpose of conducting a School Violence Prevention Program and to improve security at schools within the Town. The participating schools will be required to provide matching funds toward the Project of approximately $65,000 and the Town will be required to provide matching funds in the approximate amount of $1,000. Chief Laird will also be required to sign Award documents with the DOJ. The Project will be financed with the grant funds. The second resolution approves the hiring of (A) a BlackHawk Emergency Management Group to provide Risk Assessment Advisory Services for a fee not to exceed $72,450; and (B) At-Risk International, Inc. to provide Threat Assessment and Management Services for a fee not to exceed $34,300, in connection with the Irondequoit Police Department School Violence Prevention Program. The third resolution declares surplus items and authorizes the auction or destruction of said items at the next appropriate municipal equipment auction. Public Works: Commissioner of Public Works Robert Kiley reviewed six (6) resolutions. The first resolution will adopt a local law relating to the regulation of the Irondequoit Cemetery. The WORKSHOP MEETING MAY 11, 2021 75 second resolution will adopt a local law relating to amendments to Chapter 91 of the Town Code which will bar overnight mooring and anchoring of vessels at the Irondequoit Bay State Marine Park docks. The park hours are from 4 a.m. to 10 p.m.; the park is closed from 10 p.m. to 4 a.m. Having overnight mooring or anchoring when the park is closed poses a threat to public safety. The third resolution authorizes the Supervisor to enter into a contract for architectural and engineering services for the Irondequoit Town Hall Master Plan Project. Commissioner of Public Works Robert Kiley stated that the Town Hall campus has changed in recent years due to the fire of December 2016 that destroyed the Highway Department building, resulting in a new highway facility being constructed in a different location. The Town would like to update the Town Hall Master Plan, making it necessary to enter into an agreement for architectural and engineering services to prepare for this Project. Commissioner Kiley sent out Requests for Proposal to three businesses and is currently meeting with each one. The fourth resolution concerns the award of bid for the Bay Shore Boulevard Sanitary Improvements REDI Project. The Final Order to extend the Consolidated Sewer District to approximately 30 homes along Bay Shore Boulevard was approved by the Town Board. These homes are currently on septic systems which are vulnerable to submersion during flooding. A Notice to Bid was published and a public bid opening was held on April 27, 2021. Two firms submitted bids and they are still being reviewed by the Department. The fifth resolution calls for a public hearing to reduce the speed limit on Allwood Drive from 30 mph to 25 mph. The residents are very receptive to this action. The sixth resolution will abandon the right-of-way near 99 Larkspur Lane. This ROW has not been opened or worked on for many years. Recreation: Director of Recreation Katrina Hall reviewed one (1) resolution authorizing the Supervisor to enter into and amend various contracts with vendors for youth, family and senior recreational programming for summer 2021. This resolution would authorize the Supervisor to modify the scheduled beginning dates of vendors and make the pay adjustments, as needed, as a result of the COVID-19 public health emergency. Supervisor: Supervisor Seeley reviewed three (3) resolutions. The first resolution calls for a public hearing, to be held in July, on a proposed local law to adopt requirements for tobacco retail dealers and vapor products dealers. The proposed local law will amend Chapter 235 of the Town Code to adopt requirements for tobacco retail dealers and vapor products dealers to restrict such businesses to only those zoning districts allowing retail establishments and retail sales or shops and to limit the concentration of such businesses. The second resolution declares intent of the Town Board to serve as Lead Agency pursuant to State Environmental Quality Review (SEQR) Act regarding a local law to adopt requirements for tobacco retail dealers and vapor products dealers. The third (3) resolution authorizes agreements with Rochester Gas and Electric Corporation for the purchase of streetlighting facilities. Supervisor Seeley explained that municipalities were encouraged to transition from existing metal halide lighting technology to light emitting diode (LED) technology. Legislation was signed in 2015 to facilitate the sale of streetlighting systems. It has been shown that LED lighting improves the environment, reduces the cost of streetlighting and the bulbs lasts longer. Town Clerk: Supervisor Seeley explained that E.R.A.S.E. has submitted an application requesting permission to hold their 2nd Annual Juneteenth Event on Saturday, June 19th as a Celebration at the Irondequoit Town Hall. The event will be held from 11 AM to 5 PM. Insurance is pending. The Town is not hosting this event, just supporting it. WORKSHOP MEETING MAY 11, 2021 76 On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, the Workshop Meeting was adjourned at 5:37 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk REGULAR TOWN BOARD MEETING MAY 18, 2021 77 Regular Town Board Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of May 2021 at 7:00 P.M. PRESENT: David Seeley Town Supervisor Patrina Freeman John Perticone Kimie Romeo Peter Wehner Councilmembers Harter Secrest & Emery LLP Attorney for the Town Others in attendance included Commissioner of Public Works Robert Kiley, Deputy Commissioner of Public Works Erin Magee, Captain Mark Jesske, Comptroller Diana Marsh, Director of Recreation Katrina Hall, Director of Human Resources Jason Vinette, Director of Community Development Kerry Ivers, Assessor Amy Jorstad, Director of Administration Maria Vecchio, Communications Aide Michael Moss and Town Clerk Genier. Supervisor Seeley called the Meeting to order at 7:00 PM, pledge was said and Town Clerk Genier called roll. SUPERVISOR’S REMARKS AND ANNOUNCEMENTS: *Supervisor Seeley announced that this would be the last meeting that people are required to wear masks. At the next meeting, those individuals who are vaccinated do not have to wear masks; those people not vaccinated will have to wear a mask. *There will be two public hearings held, beginning at 7:35 PM. The first public hearing is on the matter of adopting the 2821 Community Development Block Grant. The second public hearing is on the matter of rezoning three parcels from R-1 Residential and C- Business District to Waterfront Development District. FINANCIAL REPORT: Comptroller Diana Marsh reviewed the financial results for the Town as of April 30, 2021. Total expenses and encumbrances total 35.5% of budget or $13,389,535, which is higher than the 33.3% of the year that has elapsed. Actual expenses are $10,553,686 or 28% of budget and encumbered expenses total $2,835,849 or 7.5% of budget. Encumbrances are typically high early in the year as departments are committing to services and supplies that will be needed throughout the year. The General Fund Expenses are at 34.9% of budget or $8,058,430. Actual expenditures are $6,639,463 and encumbrances are $1,418,967. Expenses in the Highway Funds are $2,075,902 or 36.6% of budget, higher than the 33.3% of the year that has elapsed. Encumbrances account for $778,059 (13.7%) and include fuel, salt, paving materials and equipment parts. Expenses in the Library are at $1,001,346 or 37.9% of budget. The Sewer Fund expenses are 37.1% of budget, equating to $1,531,927. Actual expenses total $1,130,000 (27.4%) and encumbrances of $402,000 account for the remaining 9.7%. Expenses in Stormwater Drainage total $277,757—30.9% of budget. Actual expenses total $168,000 (18.7%) while encumbrances total $110,000. The General Fund Revenue received is $13,330 or 59.4% of budget. At the end of April, the Town received $11,799,864 of real estate tax--100% of budget. PILOT (Payment in Lieu of Tax) revenue has been received at 61.2% or ($163,356). Recreation has verified $192,000 revenue equating to 51.4% of budget. Regarding the entire Town: $25,709,712 or 69.6% of revenue and appropriated fund balance has been received to date. Approximately $18.1M of the amount received is real estate tax. The Library has received $2,560,399 or 96.8% of its budgeted revenue. The Highway has received 79.5% or $4,427,766 of its budgeted revenue. 99.6% or $4,061,794 of the Consolidated Sanitary Sewer District revenue has been received. Stormwater Drainage recorded 97.4% or $867,525 of its budgeted revenue. On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, the financial report was accepted. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED PRESENTATION: Supervisor Seeley brought the Town Board to the podium, along with Nate Stone, the former IT/ICAT staff person. Nate, an Irondequoit resident, started work here thirteen years ago. He was instrumental in bringing the Town up to speed technology wise. He practically built the Town’s cable access which allows residents to have access to their government. Irondequoit was the first Town to have any social media. Nate has filmed many events that have taken place in Irondequoit. Nate has taken a position with the County and Irondequoit will really miss him. We wish him much success in his new position. Supervisor Seeley then presented Nate Stone with a plaque recognizing his years of service with the Town. Nate stated that he recorded over 500 meetings since joining the Town. He thanked the REGULAR TOWN BOARD MEETING MAY 18, 2021 78 Supervisor, Maria Vecchio and the Town Board for this recognition. He said that he has seen first-hand all the good that this Town has and the people who are so vested in their Town and actively involved in their government. Nate said he was very proud to show off the good work that happens in this Town. Nate, thank you for your service to the Town of Irondequoit! PRESENTATION OF 2020 AUDIT REVIEW: Supervisor Seeley introduced Randy Shepard from The Bonadio Group to give a review of the 2020 audit. Mr. Shepard thanked everyone for their assistance with this audit. He mentioned that the audit was done a month earlier than usual so the audit process was done quicker. He reviewed the Auditor’s responsibility stating that the Town hired The Bonodio Group to form an opinion whether the financial statements have been presented fairly in accordance with accounting principles generally accepted in the United States. Mr. Shepard stated that there were no difficulties in dealing with management in performing the audit. Mr. Shepard noted that the audit did not find any deficiencies considered to be significant or material weaknesses. The audit opinions on the financial statements are unmodified. Under Governmental Activities, Mr. Shepard stated that the Town has about $40,872,619 invested in capital assets and another $10,888,333 in reserve funding for restricted purposes. There is a large unrestricted net position of negative $60,543,793, that represents liability for bonds and other post-employment benefit obligations for former employees, leaving a net total of negative $8,782,841. Mr. Shepard noted that the Town’s credit rating is done by Moody’s Investors Service and the Town has been rated Aa3 since March of 2015. General revenues, which include mortgage tax, non-property tax, and real property tax, account for $26,350,579 or 64%. Program specific revenues, including charges for services, operating and capital grants, account for $14,867,313 or 36%. Total Governmental Funds reported an ending fund balance of the following: Nonspendable $630,768; Restricted $10,888,333; Assigned $1,549,460; Unassigned (-$17,884,348); leaving a total of negative $4,815,787. He explained that the deficit is a result of short-term borrowing for capital projects; once converted to serial bonds, the deficit will be eliminated. Mr. Shepard then reviewed a three-year lookback of revenues and expenditures for all Governmental Funds and stated that they were consistent year after year. He also reviewed Assets and Liabilities of Governmental Funds. Total Assets went from $27,400,000 in 2018 to $24,623,001 in 2020. Total liabilities went from $29,709,000 in 2018 to $29,439,000 in 2020. He explained that there is an Unassigned negative figure of $16,664,000 under Fund Balances which is the result of the capital projects fund. Once converted to serial bonds, the deficit will be eliminated. In the General Fund, actual revenues were higher than the budgeted revenues for 2020, 2019 and 2018. On the expenditure side, actual expenses were lower than budgeted for all three previous years. For actual revenues and expenditures, revenues of $22,760,306 increased from 2019 by 5.8% or $1,244,712; expenditures of $21,128,707 increased from 2019 by approximately 1.4% or $291,771. The total fund balance of $10,993,661 increased by approximately $1,974,401 in 2019. Of the $10,993,661, $8,880,547 is unassigned. Highlights of the Highway Fund are: Fund Balance is $1,787,100; the total Fund Balance increased from 2019 by 52% or $613,689; revenues of $5,483,602 increased from 2019 by approximately $278,241 or 5%. Expenditures of $4,878,668 decreased from 2019 by approximately $508,856 or 9%; other uses increased from 2019 by approximately $38,795 or 129%. The highlights of the Sewer Fund are: Fund Balance is $891,517; total Fund Balance increased from 2019 by 8% or $65,463; revenues of $4,119,451 increased from 2019 by 3% or $104,886; expenditures of $4,058,674 increased from 2019 by 2% or $91,102; and other uses decreased from 2019 by approximately 84% or $24,339. Mr. Shepard then reviewed the American Rescue Plan, a homeowner’s grant program. The preliminary allocation is $22,850,000 with two payment dates – Payment 1 by May 11, 2021 and Payment 2 will be 12 months later. There are specific uses for these funds—revenue losses, water, sewer, broadband, assistance to small businesses or households and premium pay for essential workers. PUBLIC INPUT: No one came forward to speak. APPROVAL OF MINUTES: On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the minutes from the April 13, 2021 Workshop Meeting were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED On a motion made by Councilmember Freeman, seconded by Councilmember Perticone, the minutes from the April 20, 2021 Regular Town Board Meeting were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED REGULAR TOWN BOARD MEETING MAY 18, 2021 79 On a motion made by Councilmember Wehner, seconded by Councilmember Perticone, the minutes from the April 29, 2021 Special Town Board Meeting were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED ITEMS FOR BOARD ACTION: 5A2021-3 RESOLUTION AUTHORIZING THE REAPPOINTMENT OF AN ETHICS COMMITTEE MEMBER On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving the reappointment of Maria Vecchio as a member of the Town of Irondequoit Ethics Committee with a term expiring on December 31, 2025. Supervisor Seeley noted that the Ethics Committee reviews the Financial Disclosures from officials to determine if there are any conflicts of interest. Ms. Vecchio will be the Town representative on the Committee. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-105 5A2021-4 RESOLUTION AUTHORIZING THE APPOINTMENT OF AN ETHICS COMMITTEE MEMBER On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, a resolution was adopted authorizing the appointment of Jennifer DeVoe as a member of the Town of Irondequoit Ethics Committee, to complete the term of a departing member, with term ending on December 31, 2024. Supervisor Seeley commented that Ms. DeVoe will be the resident member of the Committee. She is a well-known attorney who has served in many public roles. . UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-106 5A2021-5 RESOLUTION AUTHORIZING THE APPOINTMENT OF A PART-TIME NUTRITION AIDE On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving the appointment of Gail Tucker as a part-time Nutrition Aide in the Department of Recreation. Director of Recreation Katrina Hall stated that Ms. Tucker will serve in the senior services program, serving daily lunches to seniors. Ms. Tucker has a lot of customer service experience and she is a resident of Irondequoit. The rate per hour was raised to $14.50 following an amendment advanced by Councilmember Romeo. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-107 5A2021-6 RESOLUTION AUTHORIZING THE APPOINTMENT OF A SEASONAL LABORER On a motion made by Councilmember Romeo, seconded by Councilmember Freeman, a resolution was adopted approving the appointment of Frank Polito as a seasonal Laborer in the Irondequoit Public Works Department. Commissioner of Public Works Robert Kiley explained that Mr. Polito will work at the Bay State Marine Park. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-108 REGULAR TOWN BOARD MEETING MAY 18, 2021 80 5A2021-7 RESOLUTION AUTHORIZING THE APPOINTMENT OF A RECREATION LEADER On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving the appointment of Joseph Battaglia as a Recreation Leader. Director of Recreation Katrina Hall explained that there is a need for this position in her Department. Mr. Battaglia will work in the youth and family division, overseeing camps, booking McAvoy and park facilities and working with the athletic field organization. Mr. Battaglia has worked for the Town since December 2017 and is reachable on the certified list of eligibles. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-109 5A2021-22 RESOLUTION AUTHORIZING AGREEMENTS WITH ROCHESTER GAS AND ELECTRIC CORPORATION FOR THE PURCHASE OF STREETLIGHTING FACILITIES On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, a resolution was adopted authorizing and approving the Agreement for Purchase and Sale of Streetlighting Facilities and authorizing and approving of the Streetlighting Pole Attachment Agreement, contingent upon RGE first securing approval from the NYS Public Service Commission of the sale of the Streetlighting Facilities to the Town. Attorney Megan Dorritie explained that there are two different Agreements with RGE for the purchase of streetlighting facilities. The Town is looking to install LED lighting that is longer lasting, more economical and, over time, a cost savings to the residents. The first Agreement is for purchase of the lights and the second Agreement relates to the attachment of the lights to the poles. The Department of Public Works will be responsible for working with contracted services and maintaining the lights. Supervisor Seeley stated that this is a very good opportunity for the Town. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2020-110 PUBLIC HEARINGS: 5PH2021-1 ON THE MATTER OF ADOPTING THE IRONDEQUOIT 2021 7:35 PM COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM On a motion made by Councilmember Freeman, seconded by Councilmember Perticone, the Public Hearing was opened at 7:35 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Supervisor Seeley noted that the Town receives an annual block grant from the U.S. Department of Housing and Urban Development as Irondequoit is an entitlement community. This year, the Town received $906,128. The grant period runs from August 1, 2021 to July 31, 2022. Public Hearing Public Input: No one came forward to speak for or against the matter. On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the Public Hearing was closed at 7:39 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED 5PH2021-1A RESOLUTION ADOPTING THE IRONDEQUOIT 2021 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the adoption of the Irondequoit 2021 Community Development Block Grant Program and accept the Program’s funds in the sum of $906,128. REGULAR TOWN BOARD MEETING MAY 18, 2021 81 UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-111 5PH2021-2 ON THE MATTER OF REZONING TAX ID NOS. 047.56-1-56.1, 7:36 PM 047.56-1-4 AND 047.56-1-95 FROM R-1 RESIDENTIAL AND C-BUSINESS DISTRICT TO WD—WATERFRONT DEVELOPMENT DISTRICT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was opened at 7:40 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Director of Community Development Kerry Ivers explained that the three parcels are in the Vicinity of 91 Lake Front. The rezoning to Waterfront Development District would allow the property owner to move forward with the construction of 4 two-unit buildings on the parcels. If the rezoning goes through, the matter would be referred to the Planning Board and Monroe County Planning Department for review and comment. The Waterfront Development rezoning would allow a wide range of uses, multi-family use being one of them. The Town Board only decides whether the rezoning is approved. Director Ivers said that there are three separate waterfront districts in Town, each very similar to the other. These three parcels were originally zoned residential and business in order to allow development in that area. Supervisor Seeley noted that there would be no voting on this rezone matter following the public hearing. This will allow the Town more time to receive feedback from the community. Mark Costich of Costich Engineering reviewed the development that is being considered in this area. Costich is looking for a zoning amendment in order to move forward with the proposed development, to be known as SummerVillas on 3 RD. The three parcels amount to 1.2 acres and there is an easement for access to the property. The project would be 120’ from the Lake. Mr. Costich noted that this proposed development is consistent with the Town’s Master Plan which calls for waterfront development. Public Access will also be granted. Public Hearing Public Input: Lorie Barnum, 195 Parkview Terrace, addressed the Board regarding the public access path to the beach. She mentioned that if a break wall had to be built, how would the people access the path. Ms. Barnum stated that there has not been any development north of the sidewalk. She wondered if buildings would be constructed north of existing homes. That could make it more difficult to sell homes in this area. John Dailey, 402 Westage at the Harbor, explained that his condo is on the side of the proposed project. He stated that he walks his dog on the sidewalk/path because he cannot walk the dog on Westage property. He just wants to know if he can walk his dog on the pathway that is public access. He noted that the neighbors put up an invisible fence across the path. He asked if the pathway will stay when the project begins. He also asked if Westage can keep him from walking his dog on Westage property. C.P. Maloney, 1404 Westage at the Harbor, stated that it was his understanding that there would be no building north of the sidewalk/path. Ms. Patasin, 151 Lake Front, addressed the Board regarding the environment and deer problem that will happen when the building begins. She wants to have a plan in place to relocate the deer in that area. She stated that the beach is a nightmare, with kids partying, throwing beer cans and making a lot of noise. She said she would not live there in one of the new units if there is public access to the beach. The boaters are also a problem with drinking and drugs. Bill Laforte, Attorney with Trevett Cristo Law Firm, representing the Board of Managers for Westage Condominiums, stated that he was not for or against the matter. He is glad that this matter is not being voted on and that the Town is waiting to receive more information before making any decision. Attorney LaForte explained that he just received a copy of the project and needs time to study it. Lynn O’Brien, 163 Lake Front, addressed the Board regarding her property that runs from St. Paul Boulevard to the Lake. She said what would prevent her from selling her property and building condos on her property. This matter will set a precedence. It looks to her that the project owns a very small portion of the lake. Ms. O’Brien is also concerned with the flooding in that area. She said homeowners will lose additional beach if more rocks are put down and the property is raised. Because of the dredging, homeowners in that area no longer get natural sand—it gets depleted as the sand is deposited further east. She was told by a Town employee that the sidewalk no longer exists, that the Town has no right-of-way and that she owns REGULAR TOWN BOARD MEETING MAY 18, 2021 82 the beach, no one should be on it or in her yard. She recommends clarification for everyone on this matter. Jane Nadeau, 169 Lake Front, noted that her lot goes from St. Paul Boulevard to the Lake. She also feels that clarification is needed regarding this matter. She has always considered the sidewalk the right-of-way. Her caution against rezoning is that Westage had to put the break wall in due to continual flood damage and they lost their beach because of it. Ms. Nadeau believes that some kind of break wall will have to be put in for this proposed project. This site is not suitable for development. She believes there should be no development north of the sidewalk. Tim Sengel, 5 Galwood Drive, addressed the Town Board stating that Director of Community Development Kerry Ivers has already permitted building north of the sidewalk at the end of Washington Avenue. A builder has been working on that project since 2002. He suggested talking to Director Ivers with concerns over this project. Tom Caruzza, owner of Woodridge Group Management and builder for many years, speaking on behalf of Westage at the Harbor. He stated that at this time, Westage will probably have some additional input into this project. He feels public access is very important. Third Street is primarily the driveway access into the east building cluster of Westage. There is no clarity at this time as to the uses of it. Westage has been taking care of it for almost thirty years. There is no amount of reasonable parking due to the cul-de-sac and the Summerville Grill. There really won’t be any opportunity for public access. Supervisor Seeley, in response to the comment made about the Community Development Director Kerry Ivers, stated that the decision was made by the Town’s Planning Board, not Director Ivers. He wanted to clarify that comment. Mark Costich stated that he appreciates the comments made and will get back to the Town with answers. He did add that there will not be a break wall built but would propose using rock and stone. This issue would be addressed at the Planning Board. He noted that they have not taken a position on the sidewalk but doesn’t believe they are proposing to block it. Steve from Costich Engineering has always felt that the sidewalk was an easement for emergency vehicles to get to some of the landlocked properties or properties that faced the water. Mark stated that his company gave information to the Town regarding the sidewalk and he will wait until legal counsel has had a chance to review it. They are proposing an access as part of the waterfront development. Rose Nowak, President of the Board at Westage Harbor, addressed the Board stating that Third Street was abandoned in 1993. It was split up between 4 residents. The only easement that she knows of was put on Third Street in 2016 by the Town to access the sewers. Ms. Nowak spoke to personnel at the County level and to the Town and does not know of any other easement granted. Third Street is very small, and she doesn’t believe any more traffic should be allowed there. Supervisor Seeley noted that this Public Hearing would remain open to gather more feedback. 5A2021-8 RESOLUTION CALLING FOR A PUBLIC HEARING ON THE MATTER OF GRANTING A SPECIAL USE PERMIT FOR 1969 E. RIDGE ROAD IN A C-BUSINESS DISTRICT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted calling for a public hearing on the Special Use Permit application for 1969 E. Ridge Road in a C-Business District to be held on June 15, 2021 at 7:36 PM. Director of Community Development Kerry Ivers explained that the proposed use is a party business or party room establishment that will be available for rent for gatherings. The rental space is behind the building so it would not be visible from the road. It is being described as assembly space and, therefore, requires a SUP. The applicant is not proposing any significant changes to the exterior; this is just a change of occupancy. There is a chance that a parking variance will be required. Director Ivers stated that the applicant has a one-year lease on the property and that the SUP will not end at the end of the lease period. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-112 5A2021-9 RESOLUTION AUTHORIZING AN AMENDMENT TO THE FORMAL POLICY REGARDING PETTY CASH REGULAR TOWN BOARD MEETING MAY 18, 2021 83 On a motion made by Councilmember Perticone, seconded by Councilmember Freeman, a resolution was adopted authorizing an amendment to the Petty Cash Policy which was originally established on February 4, 1997 through Resolution 97-15 and amended by resolutions 98-119, 99-73, 99-229, 2001-029 and 2005-188 to increase petty cash for making change at the Recreation Department to $500 and to increase the Department of Public Works petty cash to $50 for making change. Comptroller Diana Marsh explained that both of these departments work with the public and collect fees for services provided. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-113 5A2021-10 RESOLUTION ACCEPTING GRANT AWARD FOR SCHOOL VIOLENCE PREVENTION GRANT On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted accepting the Grant and authorizing the payment of matching funds toward the Program in the total amount of $206,136 over three years. Captain Mark Jesske explained that this resolution allows the Irondequoit Police Department to accept a grant from the Department of Justice for the purpose of conducting a School Violence Prevention Program and to improve security at schools within the Town. The total grant amount is $206,136 over three years. The Irondequoit Police Department will be partnering with Bishop Kearney High School, Eastridge School District and West Irondequoit School District. This is only one of two grants awarded in the State and one of only 25 grants awarded across the country. The grant funds focus on the areas of security of school buildings and identifying behavior characteristics to address violent acts before they occur. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-114 5A2021-11 RESOLUTION ACCEPTING PROPOSALS FOR RISK ASSESSMENT FIRM AND THREAT ASSESSMENT AND MANAGEMENT FIRM IN CONNECTION WITH THE IRONDEQUOIT POLICE DEPARTMENT SCHOOL VIOLENCE PREVENTION PROGRAM TO BE VOTED ON AT THE STB MEETING ON JUNE 1, 2021 AT 4 P.M. 5A2021-12 RESOLUTION DECLARING SURPLUS ITEMS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted declaring said equipment in Addendum “A” as surplus and authorizing the Supervisor to execute and deliver such documentation as necessary to recycle or auction said equipment at the next appropriate municipal equipment auction. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-115 5A2021-13 RESOLUTION ADOPTING A LOCAL LAW RELATING TO THE REGULATION OF THE IRONDEQUOIT CEMETERY On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted adopting Local Law 3 of 2021 establishing a set of comprehensive regulations to govern the Irondequoit Cemetery. Deputy Commissioner of Public Works Erin Magee explained that for the past two months, her department has been working to adopt regulations to maintain the grounds at the Irondequoit Cemetery. Local Law 3 of 2021 will amend the Town Code by adding Chapter 107, Cemeteries. Councilmember Romeo added that the Cemetery looks absolutely beautiful and thanked the staff that work there. REGULAR TOWN BOARD MEETING MAY 18, 2021 84 UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-116 5A2021-14 RESOLUTION ADOPTING AN AMENDMENT TO TOWN CODE CHAPTER 91 TO BAR OVERNIGHT MOORING AND ANCHORING OF VESSELS AT IRONDEQUOIT BAY STATE MARINE PARK On a motion made by Councilmember Freeman, seconded by Councilmember Romeo, a resolution was adopted approving the adoption of an amendment to Town Code Chapter 91, Local Law 4 of 2021, barring the overnight mooring and anchoring of vessels at the Town- owned docks of the Irondequoit Bay State Marine Park. Commissioner of Public Works Robert Kiley explained that over the past three months, they have introduced legislation to adopt regulations at the Irondequoit Bay State Marine Park regarding overnight mooring and anchoring of vessels. It will be unlawful for anyone to overnight moor or anchor said vessels from 10 PM to 4 AM, pursuant to Local Law 4 of 2021. The Local Law was introduced and the Public Hearing held on April 20, 2021. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-117 5A2021-15 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A CONTRACT FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE IRONDEQUOIT TOWN HALL MASTER PLAN PROJECT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted awarding the architectural and engineering services for the Irondequoit Town Hall Master Plan Project to EDR in the amount of $36,977. Commissioner of Public Works Robert Kiley explained that Requests for Proposals were sent to four firms and the Committee selected EDR as the most responsible bid. EDR’s approach to this Project was very refreshing and dynamic. The Project has a very aggressive schedule over the next three months. The focus point of the Project is the former Department of Public Works which sustained heavy damage from a fire on Christmas Eve of 2016. This is a community- engaged project where the Town will listen to ideas and suggestions from the community before making any decisions regarding the Town Hall campus. Supervisor Seeley added that this Project will be paid out of reserved funding; the Town is hoping not to have to borrow any money for this Project and will investigate other avenues of funding, if needed. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-118 5A2021-16 RESOLUTION CALLING FOR A PUBLIC HEARING AUTHORIZING SPEED REDUCTION ON ALLWOOD DRIVE FROM 30 MPH TO 25 MPH On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted holding a public hearing regarding speed reduction on Allwood Drive on June 15, 2021 at 7:35 PM at the Town Hall. Commissioner of Public Works Robert Kiley explained that he received a petition from several residents on Allwood Drive asking to lower the speed limit from 30 mph to 25 mph. He noted that several years ago, the Town’s speed limit was lowered to 30 mph. In order to lower a roadway to a speed lower than 30 mph, a public hearing must be held. The public hearing will be held on June 15, 2021 at 7:35 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-119 5A2021-17 RESOLUTION TO ABANDON RIGHT-OF-WAY NEAR 99 LARKSPUR LANE REGULAR TOWN BOARD MEETING MAY 18, 2021 85 On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted abandoning the right-of-way near 99 Larkspur Lane. Commissioner of Public Works Robert Kiley explained that this resolution would officially abandon a Town right-of-way north of 99 Larkspur Lane. Commissioner Kiley’s Department is currently conducting an audit of the Town’s vacant rights-of-way that are unimproved and have been unimproved for a period of eight years. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-120 5A2021-18 RESOLUTION AUTHORIZING THE ACCEPTANCE OF GRANT FUNDING FROM THE DORMITORY AUTHORITY OF THE STATE OF NEW YORK On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted accepting the Grant Funding from the Dormitory Authority of the State of New York (DASNY) Commissioner of Public Works Robert Kiley explained that DASNY is a State agency that administers State and Municipal legislative grants. The grant is in the sum of $125,000 and will be used to purchase police vehicles and a plow truck. This grant was awarded in 2018 and DASNY is just moving forward with the paperwork required for this grant. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-121 5A2021-19 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO AND AMEND VARIOUS CONTRACTS WITH VENDORS FOR YOUTH, FAMILY AND SENIOR RECREATIONAL PROGRAMMING FOR SUMMER 2021 On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the Supervisor to enter into contracts with various vendors, modify the scheduled beginning dates of vendors and to make necessary pay adjustments as a result of the COVID-19 health crisis. Director of Recreation Katrina Hall explained that this is a seasonal contract to bring back vendors for programs, specifically for summer programs. These vendors are paid through a combination of program fees, as well as from grant money. The contracts were provided to the Board members for their review. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-122 Supervisor Seeley noted that the Board Members have in their packets a Draft Local Law to amend Chapter 235 of the Irondequoit Town Code to Adopt Zoning Requirements for Tobacco Retail Dealers and Vapor Products Dealers. On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the local law was introduced. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED 5A2021-20 RESOLUTION AUTHORIZING THE CALLING OF A PUBLIC HEARING ON A PROPOSED LOCAL LAW TO ADOPT REQUIREMENTS FOR TOBACCO RETAIL DEALERS AND VAPOR PRODUCTS DEALERS On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted scheduling a public hearing on the matter of adopting a proposed local law to adopt zoning requirements for tobacco retail dealers and vapor products dealers on July 20, 2021 at 7:35 PM. REGULAR TOWN BOARD MEETING MAY 18, 2021 86 Supervisor Seeley explained that this proposed local law was introduced to the Board members. It was developed in collaboration with several advocates, including Drug-Free Irondequoit. He stated that the primary goal is to prevent the proliferation of businesses that sell tobacco and nicotine products and vapor retailers that are licensed under State law. Over the past decade, the number of ways for residents of all ages to acquire products that contain nicotine and are addictive has increased. This proposed local law would look at proximity to schools and childcare centers. Supervisor Seeley stated that zoning will accomplish the goals that the Town tends to accomplish without creating a lot of red tape and administrative burden. The public hearing is being scheduled for July in order for the County to review this issue and to receive public feedback. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-123 5A2021-21 RESOLUTION DECLARING INTENT OF THE TOWN BOARD TO SERVE AS LEAD AGENCY PURSUANT TO STATE ENVIRONMENTAL QUALITY REVIEW ACT REGARDING A LOCAL LAW TO ADOPT REQUIREMENTS FOR TOBACCO RETAIL DEALERS AND VAPOR PRODUCTS DEALERS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted declaring the Town Board’s intent to serve as Lead Agency and directs staff to circulate notification to involved agencies. Director of Community Development Kerry Ivers explained that under SEQR regulations, this has been declared a Type I Action which requires a coordinated review. The Town will notify other involved agencies to alert them to the Town Board’s intent before making any decisions on this matter. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-124 Supervisor Seeley stated that the Board members have in their packets a proposed local law that would amend Chapter 164 of the Town Code relating to Town property regulations. On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the draft local law was introduced. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED 5A2021-23 RESOLUTION CALLING FOR A PUBLIC HEARING ON A PROPOSED AMENDMENT TO TOWN CODE CHAPTER 164 TO PROHIBIT THE USE OF RECREATIONAL MARIHUANA, USE OF COOKING GRILLS AND OPEN FIRES ON TOWN PROPERTY On a motion made by Councilmember Freeman, seconded by Councilmember Perticone, a resolution was adopted scheduling a public hearing on the matter of Town property regulations for June 15, 2021 at 7:37 PM. Supervisor Seeley explained that the State has approved recreational marihuana and the Town is thinking about how it wants to handle point of sale of these products. Supervisor Seeley would like to prohibit the use of recreational marihuana on Town property. In 2018, the Town amended the Town Code to prohibit the use of tobacco and nicotine products on Town property. This resolution would add recreational marihuana to that amendment. Commissioner Kiley explained that this amendment to the Town Code would prohibit the use of grills and open fires on Town property. Recreational fires are permitted in designated areas only. Cooking grills are available at Camp Eastman in front of each cabin. There is signage on the cabins that portable grills are not to be used. However, there is no Town Code to enforce this message. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-125 5A2021-24 RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR E.R.A.S.E 2ND ANNUAL JUNETEENTH EVENT REGULAR TOWN BOARD MEETING MAY 18, 2021 87 On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted approving the Special Event License for E.R.A.S.E. to hold its 2nd Annual Juneteenth Event on Saturday, June 19, 2021 from 11 AM to 5 PM at the Irondequoit Town Hall, upon the condition that all affected residents are notified before the event. Supervisor Seeley noted that all paperwork has been approved and the insurance certificate has been reviewed and approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-126 Next Board meetings are: Tuesday, June 8, 2021 Workshop Meeting @ 4 PM in the Broderick Room Tuesday, June 15, 2021 Regular Town Board Meeting @ 7 PM in Broderick Room Supervisor Seeley noted that a Special Town Board Meeting may be called in early June. On a motion made by Councilmember Wehner, seconded by Councilmember Perticone, the Regular Town Board Meeting was adjourned at 9:03 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk SPECIAL TOWN BOARD MEETING JUNE 1, 2021 88 PRESENT: David Seeley Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Harter Secrest & Emery Town Attorney ABSENT: Peter Wehner Town Board Member Others in attendance included Comptroller Diana Marsh, Commissioner of Public Works Robert Kiley, Deputy Commissioner of Public Works Erin Magee, Chief of Police Alan Laird, Director of Administration Maria Vecchio. Supervisor Seeley called the meeting to order, Pledge was said, and Roll Call was taken by Town Clerk Genier at 4:00 p.m. ITEM(S) FOR BOARD ACTION 6STB2021-1 RESOLUTION Concerning the Award of Bid for the Bay Shore Boulevard Sanitary Improvements REDI Project On a motion made by Councilmember Freeman, seconded by Councilmember Perticone, a resolution was adopted awarding the bid for Bay Shore Boulevard Sanitary Improvements to Blue Heron Construction Co. LLC in the amount of $1,729,500. Commissioner of Public Works Robert Kiley explained that a public bid opening was held for Bay Shore Blvd Sanitary Improvements on April 27, 2021. Two companies submitted bids and the lowest bidder was V&B Underground Utilities, Inc. with a bid of $1,126,000. The second low bidder was Blue Heron Construction Co, LLC with a bid of $1,963,700. Commissioner Kiley stated that the Town did not act on this bid award immediately as he wanted to give V&B an opportunity to respond to questions regarding their bid submission and on other current and ongoing projects. With regard to the bid, Commissioner Kiley stated that there were several deficiencies within V&B’s original bid, and he wanted to review the bid thoroughly. Within their package, several Certifications were missing. V&B’s listing of qualifications and current projects was not provided. Commissioner Kiley stated that there was a collapse of an existing water main on Seneca Road which created a sinkhole approximately 30’ long, 15’ wide and 8’ deep. A tunnel had also collapsed for approximately 70’. LaBella Associates feels that V&B was negligent within their work at that time, which caused significant damage on that roadway. Due to the deficiency on this project and on the Cornwall Pump Station project, coupled with the numerous bid issues, Commissioner Kiley is recommending that the Town move to dismiss V&B Underground Utilities, Inc. as the low bidder and award the bid to Blue Heron for the Bay Shore Blvd Sanitary Improvements REDI project. The Town Engineer, LaBella Associates, also agreed with this recommendation. Attorney Megan Dorritie stated that this matter required Town Board action as the Town is not accepting the bid from the low bidder and going with another bidder. V&B Underground Utilities will be deemed to be irresponsible and the Town can skip over that bidder and award the contract to another bidder. However, the Board needs to give V&B an opportunity to speak. SPECIAL TOWN BOARD MEETING JUNE 1, 2021 89 Keith Boisvert from V&B Underground Utilities, Inc., addressed the Town Board. He challenged the instructions to bidders stating that it wasn’t clear when and how to submit specific documents, such as the Sexual Harassment and Site Investigation Certifications. Regarding the project for Cornwall Pump Station Replacement in 2016, he noted that he was having difficulty obtaining materials due to weather conditions and this caused delays in the project. He feels he had no control over these circumstances. Mr. Boisvert then addressed the sewer and water main breaks and he disputed any responsibility for the breaks. There were delays with deliveries for various reasons that he couldn’t help. Commissioner of Public Works Robert Kiley stated that he did not have any issues with the quality of work that V&B did. He did have an issue with all the delays in completing projects. He added that the second bidder for the Bay Shore Blvd project did include the requested documents that were not included in V&B’s bid package. Commissioner Kiley stated that he will review the language in the bid packet to see if it needs further clarification. The Town Board members were given an opportunity to ask questions regarding projects that V&B had been contracted to do. One project that hasn’t been completed yet is the water main break. A temporary main was installed which affects about 6 or 7 homes in that area. Before voting on this resolution, Supervisor Seeley asked the Board members if they feel that they have enough information to vote. Seeing that the Board members felt comfortable voting, the bid for the Bay Shore Blvd Sanitary Improvement REDI Project will be awarded to Blue Heron Construction Co., LLC in the amount of $1,729,500. Supervisor Seeley added that this was not an easy decision to make. UPON VOTING Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Aye Town Board Member Wehner Absent Supervisor Seeley Aye Resolution Number 2021-127 6STB2021-2 RESOLUTION Accepting Proposals for Risk Assessment Firm and Threat Assessment and Management Firm in Connection with the Irondequoit Police Department School Violence Prevention Program. On a motion made by Councilmember Perticone, seconded by Councilmember Freeman, a resolution was adopted approving the hiring of: (a) BlackHawk Emergency Management Group to provide Risk Assessment Advisory Services for a fee not to exceed $72,450; and (b) AT-RISK International, Inc. to provide Threat Assessment and Management Services for a fee not to exceed $34,300 and authorizing the Supervisor to execute the agreements for both. Chief of Police Alan Laird explained that a Request for Proposals was issued in March to provide services in connection with the Irondequoit Police Department’s School Violence Prevention Program. The Program is funded in part by grant funding from the U.S. Department of Justice. There are two components to the grant—Risk Assessment and Threat Assessment and Management. BlackHawk Emergency Management Group was the only responder to the Risk Assessment portion of the RFP. AT-RISK International was one of two firms that responded to SPECIAL TOWN BOARD MEETING JUNE 1, 2021 90 the RFP for the Threat Assessment and Management Services. AT-RISK International was selected as they were highly qualified and the most responsible bidder. These services involve the actual review of cases brought forward and provides direction for police and school personnel to prevent any kind of violent act at the school. Both organizations are local firms. Supervisor Seeley explained that this is going to vote for a second time due to the lack of motion to move the resolution to vote at the May 18th meeting. UPON VOTING Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Aye Town Board Member Wehner Absent Supervisor Seeley Aye Resolution Number 2021-128. Next Town Board Meetings: Workshop Meeting: June 8, 2021 @ 4 PM Regular Town Board Meeting: June 15, 2021 @ 7 PM (to be held in Broderick Room of Town Hall) On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the Special Town Board Meeting was adjourned at 4:49 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk Resolution No. 2021 - ________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A LOCAL LAW TO AMEND SECTION 222-52 OF THE CODE OF THE TOWN OF IRONDEQUOIT RELATING TO THE REDUCTION OF SPEED LIMIT FROM 30 M.P.H. TO 25 M. P. H. ON ALLWOOD DRIVE At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June, 2021 at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, at a regular meeting of the Town Board, Town Board member __________ propose a Local Law amending Section 222-52 of the Town Code pertaining to include Allwood Drive as a street with a reduced speed of 30 m.p.h. to 25 m.p.h. speed limit; and WHEREAS, the Town Board adopted a resolution on May 18, 2021 calling for a public hearing to be held on June 15, 2021 at 7:35pm to hear all interested parties on said proposed amendment of a Local Law; and WHEREAS, notice of said public hearing was duly published in the Daily Record, the official newspaper of the Town, and posted as required by law; and WHEREAS, the Town Board received written copy of the proposed Local Law (Exhibit “A”) via electronic mail at least 10 days before this meeting (excluding Sundays), pursuant to Municipal Home Rule Section 20(4); and WHEREAS, said public hearing was held on June 15, 2021 and all parties in attendance were permitted the opportunity to speak on behalf of or in opposition to said proposed amended Local Law; and WHEREAS, the Town Board, after due deliberation, finds it in the best interest of the Town of Irondequoit to adopt said Local Law. NOW THEREFORE BE IT RESOLVED, that the Town Board hereby adopts said Local Law __ of 2021, amending Section 222-52 of the Code of the Town of Irondequoit, relating to the reduction of speed on Allwood Drive from 30 m.p.h. to 25 m.p.h., and the Town Clerk is hereby directed to enter said Local Law in the minutes of this meeting and in the Local Law Book of the Town of Irondequoit, and to give due notice of the adoption of said Local Law to the New York Secretary of State and post the same as required by the Irondequoit Town Code. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ EXHIBIT A LOCAL LAW NO. _____ OF 2021 TO AMEND CHAPTER 222 OF THE CODE OF THE TOWN OF IRONDEQUOIT Be it enacted by the Town Board of the Town of Irondequoit as follows: 1. Section 222-52 of the Code of the Town of Irondequoit is amended to add the following streets or parts thereof with a speed limit other than 30 miles per hour: Name of Street Speed Limit Location Allwood Drive 25 Entire length 2. This law shall be effective upon filing with the Secretary of State of New York, as required by the Municipal Home Rule Law. Resolution No. 2021 - ________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A LOCAL LAW TO AMEND TOWN CODE CHAPTER 164 TO PROHIBIT THE USE OF RECREATIONAL MARIHUANA, USE OF COOKING GRILLS, AND OPEN FIRES ON TOWN PROPERTY At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June, 2021 at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, at a regular meeting of the Town Board, Town Board member Freeman introduced a proposed amendment to Chapter 164 of the Town Code to prohibit the use of recreational marihuana, use of cooking grills, and open fires on Town Property, and the proposed local law is attached hereto as Exhibit A; and WHEREAS, the Town Board adopted a resolution on May 18, 2021 calling for a public hearing to be held on June 15, 2021 at 7:37pm to hear all interested parties on said proposed amendment of a Local Law; and WHEREAS, notice of said public hearing was duly published in the Daily Record, the official newspaper of the Town, and posted as required by law; and WHEREAS, the Town Board received written copy of the proposed Local Law (Exhibit “A”) via electronic mail at least 10 days before this meeting (excluding Sundays), pursuant to Municipal Home Rule Section 20(4); and WHEREAS, said public hearing was held on June 15, 2021 and all parties in attendance were permitted the opportunity to speak on behalf of or in opposition to said proposed amended Local Law; and WHEREAS, the Town Board, after due deliberation, finds it in the best interest of the Town of Irondequoit to adopt said Local Law. NOW THEREFORE BE IT RESOLVED, that the Town Board hereby adopts said Local Law __ of 2021, amending Town Code Chapter 164 of the Town of Irondequoit, relating to prohibiting the use of recreational marihuana, use of open fires such as campfires, in order to promote the public safety, prevent fires, and preserve the integrity and community atmosphere of Town property, and the Town Clerk is hereby directed to enter said Local Law in the minutes of this meeting and in the Local Law Book of the Town of Irondequoit, and to give due notice of the adoption of said Local Law to the New York Secretary of State and post the same as required by the Irondequoit Town Code. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ LOCAL LAW # of 2021 A LOCAL LAW TO AMEND CHAPTER 164 OF THE IRONDEQUOIT TOWN CODE RELATING TO TOWN PROPERTY REGULATIONS Be it enacted by the Town Board of the Town of Irondequoit as follows: Section I. AMENDMENT TO CHAPTER 164. Section 6 of Chapter 164, Town Property, of the Code of the Town of Irondequoit is amended as follows: § 164-6 Regulations. A. Loitering. No person shall, within the hours during which use of Town property is prohibited, except in an emergency, loiter on, congregate on or use any portion of Town property. B. Garbage and rubbish. The deposit of rubbish, garbage, paper, cans and bottles on any Town property, except in receptacles provided for such purpose, is prohibited. C. Beverages. No person shall bring onto any Town property or have in his or her possession thereon any liquor, beer or alcoholic beverage with the intent to consume the same in any open or unsealed container, except for lodges at Camp Eastman, the Octoberfest festival site, and the beer garden at the July 4 celebration, or as otherwise approved by the Commissioner of Public Works. Requests for approval for liquor, beer, or alcoholic beverage consumption on Town property must be submitted, in writing, to the Commissioner of Public Works. D. Disorderly conduct. No person shall use profane language, engage in lewd or licentious acts, engage in any sort of disorderly conduct pursuant to Penal Law 240.20, as amended or changed, or otherwise interfere with the orderly use of Town property by other persons. E. Peddlers and vendors. Public vendors and peddlers shall be excluded from Town property for purposes of selling or distributing any food, ice cream or beverages unless otherwise authorized, in writing, by the Commissioner of Public Works or his or her designee. F. Dogs, cats and other household pets. No person shall bring into, have or keep on Town property any dog, cat, household pets or other animal destructive to wildlife, except dogs or cats are permitted if held in control by a leash. G. Golf. No golf practice or play is permitted on any Town property. H. Skateboarding and rollerblading. All skateboarding and rollerblading is prohibited on Town Hall campus. I. Snow vehicles, ATVs and motorbikes. No person shall ride a snow vehicle, ATV or motorbike upon the lawn on Town property. J. Tobacco and related products. No person shall use any tobacco or tobacco-related products, including cigarettes, vaporizers, or vape pens, on Town property except in areas so designated by the Commissioner of Public Works or his or her designee. K. Firearms. No person, except peace officers of the Town or other law enforcement officers, shall have, carry and/or discharge any pistol, gun, fireworks of any kind or description, switchblade, hunting knife, slingshot, bow and arrow, dagger, metal knuckles or other dangerous weapon or instrument concealed on or about his or her person while on Town property. This prohibition shall not apply to a Irondequoit Bow Hunt Program participant during such time of approved participation pursuant to Chapters 93 and 132 of the Town Code. L. Recreational Marihuana. No person shall use marihuana on Town areas, provided that this shall not apply to the “certified medical use” of marihuana, as defined in Title V-A of Article 33 of the New York State Public Health Law. M. Open Burning. The burning of materials wherein products of combustion are emitted directly into the ambient air without passing through a stack or chimney from an enclosed chamber is not permitted, unless it constitutes a “recreational fire” and is done so in areas designated by the Commissioner of Public Works or his or her designee. Any “recreational fire” in an area approved by the Commissioner of Public Works or his or her designee shall be defined as the outdoor fire burning of materials, other than rubbish, where the fuel being burned is not contained in an incinerator, outdoor fireplace, portable outdoor fireplace, barbeque grill or barbeque pit and has a total fuel area of 3 feet or less in diameter and 2 feet or less in height. The provisions of this paragraph shall not apply to road flares, smudge pots, and similar devices associated with safety or occupational uses. N. Portable Outdoor Fireplaces. The use of any portable outdoor, solid fuel burning fireplace that may be constructed of steel, concrete, clay or other noncombustible material is not allowed. This shall apply to portable structures that are open in design as well as those equipped with a small hearth opening and a short chimney or chimney opening in the top. O. Cooking Grills. The use of cooking grills shall be permitted only in areas designated by the Commissioner of Public Works or his or her designee. Section 2. Effective Date. This Local Law shall be effective immediately upon filing with the Secretary of State. Section 3. Severability. The invalidity or unenforceability of any section, subsection, paragraph, sentence, clause, provision, or phrase of the aforementioned sections, as declared by the valid judgment of any court of competent jurisdiction to be unconstitutional, shall not affect the validity or enforceability of any other section, subsection, paragraph, sentence, clause, provision, or phrase, which shall remain in full force and effect. Resolution No. 2021- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE HIRING OF A PART TIME LIGHT LABORER IN THE BUILDING MAINTENANCE DEPARTMENT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021, at 7:00 P.M. local time: there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is a need for a Light Laborer in the Irondequoit Public Library; and WHEREAS, Jayson Cox successfully completed a 2-month training program through ABVI, cleaning and maintaining the Library; and WHEREAS, Jayson Cox has been recommended by the Deputy Commissioner of Public Works for the position. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the hiring of Jayson Cox at an hourly rate of $14.50 to be paid from budget code 001.1622.0102.1100. This resolution shall take effect the date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ 10047206_1 Resolution No. 2021- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PROVISIONAL APPOINTMENT OF A MANAGEMENT ASSISTANT At a REGULAR meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021, at 7:00 P.M. local time: there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is a need for a Management Assistant in the Irondequoit Recreation Department; and WHEREAS, the Management Assistant position is classified as a Competitive position and the examination was held on March 6, 2021; and WHEREAS, the Recreation Director has interviewed several qualified candidates who participated in the examination and has chosen provisionally to appoint Megan Hoffman to the position of Management Assistant; and WHEREAS, we are awaiting results of the examination from Monroe County and Megan Hoffman must score within the top three in order to continue in this title. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Megan Hoffman as a Provisional Management Assistant at an annual rate of $42,500 to be paid from budget code 001.7140.100.1100.7146. This resolution shall take effect June 16, 2021. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ 10047164_1 Resolution No. 2021- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PROVISIONAL APPOINTMENT OF A FITNESS COORDINATOR At a REGULAR meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021, at 7:00 P.M. local time: there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is an opening for a Fitness Coordinator in the Irondequoit Community Center; and WHEREAS, the Fitness Coordinator position is classified as a Competitive position, and as such, once the examination is held, the candidate must participate in the exam and score within the top three; and WHEREAS, the Recreation Director has interviewed several qualified candidates and has chosen provisionally to appoint Ryan McLean to the position of Fitness Coordinator and; NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Ryan McLean as a Provisional Fitness Coordinator at an annual rate of $46,944 to be paid from budget code 001.7140.100.1100.7146. This resolution shall take effect upon date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ Resolution No. 2021- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A DEPUTY COURT CLERK At a REGULAR meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021, at 7:00 P.M. local time: there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a resignation, there is an opening for a Deputy Court Clerk in the Irondequoit Justice Court; and WHEREAS, the Deputy Court Clerk position is classified as an EXEMPT position therefore no Civil Service Testing is required; and WHEREAS, the Court Administrator has interviewed several qualified candidates and has chosen to appoint A QUALIFIED CANDIDATE, whose identity will not be disclosed in a public forum due to specific privacy concerns, as a Deputy Court Clerk and; NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of A QUALIFIED CANDIDATE as a Deputy Court Clerk at an annual rate of $35,035 to be paid from budget code 001.1110.0103.1100. This resolution shall take effect upon date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ Resolution No. 2021- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE APPOINTMENT OF A SEASONAL LIGHT LABORER AT THE IRONDEQUOIT BOAT LAUNCH At a REGULAR meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021, at 7:00 P.M. local time: there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is a need to hire a seasonal crew of employees in the Town’s Department of Public Works; and WHEREAS, this position was budgeted for in the 2021 Town Budget; and WHEREAS, the Commissioner of Public Works has interviewed many qualified applicants and has chosen to recommend Myron Moses III for appointment to the summer program. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Myron Moses III as seasonal Light Laborer in the Irondequoit Public Works Department at a rate of $14.50 per hour which will be paid from budget accounts 001.7110.0110.1100.7158. This resolution shall take effect upon date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ Resolution No. 2021- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE APPOINTMENT OF A SECOND SEASONAL LIGHT LABORER AT THE IRONDEQUOIT BOAT LAUNCH At a REGULAR meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021, at 7:00 P.M. local time: there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is a need to hire a seasonal crew of employees in the Town’s Department of Public Works; and WHEREAS, this position was budgeted for in the 2021 Town Budget; and WHEREAS, the Commissioner of Public Works has interviewed many qualified applicants and has chosen to recommend NyRian Campbell for appointment to the summer program. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of NyRian Campbell as seasonal Light Laborer in the Irondequoit Public Works Department at a rate of $14.50 per hour which will be paid from budget accounts 001.7110.0110.1100.7158. This resolution shall take effect upon date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ Resolution No. 2021- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD CALLING FOR A PUBLIC HEARING ON THE MATTER OF GRANTING A SPECIAL USE PERMIT FOR 2590 CULVER ROAD IN A C – BUSINESS DISTRICT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June, 2021, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, upon the matter of request by Land Tech, acting as agent for Pemm LLC, (Quicklee’s), for a Special Use Permit for the property located at 2590 Culver Road, to operate a gasoline service station and car wash (the “Project”); and WHEREAS, under Town Code § 235-28(A) (2) and (15) the use of a property for gasoline station and car washes in the C- Business District requires a special use permit; and WHEREAS, such Special Use Permit may be approved by the Irondequoit Town Board pursuant to Town Law § 274-b; and WHEREAS, pursuant to Town Law § 271(14)(a), the Town Board may by resolution provide for the reference of any matter or class of matters to the Planning Board before final action is taken thereon. NOW, THEREFORE, BE IT RESOLVED, the Town Board shall hold a public hearing on this Special Use Permit application on July 20, 2021 at 7:3X p.m. at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board refers the application for a Special Use Permit for 2590 Culver Road to the Planning Board for its reference and report thereon, which report the Town Board requests to be so provided at or after the public hearing scheduled for July 20, 2021. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Freeman voting _______ Town Board Member Romeo voting _______ Town Supervisor Seeley voting _______ )�OLIr PROJECT ADDRESS2590 Culer Road (formerly Wambach Farm market) TOTAL AREA OF PROJECT SITE 3.242=4- Acres TAX ID NO. part of 92.10-3-2 ZONING DISTRICT C -commercial PROPERTY OWNER (Print) NCI aCgUIStIOr1S Corp. PHONE ADDRESS 160 Linden Oaks Rochester, NY ZIP CODE 14625 E-MAIL ADDRI;SS FAX NO. APPLICANT (Print) Pemm LLC (Quicklee's) PHONE 226-3661 ADDRESS 2697 La\keville Road Av on NY ZIP CODE 14441 E..MA>LADDRESS L.Terragnoli@quicklees.com FAX No AGENT LandTech-John Sciarabba I'IIONE442-9902 ADDRESS 1105 Ridgeway Avenue ZIP CODE 14415 E-MAIL ADDRESS John@landtechny.com FAX NO DESCRIPTION OF PROJECT Construct a Gas Station/ convenience store with a drive through along with a two bay car wash on this C -business zoned parcel, APPLICANT OR AGENT (PRINTED): John Sci a bb APPLICANT OR AGENT (SIGNATURE(S): DATE CtZ' r (Do Not Write Below This Line/Official Town Staff Use Only) FEE $ 3so. op DATE APPLICATION RECEIVED:. Tale II / l. t' A lication Meetin TPublic Hearin Dates Application Accepted and Required Referral(s) Issued: Public Hearing Date (Please note: more than one hearing date may be required): 15 u tique Planning Board Referral (if required): g i C 2'l, ),L Other Required Dates (if required) 1260 rrrus ,:`, l.i=JtiP Fill (IL61E0, 61.11' YURK 14617 n ['[ION : (636) 167-63(6 \1 6. 11'.I 00l"I .01 Resolution No. 2021- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AWARDING A CONTRACT FOR PROGRAM ADMINISTRATION OF A FIRST-TIME HOMEBUYER’S PROGRAM At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June, 2021, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, the Town recognizes the need to support first-time and first-generation homebuyers in an increasingly competitive real-estate market; and WHEREAS, the Town formulated a First-time Homebuyers Program to provide education and fiscal resources to assist income qualified first-time homebuyers (the “Program”); and WHEREAS, the Town determined that the Program meets the goals and objectives outlined with the American Rescue Plan funding the Town has received; and WHEREAS, the Town issued a Request for Proposals (“RFP”) soliciting written proposals from qualified organizations to administer the Program and received two proposals and conducted interviews with both organizations; and WHEREAS, the Urban League of Rochester has been recommended by the RFP selection committee pursuant to Section 51-10 of the Irondequoit Town Code to administer the Program pursuant to its proposal, a copy of which is annexed hereto ; and WHEREAS, American Rescue Plan funds will be allocated to allow the Town to execute a contract in the amount of $2,000,000. NOW THEREFORE BE IT RESOLVED, that the Town Board approves the hiring of the Urban League of Rochester to administer the Town of Irondequoit’s First-time Homebuyer program and authorizes the Supervisor to sign a contract in a form approved by the attorneys for the Town, in amount not to exceed $2,000,000, for administration of the Program. This resolution shall take effect immediately upon its adoption. Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Freeman voting _______ Town Board Member Romeo voting _______ Town Supervisor Seeley voting _______ Urban League of Rochester, N.Y., Inc. May 24, 2021 Ms. Kerry Ivers Director of Community Development Irondequoit Town Hall 1280 Titus Avenue Rochester, New York 14617 HAND DELIVERED Re: First -Time Homebuyer Grant Program RFP Response Dear Ms. Ivers: With this letter, the Urban League of Rochester, NY, Inc. (ULR), in conjunction with the Urban League of Rochester Economic Development Corporation (ULREDC), a wholly owned subsidiary of ULR, hereby submits its proposal to the Town of Irondequoit: First -Time Homebuyer Grant Program and certifies to its contents. Dr. Seanelle Hawkins President and Chief Executive Officer Enfivowefiny Coillfl �frf►'fies. CIf>Pffpllfd/hues. 265 North Clinton Avenue Rochester, N.Y. 14605-1857 P (585) 325-6530 F (585) 325-4864 E -m www.ulr.org Presider& & Chief Executive Officer DR. SEANELLE HAWKINS BOARD OF DIRECTORS Interim Chairperson GREGORY EWING Vice -Chairpersons CALVIN GANTT JENNIFER KO W AUK Treasurer GEORGE OPIRA Assistant Treasurer THOMAS M. BARTLETT Chairperson, Nominating Committee ESSIE CALHOUN-MCDAVID Member -at -Large DERRILL A. BLUE EMERSON U. FULLWOOD Canner Allen Richard Baum Holly Cicconi-Eggleston Charmaine Cohen Megan Connor Murphy Theodora Finn Ashley L. Freeman Tarns N. Greenidge Keith B. Jenkins Patrick M. Malgieri Langston McFadden, Esq. Gail Morelle Sheila L. Pickett Michlen Robinson Joseph L. Searles Raymond Sykes Advisory Council Matthew Augustine Bridgette D. Burch -White Jack Cannon Aloma Cason Twanda Christensen Sharon C Conheady Tonya A. Dickerson Sally Douglas Christina Gray Roger L. Miller Leslie C Myers Mary Sasso Catherine Wilson An Affiliate of the National Urban League, Inc • Member Agency of the United Way of Greater Rochester An Equal Opportunity Employer • Contributions to the Urban League of Rochester are lax deductible Urban League of Rochester, N.Y., Inc. Urban League of Rochester, NY, Inc. Proposal to administer the Town of Irondequoit RFP: First -Time Homebuyer Grant Program Introduction/Background The Urban League of Rochester (ULR) was founded in 1965 and is an affiliate of the National Urban League. ULR's mission is to enable African -Americans, Latinos, the poor and other disadvantaged individuals to secure economic self-reliance, parity and power, and civil rights. The agency directly serves over 4,000 individuals per year and operates 30 programs in the areas of Youth Education and Development, Workforce Development, Family and Children Services, Business Development, Housing Services, Services for Individuals with Developmental Disabilities, and Economic Development. Throughout its 56 -year history, ULR has focused on working with the hardest -to -reach urban poor and collaborated with the public, nonprofit, and private sectors to provide innovative and culturally sensitive programs. We believe that economic distress and housing are one of the root causes of the disparities that have left black and brown communities behind. These disparities stem from systemic racism and are stronger in the region than in the State or the nation. These inequalities have prevented people of color in from enjoying the most fundamental human rights and prevented access to the most basic of necessities: access to capital, banking, and loans has led to denied homeownership; which prevented generational equity and wealth accumulation. The location of your home determines the quality of education you and/or your children receive and the prevention of the marginalized from living in the more affluent and `better' school districts was largely due to covenants, the cost of homeownership or lack of public transportation. Additional factors include lack of access to capital and technical assistance for entrepreneurs, quality healthcare; food insecurity and access; fair justice system and access to career ladder jobs that provide a living wage. ULR is an ideal candidate situated locally, with a vast network of existing community partners and potential clients and experience in housing -related programming facilitation to administer the Town of Irondequoit First -Time Homebuyer Opportunity Program. (hereafter; the homebuyer program) 1. Summary of Services rendered to the town The Urban League of Rochester's (ULR) in conjunction with the Urban League of Rochester Economic Development Corporation (ULREDC), its wholly owned subsidiary, proposes to offer an array of first-time homebuyer services in the Town of Irondequoit via The Home Store. The Home Store helps people understand and navigate the home buying process. Housing Counselors help coach clients as they prepare savings, assess their credit issues, create a budget, and develop an action plan, which are steps necessary to prepare for purchasing a home. Our services include developing the final program model, advertising and outreach for this grant opportunity; identification of eligible homebuyers for the grant program; qualifying applicants URBAN LEAGUE OF ROCHESTER, N.Y. INC. J 265 NORTH CLINTON AVENUE, ROCHESTER, NY 14605 for the grant program; pre -and -post homebuyer counseling; awarding and distributing program funds, providing additional financial assistance for lead and radon testing (if needed), provision of home inspection materials; providing assistance with locating potential mortgage lenders; providing assistance with locating home inspectors; and other services as needed. It is our intention to serve up to 130 people. The Home Store has a target population consisting of minorities, women, and other economically disadvantaged individuals and families in Monroe County, specifically targeting the City of Rochester. During the last program year, approximately 81% of those served in our housing services programs were minorities and 72% reported household incomes of below 80% of the AMI (Area Median Income). The Home Store chooses to serve this population within Monroe and surrounding counties because they are most in need of assistance to purchase their own homes. Many city residents require guidance and one-on-one counseling services that The Home Store provides in order to realize their dream of homeownership. The Home Store also provides foreclosure prevention counseling and foreclosure advocacy services to clients who may face foreclosure or who are already in foreclosure. The Home Store will expand its target population to the Town of Irondequoit in recruiting and providing services to first-time homebuyers. The Home Store serves all people who need help with their finances, mortgage issues, and/or who are interested in buying a house, including those with disabilities and special needs (the building is handicap accessible). The Home Store works with every client to eliminate all barriers to owning a home. The individuals we work with generally have had credit difficulties or barriers to saving the funds needed for a home purchase. Their past financial difficulties are generally the result of medical situations, student loans or debt from early adulthood, but they exhibit interest, commitment and dedication to becoming homeowners. Outreach plan: Building upon our experience serving low to moderate income homebuyers especially those in underserved populations, ULR will implement a Marketing and Outreach Plan (detailed in Section 4). The Urban League of Rochester proposes to conduct outreach efforts to engage the larger community for this homebuyer program. The Urban League of Rochester, NY, Inc. was founded in 1965 in the wake of racial unrest and riots that crippled the Rochester Community. Our mission is to assist African Americans, Latinos, the poor and other disadvantaged to secure economic self-reliance, parity and power, and civil rights. ULR has a strong partnership with the faith community in Monroe County. Tabling events and announcements will take place at local places of worship. We also have a strong partnership with financial institutions, foundations, community centers, and organizations who serve the population we seek to meet. We will meet people where they are at — ULR will connect with individuals with residents through community events, community centers and other public places. We will utilize digital media: ULR has a radio show on WDKX and this program will be promoted, utilization of LinkedIn, Facebook, Instagram and Twitter (examples). Program Intake Individuals interested in participating in the first time Homebuyer program will complete an intake application and attend an intake interview. Through this process, staff will determine an applicant's eligibility for the program, explain the program guidelines and determine eligibility for the 2 URBAN LEAGUE OF ROCHESTER, N.Y. INC. 1265 NORTH CLINTON AVENUE, ROCHESTER, NY 14605• :..'' Is available grants. Individuals will begin the homebuyer counseling process customized to their individual situation. The program application will be available for download from the Home Store webpage upon the program start-up. ULR will also coordinate with the Town of Irondequoit to have the application available on their website and at appropriate locations. During outreach sessions in the community, the Home Store will have tablets available for application completion as well as our paper version that is currently available in English and Spanish. Counseling Services Individual Counseling Services provided: For Individual Pre- and Post -Purchase Counseling, the Housing Counselor (herein "Counselor") will address the following topics, according to the client's need: 1. The decision to purchase a home 2. The selection and purchase of a home 3. Issues arising during or affecting the period of ownership of a home (including financing, refinancing, default, and foreclosure, and other financial decisions) AND 4. The sale or disposition of a home. Individual Credit counseling: Individual Credit Counseling is available for all clients to help them assess their credit situation and identify areas in which the client needs to improve their credit score. The Home Store staff runs and reviews the clients' credit report and develops an action plan to correct credit issues (if applicable). Many individuals need assistance with repairing their credit before they can proceed with the purchasing a house. The Home Store provides steps and a timeline for clients to remedy credit matters. Homeownership Counseling: Individual pre -purchase and non -delinquency post -purchase counseling is available to every client. The majority of The Home Store's clients are first time homebuyers who are new to the purchasing process. Many are income -stressed or have outstanding financial concerns that requires attention and counseling before beginning the home buying process. Pre -Purchase Counseling Upon completion of a client's homebuyer application and receipt of certain financial documents, the Counselor is able to assess a client for home purchase readiness. After review of the all the pertinent information, the Counselor will make a determination if they are credit -ready to purchase a house, or if they need additional budgeting and/or credit counseling before proceeding. The Home Store will assist the client improve their financial picture through a spending plan and demonstrating ways to improve their credit situation. Throughout the process, home buying is explained and the Counselor works with each client to purchase the right home when the time is right. This includes the continued financing and maintenance of their home in the event of personal or financial difficulties and ways to avoid losing the home to foreclosure. After it has been determined a client is program eligible, there will be a review of grant assistance to determine which grants they qualify for based upon known information. Pre -counseling is a requirement for this program. A sample of past Pre -Purchase Curriculum is attached and available in both English and Spanish. 1 URBAN LEAGUE OF ROCHESTER, N.Y. INC. 1265 NORTH CLINTON AVENUE, ROCHESTER, NY 14605 We provide pre -purchase counseling to all clients regardless of current eligibility status. Post -Purchase Counseling. Post -purchase counseling provides clients with homeowner information: how to maintain their homes, what it means to be a good neighbor, and why it is important to work to improve their neighborhoods. It also stresses the responsibilities of being a homeowner: being prepared for small and large repairs (including savings); how to find a reputable service provider; paying your bills on -time; county and municipal resources available; etc.. Post - purchase counseling works to help each client address outstanding questions they have about homeownership. The Home Store provides this post -purchase counseling to all home buying participants and it is a requirement for this program. A sample of Post -Purchase Curriculum is attached and available is both English and Spanish. Group Education Pre-Purchase/Homebuyer Workshops. The pre -purchase homebuyer education workshops prepare clients for the home buying process so clients know what to expect during the process. Pre -purchase workshops occur monthly on a Saturday for eight hours. Workshop scheduling adjustment for COVID-19 precautions are fluid. Additional class times may be held to accommodate Irondequoit's new homebuyers. Upon completion, clients receive a certificate of completion. The workshop utilizes the NeighborWorks "Realizing the American Dream" curriculum. Post -Purchase Workshops. Non -delinquency post -purchase workshops discuss the responsibilities of homeownership, saving as a homeowner (including "going green" to save money), planning for large expenses that can arise, and being a good neighbor and being active in the community. Currently, Post -purchase workshops meet quarterly in January, April, July, and October in one evening for two and a half hours. Workshop medium and timing may be fluid due to on -going COVID-19 restrictions. Additional class times may be added to accommodate Irondequoit's new homebuyers. Clients receive a certificate upon completion of the workshop. The workshop utilizes the NeighborWorks "Keeping the American Dream" curriculum. Home Inspection Materials The Counselor provides all clients with Fair Housing and Home Inspection information during intake. All clients will sign a document acknowledging they have received a flyer and/or discussed home inspection with a qualified Housing Counselor. In Addition, we have set aside funds to assist in -need homebuyers with lead and radon testing. These tests are not included in a typical home inspection and some homebuyers may need financial assistance. ULR believes this is a needed add-on to assist clients in the home purchase. The provision of the Lead Containment grant does not cover testing and this form of testing can be another costly unpredicted expense in the home buying process. Lead Based Paint: The Counselor informs all clients of their rights under the Lead Disclosure Rule (24 CFR part 35, subpart A). If clients participating in counseling or education are focused on rental or purchase of HUD -assisted pre -1978 housing and/ or when required by regulation or policy, the client is informed about the Lead Safe Housing Rule (subparts B, R, and, as applicable, 4 URBAN LEAGUE OF ROCHESTER, N.Y. INC. 1265 NORTH CLINTON AVENUE, ROCHESTER, NY 14605 F —M). All clients sign an acknowledgement form stating they have received a copy of the EPAs "Protect Your Family from Lead in Your Home" brochure and/or discussed it with a qualified Housing Counselor. Adherence to specific Civil Rights regulations: The Home Store administers our housing counseling programs in accordance with and in compliance with HUD regulations and guidance as listed in Chapter 3 of the HUD Handbook (3-1, F. Civil Rights), pages 17-18. Adherence to Fair Housing regulations: The Home Store administers our housing counseling programs in accordance with Section 808 (e) (5) of the Fair Housing Act. The Home Store furthers fair housing for classes protected under the Fair Housing Act (Protected classes include race, color, national origin, religion, sex, disability and familial status). The Home Store helps remedy discrimination in housing and promotes fair housing rights and fair housing choice. Free from Religious Discrimination and Influence The Home Store does not: discriminate on behalf of, or against, any segment of the population in the provision of services or outreach including those of other religious affiliations; require religious instruction or religious counseling; conduct mandatory religious services or workshops; engage in religious proselytizing; or exert religious influence in the provision of assistance under the agency's counseling program. Access to on -site services from people with disabilities: The Home Store office at the Urban League of Rochester is located in downtown Rochester, which is on a bus line and easily accessible by public transportation. Both the Urban League of Rochester and The Home Store offices are handicap accessible so all individuals are able to participate in all of the program activities. If other services are required, The Home Store will arrange to provide what is needed, such as braille, listening devices, etc. The Home Store office provides clients with privacy for individual counseling and confidentiality of their records. Service Methods We provide services in the following methods: • Face to Face • Phone Counseling • Group Counseling • Video Conferencing Accommodations provided to clients that are unable to access your facility: The Home Store is located within ULR's main facility, located at 265 North Clinton Avenue, Rochester, NY 14605. The building is handicap accessible, so clients can move around easily. If an individual cannot get to the office or has difficulty maneuvering around the building, individual counseling is always available by telephone, video, and/or email, so counseling can still occur. Should an individual require special meeting accommodations, the individual can contact the Home Store office and let the staff know that they require special accommodations, such as phone appointments, language interpreters, and/or accommodations for physical disabilities. The staff of The Home Store is able to provide housing counseling education services to other locations as needed. In the event services are provided in a new location, a mutually agreed upon site will be identified. URBAN LEAGUE OF ROCHESTER, N.Y. INC. 1265 NORTH CLINTON AVENUE, ROCHESTER, NY 14605 Limited English Proficiency (LEP) Particular services provided to Limited English Proficiency (LEP) clients, including referrals: If a client does not speak English, they are encouraged to bring an interpreter to the meeting. If this is not possible, The Home Store will arrange to have interpreters from the Catholic Family Center to interpret for the client. If a client requires American Sign Language interpretation, the Housing Counselor can arrange to have an interpreter from LifeSpan Interpreting Services. Potential Partner matches We currently have long-term relationships with a number of financial institutions and foundations within Monroe County. Upon award of this contract, ULR will negotiate with a partner bank, credit union or foundation for matching funds for the Homeowner Saving Accounts portions of this grant. The ULR Executive Management Team will leverage their skill, knowledge, and outreach to establish agreements with our long-standing partners in the financial field as well as look for funding from foundations to meet the requirements of this agreement. This will be done upon grant funding receipt and during the program planning phase. 2. Team Members Performing and Participating in the Work Staffing for this project includes the Vice -President, Urban League of Rochester Economic Development Corporation (VP ULREDC) (10% FTE), a Director — HUD Certified Counselor (90% FTE), two (2) Housing Counselors (70% FTE), a Marketing Coordinator/Digital Engagement Officer (10% FTE), an Accountant (20% FTE) and the Program Planning, Research and Evaluation staff for program monitoring. The Vice -President of ULREDC is responsible for the oversight of the Home Store. Executive Management at ULR and ULREDC will provide a substructure at the initial stages of this grant to leverage banking and/or foundation matching and during the Director hiring process. The HUD Certified Counselor and Director will be responsible for the day-to-day operations of the program, continuing communication and partnership with our matching affiliates, staffing, ensuring program is meeting all reporting standards, counseling of clients, outreach to outside vendors to assist with the program: banks, home inspectors, and real estate agents, etc.. Susan Boynton-Fryholm, will serve as a Housing Counselor. Susan joined the Urban League of Rochester Economic Development Corporation (ULREDC) as a Senior Housing Developer in 2020, and provides project management, oversight and planning for the corporation. Susan has over 20 years of experience in the economic and community development field. Her career centers on improving the quality of life in neighborhoods by creating opportunities for families to achieve financial stability through homeownership. Susan also served as a Senior Community Housing Planner at the City of Rochester for 13 years. She and her team were recognized with a HUD National Best Practice award for developing a program that transformed foreclosed vacant properties into homes and assets for low-income families. Shonicque McCloud will also serve as a Housing Counselor. Shonicque currently serves as the Home Store Director and provides one-on-one and group counseling to low -and -moderate 6 URBAN LEAGUE OF ROCHESTER, N.Y. INC. 1265 NORTH CLINTON AVENUE, ROCHESTER, NY 14605 income families, coordinates community workshops teaching basic financial literacy, conducts outreach and recruitment efforts and design, develops and produce business planning information for clients. Terry Hastings, Program Accountant, will monitor program expenses against budget, disperse homebuyer grants, prepare monthly and quarterly financial reports and complete the billing for the program. She has a Bachelor degree in Accounting and Psychology. She has over 20 years of non-profit accounting experience. William Rivera -Bloodworth will serve as our Marketing and Outreach Coordinator. William currently serves as ULR's Marketing, Communications, & Digital Engagement Officer. He is adept at focusing the promotion of our services to target populations. William has been with the ULR for 1 1/2 years. William has experience working across various sectors and cultures, and is bilingual and fluent in Spanish. Facilitation of professional development for staff: On -boarding protocol for new hires: New staff are provided in-house ULR on -boarding and introductory level training by the Housing Counselor during the initial six months of employment. Housing Counselors who are not already HUD certified are expected to complete at least 30 hours of formal training (from NTI or NHNLA certification and training institutes) within the first 18 months of employment. After the completion of training, HUD Certification requires the counselor take and pass a comprehensive exam demonstrating at least 80% proficiency. Evidence of all trainings and certifications are documented in agency's HR records. Training and Professional Development: All certified staff will receive a minimum of 10 hours of continuing education training and professional development annually in subjects relative to the core content and delivery of homeownership counseling and education. The 10 hours may be taken at a training institute, e -learning, webinar or local training for CEU credit. Staff certification/Continuing Education to Maintain Certifications: All certified staff will complete a minimum of 30 hours (10 hours annually) of training within 3 years from date of issuance of their certification, in order to maintain their certification. Staff Licensure: As of August 1, 2017, Housing Counselors are required to pass the HUD Housing Counselor Examination. Any staff hired to provide counseling or education will have to pass the exam before conducting counseling sessions or running group education classes. NIS Adoption: The Home Store continues to be an approved adopter of the National Industry Standards (NIS) standards in homeownership counseling, homeownership education and foreclosure intervention specialty. Data, Measurement & Evaluation The Urban League of Rochester will provide expertise in the data collection, program monitoring and evaluation of the Town of Irondequoit Homebuyer Opportunity Program. ULR's Program URBAN LEAGUE OF ROCHESTER, N.Y. INC. 1265 NORTH CLINTON AVENUE, ROCHESTER, NY 14605 Planning, Research, and Development Department (PPRE) will provide the guidance and structure of planning, development and deployment of this grant. The creation of the homebuyer assistance application will be critical to the disbursement of funding. The application will contain contact and demographic information in addition to a financial profile and long-term goals of the buyer. A thorough application will allow staff to screen applicants before starting the process to ensure participants have the capability and funding to not only qualify for assistance but thrive in the community. Program tracking is operated internally at ULR. Applicants, approved participants, income levels, and demographic information will inform our marketing and outreach plans and approach. This will also feed our goal tracking in ensuring the target population is meeting the goals of the program. PPRE will work closely with the program staff and finance department to verify the collection and accuracy of data. The ULR will submit our data and program analysis to the funders. A mid -program and final program report, with our findings, are to be provided per program specifications. Should the grant be renewed/extended; we will continue services and the submission of reports. Capacity ULR emphasizes and maintains continuous monitoring and evaluation to ensure programs are on target to meet their goals in compliance with the funder's regulations and are operating efficiently. There are multiple systems and check points in place to detect and correct irregular program implementation, progress, or outcomes. As a large organization operating over 30 programs, many have more than one funding source, ULR has extensive experience managing grants from a range of funding sources including local, state and federal governments, private foundations, corporate foundations, the United Way, and the National Urban League. ULR's Program Planning, Research, and Evaluation Department (PPRE) is experienced in implementing and overseeing the management of programs to ensure that all requirements are adhered to and that programs are implemented with quality. PPRE works with the Vice President of Operations and the program director to provide technical assistance with the implementation of assessment tools, evaluation, and data collection. ULR's accounting system meets federal accounting system requirements and external audits have consistently been free of major findings. ULR utilizes a well -developed system of internal controls designed to provide multiple layers of approval for each program expenditure. The Bonadio Group conducts are internal and external program and financial audits. Division Directors and Program Directors are responsible for reviewing and monitoring monthly financial activity and reporting to the finance department. Purchases are screened for proper application to program needs, budget availability, and in the case of federal funds adherence to federal guidelines as specified under 2 CFR 200 Administrative Requirements, Cost Principles, and Audit Requirements. ULR's Finance Department provides monthly budget monitoring and financial statements, centralized purchasing, and disbursement to ensure the quality provision of services. 3. Identification of subcontractors to be utilized: N/A URBAN LEAGUE OF ROCHESTER, N.Y. INC. 1265 NORTH CLINTON AVENUE, ROCHESTER, NY 14605 4. Marketing / Outreach plan The Urban League of Rochester will implement a marketing plan to reach a large pool of individuals who are potentially eligible for First-time Homebuyer Grant program including those in underserved communities, first-time homebuyers, and first generational homebuyers. These populations align with the target population of ULR's Home Store and we will adapt our outreach methods to fit the requirements of this program. The Home Store is listed on the HUD website as a "HUD Approved Housing Counseling Agency". The Home Store has been a member of HomeSmart NY since 2018, which serves as a resource, and advocate for Homeownership services and counseling in New York State. ULR will use a variety of marketing and outreach methods to recruit potential homebuyers eligible for the First-time Homebuyer program including those from historically underserved communities. ULR will focus recruitment efforts on current Irondequoit residents, City of Rochester residents as well as other areas of Monroe County. • Cooperation with Housing Agencies and Service providers in the area • Flyers distributed to ULR staff and to clients in ULR programs, in the local libraries, at ULREDC properties, community centers and other public places • Local TV websites under 'community events calendars • Meet people where they are: Outreach at festivals, neighborhood gatherings, and health fairs throughout the year • Presentations to community groups, churches, neighborhood associations, etc. • Utilization of our networks within the faith -based community, particularly in underserved communities • This program will be featured during The Urban League of Rochester's radio Show on (WDKX). Listernership is throughout the Rochester area and Buffalo. • Ads in the local newspaper especially in special real estate editions • Outreach to the human resource departments of area employers • Word of mouth • Social media: Facebook, Twitter, Instagram, LinkedIn • ULR and ULREDC webpages • Outreach to past clients of ULR's Home Store to ask for referrals of family and friends • Outreach to other real estate agents, insurance agents, and attorneys • Linkages to area community organizations who serve the population we seek to connect with ULR is also sensitive COVID-19 restrictions. In this light, the Urban League of Rochester will be engaging in outreach activities that are mindful of the social distancing protocols with best practices in place to ensure the health and safety of our community. The communities that ULR serves are predominately low -moderate income communities of color who are particularly impacted by COVID and its impact on economic stability and access to services. Acknowledging these challenges, ULR will adopt a culturally competent and socially informed approach to outreach efforts. URBAN LEAGUE OF ROCHESTER, N.Y. INC. 1265 NORTH CLINTON AVENUE, ROCHESTER, NY 14605,', Timeline Urban League of Rochester 1 Meeting to discuss expectations and review of contract Hiring/Training of ULR staff Bank Meetings for Match Funding June 2021 July 2021 July 2021 Training of ULR staff Marketing Campaign begins August 2021 Marketing campaign August 2021— December 2022 Applications open August/September 2021 Provision of services October 2021 -December 2022 Application cutoff October 2022 Wrap up of services December 2022 Debrief of contract; December 2022 5. Listing of clients detailing similar work (history/ Experience' The Urban League of Rochester and its wholly owned subsidiary the Urban League of Rochester Economic Development Corporation will implement the program. ULR's Home Store established in 1994, has been serving the Rochester community for over 25 years. Reaching more than 3,500 families, the Home Store primarily serves women, minorities, and other economically disadvantaged individuals and families in the Rochester area. The Urban League of Rochester Economic Development Corporation (ULREDC) is a wholly owned nonprofit subsidiary of the Urban League of Rochester, NY, Inc. and was formed in 1985. The ULREDC has focused on affordable housing, rental and single-family homes for purchase. To date ULREDC has developed 15 rental projects. Blossom Village Apartments, a 24 unit building in Brighton NY for persons with developmental and physical disabilities. Developed in 1996, it was the first of four (4) projects for low-income persons with developmental/physical disabilities. Kenwood Homes has six (6 units), Thurston Road Apartments has six (6 units) and Carlson Place has eight (8 units) comprise the other properties. In addition, ULREDC also has developed four (4) properties for low-income seniors including Butterfly Fields Apartments, (10 units in Brighton), Akeley Landing (10 units in Holley), and Goose Landing I and II (two 20 unit buildings in Henrietta). All eight (8) of these properties have project based rental assistance contracts allowing tenants to pay 30% of their income toward rent with the balance made up by HUD. ULREDC has also developed six tax credit projects. Brooks Village (2005), a 16 -unit building in the City of Rochester and Akeley Manor (2005), a 20 -unit town home development located in Holy, offers safe, decent affordable rental housing for economically challenged families. The Mills at High Falls (2009) is an $18 million dollar mixed use, mixed income development, consisting of sixty-seven (67) apartments, the first phase of a three phase multi -year development in the High Falls neighborhood. The Annex at the Mills at High Falls (2010) and Mills 3 (2015), 10 URBAN LEAGUE OF ROCHESTER, N.Y. INC. 1265 NORTH CLINTON AVENUE, ROCHESTER, NY 14605 both historic adaptive reuses, represent Phases 2 and 3. Mills 3 is one of two sites comprising the M+M Rochester development (59 units). The second site, located at 182 Avenue D, also an adaptive reuse of the Michelsen Building. ULREDC's most recently completed project, is the Jefferson Wollensak Apartments, is fully occupied and in stabilization phase. With a total development cost of $14 million, the project consists of two sites --a historic rehabilitation/adaptive reuse (Wollensak Building) at 872 Hudson Avenue into 22 apartments and new construction of a 19 unit building at 663 Jefferson Avenue. ULREDC also has a history of working with low to moderate first-time homebuyers. As a developer in the Home Rochester program, ULREDC oversaw the rehabilitation and sale of more than 250 formerly vacant properties to low -moderate income first time homebuyers. Furthermore, ULREDC developed and sold more than 100 new homes to moderate -income first-time buyers in Henrietta, Chili, Greece, Hilton and Scottsville. In December 2020, ULREDC broke ground on a Lease -to -Purchase project, based on a successful model developed and implemented by CHN Housing Partners. The $13 million dollar project involves the construction of 41 new infill single- family houses on vacant City lots. The houses will be rental properties for the 15 -year mandated compliance period then the houses will sell to qualified tenants at discounted prices. The Home Store is currently funded by the National Urban League via a HUD Housing Counseling grant. In addition, the Home Store has provided homebuyer education classes for the City of Rochester. 6. Respondent's fee and estimated and breakdown (budget) ULR is submitting a budget of 18 months beginning July 1, 2021 and ending December 31, 2022 for $2,000,000.00 for First -Time Homebuyer Services for the Town of Irondequoit. We anticipate serving up to 130 people and providing a range of grants to the homebuyers. Our budget includes $1,745,000 in Home Buyer Assistance; $17,727 for radon and lead testing assistance for individuals who cannot afford testing; and $4,800 for 4 laptops for staff and 4 tablets to use for application completion. Personnel costs are $187,913 for Personnel services that includes the VP of Urban League of Rochester Economic Development Corporation (10%), HUD Certified Housing Director (90%); and 2 Housing Counselors (70%). These individuals will be servicing the Home Store and providing all the services to the clients of this program. Additional staff include a Marketing Coordinator/Digital Engagement Officer (10%) who will be providing program marketing and outreach expertise and a Program Accountant, (20%) charged with financial disbursement and integrity. The remaining fees are for printing, occupancy, and other related expenses required to keep a program running. 11 URBAN LEAGUE OF ROCHESTER, N.Y. INC. 1265 NORTH CLINTON AVENUE, ROCHESTER, NY 14605;_.:' Appendices Appendix #1: Program Budget Appendix #2: HUD Housing Counselor Position Description Appendix #3: Housing Counselor Position Description Appendix #4: Susan Boynton-Frykholm Resume Appendix #5: Shonicque McCloud Resume Appendix #6: ULR Pre -Purchase Curriculum English Appendix #7: ULR Pre -Purchase Curriculum Spanish Appendix #8: ULR Post -Purchase Curriculum English Appendix #9: ULR Post -Purchase Curriculum Spanish 12 Contractor Name: Contract Period: Contracted Service: Person Completing this Budget: Title and Phone Number: Email Address: Urban League of Rochester, NY, Inc. Town of Irondequoit: FIRST-TIME HOMEBUYER GRANT PROGRAM Budget Proposal Appendix 1 Urban League of Rochester, NY, Inc. 7/1/2021 to 12/31/2022 Town of Irondequoit First -Time Homebuyer Proposal Hugh Higgins VP for Finance and Administration/CFO, 585-325-6530 ext. hhiggins@ulr.org Program Income Contract Total Program Income Budget Year 7/1/2021 to 12/31/2022 2,000,000 $ 2,000,000 Expense Budget Personal Services': Management Salaries Direct Staff Salaries Support Staff Salaries Admin Staff Salaries Other Staff Salaries Total 21,114 Total Staff Salaries 157,566 157,566 Fringe Benefits Rate: 19.26% 30,347 30,347 Total Personal Services I $ 187,913 $ 187,913 Other Than Personal Services (OTPS): G&A Allocation Rate: 15.00% 28,187 28,187 ' Occupancy 6,545 6,545 Telephone 1,026 1,026 Program Expenses 1,746,000 1,746,000 Office Supplies and Printing 3,200 3,200 Consulting / Subcontracts 22,329 22,329 Leased Equipment Expensed Equipment 4,800 4,800 Total OTPS $ 1,812,087 $ 1,812,087 Total Expenses $ 2,000,000 $ 2,000,000 Program Surplus / (Deficit) $ (0) $ (0) Urban League of Rochester, NY, Inc. 7/1/2021 to 12/31/2022 Personal Services Detail Please indicate weekly full-time hours: (35, 37.5, 40) 35 Position Title Annual Salary # of Hrs Worked # of Months on % Effort on FTE Allocated Program per Week _ Program Program I Salary anagement Staff: VP - ULREDC 70,000 35 18.00 10.00% 0.150 10,500 Total Management Staff 0.150 10,500 irect Staff: Housing Counselor _ 29,120 35 18.00 70.00% 1.050 30,576 Housing Counselor 29,120 35 18.00 70.00% 1.050 30,576 Housing Director 48,000 35 18.00 90.00% 1.350 64,800 Total Direct Staff 3.450 ' 125,952 upport Staff: Administrative Staff: Program Accountant _ 45,900 35 18.00 20.00% 0.300 13,770 Digital Engagement Officer/Marketing 48,960 35 18.00 10.00% 0.150 7,344 Total Administrative Staff 0.450 21,114 ther Staff: Total Other Staff 0.000 157,566 Total of All Staff 4.050 Urban League of Rochester, NY, Inc. 7/1/2021 to 12/31/2022 Occupancy & Telephone Detail Budget Item Total Program Cost Occupancy Costs: $18.36/sq.ft x sq ft (annual cost) 6,545 Total Occupancy $ 6,545 Telephone Costs: Phone costs @ $57/month x 18 months 1,026 Total Telephone $ 1,026 Urban League of Rochester, NY, Inc. 7/1/2021 to 12/31/2022 Program Expenses & Office Supplies Detail Budget Item Total Program Cost Program Expenses Homebuyer Assistance 1,745,000 Total Program Expenses $ 1,746,000 Office Supplies and Printing Various Office Supplies and Printing needed for a functional Housing Program 3,200 Total Office Supplies & Printing $ 3,200 Urban League of Rochester, NY, Inc. 7/1/2021 to 12/31/2022 Consulting & Equipment Detail Budget Item Total Program Cost Consulting,/ Subcontract, costs: Audit; 2,300 per year Payroll; $768, per year Assistance with Lead and Radon Testing 3,450 1,152 17,727 Total Consulting / Subcontract $ Leased Equipment: _22,329 Total Leased Equipment Expensed Equipment: 4 laptops @ $800/each 4 Tablets @400/each $ - 3,200 1,600 'Total Expensed Equipment $ 4,800 JOB DESCRIPTION Appendix 2 TITLE: Certified HUD Housing Counselor PROGRAM / DEPARTMENT: Housing Services EFFECTIVE DATE: 12/1/07 REVISED: 5/10/2021 JOB STATUS: Special Contractual .,— GRANT FUNDED: Yes BENEFITS: Eligible FLSA STATUS: Exempt HOURS: 35 + LOCATION: N. Clinton Ave. FUNCTION: The Urban League of Rochester's Housing Services, through its affiliation with the National Urban League, is a HUD approved program that provides financial literacy education, one-on- one financial and credit counseling, and provides counseling in the pre -purchase, post - purchase, and foreclosure prevention and intervention processes. The Certified HUD Housing Counselor is responsible for building collaborative relationships within the community, including the City of Rochester and other Housing Programs. The Certified HUD Housing Counselor assists clients during the initial counseling and throughout the home buying process; conducts detailed interviews to obtain complete and accurate information; develops and accumulates available housing resources; and implements the steps necessary to assist clients in all aspects of the home buying process. The Certified HUD Housing Counselor also works with clients to prevent foreclosure and with those already in foreclosure to work toward a modification or other resolution to their housing issues REPORTS TO: VP of Economic Development FULL TIME/PART TIME: Full Time MANAGES/COACHES: None RESPONSIBILITIES: 1. Work with income eligible buyers from initial counseling through closing ("Case Management approach"). 2. Pre-screen program applicants' written applications by conducting an initial phone interview 3. Counsel homebuyers on a one-on-one basis and provide follow-up assistance as needed. 4. Make referrals to bank programs. 5. Screen potential buyers for income eligibility and compile the appropriate documentation. 6. Track individual buyers throughout the purchase process as needed, lender referrals, full file documentation. 7. Qualify buyers and prepare purchase contracts for selected city housing assistance programs. 8, Provide foreclosure prevention counseling to individuals anticipating problems paying their mortgages. 9. Provide foreclosure advocacy for those individuals in foreclosure, to obtain a modification or other resolution. 10. Represent Housing/ULR at property closings, prepare paperwork and financial calculations to determine eligibility. 11. Plan, organize, and coordinate financial education workshops. 12. Maintain and submit required documentation to supervisor in a timely manner to ensure deadlines are met and to ensure effective program operation. 13. Monitor the program's progress toward goals and assist in the development of corrective action plans. 14. Complete monthly, quarterly, and annual reports. 15. Perform outside community presentations on a monthly basis. 16. Perform such duties as the supervisor may assign. 17. Attend/support Urban League of Rochester events and fundraising functions. 18. Evening and/or weekend hours as necessary. Appendix 2 {fit PAUFICATIONS: • Bachelor's degree and a minimum of 3 years' experience in banking, finance, real estate, marketing, or sales or any equivalent experience. • Must be have HUD Housing Counselor certification. • Familiarity with rules and regulations governing HUD funded assisted housing programs. • 6 months Housing Counsel experience • Familiarity with local lenders and with city of Rochester programs. • Familiarity with pre -purchase and post -purchase counseling and education. • Familiarity with foreclosure prevention counseling and foreclosure advocacy procedures. • Ability to communicate effectively with diverse population groups and maintain a high standard of professional and ethical conduct. • Must be able to tolerate and handle stressful situations in a calm and professional manner. • Ability to relate well with others, a team player with a positive can do attitude. • Ability to work independently and/or with general supervision, prioritize, and problem solve. Should have critical thinking ability and good judgment. • Competency with PC & windows based software including Microsoft Office, Access, Word, and Excel; Multiple Listing Service. Ability to learn other software programs required by the funding agency and/or department. • Knowledge of business correspondence and able to write clearly and effectively and an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy. • Must be detail oriented. • Must have the ability to provide own transportation, when necessary. • Must be customer service oriented and have customer service experience. • Bilingual English and Spanish preferred. • Knowledge and familiarity with residential real estate documents and transactions are also preferred. Appendix 2 ADMINISTRATION: DEPARTMENT: HUMAN RESOURCES: (My Documents\Job Descriptions\Home Store\Senior Housing and Financial Literacy Counselor.doc) TITLE: Housing Counselor JOB STATUS: Special Contractual FUNCTION: REPORT: EDC Director GRANT FUNDED: Yes JOB DESCRIPTION PROGRAM / DEPARTMENT: Housing Program BENEFITS: Eligible FLSA STATUS: Exempt The Urban League of Rochester's Home Store, through its affiliation with the National League, is a HUD approved program that provides financial literacy education, one-on-one financial and credit counseling, and provides counseling in the pre -purchase post -purchase, Urban � one and foreclosure prevention and intervention processes. The Housing Counselor is responsible for building collaborative relationships within the community, including the i t fRoches, and other Housing Programs. The Housing Counselor assists clients during the initialp le counseling and throughout the home buying City of Rochester complete and accurate information; develops and accumulateconducs availableilb interviewsu r to obtain implements the steps necessary to assist clients in all aspects of the home buying housing resources; and Housing Counselor also works with clients to prevent foreclosure and with those already foreclosure to work toward a modification or other resolution to their housingg process. The in issues A endix 3 EFFECTIVE DATE: 12/1 /07 REVISED: 5/10/2021 HOURS: 35 + LOCATION: N. Clinton Ave. FULL TIME/PART TE 4Ec Full Time 1M1IANAGI;SICQACIIIaS: None RESPONSIBILITIES. I. Work with income eligible buyers from initial counseling through closing ("Case Management a 2. Pre-screen program applicants' written applications by conducting an initial phone interview 3. Counsel homebuyers on a one-on-one basis and provide follow-up assistance as needed approach"). 4. Make referrals to bank programs, 5. Screen potential buyers for income eligibility and compile the appropriate documentation. 6. Track individual buyers throughout the purchase process as needed, lender ref ull 7. Qualify buyers and prepare purchase contracts for selected city housing - e errpelp, frogrgrams. file documentation. 8. Provide foreclosure prevention counseling to individuals anticipating problems paying their mortgages. or 9. Provide foreclosure advocacy for those individuals in foreclosure, to obtain a modification 10. Represent Home Store/ULR at property closings, prepare paperwork and financial calculations to 1 1. Plan, organize, and coordinate financial education workshops. other resolution. 12. Maintain and submit required documentation to supervisor in a timely manner for effective program determine eligibility. 13. Monitor the program's progress toward goals and assist in the development of corrective action I 14. Complete month! p gam operation, y, quarterly, and annual reports. pans, 15. Perform outside community presentations on a monthly basis. 16. Perform such duties as the supervisor may assign. 17. Attend/support Urban League of Rochester events and fundraising functions. 18. Evening and/or weekend hours as necessary. Appendix 3 OUALIFICATIONS: • Bachelor's degree and a minimum of 3 years' experience in banking, finance, real estate, marketing, or sales or any equivalent experience. • Familiarity with rules and regulations governing HUD funded assisted housing programs. • 6 months Housing Counsel experience • Familiarity with local lenders and with city of Rochester programs. • Familiarity with pre -purchase and post -purchase counseling and education. • Familiarity with foreclosure prevention counseling and foreclosure advocacy procedures. • Ability to communicate effectively with diverse population groups and maintain a high standard of professional and ethical conduct. • Must be able to tolerate and handle stressful situations in a calm and professional manner. • Ability to relate well with others, a team player with a positive can do attitude. • Ability to work independently and/or with general supervision, prioritize work, and problem solve. Should have critical thinking ability and good judgment. • Competency with PC & windows based software including Microsoft Office, Access, Word, and Excel; Multiple Listing Service. Ability to learn other software programs required by the funding agency and/or department. • Knowledge of business correspondence and able to write clearly and effectively and an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy. • Must be detail oriented. • Must have the ability to provide own transportation, when necessary. • Must be customer service oriented and have customer service experience. • Bilingual English and Spanish preferred. • Knowledge and familiarity with residential real estate documents and transactions are also preferred. APPROVALS DEPARTMENT: ADMINISTRATION: HUMAN RESOURCES: (My Documents\Job Descriptions\Home Store\Senior Housing and Financial Literacy Counselor.doc) Appendix 6 Urban League of Rochester, N.Y., Inc. Home Homebuyer Pre -Purchase Training Curriculum Section 1: Are You Ready to Buy a Home? This section covers the following information to help participants prepare to begin the homebuying process: • Advantages and disadvantages of owning a home versus renting, • All of the steps to buying a home, • The key members of your homebuying team (your real estate agent, attorney, lender, etc.), • The mortgage payment and other costs of homeownership, • How lenders determine creditworthiness and affordability, • How much you can afford to spend on a monthly mortgage payment, and • Are you ready for homeownership? Participants will be guided to consider any areas on which they should to focus in order to prepare for successful homeownership. Activities: 1) an icebreaker activity in which participants provide information about where they are in the homebuying process and their reasons for wanting to buy a house, and 2) a puzzle in which the puzzle pieces represent the different steps in the homebuying process. Worksheets: 1) calculating how much you can afford to spend on a house based on your monthly income and expenses. Section 2: Managing Your Money This section covers spending habits that can help participants achieve and sustain homeownership. The topics include setting financial goals, establishing a realistic spending plan to meet these goals, and trimming expenses to find ways to save. Activities: 1) Participants explore their feelings about money management by moving around areas of the room labeled "strongly agree", "strongly disagree", and "unsure" in response to statements about managing money; and 2) participants will analyze a case study of a hypothetical family and make suggestions for how they can trim their expenses. Worksheets: 1) recording monthly income and expenses, 2) calculating discretionary income, 3) setting financial goals, 4) making a spending plan, 5) tracking the payment of debts, 4) controlling money in order to have enough on hand to cover each monthly bill, and 5) tracking savings for a down payment on a house. Section 3: Understanding Credit The objectives of this section are that participants will * Credit reporting agencies and credit reports * Credit scoring * How to correct errors on a credit report * How to address common credit problems * Ways to establish credit learn about: * How to manage debt * Avoiding predatory lenders * Ways to reduce the risk of identity theft * The credit rights of a consumer Sample letters are provided for participants who need to request deletions, additions, corrections, etc. to their credit reports. Activities: 1) a crossword puzzle of credit -related terms, 2) a matching exercise of key federal consumer protection laws and descriptions of the laws. Worksheets: 1) recording the types of nontraditional credit in which one participates, 2) "Are You in Trouble with Credit Debt", and 3) making a plan for reducing credit debt by paying off debts with the highest interest first. Section 4: Getting a Mortgage Loan This section's objectives are to teach participants how mortgage lenders select their borrowers, how to calculate how much one can borrow, information about the different types of lenders and loans, tips for shopping for a loan, what to expect from the loan application, and how loans are approved. Section 5: Shopping for a Home The objectives of this section are to teach participants about the homebuying team, the types of homes and types of ownership, how to find the right house in the right neighborhood, how to recognize a fair price, writing a winning offer, negotiating the best deal, and what happens from contract to closing. The steps to buying a house are covered again, with more attention paid to selecting a real estate agent, shopping for a home, finding the right neighborhood, inspecting a home, purchasing homeowner's insurance, and the purchase and sale process. Activities: 1) a game in which participants prioritize their wants and needs in a home by spending a limited quantity of beans to "buy" different house features - Section 6: Keeping Your Home and Managing Your Finances This section covers making a home safe and energy efficient, keeping a home in good repair, deciding when and how to remodel, getting involved in the life of a neighborhood, managing money for homeownership, keeping records and paying taxes, understanding refinancing, and what to do if you cannot make your mortgage payments. Activities: 1) a quiz in which participants differentiate between home repairs and improvements 8 Appendix 7 Urban League of Rochester, N.Y., Inc. Horne: Programa de educacion para compradores de viviendas (Homebuyer Pre -Purchase Training Curriculum) Secion 1: , Esta listo ra comprar su vivienda? Secion 2: Como Administrar su dinero Secion 3: Informacion sobre el credito Secion 4: Como obtener un prestamo hipotecario Secion 5: Como buscar una casa Secion 6: Como mantener su casa y administrar sus finanzas Appendix 8 Urban League of Rochester, N.Y., Inc. Home HomebuyerPost-Purchase Training Curriculum Section 1: Managing Finances as a Homeowner • Budgeting for Homeowners • Money Management — unexpected expenses • Understanding your Mortgage Statement Section 2: Basic Maintenance, includin Seasonal Maintenance and Repairs • Energy Conservation • Seasonal Maintenance Checklist Appendix 9 Urban League of Rochester, N.Y., Inc. Home`:. F- Educacion para despues de la compra de su vivienda (Homebuyer Post Purchase Training Curriculum) Secion 1: Presupuesto para propietarios de vivienda/ proteccion de la hipoteca/ prevencion de ejecuciones hipotecarias Secion 2: Mantenimiento basico para su hogar / Conservacion de la energia Supervisor (MV) Council Member Town Attorney Department Head Average Total Score Pathstone (Total Weighted score)5.9 5.6 6 6.5 6.00 Qualifications/Experience of Firm (1)7.0 7 7 7.5 Qualifications of the Project Team Members (2)6.0 5 5 7.5 Technical Approach/Project Scope (3)6.0 5 6 5 Urban Leauge (Total Weighted Score)9.0 9.3 8.3 9.2 8.95 Qualifications/Experience of Firm (1)8.0 10 9 9 Qualifications of the Project Team Members (2)8.0 9 8 9 Technical Approach/Project Scope (3)9 8 9.5 CONSULTANT EVALUATION & SELECTION FORM PROJECT NAME: First-time Homebuyer Program Resolution No. 2021 - EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD AUTHORIZING APPROPRIATION OF COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CARES ACT FUNDS At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th Day of June, 2021 at 7:00 P.M. local time there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney to the Town Town Board Member ___________________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit is a Community Development Block Grant (CDBG) entitlement community and, as such, received $894,392 in supplemental funding through the CARES Act for activities relating to preventing, preparing for or responding to coronavirus from the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, pursuant to resolution 2020-155, the Town Board authorized an amendment to the 2019-20 Community Block Grant Program to allocate $200,000 of CARES Act funding to a COVID-19 Community Action Plan Fund; and WHEREAS, the Town intends to appropriate funding from the COVID-19 Community Action Plan Fund in the amount of $20,000 for the Housing Counseling program to assist homeowners impacted by COVID-19 and $10,000 for the Senior mailing program for COVID-19 informational mailings to seniors; and NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the appropriation of $20,000 COVID-19 Community Action Funding to assist homeowners impacted by COVID- 19 and $10,000 for the Senior mailing program for COVID-19 informational mailings to seniors. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ___________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Perticone voting_________________ Town Board Member Freeman voting_________________ Town Board Member Romeo voting_________________ Town Supervisor Seeley voting_________________ Resolution No. 2021 - EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTERS AND DISPLAYS AND TRANSFER OF FUNDS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021 at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, it is necessary for the IT Department to purchase 32 laptop computers, 17 desktops computers and 70 monitors for use in Town offices (the “Technology Equipment”); and WHEREAS, pursuant to General Municipal Law Section 104, the Town is authorized to make purchases of technology equipment through New York State Office of General Services contract; and WHEREAS, Dell Inc. has been awarded New York State OGS contract award number 22802, Information Technology Umbrella Contract Manufacturer Based, and WHEREAS, Dell Inc. has generated quotes for the Technology Equipment for the total cost of $54,120.96; and WHEREAS, pursuant to the Town Law the Town Board may transfer funds from the general fund to other funds; and WHEREAS, funding for this purchase is available in the general fund balance and will be transferred to IT Projects Equipment & Capital Outlay 001.1681.2030. NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the purchase from Dell Inc. of the Technology Equipment (32 laptop computers, 17 desktops computers and 70 monitors) for use int the town offices for the total price of $54,120.96, pursuant to the quotes annexed hereto as Exhibit A. AND, BE IT FURTHER RESOLVED, that the Town Board authorizes a transfer from the general fund balance to IT Projects Equipment & Capital Outlay 001.1681.2030 in the amount of $54,120.96 for the purchase of the Technology Equipment. AND, BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this purchase. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Perticone voting_________________ Town Board Member Romeo voting_________________ Town Board Member Freeman voting_________________ Town Supervisor Seeley voting_________________ A quote for your consideration. Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order. Quote No.3000088044260.1 Total $11,972.42 Customer #9813206 Quoted On Jun. 10, 2021 Expires by Jul. 10, 2021 Contract Name New York State Office of General Services (NYS OGS) Contract Code C000000005000 Customer Agreement #PM20820/1000041162 Sales Rep Warren Bachus Phone (800) 456-3355, 6179328 Email Warren_Bachus@Dell.com Billing To DIANA MARSH TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617-4125 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Warren Bachus Shipping Group Shipping To IT DEPT TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617 (585) 467-8840 Shipping Method Standard Delivery Product Unit Price Quantity Subtotal OptiPlex 3080 Small Form Factor $704.26 17 $11,972.42 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $11,972.42 $0.00 $11,972.42 $0.00 $0.00 $11,972.42 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Shipping Group Details Shipping To IT DEPT TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617 (585) 467-8840 Shipping Method Standard Delivery Quantity Subtotal OptiPlex 3080 Small Form Factor Estimated delivery if purchased today: Jul. 26, 2021 Contract # C000000005000 Customer Agreement # PM20820/1000041162 $704.26 17 $11,972.42 Description SKU Unit Price Quantity Subtotal OptiPlex 3080 SFF XCTO 210-AVPR -17 - 10th Generation Intel Core i5-10600 (6-Core, 12MB Cache, 3.3GHz to 4.8GHz, 65W)338-BVCC -17 - Windows 10 Pro English, French, Spanish 619-AHKN -17 - No Microsoft Office License Included – 30 day Trial Offer Only 658-BCSB -17 - 8GB (1x8GB) DDR4 non-ECC Memory 370-AEBK -17 - M.2 256GB PCIe NVMe Class 35 Solid State Drive 400-BEUW -17 - M2X3.5 Screw for SSD/DDPE 773-BBBC -17 - M.2 22x30 Thermal Pad 412-AAQT -17 - No Additional Hard Drive 401-AANH -17 - NVIDIA GeForce GT 730, 2GB, LP (DP/DP)490-BFTF -17 - OptiPlex 3080 Small Form Factor with 200W up to 85% efficient Power Supply (80Plus Bronze)329-BEUN -17 - System Power Cord (Philipine/TH/US)450-AAOJ -17 - No Optical Disk Drive 429-ABKF -17 - CMS Software not included 632-BBBJ -17 - No Media Card Reader 379-BBHM -17 - No Internal Speaker 520-AARK -17 - Intel® Wi-Fi 6 AX200 2x2 (Gig+) + Bluetooth 5 555-BFIO -17 - Internal Wireless Antennas 555-BFPW -17 - Wireless Driver, Intel Wi-Fi 6 AX200 2x2 (Gig+) + Bluetooth 5 555-BFSL -17 - No Chassis Intrusion Switch 461-AAEI -17 - No Stand Option 575-BBBI -17 - No Additional Cable Requested 379-BBCY -17 - No PCIe add-in card 492-BBFF -17 - No Additional Add In Cards 382-BBHX -17 - No Additional Video Ports 492-BCKH -17 - Dell KB216 Wired Keyboard English 580-ADJC -17 - Dell Optical Mouse - MS116 (Black)570-ABIE -17 - No Cable Cover 325-BCZQ -17 - Not selected in this configuration 817-BBBC -17 - Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps)658-BBMR -17 - Dell(TM) Digital Delivery Cirrus Client 640-BBLW -17 - SupportAssist 525-BBCL -17 - Waves Maxx Audio 658-BBRB -17 - Dell SupportAssist OS Recovery Tool 658-BEOK -17 - OS-Windows Media Not Included 620-AALW -17 - ENERGY STAR Qualified 387-BBLW -17 - SERI Guide (ENG/FR/Multi)340-AGIK -17 - System Monitoring not selected in this configuration 817-BBSI -17 - Quick Setup Guide 3080 SFF 340-CPVF -17 - US Order 332-1286 -17 - No UPC Label 389-BDCE -17 - Trusted Platform Module (Discrete TPM Enabled)329-BBJL -17 - Shipping Material for SFF (DAO)340-CQYR -17 - Shipping Label for DAO,BRZ 389-BBUU -17 - SFF: EPA Regulatory LBL for Mexico 389-DVCL -17 - No CompuTrace 461-AABF -17 - No Hard Drive Bracket, Dell OptiPlex 575-BBKX -17 - Intel(R) Core(TM) i5 Processor Label 340-CNBZ -17 - Desktop BTO Standard shipment 800-BBIO -17 - No Anti-Virus Software 650-AAAM -17 - Custom Configuration 817-BBBB -17 - No Out-of-Band Systems Management 631-ACMW -17 - No AutoPilot 340-CKSZ -17 - No External ODD 429-ABGY -17 - No Optane 400-BFPO -17 - EPEAT 2018 Registered (Silver)379-BDTO -17 - Dell Limited Hardware Warranty Plus Service 803-8583 -17 - Onsite Service After Remote Diagnosis 3 Years 803-8590 -17 - Keep Your Hard Drive, 3 Year 984-0092 -17 - Basic Support Asset Label with Company Name 365-0529 -17 - CFI,Information,VAL,CHASSISDEF,Factory Install 377-8262 -17 - Subtotal: Shipping: Estimated Tax: Total: $11,972.42 $0.00 $0.00 $11,972.42 Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Important Notes Terms of Sale This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable. Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a- Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier. Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm. Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”). In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end- user and provide written evidence of doing so upon receipt of request from Supplier. In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier. Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement. For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly. Electronically linked terms and descriptions are available in hard copy upon request. ^Dell Business Credit (DBC): OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United States. Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 A quote for your consideration. Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order. Quote No.3000087564182.1 Total $9,800.00 Customer #9813206 Quoted On Jun. 04, 2021 Expires by Jul. 04, 2021 Contract Name New York State Office of General Services (NYS OGS) Contract Code C000000886542 Customer Agreement #NYS Aggregate Buy Hardware 20-01, PM20820 Sales Rep Warren Bachus Phone (800) 456-3355, 6179328 Email Warren_Bachus@Dell.com Billing To DIANA MARSH TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617-4125 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Warren Bachus Shipping Group Shipping To IT DEPT TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617 (585) 467-8840 Shipping Method Standard Delivery Product Unit Price Quantity Subtotal Dell 24 Monitor P2418HZm $140.00 70 $9,800.00 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $9,800.00 $0.00 $9,800.00 $0.00 $0.00 $9,800.00 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Shipping Group Details Shipping To IT DEPT TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617 (585) 467-8840 Shipping Method Standard Delivery Quantity Subtotal Dell 24 Monitor P2418HZm Estimated delivery if purchased today: Nov. 03, 2021 Contract # C000000886542 Customer Agreement # NYS Aggregate Buy Hardware 20-01, PM20820 $140.00 70 $9,800.00 Description SKU Unit Price Quantity Subtotal Dell 24 ICM Monitor - P2418HZm 210-ANME -70 - Dell Limited Hardware Warranty 814-5380 -70 - Advanced Exchange Service, 3 Years 814-5381 -70 - Subtotal: Shipping: Estimated Tax: Total: $9,800.00 $0.00 $0.00 $9,800.00 Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Important Notes Terms of Sale This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable. Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a- Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier. Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm. Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”). In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end- user and provide written evidence of doing so upon receipt of request from Supplier. In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier. Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement. For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly. Electronically linked terms and descriptions are available in hard copy upon request. ^Dell Business Credit (DBC): OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United States. Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 A quote for your consideration. Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order. Quote No.3000088044368.1 Total $32,348.54 Customer #9813206 Quoted On Jun. 10, 2021 Expires by Jul. 10, 2021 Contract Name New York State Office of General Services (NYS OGS) Contract Code C000000005000 Customer Agreement #PM20820/1000041162 Sales Rep Warren Bachus Phone (800) 456-3355, 6179328 Email Warren_Bachus@Dell.com Billing To DIANA MARSH TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617-4125 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Warren Bachus Shipping Group Shipping To ANNIE SEALY TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617 (716) 467-8840 Shipping Method Standard Delivery Product Unit Price Quantity Subtotal Dell Latitude 3420 $871.92 32 $27,901.44 Dell Dock- WD19S 90w Power Delivery - 130w AC $127.06 35 $4,447.10 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $32,348.54 $0.00 $32,348.54 $0.00 $0.00 $32,348.54 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Shipping Group Details Shipping To ANNIE SEALY TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617 (716) 467-8840 Shipping Method Standard Delivery Quantity Subtotal Dell Latitude 3420 Estimated delivery if purchased today: Aug. 27, 2021 Contract # C000000005000 Customer Agreement # PM20820/1000041162 $871.92 32 $27,901.44 Description SKU Unit Price Quantity Subtotal Dell Latitude 3420, XCTO 210-AYVW -32 - 11th Generation Intel Core i5-1145G7 (4 Core, 8M cache, base 2.6GHz, up to 4.4GHz, vPro)379-BEMY -32 - Windows 10 Pro English, French, Spanish 619-AHKN -32 - No Microsoft Office License Included – 30 day Trial Offer Only 658-BCSB -32 - Intel i5-1145G7, Intel Iris Xe Graphics 338-BYYO -32 - 8GB, 1x8GB, DDR4 Non-ECC 370-AFVS -32 - M.2 256GB PCIe NVMe Class 35 Solid State Drive 400-BIJP -32 - Not selected in this configuration 817-BBBC -32 - 14" FHD (1920 x 1080) AG Embedded Touch, 300 nits, HD+IR Camera w/shutter & Microphone, WLAN 391-BFVL -32 - Non-Backlit Keyboard for English US 580-AJMI -32 - No Mouse 570-AADK -32 - WLAN Intel AX201 WLAN + BT Driver (WIFI + Bluetooth)555-BGMJ -32 - Intel Dual Band Wi-Fi 6 AX201 2x2 802.11ax 160MHz + Bluetooth 5.1 555-BFNI -32 - No Mobile Broadband Card 556-BBCD -32 - 4 Cell 54Whr ExpressChargeTM Capable Battery 451-BCUB -32 - 65W AC Adapter, 4.5mm Barrel 492-BDBO -32 - No Fingerprint Reader, WLAN Capable 346-BHFG -32 - No Anti-Virus Software 650-AAAM -32 - OS-Windows Media Not Included 620-AALW -32 - US Power Cord 537-BBBL -32 - Quick Start Guide for 3420 340-CVBB -32 - US Order 332-1286 -32 - No Resource USB Media 430-XXYG -32 - No Docking Station 452-BBSE -32 - SERI Guide (ENG/FR/Multi)340-AGIK -32 - ENERGY STAR Qualified 387-BBPQ -32 - Custom Configuration 817-BBBB -32 - Regulatory Label included 389-BEYY -32 - Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Additional Software 658-BEZU -32 - Mix Package TGL 340-CVSM -32 - 11th Generation Intel(R) Core(TM) i5 non-vPro Processor Label 389-DXDU -32 - BTO Standard Shipment (VS)800-BBQK -32 - No UPC Label 389-BCGW -32 - EPEAT 2018 Registered (Silver)379-BDTO -32 - Latitude 3420 Bottom Door 321-BGKI -32 - No AutoPilot 340-CKSZ -32 - Dell Limited Hardware Warranty 997-6727 -32 - Dell Limited Hardware Warranty Extended Year(s)975-3461 -32 - Onsite/In-Home Service After Remote Diagnosis, 2 Year Extended 997-6737 -32 - Onsite/In-Home Service After Remote Diagnosis, 1 Year 997-6735 -32 - Accidental Damage Service, 3 year 973-9184 -32 - Keep Your Hard Drive, 3 Year 984-1892 -32 - Basic Support Asset Label with Company Name 365-0529 -32 - CFI,Information,VAL,CHASSISDEF,Factory Install 377-8262 -32 - Quantity Subtotal Dell Dock- WD19S 90w Power Delivery - 130w AC Estimated delivery if purchased today: Jul. 23, 2021 Contract # C000000005000 Customer Agreement # PM20820/1000041162 $127.06 35 $4,447.10 Description SKU Unit Price Quantity Subtotal Dell Dock – WD19S 90W Power Delivery – 130w AC 210-AZBG -35 - Advanced Exchange Service, 3 Years 824-3984 -35 - Dell Limited Hardware Warranty 824-3993 -35 - Subtotal: Shipping: Estimated Tax: Total: $32,348.54 $0.00 $0.00 $32,348.54 Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Important Notes Terms of Sale This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable. Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a- Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier. Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm. Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”). In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end- user and provide written evidence of doing so upon receipt of request from Supplier. In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier. Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement. For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly. Electronically linked terms and descriptions are available in hard copy upon request. ^Dell Business Credit (DBC): OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United States. Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Resolution No. 2021 - EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PURCHASE OF SERVERS AND STORAGE AND TRANSFER OF FUNDS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021 at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, it is necessary for the IT Department to purchase 3 Servers and 1 Storage Array for use in town offices (the “Technology Equipment”); and WHEREAS, pursuant to General Municipal Law Section 104, the Town is authorized to make purchases of technology equipment through New York State Office of General Services contract; and WHEREAS, Dell Inc. has been awarded New York State OGS contract award number 22802, Information Technology Umbrella Contract Manufacturer Based, and WHEREAS, Dell Inc. has generated quotes for the Technology Equipment for the total cost of $45,742.45; and WHEREAS, pursuant to the Town Law the Town Board may transfer funds from the general fund to other funds; and WHEREAS, funding for this purchase is available in the general fund balance and will be transferred to IT Projects Equipment & Capital Outlay 001.1681.2030. NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the purchase from Dell Inc. of the Technology Equipment (3 Servers and 1 Storage Array) for use int the town offices for the total price of $45,742.45, pursuant to the quotes annexed hereto as Exhibit A. AND, BE IT FURTHER RESOLVED, that the Town Board authorizes a transfer from the general fund balance to IT Projects Equipment & Capital Outlay 001.1681.2030 in the amount of $45,742.45 for the purchase of the Technology Equipment. AND, BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this purchase. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Perticone voting_________________ Town Board Member Romeo voting_________________ Town Board Member Freeman voting_________________ Town Supervisor Seeley voting_________________ A quote for your consideration. Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order. Quote No.3000086249554.3 Total $27,477.22 Customer #9813206 Quoted On May. 25, 2021 Expires by Jun. 24, 2021 Contract Name New York State Office of General Services (NYS OGS) Contract Code C000000005000 Customer Agreement #PM20820/1000041162 Solution ID 14269928 Deal ID 22111172 Sales Rep Kevin Richards Phone (800) 456-3355, 6179701 Email Kevin_Richards1@Dell.com Billing To DIANA MARSH TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617-4125 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Kevin Richards Shipping Group Shipping To IT DEPT TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617 (585) 467-8840 Shipping Method Standard Delivery Product Unit Price Quantity Subtotal Dell EMC ME4024 Storage Array - [amer_me4024_13100]$27,477.22 1 $27,477.22 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $27,477.22 $0.00 $27,477.22 $0.00 $0.00 $27,477.22 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Shipping Group Details Shipping To IT DEPT TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617 (585) 467-8840 Shipping Method Standard Delivery Quantity Subtotal Dell EMC ME4024 Storage Array - [amer_me4024_13100] Estimated delivery if purchased today: Jul. 22, 2021 Contract # C000000005000 Customer Agreement # PM20820/1000041162 $27,477.22 1 $27,477.22 Description SKU Unit Price Quantity Subtotal Dell EMC ME4024 Storage Array 210-AQIF -1 - 12Gb SAS 8 Port Dual Controller 403-BBXO -1 - Rack Rails 2U 770-BCVF -1 - ME Series 2U Bezel 325-BDDO -1 - Power Supply, 580W, Redundant 450-AHSQ -1 - Dell EMC ME4024 Shipping 340-CHFH -1 - US Order 332-1286 -1 - ProSupport Mission Critical: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 2 Years Extended 821-6075 -1 - ProSupport Mission Critical: 4-Hour 7x24 On-Site Service with Emergency Dispatch, 3 Years 821-6077 -1 - ProSupport Mission Critical: 7x24 HW/SW Technical Support and Assistance, 5 Years 821-6085 -1 - Dell Hardware Limited Warranty 821-6130 -1 - Dell Limited Hardware Warranty Extended Year(s)975-3461 -1 - Thank you choosing Dell ProSupport. For tech support, visit //www.dell.com/support or call 1-800- 945-3355 989-3439 -1 - On-Site Installation Declined 900-9997 -1 - 12Gb HD-Mini to HD-Mini SAS Cable, 2M 470-ABNN -2 - 12Gb HD-Mini to HD-Mini SAS Cable, 2M 470-ABNN -2 - 12Gb HD-Mini to HD-Mini SAS Cable, 2M 470-ABNN -2 - 960GB SSD SAS Read Intensive 12Gbps 512 2.5in Hot-plug AG Drive 400-AXOR -24 - Powercord,125 Volt,15Amp,10 Foot, C13 to NEMA 5-15 450-AAME -1 - Powercord,125 Volt,15Amp,10 Foot, C13 to NEMA 5-15 450-AAME -1 - Subtotal: Shipping: Estimated Tax: Total: $27,477.22 $0.00 $0.00 $27,477.22 Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Important Notes Terms of Sale This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable. Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a- Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier. Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm. Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”). In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end- user and provide written evidence of doing so upon receipt of request from Supplier. In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier. Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement. For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly. Electronically linked terms and descriptions are available in hard copy upon request. ^Dell Business Credit (DBC): OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United States. Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 A quote for your consideration. Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order. Quote No.3000087410719.1 Total $18,265.23 Customer #9813206 Quoted On Jun. 03, 2021 Expires by Jul. 03, 2021 Contract Name New York State Office of General Services (NYS OGS) Contract Code C000000005000 Customer Agreement #PM20820/1000041162 Solution ID 14246570 Deal ID 22111172 Sales Rep Kevin Richards Phone (800) 456-3355, 6179701 Email Kevin_Richards1@Dell.com Billing To DIANA MARSH TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617-4125 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Kevin Richards Shipping Group Shipping To IT DEPT TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617 (585) 467-8840 Shipping Method Standard Delivery Product Unit Price Quantity Subtotal PowerEdge ​R6525 - [amer_r6525_13783]$6,088.41 3 $18,265.23 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $18,265.23 $0.00 $18,265.23 $0.00 $0.00 $18,265.23 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Shipping Group Details Shipping To IT DEPT TOWN OF IRONDEQUOIT 1280 TITUS AVE ROCHESTER, NY 14617 (585) 467-8840 Shipping Method Standard Delivery Quantity Subtotal PowerEdge ​R6525 - [amer_r6525_13783] Estimated delivery if purchased today: Sep. 16, 2021 Contract # C000000005000 Customer Agreement # PM20820/1000041162 $6,088.41 3 $18,265.23 Description SKU Unit Price Quantity Subtotal 2.5 Chassis 379-BDTF -3 - SAS/SATA Backplane 379-BDSS -3 - PowerEdge R6525 Server 210-ATCF -3 - No Trusted Platform Module 461-AADZ -3 - Chassis with up to 8 x 2.5" Hot Plug Hard Drives (2CPU & XGMI)321-BEUI -3 - AMD EPYC 7272 2.90GHz, 12C/24T, 64M Cache (120W) DDR4- 3200 338-BVXF -3 - AMD EPYC 7272 2.90GHz, 12C/24T, 64M Cache (120W) DDR4- 3200 338-BVXE -3 - Heatsink for CPU less than 180W 412-AASF -3 - Heatsink for CPU less than 180W 412-AASF -3 - Air Shroud for Heatsink support CPU less than 180W 412-AASI -3 - Performance Optimized 370-AAIP -3 - 3200MT/s RDIMMs 370-AEVR -3 - RAID 1 780-BCDN -3 - PERC H745 Controller, Front 405-AAUZ -3 - Front PERC Mechanical Parts, front load 750-ACFR -3 - Performance BIOS Settings 384-BBBL -3 - UEFI BIOS Boot Mode with GPT Partition 800-BBDM -3 - Standard Fan for CPU less than 180W (2 CPU) V3 750-ADJE -3 - Dual, Hot-plug, PSU (1+1), 800, Mixed Mode 450-AIQX -3 - Riser Config 2, 1 x 16 LP PCIe slot (CPU1), 2 x 16 LP PCIe slot (CPU2)330-BBNR -3 - PowerEdge R6525 MB MLK2 384-BCWP -3 - iDRAC9,Enterprise 15G 385-BBOT -3 - Broadcom 5720 Quad Port 1GbE BASE-T Adapter, OCP NIC 3.0 540-BCOB -3 - Standard Bezel 325-BCHH -3 - Dell EMC Luggage Tag (x8 or x10 chassis)350-BBXP -3 - No Quick Sync 350-BBXM -3 - iDRAC,Factory Generated Password 379-BCSF -3 - No Operating System 611-BBBF -3 - Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 ReadyRails Sliding Rails Without Cable Management Arm or Strain Relief Bar 770-BECD -3 - BOSS Blank 403-BCID -3 - No Systems Documentation, No OpenManage DVD Kit 631-AACK -3 - PowerEdge R6525 Shipping NBIS 340-COGR -3 - PowerEdge R6525 Shipping Material for x8 Chassis 340-COXP -3 - PowerEdge R6525 CCC Marking, No CE Marking 389-DTIQ -3 - ProSupport: 7x24 HW/SW Technical Support and Assistance 5 Years 828-3884 -3 - ProSupport: Next Business Day On-Site Service After Problem Diagnosis 5 Years 828-3896 -3 - Dell Hardware Limited Warranty Plus On-Site Service 828-3901 -3 - Thank you choosing Dell ProSupport. For tech support, visit //www.dell.com/support or call 1-800- 945-3355 989-3439 -3 - On-Site Installation Declined 900-9997 -3 - 32GB RDIMM, 3200MT/s, Dual Rank 8Gb BASE 370-AEVN -24 - 480GB SSD SATA Read Intensive 6Gbps 512 2.5in Hot-plug AG Drive, 1 DWPD 400-AXTV -6 - Power Cord - C13, 3M, 125V, 15A (North America, Guam, North Marianas, Philippines, Samoa, Vietnam)450-AALV -6 - Broadcom 57412 Dual Port 10GbE SFP+ Adapter, PCIe Low Profile 540-BBVI -3 - Broadcom 57416 Dual Port 10GbE BASE-T Adapter, PCIe Low Profile 540-BBVJ -3 - SAS 12Gbps HBA External Controller, LP Adapter 405-AAEV -3 - Subtotal: Shipping: Estimated Tax: Total: $18,265.23 $0.00 $0.00 $18,265.23 Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Important Notes Terms of Sale This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable. Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a- Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier. Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm. Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”). In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end- user and provide written evidence of doing so upon receipt of request from Supplier. In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier. Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement. For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly. Electronically linked terms and descriptions are available in hard copy upon request. ^Dell Business Credit (DBC): OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United States. Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Resolution No. 2021- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ACCEPTING DONATION FROM HOME DEPOT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021 at 7:00 P.M. local time: there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, Home Depot has a program for law enforcement agencies wherein Home Depot donates items or funds used to purchase items identified by police departments as necessary to conduct business; and WHEREAS, the Irondequoit Police Department has identified the following items as necessary to conduct police department business: Dewalt 660 Foot Laser Distance Measurer with Color LCD, 4X Zoom Digital Camera and Bluetooth valued at $563.26 with accompanying Dewalt Flexvolt 6.0 AH Battery Pack valued at $200.00 and a Dewalt 20V Tripod Light valued at $199.00 (collectively, the “Items”). These items will be used by the Irondequoit Police Department’s Technician Unit; and WHEREAS, Home Depot wishes to donate the Items to the Irondequoit Police Department. NOW, THEREFORE, BE IT RESOLVED, the Town Board of the Town of Irondequoit formally accepts the donation from Home Depot to purchase a Dewalt 660 Foot Laser Distance Measurer with Color LCD, 4X Zoom Digital Camera and Bluetooth valued at $563.26 with accompanying Dewalt Flexvolt 6.0 AH Battery Pack valued at $200.00 and a Dewalt 20V Tripod Light valued at $199.00. This resolution shall take effect upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _________ Town Board Member Perticone voting _________ Town Board Member Romeo voting _________ Town Board Member Freeman voting _________ Town Supervisor Seeley voting _________ 5/27/2021 The Home Depot I Community Impact Grants MENU COMMUNITY IMPACT GRANTS The 2021 Community Impact Grant program is now open through December 31, 2021. There are new qualifications and process for submitting your application. Please review the program updates below. The Foundation offers grant awards up to $5,000 to 501(c)(3) designated organizations (recognized and in good standing with the IRS for a minimum of one year) and tax-exempt public service agencies in the U.S. that are using the power of volunteers to improve the community. Grants are given in the form of The Home Depot gift cards for the purchase of tools, materials or services and are required to be completed within six months of approval date. FREQUENTLY ASKED QUESTIONS What organizations qualify for this grant program? What types of projects does the grant program support? In addition to project completion, what will my organization be responsible for if approved? Which documents will I need to gather for my application? When will I know if my application is approved? How do organizations apply? How do I access a saved application? Whom should I contact if I have questions or concerns? What organizations qualify for this program? • 501(c) designated organizations recognized by and in good standing with the IRS for a minimum of one year • Tax-exempt public service agencies in the U.S. using the power of volunteers to improve the community What types of projects does the grant program support? 1. Housing modifications/repair projects for vulnerable and underserved populations (projects serving veterans or in response to disasters will receive priority) 2. Veteran service organization projects directly impacting the lives of veterans Additional project requirements: - Projects must empower local volunteers of all skill levels to make a lasting impact in their community. - The project must begin within six to twelve weeks of application submission and be completed within the following six months. Please time your submission accordingly. - Team Depot projects involving store associates are not eligible for Community Impact Grants. https://corporate.homedepot.com/foundation/communityimpactgrants 1/3 5/27/2021 The Home Depot I Community Impact Grants In addition to project completion, what will my organization be responsible 11-4 if approved? • Providing ongoing support for the project if necessary • Maintaining ADA and safety regulation compliance to ensure the safety of volunteers • Completion of a post project survey found here Which documents will I need to gather for my application? • IRS Determination Letter or Form 990 (first page) - proof that your organization has been recognized by the IRS for a minimum of one year • Detailed project budget — itemized list of materials (and associated cost) required to complete the project When will I know if my application is approved? • This is a rolling application process. You will receive a decision via email four to six weeks after submission. How do organizations apply? • Please read through these instructions as our grant platform has changed. • To access the new grant platform CLICK HERE • If you have previously applied for a grant, select "Forgot Password" on the homepage and enter the email address associated with previously submitted grant. • If you are a new applicant OR you do not receive an email after using "Forgot Password", select the "Register" button. • Once you are logged in, you will see a section titled "New Applications" and a button "Start a New Application" - Please ensure you select the application for the Community Impact Grant Program. How do I access a saved application? • CLICK HERE to log into the grant portal and access a saved application. • Once on the home page, you will find your saved application under the "Existing Applications" header in the "Actions Required" folder. • You will find a status of your application by checking the "Submitted" folder or "Approved/Declined" folder. Whom should I contact if I have questions or concerns? • Please contact THDF_CIG@homedepot.com https://corporate.homedepot.com/foundation/communityimpactgrants 2/3 5/27/2021 The Home Depot I Community Impact Grants f FOLLOW US V Facebook Twitter Youtube CORPORATE INFORMATION About The Home Depot Investor Relations THD Canada THD Mexico Careers Suppliers UK Tax Strategy Privacy Policy © 2021 Home Depot Product Authority, LLC All Rights Reserved. Use of this site is subject to certain Terms of Use. Instagram https://corporate.homedepot.com/foundation/communityimpactgrants 3/3 kauuanTr1Hl Title Application ID 202101020 Application Type Team Depot Donation Project Activity Product Donation (non -disaster) Overview Grant Summary Project Title Equipment for the crime scene technicians Project Description Purchasing of equipment such as portable lighting and battery powered tools Approved Scope of Work Team Depot will donate portable lighting and battery powered tools. Grant Amount Amount Requested $1,000.00 Grant Start Date: 04/21/2021 Grant End Date: 04/21/2021 Page 1 of 6 Title J O01NGAT ZONE Store Info Primary Home Depot Store Store 1273-Irondequoit Will this be a multi -store project? No Requestor Contact Information Requestor Name: Alan J Laird Requestor Position: Other Requestor Phone: 585-336-6000 Requestor Email Address: ALAIRD@IRONDEQUOIT.ORG Store Contact Information District Captain: sean District Captain Email sean_f_montgomery@homedepot. montgomery Address: corn Store City: ROCHESTER Store State: NY Store Manager: rob alien Store Manager Email rob_a_allen@homedepot.com Address: District Manager: anne-marie pagliaro Project Details Project Info District Manager Email anne- Address: marie_pagiiaro_sabatini@homede pot.com Page 2 of 6 Title If your project is in a Metropolitan Area, please select it below Rochester, NY Please select the project activity that most closely matches the work you will be completing Other Activity Not Listed Please select the primary population your project will serve Ethnic Group - Multi -Ethnic (two or more races) Volunteer Info Facility Info Facility Type Not Applicable (no facility) Recipient Info Measures/Metrics How many individuals will be impacted? Please include veterans and non -veterans 100 How many veterans will be impacted? 100 Veterans Population Served None of the Above Page 3 of 6 Title Number of Wheelchair Ramps Built 0 Recipient Impact Allow us to provide better services at the scenes of crimes Grant Terms Do you agree to these I Agree terms?: What E -Mail Address Should Payment Be Sent To? ALAIRD@IRONDEQUOIT.ORG PR Grant PR Would the homeowner or any veteran at the facility be available for media interviews, photographs or to share their story? Are there any special invited guests? no Nonprofit PR Contact Page 4 of 6 Title Is the PR contact the same as the Primary Contact for this grant?: Org Leadership Number Of Signers One Primary Signer Email Address ALAIRD@IRONDEQUOIT.ORG Primary Signer First Name ALAN Primary Signer Last Name LAIRD Primary Signer Title Chief of Police Organization Information Irondequoit Police Dpeartment 1300 TITUS AVE ROCHESTER, NY, 14617 Phone: 585-336-6000 Primary Contact Page 5 of 6 rrouNDAriuk1 Title ALAN LAIRD 1300 TITUS AVE ROCHESTER Phone: 585-336-6000 x2211 Email: ALAIRD@IRONDEQUOIT.ORG Attachments Store Quote team_depot_quote. pdf 471.7 KB - 04/20/2021 2:46PM Total Files: 1 Page 6 of 6 Resolution No. 2021- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD MEETING ADOPTING A RESOLUTION AUTHORIZING ATTENDANCE TO THE 33rd ANNUAL COLONEL HENRY F. WILLIAMS HOMICIDE SEMINAR At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, it is requested that Investigator Christopher Soprano attend the 33rd Annual Colonel Henry F. Williams Homicide Seminar being offered by the New York State Police in Albany, New York, beginning September 26, 2021 and ending October 1, 2021; and WHEREAS, funding for this conference is available in the 2021 Police Department budget, Account 001-3120-4100. Approximate cost will be $1,710.00. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes Investigator Christopher Soprano to attend the 33rd Annual Colonel Henry F. Williams Homicide Seminar being offered by the New York State Police in Albany, New York, beginning September 26, 2021 and ending October 1, 2021. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting_____________ Town Board Member Perticone voting_____________ Town Board Member Romeo voting_____________ Town Board Member Freeman voting_____________ Town Supervisor Seeley voting_____________ C INTE ATE POLICE R ,TIO'N L H©GHQ N® i WILLIAMS G+I�D;E SEMINAR SEPTEMBER 26 - OCTOBER 1. 2021 ALBANY. NY ; Conference Presenters Michael J. Coker Leadership Homicide Investigations Portsmouth Police Department, Virginia (Ret.) Lori Bruski National Missing & Unidentified Persons System Kevin Noto New York State Police NamUs Mlchaele Macvilla David Delvecchia Sandy Hook Lessons Learned Connecticut State Police James Kennedy Forensic Video/Digital Media New York State Police, Forensic Video / Multimedia Services Unit Thomas Martin Crime Scene Reconstruction Crime Scene Forensics, LLC; New York State Police (Ret.) Kelly Otis Wichita Police Department, Kansas (Ret.) The BTK Killer Julie Pizzikettl DNA Technology New York State Police Forensic Investigation Center Bruce Sackman Healthcare Serial Killers Veteran Affairs Office of Inspector General (Ret.) Danny Briley, James Chris Kyle Homicide Molinaro & Howard Ryan Texas Rangers and Highlands Forensic Investigations Michael Sabric Device Location Federal Bureau of Investigation Seminar Fees Attendees: $950 in U.S. funds, $1550 for single rooms. All attendees are responsible for the full fee, even if they do not use the provided accommodations. Fee includes registration, supplies, lodging (double), meals, and the hospitality program. Attendees / agencies are responsible for the cost of transportation to and from Albany, New York. Meal Schedule Tuesday Sept. 26"' Dinner - Lake George Boat Cruise Thursday Sept. 30th Dinner - Banquet — King Street Ballroom All remaining meals are provided at the State Police Academy: Monday Sept. 27th Breakfast - Lunch - Dinner Tuesday Sept. 26th Breakfast - Lunch Wednesday Sept. 29th Breakfast - Lunch - Dinner Thursday Sept. 30"' Breakfast - Lunch Registration Deadline — September 17, 2021 Registration Class size is limited, and registrants will be approved in the order that their registration is received. Confirmation Registrations will be reviewed by New York State Police personnel. Once approved, you will be notified via e-mail with a confirmation. Payment Fees are to be paid by CREDIT CARD ONLY MasterCard and Visa Cancellation Policy There will be a $100 fee assessed in the event of a cancellation. All other money will be refunded to the credit card provided for registration. Seminar Registration Form Available at www.troopers.ny.gov All wishing to attend the seminar must complete and submit the registration form online. Lodging Attendees and spouses will be lodged at the Desmond Hotel, 660 Albany Shaker Road, Albany, NY 12211 Lodging, which is based upon double occupancy, is included in the seminar fee. Attendees are assigned two to a room by NYSP personnel, unless a single room has been requested and paid for. All attendees are personally responsible for any additional room charges that may be incurred during their stay. The hotel will request a credit card at the time of check -in to cover any such charges. Hotel rooms will be available from Sunday, September 26t", 2021 at 3pm through Friday, October 1°t, 2021 — check out by noon. Early Arrivals and Late Departures If you plan on arriving in Albany before September 26th, or staying after October 1°t, you do not need to book separately. Please provide that information when registering and we will assist in reserving your accommodations at the Desmond Hotel for the seminar rate of $119 per night plus tax. Transportation It will not be necessary to rent a car. Once you arrive, all transportation will be provided: ► A hotel shuttle will take you between the Albany Airport and the hotel. 11.A shuttle will take you between social events, to & from the State Police Academy or Training Facility. Michael M. Baden, M.D. Presenting: Medgar Evers Case Dr. Baden is a board -certified anatomic, clinical, and forensic pathologist and former Chief Medical Examiner of New York City. He has reinvestigated the deaths of President John F. Kennedy and Dr. Martin Luther King far the U.S. Congress, and the deaths of Tsar Nicholas, Alexandra, and the Rcmanoff children for the Russian government. He has also investigated the deaths of the President of Poland and 93 dignitaries in an airplane crash in Smolensk, Russia in 2010, and the death of civil rights leader Medgar Evers for the Jackson, Mississippi district attorney. He has held professorial appointments at several medical and law schools and John Jay School of Criminal Justice. Lowell J. Levine, D.D.S. Presenting: Forensic Odontology Dr. Levine is a board -certified forensic dentist and the Director of Operations for the New York State Police Medicolegal Investigations Unit. He was instrumental in developing the Col. Henry F. Williams Seminar, now In Its 33rd year. He is recognized internationally for his participation in the identification of Nazi war criminal Joseph Mengele, was an expert witness in the Theodore Bundy case, and has served as a consultant to the Commission investigating the MOVE conflagration and the U.S. Army's Central Identification Laboratory identifying MIAs of Vietnam. Dr. Levine has served as the President of the American Academy of Forensic Sciences, and has trained scientists in many countries including Indonesia, Panama, Costa Rica, and Ecuador. He has been published in many national and international journals. Zhongxue Hua MD, PhD. Presenting: Time of Death Dr. Hua is currently the Forensic Pathologist for Rockland County, NY and has established a private forensic consulting company. Ha is the former Chief Medical Examiner for Union County, NJ and Chief Regional Medical Examiner for Essex, Hudson, Passaic, and Somerset counties In New Jersey. He earned his MO degree from Peking Union Medical College in Chine where he was born and has a PhD In biochemistry from the University of Rochester, NY. He is Board Certified in Forensic Pathology and Neuropathology. Or, Hua Is a featured commentator on Headline News (HLN) and has appeared on Fox News. CeCe Moore Presenting: Genetic Genealogy CeCe Moore is the Chief Genetic Genealogist at Parabon NanoLabs and is an internationally recognized DNA investigative expert, educator and pioneer in the field of genetic genealogy. Starting in 2010, she began developing the now widely used genetic genealogy techniques that have become foundational and central aspects of the field. Since May 2018 she has led the Snapshot Investigative Genetic Genealogy Unit at Parabon. Under her direction, Parabon has generated leads for agencies that has resulted in over 150 positive identifications. This is approximately one identification per week on cases that have been cold, on average, for over 25 years. Her work has led to the first conviction, the first conviction through jury verdict, and the first exoneration in cases where the suspect was identified through investigative genetic genealogy. In 2019 she was named a Non -Resident Fellow at Harvard University's Du Bois Research Institute at the Hutchins Center. "Speciaf2vents for Tart y. 4rrivaL A reception at the Desmond Hotel Saturday September 25°A, at 7:30 p.m. Optional trip on Sunday September 28"A, departing 9:15 a.m. Visit the New York State Police K-9 Facility near Cooperstown Tour Cooperstown, New York and visit the National Baseball Hall of Fame (www-baseba Ilhalloffame.orq). This annual event has become a favorite. The staff at the Baseball Hall of Fame look forward to our visit and design a special presentation and tour for participants. Limited space) '•Networkcno fevents" A three-hour cruise on the Lac du Saint Sacrement, the largest cruise ship on Lake George, on Tuesday, September 28th. Closing Banquet on Thursday, September 30°', in the King Street Ballroom at the Desmond Hotel. N.\'I'I(INAL 13.1111.1113 BASEBALL (TALL, OF FAME Letter from Acting Superintendent Kevin P. Bruen It is with great pleasure that I extend to you a special invitation for representatives of your department to join us at the 33rd Annual Colonel Henry F. Williams Homicide Seminar. This annual seminar began in 1987 and was the vision of the late Colonel Henry F. Williams. Colonel Williams imagined a seminar that would provide Investigators and Detectives assigned to investigate homicides with the finest and most up-to-date training available. The core curriculum of the seminar concentrates on the application of forensic science to death investigations with instruction provided by some of the most recognized experts in the field. In addition to receiving the beat training available, Coronet Williams wanted attendees to have the opportunity to network with investigators and detectives from around the world to create a multi -agency resource known as 'Williams Associates." Attendees have the opportunity to network with fellow participants and course presenters during evening hours and special events, At the end of the seminar, all participants receive an electronic directory of the "Williams Associates", a resource that has proven to be highly successful during multi -jurisdictional investigations. To date, there are over 5,000 Williams Associates spanning 48 states, and 28 foreign countries on 6 continents. We hope that a representative of your agency will join us as we celebrate the 33rd year of the HFW Seminar. Kevin P. Bruen Acting Superintendent Resolution No. 2021_______ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION REGARDING STORM SEWER EASEMENT AGREEMENT ON ROCK BEACH ROAD At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the June 15th day of June, 2021 at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _______________offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit has storm sewer easements at a variety of locations throughout town and recently discovered another storm sewer pipe located at 336 Rock Beach Road; and WHEREAS, the Town of Irondequoit desires to obtain a permanent easement for said storm sewer in the event that any unforeseen work is needed on the storm pipe. This storm sewer pipe allows the flow of storm water to enter into Lake Ontario. The storm sewer pipe was recently filmed and shows no issues even though it is believed that the pipe has been at the locations for decades; and WHEREAS, the permanent storm sewer easement will be located at 336 Rock Beach Road, Rochester, NY 14617, Tax Identification Number 047.19-4-13 as shown in attached Exhibit “A”. The owner of 336 Rock Beach Road resides at 343 Rock Beach Road and has agreed to granting the storm sewer easement to the Town of Irondequoit; and NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves and accepts permanent storm sewer easement agreement at 336 Rock Beach Road, Tax Identification Number 047.19-4-13 from the property owner, June Macpherson of 343 Rock Beach Road, Rochester, NY 14617 as shown in Exhibit “A”, which is attached hereto and made a part hereof, to the Town of Irondequoit in such form as approved by the Attorney for the Town. AND, BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this easement. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ Exhibit “A” SBL #047.19-4-13 Return To: Town of Irondequoit Department of Public Works 2629 East Ridge Rd Rochester, NY 14617 Page 1 of 4 STORM SEWER EASEMENT AGREEMENT THIS STORM SEWER EASEMENT AGREEMENT (“this Agreement”) is made as of this ____day of ____________, 20___, by and between June Macpherson, located at 343 Rock Beach Road, Rochester, NY 14617, County of Monroe, New York (“Grantor”) and the TOWN OF IRONDEQUOIT, a municipal corporation of the State of New York with its principal offices located at 1280 Titus Avenue, Town of Irondequoit, County of Monroe, Rochester, New York 14617 (“Grantee”). WITNESSETH: That the Grantor in consideration of One Dollar ($1.00) lawful money of the United States of America and other good and valuable consideration paid by Grantee to Grantor, the receipt and sufficiency of which is hereby mutually acknowledged, hereby grants and conveys and by these presents has granted and conveyed to Grantee, it successors, grantees and assigns a permanent easement as hereinafter more fully described (“the Easement”) upon those portions of those lands held in fee ownership by Grantor being located at 336 Rock Beach Road in the Town of Irondequoit New York, and which premises are owned by the Grantor under S.B.L # 047.19- 4-13, Town of Irondequoit, County of Monroe and State of New York more particularly described in Schedule “A” annexed and made a part hereof (the “Easement Premises”). 1. The Easement herein created shall permit Grantee at any time to construct, reconstruct, replace, relocate within the Easement Premises, maintain, operate, repair, enlarge and remove a storm sewer system and related facilities, including, but not limited to, all necessary pipelines, conduits, cables, wires, manholes, mains, pumps, pump stations, meters, regulators, valves, fixtures, fittings, connections and appurtenances used or useful in connection therewith (collectively, “the storm sewer system”) as may be necessary or desirable in Grantee’s good business judgment and to make such borings and excavations and to perform such work within, above beneath and adjacent to the Easement Premises and to conduct such tests, samples and inspections, thereof as may at any time be deemed necessary by Grantee in its good business judgment. Grantor further grants to Grantee the right to tie-in and connect by such means, as Grantee determines to be reasonably appropriate, the storm sewer system herein described, or any part thereof, with other storm sewer systems on contiguous parcels. Grantee agrees to use reasonable efforts to minimize interference with the normal operating of the existing single family use of the property in connection with the exercise of its rights under this Agreement, and to repair and restore to good condition all improvements affected by said work. SBL #047.19-4-13 Return To: Town of Irondequoit Department of Public Works 2629 East Ridge Rd Rochester, NY 14617 Page 2 of 4 2. Grantor represents and warrants that it is the sole owner of those portions of Easement Premises located on Grantor’s property, and the sole party necessary to grant the Easement in, to and on those portions of the Easement Premises as herein provided. Grantor further represents and warrants that it has good and marketable fee simple title to those portions of the Easement Premises, and the right to create this Easement for the benefit of the Grantee. Grantor shall forever warrant and defend such title against all claims against the Easement Premises. 3. Grantor represents and warrants that it has taken all corporate, partnership or limited liability company, as the case may be, action necessary to authorize the execution and delivery of this Agreement and this Agreement constitutes the legal, valid and binding obligation of Grantor, enforceable against Grantor in accordance with its terms. 4. Upon completion of any construction, reconstruction, replacement, relocation maintenance, repair, enlargement or removal of the storm sewer system described herein, or any part thereof, Grantee agrees to restore the surface of the Easement Premises to as near the condition existing prior thereto as is reasonably possible. 5. Grantor, for itself, its successors, grantees and assigns agrees not to do or cause to be done directly or indirectly, any damage or interference to or with the storm sewer system, or any portion thereof, or its use or operation, nor to disturb any grading of soil completed by Grantee. By the terms of this Easement, the storm sewer system is, and shall become, the sole property of Grantee and under Grantee’s exclusive control and supervision. 6. Any lands of Grantor contiguous to the Easement Premises are not relieved by reason of the grant hereof, from the obligations to pay whatever sewer charges may be annually assessed and levied upon such contiguous lands by Grantee pursuant to the powers conferred to it by applicable law. 7. This Easement is and shall be perpetual in nature, shall in all aspects run with the land, shall inure to the benefit of, and be binding upon, the parties hereto and their respective successors, assigns and grantees and is created for the benefits of, and shall burden, those portions of the parcels described in Schedule “A” hereof owned by Grantor. 8. Grantor for itself and its successors, grantees and assigns agrees to indemnify and hold Grantee harmless from any and all claims, charges, damages, losses, liability, costs and expenses (including, but not limited to, reasonable legal fees and disbursements) to any persons or property, or otherwise incurred by Grantor, arising out of the use and/or control of the Easement Premises by Grantee, its agents, servants, members, shareholders, partners, officers, employees, contractors, invitees or licensees, or any portion thereof, except to the extents, if any that such claims, charges, damages, losses, liability, costs and expenses that are due to the gross negligence or willful misconduct of Grantee, its agents, servants, officers, employees, contractor, invitees or licensees. SBL #047.19-4-13 Return To: Town of Irondequoit Department of Public Works 2629 East Ridge Rd Rochester, NY 14617 Page 3 of 4 9. Grantor herby releases Grantee from any right to compensation by reason of Grantor’s creation of the Easement and further to any claims related to the Easement Premises by reason of Grantee’s removal of any trees, brush, soil, vegetation, structures, improvements or otherwise, both upon original entry and upon further re-entries by Grantee hereunder. 10. Grantee confirms, ratifies and accepts all of the terms and conditions of the Agreement by its execution hereof. 11. This Agreement shall be governed by, construed in accordance with and enforced pursuant to the laws of the State of New York without regard or reference to its conflict of laws principles. Grantor and Grantee hereby irrevocably submit to the non-exclusive jurisdiction of any New York state or federal court sitting in Monroe County, New York, over any action or proceeding arising out of or relating to this Agreement and Grantor hereby irrevocably agrees that all claims in respect of such action or preceding may be heard and determined in such New York state or federal court. Grantor hereby waives any objection that it may now or hereafter have to the venue of any such suit or such court or that such suite is brought in an inconvenient court. 12. No waiver of any provision of this Agreement, or consent to departure there from, is effective unless in writing and signed by Grantee. No such consent or waiver extends beyond the particular case and purpose involved. No amendment to this Agreement is effective unless in writing and signed by Grantor and Grantee. 13. All notices, request, demands or other communication provided for hereunder shall be in writing and, if to Grantor, mailed or delivered to it, addressed to it at the address specified on the beginning of this Agreement, or if to Grantee, mailed or delivered to it, addressed to the address of Grantee specified at the beginning of this Agreement. All notices, statements, requests, demands and other communications provided for hereunder shall be deemed to be given or made when delivered or forty-eight (48) hours after being deposited in the mail with postage prepaid by registered or certified mail, addressed as a foresaid. 14. If any provision of this Agreement, or any action taken hereunder, or any application thereof, is for any reason held to illegal or invalid, such illegality or invalidity shall not affect any other provision of this Agreement, which shall be construed and enforced without reference to such illegal and invalid portion and shall be deemed to be effective or taken in the manner and to the full extent permitted by law. This Agreement integrates all the terms and conditions mentioned herein or incidental hereto and supersede all oral representations and negotiations and supersede, amend and restate prior writing with respect to the subject matter hereof. In this Agreement unless the context otherwise requires, words in the singular number include the plural, and in the plural number include the singular. This Agreement may be executed in counterparts. SBL #047.19-4-13 Return To: Town of Irondequoit Department of Public Works 2629 East Ridge Rd Rochester, NY 14617 Page 4 of 4 IN THE WITNESS WHEREOF, the parties hereto have executed and delivered this Storm Sewer Agreement as the date first above written. GRANTOR: DATED: ______________ By:_________________________ June Macpherson GRANTEE: TOWN OF IRONDEQUOIT DATED: ______________ By:_________________________ David A. Seeley Town Supervisor State of New York) County of Monroe) ss.: On this day of , 20 , before me personally appeared ______________________________________personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his,/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. ____________________________ Signature of Notary and Stamp State of New York) County of Monroe) ss.: On this __ day of ______, 20__, before me personally appeared David A. Seeley, personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her capacity, and that by her signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. ______________________________ Signature of Notary and Stamp Lot 7 Lake Cove Tract DESCRIPTION OF A PROPOSED 20' WIDE STORMWATER EASEMENT FOR LOT 7 OF THE LAKE COVE TRACT May 5, 2021 A 20' wide easement over that tract or parcel of land situated in Town Lot 6, Township 14, Range 7, Town of Irondequoit, County of Monroe, State of New York, bounded and described as follows: Commencing at a point on the easterly right-of-way of Rock Beach Road (30.0' Wide) at the Northwest corner of Lot 7 of the Lake Cove Tract as shown on a map filed in Liber 4 of Maps, at Page 54; thence South 40°11'28" East along the easterly right-of-way of Rock Beach Road, a distance of 49.55' to the point and place of beginning; 1. thence North 50°42'13" East, a distance of 175.14' to a point; 2. thence South 32°41'45" East, a distance of 13.28' to a point; 3. thence South 12°33'27" West, a distance of 11.02' to a point; 4. thence South 50°42'13" West, a distance of 164.63' to a point; 5. thence North 40°11'28" West, a distance of 20.00' to a point; All as shown on the Instrument Location Map of Lot 7 of the Cove Tract by Land Tech Surveying & Planning P.L.L.C. dated May 5, 2021. INSTRUMENT LOCATION MAP 83 SHOWING LOT 7 OF THE LAKE COVE TRACT (LIBER 4 OF MAPS, PAGE 54) "-'SITUATE TOWN LOT 6, TOWNSHIP 1 4, RANGE 7, TOWN OF IR❑NDEc UOIT, COUNTY OF MONROE, STATE OF NEW YORK SCALE: 111=30' DATED: MAY 5, 2021 S 20'10'26" E 3.68' LOT 6 TA# 047.19-4-12 #340 Frame House #340 80.69' Concrete Retain Wall - 7 8' 8 2' 0 0 'U rL r1• LOT 7 TA# 047.19-4-13 #336 0.6' Perg) 0 2' (Perg) 0.8' Retain Wall LAKE- p N S 5749'20" W Tq R 1 p 3.73' S 32'4 ,45" E 60 0 Retaliln T2 S (I) U) 10 0y 0,5' Aephlnll L)r 'e.1Nay • • . -.ILLS 49,5'- E6. N 40°11'28" W 80.00'FjCB 10.15 ROCK BEACH ROAD (30.01 WIDE) REFERENCES: TAX ACCOUNT NUMBER: 047.19-4-13 NO ABSTRACT OF TITLE PROVIDED. LIBER 4 OF MAPS, PAGE 54 LIBER 2B7 OF MAPS, PAGE 97 SURVEY BY 01NEILL-R❑DAK DATED 6/1 5/2004 LIBER 6478 OF DEEDS, PAGE 201 NORTH REFERENCED TO NAD27 THROUGH CONTROL TIES TO MON T.10.924❑ &T.P.9241 UNAUTHORIZED ALTERATION DR ADDITION TO A SURVEY MAP BEARING A LICENSED LAND SURVEYOR'S SEAL IS A VIOLATION OF SECTION 7209, SUBDIVISION 2 OF THE NEW YORK STATE EDUCATION LAW. EASEMENT TABLE LINE BEARING DISTANCE El N 50'42'13" E 175.14' E2 S 32'41'45" E 13.28' E3 S 12'33'27" W 11.02' E4 S 50'42'13" W 164.63' E5 N 40'11'28" W 20.00' S 12'33'27" W 28.06' 06 (Wa ) N) 0 LOT 8 TA# 047.19-4-14 #330 O 0 150- ' Frame Garage 14.8' r:-tain Wall t., 0 { LAN Dz311=TE I H SURVEYING Sc PLANNING P. L. L. C. 1 1 0 5 RIDGEWAY AVE - ROCHESTER, NY - 1 461 5 PHONE (585) 442-9902 - INFO@LANDTECHNY.CDM PROJECT NUMBER: 21 1 33 Resolution No. 2021 - EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING RENEWAL OF LEASE OF A MAIL MACHINE TO BE USED BY THE DEPARTMENTS OF PUBLIC WORKS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June, 2021 at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, the Department of Public Works (“Department”) currently leases a mail machine to improve efficiencies within the Department; and WHEREAS, pursuant to Resolution 2020-122, the Town Board approved a lease term of sixty- three (63) months of a mail machine including monthly maintenance. The resolution approved the first year of lease and maintenance; and WHEREAS, the Department of Public Works desires to renew the lease for the remainder of the lease being fifty-one (51) months at a monthly fee of $80.90 per month. The machine lease is provided by Quadient Leasing and maintenance provided by Lineage; and WHEREAS, funds are available in account #’s 001.1490.4225; 031.8120.4225, and 038.81470.4225. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the continuation of the mail machine lease and monthly maintenance until the term expires in fifty-one (51) months. AND, THEREFORE BE IT FURTHER RESOLVED, that the Town Board approves a purchase order in the amount of $718.80 annually ($59.90 monthly) with Quadient Leasing for the lease of the mail machine, and $252 annually ($21 monthly) with Lineage for the annual maintenance of the mail machine until the end of the lease period in fifty-one (51) months. AND, THEREFORE BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this purchase. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner Voting __________________ Town Board Member Perticone Voting __________________ Town Board Member Romeo Voting __________________ Town Board Member Freeman Voting __________________ Town Supervisor Seeley Voting __________________ 1 Resolution No. 2021- EXTRACTION OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING DEDICATION OF SEWER PUMP STATION BY I-SQUARE, LLC TO THE TOWN OF IRONDEQUOIT AND AUTHORIZING CORRESPONDING SANITARY SEWER EASEMENT AGREEMENT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th of June, 2021 at 7:00 p.m. local time, there were PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorneys for the Town Town Board member _________________ offered the following resolution and moved its adoption: WHEREAS, I-Square, LLC (the “Grantor”), with offices located at 85 Excel Drive, Rochester, New York 14621, has requested that the Town of Irondequoit accept the dedication of sewer pump station located at 68 Lorraine Drive, Rochester, New York 14617 (Tax ID # 076.15-6- 56.11) (the “Pump Station”); and WHEREAS, the Pump Station was built to Town of Irondequoit specifications and was inspected by the Town of Irondequoit during construction; and WHEREAS, a permanent sanitary sewer easement agreement is needed in order to perform necessary routine maintenance and make any and all necessary repairs or improvements to the Pump Station as needed. The permanent sanitary sewer easement is located at 68 Lorraine Drive, Rochester, NY 14617, (Tax ID # 076.15-6-56.11). The Grantor has stated its intent to enter into an easement agreement with respect to the Pump Station as shown in Schedule “A”, and NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Irondequoit, hereby accepts the dedication of the Pump Station subject to the execution and delivery of the necessary easement agreement and all other related documentation. This resolution shall take effect immediately upon its adoption. 2 Seconded by Town Board member _______________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting Town Board Member Perticone voting Town Board Member Romeo voting Town Board Member Freeman voting Town Supervisor Seeley voting 3 Schedule “A” TA Parcel ID # 076.15-6-56.11 Return to Ann Doeller Department of Public Works, Town of Irondequoit 2629 East Ridge Rd Rochester, NY 14622 SANITARY SEWER EASEMENT AGREEMENT THIS SANITARY SEWER EASEMENT AGREEMENT (this “Agreement”) is made as of this ____day of ______, 202_, by and between I-Square, LLC with a principal office located at 85 Excel Drive, Rochester, NY 14621 (“Grantor”) and the TOWN OF IRONDEQUOIT, a municipal corporation of the State of New York with its principal offices located at 1280 Titus Avenue, Town of Irondequoit, County of Monroe, New York 14617 (“Grantee”). WITNESSETH: That the Grantor in consideration of One Dollar ($1.00) lawful money of the United States and other good and valuable consideration paid by Grantee to Grantor, the receipt and sufficiency of which is hereby mutually acknowledged, hereby grants and conveys and by these presents has granted and conveyed to Grantee, it successors, grantees and assigns a permanent easement as hereinafter more fully described (the “Easement”) upon those portions of those lands held in fee ownership by Grantor being located in the Town of Irondequoit, County of Monroe and State of New York, New York, being tax account number 076.15-6-56.11, Town of Irondequoit and more particularly described in Schedule “A” and “A-1” and annexed and made a part hereof (the “Easement Premises”), upon the following terms: 1. The Easement herein created shall permit Grantee at any time to construct, reconstruct, replace, relocated within the Easement Premises, maintain, operate, repair, enlarge and remove a sanitary sewer system and related facilities, including, but not limited to, all necessary pipelines, conduits, cables, wires, manholes, mains, pumps, pump stations, meters, regulators, valves, fixtures, fittings, connections and appurtenances used or useful in connection therewith (collectively, the “sanitary sewer system”) as may be necessary or desirable in Grantee’s good business judgment and to make such borings and excavations and to perform such work within, above, beneath, and adjacent to the Easement Premises and to conduct such tests, samples and inspections, thereof as may at any time be deemed necessary by Grantee in its good business judgment Grantor further grants to Grantee the right to tie-in and connect by such means, as Grantee determines to be reasonably appropriate, the sanitary sewer system herein described, or any part thereof, with other sanitary sewer systems on contiguous parcels. 2. Grantor further grants and conveys to Grantee a temporary construction easement and right-of-way upon Grantor’s lands contiguous to the Easement Premises and further the rights of access to, and of ingress and egress to and from, over, under and upon the Easement Premises for all purposes hereinbefore set forth and incidental thereto, including the right from time to time to enter upon the Easement Premises with personnel, materials, supplies, machinery and equipment and further the right to trim, cut and remove trees and brush and other physical obstructions thereon; reserving the Grantor, however, their right of use and enjoyment of the Easement Premises for all purposes not interfering nor inconsistent with the rights herein granted to Grantee. The temporary easement and right-of-way shall continue until such time as Grantee’s required activities within the Easement Premises have been completed. Grantee shall give TA Parcel ID # 076.15-6-56.11 Return to Ann Doeller Department of Public Works, Town of Irondequoit 2629 East Ridge Rd Rochester, NY 14622 reasonable notice, when possible, of such entry (except in cases of emergency, in which no notice is required). 3. Grantor represents and warrants to the best of his knowledge that it is the sole owner of those portions of Easement Premises located on Grantor’s property, and the sole party necessary to grant the Easement in, to and on those portions of the Easement Premises as herein provided. Grantor further represents and warrants that it has good and marketable fee simple title to those portions of the Easement Premises, and the right to create this Easement for the benefit of the Grantee. Grantor shall forever warrant and defend such title against all claims against the Easement Premises. 4. Grantor represents and warrants that it has taken all corporate, partnership or limited liability company, as the case may be, action necessary to authorize the execution and delivery of this Agreement and this Agreement constitutes the legal, valid and binding obligation of Grantor, enforceable against Grantor in accordance with its terms. 5. Upon completion of any construction, reconstruction, replacement, relocation maintenance, repair, enlargement or removal of the sanitary sewer system described herein, or any part thereof, Grantee agrees to restore the surface of the Easement Premises to as near the condition existing prior thereto as is reasonably possible. 6. Grantor, for itself, its successors, grantees and assigns agrees not to do or cause to be done directly or indirectly, any damage or interference to or with the sanitary sewer system, or any portion thereof, or its use or operation, nor to disturb any grading of soil completed by Grantee. 7. Any lands of Grantor contiguous to the Easement Premises are not relieved by reason of the grant hereof, from the obligations to pay whatever sewer charges may be annually assessed and levied upon such contiguous lands by Grantee pursuant to the powers conferred to it by applicable law. 8. This Easement is and shall be perpetual in nature, shall in all aspects run with the land, shall inure to the benefit of, and be binding upon, the parties hereto and their respective successors, assigns and grantees and is created for the benefits of, and shall burden, those portions of the parcels described in Schedule “A” and “A-1” hereof owned by Grantor. 9. Grantor for itself and its successors, grantees and assigns agrees to indemnify and hold Grantee harmless from any and all claims, charges, damages, losses, liability, costs and expenses (including, but not limited to, reasonable legal fees and disbursements) to any persons or property, or otherwise incurred by Grantee, arising out of any act or omission of Grantor, its agents, servants, members, shareholders, partners, officers, employees, contractors, invitees or licensees, or any portion thereof, that damages the sanitary sewer system, except to the extent, if any that such claims, charges, damages, losses, liability, costs and expenses that are due to the gross negligence or willful misconduct of Grantee, its agents, servants, officers, employees, contractor, invitees or licensees. TA Parcel ID # 076.15-6-56.11 Return to Ann Doeller Department of Public Works, Town of Irondequoit 2629 East Ridge Rd Rochester, NY 14622 10. Grantor herby releases Grantee from any right to compensation by reason of Grantor’s creation of the Easement and further to any claims related to the Easement Premises by reason of Grantee’s removal of any trees, brush, soil, vegetation, structures, improvements or otherwise within the Easement area, both upon original entry and upon further re-entries by Grantee hereunder. 11. Grantee confirms, ratifies and accepts all of the terms and condit ions of the Agreement by its execution hereof. 12. This Agreement shall be governed by, construed in accordance with and enforced pursuant to the laws of the State of New York without regard or reference to its conflict of laws principles. Grantor and grantee hereby irrevocably submit to the non-exclusive jurisdiction of any New York state or federal court sitting in Monroe County, New York, over any action or proceeding arising out of or relating to this Agreement and Grantor hereby irrevocably agrees that all claims in respect of such action or preceding may be heard and determined in such New York state or federal court. Grantor hereby waives any objection that it may now or hereafter have to the venue of any such suit or such court or that such suite i s brought in an inconvenient court. 13. No waiver of any provision of this Agreement, or consent to departure there from, is effective unless in writing and signed by Grantee. No such consent or waiver extends beyond the particular case and purpose involved. No amendment to this Agreement is effective unless in writing and signed by Grantor and Grantee. 14. All notices, request, demands or other communication provided for hereunder shall be in writing and, if to Grantor, mailed or delivered to it, addressed to it at the address specified on the beginning of this Agreement, or if to Grantee, mailed or delivered to it, addressed to the address of Grantee specified at the beginning of this Agreement. All notices, statements, requests, demands and other communications provided for hereunder shall be deemed to be given or made when delivered or forty-eight (48) hours after being deposited in the mail with postage prepaid by registered or certified mail, addressed as a foresaid. 15. If any provision of this Agreement, or any action taken hereunder, or any application thereof, is for any reason held to illegal or invalid, such illegality or invalidity shall not affect any other provision of this Agreement, which shall be construed and enforced without reference to such illegal and invalid portion and shall be deemed to be effective or taken in the manner and to the full extent permitted by law. This Agreement integrates all the terms and conditions mentioned herein or incidental hereto and supersede all oral representations and negotiations and supersede, amend and restate prior writing with respect to the subject matter hereof. In this Agreement unless the context otherwise requires, words in the singular number include the plural, and in the plural number include the singular. This Agreement may be executed in counterparts. 16. Grantor shall file this Agreement in the Office of the Monroe County clerk. TA Parcel ID # 076.15-6-56.11 Return to Ann Doeller Department of Public Works, Town of Irondequoit 2629 East Ridge Rd Rochester, NY 14622 IN THE WITNESS WHEREOF, the parties hereto have executed and delivered this Sanitary Sewer Agreement as the date first above written. GRANTOR: DATED: ___________, 202_ By:_________________________ Printed Name:________________ GRANTEE: TOWN OF IRONDEQUOIT DATED: ___________, 202_ By:_________________________ David A. Seeley, Town Supervisor State of New York: County of Monroe: On this _________day of ________________, 202_, before me personally appeared____________________________________________________________, personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. ______________________________ Signature of Notary and Stamp State of New York: County of Monroe: On this _________day of ________________, 202_, before me personally appeared David A. Seeley, personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. ______________________________ Signature of Notary and Stamp SCHEDULE A Proposed 25' wide Sanitary Sewer Easement from I -Square, LLC of S.B.L. # 076.15-6-56.11 to the Town of Irondequoit ALL THAT TRACT OR PARCEL OF LAND, being part of Lot R-1 of the Vercruysse Titus Resubdivision as filed in Liber 357 of Maps, page 79, situate in the Town of Irondequoit, County of Monroe and State of New York, more particularly known and described as follows: BEGINNING at a point in the easterly line of Lorraine Drive (50' wide) being 151.00 feet southerly of an angle point; said point being the northwesterly corner of the portion of Lot R-1 that fronts on Lorraine Drive; thence (A) south 3°08'41" east a distance of 58.75 feet to the point of beginning; thence (1) north 58°42'45" east, being 12.5 feet northerly of and parallel to the centerline of a sanitary force main, a distance of 38.18 feet to an angle point; thence (2) north 87°24'50" east, being 12.5 feet northerly of and parallel to said centerline of a sanitary force main, a distance of 50.68 feet to a point; thence (3) south 2°35'10" east a distance of 25.00 feet to a point; thence (4) south 87°24'50" west, being 12.5 feet southerly of and parallel to said centerline of a sanitary force main, a distance of 44.28 feet to an angle point; thence (5) south 58°42'45" west, being 12.5 feet southerly of and parallel to said centerline of a sanitary force main, a distance of 45.16 feet to a point in the aforesaid easterly line of Lorraine Drive; thence (6) north 3°08'41" west along said easterly line of Lorraine Drive a distance of 28.35 feet to the point of beginning. All as shown on a map prepared by O'Neill-Rodak Land Surveying Associates, P.C. dated May 26, 2021 and known as Project #96 -0609 -SAN. SCHEDULE A-1 O'NEILL-RODAK LAND SURVEYING ASSOCIATES, P.C. LAND SURVEYORS - PLANNERS BOUNDARY CONSULTANTS FEMA ELEVATION CERTIFICATES ALTA/NSPS SURVEYS 5 SOUTH FITZHUGH STREET ROCHESTER, NY 14614 PHONE (585) 325-7520 FAX (585) 325-1708 e-mail surveyors@oneillrodak.com MAP OF A SURVEY SHOWING THE LOCATION OF A PROPOSED SANITARY SEWER EASEMENT SITUATE IN LOT R-1, OF THE VERCRUYSSE TITUS RESUBDIVISION TOWN OF IRONDEQUOIT MONROE COUNTY, NEW YORK CLIENT MR. MICHAEL NOLAN SCALE 1"=30' DATE 05/26/2021 PROJECT NO. 96 -0609 -SAN LORRAINE SANITARY MANHOLE STREET 1.JNF N 03.08'41" W PROPOSED 25' WIDE SANITARY SEWER EASEMENT 25,00' CONTROL PANEL L (50' WIDE) S 02'35'10" E LOT R-1 L 357 MP 79 REPUTED OWNER I -SQUARE, LLC SBL #076.15-6-56.11 DRIVE 15' WIDE WATER MAIN EASEMENT L 12108 DP 388 58.75' CONCRETE PAD FOR VALVE VAULT CONCRETE PAD FOR WET WELL 151.00' TO AN ANGLE POINT "Unauthorized alteration of, or addition to, this survey map is a violation of section 7209 of the New York State Education Law" Copies of this survey map not bearing the land surveyor's inked or embossed seal shall not be considered to be a valid true copy. "Guarantees or certifications indicated hereon shall run only to the person for whom the survey is prepared, and on his behalf to the title company, governmental agency and lending institution listed hereon, and to the assignees of the lending institution. Guarantees or certifications are not transferable to the institutions or subsequent owners" Resolution No. 2021-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING LEASE OF FITNESS EQUIPMENT FOR USE IN THE IRONDEQUOIT COMMUNITY CENTER At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, it is necessary for the Recreation Department to lease various pieces of fitness equipment for use in the new Irondequoit Community Center; and WHEREAS, the Recreation Department has determined that the benefits of leasing the fitness equipment outweigh the costs of purchasing the fitness equipment outright, particularly given the costs of maintenance, repairs, and insurance of purchased-equipment, and giving regard to the useful life thereof; and WHEREAS, pursuant to Chapter 51 of the Irondequoit Town Code, the Recreation Department obtained three (3) written quotes for the lease of the fitness equipment; and WHEREAS, pursuant to Resolution No. 2021-027, the Town Board authorized the ordering and delivery of the leased equipment from Life Fitness, contingent upon the Town obtaining a true lease for the equipment; and WHEREAS, the quote of NCL Government Capital is to provide a true lease for the equipment, is the lowest of the three (3) quotes and provides the best value to the Town of Irondequoit; and WHEREAS, funding for this expense is available in account 001.7140.4225.0000.7163. NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the lease of fitness equipment with NCL Government Capital for a term of 4 years in the annual amount of $52,217.47 with payments starting in February 2022 and delivery of equipment in Summer 2021. An additional documentation fee of $250 is to be paid at closing. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board authorizes the Supervisor to enter into a true lease agreement for the equipment with NCL Government Capital in substantially the form annexed hereto and in final form as approved by the Attorney for the Town, and to execute any documents related to such agreement. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ____and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Seeley voting __________ April 30, 2021 May 31, 2021 Town of Irondequoit 1280 Titus Avenue Rochester, NY 14617 Re: Fair Market Value Lease Proposal Dear Sir or Madam: LESSEE: Town of Irondequoit LESSOR: Lease Servicing Center, Inc. dba NCL Government Capital EQUIPMENT: Fitness Equipment EQUIPMENT COST: DOWN PAYMENT / TRADE-IN $0 AMOUNT FINANCED: TERM: 3 Years 4 Years 5 Years 1. Return Equipment to Lessor 2. Renew Lease 3. Purchase Equipment for its fair market value February, 2022 PRICING: DOCUMENTATION FEE: $250 paid to Lessor at closing END OF LEASE OPTIONS: Friday, April 30, 2021 $188,110.07 April 14, 2021 Monday, May 31, 2021 ANNUAL LEASE PAYMENTS: Lease Servicing Center, Inc. dba NCL Government Capital (NCL) is pleased to propose to Town of Irondequoit the following Fair Market Value Lease transaction as outlined below. Under this transaction, Town of Irondequoit would enter into a Fair Market Value Lease agreement with NCL for the purpose of acquiring a Fitness Equipment. This transaction is subject to formal review and approval by both the Lessor and Lessee. The Payments outlined above are locked, provided this proposal is accepted by the Lessee and the transaction closes/funds prior to May 28th, 2021. After these days, the final Payments shall be adjusted commensurately with market rates in effect at the time of funding and shall be fixed for the entire lease term. $188,110.07 $52,217.47 $43,981.67 FIRST PAYMENT DUE: $66,861.06 220 22nd Ave. E Suite 106 * Alexandria, MN 56308 * Telephone 320 763 7600 * Fax 320 763 9600 www.nclgovcap.com DOCUMENTATION: At Lease Commencement 1 Month from Lease CommencementTITLE / INSURANCE: 2 Months from Lease Commencement 3 Months from Lease Commencement 4 Months from Lease Commencement SOURCEWELL CONTRACT: #11620-NCL 11 Months from Lease Commencement Sincerely, ACCEPTANCE ACCEPTED:                                DATE:   NAME:                                         TITLE:          PHONE:                                                                                                        WE ARE PROVIDING THE INFORMATION CONTAINED HEREIN FOR INFORMATIONAL PURPOSES ONLY IN CONNECTION WITH POTENTIAL ARMS-LENGTH COMMERCIAL BANKING TRANSACTIONS. IN PROVIDING THIS INFORMATION, WE ARE ACTING FOR OUR OWN INTEREST AND HAVE FINANCIAL AND OTHER INTERESTS THAT DIFFER FROM YOURS. WE ARE NOT ACTING AS A MUNICIPAL ADVISOR OR FINANCIAL ADVISOR TO YOU, AND HAVE NO FIDUCIARY DUTY TO YOUR OR ANY OTHER PERSON PURSUANT TO SECTION 15B OF THE SECURITIES EXCHANGE ACT OF 1934. THE INFORMATION CONTAINED IN THIS DOCUMENT IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS "ADVICE" WITHIN THE MEANING OF SECTION 15B OF THE SECURITIES EXCHANGE ACT OF 1934 AND THE MUNICIPAL ADVISOR RULES OF THE SEC. WE ARE NOT RECOMMENDING THAT YOU TAKE AN ACTION WITH RESPECT TO THE INFORMATION CONTAINED HEREIN. BEFORE ACTING ON THIS INFORMATION, YOU SHOULD DISCUSS IT WITH YOUR OWN FINANCIAL AND/OR MUNICIPAL, LEGAL, ACCOUNTING, TAX AND OTHER ADVISORS AS YOU DEEM APPROPRIATE. IF YOU WOULD LIKE A MUNICIPAL ADVISOR THAT HAS LEGAL FIDUCIARY DUTIES TO YOU, THEN YOU ARE FREE TO ENGAGE A MUNICIPAL ADVISOR TO SERVE IN THAT CAPACITY. Lessor shall provide all of the documentation necessary to close this transaction. This documentation shall be governed by the laws of the State of lessor. Lessor shall retain title to the equipment during the lease term. Lessee shall keep the equipment free from any/all liens or encumbrances during the term. Lessee shall provide adequate loss and liability insurance coverage, naming Lessor as additional insured and loss- payee. We appreciate this opportunity to offer an NCL Financing Solution. Please do not hesitate to contact me if you have any questions at (866) 763-7600. Acceptance of this proposal is required prior to credit underwriting by NCL. Upon acceptance of this proposal, please scan and e-mail to my attention. Thank you again. As a duly authorized agent of Town of Irondequoit, I hereby accept the terms of this proposal as outlined above and intend to close this financing with NCL, subject to final approval. katiev@nclgovcap.com Katie Vangsness - (866) 763-7600 NCL has been competitively bid and awarded a contract through Sourcewell (Formerly NJPA). NCL's Sourcewell Contract # is 011620-NCL. 220 22nd Ave. E Suite 106 * Alexandria, MN 56308 * Telephone 320 763 7600 * Fax 320 763 9600 www.nclgovcap.com TOWN OF IRONDEQUOIT, NEW YORK DOCUMENTATION INSTRUCTIONS The instructions listed below should be followed when completing the enclosed documentation. Please sign in blue ink and print on single sided paper only. Documentation completed improperly will delay funding. If you have any questions regarding the Conditions to Funding, instructions or the documentation, please call us at (320) 763-7600. I. Attached Documentation 1. Rental Agreement  An authorized individual that is with the Renter should sign on the first space provided. All original signatures are required for funding. 2. Exhibit A – Description of Equipment  Review equipment description. Complete serial number/VIN if applicable.  List the location where the equipment will be located after delivery/installation. 3. Exhibit B – Payment Schedule  Sign and print name and title 4. Exhibit C - Acceptance of Obligation  Sign and print name and title 5. Exhibit D - Certificate of Authorization  Print or type the name and title of the individual(s) who is authorized to execute the Agreement.  The secretary, chairman or other authorized board member of the Renter must sign the Certificate where indicated.  A different individual must attest the Certificate where indicated. 6. Exhibit E - Payment Request & Equipment Acceptance Form  Do Not Return until you need to request funds from the Vendor Payable Account. 7. Exhibit F - Signature Card  Sign and print name and title  An additional individual may sign as an authorized individual, if desired. 8. Exhibit G - Renter Acknowledgement  Complete information as indicated. 9. Insurance Requirements  Complete insurance company contact information where indicated. 10. Debit Authorization – (Preferred)  Complete form and attach a voided check II. Condition to Funding If, for any reason: (i) the required documentation is not returned by September 3, 2021, is incomplete, or has unresolved issues relating thereto, or (ii) on, or prior to the return of the documentation, there is a change of circumstance, including but not limited to changes in the federal corporate income tax rate or reducing/capping the tax-exempt interest benefit, which adversely affects the expectations, rights or security of the Obligee or its assignees; then Obligee or its assignees reserve the right to withdraw/void its offer to fund this transaction in its entirety. Lease Servicing Center, Inc. dba NCL Government Capital AOIA is acting as an advisor to the municipal entity/obligated person and neither owes a fiduciary duty pursuant to Section 15B of the Exchange Act of 1934. All documentation should be returned to: Lease Servicing Center, Inc. dba NCL Government Capital 220 22nd Avenue, Suite 106 Alexandria, Minnesota 56308 Rental VPA Firm Term RENTAL AGREEMENT Renter Owner Town of Irondequoit, New York Lease Servicing Center, Inc. dba NCL Government Capital 1280 Titus Avenue 220 22nd Avenue, Suite 106 Rochester, New York 14617 Alexandria, Minnesota 56308 Federal ID#: Federal ID#: 41-1979924 Dated as of May 28, 2021 This Rental Agreement dated as of the date listed above is between Owner and Renter listed directly above. Owner desires to rent the Equipment described in Exhibit "A" to Renter and Renter desires to rent the Equipment from Owner subject to the terms and conditions of this Agreement which are set forth below. I. Definitions Section 1.01 Definitions. The following terms will have the meanings indicated below unless the context clearly requires otherwise: “Agreement" means this Rental Agreement and all Exhibits and Addendums attached hereto, and all documents relied upon by Owner prior to the execution of this Agreement. "Budget Year" means the Renter's fiscal year. "Commencement Date" is the date when Renter's obligation to pay rent begins. "Equipment" means all of the items of Equipment listed on Exhibit "A" and all replacements, restorations, modifications and improvements. “Legally Available Funds” means funds that the governing body of Renter duly appropriates or are otherwise legally available for the purpose of making Rental Payments under this Agreement, including monies held in the Vendor Payable Account to the extent that such moneys are used to prepay Rental Payments or Stipulated Loss Value. "Owner" means the entity originally listed above as Owner or any of its assignees. "Original Term" means the period from the Commencement Date until the end of the Budget Year of Renter. “Partial Prepayment Date” means the first Rental Payment date that occurs on or after the earlier of (a) the twenty-four month (24) anniversary of the Commencement Date or (b) the date on which Renter has accepted all the Equipment and all of the equipment has been paid for from the Vendor Payable Account. “Purchase Price” means the total cost of the Equipment, including all delivery charges, installation charges, legal fees, financing costs, recording and filing fees incurred in connection with the rental of this Equipment. "Renewal Term" means the annual term which begins at the end of the Original Term and which is simultaneous with Renter's Budget Year. "Rental Payments" means the payments Renter is required to make under this Agreement as set forth on Exhibit "B". "Rental Term" means the Original Term and all Renewal Terms. "Renter" means the entity listed above as Renter and which is renting the Equipment from Owner under the provisions of this Agreement. "State" means the state in which Renter is located. “Surplus Amount” means any amount on deposit in the Vendor Payable Account on the Partial Prepayment Date. “Vendor Payable Account” means the separate account of that name established pursuant to Section X of this Agreement. II. Renter Warranties Section 2.01 Renter represents, warrants and covenants as follows for the benefit of Owner or its assignees: (a) Renter is authorized to enter into this Agreement, and has used such authority to properly execute and deliver this Agreement. Renter has followed all proper procedures of its governing body in executing this Agreement. The Officer of Renter executing this Agreement has the authority to execute and deliver this Agreement. This Agreement constitutes a legal, valid, binding and enforceable obligation of the Renter in accordance with its terms. (b) Renter has complied with all statutory laws and regulations that may be applicable to the execution of this Agreement. (c) Upon request by Owner, Renter will provide Owner with current financial statements, reports, budgets or other relevant fiscal information. (d) Renter presently intends to continue this Agreement for the Original Term and all Renewal Terms as set forth on Exhibit “B” hereto. The official of Renter responsible for budget preparation will include in the budget request for each Budget Year the Rental Payments to become due in such Budget year, and will use all reasonable and lawful means available to secure the appropriation of money for such Budget Year sufficient to pay the Rental Payments coming due therein. Renter reasonably believes that moneys can and will lawfully be appropriated and made available for this purpose. III. Use of Equipment and Rental Payments Section 3.01 Installation and Acceptance. Renter shall be solely responsible for the ordering of the Equipment and for the delivery and installation of the Equipment. Renter has selected or will select all of the Equipment and the manufacturer or supplier thereof (the “Supplier(s)”) and therefore acknowledges that Owner has not selected, manufactured, supplied or provided any Equipment. As soon as practicable after the date on which the Equipment has been delivered and determined by Supplier(s) to be ready for use at Renter’s location (the “Acceptance Date”), Renter will execute a Certificate of Acceptance in the form attached and dated as of the Acceptance Date. If (i) no Event of Default has occurred, (ii) Owner receives such executed Certificate of Acceptance, all other documents and information required under this Agreement, and (iii) Owner receives appropriate invoices and related documents from Supplier(s), Owner shall pay the Supplier(s) for the Equipment. Renter shall arrange with the Supplier(s) for delivery and installation of Equipment. All Equipment shall be shipped directly from Supplier(s) to Renter. Owner shall have no liability for any delay or failure by the Supplier(s) to deliver and install Equipment, or to perform any services, or with respect to the selection, installation, testing, performance, quality, maintenance or support of the Equipment. Renter, at its expense, will pay all transportation, packing, taxes, duties, insurance, installation, testing, maintenance and other charges in connection with the delivery, installation and use of the Equipment. By making a Rental Payment after its receipt of the Equipment pursuant to this Agreement, Renter shall be deemed to have accepted the Equipment on the date of such Rental Payment for purposes of this Agreement. All Rental Payments paid prior to delivery of the Payment Request and Equipment Acceptance Form shall be credited to Rental Payments as they become due as shown on the Rental Payment Schedule attached as Exhibit B hereto. Section 3.02 Rental Payments. Renter shall pay Rental Payments exclusively to Owner or its assignees in lawful, legally available money of the United States of America. The Rental Payments shall be sent to the location specified by the Owner or its assignees. Owner shall have the option to charge interest at the highest lawful rate on any Rental Payment received later than the due date, plus any additional accrual on the outstanding balance for the number of days that the Rental Payment(s) were late. The Rental Payments will be payable without notice or demand. Renter shall pay or, if requested by Owner, reimburse Owner for any and all sales, use, personal property, or other taxes, fees or assessments levied against or imposed upon the Equipment, its value, use or operation. Furthermore, Renter agrees to pay any fees associated with the use of a payment system other than check, wire transfer, or ACH. Section 3.03 Rental Payments Unconditional. THE OBLIGATIONS OF RENTER TO MAKE RENTAL PAYMENTS AND TO PERFORM AND OBSERVE THE OTHER COVENANTS CONTAINED IN THIS AGREEMENT SHALL BE ABSOLUTE AND UNCONDITIONAL IN ALL EVENTS WITHOUT ABATEMENT, DIMINUTION, DEDUCTION, SET-OFF OR DEFENSE. Renter understands and agrees that neither the manufacturer, seller or supplier of any Equipment, nor any salesman or other agent of any such manufacturer, seller or supplier, is an agent of Owner. No salesman or agent of the manufacturer, seller or supplier of any Equipment is authorized to waive or alter any term or condition of this Agreement, and no representation as to Equipment or any other matter by the manufacturer, seller or supplier of any Equipment shall in any way affect Renter’s duty to pay the Rental Payments and perform its other obligations as set forth in this Agreement. Section 3.04 Rental Term. The Rental Term of the Agreement shall be the Original Term and all Renewal Terms until all the Rental Payments are paid as set forth on Exhibit B. Section 3.05 Disclaimers. (a) OWNER, NOT BEING THE SUPPLIER OR THE AGENT OF ANY SUPPLIER, MAKES NO WARRANTY, REPRESENTATION OR COVENANT, EXPRESS OR IMPLIED, AS TO ANY MATTER WHATEVER, INCLUDING, BUT NOT LIMITED TO THE MERCHANTABILITY OF THE EQUIPMENT OR THEIR FITNESS FOR ANY PARTICULAR PURPOSE, THE DESIGN, QUALITY, CAPACITY OR CONDITION OF THE EQUIPMENT COMPLIANCE OF THE EQUIPMENT WITH THE REQUIREMENT OF ANY LAW, RULE, SPECIFICATION OR AGREEMENT, PATENT OR COPYRIGHT INFRINGEMENT, OR LATENT DEFECTS. OWNER SHALL HAVE NO LIABILITY WHATSOEVER FOR THE BREACH OF ANY REPRESENTATION OR WARRANTY MADE BY THE SUPPLIER(S). OWNER MAKES NO REPRESENTATION AS TO THE TREATMENT BY RENTER OF THIS AGREEMENT FOR FINANCIAL STATEMENT OR TAX PURPOSES. RENTER AGREES THE EQUIPMENT IS “AS IS.” Renter agrees, regardless of cause, not to assert any claim whatsoever against Owner for any indirect, consequential, incidental or special damages or loss, of any kind, including, without limitation, any loss of business, lost profits or interruption of service. Any action by Renter against Owner for any default by Owner under this Agreement shall be commenced within one (1) year after any such cause of action accrues. (b) Renter shall look solely to the Supplier(s) for any and all claims related to the Equipment. RENTER UNDERSTANDS AND AGREES THAT NEITHER SUPPLIER(S) NOR ANY SALESPERSON OR OTHER AGENT OF SUPPLIER(S) IS AN AGENT OF OWNER, NOR ARE ANY OF THEM AUTHORIZED TO WAIVE OR ALTER THIS AGREEMENT. No representation by Supplier(s) shall in any way affect Renter’s duty to pay the Rental Payments and perform its obligations under this Agreement. Section 3.06 End of Rental Term Options. Renter may, if no Event of Default then exists, (i) purchase all (but not less than all) of the Equipment by paying Owner the fair market value of the Equipment as determined by Owner, (ii) renew this Agreement for a period of not less than one (1) year at an annual Rental Payment to be determined at time of renewal, or (iii) return Equipment to the Owner pursuant to Section 3.07. Renter must provide Owner written notice of the option selected not less than 90 days prior to the end of the Rental Term. If such notice is not received, Agreement will automatically renew for one year at the current Rental Payment. If Renter elects to purchase Equipment, Renter shall, on the last day of the Rental Term, pay to Owner the purchase price for Equipment in cash; and upon receipt of such payment Owner shall transfer to Renter title to the Equipment, free and clear of any claim, lien or encumbrance (other than those held by parties claiming by, through or under Renter), but without recourse, representation or any other warranty, express or implied, “AS IS”, in its then condition and location. Renter shall be responsible for all applicable sales, use, personal property and other taxes. Section 3.07 Surrender. Once Renter has made all of the Rental Payments set forth under Exhibit B, Renter, at its sole expense, shall pay original supplier to teardown, remove, and for the return of Equipment to Owner’s storage facility. Owner and Renter shall inspect the Equipment upon their removal, and the results of such inspections shall be conclusive as to any damage to the Equipment above ordinary wear and tear. Renter shall be responsible for the prompt payment of any and all damages to or reduction in value of the Equipment to the extent not the result of ordinary wear and tear. At the conclusion of the Agreement, the Renter hereby grants to Owner a sixty (60) day rent free period of time after termination for the Owner to remove the Equipment; provided, however, that Renter may continue to utlize the Equipment rent free during this period until Owner removes the Equipment. IV. Appropriation Section 4.01 Appropriation. Renter shall be obligated to appropriate sufficient money to make all the Rental Payments for the Original Term and each successive Renewal Term as each payment comes due. If Renter fails to make an appropriation of money to make any Rental Payment, then an Event of Default will be deemed to have occurred as set forth under Section IX below. V. Insurance, Damage, Insufficiency of Proceeds Indemnification Section 5.01 Insurance. Renter shall maintain property insurance and liability insurance at its own expense with respect to the Equipment. Renter shall be solely responsible for selecting the insurer(s) and for making all premium payments and ensuring that all policies are continuously kept in effect during the period when Renter is required to make Rental Payments. Renter shall provide Owner with a Certificate of Insurance which lists the Owner and/or assigns as a loss payee and additional insured on the policies with respect to the Equipment. Renter shall insure the Equipment against any loss or damage in an amount at least equal to the then applicable Stipulated Loss Value of the Equipment. Renter may self-insure against the casualty risks described above. If Renter chooses this option, Renter must furnish Owner with a certificate and/or other documents which evidences such self insurance. Each policy issued or affected by this Section shall contain a provision that the insurance company shall not cancel or materially modify the policy without first giving thirty (30) days advance notice to Owner or its assignees. Renter shall furnish to Owner certificates evidencing such coverage throughout the Rental Term. Section 5.02 Damage to or Destruction of Equipment. Renter assumes the risk of loss or damage to the Equipment. If the Equipment or any portion thereof is lost, stolen, damaged, or destroyed by fire or other casualty, Renter will immediately report all such losses to all possible insurers and take the proper procedures to attain all insurance proceeds. At the option of Owner, Renter shall either (1) apply the Net Proceeds to replace, repair or restore the Equipment or (2) apply the Net Proceeds to the applicable Stipulated Loss Value. For purposes of this Section and Section 5.03, the term Net Proceeds shall mean the amount of insurance proceeds collected from all applicable insurance policies after deducting all expenses incurred in the collection thereof. Section 5.03 Insufficiency of Net Proceeds. If there are no Net Proceeds for whatever reason or if the Net Proceeds are insufficient to pay in full the cost of any replacement, repair, restoration, modification or improvement of the Equipment, then Renter shall, at the option of Owner, either (1) complete such replacement, repair, restoration, modification or improvement and pay any costs thereof in excess of the amount of the Net Proceeds or (2) apply the Net Proceeds to the Stipulated Loss Value and pay the deficiency, if any, to the Owner. Section 5.04 Reimbursement. Renter assumes liability for, and agrees to and does hereby reimburse, protect and keep harmless, Owner, its successors and assigns, and their respective agents, employees, officers and directors from and against any and all claims, liability, loss, cost, damage or expense (including reasonable attorneys’ fees), of whatsoever kind and nature including but not limited to those arising out of or caused by the negligence of Renter, and their respective agents or employees, arising out of the use, condition, operation, possession, control, selection, delivery or return of any item of Equipment, regardless of where, how, and by whom operated, and any failure by Renter to comply with this Agreement. The foregoing reimbursements (i) include, without limitation, claims, loss, cost, damage or expense suffered or incurred as a result of any defect in the Equipment, Software or Services (whether discoverable or not) or based upon any theory of liability (including strict liability doctrines or statutes) and (ii) shall only apply with respect to events prior to the return of the Equipment pursuant to Section 9.04. VI. Title Section 6.01 Title. Title to the Equipment shall vest in Owner upon execution of this Agreement. Title to the Equipment will remain with the Owner throughout the Rental Term. Renter shall be responsible for the filing fees, charges, and any other costs associated with the registration of the title. Renter agrees that Owner or its Assignee may execute any additional documents including financing statements, affidavits, notices, and similar instruments, for and on behalf of Renter which Owner deems necessary or appropriate to protect Owner’s interest in the Equipment and in this Agreement. Section 6.02 Owner. Renter acknowledges and agrees that Owner is sole and exclusive owner of the Equipment, and that by the execution of this Agreement, Renter shall not possess or obtain any ownership interest, legal or equitable, in the Equipment, except solely as Renter hereunder and subject to the terms hereof. The Equipment is and shall at all times be and remain, personal property, notwithstanding that the Equipment or any part thereof may now be, or hereafter become in any manner affixed or attached to real property. VII. Assignment Section 7.01 Assignment by Owner. All of Owner's rights, title and/or interest in the Rental Payments may be assigned and reassigned in whole or in part to one or more assignees or sub- assignees by Owner at any time without the consent of Renter. No such assignment shall be effective as against Renter until the assignor shall have filed with Renter written notice of assignment identifying the assignee. Renter shall pay all Rental Payments due hereunder relating to such Equipment to or at the direction of Owner or the assignee named in the notice of assignment. Renter shall keep a complete and accurate record of all such assignments. Section 7.02 Assignment by Renter. None of Renter's right, title and interest under this Agreement and in the Equipment may be assigned by Renter unless Owner approves of such assignment in writing before such assignment occurs. VIII. Maintenance of Equipment Section 8.01 Maintenance. Renter shall pay any and all fees, property taxes or other taxes, charges and expenses and comply with all laws related to the use, possession, and operation of the Equipment while it is in Renter’s possession, including obtaining all approvals and permits related to the use and/or possession of the Equipment. Renter shall maintain and keep the Equipment in good repair and safe operating condition during the term of this Agreement in accordance to Supplier’s recommendations including but not limited to regular maintenance of all HVAC equipment. Renter will be liable for all damage to the Equipment, other than normal wear and tear, caused by Renter, its employees or its agents. Renter shall not during the term of this Agreement create, incur or assume any levies, liens or encumbrances of any kind with respect to the Equipment except those created by this Agreement. Renter shall allow Owner to examine and inspect the Equipment at all reasonable times. IX. Default Section 9.01 Events of Default defined. The following events shall constitute an "Event of Default" under this Agreement: (a) Failure by Renter to pay any Rental Payment listed on Exhibit "B" for fifteen (15) days after such payment is due according to the Payment Date listed on Exhibit "B". (b) Failure to pay any other payment required to be paid under this Agreement at the time specified herein and a continuation of said failure for a period of thirty (30) days after written notice by Owner that such payment must be made. If Renter continues to fail to pay any payment after such period, then Owner may, but will not be obligated to, make such payments and charge Renter for all costs incurred plus interest at the highest lawful rate. (c) Failure by Renter to observe and perform any warranty, covenant, condition, promise or duty under this Agreement for a period of thirty (30) days after written notice specifying such failure is given to Renter by Owner, unless Owner agrees in writing to an extension of time. Owner will not unreasonably withhold its consent to an extension of time if corrective action is instituted by Renter. Subsection (c) does not apply to Rental Payments and other payments discussed above. (d) Any statement, material omission, representation or warranty made by Renter in or pursuant to this Agreement which proves to be false, incorrect or misleading on the date when made regardless of Renter's intent and which materially adversely affects the rights or security of Owner under this Agreement. (e) Any provision of this Agreement which ceases to be valid for whatever reason and the loss of such provision would materially adversely affect the rights or security of Owner. (f) Renter admits in writing its inability to pay its obligations. Renter defaults on one or more of its other obligations. Renter applies or consents to the appointment of a receiver or a custodian to manage its affairs. Renter makes a general assignment for the benefit of Owners. Section 9.02 Remedies on Default. Whenever any Event of Default exists, Owner shall have the right to take one or any combination of the following remedial steps: (a) With or without terminating this Agreement, Owner may declare all Rental Payments and other amounts payable by Renter hereunder to the end of the full Rental Term to be immediately due and payable. (b) With or without terminating this Agreement, Owner may require Renter at Renter's expense to redeliver any or all of the Equipment to Owner as provided below in Section 9.04. Such delivery shall take place within 30 days after the event of default occurs. If Renter fails to deliver the Equipment, Owner may enter the premises where the Equipment is located and take possession of the Equipment and charge Renter for cost incurred. Renter will be liable for any damage to the Equipment above ordinary wear and tear caused by Renter or its employees or agents. If Owner, in its discretion, takes possession and disposes of the Equipment or any portion thereof, Owner shall apply the proceeds of any such disposition to pay the following items in the following order: (i) all costs (including, but not limited to, attorneys' fees) incurred in securing possession of the Equipment; (ii) all expenses incurred in completing the disposition; (iii) any sales or transfer taxes; and (iv) the balance of any Contract Payments due. Any disposition proceeds remaining after the requirements of clauses (i), (ii), (iii), (iv) have been met shall be retained by Owner. If there is a deficiency in the disposition proceeds to cover the items listed in clauses (i), (ii), (iii), (iv), Renter shall still be obligated to pay any outstanding balance due to Owner. (c) Owner may retain all amounts credited to the Vendor Payable Account and Renter shall have no further interest therein. (d) Owner may take whatever action at law or in equity that may appear necessary or desirable to enforce its rights. Renter shall be responsible to Owner for all costs incurred by Owner in the enforcement of its rights under this Agreement including, but not limited to, reasonable attorney fees. Section 9.03 No Remedy Exclusive. No remedy herein conferred upon or reserved to Owner is intended to be exclusive and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement now or hereafter existing at law or in equity. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or shall be construed to be a waiver thereof. Section 9.04 Return of Equipment and Storage. (a) Surrender: The Renter shall, at its own expense, surrender the Equipment to the Owner in the event of a default by delivering the Equipment to the Owner to a location accessible by common carrier and designated by Owner. (b) Delivery: The Equipment shall be delivered to the location designated by the Owner by a common carrier unless the Owner agrees in writing that a common carrier is not needed. When the Equipment is delivered into the custody of a common carrier, the Renter shall arrange for the shipping of the item and its insurance in transit in accordance with the Owner’s instructions and at the Renter’s sole expense. Renter at its expense shall completely sever and disconnect the Equipment or its component parts from the Renter’s property all without liability to the Owner. Renter shall pack or crate the Equipment and all of the component parts of the Equipment carefully and in accordance with any recommendations of the manufacturer. The Renter shall deliver to the Owner the plans, specifications operation manuals or other warranties and documents furnished by the manufacturer or vendor on the Equipment and such other documents in the Renter’s possession relating to the maintenance and methods of operation of such Equipment. (c) Condition: When the Equipment is surrendered to the Owner it shall be in the condition and repair required to be maintained under this Agreement. It will also meet all legal regulatory conditions necessary for the Owner to sell or lease it to a third party and be free of all liens. If Owner reasonably determines that the Equipment or an item of the Equipment, once it is returned, is not in the condition required hereby, Owner may cause the repair of the Equipment or an item of the Equipment to achieve such condition and upon demand, Renter shall promptly reimburse Owner for all amounts reasonably expended in connection with the foregoing. (d) Storage: Upon written request by the Owner, the Renter shall provide free storage for the Equipment or any item of the Equipment for a period not to exceed 60 days after the expiration of its lease term before returning it to the Owner. The Renter shall arrange for the insurance described to continue in full force and effect with respect to such item during its storage period and the Owner shall reimburse the Renter on demand for the incremental premium cost of providing such insurance. X. Vendor Payable Account Section 10.01 Establishment of Vendor Payable Account. On the date that the Owner executed this Agreement, which is on or after the date that the Renter executes this Agreement, Owner agrees to (i) make available to Renter an amount sufficient to pay the total Purchase Price for the Equipment by establishing a separate, non-interest bearing account (the “Vendor Payable Account”), as agent for Renter’s account, with a financial institution that Owner selects that is acceptable to Renter (including Owner or any of its affiliates) and (ii) to deposit an amount equal to such Purchase Price as reflected on Exhibit B in the Vendor Payable Account. Renter hereby further agrees to make the representations, warranties and covenants relating to the Vendor Payable Account as set forth in Exhibit C attached hereto. Upon Renter’s delivery to Owner of a Payment Request and Equipment Acceptance Form in the form set forth in Exhibit G attached hereto, Renter authorizes Owner to withdraw funds from the Vendor Payable Account from time to time to pay the Purchase Price, or a portion thereof, for each item of Equipment as it is delivered to Renter. The Payment Request and Equipment Acceptance Form must be signed by an authorized individual acting on behalf of Renter. The authorized individual or individuals designated by the Renter must sign the Signature Card which will be kept in the possession of the Owner. Section 10.02 Down Payment. Prior to the disbursement of any funds from the Vendor Payable Account, the Renter must either (1) deposit all the down payment funds that the Renter has committed towards the purchase of the Equipment into the Vendor Payable Account or (2) Renter must provide written verification to the satisfaction of the Owner that all the down payment funds Renter has committed towards the purchase of the Equipment have already been spent or are simultaneously being spent with the funds requested from the initial Payment Request and Equipment Acceptance Form. For purposes of this Section, the down payment funds committed towards the Equipment from the Renter are the down payment funds that were represented to the Owner at the time this transaction was submitted for credit approval by the Renter to the Owner. Section 10.03 Disbursement upon Default. If an Event of Default occurs prior to the Partial Prepayment Date, the amount then on deposit in the Vendor Payable Account shall be retained by the Owner and Renter will have no interest therein. Section 10.04 Surplus Amount. Any Surplus Amount then on deposit in the Vendor Payable Account on the Partial Prepayment Date shall be applied to pay on such Partial Prepayment Date a portion of the Stipulated Loss Value then applicable. Section 10.05 Recalculation of Rental Payments. Upon payment of a portion of the Stipulated Loss Value as provided in Section 10.03 above, each Rental Payment thereafter shall be reduced by an amount calculated by Owner based upon a fraction of the numerator of which is the Surplus Amount and the denominator of which is the Stipulated Loss Value on such Partial Prepayment Date. Within fifteen (15) days after such Partial Prepayment Date, Owner shall provide to Renter a revised Exhibit B to this Agreement, which shall take into account such payment of a portion of the Stipulated Loss Value thereafter and shall be and become thereafter Exhibit B to this Agreement. Notwithstanding any other provision of this Section 10, this Agreement shall remain in full force and effect with respect to all or the portion of the Equipment accepted by Renter as provided in this Agreement, and the portion of the principal component of Rental Payments remaining unpaid after the Partial Prepayment Date plus accrued interest thereon shall remain payable in accordance with the terms of this Agreement, including revised Exhibit B hereto which shall be binding and conclusive upon Owner and Renter. XI. Miscellaneous Section 11.01 Notices. All notices shall be sufficiently given and shall be deemed given when delivered or mailed by registered mail, postage prepaid, to the parties at their respective places of business as first set forth herein or as the parties shall designate hereafter in writing. Section 11.02 Binding Effect. This Agreement shall inure to the benefit of and shall be binding upon Owner and Renter and their respective successors and assigns. Section 11.03 Severability. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. Section 11.04 Amendments, Addenda, Changes or Modifications. This Agreement may be amended, added to, changed or modified by written agreement duly executed by Owner and Renter. Furthermore, Owner reserves the right to directly charge or amortize into the remaining balance due from Renter, a reasonable fee, to be determined at that time, as compensation to Owner for the additional administrative expense resulting from such amendment, addenda, change or modification requested by Renter. Section 11.05 Execution in Counterparts. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. Section 11.06 Captions. The captions or headings in this Agreement do not define, limit or describe the scope or intent of any provisions or sections of this Agreement. Section 11.07 ARTICLE 2A WAIVERS. In the event that Article 2A of the Uniform Commercial Code is adopted under applicable state law and applies to this Agreement, then Renter, to the extent permitted by law, waives any and all rights and remedies conferred upon a Renter by Sections 2A-508 through 2A 522 of such Article 2A, including, but not limited to, Renter’s rights to: (i) cancel or repudiate this Agreement; (ii) reject or revoke acceptance of the Equipment, Software or Services; (iii) claim, grant or permit a security interest in the Equipment in Renter’s possession or control for any reason; (iv) deduct from Rental payments or other amounts due hereunder, all or any part of any claimed damages resulting from Owner’s default, if any, under this Agreement; (v) accept partial delivery of the Equipment; (vi) “cover” by making any purchase or lease of, or contract to purchase or lease equipment in substitution for Equipment designated in this Agreement; and (vii) obtain specific performance, replevin, detinue, sequestration, claim and delivery or the like for any Equipment identified to this Agreement. To the extent permitted by applicable law, Renter also hereby waives any rights now or hereafter conferred by statute or otherwise which may require Owner to sell, lease or otherwise use any Equipment in mitigation of Owner’s damages or which may otherwise limit or modify any of Owner’s rights or remedies. Section 11.08 Master Rental. This Agreement can be utilized as a Master Rental Agreement. This means that the Owner and the Renter may agree to the rental of the additional Equipment under this Agreement at some point in the future by executing one or more Additional Schedules to Exhibit A, Exhibit B, Exhibit C and Exhibit D as well as other exhibits or documents that may be required by Owner. For purposes of this section, the term “Additional Schedule” refers to the proper execution of additional Schedules to Exhibit A, Exhibit B, Exhibit C and Exhibit D as well as other exhibits or documents that may be required by the Owner all of which relate to the renting of additional Equipment. Additional Schedules will be consecutively numbered on each of the exhibits which make up the Additional Schedule and all the terms and conditions of the Agreement shall govern to each Additional Schedule. Section 11.09 Entire Writing. This Agreement constitutes the entire writing between Owner and Renter. No waiver, consent, modification or change of terms of this Agreement shall bind either party unless in writing and signed by both parties, and then such waiver, consent, modification or change shall be effective only in the specific instance and for the specific purpose given. There are no understandings, agreements, representations, conditions, or warranties, express or implied, which are not specified herein regarding this Agreement or the Equipment rented hereunder. Any terms and conditions of any purchase order or other documents submitted by Renter in connection with this Agreement which are in addition to or inconsistent with the terms and conditions of this Agreement will not be binding on Owner and will not apply to this Agreement. Section 11.10 Choice of Law. This Agreement shall be governed according to the laws of the State of the Renter. Owner and Renter have caused this Agreement to be executed in their names by their duly authorized representatives listed below. Town of Irondequoit, New York Lease Servicing Center, Inc. dba NCL Government Capital Signature Signature Printed Name and Title Printed Name and Title Schedule (01) EXHIBIT A DESCRIPTION OF EQUIPMENT RE: Rental Agreement dated as of May 28, 2021, between Lease Servicing Center, Inc. dba NCL Government Capital (Owner) and Town of Irondequoit, New York (Renter) Below is a detailed description of all the items of Equipment including quantity, model number and serial number where applicable: Assorted Fitness Equipment including Eight (8) Treadmills, Four (4) Crosstrainers, Three (3) Octane XT-Ones, Three (3) Octane XRide SR6000s, Two (2) Recumbent Bicycles, Two (2) Upright Bicycles, One (1) Scifit Pro-1000, One (1) Hammer Strength Select Row, One (1) Hammer Strength Pulldown, One (1) Seated Leg Press, One (1) Seated Leg Curl, One (1) Leg Extension, One (1) Shoulderpress, One (1) Cable Crossover, Two (2) Half Racks, and One (1) Rope Pulltop Frame Physical Address of Equipment after Delivery : Schedule (01) EXHIBIT B PAYMENT SCHEDULE RE: Rental Agreement dated as of May 28, 2021, between Lease Servicing Center, Inc. dba NCL Government Capital (Owner) and Town of Irondequoit, New York (Renter) Date of First Payment: February 1, 2022 Total Number of Payments: Four (4) Number of Payments Per Year: One (1) Pmt No. Due Date Rental Payment *†Stipulated Loss Value 1 01-Feb-22 $52,217.47 $153,181.55 2 01-Feb-23 $52,217.47 $106,356.07 3 01-Feb-24 $52,217.47 $57,882.33 4 01-Feb-25 $52,217.47 $7,702.32 Town of Irondequoit, New York Signature Printed Name and Title *Assumes all Rental Payments due to date are paid †Stipulated Loss Value is not Fair Market Value (FMV), and should not be interpreted as same. FMV, as referenced in 3.06, can only be obtained from Owner at end of term. Schedule (01) EXHIBIT C ACCEPTANCE OF OBLIGATION TO COMMENCE RENTAL PAYMENTS UNDER EXHIBIT B RE: Rental Agreement dated as of May 28, 2021, between Lease Servicing Center, Inc. dba NCL Government Capital (Owner) and Town of Irondequoit, New York (Renter) I, the undersigned, hereby certify that I am a duly qualified representative of Renter and that I have been given the authority by the governing body of Renter to sign this Acceptance of Obligation to commence Rental Payments with respect to the above referenced Agreement. I hereby certify that: 1. The Equipment described on Exhibit A has not been delivered, installed or available for use as of the Commencement date of this Agreement. 2. Renter acknowledges that Owner has agreed to deposit into a Vendor Payable Account an amount sufficient to pay the total purchase price (the “Purchase Price”) for the Equipment so identified in such Exhibit A; 3. Renter agrees to execute a Payment Request and Equipment Acceptance Form authorizing payment of the Purchase Price, or a portion thereof, for each withdrawal of funds from the Vendor Payable Account. Notwithstanding that the Equipment has not been delivered to or accepted by Renter on the date of execution of the Agreement, Renter hereby warrants that: (a) Renter’s obligation to commence Rental Payments as set forth in Exhibit B is absolute and unconditional as of the Commencement Date and on each date set forth in Exhibit B thereafter, subject to the terms and conditions of the Agreement; (b) immediately upon delivery and acceptance of all the Equipment, Renter will notify Owner of Renter’s final acceptance of the Equipment by delivering to Owner the “Payment Request and Equipment Acceptance Form” in the form set forth in Exhibit E attached to the Agreement; (c) in the event that any Surplus Amount is on deposit in the Vendor Payable Account when an Event of Non-appropriation under the Agreement occurs, then those amounts shall be applied as provided in Section 10 of the Agreement; (d) regardless of whether Renter delivers a final Payment Request and Equipment Acceptance Form, all Rental Payments paid prior to delivery of all the Equipment shall be credited to Rental Payments as they become due under the Agreement as set forth in Exhibit B. Town of Irondequoit, New York Signature Printed Name and Title Schedule (01) EXHIBIT D CERTIFICATE OF AUTHORIZATION RE: Rental Agreement dated as of May 28, 2021, between Lease Servicing Center, Inc. dba NCL Government Capital (Owner) and Town of Irondequoit, New York (Renter) 1. Determination of Need. The Governing Body of Renter, either through direct board action or indirectly through its officers, officials or other authorized representatives, has determined that a true and very real need exists for the rental of the Equipment described on Exhibit A of the Rental Agreement (“Agreement”) dated as of May 28, 2021, between Town of Irondequoit, New York (Renter) and Lease Servicing Center, Inc. dba NCL Government Capital (Owner). 2. Approval and Authorization. The Governing Body of Renter, either through direct board action or indirectly through its officers, officials or other authorized representatives has determined that it is in the best interest of the Renter to enter into a lease substantially in the form of the Agreement to rent the Equipment described on Exhibit A of the Agreement. The Governing Body of Renter has duly authorized the individuals listed below to execute the Agreement and all documents related thereto on behalf of the Renter. Such authorization derives from either direct board action or indirectly through established policies and procedures or bylaws all as allowed by law. Authorized Individual(s): (Printed or Printed Name and Title of individual(s) authorized to execute the Agreement) 3. Adoption. The signatures below from the designated individuals of the Governing Body of the Renter evidence the adoption of this Certificate of Authorization Signature: (Signature of Secretary, Board Chairman or other member of the Governing Body) Printed Name & Title: (Printed Name and Title of individual who signed directly above) Attested By: (Signature of one additional person who can witness the passage of this Resolution) Printed Name & Title: (Printed Name and Title of individual who signed directly above) Schedule (01) EXHIBIT E PAYMENT REQUEST AND EQUIPMENT ACCEPTANCE FORM RE: Rental Agreement dated as of May 28, 2021, between Lease Servicing Center, Inc. dba NCL Government Capital (Owner) and Town of Irondequoit, New York (Renter) In accordance with Section 10.01, by executing this Payment Request and Equipment Acceptance Form the Renter hereby represents that the Payee or Payees listed below who are requesting payment have delivered the Equipment or a portion of the Equipment or performed the services to the satisfaction of the Renter and that the amounts requested below by the Payee or Payees are proportionate with the value of the Equipment delivered or services rendered by the Payee or Payees. The Renter hereby represents and warrants for all purposes that: 1. Pursuant to the invoice attached hereto, the amount to be disbursed is $ and this amount is consistent with the Contract between Renter and vendor. 2. Payment is to be made to: Payee: 3. The undersigned certifies that the following documents are attached to this Payment Request and Equipment Acceptance Form when there is a request for a release of funds from the Vendor Payable Account to pay for a portion, or all, of the Equipment: (1) Invoice from the vendor, (2) copy of the Contract between Renter and vendor (if requested by the Owner), (3) Insurance Certificate (if applicable), (4) front and back copy of the original MSO/Title listing Lease Servicing Center, Inc. dba NCL Government Capital and/or its assigns as the first lien holder (if applicable). By executing this Payment Request and Equipment Acceptance Form and attaching the documents as required above, the Renter shall be deemed to have accepted this portion of the Equipment for all purposes under the Agreement, including, without limitation, the obligation of Renter to make the Rental Payments with respect thereto in a proportionate amount of the total Rental Payment. 4. No amount listed in this exhibit was included in any such exhibit previously submitted. 5. Each disbursement hereby requested has been incurred and is a proper charge against the Vendor Payable Account. No amount hereby requested to be disbursed will be paid to Renter as reimbursement for any expenditure paid by Renter more than 60 days prior to the date of execution and delivery of the Agreement. 6. The Equipment referenced in the attached has been delivered, installed, inspected and tested as necessary and in accordance with Renter’s specifications and accepted for all purposes. 7. Renter has obtained insurance coverage as required under the Agreement from an insurer qualified to do business in the State. 8. Renter has appropriated and/or taken other lawful actions necessary to provide moneys sufficient to pay all Rental Payments required to be paid under the Agreement during the current Budget Year of Renter, and such moneys will be applied in payment of all Rental Payments due and payable during such current Budget Year. 9. No event or condition that constitutes or would constitute an Event of Default exists as of the date hereof. I, the undersigned, hereby certify that I am a duly qualified representative of Renter and that I have been given the authority by the governing body of Renter to sign this Payment Request and Equipment Acceptance Form. Please forward this document and any correspondence relating to vendor payment to: Email: tgoetsch@lscfinancial.com Please call (320) 763-7600 if you have any questions. Town of Irondequoit, New York Signature Printed Name and Title Schedule (01) EXHIBIT F SIGNATURE CARD RE: Rental Agreement dated as of May 28, 2021, between Lease Servicing Center, Inc. dba NCL Government Capital (Owner) and Town of Irondequoit, New York (Renter) The below signatures will be used for purposes of verifying the signature on a Payment Request and Equipment Acceptance Form prior to making payments from the Equipment Acquisition Fund or Vendor Payable Account. By signing below, the undersigned represents and warrants that s/he has received all appropriate authority from Town of Irondequoit, New York. Town of Irondequoit, New York Signature Printed Name and Title Signature of additional authorized individual (optional) of Renter Signature Printed Name and Title Schedule (01) EXHIBIT G RENTER ACKNOWLEDGMENT RE: Rental Agreement dated as of May 28, 2021, between Lease Servicing Center, Inc. dba NCL Government Capital (Owner) and Town of Irondequoit, New York (Renter) Renter hereby acknowledges that it has ordered or caused to be ordered the equipment that is the subject of the above-mentioned Agreement. Please complete the below information, attach another page if necessary Vendor Name: Equipment: Cost of Equipment: Vendor Name: Equipment: Cost of Equipment: Vendor Name: Equipment: Cost of Equipment: Vendor Name: Equipment: Cost of Equipment: Vendor Name: Equipment: Cost of Equipment: Renter will immediately notify Owner if any of the information listed above is changed. INSURANCE REQUIREMENTS Pursuant to Article V of the Rental Agreement, you have agreed to provide us evidence of insurance covering the Equipment. A Certificate of Insurance listing the information stated below should be sent to us no later than the date on which the equipment is delivered. Insured: Certificate Holder: Town of Irondequoit, New York Lease Servicing Center, Inc. dba NCL Government Capital AOIA 1280 Titus Avenue 220 22nd Avenue East, Suite 106 Rochester, New York 14617 Alexandria, Minnesota 56308 1. Equipment Description  Assorted Fitness Equipment including Eight (8) Treadmills, Four (4) Crosstrainers, Three (3) Octane XT-Ones, Three (3) Octane XRide SR6000s, Two (2) Recumbent Bicycles, Two (2) Upright Bicycles, One (1) Scifit Pro-1000, One (1) Hammer Strength Select Row, One (1) Hammer Strength Pulldown, One (1) Seated Leg Press, One (1) Seated Leg Curl, One (1) Leg Extension, One (1) Shoulderpress, One (1) Cable Crossover, Two (2) Half Racks, and One (1) Rope Pulltop Frame  Please include all applicable VIN’s, serial numbers, etc. 2. Physical Damage  All risk coverage to guarantee proceeds of at least $188,110.07. 3. Deductible  The deductible amounts on the insurance policy should not exceed $25,000.00. 4. Loss Payee  Lease Servicing Center, Inc. dba NCL Government Capital AOIA (and/or Its Assigns) MUST be listed as loss payee. Please forward certificate as soon as possible to: Email: tgoetsch@lscfinancial.com Please complete the information below and return this form along with the Agreement. Town of Irondequoit, New York Insurance Company: Agent’s Name: Telephone #: Fax #: Address: City, State Zip: Email: *PREFERRED* *As an additional payment option for Renter, we are now providing the option of ACH (Automatic Clearing House). By completing this form, Renter is authorizing Owner to withdraw said payment amount on said date. DEBIT AUTHORIZATION I hereby authorize Lease Servicing Center, Inc. dba NCL Government Capital AOIA to initiate debit entries for the Payment Amount (including, but not limited to, any late fees, rate changes, escrow modifications, etc.). I acknowledge that Lease Servicing Center, Inc. dba NCL Government Capital AOIA may reinitiate returned entries up to two additional times, to the account indicated below at the financial institution named below and to debit the same to such account for: Agreement Number Payment Amount Frequency of Payments 3358976 $52,217.47 Annual Beginning Day of Month Month Year Debits will be made according to Exhibit B of the Contract I acknowledge that the origination of ACH transactions to this account must comply with the provisions of U.S. law. Financial Institution Name Branch Address City State Zip Routing Number Account Number Type of Account Checking Savings If the account does not have sufficient funds, Lease Servicing Center, Inc. dba NCL Government Capital AOIA may attempt, but shall have no obligation to continue to attempt to deduct the payment from the account. If the account has insufficient funds when Lease Servicing Center, Inc. dba NCL Government Capital AOIA attempts to deduct a payment, Lease Servicing Center, Inc. dba NCL Government Capital AOIA may terminate the automatic deduction of payments upon notice to borrower and me. Until such time as payment is made, borrower shall be responsible to make such payments, and all other payments that may be due to Lease Servicing Center, Inc. dba NCL Government Capital AOIA regarding the above-referenced loan. This authority is to remain in full force and effect until Lease Servicing Center, Inc. dba NCL Government Capital AOIA has received written notification from any authorized signer of the account of its termination in such time and manner as to afford Lease Servicing Center, Inc. dba NCL Government Capital AOIA a reasonable opportunity to act on it. Renter Name on Agreement Town of Irondequoit, New York Signature Printed Name and Title Tax ID Number Date PLEASE ATTACH COPY OF A VOIDED CHECK TO THIS FORM! USA Patriot Act USA Patriot Act requires identity verification for all new accounts. This means that we may require information from you to allow us to make a proper identification. Resolution No. 2021-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER AND AMEND VARIOUS CONTRACTS WITH VENDORS FOR YOUTH, FAMILY, AND SENIOR RECREATIONAL PROGRAMMING FOR SUMMER 2021 At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, pursuant to Town Board Resolution 2021-122 adopted on May 18, 2021, the Town Board authorized the Supervisor to enter into contracts with vendors for Youth, Family, and Senior recreational programs as attached hereto as Addendum “A”; and WHEREAS, an update was made to add instructors as attached hereto as Addendum “B”. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby replaces and supersedes Addendum “A” of Resolution 2021-122 with the chart attached hereto and made a part hereof as Addendum “B”. AND FURTHER IT BE RESOLVED THAT, the Town Board authorizes the Supervisor to enter into revised contracts with the vendor in Addendum “B”, which is attached hereto and made a part hereof, in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Seeley voting __________ Youth, Family, Adult, and Senior Recreational Program Instructor Payouts -Summer 2021 - Addendum "A" Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Elizabeth Bauld 3803-A Storybook Cooks: Charlie and the Chocolate Factory 7/7/2021 7/9/2021 6:00P-7:00P $49.00/Per Head $38.00/Per Head $11.00/Per Head Storybook Cook 3804-A Storybook Cooks Tweens Camp: Cook Around the World 7/28/2021 7/30/2021 6:00P-8:00P $62.00/Per Head $48.00/Per Head $14.00/Per Head 3515-A Storybook Cools: My Buddy and Me: Classic Stories 7/1/2021 7/1/2021 6:00P-7:00P $18.00/Per Head $15.00/Per Head $3.00/Per Head 3515-B Storybook Cools: My Buddy and Me: Classic Stories 8/18/2021 8/18/2021 6:00P-7:00P $18.00/Per Head $15.00/Per Head $3.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Rich Black 3806-A How Cool is That? 7/12/2021 7/16/2021 9:00A-12:00P $215.00/Per Head $205.00/Per Head $10.00/Per Head LQR Adventures 3806-B Forensic Science & CSI For Kids 7/12/2021 7/16/2021 1:00P-4:00P $215.00/Per Head $205.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Eric Carlin 3524-A Beginner Guitar 6/3/2021 7/8/2021 5:30P-6:15P $60.00/Per Head $50.00/Per Head $10.00/Per Head 3524-B Beginner Guitar 6/3/2021 7/8/2021 6:30P-7:15P $60.00/Per Head $50.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Jennifer Colombo 3526-A Summertime Music & Movement with Miss Jennifer 6/2/2021 6/23/2021 6:05P-6:50P $44.00/Per Head $34.00/Per Head $10.00/Per Head 3526-B Summertime Music & Movement with Miss Jennifer 7/14/2021 8/4/2021 6:05P-6:50P $44.00/Per Head $34.00/Per Head $10.00/Per Head 3527-A Campfire Stories & Songs with Miss Jennifer 8/12/2021 8/12/2021 5:45P-6:45P $10.00/Per Head $7.00/Per Head $3.00/Per Head 3528-A Sensory Friendly Music & Movement with Miss Jennifer 6/2/2021 6/23/2021 5:30P-6:00P $44.00/Per Head $34.00/Per Head $10.00/Per Head 3528-B Sensory Friendly Music & Movement with Miss Jennifer 7/14/2021 8/4/2021 5:30P-6:00P $44.00/Per Head $34.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Randy Crudup 3239-A Tiny Panthers: Kids Karate 6/5/2021 6/26/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head Crudup's Karate Academy 3239-B Tiny Panthers: Kids Karate 7/10/2021 7/31/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 3239-C Tiny Panthers: Kids Karate 8/7/2021 8/28/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 3240-A Panthers: Kids Karate 6/5/2021 6/26/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 3240-B Panthers: Kids Karate 7/10/2021 7/31/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 3240-C Panthers: Kids Karate 8/7/2021 8/28/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Fast and Fierce Elite 3816-A Fierce Cheer Camp 4-6 yr. olds 7/27/2021 7/30/2021 9:00A-11:00A $55.00/Per Head $45.00/Per Head $10.00/Per Head 3816-B Fierce Cheer Camp 7-12 yr. olds 7/27/2021 7/30/2021 9:00A-1:00P $65.00/Per Head $55.00/Per Head $10.00/Per Head 3816-C Fierce Cheer Camp 13-17 yr. olds 7/27/2021 7/30/2021 9:00A-1:00P $65.00/Per Head $55.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Shelancia Daniel 3800-A Nailed It Inspired "Creative Challenge" Camp 7/5/2021 7/9/2021 9:00A-3:00P $210.00/Per Head $200.00/Per Head $10.00/Per Head The Creativity Shell 3801-A Alice in Wonderland Quilt Camp 7/12/2021 7/16/2021 9:00A-3:00P $210.00/Per Head $200.00/Per Head $10.00/Per Head 3802-A Roblox Costumes and Accessories 8/30/2021 9/3/2021 9:00A-3:00P $210.00/Per Head $200.00/Per Head $10.00/Per Head 3808-A Creative Architecture Birdhouse Challenge 7/26/2021 7/30/2021 9:00A-3:00P $210.00/Per Head $200.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Carol Lang 5302-A Fitness Yoga I 5/4/2021 7/20/2021 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5302-B Fitness Yoga I 5/6/2021 7/22/2021 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5307-A Motion Promotion 5/4/2021 7/20/2021 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk 5307-B Motion Promotion 5/6/2021 7/22/2021 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Cyndi Lovejoy 3205-A Camp Fit: Obstacles and Games 7/13/2021 8/3/2021 5:30P-6:15P $45.00/Per Head $35.00/Per Head $10.00/Per Head Stretch and Grow 3206-A Camp Fit: Fitness and Games 7/13/2021 8/3/2021 6:30P-7:15P $45.00/Per Head $35.00/Per Head $10.00/Per Head 3208-A Basic Ballet: A Whole New World 7/8/2021 7/29/2021 5:45P-6:30P $43.00/Per Head $35.00/Per Head $8.00/Per Head 3211-A Mats, Music, and More!7/9/2021 7/23/2021 9:45A-10:30A $31.00/Per Head $23.00/Per Head $8.00/Per Head 3213-A Intro to Dance and Music 7/7/2021 7/28/2021 5:30P-6:00P $42.00/Per Head $34.00/Per Head $8.00/Per Head 3226-A Feel the Beat Hip Hop Basics 7/8/2021 7/29/2021 6:45P-7:30P $43.00/Per Head $35.00/Per Head $8.00/Per Head 3227-A Tiny Tappers 7/7/2021 7/28/2021 6:15P-7:00P $43.00/Per Head $35.00/Per Head $8.00/Per Head 3676-C Playdate at the Park: Bean Bags, Hoops, and Parachutes!7/30/2021 7/30/2021 10:45A-11:45A $9.00/Per Head $7.00/Per Head $2.00/Per Head 3861-A Girl Power! Fitness and Games Camp 7/19/2021 7/22/2021 1:00P-3:00P $68.00/Per Head $55.00/Per Head $13.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Marc Mandell 3220-A Little Kickers Soccer 3-4 yr. olds 7/13/2021 8/3/2021 5:30P-6:00P $46.00/Per Head $35.00/Per Head $11.00/Per Head Icon Production LLC 3220-B Little Kickers Soccer 5-6 yr. olds 7/13/2021 8/3/2021 6:15P-7:00P $52.00/Per Head $40.00/Per Head $12.00/Per Head 3220-C Little Kickers Soccer 7-9 yr. olds 7/13/2021 8/3/2021 7:15P-8:00P $52.00/Per Head $40.00/Per Head $12.00/Per Head 3853-A ROC City Boom Soccer Camp 3-4 yr. olds 6/28/2021 7/1/2021 10:00A-11:00A $55.00/Per Head $40.00/Per Head $15.00/Per Head 3853-B ROC City Boom Soccer Camp 5-6 yr. olds 6/28/2021 7/1/2021 10:00A-11:00A $55.00/Per Head $40.00/Per Head $15.00/Per Head 3853-C ROC City Boom Soccer Camp 7-8 yr. olds 6/28/2021 7/1/2021 10:30A-12:00P $65.00/Per Head $50.00/Per Head $15.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Kate Muratore 3854-A Pee Wee Soccer Camp 7/12/2021 7/16/2021 9:30A-10:15A $58.00/Per Head $45.00/Per Head $13.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Andy Paris 3819-A Tiny Tikes Basketball Camp 8/23/2021 8/27/2021 9:45A-10:45A $55.00/Per Head $40.00/Per Head $15.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Bruce Rehbach 3850-A Quickstart Tennis Camp 7/12/2021 7/15/2021 9:00A-9:45A $55.00/Per Head $41.00/Per Head $14.00/Per Head 3850-B Quickstart Tennis Camp 7/26/2021 7/29/2021 9:00A-9:45A $55.00/Per Head $41.00/Per Head $14.00/Per Head 3851-A Tennis Camp (Beginner & Advanced Beginner)7/12/2021 7/15/2021 10:00A-11:30A $65.00/Per Head $49.00/Per Head $16.00/Per Head 3851-B Tennis Camp (Intermediate & Advanced )7/12/2021 7/15/2021 11:30A-1:00P $65.00/Per Head $49.00/Per Head $16.00/Per Head 3851-C Tennis Camp (Beginner & Advanced Beginner)7/26/2021 7/29/2021 10:00A-11:30A $65.00/Per Head $49.00/Per Head $16.00/Per Head 3851-D Tennis Camp (Intermediate & Advanced )7/26/2021 7/29/2021 11:30A-1:00P $65.00/Per Head $49.00/Per Head $16.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Samantha Richards 3111-A Kickin' It Cardio (Parent&Child)7/8/2021 7/29/2021 5:30P-6:15P $38.00/Per Pair $25.00/Per Pair $13.00/Per Pair 3111-B Kickin' It Cardio (Additional Child)7/8/2021 7/29/2021 5:30P-6:15P $12.00/Per Head $9.00/Per Head $3.00/Per Head 3676-A Playdate at the Park: Dance Party 7/9/2021 7/9/2021 10:45A-11:45A $9.00/Per Head $7.00/Per Head $2.00/Per Head 3676-B Playdate at the Park: Dance Party 7/23/2021 7/23/2021 10:45A-11:45A $9.00/Per Head $7.00/Per Head $2.00/Per Head 5059-A High Energy Cardio Dance 6/7/2021 7/19/2021 6:15P-7:00P $36.00/Per Head $28.80/Per Head $7.20/Per Head 5059-B High Energy Cardio Dance 7/26/2021 8/30/2021 6:15P-7:00P $36.00/Per Head $28.80/Per Head $7.20/Per Head 5317-A Rise and Shine Cardio Dance 6/2/2021 7/7/2021 8:30A-9:30A $36.00/Per Head $28.80/Per Head $7.20/Per Head 5317-B Rise and Shine Cardio Dance 7/21/2021 8/25/2021 8:30A-9:30A $36.00/Per Head $28.80/Per Head $7.20/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Todd Stahl 3805-A Summer Art Spectacular 8/2/2021 8/6/2021 10:00A-12:00P $80.00/Per Head $65.00/Per Head $15.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Strikeback Martial Arts 3230-A Jujitsu Buddies Level 1 (AM)7/10/2021 7/31/2021 10:15A-11:00A $90.00/Per Head $81.00/Per Head $9.00/Per Head 3230-B Jujitsu Buddies Level 1 (PM)7/10/2021 7/31/2021 12:15P-1:00P $90.00/Per Head $81.00/Per Head $9.00/Per Head 3231-A Jujitsu Buddies Level 2 7/10/2021 7/31/2021 11:15A-12:00P $90.00/Per Head $81.00/Per Head $9.00/Per Head 3232-A Junior Jujitsu - June Sat.6/5/2021 6/26/2021 9:00A-10:00A $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3232-B Junior Jujitsu - June Tues.6/1/2021 6/29/2021 6:00P-7:00P $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3232-C Junior Jujitsu - July Sat.7/3/2021 7/31/2021 9:00A-10:00A $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3232-D Junior Jujitsu - July Tues.7/6/2021 7/27/2021 6:00P-7:00P $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3232-E Junior Jujitsu - Aug. Sat.8/7/2021 8/28/2021 9:00A-10:00A $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3232-F Junior Jujitsu - Aug. Tues. 8/3/2021 8/31/2021 6:00P-7:00P $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3234-A Strike Back Fitness - June 6/7/2021 6/28/2021 6:00P-6:45P $110.00/Per Head $99.00/Per Head $11.00/Per Head 3234-B Strike Back Fitness - July 7/12/2021 7/26/2021 6:00P-6:45P $110.00/Per Head $99.00/Per Head $11.00/Per Head 3234-C Strike Back Fitness - August 8/2/2021 8/30/2021 6:00P-6:45P $110.00/Per Head $99.00/Per Head $11.00/Per Head 5316-A Adult Jujitsu - June 6/1/2021 6/29/2021 7:00P-8:15P $90.00/Per Head $81.00/Per Head $9.00/Per Head 5316-B Adult Jujitsu-July 7/6/2021 7/27/2021 7:00P-8:15P $90.00/Per Head $81.00/Per Head $9.00/Per Head 5316-C Adult Jujitsu-August 8/3/2021 8/31/2021 7:00P-8:15P $90.00/Per Head $81.00/Per Head $9.00/Per Head Youth, Family, Adult, and Senior Recreational Program Instructor Payouts -Summer 2021 - Addendum "B" Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Elizabeth Bauld 3803-A Storybook Cooks: Charlie and the Chocolate Factory 7/7/2021 7/9/2021 6:00P-7:00P $49.00/Per Head $38.00/Per Head $11.00/Per Head Storybook Cook 3804-A Storybook Cooks Tweens Camp: Cook Around the World 7/28/2021 7/30/2021 6:00P-8:00P $62.00/Per Head $48.00/Per Head $14.00/Per Head 3515-A Storybook Cools: My Buddy and Me: Classic Stories 7/1/2021 7/1/2021 6:00P-7:00P $18.00/Per Head $15.00/Per Head $3.00/Per Head 3515-B Storybook Cools: My Buddy and Me: Classic Stories 8/18/2021 8/18/2021 6:00P-7:00P $18.00/Per Head $15.00/Per Head $3.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Rich Black 3806-A How Cool is That? 7/12/2021 7/16/2021 9:00A-12:00P $215.00/Per Head $205.00/Per Head $10.00/Per Head LQR Adventures 3806-B Forensic Science & CSI For Kids 7/12/2021 7/16/2021 1:00P-4:00P $215.00/Per Head $205.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Eric Carlin 3524-A Beginner Guitar 6/3/2021 7/8/2021 5:30P-6:15P $60.00/Per Head $50.00/Per Head $10.00/Per Head 3524-B Beginner Guitar 6/3/2021 7/8/2021 6:30P-7:15P $60.00/Per Head $50.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Jennifer Colombo 3526-A Summertime Music & Movement with Miss Jennifer 6/2/2021 6/23/2021 6:05P-6:50P $44.00/Per Head $34.00/Per Head $10.00/Per Head 3526-B Summertime Music & Movement with Miss Jennifer 7/14/2021 8/4/2021 6:05P-6:50P $44.00/Per Head $34.00/Per Head $10.00/Per Head 3527-A Campfire Stories & Songs with Miss Jennifer 8/12/2021 8/12/2021 5:45P-6:45P $10.00/Per Head $7.00/Per Head $3.00/Per Head 3528-A Sensory Friendly Music & Movement with Miss Jennifer 6/2/2021 6/23/2021 5:30P-6:00P $44.00/Per Head $34.00/Per Head $10.00/Per Head 3528-B Sensory Friendly Music & Movement with Miss Jennifer 7/14/2021 8/4/2021 5:30P-6:00P $44.00/Per Head $34.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Randy Crudup 3239-A Tiny Panthers: Kids Karate 6/5/2021 6/26/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head Crudup's Karate Academy 3239-B Tiny Panthers: Kids Karate 7/10/2021 7/31/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 3239-C Tiny Panthers: Kids Karate 8/7/2021 8/28/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 3240-A Panthers: Kids Karate 6/5/2021 6/26/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 3240-B Panthers: Kids Karate 7/10/2021 7/31/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head 3240-C Panthers: Kids Karate 8/7/2021 8/28/2021 10:00A-10:30A $30.00/Per Head $21.00/Per Head $9.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Fast and Fierce Elite 3816-A Fierce Cheer Camp 4-6 yr. olds 7/27/2021 7/30/2021 9:00A-11:00A $55.00/Per Head $45.00/Per Head $10.00/Per Head 3816-B Fierce Cheer Camp 7-12 yr. olds 7/27/2021 7/30/2021 9:00A-1:00P $65.00/Per Head $55.00/Per Head $10.00/Per Head 3816-C Fierce Cheer Camp 13-17 yr. olds 7/27/2021 7/30/2021 9:00A-1:00P $65.00/Per Head $55.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Shelancia Daniel 3800-A Nailed It Inspired "Creative Challenge" Camp 7/5/2021 7/9/2021 9:00A-3:00P $210.00/Per Head $200.00/Per Head $10.00/Per Head The Creativity Shell 3801-A Alice in Wonderland Quilt Camp 7/12/2021 7/16/2021 9:00A-3:00P $210.00/Per Head $200.00/Per Head $10.00/Per Head 3802-A Roblox Costumes and Accessories 8/30/2021 9/3/2021 9:00A-3:00P $210.00/Per Head $200.00/Per Head $10.00/Per Head 3808-A Creative Architecture Birdhouse Challenge 7/26/2021 7/30/2021 9:00A-3:00P $210.00/Per Head $200.00/Per Head $10.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Cory Lancer 3820-A Girls Basketball Camp Gr. 3-8 6/28/2021 7/2/2021 9:00A-3:00P $150.00/Per Head $120.00/Per Head $30.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Carol Lang 5302-A Fitness Yoga I 5/4/2021 7/20/2021 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5302-B Fitness Yoga I 5/6/2021 7/22/2021 8:00A-9:00A $55.00/Per Head - 1 Day wk $95.00/Per Head - 2 days wk $44.00/Per Head - 1 Day wk $76.00/Per Head - 2 days wk $11.00/Per Head - 1 Day wk $19.00/Per Head - 2 days wk 5307-A Motion Promotion 5/4/2021 7/20/2021 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk 5307-B Motion Promotion 5/6/2021 7/22/2021 10:10A-11:10A $50.00/Per Head - 1 Day wk $65.00/Per Head - 2 days wk $40.00/Per Head - 1 Day wk $52.00/Per Head - 2 days wk $10.00/Per Head - 1 Day wk $13.00/Per Head - 2 days wk Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Cyndi Lovejoy 3205-A Camp Fit: Obstacles and Games 7/13/2021 8/3/2021 5:30P-6:15P $45.00/Per Head $35.00/Per Head $10.00/Per Head Stretch and Grow 3206-A Camp Fit: Fitness and Games 7/13/2021 8/3/2021 6:30P-7:15P $45.00/Per Head $35.00/Per Head $10.00/Per Head 3208-A Basic Ballet: A Whole New World 7/8/2021 7/29/2021 5:45P-6:30P $43.00/Per Head $35.00/Per Head $8.00/Per Head 3211-A Mats, Music, and More!7/9/2021 7/23/2021 9:45A-10:30A $31.00/Per Head $23.00/Per Head $8.00/Per Head 3213-A Intro to Dance and Music 7/7/2021 7/28/2021 5:30P-6:00P $42.00/Per Head $34.00/Per Head $8.00/Per Head 3226-A Feel the Beat Hip Hop Basics 7/8/2021 7/29/2021 6:45P-7:30P $43.00/Per Head $35.00/Per Head $8.00/Per Head 3227-A Tiny Tappers 7/7/2021 7/28/2021 6:15P-7:00P $43.00/Per Head $35.00/Per Head $8.00/Per Head 3676-C Playdate at the Park: Bean Bags, Hoops, and Parachutes!7/30/2021 7/30/2021 10:45A-11:45A $9.00/Per Head $7.00/Per Head $2.00/Per Head 3861-A Girl Power! Fitness and Games Camp 7/19/2021 7/22/2021 1:00P-3:00P $68.00/Per Head $55.00/Per Head $13.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Marc Mandell 3220-A Little Kickers Soccer 3-4 yr. olds 7/13/2021 8/3/2021 5:30P-6:00P $46.00/Per Head $35.00/Per Head $11.00/Per Head Icon Production LLC 3220-B Little Kickers Soccer 5-6 yr. olds 7/13/2021 8/3/2021 6:15P-7:00P $52.00/Per Head $40.00/Per Head $12.00/Per Head 3220-C Little Kickers Soccer 7-9 yr. olds 7/13/2021 8/3/2021 7:15P-8:00P $52.00/Per Head $40.00/Per Head $12.00/Per Head 3853-A ROC City Boom Soccer Camp 3-4 yr. olds 6/28/2021 7/1/2021 10:00A-11:00A $55.00/Per Head $40.00/Per Head $15.00/Per Head 3853-B ROC City Boom Soccer Camp 5-6 yr. olds 6/28/2021 7/1/2021 10:00A-11:00A $55.00/Per Head $40.00/Per Head $15.00/Per Head 3853-C ROC City Boom Soccer Camp 7-8 yr. olds 6/28/2021 7/1/2021 10:30A-12:00P $65.00/Per Head $50.00/Per Head $15.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Kate Muratore 3854-A Pee Wee Soccer Camp 7/12/2021 7/16/2021 9:30A-10:15A $58.00/Per Head $45.00/Per Head $13.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Andy Paris 3819-A Tiny Tikes Basketball Camp 8/23/2021 8/27/2021 9:45A-10:45A $55.00/Per Head $40.00/Per Head $15.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Virginia Pizzarello Silver Sneakers Cardio Circuit (Wed./Fri.)6/16/2021 12/31/2021 8:30A-9:30A $2.50/registrant/class $25/class paid with Healthways Grant Healthways Grant to Town $500/Month Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Bruce Rehbach 3850-A Quickstart Tennis Camp 7/12/2021 7/15/2021 9:00A-9:45A $55.00/Per Head $41.00/Per Head $14.00/Per Head 3850-B Quickstart Tennis Camp 7/26/2021 7/29/2021 9:00A-9:45A $55.00/Per Head $41.00/Per Head $14.00/Per Head 3851-A Tennis Camp (Beginner & Advanced Beginner)7/12/2021 7/15/2021 10:00A-11:30A $65.00/Per Head $49.00/Per Head $16.00/Per Head 3851-B Tennis Camp (Intermediate & Advanced )7/12/2021 7/15/2021 11:30A-1:00P $65.00/Per Head $49.00/Per Head $16.00/Per Head 3851-C Tennis Camp (Beginner & Advanced Beginner)7/26/2021 7/29/2021 10:00A-11:30A $65.00/Per Head $49.00/Per Head $16.00/Per Head 3851-D Tennis Camp (Intermediate & Advanced )7/26/2021 7/29/2021 11:30A-1:00P $65.00/Per Head $49.00/Per Head $16.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Samantha Richards 3111-A Kickin' It Cardio (Parent&Child)7/8/2021 7/29/2021 5:30P-6:15P $38.00/Per Pair $25.00/Per Pair $13.00/Per Pair 3111-B Kickin' It Cardio (Additional Child)7/8/2021 7/29/2021 5:30P-6:15P $12.00/Per Head $9.00/Per Head $3.00/Per Head 3676-A Playdate at the Park: Dance Party 7/9/2021 7/9/2021 10:45A-11:45A $9.00/Per Head $7.00/Per Head $2.00/Per Head 3676-B Playdate at the Park: Dance Party 7/23/2021 7/23/2021 10:45A-11:45A $9.00/Per Head $7.00/Per Head $2.00/Per Head 5059-A High Energy Cardio Dance 6/7/2021 7/19/2021 6:15P-7:00P $36.00/Per Head $28.80/Per Head $7.20/Per Head 5059-B High Energy Cardio Dance 7/26/2021 8/30/2021 6:15P-7:00P $36.00/Per Head $28.80/Per Head $7.20/Per Head 5317-A Rise and Shine Cardio Dance 6/2/2021 7/7/2021 8:30A-9:30A $36.00/Per Head $28.80/Per Head $7.20/Per Head 5317-B Rise and Shine Cardio Dance 7/21/2021 8/25/2021 8:30A-9:30A $36.00/Per Head $28.80/Per Head $7.20/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Todd Stahl 3805-A Summer Art Spectacular 8/2/2021 8/6/2021 10:00A-12:00P $80.00/Per Head $65.00/Per Head $15.00/Per Head Name Activity Description Beg Date End Date Time Period Program Rate Instructor Rate Amount to Recreation Strikeback Martial Arts 3230-A Jujitsu Buddies Level 1 (AM)7/10/2021 7/31/2021 10:15A-11:00A $90.00/Per Head $81.00/Per Head $9.00/Per Head 3230-B Jujitsu Buddies Level 1 (PM)7/10/2021 7/31/2021 12:15P-1:00P $90.00/Per Head $81.00/Per Head $9.00/Per Head 3231-A Jujitsu Buddies Level 2 7/10/2021 7/31/2021 11:15A-12:00P $90.00/Per Head $81.00/Per Head $9.00/Per Head 3232-A Junior Jujitsu - June Sat.6/5/2021 6/26/2021 9:00A-10:00A $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3232-B Junior Jujitsu - June Tues.6/1/2021 6/29/2021 6:00P-7:00P $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3232-C Junior Jujitsu - July Sat.7/3/2021 7/31/2021 9:00A-10:00A $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3232-D Junior Jujitsu - July Tues.7/6/2021 7/27/2021 6:00P-7:00P $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3232-E Junior Jujitsu - Aug. Sat.8/7/2021 8/28/2021 9:00A-10:00A $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3232-F Junior Jujitsu - Aug. Tues. 8/3/2021 8/31/2021 6:00P-7:00P $90.00/Per Head - 1 Day wk $124.00/Per Head-2 Days wk $81.00/Per Head - 1 Day wk $111.60/Per Head-2 Days wk $9.00/Per Head - 1 Day wk $12.40/Per Head-2 Days wk 3234-A Strike Back Fitness - June 6/7/2021 6/28/2021 6:00P-6:45P $110.00/Per Head $99.00/Per Head $11.00/Per Head 3234-B Strike Back Fitness - July 7/12/2021 7/26/2021 6:00P-6:45P $110.00/Per Head $99.00/Per Head $11.00/Per Head 3234-C Strike Back Fitness - August 8/2/2021 8/30/2021 6:00P-6:45P $110.00/Per Head $99.00/Per Head $11.00/Per Head 5316-A Adult Jujitsu - June 6/1/2021 6/29/2021 7:00P-8:15P $90.00/Per Head $81.00/Per Head $9.00/Per Head 5316-B Adult Jujitsu-July 7/6/2021 7/27/2021 7:00P-8:15P $90.00/Per Head $81.00/Per Head $9.00/Per Head 5316-C Adult Jujitsu-August 8/3/2021 8/31/2021 7:00P-8:15P $90.00/Per Head $81.00/Per Head $9.00/Per Head Resolution No. 2021-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO NEW CONTRACT WITH VENDOR FOR THE TOWN’S 2021 FARMERS’ MARKET AND GAZEBO CONCERT SERIES At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June, 2021, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, Town Board Resolution No. 2020-289 authorized the Supervisor to enter into agreements for 2021 Special Events with final approval and/or ratification by the Town Board; and WHEREAS, pursuant to that resolution the Town of Irondequoit’s 2021 Farmers’ Market and Gazebo Concert Series will occur between May 27 and September 16, 2021; and WHEREAS, pursuant to Town Board action 2021-099 on April 20, 2021, the Town Board authorized the Supervisor to enter into contracts with vendors providing entertainment services attached hereto as Addendum “A”; and WHEREAS, an update was made to as attached hereto as Addendum “B”. WHEREAS, these vendors are paid for with funds from the Special Events budget in account 246.0246.4122. NOW THEREFORE BE IT RESOLVED, that the Town Board approves the agreements listed in Addendum “B”, for the Town of Irondequoit’s 2021 Farmers’ Market and Gazebo Concert Series. AND BE IT FURTHER RESOLVED, that the Town Board grants authority to the Town Supervisor to execute any and all documents related to these agreements in a format approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Seeley voting __________ Farmers’ Market and Gazebo Concert Series ADDENDUM “A” Don Newcomb Band Musical Entertainment – Gazebo Series $200.00 Mitty and the Followers Musical Entertainment – Gazebo Series $250.00 Irondequoit Concert Band Musical Entertainment – Gazebo Series $250.00 Music with Terry Musical Entertainment – Gazebo Series $125.00 Mike Pappert Musical Entertainment – Farmers’ Market $100.00 Dake/Irondequoit High School Jazz Bands Musical Entertainment – Farmers’ Market $0 Gone Fishin’ Musical Entertainment – Farmers’ Market $275.00 Rock n’ Blues All Stars Musical Entertainment – Farmers’ Market $300.00 Standard Time Musical Entertainment – Farmers’ Market $165.00 Irondequoit Concert Band Musical Entertainment – Farmers’ Market $250.00 8 Days A Week Musical Entertainment – Farmers’ Market $275.00 Big Mike and the Motivators Musical Entertainment – Farmers’ Market $300.00 The PhatKats Musical Entertainment – Farmers’ Market $300.00 It’s My Party Musical Entertainment – Farmers’ Market $350.00 Deja VooDoo Musical Entertainment – Farmers’ Market $250.00 The FOG Musical Entertainment – Farmers’ Market $300.00 Mario and the Alrights Musical Entertainment – Farmers’ Market $300.00 Rock-It-Science Musical Entertainment – Farmers’ Market $350.00 Mitty and the Followers Musical Entertainment – Farmers’ Market $250.00 Marianna Musical Entertainment – Farmers’ Market $200.00 Farmers’ Market and Gazebo Concert Series ADDENDUM “B” Don Newcomb Band Musical Entertainment – Gazebo Series $200.00 Mitty and the Followers Musical Entertainment – Gazebo Series $250.00 Irondequoit Concert Band Musical Entertainment – Gazebo Series $250.00 Music with Terry Musical Entertainment – Gazebo Series $125.00 The Feedback Band Musical Entertainment – Gazebo Series $350.00 Mike Pappert Musical Entertainment – Farmers’ Market $100.00 Dake/Irondequoit High School Jazz Bands Musical Entertainment – Farmers’ Market $0 Gone Fishin’ Musical Entertainment – Farmers’ Market $275.00 Rock n’ Blues All Stars Musical Entertainment – Farmers’ Market $300.00 Standard Time Musical Entertainment – Farmers’ Market $165.00 Irondequoit Concert Band Musical Entertainment – Farmers’ Market $250.00 8 Days A Week Musical Entertainment – Farmers’ Market $275.00 Big Mike and the Motivators Musical Entertainment – Farmers’ Market $300.00 The PhatKats Musical Entertainment – Farmers’ Market $300.00 It’s My Party Musical Entertainment – Farmers’ Market $350.00 Deja VooDoo Musical Entertainment – Farmers’ Market $250.00 The FOG Musical Entertainment – Farmers’ Market $300.00 Mario and the Alrights Musical Entertainment – Farmers’ Market $300.00 Rock-It-Science Musical Entertainment – Farmers’ Market $350.00 Mitty and the Followers Musical Entertainment – Farmers’ Market $250.00 Marianna Musical Entertainment – Farmers’ Market $200.00 Resolution No. 2021-_______ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT WITH THE NEW IRONDEQUOIT COMMUNITY CENTER At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June, 2021 at 7:00 p.m. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ___________ offered the following resolution and moved its adoption: WHEREAS, pursuant to Resolution No. 2019-128, the Town Board authorized the construction and equipping of a new community center (the Irondequoit Community Center) at space leased in the former Irondequoit Mall, and the residents of the Town on June 30, 2019 voted at a special election to approve the financing of the Irondequoit Community Center; and WHEREAS, the Town broke ground on the construction of the Irondequoit Community Center on January 22, 2020, and the construction of the project is now nearing completion; and WHEREAS, pursuant to Resolution No. 2021-097, the Town Board authorized a membership fee schedule WHEREAS, the Town Board wishes to enter into contracts with multiple insurance companies for reimbursement in lieu of membership fees for those individuals with qualifying insurance; and WHEREAS, the Director of Recreation has collected and reviewed the contracts from the insurance companies; and WHEREAS, the Director of Recreation recommends entering into a health insurance contract with OptumHealth Care Solutions, LLC, for the Irondequoit Community Center, attached; and WHEREAS, the Town Board has reviewed contracts proposed by the Director of Recreation and determines that it is in the best interests of the Town and its residents to adopt the health insurance contract. NOW, THEREFORE, BE IT RESOLVED, that the Town Board adopts the proposed health insurance contracts for the Irondequoit Community Center in the form attached hereto as Addendum “A” This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ____________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Seeley voting _______ Addendum “A” – Membership Rates April 20, 2021 1 FITNESS PASSPORT SERVICE AGREEMENT This Fitness Passport Service Agreement (this “Agreement”) is entered into on May 19, 2021 (the “Effective Date”), by and between OptumHealth Care Solutions, LLC, including its affiliates (“Optum”) and the Town of Irondequoit, on behalf of the Irondequoit Department of Recreation, including its Participating Facilities (”Network”). For purposes of this Agreement, Network and Optum shall collectively be referred to herein as the “Parties” and individually as a “Party”. WHEREAS, Network wishes to become part of the Optum Fitness Passport network comprised of facilities that provide services to support the Fitness Passport Program to Optum’s clients; and WHEREAS, Optum provides its client’s Members access to the Fitness Passport Program (as further described in Appendix A attached hereto and incorporated by reference); and WHEREAS, Optum desires to include Network as part of its Fitness Passport Program offering so that Optum’s client’s Members may access the Fitness Passport Program. NOW THEREFORE, for and in consideration of the above recitals, and the mutual covenants and agreements set forth below, and in exchange for other valuable and adequate consideration which the Parties agree is sufficient to enter into this Agreement, the Parties agree as follows: ARTICLE 1 DEFINITIONS Except as otherwise specifically indicated, the following terms shall have the following meanings in this Agreement (such meanings to be equally applicable to both the singular and plural forms of the terms defined): Activation ID: A unique system-generated number assigned by Optum and used by both Parties to identify a Member who enrolls in the Fitness Passport Program. Activation Letter: A letter, which displays the Activation ID that Members print off and present to a Participating Facility to enroll in the Fitness Passport Program. Fitness Passport Program: A program sponsored by Optum as described in Appendix A herein. Eligible Member: A benefit holder enrolled in a qualifying health plan that may or may not be a member of a Participating Facility and is not enrolled in the Fitness Passport Program. Member: A benefit holder enrolled in a qualifying health plan that is enrolled in the Fitness Passport Program and is a member of a Participating Facility. Participating Facility: Each Network facility location, unless otherwise excluded as expressly stated in Appendix A herein that is obligated by this Agreement to participate in the Fitness Passport Program. Network Facility Reimbursement: The amount of reimbursement Optum has agreed to remit to Network toward a Member’s monthly membership rate that Network represents has met the established Fitness Passport Program visit criteria as defined by Optum in Appendix A. 2 ARTICLE 2 TERM AND TERMINATION 2.1 Term. The initial term of this Agreement shall begin on the Effective Date and shall continue through December 31st of the first calendar year (“Initial Term”). Thereafter, this Agreement shall automatically renew on the same terms and conditions on January 1st of each calendar year after the Initial Term for successive twelve (12) month terms (each a “Renewal Term”), unless otherwise agreed to in writing prior to September 1st of each calendar year or otherwise terminated in accordance with Section 2.2 of this Agreement. The Initial Term and each subsequent Renewal Term may be referred to collectively or separately as “Term.” 2.2 Termination. This Agreement may be terminated by any of the following: a) If either party provides written notice of non-renewal for the next Renewal Term no later than September 1st of the current Term. Following proper notice of non-renewal the current Term will effectively terminate as of midnight local time of Network on December 31; or b) By either Party upon mutual written agreement; or c) If either Party breaches any material provision of this Agreement and fails to cure such breach within thirty (30) days after written notice is given by the non-breaching Party, the Agreement shall terminate at the end of the thirty (30) day period. Any failure to use good faith efforts to cure the breach will be considered an early termination under section (d) below. d) Network may, at Optum’s reasonable discretion, terminate the Agreement early at the end of any calendar month. e) This Agreement shall terminate immediately and automatically upon delivery to the other Party of written notice of termination on the occurrence of one of the following: i. Bankruptcy, insolvency or the dissolution of either Party; ii. Unauthorized assignment of this Agreement, whereby such assignment will be subject to the early termination fee in (d) above of this Agreement; or iii. The loss of any license, qualification, authorization, accreditation or certification required for a Party to perform its duties under this Agreement that was not the result of such Party’s willful or negligent act or omission (which such act or omission will be subject to the early termination fee in section (d) above. Each Party agrees to notify the other Party in writing not later than five (5) business days after the occurrence of any of the events referred to immediately above. 2.3 Effect of Termination: Upon termination of this Agreement, each Party shall immediately cease using the other Party’s name, symbol or logo (“Mark”), including but not limited to uses of the Mark authorized by this Agreement. Notwithstanding, the obligation to pay Network Facility Reimbursement to Network by Optum shall survive Termination for 120 days after the termination date. 2.4 Ongoing Obligations. Termination shall not affect either Party’s liability for any obligations incurred by such Party prior to the effective date of termination. ARTICLE 3 3 OBLIGATIONS OF NETWORK 3.1 Access to, Fulfillment of, and Membership Fees for the Fitness Passport Program. Each Participating Facility shall provide all Members with unlimited visits to the Participating Facility and all standard Network services, during the hours of operation as advertised by the Participating Facility to include, if applicable, an initial orientation to a Participating Facility and the equipment. In connection with participating in the Fitness Passport Program, each Participating Facility will provide Members with unlimited visits to Participating Facility at the rate set forth in Appendix A. 3.2 Acknowledgement. Network acknowledges that Optum is not a payer of services nor an insurer with respect to any services provided by the Network as part of this Agreement. 3.3 Compliance with Applicable Laws. Both Parties shall comply with all applicable local, state and federal laws. Network shall also obtain and maintain any and all licenses required to fulfill its duties and obligations under this Agreement. 3.4 Cooperation with Optum. Both Parties agree Network shall be the first point of contact for Members and Eligible Members and shall assume all service responsibility with respect to Member participation in the Fitness Passport Program, unless the Member contacts Optum first, in which case that Member will be re- directed to the Network. In the event of an escalated issue whereby Optum’s assistance is required for resolution, Optum agrees to cooperate with Network in handling any complaints or inquiries from Members or Eligible Members regarding the Fitness Passport Program. 3.5 Account Management. Network will assign an account management individual or team to support Optum with implementation of the Fitness Passport Program. ARTICLE 4 OBLIGATIONS OF OPTUM 4.1 Payment to Network. Optum shall pay Network the Network Facility Reimbursement set forth in Appendix A for each eligible Member that meets the Fitness Passport Program’s monthly visit requirement. Payment details for the Network Facility Reimbursement are set forth in Appendix A. 4.2 Hold Harmless. Network agrees that the only payment Optum is responsible for is in accordance with its obligation described in Section 4.1. The Member is responsible for all other costs, fees and charges related to services not included in the Network standard membership services. Network will not seek from Optum any charges, fees, costs or expenses a Member may incur that are not part of the obligation of Optum under Section 4.1. 4.3 Promotion of Services. Optum shall promote the Fitness Passport Program to Eligible Members through the Optum Web site, marketing and sales brochures, and other distribution channels designated by Optum, including but not limited to telephone and email communications. Optum shall be responsible for the design and production of any such materials and the design and maintenance of the Optum Web site. ARTICLE 5 CONFIDENTIALITY 5.1 Information. Each Party acknowledges that in the course of performing under this Agreement, it may learn confidential, trade secret, or proprietary information concerning the other Party or third parties to whom the other Party has an obligation of confidentiality. Each Party shall protect and shall not disclose the other’s proprietary information, including but not limited to, trade secrets, lists of Activation 4 IDs and Participating Facilities, Member information, reimbursement amounts, and patented, trademarked, trade-named, service-marked, and copyrighted material or other property belonging to it or to a third party to whom it has an obligation of confidentiality (“Confidential Information”). 5.2 Protection of Confidential Information. Each Party agrees that during the term of this Agreement: (a) it will use such Confidential Information only as permitted by this Agreement or as otherwise permitted in writing, (b) it will not disclose such Confidential Information orally or in writing to any third party without the prior written consent of the other Party, (c) it will take at least those precautions to protect the other’s Confidential Information as it takes to protect its own similar information, and (d) it will not otherwise use such Confidential Information for its own purposes or that of any other person or entity. A Party may disclose Confidential Information if required by law, legal process, or court order, in which case the disclosing Party shall notify the other Party sufficiently in advance of the disclosure, as allowed by law, to permit intervention at its option. The obligations stated in this Section shall survive termination of this Agreement for so long either Party has access to the other’s Confidential Information. 5.3 Privacy. Each Party agrees to be bound by any applicable state and federal rules and regulations concerning the privacy and security of Member information. 5.4 Trademarks, Logos and Copyrighted Materials. Network hereby acknowledges that Optum and its affiliates may, from time to time during the term of this Agreement, provide Network with marketing, promotional or other advertising materials intended for use in connection with the promotion of the Program (such materials together with all content, trademarks, trade names, and/or logos of Optum and its affiliates, the “Optum Marketing Materials”). Optum hereby grants to Network a revocable, nonexclusive, non-assignable and non- transferable right and license to use and display the Optum Marketing Materials during the term of this Agreement without modification solely in connection with the promotion of the Program. Upon expiration or the earlier termination of this Agreement, the foregoing license shall automatically terminate and be of no further force and effect and Network shall immediately cease its use and display of the Optum Marketing Materials. All uses of the Optum Marketing Materials shall be subject to Optum’s prior approval. Optum hereby represents and warrants to Network that it has the right to grant the license as set forth in this paragraph. Except as expressly set forth in this Agreement, Network obtains no other rights in or to the Optum Marketing Materials and Optum and its respective affiliates reserve all rights Network hereby grants to Optum and its affiliates a revocable, nonexclusive, non-assignable and non- transferable right and license to use and display all names, trademarks, trade names, service marks and logos of Network and its affiliates (collectively, the “Network Marks”) during the term of this Agreement solely in connection with the administration and promotion of the Program. Upon expiration or the earlier termination of this Agreement, the foregoing license shall automatically terminate and be of no further force and effect. Network hereby represents and warrants to Optum that it has the right to grant the license as set forth in this paragraph. ARTICLE 6 DISPUTE RESOLUTION In the event that any dispute, claim, or controversy of any kind or nature relating to this Agreement arises between the Parties, the Parties agree to meet and make a good faith effort to resolve the dispute. If the dispute is not resolved within thirty (30) days after the Parties first met to discuss it, and either Party wishes to further pursue resolution of the dispute, that Party may refer the dispute to non-binding mediation under the Commercial Mediation Rules of the American Arbitration Association (“AAA”). In no event may the mediation be initiated more than one (1) year after the date one Party first gave written 5 notice of the dispute to the other Party. A single mediator engaged in the practice of law, who is knowledgeable as to the subject matter relevant to the dispute, shall conduct the mediation under the then current rules of the AAA. The mediation shall be held in a mutually agreeable site. Nothing herein is included to prevent either Party from seeking any other remedy available at law including seeking redress in a court of competent jurisdiction. ARTICLE 7 RESPONSIBILITY FOR DAMAGES AND INDEMNIFICATION 7.1 Responsibility for Damages. Each Party shall be responsible for any and all damages, claims, liabilities, or judgments it incurs that arise as a result of its own acts or omissions. Any costs for damages, claims, liabilities, or judgments incurred at any time by one Party as a result of the other Party’s negligence or intentional wrongdoing shall be paid for or reimbursed by the other Party. Except for claims indemnified hereunder, or breaches of provisions related to confidentiality of information provided, in no event shall either Party be liable to the other for incidental, consequential, economic, special, or lost profit damages, even if such Party has been advised of the possibility of such damages. Consequential damages include, but are not limited to, lost profits, lost revenues, and lost business opportunities, whether or not the other Party was or should have been aware of the possibility of these damages. 7.2 Indemnification. The Parties shall each indemnify and hold the other harmless against any and all losses, liabilities, penalties, fines, costs, damages, and expenses the other incurs, including reasonable attorneys’ fees (“Damages”), which arise out of a third party suit and to the extent such Damages directly arise from or are the result of the indemnifying Party’s: (i) breach of this Agreement; or (ii) negligence or willful misconduct. Network shall also indemnify Optum for any claim brought by a Member for the failure to deliver services by Participating Facility, or membership dues and/or associated fee disputes. 7.3 Indemnification Procedures. Promptly, upon becoming aware of any matter which is subject to the provisions of Article 7 (a “Claim”), the Party seeking indemnification (the “Indemnified Party”) must give notice of the Claim to the other Party (the “Indemnifying Party”), accompanied by a copy of any written documentation regarding the Claim received by the Indemnified Party. The Indemnifying Party will, at its option, settle or defend, at its own expense and with its own counsel, the Claim. The Indemnified Party will have the right, at its option, to participate in the settlement or defense of the Claim, with its own counsel and at its own expense; but the Indemnifying Party will have the right to control the settlement or defense. The Indemnifying Party will not enter into any settlement that imposes any liability or obligation on the Indemnified Party without the Indemnified Party's prior written consent. The Parties will cooperate in the settlement or defense and give each other full access to all relevant information. If the Indemnifying Party: (i) fails to notify the Indemnified Party of the Indemnifying Party's intent to take any action within 30 days after receipt of a notice of a Claim; or (ii) fails to proceed in good faith with the prompt resolution of the Claim, the Indemnified Party, with prior written notice to the Indemnifying Party and without waiving any rights to indemnification, including reimbursement of reasonable attorney’s fees and legal costs, may defend or settle the Claim without the prior written consent of the Indemnifying Party. The Indemnifying Party will reimburse the Indemnified Party on demand for all Damages incurred by the Indemnified Party in defending or settling the Claim. 6 ARTICLE 8 MISCELLANEOUS 8.1 Entire Agreement. This Agreement, exhibits and attachments constitute the entire understanding between the Parties and supersedes all proposals, communications and agreements between the Parties relating to its subject matter. 8.2 Independent Contractors. The Parties’ relationship to each other is that of independent contractors. No Party shall be deemed to be, or hold itself out as, a partner, agent, employee or joint venture partner of any other Party. No Party will represent that it has any authority to assume or create any obligation, express or implied, on behalf of the other Party, or to represent any other Party as an agent, employee or in any other capacity. 8.3 Insurance. Each Party, at its sole cost and expense, shall procure and maintain in full force and effect for the term of this Agreement and after its termination for so long as the services are provided to Members pursuant to this Agreement, adequate commercial general liability insurance coverage, including but not limited to contractual liability insurance coverage, with limits that are reasonable and customary for its business to cover liabilities and claims which may arise in relation to or in connection with providing such Party’s respective services under this Agreement, but in no event less than $1,000,000 per occurrence and $2,000,000 annual aggregate. 8.4 Certificate of Insurance. Network and Optum agree to 1) provide the other, within ten (10) business days of a written request, with a Certificate of Insurance with respect to all liability insurance required under this Agreement, and 2) maintain the foregoing policy or policies of insurance without material change or cancellation except upon thirty (30) days written notice to the other Party. 8.5 Right to Audit. Optum shall have the right to review or to appoint an independent third party auditor to review the files and materials used by Network for the purpose of auditing compliance by Network related to Network’s obligations under this Agreement. Optum may exercise such right of audit during normal business hours upon five (5) business days prior written notice to Network. Network shall cooperate with Optum’s auditor in the performance of any audit. Optum shall be solely responsible for the cost of the audit, providing however, if such audit reveals reporting discrepancies to Optum, Network shall bear the costs of such audit. 8.6 Fitness Passport Program Performance Standards. The Fitness Passport Program Performance Standards are attached hereto and incorporated herein by reference as Appendix B. 8.7 Assignment. Except as provided in this Section, neither party may assign any of its rights and responsibilities under this Agreement to any person or entity without the prior written consent of the other party, which shall not be unreasonably withheld. Network and Optum acknowledge that persons and entities under contract with or affiliated with them may perform certain services under this Agreement. Network acknowledges that assignment by Optum of all or any of its rights and responsibilities under this Agreement to any affiliate shall not require Network’s prior written consent. 8.8 Successors. This Agreement shall be binding upon and shall inure to the benefit of the Parties hereto and their respective heir(s), personal representatives, executors, administrators, successors, and assigns. 8.9 Governing Law. This Agreement shall be construed and interpreted in accordance with the laws of the State of New York. 8.10 Amendments. No amendments, modifications, or additions to this Agreement shall be valid 7 unless made in writing and signed by both the Network and Optum. 8.11 Invalidity of Sections of Agreement. If any portions of this Agreement shall, for any reason, be invalid or unenforceable such portions shall be ineffective only to the extent of such invalidity or unenforceability and the remaining portion or portions shall nevertheless be valid, enforceable and of full force and effect. 8.12 Survival. The terms and conditions of this Agreement, which by their express or implied terms, survive the termination of this Agreement, shall survive the termination of this Agreement. 8.13 Notices. Any notice, demand, or communication required under this Agreement shall be hand delivered or sent by commercial overnight delivery service, or if mailed, by pre-paid, first class mail to the addresses below. The addresses to which notices are sent may be changed by proper notice. Notice to Optum: OptumHealth Care Solutions, LLC Attn: Contracts Administration MN101-W013 11000 Optum Circle Eden Prairie, MN 55344 Notice to Network: Town of Irondequoit 1280 Titus Avenue Rochester, NY 14617 8.14 Counterparts. This Agreement may be executed by electronic signatures or in one or more counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one agreement. [Signature Page Follows] 8 IN WITNESS WHEREOF, this Agreement is executed by the parties’ authorized officers or representatives and shall be effective as of the Effective Date. OptumHealth Care Solutions, LLC Town of Irondequoit 11000 Optum Circle 1280 Titus Avenue Eden Prairie, MN 55344 Rochester, NY 14617 Signature: \si2\ Signature: \si1\ Print Name: \na2\ Print Name: \na1\ Print Title: \ti2\ Print Title: \ti1\ Date: \ds2\ Date: \ds1\ Internal Control No.: 00768687.0 9 Appendix A Fitness Passport Program Fees and Description of Services I. Fitness Passport Program Description: The Optum Fitness Passport Program provides eligible Members with pre- determined monthly membership rates to Participating Networks when they enroll in the Fitness Passport Program. The Optum Fitness Passport Program also reimburses Participating Networks a pre-determined amount when Members meet the established program criteria as defined by Optum. II. Network Reimbursement Fees: In connection with participating in the Fitness Passport Program, Optum will reimburse Network a pre-determined amount each calendar month for each participating Member, following Network’s validation and representation that the Member has met the program criteria as defined by Optum below. The Network Facility Reimbursement payment is associated with a Member’s cumulative number of monthly visits to any Participating Facility. For the avoidance of doubt, the Network Facility Reimbursement payment is not applicable to each Participating Facility individually. Member Participation Requirement Network Reimbursement amount paid by Optum Member visits any Participating Facility during calendar month $3.25 per visit to Participating Facility with a maximum monthly payment of $39.00 (12 visits) Unless Network has notified Optum in writing no later than August 1st of the current Term the Network Reimbursement Fee will not be negotiable and will continue for the next Renewal Term. 1. Most Favored Reimbursement: Network represents and warrants that the Network Facility Reimbursement as outlined in this Agreement is equal to or lower than the reimbursement per -visit drop in rates and maximum monthly fees being offered by Network to any other customer for the same or similar services. If during the term of this Agreement Network enters into an agreement or arrangements with any other customer contracting with Network for the benefit of its Members which includes lower reimbursement per-visit drop in rates or maximum monthly fees for the same or similar services as stated in this Agreement, Network shall promptly identify such lower per-visit drop in rates and/or maximum monthly fees to Optum, and the Parties shall execute an amendment to this Agreement to incorporate the change in Network Facility Reimbursement effective as of the date that the Network made such lower rates available to such customer. III. Description of Services: 1. Network Responsibilities. Network shall be responsible for: 10 a) Participating Facility Membership Fees: In connection with participating in the Fitness Passport Program, Network shall waive any and all enrollment and membership fees for those Members that enroll in the Fitness Passport Program. Network will need to enroll the eligible Member in the Fitness Passport Program in order to be eligible for reimbursement. b) Network will reasonably cooperate with Optum to create Fitness Passport Program communication and promotional materials for Optum to send to Optum's clients, Members or Eligible Members. c) Maintaining a Web site that provides Participating Facilities locations including Network branches by zip code as well as a list of amenities and services, hours of operation and other information for each Participating Facility. Network shall allow Optum to link to this site for purposes of providing information to Eligible Members and Members. d) By the seventh day of each month or the next business day if the seventh day of the month falls on a weekend or holiday, the Network or Optum’s designated third party will deliver to Optum, in a file format specified by Optum, a file containing the usage data for the prior month for every Member in the Fitness Passport Program, regardless of how many times they visited the Network each month. Network will report a Member’s cumulative number of visits to any Participating Facility in the file containing usage data. Network is responsible for ensuring the submitted usage data is accurate. A maximum of one (1) visit per calendar day can be counted towards a Member’s monthly visit total to Network. Network will be responsible for accurate reporting monthly and correct any errors in reporting. For purposes of this Agreement, Optum will only be responsible for those records that have been reported within two (2) months from the end of the reported month will be evaluated for possible Network Facility Reimbursement. For example, at the conclusion of the month of April, the Network has two calendar months to report a Member’s April visit count for purposes of calculating a possible Network Facility Reimbursement. Upon identifying any processing errors Network will promptly notify Optum of these errors and the errors will be corrected in the next month’s payment cycle. e) Assisting to resolve questions, complaints or grievances related to a Member’s participation in the Fitness Passport Program and to notify Optum via e-mail correspondence of all unresolved Member disputes and/or grievances that require the involvement of Optum. f) Work with Network to resolve Member complaints and grievances. g) Additional administrative and support services as described herein. 2. Optum Responsibilities. Optum shall be responsible for: a) Communicating program overview to Members pursuant to Section 4.3 of the Agreement. 11 b) Making reasonable efforts to notify Optum’s Eligible Members of Fitness Passport Program enrollment guidelines and processes. c) Posting updated facilities as a Participating Facility directory on the Optum Web site pursuant to Section 4.3 of the Agreement when available. d) Upon receipt of Member Fitness Passport Program utilization information on a monthly basis from Network or Optum’s designed third party, Optum will verify the eligibility of Members listed on the monthly Member usage file and indicate which Activation IDs meet eligibility requirements for Network Facility Reimbursement to Network. Optum will designate with an error code any records which are ineligible for any such payments. e) By the twenty-third day of each month or the next business day if the twenty-third day of the month falls on a weekend or holiday, Optum will provide the eligibility verification file containing the payment amount of Network Facility Reimbursement to be reimbursed to Network. In addition, by the twenty-third day of the month Optum will send a payment via electronic funds transfer ("EFT") to Optum’s designated third party equal to the total amount of Network Facility Reimbursement to Network for the prior month. f) Additional administrative and support services as described herein. 3. Additional Fitness Passport Program Guidelines. a) The Network Facility Reimbursement period for Network is calculated based on each calendar month only, regardless of the date of enrollment by the Member. A Member who signs up for the Fitness Passport Program will enable Network to be eligible to earn an Network Facility Reimbursement payment from Optum commencing as of the month the Member enrolls. For example, if the Member enrolls in the Fitness Passport Program on January 5, Network may earn the Network Facility Reimbursement if the Member meets their monthly attendance requirement at a Network on or after January 1 through the end of January. 12 Appendix B Fitness Passport Program Performance Standards Network and Optum accept the minimum performance standards set forth below. Section 1 Minimum Standards 1.1 Customer Service: Participating Facilities and Optum shall work together to resolve all Member complaints and grievances in a timely manner. Network will make best efforts to achieve the Customer Service Deliverables listed in Table 1 below: TABLE 1 - Customer Service Service Level Deliverables Timeframe E-mails and written inquiries to Participating Facilities from Optum Network will respond within two (2) business days Member complaint and/or grievance resolution Network must notify Optum in a timely manner of any disputes or other grievances involving Members and Network will work to resolve ninety-five percent (95%) of such disputes within seven (7) business days. 1.2 Data and Payment Processing Schedule: Network, Optum and Optum’s designated third parties, if applicable will use the following schedule set forth in Table 2 below for processing data and sending payment: TABLE 2 - Data and Payment Processing (per Appendix Network to provide Member usage file to Optum or Optum’s designated third party* Optum to provide eligibility verification file to Optum’s third party Optum or Optum’s designated third party to transmit the Network Facility Reimbursement to Network’s designated account By the seventh day of the month or the next business day if the seventh day of the month falls on a weekend or holiday, following the month of usage By the twenty-third day of the month or the next business day if the twenty-third day of the month falls on a weekend or holiday, following the month of usage** By the first day of the month or the next business day if the first day of the month falls on a weekend or holiday, following the exchange of data** Example: February 7 for January usage Example: February 23 for January usage Example: March 1 for January usage received in February * If Optum notifies Network that Optum utilizes a third party to collect Member usage from Network, Network will provide Member’s monthly usage reports to Optum’s designated third party no later than by the fifth day of the month. ** Subject to timely receipt of usage data received by Network Resolution No. 2021-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO VARIOUS CONTRACTS WITH VENDORS FOR THE TOWN’S 2021 JULY 4TH CELEBRATION At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June, 2021, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, Town Board Resolution No. 2020-289 authorized the Supervisor to enter into agreements for 2021 Special Events with final approval and/or ratification by the Town Board; and WHEREAS, pursuant to that resolution the Town of Irondequoit’s 2021 July 4th Celebration will occur on Sunday, July 4th, 2021; and WHEREAS, it is necessary for the Town of Irondequoit to contract with vendors providing services for entertainment pursuant to Addendum “A”, which is attached hereto and made a part hereof; and WHEREAS, these vendors are paid for with funds from the Special Events budget in account 234.0234.4122. NOW THEREFORE BE IT RESOLVED, that the Town Board approves the agreements listed in Addendum “A”, for the Town of Irondequoit’s 2021 July 4th Celebration. AND BE IT FURTHER RESOLVED, that the Town Board grants authority to the Town Supervisor to execute any and all documents related to these agreements in a format approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Seeley voting __________ ADDENDUM “A” JULY 4TH CELEBRATION VENDORS – 2021 June 15, 2021 VENDOR/ENTERTAINER SERVICE PROVIDED VENDOR COMPENSATION Downbeat Percussion Parade Entertainer $1,000.00 Eastridge Marching Band Parade Entertainer $1,200.00 Grease Paint Alley Clowns, Inc. Parade Entertainer $300.00 Rochester Scottish Pipe Band Parade Entertainer $700.00 Prime Time Brass Parade Entertainer $1000.00 Towpath Vol. Fife & Drum Corp. Parade Entertainer $1000.00 John Akers Music Town Hall West Lawn Entertainment $200.00 Young Explosives July 4th Firework Display $15,000.00 Resolution No. 2021-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION ACCEPTING THE RENEWAL FOR INCLUSIVE RECREATION SERVICES At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of June 2021, at 7:00 P.M. local time; there were: PRESENT: David Seeley Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, it is necessary to renew inclusive recreation consultant and support services for the evaluation of the recreation department’s current inclusion practices as well as the development of new operational practices, to ensure people with disabilities can fully engage in recreation programming; and WHEREAS, the current contract with Rochester Accessible Adventures is for the amount of $13,500 with a term from July 1, 2019 through June 30, 2020, with two (2) additional one (1) year optional renewals at the rate of $6,750 each year; and WHEREAS, it is necessary for the Town to extend the services with Rochester Accessible Adventures to provide inclusive recreation consultant and support services to the Recreation Department through June 30, 2022; and WHEREAS, funds of $6,750 have been appropriated for this purpose in the contracted services community center account #001.7140.4120.0000.7163. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the extension of Rochester Accessible Adventures to provide inclusive recreation consultant and support services to the Recreation Department in the amount of $6,750 from July 1, 2021 through June 30, 2022; and AND BE IT FURTHER RESOLVED, that the Town Board grants authority to the Town Supervisor to execute any and all documents related to this agreement in a format approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Seeley voting __________ Town of Irondequoit Department of Recreation 154 Pinegrove Avenue Rochester, NY 14617 (585) 336-6070 June 1, 2021 Anita O'Brien, Executive Director Rochester Accessible Adventures 2165 Brighton Henrietta Town Line Road Rochester, NY 14623 Re: Renewal of RFP Acceptance Inclusive Recreation Resolution # 2019-154 Dear Anita: In reference to the above service, we are seeking to renew the proposal for one additional one- year term, July 1, 2021 through June 30, 2022. The extension will be for the renewal price of $6,750/year. If you are in agreement, please sign and return one copy of this letter. I would appreciate your response by June 5, 2021 Thank you very much for your cooperation. If you have any questions, please contact me at 336-7267. Best Regards, Katrina I [all Recreation Director The undersigned agrees to renew the RFP that was awarded with Resolution # 2019-154 for one additional one-year term — July 1, 2021 through June 30, 2022. Rochester Accessible Adventures Authorized Signature 54;h4- 0 8/7e,t oy,tc,t.-4- dive c, Print Name of Rochester Accessible Adventures Representative & Title David Seeley, Town of Irondequoit Supervisor & Date Date