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HomeMy Public PortalAbout2021.08.10 Workshop Packet WORKSHOP MEETING AUGUST 10, 2021 4:00 PM AGENDA 08-09-2021 PLEDGE OF ALLEGIANCE ROLL CALL REVIEW OF AGENDA ITEMS FOR THE AUGUST 17, 2021 RTB MEETING ITEM(S) FOR BOARD ACTION 8WS2021-1 RESOLUTION Approving the Special Event License for the 10th Annual Rochester Area Triathletes (RATs) and Wolfpack Multisport Triathlon PRESENTATION BY PAUL BISHOP RE: EMERGENCY MEDICAL SERVICES **NEXT REGULAR TOWN BOARD MEETING…TUESDAY, AUGUST 17, 2021 @ 7 pm ** Resolution Number 2021 - EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE 10TH ANNUAL ROCHESTER AREA TRIATHLETES (RATs) AND WOLFPACK MULTISPORT TRIATHLON At the Workshop Meeting of the Town Board of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on August 10, 2021 at 4:00 PM. local time, there were PRESENT: John Perticone Patrina Freeman ICimic Romeo Peter Wehner Town Board Member Town Board Member Town Board Member Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member offered the following resolution and moved its adoption: WHEREAS, the Town Clerk's Office received an application from Rochester Area Triathletes (RATs), Inc. and Wolfpack Multisport to host the Rochester Triathlon on Saturday, August 21, 2021 from 5:00 a.m. to 11:30 a.m. The participants will assemble at Camp Eastman and Durand Beach Park at 5:00 a.m. and disband at 11:30 a.m. from Camp Eastman and Durand Beach Park; and WHEREAS, the County of Monroe Department of Transportation, the City of Rochester Special Events Department and Parks and Recreation Department, Monroe County Parks and Sheriff's Department and the Town of Irondequoit (per the Incident Action Plan) have approved the appropriate road closures and traffic control; and WHEREAS, proof of insurance, which expires on December 1, 2021, has been reviewed and approved by the Town insurance carrier. NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the Special Event License to conduct the 10th Annual Rochester Area Triathletes (RATs), Inc. and Wolfpack Multisport Triathlon on Saturday, August 21, 2021 from 5:30 a.m. to 11:30 a.m. upon the condition that RATs notify all affected residents before the event. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member and duly put to vote, which resulted as follows: Town Board Member Wehner voting Town Board Member Romeo voting Town Board Member Freeman voting Town Board Member Perticone voting COMMISSIONER OF D.P.W. APPROVAL stns kO COO on 7 I12 - FOR TOWN USE ONLY: APPLICATION FEE RECEIVED: 6,4rEs D NO BARRICADE USAGE FEE $ TOWN CLERK APPROVAL - - DATE:_ POLICE APPROVAL DATE: POLICE FEE $ RECEIVED: o YES ❑ NO FIRE MARSHAL APPROVAL DATE: DATE: TOWN OF IRONDEQUOIT APPLICATION FOR SPECIAL EVENT (PARADE - WALK - RUN - FESTIVAL) A NON-REFUNDABLE FEE REQUIRED AT THE TIME OF APPLICATION TYPE OF EVENT: ❑ PARADE 0 WALK 0 RUN 0 FESTIVAL I OTHER Rochester Triathlon EVENT NAME: Rochester Triathlon DATE OF EVENT:August 21, 2021 RAIN DATE: PURPOSE OF EVENT:A multisport event with portions being donated to Center For Youth NAME OF SPONSOR ORGANIZATION: Rochester Area Triathletes and WolfpackMultisport ADDRESS:3015 Saint Paul Blvd ROchester, NY 14617 DAYTIME TELEPHONE:5857373650 EVENING TELEPHONE: CELL #:5857373650 FAX: E-MAIL: bert@wolfpackmultisport.com CONTACT PERSON (IF DIFFERENT FROM ABOVE):Bert Gallmon ADDRESS:3015 Saint Paul Blvd Rochester, NY 14617 DAYTIME TELEPHONE: EVENING TELEPHONE: CELL #5857373650 FAX: TIME OF EVENT: FROM:5AM TO 11:30AM E-MAIL: bert@wolfpackmultisport.com TIME & LOCATION OF ASSEMBLY:August 21st 5AM Camp Eastman and Durand Beach Park TIME & LOCATION OF DISBANDMENT:11:30AM Camp Eastman and Durand Beach Park NUMBER OF PARTICIPANTS EXPECTED:250 - - NUMBER OF VOLUNTEER MARSHALS:5° EVENT TO TAKE PLACE ON: 0 STREET 0 SIDEWALK 0 BOTH IS AREA TO BE BLOCKED OFF? I IYES IP-i NO IF YES, PLEASE SPECIFY: ARE BARRICADES NEEDED? YES n NO (A FEE MAY BE ASSESSED FOR BARICADE USAGE) IF YES, PLEASE INDICATE LOCATIONS WHERE BARRICADES ARE TO BE SET UP: ALL AFFECTED RESIDENTS MUST BE NOTIFIED OF EVENT. HAVE YOU NOTIFIED ALL AFFECTED RESIDENTS? II YES I,NO IF NO, NUMBER INFORMED:Not Needed PLEASE LIST THE NAME AND ADDRESS OF ANY RESIDENT OPPOSED TO THIS EVENT. USE A SEPARATE SHEET OF PAPER IF NECESSARY. NAME ADDRESS NAME ADDRESS HAVE YOU RECEIVED ROUTE CLEARANCE (if applicable) (i.e. REGIONAL TRANSIT AUTHORITY)? I IVES BUS RE-ROUTING MUST BE CLEARED BY APPLICANT WITH THE REGIONAL TRANSIT AUTHORITY NO The Rochester Area Triathletes (RATs) and Wolfpack Multisport will be hosting the Rochester Triathlon on August 21st, 2021 at Durand Eastman Beach for the 10th year. A brief description of the race is described in the overview and maps are included that cover the bike and run portions of the course. Everyone working this event will be Volunteer. Overview The race will start at 8:00 AM and we will affect our road closures a few minutes before that time. The road closures and traffic attenuation for the bike course will be concluded by 11:30 am. Lake Shore Blvd will be completely re -opened at 11:30 am. After 12:30, no runners will be left on roads of the run course which consists of the paved beach path and some neighborhood roads west of Culver and north of Sweet Fem. We are working with the Town of Irondequoit, Irondequoit Police Department, the City of Rochester Special Events Department, the City of Rochester Parks and Recreation, Monroe County DOT, Monroe County Parks and the Monroe County Sherriffs for the appropriate road closures and traffic control. • 7:50 am road closures start • 8:00 am race start • 11:30 am road closures end • 12:00 am awards ceremony • 12:30 pm all runners off public roads • 1:00 pm expected last finisher • 1:15 pm finish line closes • 3:00 pm clean-up finished and only large tent left • 5:00 pm large tent removed Transition Area The race will center on the Transition Area which will be located in the grass at the western -most edge of Durand Eastman Beach immediately adjacent to Parking Lot A. Check -in for the athletes prior to the start of the race would happen at a large (20x30) tent in this area and then that tent would be used during the race as HQ for race officials and for setup of post -race food. There will be two additional smaller tents (10x10) in this area for race management. One would be used prior to the race for body marking of the athletes, and as medical tent during the race and then for shade for athletes during the awards ceremony. The other tent will be used prior to race as a volunteer check -in station and during the race as volunteer HQ. The transition area will be entirely fenced with 4 foot high snow fence with one entrance and one exit during the race. One additional entrance will be available and fully guarded during the hours before race to alleviate any long lines as athletes arrive. Athletes will be screened before they can enter / exit the transition area to prevent someone leaving with unrelated equipment. Both entrances / exits will be continuously manned by volunteers trained by race staff and organized by the Transition Area Chief. The Swim The swim will be held in Lake Ontario and will be supervised by the Waterfront Director. We will have one sheriff boat stationed at the northern -most leg of the swim route to hold lifeguards, keep other boaters away from our swim course and prevent any athletes from swimming off course toward Canada. The swim course will be a triangular pattern similar to previous year's events with athletes starting in waist deep water and heading north -West to the first swim buoy. They will then round the first swim buoy and head directly East to the second swim buoy and then turn due south to the final swim buoy near shore where the Sprint distance athletes will exit the water between two large, inflated markers. The Olympic distance athletes will do the swim course twice for a total distance of 1500 meters. Athletes will cross the sand and proceed up the artificial turf covered chip path to the transition area. There will be a platform erected on the beach where, prior to the start of the race we will have a safety brief, rules coverage by the USAT (USA Triathlon) sanctioning body official referee or a race director, as well as singing of the National Anthem. We will have approximately 10 life guards provided by the City of Rochester Department of Recreation and Youth Services which will be stationed in kayaks throughout the course as well as on the Sherriffs boat at the north end of the course. In addition to the lifeguards, we will have an experienced kayak team to help struggling swimmers with a place to rest or a ride back to shore. The Bike (see map #1) The bike course will be supervised by the Bike Course Director. Athletes will exit the transition area and head west along Lake Shore Blvd. in the normally west bound lane and the north half of the center lane, to Washington Ave. East of Washington, they will make a U-tum, heading east on Lake Shore using the east bound and South half of the center turning lanes. There will be cones in the middle of center lane dividing the west bound bike traffic from the east bound bike traffic. Vehicle traffic is restricted on Lake Shore Blvd. from Washington Ave. to Culver Rd. during the race. Athletes will head east past transition and turn south on Log Cabin Road and head into the park. The two yellow gates inside the park will be unlocked and opened during the race. This includes the gate at the bottom of Log Cabin Road, the gate at the top of Log Cabin Rd. at the playground and the gate at the cul-de-sac. At the cul-de-sac, athletes will go north on Pine Valley Road back down to Lake Shore Blvd, and then west back to transition. This will complete one loop of the course. Sprint athletes will do two laps while Olympic athletes will do four laps of this bike course. An IPD officer will be stationed at the intersection of Lake Shore and St. Paul Blvd. along with a type 111 barricade to ensure no vehicles enter Lake Shore Blvd. Another MCSO officer will be stationed on Kings Highway north of the golf course entrance to ensure no traffic proceeds onto Lake Shore Blvd. Golf course traffic will be affected minimally during the race, golfers will be able to access the golf course from the south on Kings Highway. The rrank E. Van Lare water treatment plant will be notified well in advance and will be using their Pine Grove Ave. rear entrance to accept deliveries after 7:50 am. The water treatment plant usually notifies customers to delay making deliveries during the race until after the roads open back up at 11:30am. IPD officers will be stationed on both sides of Colebrook Dr. while Volunteers will be placed at all roads that exit onto Lake Shore Blvd to remind drivers that the road is closed and provide directions to anyone who needs a detour. All Lake Shore and Highlands residents will be notified by a flier and or a postal letter, a copy of which is attached. We will be working with the person in charge of Camp Eastman, the Treatment plant and Golf course as in previous years. The Run (see map #2) The run course will be supervised by the Run Course Director. Athletes will exit the transition area north onto the paved beach path. They will take the beach path east to just over the board walk bridge where the sprint distance athletes will turn around and head back to the finish line at the transition area. The athletes doing the Olympic distance will continue on the beach path almost to Culver Road where they will exit the path northward onto Havenwood Road where they will turn west and head over to Birch Hills Drive. From there, they will go north to the end of Birch Hills, do a U-turn and go back to Breezeway Drive. From there they run east to Trelawne Drive and north to the dead end, turn around and back to Breezeway Drive. The athletes will head west on Breezeway back to Birch Hills Drive and then east down Havenwood back to the path where they tum west to the finish line. We will have a number of volunteers with orange volunteer shirts and flags to caution vehicle traffic that there are runners on the roads. These runners will be very spaced -out and not cause congestion by this point. We expect everyone off the run course by 12:30 pm. Water stops for the athletes will be provided at USAT-suggested intervals along the run course. Bert Gallmon hert©wnifpackmu ltisport. com 585-737-3650 AWRD CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 7/16/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Insurance Office of America, Inc. 1855 West State Road 434 Longwood FL 32750 INSURED USA Triathlon of Colorado 5825 Delmonico Dr Colorado Springs CO 80919 t.laense#; DE67768 U SATRIA-01 COVERAGES CERTIFICATE NUMBER: 229202431 CONTACT NAME. PHONE j FAX (NC, No. EMt); (A/C, No) E-MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC fY INSURERA: Everest National Insurance Company 10120 INSURERS: United States Fire Insurance Company 21113 INSURER C : INSURER D INSURER E INSURER F REVISION NUMBER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECI 10 WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iNSR ;ADDL1SUBR" POLICY EFF POLICY EXP LTR TYPE OF INSURANCE U1Sil i WVO POLICY NUMBER ffllQVpDfYYYY} [MMIDDIYYYYI 1 LIMITS A I X COMMERCIAL GENERAL LIABILITY Y 1 Y SI8ML02108-201 12/1/2020 1 12/1/2021 EACH OCCURRENCE $1,000,000 • 1 CLAIMS -MADE X I OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 X Part Legal Liab MED EXP (Any one person) 5 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 I POLICY I PIiOT � � J JEC I LOC PRODUCTS - COMP/OP AGG $ 2.000,000 X_I OTHER: Event $ AUTOMOBILE LIABILITY COMBINED SINGLELimn' $ 1 (Eaaccbga)) ANY AUTO BODILY INJURY (Per person) $ OWNED 1 SCHEDULED I , AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED . NON -OWNED PROPERTY DAMAGE 1 AUTOS ONLY , AUTOS ONLY (Per acciden(� $ 14077887933 I $ A ' UMBRELLALIAB I X ! OCCUR S18EX01473-201 12/1/2020 12/1/2021 ) EACH OCCURRENCE 51.0,000,000 X . EXCESS LIAR i CLAIMS -MADE AGGREGATE $ 10,000,00a DED , 'i RETENTION $ _ $ WORKERS COMPENSATION i PER I OT AND EMPLOYERS' LIABILITY Y / N _ER 1 STATUTE_ _� _ _ , ANYPROPRIETORJPARTNER/EXECUTIVE NIA E.L, EACH ACCIDENT 5 OFFICER/MEMBEREXCLUDED? (Mandatory In NH) — ---- -- E L DISEASE - EA EMPLOYEE - $ If yes, describe under — - - — — - - DESCRIPTION OF OPERATIONS below E.L DISEASE - POLICY LIMIT 9 e I Participant Accident US1394363 12/1/2020 12/1/2021 Accident Medical 25,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) Coverage applies to the USA Triathlon sanctioned or approved event specified on this certificate. The certificate holder is an additional insured, where required by written contract or agreement, but only with respect to the operations of the named insured, and subject to the provisions and limitations of form ECG2O 600 - Additional Insured - Blanket when required by written contract, but only with respect to the USAT sanctioned or approved event specified on this certificate. The General Liability policy is primary as per Form ECG24 520 (04/02)and the General Liability policy contains Form ECG24 522 (04/02): Waiver of Transfer of Rights of Recovery Against others to US, but only as required by written contract or agreement executed by the named insured prior to an occurrence resulting See Attached,.. CERTIFICATE HOLDER CANCELLATION Town of Irondequoit 1280 Titus Avenue Rochester NY 14617 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: USATRIA-01 LOC #: A RLI ADDITIONAL REMARKS SCHEDULE AGENCY Insurance Office of America, Inc. POLICY NUMBER CARRIER ADDITIONAL REMARKS NAIC CODE Page 1 of 1 NAMED INSURED USA Triathlon of Colorado 5825 Delmonico Dr Colorado Springs CO 80919 EFFECTIVE DATE: THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE in a loss or a claim. Event: Rochester Triathlon Date: 08/21/2021 ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 11111eF 411.1 P' ,.r', ,2 a-,• 3. r Spra y chalk Uturn [1221 ,Firs - Lawn '.tr rs P,.,r.;.�„ PLrregfove Ave • ,TvAy� r` Co lebroo k 1..N Start/Fin is h 1 '' tEr201 5 Goo de a d'. +rand Easrr1 y C ounty r 74 • k f_ Map #1 — Bike Course 2015 ROC TR! BIKE COURSE MAP 1 LOOP = 6. 22 M[ Spray Chaik- Right Turn Spray ch ain. Iett urn Seabr Amusem ent F.rw ?.s_ tvra.r L Start/'Finish Trail 4.- e .4 Dura nd Eas!rn Cnun ry r'a rk R ed arrows are spray ch aRRed on road and trait `print Turn afnu nd Run Course Sprint = 3 1 Mi Olympic = 6.2Mi ij L Map #2 — Run Overview 4 _ i ` . .. .t_„.. 4 ...7 ... d, . r.' fl 4, rf GNIIi