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HomeMy Public PortalAbout2022.01.18 RTB Packet REGULAR TOWN BOARD MEETING JANUARY 18, 2022 7:00 PM AGENDA 01-18-2022 9:49 a.m. PLEDGE OF ALLEGIANCE ROLL CALL SUPERVISOR’S REMARKS & ANNOUNCEMENTS PUBLIC INPUT FINANCIAL REPORT APPROVAL OF MINUTES December 14, 2021 Workshop Meeting December 21, 2021 Regular Town Board Meeting PUBLIC HEARING 1PH2022-1 On the Matter of Authorizing an Amendment of Insurance Limits in Chapter 214 of the 7:35 PM Town Code 1PH2022-1A Resolution Authorizing an Amendment of Insurance Limits in Chapter 214 of the Town Code ITEMS FOR BOARD ACTION Appointments 1A2022-2 Resolution Authorizing the Hiring of a Part-Time School Traffic Guard in the Irondequoit Police Department 1A2022-3 Resolution Authorizing the Appointment of Laborer in the Department of Public Works 1A2022-4 Resolution Authorizing the Appointment of Custodian in the Irondequoit Town Hall 1A2022-5 Resolution Authorizing the Appointment of a Second Custodian in the Irondequoit Town Hall 1A2022-6 Resolution Authorizing the Appointment of a Recreation Assistant in the Irondequoit Department of Recreation 1A2022-7 Resolution Authorizing the Appointment of Secretary to the Town Supervisor Assessor 1A2022-8 Resolution Calling for a Public Hearing on a Proposed Local Law to Authorize Tax Exemption for Volunteer Firefighters and Ambulance Workers Community Development 1A2022-9 Resolution Calling for a Public Hearing on the Matter of Granting a Special Use Permit for 1825 E. Ridge Road in a M-Manufacturing District Comptroller 1A2022-10 Resolution Authorizing Adjustment of the Mileage Reimbursement Rate for 2022 to $.585 Consistent with the Rate Allowed by the U.S. Internal Revenue Service 1A2022-11 Resolution Scheduling a Public Hearing to Provide Opportunity for Public Comment on Irondequoit’s Community Development Block Grant Program (CDBG) Police 1A2022-12 Resolution Authorizing the Supervisor to Enter into an Intermunicipal Agreement and Funding for DWI Programs Public Works 1A2022-13 Resolution Regarding Storm Sewer Easement Agreement on Property East of Walnut Park 1A2022-14 Resolution Awarding Bid for Storm Sewer Replacement East of Walnut Park Recreation 1A2022-15 Resolution Authorizing the Supervisor to Enter into Various Contracts with Vendors for the Town’s 2022 Winterfest Celebration Supervisor Resolution Approving the Appointment of an Acting Deputy Town Clerk and 1A2022-16 Deputy Receiver of Taxes and Assessments Town Clerk 1A2022-17 Resolution Approving the Special Event License for the Cupid’s Cup 5K Run/Walk NEXT WORKSHOP MEETING--TUESDAY, FEBRUARY 8, 2022 @ 4:00 PM NEXT REGULAR TOWN BOARD MEETING--TUESDAY, FEBRUARY 15, 2022 @ 7:00 PM Town of Irondequoit Financial Report Month Ending 12/31/2021 EXPENSES Fund 001 General (includes cemetery) percent of amended budget 005 Library percent of amended budget 021 Highway# 1, Road Impvts. percent of amended budget 023 Highway # 3, Equipment Maint. percent of amended budget 024 Highway # 4, ROW / Winter percent of amended budget 031 Consolidated San. Sewer Dist, percent of amended budget 038 Stormwater Drainage Dist. percent of amended budget 036 LaSalle Landing Sewer Dist. percent of amended budget 039 Rock Beach San. Sewer Dist. percent of amended budget 040 Orland Road San. Sewer Dist. percent of amended budget 051 Sea Breeze Water District percent of amended budget 071 - 098 Lighting Districts percent of amended budget TOTAL Percent of Amended Budget Spent Percent of Amended Budget Encumbered Total Percent Spent & Encumbered 1,195,444 5, tiZel,glcA 1,110,531 Original Amended Budget Budget 22,424,575 24,009,970 2,644,413 2,687,213 3,266,725 3,351,767 1,195,918 1,112,231 4,079,490 4,159,656 890,394 938,463 150 150 8,862 8,862 15,200 15,200 1,135,294 1,135,294 146,450 146,450 36,917,528 38,761,173 0 v) Cumulative, Year to Month End Expended Encumb'd 43,lr; 22,142,283 1,034,609 92.2% 2,588,422 96.3% 044,067 120.7% 894,646 74.8% 1,020,487 91.8% 3,887,100 93.4% 852,720 90.9% 150 100.0% 8,861 100.0% 15,200 100.0% 991,225 87 3% 154,294 105.4% 36,599,454 A 94.4% 4.3% 54,245 2.0% 89,2 2.7% 127,224 10.6% 8,178 0 7% 126,482 3.0% 54,101 5 8% 0 0 0% 0 0.0% 0 0 0% 0 0 0% 9,060 6.2% 1,503,186 1.-,,3-.17 .17.9r> 3.9% Percent Percent of of Budget Available Year Spent & Balance Elapsed Enc'brd 833,078 100.0% 96.5% 3.5% 44,546 100.0% 98.3% 1.7% %I:781,586 100.0% 123.3% .36 -23.3% 174,048 100.0% 85.4% ". 14.6% 83,566 100.0% 92.5% 146,074 100.0% 96.5% 31,642 100.0% 96.6% 0 100.0% 100.0% 0 0% 1 100.0% 100.0% 100.0% 100.0% 144,069 100.0% 87.3% 12.7% -16,904 100.0% 111.5% -11 5% 658,533 100.0% 98.3% 7.5% 3.5% 3.4% 0.0% 0 0.0% 98.3% Tax Levy Sensitive 30,641,838 32,357,249 30,690,054 1,313,543 353,652 100.0% 98.9% Total Spent + Encumbered REVENUES Fund 001 General: Real Estate Tax Payment In Lieu of Tax Sales Tax Mortgage Tax AIM Related Payments Interest Earnings Franchise Cable TV Recreation Program Fees Cemetery Revenues Fines & Bail Forfeitures 32,003,596 94.8% 4.1% 98.9% (001-1001) (001-1081) (001-1120) (001-3005) (001-2750) (001-2401) (001-1170) (001-2001) (001-2190/2665) (001-2610) Other Sources of Revenue Appropriated Fund Balance Total, Revenue & Fund Balance Original Budget Amended Budget 11, 799, 864 11, 799, 864 267,097 267,097 4,762,262 4,762,262 900,000 900,000 613,283 613,283 20,000 20,000 695,000 695,000 527,440 527,440 94,000 94,000 220,400 220,400 1,925,229 1,965,298 600,000 600,000 22,424,575 22,464,644 Cumulative Receipts Through This Month 11,799,864 269,798 4,418,306 1,067,320 613,283 3,571 322,294 381,481 194,463 97,147 2,619,772 600,000 22,387,299 Balance to be Received 0 -2,701 343,956 -167,320 0 16,429 372,706 145,959 -100,463 123,253 -654,474 0 77,345 Percent Percent of of Real Estate Year Tax Elapsed 65.1% Percent of Revenue Received 100.0% 101.0% 92.8% 118.6% 100.0% 17.9% 46.4% 72.3% 206.9% 44.1% 133.3% 100.0% 99.7% s4i 15 Dec 2021 Printed on 1/10/2022 Page 1 Town of Irondequoit Financial Report Month Ending 12/31/2021 Fund Cumulative Percent Percent Percent Original Amended Receipts Balance of of of Budget Budget as of to be Real Estate Year Revenue This Month Received Tax Elapsed Received 005 Library Real Estate Tax 2,495,508 2,495,508 2,495,508 0 13.8% 100.0% Other Sources of Revenue 148,905 148,905 160,581 -11,676 107.8% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 2,644,413 2,644,413 2,656,089 -11,676 100.0% 100.4% 021, 023, 024 Highway Funds Real Estate Tax 3,839,758 3,839,758 3,839,758 0 21.2% 100.0% All Other Sources 1,532,942 1,532,942 1,877,049 -344,107 122.4% Appropriated Fund Balance 200,000 200,000 200,000 0 Total, Revenue & Fund Balance 5,572,700 5,572,700 5,916,807 -344,107 100.0% 106.2% 031 Consolidated San. Sewer District Sewer Service Charges 3,931,039 3,931,039 3,931,039 0 100.0% Other Sources of Revenue 98,451 98,451 90,226 8,225 91.6% Appropriated Fund Balance 50,000 50,000 50,000 0 Total, Revenue & Fund Balance 4,079,640 4,079,640 4,071,265 8,225 100.0% 99.8% 038 Stormwater Drainage District District Service Charges 817,394 817,394 817,394 0 100.0% Other Sources of Revenue 23,000 23,000 1,194 21,806 5.2% Appropriated Fund Balance 50,000 50,000 50,000 0 Total, Revenue & Fund Balance 890,394 890,394 868,588 21,806 100.0% 97.6% 036 LaSalle Landing Sewer Dist. District Capital Charges 150 150 150 0 100.0% Other Sources of Revenue 0 0 -1 1 #DIV/0! Total Revenue 150 150 149 1 100.0% 99.4% 039 Rock Beach San. Sewer Dist. District Capital Charges 8,857 8,857 8,857 0 100.0% Other Sources of Revenue _ 5 5 2 3 49.8% Total Revenue 8,862 8,862 8,859 3 100.0% 100.0% 040 Orland Road San. Sewer District District Capital Charges 15,170 15,170 15,170 0 100.0% Other Sources of Revenue 30 30 7 24 21.7% Total Revenue 15,200 15,200 15,177 24 100.0% 99.8% 051 Sea Breeze Water District District Real Estate Tax 10,000 10,000 10,000 0 100.0% Other Sources of Revenue 1,125,294 1,125,294 959,747 165,547 85.3% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 1,135,294 1,135,294 969,747 165,547 100.0% 85.4% 071 - 098 Lighting Districts District Real Estate Tax 146,450 146,450 146,450 0 100.0% Other Sources of Revenue 0 0 95 -95 Appropriated Fund Balance 0 0 0 Total, Revenue & Fund Balance 146,450 146,450 146,545 -95 100.0% 100.1% Summary of Revenues and Appropriated Fund Balances Real Estate Tax 18,135,130 18,135,130 18,135,130 0 100 0% 100.0% Special District Real Estate Tax 156,450 156,450 156,450 0 100.0% Sanitary Sewer Service Charges 3,955,216 3,955,216 3,955,216 0 100.0% Stormwater District Service Charges 817,394 817,394 817,394 0 100.0% Other Sources of Revenue 12,953,338 12,993,407 13,076,335 -82,930 100.6% TOTAL 36,017,528 36,057,597 36,140,525 -82,930 100.0% 100.2% Dec 2021 Printed on 1/10/2022 Page 2 Town Board Meeting Notes In this report, I am presenting a preliminary look at the 2021 financial results for the Town as of December 31. The 2021 financial records will not close until the end of February to allow for receipt and processing of outstanding commitments, and to account for and properly record the remaining revenue that is owed to the Town. Again, during the February and March Town Board meetings, I will present the most current 2021 preliminary results along with the respective 2022 monthly financial reports. At the June Town Board meeting, the Town's auditors from the Bonadio Group will present highlights of the audited 2021 Financial Statements and Audit Report. The 2021 financial results as of December 31st: 100% of the year has elapsed and the Town's total expenses are lower than budget at 98.3%—a sum of $38.103k Encumbrances are $1.503k and actual expenses total $ 36.600k. The actual expenses alone equate to 94.4% of budget. Encumbrances remain for services, supplies, and commodities committed to in 2021. The General Fund expenses are below budget at 96.5% or $23.177k. The actual expenditures are 92.2% of budget or $22.142k, while 4.3% is due to encumbrances of $ 1.034k. Included in the general fund encumbrances is police vehicles ($146k), services related to the school violence prevention grant ($102k), contracted services for the reassessment project ($137k) and ICAT equipment upgrades ($84k). Overall, the expenses in the highway funds are 109.2% of budget a total of approximately $6.184k. The costs in these funds result from considerable expenses 1 and encumbrances for salt, gas, and paving as anticipated. The excess expenditures result from additional paving costs which will be reimbursed with a rollover of 2020 CHIPs funding. The library expenditures are favorable at 98.3% of budget —a preliminary total of $2,643k. Expenses in the Sewer Fund of $4.014k are below budget at 96.5%. Actual expenditures are $3.887K (93.4%) and encumbrances of $127k remain. The Stormwater Drainage expenses are approximately 96.6% of budget —$907k. Regarding the entire Town, revenue and appropriated fund balance $36.141k or 100.2% has been documented to date. The General Fund has received revenue of $22.387k —99.7% of budget. Real estate tax of $11,800k has been collected. The Town has recorded 8 months of Sales Tax revenue in the amount of $4,418k (92.8% of budget); the AIM related payment of $613k has been received and Mortgage Tax for the three quarters of $1.067k has been received (118.6% of budget). Other Sources of Revenue received is 133.3% of budget and includes the sale of real property. At month -end, the Library had confirmed revenue of $2.656k— 100.4%. 106.2% or $5.917k of revenue has been recorded by the Highway. 99.8% of the Sewer Fund revenue of $4.080k has been verified. Stormwater Drainage has received 97.6% of its budgeted revenue —$869k. In addition, American Rescue Funds of $11,227,458 (about half of the Town's total estimated award) were received in May. A 2"d (and final) payment is expected in May 2 2022. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover costs incurred through December 31,2024. To date, approximately $5.6M has been allocated to projects. A special revenue fund has been established to account for these funds. This concludes the 1st preliminary financial report for December 2021. 3 WORKSHOP MEETING DECEMBER 14, 2021 227 Workshop Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 14th day of December 2021 at 4:00 P.M, there were: PRESENT: Town Board Member John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Harter Secrest & Emery, LLP Attorney for the Town Others in attendance included Assessor Amy Jorstad, Chief of Police Alan Laird, Comptroller Diana Marsh, Management Assistant Megan Hoffman, Clerk Donna Martello from Planning and Zoning, Communication Assistant Mike Moss, Director of Information Services Kevin LaBarr, Commissioner of Public Works Robert Kiley, Deputy Commissioner of Public Works Erin Magee, Director of Human Resources Jason Vinette, Director of Administration Maria Vecchio and Town Clerk Genier. Acting Supervisor Perticone called the meeting to order, Pledge was said, and Town Clerk Genier called Roll. Acting Supervisor John Perticone commented on the COVID-19 Home Test Kits that were given out on Saturday, December 11th to Irondequoit residents from 9 AM to Noon at the Public Works building on East Ridge Road. The Town gave out close to 3,000 kits. There will be two more opportunities to receive a kit—Wednesday, December 15th from 5 to 8 PM and on Saturday, December 18th from 9 AM to 1 PM. Both will be held at the Public Works Building on E. Ridge Road. REVIEW OF AGENDA ITEMS FOR DECEMBER 21, 2021 RTB MEETING: Financial Report: Comptroller Diana Marsh reviewed the financial results for the Town as of November 30, 2021. Total expenses and encumbrances are 80.7% of budget or $31,193,811 which is below the 91.7% of the year that has elapsed. Actual expenses are $29,424,770 or 76.1% of budget; encumbered expenses total $1,769,041 or 4.6% of budget. Encumbrances represent commitments for services, supplies and commodities that will be needed for the year. The General Fund Expenses are at 78.9% of budget or $18,871,139. Actual expenditures are $17,934,419 or 75% of budget and encumbrances are $936,720 or 3.9% of budget. Encumbrances within the General Fund include police vehicles ($73k), services related to the school violence prevention grant ($102k), contracted services for the reassessment project ($163k) and three plantings and removals ($31k). Expenses in the Highway Funds are $5,098k or 90% of budget which is on par with the 91.7% of the year that has elapsed. Actual expenditures of $4,632k or 81.8% of budget. Encumbrances total $465k and account for 8.2% of budget. The costs are driven by expenses and encumbrances for gas, fuel, road salt, equipment parts and road paving. The Library expenses are $2,266,293 are slightly below budget at 89.2%. The Sewer Fund has expended $3,121,635 or 78.7% of budget. Stormwater Drainage expenses total $486,975, 58.2% of budget. The General Fund Revenue recorded $20,818,306, equating to 92.7% of budget. The major General Fund revenues received to date include real estate tax of $11,799,864, 100% of that budget line; PILOT revenue is all in at $269,798 or 101%; Sales Tax representing 8 months of revenue totaling $4,418,306, 92.8% of budget; 30.2% of mortgage tax or $271,674, representing the first quarter of activity. NYS Aid & Incentives to Municipalities is WORKSHOP MEETING DECEMBER 14, 2021 228 expected in December. Other sources of revenue received is 119.7% of budget and includes the sale of real property. At month end, the Library had confirmed revenue of $2,644k or 99.6% of budget. 104.3% or $5,812k of Highway revenue has been received. The Sewer Fund has received 99.8% of its revenue or $4,071k, and Stormwater Drainage has also verified 97.5% of its budgeted revenue or $868k. Regarding the Entire Town: $35,334,857 or 95.6% of revenue and appropriated fund balance have been received to date. $18.1M of the amount received is real estate tax. In addition, American Rescue Funds of $11,227,458 (about half of the Town’s total estimated award) were received in May. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover costs incurred through December 31, 2024. To date, approximately $5.4M has been allocated to projects. A special revenue fund has been established to account for these funds. The Library has received $2,634,444 or 99.6% of its budgeted revenue. The Consolidated Highway has received 104.3% or $5,812,341 of its budgeted revenue. 99.8% or $4,070,815 of the Consolidated Sanitary Sewer District revenue has been received. Stormwater Drainage recorded 97.5% or $868,195 of its budgeted revenue. Approval of Minutes: Minutes from the following meetings to be approved: Budget Workshop Meeting Minutes for: October 21, 2021; October 26, 2021 Special Town Board Meeting Minutes for: October 26, 2021; October 27, 2021 Workshop Meeting Minutes for: November 9, 2021 Regular Town Board Meeting Minutes for: October 19, 2021 (Tabled from November 16 Meeting); November 16, 2021 Public Hearing Minutes for: November 4, 2021 and November 9, 2021 Acting Supervisor Perticone announced that there will be three (3) public hearings held at the Regular Town Board Meeting. The first public hearing addresses the adoption of a proposed local law authorizing speed reductions on Bouckhart Avenue, Brooktrout Lane, Ontario View Street, Seneca Road from Culver Road to Sea Breeze Drive and Sewilo Hills Drive from 30 MPH to 25 MPH. The second public hearing would adopt a local law to prohibit parking at all times. on Beach Avenue. Commissioner of Public Works Robert Kiley stated that there have been many traffic issues with the parking on Beach Avenue, particularly in the summer. The third public hearing addresses environmental issues and the granting of a Special Use Permit for a laundromat to operate at 720 E. Ridge Road in a C-Business District. A public hearing is required before the Special Use Permit can be granted. The laundromat would be open to the public from 7 AM to 11 PM; the staff will then do their work from 11 PM to 7 AM. No public will be allowed at those hours. This project was given a positive referral from the Planning Board. The Monroe County Dept. of Transportation stated that no traffic study is needed on this project. The applicant will be present at the Regular Town Board Meeting on December 21st. There was discussion on terms of office for members of the various Town boards. There is a vacancy on the Planning Board and possibly for the Chairman as well. There is an alternate, Jacqueline Murray, who could be appointed as a Planning Board member and then appoint another alternate. There is also a vacancy on the Zoning Board and possibly for the Chairman. The members of the Conservation Board are reappointed every year. Councilmember Freeman suggested doing more outreach, such as putting these vacancies on the Town website, to reach as many residents as possible. Councilmember Wehner said that just reappointing people may not be the best way to go to fill vacancies on the Boards. Acting Supervisor Perticone thought the alternate, Jacqueline Murray, should fill the member vacancy of Michael Palermo. Bernie Blocchi is the Chairman of the Planning Board and he is willing to continue in that position. WORKSHOP MEETING DECEMBER 14, 2021 229 Councilmembers Freeman and Wehner said they have heard that some people are not happy with the performance of the Planning Board. The Board will look further into these comments. Appointments: There are two (2) appointments to be voted on. The first resolution would appoint a tree trimmer in the Department of Public Works. One applicant applied, Dominic Conti. He is a Town resident. This is a non-competitive Civil Service position and it was posted per Civil Service guidelines. The second resolution appoints Denissee Ramos as a permanent full-time Payroll Clerk in the Human Resource Department. Ms. Ramos took and passed the Civil Service exam, scoring #1, and is reachable on the current certified list of eligible candidates. Comptroller: Comptroller Diana Marsh reviewed two (2) resolutions. The first resolution authorizes an amendment to the 2021 Library budget. Repairs need to be made to the heating, ventilation and air conditioning (HVAC) system at the Library. Funding for this project was not anticipated in the 2021 budget. An appropriation of fund balance for the repairs has been approved in the sum of $8,000. The second resolution authorizes an agreement with Sunset House for the award and use of American Rescue Plan Act funding. As part of the $22.45M American Rescue Plan Act funding to the Town, the Town wishes to grant an amount not to exceed $150,000 to the Sunset House to help with the negative economic impact of COVID-19. This funding was approved by the Bonadio Group. Acting Supervisor stated that the Sunset House has had a very difficult time during the pandemic, taking care of hospice patients. There is a new director at the Sunset House and the Town wishes to help them out. ICAT: Director of Information Technology stated that ICAT is declaring old audio/visual and related equipment as surplus property and authorizing its sale or disposition. The equipment is outdated and no longer used by the Town. IT: Director of Information Technology Kevin LaBarr reviewed two (2) resolutions from his Department. The first resolution would authorize the purchase of laptops for the Irondequoit Public Library and authorize the use of American Rescue Plan Act Funding. The Town has been allocated approximately $22.45M as part of the American Rescue Plan Act and the Town wishes to purchase about 30 laptops for the Irondequoit Public Library not to exceed $24,000. This is to upgrade the electronics at the Library. The Bonadio Group, the Town’s consultant, approves the use of the ARPA funding. The second resolution authorizes the purchase of Crowdstrike Security Platform and authorizes the use of American Rescue Plan Act Funding. Director LaBarr explained that the Town has been allocated approximately $22.45M as part of the American Rescue Plan Act and the Town wishes to purchase the security platform CrowdStrike not to exceed $16,675 to further the ongoing digital security initiative. The Bonadio Group, the Town’s consultant, approves of this funding. The Board has allocated $5.4M of the American Rescue Plan Act funding to various projects so far. Police: Chief of Police Alan Laird reviewed two (2) resolutions. The first resolution declares as surplus six (6) Smith & Wesson M&P .40 caliber handguns with Simunition Conversion Kits. The County of Monroe is interested in purchasing this surplus equipment for $1,800 ($300 each). These guns are used for training purposes. The second resolution authorizes an agreement with Wegmans Food Markets, Inc. for police presence at the store. The Agreement is for a term of one year. The officers will be assigned to Wegmans only during overtime hours and only if not needed elsewhere. Wegmans will pay the Town for the officers’ services at the overtime rate. Chief Laird stated that this has been done in the past and it has worked very well. WORKSHOP MEETING DECEMBER 14, 2021 230 Public Works: Commissioner of Public Works Robert Kiley reviewed nine (9) resolutions. The first resolution authorizes the purchase of one 2022 vehicle to be used by the Department of Public Works. The Department needs to purchase one 2022 Ford F-150 XLT 4x4 pick-up truck from the NYS contract for a price of $36,400. Buying the truck off the State contract is much less expensive than picking a truck off the lot. The truck is expected to take 6 months for delivery. The second resolution calls for a public hearing to authorizing an amendment of insurance limits in Chapter 214 of the Town Code. The public hearing will be held on January 18, 2022 at 7:35 PM. Chapter 214 relates to licensing of tree contractors and becoming a Tree City USA. The Town is looking to amend the minimum combined single limit for bodily injury and property damage liability to a minimum of $1,000,000 to $1,000,000 per occurrence and to establish a $3,000,000 annual aggregate for bodily injury and property damage. In order to adopt a local law, the Town must hold a public hearing. The third resolution authorizes the Acting Supervisor or Supervisor to execute an agreement for Monroe County Snow & Ice Control Services for the 2021/2022 season. This Agreement may be renewed for up to five additional years upon mutual consent of the Town and Monroe County. Monroe County will reimburse the Town for snow removal and ice control services on certain Monroe County roadways at a rate of $3,555 per lane mile for a total of 87.205 miles. The fourth resolution authorizes the Supervisor to enter into an agreement for Monroe County All Seasons Work in Monroe County Rights of Way. The Town has had a previous agreement with Monroe County for a term of ten years. This resolution will extend the agreement for one year, January 1, 2022 through December 31, 2022. The fifth resolution authorizes an amendment to the 2021 budget of the Department of Public Works and authorizes the purchase of one 2022 vehicle to be used by the DPW. The Town will purchase this vehicle through the State contract, awarded to Van Bortel Ford. Van Bortel Ford submitted the lowest responsible bid of $40, 448.43. The 2021 budget requires an appropriation of fund balance for this purchase in the sum of $4,348.88 from the Stormwater Drainage Fund. The sixth resolution authorizes the change orders performed during the construction of the Irondequoit Community Center. The building of the ICC necessitated a number of change orders in order to complete the project. Funding for these added expenses need to be transferred from the General Fund Balance to Capital Improvement Project 379. Acting Supervisor Perticone, who has worked on many projects himself, said that these changes are common. The seventh resolution approves the Supplemental Agreement for the 2021/2022 with NYSDOT for snow and ice removal on NYS roadways. Commissioner of Public Works Robert Kiley explained that the Town entered into agreements with NYSDOT for snow and ice removal on NYS roadways. NYS now wishes to add a Supplemental Agreement with the Town that would amend the estimated expense for the 2021/2022 season due to the last three-year average. The expenditure has decreased to an estimate of $37,503.87; this is a decrease of $2,400.80 under the original estimate. This will probably get lower in the coming years as the number of lane miles on Empire Boulevard has been reduced; the Town will receive about half of the $37,503.87. The eighth resolution would authorize the Acting Supervisor to execute a Participation Agreement with ClearResult. Commissioner of Public Works Robert Kiley explained that Rochester Gas and Electric has a program which provides guidance from fleet managers on electric vehicle integration. The Town would like to understand and review the fiscal advantages to integration of electric vehicles into the fleet. ClearResult is the Electrical Vehicle Fleet integration experts contracted with RG&E to provide these services to the Town, at no cost to the Town. The Town will have to enter into a Participation Agreement in order to participate in this free program. Commissioner Kiley stated that this is a six-part process. The ninth resolution authorizes the application for and acceptance of $3.17M worth of grant funding from the NYS Environmental Facilities Corporation and Dormitory Authority of the NYS. Deputy Commissioner of Public Works Erin Magee stated that this resolution would formally accept WORKSHOP MEETING DECEMBER 14, 2021 231 funding for the REDI projects down at Bay Shore Boulevard, as well as for the Bay Village pump station and authorize execution of all documents going forward for reimbursement of 95% of the project costs to the Town. Recreation: Management Supervisor Megan Hoffman reviewed two resolutions from her Department. The first resolution revises the Community Center’s room rental fee schedule in order to add in a rental fee for Turf rental. Ms. Hoffman noted that the non-profit In-Town Organizations rate for Turf rental is the same as the gymnasium; they will be revising this resolution to reflect that revision. The second resolution authorizes the Supervisor or Acting Supervisor to enter into various contracts with vendors for youth, family, adult, group exercise and senior recreational programming for winter/spring 2022. Ms. Hoffman noted that all of the contractors are an 80/20 split—the Town makes 20% of the fees and the contractors make 80%. Supervisor: Acting Supervisor John Perticone reviewed one resolution which would approve the Special Event Licenses for the American Red Cross to hold blood drives at the Irondequoit Town Hall Campus. With this resolution, the American Red Cross would not have to apply for a Special Use Permit every time they wanted to hold a blood drive throughout the year. Councilmember Wehner suggested holding the blood drives at the other Town facilities, such as the Irondequoit Community Center or Public Library to bring people into these other Town venues. ITEMS FOR BOARD ACTION: 12WS2021-1 RESOLUTION Approving the 2022 Organization, Workshop and Regular Town Board Meeting Schedule On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving the 2022 Organization, Workshop and Regular Town Board Meeting schedule. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution No. 2021-310 12WS2021-2 RESOLUTION Approving the Special Event License for the Sea Breeze Annual Volunteer Fire Department Winter Parade and Fireworks On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving the Special Event License to conduct the Annual Sea Breeze Volunteer Fire Department Winter Parade and Fireworks on Saturday, December 18, 2021 from 5:30 PM to 7:30 PM from Topper Drive to the Sea Breeze Volunteer Fire Department, upon the following conditions: 1) that the Sea Breeze Volunteer Fire Department notifies all affected residents before the event; and 2) that Sea Breeze Volunteer Fire Department obtains a fireworks permit from the Office of the Fire Marshal. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution No. 2021-311 12WS2021-3 RESOLUTION Authorizing a Settlement and Release Agreement WORKSHOP MEETING DECEMBER 14, 2021 232 On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, under Public Officers Law Section 105, an Executive Session was called at 5:03 p.m. to discuss the claim received by the Town from Excel Boat Sales, Inc. d/b/a McMillan Marine. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED EXECUTIVE SESSION On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the Executive Session was adjourned at 5:11 p.m. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, a resolution was adopted formally approving the Settlement Agreement between the Town and McMillan and authorizes the Town to pay McMillan $19,000 in full satisfaction of the Claim and for a general release of all other claims against the Town, in such final form as approved by the Town Attorney and further authorizes the Supervisor or Acting Supervisor to execute the Settlement Agreement and any documents related thereto. UPON VOTING Town Board Member Wehner Aye Town Board Member Romeo Aye Town Board Member Freeman Abstain Town Board Member Perticone Aye Resolution No. 2021-312 Acting Supervisor Perticone noted that the next Town Board meeting will be held on Tuesday, December 21, 2021 at 7 p.m. On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the Workshop Meeting was adjourned at 5:12 p.m. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk REGULAR TOWN BOARD MEETING DECEMBER 21, 2021 233 Pre-Regular Town Board Meeting: 6:45 PM--SWEARING IN CEREMONY FOR POLICE OFFICERS: Chief of Police Alan Laird came to the podium. He brought Joshua Greenfield Tuttle to the podium, along with his family. Chief Laird explained that Officer Tuttle joined the Irondequoit Police Department in August of 2016 and left for a short time to join the Monroe County Sheriff’s Office. Over the years, Office Greenfield has received many awards and trainings. He returned to Irondequoit in November of 2021. Acting Supervisor John Perticone administered the Oath to Officer Greenfield. Acting Supervisor John Perticone then asked Sgt. Wigton to come to the podium with his family. Sgt. Wigton is a 10-year veteran of the Irondequoit Police Department, transferring here from the Syracuse Police Department. He has won many awards in his career, both in Irondequoit and with the Syracuse Police Department. Sgt. Wigton quickly became a leader in the Criminal Investigation Unit and upon his promotion, has taken over the leadership of the CIU. Acting Supervisor Perticone then administered the Oath of Office to Sgt. Andrew Wigton. Acting Supervisor Perticone thanked everyone for attending the Swearing-In ceremony and commented on how proud he is of the Department and all the hard work they do. Regular Town Board Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 21st day of December 2021 at 7:00 P.M., local time, there were: PRESENT: Town Board Member John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Attorney for the Town Harter Secrest & Emery LLC Others in attendance included Assessor Amy Jorstad, Deputy Town Clerk Ann Marie Purdy, Assistant to the Assessor Carrie Burdick, Chief of Police Alan Laird and fellow Officers, Comptroller Diana Marsh, Director of Human Resources Jason Vinette, Director of Recreation Katrina Hall, Zoning Assistant Donna Martello, Commissioner of Public Works Robert Kiley, Deputy Commissioner of Public Works Erin Magee, Director of Administration Maria Vecchio, Director of IT Kevin LaBarr, Communications Aide Michael Moss, and Town Clerk Genier. Acting Supervisor Perticone called the Meeting to order at 7:00 PM, Pledge was said, and Town Clerk Genier called roll. ACTING SUPERVISOR’S REMARKS AND ANNOUNCEMENTS: *Acting Supervisor Perticone announced that there will be three public hearings held at this meeting and they will begin at 7:35 p.m. *He announced that there will be another COVID-19 home-test kit distributed on December 22, 2021, at the Public Works facility on E. Ridge Road from 5 to 8 PM. Please bring identification stating residency in Town. At this time, over 8,000 kits have been distributed. *Acting Supervisor Perticone congratulated Councilmembers Romeo and Wehner for their successful re-election to the Town Board and congratulated Rory Fitzpatrick on his successful bid as the Town’s new Supervisor. Judge Valentino and Judge Jennifer Whitman DeVoe were also successful in their elections. Acting Supervisor Perticone thanked the Town Attorney, Andrew Dean, for his help these past few years, as well as Administrative Director Maria Vecchio for all her hard work. He thanked all staff members for their dedication and hard work keeping Irondequoit running smoothly. Councilmember Romeo then thanked the Acting Supervisor Perticone for stepping in to lead the Town to the end of the year. PUBLIC INPUT: No one came forward to speak. Financial Report: Comptroller Diana Marsh reviewed the financial results for the Town as of November 30, 2021. Total expenses and encumbrances are 80.7% of budget or $31,193,811 which is below the 91.7% of the year that has elapsed. Actual expenses are $29,424,770 or 76.1% of budget; encumbered expenses total $1,769,041 or 4.6% of budget. Encumbrances represent commitments for services, supplies and commodities that will be needed for the year. The General Fund Expenses are at 78.9% of budget or $18,871,139. Actual expenditures are $17,934,419 or 75% of budget and encumbrances are $936,720 or 3.9% of budget. Encumbrances within the General Fund include police vehicles ($73k), services related to the school violence prevention grant ($102k), contracted services for the reassessment project ($163k) and three plantings and removals ($31k). Expenses in the Highway Funds are $5,098k or 90% of budget which is on par with the 91.7% of the year that has elapsed. Actual expenditures of $4,632k or 81.8% of budget. Encumbrances total $465k and account for 8.2% of budget. The costs are driven by expenses and encumbrances for gas, fuel, road salt, equipment parts and road REGULAR TOWN BOARD MEETING DECEMBER 21, 2021 234 paving. The Library expenses are $2,389k; the Sewer Fund has expended $3,272k or 78.7% of budget; Stormwater Drainage expenses total $544k or 58.2% of budget. The General Fund Revenue recorded $20,818,306, equating to 92.7% of budget. The major General Fund revenues received to date include real estate tax of $11,799,864, 100% of that budget line; PILOT revenue is all in at $269,798 or 101%; Sales Tax representing 8 months of revenue totaling $4,418,306, 92.8% of budget; 30.2% of mortgage tax or $271,674, representing the first quarter of activity. NYS Aid & Incentives to Municipalities is expected in December. Other sources of revenue received is 119.7% of budget and includes the sale of real property. At month’s end, the Library had confirmed revenue of $2,644k or 99.6% of budget. 104.3% or $5,812k of Highway revenue has been received. The Sewer Fund has received 99.8% of its revenue or $4,071k, and Stormwater Drainage has also verified 97.5% of its budgeted revenue or $868k. Regarding the Entire Town: $35,334,857 or 95.6% of revenue and appropriated fund balance have been received to date. $18.1M of the amount received is real estate tax. In addition, American Rescue Funds of $11,227,458 (about half of the Town’s total estimated award) were received in May. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover costs incurred through December 31, 2024. To date, approximately $5.4M has been allocated to projects. A special revenue fund has been established to account for these funds. The Library has received $2,634,444 or 99.6% of its budgeted revenue. The Consolidated Highway has received 104.3% or $5,812,341 of its budgeted revenue. 99.8% or $4,070,815 of the Consolidated Sanitary Sewer District revenue has been received. Stormwater Drainage recorded 97.5% or $868,195 of its budgeted revenue. On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the Financial Report was accepted. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED APPROVAL OF MINUTES: On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the October 19, 2021 Regular Town Board Meeting Minutes were approved. These minutes were Tabled at the November 16, 2021 Meeting. Councilmember Freeman stated that there is still an incorrect date written on page 172 of these minutes. The date recorded in the minutes is Tuesday, August 8, 2021. The correct date is June 8, 2021. She would like this error corrected. On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the minutes from October 19, 2021 will be amended to reflect the correct date of June 8, 2021 on page 172 of the minutes. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Nay Town Board Member Freeman voting Aye Town Board Member Perticone voting Nay Motion did not pass for lack of majority. Acting Supervisor Perticone explained that Board members are free to amend or seek changes to the minutes from any meeting. If the Board cannot reach a consensus or a majority vote on the changes, the Clerk’s minutes stand as originally drafted. On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the minutes from the October 19, 2021 Regular Town Board Meeting stand as drafted. Councilmember Freeman stated again that the date of August 8, 2021 is not the correct date— that date is a Sunday and there was no meeting held on that date. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Nay Town Board Member Perticone voting Aye On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the minutes from the October 26, 2021 Special Town Board Meeting (Cannabis) were approved. REGULAR TOWN BOARD MEETING DECEMBER 21, 2021 235 UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Nay Town Board Member Perticone voting Aye Councilmember Freeman announced that she would be a No vote for the remainder of the minutes due to the inaccuracies and she will not be approving them. On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the minutes from the October 26, 2021 Budget Workshop Meeting were approved. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Nay Town Board Member Perticone voting Aye On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the minutes from the October 27, 2021 Special Town Board Meeting (Adopt Preliminary Budget) were approved. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Nay Town Board Member Perticone voting Aye On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the minutes from the November 4, 2021 Public Hearing Meeting (2022 Budget) were approved. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Nay Town Board Member Perticone voting Aye On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the minutes from the November 9, 2021 Workshop Meeting were approved. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Nay Town Board Member Perticone voting Aye On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, the minutes from the November 9, 2021 Public Hearing (Cannabis) Meeting were approved. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Nay Town Board Member Perticone voting Aye On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, the minutes from the November 16, 2021 Regular Town Board Meeting were approved. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Nay Town Board Member Perticone voting Aye ITEMS FOR BOARD ACTION: 12A2021-4 RESOLUTION AUTHORIZING THE APPOINTMENT OF A TREE TRIMMER IN THE IRONDEQUOIT DEPARTMENT OF PUBLIC WORKS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the appointment of Dominic Conti as a full-time Tree Trimmer. REGULAR TOWN BOARD MEETING DECEMBER 21, 2021 236 Commissioner of Public Works Robert Kiley explained that Mr. Conti has worked for the Town for many years and is fluent in many different vehicles. This is a non-competitive Civil Service position which has been posted pursuant to Civil Service guidelines. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-313 12A2021-5 RESOLUTION AUTHORIZING THE APPOINTMENT OF A PERMANENT FULL-TIME PAYROLL CLERK IN THE IRONDEQUOIT HUMAN RESOURCE DEPARTMENT On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, a resolution was adopted approving the appointment of Denisse Ramos as a permanent full- time Payroll Clerk in the Department of Human Resources. Director of Human Resources Jason Vinette explained that Ms. Ramos took the Civil Service exam and is reachable on the current certified list of eligible candidates. Ms. Ramos was ranked No. 1 on the list. She has been a great addition to the Department. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Abstain Town Board Member Perticone voting Aye Resolution Number 2021-314 12A2021-6 RESOLUTION AUTHORIZING AN AMENDMENT TO THE 2021 LIBRARY BUDGET On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving an amendment of the 2021 Library budget as recommended by the Library Board to apply Fund balance of $8,000 to the Library budget line for Maintenance-Heating/Air. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-315 12A2021-7 RESOLUTION AUTHORIZING AN AGREEMENT WITH SUNSET HOUSE FOR AWARD AND USE OF AMERICAN RESCUE PLAN ACT FUNDING On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted authorizing the use of ARPC funding in the amount of $150,000 to Sunset House. Acting Supervisor Perticone commented on the hard work done by the people at Sunset House. He believes that most people in Irondequoit have been touched by Sunset House and the Town is fortunate to have Sunset House here.. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Abstain Town Board Member Perticone voting Aye Resolution Number 2021-316 12A2021-8 RESOLUTION DECLARING OLD AUDIO/VISUAL AND RELATED EQUIPMENT TO BE SURPLUS PROPERTY AND AUTHORIZING ITS SALE OR DISPOSAL On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted declaring said equipment as surplus and authorizing the Supervisor or Acting Supervisor to execute and deliver such documentation as necessary to sell or dispose of the equipment. REGULAR TOWN BOARD MEETING DECEMBER 21, 2021 237 UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-317 12A2021-9 RESOLUTION AUTHORIZING THE PURCHASE OF LAPTOPS FOR THE IRONDEQUOIT PUBLIC LIBRARY AND USE OF AMERICAN RESCUE PLAN ACT FUNDING On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted authorizing the use of ARPA funds in the amount of $24,000 for the purchase of laptops from Dell Technologies pursuant to NYS Umbrella Contract PM20820. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Nay Town Board Member Perticone voting Aye Resolution Number 2021-318 12A2021-10 RESOLUTION AUTHORIZING THE PURCHASE OF CROWDSTRIKE SECURITY PLATFORM AND USE OF AMERICAN RESCUE PLAN ACT FUNDING On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, a resolution was adopted authorizing the use of ARPA funds in the amount of $16,675 for the purchase of the CrowdStrike security platform. Director of Information Technology (IT) Kevin LaBarr explained that the Town will be purchasing the CrowdStrike security platform at a great discount off the State contract and it will be a great asset to the Town for many years to come. . UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Nay Town Board Member Perticone voting Aye Resolution Number 2021-319 Councilmember Freeman stated that she will be voting Nay on anymore American Rescue Plan Act funding resolutions that do not go directly to help those who were affected by the Pandemic As stated in some of the guidelines of the US Treasury. Acting Supervisor Perticone noted that Any of these ARPA funding resolutions presented for adoption have been approved by The Bonadio Group, the Town’s consultant on these funds. 12A2021-11 RESOLUTION DECLARING SURPLUS ITEMS AND AUTHORIZING THE SALE OF SAID ITEMS On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted declaring said equipment as surplus and authorizing the Supervisor or Acting Supervisor to execute and deliver such documentation as necessary to sell said equipment to the County of Monroe for the price of $1,800. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Abstain Town Board Member Perticone voting Aye Resolution Number 2021-320 12A2021-12 RESOLUTION APPROVING AN AGREEMENT BETWEEN WEGMANS FOOD MARKETS, INC. AND IRONDEQUOIT POLICE DEPARTMENT FOR SECURITY SERVICES On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted authorizing and approving the Agreement with Wegmans, with a term of one year from the date of execution, for security services. REGULAR TOWN BOARD MEETING DECEMBER 21, 2021 238 Chief of Police Alan Laird explained that Irondequoit Police Officers would be assigned to Wegmans only during overtime hours and only if not needed elsewhere. Wegmans will pay the Town for these services at the overtime rate for whichever officer is present. There will be no cost to Irondequoit under this Agreement. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-321 12A2021-13 RESOLUTION AUTHORIZING ACCEPTANCE OF NEW YORK STATE DIVISION OF HOMELAND SECURITY AND EMERGENCY SERVICES GRANT IN THE AMOUNT OF UP TO $25,000 FOR THE YEAR 2018 On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted accepting the Grant for the year 2018 and amends the Police Operating budget for the year 2021 by appropriating up to $25,000 of Grant revenue in the Federal Grant-Stonegarden budget line. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-322 12A2021-14 RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF VIDEO EQUIPMENT FOR THE POLICE INTERVIEW ROOMS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving a purchase order in the amount of $14,202 with Brigh5t for the purchase and installation of equipment for Police interview rooms. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-323 12A2021-15 RESOLUTION AUTHORIZING THE PURCHASE OF ONE 2022 VEHICLE TO BE USED BY THE DEPARTMENT OF PUBLIC WORKS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving a purchase order in the amount of $36,400 with Genesee Valley Ford for the purchase of one new 2022 Ford F-150 XLT 4x4 pickup truck UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-324 12A2021-16 RESOLUTION CALLING FOR A PUBLIC HEARING AUTHORIZING AMENDMENT OF INSURANCE LIMITS IN CHAPTER 214 OF TOWN CODE On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, a resolution was adopted calling for a public hearing on January 18, 2022 at 7:35 p.m. at the Town Hall of Irondequoit. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-325 12A2021-17 RESOLUTION AUTHORIZING THE SUPERVISOR OR ACTING SUPERVISOR TO EXECUTE AGREEMENT FOR MONROE COUNTY SNOW & ICE CONTROL SERVICES FOR 2021/2022 On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted authorizing the Supervisor or Acting Supervisor to execute a renewal of the Agreement for the 2021/2022 winter season for a rate of $3,555 per lane mile and a total of 87.205 miles UPON VOTING MOTION WAS UNANIMOUSLY APPROVED REGULAR TOWN BOARD MEETING DECEMBER 21, 2021 239 Resolution Number 2021-326 12A2021-18 RESOLUTION AUTHORIZING THE SUPERVISOR TO EXECUTE AN AGREEMENT FOR MONROE COUNTY ALL SEASONS WORK IN MONROE COUNTY RIGHTS OF WAY On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving Appendices B and C for the period of January 1, 2022 through December 31, 2022 and authorizing the Supervisor to execute any and all documents necessary to effectuate this approval. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-327 12A2021-19 RESOLUTION AUTHORIZING AN AMENDMENT TO THE 2021 BUDGET AND THE PURCHASE OF ONE 2022 VEHICLE TO BE USED BY THE DEPARTMENT OF PUBLIC WORKS On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted authorizing the appropriation of fund balance in the amount of $4,348.88 from the Stormwater Drainage budget line to purchase one new 2022 Ford F-150 XLT Super Crew pickup truck. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-328 12A2021-20 RESOLUTION AUTHORIZING VARIOUS CHANGE ORDERS REGARDING IRONDEQUOIT COMMUNITY CENTER AND NECESSARY BUDGET TRANSFER On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, a resolution was adopted authorizing the change orders performed during the creation of the Irondequoit Community Center. UPON VOTING Town Board Member Wehner voting Aye Town Board Member Romeo voting Aye Town Board Member Freeman voting Abstain Town Board Member Perticone voting Aye Resolution Number 2021-329 12A2021-21 RESOLUTION AUTHORIZING THE SUPERVISOR OR ACTING SUPERVISOR TO ENTER INTO A SUPPLEMENTAL AGREEMENT FOR SNOW & ICE REMOVAL ON NEW YORK STATE ROADWAYS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the Supplemental Agreement for 2021/2022 with New York State Department of Transportation for Snow & Ice removal on New York State roadways. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-330 12A2021-22 RESOLUTION AUTHORIZING THE SUPERVISOR OR ACTING SUPERVISOR TO EXECUTE A PARTICIPATION AGREEMENT WITH CLEARRESULT On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving the Participation Agreement with ClearResult regarding the fiscal advantages to integration of electric vehicles. Commissioner of Public Works Robert Kiley explained that ClearResult is a subcontractor to Rochester Gas and Electric for a program which, at no cost, provides guidance from fleet REGULAR TOWN BOARD MEETING DECEMBER 21, 2021 240 managers on electric vehicle integration. In order to participate, an Agreement with ClearResult is necessary. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-331 12A2021-23 RESOLUTION AUTHORIZING THE APPLICATION FOR AND ACCEPTANCE OF $3.17M WORTH OF GRANT FUNDING FROM THE NYS ENVIRONMENTAL FACILITIES CORPORATION AND DORMITORY AUTHORITY OF THE STATE OF NEW YORK On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the application for the acceptance of grant fund, the first grant in the amount of $794,911(MO.64) and the second grant in the amount of $2,104,091 (MO.68) UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-332 12A2021-24 RESOLUTION AUTHORIZING AN AMENDMENT TO THE 2021 DEPARTMENT OF PUBLIC WORKS BUDGET On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, a resolution was adopted authorizing the amendment of the 2021 budget in the amount of $45,000 from Solid Waste budget line and transferred to Tree Contracted Services. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-333 PUBLIC HEARINGS: 12PH2021-1 ON THE MATTER OF ADOPTING A LOCAL LAW AUTHORIZING 7:35 PM SPEED REDUCTIONS ON BOUCKHART AVENUE, BROOKTROUT LANE, ONTARIIO VIEW STREET, SENECA ROAD FROM CULVER ROAD TO SEA BREEZE DRI VE AND SEWILO HILLS DRIVE FROM 30 MPH TO 25 MPH On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was opened at 7:35 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Commissioner of Public Works Robert Kiley explained that he has received petitions and requests from the residents on various streets in Irondequoit to lower the speed limit from 30 MPH to 25 MPH. In order to do this, a public hearing must be held and a local law adopted. The State only allows Towns to lower the speed limit to 30 MPH. Public Hearing Public Input: Aaron DeRuyter, 4 Ontario View Street, stated that he has lived in his home for 3 years and loves the Town and neighborhood. He stated that the cars go very fast down the street and he really would like the speed limit to be lower. It would make the street safer and people involved in accidents would have a better chance of surviving. Alex Wirth, 7 Ontario View Street, stated that the Town of Pittsford is working with the State to allow Town to lower the speed limits to 20 MPH and encouraged Irondequoit to contact the Town of Pittsford for more information. On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, the Public Hearing was closed at 7:43 PM. 12PH-1 RESOLUTION Adopting an Amendment to Town Code 222-52 to Authorize Speed Reductions on Bouckhart Avenue, Brooktrout Lane, Ontario View Street, Seneca Road from Culver Road to Sea Breeze Drive, and Sewilo Hills Drive from 30 MPH to 25 MPH. REGULAR TOWN BOARD MEETING DECEMBER 21, 2021 241 UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-334 12PH2021-2 ON THE MATTER OF ADOPTING A LOCAL LAW TO PROHIBIT 7:36 PM PARKING AT ALL TIMES ON BEACH AVENUE On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, the Public Hearing was opened at 7:44 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Commissioner of Public Works Robert Kiley explained that this Public Hearing would prohibit parking at all times on Beach Avenue from Washington Avenue to St. Paul Boulevard. He has received chronic complaints from residents during the summer months. He noted that this area has been posted No Parking in the past but this resolution will make it a Local Law. Public Hearing Public Input: No one came forward to speak for or against the matter. On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the Public Hearing was closed at 7:45 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED 12PH-2 RESOLUTION Adopting an Amendment to Town Code 222-62 of Article XII to prohibit parking at all times on Beach Avenue. On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the adoption of an amendment to Town Code Chapter 222-62 of Article XII of the Town Code to prohibit parking at all times on Beach Avenue. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-335 12PH2021-3 ON THE MATTER OF GRANTING A SPECIAL USE PERMIT 7:37 PM FOR 720 E. RIDGE ROAD IN A C-BUSINESS DISTRICT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was opened at 7:45 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Donna Martello from the Town Planning and Zoning Departments explained that Jeffery Harrington wishes to open a full-service Laundromat at 720 E. Ridge Road. His application was given a positive referral from the Town Planning Board and The Department of Public Works determined that the sanitary sewer in this area is adequate for the proposed laundromat. The operating hours for the public are 7 AM to 11 PM; the staff will be able to do their work from 11 PM to 7 AM. The public cannot be in the facility during those hours. Upon review of the short Environmental Assessment Form, it was determined that the proposed action will not result in any significant adverse environmental impacts and no Environmental Impact Statement is required. There will be an attendant at the Laundromat when the public is using the Laundromat. The applicant, Jeffery Harrington, came to the podium to answer any questions regarding the proposed Laundromat. The project will be taking about 4,000 sf of the Dunn Tire area. Public Hearing Public Input: No one came forward to speak for or against the matter. On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, the Public Hearing was closed at 7:47 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED REGULAR TOWN BOARD MEETING DECEMBER 21, 2021 242 12PH-3a RESOLUTION Regarding State Environmental Quality Review Act Compliance Regarding a Special Use Permit to Operate a Full-Service Laundromat at 720 E. Ridge Road in a C-Business District On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the adoption of the Negative Declaration for the Special Use Permit and determining that no Environmental Impact Statement is required. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-336 12PH-3b RESOLUTION Granting a Special Use Permit to Operate a Full-Service Laundromat at 720 E. Ridge Road in a C-Business District. On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted granting the Special Use Permit for the operation of a full-service landdromat. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution No. 2021-337 12A2021-25 RESOLUTION AUTHORIZING A REVISED COMMUNITY CENTER ROOM RENTAL FEE SCHEDULE FOR THE DEPARTMENT OF RECREATION On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted adopting the fee schedule for the Irondequoit Community Center which such fee schedule shall replace and supersede the previous fee schedule. Director of Recreation Katrina Hall explained that the Board approved a rental fee schedule in April of 2021. This resolution brings an amendment to the fee schedule which would allow rental of the turf space UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2021-338 12A2021-26 RESOLUTION AUTHORIZING THE SUPERVISOR OR ACTING SUPERVISOR TO ENTER INTO VARIOUS CONTRACTS WITH VENDORS FOR YOUTH, FAMILY, ADULT, GROUP EXERCISE AND SENIOR RECREATIONAL PROGRAMMING FOR WINTER/SPRING 2022 On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted authorizing the Supervisor or Acting Supervisor to enter into contracts with the various vendors as approved by the Town Attorney and authorizing the Supervisor or Acting Supervisor to modify the scheduled beginning dates of vendors and make the Pay Adjustments, as needed, as a result of the ongoing COVID-19 public health emergency. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED. Resolution Number 2021-339 12A2021-27 RESOLUTION APPROVING THE SPECIAL EVENT LICENSES FOR THE AMERICAN RED CROSS TO HOLD BLOOD DRIVES AT THE IRONDEQUOIT TOWN HALL CAMPUS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the Special Event Licenses for the American Red Cross to conduct their Irondequoit Town Hall Blood Drives on various dates during 2022 on the Irondequoit Town Hall Campus, at either the Town Hall or the Irondequoit Public Library, provided that an updated Certificate of Insurance is provided to the Town. REGULAR TOWN BOARD MEETING DECEMBER 21, 2021 243 Councilmember Wehner also suggested using the Community Center, if available, to have individuals visit and possibly join the new facility. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED. Resolution Number 2021-340 Upcoming Meetings: Organization Meeting: Tuesday, January 4, 2022 @ 4 PM Town Workshop Meeting: Tuesday, January 11, 2022 @ 4 PM Regular Town Board Meeting: Tuesday, January 18, 2022 @ 7 PM On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the Regular Town Board Meeting was adjourned at 7:50 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk Resolution No. 2022-___________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD AUTHORIZING AMENDMENT OF INSURANCE LIMITS IN CHAPTER 214 OF TOWN CODE At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January, 2022 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, at a regular meeting of the Town Board, Town Board Member ________ introduced a proposed local law to amend the insurance limits in Chapter 214, Section 214-13 (B) (1) of the Irondequoit Code, and the proposed amendment is attached hereto as Exhibit A; and WHEREAS, the current limit of liability in Chapter 214, Section 214-13 (B) (1) is currently not consistent with other sections of Town Code in relation to per occurrence and an aggregate annual limit for bodily injury and property damage. The Department of Public Works believes that it would be in the best interest of the Town to have liability limits consistent throughout Town Code especially when it pertains to public work; and WHEREAS, pursuant to Municipal Home Rule Law, a local law may be adopted to amend Section 214-13 (B) (1) of the Code of the Town of Irondequoit to change the minimum of $1,000,000 combined singe limit for bodily injury to a minimum of $1,000,000 per occurrence and $3,000,000 annual aggregate for general liability insurance for bodily injury and property damage; and WHEREAS, pursuant to Municipal Home Rule Law § 20(5), no local law may be passed by the Town Board until a public hearing has been held thereon; and WHEREAS, the Town Board adopted a resolution on December 21, 2021, calling for a public hearing to be held on January 18, 2022 at 7:35 p.m. to hear all interested parties on said proposed Local Law amendment; and WHEREAS, notice of said public hearing was duly published in the Daily Record, the official newspaper of the Town, and posted as required by law; and WHEREAS, the Town Board received written copy of the proposed Local Law (Attachment “A”) via email at least 10 days before this meeting (excluding Sundays) pursuant to Municipal Home Rule Law § 20(4); and WHEREAS, the Town Board conducted the public hearing on January 18, 2022 at 7:35pm; and WHEREAS, the Town Board, after due deliberation, finds it in the best interest of the Town of Irondequoit to amend Chapter 214-13 (B) (1) of the Town Code as reflected in this proposed amendment. NOW, THEREFORE, BE IT RESOLVED, the Town Board hereby adopts approved amendment to Town Code Chapter 214-13 (B) (1) of the Town Code to a minimum of $1,000,000 per occurrence and $3,000,000 annual aggregate for general liability insurance for bodily injury and property damage, including projects and completed operations liability coverage, and automobile coverage with a financially sound insurance company admitted to do business in the State of New York is required. AND, THEREFORE, BE IT FURTHER RESOLVED, that within twenty days thereof, the Town Clerk shall file one certified copy of the Local Law in the office of the Town Clerk and one certified copy in the office of the Secretary of State. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ____________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Board Member Perticone voting __________ Town Supervisor Fitzpatrick voting __________ EXHIBIT A LOCAL LAW NO. _____ OF 2022 TO AMEND CHAPTER 214 OF THE CODE OF THE TOWN OF IRONDEQUOIT Be it enacted by the Town Board of the Town of Irondequoit as follows: 1. Section 214-13 (B) (1) of the Code of the Town of Irondequoit is amended to add the material appearing in bold underscored font and to delete the material appearing in bracketed font, as follows: A minimum of $1,000,000 [combined single limit] per occurrence and $3,000,000 annual aggregate for general liability insurance for bodily injury and property damage, including products and completed operations liability coverage, and automobile coverage with a financially sound insurance company admitted to do business in the State of New York is required. 2. This law shall be effective upon filing with the Secretary of State of New York, as required by the Municipal Home Rule Law. Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE HIRING OF A PART TIME SCHOOL TRAFFIC GUARD IN THE IRONDEQUOIT POLICE DEPARTMENT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a vacancy there is an opening for a part time School Traffic Guard in the Irondequoit Police Department; and WHEREAS, the school traffic guard coordinator has interviewed several qualified candidates and recommends hiring Diane Russi as a part time School Traffic Guard; and WHEREAS, this is a non-competitive title, and no civil service examination is necessary to be eligible for this position; and NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Diane Russi as a part-time School Traffic Guard to be paid an hourly rate of $15.00 which shall be paid from budget code 001.3120.0105.1100. This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A FULL TIME LABORER IN THE DEPARTMENT OF PUBLIC WORKS At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a recent promotion, there is a need to hire a full-time Laborer in the Department of Public Works; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, the position was posted per Civil Service guidelines; and WHEREAS, the Deputy Commissioner of Public Works has interviewed many qualified candidates and recommends hiring Frank Polito at an hourly rate of $20.25 per hour. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the permanent appointment of Frank Polito as a full time Laborer at an hourly rate of $20.25 which shall be paid from budget code 001. This resolution shall take effect on February 1, 2022. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A FULL TIME CUSTODIAN At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a resignation, there is a need to hire a full-time Custodian; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a Competitive civil service title, and the certified civil service list has been canvassed; and WHEREAS, the Interview Committee has interviewed all reachable candidates and recommends hiring Brian Coe to fill this vacancy at a rate of $18.00 per hour. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the permanent appointment of Brian Coe as a full time Custodian at an hourly rate of $18.00 which shall be paid from budget code 001.1622.0100.1100. This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A FULL TIME CUSTODIAN At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is a need to hire a full-time Custodian; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a Competitive civil service title, and the certified civil service list has been canvassed; and WHEREAS, the Interview Committee has interviewed all reachable candidates and recommends hiring Bryan Smith to fill this vacancy at a rate of $18.00 per hour. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the permanent appointment of Bryan Smith as a full time Custodian at an hourly rate of $18.00 which shall be paid from budget code 001.1623.0100.1100. This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A PART TIME RECREATION ASSISTANT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a resignation there is a need to hire a part time Recreation Assistant in the Recreation Department; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a non-competitive title, and no civil service examination is necessary to be eligible for this position; and WHEREAS, the Recreation Director has interviewed several candidates and recommends hiring Jeremy Hammond as for this position. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Jeremy Hammond as a part time Recreation Assistant to be paid an hourly rate of $15.00 which shall be paid from budget code 001.7140.0102.1100.7146 This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A SECRETARY TO SUPERVISOR At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is a need to hire a Secretary to Supervisor; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is an exempt title, and no civil service examination is necessary to be eligible for this position; and WHEREAS, the Supervisor would like to hire Elizabeth Gustafson to fill this vacancy at a rate of $50,000.00 per year. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the permanent appointment of Elizabeth Gustafson as a full time Secretary to Supervisor at an annual rate of $50,000.00 which shall be paid from budget code 001.1220.0100.1100. This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION CALLING FOR A PUBLIC HEARING ON A PROPOSED LOCAL LAW AUTHORIZING A PARTIAL REAL PROPERTY TAX EXEMPTION FOR VOLUNTEER FIREFIGHTERS AND VOLUNTEER AMBULANCE WORKERS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January, 2022, at 7:00 P.M. local time, there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, at a regular meeting of the Town Board, Town Board Member ___________ introduced a proposed local law relating to authorizing a partial exemption from Town real property taxation for volunteer firefighters and volunteer ambulance workers, and the proposed local law (the “Proposed Law”) is attached hereto as Exhibit A; and WHEREAS, Volunteer firefighters and volunteer ambulance workers provide a valuable service to their communities, but receive no compensation for their service; and WHEREAS, the recruitment and retention of quality volunteer emergency personnel is a critical priority of the Town of Irondequoit; and WHEREAS, pursuant to Chapter 652 of the Laws of 2021, the State of New York adopted Section 466-k of the Real Property Tax Law, authorizing school districts, municipalities, and other bodies within Monroe County to adopt a local law granting volunteer firefighters and volunteer ambulance workers a ten percent (10%) exemption from such political subdivisions’ local real property taxes; and WHEREAS, the Proposed Law will, if adopted, provide that real property owned by an enrolled member of an incorporated volunteer fire company, fire department or incorporated voluntary ambulance service or such enrolled member and spouse shall be exempt from Town of Irondequoit taxes to the extent of ten percent of the assessed value of such property for Town taxation purposes, exclusive of Town-governed special districts, subject to certain eligibility criteria as set forth in the Proposed Law. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby schedules a public hearing on this matter on February 15, 2022, at 7:3X p.m. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Clerk shall give notice of the hearing by publishing a notice in the Town Newspaper specifying the time when and the place where such hearing will be held, and in general terms describing the Proposed Law, such notice to be published once at least three days prior to the day specified for such hearing. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ EXHIBIT A (PROPOSED LOCAL LAW) LOCAL LAW NO. ___ OF 2022 AUTHORIZING A PARTIAL REAL PROPERTY TAX EXEMPTION FOR VOLUNTEER FIREFIGHTERS AND VOLUNTEER AMBULANCE WORKERS Be it enacted by the Town Board of the Town of Irondequoit as follows: Section 1. Legislative Purpose, Intent, and Findings. The Town of Irondequoit recognizes the roles of the volunteer firefighters and ambulance workers in securing the safety and well-being of the community. The Town of Irondequoit hereby finds that it is in the best interests of the Town to encourage volunteerism for said purposes. The New York State Legislature has recently amended the Real Property Tax Law by adding a new section, Section 466-k , to authorize the Town to permit volunteer firefighters and volunteer ambulance workers to be eligible for a partial real property tax exemption from Town taxes. To that end, by providing the following partial exemption it is the intent of the Town of Irondequoit to encourage volunteerism for its enrolled fire and ambulance compan y volunteers. Section 2. Authority. This local law is adopted pursuant to Section 466-k of the New York Real Property Tax Law. Section 3. Partial Exemption for Certain Volunteer Firefighters and Ambulance Workers. A. Real property owned by an enrolled member of an incorporated volunteer fire company, fire department or incorporated voluntary ambulance service, or such enrolled member and spouse residing in the Town of Irondequoit, shall be exempt from taxation to the extent of ten percent of the assessed value of such property for Town purposes, excluding Town-governed special districts. B. Such exemption shall not be granted to an enrolled member of an incorporated volunteer fire company, fire department or incorporated voluntary ambulance service unless: (1) the applicant resides in the Town of Irondequoit; (2) the property is the primary residence of the applicant; (3) the property is used exclusively for residential purposes; provided however, that in the event any portion of such property is not used exclusively for the applicant’s residence but is used for other purposes, such portion shall be subject to taxation and the remaining portion only shall be entitled to the exemption provided by this section; and (4) the applicant has been certified by the authority having jurisdiction for the incorporated volunteer fire company or fire department as an enrolled member of such incorporated volunteer fire company or fire department for at least two years or the applicant has been certified by the authority having jurisdiction for the incorporated voluntary ambulance service as an enrolled member of such incorporated voluntary ambulance service for at least two years. C. Any enrolled member of an incorporated volunteer fire company, fire department or incorporated voluntary ambulance service who accrues more than twenty years of active service and is so certified by the authority having jurisdiction for the incorporated volunteer fire company, fire department or incorporated voluntary ambulance service, shall be granted the ten percent exemption as authorized by this section for the remainder of his or her life as long as his or her primary residence is located within the Town of Irondequoit. D. Application for such exemption shall be filed with the assessor on or before the taxable status date on a form as prescribed by the New York Commissioner of Taxation and Finance. E. No applicant who is a volunteer firefighter or volunteer ambulance worker who by reason of such status is receiving any benefit under the provisions of Article 4 of the Real Property Tax Law on the effective date of this section shall suffer any diminution of such benefit because of the provisions of this section. Section 4. Severability. The invalidity or unenforceability of any section, subsection, paragraph, sentence, clause, provision, or phrase of the aforementioned sections, as declared by the valid judgment of any court of competent jurisdiction to be invalid or unenforceable, shall not affect the validity or enforceability of any other section, subsection, paragraph, sentence, clause, provision, or phrase, which shall remain in full force and effect. Section 5. Effective Date. This local law shall take effect on the first day of January next succeeding the date on which said local law is adopted and apply to the taxable status date next succeeding the date on which this act shall have become a law. Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD CALLING FOR A PUBLIC HEARING ON THE MATTER OF GRANTING A SPECIAL USE PERMIT FOR 1825 E RIDGE ROAD IN AN M – MANUFACTURING DISTRICT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January, 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, upon the matter of request by Jenny Le, for a Special Use Permit for the property located at 1825 E. Ridge Road, to occupy a portion of the first floor as an apartment (the “Project”); and WHEREAS, the property is zoned M-Manufacturing, and the applicant intends to use a portion the first floor as an apartment; and WHEREAS, the applicant received a Special Use Permit to occupy the second floor as an apartment and the first floor as a professional/personal service shop from the Town Board at the February 16, 2021 meeting; and WHEREAS, under Town Code § 235-36.1 (J) the use of a property for a combination of two or more permissible uses in an M-Manufacturing District requires a special use permit, and the use of a portion of the first floor for a live-in apartment is allowed by special use permit pursuant to Town Code § 235-36.1(N); and WHEREAS, such Special Use Permit may be approved by the Irondequoit Town Board pursuant to Town Law § 274-b; and WHEREAS, pursuant to Town Law § 271(14)(a), the Town Board may by resolution provide for the reference of any matter or class of matters to the Planning Board before final action is taken thereon. NOW, THEREFORE, BE IT RESOLVED, the Town Board shall hold a public hearing on this Special Use Permit application on February 15, 2022 at 7:3X p.m. at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board refers the application for a Special Use Permit for 1825 E. Ridge Road to the Planning Board for its reference and report thereon, which report the Town Board requests to be so provided at or after the public hearing scheduled for February 15, 2022. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Freeman voting _______ Town Board Member Romeo voting _______ Town Supervisor Fitzpatrick voting _______ TYPE VB CONSTRUCTION NON SPRINKLERED EXISTING MIXED USE OCCUPANCY 1ST FLOOR -BUSINESS B 2ND FLOOR -RESIDENTIAL R-3 PROPOSED MIXED USE OCCUPANCY 1ST FLOOR -BUSINESS B/RESIDENTIAL R-3 2ND FLOOR -RESIDENTIAL R-3 UNEXCAVATED I�I BATH O PROVIDE 5/8" FC DRYWALL TO UNDERSIDE OF JOIST ABOVE CELLAR 0 0 0 UP CRAWL CRAWL CELLAR 1/8" = 1'-0" ACCESSIBLE ENTRY PT WD STEPS & LANDING 8" RISER MAX 9" 2x10 TREAD 2x10 STRINGERS 2x6 16"OC LANDING 2x8 HEADER & LEDGER LET HEADER INTO POSTS 4x4 POST ON 12" DIA FOOTING 42" BELOW GRADE 36"-2x4 TOP RAIL FOOTING 42" BELOW GRADE L v7 UNISEX BUSINESS PROVIDE 5/8" FC DRYWALL TO UNDERSIDE OF JOIST ABOVE & SEPARATION WALL 1 HR TENANT SEPARATION WALL 1HR DOOR FRAME 2 APT 2 ENTRY 00 00 18 I- ADD KITCHEN 18 36 18 LIVING 12'2"x15'9" REMOVE DOOR ---- // II r II 1HR DOOR & FRAME 3 'N HALL 0 - CL � r SLEEPING 9'8"x13'6" 0 UP ENTRY APT 1 ENTRY FIRST FLOOR 1/8" = 1'-0" COMBO SMOKE/ CO DETECTOR SMOKE V DETECTOR 2-32x54 OH WINDOW 32x66 DH EGRESS WINDOW ALTERATIONS 0 L RIDGE ROAD W U) N 00 IRONDEQUOIT, NEW YORK LOSON ARCHITECTURE PLLC 284 THORNTON ROAD ROCHESTER NY 14617 585-406-4757 DATE 11/22/21 DW'G NO. A-1 $TI 6ET 1. TUNE RIDGE ROAD EAST (66' WIDE) CONCRETE. SIDEWALK N 67°21'39" E 10' WIDE EASEMENT 55.12 L 5418 DP 169 ; 55' DEED ASPHALT SEE L 262 MP 9 1 0' O.0' kt I1,2' rt N 7 1w FRAME GARAGE REBARS • FOUND BLOCK ` RETAINING WALL a n2 O W MANHOLE ASPHALT 42 1' 20' WIDE SANITARY SEWER EASEMENT L 4070 DP 454 METAL GUARD RAIL 80 DEED 80.23' MEAS. S 67'21' 39" W STREET c PERMANENT EASEMENT L 11085 DP 609 MAP 86, PARCEL 1 CURBING SIGN LIGHT POLES WIRES "Unauthorized alteration of, or addition to, this survey map is a violation of section 7209 of the New York State Education Law" Copies of this survey map not bearing the land surveyor's inked or embossed seal shall not be considered to be a valid true copy. "Guarantees or certifications indicated hereon shall run only to the person for whom the survey is prepared, and on his behalf to the title company, governmental agency and lending institution listed hereon, and to the assignees of the lending institution. Guarantees or certifications are not transferable to the institutions or subsequent owners" TOWN OF IRONDEQUOTr AR ROVED SITE PLAN R FERENCES: LI LI LI LI PB COND:ANY NEW SIGNS REO. PB APP. GAR.REPAIRS BE CODE COMP. ER 1208 OF APPROPRIATION MAPS, PAGE 12 ER 11145 OF DEEDS, PAGE 549 ER 324 OF MAPS, PAGE 46 ER 262 OF MAPS, PAGE 9 N TES: g 4 E PURPOSE OF THIS MAP IS FOR PARKING SPACE DESIGN ONLY. THE IMPROVEMENTS SHOWN HEREON WERE LAST INSPECTED JULY 6, 2012. PROPERTY BENEFITTED BY THE RIGHT TO ERECT AND MAINTAIN FENCES, LANDSCAPE AND BLACKTOP IN THE AREA COVERED BY THE SEWER EASEMENT AS SET FORTH IN LIBER 4070 OF DEEDS, PAGE 454. PROPERTY IS SUBJECT TO RIGHT-OF-WAYS GRANTED TO ROCH. SUBURBAN RAILWAY COMPANY AND LAKE ONTARIO RAILWAY COMPANY BY CONSENT RECORDED IN THE MONROE COUNTY CLERK'S OFFICE IN LIBER 850 OF DEEDS, PAGE 340 AND LIBER 904 OF DEEDS, PAGE 140 THE PARKING SPACES SHOULD BE 9' X 18' WITH THE EXCEPTION OF THE HANDICAP SPACE WHICH SHOULD BE 8' X 18' AND INCLUDE A 5' X 18' UNLOADING ZONE PER THE A.D.A. REGULATIONS. PARCEL TAX ID #092.05-1-41 ADDED NOTE 02/10/2021 TMO O'NEILL-RODAK LAND SURVEYING ASSOCIATES, P.C. LAND SURVEYORS - PLANNERS BOUNDARY CONSULTANTS FEMA ELEVATION CERTIFICATES ALTAINSPS SURVEYS 5 SOUTH FITZHUGH STREET ROCHESTER, NY 14614 PHONE (585) 325-7520 FAX (585) 325-1708 e-mail surveyors@oneillrodak.com PARKING SITE PLAN PARCEL SITUATE IN TOWN LOT 34 TOWNSHIP 14, RANGE 7 TOWN OF IRONDEQUOIT MONROE COUNTY, NEW YORK CLIENT JENNY LE SCALE 1"=30' DATE 02/04/2021 PROJECT NO. 87-0110 SP TOWN OF IRONDEQUOIT APPLICATION TO THE TOWN BOARD PROJECT ADDRESS � oZf rl TOTAL AREA OF PROJECT SITE TAX ID NO. 4 O 1 ZONING DISTRICT. ADDRESS PROPERTY OWNER (Print) UI"JA)`J / PHONE t750/2w?- ., fch°, ZIP CODE , 2 2, FAX NO. PHONE Mao ( de_ ed E-MAIL ADDRESS h PAW_ I cif ` "g APPLICANT (Print) c :TEA) A%`` 12+ E-MAIL MN )1Z. FAX NO. ADDRESS -1 ZIP CODE / V-6-222 AGENT PHONE ADDRESS _ ZIP CODE E-MAIL ADDRESS FAX NO. DESCRIPTION OF PROJECT ; et.4 cJ .a p t IM: - ectiOa: •p t -k) S� r ty apve Oh. (1 P,d4o(i.cti SvAviC:e 4'ep. , d rub r-rkSO APPLICANT (or Agent) SIGNATURE ) ,L _ DATE 9 — 0 L- —42Q241 IMPORTANT NOTICE: Applicants and/or their representatives must appear at the Meeting to present their case to the Town Board. REMARKS: FEE $ CASE NO. DATE OTHER BOARD REFER DATES A sign (provided by the Town must be posted on the property for at least (10) days prior to the scheduled Public Hearing. December 30, 2021 To: Irondequoit Town Board Re: 1825 East Ridge Road Special Use Permit: To convert Pt Floor to a Studio Apartment and Office or Professional Service Space My name is Jenny Le and I was granted a Special Use Permit by the Town Board on January 19, 2021 to maintain a 2"d floor apartment on premises and to use the first floor for my nail salon. I am now requesting to convert the first floor into two sections, one section would be a studio apartment (for my father) and the other section would be for office space or professional service space (i.e. nail salon). I have not moved my nail salon on to premises yet, because I could not break my lease where I currently operate my business, but plan to once my lease ends. I have moved into the 2"d floor apartment on premises, and I need the extra space on the first floor for my father. In the future the proposed studio apartment of the 1st floor may easily be removed, but for now it would be very helpful to have my father stay with me. Please note that there is already an existing kitchen on the 1St floor and only minor changes are needed for the proposed studio apartment. There is also an existing full bathroom in the basement that the studio apartment resident (my father) will use. I have hired an architect, Jeff Loson to prepare a plan for the remodel of the first floor, which is part of this application. This floor plan has been reviewed by the Town's Fire Marshal's Office and there were no issues found with the proposed plan by this office. Thank you very much for your consideration of my Special Use Permit request to permit a studio apartment on the first floor of the building located on premises 1825 E Ridge Road, in an M - Manufacturing District (per Section 235-36.1.N. of Town Code). Please advise if there is anything further you need. 1°r i1y _ f Jenny Le Resolution No. 2022 - ______________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING ADJUSTMENT OF THE MILEAGE REIMBURSEMENT RATE FOR 2022 TO $.585 CONSISTENT WITH THE RATE ALLOWED BY THE U. S. INTERNAL REVENUE SERVICE At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ______________________offered the following resolution and moved its adoption: WHEREAS, it is the policy of the Town of Irondequoit to reimburse employees for use of personal motor vehicles for Town business at the same rate per mile as allowed by the U. S. Internal Revenue Service (IRS); and WHEREAS, the IRS changed the rate per mile to $.585 effective January 1, 2022. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes a mileage reimbursement rate of $.585 per mile for any mileage recorded on a personal motor vehicle used for Town business on or after January 1, 2022. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Freeman voting ________ Town Board Member Romeo voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022 - EXTRACT OF MINUTES OF MEETING OF TOWN BOARD IN THE MATTER OF SCHEDULING A PUBLIC HEARING TO PROVIDE OPPORTUNITY FOR PUBLIC COMMENT ON IRONDEQUOIT’S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January, 2022 at 7:00 P.M. local time there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney to the Town Town Board Member ___________________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit is a Community Development Block Grant (CDBG) entitlement community and, as such, receives an annual block grant from the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, the Town’s CDBG Citizen Participation Plan requires the Town Board to hold a public hearing annually to offer opportunities for the public to comment on the Town’s CDBG program, including performance of contractors and sub-recipients, and to suggest needs or activities to be considered for funding in future program years. NOW, THEREFORE, BE IT RESOLVED, that the Town Board schedules a public hearing at the regular meeting of February 15, 2022 at 7:35 pm to provide for public comment on the Irondequoit Community Development Block Grant (CDBG) Program. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ___________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Perticone voting_________________ Town Board Member Freeman voting_________________ Town Board Member Romeo voting_________________ Town Supervisor Fitzpatrick voting_________________ Resolution No. 2022-____________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION TO ENTER INTO INTERMUNICIPAL AGREEMENTS AND FUNDING FOR DWI PROGRAMS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January 2022 at 7:00 P.M. local time; there were PRESENT Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter, Secrest & Emery, LLP Attorney for the Town Town Board Member ________________________ offered the following resolution and moved its adoption: WHEREAS, the Town desires to enter into intermunicipal agreements with the County of Monroe for receipt and use of New York State funding for DWI programs; and WHEREAS, the Town may enter into intermunicipal agreements with the County of Monroe pursuant to General Municipal Law Section 119-o; and WHEREAS, the term of the 2022 STOP DWI Program agreement shall be from January 1, 2022 through December 31, 2022; and WHEREAS, the term of the STOP DWI High Visibility Engagement Campaign grant shall be from October 1, 2021 through September 30, 2022. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves and ratifies the intermunicipal agreements with the County of Monroe for receipt and use of New York State funding for the 2022 STOP DWI Program in the amount of $8,157.09 and $4,555.00 for the Stop DWI High Visibility Engagement Campaign Grant Program; AND, THEREFORE, BE IT FURTHER RESOLVED, that the Supervisor is hereby authorized to execute the intermunicipal agreements, any and all documents necessary to enter into such agreements, in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting ___________________ Town Board Member Perticone voting ___________________ Town Board Member Romeo voting ___________________ Town Board Member Freeman voting ___________________ Town Supervisor Fitzpatrick voting ___________________ Resolution No. 2022_______ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION REGARDING STORM SEWER EASEMENT AGREEMENT ON PROPERTY EAST OF WALNUT PARK At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January, 2022 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _______________offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit has storm sewer easements at a variety of locations throughout town; and WHEREAS, the Town of Irondequoit desires to obtain a permanent easement for said storm sewer in the event that any work is needed on the storm pipe. This storm sewer pipe allows the flow of storm water to be routed from nearby residents to empty into a ravine located on vacant land. The storm sewer pipe has been in this location for many decades; and WHEREAS, the permanent storm sewer easement will be located East of Walnut Park, Rochester, NY 14622, Tax Identification Number 077.19-2-60 as shown in attached Exhibit “A”. The owner of this property has a mailing address of 2500 East Ridge Road and has agreed to granting the storm sewer easement to the Town of Irondequoit; and NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves and accepts permanent storm sewer easement agreement at East of Walnut Park, Tax Identification Number 077.19-2-60 from the property owner, William Aman, ETAL of 2500 East Ridge Road, Rochester, NY 14622 as shown in Exhibit A, which is attached hereto and made a part hereof, to the Town of Irondequoit in such form as approved by the Attorney for the Town. AND, BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this easement. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Exhibit “A” Lands of N/F Aman East Ridge Road Town of Irondequoit DESCRIPTION OF AN STORM SEWER EASEMENTS All that tract or parcel of land situated in Town Lot 27, Township 14, Range 7, Town of Irondequoit, County of Monroe, State of New York and more particularly described as follows: Storm Sewer Easement Commencing at the intersection of the east right-of-way of Walnut Park with the north right-of- way of Russell Avenue (paper street), said point also being the southwest corner of Lot 40 of the Mark's Subdivision as filed in Liber 65 of Maps Page 23. thence easterly along the north right -of- way of Russel Avenue (paper Street) a distance of 178.47 feet to the southeast corner of lot 40 and the point of beginning; 1. thence continuing easterly along a line a distance of 30.00 feet to a point; 2. thence southerly forming an interior angle of 90° with the last course described a distance of 100.00 feet to a point; 3. thence westerly forming an interior angle of 90° with the last course described a distances of 30 feet to a point of the east line of the Mark's Subdivision; 4. thence northerly along the east line of the Mark's Subdivision forming an interior angle of 90° with the last course described a distances of 100 feet to the point of beginning. Intending to describe a 30' by 100' Storm Sewer Easement east and adjacent to a portion of the east line of the Mark's subdivision and over the lands of N/F William Aman (E. Ridge Road tax Map# 077.19-2-60). C:\Users\adoeller\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\2MOB4027\Utility Easement Desc.docx WALNUT PARK (60.ol WIDE) ST Storm Manhole TA# 077.19-2-60 E. Ridge Rd PROPOSED STORM SEWER EASEMENT SHOWING LANDS Now OR FORMERLY OF WILLIAM AMAN, ETAL (LIBER 31 46 OF DEEDS, PAGE 1 47) BEING E. RIDGE ROAD —SITUATE IN: — TOWN LOT 27, TOWNSHIP 1 4, RANGE 7, TOWN OF IR❑NDEQU❑IT, COUNTY OF MONROE, STATE OF NEW YORK SCALE: 111=301 DATED: DECEMBER 22, 2021 LOT R-41 TA# 077.19-2-61 #30 Walnut Park. MARK'S SUBDIVISION Liber 65 of Maps, Page 23 .0.W. — _ . 47. 100.00' E 1-1 51 N / F CD l O Swale — Stnrm WILLIAM AMAN u' No ETAL �p --�-- REFERENCES: TAX ACCOUNT NUMBER: 077.1 9-2-60 LIBER 31 46 OF DEEDS, PAGE 1 47 750.11' to angle Point of R.O.W. © Lot R-2 L❑r 40 TA# 077.19-2-59 r— #48 Walnut Park. —51 LF-12" Storm Pipe 1 Stub CO' — Storm Storm CD Invert Manhole log 100.00' UNAUTHORIZED ALTERATION OR ADDITION TO A SURVEY MAP BEARING A LICENSED LAND SURVEYORS SEAL IS A VIOLATION OF SECTION 7209, SUBDIVISION 2 OF THE NEW YORK STATE EDUCATION LAW. —PROPOSED STORM SEWER EASEMENT LAND TECH SURVEYING & PLANNING P.L.L.C. 1 1 05 RIDGEWAY AVE - ROCHESTER, NY - 1 461 5 PHONE (585) 442-9902 - INFO@LANDTECHNY.COM PROJECT NUMBER: 21 626 Resolution No. 2022 - ________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AWARDING BID FOR STORM SEWER REPLACEMENT EAST OF WALNUT PARK At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January, 2022 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, a portion of Town storm sewer east of Walnut Park has failed and is in need of replacement; and WHEREAS, the Town of Irondequoit issued an Invitation to Bid and caused the Notice to Bid to be published in the Daily Record on December 23, 2021 as well as publishing the Invitation to Bid on the Town website in compliance with General Municipal Law § 103, Chapter 51 of the Irondequoit Town Code, requesting bids for Storm Sewer Replacement East of Walnut Park (Town Bid No. 2021-12), in order to compute the best value to the Town; and WHEREAS, sealed bids were received and publicly opened and read on January 6, 2022; and WHEREAS, the lowest responsible bidder was CP Ward, Inc. in the amount of $58,000; and WHEREAS, funding is available in 439.8140.2020; and WHEREAS, the replacement of the Storm Sewer East of Walnut Park constitutes a Type II action for the purpose of the New York State Environmental Quality Review Act (“SEQRA”) and accompanying regulations, 6 NYCRR § 617.5(c)(2)(“replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site”), (b)(“street openings and right-of-way openings for the purpose of repair or maintenance of existing utility facilities”); and therefore further environmental review is not required. NOW THEREFORE BE IT RESOLVED, the Town Board awards the Storm Sewer Replacement East of Walnut Park to CP Ward, Inc in the amount of $58,000. AND, BE IT FURTHER RESOLVED THAT, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this award. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Board Member Perticone voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO VARIOUS CONTRACTS WITH VENDORS FOR THE TOWN’S 2022 WINTERFEST CELEBRATION At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, Town Board Resolution No. 2021-270 authorized the Supervisor to enter into agreements for 2022 Special Events with final approval and/or ratification by the Town Board; and WHEREAS, pursuant to that resolution the Town of Irondequoit’s 2022 Winterfest Celebration will occur on January 22, 2022; and WHEREAS, it is necessary for the Town of Irondequoit to contract with vendors providing food and entertainment services pursuant to Addendum “A”, which is attached hereto and made a part hereof; and WHEREAS, these vendors are paid for with funds from the Special Events budget. NOW THEREFORE BE IT RESOLVED, that the Town Board approves the agreements listed in Addendum “A”, for the Town of Irondequoit’s 2022 Winterfest Celebration. AND BE IT FURTHER RESOLVED, that the Town Board grants authority to the Town Supervisor to execute any and all documents related to these agreements in a format approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Freeman voting __________ Town Board Member Romeo voting __________ Town Supervisor Fitzpatrick voting __________ ADDENDUM “A” 2022 Winterfest Vendors VENDOR/CONTRACTOR SERVICE PROVIDED VENDOR COMPENSATION Adventures in Climbing, LLC Inflatable Outdoor Winter Games $1,100.00 William R. Heberle Stables Inc. Horse Drawn Wagon Rides $3,280.00 Kindred Moon Kennel Husky Dog Meet & Greet $750.00 Lazy Acre Alpaca Farm Alpaca Visit $175.00 Rain or Shine Tent Rental 40x80 Tent Rental with Sidewalls and Heaters with Propane Tank $2,024.00 Arlene’s Costumes Airbrush Face Painting & Costume Rental $694.00 Party Productions/DJ Brian DJ & Music $450.00 Resolution No. 2022- __________ EXTRACT OF MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION APPROVING THE APPOINTMENT OF AN ACTING DEPUTY TOWN CLERK AND DEPUTY RECEIVER OF TAXES AND ASSESSMENTS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January, 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is a vacancy in the office of the Deputy Town Clerk and Deputy Receiver of Taxes; and WHEREAS, the Town Clerk and Receiver of Taxes of Taxes and Assessments (“Town Clerk”) will be on vacation from January 20, 2022 through January 28, 2022; and WHEREAS, pursuant to Town Law Section 30(10)(b), the Town Board may appoint a Deputy Town Clerk and Deputy Receiver of Taxes for the duration of the absence of the Town Clerk; and WHEREAS, Maria Vecchio is the Director of Administration of the Town; and WHEREAS, the Town Board wishes to appoint Maria Vecchio as Acting Deputy Town Clerk and Deputy Receiver of Taxes and Assessments during the period of the Town Clerk’s vacation. NOW, THEREFORE, BE IT RESOLVED, that the Town Board appoints Maria Vecchio as Acting Deputy Town Clerk and Deputy Receiver of Taxes and Assessments for the period from January 20, 2022 through January 28, 2022. AND, THEREFORE, BE IT FURTHER RESOLVED, that during such period, Maria Vecchio shall hold such appointment simultaneously with her position as Director of Administration, and shall not receive an additional salary. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution Number 2022- EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE CUPID’S CUP 5K RUN/WALK At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January 2022 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patricia Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member offered the following resolution and moved its adoption: WHEREAS, the Town Clerk’s Office received an application from Yellow Jacket Racing requesting permission to conduct their Annual Cupid’s Cup 5K Run/Walk on Sunday, February 13, 2022; and WHEREAS, proof of current insurance, which expires on November 1, 2022, has been received and approved by the Town’s Insurance Carrier. NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the Special Event License for the Cupid’s Cup 5K Run/Walk to be held on Sunday, February 13, 2022, beginning and ending at West Irondequoit High School from 8:30 a.m. to 10:30 a.m., upon the condition that YellowJacket Racing notifies all affected residents. This resolution shall take effect immediately upon adoption. Seconded by the Town Board Member and duly put to vote, which resulted as follows: Town Board Member Wehner voting Town Board Member Perticone voting Town Board Member Romeo voting Town Board Member Freeman voting Town Supervisor Fitzpatrick voting YELLOWJACKET Racipg December 9, 2021 Irondequoit Town Clerk 1280 Titus Ave Rochester, NY 14617 RE: Special Event Application — Cupid's Cup 5K on Sunday, February 13th Enclosed please find a completed Special Event Application for the 2022 Cupid's Cup which will be held on Sunday, February 13th beginning at 9am. This Letter of Intent outlines our details for our event. If there are any further requirements or needs that you might have, please contact me. • The Race is in its 6th year as an event. It was previously head in Victor, NY at the Pinnacle Athletic Campus 2016-2018 but decided to change to a closer location in the city. 2019 it was moved to West Irondequoit High School • A Certificate of Insurance naming the Town of Irondequoit as an additional insured has been included along with Disability and Workers Compensation. • The race is a 5k that will begin and end at Irondequoit High School. The 5K begins at 9am. Map of the course with turn by turn directions is enclosed. • Road Closures begin at 8:45am and are moderated by the lrondequoit Police Department. Cooper Rd will be closed until the last runner turns right onto Hartland Rd. At this time Cooper Rd will then open to southbound traffic but will remain closed to northbound traffic until the final runner comes in. • The race participants will be on the road between 9:00am and 10:15am. • We will be in contact with the Regional Transit Authority. • Contracted Ambulances and EMT with Monroe Airnbulance are on site for the duration of the event at the finish line. Please do not hesitate to contact me if you have any questions about the event. If there are any other steps that I need to fulfill, please let me know. Thank you so much. Sincerely, Ellen Brenner YellowJacket Racing 155 Culver Road, Suite 110, Rochester, NY 14620 Phone: 585-732-1090 Fax: 585-697-2893 www.YellowJacketRacing.com FOR TOWN USE ONLY- `Ao2D./Od ek `76/7 /Rio ,20 TOWN CLERK APPRIVr"<1..: POLICE AP1'ROVAI PQ%I I DATE: ri•-*- EIRE MARSHAL APPROVAI•: DA I I . COMMISSIONER OF WAY. APPROVAL: _ - DATE//5i APPLICATION FEE RECEIVED: g(YES L NO BARRICADE USAGE FEE: $ DATE: / DA`I t•:; ' 3 TOWN OF IRONDEQLIOIT APPLICATION FOR PARADE/WALK/RUN A NON-REFUNDABLE FEE OF :620.00 IS REQUIRED AT 'IRE TIME OF APPI.ICA'I"ION TYPE OF EVENT: D PARADE D WAI,K RUN/�' EVENT \1AME; L LA k_S l- Mri DATE OF EVENT: ir?OgatAlN I)A I I:: 1/ -_ NAME OE SPONSOR OKGANIZ:ATION F iJ (115 _ �k ADDRESS:_ ) 5..5 ue! /- , DAYTIME TELEPHONE: ' eic 13 WENI G TELEPHONE: CEJJ, #: ,3 , 7..4, FAX 4: •N ►4 :s�LATL: ' J i + '1 4-r�"o a.S ' '- � C� TIME OF EVENT: FROM 3- }`0 TIME &I,OCATIONOEASSEMBLY: jA2e,i4 /rofildeci(•AD TIME & LOCATION OF DISIlANI )MEN I : Sadie-, (J NUMBER OF' PARTICIPANTS'EXPEC"IED:6,a° NUMBER OF VOLUNTEER MARSHALS': __ EVEN .l TO 'TAKE PLACE: XS'['REF"I' ❑SIDEWALK 0 BOTH IS AREA TO RE BLOCKED DEl ? 0 YES brNO IF YES, PLEASESPIC.[FY I()I5kLfl .!Y .Lo0)L'+SellAlCrIA/Ie'son "Q,PCClC ) ARE BARRICADES NI •l:IJP.r)? YES^gN0 (A FI%E WILL BE ASSESSED FOR BARRICADE USAGE) / ®r ri—or IF YES; I'l,liASE INDICATE LOCATIONS WHERE BARRICA DES ARE TO BE SET UP: ALI, AFFECTED RESIDENTS MUST ME NOTIFIED OF EVENT. HAVE YOU NOTIFIED A1.I, AFFECTED RESIDENTS? xiYES ❑ NO IF NO, NUMBER INFORMED: W. ILA, in Sep, p 2- coee. El,EASE LIST THE NAMES AND ADDRESS OF ANY RESIDENT )PPII AID TO TI-TIS EVENT; USE A SEI'ERARE SI FEET OE .PAPER lE NECESSARY: PURPOSE OF EVEN -IT: NAME: ADDRESS: NAME: ADDRESS HAVE YOU RECEIVED ROUTE CLEARANCE ARA.NCE (IF APPLICABLE.) (I•E. REGIONAL TRANSIT AUTHORITY)? D YES ONO BUS RE-ROIJ TING MUST BE CLEARED BY A PP',[CAT WITII THE REGIONAL'' RASI'.I' AUTHORITY I v� I"-3y5D -r C.zya, 4-y p e ey,, ► p r TQWNQF IROND.EOUoIT "Where the land and waters meet." Est. 1839 [MDEMNIFICATION ANI) CONTRIBUTION AGREEMENT To the fullest extent permitted by law, Contractor agrees to indemnify, defend Iowa of trot k'quoii any and all losses, claims, actions, demands, liabilities, or expenses, including but not limited to attorney's fees and all other costs o f defense, by reason of the liability imposed by law or otherwise upon Town of loondcquoit for damages because of bodily injuries, including death, at any time resulting therefrom, sustained by any persons, including Contractor's employees, or on account of damages to property, including loss of use thereof, arising directly or indirectly from the performance of Contractor's work or front any of the acts or °Missions on the part of Contractor, its employees, agents, representatives, materialmen, suppliers, and/or subcontractors. If such indemnity is made void or otherwise indemnity permitted by haw, so as to require indemnification, in whole or in part, to the fullest extent permitted by law. Contractor shall strictly observe and comply with all safety laws, rules and regulations (including but not limited to the Federal Occupational Safety and Health Act, the New York Labor Law, and ail regulations promulgated pursuant to such laws) and to provide such protection as necessary to protect its workers and the workers of other contractors. In the event that additional safety measures are required. Contractor agrees that it will install or procure such additional safety measures at its sole expense, To the fullest extent permitted by law, Contractor shall hold harmless, indemnify and defend Town of Irnndequnit against all losses, claims, fines or expenses, including but not limited to attorney's fees, resulting from the enforcement of these laws and related acts of its officers, employees, subcontractors, suppliers, and rnateri a! men Wc1! Z1 Date By I1 -c,, bity-,(\c/17- (Individu I or a t y zit , ok /e a C l 4' Signature - Print Name and Office i CERTIFICATE OF LIABILITY INSURANCE 1 THI8 CERTIFICATE IS ISSUED AS A MATTER OP INYORMATICN ONLY AIM CONFERS NO RIGHTS UPON TIfE C RT1FICATE HOLDER. THIS CERTIFICATE ULOES NOT AFFIRMATIVELY OR NEOATIVELY AMEND, EXTEND OR ALTER THE COV1~RAOE APPONOED UY 1110 POLICIES OE LOW. THIS CRRTIPICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BET4VEEN 7111: ISSUINU INSUl ER(9), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CEtTII'ICAT HOLDER. IMPt1RTA T WIIe gontlllorilo hohlor la on ADDITIONAL INS€1RE°. lhopollcy(ina) must bo mimed. If St1RRgGATlON W WAITED, iubioni fa Ilia tonna and aoriditions of the polfay, Cortnln pendia may roqulm on andorsolnenl, A statement on thin certificate noundorni net miter rights to the ce 1lIlcale holder In lieu Ot9udll ondorddinunt(D�. orient/4mFi Insured's Agent Hume &Addraus IIMULIOD huulrod's Name and Addruss COVERAGES CERTIFICATE N(RiMSSER. RFVISiON TdUR1R�ti: TTdS IS to CF1}TWY THAT 0IC P01.104.:; 1W INSURANCE. LIST DO siro HAVE 0E N LIEU TO THE INSURED IJAAIED ABOVE FOR 'PIE POLICY PERIOD INDICfiito riOIWillIt.iI•AAPINO Ally Rhf`UIREti.E NT, 7Pn',4 OH cotwiRTJN IJPfl1VY WNTRACT OR OTHIER DOCUMENT %YTH HE SP Eta '1'0 WHICH THIS COMFICATL MAY DC ISSUED OR MAY PERTAIN, 1HE INSUDANc . AFI OROCI) HY THE POLICIES DESSCR'REh) NFRFItl 19 SUAJP.(TT TI' AIL IO(Cl.USIONSArIDCON51TIOW9 OF SUCH POLICIES. lIMITS SHOWN MAY HAV> DE0TIREOUCED DYPAID CLAMS. rot (4alt fEjjnnj tYP8QiI9nOnANCG J I MUM, I elit7 YF.0 t�6tL 1700. 1/101411l uear j •. L I nito/YT . OATF•: (rdpvoorYYYYI Paurcs1.Lh _ JiNe'. AEOREV IMl IlIWRWIMFWL0Wfl110YENA0e INaItfEBA; COmpariy(9s}Providing novDru o aUtlElt fi r OINMAl.LIAOILITY CLAstemoe ixlo[R LOW, AGGrISCi,STSLIAnAI'IILiOPERT XANY AUTO ALL OWNED AIIT09 IeRCOAUrGB AV t SNNFT) UMOp4LALi4n PRCEs9 LIAO LL 113€1 9if WORKG90 OOMPENSArioLi AN61iU4M1,0YETIV JA9lurY NtYetipcVILLIOr/Mlirurruo rcuhve mtlxta meR fnilnj LUur;Q? I3 t!flf%Ft7+P iAJie1M U*,ms QccaR CLA9d74MA0E NYS Disability IIA X Ca 0105.2, U20.3 or 061105.2 On Df3125,1 UP4lTe OGCURaEI,GU tit IDISINTED 1600166 ev$,9,290,1_ IWOEw.tNyrniupaacan e 1,400,000 $ 100,000 10,000 P0NotiALRADVIAJInnY $ 1,000,000 .._�. fintr'rtN.Af§CrtwrrATrl B 1,000,000 rROOLIOTS.0 MOP AGO 1 2,000,000 m 5 1Ci�ri*iC `tAtif IBOMA, rNIUAY (For prop) 0ORILY IMIRY (Pal 0Icidmd5 Tx1CUARENCE IjAUORIIGnTE ?(101100 I EL FA011ACOIDENT ,_,/ Lr.L 019E1,11 - FAEU.III.{1YGI S RJ..olsennF.- POLICY r.11,4tT� S $ 1,000,000 -. neacnutTIOpl OP OPRRATIONS/ I.O9A1'IeNai4BNEG6ELI (Ad aclranOnn 1111, Addl&nne[Re etki Oil, If morn' rip acs Is required) - Referonce Prujeel of Contract Nemo Mown of lrondliluo'1t19 added to the General LlabiJEly contrive, uleludin0 ongoing and completed oparrfiona, Ro Addlifonet Insured on n printery find nlnconldhhllorybcdia, . CEI4TII•lClh'I E HOLUER TaWR or Irandrquoll 1230'TlIUa Avenue Ruchoaler, NY 14017 CANCELLATION BIIOUL.II ANY CIF 111E Man (7Ea4R1EE0 POLICIE5 HE CAHM:U.L'0 BEFORE MB EXPIRATION ❑AT2 7HRnpOP, NOTICE WILL BE l]Yi1.UVERF D IN A000RLJANWE Wm! TI I E FILMY PROVISION!). AUTIIOAIZr O a1FrrEOENTATIYE 511500.2010 ACORD CaRPGRATIDM. All TROhtx reserved. ACORP 2S (20101115) Tho ACORD i nmm and logo are roglstered marks of'ACORD NEW YORK STATE Workers' Compensation Board CERTIFICATE OF NYS WORKERS' COMPENSATION INSURANCE COVERAGE 1a. Legal Name & Address of Insured (use street address only) YELLOW JACKET RUNNING & FITNESS INC 143 CANTERBURY RD. ROCHESTER, NY 14607 Work Location of Insured (Only required if coverage is specifically limited to certain locations in New York State, i.e., a Wrap -Up Policy) 1.b. Business Telephone Number of the Insured (585) 697-3338 1.c. NYS Unemployment Insurance Employer Registration Number of the ' Insured 00003 1.d. Federal Employer Identification Number of Insured or Social Security Number 300218674 2. Name and Address of Entity Requesting Proof of Coverage 3a. Name of Insurance Carrier (Entity Being Listed as the Certificate Holder) Allmerica Financial Benefit TOWN OF IRONDEQUOIT 3b. Policy Number of Entity Listed in Box "1a" 1280 TITUS AVE W26 D422587 04 ROCHESTER, NY 14617 3c. Policy effective period 01/01/2022 to 01/01/2023 3d. The Proprietor, Partners or Executive Officers are IN included. (Only check box if all partners/officers included) all excluded or certain partners/officers excluded. This certifies that the insurance carrier indicated above in box "3" insures the business referenced above in box "la" for workers' compensation under the New York State Workers' Compensation Law. (To use this form, New York (NY) must be listed under Item 3A on the INFORMATION PAGE of the workers' compensation insurance policy). The Insurance Carrier or its licensed agent will send this Certificate of Insurance to the entity listed above as the certificate holder in box "2". The insurance carrier must notify the above certificate holder and the Workers' Compensation Board within 10 days IF a policy is canceled due to nonpayment of premiums or within 30 days IF there are reasons other than nonpayment of premiums that cancel the policy or eliminate the insured from the coverage indicated on this Certificate. (These notices may be sent by regular mail.) Otherwise, this Certificate is valid for one year after this form is approved by the insurance carrier or its licensed agent, or until the policy expiration date listed in box "3c", whichever is earlier. This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policy listed, nor does it confer any rights or responsibilities beyond those contained in the referenced policy. This certificate may be used as evidence of a Workers' Compensation contract of insurance only while the underlying policy is in effect. Please Note: Upon cancellation of the workers' compensation policy indicated on this form, if the business continues to be named on a permit, license or contract issued by a certificate holder, the business must provide that certificate holder with a new Certificate of Workers' Compensation Coverage or other authorized proof that the business is complying with the mandatory coverage requirements of the New York State Workers' Compensation Law. Under penalty of perjury, I certify that I am an authorized representative or licensed agent of the insurance carrier referenced above and that the named insured has the coverage as depicted on this form. Approved by: Simone Shetler Approved by: (Print name of authorized representative or licensed agent of insurance carrier) 12/21/2021 (Signature) (Date) Title: Supervisor, Commercial Lines Customer Service Center Telephone Number of authorized representative or licensed agent of insurance carrier: (800) 403-2448 Please Note: Only insurance carriers and their licensed agents are authorized to issue Form C-105.2. Insurance brokers are NOT authorized to issue it. C-105.2 (9-17) www.wcb.ny.go PRINT DATE: 11/8/2021 CERTIFICATE OF INSURANCE CERTIFICATE NUMBER: 20211108872739 AGENCY: Edgewood Partners Insurance Center 2727 Paces Ferry Road, Building Two, Suite 1500 Atlanta, GA 30339 678-324-3300 (Phone), 678-324-3303 (Fax) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. NAMED INSURED: INSURERS AFFORDING COVERAGE: USA Track & Field, Inc. 130 East Washington Street, Suite 800 Indianapolis IN 46204 EVENT INFORMATION: Cupid's Cup 5K (2/13/2022 - 2/14/2022) POLICY/COVERAGE INFORMATION: YellowJacket Racing, LLC INSURER A: Accredited Surety and Casualty Company, Inc. INSURER B: Allied World National Assurance Company THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS TYPE OF INSURANCE: POLICY NUMBER(S): EFFECTIVE: EXPIRES: LIMITS: A GENERAL LIABILITY X Occurrence X Participant Legal Liability A UMBRELLA/EXCESS LIABILITY X Occurrence B OTHER X EXCESS LIABILITY 1-TPM-IN-17-01268997 11/1/2021 11/1/2022 12:01 AM 12:01 AM 1-TPM-IN-17-01268998 11/1/2021 11/1/2022 12:01 AM 12:01 AM 0313-1301 11/1/2021 11/1/2022 12:01 AM :12:01 AM GENERAL AGGREGATE (Applies Per Event) $4,000,000 EACH OCCURRENCE $2,000,000 DAMAGE TO RENTED PREMISES (Each Occ.) $2,000,000 MEDICAL EXPENSE (Any one person) EXCLUDED PERSONAL & ADV INJURY $2,000,000 PRODUCTS-COMP/OP AGG $2,000,000 EACH OCCURRENCE $3,000,000 AGGREGATE $3.000,000 EACH OCCURRENCE $7,000,000 AGGREGATE $7,000,000 DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS: Coverage applies to USA Track & Field sanctioned events and registered practices, including any directly related activities, such as event set-up and tear -down, participant check -in and award ceremonies. The certificate holder is an additional insured per the following endorsement: Blanket Additional Insured (RSCG 03 03) The General Liability policy is primary and non-contributory with respect to the negligence of the Named Insureds (Form CG 00 01) The General Liability policy contains a blanket Waiver of Subrogation as required by contract per Waiver of Transfer of Rights of Recovery Against Others (Form CG 24 04). Excess policy follows form of underlying General Liability. CERTIFICATE HOLDER: Town of Irondequoit 1280 Titus Avenue Rochester NY 14617 NOTICE OF CANCELLATION: Should any of the above described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. AUTHORIZED REPRESENTATIVE: PRODUCER MCGRIFF INS SERVICES, INC. 4309 EMPEROR BLVD STE 300 DURHAM AC R CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 11/9/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. iMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement($). CONT NAME PHONE 866 823-7504 _(Aid. No. Exn• ( ) AnD Ess: Certificate@Hanover.com NC 27703 INSURED YELLOW JACKET RUNNING & FITNESS INC DBA FLEET FEET 143 CANTERBURY RD ROCHESTER NY 14607 ACT INSURERS) AFFORDING COVERAGE INSURER A Citizens Ins Co of America I (NC, Nal: (866) 828-2424 NAIC 31534 INSURER B : Allmerica Financial Benefit 41840 INSURER C INSURER D: INSURER E : INSURER F : COVERAGES _ CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LT TYPE OF INSURANCE SR i ADDL SWIM POLICY EFF POLICY EXP WV WVD POLICY NUMBER IMMiDDIYYYY) {MMIDDIYYYY1 V COMMERCIAL GENERAL LIABILITY CLAIMS -MADE I ✓ I OCCUR GE _ AGGREGATE LIMIT APPLIES PER: 1 POLICY JEOT OTHER: Lei LOC 0B6 D463821 04 01/01/2022 01/01/2023 LIMITS EACH OCCURRENCE $ 2,000,000 DAMAGE TO REN1ED PREMISES (Ea olcurrence) MED EXP (Any one person) PERSONAL & ADV INJURY $ 300,000 $ 10,000 2,000,000 GENERAL. AGGREGATE 4,000,000 PRODUCTS - COMPIOP AGG 4,000,000 EAUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY II, SCHEDULED AUTOS NON -OWNED AUTOS ONLY AW6 D458695 04 01/01/2022 01/01/2023 COMBINED SINGLE LIMI (Ea accident) BODILY INJURY (Per person) $ 1,000,000 BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE DED r RETENTION 5 Y 0B6 D463821 04 01/01/2022 01/01/2023 EACH OCCURRENCE 3,000,000 AGGREGATE $ 3,000,000 B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPRO P RI ETO R/PARTN E R/EXE CUTI V E OFFICER/MEMBEREXCLUDED? (Mandatary in NH) Ryas, describe under DESCRIPTION OF OPERATIONS holow YIN u N/A W26 D422587 04 01/01/2022 01/01/2023 I✓ PER STATUTE OTH• ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ 1,000,000 $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) WEST IRONDEQUOIT CENTRAL SCHOOL DISTRICT is an Additional Insured on the General Liability pursuant to the terms and conditions by form 391-1006. CERTIFICATE HOLDER WEST IRONDEQUOIT CENTRAL SCHOOL DISTRICT 321 LIST AVE ROCHESTER NY 14617 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Cupid's Cup West lrondequoit High School m • Turn by turn directions `C ...� IYldo urn i' _ ri ill is =PI; . .69 (nit .: turn r,(rj}! �.' rni1,.. rtif'. ., i; . ;77%1' S . .. .. .... �.� Ill.,1 l'.. ,.l,Jf?< ... , :, or..to ).1 r7!iliu tu":' ";! t}IICD 2.33 t ?;,7f ri {:' 'it') Hco(, vr'.(1 2./8 7 1i !tiCn rTli; (�c;(_ ll t(. + l '.��! i`�'�l. d v c.:'; i��1 �. �;,,' j: I':, irl ,;' �� ("�` fl E I $trloo:. 0;0 o!ro Cimo . lo ;u'ict 11i 5�. <c:u! .. _ , . a