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2022.02.15 RTB Packet
REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 7:00 PM AGENDA 02-14-2022 2:14 PM PLEDGE OF ALLEGIANCE ROLL CALL SUPERVISOR’S REMARKS & ANNOUNCEMENTS PUBLIC INPUT FINANCIAL REPORT APPROVAL OF MINUTES January 4, 2022 Organizational Meeting January 11, 2022 Workshop Meeting January 18, 2022 Regular Town Board Meeting PUBLIC HEARINGS 2PH2022-1 On the Matter of Granting a Special Use Permit for 1825 E. Ridge Road in a M- 7:35 PM Manufacturing District 2PH-1 Resolution Approving a Special Use Permit for 1825 E. Ridge Road in a M- Manufacturing District 2PH2022-2 On the Matter of Adopting a Local Law to Improve the Ethics Law of the Town of 7:36 PM Irondequoit 2PH-2 Resolution Authorizing the Adoption of a Local Law to Improve the Ethics Law of the Town of Irondequoit 2PH2022-3 On the Matter of Providing an Opportunity for Public Comment on Irondequoit’s 7:37 PM Community Development Block Grant Program (CDBG) 2PH2022-4 On the Matter of Adopting a Proposed Local Law to Authorize Tax Exemption for 7:38 PM Volunteer Firefighters and Ambulance Workers 4PH-4 Resolution Adopting a Proposed Local Law to Authorize Tax Exemption for Volunteer Firefighters and Ambulance Workers ITEMS FOR BOARD ACTION Appointments 2A2022-5 Resolution Authorizing the Appointment of a Temporary Full-Time Office Clerk III in the Irondequoit Police Department 2A2022-6 Resolution Authorizing the Appointment of a Full-Time Office Clerk III in the Town Clerk’s Office 2A2022-7 Resolution Authorizing the Permanent Appointment of Two Acting Police Lieutenants to the Permanent Title of Police Lieutenant 2A2022-8 Resolution Authorizing the Appointment of a Part-Time Cleaner to the Building Maintenance Department 2A2022-9 Resolution Authorizing the Hiring of a Deputy Receiver of Taxes and Assessments 2A2022-10 Resolution Authorizing the Appointment o a Part-Time Office Clerk IV in the Assessor’s Office 2A2022-11 Resolution Authorizing the Appointment of a Seasonal Part-Time Office Clerk IV in the Town Clerk’s Department 2A2022-12 Resolution Authorizing the Appointment of a Commissioner of Public Works Assessor 2A2022-13 Resolution Authorizing the Supervisor and Assessor to Enter into a Plan for Cyclical Reassessments with the New York State Department of Taxation and Finance Office of Real Property Tax Services Building 2A2022-14 Resolution Declaring Certain Equipment as Surplus Property Community Development 2A2022-15 Resolution Calling for a Public Hearing on the Matter of Granting a Special Use Permit for 2841 Culver Road in a R-1 Residential District Comptroller 2A2022-16 Resolution Authorizing the Use of Revenue Recovery Funding for the Purchase and Upgrading of Streetlighting Facilities Human Resources 2A2022-17 Resolution Authorizing the Director of Personnel to Attend the Human Resources Eastern Region Training Forum in New Brunswick, New Jersey Information Technology 2A2022-18 Resolution Calling for a Public Hearing on the Matter of Authorizing a Right of Entry Agreement with Greenlight Networks to Install Fiber Optic Cabling and Equipment at the Irondequoit Community Center Police 2A2022-19 Resolution Authorizing Attendance to the FBI Law Enforcement Executive Development Seminar Public Works 2A2022-20 Resolution Declaring Certain Equipment as Surplus Equipment 2A2022-21 Resolution Renewing Refuse Services for Various Town of Irondequoit Facilities 2A2022-22 Resolution Authorizing the Acceptance of Grant Funding from the Dormitory Authority of the State of New York Recreation 2A2022-23 Resolution Authorizing Contract with Referees for Winter/Spring 2022 Adult Basketball League 2A2022-24 Resolution Authorizing the Supervisor to Authorize Athletic Field Fee Schedule 2A2022-25 Resolution Authorizing the Supervisor to Enter and Amend Various Contracts with Vendors for Youth, Family and Senior Recreational Programming for Winter/Spring 2022 2A2022-26 Resolution Authorizing the Supervisor to Enter into Various Contracts with Independent Contractors from Local B-90 for Staffing of Parking Personnel, Day/Overnight Supervisors, Ticket Takers and Ticket Sellers for McAvoy Park, Camp Eastman Sports Fields and Various Town Special Events Supervisor 2A2022-27 Resolution Authorizing Execution of Letter Agreements with Town Engineer to Provide Day-to-Day Planning Assistance and to Review the Town’s Planning Services 2A2022-28 Resolution Authorizing Town Board Members to Attend the Association of Towns Annual Training 2A2022-29 Resolution Allocating Revenue Recovery Funding for the Printing and Mailing of a Town-Wide Newsletter Town Clerk 2A2022-30 Resolution Approving the Special Event License for Shamrock Jack’s Restaurant to Conduct Their Annual St. Patrick’s Day Festival NEXT WORKSHOP MEETING--TUESDAY, MARCH 8, 2022 @ 4:00 PM NEXT REGULAR TOWN BOARD MEETING--TUESDAY, MARCH 15, 2022 @ 7:00 PM Town Board Meeting Notes In this report, I am presenting a preliminary look at the 2021 financial results for the Town as of December 31. The 2021 books will not close until the end of February to allow for receipt and processing of outstanding commitments, and to account for and properly book the remaining revenue that is owed to the Town. Again, during the March Town Board meeting, I will present the most current 2021 preliminary results along with the respective 2022 monthly financial reports. At the June Town Board meeting, the Town's auditors from the Bonadio Group will present highlights of the audited 2021 Financial Statements and Audit Report. The 2021 financial results as of December 31st: 100% of the year has elapsed and the Town's total expenses are lower than budget at 98.8%—a sum of $38,276,947 Encumbrances are $1.143k and actual expenses total $37.134k. The actual expenses alone equate to 95.8% of budget. Encumbrances are still an important part of the Town's outstanding commitments. The General Fund expenses are below budget at 96.8% or $23.236k. The actual expenditures are 93.4% of budget or $22.416k while 3.4% is due to encumbrances of $820k. Included in the general fund encumbrances is $135k for vehicles and equipment and $82k for ICAT upgrades projects. Overall, the expenses in the highway funds are above budget at 110.2%; a total of approximately $6,242k. The costs in these funds result from considerable expenses and encumbrances for salt, gas, and paving as anticipated. The overage of expenditures results from additional paving and will be offset by a rollover of 2020 CHIPS revenue. 1 The Library expenditures are favorable at 98.6% of budget —a total of $2,649k. Expenses in the Sewer Fund of $4,019k are below budget at 96.6%. The Stormwater Drainage expenses are approximately 97.3% of budget a total of $913k. Regarding the entire Town, revenue and appropriated fund balance of $37.380k or 101.1% has been documented to date. The General Fund has recorded revenue of $22.425k —99.8% of budget. Real estate tax of $11.800k has been collected. 101.0% of the Payment In Lieu Of Tax revenue of almost $270k has been received. 8 months of Sales Tax revenue in the amount of $ 4.418k (92.8% of budget). Included in other sources of revenue is AIM related payments $613k (which supersedes AIM previously received from NYS) and ff- the sale of real property. At month -end, the Library had confirmed revenue of $2,660k — 100.6%. 107.1% or $5.967k of revenue has been recorded by the Highway. 99.8% of the Sewer Fund of $4.073k has been verified. Stormwater Drainage has received 97.6% of its budgeted revenue —$869k. In addition, American Rescue Funds of $11,227,458 (about half of the Town's total estimated award) were received in May. A 2"d (and final) payment is expected in May 2022. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover costs incurred through December 31,2024. To date, approximately $5.6M has been allocated to projects. A special revenue fund has been established to account for these funds. This concludes the 2nd preliminary yearend financial report for 2021. 2 Town of Irondequoit EXPENSES Fund 001 General (includes cemetery) percent of amended budget 005 Library percent of amended budget 021 Highway # 1, Road Impvts percent of amended budget 023 Highway # 3, Equipment Maint percent of amended budget 024 Highway # 4, ROW / Winter percent of amended budget 031 Consolidated San. Sewer Dist. percent of amended budget 038 Stormwater Drainage Dist percent of amended budget 036 LaSalle Landing Sewer District percent of amended budget 039 Rock Beach San. Sewer Dist percent of amended budget 040 Orland Road San. Sewer Dist. percent of amended budget 051 Sea Breeze Water District percent of amended budget 071 - 098 Lighting Districts percent of amended budget TOTAL Percent of Amended Budget Spent Percent of Amended Budget Encumbered Total Percent Spent & Encumbered Original Budget Amended Budget 22,424,575 24,009,970 22,415,992 820,485 93.4% 34% 2,644,413 2,687,213 2,595,242 53,497 96.6% 2 0% 3,266,725 3,351,767 4,166,6 6 36,426 124,3% 1.195 1,195,444 1,195,918 946,395 r--; 63,957 5, 59,q14) 79.1% 5,3% 1,110,531 1,112,231 1,024,410 ,51c) 4,176 92.19~0 0.4% 4,079,490 4,159,656 3,916,905 101,862 94,2% 2,4% 890,394 938,463 859,441 53,452 91.6% 5.7% 150 150 150 0 100.0% 0.0% 8,862 8,862 8,861 0 100.0% 0.0% 15,200 15,200 15,200 0 100.0% 0.0% 1,135,294 1,135,294 1,030,494 0 90 8% 0 0% 146,450 146,450 154,295 9,060 105.4% 6 2% 36,917,528 38,761,173 37,134,032 1,142,915 ,36,'..'1€0,441 95 8% 2,9% Financial Report Month Ending 12/31/21 TENTATIVE BEFORE CLOSING 2021 (AS OF 1/31/21) Percent Percent Cumulative, Year to Month End of of Budget Expended Encumb'd Available Year Spent & . 31,4, 477 Balance Elapsed Enc'brd 773,494 100 0% 96 8% 3.2% 38,473 1 4% -851,306 et) -25.4% 185,566 15.5% 83,645 7.5% 140,888 3 4% 25,570 2.7% 0 0.0% 1 0.0% 0 0.0% 104,800 9 2% -16,905 -11.5% 484,226 100 0% 100.0% 100.0% 100 0% 100 0% 100 0% 100 0% 100.0% 100.0% 100 0% 100.0% 100 0% 98 6% 125.4% 84 5% 92.5% 96.6% 97.3% 100 0% 100 0% 100.0% 90.8% 111.5% 98.8% 98.8% Tax Levy Sensitive 30,641,838 32,357,249 31,148,836 978,541 229,872 100 0% 99.3% Total Spent + Encumbered 32,127,377 96.3% 3.0% 0.7% 99.3% REVENUES Fund 001 General: Real Estate Tax Payment In Lieu of Tax Sales Tax Mortgage Tax (001-1001) (001-1081) (001-1120) (001-3005) AIM -Related Payments-NYS (001-2750) Interest Earnings (001-2401) Franchise Cable TV (001-1170) Recreation Program Fees (001-2001) Cemetery Revenues (001-2190/2665) Fines & Bail Forfeitures (001-2610) Other Sources of Revenue Appropriated Fund Balance Total, Revenue & Fund Balance Original Budget Amended Budget 11, 799,864 11, 799,864 267,097 267,097 4,762,262 4,762,262 900,000 900,000 613,283 613,283 20,000 20,000 695,000 695,000 374,071 374,071 94,000 94,000 220,400 220,400 2,078,598 2,118,667 600,000 600,000 Cumulative Receipts Through This Month 11,799,864 269,798 4,418,306 1,067,320 613,283 3,571 322,294 333,940 211,263 97,147 2,688,159 600,000 22,424,575 22,464,644 22,424,944 Balance to be Received 0 -2,701 343,956 -167,320 0 16,429 372,706 40,131 -117,263 123,253 -569,492 0 39,700 Percent of Real Estate Tax 65 1% Percent of Year Elapsed Percent of Revenue Received 100..0% 101 0% 92.8% 118.6% 100 0% 17.9% 46 4% 89 3% 224.7% 44 1% 126.9% 100 0% 99 8% 1)0,2.% 2021 Printed on 2/3/2022 Page 1 Town of Irondequoit Fund Financial Report Month Ending 12/31/21 TENTATIVE BEFORE CLOSING 2021 (AS OF 1/31/21) Cumulative Percent Percent Percent Original Amended Receipts Balance of of of Budget Budget as of to be Real Estate Year Revenue This Month Received Tax Elapsed Received 005 Library Real Estate Tax 2,495,508 2,495,508 2,495,508 0 13.8% 100.0% Other Sources of Revenue 148,905 148,905 164,989 -16,084 110 8% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 2,644,413 2,644,413 2,660,497 -16,084 100 0% 100.6% 021, 023, 024 Highway Funds Real Estate Tax 3,839,758 3,839,758 3,839,758 0 21.2% 100 0% All Other Sources 1,532,942 1,532,942 1,927,384 -394,442 125.7% Appropriated Fund Balance 200,000 200,000 200,000 0 Total, Revenue & Fund Balance 5,572,700 5,572,700 5,967,142 -394,442 100 0% 107 1% 031 Consolidated San Sewer District Sewer Service Charges 3,931,039 3,931,039 3,931,039 0 100.0% Other Sources of Revenue 98,451 98,451 92,026 6,425 93 5% Appropriated Fund Balance 50,000 50,000 50,000 0 Total, Revenue & Fund Balance 4,079,490 4,079,490 4,073,065 6,425 100 0% 99 8% 038 Stormwater Drainage District District Service Charges 817,394 817,394 817,394 0 100 0% Other Sources of Revenue 23,000 23,000 1,194 21,806 5 2% Appropriated Fund Balance 50,000 50,000 50,000 0 Total, Revenue & Fund Balance 890,394 890,394 868,588 21,806 100 0% 97.6% 036 LaSalle Landing Sewer District District Capital Charges 150 150 150 0 100 0% Other Sources of Revenue 0 0 -1 1 #DIV/0! Total Revenue 150 150 149 1 100 0% 99.4% 039 Rock Beach San Sewer District District Capital Charges 8,857 8,857 8,857 0 100 0% Other Sources of Revenue 5 5 2 3 49 8% Total Revenue 8,862 8,862 8,859 3 100 0% 100.0% 040 Orland Road San Sewer District District Capital Charges 15,170 15,170 15,170 0 100 0% Other Sources of Revenue 30 30 7 24 21 7% Total Revenue 15,200 15,200 15,177 24 100 0% 99.8% 051 Sea Breeze Water District District Real Estate Tax 10,000 10,000 10,000 0 100 0% Other Sources of Revenue 1,125,294 1,125,294 1,205,055 -79,761 107.1% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 1,135,294 1,135,294 1,215,055 -79,761 100 0% 107.0% 071 - 098 Lighting Districts District Real Estate Tax 146.450 146,450 146,450 0 100 0% Other Sources of Revenue 0 0 97 -97 Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 146,450 146,450 146,547 -97 100 0% 100.1% Summary of Revenues and Appropriated Fund Balances Real Estate Tax 18,135,130 18,135,130 18,135,130 0 100.0% 100.0% Special District Real Estate Tax 156,450 156,450 156,450 0 100.0% Sanitary Sewer Service Charges 3,955,216 3,955,216 3,955,216 0 100.0% Stormwater District Service Charges 817,394 817,394 817,394 0 100.0% Other Sources of Revenue 12,953,338 12,993,407 13,415,834 -422.427 103 3% TOTAL 36,017,528 36,057,597 36,480,024 -422,427 100-0% 101.2% Appropriated Fund Balance 900,000 900,000 900,000 0 100.0% Grand Total, Revenues and Appropriated Fund Balance 36,917,528 36,957,597 37,380,024 -422,427 101.1% 2021 Printed on 2/3/2022 Page 2 Town Board Meeting Notes .... the second report.... The 2022 financial results for the Town as of January 31: total expenses —actual as well as encumbered —are $4,960k or 12.4% of budget --higher than the 8.3% of the year that has elapsed. The breakdown is: actual expenses $ 2,164k and encumbered expenses $2,796k. Encumbrances are typically high early in the year as departments are committing to services and supplies that will be needed throughout the year and outstanding prior year open encumbrances roll into the new year. The General Fund expenses are at 13.5% of budget or $ 3,375kk. Here is the breakdown: actual expenditures - $ 1,494k encumbrances $ 1,880k. Together, the expenses in the highway funds are $504k or 8.7% of budget. Expenditures in the Library are under budget at $178k or 6.3%. The Sewer Fund expenses are 14.6% of budget equating to $600k. The expenses in Stormwater Drainage total $108k-11.6% of budget. The General Fund revenue received is $ 5,363k or 22.2% of budget. Included in revenue is $4.448k of real estate tax -37.7% of budget as the tax collection period was not complete. $32k of recreation revenue has been received —approximately 3.7% of budget. Regarding the entire Town: $9,565k or 24.6% of revenue has been received to -date. Approximately $6.6M of the amount received is real estate tax equating to 36.9% of 1 that line item. The Library has received $967k or 34.7% of its budgeted revenue. 27.2% or $1,537k is in for the Highway. Sewer has received $1,368k-34.3% of that fund's budget. Stormwater drainage receipts of $320k (36.5% of budget) has been received This concludes my financial report for the month of January 2022. 2 Town of Irondequoit Financial Report Month Ending 1/31/22 Fines & Bail Forfeitures Other Sources of Revenue Appropriated Fund Balance EXPENSES Fund 001 General (includes cemetery) percent of amended budget 005 Library percent of amended budget 021 Highway # 1, Road Impvts. percent of amended budget 023 Highway # 3, Equipment Maint percent of amended budget 024 Highway # 4, ROW / Winter percent of amended budget 031 Consolidated San. Sewer Dist percent of amended budget 038 Stormwater Drainage Dist percent of amended budget 036 LaSalle Landing Sewer District percent of amended budget 039 Rock Beach San. Sewer Dist. percent of amended budget 040 Orland Road San. Sewer Dist percent of amended budget 051 Sea Breeze Water District percent of amended budget 071 - 098 Lighting Districts percent of amended budget TOTAL Percent of Amended Budget Spent Percent of Amended Budget Encumbered Total Percent Spent & Encumbered Original Budget Amended Budget 24,182,234 24,998,758 2,789,034 2,842,531 3,462,996 3,499,422 1,105, 272 1,169,229 1,085,082 1,089,258 3,993,594 4,095,456 876,680 930,132 142 142 8,707 8,707 14,424 14,424 1,136,160 1,136,160 153,000 162,060 38,807,325 39,946,280 Cumulative, Year to Month End Expended Encumb'd Available 5(YPO Balance 1,494,823 6.0% 111,615 3.9% 114,515 3 3% 42,786 3 7% 96,539 8 9% 246,066 60% 32,084 3.4% 142 100.2% 0 0.0% 0 0 0% 25,496 2 2% 0 0 0% 2,164,067 1,880,237 7.5% r 66,751 2.3% 127,259 3.6% 4 118,648 74 10.1% . 4,176 0.4% 353,716 8.6% 75,887 8.2% 0 0 0% 0 0.0% 0 0,0% 0 0.0% 169,310 104.5% 2,795,983 gint0,a-5D 5 4% 7 0% 21,623,699 86.5% 2,664,165 93.7% "v 3,257,649 931% 1,007,795 } 86.2% 988,543 90 8% 3,495,674 85.4% 822,160 88 4% 0 -0.2% 8,707 100 0% 14,424 100 0% 1,110,664 97 8% -7,250 -45% 34,986,230 Percent of Year Elapsed Percent of Budget Spent & Enc'brd 83% 135% 8.3% 8 3% 8 3% 6 3% 8.3% 9.2% 8.3% 14.6% 8.3% 11.6% 8.3% 100,2% 8.3% 0.0% 8.3% 0 0% 8.3% 2.2% 8.3% 104.5% 8.3% 12.4% 12.4% Tax Levy Sensitive 32,624,760 33,599,341 1,860,420 2,197,070 29,541,851 8.3% 12.1% Total Spent + Encumbered 4,057,490 5.5% 6.5% 87 9% 12 1% REVENUES Fund 001 General: Real Estate Tax Payment In Lieu of Tax Sales Tax (001-1001) (001-1081) (001-1120) Mortgage Tax (001-3005) AIM -Related Payments-NYS (001-2750) Interest Earnings Franchise Cable TV (001-2401) (001-1170) Recreation Program Fees (001-2001) Cemetery Revenues (001-2190/2665) (001-2610) Total, Revenue & Fund Balance Original Budget 11,797,475 288,471 5,700,000 980,000 613,283 5,000 683,500 867,005 105,000 210,400 2,089,820 842,280 Amended Budget Cumulative Receipts Through This Month Balance to be Received 11,797,475 4.448,832 7,348,643 288,471 1,151 287,320 5,700,000 0 5,700,000 980,000 0 980,000 613,283 0 613,283 5,000 0 5,000 683,500 0 683,500 867,005 32,258 834,747 105,000 0 105,000 210,400 0 210,400 2,089,820 38,072 2,051,748 842,280 842,280 0 24,182,234 24,182,234 5,362,593 18,819,641 Percent of Real Estate Tax 64 9% Percent of Year Elapsed Percent of Revenue Received 37.7% 0.4% 0.0% 0.0% 0.0% 0.0% 0.0% 3.7% 0.0% 0.0% 1.8% 8 3% 22.2% 2022 Printed on 2/6/2022 Page 1 Town of Irondequoit Financial Report Month Ending 1/31/22 Fund Cumulative Percent Percent Percent Original Amended Receipts Balance of of of Budget Budget as of to be Real Estate Year Revenue This Month Received Tax Elapsed Received 005 Library Real Estate Tax 2,680,059 2,680,059 960,000 1,720,059 14.8% 35.8% Other Sources of Revenue 108,975 108,975 6,932 102,043 6.4% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 2,789,034 2,789,034 966,932 1,822,102 8.3% 34.7% 021, 023, 024 Highway Funds Real Estate Tax 3,688,276 3,688,276 1,285,441 2,402,835 20.3% 34 9% All Other Sources 1,740,074 1,740,074 26,460 1,713,614 1 5% Appropriated Fund Balance 225,000 225,000 225,000 _ 0 Total, Revenue & Fund Balance 5,653,350 5,653,350 1,536,901 4,116,449 8.3% 27.2% 031 Consolidated San. Sewer District Sewer Service Charges 3,904,072 3,904,072 1,366,558 2,537,514 35.0% Other Sources of Revenue 89,522 89,522 1,506 88,016 1.7% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 3,993,594 3,993,594 1,368,065 2,625,529 8 3% 34.3% 038 Stormwater Drainage District District Service Charges 856,180 856,180 320,000 536,180 37.4% Other Sources of Revenue 20,500 20,500 0 20,500 0.0% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 876,680 876,680 320,000 556,680 8.3% 36.5% 036 LaSalle Landing Sewer District District Capital Charges 142 142 142 0 100 0% Other Sources of Revenue 0 0 0 0 #DIV/0! Total Revenue 142 142 142 0 8 3% 100 0% 039 Rock Beach San. Sewer District District Capital Charges 8,707 8,707 0 8,707 0 0% Other Sources of Revenue 0 0 0 0 #DIV/0! Total Revenue 8,707 8,707 0 8,707 8 3% 0.0% 040 Orland Road San Sewer District District Capital Charges 14,424 14,424 0 14,424 0 0%. Other Sources of Revenue _ _ 0 0 0 0 #DIV/0! Total Revenue 14,424 14,424 0 14,424 8.3% 0 0% 051 Sea Breeze Water District District Real Estate Tax 33,000 33,000 33,000 0 0% Other Sources of Revenue 1,103,160 1,103,160 10,022.66 1,093,137 0 9% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 1,136,160 1,136,160 10,023 1,126,137 8.3% 0 9% 071 - 098 Lighting Districts District Real Estate Tax 153,000 153,000 0 153,000 0.0% Other Sources of Revenue 0 0 0 0 Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 153,000 153,000 0 153,000 8.3% 0-0% Summary of Revenues and Appropriated Fund Balances Real Estate Tax 18,165,810 18,165,810 6,694,273 11,471,537 Special District Real Estate Tax 186,000 186,000 0 186,000 Sanitary Sewer Service Charges 3,927,345 3,927,345 1,366,700 2,560,645 Stormwater District Service Charges 856,180 856,180 320,000 536,180 Other Sources of Revenue 14,604,710 14,604,710 116,403 14,488,307 TOTAL 37,740,045 37,740,045 8,497,376 29,242,669 Appropriated Fund Balance Grand Total, Revenues and Appropriated Fund Balance 1,067,280 1,067,280 1,067,280 100.0% 36.9% 0 0% 34.8% 37 4% 0 8% 8.3% 22 5% 0 100.0% 38,807,325 38,807,325 9,564,656 29,242,669 24.6% 2022 Printed on 2/6/2022 Page 2 ORGANIZATIONAL TOWN BOARD MEETING JANUARY 4, 2022 1 Organizational Town Board Meeting of the Town Board of the Town of Irondequoit held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 4th day of January 2022 at 4:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Supervisor Patrina Freeman John Perticone Kimie Romeo Peter Wehner Councilmembers Harter Secrest & Emery Attorney for the Town OTHERS IN ATTENDANCE: Assessor Amy Jorstad, Comptroller Diana Marsh, Deputy Commissioner of Public Works Erin Magee, Director of Information Services Kevin LaBarr, Director of Recreation Katrina Hall, Chief of Police Alan Laird, Director of Human Services Jason Vinette, Director of the Irondequoit Public Library Greg Benoit and Town Clerk Barbara Genier. Supervisor Fitzpatrick called the Organizational Meeting to order at 4:00 PM. The Honor Guard presented the Colors, Pledge was said, and Town Clerk Genier called Roll. Supervisor Fitzpatrick welcomed all to the first meeting of 2022. He thanked the community for their trust and putting him in the Supervisor position. He thanked members of the Town Board and gave a special thanks to Deputy Supervisor John Perticone for all his guidance and counsel. He thanked the Town employees for meeting with him and sharing comments on the transition. He thanked Maria Vecchio for her guidance and help over the past 4 to 6 weeks. He is grateful for all the support he has received. Supervisor Fitzpatrick noted that the Town will have a Blood Drive on January 20th, 11 a.m. to 4 p.m. Appointments can be made online at redcross.org. Town and County taxes are now being taken at the Town Hall or payments can be mailed to the Town Hall or placed in the drop box outside the Town Hall. The Tax Office is open from 8:30 a.m. to 4:30 p.m. Monday through Friday. ITEMS FOR BOARD ACTION: 1ORG2022-1 RESOLUTION AUTHORIZING THE APPOINTMENT OF THE TOWN CLERK FOR THE TOWN OF IRONDEQUOIT On a motion of Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted appointing Barbara Genier as Town Clerk with term expiring on December 31, 2023. Supervisor Fitzpatrick noted that Ms. Genier was first appointed in July of 2006 and has served under both sides of the aisle. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-001 1ORG2022-2 RESOLUTION AUTHORIZING THE APPOINTMENT OF COMPTROLLER FOR THE TOWN OF IRONDEQUOIT On a motion of Councilmember Perticone, seconded by Councilmember Romeo, a resolution was adopted authorizing the appointment of Diana Marsh as Comptroller with term expiring on December 31, 2023. Supervisor Fitzpatrick noted that Ms. Marsh began her employment at the Town as a part-time clerk in 1997 and accepted a full-time position in 1998. She served in the Town Clerk’s Office, as Junior Accountant, and Accountant before being name Comptroller in 2019. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-002 1ORG2022-3 RESOLUTION AUTHORIZING THE APPOINTMENT OF A DEPUTY SUPERVISOR FOR THE TOWN OF IRONDEQUOIT ORGANIZATIONAL TOWN BOARD MEETING JANUARY 4, 2022 2 On a motion of Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted authorizing the appointment of John Perticone as Deputy Supervisor for the Town of Irondequoit. Supervisor Fitzpatrick noted that Mr. Perticone has been Deputy Supervisor since 2014 and has been a Town Board member since 2008. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Abstain Town Board Member Romeo Aye Town Board Member Freeman Nay Town Supervisor Fitzpatrick Aye Resolution Number 2022-003 1ORG2022-4 RESOLUTION AUTHORIZING THE APPOINTMENT OF A DIRECTOR OF RECREATION FOR THE TOWN OF IRONDEQUOIT On a motion of Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted authorizing the appointment of Katrina Hall as Director of Recreation with term expiring on December 31, 2023. Supervisor Fitzpatrick noted that Ms. Hall began her employment at the Town in 2011 as Recreation Supervisor and has served as Director since mid-2019. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Abstain Town Supervisor Fitzpatrick Aye Resolution Number 2022-004 1ORG2022-5 RESOLUTION AUTHORIZING THE APPOINTMENT OF A DEPUTY COMMISSIONER OF THE DEPARTMENT OF PUBLIC WORKS FOR THE TOWN OF IRONDEQUOIT On a motion of Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the appointment of Erin Magee as Deputy Commissioner of the Department of Public Works for the Town of Irondequoit. Supervisor Fitzpatrick noted that Ms. Magee has been employed with the Town since 2018, first as an Engineering Aide and, in 2020, became Deputy Commissioner in 2020. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-005 1ORG2022-6 RESOLUTION AUTHORIZING THE APPOINTMENT OF A BINGO INSPECTOR FOR THE TOWN OF IRONDEQUOIT On a motion of Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted authorizing the appointment of Joseph Lombardo as Bingo Inspector with term ending December 31, 2023. Supervisor Fitzpatrick noted that Mr. Lombardo was first appointed Bingo Inspector in 2018. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-006 1ORG2022-7 RESOLUTION AUTHORIZING THE APPOINTMENT OF THE DEFERRED COMPENSATION COMMITTEE ORGANIZATIONAL TOWN BOARD MEETING JANUARY 4, 2022 3 On a motion of Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted authorizing the appointment of Jason Vinette, Diana Marsh, Scott Davis and Jessica Franco to the Deferred Compensation Committee. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-007 1ORG2022-8 RESOLUTION AUTHORIZING REAPPOINTMENTS TO THE TOWN’S AUDIT COMMITTEE On a motion of Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted approving the hiring of Rachel Adonis, Frances Ostrander, Gary Adams and Lorie Barnum to the Town’s Audit Committee. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-008 1ORG2022-9 RESOLUTION TO REQUIRE CHECKS TO BE COUNTERSIGNED BY THE COMPTROLLER On a motion of Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the requirement of having all checks disbursing money belonging to the Town to be countersigned by the Town Comptroller. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-009 1ORG2022-10 RESOLUTION TO BOND TOWN OFFICERS, CLERKS AND EMPLOYEES On a motion of Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the blanket bonding of the officers, clerks and employees of the Town. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-010 1ORG2022-11 RESOLUTION DESIGNATING AN OFFICIAL TOWN NEWSPAPER On a motion of Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted designating The Daily Record as the official Town newspaper. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-011 1ORG2022-12 RESOLUTION TO OPEN COMPETITIVE BIDS On a motion of Councilmember Freeman, seconded by Councilmember Wehner. a resolution was adopted approving and authorizing the Town Clerk or the Deputy Town Clerk to open competitive bids pursuant to the Town’s Procurement Policy and applicable law. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-012 1ORG2022-13 RESOLUTION AUTHORIZING THE SUPERVISOR TO APPOINT SEASONAL, ON-CALL, PART-TIME AND TEMPORARY STAFF FOR THE YEAR 2022 FOR THE TOWN OF IRONDEQUOIT On a motion of Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the appointment of seasonal, on-call, part-time and temporary employees ORGANIZATIONAL TOWN BOARD MEETING JANUARY 4, 2022 4 of the Town for the year 2022, based upon the recommendation of appropriate staff and subject to ratification by the Town Board. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-013 1ORG2022-14 RESOLUTION AUTHORIZING THE REAPPOINTMENT OF THE CONSERVATION BOARD MEMBERS On a motion of Councilmember Romeo, seconded by Councilmember Perticone. a resolution was adopted approving and authorizing the reappointments of Stephen Greive, Krista Greer, Jack Kaufman, Daniel David, Deborah Muratore, Noelle Conderman, Daniel Yanosh, Aaron DeRuyter and Brianne Walsh. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-014 1ORG2022-15 RESOLUTION TO REAPPOINT A PLANNING BOARD CHAIRMAN On a motion of Councilmember Perticone, seconded by Councilmember Romeo. a resolution was adopted reappointing Bernard J. Blocchi as Planning Board Chairman with term expiring December 31, 2023. Supervisor Fitzpatrick noted that Mr. Blocchi has served as Chairman since 2016. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Nay Town Supervisor Fitzpatrick Aye Resolution Number 2022-015 1ORG2022-16 RESOLUTION TO REAPPOINT A PLANNING BOARD MEMBER On a motion of Councilmember Perticone, seconded by Councilmember Romeo. a resolution was adopted reappointing Jacqueline L. Murray as a member to the Town Planning Board. Supervisor Fitzpatrick noted that Ms. Murray was appointed as an Alternate to the Planning Board and became a member in 2021. Councilmember Freeman asked to Table this resolution in order to reach out to a wider group of people for possible candidates to this Board. Councilmember Wehner agreed with Councilmember Freeman that the members need training and more outreach should be done when there are openings on any of the Town boards. There will be two openings coming up soon and more outreach can be done at that time. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Abstain Town Supervisor Fitzpatrick Aye Resolution Number 2022-016 1ORG2022-17 RESOLUTION AUTHORIZING THE REAPPOINTMENT OF A ZONING BOARD OF APPEALS MEMBER On a motion of Councilmember Perticone, seconded by Councilmember Romeo a resolution was adopted approving the reappointment of Joseph Intini to the Zoning Board of Appeals. ORGANIZATIONAL TOWN BOARD MEETING JANUARY 4, 2022 5 Supervisor Fitzpatrick noted that Mr. Intini was first appointed to the Zoning Board and Audit Committee in 2007. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-017 1ORG2022-18 RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A DIRECTOR OF INFORMATION SERVICES On a motion of Councilmember Perticone, seconded by Councilmember Romeo. a resolution was adopted approving the permanent appointment of Kevin LaBarr as Director of Information Services. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-018 On a motion of Councilmember Romeo, seconded by Councilmember Perticone, a motion was approved introducing a Local Law to improve the Ethics Law of the Town of Irondequoit. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED 1ORG2022-19 RESOLUTION CALLING FOR A PUBLIC HEARING ON A PROPOSED LOCAL LAW TO IMPROVE THE ETHICS LAW OF THE TOWN OF IRONDEQUOIT On a motion of Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted scheduling a public hearing on this Local Law for February 15, 2022 at 7:36 PM. Attorney for the Town Andrew Dean stated that the Town adopted Chapter 20 of the Town Code which relates to improving the Ethics Law of the Town. The Town now wishes to expand upon the standards of ethical conduct for Town officers and employees and to ensure the prudent stewardship of Town resources. The Town Board also wishes to amend Chapter 36 of the Town Code pertaining to meetings of the Town Board to better provide for the courteous, respectful, civil and decorous conduct of Town meetings. Attorney Dean reviewed all the sections in the proposed local law for the Board members. Councilmember Freeman commented that she just received this proposed local law and needs more time to review same. She believes the current Ethics Law needs to be updated but would like the Board members to have an opportunity to discuss this matter. She asked the Board members to consider tabling this resolution now in order to have a discussion on this matter at the next Workshop meeting. Councilmember Wehner noted that there are two Workshop meetings coming up and the discussion on this proposed local law can be done at one or both of those meetings. He also noted that the Public Hearing will be held in February and the matter not voted on until March. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Abstain Town Supervisor Fitzpatrick Aye Resolution Number 2022-019 NEXT WORKSHOP MEETING…TUESDAY, JANUARY 11, 2022 @ 4:00 PM NEXT REGULAR TOWN BOARD MEETING…TUESDAY, JANUARY 18, 2022 @ 7:00 PM ORGANIZATIONAL TOWN BOARD MEETING JANUARY 4, 2022 6 On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, the January 4, 2022 Organizational Town Board Meeting was adjourned at 4:31 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara J. Genier, Town Clerk WORKSHOP MEETING JANUARY 11, 2022 7 Workshop Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 11th day of January 2022 at 4:00 P.M, there were: PRESENT: Supervisor Rory Fitzpatrick Town Board Member Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Harter Secrest & Emery, LLP Attorney for the Town Others in attendance included Assessor Amy Jorstad, Chief of Police Alan Laird, Comptroller Diana Marsh, Donna Martello from Planning and Zoning, Communication Assistant Mike Moss, Director of Information Services Kevin LaBarr, Deputy Commissioner of Public Works Erin Magee, Director of Human Resources Jason Vinette, Director of Recreation Katrina Hall, Director of Administration Maria Vecchio and Town Clerk Genier. Supervisor Fitzpatrick called the meeting to order, Pledge was said, and Town Clerk Genier called Roll. Supervisor Fitzpatrick announced that the Workshop meetings will be held at the tables and not at the dais. He feels that it will create a more collaborative atmosphere for discussion. He noted that the meeting is being recorded. REVIEW OF AGENDA ITEMS FOR JANUARY 18, 2022 RTB MEETING: Financial Report: Comptroller Marsh noted that the 2021 financial records will not close until the end of February to allow for receipt and processing of outstanding commitments and to account for and properly record the remaining revenue that is owed the Town. At the June Town Board meeting, the Town’s auditors from The Bonadio Group will present highlights of the audited 2021 Financial Statements and Audit Report. Comptroller Diana Marsh reviewed the preliminary financial results for the Town as of December 31, 2021: Total expenses and encumbrances are 98.3% of budget or $38,102,640 which is slightly below the 100% of the year that has elapsed. Actual expenses are $36,599,454 or 94.4% of budget; encumbered expenses total $1,503,186 or 3.9% of budget. The General Fund Expenses are at 96.5% of budget or $23,176,892. Actual expenditures are $22,142,283 or 92.2% of budget and encumbrances are $1,034,609 or 4.3% of budget. Encumbrances within the General Fund include police vehicles ($146k), services related to the school violence prevention grant ($102k), contracted services for the reassessment project ($137k) and ICAT equipment upgrades ($84k). Expenses in the Highway Funds are $6.184k or 109.2% of budget. The costs in these funds result from considerable expenses and encumbrances for salt, gas and paving as anticipated. The excess expenditures result from additional paving costs which will be reimbursed with a rollover of 2020 CHIPs funding. The Library expenses are favorable at $2,643k or 98.3% of budget. The Sewer Fund has expended $4.014k or 96.5% of budget. Stormwater Drainage expenses total $907k or 96.6% of budget. Regarding the entire Town, revenue and appropriated fund balance, $36.141k or 100.2% has been documented to date. The General Fund Revenue recorded $22,387k or 99.7% of budget. Real estate tax of $11,800k, 100% of that budget line; has been collected. The Town has recorded 8 months of Sales Tax totaling $4,418k or 92.8% of budget. 118.6% of mortgage tax, or $1.067k, representing three quarters of activity, has been received. The NYS WORKSHOP MEETING JANUARY 11, 2022 8 Aid & Incentives to Municipalities payment has been received in an amount of $613k. Other sources of revenue received is 133.3% of budget and includes the sale of real property. At month end, the Library had confirmed revenue of $2.656k or 100.4% of budget. 106.2% or $5.917k of Highway revenue has been received. The Sewer Fund has received 99.8% of its revenue or $4,080k, and Stormwater Drainage has also verified 97.6% of its budgeted revenue or $869k. In addition, American Rescue Funds of $11,227,458 (about half of the Town’s total estimated award) were received in May. A 2nd (and final) payment is expected in May 2022. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover costs incurred through December 31, 2024. To date, approximately $5.6M has been allocated to projects. A special revenue fund has been established to account for these funds. Aid & Incentives to Municipalities payment has been received in an amount of $613k. Other sources of revenue received is 133.3% of budget and includes the sale of real property. At month end, the Library had confirmed revenue of $2.656k or 100.4% of budget. 106.2% or $5.917k of Highway revenue has been received. The Sewer Fund has received 99.8% of its revenue or $4,080k, and Stormwater Drainage has also verified 97.6% of its budgeted revenue or $869k. In addition, American Rescue Funds of $11,227,458 (about half of the Town’s total estimated award) were received in May. A 2nd (and final) payment is expected in May 2022. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover costs incurred through December 31, 2024. To date, approximately $5.6M has been allocated to projects. A special revenue fund has been established to account for these funds. Approval of Minutes: Minutes from the following meetings to be approved: December 14, 2021 Workshop Meeting December 21, 2021 Regular Town Board Meeting Public Hearing: Supervisor Fitzpatrick stated that there will be one public hearing for January 18, 2022 on the matter of authorizing an amendment of insurance limits in Chapter 214 of the Town Code which relates to tree maintenance and commercial tree removal. The public hearing will be held at 7:35 PM. Appointments: Resolution 1: Authorizing the Hiring of a Part-Time School Traffic Guard in the Irondequoit Police Department. Director of Human Resources Jason Vinette stated that the Police Department is always seeking crossing guards during the school year. Several qualified candidates were interviewed and Diane Russi was recommended for the part-time School Traffic Guard position. Chief of Police Alan Laird stated that Ms. Russi is a Town resident and she just retired from her full-time career. He noted that the Department is losing a full-time crossing guard and Ms. Russi will help with that vacancy. Resolution 2: Authorizing the permanent appointment of a full-time laborer in the Department of Public Works. Deputy Commissioner of Public Works Erin Magee explained that nine applications were received, and five applicants were interviewed. All were exceptional candidates and Frank Polito was selected for the position. Mr. Polito has worked for the Town since July of 2021 and he is a Town resident. Resolutions 3 and 4: Authorizing appointments of full-time custodians. Director Vinette explained that the civil service list was canvassed, and several candidates were interviewed. The Interview Committee recommends hiring Brian Coe and Bryan Smith as full-time Custodians. Resolution 5: Authorizing the permanent appointment of a part-time Recreation Assistant. Director of Recreation Katrina Hall explained that this is a non-competitive title and no exam is required. Several candidates were interviewed, and Jeremy Hammond has been selected as a part-time Recreation Assistant to fill a vacancy at the Recreation Center. Resolution 6: WORKSHOP MEETING JANUARY 11, 2022 9 Authorizing the permanent appointment of a Secretary to the Supervisor. This is a budgeted position funded in the 2022 budget. As this is an exempt title, there is no civil service examination required. Elizabeth Gustafson has been recommended to fill this position. She comes to the Town highly recommended by Senator Funke’s Office and she has the knowledge and experience the Supervisor is looking for. Ms. Gustafson will start work on January 24th. Assessor: Assessor Amy Jorstad reviewed one resolution calling for a public hearing on a proposed local law to authorize tax exemption for Volunteer Firefighters and Ambulance Workers. She stated that the State passed this allowing Monroe County to offer this exemption. This exemption is strictly for volunteers with two years of active service and live and work in the Town of Irondequoit. Assessor Jorstad would like to roll this out in the 2023 tax year. The volunteer has to renew every two years to verify active duty. After twenty years, the volunteer does not have to renew but does have to live in Irondequoit. Community Development: Donna Martello from the Community Development Department reviewed a resolution calling for a public hearing regarding property at 1825 E. Ridge Road. Jenny Le is applying for a Special Use Permit (SUP) for that property and a public hearing is required. She would like to occupy a portion of the first floor as a studio apartment and the remainder for an office, possibly a nail salon. The property is zoned M-Manufacturing and the use of the property for a combination of two or more permissible uses in a M-Manufacturing District requires a SUP. Comptroller: Comptroller Diana Marsh reviewed two (2) resolutions. The first resolution authorizes an adjustment of the mileage reimbursement rate for 2022 to $.585, consistent with the rate allowed by the U.S. IRS. The second resolution calls for a public hearing to provide the public with an opportunity to comment on Irondequoit’s Community Development Block Grant Program (CDBG). The public hearing will be held on February 15th. Public Works: Deputy Commissioner of Public Works Erin Magee reviewed two (2) resolutions. The first resolution is in regard to a permanent easement for said storm sewer on property located east of Walnut Park. The owner of the property has agreed to grant the easement to the Town. The second resolution awards the bid for the storm sewer replacement east of Walnut Park. Deputy Commissioner of Public Works Erin Magee explained that a portion of the storm sewer failed and needs replacement. The public bids were opened on January 6, 2022 and the lowest responsible bidder was CP Ward, Inc. in the amount of $58,000. Recreation: Director of Recreation Katrina Hall reviewed one resolution authorizing the Supervisor to enter into various contracts with vendors for the Town’s 2022 Winterfest Celebration. This event will be held on January 22nd and it is necessary for the Town to contract with vendors providing food and entertainment at said event. Town Clerk: Town Clerk Genier reviewed one resolution approving the Special Event License for the Cupid’s Cup 5K Run/Walk to be held on Sunday, February 13, 2022, beginning and ending at West Irondequoit High School. This event has taken place in previous years. All approvals for the event were received. WORKSHOP MEETING JANUARY 11, 2022 10 DISCUSSION ITEM—ETHICS LAW: Supervisor Fitzpatrick stated that the idea of ethics reform has been circulating for some time and this is his top priority. Councilmember Romeo introduced a proposed local law at the Organizational Meeting held on January 4th. A public hearing will be held on February 15th at the Regular Town Board Meeting. A draft of the proposed law will be available in advance of that meeting. Councilmember Perticone commented that the document was a good one. He doesn’t have any changes to make at this time. He added that it has been a long time coming and it is needed. Councilmember Wehner spoke in regard to Section 6 addressing annual training for Board members. He felt it was vague and didn’t address how many hours of training are needed, where they take the training and what the training pertains to. Councilmember Wehner also referred to Section 5 dealing with resources. He feels the internet is the best resource to have. Attorney Dean responded that training is an ethical requirement for members of Boards with public authority. Attorney Dean thinks it is a good idea. He said there is no hourly requirement or set agenda. The training usually lasts about an hour and a half to three hours. Attorney Dean said he could add more specific language to the proposed law. The Resource section would give the members of the Board a place to go for information that is only available in paper format. Councilmember Freeman commented that the Association of Towns holds a training for newly elected officials every year, along with refresher courses for officials who have held office previously. She added that they also have many resources for members. Supervisor Fitzpatrick took the virtual training and stated the cost was very minimal. Attorney Dean stated that training is not a State requirement for newly elected officials. Councilmember Romeo feels that annual training is probably not a bad idea for Board members. Supervisor Fitzpatrick questioned if a member Abstains from a vote, do they have to include the reason for abstaining. He feels this would add transparency for the public. Attorney Dean stated that language could be added to local law. He referred to Chapter 20 of the Town Code that provides for abstentions only when there are conflicts with the official duties of the member, but the Board could amend the Code. Councilmember Freeman commented that she abstained from the last vote because she is a minister and it pertained to guns. That abstention would be acceptable as it is a conflict with her duties as a minister. Police: A resolution to enter into Intermunicipal Agreements and funding for DWI programs was brought into the Workshop Meeting by Chief Laird. He explained that this is an annual resolution accepting monies from Monroe County and New York State for DWI programs. Funds from New York State for 2022 STOP DWI Program total $8,157.09 and $4,555 for the STOP DWI High Visibility Engagement Campaign Grant Program. These funds will be used for Additional patrols outside of their regular duties to focus on safe driving. ITEMS FOR BOARD ACTION: 1WS2022-1 RESOLUTION Directing the Assessor to Automatically Renew Tax Exemptions Provided Pursuant to Sections 459-C and 467 of the Real Property Tax Law and Adopting Alternative Procedure for Specific Cases On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted directing the Assessor to grant exemptions pursuant to Sections 459-C and 467 of the Real Property Tax Law on the 2022 assessment roll to all property owners who received such exemption(s) on the 2021 assessment roll, thereby dispensing with the need for renewal applications from such persons, and further dispensing with the requirement for the Assessor to mail renewal applications to such persons. Assessor Amy Jorstad explained that the Governor approved a measure that municipalities could WORKSHOP MEETING JANUARY 11, 2022 11 automatically renew the 457 exemptions for low-income seniors and 459-C exemptions for disabled persons. These exemptions would be renewed this year as they were last year, at the same level as they were granted last year. Assessor Jorstad stated that she will have to send out a letter this year asking if there were any changes made from last year. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution No. 2022-020 1WS2022-2 RESOLUTION Authorizing the Purchase of Three (3) Six-Wheel Trucks with Plow to be used by the Department of Public Works On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the purchase order in the amount of $875,120.91 with Regional International Corp. for the purchase of three (3) 2023 model year International, HV607 heavy-duty dump trucks with plowing equipment. Deputy Commissioner of Public Works Erin Magee explained that these trucks are a budgeted item. She said this order is going in early to hopefully have these trucks delivered in 2022. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution No. 2022-021 Councilmember Romeo addressed the Board regarding information she received at a training she attended. If attending such training and making notations on documents you have been given, those papers now become FOILable documents and property of the Town. Attorney Dean confirmed that the Town keeps and maintains all records and makes records subject to FOILs. He recommended that if notes are taken on documents given to them, they turn those papers over to the Town Clerk. Supervisor Fitzpatrick noted that the next Town Board meeting will be held on Tuesday, January 18, 2022 at 7 p.m. On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, the Workshop Meeting was adjourned at 4:47 p.m. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk REGULAR TOWN BOARD MEETING JANUARY 18, 2022 12 Regular Town Board Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 18th day of January 2022 at 7:00 P.M., local time, there were: PRESENT: Town Supervisor Rory Fitzpatrick Town Board Member Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Attorney for the Town Harter Secrest & Emery LLC Others in attendance included Assessor Amy Jorstad, Chief of Police Alan Laird, Comptroller Diana Marsh, Director of Human Resources Jason Vinette, Director of Recreation Katrina Hall, Deputy Commissioner of Public Works Erin Magee, Director of Administration Maria Vecchio, Communications Aide Michael Moss, and Town Clerk Genier. Supervisor Fitzpatrick called the Meeting to order, Pledge was said, and Town Clerk Genier called roll. SUPERVISOR’S REMARKS AND ANNOUNCEMENTS: Supervisor Fitzpatrick noted that there will be one Public Hearing held at 7:35 p.m. on the matter of amending Chapter 214 of the Town Code regarding insurance limits which relate to tree maintenance and commercial tree removal. *He stated that an additional resolution was added to the agenda which will appoint an Acting Deputy Town Clerk/ Deputy Tax Receiver during the Town Clerk’s upcoming vacation. *Supervisor Fitzpatrick commented that he heard very positive remarks regarding the cleanup done during the snowstorm on January 17th. He thanked the Police and Public Works Departments for their efforts. *Supervisor Fitzpatrick noted that a Proclamation will be given to the Irondequoit Art Club at a future meeting. PUBLIC INPUT: Resident asked about the Town’s tree policy. Attorney Dean explained that the purpose of Public Input is to receive testimony from the Board, not to give it. The Supervisor will address this issue with the Department Head and get back to the resident. Financial Report: Financial Report: Comptroller Marsh noted that the 2021 financial records will not close until the end of February to allow for receipt and processing of outstanding commitments and to account for and properly record the remaining revenue that is owed the Town. At the June Town Board meeting, the Town’s auditors from The Bonadio Group will present highlights of the audited 2021 Financial Statements and Audit Report. Comptroller Diana Marsh reviewed the preliminary financial results for the Town as of December 31, 2021: Total expenses and encumbrances are 98.3% of budget or $38,102,640 which is slightly below the 100% of the year that has elapsed. Actual expenses are $36,599,454 or 94.4% of budget; encumbered expenses total $1,503,186 or 3.9% of budget. The General Fund Expenses are at 96.5% of budget or $23,176,892. Actual expenditures are $22,142,283 or 92.2% of budget and encumbrances are $1,034,609 or 4.3% of budget. Encumbrances within the General Fund include police vehicles ($146k), services related to the school violence prevention grant ($102k), contracted services for the reassessment project ($137k) and ICAT equipment upgrades ($84k). Expenses in the Highway Funds are $6.184k or 109.2% of budget. The costs in these funds result from considerable expenses and encumbrances for salt, gas and paving as anticipated. The excess expenditures result from additional paving costs which will be reimbursed with a rollover of 2020 CHIPs funding. The Library expenses are favorable at $2,643k or 98.3% of budget. The Sewer Fund has expended $4.014k or 96.5% of budget. Stormwater Drainage expenses total $907k or 96.6% of budget. Regarding the entire Town, revenue and appropriated fund balance, $36.141k or 100.2% has been documented to date. The General Fund Revenue recorded $22,387k or 99.7% of budget. Real estate tax of $11,800k, 100% of that budget line; has been collected. The Town has recorded 8 months of Sales Tax totaling $4,418k or 92.8% of budget. 118.6% of mortgage tax, or $1.067k, representing three quarters of activity, has been received. The NYS Aid & Incentives to Municipalities payment has been received in an amount of $613k. Other sources of revenue received is 133.3% of budget and includes the sale of real property. At month end, the Library had confirmed revenue of $2.656k or 100.4% of budget. 106.2% or $5.917k of Highway revenue has been received. The Sewer Fund has received 99.8% of its revenue or $4,080k, and Stormwater Drainage has also verified 97.6% of its budgeted revenue or $869k. In addition, American Rescue Funds of $11,227,458 (about half of the Town’s total estimated award) were received in May. A 2nd (and final) payment is expected in May 2022. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover REGULAR TOWN BOARD MEETING JANUARY 18, 2022 13 costs incurred through December 31, 2024. To date, approximately $5.6M has been allocated to projects. A special revenue fund has been established to account for these funds. On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the Financial Report was accepted. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED APPROVAL OF MINUTES: On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, the December 14, 2021 Workshop Meeting Minutes were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, the December 21, 2021 Regular Town Board Meeting Minutes were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED ITEMS FOR BOARD ACTION: 1A2022-2 RESOLUTION AUTHORIZING THE HIRING OF A PART-TIME SCHOOL TRAFFIC GUARD IN THE IRONDEQUOIT POLICE DEPARTMENT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the appointment of Diane Russi as a part-time School Traffic Guard in the Irondequoit Police Department. Chief of Police Alan Laird explained that there is a vacancy for a part-time School Traffic Guard and, after several interviews, Diane Russi was recommended for this position. There is no civil service exam necessary for this position. Ms. Russi recently retired and will be a substitute Traffic Guard. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-022 1A2022-3 RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A FULL-TIME LABORER IN THE DEPARTMENT OF PUBLIC WORKS On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, a resolution was adopted approving the permanent appointment of Frank Polito as a full- time Laborer in the Department of Public Works. Deputy Commissioner of Public Works Erin Magee explained that Mr. Polito was hired in 2019 as a seasonal employee in the Public Works Department and he has since moved into a permanent position in the Building Maintenance Division. Deputy Commissioner Magee stated that Mr. Polito is an exemplary employee and recommends him for this position. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-023 1A2022-4 RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A FULL-TIME CUSTODIAN On a motion made by Councilmember Perticone seconded by Councilmember Wehner, a resolution was adopted approving the permanent appointment of Brian Coe as a full-time Custodian. Director of Human Resources Jason Vinette explained that there is a need to hire a full-time Custodian due to a resignation. This is a competitive civil service position and all reachable candidates were interviewed. Mr. Coe was recommended for this position. REGULAR TOWN BOARD MEETING JANUARY 18, 2022 14 UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-024 1A2022-5 RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A SECOND FULL-TIME CUSTODIAN On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the permanent appointment of Bryan Smith as a full- time Custodian. Director of Human Resources Jason Vinette stated that this is a competitive civil service position and different rounds of interviews were held. The Interview Committee recommended Bryan Smith who will be working at the Irondequoit Community Center. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-025 1A2022-6 RESOLUTION AUTHORIZING THE APPOINTMENT OF A RECREATION ASSISTANT IN THE IRONDEQUOIT DEPARTMENT OF RECREATION On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving the appointment of Jeremy Hammond as a part-time Recreation Assistant in the Recreation Department. Director of Recreation Katrina Hall explained that Jeremy will be working in the Fitness Center at the Community Center. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-026 1A2022-7 RESOLUTION AUTHORIZING THE APPOINTMENT OF SECRETARY TO THE TOWN SUPERVISOR On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted approving the permanent appointment of Elizabeth Gustafson as a full-time Secretary to the Supervisor Supervisor Fitzpatrick stated that he has known Ms. Gustafson and is looking forward to working with her. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-027 1A2022-8 RESOLUTION CALLING FOR A PUBLIC HEARING ON A PROPOSED LOCAL LAW TO AUTHORIZE TAX EXEMPTION FOR VOLUNTEER FIREFIGHTERS AND AMBULANCE WORKERS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted scheduling a public hearing on this matter on February 15, 2022 at 7:38 PM Assessor Amy Jorstad explained that volunteers would be eligible for a 10% exemption on real property taxes. This is a way to encourage and reward volunteers in our community and it is being presented at the County level for approval. At this time, Assessor Jorstad is reaching out to the various fire and ambulance districts to determine how many volunteers would be eligible for this exemption. . UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-028 Councilmember Freeman stated that she will be voting Nay on anymore American Rescue Plan REGULAR TOWN BOARD MEETING JANUARY 18, 2022 15 Act funding resolutions that do not go directly to help those who were affected by the Pandemic, as stated in some of the guidelines of the US Treasury. Councilmember Perticone noted that any of these ARPA funding resolutions presented for adoption have been approved by The Bonadio Group, the Town’s consultant on these funds. 1A2022-9 RESOLUTION CALLING FOR A PUBLIC HEARING ON THE MATTER OF GRANTING A SPECIAL USE PERMIT FOR 1825 E. RIDGE ROAD IN A M- MANUFACTURING DISTRICT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted holding a public hearing on this Special Use Permit application on February 15, 2022 at 7:35 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-029 1A2022-10 RESOLUTION AUTHORIZING ADJUSTMENT OF THE MILEAGE REIMBURSEMENT RATE FOR 2022 TO $.585 CONSISTENT WITH THE RATE ALLOWED BY THE U.S. INTERNAL REVENUE SERVICE On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing a mileage reimbursement rate of $.585 per mile for any mileage recorded on a personal motor vehicle used for Town business on or after January 1, 2022. Comptroller Diana Marsh explained that this resolution would increase the mileage rate for 2022 to $.585 from $.56 for the employees’ personal use of motor vehicles for Town business, consistent with the rate of the U.S. Internal Revenue Service. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-030 1A2022-11 RESOLUTION SCHEDULING A PUBLIC HEARING TO PROVIDE OPPORTUNITY FOR PUBLIC COMMENT ON IRONDEQUOIT’S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted scheduling a public hearing on February 15, 2022 at 7:37 PM to provide for public comment on the Irondequoit Community Development Block Grant (CDBG) Program. Comptroller Diana Marsh explained that this public hearing provides an opportunity for residents to share their comments as required by HUD. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-031 1A2022-12 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO AN INTERMUNICIPAL AGREEMENT AND FUNDING FOR DWI PROGRAMS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving and ratifying the intermunicipal agreements with the County of Monroe for receipt and use of New York State funding for the 2022 STOP DWI Program in the amount of $8,157.09 and $4,555 for the STOP DWI High Visibility Engagement Campaign Grant Program. Chief of Police Alan Laird explained that this resolution will allow the Police Department to utilize funds for STOP DWI programs in the amount of $12,712.09. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-032 REGULAR TOWN BOARD MEETING JANUARY 18, 2022 16 1A2022-13 RESOLUTION REGARDING STORM SEWER EASEMENT AGREEMENT ON PROPERTY EAST OF WALNUT PARK On a motion made by Councilmember Romeo. seconded by Councilmember Perticone, a resolution was adopted approving and accepting permanent storm sewer easement agreement east of Walnut Park from the property owner, William Aman, et al, of 2500 E Ridge Road. Deputy Commissioner of Public Works Erin Magee explained that this agreement would move a 10’ section on each side of the storm pipe in perpetuity for the Town to do maintenance. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-033 1A2022-14 RESOLUTION AWARDING BID FOR STORM SEWER REPLACEMENT EAST OF WALNUT PARK On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted awarding the Storm Sewer Replacement East of Walnut Park to CP Ward, Inc. in the amount of $58,000. Deputy Commissioner of Public Works Erin Magee explained that this work was publicly bid out and the lowest responsible bidder was CP Ward, Inc. in the sum of $58,000. This work will begin in a couple of weeks. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-034 1A2022-15 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO VARIOUS CONTRACTS WITH VENDORS FOR THE TOWN’S 2022 WINTERFEST CELEBRATION On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted approving the agreements listed in Addendum “A” for the Town of Irondequoit’s 2022 Winterfest Celebration. Director of Recreation Katrina Hall explained that the Winterfest Celebration will be held on January 22, 2022 and it is necessary to contract with vendors providing food and entertainment services. This is an annual event. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-035 1A2022-16 RESOLUTION APPROVING THE APPOINTMENT OF AN ACTING DEPUTY TOWN CLERK AND DEPUTY RECEIVER OF TAXES AND ASSESSMENTS On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, a resolution was adopted appointing Director of Administration Maria Vecchio as Acting Deputy Town Clerk and Deputy Receiver of Taxes and Assessments for the period from January 20, 2022 through January 28, 2022 while the Town Clerk is on vacation. It is necessary to have someone in that position whenever the Town Clerk is absent. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-036 1A2022-17 RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE CUPID’S CUP 5K RUN/WALK On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving the Special Event License for the Cupid’s Cup 5K Run/Walk to be held on Sunday, February 13, 2022, beginning and ending at West REGULAR TOWN BOARD MEETING JANUARY 18, 2022 17 Irondequoit High School from 8:30 a.m. to 10:30 a.m., upon the condition that YellowJacket Racing notifies all affected residents. Town Clerk Genier stated that all approvals were received for this event. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-037 On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, recess was taken until 7:35 p.m. in order to hold the Public Hearing scheduled for 7:35 p.m. on the matter of authorizing an amendment of insurance limits in Chapter 214 of the Town Code. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED PUBLIC HEARING: 1PH2022-1 ON THE MATTER OF AUTHORIZING AN AMENDMENT OF 7:35 PM INSURANCE LIMITS IN CHAPTER 214 OF THE TOWN CODE On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, the Public Hearing was opened at 7:35 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Deputy Commissioner of Public Works Erin Magee explained that this public hearing pertains to Chapter 214 of the Town Code regarding trees. She stated that the current limit of liability is not consistent with other sections of Town Code. She is looking to align the general liability insurance with the other regulations and permits. This amendment would bring the insurance to $1,000,000 per occurrence and $3,000,000 annual aggregate which would align with the other Rights of Way permits. Public Hearing Public Input: No one cam forward to speak for or against the matter. On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the Public Hearing was closed at 7:36 PM. 1PH2022-1A RESOLUTION Authorizing an Amendment of Insurance Limits in Chapter 214 of the Town Code On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the amendment to Chapter 214-13 (B) (1) of the Town Code to a minimum of $1,000,000 per occurrence and $3,000,000 annual aggregate for general liability insurance for bodily injury and property damage, including projects and completed operations liability coverage, and automobile coverage with a financially sound insurance company admitted to do business in New York State. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-038 On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, under Public Officers Law Section 105-1(d), an Executive Session was called at 7:36 p.m. to discuss pending or current litigation brought by Councilmember Freeman against the Town of Irondequoit. Attorney Dean advised that Councilmember Freeman recuse herself from the Executive Session and Abstain from any voting on the Executive Session as she has a financial interest in the matter to be discussed. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Abstain Town Supervisor Fitzpatrick Aye REGULAR TOWN BOARD MEETING JANUARY 18, 2022 18 EXECUTIVE SESSION On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, the Executive Session was adjourned at 8:39 PM. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Abstain Town Supervisor Fitzpatrick Aye Supervisor Fitzpatrick stated that no action has been taken on the proposed pending litigation. Upcoming Meetings: Town Workshop Meeting: Tuesday, February 8, 2022 @ 4 PM Regular Town Board Meeting: Tuesday, February 15, 2022 @ 7 PM On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the Regular Town Board Meeting was adjourned at 8:40 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION APPROVING A SPECIAL USE PERMIT FOR 1825 E. RIDGE ROAD IN THE M – MANUFACTURING DISTRICT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, Jenny Le has submitted an application to obtain a special use permit at 1825 E. Ridge Road in an M - Manufacturing District to occupy a portion of the first floor as an apartment, which requires a special use permit pursuant to section §235-36.1(J) of the Town of Irondequoit Code; and WHEREAS, the applicant received a Special Use Permit to occupy the second floor as an apartment and the first floor as a professional/personal service shop from the Town Board at the February 16, 2021 meeting; and WHEREAS, the Application was reviewed and discussed at the Town Planning Board Meeting held on January 24, 2022 and the Town Planning Board issued comments and a report on the issuance of a Special Use Permit to the Town Board dated January 25, 2022, recommending a positive referral for the Special Use Permit, recommending the application be limited to the current scope presented as one apartment on the first floor, asking the Fire Marshal to submit a formal letter with comments, and encouraging the Town Board to take some action/enforcement regarding the signage on the parcel not associated with the proposed business; and WHEREAS, the Fire Marshal issued a formal letter, dated January 28, 2022, determining that the proposed use of the property would be compliant with the 2020 Building Code of the State of New York; and WHEREAS, a public hearing was held by the Town Board, pursuant to Section 274-b of New York State Town Law, on February 15, 2022 at the Irondequoit Town Hall, 1280 Titus Avenue, in the Town of Irondequoit, New York, at 7:35pm, where the facts in support of the requested Special Use Permit were presented and where public input was received and thereafter the public hearing was closed (the “Public Hearing”); and WHEREAS, pursuant to the New York State Environmental Quality Review Act and its implementing regulations (collectively, “SEQRA”), the Special Use Permit is classified as a Type II Action pursuant to 6 NYCRR § 617.5(c)(18) (reuse of a residential or commercial structure, or of a structure containing mixed residential and commercial uses, where the residential or commercial use is a permitted use under the applicable zoning law or ordinance, including permitted by special use permit, and the action does not meet or exceeds any of the thresholds in section 617.4 of this Part) and no further SEQRA review is required. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves the Special Use Permit for 1825 E. Ridge Road, in an M - Manufacturing District, for the occupancy of a portion of the first floor as an apartment as described herein. This resolution shall take effect immediately. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Freeman voting _______ Town Board Member Romeo voting _______ Town Supervisor Fitzpatrick voting _______ TOWN OF IRONDEQUOIT DEPARTMENT OF COMMUNITY DEVELOPMENT OFFICE OF THE FIRE MARSHAL 1280 Titus Avenue Rochester, NY 14617 (585) 336-6770 Fax (585) 467-4953 firemarshal@irondequoit.gov January 28, 2022 Town of Irondequoit Planning Board, Fire Marshal George Nalivyko and I reviewed the proposed alterations of adding a studio apartment to 1825 E. Ridge Rd. and found the proposal to be compliant with the 2020 Building Code of the State of New York. Thank you, 6-47, 54, Bill Dyrland Deputy Fire Marshal 1280 TITUS AVENUE • ROCHESTER , NEW YOR K 14617 • PHONE : (585) 336 -6017 WWW.IRONDEQUOIT.ORG TO: The Honorable Town Board FROM: Michelle Nichols, Recording Secretary Division of Planning & Zoning DATE: January 25, 2022 SUBJECT: SPECIAL USE PERMIT – 1825 E. Ridge Road. At their regularly scheduled meeting on Monday, January 24, 2022, the Planning Board reviewed the matter by Jenny Le, for a SPECIAL USE PERMIT, to occupy a portion of the first-floor as an apartment, on premises 1825 E. RIDGE ROAD, in an M – Manufacturing District. On Motion by Board Member Richards; Seconded by Board Member Blocchi; Motion Carried: 6 Aye, 0 Nay, 0 Absent, 0 Abstained. The Planning Board offered a POSITIVE REFERRAL to the Town Board, with the following recommendations: • Limited to current scope presented as one apartment on the first floor. • Fire Marshal submit a formal letter with comments. • Encourages the Town Board to take some action/enforcement regarding the signage on the parcel not associated with the proposed business. Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A LOCAL LAW TO IMPROVE THE ETHICS LAW OF THE TOWN OF IRONDEQUOIT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February, 2022, at 7:00 P.M. local time, there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, at a regular meeting of the Town Board, Town Board Member Romeo introduced a proposed local law to improve the Ethics Law of the Town of Irondequoit; and WHEREAS, the Town Board adopted a resolution on January 4, 2022, calling for a public hearing to be held on February 15, 2022, to hear all interested parties on the proposed local law; and WHEREAS, notice of said public hearing was duly published in the Daily Record, the official newspaper of the Town, and posted as required by law; and WHEREAS, the Town Board discussed the proposed local law at its workshop meeting dated January 11, 2022, and recommended revisions to the proposed local law; and WHEREAS, the Town Board received a written copy of the revised proposed Local Law (Exhibit A) via email at least 10 days before this meeting (excluding Sundays) pursuant to Municipal Home Rule Law § 20(4); and WHEREAS, on February 15, 2022, the Town Board conducted a public hearing concerning the proposed local law, and received oral and written statements from those who wished to be heard; and WHEREAS, the Town Board, after due deliberation, finds it in the best interest of the Town of Irondequoit to adopt the local law to improve the Ethics Law of the Town of Irondequoit. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby adopts Local Law __ of 2022, improving the Ethics Law of the Town of Irondequoit. AND, THEREFORE, BE IT FURTHER RESOLVED, that pursuant to Municipal Home Rule Law Section 27; within twenty days the Town Clerk shall file one certified copy of the local law in the office of the Town Clerk and one certified copy in the office of the Secretary of State. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ EXHIBIT A (LOCAL LAW) 10809562_2 LOCAL LAW NO. ___ OF 2022 TO IMPROVE THE ETHICS LAWS OF THE TOWN OF IRONDEQUOIT Be it enacted by the Town Board of the Town of Irondequoit as follows: Section 1. Legislative Purpose, Intent, and Findings. In 1990, the Town of Irondequoit adopted Chapter 20 of the Irondequoit Code, known as the “Ethics Law of the Town of Irondequoit,” to establish minimum standards for the ethical conduct of Town officers and employees to ensure that the business of Town government is free from improper influence that may result from opportunities for private gain. The Town now wishes to improve the Ethics Law of the Town of Irondequoit to expand upon its standards of ethical conduct for Town officers and employees and to ensure the prudent stewardship of Town resources. Section 2. Authority. This local law is adopted pursuant to Section 10 of the Municipal Home Rule Law and Article 18 of the General Municipal Law. Section 3. Conflicts of Interest, Recusal, and Abstention. Section 20-4 of the Code of the Town of Irondequoit, pertaining to conflicts of interest, is hereby amended by striking the matter shown in brackets and strikethrough font, and adding the matter shown in bold underscored font, to read as follows: § 20-4 Conflicts of interest, recusal, and abstention. A. Except as provided in § 802 of the General Municipal Law, as amended or changed: (1) No municipal officer or employee or local elected official or local officer or employee shall have an interest in any contract with the town when such officer or employee, individually or as a member of a board, has the power or duty to: (a) Negotiate, prepare, authorize or approve the contract or authorize or approve payment thereunder. (b) Audit bills or claims under the contract. (c) Appoint an officer or employee who has any of the powers or duties set forth above. (2) No municipal officer or employee or local elected official or local officer or employee may participate in any decision or take any official action with respect to any matter requiring the exercise of discretion, including discussing the matter and voting on it, when he or she knows or has reason to know that the action could confer a direct or indirect financial or material benefit on himself or herself, a relative, or any private organization in which he or she is deemed to have an interest or any private organization in which he or she serves as an owner, officer, director, or voting member. 10809562_2 (a) In the event that this section prohibits a municipal officer or employee or local elected official or local officer or employee from exercising or performing a power or duty: (i) if the power or duty is vested in a such person as a member of a board, then the power or duty shall be exercised or performed by the other members of the board; or (ii) if the power or duty that is vested in such person individually, then the power or duty shall be exercised or performed by his or her deputy or, if the person does not have a deputy, the power or duty shall be performed by another person to whom the person may lawfully delegate the function. (iii) if the power or duty is vested in an employee, he or she must refer the matter to his or her immediate supervisor, and the immediate supervisor shall designate another person to exercise or perform the power or duty. [(2)] (3) No chief fiscal officer, treasurer or his or her deputy or employee shall have an interest in a bank or trust company designated as a depository, paying agent, registration agent or for investment of funds of the town. B. No municipal officer or employee or local elected official or local officer or employee shall engage in any act which is in conflict or gives the appearance of conflict with the performance of his or her official duties. A municipal officer or employee is prohibited from and deemed to have a conflict of interest if he or she: (1) Directly or indirectly solicits any gift having a value of $75 or more, whether in the form of money, service, loan, travel, entertainment, hospitality, thing or promise or in any other form, under circumstances in which it could reasonably be inferred that the gift was intended to influence him or her or could reasonably be expected to influence him or her in the performance of his or her official duties or was intended to be an award for any official action on his or her part; (2) Discloses confidential information acquired by him or her in the course of his or her official duties or uses such information to further his or her personal interests; (3) Receives or enters into any agreement, express or implied, for compensation for services to be rendered in relation to any matter before any town agency of which he or she is an officer, member or employee or of any town agency over which he or she has jurisdiction or to which he or she has the power to appoint any member, officer or employee; (4) Receives or enters into any agreement, express or implied, for compensation for services to be rendered in relation to any matter before any agency of the town 10809562_2 whereby his or her compensation is to be dependent or contingent upon any action by such agency with respect to such matter, provided that this subsection shall not prohibit the fixing at any time of fees based upon the reasonable value of services rendered; or (5) Willfully engages in any business transaction or professional activity or shall have a financial or any other private interests, direct or indirect, or incur any obligation of any nature which is in substantial conflict with the proper discharge of his or her official duties, unless he or she abstains from voting or otherwise officially acting with respect to the subject matter affected. (6) Willfully participates in any decision or takes any official action with respect to any matter requiring the exercise of discretion, including discussing the matter and voting on it, when he or she knows or has reason to know that the action could confer a direct or indirect financial or material benefit on himself or herself, a relative, or any private organization in which he or she is deemed to have an interest or any private organization in which he or she serves as an owner, officer, director, or voting member, unless he or she abstains from voting or otherwise officially acting with respect to the subject matter affected. C. The provisions of this section shall in no event be construed to preclude the payment of lawful compensation and necessary expenses of any municipal officer or employee in one or more positions of public employment, the holding of which is not prohibited by law. D. In addition to the foregoing regulations, Article 18 of the General Municipal Law, entitled “Conflicts of Interest of Municipal Officers and Employees,” is incorporated as part of this chapter as if the same had been set forth in full, together with any amendments of or additions to said Article hereafter adopted by the Legislature. E. In addition to any penalty contained in any other provision of law, any person who knowingly and intentionally violates this section may be fined, suspended or removed from office or employment in the manner provided by law. Section 4. Prohibition on Use of Municipal Position for Personal or Private Gain. Chapter 20 of the Code of the Town of Irondequoit, pertaining to ethics, is amended to add a new section, Section 20-6, as follows, and renumbering the subsequent sections accordingly. § 20-6 Prohibition on use of municipal position for personal or private gain. A. No municipal officer or employee or local elected official or local officer or employee shall use his or her municipal position or official powers and duties to secure a financial or material benefit for himself or herself, a relative, or any private organization in which he or she is deemed to have an interest, or any private organization in which he or she serves as an owner, officer, director, or voting member. 10809562_2 B. No municipal officer or employee or local elected official or local officer or employee shall use his or her municipal position or official powers and duties to influence another person—including municipal employees—to provide a financial or material benefit for himself or herself, a relative, or any private organization in which he or she is deemed to have an interest, or any private organization in which he or she serves as an owner, officer, director, or voting member. C. This Chapter’s prohibitions on use of a municipal position, disclosure requirements, and requirements relating to recusal and abstention, shall not apply with respect to the following matters: (1) adoption of the Town’s annual budget; (2) any matter requiring the exercise of discretion that directly affects any of the following groups of people or a lawful class of such groups: (i) all Town officers or employees; or (ii) all residents or taxpayers of the Town or an area of the Town; or (iii) the general public; or (3) any matter that does not require the exercise of discretion. Section 5. Use of Town Resources. Chapter 20 of the Code of the Town of Irondequoit, pertaining to ethics, is amended to add a new section, Section 20-7 as follows, and renumbering the subsequent sections accordingly: § 20-7. Use of Town resources. A. Town resources shall be used for lawful Town purposes. Town resources include, but are not limited to, Town personnel, and the Town’s money, vehicles, equipment, materials, supplies or other property. B. No municipal officer or employee or local elected official or local officer or employee may use or permit the use of Town resources for personal or private purposes, including the purposes of private organizations, but this provision shall not be construed as prohibiting: (1) any use of Town resources authorized by law or Town policy; (2) any use of Town resources lawfully authorized by the Town Board; (3) the use of Town resources for personal or private purposes when provided to a municipal officer or employee or local elected official or local officer or employee as part of his or her compensation; or 10809562_2 (4) the occasional and incidental use during the business day Town telephones and computers for necessary personal matters such as family care and changes in work schedule. C. No municipal officer or employee or local elected official or local officer or employee shall cause the Town to spend more than is reasonably necessary for transportation, meals or lodging in connection with official travel. Section 6. Voting and Decorum. Section 36-1 of the Code of the Town of Irondequoit, pertaining to the of meetings, is amended by striking the matter shown in brackets and strikethrough font, and adding the matter shown in bold underscored font, to read as follows: § 36-1 Supervisor to preside; Chair; quorum, voting, and decorum. A. Pursuant to § 63 of the Town Law, as amended or changed, “The supervisor, when present, shall preside at the meetings of the town board. In the absence of the supervisor, the other members shall designate one of their members to act as temporary chairman. A majority of the board shall constitute a quorum for the transaction of business, but a lesser number may adjourn. The vote upon every question shall be taken by ayes and noes[,]. A member may abstain from voting only on the basis that he or she has a conflict of interest as defined in Section 20-4 of the Code, and only if he or she first states that the basis for abstaining is a conflict of interest. [and the]The names of the members present and their votes or abstentions shall be entered in the minutes. Every act, motion or resolution shall require for its adoption the affirmative vote of a majority of all members of the town board.” B. The Supervisor or temporary chairperson shall maintain decorum of meetings of the Town Board in accordance with Robert’s Rules of Order, with such exceptions as provided by applicable law or as he or she may reasonably determine necessary for the expeditious, civil, decorous, and transparent conduct of meetings. C. Members of the Town Board will at all times endeavor to deliberate with courtesy, respect, and civility toward each other and all other persons, and shall endeavor to refrain from engaging in personal attacks. Section 7. Annual Training of Members of the Town Board and Board Member Resource Library. Chapter 36 of the Code of the Town of Irondequoit, pertaining to meetings, is amended to add a new section, Section 36-6, as follows: § 36-6. Annual Training of Town Board Members and Town Board Member resource library. A. Individuals newly elected or appointed to the Town Board of the Town of Irondequoit shall, at the Town’s cost and expense, participate in at least six hours of training regarding their legal, fiduciary, financial and ethical responsibilities as Town Board 10809562_2 members within one year of election or appointment to the Town Board. Thereafter, Town Board members shall, at the Town’s cost and expense, participate in at least three hours of continuing training, on an annual basis, to remain informed of best practices relating to the effective oversight of the governance, management, and financial activities of the Town and to adhere to the highest standards of responsible governance. By December 31st of each year, the Supervisor, in consultation with the Attorney for the Town, will establish a schedule of trainings for the upcoming year to satisfy these requirements. Such trainings may be conducted and attended be in-person, via video conference, or via the internet. Moreover, the Supervisor may schedule such trainings through the New York State Department of State; the Office of the New York State Comptroller; or such other provider selected in accordable with applicable law. B. There shall be established in the Town Hall of the Town of Irondequoit a Town Board Member resource library, in any suitable location, consisting of such books, materials, treatises, documents, records, videos, or any other such information, as may be helpful to the Members of the Town Board in the performance of their duties. The Town Board may appropriate such funds as necessary to establish and continue the resource library pursuant to provisions of the Town Law, General Municipal Law, or other law as may apply. Section 8. Severability. The invalidity or unenforceability of any section, subsection, paragraph, sentence, clause, provision, or phrase of the aforementioned sections, as declared by the valid judgment of any court of competent jurisdiction to be unconstitutional, shall not affect the validity or enforceability of any other section, subsection, paragraph, sentence, clause, provision, or phrase, which shall remain in full force and effect. Section 9. Effective Date. This local law shall be effective upon filing with the Secretary of State of New York, as required by the Municipal Home Rule Law. Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A LOCAL LAW TO AUTHORIZE A PARTIAL REAL PROPERTY TAX EXEMPTION FOR VOLUNTEER FIREFIGHTERS AND VOLUNTEER AMBULANCE WORKERS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February, 2022, at 7:00 P.M. local time, there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, at a regular meeting of the Town Board, Town Board Member _______ introduced a proposed local law to authorize a partial real property tax exemption for volunteer firefighters and volunteer ambulance workers; and WHEREAS, the Town Board adopted a resolution on January 18, 2022, calling for a public hearing to be held on February 15, 2022, to hear all interested parties on the proposed local law; and WHEREAS, notice of said public hearing was duly published in the Daily Record, the official newspaper of the Town, and posted as required by law; and WHEREAS, the Town Board received a written copy of the proposed Local Law (Exhibit A) via email at least 10 days before this meeting (excluding Sundays) pursuant to Municipal Home Rule Law § 20(4); and WHEREAS, on February 15, 2022, the Town Board conducted a public hearing concerning the proposed local law, and received oral and written statements from those who wished to be heard; and WHEREAS, the Town Board, after due deliberation, finds it in the best interest of the Town of Irondequoit to adopt the local law to authorize a partial real property tax exemption for volunteer firefighters and volunteer ambulance workers. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby adopts Local Law __ of 2022, authorizing a partial real property tax exemption for volunteer firefighters and volunteer ambulance workers. AND, THEREFORE, BE IT FURTHER RESOLVED, that pursuant to Municipal Home Rule Law Section 27; within twenty days the Town Clerk shall file one certified copy of the local law in the office of the Town Clerk and one certified copy in the office of the Secretary of State. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ EXHIBIT A (PROPOSED LOCAL LAW) LOCAL LAW NO. ___ OF 2022 AUTHORIZING A PARTIAL REAL PROPERTY TAX EXEMPTION FOR VOLUNTEER FIREFIGHTERS AND VOLUNTEER AMBULANCE WORKERS Be it enacted by the Town Board of the Town of Irondequoit as follows: Section 1. Legislative Purpose, Intent, and Findings. The Town of Irondequoit recognizes the roles of the volunteer firefighters and ambulance workers in securing the safety and well-being of the community. The Town of Irondequoit hereby finds that it is in the best interests of the Town to encourage volunteerism for said purposes. The New York State Legislature has recently amended the Real Property Tax Law by adding a new section, Section 466-k, to authorize the Town to permit volunteer firefighters and volunteer ambulance workers to be eligible for a partial real property tax exemption from Town taxes. To that end, by providing the following partial exemption it is the intent of the Town of Irondequoit to encourage volunteerism for its enrolled fire and ambulance company volunteers. Section 2. Authority. This local law is adopted pursuant to Section 466-k of the New York Real Property Tax Law. Section 3. Partial Exemption for Certain Volunteer Firefighters and Ambulance Workers. A. Real property owned by an enrolled member of an incorporated volunteer fire company, fire department or incorporated voluntary ambulance service, or such enrolled member and spouse residing in the Town of Irondequoit, shall be exempt from taxation to the extent of ten percent of the assessed value of such property for Town purposes, excluding Town-governed special districts. B. Such exemption shall not be granted to an enrolled member of an incorporated volunteer fire company, fire department or incorporated voluntary ambulance service unless: (1) the applicant resides in the Town of Irondequoit; (2) the property is the primary residence of the applicant; (3) the property is used exclusively for residential purposes; provided however, that in the event any portion of such property is not used exclusively for the applicant’s residence but is used for other purposes, such portion shall be subject to taxation and the remaining portion only shall be entitled to the exemption provided by this section; and (4) the applicant has been certified by the authority having jurisdiction for the incorporated volunteer fire company or fire department as an enrolled member of such incorporated volunteer fire company or fire department for at least two years or the applicant has been certified by the authority having jurisdiction for the incorporated voluntary ambulance service as an enrolled member of such incorporated voluntary ambulance service for at least two years. C. Any enrolled member of an incorporated volunteer fire company, fire department or incorporated voluntary ambulance service who accrues more than twenty years of active service and is so certified by the authority having jurisdiction for the incorporated volunteer fire company, fire department or incorporated voluntary ambulance service, shall be granted the ten percent exemption as authorized by this section for the remainder of his or her life as long as his or her primary residence is located within the Town of Irondequoit. D. Application for such exemption shall be filed with the assessor on or before the taxable status date on a form as prescribed by the New York Commissioner of Taxation and Finance. E. No applicant who is a volunteer firefighter or volunteer ambulance worker who by reason of such status is receiving any benefit under the provisions of Article 4 of the Real Property Tax Law on the effective date of this section shall suffer any diminution of such benefit because of the provisions of this section. Section 4. Severability. The invalidity or unenforceability of any section, subsection, paragraph, sentence, clause, provision, or phrase of the aforementioned sections, as declared by the valid judgment of any court of competent jurisdiction to be invalid or unenforceable, shall not affect the validity or enforceability of any other section, subsection, paragraph, sentence, clause, provision, or phrase, which shall remain in full force and effect. Section 5. Effective Date. This local law shall take effect upon its filing with the Secretary of State as required by Section 27 of the Municipal Home Rule Law. Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE APPOINTMENT OF A TEMPORARY FULL TIME OFFICE CLERK III IN THE IRONDEQUOIT POLICE DEPARTMENT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to retirement, there is a need to hire a full-time Office Clerk III in the Irondequoit Police Department; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a Competitive civil service title, and the certified civil service list has been canvassed and all interested candidates were interviewed; and WHEREAS, the list was reduced to two people and therefore deemed unviable, WHEREAS, the interview Committee recommends hiring Tabitha O’Connor to fill this vacancy at a rate of $17.50 per hour, Tabitha will be hired on a temporary basis until the next certified list is established and must score within the top three in order to be permanently appointed to this title. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the temporary appointment of Tabitha O’Connor as a full time Office Clerk III at an hourly rate of $17.50 which shall be paid from budget code 001.3120.0103.1100.0100.1100. This resolution shall take effect retroactively on February 7th, 2022. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE APPOINTMENT OF A FULL TIME OFFICE CLERK III IN THE TOWN CLERK’S OFFICE At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to an internal transfer, there is a need to hire a full-time Office Clerk III in the Town Clerk’s Office; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a Competitive civil service title, and the certified civil service list has been canvassed; and WHEREAS, the Interview Committee has interviewed all reachable and interested candidates and recommends hiring Linda Marciano to fill this vacancy at a rate of $17.50 per hour. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the permanent appointment of Linda Marciano as a full time Office Clerk III at an hourly rate of $17.50 which shall be paid from budget code 001.1410.0100.1100. This resolution shall take effect retroactively on January 24, 2022. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE APPOINTMENT OF TWO ACTING POLICE LIEUTENANTS TO THE PERMANENT TITLE OF POLICE LIEUTENANT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, the Chief of Police would like to promote two Acting Police Lieutenants to the permanent tile of Police Lieutenant in the Irondequoit Police Department; and WHEREAS, these positions were both budgeted for in the 2022 Town Budget; and WHEREAS, this is a Competitive civil service title, and the certified civil service list has just been released; and WHEREAS, at the October 20, 2020 Town Board Meeting both Kenneth Gorton and Andrew Whitaker were promoted to the title of Acting Police Lieutenant until the list was established; and WHEREAS, both Acting Police Lieutenant Gorton and Whitaker participated in the Police Lieutenant exam and both are now immediately reachable on the certified civil service list. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the permanent appointment of Kenneth Gorton and Andrew Whitaker to the permanent title of Police Lieutenant at an annual rate of $117,535.00 which shall be paid from budget code 001.3120.0100.1100. This resolution shall take effect immediately. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE APPOINTMENT OF A PART TIME CLEANER IN THE BUILDING MAINTENANCE DEPARTMENT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a resignation, there is a need to hire a part-time Cleaner in the Building Maintenance Department; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a Non-Competitive civil service title, and the position has been posted; and WHEREAS, the Building Maintenance Foreman recommends hiring Robert Wilkinson to fill this vacancy at a rate of $15.00 per hour. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Robert Wilkinson as a part- time Cleaner at an hourly rate of $15.00 which shall be paid from budget code 001.1623.0102.1100. This resolution shall take effect immediately. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE APPOINTMENT OF A DEPUTY RECEIVER OF TAXES AND ASSESSMENTS At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to resignation there is a need to hire a full-time Deputy Receiver of Taxes and Assessments; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is an exempt civil service title, and the position has been posted per civil service guidelines; and WHEREAS, the interview Committee recommends hiring Sherida Yanguas to fill this vacancy at an annual rate of $48,412.00; and NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Sherida Yanguas as a Deputy Receiver of Taxes and Assessments at an annual rate of $48,412.00 which shall be paid from budget code 001.1330.100.1100. This resolution shall take effect upon date of employment. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE APPOINTMENT OF A PART TIME OFFICE CLERK IN THE ASSESSOR’S DEPARTMENT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a transfer, there is a need to hire a part-time Office Clerk in the Assessor’s Department; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a Non-Competitive civil service title, and the position has been posted; and WHEREAS, the Assessor recommends hiring Carol Loce to fill this vacancy at a rate of $16.33 per hour. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Carol Loce as a part- time Office Clerk IV at an hourly rate of $16.33 which shall be paid from budget code 001.1355.0102.1100. This resolution shall take effect upon date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE APPOINTMENT OF A SEASONAL PART TIME OFFICE CLERK IV IN THE TOWN CLERK’S DEPARTMENT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is a need to hire a seasonal part-time Office Clerk IV in the Town Clerk’s Department to collect taxes; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a Non-Competitive civil service title, and the position has been posted; and WHEREAS, the Town Clerk recommends hiring Olivia Sciarabba to fill this vacancy at a rate of $15.00 per hour. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Olivia Sciarabba as a seasonal part- time Office Clerk IV at an hourly rate of $15.00 which shall be paid from budget code 001.1330.0102.1100. This resolution shall take effect upon date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022-__________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE APPOINTMENT OF A COMMISSIONER OF PUBLIC WORKS At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ________________offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit has a vacancy for a Commissioner of Public Works; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this position is an Unclassified Service position pursuant to the Monroe County Civil Service Commission Rules; and WHEREAS, the Supervisor recommends the appointment of Erin Magee to the position of Commissioner of Public Works. NOW, THEREFORE BE IT RESOLVED, that the Town Board appoints Erin Magee to the position of Commissioner of Public Works at an annual rate of $88634.00 for 2022 from the following budget accounts: 001.1490.0100.1100 60% 031.8110.0100.1100 30% 021.5110.0100.1100 10% This resolution shall take effect immediately. Seconded by the Town Board Member _______________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD AUTHORIZING THE SUPERVISOR AND ASSESSOR TO ENTER INTO A PLAN FOR CYCLICAL REASSESSMENTS WITH THE NEW YORK STATE DEPARTMENT OF TAXATION AND FINANCE OFFICE OF REAL PROPERTY TAX SERVICES At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February, 2022 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, Section 305 of New York State Real Property Tax Law mandates uniform and equitable assessments of real property; and WHEREAS, The town is conducting a town-wide reassessment project for the 2022 Assessment Roll, and pursuant to Resolution 2021-157, the Town Board authorized the retention of a consultant to provide reassessment project services; and WHEREAS, pursuant to Section 1573 of the New York State Real Property Tax Law, the State of New York provides financial assistance to assessing units which, among other things, submit a Plan for Cyclical Reassessments; and WHEREAS, the Town Board wishes to adopt a Plan for Cyclical Reassessments pursuant to Section 1573 of the New York State Real Property Tax Law. NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the Supervisor and Assessor to submit a Plan for Cyclical Reassessments (“Plan”) to the New York State Department of Taxation and Finance Office of Real Property Tax Services, in the form annexed hereto as Exhibit A. AND, BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor and Assessor to execute any and all documents related to this Plan. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Fitzpatrick voting __________ RP-1573-ACR-P (2/15) New York State Department of Taxation and Finance Office of Real Property Tax Services Plan for Cyclical Reassessments Assessing unit Date plan submitted: SWIS/CAP code Original County Amended This Plan covers final assessment roll years: Years must correspond to first and last reappraisal years in the chart on page 3. From To 1 Plan development & commitment Plan submitted by: Chief Executive Officer’s name (print) Municipality name if in CAP Signature Assessor’s name (print) Signature The plan must be submitted by the Assessor of the assessing unit, and the CEO of the municipality or constituent municipality of a CAP; if a CAP, please copy and insert the needed numbers of this page. The above signatories acknowledge that the failure to implement a reappraisal pursuant to an approved Plan for Cyclical Reassessments will result in the repayment of the full amount of financial aid received for the assessment rolls following the roll for which the most recent reappraisal was implemented. For help making changes in tables, see a supervisor or refer to our Procedure Manual. Irondequoit 263400 Monroe 12-21-2021 2022 2025 Amy Jorstad Page 2 of 4 RP-1573-ACR-P (2/15) 2 Assessing unit needs analysis a. Assessing Unit or CAP Profile Roll year used: Is Article 19 (Homestead option) in effect? (Yes/No) ........................................................................... Is adoption of Article 19 (Homestead option) planned or being considered? (Yes/No) ........................ Property summary: Roll section Property types Number of parcels Assessed value Percent Total AV Annual average number of valid sales 1 100 – Agricultural 1 200 – Residential 1 300 – Vacant 1 400 – Commercial 1 500 – Recreation 1 600 – Comm. service 1 700 – Industrial 1 800 – Public service 1 900 – Private forest 3 Taxable SOL 6 Public utility 8 Wholly exempt Totals b. Complex Commercial and Industrial Property If a Complex Advisory Appraisal was not requested for a complex or unique property, describe below how the assessor will obtain inventory data and determine a value. c. Utility Property If an Advisory Appraisal was not requested for any Utility Property, describe below how the assessor will obtain inventory data and determine a value. 2021 N N 4 954800.00 .03 0.00 19166 2467595968.00 76.14 850.00 1124 16619392.00 .51 6.00 412 351089800.00 10.83 10.00 27 8288700.00 .26 0.00 13 46959100.00 1.45 0.00 3 698200.00 .02 0.00 18 6200200.00 .19 0.00 0 0 38 28951937.00 .89 0.00 340 313660878.00 9.68 0.00 21145 3241018975.00 100 866.00 RP-1573-ACR-P (2/15) Page 3 of 4 3 Current status of data collection/re-inspection requirement Assessment roll year of last assessing unit-wide data collection or re-collection, if done ...................... Is an assessing unit-wide data collection project currently underway? (Yes/No) .................................... Complete the chart below only if data collection/re-inspection was performed over several years Residential Commercial Vacant Utility Cumulative percentage of parcels that have been physically inspected within the last six (6) years % % % % 4 Plan length and reassessment timetable The statute and rules require: • Plan not less than four years • Reappraisal in the first and last years of the plan • A reappraisal at least every four years • Inventory collection at least once every six years (all parcels must have been physically inspected at least once within the preceding six years of each assessment roll year in the plan) Rules require that a revaluation in any year be a complete reappraisal in order to be eligible for State aid of up to $5 per parcel (see Guidelines for details). Complete each row in the table below, entering the following information for each year of the plan: • Assessment roll year for each year of plan only • Reappraisal Cycle: Reappraisal or blank • Inventory Collection (physical re-inspection): Assessing Unit-wide, Partial, or blank If there is intent to conduct a reassessment using methods other than a complete reappraisal in the non-reappraisal years, the assessor must notify ORPTS in writing no later than 180 days prior to the tentative roll (typically by November 1) - do not enter on chart. Plan year 1 2 3 4 5 6 Assessment roll year Reappraisal cycle Inventory collection Instructions – Submit this Application to your State Aid Representative: NYSDTF/ORPTS Western Region Genesee County Building 2 3837 West Main Street Road Batavia NY 14020 NYSDTF/ORPTS Central Region 333 East Washington Street Syracuse NY 13202 NYSDTF/ORPTS Northern Region W A Harriman Campus Building 8A Albany NY 12227-0801 NYSDTF/ORPTS Southern Region 44 south Broadway, 6th Floor White Plains NY 10601 Please see the example on the following page 2018 Y 100 100 100 100 2022 2023 2024 2025 Reappraisal Reappraisal Unit-wide Partial Partial Unit-Wide Page 4 of 4 RP-1573-ACR-P (2/15) Example Guidelines: • Plan must conform to the statute for plan length and reassessment (reappraisal) frequency. • Plan chart must indicate a reappraisal in the assessment roll year of Plan Year 1. • Plan chart should be blank after final reappraisal and page 1 must conform to chart. • It is not necessary to indicate the last unit wide data collection prior to the first year of the plan in the chart; this is addressed elsewhere in the plan. Example: Assessing unit conducted a unit-wide data collection in 2010. They intend to perform a reappraisal for the 2011 assessment roll, and then do another reappraisal in 2014. Inventory collection will continue to be done over a multi-year period to ensure that all parcels are physically re-inspected again over a six-year period. Following the guidelines above, the plan should indicate the following: Page 1: This Plan covers assessment roll years: From: 2011 To: 2014 Page 3 Chart: Plan year 1 2 3 4 5 6 Assessment roll year 2011 2012 2013 2014 Reappraisal cycle Reappraisal Reappraisal Inventory collection Partial Partial Partial Partial Plan year 1 2 3 4 5 6 Assessment roll year 2010 2011 2012 2013 2014 2015 Reappraisal cycle No Yes No No Yes No Inventory collection Unit wide Partial Partial Partial Partial Partial The same plan should not be completed as follows: Page 1: This Plan covers assessment roll years: From: 2010 To: 2015 Page 3 Chart: Resolution No. 2022-_____________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION TO DECLARE CERTAIN EQUIPMENT AS SURPLUS PROPERTY At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February, 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ___________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit uses certain equipment to conduct its business, and from time to time such equipment needs to either be replaced or is no longer needed; and WHEREAS, each piece of equipment listed on the attached Addendum “A” is several years old and no longer used by the Town; and WHEREAS, the Town intends to auction various pieces of equipment at the online municipal auction to occur in late February or early March 2022. NOW THEREFORE BE IT RESOLVED, that the Town Board hereby declares said equipment (set forth in Addendum “A,” which is attached hereto and made a part hereof) as surplus and authorizes the Town Supervisor to execute and deliver such documentation as necessary to auction said Equipment at the next appropriate municipal equipment auction. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Board Member Perticone voting _______ Town Supervisor Fitzpatrick voting _______ Addendum “A” Year Fleet # Description KVS# Surplus list for Building Maintenance _39___ Chairs Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD CALLING FOR A PUBLIC HEARING ON THE MATTER OF GRANTING A SPECIAL USE PERMIT FOR 2841 CULVER ROAD IN AN R-1 RESIDENTIAL DISTRICT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February, 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, upon the matter of request by Irondequoit Community Cupboard, for a Special Use Permit for the property located at 2841 Culver Road, to operate a nonprofit organization (the “Project”); and WHEREAS, the property is zoned R-1 Residential and the applicant intends to use the parcel for a nonprofit organization (Irondequoit Community Cupboard); and WHEREAS, under Town Code §235-8(B)(1)(a), offices and facilities associated with a nonprofit organization in the R-R, R-1, R-2 and R-3 Residential Districts are permitted only if a special use permit is granted by the Town Board; and WHEREAS, such Special Use Permit may be approved by the Irondequoit Town Board pursuant to Town Law § 274-b; and WHEREAS, pursuant to Town Law § 271(14)(a), the Town Board may by resolution provide for the reference of any matter or class of matters to the Planning Board before final action is taken thereon; and WHEREAS, the proposed action is a Type II action pursuant to the New York State Environmental Quality Review Act (“SEQRA”) and accompanying regulations, 22 NYCRR § 617.5(c)(18) (“reuse of a residential or commercial structure, or of a structure containing mixed residential and commercial uses, where the residential or commercial use is a permitted use under the applicable zoning law or ordinance, including permitted by special use permit, and the action does not meet or exceeds any of the thresholds in section 617.4”), and therefore the Town Board determines that further environmental review pursuant to SEQRA is not required. NOW, THEREFORE, BE IT RESOLVED, the Town Board shall hold a public hearing on this Special Use Permit application on March 15, 2022 @ 7:3X p.m. at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board refers the application for a Special Use Permit for 2841 Culver Road to the Planning Board for its reference and report thereon, which report the Town Board requests to be so provided at or after the public hearing scheduled for March 15, 2022. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Freeman voting _______ Town Board Member Romeo voting _______ Town Supervisor Fitzpatrick voting _______ IRONDEQUOIT COMMUNITY CUPBOARD, INC. PO Box 17834 Rochester, NY 14617 (585) 336-9107 iccdebbieevans@gmail.com Mission: “To provide emergency assistance to Irondequoit residents with dignity, kindness and without prejudice.” February 7, 2022 To: Irondequoit Town Board RE: 2841 Culver Road, Request for Special Use Permit to operate Irondequoit Community Cupboard, Inc. On behalf of the Board of Directors, I am writing to request a Special Use Permit to operate the Irondequoit Community Cupboard, Inc. at 2841 Culver Road, Rochester NY 14622, as a conditional use in an R-1 Residential District (per Section 235-8.B.1-(a) of the Town Code). Although our current 1200 sq ft, 3-level facility at 4275 Culver Road has served our community well since it’s purchase in 2006, the increase in client numbers and services have far exceeded its capacity for efficient food storage and processing, and the elevated dock requires our volunteers to lift donations, supplies, and client food bags into and out of the building. Our 3-year search for new premises has led to the building at 2841 Culver Road, which offers 3500 sq ft of mostly open interior space on the first floor, and the potential for an at-grade north-side covered door with improved vehicle circulation. Our purchase offer has been accepted, and we are currently working on plans for required repairs and maintenance. Our current hours of operation (when our new neighbors can expect activity at our site) are as follows: • Public Access Hours: Tuesday and Saturday from 9-11am, for donation drop-offs and client food distributions. In 2021, we averaged between 0-5 vehicles for donations, and between 7-15 vehicles for food distribution (scheduled by appointment in 5-min intervals) during these hours. • Weekend Backpack Prep: Thursday from 8-11am while school is in session. We have 4-6 volunteers at our facility to pack bags during these hours. • (3) Annual Special Events-School Supplies, Thanksgiving Dinner and Christmas Distribution: 6-8pm. These events involve between 100-200 vehicles driving through our site for pickup during this 2-hour period. (Note: for the past several years, we’ve held the School Supplies and Thanksgiving Dinner events off-site at Town facilities). • Other: Volunteers are on site throughout the week bringing food purchases, sorting stock, cleaning and organizing as required. This varies by season, but is usually limited to a few vehicles for 1-2 hours at a time. Our Executive Director is also on site throughout the week as work requires. In 2021, the Irondequoit Community Cupboard provided 1400 Irondequoit households a week’s supply of food, 3,800 elementary-aged school children a weekend food bag, and over 230 families with holiday meals and gift bags, totaling over 78,000 meals for Irondequoit seniors, veterans, adults and children. We accomplished this with an incredibly generous community of Irondequoit volunteers, neighborhood groups, businesses and individuals who donated their time, money and/or food, exemplifying our motto of “Neighbors helping Neighbors”. We are grateful to have found this larger facility to continue and grow these efforts. Thank you for your consideration of a Special Use Permit to operate our new facility. Please do not hesitate to contact me if you require any additional information. Sincerely, on behalf of the Irondequoit Community Cupboard Board of Directors, Diane Zaccarine ICC Board Member Attachments: ICC Purchase Offer-2841 Culver Rd TB App-Form_ICC 2841 Culver Rd EAF_ICC 2841 Culver Rd 2841 Culver Rd Survey-2018 2841 Culver Rd Traffic Flow Sketch_ICC COMMERCIAL PROPERTY CONTRACT FOR PURCHASE AND SALE OF REAL ESTATE THIS IS A LEGALLY BINDING CONTRACT. IF NOT FULLY UNDERSTOOD, WE RECOMMEND ALL PARTIES TO THE CONTRACT CONSULT AN ATTORNEY BEFORE SIGNING. 1. PARTIES TO CONTRACT: A. SELLER Seller The Turkish Society of Rochester, a not-for-profit corporation, with a business address of 677 Beahan Road, Rochester, New York 14624. B. PURCHASER Purchaser The Irondequoit Community Cupboard, Inc., a not-for-profit corporation, with a business address of PO Box 17834, Rochester, New York 14617. 2. PROPERTY TO BE SOLD: The property and improvements which Seller is agreeing to sell and which Purchaser is agreeing to purchase is known as 2841 Culver Road, Rochester, New York 14622 Property located in the Town of Irondequoit, County of Monroe, State of New York, bearing tax map parcel number 092.06-1-22. Said property consists of an approximately 7,290 square foot commercial building on approximately 1.0 acre of land. rights and privileges, if any, to all land, water, streets and roads annexed to, and on all sides of the Property as well as interest in any and all improvements and/or equipment located at and/or connected with the Property. 3. PURCHASE PRICE: A. The purchase price is Three Hundred Thousand and 00/100 Dollars ($300,000.00) to be paid as follows: Purchaser shall pay a $10,000.00 deposit no later than three (3) days of the Effective Date; Purchaser shall pay the balance by official bank draft or certified check at Closing. B. It is agreed that any deposits by Purchaser upon the full execution of this Contract are to be deposited with MVRE (the "Escrow Agent"). All deposits will be held in escrow by the Escrow Agent until the contingencies and terms have been met. At Closing, Purchaser will receive credit on the total amount of th e deposit toward the purchase price. In the event of default by Seller, pursuant to Section 20 below, the Escrow Agent shall return the deposit to Purchaser in the event that Purchaser cancels this Contract, and in the event of default by Purchaser, the d eposits will be delivered to Seller pursuant to Section 20 below. In any event, Escrow Agent may hold the deposit pending the resolution of any disagreement between the parties regarding the disposition of the deposit. The parties acknowledge that Escrow Agent is a broker in this transaction 4. CONTINGENCIES: A. ATTORNEY APPROVAL - This Contract is contingent upon Purchaser and Seller obtaining approval of this Contract fies opposing counsel in writing of their disapproval of the Contract no later than three (3) days of the Effective Date. be deemed cancelled, null and void, and all deposit(s) shal l be returned to Purchaser. B. PURCHASER S BOARD APPROVAL This Contract is contingent upon Purchaser s Board approval of all terms of this Contract no later than thirty (30) days of the Effective Date. If Board does not approve, Purchaser may notify Seller in writing that it is canceling this Contract, in which event neither Purchaser or Seller will have any further liability under this Contract and the entire deposit shall be timely returned to Purchaser. C. DUE DILIGENCE PERIOD Purchaser shall have a thirty (30) day due diligence period from the Effective Date in by a licensed engineer, home inspector, architect, contractor and/or other Purchaser representative. If at the end of this period, Purchaser determines in its sole and absolute discretion, that it does not wish to proceed with the purchase for any reason, or no reason, Purchaser may notify Seller in writing that it is canceling this Contract, in which event neither Purchaser or Seller will have any further liability under this Contract and the entire deposit shall be timely returned to Purchaser. 5. RECORDING FEES: The deed recording fee, the filing fee for the RP -5217, and any other expenses to be incurred in connection with recording a mortgage shall be paid by Purchaser. Seller shall pay the transfer taxes and filing fee for the TP-584 as well as any documentation required to clear title. 6. inspectors, n reasonable advance notice for the purpose of inspecting the Property and engaging in activities related to the purchase of the Property. 7. DOCUMENTS: The abstract of title and searches shall be updated in form and content consistent with local custom and thirty (30) days following the Effective Date. In addition, Seller 2 shall provide Purchaser with an instrument survey map of the Property dated after the date of this Contract at Seller's cost, and properly certified. Within seven (7) days following the Effective Date, Seller also shall provide Purchaser: A. Copies of any existing Certificates of Occupancy and any other compliance certificates as well as any and all licenses, permits or similar documents affecting the Property from the Town of Irondequoit. B. Copies of the Certificate of Incorporation of the Seller and By-Laws, if any. C. Copies of any appraisals, plans, drawings, specifications, surveys, engineering reports, environmental studies, environmental impact statements and other written documentation affecting or relating to the Property. D. Copies of the reports of any tests, investigations or inspections (including environmental reports and soil tests) with respect to the Property undertaken by or at the direction of or otherwise in possession of the Seller. 8. DEED: Seller shall convey the Property to Purchaser by Warranty Deed in proper statutory form for recording, which deed Deed prepared, duly signed by Seller, signed, acknowledged and have any transfer tax stamps in the proper amount affixed thereto, es, obligations, security interest, liens, judgments and encumbrances except as specifically provided otherwise herein and such other documents as may be appropriate or necessary to convey the real property interest intended to be conveyed, including updated and current certificates/approvals valid through the date of Closing issued by appropriate governmental authorities evidencing compliance with all applicable laws, ordinances, regulations and codes relating to the present use of the Property and/or required for the transfer of the Property shall be delivered at closing. 9. CONDITIONS AFFECTING TITLE: Seller shall convey and Purchaser shall accept the Property subject to all covenants, conditions restrictions and easements of record, any unpaid installments of street or other improvement assessments payable after the date of the transfer of title to the Property, and zoning and envi ronmental protection laws, and any state of facts which an inspection and/or accurate survey may show, provided that nothing in this Section 8 renders the title to the Property unmarketable. 10. SELLER'S REPRESENTATIONS AND WARRANTIES: Seller represents and warrants to Purchaser that the following matters are true and correct as of the date hereof and as of the date of Closing; these provisions shall survive the Closing, or if the Closing does not occur, the termination of this Contract: A. Seller is the lawful owner of the Property and has full power and authority to enter into this Contract and perform Seller's obligations under this Contract. B. Seller is 501(3)(c) not for profit corporation duly organized, validly existing and in good standing under the laws of th e State of New York. C. Property is not subject to any withholding requirements imposed by said Section. D. Seller has not received written notice or has knowledge that there has been a release to the Properties of Hazardous Materials (NYS DEC Spill No. 2004657). Hazardous Materials means any: (i) hazardous waste as defined in the federal Resource Conservation and Recovery Act of 1976, as amended, and applicable regulations; (ii) hazardous substance as defined in the Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended, and applicable regulations; (iii) petroleum or liquid petroleum products or wastes, or (iv) other toxic or hazardous substance which may be regulated from time to time by federal, state or local environmental laws. E. No permit, approval, or authorization of, or designation, declaration or filing with, any governmental authority or any other person or entity on the part of Seller is required in connection with the execution or delivery by Seller of this Contract or the consummation of the transactions contemplated hereby. F. There is no suit, action or litigation, administrative hearing, arbitration, labor controversy or negotiation, or other proceeding or governmental inquiry or investigation known to Seller, affecting Seller or Seller's Property pendin g or, to the best of Seller's knowledge after due inquiry, threatened against the Seller which, if resolved adversely, would have a material adverse effect on the Property or on the ability of Seller to consummate the transactions contemplated hereby. There are no known judgments, consent decrees or injunctions against, affecting or binding upon Seller. Seller has received no notice of any violations of any governmental law, ordinance, requirement, order or regulation the violation of which would have a material adverse effect on the Property or on the ability of Seller to consummate the transactions contemplated hereby, and to Seller's knowledge after due inquiry Seller has received no notice of any claimed default with respect to any of the foregoing. G. There are no unrecorded contract(s) and/or leases which will affect the Property and/or Purchaser from and after the Closing. H. Seller has no management, service or maintenance contracts with any party affecting the Property. I. There are no easements, rights of way, gas, timber, mineral rights or other encumbrances except as set forth in the Search and Seller warrants that it will not encumber the Property without the Purchaser's prior written consent. 3 J. The Property complies with all current zoning and municipal re gulations and is in compliance with all zoning and municipal regulations as a structure zoned for commercial use and that the Property is not in a flood zone. K. All sewer, water and municipal services are available at the lot lines of the Property. L. No representation or warranty contained herein by or on behalf of the Seller, nor any statement or certificate furnished hereunder or in connection herewith, contains or will contain an untrue statement of a material fact or omits or will omit to state a material fact necessary to make the statements contained therein not misleading. 11. COVENANTS OF SELLER: Seller hereby covenants to Purchaser, as follows: A. Seller shall not, without the prior written consent of Purchaser, enter into any contract, agreement or le ase with respect to the Property which shall survive the Closing. B. Seller shall cooperate with Purchaser in connection with any application made for the Property with a governmental agency or authority, including without limitation applications for site plan approval and zoning area and/or use variance, provided such cooperation and assistance is at no material expense to Seller. C. Seller shall cause all mechanical systems, including heating, plumbing, air conditioning, electrical syst ems and appliances, to be in good working order between the date hereof and the Closing. D. Seller shall continue to maintain the property in the condition it is in upon acceptance of the Contract, subject to reasonable use, wear, tear and natural deterioration, including but not limited to, utility service continuation, lawn and landscaping care, and snow plowing between the date hereof and the Closing. E. Seller shall have the building empty, clean and free from debris at Closing. 12. TAX AND OTHER ADJUSTMENTS: The following, if any, shall be apportioned so that Purchaser and Seller are assuming the expenses of the Property and income from the Property as of the date of Closing: A. Real property taxes, sewer, and water rents. Seller shall have all meters read and final bills rendered for all utilities servicing the Property, including without limitation water, sewer, gas and electricity for the period to and including the date of Closing; B. Municipal assessment yearly installments; and C. Fuel value at time of Closing as confirmed by a certificate pr . 13. TRANSFER OF TITLE: Closing") is to be completed on or before sixty (60) days after the expiration of the due diligence period 14. POSSESSION: Purchaser shall have possession of the Property at the Closing. On or before Closing, Seller shall deliver 15. NOTICES: All notices contemplated by this Contract shall be in writing, delivered by certified or registered mail, return receipt requested, postmarked no later than the required date, or by personal service by such date. Notices may be sent by the parties' attorneys, and, if sent by the parties attorneys, may be delivered and accepted via e-mail. 16. TIME OF THE ESSENCE: Time shall be of the essence with respect to the time periods set forth in this Contract. 17. ENTIRE AGREEMENT: This Contract contains all agreements of the parties hereto. There are no promi ses, agreements, terms, conditions, warranties, representations or statements other than contained herein. This Contract shall apply to and bind the heirs, legal representatives, successors and assigns of the respective parties. This Contract may not be changed orally. This Contract may be executed in one or more counterparts each of which shall be deemed an original but all of which when taken together shall constitute one and the same instrument. Delivery of an executed counterpart of the signature page of this Contract by electronic transmission or telecopy shall be effective as delivery of an original executed counterpart . 18. GOVERNING LAW AND VENUE: This Contract shall be governed by, interpreted, construed and enforced in accordance with the laws of the State of New York. The venue for any action regarding this Contract shall be in Monroe County, New York. 19. DEFAULT: A. In the event that Purchaser defaults in its obligation to close pursuant to this Contract, Seller agrees that Selle remedy shall be to have the Escrow Agent deliver the deposit to Seller as liquidated damages to recompense Seller for time spent, labor and services performed, and loss of its bargain, and this Contract shall automatically terminate. Purchaser acknowledges that in the event of such a default by Purchaser, the damages suffered by Seller will be difficult to ascertain with certainty. Therefore, Purchaser and Seller agree that in the event of such a default by Purchaser, then the deposit is a good f 4 r default hereunder. B. In the event Seller defaults in its obligation to sell the Property to Purchaser pursuant to this Contract, Purchaser's sole and exclusive remedies shall be: (i) cancellation of this Contract in which event Purchaser shall be entitl ed to the return of the deposit; or (ii) to seek specific performance. C. In no event shall either party be entitled to any remedies or damages for breach of this Contract, except as set forth hereinabove. In no event shall any party be entitled to punitive or consequential damages for the breach of this Contract. 20. BROKER COMMISSION: Seller and Purchaser agree that MVRE and TRU Agent Real Estate Brokers about the sale. Said Brokers agree to split 6.0% commission equally (50/50) for services provided in connection with the sale as agreed to per separate agreement upon the transfer of the Property and paid by the Seller. 21. RISK OF LOSS: All risk of loss or damage to the Property until transfer of title shall be assumed by Seller. If damage to the Property occurs prior to transfer, Purchaser may cancel this Agree ment without any further liability to Seller and 22. MISCELLANEOUS: On or before the Closing, Purchaser shall have the right to walk through the Property within forty - eight (48) hours before the time of Closing to ensure that the Property is in the condition existing at the time of acceptanc e subject to reasonable use, wear, tear, and natural deterioration between the Effective Date and the Closing. Seller shall continue to maintain the Property in the condition existing as of acceptance, through Closing, including, but not limited to, utility service continuation, lawn and landscaping care, and snow plowing. 23. ADDENDA: The following attached addenda are incorporated herein and part of this Contract: None 24. COUNTERPARTS: This Contract may be executed in one or more counterparts all of which when taken together constitute one and the same instruments. A signed counterpart is as binding as an original. 25. TERMINATION: This Contract shall terminate and be null and void if not executed by Seller and returned to Purchaser on or before 12:00 p.m. on the 2nd day of January 21, 2022. [NO FURTHER TEXT THIS PAGE. SIGNATURE PAGE FOLLOWS.] Authentisign ID: 77E3FD7A-D177-EC11-94F6-281878CED430Authentisign ID: 8D89DD8C-E477-EC11-94F6-281878CED430 ADDRESS 1l(p I &ird4'1 -MAJL ADDRESS d za�i.s, rvtl fir. re: Cow AGENT ADDRESS (7 ffviky f 7 Q /0.46. 7c RONDEQUOI Ivey emk: PROJECT ADDRESS APf i Cow,- &d • go rikeger, tJ V 141,2 -2 - TOTAL AREA OF PROJECT SITE • 3 at KS TAX ID NO. 42.t210- 1- 2 Z ZONING DISTRICT m'1_ PROPERTY OWNER (Print). .Vroldf &l : f thOnlinkral rifttwv 1 • PHONE 6135) .31°'11C11 ADDRESS T -CC C% 1 kbb;e &✓,cn.s R' Ox 170311 3alrst r; 4y zip CODE MI, E-MAIL ADDRESS 9 e , E�Jci n 5 g 1 moat a ] • G o w--% FAX NO. f` APPLICANT (Print) f ifslk01'I�eomen 0M,7 C•�bu�rrrl,. "nv • PIIoNF e) 7q7- *L2 ) L c Dane rate rind ZIP CODE FAX NO. E-MAIL ADDRESS DESCRIPTION OF PROJECT glItl n { u P( � liperK J►ol✓ ± PHONE ZIP CODE FAX NO. APPLICANT OR AGEA'T (PRINTED): Plane ZA ce.c rir1e, APPLICANT NT OR AGENT (SIGNAT1J E(S): T1Mi DATE 47/22- (r)(1 Not Write Belot=.w This Line/Official Town Staff Use Only) FF.FF.E S DATE APPLICATION RECEIVED: Application Meeting/Public Bearing Dates Application Accepted and Required Referral(s) Issued: Public Hearing Date (Please note: more than one hearing date may be required): Planning Board Referral (if required): Other Required Dates (if required) 1280 1 ru'S AVENUE • I2oCHEs rE,R. NEW VORk 14617 • PHONE: (585) 467.3340 • WWW.IRONDG.(2COIT.ORt: Short Environmental Assessment Form Part 1 - Project Information Instructions for Completing Part 1 — Project Information_ The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the application for approval or funding, are subject to public review, and may he subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information. Complete all items in Part I. You may also provide any additional information which you believe will be needed by or useful to the lead agency; attach additional pages as necessary to supplement any item. Part 1 — Project and Sponsor Information roerlde1i4at- COPn/Tuni- 64,1,OAal) reiC • Name of Action or Project: Negr ripe 014d 1 ts)a Project Location (describe, and attach a location map): ote41 Culler RJ. govI t rr, ,J y I i42 -2 - Brief Description of Proposed Action: • Rtlor& L,ro.rnfg i- mr,4,1 eupuirli vpratiorl 4041 elitithMIALel of siw& 0141141 tad -Iv 213Lii CHivrrRh' AIleg Co 0or� of V�" i' 414 in;ntngv n� 44 j' w;II indk4- nig) roo f' .tn 4 'tc,;lor Masof Keperits, aA d r 44JSPDn Col -44 aCol-44door ort Aorl 41010 of bOdi 40-ix owl -t( doitt on Arp-rf# I(Jld C(IChf di On b+d-;ovi (5ee,rft'atold 4Y (-Poo) 61 WI) • —Name of Applicant or Sponsor: r'bl'101rr i- Como-N►0j C Aplw C /o '7i�t n G 0 ` CCAr'rrsl, Address: 1Zt c/o Debbie ✓# n s &x 17834 City/PO: lot ht4ttr Telephone:) ) 711.- AMf E -Mail: C%tQG% ti rbehe.&Kre Com State: 14 v Zip Code - 1 i7 1. Does the proposed action only involve the legislative adoption of a plan, local law, ordinance, administrative rule, or regulation? If Yes, attach a narrative description of the intent of the proposed action and the environmental resources that may be affected in the municipality and proceed to Part 2. If no, continue to question 2. 2. Does the proposed action require a permit, approval or funding from any oth r Bove rent A 'cncy? If Yes, list agency(s) name and permit or approval: ...5,(041 1 f/se ar,.� .t jp1 jetout•2&A & r 3. a. Total acreage of the site of the proposed action? b. Total acreage to be physically disturbed? c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? b0�3 0.0g1 NO YES NO YES El acres acres (.fry. egyered l i 4eve acres Acees.s a; ) 4. Check all land uses that occur on, arc adjoining or near the proposed action: 5. 0 Urban ❑ Rural (non -agriculture) 0 Industrial al Commercial X, Residential (suburban) O Forest Lj Agriculture L] Aquatic J Other(Specify): 7.in B n noff'� ❑ Parkland V1n fit LC4' piTIbsiyi Page 1 of 3 SEAF 2019 5. Ts the proposed action, a. A permitted use under the zoning regulations 14 5C ref it1 1' $236-4 Bz) b. Consistent with the adopted comprehensive plan? 6. Is the proposed action consistent with the predominant character of the existing built or natural landscape? 7. Ts the site of thc proposed action located in, or does it adjoin, a state listed Critical Environmental Arca? If Yes, identify: 8. a. Will the proposed action result in a substantial increase in traffic ove present levels? (, i,rtf of- f ?tar. e(ie,n ioet h. Arc public transportation services available at or near the site of 1)ac proposed action? c. Are any pedestrian accommodations or bicycle routes available on or near the site of the proposed action? 9. Does the proposed action meet or exceed the state energy code requirements? If the proposed action will exceed requirements, describe design features and technologies: I o. Will the proposed action connect to an existing public/private water supply? If No, describe method for providing potable water: 1 t . Will the proposed action connect to existing wastewater utilities? If No, describe method for providing wastewater treatment: 12. a. Does the project site contain, or is it substantially contiguous to, a building, archaeological site, or district which is listed on the National or State Register of Historic Places, or that has been determined by the Commissioner of the NYS Office of Parks, Recreation and Historic Preservation to be eligible for listing on the State Register of Historic Places? b. Is the project site, or any portion of it, located in or adjacent to an area designated as sensitive for archaeological sites on the NY State Historic Preservation Office (SHPO) archaeological site inventory? 13. a. Does any portion of the site of the proposed action, or lands adjoining the proposed action, contain wetlands or other waterbodies regulated by a federal, state or local agency? b. Would thc proposed action physically alter, or encroach into, any existing wetland or waterbody? If Yes, identify the wetland or waterbody and extent of alterations in square feet or acres: rsi tgi Page 2 of 3 14. Identify the typical habitat types that occur on, or are likely to be found on the project site. Check all that apply: ❑Shoreline ❑ Forest ❑ AgriculturaUgrasslands ❑ Early mid -successional ❑ Wettand C41 Urban Suburban 15. Does the site of the proposed action contain any species of animal, or associated habitats, listed by the State or NO YES Federal government as threatened or endangered? 16. Is the project sitc located in the 100 -year flood plan? NO cgt YES 17. Will the proposed action create storm water discharge, either from point or non -point sources? If Yes, a. Will storm watcr discharges flow to adjacent properties? b. Wi11 storm water discharges be directed to established conveyance systems (runoff and storm drains)? If Yes, briefly describe: 18. Does the proposed action include construction or other activities that would result in the impoundment of water or other liquids (e.g., retention pond, waste lagoon, darn)? if Ycs, explain the purpose and size of the impoundment:__ YES NO 19. Has the site of the proposed action or an adjoining property been the location of an active or closed solid waste management facility? If Yes, describe: 20. Has the site of the proposed action or an adjoining property been the subject of remediation (ongoing or completed) for hazardous waste? If Ycs, describe: NO NO NO YES I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO 1 I1E BEST OF MY KNOWLEDGE rronk o;4- CDpv gig , C'NPb a, sG- Applicandsponsoriname: INS °An< -7.4 tt- m Oc 7l22 Signature: �/ i YES YES PRINT FORM Page 3 of 3 A ilper gei WILLIAM STREET Cf2giRLM,'L - LMt 6"M :A r' /Lax t,7.r j 50' W/CL fLO W.) _. 213.25' av I =e _A 8124 _ i •_ .'"' . ... 5 - .: Po‘srpr ' ��6 : a lPm I. t -' G�.m m mMagrl •' . j -'- �1- ;224.00' E ;+_•-'-i MG �c re, I,NY tP OYM,L04•U,felt 1. 1.i13 I 1 < 1 i�t A�(Y V G 71 : jl��l , 1` r A' ils , 71 jo ' 1•. , 7:1 ,:u.i7uaa:,e CERTWICATK)N: „"°." �rn._r err wo .15K2 - 1 �L DA 'AD A STNI[i, NSet1 1( !tKIIF'c TO :NC Pi$11N Fa40 LLI. -Lill .44._LN LLP Aa 7,X acs:.k.sti L t (MIP4N+ if r2 WM; Ulf ma THAI TMS %IAP WA NkJi atkr 5, 201E 1Ri:4 `:ail': CIF AN UI:;RILIFNT 'J.5R,.F1 . ; u1P: I 1 JL_, a write Lia F�\'• ON LAND (50' IIIMDE R.D.W.) •-• VINTON ROAD REF ERFNCI f I L:CIR 'L' ci M4Y;. 114.E 1J ) IMF (! i6' burs =Y.t r :k*R' 4,5; OF Iafii7.. Phr.I 2'S 4 :.48.7k4 7 ..Y Uri ND 413112 (5D7'.7 AMLRL4rt'i \:'•:. t) rroosts >t*EL: 11 K( (t9I1(M5. MWrit WV; I . M1N'A"s .Y 21 .14; •1 r 14I1F71FMYD n I151A.C7 a ant ]M IK ," 111.1 S 1 10 ,•WAy1CDb1 n'M t.1 ~MI ti Y'1 "Mr.. 4L1(A$(5 1444 1 i •11412 1%• ALL 1✓($Pa2:151'A> INSTRUMENT SI TRVEY 2841 CULVER ROAD BEING PART OF TOWN LOTS No. 34 & 41, TOWNSHIP No. 14, RANGE No. 7, TOWN OF IRONDFQUOIT, COUNTY OF MONROE, STATE Of NEW YORK •. rrsrt r. n.... a r x/. w .� + v r u. crw 1 r uauc 1 W iskc e:ra t KM .:.....t u .r. tW !T. Tr L .011 ..r K .. 211 r•1yt. *1 as nt>..•. .a.. .. M W.4 o M.nr%Y9Y. n. 1.1 YW1ri r..sbi ls1 t.01•I W((' wI •• UMW/ Pw1.6 a w r.. r .. +.r11111 mum, a /.P 4444 .w.11 n tpYn.i, w prG.•wsVilp M ..r:.:ewr -I •.I , ri:o .rii .•.21211 nca.u..err. ...w �.. .010 .: • 1:2 9 r11••.au-10'ruoar =,a _.0.ss.-._. :44! K I, I. le,',rt. 1. .. r •,..•wrt SCALE - 1" - 40' TAX ACCOUNT 92.06-1-22 flCP.1.1LE IRiPLL POINT LAND c SURVEYING, LLC. m 1.9 11.44 0* 1151+4 84el Ill 1Mtf 7o r1 x11 % It 1. 1 ••,` :Of %� ,I"F'1 1.1..14 rye -.I 1 1,10 0817-18 °ATE JULY 5. 2018 —44 4v 5ritle AIN eu ivti goAd -6:14-4(..hCo sloth Am 1980 TOWN GE IRQNDEQUOIT �ra•�.�i � 1 -Per Dfvp• off 1 e l;enf btifi'an (dul'j publ t.hou+tz of vrerxiicn, -itts4 5A4- 9 -llam) IV 1 r^v t 'I • Nitta (Rom i) tr 9 Tot .,\.`. yJ ^•'�Y-+in_ _ ..�-,r ���-Xa ^'� 2 ccam. Too ELPv 91-' Qs Nod 41) St4t --- / ,relinge j Resolution No. 2022-____________ EXTRACTION OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE USE OF REVENUE RECOVERY FUNDING FOR THE PURCHASE AND UPGRADING OF STREETLIGHTING FACILITIES At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February, 2022 at 7:00 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney to the Town Town Board member______________________offered the following resolution and moved its adoption: WHEREAS, in 2015, the State of New York enacted legislation facilitating the sale of streetlighting systems from utility companies to municipalities in order to encourage the transition from existing metal halide lighting technology to light emitting diode (“LED”) street lighting technology; and WHEREAS, pursuant to Resolution No. 2021-065, the Town Board authorized the Town Supervisor to enter into agreements with the Power Authority of the State of New York (“NYPA”) to assist the Town in performing preliminary development, design, and bidding work for a project to purchase streetlighting facilities (the “Streetlighting Facilities”) from Rochester Gas and Electric Corporation (“RGE”) and upgrade them from metal halide bulbs to LED technology (the “Project”); and WHEREAS, pursuant to Resolution No. 2021-110, the Town Board authorized the Supervisor to execute an agreement with Rochester Gas and Electric Corporation (“RGE”) to purchase the Streetlighting Facilities, subject to approval of the purchase by the Public Service Commission—and the Public Service Commission issued its approval in January 2022; and WHEREAS, the Project will result in estimated annual savings of $233,520.39, reflecting the elimination of RGE facilities fees and the lower electricity consumption of LED bulbs; and WHEREAS, the cost to purchase the Streetlighting Facilities is $348,756, and the total upgrade costs are estimated to be an additional $2,727,244, such work performed by NYPA and its agents, for a total estimated Project cost of $3,076,000; and WHEREAS, as conditions to closing the transaction to purchase the Streetlighting Facilities, RGE requires, among other things: (1) payment of an invoice in the amount of $348,756.00; and (2) a letter of credit or other security to secure the Town’s isolation of the Streetlighting Facilities from RGE’s electrical grid; and WHEREAS, on March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law by the President to provide support to State, local and Tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents, and businesses; and WHEREAS, the Town of Irondequoit has been allocated approximately $22.45 million as part of the American Rescue Plan Act; and WHEREAS, pursuant to a Final Rule promulgated by the United States Department of Treasury on January 6, 2022, municipalities are allowed to use up to $10 million of their allocations for the purposes of revenue recovery, which can be appropriated toward government activities; and WHEREAS, the Town wishes to use such revenue recovery funds to pay for the Project in the total amount of $3.076 million, and such use has been approved by the Town’s consultant with respect to ARPA matters, the Bonadio Group. NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the use of revenue recovery funds under ARPA in the total amount of $3.076 million to purchase and upgrade the Streetlighting Facilities and to complete the Project. AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Supervisor, and as necessary, the Comptroller, to: (a) pay RGE Invoice #0186930221000055 in the amount of $348,756 for the purchase of the Streetlighting Facilities; (b) obtain a letter of credit or other security securing the Town’s performance of the Town’s isolation work pursuant to its agreement with RGE; (c) pay such invoices from NYPA as required to complete the Project, and in a total amount not to exceed $2,727,244; and (d) execute all documents and instruments necessary to the foregoing resolutions, in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Freeman voting_________________ Town Board Member Romeo voting_________________ Town Board Member Perticone voting_________________ Town Supervisor Fitzpatrick voting_________________ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE DIRECTOR OF PERSONNEL TO ATTEND THE HUMAN RESOURCES EASTERN REGION TRAINING FORUM IN NEW BRUNSWICK, NEW JERSEY At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, The Director of Personnel would like to attend the Human Resources Eastern Region Training Forum in New Brunswick, New Jersey from April 23 – April 27, 2022; and WHEREAS, there is money available in the 2022 Human Resources training budget for this; and WHEREAS, the cost to attend this Conference will be $1,342.20; and NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the Director of Personnel to attend the Human Resources Eastern Region Training Forum held in New Brunswick, New Jersey from April 23-April 27 and the cost of $1,342.20 shall be paid from budget code 001.1430.4100. This resolution shall take effect immediately. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ " G r o w i n g a n d D e v e l o p i n g i n t h e G a r d e n S t a t e " About this event Program Information: Likely Topics to Include: • Legalization of Marijuana • Black Lives Matter • #metoo • HR and the Pandemic • The Retirement Wave • Diversity, Equity and Inclusion • Work -life Balance • Employee Mental Health and Awareness • Unconscious Bias; Employee Engagement • Conducting Effective Investigations/Other Labor Relations Topics • Employee Safety and Awareness • Leadership Skills • Strategic Planning • Organizational Culture • Effective Communication. Speaker information and biographical information will be updated in the coming weeks. Hotel Information/Registration: Special conference rate of $119 per night for attendees. Use GROUP CODE: 531407 to receive special conference rate. Be sure to change "PROMO CODE" to "GROUP CODE" on the drop down menu when entering code for booking. HOTEL Website: https://www.theheldrich.com/ Exhibitor Informat ion: Exhibitor Information to be posted here once finalized. COVID Safety: As of today, the 2022 IPMA-HR Eastern Region Conference at the Heldrich Hotel is moving forward. Like most of you, we too are watching the progression of the omicron variant and are hopeful that it will peak soon, as experts are predicting. IPMA-HR Eastern Region will continue to monitor the situation and will communicate with you if anything should change with our conference. Resolution No. 2022- _______ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD AUTHORIZING THE CALLING OF A PUBLIC HEARING IN THE MATTER OF AUTHORIZING A RIGHT OF ENTRY AGREEMENT WITH GREENLIGHT NETWORKS TO INSTALL FIBER OPTIC CABLING AND EQUIPMENT AT THE IRONDEQUOIT COMMUNITY CENTER At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February, 2022, at 7:00 p.m. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ________ offered the following resolution and moved its adoption: WHEREAS, pursuant to resolution 2019-151, the Town Board authorized the Supervisor to enter into an Agreement for Internet Services with Greenlight Networks, LLC (“Greenlight”), pursuant to which the Town entered in a right of entry agreement with Greenlight to use Town facilities to install fiber optic cabling and equipment, and in exchange the Town received free internet service to various Town facilities; and WHEREAS, Greenlight wishes to install additional fiber optic cabling and equipment at the Irondequoit Community Center, in exchange for which the Town will receive free internet service at the Community Center; and WHEREAS, the placement of Greenlight cabling and equipment at the Community Center will help make high-speed fiber optic internet service available to residents and areas of the Town that currently lack such service; and WHEREAS, pursuant to Town Law § 64(7), no such franchise, permission, or consent may be granted without a public hearing. NOW THEREFORE, BE IT RESOLVED, that the Town Board hereby schedules a public hearing in the matter of approving a Right of Entry agreement with Greenlight Network to permit the installation of fiber optic cabling and equipment at the Irondequoit Community Center for March 15, 2022 at 7:35 p.m. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Clerk shall post notice of the public hearing, and publish the same in the Daily Record, at least 10 days in advance. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ___________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Perticone voting_________________ Town Board Member Romeo voting_________________ Town Board Member Freeman voting_________________ Town Supervisor Fitzpatrick voting_________________ Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD MEETING ADOPTING A RESOLUTION AUTHORIZING ATTENDANCE TO THE FBI LAW ENFORCEMENT EXECUTIVE DEVELOPMENT SEMINAR At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, Chief Alan Laird applied for and has been selected to attend the FBI Law Enforcement Executive Development Seminar (LEEDS) in Fredericksburg, Virginia beginning April 4, 2022 and ending April 7, 2022 (Cycle 1); and Charlottesville, Virginia beginning August 8, 2022 and ending August 11, 2022 (Cycle 2); and WHEREAS, it is requested that Chief Alan Laird attend Cycle 1 of the LEEDS conference in Fredericksburg, Virginia from April 4, 2022 to April 7, 2022 and Cycle 2 of the LEEDS conference in Charlottesville, Virginia from August 8, 2022 to August 11, 2022; and WHEREAS, tuition, lodging and all travel costs for state and local attendees are paid for by the FBI Training Division; and WHEREAS, funding for this conference is available in the 2022 Police Department budget, Account 001-3120-4100. Miscellaneous expenses are estimated to be $200.00. NOW, THEREFORE BE IT RESOLVED, that Chief Alan Laird attend Cycle 1 of the LEEDS conference in Fredericksburg, Virginia from April 4, 2022 to April 7, 2022 and Cycle 2 of the LEEDS conference in Charlottesville, Virginia from August 8, 2022 to August 11, 2022. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting_____________ Town Board Member Perticone voting_____________ Town Board Member Romeo voting_____________ Town Board Member Freeman voting_____________ Town Supervisor Fitzpatrick voting_____________ LAW ENFORCEMENT EXECUTIVE DEVELOPMENT SEMINAR Federal Bureau of Investigation Welcome members of the Law Enforcement Executive Development Seminar, Session #80! Congratulations on being selected for LEEDS! We received an overwhelming number of highly qualified candidates for this year's program, and we thank you for taking the time out of your very busy schedules to attend the program. We have a wonderful experience planned for the week. LEEDS 80, Cycle 1 will take place in Fredericksburg, Virginia. The dates of the course are Monday, April 4th - Thursday, April 7th, 2022. As a reminder, Cycle 2 is scheduled to take place August 8-11, 2022 in Charlottesville, Virginia. TRAVEL: All travel arrangements should be made through your FBI Training Coordinator or other POC at your local FBI field office. Travel days are Sunday, April 3rd and Friday, April 8th All travel costs for state, local, and FBI attendees are paid for by the FBI (airfare, baggage, taxi, parking, etc.). Nearby airports include Richmond International Airport (RIC), Ronald Reagan Washington National Airport (DCA) and Dulles International Airport (IAD). FBI Training Division will reimburse up to $200 roundtrip for ground transportation. Please keep all receipts for any travel related expenses such as taxi, baggage fees, and parking to submit to your Training Coordinator after the trip in order to get reimbursed. *Federal participants must fund their travel (airfare) and all other travel related costs (taxi, baggage, parking, etc.) via their own agency. LODGING: All LEEDS participants will be lodging at the Hyatt Place located at 1241 Jefferson Davis Highway, Fredericksburg, VA 22401. A room has been reserved in your name. All LAW LNIORCL:MLN'I- LXLCL FIVI. DLVLLOPMLN SEMINAR Federal Bureau of investigation lodging expenses will be paid by the FBI Training Division. You will be required to provide a credit card for any incidentals. You are welcome to arrive any time on Sunday, April 3rd ARRIVAL: The LEEDS staff will be in the hotel lobby on Sunday afternoon for an informal "check -in" and to answer any questions you might have. There will be an informal welcome dinner Sunday evening beginning at 6:OOpm in the conference center. The check -in and dinner are intended to help everyone meet each other and start to get acquainted. It is not mandatory. If your flight does not get you here in time for dinner, please feel free to come by when you arrive. LOGISTICS: Starting Monday, class will begin at 8:OOam in the Hyatt Place Conference Center and end at 5:OOpm. Attire for the week is business casual. Sunday and Friday are travel casual. You will not be expected to have a suit/business attire with you, but you're welcome to bring one. Casual attire (jeans) is acceptable in the evenings after 5:OOpm. Most meals will be provided during the week. Breakfast will be served each morning from 7:OOam-8:OOam at the hotel. Lunch will also be provided daily between 12:OOpm-1:OOpm at the hotel. Dinner will only be provided on Sunday and Thursday evening. Participants are free in the evenings and welcome to find dinner in town. Please let us know if you have any dietary restrictions so we can ensure that everyone has acceptable options for meals. Friday, April 8th is your travel day, and you can depart the hotel whenever you need. Breakfast will be available at the hotel if you would like to eat before you leave. LA\V LNFORCLMENT LXLcirriv1: 1LVLLOPf\1LNT SEMINAR Federal }bureau oflnvestigation GENERAL INFORMATION: You will not need to bring any supplies such as notepads, pens, etc. Those will all be provided. If you would like to bring laptops, tablets, or any other devices, you're welcome to have those in the classroom with you. On the first day, we will facilitate a conversation on what matters most to you in law enforcement (i.e., recruitment, wellness, etc.). Please send the top 3 things that matter most to you/your department to LEEDS Program Manager, Jim Moore at jdmoore@fbi.gov no later than Friday, March 25th We will send out a final agenda for Cycle 1 in the coming weeks along with additional details. Again, thank you for taking the time to attend this program and we look forward to meeting you. Please reach out if you have any questions or concerns! Team LEEDS SSA Jim Moore, jdmoore(rfbi.gov MAPA Tina Jaskiewicz, mjaskiewicz(fbi.gov MAPA Stephanie Crossley, sacrossley@fbi.gov Resolution No. 2022-_____________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION TO DECLARE CERTAIN EQUIPMENT AS SURPLUS PROPERTY At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February, 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ___________ offered the following resolution and moved its adoption: WHEREAS, the Department of Public Works along with other Departments in the Town of Irondequoit uses certain equipment to perform services for the Town, and from time to time such equipment needs to either be replaced or is no longer needed; and WHEREAS, each piece of equipment listed on the attached Addendum “A” is several years old and no longer used by the Town; and WHEREAS, the Town intends to auction various pieces of equipment at the online municipal auction to occur in late February or early March 2022. NOW THEREFORE BE IT RESOLVED, that the Town Board hereby declares said equipment (serial numbers set forth in Addendum “A,” which is attached hereto and made a part hereof) as surplus and authorizes the Town Supervisor to execute and deliver such documentation as necessary to auction said Equipment at the next appropriate municipal equipment auction. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Board Member Perticone voting _______ Town Supervisor Fitzpatrick voting _______ Addendum “A” Year Fleet # Description KVS# Surplus list for Pine Grove Community Center Game room Pool table- American Heritage 06799 Shuffleboard table-American Shuffleboard Corp 02425 East room 3 round tables 01172 8 chairs Front desk Desk & partitions (2) 2 drawer file cabinets 8 chairs Dining room 38 chairs 4 round tables 02661 06733 06732 7 rectangle tables 02549 2 folding tables 02177 02174 2 end tables Player piano with 2 boxes of music rolls & portable speaker with microphone Kitchen Industrial gas stove 01901 Back hallway 6 round tables 02663 02664 06720 02662 06734 22 chairs Year Fleet # Description KVS# Children’s room 4 children’s tables 8 folding tables 02176 02171 02173 06736 6 folding chairs flat screen TV 06736 West room 2 flat screen TV’s 5 folding tables 02175 01943 02919 1 standing cabinet 14 folding chairs 36 stacking chairs Back bathrooms 11 chairs 5 folding tables Back door office 2 desks (1) 3 drawer file cabinet bookshelf Back storage Piano 02424 65 chairs Bluetooth speaker set Smart view projector Kiln Box of baseball batting helmets 7 sets of crutches 3 walkers Main office 8 desks (2) 3 drawer file cabinets (1) 2 drawer file cabinet 04184 Year Fleet # Description KVS# (1) 5 drawer file cabinet 06339 4 chairs 1 end table Entrance Polar bear statue Indoor bench 01510 Outdoor bench 8506205_1 Resolution No. 2022 - ________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION RENEWING REFUSE SERVICES FOR VARIOUS TOWN OF IRONDEQUOIT FACILITES At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February, 2022 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, pursuant to Resolution #2020-071, the Town Board awarded a bid to Waste Management of New York, LLC (“WM”) to provide refuse services for various Town facilities, and authorized entry into a contract with WM for one year, with three additional and optional one-year terms; and WHEREAS, the Town of Irondequoit desires to renew its current service agreement for refuse services with WM for various Town of Irondequoit facilities; and WHEREAS, the agreement renewal would be for a one year term beginning March 1, 2022 through February 28, 2023. There is one additional one year term with mutual consent. The monetary value of the contract will remain the same for contract terms and extensions; and WHEREAS, funding for this expense will be available in account #’s 001.1640.4165 (Public works), 001-7110-4165-0000-7142 (Camp Eastman), 001-7110-4165-0000-7147 (McAvoy Park), 001-8810-4165 (Cemetery), 001-1623-4165 (Community Center Maintenance), 001-1622- 4165 (Library Maintenance), 001-1620-4165 (Town Hall Maintenance), and 001-1621- 4165 (Public Safety Maintenance); and NOW THEREFORE BE IT RESOLVED, that the Town Board renews the agreement for Refuse Services for Various Town of Irondequoit Facilities to Waste Management of New York, LLC for one year. AND, BE IT FURTHER RESOLVED THAT, the Town Board authorizes the Town Supervisor to execute any and all documents related to this renewal. 8506205_1 This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Board Member Perticone voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022 - ________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE ACCEPTANCE OF GRANT FUNDING FROM THE DORMITORY AUTHORITY OF THE STATE OF NEW YORK At the regular meeting of the Town Board of the Town of Irondequoit (“Town”), Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town, on the 15th day of February, 2022 at 7:00 p.m. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ______________________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit has applied for grant funding from the Dormitory Authority of the State of New York (“DASNY”), in the amount of $160,000 (“Grant”), for the purpose of performing security improvements to the Irondequoit Public Safety Facility (“Project”); and WHEREAS, in connection with the Grant, DASNY requires the Town to execute a Grant Disbursement Agreement; and WHEREAS, the Project is advisable and in the best interest of the Town; and WHEREAS, it is advisable and in the best interest of the Town to fund the Project with the Grant funding, and to execute the Grant Disbursement Agreement. NOW THEREFORE, BE IT RESOLVED, that the Town Board accepts the Grant. AND, BE IT FURTHER RESOLVED, that the Town Supervisor is hereby authorized and directed to apply for and accept the Grant and that the form, terms and provisions of that certain Grant Disbursement Agreement between DASNY and the Town, in substantially the form annexed hereto as Attachment A and in final form and substance to be approved by the Attorney for the Town, and the Town Supervisor’s signature thereon being conclusive evidence of such approval (the “Agreement”), and that the execution, delivery and performance by the Town of the Agreement and the consummation of all of the transactions contemplated thereby, are hereby in all respects approved, adopted and authorized. AND, BE IT FURTHER RESOLVED, that the Town Supervisor be, and hereby is, authorized, empowered and directed to take all such further actions and to execute, deliver, certify and file all such further agreements, undertakings, certificates, instruments and documents, in the name of and on behalf of the Town, and to pay all such costs, fees and expenses as the Town Supervisor shall approve as necessary or advisable to carry out the intent and accomplish the purposes of the foregoing recitals and resolution and the transactions contemplated thereby, the taking of such actions and the execution, delivery, certification and filing of such documents to be conclusive evidence of such approval. AND, BE IT FURTHER RESOLVED, that that any and all actions taken by the Town Supervisor prior to the date of adoption of the foregoing resolutions which would have been authorized by the foregoing resolutions but for the fact that such actions were taken prior to such date, be, and each hereby is, ratified, approved, confirmed and adopted as a duly authorized act of the Town in all respects and for all purposes. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Attachment A (Grant Disbursement Agreement) Updated 10/20/2020 1 This GRANT DISBURSEMENT AGREEMENT includes all exhibits and attachments hereto and is made on the terms and by the parties listed below and relates to the project described below: DORMITORY AUTHORITY OF THE STATE OF NEW YORK (“DASNY”): 515 Broadway Albany, New York 12207 Contact: Karen Hunter Phone: (518) 257-3177 E-mail: grants@dasny.org THE GRANTEE: Town of Irondequoit 1280 Titus Avenue Rochester, New York 14617 Contact: Robert Kiley Phone: (585) 336-6085 Email: RKiley@irondequoit.org THE PROJECT: Security Improvements to the Irondequoit Public Safety Facility PROJECT LOCATION(S): ADDRESS: Police Department 1300 Titus Avenue, Rochester, 14617 GRANT AMOUNT: $160,000.00 FUNDING SOURCE: State and Municipal Facilities Program(“SAM”) For Office Use Only: PRELIMINARY APPLICATION OR PROJECT INFORMATION SHEET DATE: 12/11/2018 EXPIRATION DATE OF THIS AGREEMENT: 3 YEARS FROM DASNY EXECUTION DATE Project ID: 13178 GranteeID: 1515 FMS#: 147588 DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 2 TERMS AND CONDITIONS 1. The Project The Grantee will perform tasks within the scope of the project description, budget, and timeline as set forth in the Project Budget attached hereto as Exhibit A (collectively, the “Project”) which was described by the Grantee in the Preliminary Application or Project Information Sheet submitted by the Grantee, then reviewed by DASNY and approved by the State. 2. Project Budget and Use of Funds a) The Grantee will undertake and complete the Project in accordance with the overall budget, which includes the Grant funds, as set forth in the attached Exhibit A. The Grant will be applied to eligible expenses which are as described in the Preliminary Application or Project Information Sheet, and fall within the scope of the project description set forth in the attached Exhibit A. b) Grantee agrees and covenants to apply the Grant proceeds only to capital works or purposes, which shall consist of the following: i. the acquisition, construction, demolition, or replacement of a fixed asset or assets; ii. the major repair or renovation of a fixed asset, or assets, which materially extends its useful life or materially improves or increases its capacity; or iii. the planning or design of the acquisition, construction, demolition, replacement, major repair or renovation of a fixed asset or assets, including the preparation and review of plans and specifications including engineering and other services, field surveys and sub-surface investigations incidental thereto. c) Grantee agrees and covenants that the Grant proceeds shall not be used for costs that are not capital in nature, which include, but shall not be limited to working capital, rent, utilities, salaries, supplies, administrative expenses, or to pay down debt incurred to undertake the Project. 3. Books and Records The Grantee will maintain accurate books and records concerning the Project for six (6) years from the date the Project is completed and will make those books and records available to DASNY, its agents, officers and employees during Grantee’s business hours upon reasonable request. In the event of earlier termination of this Agreement, such documentation shall be made available to DASNY, its agents, officers and employees for six (6) years following the date of such early termination. DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 3 4. Conditions Precedent to Disbursement of the Grant No Grant funds shall be disbursed until the following conditions have been satisfied: a) DASNY has received the project description, budget, and timeline as set forth in the attached Exhibit A, and an opinion of Grantee’s counsel, in substantially the form attached hereto as Exhibit B; and b) The requirements of the SAM Program have been met; and c) The monies required to fund the Grant have been received by DASNY; and d) In the event of disbursement pursuant to paragraph 5(b) below, the Grantee has provided DASNY with documentation evidencing that a segregated account has been established by the Grantee into which Grant funds will be deposited (the “Segregated Account”). Eligible Expenses incurred in connection with the Project to be financed with Grant proceeds that are to be paid on invoice shall be paid out of the Segregated Account. The funds in such account shall not be used for any other purpose. e) The Grantee certifies that it is in compliance with the provisions of the SAM Program as well as this Agreement and that the Grant will only be used for the Project set forth in the Preliminary Application or Project Information Sheet and in Exhibit A hereto. f) Not-for-profit organizations are required to register and prequalify on the New York State Grants Gateway (https://grantsmanagement.ny.gov/) in order to receive Grant funds. The Grantee’s Document Vault must be in prequalification status prior to any disbursements of the grant funds. 5. Disbursement Subject to the terms and conditions contained in this Agreement, DASNY shall disburse the Grant to the Grantee, in the manner set forth in Exhibit D, as follows: a) Reimbursement: DASNY shall make payment directly to the Grantee in the amount of Eligible Expenses actually incurred and paid for by the Grantee, upon presentation to DASNY of: i. the Payment Requisition Forms attached to this Agreement as Exhibit E and its attachments; ii. copies of invoices for Eligible Expenses from the Grantee’s contractor and/or vendor and proof of payment from the Grantee to the contractor and/or vendor in a form acceptable to DASNY; and iii. such additional supporting documentation as DASNY may require in order to clearly demonstrate that Eligible Expenses were incurred and paid by the Grantee in connection with the Project described herein; or DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 4 b) Payment on Invoice: i. DASNY may make payment directly to the Grantee in the amount of Eligible Expenses actually incurred by the Grantee, upon presentation to DASNY of: 1) the Payment Requisition Forms attached to this Agreement as Exhibit E and its attachments; 2) copies of invoices for Eligible Expenses from the Grantee’s contractor and/or vendor in a form acceptable to DASNY evidencing the completion of work; and 3) such additional supporting documentation as DASNY may require in order to clearly demonstrate that Eligible Expenses were incurred by the Grantee in connection with the Project described herein. ii. The Grantee must deposit all Grant proceeds paid on invoice pursuant to this paragraph 5(b) into the Segregated Account established pursuant to Paragraph 4(d). All Eligible Expenses incurred in connection with the Project to be financed with Grant funds that are to be paid on invoice must be paid out of this account. The account shall not be used for any other purpose. iii. The Grantee must provide proof of disbursement of Grant funds to the respective contractor and/or vendor in a form acceptable to DASNY, within sixty (60) days of the date that Grant funds are disbursed to the Grantee to pay for such costs. DASNY will not make any additional disbursements from Grant funds until such time as proof of payment is provided. iv. Utilizing the Grant funds paid to the Grantee pursuant to this section for any purpose other than paying the contractors and/or vendors identified in the requisition documentation in the amounts set forth in the requisition shall constitute a default under this Agreement and shall, at a minimum, result in the denial of payment on invoice for subsequent requisitions. v. DASNY may deny payment on invoice at its sole and absolute discretion, thereby restricting the method of payment pursuant to this contract to reimbursement subject to the terms of Section 5(a). c) Real Property Acquisition: i. Prior to closing on the sale of the subject real property, DASNY shall be provided with an executed Escrow Instruction Letter, signed by DASNY and an escrow agent approved by DASNY, a title report, the draft deed and any other documents requested by DASNY to justify and support the costs to be paid at the closing from Grant funds. ii. DASNY shall transfer the Grant funds to the escrow agent to hold in escrow pending closing. The Grant funds will be wired to the escrow agent not more than one (1) business day prior to the scheduled closing unless otherwise approved by DASNY. iii. On the day of the closing, the escrow agent shall provide DASNY with copies of the executed deed, a copy of the title insurance policy, the final closing DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 5 statement setting forth costs to be paid at closing, and copies of any checks to be drawn against Grant funds. iv. Upon DASNY approval, the escrow agent shall disburse the Grant funds as set forth in the documentation described in (iii), above. d) Electronic Payments Program: DASNY reserves the right to implement an electronic payment program (“Electronic Payment Program”) for all payments to be made to the Grantee thereunder. Prior to implementing an Electronic Payment Program, DASNY shall provide the Grantee written notice one hundred twenty days prior to the effective date of such Electronic Payment Program (“Electronic Payment Effective Date”). Commencing on or after the Electronic Payment Effective Date, all payments due hereunder by the Grantee shall only be rendered electronically, unless payment by paper check is expressly authorized by DASNY. Commencing on or after the Electronic Payment Effective Date the Grantee further acknowledges and agrees that DASNY may withhold any request for payment hereunder, if the Grantee has not complied with DASNY’s Policies and Procedures relating to its Electronic Payment Program in effect at such time, unless payment by paper check is expressly authorized by DASNY. e) In no event will DASNY make any payment which would cause DASNY’s aggregate disbursements to exceed the Grant amount. f) The Grant, or a portion thereof, may be subject to recapture by DASNY as provided in Section 9(c) hereof. 6. Non-Discrimination and Affirmative Action The Grantee shall make its best effort to comply with DASNY’s Non-Discrimination and Affirmative Action policies set forth in Exhibit F to this Agreement. 7. No Liability of DASNY or the State DASNY shall not in any event whatsoever be liable for any injury or damage, cost or expense of any nature whatsoever that occurs as a result of or in any way in connection with the Project and the Grantee hereby agrees to indemnify, defend, and hold harmless DASNY, the State and their respective agents, officers, employees and directors (collectively, the “Indemnitees”) from and against any and all such liability and any other liability for injury or damage, cost or expense resulting from the payment of the Grant by DASNY to the Grantee or use of the Project in any manner, including in a manner which, if the bonds are issued on a tax-exempt basis, (i) results in the interest on the bonds issued by DASNY the proceeds of which were used to fund the Grant (the “Bonds”) to be includable in gross income for federal income tax purposes or (ii) gives rise to an allegation against DASNY by a governmental agency or authority, which DASNY defends that the interest on the Bonds is includable in gross income for federal income tax purposes, other than that caused by the gross negligence or the willful misconduct of the Indemnitees. 8. Warranties and Covenants The Grantee warrants and covenants that: DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 6 a) The Grant shall be used solely for Eligible Expenses in accordance with the Terms and Conditions of this Agreement. b) No materials, if any, purchased with the Grant will be used for any purpose other than the eligible Project costs as identified in Exhibit A. c) The Grantee agrees to utilize all funds disbursed in accordance with this Agreement in accordance with the terms of the SAM Program. d) The Grantee is solely responsible for all Project costs in excess of the Grant. The Grantee will incur and pay Project costs and submit requisitions for reimbursement in connection with such costs. e) The Grantee has sufficient, secured funding for all Project costs in excess of the Grant, and will complete the Project as described in the Preliminary Application or Project Information Sheet and in this Agreement. f) The Grantee agrees to use its best efforts to utilize the Project for substantially the same purpose set forth in this Agreement until such time as the Grantee determines that the Project is no longer reasonably necessary or useful in furthering the public purpose for which the grant was made. g) There has been no material adverse change in the financial condition of the Grantee since the date of submission of the Preliminary Application or Project Information Sheet to DASNY. h) No part of the Grant will be applied to any expenses paid or payable from any other external funding source, including State or Federal grants, or grants from any other public or private source. i) The Grantee owns, leases, or otherwise has control over the site where the Project will be located. If the Project includes vehicle purchase(s), removable equipment, or furnishings including but not limited to, computer hardware and software, air conditioning units, lab equipment, office furniture and telephone systems, the Grantee has or will develop, implement, and maintain an inventory system for tracking such items, as well as has or will develop, implement, and maintain a usage policy. j) In the event the Grantee will utilize the Grant funds to acquire real property, the Grantee must retain title ownership to the real property. If at any time during the term of this Agreement the real property is repurchased by the Seller or otherwise conveyed to any entity other than the Grantee, the Grantee will notify DASNY within 10 business days from the date the contract of sale is executed OR within 10 business days from the date the Grantee initiates or is notified of the intent to transfer ownership of the real property, whichever is earlier. In that event, Grantee hereby agrees to repay to DASNY all Grant funds disbursed pursuant to this Agreement. k) The Project to be funded by the Grant will be located in the State of New York. If the Grant will fund all or a portion of the purchase of any type of vehicle, such vehicle will be registered in the State of New York and a copy of the New York State Vehicle Registration documents will be provided to DASNY’s Accounts Payable Department at the time of requisition. DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 7 l) Grantee is in compliance with, and shall continue to comply in all material respects, with all applicable laws, rules, regulations and orders affecting the Grantee and the Project including but not limited to maintaining the Grantee’s document vault on the New York State Grants Reform Gateway (https://grantsmanagement.ny.gov/). m) The Grantee has obtained all necessary consents and approvals from the property owner in connection with any work to be undertaken in connection with the Project. n) All contractors and vendors retained to perform services in connection with the Project shall be authorized to do business in the State of New York and/or filed such documentation, certifications, or other information with the State or County as required in order to lawfully provide such services in the State of New York. In addition, said contractor/vendors shall possess and maintain all professional licenses and/or certifications required to perform the tasks undertaken in connection with the Project. o) Neither the Grantee nor any of the members of its Board of Directors or other governing body or its employees have given or will give anything of value to anyone to procure the Grant or to influence any official act or the judgment of any person in the performance of any of the terms of this Agreement. p) The Grant shall not be used in any manner for any of the following purposes: i. political activities of any kind or nature, including, but not limited to, furthering the election or defeat of any candidate for public, political or party office, or for providing a forum for such candidate activity to promote the passage, defeat, or repeal of any proposed or enacted legislation; ii. religious worship, instruction or proselytizing as part of, or in connection with, the performance of this Agreement; iii. payments to any firm, company, association, corporation or organization in which a member of the Grantee’s Board of Directors or other governing body, or any officer or employee of the Grantee, or a member of the immediate family of any member of the Grantee’s Board of Directors or other governing body, officer, or employee of the Grantee has any ownership, control or financial interest, including but not limited to an officer or employee directly or indirectly responsible for the preparation or the determination of the terms of the contract or other arrangement pursuant to which the proceeds of the Grant are to be disbursed. For purposes of this paragraph, “ownership” means ownership, directly or indirectly, of more than five percent (5%) of the assets, stock, bonds or other dividend or interest-bearing securities; and “control” means serving as a member of the board of directors or other governing body, or as an officer in any of the above; and DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 8 iv. payment to any member of Grantee’s Board of Directors or other governing body of any fee, salary or stipend for employment or services, except as may be expressly provided for in this Agreement. q) The relationship of the Grantee (including, for purposes of this paragraph, its officers, employees, agents and representatives) to DASNY arising out of this Agreement shall be that of an independent contractor. The Grantee covenants and agrees that it will conduct itself in a manner consistent with such status, that it will neither hold itself out as, nor claim to be, an officer, employee, agent or representative of DASNY or the State by reason hereof, and that it will not by reason thereof, make any claim, demand or application for any right or privilege applicable to an officer, employee, agent or representative of DASNY or the State, including without limitation, worker’s compensation coverage, unemployment insurance benefits, social security coverage or retirement membership or credit. r) The information contained in the Preliminary Application or Project Information Sheet submitted by the Grantee in connection with the Project and the Grant, as such may have been amended or supplemented and any supplemental documentation requested by the State or DASNY in connection with the Grant, is incorporated herein by reference in its entirety. In the event of an inconsistency between the descriptions, conditions, and terms of this Agreement and those contained in the Preliminary Application or Project Information Sheet, the provisions of this Agreement shall govern. The Grantee hereby acknowledges that DASNY has relied on the statements and representations made by the Grantee in the Preliminary Application or Project Information Sheet and any supplemental information in making the Grant. The Grantee hereby represents and warrants that it has made no material misstatement or omission of fact in the Preliminary Application or Project Information Sheet, supplemental information, or otherwise in connection with the Grant and that the information contained in the Preliminary Application or Project Information Sheet and supplemental information continues on the date hereof to be materially correct and complete. s) The Grantee hereby represents and warrants that it has made no material misstatement or omission of fact in the Grantee Questionnaire (“GQ”), attached hereto as Exhibit C, or the Grantee’s document vault in the New York State’s Grants Reform Gateway completed by the Grantee in connection with the Project and the Grant, and that the responses in the GQ and the document vault continue on the date hereof to be materially correct and complete. The Grantee hereby acknowledges that DASNY has relied on the statements and representations made by the Grantee in the GQ in making the Grant, and that the Grantee will be required to reaffirm the information therein each time a requisition for grant funds is presented to DASNY. t) The Grantee is duly organized, validly existing and in good standing under the laws of the State of New York, or is duly organized and validly existing under the laws of another jurisdiction and is authorized to do business and is in good standing in the State of New York and shall maintain its corporate existence in good standing in each such jurisdiction for the term of this Agreement, and has full power and authority to execute and deliver the Agreement and to perform its obligations thereunder; u) The Grantee agrees to provide such documentation to DASNY as may be requested by DASNY in its sole and absolute discretion to support a requisition for payment, to DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 9 determine compliance by the Grantee with the terms of this Agreement or otherwise reasonably requested by DASNY in connection with the Grant, and further acknowledges that if documentation requested in connection with a requisition for payment does not, in the sole and absolute discretion of DASNY, provide adequate support for the costs requested, that such requisition request shall be denied and payment shall not be made to the Grantee. v) The Agreement was duly authorized, executed and delivered by the Grantee and is binding on and enforceable against the Grantee in accordance with its terms. 9. Default and Remedies a) Each of the following shall constitute a default by the Grantee under this Agreement: i. Failure to perform or observe any obligation, warranty or covenant of the Grantee contained herein, or the failure by the Grantee to perform the requirements herein to the reasonable satisfaction of DASNY and within the time frames established therefor under this Agreement. ii. Failure to comply with any request for information reasonably made by DASNY to determine compliance by the Grantee with the terms of this Agreement or otherwise reasonably requested by DASNY in connection with the Grant. iii. The making by the Grantee of any false statement or the omission by the Grantee to state any material fact in or in connection with this Agreement or the Grant, including information provided in the Preliminary Application or Project Information Sheet or in any supplemental information that may be requested by the State or DASNY. iv. The Grantee shall (A) be generally not paying its debts as they become due, (B) file, or consent by answer or otherwise to the filing against it of, a petition under the United States Bankruptcy Code or under any other bankruptcy or insolvency law of any jurisdiction, (C) make a general assignment for the benefit of its general creditors, (D) consent to the appointment of a custodian, receiver, trustee or other officer with similar powers of itself or of any substantial part of its property, (E) be adjudicated insolvent or be liquidated or (F) take corporate action for the purpose of any of the foregoing. v. An order of a court having jurisdiction shall be made directing the sale, disposition or distribution of all or substantially all of the property belonging to the Grantee, which order shall remain undismissed or unstayed for an aggregate of thirty (30) days. vi. The Grantee abandons the Project prior to its completion. vii. The Grantee is found to have falsified or modified any documents submitted in connection with this grant, including but not limited to invoice, contract or payment documents submitted in connection with a Grantee’s request for payment/reimbursement. DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 10 viii. Utilizing the Grant funds paid to the Grantee pursuant to Section 5(b) for any purpose other than paying the contractors and/or vendors identified in the requisition documentation in the amounts set forth in the requisition. b) Upon the occurrence of a default by the Grantee and written notice by DASNY indicating the nature of the default, DASNY shall have the right to terminate this Agreement. c) Upon any such termination, DASNY may withhold any Grant proceeds not yet disbursed and may require repayment of Grant proceeds already disbursed. If DASNY determines that any Grant proceeds had previously been released based upon fraudulent representations or other willful misconduct, DASNY may require repayment of those funds and may refer the matter to the appropriate authorities for prosecution. DASNY shall be entitled to exercise any other rights and seek any other remedies provided by law. 10. Term of Agreement Notwithstanding the provisions of Section 9 hereof, this Agreement shall terminate three (3) years after the latest date set forth on the front page hereof without any further notice to the Grantee. DASNY, in its sole discretion, may extend the term of this Agreement upon a showing by the Grantee that the Project is under construction and is expected to be completed within the succeeding twelve (12) months. All requisitions must be submitted to DASNY in proper form prior to the termination date in order to be reimbursed. 11. Project Audit DASNY shall, upon reasonable notice, have the right to conduct, or cause to be conducted, one or more audits, including field inspections, of the Grantee to assure that the Grantee is in compliance with this Agreement. This right to audit shall continue for six (6) years following the completion of the Project or earlier termination of this Agreement. 12. Survival of Provisions The provisions of Sections 3, 7, 8(o), 8(p) and 11 shall survive the expiration or earlier termination of this Agreement. 13. Notices Each notice, demand, request or other communication required or otherwise permitted hereunder shall be in writing and shall be effective upon receipt if personally delivered or sent by any overnight service or three (3) days after dispatch by certified mail, return receipt requested, to the addresses set forth on this document’s cover page. 14. Assignment The Grantee may not assign or transfer this Agreement or any of its rights hereunder. 15. Modification This Agreement may be modified only by a written instrument executed by the party against whom enforcement of such modification is sought. DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 11 16. Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of New York. This Agreement shall be construed without the aid of any presumption or other rule of law regarding construction against the party drafting this Agreement or any part of it. In case any one or more of the provisions of this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such provision(s) had never been contained herein. 17. Confidentiality of Information Any information contained in reports made to DASNY or obtained by DASNY as a result of any audit or examination of Grantee’s documents or relating to trade secrets, operations and commercial or financial information, including but not limited to the nature, amount or source of income, profits, losses, financial condition, marketing plans, manufacturing processes, production costs, productivity rates, or customer lists, provided that such information is clearly marked “confidential” by the Grantee that concerns or relates to trade secrets, operations and commercial or financial information, including but not limited to the nature, amount or source of income, profits, losses or expenditures, financial condition, marketing plans, manufacturing processes, production costs, productivity rates, or customer lists, which is determined by DASNY to be exempt from public disclosure under the Freedom of Information Law, shall be considered business confidential and is not to be released to anyone, except DASNY and staff directly involved in assisting the Grantee, without prior written authorization from the Grantee, as applicable. Notwithstanding the foregoing, DASNY will not be liable for any information disclosed, in DASNY’s sole discretion, pursuant to the Freedom of Information Law, or which DASNY is required to disclose pursuant to legal process. 18. Executory Clause This Agreement shall be deemed executory to the extent of monies available for the SAM Program to DASNY. DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 12 Town of Irondequoit Security Improvements to the Irondequoit Public Safety Facility Project ID: 13178 This agreement is entered into as of the latest date written below: GRANTEE: Town of Irondequoit /GRANTEESIGNATURE/ (Signature of Grantee Authorized Officer) /GRANTEENAME/ /GRANTEETITLE/ (Printed Name and Title) Date: /GRANTEESIGNEDDATE/ DORMITORY AUTHORITY OF THE STATE OF NEW YORK /DASNYSIGNATURE/ (Signature of DASNY Authorized Officer) /DASNYSIGNATURENAME/ /DASNYTITLE/ (Printed Name) Date: /DASNYSIGNEDDATE/ DASNY OFFICE USE ONLY GRANTS ADMIN REVIEW FINAL LEGAL REVIEW APPROVED FOR LEGAL REVIEW: /GAAPPROVER/ APPROVED FOR SIGNATURE: /DASNYAPPROVER/ DATE: /GAAPPROVEDDATE/ DATE: /DASNYAPPROVEDDATE/ DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Rory Fitzpatrick Updated 10/20/2020 13 GRANT DISBURSEMENT AGREEMENT EXHIBITS EXHIBIT A Project Budget EXHIBIT B Opinion of Counsel EXHIBIT C Grantee Questionnaire EXHIBIT D Disbursement Terms EXHIBIT E Payment Requisition Form and Dual Certification EXHIBIT E-1 Payment Requisition Cover Letter EXHIBIT E-2 Payment Requisition Back-up Summary EXHIBIT F Non-Discrimination and Affirmative Action Policy DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 14 EXHIBIT A: Project Budget Town of Irondequoit Security Improvements to the Irondequoit Public Safety Facility Project ID: 13178 USE OF FUNDS TIMELINE SOURCES Total Anticipated Dates** DASNY Share In-Kind / Equity /Sponsor Other Sources Project Description* Start End Amount Amount Amount Security Improvements to the Irondequoit Public Safety Facility /STARTD/ /ENDD/ $160,000 $15,504 $175,504 * Please note that the project description as set forth in this column must summarize the scope of the Eligible Expenses set forth in the Preliminary Application or Project Information Sheet as per Section 2(a) of this Agreement for which reimbursement or payment on invoice will be sought. Please ensure that the project description is an appropriate summary of the Eligible Expenses for which grantee will be submitting for requisition. The failure to ensure all Eligible Expenses are consistent with the project description may delay payment. ** Please be sure to complete the anticipated start and end dates in the Project timeline. DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 15 EXHIBIT B: Opinion of Counsel DASNY General Counsel 515 Broadway Albany, New York 12207 Re: State and Municipal Facilities Program (“SAM”) Grant Security Improvements to the Irondequoit Public Safety Facility Project ID: 13178 Ladies and Gentlemen: I have acted as counsel to Town of Irondequoit (the “Grantee”) in connection with the Project referenced above. In so acting, I have reviewed a certain Grant Disbursement Agreement between you and the Grantee (the “Agreement”) and such other documents as I consider necessary to render the opinion expressed hereby. Based on the foregoing, I am of the opinion that: 1. the Grantee is duly organized, validly existing and in good standing under the laws of the State of New York or, is duly organized and validly existing under the laws of another jurisdiction. The Grantee is authorized to do business and is in good standing in the State of New York and has full power and authority to execute and deliver the Agreement and to perform its obligations thereunder; and 2. the Agreement was duly authorized, executed and delivered by the Grantee and is binding on and enforceable against the Grantee in accordance with its terms. RD_1 By selecting this option and providing my electronic signature, I hereby execute and deliver a validly binding legal opinion in the form of this Exhibit B, just the same as a pen-and-paper signature on a separate document. /ATTORNEYSIG/ /ATTORNEYNAME/ /ATTORNEYFIRM/ RD_2 Approved – Legal Opinion attached /ATTACHOPINION/ /ATTORNEYNAMEATTACH/ /ATTORNEYFIRMATTACH/ **Instructions – Grantee’s Attorney will choose appropriate response . If “Approved as to form” is checked, the Attorney will DocuSign form. If “Approved – Legal Opinion attached” is checked, the Attorney must attach a legal opinion using the language provided in this exhibit. DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 16 EXHIBIT C: Grantee Questionnaire PLEASE READ THE FOLLOWING: 1) You are acknowledging the following regarding the included Grantee Questionnaire: • This inserted Grantee Questionnaire is an accurate and true copy of such previously submitted DASNY Grantee Questionnaire. • The Grantee certifies that there has been no material change in the information provided in the Grantee Questionnaire. DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 1 Grant Programs Municipal Grantee Questionnaire THIS QUESTIONNAIRE MUST BE COMPLETED IN FULL BEFORE DASNY WILL PROCESS YOUR GRANT APPLICATION. THE COMPLETED QUESTIONNAIRE WILL BE KEPT ON FILE FOR ONE (1) YEAR. THE GRANTEE MUST NOTIFY DASNY, IN WRITING OF ANY CHANGES TO THESE RESPONSES. SECTION I: GENERAL INFORMATION 1. Grantee (Legally Inc. Name): 2. Federal Employer ID No. (FEIN): 3. Website Address: 4. Business E-mail Address: 5. Principal Place of Business Address: 6. Telephone Number: 7. Type of Entity (Please select appropriate response): a) County b) City c) Town d) Village e) Public Benefit Corporation f) Fire District g) School District h) Soil or Water Conservation District i) State University or City University of New York (including Community Colleges) j) Public Library k) BOCES l) Other Please Specify: ________________________________________________ DocuSign Envelope ID: EFA7017D-6865-4A6B-8DA8-5D29139B3E74 www.irondequoit.org Town of Irondequoit X dseeley@irondequoit.org 1280 Titus Ave, Rochester, NY 14617 166002287 585-336-6034 4/6/2021 DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 2 SECTION II: GRANTEE CERTIFICATION AS TO PUBLIC PURPOSE A. DEFINITIONS As used herein in this Grant Programs Municipal Grantee Questionnaire: 1. “Affiliate” means any person or entity that directly or indirectly controls or is controlled by or is under common control or ownership of a Related Party. 2. “Authorized Officer” is someone who can contractually bind the organization to a legal contract. If you do not know who this is, please consult with your attorney. DASNY will not be able to provide you with this information. 3. “Grantee” means the party or parties receiving funds pursuant to the terms of Grant Disbursement Agreemen t(s) (“GDA”) to be entered into between the Grantee and DASNY. 4. “Grant-Funded Project” means the work that will be fully or partially paid for with the proceeds of one or more Grants administered by DASNY, as described in the Preliminary Application(s), Project Information Sheet(s) and GDA(s), and includes, but is not limited to, capital costs including architectural, engineering and other preliminary planning costs, construction, furnishings and equipment. 5. “Related Party” means: (i) the party’s spouse,(ii) natural or adopted descendants or step -children of the party or of the spouse, (iii) any natural or adopted parent or step-parent or any natural, adopted, or step-sibling of the party or of the spouse, (iv) the son-in-law, daughter-in-law, brother-in-law, sister-in-law, father-in-law or mother-in-law of the party or of the spouse, (v) any person sharing the home of any of the party or of the spouse, (vi) any person who has been a staff member, employee, director, officer or agent of the party within two (2) years of the date of this Grantee questionnaire, and (vii) affiliates or subcontractors of the party. 6. “Sponsoring Member(s)” means the Elected State Official who sponsored, arranged for and/or procured the Grant. B. GRANT AWARD(S) 1. Has the Grantee or any of the Grantee’s Related Parties paid any third party or agent, either directly or indirectly, to aid in the securing of a Grant? Yes No If answer is “Yes”, Please explain: DocuSign Envelope ID: EFA7017D-6865-4A6B-8DA8-5D29139B3E74 X DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 3 2. Has the Grantee or any of the Grantee’s Related Parties agreed to select specific consultants, contractors, suppliers or vendors to provide goods or services in connection with any Grant- Funded Project as a condition of receiving a Grant? Yes No If answer is “Yes”, Please explain: 3. Does the Grantee have a conflict of interest policy? Yes No a) If “Yes”, will all consultants, contractors, suppliers and vendors selected to provide goods or services in connection with any Grant-Funded Project be chosen in accordance with the Grantee’s conflict of interest policy, or if consultants, suppliers and vendors retained in connection with a Grant-Funded Project have already been selected, was the selection undertaken in accordance with the Grantee’s conflict of interest policy? Yes No If answer is “No”, Please explain: 4. Does the Sponsoring Member(s) or any Related Parties to Sponsoring Member(s) have any financial interest, direct or indirect, in the Grantee or in any of the Grantee’s equity owners, or will the Sponsoring Members or any Related Parties to Sponsoring Members receive any financial benefit, either directly or indirectly, from the Grant-Funded Project(s) funded in whole or in part with Grant proceeds? Yes No If the answer is “Yes”, please provide details: DocuSign Envelope ID: EFA7017D-6865-4A6B-8DA8-5D29139B3E74 X X X X DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 4 SECTION III: DUE DILIGENCE QUESTIONS 1. Does the Grantee currently possess all certifications, licenses, permits, approvals, or other authorizations issued by any Local, State, or Federal governmental entity in connection with any Grant-Funded Project, Grantee’s services, operations, business, or ability to conduct its activities? Please note this does not include construction related activities such as building permits and certificates of occupancy for any Grant-Funded project. Yes No If the answer is “No”, will the Grantee obtain all required certifications, licenses, permits, approvals, or other authorizations issued by Local, State, or Federal Governmental entity in connection with any Grant-Funded Project, Grantee’s services, operations, business or ability to conduct its activities prior to the execution of the Grant Disbursement Agreement for that Grant- Funded Project? If the answer is “No”, please explain: Yes No 2. Within the past five (5) years, has the Grantee or any Elected or Appointed Official on the Governing Board, Zoning Board, Planning Board, or other Municipal Board or body of the Grantee been subject to any of the following: a) A judgment or conviction for any business-related conduct constituting a crime under Federal, State or Local government law? Yes No b) Been suspended, debarred or terminated by a Local, State or Federal authority in connection with a contract or contracting process? Yes No c) Been denied an award of a Local, State or Federal government contract, had a contract suspended or had a contract terminated for non-responsibility? Yes No d) Had a Local, State, or Federal government contract suspended or terminated for cause prior to the completion of the term of the contract? Yes No e) A criminal investigation or indictment for any business-related conduct constituting a crime under Federal, State or Local government? Yes No f) An investigation for a civil violation for any busin ess-related conduct by any Federal, State or Local agency? Yes No g) An unsatisfied judgment, injunction or lien for any business-related conduct obtained by any Federal, State or Local government agency including, but not limited to, judgments based on taxes owed and fines and penalties assessed by any Federal, State or Local government agency? Yes No DocuSign Envelope ID: EFA7017D-6865-4A6B-8DA8-5D29139B3E74 X X X X X X X X DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 5 h) A grant of immunity for any business-related conduct constituting a crime under Federal, State or Local law including, but not limited to any crime related to truthfulness and/or business conduct? Yes No i) An administrative proceeding or civil action seeking specific performance or restitution in connection with any Federal, State or Local contract or lease? Yes No j) The withdrawal, termination or suspension of any grant or other financial support by any Federal, State, or Local agency, organization or foundation? Yes No k) A suspension or revocation of any business or professional license held by the Grantee, a current or former principal, director, or officer of the Grantee, or any member of the any current or former staff of the Grantee? Yes No l) A sanction imposed as a result of judicial or administrative proceedings relative to any business or professional license? Yes No m) A Federal, State or Local government enforcement determination involving a violation of Federal, State or Local laws? Yes No n) A citation, notice, violation order, pending administrative hearing or proceeding or determination for violations of: - Unemployment insurance or workers’ compensation coverage or claim requirements Yes No - A Federal, State, or Local determination of a willful violation of any public works or labor law or regulation? Yes No For each “Yes” answer to questions 2a-n, provide details regarding the finding, including but not limited to cause, current status, resolution, etc. 3. During the past three (3) years, has the Grantee failed to file documentation requested by any regulating entity, with the Attorney General of the State of New York, or with any other Local, State, or Federal entity that has made a formal request for information? Yes No If “Yes”, indicate the years the Grantee fails to file the requested information and the current status of the matter: DocuSign Envelope ID: EFA7017D-6865-4A6B-8DA8-5D29139B3E74 X 0 X X X X X X X X DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 6 4. During the past three (3) years, has the Grantee had any Governmental audits conducted that revealed material weaknesses in the Grantee’s system of internal controls or was non-compliant with contractual agreements or any material disallowance? Yes No If “Yes”, please provide details and what has been done to rectify the weakness or non-compliance(s). If a Corrective Action Plan was required, please provide details: DocuSign Envelope ID: EFA7017D-6865-4A6B-8DA8-5D29139B3E74 X DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 7 CERTIFICATION The Grantee certifies that all funds that will be expended pursuant to the terms of a GDA to be entered into between DASNY and the Grantee are to be used solely and directly for the public purpose or public purposes described in the Preliminary Application, Project Information Sheet and GDA. The Grantee further certifies that all such funds will be used solely in the manner described in the Preliminary Application, Project Information Sheet, and GDA. The Grantee further certifies that it will utilize the real property, equipment, furnishings, and other capital costs paid for with Grant proceeds until such time as the Grantee reasonably determines that such real property, equipment, furnishings and other capital costs are no longer reasonably necessary or useful to further the public purpose for which the Grant was made. The undersigned recognizes that this questionnaire is submitted for the express purpose of inducing DASNY to make payment to the Grantee for services rendered by the undersigned and that DASNY may in its discretion, by means which it may choose, determine the truth and accuracy of all statements made herein. The undersign ed further acknowledges that intentional submission of false or misleading information may constitute crimes, including but not limited to, a felony under Penal Law Section 210.40 or a misdemeanor under Penal Law Section 210.35 or Section 210.45, and may also be punishable by a fine of up to $10,000 or imprisonment of up to five years under 18 U.S.C. Section 1001; and swears and/or affirms under penalty of perjury that the information submitted in this questionnaire and any attached pages is true, accurate and complete. The undersigned also certifies that s/he has not altered the content of the questions in the questionnaire in any manner; has read and understands all of the items contained in the questionnaire and any attached pages; has supplied full a nd complete and accurate responses to each item therein; is knowledgeable about the submitting Grantee’s business and operations; understands that DASNY will rely on the information supplied in this questionnaire when entering into a contract with the Grantee; and is under duty to notify DASNY of any changes to the Grantee’s responses herein until such time as the Grant proceeds have been fully paid out to Grantee. Signature of Authorized Officer Signature of Authorized Officer Printed Name of Authorized Officer Printed Name of Authorized Officer Title of Authorized Officer Title of Authorized Officer Date Signed Date Signed DocuSign Envelope ID: EFA7017D-6865-4A6B-8DA8-5D29139B3E74 David Seeley Supervisor 3/25/2021 3/26/2021 Commissioner of Public Works Superintendent of Highways Robert Kiley DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 17 EXHIBIT D: Disbursement Terms Town of Irondequoit Security Improvements to the Irondequoit Public Safety Facility Project ID: 13178 Subject to the terms and conditions contained in this Agreement, DASNY shall disburse the Grant to the Grantee as follows: Standard Reimbursement DASNY shall make payment to the Grantee, no more frequently than monthly, based upon Eligible Expenses (as set forth and in accordance with the schedule in Exhibit A) actually incurred by the Grantee, in compliance with Exhibit A and upon presentation to DASNY of the Payment Requisition Forms attached to this Agreement as Exhibit E and its attachments, together with such supporting documentation as DASNY may require in order to clearly demonstrate that Eligible Expenses were actually incurred by the Grantee in connection with the Project described herein. Payment shall be made by reimbursement, subject to the terms and conditions of Sections 4 and 5(a) of this Agreement; by payment on invoice subject to the terms and conditions of Sections 4 and 5(b) of this Agreement; or, for real property acquisition, subject to the terms and conditions of Sections 4 and 5(c) of this Agreement. Supporting documentation acceptable to DASNY must be provided prior to payment, including invoices and proof of payment in a form acceptable to DASNY. If the fronts and backs of canceled checks cannot be obtained from the Grantee’s financial institution, a copy of the front of the check must be provided, along with a copy of a bank statement clearly showing that payment was made by the Grantee to the contractor. DASNY reserves the right to request additional supporting documentation in connection with requests for payment, including the backs of canceled checks, certifications from contractors or vendors, or other documentation to verify that grant funds are properly expended. Please note that quotes, proposals, estimates, purchase orders, and other such documentation do NOT qualify as invoices. The Grantee agrees to provide such documentation to DASNY as may be requested by DASNY in its sole and absolute discretion to support a requisition for payment, to determine compliance by the Grantee with the terms of this Agreement or otherwise reasonably requested by DASNY in connection with the Grant, and further acknowledges that if documentation requested in connection with a requisition for payment does not, in the sole and absolute discretion of DASNY, provide adequate support for the costs requested, that such requisition request shall be denied and payment shall not be made to the Grantee. All expenses submitted for reimbursement or payment on invoice must be for work completed at the approved Project location(s) and/or items received at the approved Project location(s) prior to the date of the request for reimbursement/payment. In addition, if funds are requisitioned for the purchase of a vehicle, the New York State Vehicle Registration Documents and title must be submitted along with the requisition forms. DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 18 EXHIBIT E: Payment Requisition Form and Dual Certification Town of Irondequoit Security Improvements to the Irondequoit Public Safety Facility Project ID: 13178 Payment Request # For work completed between / / and / / THIS REQUEST: A: DASNY SHARE* B: THIS REQUEST C: TOTAL REQUESTED PRIOR TO THIS REQUEST D: A-B-C BALANCE $ $160,000.00 * Please note that when submitting a requisition for payment, DASNY can only reimburse for capital expenditures for the Project as set forth in Exhibit A of this Agreement. In addition, all capital expenditures are to be both incurred (billed to) and paid for by the named Grantee. Capital expenditures include the costs of acquisition, design, construction, reconstruction, rehabilitation, preservation, development, improvement, modernization and equipping of the approved Project location. For Office Use Only: FMS#: 147588 DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 19 EXHIBIT E: Payment Requisition Form and Dual Certification DUAL CERTIFICATION This certification must be signed by two Authorized Officers of theTown of Irondequoit, for Project #13178. We hereby warrant and represent to DASNY that: 1. To the best of our knowledge, information and belief, the expenditures described in Payment Requisition Request # attached hereto in the amount of $ for which Town of Irondequoit, is seeking payment and/or reimbursement comply with the requirements of the Agreement between DASNY and Town of Irondequoit (the “Agreement”), are Eligible Expenses, and that the payment and/or reimbursement of expenditures for which it is seeking payment and/or reimbursement from DASNY does not duplicate reimbursement or disbursement of costs and/or expenses from any other source. 2. The warranties and covenants contained in Section 8 of the Agreement are true and correct as if made on the date hereof. 3. The Eligible Expenses for which reimbursement is sought in connection with this requisition were actually incurred by the Grantee named on the cover page of this Agreement, and/or will be paid by the Grantee solely from the Segregated Account established pursuant to paragraph 4(d) of the Grant Disbursement Agreement to the contractor named on the invoices submitted in connection with this requisition and shall not be used for any other purpose. 4. All Project costs described in any contractor/vendor invoice submitted pursuant the payment requisition form have been completely and fully performed and/or received on site at the applicable project location prior to the date hereof. 5. Proof of disposition of funds from the Segregated Account to the contractor and/or vendors that are being paid on invoice, if any, will be provided to DASNY within sixty (60) days of the date that Grant funds are disbursed to the Grantee to pay for such costs. We understand that in the event that acceptable proof of payment is not provided, DASNY will not make any additional disbursements from Grant funds until such time as such proof of payment is provided. 6. We have the authority to submit this requisition on behalf of Town of Irondequoit. All eligible expenses have been incurred within the scope of the project description set forth in the schedule in Exhibit A to this Agreement. 7. The following documents are hereby attached for DASNY approval, in support of this requisition, and are accurate images of the original documents (Please check off all that apply): Readable copies of both front and back of canceled checks. Readable copies of the front of the checks and copies of bank statements showing that the checks have cleared. Copy of New York State Vehicle Registration and Title documents for all vehicles purchased with Grant funds. Invoices/receipts for eligible goods/services that have been received/performed at the approved Project location(s) and a completed Exhibit E-2: Payment Requisition Back-up Summary. Other: Authorized Officer Signature: ___________________________________ Date: ______________ Print Name: ___________________________________ Title: ___________________________________ Authorized Officer Signature: ___________________________________ Date ______________ Print Name: ___________________________________ Title: ___________________________________ DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 20 EXHIBIT E-l: Payment Requisition Cover Letter ON GRANTEE’S LETTERHEAD Date Attention: Accounts Payable - Grants DASNY 515 Broadway Albany, New York 12207 Re: State and Municipal Facilities Program (“SAM”) Grant Security Improvements to the Irondequoit Public Safety Facility Project No. 13178 To Whom It May Concern: Enclosed please find our request for payment/reimbursement. The package includes completed Exhibits E and E-2, including a Dual Certification with original signatures from two authorized officers. I have also included supporting documentation and invoices, as summarized in Exhibit E-2. Below I have checked off the relevant payment option and completed the required payment information. This information is complete and accurate as of the date of this letter: 1) We would like to be paid by reimbursement pursuant to section 5(a) of the grant disbursement agreement. Proof of payment is enclosed for all invoices submitted in this request. Please remit payment by check. OR 2) We would like to be paid by reimbursement pursuant to section 5(a) of the grant disbursement agreement. Proof of payment is enclosed for all invoices submitted in this request. Please remit payment by wire. The wire instructions for our account are as follows: BANK NAME: ACCOUNT #: ACCOUNT NAME: ABA #: OR DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 21 3) We would like to be paid on invoice pursuant to Section 5(b) of the grant disbursement agreement. We have not paid the invoice(s) included in this request. We have established a segregated account to be used solely for accepting and disbursing funds from DASNY for this grant and for no other purpose. The wire instructions for this account are as follows: BANK NAME: ACCOUNT #: ACCOUNT NAME: ABA #: If any further information is needed, please contact me at ( ) . Please sign and return these documents to DASNY at apgrants@dasny.org. Please return them from the Grantee’s organizational email address and retain the original copies for production to DASNY if requested. By providing electronic signature(s), the Grantee’s designee will be providing validly binding legal documents, just the same as a pen-and-paper signature. Signature: Print Name: ______ _____ Title: DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 22 EXHIBIT E-2: Payment Requisition Back-up Summary Town of Irondequoit Security Improvements to the Irondequoit Public Safety Facility Project ID: 13178 Please list below all invoice amounts totaling the amount for which you are seeking reimbursement in this request. Invoices should be organized and total amount requested for reimbursement from grant subtotaled. Please use additional sheets if necessary. VENDOR/ CONTRACTOR NAME INVOICE/ APPLICATION # AMOUNT REQUESTED FROM GRANT FUNDS COMMENT TOTAL Requested: (Transfer total amount requested to Exhibit E pg. 18 column B) DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 23 EXHIBIT F NON-DISCRIMINATION AND AFFIRMATIVE ACTION POLICY FOR THE PROJECT It is the policy of the State of New York and DASNY, to comply with all federal, State and local law, policy, orders, rules and regulations which prohibit unlawful discrimination because of race, creed, color, national origin, sex, sexual orientation, age, disability or marital status, and to take affirmative action to ensure that Minority and Women-owned Business Enterprises (M/WBEs), Minorities Group Members and women share in the economic opportunities generated by DASNY’s participation in projects or initiatives, and/or the use of DASNY funds. 1) The recipient of State funds represents that its equal employment opportunity policy statement incorporates, at a minimum, the policies and practices set forth below: a) Grantee shall (i) not unlawfully discriminate against employees or applicants for employment because of race, creed, color, national origin, sex, sexual orientation, age, disability or marital status, (ii) undertake or continue existing programs of affirmative action to ensure that Minority Group Members and women are afforded equal employment opportunities, and (iii) make and document its conscientious and active efforts to employ and utilize M/WBEs, Minority Group Members and women in its workforce on contracts. Such action shall be taken with reference to, but not limited to, solicitations or advertisements for employment, recruitment, job assignment, promotion, upgrading, demotion, transfer, layoff or termination, rates of pay or other forms of compensation, and selection for training or retraining, including apprenticeship and on-the-job training. b) At the request of the AAO, the Grantee shall request each employment agency, labor union, or authorized representative of workers with whom it has a collective bargaining or other agreement or understanding, to furnish a written statement that such employment agency, labor union, or representative does not unlawfully discriminate, and that such union or representative will affirmatively cooperate in the implementation of the Grantee’s obligations herein. 2) The Grantee is encouraged to include minorities and women in any job opportunities created by the Project; and to solicit and utilize M/WBE firms for any contractual opportunities generated in connection with the Project. 3) Grantee represents and warrants that, for the duration of the Agreement, it shall furnish all information and reports required by the AAO and shall permit access to its books and records by DASNY, or its designee, for the purpose of ascertaining compliance with provisions hereof. 4) Grantee shall include or cause to be included, paragraphs (1) through (3) herein, in every contract, subcontract or purchase order with a Contracting Party executed in connection with the Project, in such a manner that said provisions shall be binding upon each Contracting Party as to its obligations incurred in connection with the Project. DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 24 NON-DISCRIMINATION AND AFFIRMATIVE ACTION DEFINITIONS Affirmative Action Shall mean the actions to be undertaken by the Borrower, Grantee and any Contracting Party in connection with any project or initiative to ensure non-discrimination and Minority/Women-owned Business Enterprise and minority/female workforce participation, as set forth in paragraph 2) herein, and developed by DASNY. Affirmative Action Officer (“AAO”) Shall mean DASNY’s Affirmative Action Officer or his/her designee, managing the affirmative action program for DASNY. Contracting Party Shall mean (i) any contractor, subcontractor, consultant, subconsultant or vendor supplying goods or services, pursuant to a contract or purchase order in excess of $1,500, in connection with any projects or initiatives funded in whole or in part by DASNY and (ii) any borrower or Grantee receiving funds from DASNY pursuant to a loan or Grant document. Minority Business Enterprise (“MBE”) Shall mean a business enterprise, including a sole proprietorship, partnership or corporation that is (i) a lease fifty-one percent (51%) owned by one or more Minority Group Members; (ii) an enterprise in which such minority ownership is real, substantial and continuing, (iii) an enterprise in which such minority ownership has and exercises DASNY to control and operate, independently, the day-to-day business decisions of the enterprise; (iv) an enterprise authorized to do business in the State of New York and is independently owned and operated; and (v) an enterprise certified by New York State as a minority business. Minority Group Member Shall mean a United States citizen or permanent resident alien who is and can demonstrate membership in one of the following groups: (i) Black persons having origins in any of the Black African racial groups; (ii) Hispanic persons of Mexican, Puerto Rican, Dominican, Cuban, Central or South American descent of either Indian or Hispanic origin, regardless of race; (iii) Asian and Pacific Islander persons having origins in any of the Far East countries, South East Asia, the Indian subcontinent or the Pacific Islands; and (iv) Native American or Alaskan native persons having origins in any of the original peoples of North America. Minority and Women-Owned Business Enterprise Participation Minority and Women-owned Business Enterprise participation efforts are not limited to the efforts suggested herein, and the role of M/WBE firms should not be restricted to that of a subcontractor/subconsultant. Where applicable, M/WBE firms should be considered for roles as prime contractors. Such efforts may include but not be limited to: (a) Dividing the contract work into smaller portions in such a manner as to permit subcontracting to the extent that it is economically and technically feasible to do so; (b) Actively and affirmatively soliciting bids from qualified M/WBEs, including circulation of solicitations to Minority and Women’s trade associations; (c) Making plans and specifications for prospective work available to M/WBEs in sufficient time for review; DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Updated 10/20/2020 25 (d) Utilizing the services and cooperating with those organizations providing technical assistance to the Contracting Party in connection with potential M/WBE participation on DASNY contract; (e) Utilizing the resources of DASNY Affirmative Action Unit to identify New York State certified M/WBE firms for the purpose of soliciting bids and subcontracts; (f) Encouraging the formation of joint ventures, associations, partnerships, or other similar entities with M/WBE firms, where appropriate, and (g) The Contracting Party shall remit payment in a timely fashion. Women-owned Business Enterprise (“WBE”) Shall mean a business enterprise, including a sole proprietorship, partnership or corporation that is: (i) at least fifty-one percent (51%) owned by one or more citizens or permanent resident aliens who are women; (ii) an enterprise in which the ownership interest of such women is real, substantial and continuing, (iii) an enterprise in which such women ownership has and exercises DASNY to control and operate, independently, the day-to-day business decisions of the enterprise; (iv) an enterprise authorized to do business in the State of New York and is independently owned and operated; and (v) an enterprise certified by New York State as woman- owned. DocuSign Envelope ID: 020E7404-B3B0-4725-BA78-98595DCA9B32 Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING CONTRACT WITH REFEREES FOR WINTER/SPRING 2022 ADULT BASKETBALL LEAGUE At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit desires to contract with a vendor providing referee services for the 2022 Winter/Spring Adult Basketball League; and WHEREAS, these referee services are paid for with fees received from league participants and have been appropriated for this purpose in account # 001.7140.4120.0000.7141; and WHEREAS, pursuant to Section 51-10 of the Irondequoit Town Code, the Town requested three written quotes for referee services; and WHEREAS, the rates attached here as Exhibit A, which is attached hereto and made a part hereof, from RocSports, LLC was the lowest quote the Town received. WHEREAS, the Town of Irondequoit seeks to contract for recreational programming referee services with RocSports, LLC in the amount of $45/game (1 referee) or $42/game per referee (2 referees) to be paid twice a month in accordance with their fee schedule. NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the Supervisor to enter a contract with RocSports, LLC for recreational programming referee services in the amount of $45/game (1 referee) or $42/game per referee (2 referees). This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Board Member Perticone voting __________ Town Supervisor Fitzpatrick voting __________ RocSports Ref Assignment Info Sheet – 2022 Contact Info: please contact us at rocsportsny@yahoo.com or you can call Pat at 455-7827 or Jim at 203-6298. Service Agreement 2022 Fee Structure: A. Game fee of $45.00 each will be paid for all multiple game assignments, and $55.00 will be paid for all single assignments B. A fee of $84.00 will be paid for each game where two refs are requested D. A fee of $18.00 will be paid for all games that are not played to completion of a legal game. Any game(s) canceled after 5:00 PM on game day and for which the ref is not able to be notified, the $20.00 fee will be charged. Payment Method: A. Billings will occur on the first and fifteenth of the month. Net amount due in full within 15 days of billing date. Services may be suspended for non-payment B. RocSports will be notified of any and all game(s) cancellations NO LATER THAN ninety (90) minutes prior to the scheduled game time(s). Failure to make the proper notification will constitute the $20.00 incomplete game fee as stated above. C. RocSports will receive AT LEAST forty-eight (48) hours notification of any additions or rescheduling of game(s). 1. With proper notification, the RocSports assignor should be able to provide the official(s) as needed. 2. Without proper notification, the RocSports assignor may not be able to provide the official(s) as needed. Failure to provide services for these games will not constitute a “no show” on the part of RocSports. 3. Late additions or changes may be billed at the single game fee of $55.00 PER GAME. D. Forfeits will be considered as complete games. RULES: Any rules established by local league will supersede and take precedence over the USSSA rule book, which will otherwise be used to govern play. Local league has the right to refuse the services of any individual ref, if a written request is received, reviewed, and mutually agreed to by both parties pending the review. RocSports will be responsible for maintaining its own liability insurance, which will protect them from any claims which may result from this agreement. In order for this insurance to be in effect, Local League must register all teams with the USSSA. The cost for each team is $ 25.00. RocSports will provide a contact number to be used in the event a ref does not show. The Representative making the call will be informed as to the status of having a ref to the best of the ability of the RocSports Representative handling the call. In full acknowledgment of the above stated terms, I/We hereby render our legal signature(s) in full acceptance of this agreement for a period of time from Feb 1st, 2022 until completion of the basketball season. Dated: ____________________, 2022 __________________________________________ Local League Name/Town & Representative Name/Signature ___________________________________________ RocSports Representative For More Information Please Contact Pat Nothnagle (585-455-7827) or Jim Muir (585-203-6298); Email – rocsportsny@yahoo.com Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO AUTHORIZE ATHLETIC FIELD FEE SCHEDULE At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022 at 7:00 p.m. local time, there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ____________ offered the following resolution and moved for its adoption: WHEREAS, pursuant to Section 1-18 of the Irondequoit Code, the Director of Recreation may establish various fee schedules, subject to Town Board approval; and WHEREAS, the Director of Recreation proposes to offer all Town athletic fields free of charge to Town residents and in-Town adult & youth athletic groups & leagues, as detailed in Appendix A; and WHEREAS, the Director of Recreation proposes to streamline the athletic field usage fee schedule, as detailed in Appendix A. NOW, THEREFORE, BE IT RESOLVED, that the proposed Athletic Field rental fee schedule attached hereto as Appendix A and made a part hereof is hereby approved and shall be in effect as of February 16, 2022. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ____and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Fitzpatrick voting __________ Joshua Park-Soccer/Lacrosse Fields-end of Seville Dr. & Rogers Pkwy 14617 and Hayer-Bayer Memorial Park (Rudman Rd.)-Baseball/Softball Field-Rudman Rd. 14622 McAvoy Park-1615 North Winton Rd. 14609 and Irondequoit Youth Ballpark Complex-117 Kings Highway North 14617 and Camp Eastman Soccer/Lacrosse Complex-1301 Lakeshore Blvd. 14617 ADDENDUM “A” Athletic Field Usage Fee Schedule 2022 Athletic Field Usage Fee Schedule (Must be 21 years or older to reserve fields) Resident/Non-Resident (individuals and leagues) Town Resident Field Use: No Cost-Must fill out a Reservation Form and sign Waiver and Release of Liability form. Town League Use: No Cost-Must fill out a Reservation Form and sign Waiver and Indemnification forms and meet Insurance Requirements. Non-Resident Field Use: $125 Per Hour/Per Field-Must fill out a Reservation Form and sign Waiver and Release of Liability form. Out of Town League Use: $125 Per Hour/Per Field -Must fill out a Reservation Form and sign Waiver and Indemnification forms and meet Insurance Requirements. Extras Lights (McAvoy only) $75 Flat Rate Per Field Security (McAvoy & Camp Eastman) $150 Flat Rate Per Field (Required for tournaments and opening day events) *McAvoy Park: Concession stand may be limited based on availability of concessions. Restrooms will be open for League rentals only *Irondequoit Youth Ballpark Complex: Restrooms are opened for all reserved fields. Concession stand is opened upon request for league use only. Scoreboards are for league use only. Resident/Non-Resident (individuals and leagues) Town Resident Field Use: No Cost-Must fill out a Reservation Form and sign Waiver and Release of Liability form. Town League Use: No Cost-Must fill out a Reservation Form and sign Waiver and Indemnification forms and meet Insurance Requirements. Non-Resident Field Use: $100 Per Hour/Per Field-Must fill out a Reservation Form and sign Waiver and Release of Liability form. Out of Town League Use: $100 Per Hour/Per Field -Must fill out a Reservation Form and sign Waiver and Indemnification forms and meet Insurance Requirements. All activities must be reserved through the Department of Recreation, Town of Irondequoit. Two business days’ notice is required for all non-weather-related cancellations. Late cancellation fee is $50 for all reserved uses. Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER AND AMEND VARIOUS CONTRACTS WITH VENDORS FOR YOUTH, FAMILY, AND SENIOR RECREATIONAL PROGRAMMING FOR WINTER/SPRING 2022 At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022 at 7:00 p.m. local time, there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ____________ offered the following resolution and moved for its adoption: WHEREAS, pursuant to Town Board Resolution 2021-339 adopted on December 21, 2021, the Town Board authorized the Supervisor to enter into contracts with vendors for Youth, Family, and Senior recreational programs as attached hereto as Addendum “A”; and WHEREAS, an update was made to add instructors as attached hereto as Addendum “B”. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby replaces and supersedes Addendum “A” of Resolution 2021-339 with the chart attached hereto and made a part hereof as Addendum “B”. AND FURTHER IT BE RESOLVED THAT, the Town Board authorizes the Supervisor to enter into revised contracts with the vendors in Addendum “B”, which is attached hereto and made a part hereof, in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ____and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Fitzpatrick voting __________ Page: 1 of 5 IR- Activity Section Listing with Instructors for Resolution - Addendum A Activity# Sec Description Beg Date End Date Time Period Days Instructor Instructor Payout 1208 A Intro to Ballet 02/02/2022 02/23/2022 6:25pm - 7:10pm W Lovejoy, Cyndi 80.00% B Intro to Ballet 03/02/2022 03/23/2022 6:25pm - 7:10pm W Lovejoy, Cyndi 80.00% 1209 A Ballet 2 02/03/2022 02/24/2022 5:45pm - 6:30pm Th Lovejoy, Cyndi 80.00% B Ballet 2 03/03/2022 03/24/2022 5:45pm - 6:30pm Th Lovejoy, Cyndi 80.00% 1210 A Tiny Tots Dance 02/01/2022 02/22/2022 10:25am - 11:10am Tu Lovejoy, Cyndi 80.00% 1211 A Mats, Music and More!02/01/2022 02/22/2022 9:30am - 10:15am Tu Lovejoy, Cyndi 80.00% 1212 A Jazz and Hip Hop 02/03/2022 02/24/2022 6:40pm - 7:25pm Th Lovejoy, Cyndi 80.00% B Jazz and Hip Hop 03/03/2022 03/24/2022 6:40pm - 7:25pm Th Lovejoy, Cyndi 80.00% 1213 A Intro to Dance and Movement 02/02/2022 02/23/2022 5:45pm - 6:15pm W Lovejoy, Cyndi 80.00% B Intro to Dance and Movement 03/02/2022 03/23/2022 5:45pm - 6:15pm W Lovejoy, Cyndi 80.00% 1214 A Friday Morning Mixer 02/04/2022 02/25/2022 10:00am - 10:45am F Lovejoy, Cyndi 80.00% B Friday Morning Mixer 03/04/2022 03/25/2022 10:00am - 10:45am F Lovejoy, Cyndi 80.00% 1219 A Tiny Tots Tumbling 03/01/2022 03/22/2022 10:25am - 11:10am Tu Lovejoy, Cyndi 80.00% 1222 A Bean Bags, Hoops and Parachutes 03/01/2022 03/22/2022 9:30am - 10:15am Tu Lovejoy, Cyndi 80.00% 1230 A Jujitsu Buddies Level 1 AM 03/12/2022 05/14/2022 10:15am - 11:00am Sa , Strike Back Martial Arts LLC 80.00% B Jujitsu Buddies Level 1 PM 03/12/2022 05/14/2022 12:15pm - 1:00pm Sa , Strike Back Martial Arts LLC 80.00% 1231 A Jujitsu Buddies Level 2 03/12/2022 05/14/2022 11:15am - 12:00pm Sa , Strike Back Martial Arts LLC 80.00% 1232 A Junior Jujitsu - Jan Tues.01/04/2022 01/25/2022 6:00pm - 7:00pm Tu , Strike Back Martial Arts LLC 80.00% B Junior Jujitsu - Jan Sat.01/08/2022 01/29/2022 9:00am - 10:00am Sa , Strike Back Martial Arts LLC 80.00% C Junior Jujitsu - Jan Sat.& Tues. 01/04/2022 01/29/2022 9:00am - 10:00am Tu,Sa , Strike Back Martial Arts LLC 80.00% D Junior Jujitsu - Feb. Tues.02/01/2022 02/22/2022 6:00pm - 7:00pm Tu , Strike Back Martial Arts LLC 80.00% E Junior Jujitsu - Feb. Sat.02/05/2022 02/26/2022 9:00am - 10:00am Sa , Strike Back Martial Arts LLC 80.00% F Junior Jujitsu - Feb Sat.& Tues. 02/01/2022 02/26/2022 9:00am - 10:00am Tu,Sa , Strike Back Martial Arts LLC 80.00% G Junior Jujitsu - March Tues.03/01/2022 03/29/2022 6:00pm - 7:00pm Tu , Strike Back Martial Arts LLC 80.00% H Junior Jujitsu - March Sat.03/05/2022 03/26/2022 9:00am - 10:00am Sa , Strike Back Martial Arts LLC 80.00% I Junior Jujitsu - March Sat.& Tues. 03/01/2022 03/29/2022 9:00am - 10:00am Tu,Sa , Strike Back Martial Arts LLC 80.00% 1234 A Strike-Fit Teens 01/03/2022 01/31/2022 6:00pm - 6:45pm M , Strike Back Martial Arts LLC 80.00% B Strike-Fit Teens 02/07/2022 02/28/2022 6:00pm - 6:45pm M , Strike Back Martial Arts LLC 80.00% C Strike-Fit Teens 03/07/2022 03/28/2022 6:00pm - 6:45pm M , Strike Back Martial Arts LLC 80.00% 1239 A Tiny Panthers: Kids Karate 02/05/2022 02/26/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% B Tiny Panthers: Kids Karate 03/05/2022 03/26/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% Irondequoit Recreation User: MH Run Date/Time: 12/10/2021 @ 10:20am Page: 2 of 5 IR- Activity Section Listing with Instructors for Resolution - Addendum A Activity# Sec Description Beg Date End Date Time Period Days Instructor Instructor Payout 1240 A Panthers: Kids Karate 02/05/2022 02/26/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% B Panthers: Kids Karate 03/05/2022 03/26/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% 1514 A Little Chef Valentine's Day 02/10/2022 02/10/2022 6:30pm - 7:30pm Th Bauld, Elizabeth 80.00% 1518 A Cupcake Wars 03/16/2022 03/16/2022 6:00pm - 7:30pm W Bauld, Elizabeth 80.00% 1526 A Inclusive & Adaptive Music, Moveme 02/01/2022 02/22/2022 6:10pm - 6:55pm Tu Colombo, Jennifer 80.00% B Inclusive & Adaptive Music, Moveme 03/01/2022 03/22/2022 6:10pm - 6:55pm Tu Colombo, Jennifer 80.00% 1528 A Sensory Friendly Music & Movement 02/01/2022 02/22/2022 5:30pm - 6:00pm Tu Colombo, Jennifer 80.00% B Sensory Friendly Music & Movement 03/01/2022 03/22/2022 5:30pm - 6:00pm Tu Colombo, Jennifer 80.00% 1974 A Photography with a Smart Phone 03/10/2022 03/31/2022 6:30pm - 7:30pm Th Patton, Emily 80.00% 1975 A Creating a Comic 03/10/2022 03/31/2022 5:15pm - 6:15pm Th Patton, Emily 80.00% 2208 A Intro to Ballet 04/06/2022 04/27/2022 6:25pm - 7:10pm W Lovejoy, Cyndi 80.00% B Intro to Ballet 05/04/2022 05/25/2022 6:25pm - 7:10pm W Lovejoy, Cyndi 80.00% 2209 A Ballet 2 04/07/2022 04/28/2022 5:45pm - 6:30pm Th Lovejoy, Cyndi 80.00% B Ballet 2 05/05/2022 05/26/2022 5:45pm - 6:30pm Th Lovejoy, Cyndi 80.00% 2210 A Tiny Tots Dance 04/05/2022 04/26/2022 10:25am - 11:10am Tu Lovejoy, Cyndi 80.00% 2211 A Mats, Music and More!04/05/2022 04/26/2022 9:30am - 10:15am Tu Lovejoy, Cyndi 80.00% 2212 A Jazz and Hip Hop 04/07/2022 04/28/2022 6:40pm - 7:25pm Th Lovejoy, Cyndi 80.00% B Jazz and Hip Hop 05/05/2022 05/26/2022 6:40pm - 7:25pm Th Lovejoy, Cyndi 80.00% 2213 A Intro to Dance and Movement 04/06/2022 04/27/2022 5:45pm - 6:15pm W Lovejoy, Cyndi 80.00% B Intro to Dance and Movement 05/04/2022 05/25/2022 5:45pm - 6:15pm W Lovejoy, Cyndi 80.00% 2214 A Friday Morning Mixer 04/01/2022 04/22/2022 10:00am - 10:45am F Lovejoy, Cyndi 80.00% B Friday Morning Mixer 05/06/2022 05/27/2022 10:00am - 10:45am F Lovejoy, Cyndi 80.00% 2219 A Tiny Tots Tumbling 05/03/2022 05/24/2022 10:25am - 11:10am Tu Lovejoy, Cyndi 80.00% 2220 A Little Kicker Soccer (3-4)05/10/2022 05/31/2022 5:30pm - 6:00pm Tu , Icon Production LLC 80.00% B Little Kicker Soccer (5-6)05/10/2022 05/31/2022 6:15pm - 7:00pm Tu , Icon Production LLC 80.00% 2222 A Bean Bags, Hoops and Parachutes 05/03/2022 05/24/2022 9:30am - 10:15am Tu Lovejoy, Cyndi 80.00% 2232 A Junior Jujitsu - Sat. April 04/02/2022 04/30/2022 9:00am - 10:00am Sa , Strike Back Martial Arts LLC 80.00% Irondequoit Recreation User: MH Run Date/Time: 12/10/2021 @ 10:20am Page: 3 of 5 IR- Activity Section Listing with Instructors for Resolution - Addendum A Activity# Sec Description Beg Date End Date Time Period Days Instructor Instructor Payout 2232 B Junior Jujitsu - Tues. April 04/05/2022 04/26/2022 6:00pm - 7:00pm Tu , Strike Back Martial Arts LLC 80.00% C Junior Jujitsu - Sat &Tues. April 04/02/2022 04/30/2022 9:00am - 10:00am Tu,Sa , Strike Back Martial Arts LLC 80.00% D Junior Jujitsu - Tues. May 05/03/2022 05/31/2022 6:00pm - 7:00pm Tu , Strike Back Martial Arts LLC 80.00% E Junior Jujitsu - Sat. May 05/07/2022 05/28/2022 9:00am - 10:00am Sa , Strike Back Martial Arts LLC 80.00% F Junior Jujitsu - Sat &Tues. May 05/03/2022 05/31/2022 9:00am - 10:00am Tu,Sa , Strike Back Martial Arts LLC 80.00% 2234 A Strike-Fit Teens 04/04/2022 04/25/2022 6:00pm - 6:45pm M , Strike Back Martial Arts LLC 80.00% B Strike-Fit Teens 05/02/2022 05/23/2022 6:00pm - 6:45pm M , Strike Back Martial Arts LLC 80.00% 2239 A Tiny Panthers: Kids Karate 04/02/2022 04/23/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% B Tiny Panthers: Kids Karate 05/07/2022 05/28/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% 2240 A Panthers: Kids Karate 04/02/2022 04/23/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% B Panthers: Kids Karate 05/07/2022 05/28/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% 2514 A Little Chef Easter Bunny 04/06/2022 04/06/2022 6:30pm - 7:30pm W Bauld, Elizabeth 80.00% 2518 A Iron Chef Competition 05/04/2022 05/04/2022 6:00pm - 7:30pm W Bauld, Elizabeth 80.00% 2526 A Inclusive & Adaptive Music, Moveme 04/05/2022 04/26/2022 6:10pm - 6:55pm Tu Colombo, Jennifer 80.00% B Inclusive & Adaptive Music, Moveme 05/03/2022 05/24/2022 6:10pm - 6:55pm Tu Colombo, Jennifer 80.00% 2528 A Sensory Friendly Music & Movement 04/05/2022 04/26/2022 5:30pm - 6:00pm Tu Colombo, Jennifer 80.00% B Sensory Friendly Music & Movement 05/03/2022 05/24/2022 5:30pm - 6:00pm Tu Colombo, Jennifer 80.00% 2976 A Creating Animation 04/07/2022 05/12/2022 6:40pm - 7:25pm Th Patton, Emily 80.00% 5104 A Tai Chi 03/16/2022 04/22/2022 11:00am - 11:45am W,F Otis, Sarah 80.00% 5109 A Ballroom Dancing 01/05/2022 01/26/2022 5:30pm - 6:30pm W Born, Katie 80.00% 5112 A Rugby 101 02/07/2022 03/31/2022 6:45pm - 8:45pm M,Th Pyke, Meredith 80.00% 5124 A Matter of Balance 01/19/2022 03/09/2022 9:30am - 11:30am W Otis, Sarah 80.00% 5127 A Paint Pouring 02/19/2022 02/19/2022 12:00pm - 2:00pm Sa Rehler, Ashley 80.00% B Paint Pouring 03/23/2022 03/23/2022 6:00pm - 8:00pm W Rehler, Ashley 80.00% 5128 A Couples Paint Night 02/08/2022 02/08/2022 6:30pm - 8:30pm Tu Patton, Emily 80.00% B Couples Paint Night 02/10/2022 02/10/2022 6:30pm - 8:30pm Th Patton, Emily 80.00% 5133 A American Sign Language 101 03/15/2022 04/14/2022 6:30pm - 7:30pm Tu,Th Schwartz, Matthew 80.00% 5138 A Valentine’s Day Royal Icing 02/11/2022 02/11/2022 5:30pm - 6:30pm F Scida, Sarah 80.00% Irondequoit Recreation User: MH Run Date/Time: 12/10/2021 @ 10:20am Page: 4 of 5 IR- Activity Section Listing with Instructors for Resolution - Addendum A Activity# Sec Description Beg Date End Date Time Period Days Instructor Instructor Payout 5139 A Cake Decorating 101 02/21/2022 02/28/2022 6:30pm - 7:30pm M Jones, Karen 80.00% 5140 A Valentine's Day Cocoa Bombs 02/05/2022 02/05/2022 4:00pm - 6:00pm Sa Fay, Leslie 80.00% 5147 A Homemade Bath Essentials 02/25/2022 02/25/2022 5:30pm - 7:30pm F Byrne, Beth 80.00% B Homemade Bath Essentials 02/28/2022 02/28/2022 5:30pm - 7:30pm M Byrne, Beth 80.00% 5150 A Fabric Marbling 01/20/2022 01/20/2022 6:30pm - 8:30pm Th Rehler, Ashley 80.00% B Fabric Marbling 03/08/2022 03/08/2022 6:30pm - 8:30pm Tu Rehler, Ashley 80.00% 5151 A Paper Marbling 02/01/2022 02/01/2022 6:30pm - 8:30pm Tu Rehler, Ashley 80.00% B Paper Marbling 03/12/2022 03/12/2022 11:00am - 1:00pm Sa Rehler, Ashley 80.00% 5152 A Woodblock Printing 02/02/2022 02/02/2022 5:30pm - 8:30pm W Rehler, Ashley 80.00% B Woodblock Printing 03/26/2022 03/26/2022 11:00am - 3:00pm Sa Rehler, Ashley 80.00% 5153 A Photo Cube Creation 55+ yrs. 02/03/2022 02/03/2022 1:00pm - 2:00pm Th Rullo, Kathleen 80.00% 5154 A Photo Cube Creation 18+ yrs. 02/03/2022 02/03/2022 5:30pm - 6:30pm Th Rullo, Kathleen 80.00% 5155 A Watercolor 101 03/07/2022 04/11/2022 5:30pm - 6:30pm M Patton, Emily 80.00% 5157 A Color Pencil 101 03/08/2022 04/12/2022 5:00pm - 6:00pm Tu Patton, Emily 80.00% 5158 A Painting 101 03/08/2022 04/12/2022 6:15pm - 7:15pm Tu Patton, Emily 80.00% 5227 A Paint Pouring 04/28/2022 04/28/2022 6:30pm - 8:30pm Th Rehler, Ashley 80.00% 5250 A Fabric Marbling 04/09/2022 04/09/2022 11:00am - 1:00pm Sa Rehler, Ashley 80.00% 5251 A Paper Marbling 04/09/2022 04/09/2022 2:30pm - 4:30pm Sa Rehler, Ashley 80.00% 5252 A Woodblock Printing 05/11/2022 05/11/2022 5:30pm - 8:30pm W Rehler, Ashley 80.00% 5253 A Photo Cube Creation 55+ yrs. 05/06/2022 05/06/2022 2:30pm - 3:30pm F Rullo, Kathleen 80.00% 5254 A Photo Cube Creation 18+ yrs. 05/06/2022 05/06/2022 5:30pm - 6:30pm F Rullo, Kathleen 80.00% 5256 A Watercolor 102 04/18/2022 05/23/2022 5:30pm - 6:30pm M Patton, Emily 80.00% 5259 A Painting 102 04/19/2022 05/24/2022 6:15pm - 7:15pm Tu Patton, Emily 80.00% 5260 A The History Behind the Rochester Re 04/14/2022 04/14/2022 5:30pm - 7:00pm Th Lucero, Tyler 80.00% Irondequoit Recreation User: MH Run Date/Time: 12/10/2021 @ 10:20am Page: 5 of 5 IR- Activity Section Listing with Instructors for Resolution - Addendum A Activity# Sec Description Beg Date End Date Time Period Days Instructor Instructor Payout 5263 A Book Making 101 04/19/2022 05/24/2022 5:00pm - 6:00pm Tu Patton, Emily 80.00% 5264 A Build Your Own Terrarium 04/20/2022 04/20/2022 5:30pm - 6:30pm W Rullo, Kathleen 80.00% 5265 A Kokedama Plant 05/18/2022 05/18/2022 5:30pm - 6:30pm W Rullo, Kathleen 80.00% 9005 1 Adult Jujitsu 01/04/2022 01/25/2022 7:00pm - 8:15pm Tu , Strike Back Martial Arts LLC 80.00% 2 Adult Jujitsu 02/01/2022 02/22/2022 7:00pm - 8:15pm Tu , Strike Back Martial Arts LLC 80.00% 3 Adult Jujitsu 03/01/2022 03/29/2022 7:00pm - 8:15pm Tu , Strike Back Martial Arts LLC 80.00% 4 Adult Jujitsu 04/05/2022 04/26/2022 7:00pm - 8:15pm Tu , Strike Back Martial Arts LLC 80.00% 5 Adult Jujitsu 05/03/2022 05/31/2022 7:00pm - 8:15pm Tu , Strike Back Martial Arts LLC 80.00% 9006 1 Women's Self Protection Class 01/27/2022 03/03/2022 7:30pm - 8:30pm Th , Strike Back Martial Arts LLC 80.00% Irondequoit Recreation User: MH Run Date/Time: 12/10/2021 @ 10:20am Page: 1 of 5 Winter/Spring 2022 Revised - Addendum B IR- Activity Section Listing with Instructors for Resolution Activity# Sec Description Beg Date End Date Time Period Days Instructor Instructor Payout 1208 A Intro to Ballet 02/02/2022 02/23/2022 6:25pm - 7:10pm W Lovejoy, Cyndi 80.00% B Intro to Ballet 03/02/2022 03/23/2022 6:25pm - 7:10pm W Lovejoy, Cyndi 80.00% 1209 A Ballet II 02/03/2022 02/24/2022 5:45pm - 6:30pm Th Lovejoy, Cyndi 80.00% B Ballet II 03/03/2022 03/24/2022 5:45pm - 6:30pm Th Lovejoy, Cyndi 80.00% 1210 A Tiny Tots Dance 02/01/2022 02/22/2022 10:25am - 11:10am Tu Lovejoy, Cyndi 80.00% 1211 A Mats, Music and More!02/01/2022 02/22/2022 9:30am - 10:15am Tu Lovejoy, Cyndi 80.00% 1212 A Jazz and Hip Hop 02/03/2022 02/24/2022 6:40pm - 7:25pm Th Lovejoy, Cyndi 80.00% B Jazz and Hip Hop 03/03/2022 03/24/2022 6:40pm - 7:25pm Th Lovejoy, Cyndi 80.00% 1213 A Intro to Dance and Movement 02/02/2022 02/23/2022 5:45pm - 6:15pm W Lovejoy, Cyndi 80.00% B Intro to Dance and Movement 03/02/2022 03/23/2022 5:45pm - 6:15pm W Lovejoy, Cyndi 80.00% 1214 A Friday Morning Mixer 02/04/2022 02/25/2022 10:00am - 10:45am F Lovejoy, Cyndi 80.00% B Friday Morning Mixer 03/04/2022 03/25/2022 10:00am - 10:45am F Lovejoy, Cyndi 80.00% 1219 A Tiny Tots Tumbling 03/01/2022 03/22/2022 10:25am - 11:10am Tu Lovejoy, Cyndi 80.00% 1222 A Bean Bags, Hoops and Parachutes 03/01/2022 03/22/2022 9:30am - 10:15am Tu Lovejoy, Cyndi 80.00% 1230 A Jujitsu Buddies Level 1 AM 03/12/2022 05/14/2022 10:15am - 11:00am Sa , Strike Back Martial Arts LLC 80.00% B Jujitsu Buddies Level 1 PM 03/12/2022 05/14/2022 12:15pm - 1:00pm Sa , Strike Back Martial Arts LLC 80.00% 1231 A Jujitsu Buddies Level 2 03/12/2022 05/14/2022 11:15am - 12:00pm Sa , Strike Back Martial Arts LLC 80.00% 1232 A Junior Jujitsu - Jan Tues.01/04/2022 01/25/2022 6:00pm - 7:00pm Tu , Strike Back Martial Arts LLC 80.00% B Junior Jujitsu - Jan Sat.01/08/2022 01/29/2022 9:00am - 10:00am Sa , Strike Back Martial Arts LLC 80.00% C Junior Jujitsu - Jan Sat.& Tues. 01/04/2022 01/29/2022 9:00am - 10:00am Tu,Sa , Strike Back Martial Arts LLC 80.00% D Junior Jujitsu - Feb. Tues.02/01/2022 02/22/2022 6:00pm - 7:00pm Tu , Strike Back Martial Arts LLC 80.00% E Junior Jujitsu - Feb. Sat.02/05/2022 02/26/2022 9:00am - 10:00am Sa , Strike Back Martial Arts LLC 80.00% F Junior Jujitsu - Feb Sat.& Tues. 02/01/2022 02/26/2022 9:00am - 10:00am Tu,Sa , Strike Back Martial Arts LLC 80.00% G Junior Jujitsu - March Tues.03/01/2022 03/29/2022 6:00pm - 7:00pm Tu , Strike Back Martial Arts LLC 80.00% H Junior Jujitsu - March Sat.03/05/2022 03/26/2022 9:00am - 10:00am Sa , Strike Back Martial Arts LLC 80.00% I Junior Jujitsu - March Sat.& Tues. 03/01/2022 03/29/2022 9:00am - 10:00am Tu,Sa , Strike Back Martial Arts LLC 80.00% 1234 A Strike-Fit Teens 01/03/2022 01/31/2022 6:00pm - 6:45pm M , Strike Back Martial Arts LLC 80.00% B Strike-Fit Teens 02/07/2022 02/28/2022 6:00pm - 6:45pm M , Strike Back Martial Arts LLC 80.00% C Strike-Fit Teens 03/07/2022 03/28/2022 6:00pm - 6:45pm M , Strike Back Martial Arts LLC 80.00% 1239 A Tiny Panthers: Kids Karate 02/05/2022 02/26/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% B Tiny Panthers: Kids Karate 03/05/2022 03/26/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% Irondequoit Recreation User: MH Run Date/Time: 02/01/2022 @ 3:39pm Page: 2 of 5 Winter/Spring 2022 Revised - Addendum B IR- Activity Section Listing with Instructors for Resolution Activity# Sec Description Beg Date End Date Time Period Days Instructor Instructor Payout 1240 A Panthers: Kids Karate 02/05/2022 02/26/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% B Panthers: Kids Karate 03/05/2022 03/26/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% 1514 A Little Chef Valentine's Day 02/10/2022 02/10/2022 6:30pm - 7:30pm Th Bauld, Elizabeth 80.00% 1518 A Cupcake Wars 03/16/2022 03/16/2022 6:00pm - 7:30pm W Bauld, Elizabeth 80.00% 1526 A Inclusive & Adaptive Music, Moveme 02/01/2022 02/22/2022 6:10pm - 6:55pm Tu Colombo, Jennifer 80.00% B Inclusive & Adaptive Music, Moveme 03/01/2022 03/22/2022 6:10pm - 6:55pm Tu Colombo, Jennifer 80.00% 1528 A Sensory Friendly Music & Movement 02/01/2022 02/22/2022 5:30pm - 6:00pm Tu Colombo, Jennifer 80.00% B Sensory Friendly Music & Movement 03/01/2022 03/22/2022 5:30pm - 6:00pm Tu Colombo, Jennifer 80.00% 1974 A Photography with a Smart Phone 03/10/2022 03/31/2022 6:30pm - 7:30pm Th Patton, Emily 80.00% 1975 A Creating a Comic 03/10/2022 03/31/2022 5:15pm - 6:15pm Th Patton, Emily 80.00% 2208 A Intro to Ballet 04/06/2022 04/27/2022 6:25pm - 7:10pm W Lovejoy, Cyndi 80.00% B Intro to Ballet 05/04/2022 05/25/2022 6:25pm - 7:10pm W Lovejoy, Cyndi 80.00% 2209 A Ballet 2 04/07/2022 04/28/2022 5:45pm - 6:30pm Th Lovejoy, Cyndi 80.00% B Ballet 2 05/05/2022 05/26/2022 5:45pm - 6:30pm Th Lovejoy, Cyndi 80.00% 2210 A Tiny Tots Dance 04/05/2022 04/26/2022 10:25am - 11:10am Tu Lovejoy, Cyndi 80.00% 2211 A Mats, Music and More!04/05/2022 04/26/2022 9:30am - 10:15am Tu Lovejoy, Cyndi 80.00% 2212 A Jazz and Hip Hop 04/07/2022 04/28/2022 6:40pm - 7:25pm Th Lovejoy, Cyndi 80.00% B Jazz and Hip Hop 05/05/2022 05/26/2022 6:40pm - 7:25pm Th Lovejoy, Cyndi 80.00% 2213 A Intro to Dance and Movement 04/06/2022 04/27/2022 5:45pm - 6:15pm W Lovejoy, Cyndi 80.00% B Intro to Dance and Movement 05/04/2022 05/25/2022 5:45pm - 6:15pm W Lovejoy, Cyndi 80.00% 2214 A Friday Morning Mixer 04/01/2022 04/22/2022 10:00am - 10:45am F Lovejoy, Cyndi 80.00% B Friday Morning Mixer 05/06/2022 05/27/2022 10:00am - 10:45am F Lovejoy, Cyndi 80.00% 2219 A Tiny Tots Tumbling 05/03/2022 05/24/2022 10:25am - 11:10am Tu Lovejoy, Cyndi 80.00% 2220 A Little Kicker Soccer (3-4)05/10/2022 05/31/2022 5:30pm - 6:00pm Tu , Icon Production LLC 80.00% B Little Kicker Soccer (5-6)05/10/2022 05/31/2022 6:15pm - 7:00pm Tu , Icon Production LLC 80.00% 2222 A Bean Bags, Hoops and Parachutes 05/03/2022 05/24/2022 9:30am - 10:15am Tu Lovejoy, Cyndi 80.00% 2232 A Junior Jujitsu - Sat. April 04/02/2022 04/30/2022 9:00am - 10:00am Sa , Strike Back Martial Arts LLC 80.00% Irondequoit Recreation User: MH Run Date/Time: 02/01/2022 @ 3:39pm Page: 3 of 5 Winter/Spring 2022 Revised - Addendum B IR- Activity Section Listing with Instructors for Resolution Activity# Sec Description Beg Date End Date Time Period Days Instructor Instructor Payout 2232 B Junior Jujitsu - Tues. April 04/05/2022 04/26/2022 6:00pm - 7:00pm Tu , Strike Back Martial Arts LLC 80.00% C Junior Jujitsu - Sat &Tues. April 04/02/2022 04/30/2022 9:00am - 10:00am Tu,Sa , Strike Back Martial Arts LLC 80.00% D Junior Jujitsu - Tues. May 05/03/2022 05/31/2022 6:00pm - 7:00pm Tu , Strike Back Martial Arts LLC 80.00% E Junior Jujitsu - Sat. May 05/07/2022 05/28/2022 9:00am - 10:00am Sa , Strike Back Martial Arts LLC 80.00% F Junior Jujitsu - Sat &Tues. May 05/03/2022 05/31/2022 9:00am - 10:00am Tu,Sa , Strike Back Martial Arts LLC 80.00% 2234 A Strike-Fit Teens 04/04/2022 04/25/2022 6:00pm - 6:45pm M , Strike Back Martial Arts LLC 80.00% B Strike-Fit Teens 05/02/2022 05/23/2022 6:00pm - 6:45pm M , Strike Back Martial Arts LLC 80.00% 2239 A Tiny Panthers: Kids Karate 04/02/2022 04/23/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% B Tiny Panthers: Kids Karate 05/07/2022 05/28/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% 2240 A Panthers: Kids Karate 04/02/2022 04/23/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% B Panthers: Kids Karate 05/07/2022 05/28/2022 10:00am - 10:30am Sa Crudup, Randy 80.00% 2514 A Little Chef Easter Bunny 04/06/2022 04/06/2022 6:30pm - 7:30pm W Bauld, Elizabeth 80.00% 2518 A Iron Chef Competition 05/04/2022 05/04/2022 6:00pm - 7:30pm W Bauld, Elizabeth 80.00% 2526 A Inclusive & Adaptive Music, Moveme 04/05/2022 04/26/2022 6:10pm - 6:55pm Tu Colombo, Jennifer 80.00% B Inclusive & Adaptive Music, Moveme 05/03/2022 05/24/2022 6:10pm - 6:55pm Tu Colombo, Jennifer 80.00% 2528 A Sensory Friendly Music & Movement 04/05/2022 04/26/2022 5:30pm - 6:00pm Tu Colombo, Jennifer 80.00% B Sensory Friendly Music & Movement 05/03/2022 05/24/2022 5:30pm - 6:00pm Tu Colombo, Jennifer 80.00% 2976 A Creating Animation 04/07/2022 05/12/2022 6:40pm - 7:25pm Th Patton, Emily 80.00% 5104 A Tai Chi 03/16/2022 04/22/2022 11:00am - 11:45am W,F Otis, Sarah 80.00% 5109 A Ballroom Dancing 01/05/2022 01/26/2022 5:30pm - 6:30pm W Born, Katie 80.00% 5112 A Rugby 101 02/07/2022 03/31/2022 6:45pm - 8:45pm M,Th Pyke, Meredith 80.00% 5124 A Matter of Balance 01/26/2022 03/09/2022 9:30am - 11:30am W Otis, Sarah 80.00% 5127 A Paint Pouring 02/19/2022 02/19/2022 12:00pm - 2:00pm Sa Rehler, Ashley 80.00% B Paint Pouring 03/23/2022 03/23/2022 6:00pm - 8:00pm W Rehler, Ashley 80.00% 5128 A Couples Paint Night 02/08/2022 02/08/2022 6:30pm - 8:30pm Tu Patton, Emily 80.00% B Couples Paint Night 02/10/2022 02/10/2022 6:30pm - 8:30pm Th Patton, Emily 80.00% 5133 A American Sign Language 101 03/15/2022 04/14/2022 6:30pm - 7:30pm Tu,Th Schwartz, Matthew 80.00% 5135 A Wednesday Crochet Circle 03/02/2022 05/18/2022 4:45pm - 5:30pm W Patton, Emily 80.00% Irondequoit Recreation User: MH Run Date/Time: 02/01/2022 @ 3:39pm Page: 4 of 5 Winter/Spring 2022 Revised - Addendum B IR- Activity Section Listing with Instructors for Resolution Activity# Sec Description Beg Date End Date Time Period Days Instructor Instructor Payout 5138 A Valentine’s Day Royal Icing 02/11/2022 02/11/2022 5:30pm - 6:30pm F Scida, Sarah 80.00% 5139 A Cake Decorating 101 02/21/2022 02/28/2022 6:30pm - 7:30pm M Jones, Karen 80.00% 5140 A Valentine's Day Cocoa Bombs 02/05/2022 02/05/2022 4:00pm - 6:00pm Sa Fay, Leslie 80.00% 5143 A Want to Sea More? Vacation Plannin 03/08/2022 03/22/2022 6:00pm - 7:00pm Tu Kubarycz, Matt 80.00% 5147 A Homemade Bath Essentials - Bath Fi 02/25/2022 02/25/2022 5:30pm - 7:30pm F Byrne, Beth 80.00% B Homemade Bath Essentials - Bath S 02/28/2022 02/28/2022 5:30pm - 7:30pm M Byrne, Beth 80.00% 5150 A Fabric Marbling 01/20/2022 01/20/2022 6:30pm - 8:30pm Th Rehler, Ashley 80.00% B Fabric Marbling 03/08/2022 03/08/2022 6:30pm - 8:30pm Tu Rehler, Ashley 80.00% 5151 A Paper Marbling 02/01/2022 02/01/2022 6:30pm - 8:30pm Tu Rehler, Ashley 80.00% B Paper Marbling 03/12/2022 03/12/2022 11:00am - 1:00pm Sa Rehler, Ashley 80.00% 5152 A Woodblock Printing 02/02/2022 02/02/2022 5:30pm - 8:30pm W Rehler, Ashley 80.00% B Woodblock Printing 03/26/2022 03/26/2022 11:00am - 3:00pm Sa Rehler, Ashley 80.00% 5153 A Photo Cube Creation 55+ yrs. 02/03/2022 02/03/2022 1:00pm - 2:00pm Th Rullo, Kathleen 80.00% 5154 A Photo Cube Creation 18+ yrs. 02/03/2022 02/03/2022 5:30pm - 6:30pm Th Rullo, Kathleen 80.00% 5155 A Watercolor 101 03/07/2022 04/11/2022 5:30pm - 6:30pm M Patton, Emily 80.00% 5157 A Color Pencil 101 03/08/2022 04/12/2022 5:00pm - 6:00pm Tu Patton, Emily 80.00% 5158 A Painting 101 03/08/2022 04/12/2022 6:15pm - 7:15pm Tu Patton, Emily 80.00% 5227 A Paint Pouring 04/28/2022 04/28/2022 6:30pm - 8:30pm Th Rehler, Ashley 80.00% 5250 A Fabric Marbling 04/09/2022 04/09/2022 11:00am - 1:00pm Sa Rehler, Ashley 80.00% 5251 A Paper Marbling 04/09/2022 04/09/2022 2:30pm - 4:30pm Sa Rehler, Ashley 80.00% 5252 A Woodblock Printing 05/11/2022 05/11/2022 5:30pm - 8:30pm W Rehler, Ashley 80.00% 5253 A Photo Cube Creation 55+ yrs. 05/06/2022 05/06/2022 2:30pm - 3:30pm F Rullo, Kathleen 80.00% 5254 A Photo Cube Creation 18+ yrs. 05/06/2022 05/06/2022 5:30pm - 6:30pm F Rullo, Kathleen 80.00% 5256 A Watercolor 102 04/18/2022 05/23/2022 5:30pm - 6:30pm M Patton, Emily 80.00% Irondequoit Recreation User: MH Run Date/Time: 02/01/2022 @ 3:39pm Page: 5 of 5 Winter/Spring 2022 Revised - Addendum B IR- Activity Section Listing with Instructors for Resolution Activity# Sec Description Beg Date End Date Time Period Days Instructor Instructor Payout 5259 A Painting 102 04/19/2022 05/24/2022 6:15pm - 7:15pm Tu Patton, Emily 80.00% 5260 A The History Behind the Rochester Re 04/14/2022 04/14/2022 5:30pm - 7:00pm Th Lucero, Tyler 80.00% 5263 A Book Making 101 04/19/2022 05/24/2022 5:00pm - 6:00pm Tu Patton, Emily 80.00% 5264 A Build Your Own Terrarium 04/20/2022 04/20/2022 5:30pm - 6:30pm W Rullo, Kathleen 80.00% 5265 A Kokedama Plant 05/18/2022 05/18/2022 5:30pm - 6:30pm W Rullo, Kathleen 80.00% 5284 A Geocaching 101 05/14/2022 05/14/2022 1:00pm - 2:30pm Sa Barczys, Pat 80.00% 9000 1 Barre Class 01/05/2022 01/26/2022 4:30pm - 5:15pm W VanOrden-Johnson, Lucy 30.00 2 Barre Class 02/02/2022 02/23/2022 4:30pm - 5:15pm W VanOrden-Johnson, Lucy 30.00 3 Barre Class 03/02/2022 03/30/2022 4:30pm - 5:15pm W VanOrden-Johnson, Lucy 30.00 4 Barre Class 04/06/2022 04/27/2022 4:30pm - 5:15pm W VanOrden-Johnson, Lucy 30.00 5 Barre Class 05/04/2022 05/25/2022 4:30pm - 5:15pm W VanOrden-Johnson, Lucy 30.00 9001 1 Core Class 01/05/2022 01/26/2022 5:30pm - 6:00pm W VanOrden-Johnson, Lucy 30.00 2 Core Class 02/02/2022 02/23/2022 5:30pm - 6:00pm W VanOrden-Johnson, Lucy 30.00 3 Core Class 03/02/2022 03/30/2022 5:30pm - 6:00pm W VanOrden-Johnson, Lucy 30.00 4 Core Class 04/06/2022 04/27/2022 5:30pm - 6:00pm W VanOrden-Johnson, Lucy 30.00 5 Core Class 05/04/2022 05/25/2022 5:30pm - 6:00pm W VanOrden-Johnson, Lucy 30.00 9005 1 Adult Jujitsu 01/04/2022 01/25/2022 7:00pm - 8:15pm Tu , Strike Back Martial Arts LLC 80.00% 2 Adult Jujitsu 02/01/2022 02/22/2022 7:00pm - 8:15pm Tu , Strike Back Martial Arts LLC 80.00% 3 Adult Jujitsu 03/01/2022 03/29/2022 7:00pm - 8:15pm Tu , Strike Back Martial Arts LLC 80.00% 4 Adult Jujitsu 04/05/2022 04/26/2022 7:00pm - 8:15pm Tu , Strike Back Martial Arts LLC 80.00% 5 Adult Jujitsu 05/03/2022 05/31/2022 7:00pm - 8:15pm Tu , Strike Back Martial Arts LLC 80.00% 9006 1 Women's Self Protection Class 02/10/2022 03/17/2022 7:30pm - 8:30pm Th , Strike Back Martial Arts LLC 80.00% Irondequoit Recreation User: MH Run Date/Time: 02/01/2022 @ 3:39pm Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO VARIOUS CONTRACTS WITH INDEPENDENT CONTRACTORS FROM LOCAL B-90 FOR STAFFING OF PARKING PERSONNEL, DAY/OVERNIGHT SUPERVISORS, TICKET TAKERS AND TICKET SELLERS FOR MCAVOY PARK, CAMP EASTMAN SPORTS FIELDS, AND VARIOUS TOWN SPECIAL EVENTS At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022 at 7:00 p.m. local time, there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ____________ offered the following resolution and moved for its adoption: WHEREAS, it is necessary to hire consultation services for staffing of parking personnel, security, day/overnight supervisors, ticket takers, and ticket sellers for McAvoy Park, Camp Eastman Sport Fields, and various Town Special Events; and WHEREAS, the Town of Irondequoit desires to contract with independent contractors from Local B-90 Ushers & Ticket Takers providing these services pursuant to Addendum “A”, which is attached hereto and made a part hereof; and WHEREAS, funds have been appropriated for this purpose in the following accounts: #7140.4120.0000.7147 and #234.4120. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves contract with independent contractors from Local B-90 Ushers & Ticket Takers providing these services pursuant to Addendum “A”, and authorizes the Supervisor to execute any and all necessary documents to enter into an agreement with independent contractors from Local B-90 Ushers & Ticket Takers in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ____and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Fitzpatrick voting __________ ADDENDUM “A” 2022 Local B-90 Ushers & Ticket Takers VENDOR/CONTRACTOR SERVICE PROVIDED VENDOR COMPENSATION Samuel Falzone Supervision of Event Parking/Ticket Taker/Seller Personnel $17.00/hour Terry Honan Event Parking/Ticket Taker/Sellers $15.00/hour Ian Anderson Event Parking/Ticket Taker/Sellers $13.70/hour Frank Bray Event Parking/Ticket Taker/Sellers $13.70/hour James Carbone Event Parking/Ticket Taker/Sellers $13.70/hour Jamie Carey Event Parking/Ticket Taker/Sellers $13.70/hour Carl Cleveland Event Parking/Ticket Taker/Sellers $13.70/hour Cathy Cortese Event Parking/Ticket Taker/Sellers $13.70/hour Daniel Curcio Event Parking/Ticket Taker/Sellers $13.70/hour Leo DeLuca Jr. Event Parking/Ticket Taker/Sellers $14.00/hour Edwin Diamond Event Parking/Ticket Taker/Sellers $13.70/hour Robert Earl Event Parking/Ticket Taker/Sellers $13.70/hour Thomas Eichas Event Parking/Ticket Taker/Sellers $13.70/hour Richard Francis Event Parking/Ticket Taker/Sellers $13.70/hour Thomas Gottschalk Event Parking/Ticket Taker/Sellers $13.70/hour James Grammatico Event Parking/Ticket Taker/Sellers $13.70/hour Greg Gula Event Parking/Ticket Taker/Sellers $13.70/hour Laura Honan Event Parking/Ticket Taker/Sellers $13.70/hour Shawn Malone Event Parking/Ticket Taker/Sellers $13.70/hour Peter Limoli Event Parking/Ticket Taker/Sellers $13.70/hour Frank Mangiavellano Event Parking/Ticket Taker/Sellers $13.70/hour James McCauley Jr. Event Parking/Ticket Taker/Sellers $13.70/hour Harry Melvin Event Parking/Ticket Taker/Sellers $14.00/hour Thomas Mihalitsas Event Parking/Ticket Taker/Sellers $13.70/hour ADDENDUM “A” 2022 Local B-90 Ushers & Ticket Takers (Cont’d) VENDOR/CONTRACTOR SERVICE PROVIDED VENDOR COMPENSATION Nick Murgillo Event Parking/Ticket Taker/Sellers $13.70/hour Alan Pellegrino Event Parking/Ticket Taker/Sellers $13.70/hour Fred Porcelli Event Parking/Ticket Taker/Sellers $13.70/hour Anthony G. Pucillo Event Parking/Ticket Taker/Sellers $14.00/hour Joseph Scalise Event Parking/Ticket Taker/Sellers $14.00/hour John Secash Event Parking/Ticket Taker/Sellers $13.70/hour Paul Sidoti Event Parking/Ticket Taker/Sellers $13.70/hour Len Stein Event Parking/Ticket Taker/Sellers $13.70/hour Harry Sylar Event Parking/Ticket Taker/Sellers $13.70/hour Roy Thomas Event Parking/Ticket Taker/Sellers $13.70/hour Will Volkmar Event Parking/Ticket Taker/Sellers $13.70/hour Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING EXECUTION OF LETTER AGREEMENTS WITH TOWN ENGINEER TO PROVIDE DAY-TO-DAY PLANNING ASSISTANCE AND TO REVIEW THE TOWN’S PLANNING SERVICES At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February, 2022, at 7:00 P.M. local time, there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, the Town Board adopted a resolution on January 16, 2014, appointing LaBella Associates, D.P.C. (“LaBella”) as Town Engineer of the Town of Irondequoit and authorizing the Supervisor to enter into a contract with LaBella to serve as Town Engineer; and WHEREAS, on February 25, 2014 the Town and Labella executed an Agreement for Professional Services Related to Designation as Town Engineer (the “Professional Services Agreement”); and WHEREAS, the Professional Services Agreement provided that LaBella would perform ongoing planning services upon receiving verbal or written direction by the Town, including supporting the Town’s planning and development professionals and reviewing site plans submitted to the Planning Board (the “Ongoing Services”); and WHEREAS, the Professional Services Agreement provided that LaBella would provide specific projects upon execution of a written authorization to proceed from the Town, including providing comprehensive planning studies (the “Special Projects Services”); and WHEREAS, the Town Board wishes to support the Department of Community Development, its Division of Planning and Zoning, the Planning Board, and other boards on an as-needed basis by better integrating the Town Engineer into planning review workflows by performing Ongoing Services, including: (a) site plan review; (b) subdivision review; (c) special use permit review; (d) signage matters; (e) providing technical and other support at Planning Board meetings; and (f) project review—all at the hourly rate of $110 per hour for work performed by a project manager as included in the Professional Services Agreement; and WHEREAS, the Town Board wishes to authorize the Town Engineer to perform a Special Project Service to review the Town Code, meet with Town staff, survey other community development departments within the region, and perform other services in order to provide the Town Board with recommendations for improving upon and better professionalizing the Town’s planning services and project review services, all at a total cost of $10,000; and WHEREAS, funding for these expenditures will be drawn from account # 001-8020-4120. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves the Letter Authorization between the Town and LaBella, dated January 31, 2022, to provide Ongoing Services to the Department of Community Development, its Division of Planning and Zoning, the Planning Board, and other boards as needed—at the rate of $110 per hour for work performed by a project manager—in substantially such form annexed as Exhibit A, and in final form as approved by the Attorney for the Town, and further authorizes the Supervisor to authorize and execute the same. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board hereby approves the Letter Engagement between the Town and LaBella, dated January 31, 2022, to provide the Special Project Service to comprehensively review the Town Code and planning services and survey other municipalities, for the purpose of providing recommendations for improving upon and better professionalizing the Town’s planning services and project review services—all at a total cost of $10,000—in substantially such form annexed as Exhibit B, and in final form as approved by the Attorney for the Town, and further authorizes the Supervisor to accept and execute the same. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ January 31, 2022 Rory Fitzpatrick, Supervisor Town of Irondequoit 1280 Titus Avenue Rochester, NY 14617 RE: Community Development Department Engagement Dear Rory: As a follow-up to my discussions with you and Andrew Dean, I am submitting this letter-form of proposal to engage Town staff members and others to document the functions of the Community Development Department. Based on our discussions we would provide the following scope of services in coordination with the Town: Review the Town Code and other documentation related to the establishment of the department and its mission; Provide a limited review of the existing Zoning Code and other development regulations related to permits and reviews conducted by the department; Meet with each member of the staff (12 in total) individually to understand their role in the department and potential improvements they would suggest; Meet with other staff members or board members that interact with the department; and Review and provide summaries of Community Development departments in peer communities in the Finger Lakes and Western New York regions of New York State. Key findings will be provided in a brief summary report. We propose to provide the scope for a lump sum fee of $10,000. To accept the proposal, please sign and date the acceptance below and return a copy to me. If you have questions or would like to discuss details associated with this engagement, please call me at your earliest convenience. We look forward to assisting the Town. Sincerely, Accepted by the Town of Irondequoit By: ___________________________________ Edward Flynn, AICP Director of Planning Date: _______________________________ LABELLA ASSOCIATES, D.P.C. January 31, 2022 Rory Fitzpatrick, Supervisor Town of Irondequoit 1280 Titus Avenue Rochester, NY 14617 RE: Planning Review Services Dear Rory: As a follow-up to my discussions with you and Andrew Dean, I am submitting this letter to confirm that the existing Town Engineer agreement dated February 25, 2014 covers Planning Reviews as defined at our meeting on January 19, 2022. Based on our discussions we would provide comprehensive Planning Review Services including: Site Plan review; Subdivision review; Special Use permit review; Signs; Attendance at Planning Board meetings; Review projects based on other regulations contained in Chapters 204 and 235 of the Town Code; and Assistance on an as-needed basis for other planning and zoning applications, as well as applications to boards such as the Zoning Board, Conservation Board, Architectural Review Committee and Historic Preservation Board Wes Pettee will be the primary staff person involved in the reviews with my assistance. The hourly rate will be $110/hr. for a Planner Project Manager as included on the 2/25/14 agreement. To acknowledge the services as described, please sign and date the acceptance below and return a copy to me. If you have questions or would like to discuss details associated with this engagement, please call me at your earliest convenience. We look forward to assisting the Town. Sincerely, Acknowledged by the Town of Irondequoit By: ___________________________________ Edward Flynn, AICP Director of Planning Date: _______________________________ LABELLA ASSOCIATES, D.P.C. Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING TOWN BOARD MEMBERS TO ATTEND THE ASSOCIATION OF TOWNS ANNUAL TRAINING At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York, held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, certain members of the Irondequoit Town Board wish to attend the New York Association of Towns 2022 Virtual Training School and Annual Meeting on February 21, 2022, and WHEREAS, this training consists of several sessions intended to provide information on emerging topics in municipal law and best practices for Town government; and WHEREAS, the training is available on a virtual basis at the price of $100 per participant, and funding for this training is available in budget line # 001-1010-4100 and 001-1220-4100. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the members of the Town Board to virtually attend the New York Association of Towns 2022 Virtual Training School and Annual Meeting on February 21, 2022, at the cost of $100 each, and not to exceed a total cost of $500. This resolution shall take effect immediately. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022-____________ EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION ALLOCATING REVENUE RECOVERY FUNDING FOR THE PRINTING AND MAILING OF A TOWN-WIDE NEWSLETTER At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February, 2022 at 7:00 P.M., local time; there were PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney to the Town Town Board member______________________offered the following resolution and moved its adoption: WHEREAS, the Town Board wishes to provide more timely and widespread communication to Town residents of Town business and events, particularly in the wake of the COVID-19 pandemic, in which the residents of the Town lacked a dedicated hardcopy source of information concerning Town business and events; and WHEREAS, the Town Board recognizes that many of its residents, including senior citizens, those lacking dedicated internet connections, and the indigent, would appreciate and benefit from a hardcopy source of information concerning Town business and events; and WHEREAS, the Town Board wishes to authorize the creation and printing of a Town- wide newsletter to provide a dedicated, timely, and accessible source of information concerning Town business, events, and initiatives; and WHEREAS, on March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law by the President to provide support to State, local and Tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents, and businesses; and WHEREAS, the Town of Irondequoit has been allocated approximately $22.45 million as part of the American Rescue Plan Act; and WHEREAS, pursuant to a Final Rule promulgated by the United States Department of Treasury on January 6, 2022, municipalities are allowed to use up to $10 million of their allocations for the purposes of revenue recovery, which can be appropriated toward government activities; and WHEREAS, the Town wishes to allocate such revenue recovery funds toward the development, printing, and mailing of a Town-wide newsletter twice per year, beginning in the year 2022; and WHEREAS, the anticipated initial cost of creating a Town-wide newsletter is expected to not exceed $18,000, and the allocation of funds in this amount and for this purpose has been approved by the Town’s consultant with respect to ARPA matters, the Bonadio Group. NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the Supervisor to develop, create, print, and mail a Town-wide newsletter, to be mailed on a twice-annual basis, and allocates an amount not to exceed $18,000 of revenue recovery funding from the American Rescue Plan Act toward this project in 2022, provided that in future years funding for the Town-wide newsletter be provided in the annual budget. AND, THEREFORE, BE IT FURTHER RESOLVED, that for the 2022 year, the amount expended toward the Town-wide newsletter shall not exceed the amount hereby allocated for that purpose from revenue recovery funding made available under the American Rescue Plan Act. AND, THEREFORE, BE IT FURTHER RESOLVED, that expenditures from this allocation of revenue recovery funding must be approved by the Town Board and be made in compliance with Chapter 51 of the Irondequoit Code and General Municipal Law Section 103, as applicable. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town-wide newsletter shall be used solely to describe Town business and events and shall not be used for advertising non-Town events, initiatives, or causes, nor to benefit any individual, private corporation, or private undertaking. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town-wide newsletter shall be strictly non-partisan, and shall not be used to promote a political party, candidate, political campaign, or any partisan cause, provided that the Town-wide newsletter may inform residents of the time and place of upcoming elections, referendum, or provide a factual description of matters to be undertaken, without conveying favoritism, partisanship, partiality, or approval or disapproval of any political party, candidate, political campaign, partisan cause, or matter to be undertaken. This resolution shall take effect immediately upon its adoption. Seconded by Town Board member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Freeman voting_________________ Town Board Member Romeo voting_________________ Town Board Member Perticone voting_________________ Town Supervisor Fitzpatrick voting_________________ Resolution No. 2022 - EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR SHAMROCK JACK'S RESTAURANT TO CONDUCT THEIR ANNUAL ST. PATRICK'S DAY FESTIVAL At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Patrina Freeman John Perticone Kimie Romeo Peter Wehner Harter Secrest & Emery LLP Town Supervisor Town Board Member Town Board Member Town Board Member Town Board Member Attorney for the Town Town Board Member offered the following resolution and moved its adoption: WHEREAS, the Town Clerk's Office received an application from Shamrock Jack's Restaurant to conduct their Annual St. Patrick's Day Festival; and WHEREAS, this event will be conducted both inside their current business location at 4554 Culver Road and outside in temporary tent structure located on the property; and WHEREAS, a temporary tent structure will be erected on Friday, March 11, 2022 and taken down on Friday, March 18, 2022; and WHEREAS, this tent will be used for serving food, beverages and entertainment purposes with no cooking, smoking or open flame activities; and WHEREAS, insurance has been reviewed and approved by the Town Insurance carrier, expiring on April 28, 2022. NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the Special Event License for Shamrock Jack's Restaurant to conduct their Annual St. Patrick's Day Festival from Friday, March 11, 2022 (equipment set up) through Friday, March 18, 2022 (equipment take down), upon the condition that Shamrock Jack's notifies all affected residents before the event. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member and duly put to vote, which resulted as follows: Town Board Member Town Board Member Town Board Member Town Board Member Town Supervisor Wehner voting Perticone voting Romeo voting Freeman voting Fitzpatrick voting APPLICATION FOR LICENSE TO CONDUCT FESTIVALS/CARNIVALS/EVENTS NOTE: This application is pursuant to Town of Irondequoit Municipal Code, Chapter 194, "Special Events", attached. If any section is not applicable to your event, please put N/A in lieu of leaving it blank. GENERAL: Name of Applicant: Shamrock Jack's Applicant's Address 4554 Culver Road Telephone Number: 585 323-9310 If Corporation, list State of Incorporation: New York Corporation Officers' Addresses: Type of Event Planned: _St Patrick's Day Event Site Address: 4554 Culver Road Location of Nearby Residents: (ATTACH A MAP SHOWING ALL RESIDENTIAL LOT LINES WITHIN 150 FEET OF EVENT SITE.) Name of Outside Contractor (or Concessionaire): Nolan Tent Rental Contractor Residence Address (Local Contractor Telephone No.: 585 787-2555 Contractor Business Address: ): 80 Sovran Drive Webster New York 14580 Contractor Business Telephone No.: Names of Contractor Employees: (If additional space is needed, please list on reverse side of this sheet.) If employees housed on event site, state in what manner: Type and number of contractor rides/concessions/exhibitions to be used (Locate on map): POWER: Type of electrical power to be used (house current, generator, etc.): house current_ lights and heater Location of generator on event site (Locate on map): Type of lighting to be used (If searchlight is planned, indicate size and site location): PARKING/TRANSPORTATION: Storage location of trailers and trucks (indicate on map): Parking location of workers and patrons' vehicles (indicate on map): Street route to be used to transport equipment/rides to and from event site: Nature and scope of event advertising: Word of mouth/facebook Statement of method used by applicant and/or outside contractor to supervise parking/traffic flow: Have3 car parkers wearing safety vests on premise to control traffic flow - SURETY: Applicant must file with Town Clerk, upon approval of application but prior to issuance of license, the following: CERTIFICATE OF LIABILITY INSURANCE insuring the licensee and the Town of Irondequoit for a minimum of $1,000,000 Combined Single Limit for Bodily Injury and Property Damage Liability, including Products and Completed Operations Coverage, arising out of the licensed activity. NOTE: The Town of Irondequoit must be listed on a primary and non-contributory basis. EVENT OPERATING SCHEDULE: (Maximum of 5 days from 8:00 AM to 12 Midnight only.) Equipment/rides set up start date 03/11/22 03/18/22 Time 9am noon Event Start Date 03/12/22 Time 10am Event Completion Date 03/17/22 Time _10 pm Equipment/rides take down date 03/18/22 Time 9am RESPONSIBLE PARTIES: Person or alternate located on event site and responsible for all event activities during its operations: NAME Catherine M. Petzing ADDRESS 51 Broderick Drive Rochester New York 14622 TELEPHONE NO. 585 369-2006 NAME Mark Petzing ADDRESS 494 Bay Meadow Dr 14580 TELEPHONE NO. 585 414-7200 Date of Application: 02/03/22 Signature of Applicant: (t t j -7/1.. elf,y-rt *PLEASE NOTE: IT IS THE RESPONSIBILITY THE APPLICANT TO PROVIDE THE TOWN CLERK'S OFFICE WITH A COMPLETED LICENSE APPLICATION AND PROPER INSURANCE REQUIREMENTS AT TIME OF IF YOUR EVENT UTILIZES ANY OF THE ROADS LISTED BELOW YOU MUST GET APPROVAL FROM THE RESPECTIVE JURISDICTIONS. Roadway Jurisdiction City Longacre Rd Seneca Avenue Wisner Rd Hoffman Rd County Bay Front South Cooper Rd Culver Rd Durand Blvd East Ridge Rd Hudson Ave Lakeshore Blvd North Goodman St Norton St Pattonwood Dr Portland Ave St. Paul Blvd Seneca Ave Kings Hwy N Kings Hwy S Sweet Fern Rd Thomas Ave ic Ave (south of southside median curbline) (west side, south of Longacre) (maintained by TOI) (Culver Rd to Wisner- maintained by TOI) (Glen Haven to Orchard Pk Blvd) (Norton to 590) (Culver to Seabreeze Dr) (City to 590) (Long Acre to Titus) (St.. Paul to Seabreeze Dr) By signing this form, you are stating that you will get approval through the appropriate jurisdiction. Signature: *Please attach any approval letters that you receive Date: SUBMITTAL. INCOMPLETE APPLICATIONS WILL NO LONGER BE ACCEPTED. FOR TOWN USE ONLY: Festivals / Carnivals / Events $100.00 Application Fee: Date Received: Insurance Approval: Fire Marshal Approval Police Department Approval Community Services Bureau of Public Works Signature Date Signature Date Signature Date Security Deposit (If Applicable) Amount Taken: Received by: Date Received: AC RC7 C7® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 01/24/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Quinton Insurance 2700 Elmwood Ave Rochester NY 14618 INSURED Shamrock Jacks, LLC 4554 CULVER RD ROCHESTER NY 14622-1370 COVERAGES CERTIFICATE NUMBER:: CONTACT NAME; Gordon Quinton PHONE E. (800) 454-1970 A ADORES service@quintoninsurance.com ORE6: INSURER(S) AFFORDING COVERAGE WSURERA: ERIE INSURANCE CO FAX INC. No) (585) 388-9531 NAIC # 26263 INSURER B : ERIE INS CO OF NY 16233 INSUREtc • WESCO INSURANCE CO 25011 INSURER D INSURER E INSURER F REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADOL INSD SUBR WVD POLICY NUMBER POLICY EFF (MMJOD/YYYYI POLICY EXP (MM/DDIYYYYI LIMITS A X COMMERCIAL GENERAL LIAB Y Q97-0981321 04/28/2021 04/28/2022 EACH OCCURRENCE $ 1,000,000 1 CLAIMS-MADE X OCCUR PR RENTED rldI PREMI E SES fFAOGcurtenCo} $ 1,000,000IUTY MED EXP (Any one person) $ 10,000 PERSONAL &ADVINJURY $ 1,000,000 GEN'L X AGGREGATE POLICY OTHER` LIMIT APPLIES PET PER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS- COMP/OP AGG $ _ 2,000,000 $ AUTOMOBILE _ LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS NON -OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) _ $ $ UMBRELLA UAB EXCESS UAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' UABIUTY ANY PROPRIETOR/PARTNER/EXECUTIVE 0FFlCERMEMBER EXCLUDED? (Mandatory in NH) IT yes, dasuibe under DESCRIPTIONOF OPERATIONS betaw Y t N - N N / A PER STATUTE OTH- ER EL. EACH ACCIDENT $ -€.L. DISEASE- EA EMPLOYE $ E.L, DISEASE- POLICY UHT $ DESCRIPTION OF OPERATIONS 1 LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached it mo e space is required) Certificate holder with respects to the general liability policy CERTIFICATE HOLDER CANCELLATION Town of Irondequoit 111 Westfall Road Rochester NY 14692 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE (LGG,---7�i7'1• RS rIGENT FOR I.C.O.R. INC. ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD