Loading...
HomeMy Public PortalAbout2022.03.15 RTB Packet REGULAR TOWN BOARD MEETING MARCH 15, 2022 7:00 PM 03-14-2022 4:33 PM 6:45 PM – PRE-RTB MEETING - Swearing In Ceremony 7:00 PM – REGULAR TOWN BOARD MEETING PLEDGE OF ALLEGIANCE ROLL CALL SUPERVISOR’S REMARKS & ANNOUNCEMENTS, PROCLAMATIONS & RECOGNITION PUBLIC INPUT FINANCIAL REPORT APPROVAL OF MINUTES February 8, 2022 Workshop Meeting February 15, 2022 Regular Town Board Meeting PUBLIC HEARINGS 3PH2022-1 On the Matter of Granting a Special Use Permit for 2841 Culver Road in a R-1 7:35 PM Residential District 3PH-1 Resolution Approving a Special Use Permit for 2841 Culver Road in a R- Residential District 3PH2022-2 On the Matter of Authorizing a Right of Entry Agreement with Greenlight Networks to 7:36 PM Install Fiber Optic Cabling and Equipment at the Irondequoit Community Center 3PH-2a Resolution Pursuant to the State Environmental Quality Review Act with Respect to Agreements for Internet Services with Greenlight Networks LLC 3PH-2b Resolution Authorizing the Supervisor to Enter into an Agreement to License Space to Greenlight Networks LLC at the Irondequoit Community Center ITEMS FOR BOARD ACTION Appointments 3A2022-3 Resolution Authorizing the Permanent Appointment of a Full-Time Police Officer in the Irondequoit Police Department 3A2022-4 Resolution Authorizing the Permanent Appointment of a Second Full-Time Police Officer in the Irondequoit Police Department 3A2022-5 Resolution Authorizing the Permanent Appointment of a Third Full-Time Police Officer in the Irondequoit Police Department 3A2022-6 Resolution Authorizing the Appointment of a School Traffic Guard in the Irondequoit Police Department 3A2022-7 Resolution Authorizing the Appointment of a Recreation Assistant in the Irondequoit Department of Recreation 3A2022-8 Resolution Authorizing the Appointment of a Second Recreation Assistant in the Irondequoit Department of Recreation 3A2022-9 Resolution Authorizing the Appointment of a Third Recreation Assistant in the Irondequoit Department of Recreation 3A2022-10 Resolution Authorizing the Appointment of a Motor Equipment Operator 3A2022-11 Resolution Authorizing the Appointment of a Chief Court Clerk Community Development 3A2022-12 Resolution Calling for a Public Hearing on the Matter of Granting a Special Use Permit for 450 Empire Blvd., 462 Empire Blvd. and 376 Helendale Road in the C- Business District in the C-Business District Comptroller 3A2022-13 Resolution Authorizing 2021 Inter-Fund Closing Transfers to Appropriate Funding to the Self Insurance Fund 3A2022-14 Resolution Authorizing a Series of Balanced Appropriation Transfers Within Several Funds of the 2021 Operating Budget Police 3A2022-15 Resolution Authorizing the Supervisor to Enter into an Intermunicipal Cooperative Agreement for Police Response Between the City of Rochester and Town of Irondequoit 3A2022-16 Resolution Authorizing the Supervisor to Enter into an Intermunicipal Agreement between the Monroe County Sheriff’s Office and Irondequoit Police Department for Livescan Equipment 3A2022-17 Resolution Declaring Certain Equipment Surplus 3A2022-18 Resolution Authorizing the Attendance of NY Hostage Negotiators 2022 Annual Conference 3A2022-19 Resolution Authorizing the Lease of Four (4) Chevrolet Blazer 2LT Vehicles 3A2022-20 Resolution Authorizing Payment for Genealogy Testing 3A2022-21 Resolution Authorizing the Supervisor to Enter into a Memorandum of Understanding with Bivona Advocacy Center 3A2022-22 Resolution Authorizing a Memorandum of Understanding between the Irondequoit Police Department and the Nightstick Club, P.B.A., Inc. Public Works 3A2022-23 Resolution Authorizing the Supervisor to Enter into a Contract for Tree Inventory and Community Forest Management Plan Services Recreation 3A2022-24 Resolution Authorizing the Revision of Membership Rates for the New Irondequoit Community Center 3A2022-25 Resolution Authorizing the Supervisor to Enter into a Contract for Senior Golf Leagues for Spring/Summer 2022 3A2022-26 Resolution Authorizing the Supervisor to Enter and Amend Various Contracts with Vendors for Group Exercise Programming for Winter/Spring 2022 Supervisor 3A2022-27 Resolution Authorizing Entry into New York State Workers’ Compensation Alliance Town Clerk 3A2022-28 Resolution Approving the Special Event License for the 20th Annual Sunset House 5K Run and Fitness Walk 3A2022-29 Resolution Approving the Special Event License for the CURE’S 13th Annual 5K and Fun Walk NEXT WORKSHOP MEETING--TUESDAY, APRIL 12, 2022 @ 4:00 PM NEXT REGULAR TOWN BOARD MEETING--TUESDAY, APRIL 26, 2022 @ 7:00 PM Town of Irondequoit Financial Report EXPENSES Fund 001 General (includes cemetery) percent of amended budget 005 Library percent of amended budget 021 Highway # 1, Road Impvts percent of amended budget 023 Highway # 3, Equipment Maint percent of amended budget 024 Highway # 4, ROW / Winter percent of amended budget 031 Consolidated San. Sewer Dist. percent of amended budget 038 Stormwater Drainage Dist. percent of amended budget 036 LaSalle Landing Sewer District percent of amended budget 039 Rock Beach San Sewer Dist percent of amended budget 040 Orland Road San. Sewer Dist percent of amended budget 051 Sea Breeze Water District percent of amended budget 071 - 098 Lighting Districts percent of amended budget TOTAL Percent of Amended Budget Spent Percent of Amended Budget Encumbered Total Percent Spent & Encumbered Original Budget Amended Budget Expended Encumb'd , 3 a�/e44 I Rem 22,424,575 23,987,030 22,681,114 94 6% 2,644,413 2,687,213 2,635,126 98.1% 3,266,725 3,348,952 4,186,246 125.0% 1,195,444 1,195,918 963290 SA, 51.o,1-101 .1 80.5% 1,110,531 1 1,111,531 1,035,843 4 93.2% 4,079,490 4,149,485 3,953,902 95,3% 890,394 934,323 868,836 93.0% 150 150 150 100.0% 8,862 8,862 8,861 100.0% 15,200 15,200 15,200 100.0% 1,135,294 1,135,294 1,035,861 91 2% 146,450 146,450 169,335 115.6% 36,917,528 38,720,408 37,553,764 588,066 2.5% 27 0.0% r 10,101 �tt 0.3% � o t 0.0°1° 3,795 0.3% 83,793 2.0% 46,648 5.0% 0 0.0% 0 0 0% 0 0.0% 0 0 0% 0 0 0% 732,430 .;f3.448(a, 144 97 0% 1.9% Cumulative, Year to Month Month Ending 12/31/21 TENTATIVE BEFORE CLOSING 2021 (AS OF 2/28/21) Percent Percent End of of Budget Available Year Spent & Balance Elapsed Enc'brd 717,849 100.0% 97.0% 3.0% 52,060 100,0% 1 9% -847,395 100.0% OJ -25.3% 0-g 232,628 100.0% Ma 195% 71,893 100.0% 6 5% 111,790 100.0% 2 7% 18,838 100.0% 2.0% 0 100.0% 0 0% 1 100.0% 0 0% 0 100.0% 0.0% 99,433 100.0% 8.8% -22,885 100.0% -15 6% 434,213 100.0% 98,1% 125.3% 80.5% 93.5% 97.3% 98.0% 100.0% 100.0% 100,0% 91.2% 115.6% 98 9% 98.9% Tax Levy Sensitive 30,641,838 32,330,794 31,501,770 601,989 227,035 100.0% 99.3% Total Spent + Encumbered 32,103, 759 97.4% 1 9% 0.7% 99.3% REVENUES Fund 001 General: Real Estate Tax (001-1001) Payment In Lieu of Tax (001-1081) Sales Tax (001-1120) Mortgage Tax (001-3005) AIM -Related Payments-NYS (001-2750) Interest Earnings (001-2401) Franchise Cable TV (001-1170) Recreation Program Fees (001-2001) Cemetery Revenues (001-2190/2665) Fines & Bail Forfeitures (001-2610) Other Sources of Revenue Appropriated Fund Balance Original Budget Amended Budget 11,799, 864 11,799, 864 267,097 267,097 4,762,262 4,762,262 900,000 900,000 613,283 613,283 20,000 20,000 695,000 695,000 374,071 374,071 94,000 94,000 220,400 220,400 2,078,598 2,118,667 600,000 600,000 Cumulative Receipts Through This Month 11,799,864 269,798 6,728,812 1,469,442 613,283 3,575 661,894 333,890 211,263 104,553 2,762,815 600,000 Total. Revenue & Fund Balance 22,424,575 22,464,644 25,559,188 Balance to be Received 0 -2,701 -1,966,550 -569,442 0 16,425 33,106 40,181 -117,263 115,847 -644,148 0 -3,094,544 Percent of Real Estate Tax 65.1% Percent of Year Elapsed Percent of Revenue Received 100.0% 101 0% 141 3% 163.3% 100 0% 17 9% 95 2% 89 3% 224 7% 47 4% 130.4% 100 0% 113.8% 2021 Printed on 3/3/2022 Page 1 Town of Irondequoit Fund Financial Report Month Ending 12/31/21 TENTATIVE BEFORE CLOSING 2021 (AS OF 2/28/21) Cumulative Percent Percent Percent Original Amended Receipts Balance of of of Budget Budget as of to be Real Estate Year Revenue This Month Received Tax Elapsed Received 005 Library Real Estate Tax 2,495,508 2,495,508 2,495,508 0 13 8% 100.0% Other Sources of Revenue 148,905 148,905 164,989 -16,084 110.8% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 2,644,413 2,644,413 2,660,497 -16,084 100.0% 100.6% 021, 023, 024 Highway Funds Real Estate Tax 3,839,758 3,839,758 3,839,758 0 21.2% 100.0% All Other Sources 1,532,942 1,532,942 2,431,839 -898,897 158.6% Appropriated Fund Balance 200,000 200,000 200,000 0 Total, Revenue & Fund Balance 5,572,700 5,572,700 6,471,597 -898,897 100.0% 116.1% 031 Consolidated San, Sewer District Sewer Service Charges 3,931,039 3,931,039 3,931,039 0 100.0% Other Sources of Revenue 98,451 98,451 92,026 6,425 93.5% Appropriated Fund Balance 50,000 50,000 50,000 0 Total, Revenue & Fund Balance 4,079,490 4,079,490 4,073,065 6,425 1000% 99.8% 038 Stormwater Drainage District District Service Charges 817,394 817,394 817,394 0 100.0% Other Sources of Revenue 23,000 23,000 1,194 21,806 5.2% Appropriated Fund Balance 50,000 50,000 50,000 0 Total, Revenue & Fund Balance 890,394 890,394 868,588 21,806 100.0% 97.6% 036 LaSalle Landing Sewer District District Capital Charges 150 150 150 0 100 0% Other Sources of Revenue 0 0 -1 1 #DIV/0! Total Revenue 150 150 149 1 100 0% 99 4% 039 Rock Beach San. Sewer District District Capital Charges 8,857 8,857 8,857 0 100.0% Other Sources of Revenue 5 5 2 3 49 8% Total Revenue 8,862 8,862 8,859 3 100 0% 100.0% 040 Orland Road San Sewer District District Capital Charges 15,170 15,170 15,170 0 100 0% Other Sources of Revenue 30 30 7 24 21 7% Total Revenue 15,200 15,200 15,177 24 100,0% 99.8% 051 Sea Breeze Water District District Real Estate Tax 10,000 10,000 10,000 0 100 0% Other Sources of Revenue 1,125,294 1,125,294 1,205,055 -79,761 107 1% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 1,135,294 1,135,294 1,215,055 -79,761 100.0% 107.0% 071 - 098 Lighting Districts District Real Estate Tax 146.450 146,450 146,450 0 100 0% Other Sources of Revenue 0 0 97 -97 Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 146,450 146,450 146,547 -97 100.0% 100.1% Summary of Revenues and Appropriated Fund Balances Real Estate Tax 18,135,130 18,135,130 18,135,130 0 100.0% 100.0% Special District Real Estate Tax 156,450 156,450 156,450 0 100.0% Sanitary Sewer Service Charges 3,955,216 3,955,216 3,955,216 0 100.0% Stormwater District Service Charges 817,394 817,394 817,394 0 100.0% Other Sources of Revenue 12,953,338 12,993,407 17,054,532 -4,061,126 131.3% TOTAL 36,017,528 36,057,597 40,118,722 -4,061,126 100 0% 111 3% Appropriated Fund Balance Grand Total, Revenues and Appropriated Fund Balance 900,000 900,000 900,000 0 100.0% 36,917,528 36,957,597 41,018,722 -4,061,126 111.0% 2021 Printed on 3/3/2022 Page 2 Town Board Meeting Notes- December 2021 (as of 2/28/22) In this report, I am presenting preliminary 2021 year-end financial results for the Town as of February 28. The 2021 books were open through the end of February to allow for receipt and processing of outstanding commitments, and to account for and properly record all 2021 revenue owed to the Town; however, the books are now closed. 2021 preliminary results will not be presented again in this forum. At the June Town Board meeting, the Town's auditors from the Bonadio Group will present highlights of the audited 2021 Financial Statements and Audit Report. Here are the preliminary 2021 year-end financial results as of February 28, 2022: the Town's total expenses are lower than budget at 98.9%—a sum of $38,286k. The amount includes $732k of encumbrances. The General Fund expenses are below budget at 97.0% or $23,269k. The actual expenditures are $ 22,681k-94.6% of budget; the other 2.5% is due to $ 588k of encumbrances. Outstanding encumbrances include contracted services for the revaluation project and the school violence prevention grant and various vehicles and equipment which delivery was delayed due to the pandemic. Overall, the expenses in the highway funds are higher than budget at 109.6%, a total of $6,199k. The costs in these funds result from considerable total expenses for salt, paving, and fuel as projected. The overage of expenditures is due to increased paving work completed in 2021 and is offset by additional CHIPs funding received. The library expenditures total $2,635k-98.1% of budget. 1 Expenses in the Sewer Fund of $4,037k (97.3% of budget). The $869k of Stormwater Drainage expenses are approximately 97.6% of budget. The General Fund has received revenue of $25,559k-113.8% of budget. The real estate taxes totaled $11,800k as budgeted. Payment In Lieu Of Tax revenue equated to of $270k-101.0% of budget. Other major revenue recorded or accrued by the Town include: Sales Tax in the amount of $6,729k (141.3% of budget); AIM related payments of $613k at 100%, 95.2% or $662kk of Franchise Cable TV revenue; and Mortgage Tax of $1,469kk-163.3% of budget. Included in Other Sources of Revenue is the sale of real property ($611k). Regarding the entire Town: $41,019k or 111.0% of revenue and appropriated fund balance is documented to -date. At year-end, the library revenue totals $ 2,660k-100.6% of budget. 116.1% or $6,472k of revenue was recorded by the Highway. Revenue of $4,073k or 99.8% has been verified by the Sewer Fund. Stormwater Drainage has received $869k, 97.6% of its budgeted revenue. In addition, American Rescue Funds of $11,227,458 (about half of the Town's total estimated award) were received in May. A 2nd (and final) payment is expected in May 2022. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover costs incurred through December 31,2024. To date, approximately $5.6M has been allocated to projects. A special revenue fund has been established to account for these funds. This concludes the preliminary 2021 year-end financial report as of February 28, 2022. 2 Town of Irondequoit Financial Report Month Ending 2/28/22 EXPENSES Fund 001 General (includes cemetery) percent of amended budget 005 Library 2,789,034 2,789,061 239,881 'i 13,821 2,535,360 percent of amended budget 8.6% "' 0.5% 90.9% 021 Highway # 1, Road Impvts. 3,462,996 3,473,097 234,729 v 359.177 2,879,190 percent of amended budget 6 8% r-- 10.3% / Lw n 82.9% 023 Highway # 3, Equipment Maint. 1,105,272 1,105,272 84,451 0 165,713 3 855,108 percent of amended budget 5,11,49.2-41? 7 6% F 15.0% ''' 111.6 77.4% 024 Highway # 4, ROW / Winter 1,085,082 1.088.877 252,527 LI 248,958 L 587,392 percent of amended budget 23 2° 22.9%) 53 9% 031 Consolidated San. Sewer Dist 3,993,594 4,077,387 443,129 390,029 3,244,229 percent of amended budget 10.9% 9.6% 79.6% 038 Stormwater Drainage Dist 876,680 923,328 64,217 76,863 782,249 percent of amended budget 7.0% 8.3% 84.7% 036 LaSalle Landing Sewer District 142 142 142 0 0 percent of amended budget 100.2% 0.0% -0.2% 039 Rock Beach San. Sewer Dist. 8,707 8,707 0 0 8,707 percent of amended budget 0 0% 0.0% 100.0% 040 Orland Road San. Sewer Dist 14,424 14,424 0 0 14,424 percent of amended budget 0.0% 0.0% 100.0% 051 Sea Breeze Water District 1,136,160 1,136,160 88,030 0 1,048,130 percent of amended budget 7 7% 0.0% 92 3% 071 - 098 Lighting Districts 153,000 153,000 0 160,250 -7,250 percent of amended budget 0 0% 104.7% -4.7% TOTAL 38,807,325 39,539,529 4,092,315 3,342,815 32,104,399 Percent Percent Original Amended Cumulative, Year to Month End of of Budget Budget Budget Expended Encumb'd Available Year Spent & &I,(Qd3,2_13 Balance Elapsed Enc'brd 24,182,234 24,770,074 2,685,209 1,928,004 20,156,861 16.7% 18 6% 81.4% 108% 78% Percent of Amended Budget Spent Percent of Amended Budget Encumbered Total Percent Spent & Encumbered 10 3% 8.5% 167% 9.1% 16.7% 17.1% 16.7% 22.6% 16.7% 46.1% 16.7% 20.4% 16.7% 15.3% 16 7% 100.2% 16.7% 0.0% 16.7% 0.0% 16.7% 7.7% 16.7% 104.7% 16 7% 18.8% 18.8% Tax Levy Sensitive 32,624,760 33,226,523 3,496,939 2,715,673 27,013,911 16 7% 18 7% Total Spent + Encumbered 6,212,612 10.5% 8.2% 81.3% 18.7% REVENUES Fund Cumulative Percent Percent Percent Original Amended Receipts Balance of of of Budget Budget Through to be Real Estate Year Revenue This Month Received Tax Elapsed Received 001 General: Real Estate Tax (001-1001) 11,797,475 11,797,475 11,797,475 0 64.9% Payment In Lieu of Tax (001-1081) 288,471 288,471 219,620 68,851 Sales Tax (001-1120) 5,700,000 5,700,000 0 5,700,000 Mortgage Tax (001-3005) 980,000 980,000 0 980,000 AIM -Related Payments-NYS (001-2750) 613,283 613,283 0 613,283 Interest Earnings (001-2401) 5,000 5,000 404 4,596 Franchise Cable TV (001-1170) 683,500 683,500 -3,677 687,177 Recreation Program Fees (001-2001) 871,505 871,505 70,575 800,930 Cemetery Revenues (001-2190/2665) 105,000 105,000 7,285 97,715 Fines & Bail Forfeitures (001-2610) 210,400 210,400 0 210,400 Other Sources of Revenue 2,085,320 2,085,320 122,988 1,962,332 Appropriated Fund Balance 842,280 842,280 842,280 0 Total, Revenue & Fund Balance 24,182,234 24,182,234 13,056,949 11,125,285 100.0% 76.1% 0.0% 0.0% 0.0% 8.1% -0 5% 8.1% 6.9% 0.0% 5.9% 16.7% 54.0% 3,1 % 2022 Printed on 3/3/2022 Page 1 Town of Irondequoit Financial Report Month Ending 2/28/22 Fund Cumulative Percent Percent Percent Original Amended Receipts Balance of of of Budget Budget as of to be Real Estate Year Revenue This Month Received Tax Elapsed Received 005 Library Real Estate Tax 2,680,059 2,680,059 2,680,059 0 14 8% 100 0% Other Sources of Revenue 108,975 108,975 16,225 92,750 14.9% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 2,789,034 2,789,034 2,696,284 92,750 16 7% 96 7% 021, 023, 024 Highway Funds Real Estate Tax 3,688,276 3,688,276 3,688,276 0 20.3% 100 0% All Other Sources 1,740,074 1,740,074 45,804 1,694,270 2 6% Appropriated Fund Balance 225,000 225,000 225,000 0 Total, Revenue & Fund Balance 5,653,350 5,653,350 3,959,08.0 1,694,270 16 7% 70.0% 031 Consolidated San. Sewer District Sewer Service Charges 3,904,072 3,904,072 3,904,072 0 100.0% Other Sources of Revenue 89,522 89,522 4,337 85,185 4.8% Appropriated Fund Balance 0 0 0 0 Total. Revenue & Fund Balance 3,993,594 3,993,594 3,908,409 85,185 16.7% 97 9% 038 Stormwater Drainage District District Service Charges 856,180 856,180 856,180 0 100.0% Other Sources of Revenue 20,500 20,500 25 20,475 0 1% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 876,680 876,680 856,205 20,475 16.7% 97.7% 036 LaSalle Landing Sewer District District Capital Charges 142 142 284 -142 200 0% Other Sources of Revenue 0 0 0 0 #DIV/0! Total Revenue 142 142 284 -142 16.7% 200 0% 039 Rock Beach San. Sewer District District Capital Charges 8,707 8,707 8,565 142 98.4% Other Sources of Revenue 0 0 0 0 #DIV/0! Total Revenue 8,707 8,707 8,565 142 16 7% 98.4% 040 Orland Road San. Sewer District District Capital Charges 14,424 14,424 14,424 0 100.0% Other Sources of Revenue 0 0 0 0 #DIV/0! Total Revenue 14,424 14,424 14,424 0 16.7% 100 0% 051 Sea Breeze Water District District Real Estate Tax 33,000 33,000 33,000 0 100 0% Other Sources of Revenue 1,103,160 1,103,160 24,646 1,078,514 2.2% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 1,136,160 1,136,160 57,646 1,078,514 16 7% 5.1% 071 - 098 Lighting Districts District Real Estate Tax 153,000 153,000 153,000 0 100 0% Other Sources of Revenue 0 0 10 -10 Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 153,000 153,000 153,010 -10 16.7% 100 0% Summary of Revenues and Appropriated Fund Balances Real Estate Tax 18,165,810 18,165,810 18,165,810 0 100 0% 100.0% Special District Real Estate Tax 186,000 186,000 186,000 0 100 0% Sanitary Sewer Service Charges 3,927,345 3,927,345 3,927,345 0 1000% Stormwater District Service Charges 856,180 856,180 856,180 0 100 0% Other Sources of Revenue 14,604,710 14,604,710 508,242 14,096,468 3.5% TOTAL 37,740,045 37,740,045 23,643,577 14,096,468 16.7% 62.6% Appropriated Fund Balance Grand Total, Revenues and Appropriated Fund Balance 1,067,280 1,067,280 1,067,280 0 100.0% 38,807,325 38,807,325 24,710,857 14,096,468 63.7% 2022 Printed on 3/3/2022 Page 2 Town Board Meeting Notes -month ended February 28, 2022 The 2022 financial results for the Town as of February 28: total expenses —actual as well as encumbered —are $7,435k or 18.8% of budget --higher than the 16.7% of the year that has elapsed. The breakdown is: actual expenses $ 4,092k and encumbered expenses $3,343k. Encumbrances are typically high early in the year as departments are committing to services and supplies that will be needed throughout the year and outstanding prior year encumbrances roll into the new year. The General Fund expenses are at 18.6% of budget or $ 4,613k. Here is the breakdown: actual expenditures - $ 2,685k and encumbrances $ 1,928k. Together, the expenses in the highway funds are $1,346k or 23.7% of budget. Expenditures in the Library are under budget at $254k or 9.1%. The Sewer Fund expenses are 20.4% of budget equating to $833k. The expenses in Stormwater Drainage total $141k-15.3% of budget. The General Fund revenue received is $ 13,057k or 54.0% of budget. Included in revenue is $11,797k of real estate tax --100% of budget. $220k of PILOT (Payment In Lieu Of Tax) revenue has been received —approximately 76.1% of budget. Regarding the entire Town: $24,711k or 63.7% of revenue has been received to - date. 100% of real estate tax and special district fees totaling $23,135k have been received. The Library has received $2,696k or 96.7% of its budgeted revenue. The highway funds collective receipts of $3,959k represent 70.0% of its budgeted 1 revenue. Sewer Fund has received $3,908k-97.9% of that fund's budget. $856k or 97.7% of stormwater drainage budget has been received. This concludes the February 2022 financial report. 2 WORKSHOP MEETING FEBRUARY 8, 2022 19 Workshop Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 8th day of February 2022 at 4:00 P.M, there were: PRESENT: Supervisor Rory Fitzpatrick Town Board Member Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Harter Secrest & Emery, LLP Attorney for the Town Others in attendance included Assessor Amy Jorstad, Captain Jessica Franco, Comptroller Diana Marsh, Donna Martello and Michelle Nichols from Planning and Zoning, Communication Assistant Mike Moss, Director of Information Services Kevin LaBarr, Deputy Commissioner of Public Works Erin Magee, Director of Human Resources Jason Vinette, Director of Recreation Katrina Hall, Director of Administration Maria Vecchio and Town Clerk Genier. Supervisor Fitzpatrick called the meeting to order, Pledge was said, and Town Clerk Genier called Roll. Supervisor Fitzpatrick reported that the Town’s social media has been updated with events going on in Town and urged people to follow along. There is an event slated for February 26th at the Irondequoit Community Center recognizing February as Black History Month. REVIEW OF AGENDA ITEMS FOR FEBRUARY 15, 2022 RTB MEETING: Financial Report: Comptroller Marsh noted that the 2021 books will not close until the end of February to allow for receipt and processing of outstanding commitments and to account for and properly record the remaining revenue that is owed the Town. Comptroller Marsh will present the most current 2021 preliminary results along with the respective 2022 monthly financial reports at the March Town Board meeting. At the June Town Board meeting, the Town’s auditors from The Bonadio Group will present highlights of the audited 2021 Financial Statements and Audit Report. Comptroller Diana Marsh reviewed the preliminary financial results for the Town as of December 31, 2021: Total expenses and encumbrances are 98.8% of budget or $38,276,947, below the 100% of the year that has elapsed. Encumbrances are $1,142,915 and actual expenses total $37,134,032 or 95.8% of budget. The General Fund Expenses are at 96.8% of budget or $23,236,477. Actual expenditures are $22,415,992 and 3.4% is due to encumbrances of $820,485. Included in the General Fund encumbrances is $135,000 for vehicles and equipment and $82,000 for ICAT upgrade projects. Expenses in the Highway Funds are above budget at 110.2%, a total of approximately $6,137,451. The costs in these funds result from considerable expenses and encumbrances for salt, gas and paving. The overage of expenditures results from additional paving and will be offset by a rollover of 2020 CHIPS revenue. The Library expenditures are favorable at 98.6% of budget, a total of $2,648,739. Expenses in the Sewer Fund of $4,018,767 are below budget at 96.6%. Stormwater Drainage expenses are approximately 97.3% of budget, a total of $912,893. Regarding the Entire Town, revenue and appropriated fund balance of $38,276,947 or 101.1% has been documented to date. The General Fund Revenue has recorded revenue of $22.424,944 or 99.8 % of budget. Real estate tax of $11.8M has been collected. 101% of PILOT (Payment in Lieu of Tax) revenue of $269,798 has been collected. Eight months of Sales Tax revenue in the amount of $4.418,306 (or WORKSHOP MEETING FEBRUARY 8, 2022 20 92.8% of budget) has been received. Included in Other Sources of Revenue is AIM related payments of $613,283, which supersedes AIM payments previously received from New York State. At month-end, the Library has confirmed revenue of $2,660,497 or 100.6%; 107.1% or $5,967,142 of revenue has been recorded by the Highway; 99.8% of the Sewer Fund or $4.073,065 has been verified. Stormwater Drainage has received 97.6% of its budgeted revenue or $868,588. Additionally, American Rescue Funds of $11,227,458 (about half of the Town’s total estimated award) were received in May. A second and final payment is expected in May of 2022. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover costs incurred through December 31, 2024. Approximately $5.6M has been allocated to projects. A special revenue fund has been established to account for these funds. Comptroller Marsh then reported on the 2022 financial results for the Town as of January 31, 2022: Total Actual and Encumbered Expenses are $4,960,050 or 12.4% of budget. This is higher than the 8.3% of the year that has elapsed. Actual Expenses are $2,164,067 and encumbered expenses are $2,795,983. Encumbrances are typically high early in the year as departments are committing to services and supplies that will be needed throughout the year and outstanding prior year open encumbrances roll into the new year. The General Fund Expenses are at 13.5% of budget or $3,375,060. Actual expenditures are $1,494,823 and encumbrances are $1,880,237. The Highway Fund expenses are $503,923 or 8.7% of budget. Expenditures in the Library are under budget at $178,000 or 6.3%. The Sewer Fund expenses are 14.6% of budget, equating to $600,000. Expenses in Stormwater Drainage total $108,000 or 11.6% of budget. The General Fund revenue received is $5,362,593 or 22.2% of budget. Included in revenue is $4.448,832 of Real Estate tax, 37.7% of budget as the tax collection period is not complete. $32,258 of Recreation revenue has been received, approximately 3.7% of budget. Regarding the Entire Town: $9,564,656 or 24.6% of revenue has been received to date. Approximately $6.7M of the amount received is Real Estate Tax, equating to 36.9% of that line item. The Library has received $966,932 or 34.7% of its budgeted revenue. The Highway Fund has received 27.2% or $1,536,901 of its budgeted revenue. Sewer has received $1,368,065, 34.3% of that fund’s budget. Stormwater Drainage receipts of $320,000 (36.5% of budget) has been received Approval of Minutes: Minutes from the following meetings to be approved: January 4, 2022 Organizational Meeting January 11, 2022 Workshop Meeting January 18, 2022 Regular Town Board Meeting Public Hearings: There will be four (4) public hearings held on February 15th. The first public hearing is on the matter of granting a Special Use Permit for 1825 E. Ridge Road in a M- Manufacturing District. The owner, Jenny Le, has submitted an application to obtain a Special Use Permit at 1825 E. Ridge Road in a M-Manufacturing District to occupy a portion of the first floor as an apartment. This action requires a Special Use Permit. The second public hearing is on the matter of improving the Ethics Law of the Town of Irondequoit. This legislation was reviewed at the January 4th Organizational Meeting and again at the Workshop Meeting held on January 11th. At this meeting, the Town Board suggested three changes to the proposed draft law: 1) limit situations where there is a conflict of interest; 2) add a new section, Section 20-7, regarding use of Town resources; and 3) add more specific information on the training portions of the Code. All three of these suggestions have been incorporated in the proposed local law. The third public hearing provides the public with an opportunity to comment on Irondequoit’s Community Development Block Grant (CDBG) Program. This feedback from the public is a requirement of Federal regulations. The fourth public hearing is on the matter of adopting a WORKSHOP MEETING FEBRUARY 8, 2022 21 proposed local law to authorize tax exemptions for Volunteer Firefighters and Ambulance workers. Appointments: Resolution 1: Authorizing the Hiring of a full-time Office Clerk III in the Irondequoit Police Department. This position is a competitive civil service title. The list was canvassed and interviews were held. The Selection Committee recommends Tabitha O’Connor to fill this vacancy. As the current list only contained two names, the list is considered unviable. When the next exam is offered, Ms. O’Connor must take and score within the top three to be permanently appointed to this position. Resolution 2: Authorizing the permanent appointment of a full-time Office Clerk III in the Town Clerk’s Office. This is a competitive civil service title and the list has been canvassed. All reachable and interested candidates were interviewed and Linda Marciano is recommended to fill the vacancy. Ms. Marciano is coming from a part-time position in the Assessor’s Office. Resolution 3: Authorizing the appointment of two acting Police Lieutenants to the permanent title of Police Lieutenant. In October of 2020, both Kenneth Gorton and Andrew Whitaker were promoted to the title of Acting Police Lieutenant, waiting for the civil service list to be released. Both Officers are reachable on the certified civil service list. Resolution 4: Authorizing the appointment of a part-time cleaner in the Building Maintenance Department. This resolution would appoint Robert Wilkinson as a part-time Cleaner in the Building Maintenance Department. He will be working in the Library in the evening. Resolution 5: Authorizing the hiring of a Deputy Receiver of Taxes and Assessments. Due to a resignation, this position is vacant. Interviews have been completed and the Selection Committee is recommending a candidate. Attorney Dean commented that the offer only applies to Deputy Receiver of Taxes and Assessments. An offer has been made and, if the Candidate accepts the position, the Board will be sent the information. Resolution 6: Authorizing the appointment of a part-time Office Clerk in the Assessor’s Department. This is a non-competitive Civil Service title and the position has been posted. Assessor Amy Jorstad has been interviewing candidates and the name of that person will be sent to the Board once the offer has been accepted. Assessor: Assessor Amy Jorstad reviewed one (1) resolution to enter into a plan for cyclical reassessments with the New York State Department of Taxation and Finance Office of Real Property Tax Services. Assessor Amy Jorstad explained that the Town will be conducting a Town-wide reassessment project for the 2022 Assessment Roll. The State of New York provides financial assistance for these projects to those submitting a Plan for Cyclical Reassessments. This resolution would authorize the Supervisor and Assessor to submit a Plan for Cyclical Reassessment to the New York State Department of Taxation and Finance Office of Real Property Tax Services. Building: Comptroller Diana Marsh explained that the Town uses certain equipment to conduct business, and, in time, such equipment needs to either be replaced or is no longer needed. As the Town purchased new chairs to replace old and worn ones, there are about 40 chairs that can be declared surplus and taken to auction. Comptroller: Comptroller Diana Marsh reviewed two (2) resolutions. The first resolution accepts a grant from the Irondequoit Rotary Club for Irondequoit Commission Advancing Racial Equity (ICARE) in the amount of $1,175. This grant is for training that was conducted in the 4th quarter of 2021. Councilmember Freeman stated there was a problem and this funding was accepted in July of 2021. Attorney Dean commented that it was additional grant funds. Councilmember Freeman stated it is not a new grant. Attorney Dean suggested looking at the WORKSHOP MEETING FEBRUARY 8, 2022 22 stamped resolution to determine what amount the grant was for and move forward from there. The second resolution authorizes the use of revenue recovery funds under ARPA in the total amount not to exceed $3,076 million to purchase and upgrade the Streetlighting Facilities and to complete the Project. Comptroller Marsh noted that there will be no cost to the taxpayers. Human Resources: The Director of Human Resources Jason Vinette is requesting to attend the Human Resources Eastern Region Training Forum in New Brunswick, New Jersey from April 23 to April 27, 2022. The cost for this Conference will be $1,342.20 and there is money available in the 2022 training budget for this expense. Director Vinette stated that the cost will be lower as he plans to drive, not fly to New Jersey. Police: Chief Alan Laird applied for and has been selected to attend the FBI Law Enforcement Executive Development Seminar in Fredericksburg, Virginia beginning April 2, 2022 and ending April 7, 2022 (Cycle 1) and Charlottesville, Virginia beginning August 8, 2022 and ending August 11, 2022. Tuition, lodging and all travel costs for State and local attendees are paid for by the FBI Training Division. Miscellaneous expenses are estimated to be $200. Councilmember Perticone congratulated Chief Laird for being selected to attend this Seminar. Michelle Nichols from the Community Development Department presented a resolution that came in late and is not on the agenda. She explained that this resolution would call for a public hearing on the matter of granting a Special Use Permit for 2841 Culver Road in a R-1 Residential District to operate a nonprofit organization (Irondequoit Community Cupboard). A Special Use Permit is required in R-1 Residential if the applicant intends to use the parcel for a nonprofit organization. The public hearing would be held on March 15, 2022. Public Works: Deputy Commissioner of Public Works Erin Magee reviewed two (2) resolutions. The first resolution declares certain equipment surplus and taken to auction in late February or early March. The equipment is several years old and no longer used by the Town. The second resolution renews refuse services for various Town facilities. The agreement is with Waste Management of New York, LLC for one year for both recycle and waste. Recreation: Director of Recreation Katrina Hall reviewed four (4) resolutions. The first resolution authorizes a contract with referees for Winter/Spring 2022 Adult Basketball League. Director of Recreation Katrina Hall explained that her Department would like to start a basketball league. She requested proposals and the lowest quote received was from RocSports, LLC with an amount of $45/game (1 referee) or $42/game per referee (2 referees). The second resolution would authorize an athletic field fee schedule. Director Hall proposes to offer all Town athletic fields free of charge to Town residents and in-Town adult & youth athletic groups & leagues. Out of Town groups would pay a fee. Director Hall explained that the Recreation Department does all the bookings and coordination with the athletic groups and the Public Works Department does all the maintenance and care of the parks. The third resolution authorizes the Supervisor to enter and amend various contracts with vendors for youth, family and senior recreational programming for Winter/Spring 2022. These contracts replace and supersede those executed previously. The fourth resolution authorizes the Supervisor to enter into various contracts with independent contractors from Local B-90 for staffing of parking personnel, day/overnight supervisors, ticket takers and ticket sellers for McAvoy Park, Camp Eastman sports fields and various Town special events. Director Hall explained that this is an annual resolution bringing forth names of individuals that would be used for various jobs. WORKSHOP MEETING FEBRUARY 8, 2022 23 Supervisor: There are three (3) resolutions to be approved. The first resolution authorizes the execution of Letter Agreements with the Town Engineer to provide day-to-day planning assistance and to review the Town’s planning services. LaBella will provide ongoing services to the Department of Community Development, its Division of Planning and Zoning, the Planning Board and other boards as needed at a rate of $110 per hour for work performed by a Project Manager. Councilmember Freeman asked if other candidates had applied other than LaBella. Director of Personnel Jason Vinette stated that several applications were received but no interviews had been held at this time. It was noted that gaps exist in that Department and it is necessary to have this day-to-day assistance. Donna Martello and Michelle Nichols will report to Supervisor how much time is needed by LaBella in overseeing the Department. Ms. Martello stated that the Town would contact LaBella when they were needed. The second resolution authorizes Town Board members to attend the Association of Towns Annual Training. The 2022 Virtual Training School and Annual Meeting is to be held on February 21, 2022. The cost of the virtual basis training is $100 per participant and funding is available. The third resolution allocates revenue recovery funding for the printing and mailing of a Town-wide newsletter. Supervisor Fitzpatrick noted that this was something the Town did years ago. This is a great way to reach out to those residents, especially those without social media or internet capabilities. One estimate received was around $4,000 for printing and another $3,000 for mailing and it would come out twice a year. Town Clerk: Town Clerk Genier reviewed one resolution approving the Special Event License for Shamrock Jack’s St. Patrick’s Day Celebration. The event will run from March 12 to 17, 2022. All approvals have been received. Supervisor Fitzpatrick added that this event is vital for the success of the restaurant. Shamrock Jack’s has been heavily impacted by the pandemic and its mandates. Director of Information Technology: Director Kevin LaBarr brought in a resolution that came in after the agenda was prepared. His resolution calls for a public hearing on the matter of authorizing a Right-of-Entry Agreement with Greenlight Networks to install fiber optic cabling and equipment at the Irondequoit Community Center. The public hearing will be held on March 15, 2022 at 7:35 p.m. This will give no-cost internet to the Town’s facilities. It will allow them to serve 6,000 homes with low-cost internet. Ethics Public Hearing Discussion: Councilmember Wehner asked about the public hearing regarding improvements to the Town Code Ethics Law. The public hearing is taking place on Tuesday, February 15th at 7:36 PM. He wanted to know if the proposed local law would be voted on following the closing of the public hearing. Attorney Dean stated that there is a resolution prepared to be voted on following the public hearing, but voting doesn’t have to be done at that time. The local law can be voted on at the March Regular Town Board meeting. Councilmember Wehner had a lot of questions relating to the training section in the proposed local law. He asked if there would be consequences if Board members didn’t attend training sessions. If training is going to be considered, more thought needs to go into the matter. Councilmember Wehner noted that he has no other concerns with the improved Ethics Law, just the issue of training. Councilmember Freeman agrees with Councilmember Wehner’s thoughts on training. She doesn’t understand how attending or not attending training relates to ethics and stated that the voters elected them into office based on their qualifications but she feels the voters would think the officers know more than the voters. Councilmember Freeman does not want that impression. Attorney Dean stated that this legislation does not impose a condition of taking office but states elected officers will take WORKSHOP MEETING FEBRUARY 8, 2022 24 training once in office. Attorney Dean stated that this legislation was taken out of the Ethics Law and placed in the Conduct of Meetings Law. It is not an ethical violation to not go to trainings. The intent was that if a Town Board member is elected, they assume a fiduciary responsibility to the taxpayers. It is a matter of ethics for the Town Board members to perform their duties with some training. Councilmember Freeman feels that Board members were elected based on their experience and integrity and they will be ethically able to carry out their duties. She recommended discussing this matter further before any voting takes place. She added that taking training is not a requirement for elected officials. Supervisor Fitzpatrick commented that the Board members should take the time to work together, find proper training which is relevant at the time. Councilmember Freeman still feels that there are issues that need to be discussed before the Board members move on this matter. Councilmember Freeman asked if the Board members will be required to take the training. Attorney Dean added that the Town Board can enact training requirements in a local law. The proposed local law is requiring up to 6 hours of training for those newly elected or appointed and then 3 hours every year thereafter. Councilmember Freeman stated that she would like this matter postponed until next month as she has not had time to review the material thoroughly. Supervisor Fitzpatrick responded that everyone receives the information at the same time. He added that this ethics legislation was redone by Attorney Dean and sent out to everyone at the same time. Attorney Dean stated that this local law was introduced by Councilmember Romeo on January 4th, discussed at the meeting on January 11th and is being discussed at this meeting. There has been more discussion on this local law than many of the others. Councilmember Freeman commented that there is about $6M that has not been appropriated for the American Rescue Plan but a lot of time was invested in discussing this matter. Her concern is that a lot of time is being spent on things that are not immediate but things that need attention are not getting done. Councilmember Wehner proposed making the training definition broader in the proposed local law. The next Town Board meeting will be held on Tuesday, February 15, 2022 at 7 p.m. On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the Workshop Meeting was adjourned at 5:06 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 25 Regular Town Board Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of February 2022 at 7:00 P.M., local time, there were: PRESENT: Town Supervisor Rory Fitzpatrick Town Board Member Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Attorney for the Town Harter Secrest & Emery LLC Others in attendance included Assessor Amy Jorstad, Chief of Police Alan Laird, Comptroller Diana Marsh, Director of Human Resources Jason Vinette, Michelle Nichols from Planning and Zoning, Director of Recreation Katrina Hall, Deputy Commissioner of Public Works Erin Magee, Director of Information Technology Kevin LaBarr, Director of Administration Maria Vecchio, Communications Aide Michael Moss, and Town Clerk Genier. Supervisor Fitzpatrick called the Meeting to order, Pledge was said, and Town Clerk Genier called roll. SUPERVISOR’S REMARKS AND ANNOUNCEMENTS: *Supervisor Fitzpatrick stated that he met with County Executive Adam Bello and had a productive talk about Irondequoit and the County. *He noted that the Assessor’s Office is holding a 2022 Reassessment Project Update meeting on Thursday, February 24th at 6:30 PM. It can be viewed on ICAT or Facebook Live. There is a limited in-person viewing by reservation only. *The Irondequoit Conservation Board is holding a presentation on Gypsy Moths on Thursday, February 17th at 7 PM in the Broderick Room. *In honor of Black History Month, ERASE is hosting an event at the Community Center on Saturday, February 26th at Noon. *Supervisor Fitzpatrick then called the Irondequoit Art Club members to the podium and presented them with a Proclamation to the Club. The Club was founded in 1958 with the purpose of bringing together artists to work in the mediums of their choice. It was one of the first Art Clubs to be established and it continues to grow. The Club is open to anyone, novice or expert artist, and maintains a membership of 90 individuals. The Club thanked the Town for this honor. *Supervisor Fitzpatrick announced that there are four (4) public hearings to be held tonight on various issues and those begin at 7:35 PM. PUBLIC INPUT: Leslie Harvey, a member of ICARE, stating that he would like to see the Town move forward. He is concerned about what he is seeing or not seeing in Town. He mentioned that a grant was given in June of 2021 to the Urban League of Rochester and wanted to know why the Town hasn’t moved forward with that grant. He wants the Town to do what is necessary to make Irondequoit a better place to live. Alex Wirth, 7 Ontario View Street, spoke regarding place-making, which is planning, design and management of public spaces. This capitalizes on the assets of the local community in order to create open spaces to promote health, happiness and well-being. Place-making makes use of underutilized space. He then gave accolades to the Special Events Department regarding the Winterfest 2022 event and how well that event was planned out and held. He attended the event with his family and neighbors, and they all had a wonderful time. Mr. Wirth suggested that the Town form an ARPA Committee as there are monies left to be spent. He appreciates Mr. Harvey’s comments on ICARE and feels the Town can always do better. He also feels that the Urban League’s issue was denied based on outside consulting work that was done. He is looking forward to how those progressive ideas move forward. Financial Report: Comptroller Marsh noted that the 2021 books will not close until the end of February to allow for receipt and processing of outstanding commitments and to account for and properly record the remaining revenue that is owed the Town. Comptroller Marsh will present the most current 2021 preliminary results along with the respective 2022 monthly financial reports at the March Town Board meeting. At the June Town Board meeting, the Town’s auditors from The Bonadio Group will present highlights of the audited 2021 Financial Statements and Audit Report. Comptroller Diana Marsh reviewed the preliminary financial results for the Town as of December 31, 2021: Total expenses and encumbrances are 98.8% of budget or $38,276,947, below the 100% of the year that has elapsed. Encumbrances are $1,142,915 and actual expenses total $37,134,032 or 95.8% of budget. The General Fund Expenses are at 96.8% of budget or $23,236,477. Actual expenditures are $22,415,992 and 3.4% is due to encumbrances of $820,485. Included in the General Fund encumbrances is $135,000 for REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 26 vehicles and equipment and $82,000 for ICAT upgrade projects. Expenses in the Highway Funds are above budget at 110.2%, a total of approximately $6,137,451. The costs in these funds result from considerable expenses and encumbrances for salt, gas and paving. The overage of expenditures results from additional paving and will be offset by a rollover of 2020 CHIPS revenue. The Library expenditures are favorable at 98.6% of budget, a total of $2,648,739. Expenses in the Sewer Fund of $4,018,767 are below budget at 96.6%. Stormwater Drainage expenses are approximately 97.3% of budget, a total of $912,893. Regarding the Entire Town, revenue and appropriated fund balance of $38,276,947 or 101.1% has been documented to date. The General Fund Revenue has recorded revenue of $22.424,944 or 99.8 % of budget. Real estate tax of $11.8M has been collected. 101% of PILOT (Payment in Lieu of Tax) revenue of $269,798 has been collected. Eight months of Sales Tax revenue in the amount of $4.418,306 (or 92.8% of budget) has been received. Included in Other Sources of Revenue is AIM related payments of $613,283, which supersedes AIM payments previously received from New York State. At month-end, the Library has confirmed revenue of $2,660,497 or 100.6%; 107.1% or $5,967,142 of revenue has been recorded by the Highway; 99.8% of the Sewer Fund or $4.073,065 has been verified. Stormwater Drainage has received 97.6% of its budgeted revenue or $868,588. Additionally, American Rescue Funds of $11,227,458 (about half of the Town’s total estimated award) were received in May. A second and final payment is expected in May of 2022. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover costs incurred through December 31, 2024. Approximately $5.6M has been allocated to projects. A special revenue fund has been established to account for these funds. On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, the First Financial report was accepted. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Comptroller Marsh then reported on the 2022 financial results for the Town as of January 31, 2022: Total Actual and Encumbered Expenses are $4,960,050 or 12.4% of budget. This is higher than the 8.3% of the year that has elapsed. Actual Expenses are $2,164,067 and encumbered expenses are $2,795,983. Encumbrances are typically high early in the year as departments are committing to services and supplies that will be needed throughout the year and outstanding prior year open encumbrances roll into the new year. The General Fund Expenses are at 13.5% of budget or $3,375,060. Actual expenditures are $1,494,823 and encumbrances are $1,880,237. The Highway Fund expenses are $503,923 or 8.7% of budget. Expenditures in the Library are under budget at $178,000 or 6.3%. The Sewer Fund expenses are 14.6% of budget, equating to $600,000. Expenses in Stormwater Drainage total $108,000 or 11.6% of budget. The General Fund revenue received is $5,362,593 or 22.2% of budget. Included in revenue is $4.448,832 of Real Estate tax, 37.7% of budget as the tax collection period is not complete. $32,258 of Recreation revenue has been received, approximately 3.7% of budget. Regarding the Entire Town: $9,564,656 or 24.6% of revenue has been received to date. Approximately $6.7M of the amount received is Real Estate Tax, equating to 36.9% of that line item. The Library has received $966,932 or 34.7% of its budgeted revenue. The Highway Fund has received 27.2% or $1,536,901 of its budgeted revenue. Sewer has received $1,368,065, 34.3% of that fund’s budget. Stormwater Drainage receipts of $320,000 (36.5% of budget) has been received On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the Second Financial Report was accepted. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED APPROVAL OF MINUTES: On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the January 4, 2022 Organizational Meeting Minutes were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, the January 11, 2022 Workshop Meeting Minutes were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED On a motion made by Councilmember Romeo, seconded by Councilmember Perticone the January 18, 2022 Regular Town Board Meeting Minutes were approved. REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 27 UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Abstain Town Supervisor Fitzpatrick Aye ITEMS FOR BOARD ACTION: 2A2022-5 RESOLUTION AUTHORIZING THE APPOINTMENT OF A TEMPORARY FULL-TIME OFFICE CLERK III IN THE IRONDEQUOIT POLICE DEPARTMENT On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted approving the appointment of Tabitha O’Connor as a full-time Office Clerk III in the Irondequoit Police Department. Director of Human Resources Jason Vinette stated that several interviews were held, and Tabitha O’Connor was recommended for this position. She will have to take the next Civil Service exam and score within the top three to stay in the position. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-039 2A2022-6 RESOLUTION AUTHORIZING THE APPOINTMENT OF A FULL-TIME OFFICE CLERK III IN THE TOWN CLERK’S OFFICE On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the appointment of Linda Marciano as a full-time Office Clerk III in the Town Clerk’s Office. Town Clerk Genier explained that due to a vacancy in the Town Clerk’s Office, there was a need to hire a full-time Office Clerk. Several interviews were held, and Ms. Marciano was recommended for the position. Ms. Marciano was working part-time in the Assessor’s Office but wanted a full-time position and transferred over to the Clerk’s Office. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-040 2A2022-7 RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF TWO ACTING POLICE LIEUTENANTS TO THE PERMANENT TITLE OF POLICE LIEUTENANT On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted approving the permanent appointment of Kenneth Gorton and Andrew Whitaker to the permanent title of Police Lieutenant. Chief of Police Alan Laird explained that both Officers were promoted to the title of Acting Police Lieutenant in October of 2020 and the Civil Service exam was established in 2021. Both Officers took the Police Lieutenant exam and were reachable on the Certified Civil Service List. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Abstain Town Supervisor Fitzpatrick Aye Resolution Number 2022-041 2A2022-8 RESOLUTION AUTHORIZING THE APPOINTMENT OF A PART-TIME CLEANER TO THE BUILDING MAINTENANCE DEPARTMENT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the appointment of Robert Wilkinson as a part-time Cleaner in the Building Maintenance Department. REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 28 Director of Human Resources Jason Vinette stated that after several interviews, Robert Wilkinson was recommended to fill this position. He will be assigned to the Library in the evening. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-042 2A2022-9 RESOLUTION AUTHORIZING THE HIRING OF A DEPUTY RECEIVER OF TAXES AND ASSESSMENTS On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted approving the appointment of Serida Yanguas as a Deputy Receiver of Taxes and Assessments. Town Clerk Genier explained that due to a vacancy, this position was posted and several individuals came forward for interviews. The Selection Committee recommended Serida Yanguas to fill this position. Supervisor Fitzpatrick thanked all the people who came forward to help with tax collection, including Maria Vecchio, Courtney Manuszak and Diana Marsh. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-043 2A2022-10 RESOLUTION AUTHORIZING THE APPOINTMENT OF A PART-TIME OFFICE CLERK IV IN THE ASSESSOR’S OFFICE On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the appointment of Carol Loce as a part-time Office Clerk IV in the Assessor’s Office. Assessor Amy Jorstad explained that this position is currently vacant. Ms. Loce will begin the middle of March. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-044 2A2022-11 RESOLUTION AUTHORIZING THE APPOINTMENT OF A SEASONAL PART-TIME OFFICE CLERK IV IN THE TOWN CLERK’S DEPARTMENT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the appointment of Olivia Sciarabba as a seasonal part- time Office Clerk IV in the Town Clerk’s Department. Town Clerk Genier explained that due to a vacancy in the Department, this position was posted and interviews were held. Ms. Sciarabba was recommended to fill the position. She will begin as soon as her orientation is complete. This is a non-competitive civil service title and no exam needs to be taken. Thanks again to all the Town staff that assisted the Clerk’s Office to begin tax collection. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-045 2A2022-12 RESOLUTION AUTHORIZING THE APPOINTMENT OF A COMMISSIONER OF PUBLIC WORKS On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted appointing Erin Magee to the position of Commissioner of Public Works. Supervisor Fitzpatrick stated that he is proud to bring forward the name of Erin Magee to fill this position. It is a great accomplishment for her and the Town. Councilmember Freeman stated that Ms. Magee does an awesome job but wondered if the Town canvassed out for this position. Supervisor Fitzpatrick stated that several interviews were held with Ms. Magee having REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 29 overwhelming support from all levels of the Department of Public Works and Supervisor Fitzpatrick wanted to move quickly to establish her as the leader in that Department. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-046 2A2022-13 RESOLUTION AUTHORIZING THE SUPERVISOR AND ASSESSOR TO ENTER INTO A PLAN FOR CYCLICAL REASSESSMENTS WITH THE NEW YORK STATE DEPARTMENT OF TAXATION AND FINANCE OFFICE OF REAL PROPERTY TAX SERVICES On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, a resolution was adopted authorizing the Supervisor and Assessor to submit a Plan for Cyclical Reassessments to the New York State Department of Taxation and Finance Office of Real Property Tax Services. Assessor Jorstad explained that the Town is conducting a Town-wide reassessment project for the 2022 Assessment Roll. The State of New York provides financial assistance to assessing units, but a Plan for Cyclical Reassessments must be submitted. This resolution allows the Town to submit the Plan. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-047 2A2022-14 RESOLUTION DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted declaring 39 chairs as surplus property. Comptroller Marsh explained that this resolution declares 39 chairs from the Town Hall building as surplus property. These chairs were old and were replaced by newer model chairs. Councilmember Romeo thanked Councilmember Perticone for his work on this matter. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-048 2A2022-15 RESOLUTION CALLING FOR A PUBLIC HEARING ON THE MATTER OF GRANTING A SPECIAL USE PERMIT FOR 2841 CULVER ROAD IN A R-1 RESIDENTIAL DISTRICT On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted approving the holding of a public hearing on this Special Use Permit application on March 15, 2022 at 7:35 PM at the Town Hall. Michelle Nichols from the Community Development Department explained that this Special Use Permit is to establish a non-profit organization at 2841 Culver Road. The Irondequoit Community Cupboard is proposing to purchase the property and operate at this new location. A non-profit organization is permitted in the R-1 Residential District but only if a Special Use Permit has been issued by the Town Board. Further review with SEQRA is not required in this matter. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-049 PUBLIC HEARINGS: 2PH2022-1 ON THE MATTER OF GRANTING A SPECIAL USE PERMIT 7:35 PM FOR 1825 E. RIDGE ROAD IN A M-MANUFACTURING DISTRICT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was opened at 7:35 PM. REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 30 UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Public Hearing Public Input: No one came forward to speak for or against the matter. On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was closed at 7:36 PM. 2PH-1 RESOLUTION APPROVING A SPECIAL USE PERMIT FOR 1825 E. RIDGE ROAD IN A M-MANUFACTURING DISTRICT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the Special Use Permit for 1825 E. Ridge Road in a M- Manufacturing District for the occupancy of a portion of the first floor as an apartment. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-050 2PH2022-2 ON THE MATTER OF ADOPTING A LOCAL LAW TO IMPROVE THE 7:36 PM ETHICS LAW OF THE TOWN OF IRONDEQUOIT On a motion made by Councilmember Wehner, seconded by Councilmember Perticone, the Public Hearing was opened at 7:36 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Attorney Andrew Dean explained that Councilmember Romeo introduced the proposed local law at the January 4th Organizational Meeting of 2022 and a discussion of this matter was held at the Workshop Meeting on January 11th. An additional discussion took place at the February Workshop Meeting of February 8th. A public hearing was called to be held on February 15th to hear comments from all parties. Attorney Dean then went briefly through each section of the proposed local law. Public Input Public Hearing: Alex Wirth, 7 Ontario View Street, is in favor of this update to the Ethics Law. He stated that people coming into public office do not always come from a legal background and do not always know the ethics law. Councilmember Wehner addressed amending Section 7 regarding annual training of Board Members. The proposed local law stated newly elected or appointed individuals shall participate in at least six hours of training within one year of election or appointment. Thereafter, Board members shall participate in at least three hours of continuing training, on an annual basis. The proposed law states that such training may be conducted in-person, via video or via the internet., as well as scheduling such trainings through the NYS Dept. of State, Office of the NYS Comptroller or other such providers. Councilmember Wehner wanted the Board to consider adding the following language regarding self-directed learning to the proposed local law: By definition, self-directed learning refers to the form of training where the leaner takes responsibility for managing his or her own training from content to timing to delivery. He feels this gives a bit more flexibility to the types of training that might be considered as a Town Board member. Councilmember Freeman asked about Section 7 and was told that it was originally under Chapter 20 of the Town Code and was then moved to Section 36 of the Town Code. She feels that this Section is redundant because the Association of Towns offers training at the beginning of the year for newly appointed/elected individuals and the State Comptroller’s Office offers training as well. Attorney Dean pointed out that Section 7(A) of the proposed local law addresses the options for training those members can choose. She suggested putting a list together with possible trainings and having people choose what is best for them. She also feels that this proposed local law should be looked at further. Councilmember Perticone stated that this matter has been before the Board for a while, and if a Board member finds a training that sounds helpful, to share that information with the other members. He supports this proposed Ethics Law as it is. Councilmember Wehner feels his amendment is just a minor amendment to the proposed local law. Councilmember Romeo hopes that all Town Board members continue their training and find creative ways to train. Councilmember Freeman asked if there would be any ramification if a Board member did not attend training and he said there would be no action taken against that individual. Supervisor Fitzpatrick noted that the Ethics Law has not been updated since the 1990s. It is important to move forward on this matter. REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 31 On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the Public Hearing was closed at 7:51 PM. UPON VOTING MOTION WAS UNIMOUSLY APPROVED 2PH-2 RESOLUTION AUTHORIZING THE ADOPTION OF A LOCAL LAW TO IMPROVE THE ETHICS LAW OF THE TOWN OF IRONDEQUOIT On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted authorizing the adoption of Local Law 3 of 2022, Improving the Ethics Law of the Town of Irondequoit. Councilmember Wehner asked if the Board was voting on the amended local law or the local law as written. The Board was voting on the local law as written. Attorney noted that if the amended local law was being voted on, that would push the matter for vote until March.. Councilmember Freeman made a motion to delay the vote on this local law for a month to consider the amendment made to it by Councilmember Wehner. Councilmember Wehner seconded the motion. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Nay Town Board Member Romeo Nay Town Board Member Freeman Aye Town Supervisor Fitzpatrick Nay Motion Failed On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted authorizing the adoption of Local Law 3 of 2022, improving the Ethics Law of the Town of Irondequoit UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Nay Town Supervisor Fitzpatrick Aye Resolution Number 2022-051 2PH2022-3 ON THE MATTER OF PROVIDING AN OPPORTUNITY FOR PUBLIC 7:37 PM COMMENT ON IRONDEQUOIT’S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was opened at 7:54 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Comptroller Diana Marsh explained that this is an annual process the Town conducts to provide public comments regarding the CDBG Program. Public Hearing Public Input: Alex Wirth, 7 Ontario View Street, shared ideas he has for the Program, including: revisiting the Seneca Park Trail and the Lake Ontario State Trail development; adding additional spray parks; establishing a grant program for rain gardens and community greenhouses; offering a galvanized water line grant for houses in the CDBG area; decreasing impervious pavement areas in Town; establishing PreK scholarships for residents who are living within CDBG grant locations; revisit development of the former St. Thomas Church; and promote activities on the waterways in Irondequoit. Jeff Goldblatt, 128 Parkside Crescent, Founder and Co-Chair of the HIPP Group (Helping Irondequoit Plan for Progress) addressed the Board stating that Irondequoit made history by appointing the first female as Commissioner of Public Works. He spoke about a missing sidewalk on Titus Avenue between Hudson Avenue and the entrance to the Irondequoit Plaza. This was part of the Master Plan adopted originally in 2013. HIPP was approved by the Town in 2020 for a partial build-out of the existing sidewalk in front of the 563 building. In April of 2021, the final plans were reviewed by the Town and sent to the County for permitting, and in September of 2021 the permitting process was continuing. Mr. Goldblatt stated that there was no REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 32 sidewalk going east to west from Hudson Avenue by the gas station or by the Art Center. There is a partial sidewalk there. Due to the snowstorms that have come, there is a wall of snow that people cannot get through. The original cost stated and approved was $20,000; it is now $90,000. HIPP is now asking for a complete buildout to go from the Hudson Avenue intersection to the lighted ingress and egress to the Plaza. The HIPP group is asking to amend their CDBG proposal by adding an additional $70,000. Councilmember Freeman asked if this Public Hearing could remain open to give more people an opportunity to speak on the CDBG Program. Barbara Johnson, Consultant from Labella, stated that the purpose of this Hearing was to give the public an opportunity to comment on the Program. There are no restrictions or requirements from HUD; it is up to the Town to hold whatever meetings they think are necessary to get the word out on the CDBG Program. Comptroller Marsh stated that the applications are out and due back to the Town by early March. They will be reviewed in mid-March. The CDBG Committee Meeting is scheduled for April. Ms. Johnson stated that people can always comment on past performances but will not be able to comment on future programs. The Annual Plan needs to go to HUD by the middle of June and the Town will hold a public hearing at the May meeting. Councilmember Perticone feels that the public has had enough opportunity to share their comments. They can still submit comments even with the closing of the public hearing. Councilmember Freeman motioned to hold this Public Hearing over for another month in order to give more people another opportunity to comment on the CDBG Program. Motion failed for lack of second. On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, the Public Hearing was closed at 8:12 PM. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Nay Town Supervisor Fitzpatrick Aye 2PH2022-4 ON THE MATTER OF ADOPTING A PROPOSED LOCAL LAW TO 7:38 PM AUTHORIZE TAX EXEMPTION FOR VOLUNTEER FIREFIGHTERS AND AMBULANCE WORKERS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was opened at 8:12 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Assessor Amy Jorstad explained that this exemption applies to volunteer firefighters and ambulance workers who live and volunteer in the Town of Irondequoit. This law would offer a 10% exemption on regular Town taxes to those eligible individuals. Assessor Jorstad noted that the County has passed their version of this exemption and will allow 10% savings on County taxes for those individuals who live and volunteer in Irondequoit. This exemption was also proposed at the State level in order to encourage volunteerism and reward those who volunteer. Public Hearing Public Input: No one came forward to speak for or against this matter. Councilmember Romeo thanked the Assessor for her work on this matter and Councilmember Wehner thinks this is an excellent modification to the property taxes and it will hopefully bring in more volunteers. On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, the Public Hearing was closed at 8:14 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED 2PH-4 RESOLUTION ADOPTING A PROPOSED LOCAL LAW TO AUTHORIZE TAX EXEMPTION FOR VOLUNTEER FIREFIGHTERS AND AMBULANCE WORKERS REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 33 On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the adoption of Local Law 3 of 2022, authorizing a partial real property tax exemption for volunteer firefighters and volunteer ambulance workers. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-052 2A2022-16 RESOLUTION AUTHORIZING THE USE OF REVENUE RECOVERY FUNDING FOR THE PURCHASE AND UPGRADING OF STREETLIGHTING FACILITIES On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the use of revenue recovery funds under ARPA in the total amount of $3.076 million to purchase and upgrade the streetlighting facilities and to complete the Project. Comptroller Diana Marsh explained that this resolution will authorize the use of revenue recovery funds under ARPA to purchase and upgrade the streetlighting facilities and to complete the Project with an amount not to exceed $3.076 million. The project is to purchase streetlighting facilities from Rochester Gas and Electric Corporation and upgrade them from metal halide bulbs to LED technology. This Project will result in an estimated annual savings of $233,520.39. The taxpayers will not have to pay for any expenses of this Project. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-053 2A2022-17 RESOLUTION AUTHORIZING THE DIRECTOR OF PERSONNEL TO ATTEND THE HUMAN RESOURCES EASTERN REGION TRAINING FORUM IN NEW BRUNSWICK, NEW JERSEY On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted authorizing the Director of Personnel to attend the Human Resources Eastern Region Training Forum held in New Brunswick, NJ from April 23-April 27 at the cost of $1,342.20. Director of Human Resources Jason Vinette stated that he has attended the international forums in the past and would like to attend this Eastern Region Training Forum in New Jersey. The cost will be lower as he is planning to drive to New Jersey, not fly. This item is funded in the 2022 budget. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-054 2A2022-18 RESOLUTION CALLING FOR A PUBLIC HEARING ON THE MATTER OF AUTHORIZING A RIGHT OF ENTRY AGREEMENT WITH GREENLIGHT NETWORKS TO INSTALL FIBER OPTIC CABLING AND EQUIPMENT AT THE IRONDEQUOIT COMMUNITY CENTER On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, a resolution was adopted scheduling a public hearing in the matter of approving a Right of Entry Agreement with Greenlight Network to permit the installation of fiber optic cabling and equipment at the Irondequoit Community Center for March 15, 2022 at 7:36 PM. Director of Information Technology Kevin LaBarr explained that this resolution would allow Greenlight Network to put in fiber optic cabling and equipment at the Irondequoit Community Center. That will cover at least 6,000 homes, a big portion of which are in the North Goodman corridor, an underserved community. It will also provide no cost internet to the Town facilities. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-055 REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 34 2A2022-19 RESOLUTION AUTHORIZING ATTENDANCE TO THE FBI LAW ENFORCEMENT EXECUTIVE DEVELOPMENT SEMINAR On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, a resolution was adopted authorizing Chief Alan Laird to attend Cycle 1 of the LEEDS Conference in Fredericksburg, VA from April 4, 2022 to April 7, 2022 and Cycle 2 of the LEEDS Conference in Charlottesville, VA from August 8, 2022 to August 11, 2022. Chief Alan Laird stated that law enforcement executives come from all over the country. This is a high-level seminar and an honor for Chief Laird to be invited to attend. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-056 2A2022-20 RESOLUTION DECLARING CERTAIN EQUIPMENT AS SURPLUS EQUIPMENT On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted declaring said equipment listed in Addendum “A” as surplus and authorizing the Supervisor to execute and deliver such documentation as necessary to auction said equipment at the next appropriate municipal equipment auction. Commissioner of Public Works Erin Magee explained that this resolution would declare certain items surplus located in the former Senior Center on Pinegrove Avenue. The equipment is several years old and no longer used by the Town. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-057 2A2022-21 RESOLUTION RENEWING REFUSE SERVICES FOR VARIOUS TOWN OF IRONDEQUOIT FACILITIES On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted renewing the agreement for Refuse Services for various Town facilities to Waste Management of New York, LLC for one year. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-058 2A2022-22 RESOLUTION AUTHORIZING THE ACCEPTANCE OF GRANT FUNDING FROM THE DORMITORY AUTHORITY OF THE STATE OF NEW YORK On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the acceptance of grant funding from the Dormitory Authority of the State of New York in the amount of $160,000 for the purpose of performing security improvements to the Irondequoit Public Safety Facility. Commissioner of Public Works Erin Magee explained that in order to move forward with the grant, the Town is required to execute a Grant Disbursement Agreement. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-059 2A2022-23 RESOLUTION AUTHORIZING CONTRACT WITH REFEREES FOR WINTER/SPRING 2022 ADULT BASKETBALL LEAGUE On a motion made by Councilmember Freeman, seconded by Councilmember Perticone, a resolution was adopted authorizing the Supervisor to enter into a contract with RocSports, LLC for recreational programming referee services in the amount of $45/game (1 referee) or $42/game per referee (2 referees). REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 35 Director of Recreation Katrina Hall explained that a basketball league will begin in the spring and there is a need for referee(s). She received 3 quotes and RocSports was the lowest quote. The referees are paid with budgeted funds in 2022 and offset by participants. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-060 2A2022-24 RESOLUTION AUTHORIZING THE SUPERVISOR TO AUTHORIZE ATHLETIC FIELD FEE SCHEDULE On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted approving the proposed Athletic Field Rental Fee Schedule. Director of Recreation Katrina Hall explained that the Athletic Field Rental Fee Schedule has not been reviewed since 2018 and this resolution proposes a consolidated fee schedule for rentals. All Town athletic fields will be offered free of charge to Town residents and in-Town athletic groups and leagues. There is a slight increase in cost for parkers and security. Director Hall added that this fee schedule for rentals is more in line with what other Towns charge. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-061 2A2022-25 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER AND AMEND VARIOUS CONTRACTS WITH VENDORS FOR YOUTH, FAMILY AND SENIOR RECREATIONAL PROGRAMMING FOR WINTER/SPRING 2022 On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the Supervisor to enter into various revised contracts with vendors. Director of Recreation Katrina Hall explained that there are two additional instructors that wish to offer programs to the community. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-062 2A2022-26 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO VARIOUS CONTRACTS WITH INDEPENDENT CONTRACTORS FROM LOCAL B-90 FOR STAFFING OF PARKING PERSONNEL, DAY/OVERNIGHT SUPERVISORS, TICKET TAKERS AND TICKET SELLERS FOR MCAVOY PARK, CAMP EASTMAN SPORTS FIELDS AND VARIOUS TOWN SPECIAL EVENTS On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving contracts with independent contractors from Local B-90 Ushers and Ticket Takers providing these services and authorizing the Supervisor to execute any and all necessary documents to enter into an agreement with independent contractors from Local B-90 Ushers and Ticket Takers in such form as approved by the Town Attorney. Director of Recreation Katrina Hall explained that this resolution brings forth names of individuals that she uses for the services listed in the title. These are budgeted funds for 2022. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-063 2A2022-27 RESOLUTION AUTHORIZING EXECUTION OF LETTER AGREEMENTS WITH TOWN ENGINEER TO PROVIDE DAY-TO-DAY PLANNING ASSISTANCE AND TO REVIEW THE TOWN’S PLANNING SERVICES REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 36 On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted approving the Letter Authorization between the Town and LaBella to provide ongoing services to the Department of Community Development, its Division of Planning and Zoning, the Planning Board and other boards as needed at a rate of $110 per hour for work performed by a Project Manager; and approves the Letter Engagement between the Town and LaBella to provide the Special Project Service to review the Town Code and planning services and survey other municipalities for the purpose of providing recommendations for improving upon the Town’s planning services and project review services at a total cost of $10,000. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Abstain Town Supervisor Fitzpatrick Aye Resolution Number 2022-064 2A2022-28 RESOLUTION AUTHORIZING TOWN BOARD MEMBERS TO ATTEND THE ASSOCIATION OF TOWNS ANNUAL TRAINING On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the members of the Town Board to virtually attend the New York Association of Towns 2022 Virtual Training School and Annual Meeting on February 21, 2022 at the cost of $100 each, and not to exceed a total cost of $500. Supervisor Fitzpatrick stated that this was a budgeted item out of the Supervisor’s budget. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-065 2A2022-29 RESOLUTION ALLOCATING REVENUE RECOVERY FUNDING FOR THE PRINTING AND MAILING OF A TOWN-WIDE NEWSLETTER On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted authorizing the Supervisor to develop, create, print and mail a Town-wide newsletter twice a year, allocating funds from Revenue Recovery funding made available under the American Rescue Plan Act. Supervisor Fitzpatrick stated that quotes were obtained, and the Town is looking to find more ways to reach as many residents as possible that do not have access to social media or the internet. Attorney Dean stated that this use of funding does comply with the ruling given in January of 2022 by the Treasury Department. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number: 2022-066 2A2022-30 RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR SHAMROCK JACK’S RESTAURANT TO CONDUCT THEIR ANNUAL ST. PATRICK’S DAY FESTIVAL On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the Special Event License for Shamrock Jack’s Restaurant to conduct their Annual St. Patrick’s Day Festival from Friday, March 11th (equipment set up) through Friday, March 18th (equipment take down), upon the condition that Shamrock Jack’s notifies all affected residents before the event. Town Clerk Genier stated that this is an annual event, very popular among the residents. All approvals have been received. It is important to support the small businesses in Town. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-067 REGULAR TOWN BOARD MEETING FEBRUARY 15, 2022 37 Attorney Dean recommended that the Board members turn their packets over to the Clerk for destruction as they may contain confidential information. Upcoming Meetings: Town Workshop Meeting: Tuesday, March 8, 2022 @ 4 PM Regular Town Board Meeting: Tuesday, March 15, 2022 @ 7 PM On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the Regular Town Board Meeting was adjourned at 8:40 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION APPROVING A SPECIAL USE PERMIT FOR 2841 CULVER ROAD IN AN R-1 RESIDENTIAL DISTRICT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, the Irondequoit Community Cupboard has submitted an application to obtain a special use permit at 2841 Culver Road in the R-1 Residential District to operate a nonprofit organization, which requires a special use permit pursuant to section §235-8(B)(1)(a) of the Town of Irondequoit Code; and WHEREAS, the Application was reviewed and discussed at the Town Planning Board Meeting held on February 28 2022 and the Town Planning Board issued comments and a report on the issuance of a Special Use Permit to the Town Board dated March 2, 2022, recommending a Positive Referral for the Special Use Permit with the following recommendations: 1). Filling a need for the community, 2). Site is underutilized now, 3). This is a good use of parcel, 4). No impact regarding traffic, 5). Issuance of this Special Use Permit should be for the use of a nonprofit organization at this parcel; and WHEREAS, a public hearing was held by the Town Board, pursuant to Section 274-b of New York State Town Law, on March 15, 2022 at the Irondequoit Town Hall, 1280 Titus Avenue, in the Town of Irondequoit, New York, at 7:35pm, where the facts in support of the requested Special Use Permit were presented and where public input was received and thereafter the public hearing was closed (the “Public Hearing”); and WHEREAS, pursuant to the New York State Environmental Quality Review Act and its implementing regulations (collectively, “SEQRA”), the Special Use Permit is classified as a Type II Action pursuant to 6 NYCRR § 617.5(c)(18) (reuse of a residential or commercial structure, or of a structure containing mixed residential and commercial uses, where the residential or commercial use is a permitted use under the applicable zoning law or ordinance, including permitted by special use permit, and the action does not meet or exceeds any of the thresholds in section 617.4 of this Part) and no further SEQRA review is required. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves the Special Use Permit for 2841 Culver Road in the R-1 Residential District, to operate a nonprofit organization (Irondequoit Community Cupboard) as described herein. This resolution shall take effect immediately. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Freeman voting _______ Town Board Member Romeo voting _______ Town Supervisor Fitzpatrick voting _______ 1280 TITUS AVENUE • ROCHESTER , NEW YOR K 14617 • PHONE : (585) 336 -6017 WWW.IRONDEQUOIT.ORG TO: The Honorable Town Board FROM: Michelle Nichols, Recording Secretary Division of Planning & Zoning DATE: March 2, 2022 SUBJECT: SPECIAL USE PERMIT – 2841 Culver Road. At their regularly scheduled meeting on Monday, February 28, 2022, the Planning Board reviewed the matter by Irondequoit Community Cupboard, for a SPECIAL USE PERMIT, to operate a nonprofit organization, on premises 2841 CULVER ROAD, in an R-1 Residential District On Motion by Board Member Blocchi; Seconded by Board Member Richards; Motion Carried: 6 Aye, 0 Nay, 0 Absent, 0 Abstained, 1 Vacancy. The Planning Board offered a POSITIVE REFERRAL to the Town Board, with the following recommendations: • Filling a need for the community. • Site is underutilized now. • This is a good use of parcel. • No impact regarding traffic. • Issuance of this Special Use Permit should be for the use of a nonprofit organization at this parcel. Resolution No. 2022-___ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION PURSUANT TO THE STATE ENVIRONMENTAL QUALITY REVIEW ACT WITH RESPECT TO AGREEMENTS FOR INTERNET SERVICES WITH GREENLIGHT NETWORKS LLC At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March, 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _______________ offered the following resolution and moved its adoption: WHEREAS, the Town Board of the Town of Irondequoit previously approved agreements with Greenlight Networks, LLC to license space at the Irondequoit Public Library and two other Town facilities, in exchange for free internet service to the Town at Town Hall, the Public Safety Building, and one other facility to be identified by the Town in the future; and WHEREAS, the Town Board now wishes to license space at the Irondequoit Community Center to Greenlight for use installing fiber internet equipment (the “Project”) in exchanging for free internet service to five Town locations; and WHEREAS, the Project is an Unlisted Action under the State Environmental Review Act (“SEQRA”); and WHEREAS, the Town Board previously considered a Short Environmental Assessment Form (“EAF”) dated June 10, 2019 and declared a negative declaration pursuant to resolution 2019-150; and WHEREAS, the Town Board has considered a new Short Environmental Assessment Form (“EAF”) dated March 8, 2022 attached hereto and made a part hereof and has analyzed the potential environmental impacts of the Project pursuant to the requirements of SEQRA and found that the proposed action will not result in any significant adverse environmental impacts. NOW, THEREFORE, BE IT RESOLVED, that the Town Board adopts the Negative Declaration attached hereto and made a part hereof for the Project and determines that no Environmental Impact Statement is required. AND, BE IT FURTHER RESOLVED, that the Town Supervisor shall file the Negative Declaration along with this Resolution with the Town Clerk and all involved agencies, forward these documents to any person who requests a copy, and maintain the EAF and Negative Declaration in a file regularly accessible to the public. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting________________ Town Board Member Perticone voting_________________ Town Board Member Romeo voting_________________ Town Board Member Freeman voting_________________ Town Supervisor Fitzpatrick voting_________________ Short Environmental Assessment Form Part 1 - Project Information Instructions for Completing Part 1— Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information. Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the lead agency; attach additional pages as necessary to supplement any item. Part 1— Project and Sponsor Information Town of Irondequoit Name of Action or Project: Agreement between Irondequoit and Greenlight Networks, LLC Project Location (describe, and attach a location map): 450 Skyview Centre Parkway, Suite 200. Rochester, NY 14622 Brief Description of Proposed Action: The Town and Greenlight Networks desire to enter into an agreement where Greenlight will be afforded 20 cubic feet of space within the Community Center IT closet in exchange for fiber internet at all Town Facilities. Name of Applicant or Sponsor: Erin Magee, Commissioner of Public Works Telephone: 585-336-6033 E Mail: emagee@irondequoit.gov Address: 2629 E Ridge Rd City/PO: Rochester State: NY I Zip Code: 14622 1. Does the proposed action only involve the legislative adoption of a plan, local law, ordinance, administrative rule, or regulation? If Yes, attach a narrative description of the intent of the proposed action and the environmental resources that may be affected in the municipality and proceed to Part 2. If no, continue to question 2. NO YES 2. Does the proposed action require a permit, approval or funding from any other government Agency? If Yes, list agency(s) name and permit or approval: NO YES IN II 3. a. Total acreage of the site of the proposed action? 0 acres b. Total acreage to be physically disturbed? _ 0 acres c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? 0 acres 4. Check all land uses that occur on, are adjoining or near the proposed action: Urban ❑ Rural (non -agriculture) ❑ Industrial ❑ Commercial ■ Residential (suburban) municipal ❑ Forest ❑ Agriculture ❑ Aquatic 0 Other(Specify): ❑ Parkland Psi ze 1 i SEAF 2019 5. Is the proposed action, a. A permitted use under the zoning regulations? b. Consistent with the adopted comprehensive plan? NO YES N/A F [l Y V. IN•O 6. Is the proposed action consistent with the predominant character of the existing built or natural landscape? YES ❑ ✓ 7. Is the site of the proposed action located in, or does it adjoin, a state listed Critical Environmental Area? If Yes, identify: NO YES ✓ ❑ 8. a. Will the proposed action result in a substantial increase in traffic above present levels? b. Are public transportation services available at or near the site of the proposed action? c. Are any pedestrian accommodations or bicycle routes available on or near the site of the proposed action? r NO YES ✓ ❑ ✓ ❑ ✓ ❑ 9. Does the proposed action meet or exceed the state energy code requirements? If the proposed action will exceed requirements, describe design features and technologies: NO YES n i✓ 10. Will the proposed action connect to an existing public/private water supply? If No, describe method for providing potable water: NO YES 11. Will the proposed action connect to existing wastewater utilities? If No, describe method for providing wastewater treatment: NO YES liE 12. a. Does the project site contain, or is it substantially contiguous to, a building, archaeological site, or district which is listed on the National or State Register of Historic Places, or that has been determined by the Commissioner of the NYS Office of Parks, Recreation and Historic Preservation to be eligible for listing on the State Register of Historic Places? b. Is the project site, or any portion of it, located in or adjacent to an area designated as sensitive for archaeological sites on the NY State Historic Preservation Office (SHPO) archaeological site inventory? NO YES ✓ ❑ ❑ ✓ 13. a. Does any portion of the site of the proposed action, or lands adjoining the proposed action, contain wetlands or other waterbodies regulated by a federal, state or local agency? b. Would the proposed action physically alter, or encroach into, any existing wetland or waterbody? If Yes, identify the wetland or waterbody and extent of alterations in square feet or acres: NO YES ✓ ❑ ❑ ✓ Page 2 of 3 14. Identify the typical habitat types that occur on, or are likely to be found on the project site. Check all that apply: ■ Shoreline ❑ Forest ❑ Agricultural/grasslands ■ Early mid -successional ■ Wetland MI Urban 0 Suburban 15. Does the site of the proposed action contain any species of animal, or associated habitats, listed by the State or Federal government as threatened or endangered? NO YES ✓ ❑ 16. Is the project site located in the 100 -year flood plan? I NO YES v 17. Will the proposed action create storm water discharge, either from point or non -point sources? If Yes, a. Will storm water discharges flow to adjacent properties? b. Will storm water discharges be directed to established conveyance systems (runoff and storm drains)? If Yes, briefly describe: NO YES I I s W n II I/ V 18. Does the proposed action include construction or other activities that would result in the impoundment of water or other liquids (e.g., retention pond, waste lagoon, dam)? If Yes, explain the purpose and size of the impoundment: NO YES ❑ ❑ 19. Has the site of the proposed action or an adjoining property been the location of an active or closed solid waste management facility? If Yes, describe: NO YES _ 20.Has the site of the proposed action or an adjoining property been the subject of remediation (ongoing or completed) for hazardous waste? If Yes, describe: NO YES � ❑ I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE Applicant/span or/name; Erin Magee Date: March 8, 2022 Signature: / Title: Commissioner of Public Works PRINT FORM Page 3 of 3 Page 1 of 2 Agency Use Only [If applicable] Project: Date: Short Environmental Assessment Form Part 2 - Impact Assessment Part 2 is to be completed by the Lead Agency. Answer all of the following questions in Part 2 using the information contained in Part 1 and other materials submitted by the project sponsor or otherwise available to the reviewer. When answering the questions the reviewer should be guided by the concept “Have my responses been reasonable considering the scale and context of the proposed action?” No, or small impact may occur Moderate to large impact may occur 1. Will the proposed action create a material conflict with an adopted land use plan or zoning regulations? 2.Will the proposed action result in a change in the use or intensity of use of land? 3.Will the proposed action impair the character or quality of the existing community? 4.Will the proposed action have an impact on the environmental characteristics that caused the establishment of a Critical Environmental Area (CEA)? 5.Will the proposed action result in an adverse change in the existing level of traffic or affect existing infrastructure for mass transit, biking or walkway? 6.Will the proposed action cause an increase in the use of energy and it fails to incorporate reasonably available energy conservation or renewable energy opportunities? 7.Will the proposed action impact existing: a. public / private water supplies? b. public / private wastewater treatment utilities? 8.Will the proposed action impair the character or quality of important historic, archaeological, architectural or aesthetic resources? 9.Will the proposed action result in an adverse change to natural resources (e.g., wetlands, waterbodies, groundwater, air quality, flora and fauna)? 10.Will the proposed action result in an increase in the potential for erosion, flooding or drainage problems? 11.Will the proposed action create a hazard to environmental resources or human health? SEAF 2019 4 4 4 4 4 4 4 4 4 4 4 4 PRINT FORM Page 2 of 2 For every question in Part 2 that was answered “moderate to large impact may occur”, or if there is a need to explain why a particular element of the proposed action may or will not result in a significant adverse environmental impact, please complete Part 3. Part 3 should, in sufficient detail, identify the impact, including any measures or design elements that have been included by the project sponsor to avoid or reduce impacts. Part 3 should also explain how the lead agency determined that the impact may or will not be significant. Each potential impact should be assessed considering its setting, probability of occurring, duration, irreversibility, geographic scope and magnitude. Also consider the potential for short- term, long-term and cumulative impacts. Check this box if you have determined, based on the information and analysis above, and any supporting documentation, that the proposed action may result in one or more potentially large or significant adverse impacts and an environmental impact statement is required. Check this box if you have determined, based on the information and analysis above, and any supporting documentation, that the proposed action will not result in any significant adverse environmental impacts. _________________________________________________ _______________________________________________ Name of Lead Agency Date _________________________________________________ _______________________________________________ Print or Type Name of Responsible Officer in Lead Agency Title of Responsible Officer _________________________________________________ _______________________________________________ Signature of Responsible Officer in Lead Agency Signature of Preparer (if different from Responsible Officer) Short Environmental Assessment Form Part 3 Determination of Significance Agency Use Only [If applicable] Project: Date: 4 The Town of Irondequoit and Greenlight Networks LLC seek to enter into an agreement where Greenlight will occupy a small 20 cubic foot portion of the IT Closet at the Community Center in exchange for free fiber internet for all Town Facilities. Greenlight will utilize existing conduit for connection to the Community Center, and so no physical disturbance of any soil will be required. This project is an unlisted action for SEQRA and will not result in any adverse impact to the environment. In conclusion, a negative declaration should be filed for this matter. Town of Irondequoit March 8, 2022 Rory Fitzpatrick Supervisor Erin Magee PRINT FORM Resolution No. 2022-___ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD AUTHORIZING THE SUPERVISOR TO ENTER INTO AGREEMENTS WITH GREENLIGHT NETWORKS LLC At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March, 2022, at 7:00 p.m. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________ offered the following resolution and moved its adoption: WHEREAS, pursuant to Resolution 2019-198, the Town Board of the Town of Irondequoit approved an Agreement with Greenlight Networks, LLC to license space in Town Hall to Greenlight Networks, LLC (the “Agreement”), in exchange for free internet service to the Town Hall campus; and WHEREAS, pursuant to resolution adopted January 14, 2020, the Town revised its Agreement with Greenlight to specify that Greenlight will license space at the Irondequoit Public Library and two other Town facilities, in exchange for free internet service to the Town at Town Hall, the Public Safety Building, and one other facility to be identified by the Town in the future; and WHEREAS, the Town and Greenlight now wish to license space at the Irondequoit Community Center, in exchange for free internet access at the following five Town locations: (a) the Irondequoit Cemetery, 3671 Culver Road, Rochester, NY 14622; (b) the Irondequoit Community Center, 450 Skyview Centre Parkway, Suite 200, Rochester, NY 14622; (c) the Department of Public Works, 2629 East Ridge Road, Rochester, NY 14622; (d) McAvoy Park, Empire Blvd, Irondequoit NY 14609; and (e) Camp Eastman, 1558 Lakeshore Blvd, Irondequoit, NY 14617; and WHEREAS, pursuant to Town Law Section 64(7), on February 15, 2022, the Town Board adopted a resolution scheduling a public hearing concerning the licensure of space at the Irondequoit Community Center to Greenlight; and WHEREAS, pursuant to Resolution # 2022-_______, the Town Board adopted a negative declaration for the project described herein and determined that no Environmental Impact Statement is required. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby authorizes the Supervisor to enter into an agreement with Greenlight Technologies, LLC, in substantially such form as annexed hereto and in final form as approved by the Attorney for the Town, granting Greenlight a license to use space at the Irondequoit Community Center in exchange for free internet service at the five Town locations described above, and to execute any further documents required in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting_____________ Town Board Member Perticone voting_____________ Town Board Member Romeo voting_____________ Town Board Member Freeman voting_____________ Town Supervisor Fitzpatrick voting_____________ 1 10963780_2 AGREEMENT FOR INTERNET SERVICES THIS AGREEMENT, entered into the ___ day of _________ 2022 (the “Agreement”) is by and between the TOWN OF IRONDEQUOIT, a New York municipal corporation having offices at 1280 Titus Avenue, Rochester, New York (the “Town”) and GREENLIGHT NETWORKS, LLC, a New York limited liability company with offices at 1255 University Avenue, Suite 204, Rochester, New York 14607 (“Greenlight”). WHEREAS, the Town and Greenlight previously entered into an agreement by which Greenlight licensed space at certain Town facilities in exchange for internet service at certain Town facilities, at no cost to the Town,; and WHEREAS, pursuant to a lease dated January 30, 2019 (together with subsequent amendments, the “Lease”), the Town leases from Skyview Phase I LLC (“Landlord”) certain real property, located at the former address of 285 Medley Center Parkway, for use as the Irondequoit Community Center; and WHEREAS, the Town and Greenlight intend to enter into this Agreement, whereby Greenlight will license space at the Irondequoit Community Center in exchange for internet service, at no cost to the Town, to five additional Town facilities: (a) the Irondequoit Cemetery, 3671 Culver Road, Rochester, NY 14622; (b) the Irondequoit Community Center, 450 Skyview Centre Parkway, Suite 200, Rochester, NY 14622; (c) the Department of Public Works, 2629 East Ridge Road, Rochester, NY 14622; (d) McAvoy Park, Empire Blvd, Irondequoit NY 14609; and (e) Camp Eastman, 1558 Lakeshore Blvd, Irondequoit, NY 14617. NOW, THEREFORE, in consideration of the foregoing recitals and mutual covenants set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and Greenlight agree as follows: 1. LICENSE AREA. The Town licenses to Greenlight a maximum of twenty (20) square feet of space in the IT closet located in Irondequoit Community Center, as shown in Exhibit A (the “License Area”). The License Area may only be used as a HUB site for Greenlight to build out its fiber network and for no other purposes. In the event the Town determines, in its reasonable discretion, that the License Area is needed for other Town purposes, the Town and Greenlight agree to work together to find alternative space reasonably acceptable to both parties. If the Town and Greenlight cannot agree on alternative space, this Agreement shall terminate as if it expired pursuant to its terms. 2. LANDLORD CONSENT. Greenlight shall obtain Landlord’s prior written consent before making any alterations, modifications, changes or improvements to the Premises (as defined in the Lease, “Premises” means the portion of the building located on Lot 103 as illustrated on the site plan and floor plan shown on Exhibit A-1 attached to the Lease). Notwithstanding the foregoing, Greenlight may within the License Area make interior, non-structural Alterations to the Premises 2 10963780_2 which do not exceed Thirty-Five Thousand Dollars ($35,000) per project at any time without Landlord’s consent, provided such are made in good and workmanlike condition. Greenlight shall obtain all other consents, approvals, or permissions required for the performance of this Agreement. 3. CONDUIT. Subject to Section 2 of this Agreement, the Town hereby permits Greenlight to utilize the existing Town-owned conduit system to enter and exit the Irondequoit Community Center. 4. ACCESS. The Town grants Greenlight reasonable ingress and egress to and from the License Area, subject to the following conditions: (1) for access during normal business hours, Greenlight shall give the Commissioner of Public Works/Superintendent of Highways or the Town’s Director of Information Technology twelve (12) hour prior written notice by electronic mail; or (2) in the event of an emergency, by contacting the Department of Public Works Emergency dispatch. 5. TERM. The term of this agreement shall commence on _______, 2022 the “Commencement Date”) and terminate on ________ 2027, unless earlier terminated as provided herein (the “Initial Term”). The Town Board shall have the right to renew this Agreement for up to four (4) additional terms of five (5) years each (together with the Initial Term, the “Term”), each on the same terms and conditions provided herein. Notwithstanding the foregoing, this Agreement will terminate upon termination of the Lease. Additionally, this Agreement may be terminated by either party upon thirty (30) days’ prior written notice to the other party. In the event that the agreement is terminated, Greenlight shall promptly remove its property from the License Area. 6. ELECTRICAL BUILD OUT AND UTILITIES. Greenlight shall install, at its sole cost and expense, and subject to Section 2 of this Agreement, all circuits, outlets, and meters required by Greenlight for its use of the License Area. Greenlight shall reimburse the Town for all electricity consumed by Greenlight at the Irondequoit Community Center, to be measured via meter or consumption formula. Greenlight shall pay such reimbursement on a ____________ basis, upon _______________. 7. FIBER INTERNET SERVICES. In consideration for use of the License Area, during the Term of this Agreement Greenlight hereby agrees to provide at no cost to the Town, including but not limited to no installation fees, service fees, rental fees, or additional charges, at, the fastest level of business class internet service offered by Greenlight, as amended or changed during the Term of this Agreement (e.g., as of the commencement of this term, service of up 1 Gbps download/1 Gbps Upload & 5 static IPs per location as needed) to the following locations, along with one ONT (fiber modem) at such locations: (a) the Irondequoit Cemetery, 3671 Culver Road, Rochester, NY 14622; (b) the Irondequoit Community Center, 450 Skyview Centre Parkway, Suite 200, Rochester, NY 14622; (c) the Department of Public Works, 2629 East Ridge Road, Rochester, NY 14622; (d) McAvoy Park, Empire Blvd, Irondequoit NY 14609; and (e) Camp Eastman, 1558 Lakeshore Blvd, Irondequoit, NY 14617. 3 10963780_2 8. INSURANCE. a. Greenlight shall, at its expense, procure and maintain the following insurance coverage during the Term of this Agreement, which may be satisfied by any combination of primary and excess or umbrella liability insurance policies: (a) worker’s compensation insurance as required by law; (b) employer’s liability coverage of not less than ONE HUNDRED THOUSAND DOLLARS ($100,000.00); (c) commercial general liability insurance covering all claims of damages for all injuries, including death and all claims on account of property damage with a limit of liability not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence and TWO MILLION DOLLARS ($2,000,000.000) aggregate, combined single limit which shall include coverage of the contractual liability assumed in this Agreement; (d) comprehensive automobile liability insurance with respect to any and all owned, hired and non-owned vehicles with a combined single limit of not less than ONE MILLION DOLLARS ($1,000,000.00); and (e) all risk property damage insurance covering all personal property of Greenlight at the License Area, including equipment and supplies for the full replacement value of such property. The primary insurance required to be maintained hereunder shall be maintained under policies issued by insurers rated not less than “A” in Best’s insurance reports (or a comparable rating in an equivalent insurance report) and licensed to do business in the State of New York. b. Greenlight’s insurance policies shall: (i) name the Town as additional insured on the commercial general and any excess liability policy required hereunder; (ii) use commercially reasonable efforts to provide for thirty (30) days’ notice to the Town prior to any amendment, change, modification, lapse or cancellation of coverage; and (iii) be written on an “occurrence” basis and as primary policy coverage and not contributing with or in excess of any coverage which the Town may carry. Greenlight shall direct any third-party that contracts with Greenlight to provide services to the License Area to maintain insurance in the types and amounts reasonably sufficient to protect the Town and Greenlight from any and all liabilities and damages, but in no event less than the amounts required of Greenlight. The liability of Greenlight and the Town or any third parties relating to either the Town or Greenlight shall not be limited to the insurance required to be maintained as part of this Agreement. c. Greenlight shall furnish the Town with a certificate of insurance at least ten (10) days before the Commencement Date showing the coverage required and thereafter such evidences of coverage shall be furnished by Greenlight to the Town not less than ten (10) days prior to the expiration date of each such policy. 9. SURRENDER OF POSSESSION. a. Upon expiration or termination of this Agreement, Greenlight shall surrender possession of the License Area to the Town broom cleaned and in the same condition and repair as existed on the Commencement Date, reasonable wear and tear and damage from fire or other casualty excepted. In addition, Greenlight shall, at its sole cost and expense, remove: (i) all improvements and alterations, if any, to the License Area made by Greenlight; (ii) all of Greenlight’s equipment and machinery; and (iii) any other personal property owned by Greenlight. 4 10963780_2 b. If Greenlight has not removed its personal property on or before the expiration or termination of this Agreement, the Town may remove any and all of Greenlight’s personal property from the License Area and may handle, remove or store at the risk, cost and expense of Greenlight, and the Town shall in no event be responsible for the value, preservation or safekeeping thereof. Greenlight shall pay to the Town, upon demand, any and all expenses incurred in such removal and all storage charges against such property. 10. INDEMNIFICATION. Greenlight shall indemnify and hold the Town harmless from and against all costs, damages, claims, liabilities and expenses (including reasonable attorneys’ fees) suffered by or claimed against the Town, based on, arising out of or resulting from: (i) Greenlight’s use and occupancy of the License Area or the business conducted by Greenlight therein; (ii) any negligent act or omission by Greenlight or its employees, agents, consultants, contractors, and/or invitees; and/or (iii) any breach or default by Greenlight in the performance or observance of its covenants or obligations under this Agreement. NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED IN THIS AGREEMENT, IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER FOR ANY INDIRECT, CONSEQUENTIAL OR INCIDENTAL DAMAGES, INCLUDING LOSS OF GOODWILL OR LOSS OF PROFITS. 11. NOTICES. All notices, demands, requests, consents or approvals (collectively, “Notice”) which may or are required to be given by either party to the other shall be in writing and delivered by registered or certified mail or by a national courier service. A Notice shall be deemed given if delivered by registered or certified mail, return receipt requested, on the fifth business day following such mailing, or, if delivered by a national courier service, on the next business day following such mailing. Any such Notice shall be mailed or delivered to the following: To the Town: Town of Irondequoit 1280 Titus Avenue Rochester, NY 14617 Attn: Director of Information Technology To Greenlight: Greenlight Networks, LLC 1255 University Ave, Suite 204 Rochester, NY 14607 12. ASSIGNMENT. This Agreement may not be assigned without written consent by the other party, which may be granted or withheld in the consenting party’s sole discretion. 13. COMPLIANCE WITH LAWS. Greenlight agrees to abide by all federal, state, and local laws, including but not limited to the regulations set forth in the Town of Irondequoit Code. Greenlight will report all incidents and accidents to the Town’s Commissioner of Public Works 5 10963780_2 and Director of Information Technology as soon as practicable, but in no event more than four (4) hours after the incident or accident. Notwithstanding anything to the contrary in this Agreement, Greenlight shall not make or permit to be made any use of the License Area or any part thereof that would reasonably be likely to be dangerous to life, limb, or property, or which would reasonably be likely to invalidate or increase the premium of any policy of insurance carried by the Town. Greenlight shall not use, keep or permit the License Area to be occupied or used in such a way as to cause an unreasonable nuisance or in a manner offensive or objectionable to the Town by reason of noise, odors and/or vibrations, or interfere in any way with the Town’s business 14. SIGNS. Greenlight shall not display, inscribe, print, paint, maintain or affix on any place in, on, or at any Town property, any sign, notice, legend, direction, figure, or advertisement display materials. 15. MISCELLANEOUS. The captions of this Agreement are for convenience and reference only and in no way define, limit or describe the scope or intent of this Agreement. This Agreement is a license and does not create an estate in the License Area and/or any other Town property. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and all of which shall constitute one and the same Agreement. [Signature Page to Follow] 6 10963780_2 Greenlight Networks, LLC Town of Irondequoit By: ___________________________ By: ___________________________ Name:_________________________ Name: Rory Fitzpatrick Title: _________________________ Title: Supervisor STATE OF NEW YORK ) COUNTY OF MONROE ) ss On the ___ day of ________, in the year ______ before me, the undersigned, a Notary Public in and for said State, personally appeared __________________________, personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. __________________________________________ Notary Public STATE OF NEW YORK ) COUNTY OF MONROE ) ss On the ___ day of ________, in the year ______ before me, the undersigned, a Notary Public in and for said State, personally appeared __________________________, personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. __________________________________________ Notary Public 7 10963780_2 Exhibit A (License Area) , Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A POLICE OFFICER At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to numerous retirements there is a need to hire three Police Officers; and WHEREAS, these positions are all budgeted for in the 2022 Town Budget; and WHEREAS, this is a competitive position, and all three candidates are eligible to transfer and meet all requirements for transfer; and WHEREAS, the Police Chief has interviewed many candidates and recommends hiring Louis Buduson, for one of these vacant positions. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Louis Buduson, as a permanent full time Police Officers to be paid an annual rate of $71,049. which shall be paid from budget code 001.3120.0100.1100. This resolution shall take effect on April 1, 2022. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ , Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A POLICE OFFICER At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to numerous retirements there is a need to hire three Police Officers; and WHEREAS, these positions are all budgeted for in the 2022 Town Budget; and WHEREAS, this is a competitive position, and all three candidates are eligible to transfer and meet the requirements for transfer; and WHEREAS, the Police Chief has interviewed many candidates and recommends hiring Mark Sorrentino for one of these vacant positions. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Mark Sorrentino, as a permanent full time Police Officers to be paid an annual rate of $71,049. which shall be paid from budget code 001.3120.0100.1100. This resolution shall take effect on April 1, 2022. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ , Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A POLICE OFFICER At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to numerous retirements there is a need to hire three Police Officers; and WHEREAS, these positions are all budgeted for in the 2022 Town Budget; and WHEREAS, this is a competitive position, and all three candidates are eligible to transfer and meet the requirements for; and WHEREAS, the Police Chief has interviewed many candidates and recommends hiring Jacob Gauthier for one of these vacant positions. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Jacob Gauthier, as a permanent full time Police Officers to be paid an annual rate of $71,049. which shall be paid from budget code 001.3120.0100.1100. This resolution shall take effect on April 8, 2022. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE HIRING OF A PART TIME SCHOOL TRAFFIC GUARD IN THE IRONDEQUOIT POLICE DEPARTMENT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a vacancy there is an opening for a part-time School Traffic Guard in the Irondequoit Police Department; and WHEREAS, the school traffic guard coordinator has interviewed several qualified candidates and recommends hiring Mary Grace as a part-time School Traffic Guard; and WHEREAS, this is a non-competitive position, and no civil service examination is necessary to be eligible for this position; and NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Mary Grace as a part-time School Traffic Guard to be paid an hourly rate of $15.00 which shall be paid from budget code 001.3120.0105.1100. This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ , Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A PART TIME RECREATION ASSISTANT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a resignation there is a need to hire a part time Recreation Assistant for the Front Desk at the Town of Irondequoit’s Community Center; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a non-competitive title, and no civil service examination is necessary to be eligible for this position; and WHEREAS, the Recreation Director has interviewed several candidates and recommends hiring Sheila Reed as for this position. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Sheila Reed as a part time Recreation Assistant to be paid an hourly rate of $15.00 which shall be paid from budget code 001.7140.0102.1100.7146 This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ , Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A SECOND PART TIME RECREATION ASSISTANT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a resignation there is a need to hire a part time Recreation Assistant in the Fitness Center in the Town of Irondequoit’s Community Center; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a non-competitive title, and no civil service examination is necessary to be eligible for this position; and WHEREAS, the Recreation Director has interviewed several candidates and recommends hiring Cedric Chery as for this position. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Cedric Chery as a part time Recreation Assistant to be paid an hourly rate of $15.00 which shall be paid from budget code 001.7140.0102.1100.7146 This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ , Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A THIRD PART TIME RECREATION ASSISTANT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is a need to hire a part-time Recreation Assistant in the Fitness Center due to a scheduling gap at the Town of Irondequoit’s Community Center; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a non-competitive position, and no civil service examination is necessary to be eligible for this position; and WHEREAS, the Recreation Director has interviewed several candidates and recommends hiring Douglas Edgett for this position. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Douglas Edgett as a part time Recreation Assistant to be paid an hourly rate of $15.00 which shall be paid from budget code 001.7140.0102.1100.7146. This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Error! Unknown document property name. , Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A MOTOR EQUIPMENT OPERATOR At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a retirement there is a need to hire a full-time Motor Equipment Operator in the Department of Public Works; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is a non-competitive position, and no civil service examination is necessary to be eligible for this position; and WHEREAS, the Commissioner of Public Works has interviewed all candidates that applied and recommends appointing Timothy Hughes to the position. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Timothy Hughes as a full-time Motor Equipment Operator to be paid an hourly rate of $27.98, which shall be paid from the following Budget Accounts: 10% from 031.8121.0100.1100; 10 % from 024.5142.100.1100; and 80% from 001.7110.100.1100.7148. This resolution shall take effect on March 16, 2022. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Error! Unknown document property name. , Resolution No. 2022- __________ EXTRACT OF MINUTES OF A REGULAR MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PERMANENT APPOINTMENT OF A CHIEF COURT CLERK At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a resignation there is a need to hire a full-time Chief Court Clerk in Justice Court; and WHEREAS, this position is budgeted for in the 2022 Town Budget; and WHEREAS, this is an exempt position, and no civil service examination is necessary to be eligible for this position; and WHEREAS, all of the Town Justices have interviewed the candidates that applied and recommend appointing Sally Nash to the position. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Sally Nash as a full-time Chief Court Clerk to be paid an annual rate of $80,000.00 which shall be paid from Budget Account 001.1110.0103.1100. This resolution shall take effect on hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ 10935300_1 Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD CALLING FOR A PUBLIC HEARING ON THE MATTER OF GRANTING A SPECIAL USE PERMIT FOR 450 EMPIRE BLVD, 462 EMPIRE BLVD & 376 HELENDALE ROAD, IN THE C-BUSINESS DISTRICT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March, 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, 450 Empire Blvd, LLC (the “Applicant”), has applied for a Special Use Permit for the properties located at 450 Empire Blvd, 462 Empire Blvd & 376 Helendale Road (collectively the “Parcels”), to operate a gasoline service station (the “Project”); and WHEREAS, all the Parcels are zoned C- Business; and WHEREAS, the Applicant intends to re-subdivide the Parcels into one (1) parcel to operate a gasoline service station; and WHEREAS, under Town Code § 235-28(A)(2) the use of a gasoline service station in the C- Business District requires a special use permit; and WHEREAS, such Special Use Permit may be approved by the Irondequoit Town Board pursuant to Town Law § 274-b; and WHEREAS, pursuant to Town Law § 271(14)(a), the Town Board may by resolution provide for the reference of any matter or class of matters to the Planning Board before final action is taken thereon. NOW, THEREFORE, BE IT RESOLVED, the Town Board shall hold a public hearing on this Special Use Permit application on April 26, 2022 at 7:35 p.m. at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit. 10935300_1 AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board refers the application for a Special Use Permit for the Project to the Planning Board for its reference and report thereon, which report the Town Board requests to be so provided at or after the public hearing scheduled for April 19, 2022. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Freeman voting _______ Town Board Member Romeo voting _______ Town Supervisor Fitzpatrick voting _______ ir [L kiwi /I*(d [Letri IRONDEQUOITAGitIT PROJECT ADDRESS 450 Empire Boulevard TOTAL AREA OF PROJECT SITE .83 acres TAX ID NO. 107.80-0001-10 ZONING DISTRICT C -Business PROPERTY OWNER (Print) 450 Empire Boulevard LLC PHONE N/A ADDRESS 1940 Oakmont Terrace Coral Springs, FL ZIP CODE 33071 E-MAIL ADDRESS N/A FAX NO. N/A APPLICANT (Print) 450 Empire Boulevard LLC PHONE WA ADDRESS 1940 Oakmont Terrace Coral Springs, FL ZIP CODE 33071 E-MAIL ADDRESS N/A FAX NO. N/A AGENT Woods Oviatt Gilman LLP (Jerry A. Goldman Esq.) PHONE 585-987-2901 ADDRESS 1900 Bausch and Lomb Place Rochester, NY ZIP CODE 14604 E-MAIL ADDRESS igoldman woodsaviatt.corn DESCRIPTION OF PROJECT The relocation of the existing 7 -Eleven Convenience Store from its existing location on the northwest corner of Empire Boulevard and Helendale Road. FAX NO. 585-362-4602 APPLICANT OR AGENT (PRINTED): Woods Oviatt Gilman LLP, Jerry A. Goldman, Esq. (agent) APPLICANT OR AGENT (SIGNATURE(S): . g>;i C, ire _'�l DATE 4 FEE $ (i (Do Not Write Below This Line/Official Town Staff Use Only) DATE APPLICATION RECEIVED: 2.''2.2- Z02 Application Meeting/Public Hearing Dates Application Accepted and Required Referral(s) Issued: Public Hearing Date (Please note: more than one hearing date may be required): Planning Board Referral (if required): Other Required Dates (if required) I1/416t -202:2. -- R-262-2. Tr2. 3 -2- -P 1280 T1TUS AVENUE • ROCHESTER, NEW YORK 14617 • PHONE: (585) 467-8840 • WWW,IRONDE000IT.ORG Short Environmental Assessment Form Part 1- Project Information Instructions for Completing Part 1 — Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information. Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the lead agency; attach additional pages as necessary to supplement any item. Part 1— Project and Sponsor Information Name of Action or Project; PROPOSED 7 -ELEVEN WITH FUEL SALES Project Location (describe, and attach a location map): 450 EMPIRE BOULEVARD, IRONDEQUOIT, NY - NORTHEAST CORNER OF HELENDALE ROAD AND EMPIRE BOULEVARD Brief Description of Proposed Action: THIS APPLICATION PROPOSES THE REDEVELOPMENT OF THE SUBJECT PARCEL WITH A 3,043 SF 7 -ELEVEN CONVENIENCE STORE AND GASOLINE SERVICE STATION. FUEL SALES WILL CONSIST OF 4 MPDs (8 FUELING POSITIONS) UNDER A 2,022 SF CANOPY, ADDITIONAL SITE UPGRADES INCLUDE AN OFF-STREET PARKING AREA FOR 15 VEHICLES, DESIGNATED LOADING ZONE FOR STORE DELIVERIES, A TRASH ENCLOSURE FOR REFUSE AND RECYCLABLES, NEW STORMWATER DRAINAGE INFRASTRUCTURE, AND IMPROVED SITE LANDSCAPING AND LIGHTING. THE EXISTING STRUCTURES ON THE PROPOSED PARCEL WILL BE DEMOLISHED AND CLEARED FOR THE REDEVELOPMENT. Name of Applicant or Sponsor: '450 EMPIRE BOULEVARD LLC (c/o STONEFIELD ENGINEERING) Telephone: 718-606-8305 Address: 584 BROADWAY, SUITE 310 E -Mail: ZCHAPLIN@STONEFIELDENG.COM City/PO: State: NEW YORK NY 1. Does the proposed action only involve the legislative adoption of a plan, local law, ordinance, administrative rule, or regulation? If Yes, attach a narrative description of the intent of the proposed action and the environmental resources that may be affected in the municipality and proceed to Part 2. If no, continue to question 2. 2. Does the proposed action require a permit, approval or funding from any other government Agency? If Yes, list agency(s) name and permit or approval: TO BOBOAARD D /SPECIAL USE ALSPERMIT)/ / NRIANCE SDORELI�(HIGHWAY WORK OJMPY PERMIT)/ AUTH.1 MONROE COUNTY DEPARTMENT OF HEALTH ! NYSDEC (USTs} 3 a. Total acreage of the site of the proposed action? 0.70 acres b. Total acreage to be physically disturbed? 0.60 acres c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? 0.70 acres Zip Code: 10012 NO YES NO YES E 4. Check all land uses that occur on, are adjoining or near the proposed action: 5. 0 Urban ❑ Rural (non -agriculture) 0 Industrial m Commercial m Residential (suburban) ❑ Forest ❑ Agriculture ❑ Aquatic ❑ Other(Specify): 0 Parkland Page 1 of 3 1 5. Is the proposed action, a. A permitted use under the zoning regulations? b. Consistent with the adopted comprehensive plan? NO f YES N/A ❑ ❑ ® LJ I -'1i ✓ El 6. Is the proposed action consistent with the predominant character of the existing built or natural landscape? NO 'YES ❑ ✓ 7. Is the site of the proposed action located in, or does it adjoin, a state listed Critical Environmental Area? If Yes, identify: NO YES l j ✓ 8. a. Will the proposed action result in a substantial increase in traffic above present levels? b. Are public transportation services available at or near the site of the proposed action? c. Are any pedestrian accommodations or bicycle routes available on or near the site of the proposed action? NO YES ❑ ❑ h✓ ❑ ✓ 9. Does the proposed action meet or exceed the state energy code requirements? If the proposed action will exceed requirements, describe design features and technologies: NO YES El 10. Will the proposed action connect to an existing public/private water supply? If No, describe method for providing potable water: NO YES 11. Will the proposed action connect to existing wastewater utilities? If No, describe method for providing wastewater treatment: NO YES p� LJ ✓ 12. a. Does the project site contain, or is it substantially contiguous to, a building, archaeological site, or district which is listed on the National or State Register of Historic Places, or that has been determined by the Commissioner of the NYS Office of Parks, Recreation and Historic Preservation to be eligible for listing on the State Register of Historic Places? b. Is the project site, or any portion of it, located in or adjacent to an area designated as sensitive for** archaeological sites on the NY State Historic Preservation Office (SHPO) archaeological site inventory? NO YES ✓ ❑ Il ✓ 13. a. Does any portion of the site of the proposed action, or lands adjoining the proposed action, contain wetlands or other waterbodies regulated by a federal, state or local agency? b. Would the proposed action physically alter, or encroach into, any existing wetland or waterbody? If Yes, identify the wetland or waterbody and extent of alterations in square feet or acres: NO YES ✓ ■ 1-1 ✓ ** THE SITE IS LOCATED ADJACENT TO A HISTORIC RESOURCES SURVEY AREA. THIS AREA BEGINS AT HELENDALE RD AND EXTENDS WEST ALONG EMPIRE BLVD CULVER RD (+1- 3,350 FT). Page 2 of 3 14. Identify the typical habitat types that occur on, or are likely to be found on the project site. Check all that apply: D Shoreline ❑ Forest ❑ Agricultural/grasslands ❑ Early mid -successional ❑Wetland 0 Urban El Suburban 15. Does the site of the proposed action contain any species of animal, or associated habitats, listed by the State or Federal government as threatened or endangered? 16. Is the project site located in the 100 -year flood plan? NO YES El NO YES D✓ ❑ 17. Will the proposed action create storm water discharge, either from point or non -point sources? If Yes, a. Will storm water discharges flow to adjacent properties? b. Will storm water discharges be directed to established conveyance systems (runoff and storm drains)? If Yes, briefly describe: STORMWATER WILL BE COLLECTED ON -SITE IN A PROPOSED DETENTION BASIN BEFORE BEING DIRECTED IN THE EXISTING STORM WATER CONVEYANF SYSTEM WITHIN TI -If PUBLIC RIGHT-OF-WAY NO YES 0 El El 0 D 18. Does the proposed action include construction or other activities that would result in the impoundment of water or other liquids (e.g., retention pond, waste lagoon, dam)? If Yes, explain the purpose and size of the impoundment: NO YES NO YES 19. Has the site of the proposed action or an adjoining property been the location of an active or closed solid waste management facility? If Yes, describe: Z El 20.Has the site of the proposed action or an adjoining property been completed) for hazardous waste? If Yes, describe: e subject of remediation (ongoing or NO YES I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE Applicant/sponsor/name: ZACHARY CHAPLIN Signature: Date: 2/17/2022 Title: PROJECT MANAGER PRINT FORM Page 3 of 3 EAF Mapper Summary Report Wednesday, February 16, 2022 5:08 PM 107.07-3-48 T fT 107.074-63 p i�4?7t 4$-'t-5 ro 407.06-1-6 107.08-1- 11. 107. 08-1-8 1 107.07-3-6 107i1071!07-13-67 .07-3-6 it 07.07-4-1 3 ir ' 107.074-15.1 3rri�i�►T�tS�- I�t�rn'1�1'S II�IC Krl�Fsriti �ailanti�, t ;1137.07-4-1' 6 MEPl1[fga-f1FitEsc 1019a t , AT$ _08-1-12 .06-1-41 Disclaimer: The EAF Mapper is a screening tool Intended to assist protect sponsors and reviewing agencies in preparing an environmental assessment form (EAF). Not all questions asked In the EAF are answered by the EAF Mapper. Additional information on any EAF question can be obtained by consulting the EAF Workbooks. Although the EAF Mapper provides the most up-to-date digital data available to DEC, you may also need to contact local or other data sources In order to obtain data riot provided by the Mapper. Digital data Is not a substitute for agency determinations. •1 `[Y Orals fonOaal� Rant t . 1:17:4-' 'fc a tr;rrap i - Bo tea ' r �i.- ti -,6Prixrlrfet ma r'- ,! it:i .Nevi Yolk ', rrf� i lj 6 -Pittsburgh • '- P#Sliadei hi3 ilitina (Hong Kon�.cy, Esti I?l'1Ei+fT', }hl Cpn Esl t�t}ari fiviElTil sn China [[Hance Kori Esti e CIS User Comm unity rl0ft®p iiS't J I p tontrtb c�tt��.�tt }+0e GS User Comm ulnity Part 1 / Question 7 [Critical Environmental Area] Part 1 / Question 12a [National or State Register of Historic Places or State Eligible 'Sites] Part 1 / Question 12b [Archeological Sites] No Yes !Part 1 / Question 13a [Wetlands or Other No Regulated Waterbodies] Part 1 / Question 15 [Threatened or No Endangered Animal] Part 1 / Question 16 [100 Year Flood Plain] No Part 1 / Question 20 [Remediation Site] No J Short Environmental Assessment Form - EAF Mapper Summary Report 1 IRONDEQUOITi&€��c PROJECT ADDRESS 450 Empire Boulevard TOTAL AREA OF PROJECT SITE .83 acres TAx ID NO. 107.80-0001-10 ZONING DISTRICT C -Business PROPERTY OWNER (Print) 450 Empire Boulevard LLC PHONE N/A ADDRESS 1940 Oalanont Terrace Coral Springs, FL ZIP CODE 33071 E-MAIL ADDRESS N/A FAX NO. N/A APPLICANT (Print) 450 Empire Boulevard LLC PHONEN/A ADDRESS 1940 Oakmont Terrace Coral Springs, FL ZIP CODE 33071 E-MAIL ADDRESS N/A FAX NO. N/A AGENT Woods Oviatt Gilman LLP (Jerry A. Goldman, Esq.) PHONE 585-987-2901 ADDRESS 1900 Bausch and Lomb Place Rochester, NY ZIP CODE 14604 E-MAIL ADDRESS lgoldman@woodsoviatt.com DESCRIPTION OF PROJECT The relocation of the existing 7 -Eleven Convenience Store from its existing location on the northwest corner of Empire Boulevard and Helendale Road. FAX NO. 585-362-4602 APPLICANT OR AGENT (PRINTED): Woods Oviatt Gilman LLP, Jerry A. Goldman, Esq. (agent) APPLICANT OR AGENT (SIGNATURE(S): `' DATE 4227/2 -- (Do Not Write Below This Line/Official Town Staff Use Only) FEE $ DATE APPLICATION RECEIVED: Application Meeting/Public Hearing Dates Application Accepted and Required Referral(s) Issued: Public Hearing Date (Please note: more than one hearing date may be required): Planning Board Referral (if required): Other Required Dates (if required) 1280TITLIS AVENUE • ROCHESTER, NEW YORK 14617 • PHONE: (585) 467-8840 • WWW.IRONDE000IT.ORG 450 EMPIRE BOULEVARD LLC 1940 OAKMONT TERRACE, CORAL SPRINGS, FL, 33071 January 6, 2022 Town of Irondequoit 1280 Titus Avenue Rochester, NY 14617 Re: Applications for Municipal Approvals 450 Empire Boulevard LETTER OF AUTHORIZATION Dear Sir or Madam: This letter authorizes Woods Oviatt Gilman, LLP (Jerry A. Goldman, Esq.) to make application(s) and to supply materials in support of any applications for municipal approvals for the property referenced above. Ifyou have any questions. please do not hesitate to contact me. Very truly yours, 450 EMPIRE BOULEVARD LLC Philip Valenti, Member :8729092:: 1900 Bausch and Lomb Place Rochester, New York 14604 P 585-987-2800 F 585 454.3968 Writer's Direct Dial Number: 585.9872901 Writer's Direct Fax Number: 585.3624602 Email: jgoldman@woodsoviatt.com Town Board of the Town of Irondequoit 1280 Titus Avenue Rochester, New York 14617 WOODS OV I ATT GILMAN www.woodsoviattcom February 21, 2022 1900 Main Place Tower Buffalo, New York 14202 P 716.248.3200 F 716-854-5100 Re: Application of 450 Empire Boulevard LLC Relocation of 7 -Eleven Store — Empire and Helendale LETTER OF INTENT Dear Board Members: This office has been retained by 450 Empire Boulevard LLC, the owner of the real properties located on the northeast comer of Empire Blvd and Helendale Road -- 450 and 462 Empire Blvd as well as 376 Helendale Boulevard (tax account numbers 107.08-1-9, 107.08-1-10 and 107.08-1-11). We have been engaged to assist in obtaining municipal approvals to relocate the existing 7 - Eleven location from its current location on the northwest comer of Empire and Helendale (430 Empire Blvd.) to the northeast comer of Empire and Helendale. The development will entail the construction of a new, modem, state of the art 3,043 square foot building and gasoline fueling facility for the new 7 -Eleven. The site is zoned C -Commercial and the convenience store is permitted use in that zoning district pursuant to Town Code §.235-203-37(A)(11). The gasoline fueling facility is subject to approval of a Special Use Permit by the Town Board pursuant to Town Code § 235-38(A)(2) . Empire Boulevard in Irondequoit (New York State Route 404) is a minor arterial road as defined by the New York State Department of Transportation. There are no gas stations along this stretch of Empire Boulevard in Irondequoit. The ability to obtain gasoline without going to Ridge Road has been identified as a benefit to the residents of this southern portion of East Irondequoit. {8775508: } Letter of Intent February 21, 2022 Page 2 Pursuant to Town Code §235-38(B), the procedure for obtaining a special use permit are the same as a Zoning Board special use permit as set forth in Town Code § 203-101(D), which does not call out standards for review (other than a determination that the purposes of the Code will be served). We believe that the purposes of the Code will be served by improving the existing 7 -Eleven store, which serves this geographic area of the community, while providing additional necessary gasoline sales services along this minor arterial. The current successful operators of the 7 -Eleven store will continue at the present location, which operates 24 hours a day. Maintenance of 24 -hour operations are critical to this move. In addition to special use permit approval for gasoline sales, site plan approval is required from the Town Planning Board. Concurrent with this application, we are filing an application for concept site plan review with the Planning Board, which will be heard at the Planning Board workshop meeting on March 14. If the resulting final site plan requires any dimensional variances, application to the Zoning Board of Appeals will be made concurrent with the formal site plan application. In accordance with the Town submission requirements, 15 hard copy packets of our application package includes: The Town Board application form; Written consent from the current property owner; This Letter of Intent; Site plan package Environmental Assessment Form;; and Application fee. We request that this matter be placed on the March 15 agenda of the Town Board to call for a public hearing on this application to be held on April 19. If any Board member has any questions in the interim. Please do not hesitate to contact me. Very truly yours, WOODS OVIATT GILMAN LLP Jerry A. Goldman Please direct responses to Rochester Office JAG/ Enclosure {8775508: } The art of representing people.' HELEN DALE ROA D (TOW N J URIS DICTIO N) e mo rdwARSOmnriMATAwArmAlrepirmANA 1 OF 4 Mlb PRELIMINA RY SIT E PLAN PRELIMIN ARY SITE PLAN a ® PROPOSED CONVENIENCE STORE STONEFIELD _ i lM �'� q engineering & design Ir c i 1 10 / = �' .% WITH FUEL SALES Rut erford. NM Talc. NTwN Y • Boston. MA •R Pn +ttn oN Tamp: R • °mo m MI r en, noneM160, to m j{! g 0 454 ENT RE I�fp I. LOT S �,M4II 5/3. Bro..,Sole 110. N ew Yo rk NY 1001] 3 TOWN 0 1. N ION OLFZT Moewo e cou Mn M WAIL Ph one 718.1130S bmiCE 40:41.• mos. AERIAL MAP NOT TO SCALE LOCATION MAP NOT TO SCALE LAND USE AND ZONING SECTION 107011, BLOCK I. LOTS 9. 10. & 11 C BUSINESS DISTRICT PROPOSED USE RETAIL STORE PERMITTED USE GASOL3PE SERVICE STATION SPECIAL USE PERMIT FROM TOWN BOARD ZONING REQUIREMENT REQUIRED PROPOSED MINIMUM LOT AREA MO" 5F (046 AC) 303265F (O.AAC) MINIMUM LOT WIDTH 100 FT 1713 FT MINIMUM LOT DEPTH 200 FT 186.7 FT MAXIMUM IMPERVIOUS AREA RA1110 00%(24.406 SF) 72%(22.04401) MAXIMUM BUILDING HEIGHT 4S FT <45 FT MINIMUM FRONT YARD SETBACK W FT (h BUILDING: 123.3 FT CANOPY:453 FT (V) MINIMUM SIDE YARD 5ETBACK 25 FT e') BUILDING: I0D FT (V) CANOPY:413 FT MINIMUM REAR TARE SMACK 60 FT (.1 BUILDING NO FT (V) CANOPY: 121.4 FT MINIMUM SIDE STREET UNE (CORNER LOT) FT BUILDING 51.0 FT CANOPY: 40.0 Fr M NL4 ` Y AREA OCCUPANCY OF THE FA OF LDINGS 3333% (10.201 SF) 9.9%(3.043 SF) VARIANCE WHEN EXISTING BUILDINGS WITHIN 200 FT ON EITHER SIDE THEREOF EXTEND NEARER THAN BO FT TO A STREET UNE SUCH MINIMUM FRONT YARD DEPTH SHALL BE THE AVERAGE SETBACK OF SUCH EXISTING BUILDINGS. NO LESS THAN 60 FT FROM A STREET UNE ('•) 25 FT OR A DISTANCE EQUAL TO HEIGHT OF BUILDING WHEN ABUTTING RESIDENTIAL DISTRICT. WHICHEVER IS GREATER ("9 60 FT OR A DISTANCE EQUAL TO HEIGHT OF BUILDING WHEN ABUTTING RESIDENTIAL DISTRICT. WHICHEVER I5 GREATER SIGNAGE REQUIREMENTS CODE SECTION REQUIRED PROPOSED §235 ATTACH 2 FREESTANDING SIGNS (1: 32 SF 15 FT IS FT I SIGN MAXIMUM TOTAL AREA =32 SF MAXIMUM HEIGHT= 20 FT MINIMUM SETBACK = 15 FT ("1 MAXIMUM QUANTITY = I PER ZONE LOT 123S ATTAOL 2 CANOPY SIGNS (1: 3 0106.5 M 3% 30 FT 440 PT MAXIMUM QUANTITY= I PER BUILDING MAXIMUM SIGN AREA = 25% VERTICAL SURFACE OF CANOPY SETBACK FROM SIDEWALK OR PARKING = 9 FT SETBACK FROM PUBLIC = I2 FT 1235 ATTACH 2 WALL SIGNS (•): MAX:525SF MAX 4% MAXIMUM AREA PER SIGN =60 SF MAXIMUM WALL AREA = 200 1235 INTERNAL & EXTERNAL ILLUMINATION SIGNS (') COMPLIES TO BE DETERMINED VARIANCE ALLOWED ONLY WITH SIGN PERMIT SIGNS SHALL BE LOCATED SUCH THAT THERE I5 AT EVERY STREET INTERSECTION A CLEAR VIEW BETWEEN HEIGHTS 3 FT AND 10 FT IN A TRIANGLE BY THE CORNER AND PORTIONS ON THE CURB 30 FT FROM THE INTERSECTION OR ENTRANCEWAY PROPOSE) CONVENIENCE STORE 3.9E SP CAS' 15 PAAMG SPACES OFF-STREET PARKING REQUIREMENTS CODE SECTION REQUIRED PROPOSED 1235-70 (43 SPACES / 1.000 SF OF GFA) = 3.043 SF GFA= M PARK04G SPACES IS SPACES 1235.17 0 MBBMIM PARKING SPACE SUE WIDTH: 9 FT LENGTH: 1.9 FT WIDTH 9 FT LENGTH III FT 1235-T7 G MINIMUM DRIVE AISLE WIDTH 2S FT 30 FT / k t EMPIRE BOULEVARD (NYS ROUTE 404) dIVINICIGOLLINNW 1•.20 PRELIMINARY SITE PLAN CC O h W u z W z z 0 v 012 0 a 0 CC 0- 1/) J a (n LL 1--' ® SSTTONEFFIIELD la. 11 MAE 111) I •lS NCACTONGI=17 PRELIMINARY SITE PLAN N.,.— 2 OF 4 AERIAL MAP NOT TO SCALE LOCATION MAP NOT TO SCALE - a LAND USE AND ZONING SECTION 107.08, BLOCK I, LOTS 9, 10, & 11 C BUSINESS DISTRICT PROPOSED USE RETAIL STORE PERMITTED USE ',A. —PINE SERVICE STATION SPECIAL LEE PERMIT FROM TOWN BOARD ZONING REQUIREMENT REQUIRED PROPOSED MINIMUM LOT AREA 70.000 SF (0.46 AC) 30A065F(O70AC) MINIMUM LOT WIDTH 100 FT 1713 FT MINIMUM LOT DEPTH 200 FT 1867 FT MAXIMUM IMPERVIOUS AREA RATIO 80%(24.486 SF) 72%(22.044 SF) MAXIMUM BUILDING HEIGHT 45 FT *45 FT MINIMUM FRONT YARD SETBACK BO FT C BUILDB1G 1233 FT CANOPY: 453 FT (V) MINIMUM SIDE YARD SETBACK 25 FT ('q BUILDING 19.0 FT (V) CANOPY( 41.5 FT MINIMUM REAR YARD SETBACK 60 FT (3°I) BUILDING: 20.0 FT (V) CANOPY: 121.4 FT MINIMUM SIDE STREET UNE (CORNER LOT) 50 Fr BUILDING SI.0 FT CANOPY(40.0 n (V) MAXIMUM LOT OCCUPANCY OF THE AREA OF BUILDINGS 3333% (10.201 SF) 93% (3,043 5F) J (V) VARIANCE (�) WHEN EXISTING BUILDINGS WITHIN 200 FT ON EITHER SIDE THEREOF EXTEND NEARER THAN 80 FT TO A STREET LINE SUCH MINIMUM FRONT YARD DEPTH SHALL BE THE AVERAGE SETBACK OF SUCH EXISTING BUILDINGS. NO LESS THAN 60 FT FROM A STREET UNE (^) 25 FT OR A DISTANCE EQUAL TO HEIGHT OF BUILDING WHEN ABUTTING RESIDENTIAL DISTRICT, WHICHEVER IS GREATER ("') 60 FT OR A DISTANCE EQUAL TO HEIGHT OF BUILDING WHEN ABUTTING RESIDENTIAL DISTRICT. WHICHEVER IS GREATER SIGNAGE REQUIREMENTS CODE SECTION REQUIRED PROPOSED 5 235 ATTAO42 FREESTANDING SIGNS (_): 32 SF 15 FT 15 FT I SIGH MAXIMUM TOTAL AREA= 325F MAXIMUM HEIGHT = 20 FT MINIMUM SETBACK = 15 FT (") MAXIMUM QUANTITY = I PER ZONE LOT 5235 ATTACH 2 CANOPY SIGNS CI: 3 SIGNS (V) 3% 30 FT 440 FT MAXIMUM QUANTITY a I PER BUILDING MAXIMUM SIGN AREA = 25% VERTICAL SURFACE OF CANOPY SETBACK FROM SIDEWALK OR PARKING = 9 FT SETBACK FROM PUBLIC = 12 FT 5235 ATTACH 2 WALL SIGNS('): MAX: 52,3 SP MAX: 4% MAXIMUM AREA PER SIGN = 60 SF MAXIMUM WALL AREA =20% 5 235 INTERNAL; EXTERNAL %LLIMINATION SIGNS 5. COMPU6 j (TBD) TO BE DETERMINED (V) VARIANCE () ▪ ALLOWED ONLY WIT-( SIGN PERMIT (r) SIGNS SHALL BE LOCATED SUCH THAT THERE 15 AT EVERY STREET INTERSECTION A CLEAR VIEW BETWEEN HEIGHTS 3 FT AND 10 FT IN A TRL9NGLE BY THE CORNER AND PORTIONS ON THE CURB 30 FT FROM THE INTERSECTION OR ENTRANCEWAY (-113 SIONAERIm MERSECTION OFF-STREET PARKING REQUIREMENTS CODE SECTION REWIRED PROPOSED 5 23578 (43 SPACES/ 1000 5F OF GFA) 0 3043 SF GFA= 14 PARKING SPACES IS SPACES 5 235470 MINIMUM PARKING SPACE SIZE WIDTH: 9 FT LENGTH: 19 FT WIDT1A 9 FT LENGTH 18 FT 5 235.77 G MINIMUM DRIVE AISLE WON; 25 FT 30 FT P0000500 CONVENIENCE STORE 3,041 SP IS' IS PANONG SPACES s-' a l-aTL9 �-- EMPIRE BOULEVARD (NYS ROUTE 404) PRELIMINARY SITE PLAN LLI C 0 5 — LP" LU U z W_ z Z O U W 1O 0 - ILO J Q J W LL H 0 oi ® 8�T ONEFIELD alas OAT& .11114111 14011.10I lAa SOLE 70 I aR6 PRELIMINARY SITE PLAN (OVERLAY) 3 OF 4 PRELIMINA RY SITE PLAN (TRUCK TURN) _ _ �, ® ;(p 3 y� l PRELIM INARY SITE PLA N $ STONEFIELD engineering & design PROPOSED CONVENIENCE STORE p : _ 1.o • WITH FUEL SALES RUM«d. NI • Na n York NY • Bmmn. MA -n �� ,1 Mmc®nw.w.n Tamps F �Devvic Ml a 3 g tW •,. `: ,o, a I.LOT S ,.l6.11 LEV ARD m 1 N OlCRO SOIT sB18 wAnI.s u118. N os VoltNY IBBIi Phon e )1..606.Bi0S Short Environmental Assessment Form Part 1- Project Information Instructions for Completing Part 1 — Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information. Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the lead agency; attach additional pages as necessary to supplement any item. Part 1— Project and Sponsor Information Name of Action or Project: PROPOSED 7 -ELEVEN WITH FUEL SALES Project Location (describe, and attach a location map): 450 EMPIRE BOULEVARD, IRONDEQUOIT, NY - NORTHEAST CORNER OF HELENDALE ROAD AND EMPIRE BOULEVARD Brief Description of Proposed Action: THIS APPLICATION PROPOSES THE REDEVELOPMENT OF THE SUBJECT PARCEL WITH A 3,043 SF 7 -ELEVEN CONVENIENCE STORE AND GASOLINE SERVICE STATION. FUEL SALES WILL CONSIST OF 4 MPDs (8 FUELING POSITIONS) UNDER A 2,022 SF CANOPY. ADDITIONAL SITE UPGRADES INCLUDE AN OFF-STREET PARKING AREA FOR 15 VEHICLES, DESIGNATED LOADING ZONE FOR STORE DELIVERIES, A TRASH ENCLOSURE FOR REFUSE AND RECYCLABLES, NEW STORMWATER DRAINAGE INFRASTRUCTURE, AND IMPROVED SITE LANDSCAPING AND LIGHTING. THE EXISTING STRUCTURES ON THE PROPOSED PARCEL WILL BE DEMOLISHED AND CLEARED FOR THE REDEVELOPMENT. Name of Applicant or Sponsor: 450 EMPIRE BOULEVARD LLC (c/o STONEFIELD ENGINEERING) • Telephone: P 718-606-8305 E -Mail: ZCHAPLIN@STONEFIELDENG.COM Address: 584 BROADWAY, SUITE 310 City/PO: NEW YORK State: NY Zip Code: 10012 1. Does the proposed action only involve the legislative adoption of a plan, local law, ordinance, administrative rule, or regulation? If Yes, attach a narrative description of the intent of the proposed action and the environmental resources that may be affected in the municipality and proceed to Part 2. If no, continue to question 2. NO YES ❑ 2. Does the proposed action require a permit, approval or funding from any other government Agency? If Yes, list agency(s) name and permit or approval: TON NG BOARD OF AIPPEALS P(VARIANCE REDL EF)HMONRO OUNTY WA ER AUTH. / MONROE COUNTY DEPARTMENT OF HEALTH / NYSDEC (USTs) NO YES ❑ 3. a. Total acreage of the site of the proposed action? 0.70 acres b. Total acreage to be physically disturbed? 0.60 acres c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? 0.70 acres 4. Check all land uses that occur on, are adjoining or near the proposed action: 5. ■ Urban ❑ Rural (non -agriculture) ❑ Industrial PA Commercial PI Residential (suburban) ❑ Forest ❑ Agriculture [] Aquatic • Other(Specify): ❑ Parkland Page 1 of 3 14. Identify the typical habitat types that occur on, or are likely to be found on the project site. Check all that apply: • Shoreline ❑ Forest ❑ Agricultural/grasslands ■ Early mid -successional ■ Wetland PI Urban PI Suburban 15. Does the site of the proposed action contain any species of animal, or associated habitats, listed by the State or Federal government as threatened or endangered? NO YES ✓ ❑ 16. Is the project site located in the 100 -year flood plan? NO YES ✓ ❑ 17. Will the proposed action create storm water discharge, either from point or non -point sources? If Yes, a. Will storm water discharges flow to adjacent properties? b. Will storm water discharges be directed to established conveyance systems (runoff and storm drains)? If Yes, briefly describe: NO YES ❑ ✓ ✓ ❑ 1 YES STORMWATER WILL BE COLLECTED ON -SITE IN A PROPOSED DETENTION BASIN BEFORE BEING DIRECTED IN THE EXISTING STORM WATER CONVEYANE SYSTEM WITHIN THE PUBLIC RIGHT-OF-WAY, 18. Does the proposed action include construction or other activities that would result in the impoundment of water or other liquids (e.g., retention pond, waste lagoon, dam)? If Yes, explain the purpose and size of the impoundment: NO 19. Has the site of the proposed action or an adjoining property been the location of an active or closed solid waste management facility? If Yes, describe: NO YES ✓ ❑ 20.Has the site of the proposed action or an adjoining property been the subject of remediation (ongoing or completed) for hazardous waste? NO YES If Yes, describe: ✓ ❑ I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO THE BEST MY KNOWLEDGE Applicant/sponsor/name: ZACHARY CHAPLIN Date: 2/17/2022 OF Signature: Title: PROJECT MANAGER PRINT FORM Page 3 of 3 Resolution No. 2022 - EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING 2021 INTER-FUND CLOSING TRANSFERS TO APPROPRIATE FUNDING TO THE SELF INSURANCE FUND At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022 at 7:00 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney to the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, The Town Board has received the summary of recommended 2021 inter- fund transfers, a copy of which is attached hereto as Exhibit A and made a part hereof, to appropriate funding for the Self Insurance Fund; and WHEREAS, the transactions are necessary prior to closing the 2021 operating budget accounts. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the 2021 inter-fund transfers as stated on Exhibit A, which is attached hereto and made a part hereof, to appropriate funding for the Self Insurance Fund. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Perticone voting_________________ Town Board Member Freeman voting_________________ Town Board Member Romeo voting_________________ Town Supervisor Fitzpatrick voting_________________ Exhibit A Exhibit A Closing Inter -fund Transfers to Appropriate Funding to Self Insurance Fund For Approval by Town Board on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Interfund Transfers General Fund 001 9902 9 46,750 Library Fund 005 9902 9 0 Highway I Fund 021 9902 9 8,000 Highway 3 Fund 023 9902 9 30,000 Sewer Fund 031 9902 9 14,000 Storm Drainage Fund 038 9902 9 Self Insurance Fund 201 0201 5 98,750 Interfund Transfer Totals 98,750 98,750 0 Department Closing Budget Adjustments to facilitate Inter -fund Transfers to Appropriate Funding to Self Insurance Fund Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final General Fund -Police Salaries & Wages 001 3120 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 44,000 Transfer To Self Insurance Fund (Wk Comp) 9 General Fund -Trees Salaries & Wages 001 8560 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 2,750 Transfer To Self Insurance Fund (Wk Comp) 9 Highway Maintenance 021 5110 1 "Item 1" 2 4 8 8,000 Transfer To Self Insurance Fund (Wk Comp) 9 Vehicle Maint 23 5130 1 "Item 3" 2 4 8 30,000 Transfer To Self Insurance Fund (Wk Comp) 9 44,000 2,750 8,000 30,000 44,000 44,000 0 2,750 2,750 0 8,000 8,000 0 30,000 30,000 0 we to si 1 of 2 printed on 3/4/2022 Exhibit A Closing Inter -fund Transfers to Appropriate Funding to Self Insurance Fund For Approval by Town Board on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Sewer Fund 31 8120 1 2 4 8 5,000 Transfer To Self Insurance Fund (Wk Comp) 9 Sewer Fund 31 8121 1 2 4 8 9,000 Transfer To Self Insurance Fund (Wk Comp) 9 5,000 9.000 5,000 5,000 0 9,000 9,000 0 we to si 2 of 2 printed on 3/4/2022 Resolution No. 2022 - EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING A SERIES OF BALANCED APPROPRIATION TRANSFERS WITHIN SEVERAL FUNDS OF THE 2021 OPERATING BUDGET At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March, 2022 at 7:00 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney to the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, The Town Board has received the attached summary of recommended appropriation transfers for 2021, a copy of which is attached hereto as Exhibit A and made a part hereof; and, WHEREAS, the transactions are necessary prior to closing the 2021 operating budget accounts; and, WHEREAS, the transactions are balanced within each operating fund. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the series of appropriation transfers for the 2021 operating budget as summarized on Exhibit A. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Perticone voting_________________ Town Board Member Freeman voting_________________ Town Board Member Romeo voting_________________ Town Supervisor Fitzpatrick voting_________________ Exhibit A Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final General Fund Town Board Salaries & Wages 001 1010 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 2,495 Supervisor Salaries & Wages 001 1220 1 60,490 Equipment 2 Supplies & services 4 2,220 Employee Fringe Benefits 8 3,820 Comptroller Salaries & Wages 001 1315 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 2,545 Auditor Supplies & services 001 1320 4 Attorney Salaries & Wages 001 1420 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 9,005 155 2,545 85,480 Information Technology Salaries & Wages 001 1680 1 61,795 Equipment 2 41,655 Supplies & services 4 17,105 Employee Fringe Benefits 8 440 Information TechnologyProjects Equipment 001 1681 2 48,270 Supplies & services 4 16,635 Human Resources / Payroll Salaries & Wages 001 1430 1 Equipment 2 Supplies & services 4 3,055 Employee Fringe Benefits 8 1,585 1,730 2,495 9,160 -6,665 66,530 0 66,530 2,545 2,545 0 0 0 0 85,480 -85,480 17,105 103,890 -86,785 64,905 0 64,905 4,640 1,730 2,910 2021 year end transfers 1 of 13 printed on 3/3/2022 Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Assessor Salaries & Wages 001 1355 1 28,850 Equipment 2 Supplies & services 4 13,390 Employee Fringe Benefits 8 20,020 62,260 0 62,260 Town Clerk - general Salaries & Wages 001 1410 1 Equipment 2 Supplies & services 4 2,175 Employee Fringe Benefits 8 300 5,265 Town Clerk - Tax Receiver Salaries & Wages 001 1330 1 17,680 Equipment 2 Supplies & services 4 3,595 Employee Fringe Benefits 8 90 Town Clerk Elections Supplies & services 001 1450 4 Town Clerk Record Mgt 001 1460 Equipment 2 Supplies & services 4 3,820 Courts Salaries & Wages 001 1110 1 52,950 Equipment 2 Supplies & services 4 19,100 Employee Fringe Benefits 8 20,920 Police Salaries & Wages 001 3120 1 224,975 Equipment 2 52,540 Supplies & services 4 48,040 Employee Fringe Benefits 8 34,190 Community Development Fire Marshall 001 3410 1 Equipment 2 Supplies & services 4 1,105 Employee Fringe Benefits 8 1,675 4,405 2,475 5,265 -2,790 0 21,365 -21,365 0 0 0 3,820 0 3,820 92,970 0 92,970 52,540 307,205 -254,665 2,780 4,405 -1,625 2021 year end transfers 2 of 13 printed on 3/3/2022 Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Community Development Animal Control Salaries & Wages 001 3510 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Community Development Code Enforcement 001 3620 1 2,870 Equipment 2 Supplies & services 4 63,350 Employee Fringe Benefits 8 23,385 0 0 0 66,220 23,385 42,835 Community Development 001 3650 4 Removal of Code Violations 0 0 0 Community Development 001 8010 1 300 Zoning Board of Appeals 2 4 1,265 8 20 Community Development 001 8020 1 18,595 Planning Staff 2 4 8,135 8 2,965 Community Development 001 8021 1 1,200 Planning Board 2 4 1,645 8 90 Community Development 001 8090 1 Environmental Control 2 4 8 Recreation Programs for Aging 200 001 6772 1 2 4 10,540 8 23,945 9,735 1,585 0 1,585 0 29,695 -29,695 2,935 0 2,935 200 0 200 10,540 33,680 -23,140 2021 year end transfers 3 of 13 printed on 3/3/2022 Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Recreation Senior Nutrition Program 001 6773 1 9,190 2 4 18,825 8 1,595 Recreation Salaries & Wages 001 7140 1 141,650 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Parks Salaries & Wages 001 7110 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 ICATV Salaries & Wages 001 7989 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Historian Salaries & Wages 001 7520 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Street Lighting 001 5182 4 5,845 Building Maintenance - Town Hall Salaries & Wages 001 1620 1 Equipment 2 4,980 Supplies & services 4 2,190 Employee Fringe Benefits 8 3,345 Building Maintenance - P S B Salaries & Wages Equipment Supplies & services Employee Fringe Benefits 001 1621 1 2.570 2 4 8 4,670 2,570 29,610 0 29,610 141,650 0 141,650 0 0 0 0 0 0 0 0 0 5,845 -5,845 10,515 4,670 5,845 2,570 2,570 0 2021 year end transfers 4 of 13 printed on 3/3/2022 Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept, Total Dept Total Group From To Positive (from) Negative (to) Net Final Building Maintenance - Library Salaries & Wages Equipment Supplies & services Employee Fringe Benefits 001 1622 1 7,370 2 4 8 Building Maintenance - Community Center Salaries & Wages 001 1623 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Public Works Administration 001 1490 1 10,455 2 4 8 Public Works Engineer 001 1440 4 205 2,980 4,390 7,370 7,370 0 0 0 0 10,455 0 10,455 205 0 205 Public Works Engineer - Site Plan Rev 001 1441 4 205 0 205 -205 Public Works Operations Center 001 1640 1 8,650 2 4 1,135 8 670 Public Works Communications 001 1650 2 4 Public Works Traffic Control 001 3310 1 2 180 4 8 3,020 1,545 2,495 0 10,455 -10,455 0 0 0 3,200 4,040 -840 2021 year end transfers 5 of 13 printed on 3/3/2022 Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Public Works Sidewalk Snow Plowing Salaries & Wages 001 5410 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 Public Works Sidewalk Constr/Maint. 001 5411 1 2 4 8 840 585 Public Works Solid Waste Mgt. 001 8160 1 4 17,690 8 280 Public Works Tree Program 001 8560 1 2 4 6,505 8 4,365 Cemetery Salaries & Wages 001 8810 1 Equipment 2 Supplies & services 4 Employee Fringe Benefits 8 535 585 28,840 535 Unallocated Expenses Insurance Premiums 001 1910 4 17,345 Judgement & claims 001 1930 4 13,000 Safety -Unallocated 001 1938 4 13,535 Taxes & Assessments 001 1950 4 105 Property Appraisal 001 1989 4 Contingent Account 001 1990 1 Central Printing & Mailing 001 1670 2 Central Printing & Mailing 001 1670 4 2,900 Bond - Principal 001 9710 6 Bond -Interest 001 9710 7 BAN - Principal 001 9730 6 BAN - Interest 001 9730 7 46,885 Capital Lease Principal 001 9785 6 Capital Lease Interest 001 9785 7 Transfer To Capital Proj 9 840 0 840 585 585 0 17,970 0 17,970 10,870 28,840 -17,970 535 535 0 46,885 46,885 0 2021 year end transfers 6 of 13 printed on 3/3/2022 Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Appropriation of Revenue Sales Tax 001 1120 0 Building Inspection Fees 001 1560 0 Sale of Equipment 001 2665 8160 Mortgage Tax 001 3005 0 NYS Grant (windstorm) 001 3089 0 0 0 0 Add'I. Appr. of Fund Balance - Gen Fd. 0 0 0 General Fund Total 739,805 739,805 0 2021 year end transfers 7 of 13 printed on 3/3/2022 Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Library Salaries & Wages 005 7410 1 7,840 Equipment 2 Supplies & Services 4 Employee Fringe Benefits 8 Transfer To Self Insurance Fund (Wk Comp) 9 Serial Bond Interest 005 9710 7 Capital Lease Principal 005 9785 6 Interfund Transfers 005 5031 0 Health Insurance 005 9060 8 7,840 7,840 7,840 0 0 0 0 Appr. of Fund Balance - Library 0 0 0 Library Fund Total 7,840 7,840 0 Highway Funds Highway Maintenance 021 5110 1 127,700 "Item 1" 2 4 809,380 8 58,185 Insurance Premium 021 1910 4 Judgement & Claims 021 1930 4 3,800 Unemployment Ins. 021 9050 8 Principal on Debt 021 9710 6 Interest on Debt 021 9710 7 Principal on BAN 021 9730 6 Interest on BAN 021 9730 7 12,480 Principal on Installmt Debt 021 9785 6 22,790 Interest on Installmt Debt 021 9785 7 Transfer To Self Insurance Fund (Wk Comp) 9 Appropriation of Revenue Interfund Transfer 021 5031 0 Service to Other Govts. 021 2304 0 Service to Other Depts. 021 2302 0 Fuel Chargeback 021 2300 0 (right of Way Permits 021 3501 0 739,340 Sale of Equipment 021 3502 0 57,615 State Aid CHIP 021 3503 0 50,965 8,095 58,185 937,080 -878,895 39,070 8,095 30,975 847,920 0 847,920 Highway Item 1 Total 945,175 945,175 0 2021 year end transfers 8 of 13 printed on 3/3/2022 Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Equip't Maintenance "Item 3" 023 5130 1 2 4 8 Principal on debt 023 9710 6 Interest on debt 9710 7 Principal on BAN 023 9730 6 Interest on BAN 023 9730 7 Capital Lease Principal 9785 6 Capital Lease Interest 9785 7 Principal on debt 9790 6 Interest on debt 9790 7 Transfer To Self Insurance Fund (Wk Comp) 9 Appropriation of Revenue Charges to Other Depts 023 2302 0 Interest Earned 023 2401 0 Insurance Recovery (fire) 023 2680 1987 Sale of Equipment 023 2665 0 510 510 0 0 0 510 510 0 0 0 0 Highway Item 3 Total 510 510 0 Winter & R O W Maint. 024 5140 1 "Item 4" 2 Roadside Maintenance 4 8 Winter & R 0 W Maint. 024 5142 1 "Item 4" 2 7,045 Town Roads 4 7 8 Insurance Premium 024 1910 4 Judgement & Claims 024 1930 4 Transfer To Self Insurance Fund (Wk Comp) 9 Appropriation of Revenue State Snow Contract 024 2303 0 County Snow Contract 024 2301 0 Interest Earnings 024 2401 0 Minor Sales - Salt 024 2655 0 Sale of Equipment 024 2655 3,385 3,660 0 7,045 -7,045 7,045 0 7,045 0 0 0 0 0 0 Highway Item 4 Total 7,045 7,045 0 2021 year end transfers 9 of 13 printed on 3/3/2022 Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Appropriation of Fund Balance - Highway Funds Item 1 0 Item 3 0 Item 4 0 Total, Net Appropriation Required, account: 023-0022-0599 0 Consolidated Sewer District Administration Salaries & Wages 031 8110 1 23,680 Equipment 2 Supplies & Services 4 Employee Fringe Benefits 8 Sewer Maintenance Salaries & Wages 031 8120 1 Equipment 2 Supplies & Services 4 42,350 Employee Fringe Benefits 8 Sewer Service Salaries & Wages 031 8121 1 12,595 Equipment 2 Supplies & Services 4 Employee Fringe Benefits 8 Sewer Pump Stations Salaries & Wages 031 8125 1 Equipment 2 Supplies & Services 4 Employee Fringe Benefits 8 7,680 Insurance 031 1910 4 Judgement & Claims 031 1930 4 Unemployment 031 9050 8 Serial Bond Principal 031 9710 6 Serial Bond Interest 031 9710 7 BAN Principal 031 9730 6 BAN Interest 031 9730 7 1 Installment purch-principal 031 9785 6 Installment purch-interest 031 9785 7 Interfund Transfers 031 9950 9 Transfer To Self Insurance Fund (Wk Comp) 9 19,095 35,545 6,805 7,000 13,275 3,240 1,345 1 23,680 19,095 4,585 42,350 42,350 0 12,595 0 12,595 7,680 20,275 -12,595 1 4,586 -4,585 0 0 0 2021 year end transfers 10 of 13 printed on 3/3/2022 Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Appropriation of Revenue Insurance Recovery (fire) 031 2680 1987 0 0 Add'I. Appr. of Fund Balance - Sewer Fd. 0 0 0 Consolidated Sewer District Total 86,306 86,306 0 Storm Drainage District Salaries & Wages 038 8140 1 Equipment 038 8140 2 Supplies & Services 038 8140 4 25,130 Serial Bond Principal 038 9710 6 Serial Bond Interest 038 9710 7 Principal on BAN 038 9730 6 Interest on BAN 038 9730 7 Capital Lease Principal 038 9785 6 Capital Lease Interest 038 9785 7 Employee Fringe Benefits 038 8140 8 Interfund Transfers 038 9950 9 Appropriation of Revenue Sale of Equipment 038 2665 25,130 25,130 25,130 0 0 0 Appropriation of Fund Bal, 038 0599 0 0 0 Storm Drainage District Total 25,130 25,130 0 Sea Breeeze Water District Insurance Premium 051 1910 4 Personnel 051 8310 1 Equipment 051 8310 2 Supplies & Services 051 8310 4 Employee Benefits 051 8310 8 Purchase of Water 051 8320 4 Capital Lease Principal 051 9785 6 Capital Lease Interest 051 9785 7 Appropriation of Revenue Water Sales 051 2140 0 Unmetered Water Sales 051 2142 0 Late Fees & Penalties 051 2148 0 Appropriated Fund Bal. 051 0051 0 0 0 0 Sea Breeeze Water District Total 0 0 0 2021 year end transfers 11 of 13 printed on 3/3/2022 Exhibit A Department Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Fund Account Account Transfer Transfer Dept Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Street Light Districts Burwell Rd. 071 5182 4 95 Fund Balance Applied 071 0071 95 Chestnut Hill 072 5182 4 385 Fund Balance Applied 072 0072 385 Culver Pkwy. No. 1 073 5182 4 1,240 Fund Balance Applied 073 0073 1,240 Culver Pkwy. No. 2 074 5182 4 590 Fund Balance Applied 074 0074 590 Fairview Cresc. 075 5182 4 315 Fund Balance Applied 075 0075 315 Fairview Rd. 076 5182 4 130 Fund Balance Applied 076 0076 130 Falstaff Rd. 077 5182 4 Fund Balance Applied 077 0077 N. Goodman Pk. 078 5182 4 5,820 Fund Balance Applied 078 0078 5,820 Harbor Hill 079 5182 4 Fund Balance Applied 079 0079 North Laurelton 080 5182 4 745 Fund Balance Applied 080 0080 745 Hurstbourne A 081 5182 4 1,260 Fund Balance Applied 081 0081 1,260 Hurstbourne B 082 5182 4 2,365 Fund Balance Applied 082 0082 2,365 Lake front 083 5182 4 80 Fund Balance Applied 083 0083 80 Laurelton no. 1 084 5182 4 1,195 Fund Balance Applied 084 0084 1,195 Laurelton no. 2 085 5182 4 925 Fund Balance Applied 085 0085 925 Laurelton no. 3 086 5182 4 50 Fund Balance Applied 086 0086 50 Maplehurst 087 5182 4 65 Fund Balance Applied 087 0087 65 Rawlinson Rd. 088 5182 4 185 Fund Balance Applied 088 0088 185 White City 089 5182 4 50 Fund Balance Applied 089 0089 50 Windsor Beach Park 090 5182 4 Fund Balance Applied 090 0090 Sea Breeze 091 5182 4 4,175 Fund Balance Applied 091 0091 4,175 Somershire Dr. 092 5182 4 1,545 Fund Balance Applied 092 0092 1,545 Spencer Rd. 093 5182 4 2,000 Fund Balance Applied 093 0093 2,000 Strathmore Village 094 5182 4 10 Fund Balance Applied 094 0094 10 Summerville Terr. 095 5182 4 240 Fund Balance Applied 095 0095 240 Thorndyke Rd. 096 5182 4 145 2021 year end transfers 12 of 13 printed on 3/3/2022 Exhibit A Closing Budget Amendments For Approval by Town Board 2021 Budget on 03/15/2022 Department Fund Account Account Transfer Transfer Dept. Total Dept. Total Dept Total Group From To Positive (from) Negative (to) Net Final Fund Balance Applied 096 0096 145 Washington Ave. 097 5182 4 75 Fund Balance Applied 097 0097 75 Thornton Rd. 098 5182 4 190 Fund Balance Applied 098 0098 190 Expendable Trust Funds Self Insurance Fund 201 0201 4 53,535 Fund Balance Applied 201 0201 53,535 Cemetery Perpetual Care 231 0231 4 700 Fund Balance Applied 231 0231 550 Special Recreation Fund 232 0232 4 Fund Balance Applied 232 0232 Oktoberfest-Capital Outlay 233 0233 2 Oktoberfest-Supplies 233 0233 4 Oktoberfest-Donations 233 0233 9 Fund Balance Applied 233 0233 33,380 565 32,815 Special Events 234 0234 4 30,575 Special Events -Donations 234 2705 0 Fund Balance Applied 234 0234 30,575 Tree Program Grant 235 0235 4 0 Fund Balance Applied 235 0235 0 Vending Machines 242 0242 4 0 Fund Balance Applied 242 0242 0 Employee Recognition 243 0243 4 85 Fund Balance Applied 243 0243 85 Farmers Market 246 0246 4 Farmers Market -Donations 246 2705 0 12,505 Farmers Market-NYS Grant 246 3089 0 Fund Balance Applied 246 0246 12,505 Senior Endowment Fund 248 0246 4 3,585 Fund Balance Applied 248 0248 3,585 Invigorate Irondequoit 249 0249 4 95 Invigorate Iron -Donations 249 2705 0 Fund Balance Applied 249 0249 95 Justice Fund -Capital Outlay 253 0253 2 Justice Fund -Supplies 253 0253 4 Jusric Fund -Treasury Rec 253 2705 0 Fund Balance Applied 253 0253 2,100 2,100 Community Education 255 0255 4 Community Ed -Donations 255 2705 0 Fund Balance Applied 255 0255 2021 year end transfers 13 of 13 printed on 3/3/2022 Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING INTERMUNICIPAL COOPERATIVE AGREEMENT FOR POLICE RESPONSE BETWEEN THE CITY OF ROCHESTER AND THE TOWN OF IRONDEQUOIT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, it is requested that Town Board approval be given for the Town Supervisor to enter into an Intermunicipal Cooperative Agreement for Police Response with the City of Rochester (“City”) to govern the police response to breaches of security at Delta Sonic Car Wash, located at 615 East Ridge Road within the Town of Irondequoit (“Town”) and an adjacent parcel located at 1535 Hudson Avenue within the City; and WHEREAS, the parcels of land upon which the Delta Sonic Car Wash is situated are within both the City and the Town according to land maps; and WHEREAS, the Chief of Police recommends that the Irondequoit Police Department respond to breaches of security at Delta Sonic Car Wash; and WHEREAS, the Town is authorized to enter into intermunicipal agreements with the City pursuant to General Municipal Law Section 119-o. NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the Supervisor to enter into the Intermunicipal Cooperative Agreement for Police Response in substantially the form attached hereto as may be approved by the Attorney for the Town. AND, THEREFORE, BE IT FURTHER RESOLVED, that to the extent necessary, the Town agrees to an extension of territorial jurisdiction for the performance of police services, pursuant to General Municipal Law Section 119-n(c). This resolution shall take effect immediately. Seconded by the Town Board Member ___________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Freeman voting _______ Town Board Member Romeo voting _______ Town Supervisor Fitzpatrick voting _______ INTERMUNICIPAL COOPERATIVE AGREEMENT FOR POLICE RESPONSE THIS AGREEMENT is made this day of , 2022, by and between the CITY OF ROCHESTER, a municipal corporation having its principal office located at City Hall, 30 Church Street, Rochester, New York 14614, hereinafter referred to as the "City," and the TOWN OF IRONDEQUOIT, a municipal corporation having its principal office located at the Town Hall, 1280 Titus Avenue, Rochester, New York 14617, hereinafter referred to as the "Town." WITNESSETH WHEREAS, Delta Sonic owns and operates a car wash located at 615 East Ridge Road within the Town, parcel identification number 091.10-1-16.1, together with an adjacent parking lot located at 1535 Hudson Ave within the City, parcel identification number 091.40-1-6.002 (together, the "Property"), and WHEREAS, part of the Property is located in the Town and part of the Property is located in the City, and both the Irondequoit Police Department and the Rochester Police Department are dispatched as first responders to calls from different parts of the Property, and WHEREAS, this division of first response duties may cause confusion for both dispatchers and responders, and due to the location of Property, the Irondequoit Police Department is often able to respond more quickly to calls for service than the Rochester Police Department, and WHEREAS, the City and the Town have agreed that in order to prevent confusion and provide for prompt and consistent service, the Irondequoit Police Department will assume responsibility for first response to calls for police service to the entire Property. NOW THEREFORE, the parties do covenant and agree to enter into an intermunicipal cooperative agreement as follows: SECTION 1. The Irondequoit Police Department shall provide the initial response to calls for police service for the entire Property. The City's Emergency Communications Department (911 Center) shall amend the dispatch protocols for the Property to reflect this change. When necessary, the Rochester Police Department shall be dispatched to assist the Irondequoit Police Department. SECTION 2. The Town and the City agree to an extension of territorial jurisdiction for the Irondequoit Police Department, in its performance under this Agreement, to encompass 1535 Hudson Ave, pursuant to General Municipal Law Section 119-n(c). SECTION 3. The Town hereby covenants and agrees to indemnify, defend and hold harmless the City and its officers, agents and employees from and against any and all claims, liabilities, obligations, damages, losses and expenses, whether contingent or otherwise, including reasonable attorneys' fees and costs of defense, incurred by the City as a result of the negligence, omission, breach, fault or intentional misconduct of the Town in providing response services under this Agreement. SECTION 4. The City hereby covenants and agrees to indemnify, defend and hold harmless the Town and its officers, agents and employees from and against any and all claims, liabilities, obligations, damages, losses and expenses, whether contingent or otherwise, including reasonable attorney's fees and costs of defense, incurred by the Town as a result of the negligence, omission, breach, fault or intentional misconduct of the City in connection with this Agreement. SECTION 5. In connection with the services to be performed under this Agreement, the Town and the City and each of their agents and employees shall comply with all federal, state and local laws, resolutions, ordinances, codes, rules and regulations applicable to the response services to be rendered hereunder. SECTION 6. This agreement shall continue in full force and effect until thirty days after written notice is given by either party of its intent to terminate the agreement. SECTION 7. This Agreement may be executed in counterparts, each of which shall constitute an original and all of which, when taken together, shall constitute a single, fully executed Agreement. IN WITNESS WHEREOF, the parties have duly executed this Agreement on the date first written above. CITY OF ROCHESTER Date: , 2022 By: Malik Evans Mayor TOWN OF IRONDEQUOIT Date: _ , 2022 By: Rory Fitzpatrick Town Supervisor State of New York) County of Monroe) ss: On the day of , 2022, before me, the undersigned, a Notary Public in and for said State, personally appeared Malik Evans, personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. Notary Public State of New York) County of Monroe) ss: On the day of , 2022, before me, the undersigned, a Notary Public in and for said State, personally appeared Rory Fitzpatrick personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. Notary Public Resolution No. 2022-____ EXTRACT OF MINUTES OF MEETING OF TOWN BOARD AUTHORIZING THE EXECUTION OF AN INTERMUNICIPAL AGREEMENT BETWEEN THE MONROE COUNTY SHERIFF’S OFFICE AND THE IRONDEQUOIT POLICE DEPARTMENT FOR THE USE OF LIVESCAN EQUIPMENT PURCHASED BY MONROE COUNTY THROUGH THE NEW YORK STATE DIVISION OF CRIMINAL JUSTICE SERVICES LIVESCAN EQUIPMENT GRANT PROGRAM At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022 at 7:00 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _______________ offered the following resolution and moved its adoption: WHEREAS, the Monroe County Sheriff’s Office has received funding from the New York State Division of Criminal Justice Services Livescan grant to purchase equipment for the electronic capturing of fingerprints in a digitized format; and WHEREAS, the Monroe County Sheriff’s Office is the primary recipient of said grant and pursuant to the terms of the grant is to administer certain Livescan equipment to the Irondequoit Police Department and facilitate the use thereof; and WHEREAS, the Irondequoit Police Department wishes to accept the Livescan equipment pursuant to the attached Intermunicipal Agreement and the principle Grant conditions of the New York State Division of Criminal Justice Services; and WHEREAS, the Town and Monroe County may enter into the Intermunicipal Agreement pursuant to Section 119-o of the New York General Municipal Law; and WHEREAS, there is no cost to the Town to enter into this Intermunicipal Agreement; and WHEREAS, the Town Board determines that the Grant Activities are a Type II action pursuant to 6 NYCRR § 617.5(c)(26) (routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment) and (31) (purchase or sale of furnishings, equipment or supplies, including surplus government property, other than the following: land, radioactive material, pesticides, herbicides, or other hazardous materials) and therefore no further review is needed pursuant to the New York State Environmental Quality Review Act (6 NYCRR § 617.5(a)). NOW THEREFORE BE IT RESOLVED, that the Town Board accepts the Livescan equipment pursuant to the attached Intermunicipal Agreement and the principle Grant conditions of the New York State Division of Criminal Justice Services; and AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor and the Chief of Police to Execute the Intermunicipal Agreement in the substantially form annexed hereto as Exhibit A, and to enter into all other agreements necessary to accept the grant award. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _____________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _________ Town Board Member Perticone voting _________ Town Board Member Romeo voting _________ Town Board Member Freeman voting _________ Town Supervisor Fitzpatrick voting _________ Resolution No. 2022 ____________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION DECLARING SURPLUS ITEMS AND AUTHORIZING THE AUCTION OR DESTRUCTION OF SAID ITEMS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022 at 7:00 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter, Secrest & Emery LLP Attorney for the Town Town Board Member______________________ offered the following resolution and moved its adoption: WHEREAS, the Police Department would like to declare as surplus the items listed on the attached Addendum “A” (the “Equipment”); and WHEREAS, the items listed on Addendum “A” are several years old, worn out, not ergonomically correct and/or no longer used; and WHEREAS, the Town intends to list the items on Addendum “A” with Roy Teitsworth, Inc., 6502 Barber Hill Road, Geneseo, New York on its Internet Net Auction beginning April 5, 2022 and ending April 12, 2022. NOW THEREFORE BE IT RESOLVED, that the Town Board hereby declares the items listed on Addendum “A” as surplus and authorizes the Town Supervisor to execute and deliver to Roy Teitsworth, Inc. such documentation as necessary to auction said items listed on Addendum “A,” at the April 5, 2022 Internet Net Auction. This resolution shall take effect immediately upon its adoption. Seconded by Town Board member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Perticone voting_________________ Town Board Member Romeo voting_________________ Town Board Member Freeman voting_________________ Town Supervisor Fitzpatrick voting_________________ ADDENDUM “A” Office Furniture • Hon Arm Chair, Model #40008HH907, Unit Serial #DH8CSW, Tag #07830 • Hon Arm Chair, Model #40008HH907, Unit Serial #DM8CSW, Tag #07831 • Hon Arm Chair, Model #40008HH907, Unit Serial #DL8CSW, Tag #07832 • Hon Arm Chair, Model #40008HH907, Unit Serial #D38CSW, Tag #07833 • Hon Arm Chair, Model #40008HH907, Unit Serial #D88CSW, Tag #07834 • Hon Arm Chair, Model #40008HH907, Unit Serial #DC8CSW, Tag #07835 • Hon Stacking Chair, Model #1081AB, Tag #07681 • Hon Stacking Chair, Model #1081AB, Tag #07683 • Hon Stacking Chair, Model #1081AB, Tag #07685 • Hon Stacking Chair, Model #1081AB, Tag #07687 • Hon Stacking Chair, Model #1081AB, Tag #07688 • Hon Stacking Chair, Model #1081AB, Tag #07689 • Hon Stacking Chair, Model #1081AB, Tag #07690 • Hon Stacking Chair, Model #1081AB, Tag #07692 • Hon Stacking Chair, Model #1081AB, Tag #07693 • Hon Stacking Chair, Model #1081AB, Tag #07695 • Hon Stacking Chair, Model #1081AB, Tag #07697 • Hon Stacking Chair, Model #1081AB, Tag #07698 • Hon Stacking Chair, Model #1081AB, Tag #07700 • Hon Stacking Chair, Model #1081AB, Tag #07701 • Hon Stacking Chair, Model #1081AB, Tag #07703 • Hon Table, Model #5174, Tag #07712 • Hon Table, Model #5174, Tag #07714 • Hon Table, Model #5174, Tag #07717 Office Equipment • Sentry Safe, Model #1330, Serial #E418308, Tag #00734 & 04397 Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD MEETING ADOPTING A RESOLUTION AUTHORIZING ATTENDANCE TO NEW YORK ASSOCIATION OF HOSTAGE NEGOTIATORS 2022 ANNUAL CONFERENCE At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, it is requested that Officers Jamie Coon, Thomas Fitzak, James Frascati and Christopher Gruhn attend the New York Association of Hostage Negotiators 2022 Annual Hostage Negotiation Conference in Buffalo, New York, beginning May 25, 2022 and ending May 27, 2022; and WHEREAS, funding for this conference is available in the 2022 Police Department budget, Account 001-3120-4100. Approximate cost will be $900.00. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes Officers Jamie Coon, Thomas Fitzak, James Frascati and Christopher Gruhn to attend the New York Association of Hostage Negotiators 2022 Annual Hostage Negotiation Conference in Buffalo, New York, beginning May 25, 2022 and ending May 27, 2022. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting_____________ Town Board Member Perticone voting_____________ Town Board Member Romeo voting_____________ Town Board Member Freeman voting_____________ Town Supervisor Fitzpatrick voting_____________ LT +iaf, •r'1-� irr' t i . 3i . U';J(,,. ! k'! Xlkj % ;NEW YORK A9soctatIonor Hostage Negotiators NYAHN Annual �lost ige Negoiiatioi i 15th Annual Event Evi tI r?z.•j 1I� 1' rzrl tr Register Event Details Agenda Speakers Documents Sponsors 2iud Partners More Idiet4 from NYG, P iirattc:lpt ttar, texas and Canada. the training is Pirrlll 'd to 300. atterldes. An n early fellow for a discounted rate if completed tay tv1;1rt:1 E 31, 2022 the cost is, $290 (earl btrJ and ��;_. . },Phil 1. Included in the t;o81 of the ounferenee will he Collor,_.:!' )-oNktaml Lett c.h. 'Hotel rale is at .$106 per night for new build faci ity, For reservations use the following: !lore's your reservation link your E,.j gists (:,are usti to make reservaltons Book your group rate for NYAHN 2022 `TOI firu:I the IlIi()rrYYtirar1 [Or your 0rlllr4? rEltie -. 11O; ltfllt. 0010IIV. 11 you havu CIE ti bons or need hH10 vv!ith 11.10 link, p:ea;ie ck ' riot hoz:jute to :_l it(. appra c ia!e yr',ur b1,I4trit?s 3 and look Iorward to a siiccessful eveni Event Summary: NYAHN 2022 Start Date: Tuesday, May 24, 2022 End Date: Saturday, May 28, 2022 Last Day to Book: Sunday, April 24, 2022 Hotel(s) offering your special group rate: • Aloft Buffalo Downtown for 8106 USD per night Book your group rate for NYAHN 20220 May 25 - 27, 2022 lGMT--A.) Add to calQrlrtar A L.c,ft I lotel 50C. Pull Street l slab lr;r rig Cr-mt aty lhovr! ;ter i r rOp Ni.-.vv Y(wk Stato Hcstage Negotiators, Buffalo Police Department, Fairport Pcilico Depart:monk, NYAHN Cot tla+ t e 1rr artizer i--I 58520898 19 Agenda nori;_-3t.er IVylJLI LALIVI 1 1 Ia/LVI LV ✓✓ 1. 11 V 1 ✓ VMAJ., VaaAMr Registration 10 AM - 12 PM Kidnapping for Ransom Case Study - FBI v Michael Tomao Lieutenant at NYPD HNT Brenda McAdoo Crisis Negotiation Coordinator (ret.) at FBI 12PM-1 PM Lunch Lunch Provided at the Hotel v 10:30 AM - 12 PM Suicide and Communicating with Suicidal Subjects Peter Collins 1 PM - 3 PM Operational Forensic Psychiatrist Critical Review of Out -of -Norm Crisis Incidents v 12 PM -1 PM Lunch Wayman Mullins Doctor at Texas State University Duwayne Poorboy Corporal at Hayes County SO 3PM-5PM Negotiating with Personality Disorders v Kim Butler Licensed Mental Health Clinician at Monroe County Sheriff's Office Lunch provided at the Hotel. 1 PM-3PM Real Time Intervention with Jumper JD Byas Corporal at Dallas Police Dept. Tom Fitzak Officer at Irondequoit Police Dept. 3PM-5PM Phoenix PD Case Study - Christmas Hostage Taking v v r_ r1•• n r1•• F f gi�;ier E '* Agenda 1- rl•.'i`' �._��cll ..i ('A{ 5i Speakers Documents Sponsors.and Partners MG+I":? Speakers KB Kim Butler Licensed Mental Health Clinician at Monroe County Sheriff's Office Jack Cambria Liieutenant (ret) at NYPD Read Bio PC Peter Collins Operational Forensic Psychiatrist Tom Fitzak Officer at Irondequoit Police Dept. RegisIcr Event Detaik .enda S(,:)!?... 'rs Documat'i!' Sponsors and Partners More JD Byas Corporal at Dallas Police Dept; CH Colin Harper Inspector (ret.) at Scotland Brenda McAdoo Crisis Negotiation Coordinator (ret.) at FBI BM Benjamin Morris Phoenix Police Department Wayman Mullins Doctor at Texas State University •r ,. • i t' Duwayne Poorboy Corporal at Hayes County SO Michael Tomao Lieutenant at NYPD HNT Read Bio Documents Sponsors and Partners Organizer 4ANEW YORK s9ocleClon of He stage Ncgotoators Tickets BQgjster Event Details Agenda Speakers Documents Sponsors and Partners More Vendor Support For Vendor Use Only Powered by Glue Up All -in -one CRM Software for Growing Communities Copyright ® 2022 Glue Up Terms of Use for Users . Privacy Policy Resolution No. 2022-____ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE LEASE OF FOUR (4) 2023 CHEVROLET BLAZER 2LT FWD SUVS TO BE USED BY THE IRONDEQUOIT POLICE DEPARTMENT At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March, 2022 at 7:00 pm; there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board member _______________ offered the following resolution and moved its adoption: WHEREAS, it is necessary to replace four (4) four-door passenger vehicles used by the investigators and command staff of the Police Department at the end of current leases; and WHEREAS, pursuant to General Municipal Law § 104 and Town Code § 51-5(B)(3), the Town is authorized to purchase from State contracts; and WHEREAS, a New York State Mini-Bid Request #9195 was prepared and submitted to the NYS Vehicle Marketplace requesting terms for a 60-month lease, 60,000 mile limit per vehicle for four (4) new 2023 Chevrolet Blazer 2LT FWD SUV’s meeting the specifications of the Department; and WHEREAS, one (1) bid was received, submitted by Hoselton Leasing Company, Inc., in the amount of $36,945.00 per unit, $540.12 per month, for thirty-six months with no money down and a 60,000 mile limit per vehicle; and WHEREAS, funding for this expense is available in the 2022 budget in Account 001- 3120-4220 (Leasing of Police Vehicles); NOW THEREFORE BE IT RESOLVED, that the Town Board hereby finds accepting the aforesaid bid to be in the best interests of the Town and authorizes the Supervisor to enter into an Agreement with Hoselton Leasing Company, Inc. in such form as approved by the Attorney for the Town, for the lease of four (4) new 2023 Chevrolet Blazer 2LT FWD SUV’s at a cost of $36,945.00 per unit, $540.12 per month, for a term of thirty-six (36) months, and a 60,000 mile limit per vehicle from June 2022 to June 2025. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _____________and duly put to vote, which resulted as follows: Town Board Member Wehner voting ______ Town Board Member Perticone voting ______ Town Board Member Romeo voting ______ Town Board Member Freeman voting ______ Town Supervisor Fitzpatrick voting ______ Thefton company, Inc. 909 Fairport Road, East Rochester, New York 14445 • 585 381-6630 fax:585 381-6258 We are happy to quote you on leasing the vehicle(s) described below. Year 2023 Make CHEVROLET Model BLAZER LT Body FWD SUV Optional equiptment and dealer installed accessories: kh X X X X X X X X X X X Insurance Minimums Bodily Injury Property Damage Fire, theft, glass Deduct. Collision Deductible. Applicable Taxes Maintenance as required 3mos./3000mi License and registration fees Highway tolls Mechanical maintenance inc. tires Excess wear and tear Residual Value $ 1,000,000.00 $ 50,000.00 $ 500.00 5 500.00 Lease for Lease for Lease for 36 months, months, months, This bid based on quote for programs at time of delivery. $ Due at Lease Inception Security N/A Registration Taxes N/A Accepted By Title Date 540.12 per month, $ 0.25 per mile over per month, $ - per mile over per month, $ - per mile over 60000 1 vehicles. Factory orders are subject to available X X 1st payment Acq. Fee Down Payment $540.12 N/A N/A CHRIS CAMMARATA Hoselton Leasing Co. Inc. Date 12/3/2021 2118122, 9:48 AM Compare & Select Specific call for offers from: 1379 OGS Solicitation 23166: Vehicles, Class 1-8 9195 (4) LEASED Chevrolet Blazer's - Town Of Irondequoit Evaluation phase Ends on Feb 18 2022 11:00 AM Settings Participants Schedule Pricing sheets Questionnaires Question & Answer Offer /,Applications Offer phase (1) Awardlnc Combined Vehicles Built to Specifications Pricing Sheet Pre -Existing Vehicles Pricing Sheet Offer Model Year- "fake- Model & Trim Level - Total Number of Vehicles -- Rank Name Pricing sheet hide! Make Year Model & NYS Price Total Teta! Price for Phase Trim for Vehicle Nurnher Mir i Eid revel of Vehicles i lioselton Chevrolet, Inc. Vehicles Suit to 2023 CHEVROLET BLAZE: $31,'53.11 Specifications 2LT Pricing Sheet Purchase order Edit Sort on Bubblier $124,652.44 Evaluation 0 This information is required to be entered by all Authorized Users of the NYS Vehicle Marketplace. Departments and agencies MUST provide a screenshot of this "Awarding" page information when requesting a State ID from OGS Fleet Management or NYS DOT. Please enter the purchase order or other ordering document information or if no purchase order was made by clicking on "Edit purchase order" below. Netlo Mark Neumann &gout metrix Published Solicitations Contracts Documents My Profile Company Contact groups Templates Con -Tarty administrator: Mark Neumann gigeimannriron ;eouoit,=rg Need help using Negometrix3? Visit our support page :., Piegometsix Platform' 4.5 00137.1, Page tirnes ( is.) Server rnit:15 load:l 09 crerender:125 sroos_r load:SOlatency:3?, (108.1?5 .0.105 - 4) https://platform-us.negometrix.com/Content!Tender;CompareOffersPriceRequest.aspx?tenderid=91 g5&phaseld=8 1/1 2/16/22, 4:18 PM GM GlobalConnect 01.1: ir-1•mlic r Car n1 Y1f.. a]1J AT'TEN'TION ALt_ USERS: When using Order Workberich (OlNO), please DO NOT disable pap -up windows 1 H/,7ril. LION AUTO Irlrl l.. 1 irl 'i ":iT I F 'r31[) un [Tonality. OWt1 tgos pop-up windows to display business critical alerts. confirmations and warning ry- 77 'i - mospatins while in transactions. Far assistance, contact tho OWp Help uosk at I-838-337-1010. -=l7 i3 t.1 1 �. .'1:�' - 1 1 4. i. ._. ..�•'i 11111 '. r r,1i., •.'..I, I:lefi `• ("i;l"I gitic n i`:r'. Vi , l'', Cho o (. PLAN & FORECAST ORDER VEHICLES MANAGE INVENTORY LOCATE VEHICLES DELIVER VEHICLES REPORTS & TOOLS Configure a New Vehicle: Choose Options Choose Model Choose Options Customer/Other Info View Summary Choose the options Thal are available for the selected PEG, and then click "Next: Configuration Summary". Click "Cancel" to cancel the entire configuration, You can see what changes you have made to the original PEG by expanding the "Options Added and Removed" section and View the "As Configured" pricing In the "My Configuration" box. L Options Added and Removed Select Vehicle Options Ex)); Gunn': i' NI Option': Salocl Option Description Code r)rinr:iy Color` [OSA] ® MY CONFIGURATION 2022 CHEVROLET TRUCK BLAZER - 1NK26 - Blazer: LT FWD PEG: 2LT Distrib. Entity' FLT Fleet ' indicates a required field Order Type: FBC-Fleet Political Subdivision View Weekly Constraints Report (Retail) MSRP v t None ❑ G1W Iridescent Pearl Tricoat $995.00 ❑ G7C Red Hot $0.00 ❑ GAN Sliver Ice Metallic 50.00 ❑ GAZ Summit White 50.00 Ej GBA Black 50.00 ❑ GHT Blue Glow Metallic $0.00 ❑ GIV Iron Gray Metallic 50.00 ❑ GLL Cayenne Orange Metallic $395.00 E GSK Cherry Red Tinlcoat $495.00 T1trn V•It)11] e2 HOU Jet Black, Premium Cloth seat trim $0.00 ❑ HOY Jet Black, Perforated Leather -Appointed seat trim 50.00 ❑ HXN Dark Galvanized/Light Galvanized, Premium Cloth seal trim $0.00 HXP Dark Galvanized/Light Galvanized, Perforated Leather- ❑ Appointed seat trim $0.00 Cln[iy cctho (Tt j • TB5 Liftgate, rear power programmable $0.00 i., n sYi [ ] LGX Engine, 3.6L V6, SIDI, DOHC with Variable Valve $500.00 Timing (VVT) • LSY Engine, 2,OL Turbo, 4 -cylinder, SIDI, DOHC with $0.00 Variable Valve Timing (VVT) [MY', M3T Transmission, 9 -speed automatic, electronically- $0.00 controlled [� M3V Transmission, 9 -speed automatic. electronically- $0.00 controlled f'.IPIi':c iC):1� 1NViJ ❑ FE9 Emissions, Federal requirements 50.00 Emissions, Connecticul, Delaware, Maine, Maryland, 113 NE1 Massachusetts, New Jersey. New York, Oregon, $0.0o Pennsylvania. Rhode Island. Vermonl end Washington state requirements ❑ YF5 Emissions, California state requirements $0.00 QMX Tires, P235/65R18 all -season blackwall $0.00 ❑ QNU Tires, P235/55R20 all -season blackwall $0.00 ❑ PZJ Wheels, 18" (45.7 cm) Gloss Black painted aluminum $0.00 • Q7A Wheels, 18" (45.7 cm) Bright Sliver aluminum $0.00 ❑ QH4 Wheels, 20" (50.8 cm) Gloss Black aluminum 8800.00 • SKL Wheels, 20" (50.8 cm) Aluminum Transit $0.00 ❑ SP3 Wheels, 20" (50.8 cm) Bright Sliver aluminum $800.00 S58 Wheels, 20" (50.8 cm) Gloss Black painted aluminum $0.00 v t RELATED LINKS - View List of All Options and Their Detailed Descriptions • US On•Llne Order/Reference Guido jvm001 Logout htfnc'//rnnnnnrnuMnorinarc nal/onnc,ir,nes. - r "---, 2/16/22, 4:18 PM .`� Radio [IOR) IOR Audio system, Chevrolet Infotainment 3 system $0 00 ❑ IOU Audio system, Chevrolet Infotainment 3 Plus system $0.00 0 Ship- Ihiough Codhrs ❑ VCY Ship Thru, Produced al Ramos Arizpe Assembly 50.00 Addi€ional Options DAILY RENTAL VO' ❑ VO1 E2 VO2 ❑ VO3 Fleet processing option 50.00 Fleet processing option $0.00 Fleet processing option $0.00 DISPLAY INSTRUMENT E2 UDD Driver Information Center, 4.2" diagonal multi -color 50.00 FLEET ONSTAR SERVICE ❑ RBP Fleet OnStar Additional 30 months of Guidance Service $0.00 ❑ R8W OnStar, Addl'I 51 Mths of Flt Sfty&Sec plus Rem W/A Access ❑ R8Z OnSlar Add'l42 mths of OnStar Fleet Safety & Security $0.00 MIRROR OIS ❑ DLF Mirrors, outside heated power -adjustable, manual. 80.00 folding • DM8 Mirrors, outside heated power adjustable, manual- $0.00 folding and driver.side aulo•dimming SEAT CONFIGURATION r2 ABD Seating, 5 -passenger $0.00 VISION ❑ UV2 HD Surround Vision $0.00 ® UVB HD Rear Vision Camera $0.00 WHEEL SPARE C9 RTI Wheel, spare, 18" (45.7 cm) steel 50.00 Other E2 00Y Not Equipped with Rear Park Assist -550.00 [] 41T Black two -lone roof $550.00 [ 3 5K5 LPO, Body -side lower checkered flag decals $0.00 3 5KB LPO, Body -side lower decal $0.00 ❑ 894 Bowties, Black, front and rear 5225.00 a BN2 Chevy Safety Assisi 50.00 BTV Remote Start $0.00 ❑ C3U Sunroof, power Panoramic, tilt -sliding with power sunshade $1,595,00 ❑ CAP Fleet Program $0.00 E2 CAV LPO, Integrated cargo liner $0,00 ❑ CG6 Badges, Blazer, Black with Red outline 50.00 ❑ CTT Hitch Guidance $0.00 ❑ CWA Rear Camera Mirror Washer $0,00 DD8 Mirror, Inside rearview auto -dimming $0.00 DRZ Rear Camera Mirror $0.00 K05 Engine block healer $100.00 KA1 Seats, healed driver and front passenger 50.00 ❑ NBB Emissions override, California 80,00 N89 Emissions override, state -specific $0.00 ❑ NC7 Emissions override, Federal $0.00 0 POG OnStar, Additional 57 Months of OnSlar Assurance W/A ❑ POJ OnStar Additional 21 months of OnStar Fleet Safety $0.00 and Security. n POi< OnStar Additional 33 months of OnStar Fleet Safety and Security. $0.00 and Security. ❑ POL OnStar Additional 45 months of OnStar Fleet Safety $0.00 ❑ POM OnStar Additional 21 months of OnStar Fleet Driver Remote Access. 50.00 ❑ PON OnStar Additional 33 months of OnStar Fleet Driver $0,00 Remote Access. • P0O OnStar Additional 45 months of OnStar Fleet Driver $0,00 Remote Access. ❑ POV OnStar Vehicle Insights - 1 year of Service. $0 00 ❑ POW OnSlar Vehicle Insights - 2 years of Service. $0.00 ❑ U 41, GM GlobalConnect httna•/Annnnnlarrtnnartnore nctI nnelr..,.,,..r,r.,......,hr,..a,,.,...u_i_�_�____�_�_, n._-_.,_ • 2/16/22, 4:18 PM ❑ PDX OnStar Vehicle Insights - 3 years of Service. $0.00 ❑ POY OnStar Vehicle Insights - 4 years of Service. $0.00 ❑ POZ OnStar Vehicle Insights - 5 years of Service. 50.00 ❑ P1 M OnStar, Additional 45 Months of OnStar Assurance W/A ❑ P1R OnSlar Additional 9 months of OnStar Assurance for 50.00 Tier3 Fleets. ❑ 131 OnSlar Additional 21 months of OnSlar Assurance for $O.00 Tier3 Fleets. n P1T OnStarAdditional 33 months of OnStar Assurance for $0,00 Tier3 Fleets. ❑ P1U OnStarAdditional45monthsofOnStarAssurancefor $0.00 Tier3 Fleets, ❑ PCP LPO, Exterior Decal Package $725.00 ❑ PCX LPO, 'Hit the Road' Package $1,095.00 ❑ PDA LPO, Sport Package $485,00 ® PDF LPO, Floor Liner Package $335.00 U PDG LPO, Cargo Package $210.00 ❑ PDH LPO, Interior Protection Package $235.00 ❑ PDJ LPO, Black Grille Bar Package 5485.00 ❑ PDM LPO, Black Accent Package $950.00 ❑ PDQ LPO, Storage Optimization Package $185.00 ❑ PDY LPO, Roadside Safely Package 5160.00 ❑ PEA TI Processing Option W/A ❑ PR6 SiriusXM Radio Addillonal 9 months of the SiriusXM 80.00 Platinum Plan. ❑ PR7 SlriusXM Radio Additional 21 months of the SiriusXM Platinum Plan, $0.00 ❑ PR6 SiriusXM Radio Additional 33 months of the SlriusXM $0.00 Platinum Plan. ❑ PRE OnStar, Additional 57 Months of OnStar Assurance W/A ❑ PZ8 Hitch Guidance with Hitch View 50.00 1:1 R6A ARI FMC $0.00 ❑ R6J Processing Code - Ship Thru 50.00 ❑ R6L Processing Code W/A ❑ R6R Donlen FMC $0.00 [J R6T Emkay FMC moo ❑ R6U Fleet Customer $0.00 L R7A Enterprise Fleet FMC 50.00 [_] R7G LeasePlan FMC $0.00 ❑ R7H Mike Albert FMC 50.00 ❑ R7W Element FMC $0.00 ❑ R7Z OnStar Additional 57 months of OnStar Assurance for $0,00 Teri Fleets. ❑ R88 LPO, Black illuminated front bowtie emblem 5425.00 ❑ R88 Fleet Processing Code 50.00 0 R8N Wheels FMC $0.00 ❑ RBU Hands Free Calling Pkg. 50.00 ❑ R9F Processing Option $0.00 ❑ R9Y Fleet Free Maintenance Credit. -533.75 ei RIA LPO, All-weather floor liners 50.00 [j RIK LPO, Gloss Black emblem kit $125.00 ❑ RWU LPO, Cargo area organizer, collapsible with bowtie logo $0.00 L] RXH LPO, Wheel center caps, chrome 50.00 ❑ RYT LPO, First Aid Kit 50.00 (_) RZR LPO, 20" (50.8 cm) chrome aluminum wheels $2,695.00 ❑ S08 LPO, Highway Safety Kit 50.00 ❑ 515 LPO, 20" (50.8 cm) Gloss Black aluminum wheels $2,195.00 ❑ S47 LPO, Lug nuts $240.00 Lj S6P LPO, Remote start kit $330.00 ❑ 569 LPO, Hood & litigate decals $0.00 ❑ 5D3 LPO, Foldable cargo organizer 5205.00 ❑ SFE LPO, Wheel locks, Bright $95.00 ❑ SJ9 LPO, Grille bar, body -color $405.00 ❑ SJA LPO, Grille, Black mesh 50.00 Lj SJB LPO, Black grille bar 50.00 GM GlobalConnect httnc•//,nrunn,airtnnartnara not/an,-, - �-n--- -. ..., 2/16/22, 4:18 PM GM GlobalConnect [] SKT LPO, Chevy Black with Black bowtie outline wheel $0.00 center caps [] SPY LPO, Black lug nuts $260.00 • SPZ LPO, Black lug nut and wheel lock kit $285.00 • T4F Headlamps, high Intensity discharge (HID), bi-funclional $0.00 ® TQ5 Headlamps, IntelliBeam 50.00 E2 U2K SlriusXM Radio 80.00 ® UD7 Rear Park Assist wllh audible warning $0.00 ® UE1 OnStar and Chevrolet connected services capable $0.00 Ea UE4 Following Distance Indicator $0.00 ® UEU Forward Collision Alert $0.00 Q UFG Rear Cross Traffic Alert $0.00 ® UG1 Universal Home Remote $0.00 E2 UHX Lane Keep Assist with Lane Departure Warning $0.00 © UHY Automatic Emergency Braking $0.00 J UKC Lane Change Alen with Side Blind Zone Alert $0.00 tj UKJ Front Pedestrian Braking $0.00 [] UQA Audio system feature, Bose premium 8 -speaker system $0.00 Ea UOF Audio system feature, 6 -speaker system $0.00 V08 Cooling system, heavy-duty 80.00 ✓ V33 Tool kit, road emergency $0.00 Ea V59 Roof rails, Black 50.00 O V92 Trailering equipment $650.00 • VAV LPO, Premium all-weather floor mats 80.00 • VEB LPO, Pedal cover sal $175.00 ® VK3 License plate front mounting package $0.00 [ VKW LPO, Front console organizer $0.00 • VLI LPO, Premium all-weather cargo mat $0.00 • VLL LPO, Roof rack cross rails, Black 8360.00 til VOK LPO, Front and rear splash guards, custom molded $220 00 [] VRS LPO, Cargo shade, retractable $0.00 • VUP LPO, Redline decals $0.00 LiVXW LPO, Molded assist steps $625.00 O W2D LPO, Cargo nat, vertical 80.00 [ WBL Redline Edition $1,895.00 [ j WJU Midnight/Sport Edition $795.00 0 WPI Sound & Technology Package 81,400.00 ® roe LPO Processing Option $0.00 e2 ZCD Tire, compact spare, T135/70R16, blackwall $0.00 r2 ZL5 Convenience and Driver Confidence Package 51,845.00 L Fleet Customer Codes .. Apply Fleet Customer Code Base Price: 833,400.00 Total Options: 52, 350.00 Total Price: $35,750.00 Destination Charge: $1,195,00 TOTAL PRICE W/ DFCt: 836,945.00 t North American Order Workbench is intended solely for business use by GM Dealers Prickle shown is for illustration nni nngn. only „rr GM Price schedules, GM pricing is subject to change by GM al anytime, wilhout notice The GSA Price Level is for GM use only. Order Workbench: FAQs Site Map 17 2008 General Motors. All Rights Reserved, hffns•//wvvvv itnnartnarc not/anr,clno ,,,hrr h/ ra tit i r ti _r_, 41- - ._ ..,, Resolution No. 2022-____ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD AUTHORIZING PAYMENT FOR GENEALOGY TESTING At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022 at 7:00 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _______________ offered the following resolution and moved its adoption: WHEREAS, the Irondequoit Police Department would like to use the resources of the National Center for Missing and Exploited Children (NCMEC) to upload a DNA profile to attempt to identify a Jane Doe case from 1988; and WHEREAS, NCMEC has a working relationship with Parabon Nanolabs which allows them to facilitate DNA testing and genealogy at no charge to the submitting law enforcement agency; and WHEREAS, the Irondequoit Police Department would be responsible for developing a DNA extract and facilitating an upload into the only two genealogy databases accessible to law enforcement agencies. Those databases are GEDmatch and Family Tree DNA (FTDNA); and WHEREAS, the Chief of Police has been advised that GEDmatch and FTDNA are sole source providers of public genealogy databases for law enforcement users; WHEREAS, because GEDmatch and FTDNA are sole providers of the DNA testing required, the Town Board has determined that these services fall within the exception to competitive bidding requirements per §51-5(B)(9) of the Irondequoit Town Code; and WHEREAS, NCMEC will help cover the cost associated with this DNA testing. The expected expense to the Police Department should be no more than $1,200.00, which is available in Police Contracted Services budget 001.3120.4120. NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes payment for genealogy testing in the amount up to $1,200.00; and AND BE IT FURTHER RESOLVED, that the Town Board empowers the Town Supervisor to execute any and all documents related to this expense, provided they are approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _____________and duly put to vote, which resulted as follows: Town Board Member Wehner voting ______ Town Board Member Perticone voting ______ Town Board Member Romeo voting ______ Town Board Member Freeman voting ______ Town Supervisor Ftizpatrick voting _____ Resolution No. 2022-____________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE IRONDEQUOIT POLICE DEPARTMENT AND BIVONA CHILD ADVOCACY CENTER AND OTHER COLLABORATIVE AGENCIES At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022 at 7:00 P.M. local time; there were PRESENT Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter, Secrest & Emery, LLP Attorney for the Town Town Board Member ________________________ offered the following resolution and moved its adoption: WHEREAS, the Irondequoit Police Department wishes to enter into a Memorandum of Understanding with Bivona Child Advocacy Center and the collaborative agencies listed in said Memorandum of Understanding to participate on the Multidisciplinary Team to help provide the most comprehensive and effective handling and treatment of cases involving child abuse and child witnesses to violent crimes; and WHEREAS, a copy of the Memorandum of Understanding is attached hereto as Exhibit A and made a part hereof (the “MOU”); and WHEREAS, pursuant to the MOU, each member of the Multidisciplinary Team shall adhere to the Multidisciplinary Team Child Abuse Guidelines (the “MDT Guidelines”) to the best of its abilities; and WHEREAS, the MDT Guidelines intend to “strengthen, formalize, and coordinate a strategic and multidisciplinary planned approach for child victims and their families;” and WHEREAS, the MOU shall be in effect for one (1) year with the MDT Guidelines and resource commitments of each collaborating agency reviewed annually; and WHEREAS, the Chief of Police recommends entering into this MOU, and the Town Board has determined that such MOU is in the best interest of the Town of Irondequoit, its residents, and the Irondequoit Police Department. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the Chief of Police to enter into the MOU in the substantially the form attached hereto and made a part hereof. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting ___________________ Town Board Member Perticone voting ___________________ Town Board Member Romeo voting ___________________ Town Board Member Freeman voting ___________________ Town Supervisor Fitzpatrick voting ___________________ Exhibit A Bivona CHILD ADVOCACY CENTER 2022 Memorandum of Understanding (MOU) Multidisciplinary Team (Partner Agencies) The Multidisciplinary Team (MDT) is a multi -agency collaborative effort coordinated, integrated and facilitated by Bivona Child Advocacy Center. The involved collaborative agencies are: Bivona Child Advocacy Center, Brighton Police Department, Brockport Police Department, Catholic Family Center, East Rochester Police Department, Fairport Police Department, Gates Police Department, Greece Police Department, Irondequoit Police Department, Monroe County Department of Human Services -Child Protective Services, Monroe County District Attorney's Office, Monroe County Law Department, Monroe County Office of Probation -Community Corrections, Monroe County Sheriff's Office, New York State Police, Ogden Police Department, RESTORE Sexual Assault Services of Planned Parenthood of Central Western New York, REACH Program of Golisano Children's Hospital at University of Rochester, Rochester Regional Health, Rochester Police Department, Society for the Protection and Care of Children (SPCC),Villa of Hope and the Webster Police Department. Bivona integrates the experience, resources and abilities of the above agencies to provide the most comprehensive and effective interventions in cases involving child sexual and physical abuse, and child witnesses to violent crimes, all while minimizing additional trauma to the child. Professionals in the community now recognize this collaborative effort as the standard of care and the best practice for such child abuse interventions. The Multidisciplinary Team Child Abuse Guidelines were developed with the intent to strengthen, formalize, and coordinate a strategic and multidisciplinary planned approach for child victims and their families. These guidelines describe responsibilities and establish strategies for intake, coordination, investigation, treatment and follow-up services for cases of child sexual and physical abuse, and for children who witness violent crimes in Monroe and surrounding counties. In signing this Memorandum of Understanding (MOU), each collaborating partner agency agrees to participate on the MDT adhering to the Multidisciplinary Team Child Abuse Guidelines, to the best of their abilities. This MOU commits the individual partner agencies, signed below, to shared referral, intake and interviewing procedures; collaborative decision -making; and coordinated case planning and service delivery. It is further agreed that this MOU will be in effect for one year, and that the Multidisciplinary Team Child Abuse Guidelines and resource commitments of each collaborating agency will be reviewed annually. 2022 MDT MOU Bivona Child Advocacy Center Deborah Rosen, Executive Director Brighton Police Department David Catholdi, Chief of Police Brockport Police Department Mark Cuzzupoli, Chief of Police Catholic Charities Family and Community Services Lori VanAuken, President & CEO East Rochester Police Department Michael Brandenburg, Chief of Police Fairport Police Department Matt Barnes, Acting Chief of Police Gates Police Department Robert Long, Chief of Police Greece Police Department Michael Wood, Chief of Police Irondequoit Police Department Alan Laird, Chief of Police Monroe County Department of Human Services Thalia Wright, Commissioner Monroe County District Attorney's Office Sandra Doorley, District Attorney Monroe County Law Department John Bringewatt, County Attorney Monroe County Office of Probation -Community Corrections Jennifer E. Ball, Chief Probation Officer 2022 MDT MOU Monroe County Sheriffs Office Todd Baxter, Sheriff New York State Police Eugene Staniszewski, Major Ogden Police Department Christopher Mears, Chief of Police Planned Parenthood of Central Western New York Michelle Casey, President & CEO REACH Program, Golisano Children's Hospital at University of Rochester Patrick Brophy, MD, MHCDS, Physician in Chief Rochester Police Department David Smith, Interim Chief of Police Rochester Regional Health Hugh R. Thomas, Executive Vice President, Chief Administrative Officer Society for the Protection and Care of Children Laurie Valentine, President & CEO Villa of Hope Christina Gullo, President & CEO Webster Police Department Dennis Kohlmeier, Chief of Police Date completed 2022 MDT MOU Resolution No. 2022-____________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD AUTHORIZING MEMORANDUM OF UNDERSTANDING BETWEEN THE IRONDEQUOIT POLICE DEPARTMENT AND THE NIGHTSTICK CLUB, P.B.A., INC. At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022 at 7:00 P.M. local time; there were PRESENT Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter, Secrest & Emery, LLP Attorney for the Town Town Board Member ________________________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit and the Nightstick Club, P.B.A., Inc. (“Union”) are parties to a collective bargaining agreement for the period of January 1, 2020 through December 31, 2022 (the “CBA”); and WHEREAS, the Town, the Irondequoit Police Department (“IPD”), and the Union wish to enter into a Memorandum of Understanding (“MOU”) to the CBA to provide 120 hours of Sick Leave to an IPD officer, among other provisions; and WHEREAS, the Chief of Police recommends entering into this MOU, and the Town Board has determined that such MOU is in the best interest of the Town of Irondequoit, its residents, and the Irondequoit Police Department; and WHEREAS, the Union has approved of the form of the MOU. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the Town Supervisor and the Chief of Police to enter into the MOU with the Union in the substantially the form attached hereto and made a part hereof. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting ___________________ Town Board Member Perticone voting ___________________ Town Board Member Romeo voting ___________________ Town Board Member Freeman voting ___________________ Town Supervisor Fitzpatrick voting ___________________ Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A CONTRACT FOR TREE INVENTORY AND COMMUNITY FOREST MANAGEMENT PLAN SERVICES At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March, 2022 at 7:00 p.m. local time, there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ____________ offered the following resolution and moved for its adoption: WHEREAS, the Town of Irondequoit’s urban forest is considered one of its greatest attributes. The Department of Public Works last had a tree risk assessment performed in 2009 that is now outdated. The Department desires to protect and preserve the existing tree population to the extent practical while replacing tree stock for future generations to enjoy. Only after the entire forest is analyzed can benefits be quantified, proper budgets be created, and an effective management plan be developed; and WHEREAS, it is desirous to have a current tree inventory created including an assessment of such trees along with having a community forest management plan established. (the “Project”); and WHEREAS, pursuant to the requirements of Section 51-10(B) of the Irondequoit Town Code, the Town sent out a request for proposal to three (3) businesses offering these services; and WHEREAS, Davey Resource Group has been recommended by the RFP selection committee pursuant to Section 51-10 of the Irondequoit Town Code; and WHEREAS, funds for this expense are available in account #001.8560.4120; and WHEREAS, the replacement of street trees constitutes a Type II action for the purpose of the New York State Environmental Quality Review Act (“SEQRA”) and accompanying regulations, 6 NYCRR § 617.5(c)(8)(“maintenance of existing landscape or natural growth”); and therefore further environmental review is not required. NOW, THEREFORE BE IT RESOLVED, that the Town Board hereby awards the contract for creation of a Tree Inventory and Community Forest Management Plan services for the Town of Irondequoit to Davey Resource Group in the amount of $45,300. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board authorizes the Supervisor to execute any and all necessary documents to enter into an agreement with Davey Resource Group in such form as approved by the Attorney for the Town. This resolution shall take effect immediately after its adoption. Seconded by Town Board Member ____and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Board Member Perticone voting _______ Town Supervisor Fitzpatrick voting _______ February 2022 CREATION OF A TREE INVENTORY & COMMUNITY FOREST MANAGEMENT PLAN Prepared For: Attn: Scott Davis Town of Irondequoit Department of Public Works 2629 East Ridge Rd. Rochester, NY 14622 sdavis@irondequoit.gov Prepared By: Lori Brockelbank Area Manager Davey Resource Group, Inc. 10 Mitchell Street Sinclairville, NY 14782 716.450.0884 Lori.Brockelbank@Davey.com FIRM BACKGROUND INTRODUCTION Trees are part of everyday life in The Town of Irondequoit. The town’s urban forest creates a sense of place and supplies real benefits to those who live in the town. Trees along streets, in parks, around playgrounds, and in back yards provide shade and beauty and enhance the quality of life in Irondequoit by bringing natural elements and wildlife habitats into urban settings. Trees also moderate temperatures, reduce air pollution and energy use, improve water quality, and promote human health and well-being. Davey Resource Group, Inc. “DRG” understands the benefits trees bring to your community. We also realize the challenges that come with managing public trees. About Davey Resource Group, Inc. For over 29 years, DRG has inventoried trees throughout the United States. We know that the data collected during a tree inventory is critical to helping you manage your urban forest proactively and better mitigate tree-related risk. Since you rely on the inventory data and plan findings and recommendations to make important decisions, DRG uses only qualified, experienced staff who are knowledgeable of both industry standards and the municipal work environment. Trees bring natural elements and wildlife habitats into urban set- tings and they also moderate temperatures, reduce air pollution and energy use, and improve water quality. Davey Resource Group | 2 URBAN FOREST EXPERTS We are pleased to introduce DRG and our team of urban forest experts to the Town and present our qualifications for providing tree inventory and planning services. DRG’s team will provide you with solutions you can count on for building and maintaining tree canopy in a manner that not only enhances community aesthetics and public safety but also improves the community’s environmental and social well-being through trees in the Town of Irondequoit. Our team consists of International Society of Arboriculture (ISA) Certified Arborists, urban and traditional foresters, urban planners, Geographic Information Systems (GIS) and Information Technology (IT) specialists, and ecological scientists. We have experience working with a wide variety of clients, including municipalities, parks, commercial complexes, and utilities, and have the knowledge, certifications, and training required to complete the Town’s project on time and budget while exceeding the county’s expectations. All of the arborists assigned to this project are New York based and have extensive experience with communities in New York State. We understand that the information in a tree inventory database and management plan helps you to complete your daily work more efficiently and allows you to: » » » » » » Respond to inquiries and requests about trees Quickly find trees when you need to schedule work Keep maintenance records up to date Make data-driven decisions; be accountable for actions and justify decisions Showcase the benefits of your urban forest Follow public record or “sunshine” statutes and laws NATURAL RESOURCE MANAGEMENT DRG’s Environmental Consulting team is your committed partner for natural resource planning and management. With 22 local offices and a national footprint, we offer a wide and growing variety of consulting services (in addition to urban forestry) including wetlands and stream studies, environmental design and ecosystem restoration, stormwater management and compliance, and invasive species management. We understand the complex ecosystems, resource challenges, and regulatory concerns that impact the success of any environmental project. No matter the location—dense city core or a remote rural site—we leverage our creativity and expertise to deliver reliable, turn-key environmental consulting services. We combine the latest technologies with time-tested techniques to provide high-quality results in a timely and professional manner. Davey Resource Group | 3 A TRUSTED PARTNER AND SUPPORTER OF ARBORICULTURE Davey is a trusted partner of the United States Department of Agriculture (USDA) Forest Service and the Arbor Day Foundation, and a long-time supporter of the ISA and its local chapters. Davey is a founding partner with the USDA Forest Service of the i-Tree software. Davey staff helped to develop and revise the American National Standards Institute (ANSI) standards for arboriculture, including tree risk assessment, and drafted some of ISA’s best management practices. Davey also works with the Tree Care Industry Association (TCIA), as safety is priority one for the Davey Company. Recently, DRG created the Urban Forest Program Continuum to help our clients gauge and grow their tree management programs. Davey Resource Group has proven solutions to help the Town of Irondequoit enhance its program forward along the Urban Forest Continuum. Davey Resource Group | 4 FIRM BACKGROUND SCOPE OF WORK This project is an integral part of the Town of Irondequoit comprehensive tree care program. The results of this project will help the town better understand the composition, structure, and maintenance needs of its urban forest, allocate resources, develop risk management strategies, and promote the ecosystem benefits the town’s trees provide to the local community. Davey Resource Group | 5 TASK 2. DEVELOPMENT OF CFMP » Review of data collected with stakeholders » Perform i-Tree Eco Analysis with the latest version of i-Tree Eco. » Generate custom written i-Tree Analysis » Report of all tree inventory data. » Draft of CFMP presented to stakeholders » Final presentation of CFMP TASK 1. DATA COLLECTION » Pre-Kickoff meeting » Kick Off meeting » Collect all Data as specified in the RFP » Quality Checking of data Project Schedule, Tasks, and Deliverables The following project schedule lists key tasks along with expected completion dates and deliverables. If the town’s project schedule differs from what DRG projected, use the information for planning purposes. Davey Resource Group | 6 Project Schedule (weeks) Task Feb Mar Apr May Jun Jul Deliverable Award Insurance, contract Data Mining and Field Computer Set-Up Obtain basemaps and GIS data/ program software and hardware Pre-Kick-off Meeting Meeting summary as needed Inventory Data Collection and QA/QC Inventory of 8,500 sites; ongoing field checks; weekly e-mail updates, collection will be completed in two weeks Inventory Data Delivery Inventory data in TreeKeeper® and as ESRI® shapefiles and Excel™ Inventory Close-Out Meeting If scheduled, usually takes place on the last day of data collection Inventory Reporting Close-out reports Tree Management Plan or Inventory Summary Report Data analysis, summary, and recommendations Investment Tree Inventory Davey Resource Group | 7 Item for Bid Cost per Unit (Rate) # of Units Total Bid (Rate X # of Units) Tree Inventory Startup (enter lump sum price for inventory of up to 2,000 trees and stumps) $6.12 1 $12,250 i-Tree Eco Inventory Report (to be delivered with tree inventory) 1 Included in CFMP Additional Expected Trees (enter price per tree for inventory of 2,001 to 5,000 trees) $4.35 3,000 $13,050 Additional Expected Trees (enter price per tree for inventory of 5,001 to 8,500 trees) $4.14 3,500 $14,500 Community Forest Management Plan (Basic) 1 $5,000 Meetings—final public presentation 1 $500 Other—Virtual meetings: stakeholder meetings and virtual final draft plan review w/county; any other items to be charged, please detail/explain: 1 No charge CONTRACT TOTAL NOT TO EXCEED (MAX) $45,300 Investment (Continued) TreeKeeper® Software—Free One-Year Trial » One-year subscription: Free During data collection, tree inventory data will be available for clients to view with compatible computer systems via our TreeKeeper software. Clients agreeing to receive our promotional offer receive one free year of TreeKeeper service beginning on the last day of the month of the inventory data release and ending 365 days later. DRG also supplies one year of telephone software support. DRG offers no discounts if CCSWCD declines the promotional software service offer. TreeKeeper® Software—Renewal Fees (Optional) The inventory data are the property of CCSWCD, and there is no obligation to extend the software beyond the one-year complimentary service. Should CCSWCD wish to continue using TreeKeeper, the following fees apply. DRG locks in the renewal fee at the prices listed below if the subscription does not lapse. » » » One-year subscription: $2,500/yr. Three-year subscription: $6,250/yr. Five-year subscription: $10,000/yr. Additional TreeKeeper® Services » » » Custom TreeKeeper Training: $400 web/$1,800 on site One Year of Unlimited Telephone Support: $1,000 Custom TreeKeeper Training and One Year of Unlimited Telephone Support: $2,800 Maps » » Overview Map of Inventoried Trees: $1,100 Custom Map: $2,600 This proposal is valid for 60 days. Davey Resource Group | 8 Task 1. Data Collection DETAILED WORK PLAN For the Town of Irondequoit tree inventory project, we present the following detailed work plan. Flexibility is key to successful project and we offer the ability to adjust our plan so that it fits your needs and timeline. Dedicated to Safety Safety is the number one priority of DRG. To ensure the safety of DRG’s workers and those traveling nearby, DRG uses the following Personal Protective Equipment (PPE): ball caps (hard hats where required), high-visibility safety vests, safety glasses, and over-the-ankle boots. All employees adhere to company COVID policies as well as local and state guidelines. Davey has provided Proven Solutions for a Growing World since 1880 and has been employee owned for 38 years. Davey Resource Group | 9 TREE INVENTORY WORK PLAN To ensure that the tree inventory meets the town’s goals and deadlines, DRG uses the following work plan. Step 1. Contract Phase Once awarded the project, DRG executes a contract and supplies insurance per project specifications. Step 2. Communication From project beginning to end, DRG staff keep open lines of communication with the Town of Irondequoit representatives via telephone, e-mail, and, as needed, in-person meetings. DRG answers any questions the town has as well as keeps the town apprised of the project's progress. Kick Off Meetings DRG will schedule two kickoff meetings with town and the stakeholders for the project. The first meeting will be held remotely and will be to review the project in detail and develop clear and attainable time frame goals. The work spec will be reviewed to ensure all the data to be collected has been identified that would benefit the future use for the town and stakeholders. It is anticipated this meeting will take place in March of 2022. The second meeting will be in person. The town will have the opportunity to meet our Certified Arborists completing the field work for the project. We will collect a sample section of the town with the town to ensure the data is collected to the specifications set by the town. It is anticipated this meeting will be held after full leaf out, May to August of 2022. Step 3. Data Mining and Hardware Programming The next step in the inventory process is to obtain the GIS data and imagery needed to set up the field computers used for data collection. DRG's urban foresters typically work with the town’s GIS or planning department to complete this step. If necessary, we can get imagery from other public sources. DRG uses the data fields defined in this proposal and the imagery, maps, and data files obtained from the county and various sources to program the data collection software and field computers. At this time, we may contact you by phone to confirm the data attributes. Step 4. Data Collection DRG typically begins data collection after the second kick-off meeting. Our experienced, qualified urban foresters locate trees and stumps in the ROW, evaluate those trees and record the data specified by the town. The collected data, once finalized, is the town’s tree inventory database. Equipment DRG will utilize pen-based computers specifically configured for this tree inventory project with the Town of Irondequoit specifications. Pen-based computers offer several advantages: » Clean input. Data entry is quick because collectors use simple input forms containing pick lists, checkboxes, and buttons to save time and money. Built-in parameters. The computer only accepts certain entries, decreasing errors. All information on a particular tree must be entered before the collector can proceed. Cross-checking between fields occurs in real-time to prevent inconsistent results. Connected to you. DRG arborists will input data directly to TreeKeeper for real-time project delivery. » » Davey Resource Group | 10 Location Accuracy DRG uses field computers and equipment that meet or exceed this project’s location accuracy requirements. Having worked on thousands of tree inventory projects, DRG has found that using a combination of GIS and a customized data collection program provides the most exact data and the most efficient means for inventorying trees. DRG uses our in-house designed GIS software tool in conjunction with ruggedized computers with a GPS receiver to collect inventory data. Under favorable conditions, the equipment allows for sub-meter location accuracy of point data. REAL TIME DATA COLLECTION DRG fully understands the goal of the town to have high quality data available as quickly as possible. This is our goal as well. DRG has been doing real-time data collection for over five years within our TreeKeeper® software management systems and we understand the processes involved in real time monitoring during data collection. For this project DRG is prepared to provide two options for Real-Time Data Collection. TREEKEEPER 8 Developed, maintained, and supported by DRG, TreeKeeper is our flagship tree management software. Leading the industry for over 20 years, TreeKeeper is a versatile cloud-based software service designed to manage, update, and share tree inventory data. TreeKeeper also highlights the environmental benefits of community trees with the latest version of i-Tree. Having worked on thousands of tree inventory projects and inventoried over 10 million trees across the United States and Canada, we have found that using a combination of GIS and a customized data collection program provides the most accurate data and the most efficient means for inventorying that data. Real-Time Project Monitoring TreeKeeper allows for unlimited users and access from anywhere in the world when connected to the internet. Our field data collection tool allows us to collect data whether connected to the internet or in a disconnected environment. Once the system is connected to the internet it syncs seamlessly to DRG’s TreeKeeper software which allows us to provide TreeKeeper in real-time during data collection. At a very minimum, and in extreme conditions where internet service isn’t available or considerably adversely affected, data collection syncing may occur upon completion of the day’s inventory work. We will provide login information to the town to enable access to our cloud-based, secure tree management software system. The town will be able to utilize TreeKeeper to review and field check data, and even route and plan for tree work as the data are being collected. TreeKeeper is accessible by multiple people in separate locations at the same time. Any changes to the data, such as adding new sites, updating the information for an existing site, or running a report, are updated in real time. Knowing the benefits your trees provide is also easy. TreeKeeper automatically calculates the environmental benefits provided by trees. Air quality, carbon sequestration and storage, and stormwater benefits can be estimated for one tree, groups of trees, or for the entire population. Davey Resource Group | 11 Key Features » Map-Centric: use the map to find information about individual sites or groups of sites. List View: sort and analyze data. Query: look up sites by any data field, such as address, species, or condition. Search: by one or multiple data fields; no nested searches. Narrow Down: refine the search results to find the result needed. Switch Layers On-the-Fly: change the data layer through a drop-down menu. Dashboards: gauge the inventory data via pre-set and user-designed graphs. Reporting: create reports at the touch of a button. Work Orders: assign work to crews, projects, or programs. Work History: keep track of the edits made to a site. » » » » » » Using inventory data has never been easier. This screenshot of DRG’s TreeKeeper® shows the dashboard, query, and the call-out box. » » » » » » » » Edit: update one site at a time or make batch edits to multiple sites. Multi-User Access: available via a secure internet connection. Permissions: assign access levels (no read or edit access) to users and viewers. Tree Value: calculated using a built-in tree value estimator based on i-Tree Tools. Export Data: to software such as Microsoft® Office and other word processing and spreadsheet programs. Data Download Formats In TreeKeeper®, you can view, edit, and update the inventory data and download the data in a variety of formats, including CSV/Excel™ and ESRI® shapefile formats. Information Sharing If the town wants to share the tree inventory data with other organizations or the public, TreeKeeper provides a public interface for third-party viewing. TreeKeeper’s public interface does not allow visitors to edit the data or “crowdsource” information, and you can determine what data points are shown to visitors to the site. Technical Support Model and Maintenance DRG will provide routine software maintenance, archive backups on its web server, and provide restore and disaster recovery procedures for the Tree Data Collection as requested by the town. DRG has the ability to provide complete support readily with experienced staff available to the town during regular business days and hours. DRG staff is readily available by telephone, e-mail, text, and/or online via web conference technology. We are reliable and able to meet the town’s maintenance and technology needs. Free Upgrades DRG stays on top of the latest technology trends to maintain TreeKeeper’s place as one of the most advanced software systems for tree inventory management on the market. And, we also listen to you—our clients—to make sure TreeKeeper responds to the needs of their respective workplaces. Over the past 20 years, many of the upgrades to TreeKeeper, made by DRG’s in-house software developers, came about by suggestion from our clients. Each upgrade we make is quickly pushed out to all current subscribers at no additional cost. Davey Resource Group | 12 Individual Tree Inspection Process During data collection, DRG’s urban foresters walk by each tree and inspect the tree from the ground. Based on the conditions at the time of the inspection, DRG’s staff identify the tree's species and its location, measure tree diameter, and rate its health. DRG’s urban foresters can also assess tree risk and suggest the specific maintenance involved in mitigating that risk as well as collecting all other information at this time if requested by the client in the maintained areas as well as the trail areas. When data collection for an individual tree is complete, DRG’s urban foresters walk to the next tree and follow the same steps, in the same order, to ensure consistent data collection. DRG formally routes the collection of inventory data to ensure that staff collect all the sites in the project area in a systematic manner. Throughout the inventory process, DRG maps the area inventoried and shares that information with the town. DRG also informs the town where staff intend to collect data next. DRG’s urban foresters collect data Monday through Friday and often on weekends with our clients’ permission. Data Fields For the Town of Irondequoit inventory, DRG will collect the following data fields specified in the town’s Request for Proposal (RFP) as defined in the RFP: » » » » » » » » » » » Address (Street and X and Y coordinates) Species Tree size Multi-stem tree Crown Condition Maintenance Secondary Maintenance Defects Tree risk assessment and rating Further inspection Date of inventory Mapping Location: DRG will identify the location of each tree and/or site using GPS equipment. DRG software will automatically assign each tree a unique identification number. An X and Y coordinate will be generated for each tree site with sub-meter accuracy. Location: The tree's physical location in relation to public ROW and/or public space will be recorded. Species: Trees are identified by genus and species, and corresponding common names. Cultivars will not be recorded unless CCSWCD can provide the information, then the cultivar will be incorporated into the data collection. Diameter: Diameter is measured in ranges at 4-1 2 feet above the ground, or diameter at breast height (DBH). Tree trunk diameter will be recorded to the nearest 1-inch. Diameter tapes will be used for all trees in maintained areas and Biltmore sticks will be used in forested trail areas. Stems: The number of stems a tree has will be recorded. The diameter for multiple stems will be recorded as the largest diameter sized stem. Condition Rating: In general, the condition of each tree will be recorded in one of the following categories adapted from the rating system established by the International Society of Arboriculture—See Table 1. Table 1: Condition Ratings Davey Resource Group | 13 Label Rating Excellent 100% Very Good 90% Good 80% Fair 60% Poor 40% Very Poor 20% Dead 0% Maintenance Need: Removal: Trees designated for removal have defects that cannot be cost-effectively or practically treated. The majority of the trees in this category will have a large percentage of dead crown and pose an elevated level of risk for failure. Any hazards that could be seen as potential dangers to persons or property and seen as potential liabilities would be in this category. Large dead and dying trees that are high liability risks are included in this category. Davey recommends that these trees be removed immediately. Prune: Trees that require Priority One Pruning are recommended for trimming to remove hazardous deadwood, hangers, or broken branches. These trees have broken or hanging limbs, hazardous deadwood, and dead, dying, or diseased limbs or leaders greater than three inches in diameter. Secondary maintenance recommendation will be provided for type of pruning not addressed in two other maintenance categories for example raise, cleaning, reduction and structural. Routine Prune: These trees require routine horticultural pruning to correct structural problems or growth patterns, which would eventually obstruct traffic or interfere with utility wires or buildings. Trees in this category are large enough to require bucket truck access or manual climbing. Training Prune: Young, large-growing trees that are still small must be pruned to correct or eliminate weak, interfering, or objectionable branches in order to minimize future maintenance requirements. These trees, up to 20 feet in height, can be worked with a pole-pruner by a person standing on the ground. Stump Removal: This category indicates a stump that should be removed. Plant Tree (Vacant Site): The size of the potential growing space will be evaluated and noted as small, medium, and large indicated by the mature size the tree will attain depending on the growing space available and the presence of overhead wires. Only 10% of the total inventory or 60 sites will be identified during the inventory. Comments/Notes: Tree Risk Assessment During the inventory, DRG’s urban foresters perform an inspection of each tree that follows the ANSI tree risk assessment (ANSI 2017). For the county’s inventory, DRG will complete a 360-degree ground-based visual inspection of the crown, trunk, trunk flare, above-ground roots, and site conditions around the tree in relation to targets. The assessment only includes conditions detected from the ground. Visual inspection does not include aerial or subterranean inspection, testing, or analysis unless stated in the scope of work. DRG is not responsible for the discovery or identification of non-visually observable, latent, dormant, or hidden conditions or hazards. If desired, DRG can provide additional levels of assessment or analysis for an additional fee that might help identify or further explore specific defects or tree conditions of interest. The specified period for the risk assessment is one year. The risk part of this inventory and evaluation is to keep in compliance with the most recent standards and practices in the arboricultural industry. It is important to note that DRG’s inspections are “rapid assessments” and are meant to show a need for further study; the assessments are not legally binding in any litigation. For the tree risk assessment, DRG’s urban foresters assign each tree one qualitative risk rating using the risk categorization matrices found in the ISA’s Best Management Practices - Tree Risk Assessment, Second Edition (E. Thomas Smiley, Nelda Matheny, and Sharon Lilly 2017). Various and multiple failure scenarios help determine a tree’s risk rating. The failure mode (i.e., branch, whole tree, codominant stem) with the most significant risk serves as the overall tree risk rating. The data fields listed above give the town ample information to manage their trees and stumps proactively. However, if the town has specific needs that the above data fields do not address, such as tree roots lifting sidewalks or clearance concerns, contact DRG to customize the project’s scope of work. Davey Resource Group | 14 Upgrading the Inventory In addition to collecting trees and stumps, DRG can inventory other infrastructure that the town might be managing, such as shrub rows, natural or environmentally sensitive areas, irrigation boxes, benches, signage, and turf. DRG’s urban foresters can also take and link pictures to tree records. DRG can upgrade the county’s inventory by changing the current scope of work or by further developing the project to have additional phases. If the town is interested in learning more about options for upgrading the inventory, contact DRG for information and fees. Step 5. Inventory Close-Out At the end of the inventory project, DRG supplies a one- to two-page project close-out report which spells out the number and types of sites collected, provides information about the species composition and diameter size class distribution, and shows the amount and type of maintenance recommended during the inventory. We provide the report in PDF format within four weeks of inventory completion. Once the report is provided a meeting is requested to discuss the format for the CFMP to ensure any concerns are incorporated into the plan to help ensure the plan is executable by the town and the stakeholders. Davey Resource Group | 15 Task 2. Development of CFMP MANAGEMENT PLANNING DRG offers two planning options which will meet any of the town’s needs for short- and long-term management of the county’s urban forest including: » Inventory Summary Report that describes the inventory data, estimates tree benefits, and reports on the project’s major findings. Standard Tree Management Plan that analyzes the town’s inventory data and uses the findings to develop a multi-year program that projects annual tree maintenance workloads and costs. » Inventory Summary Report DRG’s inventory summary report is an excellent choice for those communities who are interested in knowing baseline information about their urban forest and communicating the importance of trees to citizens. The inventory summary report includes an analysis of the inventory data and presentation of the ecosystem benefits provided by community trees. This report will be provided after the data collection is completed. It will be used to help inform the town of the findings and to aid in developing the framework for the CFMP Report Sections » Executive Summary—describes the assignment and provides an overview of inventory findings. Inventory Analysis—using charts and tables and insight from DRG’s experienced urban foresters, the inventory analysis section describes the composition, function, and structure of the tree population, including its species diversity, diameter size class distribution, general health, and priority maintenance. Benefits of the Urban Forest—highlights the environmental, ecological, and economic benefits trees provide to the community. » » Davey Resource Group | 16 Standard Community Forestry Plan The goal of DRG’s tree management plan is to help communities recognize priority and proactive tree management tasks, know the value of community trees, and project realistic, multi-year budgets. To develop a community forestry plan, our experienced urban foresters analyze the tree inventory data, assessing the data to determine the composition, structure, and function of the tree population. Then, DRG uses the findings from the data analysis, along with industry standards, risk management goals, and best management practices, to report on the status of the urban forest and prioritize tree maintenance needs. DRG develops a multi-year maintenance schedule and cost spreadsheet, provided as an editable Excel ™ spreadsheet, based on prioritized maintenance needs. Plan Sections » Executive Summary: Provides an overview of the project and its findings. Introduction: Describes the assignment, methods, and other relevant information. Structure & Composition of Tree Resource: Using charts and tables and insight from DRG’s experienced urban foresters, this section describes the composition, function, and structure of the urban forest, including its species diversity, diameter size class distribution, general health, priority maintenance, and potential pest-related threats to trees. DRG also discusses trends, observations, and concerns found during the inventory or data analysis in this section. » » » Functions & Benefits of the Tree Resource: Highlights the environmental, ecological, and economic benefits trees provide to the community. Recommended Management of the Tree Resource: Focuses on the tree maintenance tasks that will help the county mitigate risk within its urban forest, complete proactive maintenance cycles, and plant trees. Based on the inventory data, DRG’s experienced urban foresters classify the type of maintenance work needed, present the number of trees needing each specific type of care, and lay out a plan for carrying out the tree work over a multi- year period. » The tree management plan addresses trees that need immediate care, or priority tree work, and those trees needing periodic inspection and preventative pruning to improve tree structure and general health. The plan also addresses the number and size of available planting spaces that are collected. In the plan, DRG groups tree maintenance tasks as follows: » » » » » Priority tree removal Priority pruning Routine tree pruning cycle Structural pruning cycle Vacant planting space Davey Resource Group | 17 To help project annual, long-term, or task-specific program budgets, DRG’s tree management plan includes a multi-year, editable Excel™ maintenance schedule and cost spreadsheet. The maintenance schedule approximates the cost to perform the recommended tree maintenance based on average industry unit rates to perform similar work. The format of the maintenance schedule and cost spreadsheet enables the county to update individual tree maintenance costs as prices change and modify workloads based on the county’s completed work. » Conclusion—Summarizes the report, drawing inferences from the entire process about what has been found, or decided, and the impact of those findings or decisions. Appendices—Relevant appendices are provided. » The following three sections are optional additional sections. » Invasive Insect or Disease Management Strategy: In this section, potential threats to the town’s tree population will be identified. Fundamentals of an Integrated Pest Management program will be explained, and strategies will be applied to existing pests. Planting Plan: A sustainable community forest must be diverse, vigorous, and properly stocked. This goal is often accomplished by having a planting plan. A planting plan will inform and advise tree managers and other stakeholders on the overall capacity for new trees where tree canopy should be expanded, species diversity measures improved, and the best planting techniques utilized. The plan will also include a discussion on urban forest diversity issues, species selection, design methods, a detailed recommended species list, a tree planting worksheet, and recommendations for proper planting techniques and new tree maintenance tasks. Storm Preparedness Plan: A Storm Response and Recovery Plan is a practical document that details policies and procedures to increase the efficiency and productivity of tree risk reduction and storm response operations. This section will require the town and stakeholders to provide detailed actions they are capable of executing in the event of a storm. The Storm Response and Recovery Plan will address many components of the community forestry program, the county’s emergency storm response system, and the role of the local, county, state, and federal government. Recommendations will range from overall management objectives to specific operational details, and from long-term management objectives to short-term program priorities. » » Davey Resource Group | 18 Quality Control and Assurance WE TAKE YOUR DATA SERIOUSLY From the project’s start to its finish, DRG focuses on the experience the county has working with DRG and the quality of the project’s deliverables. To ensure a good working relationship throughout the project, DRG collaborates with the town early on to schedule fieldwork and meetings at mutually agreeable times and determine protocols for addressing questions and concerns that arise during data collection. DRG’s staff also stay in contact with the county’s staff during all phases of the project to keep the county informed of the project’s status. The following is an example of an inventory progress update, e-mailed on a set schedule such as weekly or bi-weekly, from DRG’s urban forester to the client. Davey Resource Group | 19 INVENTORY PROGRESS UPDATE E-MAIL Dear Valued Client: Below is a recap of last week’s inventory progress. So far, we have inventoried 3,161 sites. The map (right) shows our progress in Zone C. We also had a chance to do some in-the- field quality assurance last week (bottom). We audited 1% of the data collected last week and found no critical errors. We expect to wrap up data collection later this week. We predict that the remaining streets will have the same tree density, although the road running along the train tracks in the northeast may have slightly more trees. In all, we think that the total site count will be close to the pre-project estimate of 3,800 sites. We will keep everyone apprised if this expectation changes. Katie will be on the ground this week, and Pete may come out to help with collection. If needed, they can be available for an in-person closing meeting. Otherwise, we can include the final site count and notes in a close-out e-mail. As far as data delivery, we expect it will take a few days for GIS quality control checks after data collection is complete. We will follow up with an e-mail when your final inventory dataset is available in TreeKeeper®. If you have any questions or concerns, please reach out to me. Thanks, Your DRG Urban Forester Inventory Statistics Site Count to Date Percent Complete Estimated Total Site Count 3,161 83% 3,800 Quality Assurance Overall Critical Error Score Target Critical Score Overall Non-Critical Error Score Target Non-Critical Score Percent Audited 100% 98% 98.7% 95% 1% In addition to providing an excellent client experience and thorough communication, DRG takes measures to ensure the delivery of the entire scope of work. DRG’s area manager reviews the project’s scope and provide a data specification, based on the project’s contract, to DRG’s in-house development team. DRG’s development team consists of the inventory’s project manager, Lori Brockelbank, and GIS and IT specialists. At the kick-off meeting, DRG reviews the project’s work plan with the town, answers questions, and ensures that the town and DRG’s urban foresters are on the same page concerning the project’s expectations. Quality control and assurance continues during data collection. DRG’s project manager and urban foresters use hot and cold data checks during fieldwork and encourage the town to do so as well. DRG regularly updates the town on the project's status and makes the town aware of any situations that may need immediate attention. At the end of the project, DRG’s IT specialists run computer diagnostics on the inventory data to make sure the data is clean. Finally, DRG answers any questions the town has about the data and our TreeKeeper® software and verifies the town’s satisfaction with DRG’s work. Client Responsibilities » Provide DRG with imagery, maps, and data files. Our request may include the following: digital orthophotographs, available GIS data layers, other electronic or paper copies of maps for roads, pavement widths, right-of-way widths, boundaries and utilities, and an electronic file or printed list of street names and endpoints. Provide daily contact information and directions during the inventory project. Provide a copy of any existing tree inventory databases. Coordinate and host a kick-off meeting before the start of fieldwork. Agree to allow DRG to host the town’s tree inventory data in TreeKeeper® software for one year. Terms and conditions apply. By accepting this proposal, the Town of Irondequoit accepts DRG’s Terms and Conditions and Limited Warranty (listed after the Authorization to Proceed page below) and agrees that, upon award, this proposal and its attachments will be made a part of the Agreement. » » » » » Davey Resource Group | 20 Authorization to Proceed The above prices and terms and conditions and warranty are hereby accepted. I am authorized to bind the Town of Irondequoit and authorize Davey Resource Group, Inc. to perform the specified work. I am familiar with and agree to the terms and conditions appended to this proposal. I understand that once accepted this proposal constitutes a binding contract. This proposal is based on an estimated number of trees/sites to be inventoried. Davey Resource Group, Inc. reserves the right to renegotiate the price based on the timing of the award, scheduling of fieldwork, the final methodology chosen by the client, and availability, completeness, and quality of maps and GIS information. TREE INVENTORY Project Total $45,300 By signing this form, I do hereby acknowledge acceptance of the scope of work and associated fee, as well as the terms and conditions and limited warranty contained herein. Furthermore, my signature authorizes the work to be performed. Town of Irondequoit Client Representative: Authorizing Signature: Title: Date: Davey Resource Group, Inc. DRG Project Representative: Title: Date: Davey Resource Group | 21 45,300 45 TERMS AND CONDITIONS » Time and materials (T&M) estimates may fluctuate and will be billed accordingly. Fixed fee contract prices will be billed as shown. Invoicing will be submitted monthly for work performed, unless otherwise agreed upon. Payment terms are net 30 days. If prevailing wage requirements are discovered after the date of this proposal, we reserve the right to negotiate our fees. The client is responsible for any permit fees, taxes, and other related expenses, unless noted as being included in our proposal. The client shall provide 48 hours' notice of any meetings where the consultant’s attendance is required. Unless otherwise stated, one round of revisions to deliverables is included in our base fee. Additional edits or revisions will be billed on a time and material (T&M) basis. All reports are provided only to the client unless otherwise directed. » » » » » » » LIMITED WARRANTY Davey Resource Group, Inc. ( “DRG”) provides this limited warranty ( “Limited Warranty”) in connection with the provision of services by DRG (collectively the “Services”) under the agreement between the parties, including any bids, orders, contracts, or understandings between the parties (collectively the “Agreement”). Notwithstanding anything to the contrary in the Agreement, this Limited Warranty will apply to all Services rendered by DRG and supersedes all other warranties in the Agreement and all other terms and conditions in the Agreement that conflict with the provisions of this Limited Warranty. Any terms or conditions contained in any other agreement, instrument, or document between the parties, or any document or communication from you, that in any way modifies the provisions in this Limited Warranty, will not modify this Limited Warranty nor be binding on the parties unless such terms and conditions are approved in a writing signed by both parties that specifically references this Limited Warranty. Subject to the terms and conditions set forth in this Limited Warranty, for a period of ninety (90) days from the date Services are performed (the “Warranty Period”), DRG warrants to Customer that the Services will be performed in a timely, professional and workmanlike manner by qualified personnel. To the extent the Services involve the evaluation or documentation (“Observational Data”) of trees, tree inventories, natural areas, wetlands and other water features, animal or plant species, or other subjects (collectively, “Subjects”), the Observational Data will pertain only to the specific point in time it is collected (the “Time of Collection”). DRG will not be responsible nor in any way liable for (a) any conditions not discoverable using the agreed upon means and methods used to perform the Services, (b) updating any Observational Data, (c) any changes in the Subjects after the Time of Collection (including, but not limited to, decay or damage by the elements, persons or implements; insect infestation; deterioration; or acts of God or nature [collectively, “Changes”]), (d) performing services that are in addition to or different from the originally agreed upon Services in response to Changes, or (e) any actions or inactions of you or any third party in connection with or in response to the Observational Data. If a visual inspection is utilized, visual inspection does not include aerial or subterranean inspection, testing, or analysis unless stated in the scope of work. DRG will not be liable for the discovery or identification of non-visually observable, latent, dormant, or hidden conditions or hazards, and does not guarantee that Subjects will be healthy or safe under all circumstances or for a specified period of time, or that remedial treatments will remedy a defect or condition. To the extent you request DRG’s guidance on your permitting and license requirements, DRG’s guidance represents its recommendations based on its understanding of and experience in the industry and does not guarantee your compliance with any particular federal, state or local law, code or regulation. Davey Resource Group | 22 DRG may review information provided by or on behalf of you, including, without limitation, paper and digital GIS databases, maps, and other information publicly available or other third-party records or conducted interviews (collectively, “Source Information”). DRG assumes the genuineness of all Source Information. DRG disclaims any liability for errors, omissions, or inaccuracies resulting from or contained in any Source Information. If it is determined that DRG has breached this Limited Warranty, DRG will, in its reasonable discretion, either: (i) re-perform the defective part of the Services or (ii) credit or refund the fees paid for the defective part of the Services. This remedy will be your sole and exclusive remedy and DRG’s entire liability for any breach of this Limited Warranty. You will be deemed to have accepted all of the Services if written notice of an alleged breach of this Limited Warranty is not delivered to DRG prior to the expiration of the Warranty Period. To the greatest extent permitted by law, except for this Limited Warranty, DRG makes no warranty whatsoever, including, without limitation, any warranty of merchantability or fitness for a particular purpose, whether express or implied, by law, course of dealing, course of performance, usage of trade or otherwise. Davey Resource Group | 23 APPENDIX A: EXPERIENCED STAFF Davey Resource Group | 24 Lori Brockelbank Project Manager Lori Brockelbank is an area manager in Western New York with Davey Resource Group (DRG). Lori is responsible for providing operational, fiscal, and sales support to the consulting team in Western New York. Her primary responsibilities include quality control; technical consulting and plan writing; tree assessments; tree ordinance interpretation; tree preservation activities; tree/ timber appraisals; arboricultural trainings; urban wood utilization investigations; expert witness testimony; and outreach and educational programs. Lori has experience in both traditional forestry and urban forestry. Lori has assisted with resource management on state and private lands in various counties throughout New York, Vermont, Pennsylvania, and West Virginia. She specializes in tree inventories, urban forest management plan and master plan writing, and contract processes (writing, bidding, and administration). Lori also focuses on private and community land activities that include insect/disease diagnosis, tree planting plans and inspections, and working with municipalities to obtain Tree City USA status. Education • B.S., Natural Resource Management, State University of New York (SUNY), College of Environmental Science and Forestry Certifications • Certified Arborist and Municipal Specialist (#NY-5326AM), The International Society of Arboriculture (ISA) • Tree Risk Assessment Qualification (TRAQ), ISA • Adult First Aid/CPR/AED, American Red Cross Professional Affiliations • International Society of Arboriculture • Jamestown Community College Tree Board New York State Arborist Association (President) New York State Urban and Community Forestry Council (Board Member) Society of Municipal Arborists • • • Jordan Roose Urban Forester Jordan Roose is an urban forester with Davey Resource Group (DRG). During his time with DRG, Jordan has gained experience on a number of projects around the U.S. Beginning in utility vegetation management, he assessed hazard trees along distribution lines throughout Pennsylvania and Central California, identifying tree species and issues that may threaten the integration of the utilities. He recently joined the urban forestry team in Buffalo, New York, where he works on a tree inventory for the town of Amherst and assists in restoration projects in the Eastern U.S., including herbicide application to invasive species, tree and shrub plantings, seeding, and emerald ash borer injections. He recently became an ISA Certified Arborist and has experience using Rover, TreeKeeper®, and GeoDigital softwares. Education • M.S., Biology, Salisbury University Certifications • Certified Arborist (#NY-6475A), International Society of Arboriculture (ISA) • Adult First Aid/CPR/AED, American Red Cross Education • B.S., Environmental Studies and Urban Forestry, State University of New York (SUNY) Certifications • Certified Arborist (#NY-6589A), International Society of Arboriculture (ISA) • Adult First Aid/CPR/AED, American Red Cross Special Training • Specialty Plant Healthcare Lauren Houtenbrink Inventory Arborist Lauren Houtenbrink joined Davey Resource Group in 2021 as an inventory arborist in Western New York. Lauren brings over six years of industry experience in urban forestry, plant healthcare, and horticulture and provides services in street tree inventory; tree assessments; plan writing; and contractor inspections. With DRG, Lauren has assisted in writing the University of Buffalo Community Forest Master Plan (CFMP), including the development of a new section elaborating on the benefits to human health via forest bathing. In addition to plan writing, Lauren assisted with an urban forest inventory in Grand Island, New York, inventorying both street and park trees. She also was assigned to the street tree inventory in San Diego, CA. Working with this team, Lauren expanded her knowledge to include trees found in southern California. Prior to joining DRG, Lauren was a trained plant healthcare technician with The Davey Tree Expert Company, which provided her with a strong background in pests and diseases commonly found in western New York, as well as knowledge of general tree physiology. Lauren is passionate about environmental justice concerns and focused her college thesis on areas of limited urban tree canopy within social justice areas. This experience caused her to become an advocate for the implementation of biophilic design and urban forestry development to minimize inequalities in community health—an important concern that reminds her why the development of urban forests is so important. • • • • • • EAB Trunk Injections TreeKeeper Rover GIS Professional Affiliations International Society of Arboriculture Education • B.S., Environmental Science, Keuka College Certifications • Certified Arborist (In Progress), International Society of Arboriculture (ISA) • Adult First Aid/CPR/AED, American Red Cross Special Training • TreeKeeper® • Rover Daniel Lazzaro Inventory Arborist Daniel Lazzaro is an inventory arborist and has been with Davey Resource Group (DRG) for about two years and provides services in utility vegetation management, inventory arboriculture, and row crop consulting services. He also develops final summaries of projects, oversees client communication, and supervises tree planting initiatives. Daniel served as the primary contact for the New York State Electric and Gas Geneva Division Vegetation Project and has completed large inventories in New York, such as the 6,000 tree inventory for the Village of Depew. Prior to joining DRG, Daniel was a row crop consultant with Nutrien Ag Solutions, working with farmers to develop fertilizer and pesticide spray plans. Daniel’s other professional experiences include supervising the planting of 3,000 trees on the Trees for Tribs New York State Department of Conservation grant; and designing a trail to develop hiking and cross country activity for the Yates County Community Center. APPENDIX B: RELATED PROJECTS AND REFERENCES Davey Resource Group | 29 PROJECT EXPERIENCE DRG lists numerous projects to demonstrate our ability to complete a similar scope of work to that which the town proposes. These experiences show that DRG can: » » » » » » Undertake, manage, and complete an inventory project. Accurately inventory trees, planting sites, and stumps. Provide data in specified formats. Assess tree risk following ANSI standards and industry best management practices. Provide qualified staff with proven experience inventorying trees and assessing tree condition and risk. Analyze inventory data extracting meaningful information that affects tree management, such as species diversity, diameter size class distribution, and tree risk. Help communities understand the costs associated with long-term tree maintenance. Provide solutions that address the needs of our clients. » » DRG is one of the largest employee-owned companies in the country, and we have a long history of supporting our municipal clients in their work to advance their urban and community forestry programs. We have a national footprint with offices throughout the US and Canada. Below is a list of all municipal tree inventory performed by DRG in New York State from 2018–Present, but we can provide a more comprehensive list as needed. » » » » » » » » » » » » » » » » City of Buffalo, NY City of Syracuse, NY City of Schenectady, NY City of Utica, NY City of Glens Falls, NY City of Watertown, NY City of Lockport, NY City of Dunkirk, NY Village of Brockport, NY Village of Lancaster, NY Village of Albion, NY Village of Russell Gardens, NY Town of Bedford, NY City of Binghamton, NY County of Niagara, NY Town of Amherst, NY » » » » » » » » » » » » » » » » Town of Ossining, NY Town of Warwick, NY Town of Tonawanda, NY Village of Scottsville, NY City of Watervliet, NY Village of Rhinebeck, NY Town of Jamestown, NY Village of Port Chester, NY Village of Cayuga Heights, NY Town and Village of New Paltz, NY Village of Port Chester, NY Village of Cooperstown, NY City of Port Jervis, NY Town of Greenburgh, NY Town of Clarence, NY Town of Bethlehem, NY If you would like additional examples of our work or require any additional information please contact us. Davey Resource Group | 30 APPENDIX C: INVENTORY DATA FIELDS Davey Resource Group | 31 1. Address/Location—DRG identifies the location of each tree, planting site, and stump by the following attributes. a. Address. House address. b. On Street. The street the tree is physically found. c. Side. The side of the house on which the tree stands in relation to the physical address. d. X and Y coordinates in the desired format. e. Park Name. The name of the park. 2. Species—DRG names trees by genus and species using both botanical and common names, and by cultivars where appropriate. 3. Tree Size—DRG’s urban foresters measure the diameter to the nearest inch in 1-inch size classes at 4½ feet above the ground, or diameter at breast height (DBH). 4. Multi-Stem Tree—DRG notes if a tree has multiple stems on trunks splitting less than 1 foot above ground level. 5. Condition—Staff consider signs of stress, poor structure, mechanical damage, soil and root problems, disease, and pests in the assessment of tree condition. a. Good. A good tree shows no significant problems. b. Fair. A fair tree has minor problems that may be corrected with time or corrective action. c. Poor. A poor tree has significant problems that are irrecoverable. d. Dead. A dead tree shows no sign of life. 6. Primary Maintenance—DRG assigns one of the following maintenance needs: a. Remove. Trees recommended for removal have defects that cannot be practically or cost-effectively treated. Most trees in this category have a sizable percentage of dead crown. b. Prune. Removal of one or more limbs to reduce risk, provide clearance, and restore the tree. • Crown raising • Crown cleaning • Crown reduction c. • Structural pruning Train. Pruning of young or medium-aged trees to improve tree and branch architecture. d. Discretionary. The town may opt to prune or manage the trees for health or aesthetic appearance. e. Stump Removal. A stump is present and recommended to be removed. f. Plant. During the inventory, vacant planting sites are identified as Vacant Site Small, Vacant Site Medium, and Vacant Site Large (implying mature tree size), depending on the growing space available and the presence of overhead wires. Lacking local code definitions, planting sites are determined based on standard specifications included in accepted technical journals and by the arboriculture industry. 7. Defects—DRG identifies the conditions which indicate the presence of structural defects recording only the most significant condition and limit conditions to the following: a. Dead and dying branches. b. Broken and/or hanging branches. c. Branch attachment (adventitious, codominant, multiple, overextended). d. Trunk condition (canker, bulges, ridges). e. Cracks. f. Decay or cavity (large trunk wound). Davey Resource Group | 32 8. Risk Rating—DRG evaluates risk and assigns a risk rating based on an assessment of the failure mode (i.e., branch, whole tree, codominant stem) with the most significant risk. The specified period for the risk assessment is one year. The risk part of this inventory and evaluation is to maintain compliance with the most recent standards and practices in the arboricultural industry. It is important to note that our inspections are “rapid assessments” and are meant to show a need for further study, and thus are not legally binding in any litigation. DRG used the following criteria and matrices, based on the International Society of Arboriculture Best Management Practices—Tree Risk Assessment, Second Edition (E. Thomas Smiley, Nelda Matheny, and Sharon Lilly 2017), to arrive at a risk rating. 1. Likelihood of Failure. Identifies the most probable failure and rates the likelihood that structural defect(s) will result in failure based on observed current conditions. 2. Likelihood of Impacting a Target. The rate of occupancy of targets within the target zone and any factors that could affect the failed tree as it falls towards the target. 3. Consequences of Failure. The consequences of tree failure are based on the level of target and potential harm that may occur. Consequences can vary depending on the size of the defect, a distance of fall for the tree or limb, and any other factors that may protect a target from harm. Target values are subjective, but DRG staff try to assess them from our client's perspective. As shown in the matrix below, the likelihood of failure and the likelihood of target determine the likelihood of tree failure impacting a target. DRG’s urban foresters estimate the risk rating by combining the likelihood of tree failure impacting a target and the consequences of failure in the matrix below. Risk ratings are Low, Moderate, High, and Extreme. A Low Risk tree poses a low overall level of risk. A Moderate Risk tree may pose some threat, particularly during storm events or unusual weather. A High Risk tree presents a high likelihood of tree or tree part failure, even during normal weather conditions. An Extreme Risk tree always poses a significant risk and probability of failure. Even though trees may pose multiple risks at once, DRG assigns one risk rating to each tree during the inventory process. The risk rating serves only as a prioritization mechanism and is not a guarantee; Cortland must determine the level of acceptable risk. Davey Resource Group | 33 Likelihood of Failure Consequences Negligible Minor Significant Severe Very likely Low Moderate High Extreme Likely Low Moderate High High Somewhat likely Low Low Moderate Moderate Unlikely Low Low Low Low Likelihood of Failure Likelihood of Impacting Target Very Low Low Medium High Imminent Unlikely Somewhat likely Likely Very likely Probable Unlikely Unlikely Somewhat likely Likely Possible Unlikely Unlikely Unlikely Somewhat likely Improbable Unlikely Unlikely Unlikely Unlikely 9. Risk Assessment Complete—Staff record if they are not able to complete the assessment due to obstructions, safety concerns, or other unforeseen site conditions. 10. Residual Risk—DRG estimates residual risk as None, Moderate, High, or Extreme for each inventoried tree, assuming that the recommended maintenance was carried out. DRG based residual risk solely on professional judgment, and our assessment of residual risk is not a guarantee or warranty of risk reduction. 11. Further Inspection—Trees in this category need added and future inspections due to a variety of issues beyond the scope of a standard tree inventory. Categories for further inspection include: a. Annual inspection (e.g., a tree with a defect requiring annual monitoring). b. Recent damage inspection (e.g., a healthy tree affected by recent construction or other damage). c. Advanced risk assessment (e.g., a tree with a defect needing added or specialized equipment for investigation). d. Insect/disease monitoring (e.g., a tree that appears to have an emerging insect or disease problem). e. None. 12. Overhead Utilities—For each tree or site, DRG records if overhead utilities are: a. Present and not conflicting. b. Present and conflicting. c. Not present. 13. Date of Inventory—The date the DRG urban forester collected the data. Davey Resource Group | 34 Resolution No. 2022-_______ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE REVISION OF MEMBERSHIP RATES FOR THE NEW IRONDEQUOIT COMMUNITY CENTER At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March, 2022 at 7:00 p.m. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ___________ offered the following resolution and moved its adoption: WHEREAS, the Town Board may adopt a membership fee schedule for the Irondequoit Community Center pursuant to Town Law Section 64; and WHEREAS, pursuant to Resolution No. 2021-097 adopted on April 20, 2021, the Town Board authorized a membership fee schedule for the Irondequoit Community Center as attached hereto as Addendum “A”; and WHEREAS, the Town Board now desires to revise the previously-approved fee schedule to update certain language and add a Senior Household Membership. The revised fee schedule is attached hereto as Addendum “B”. NOW, THEREFORE, BE IT RESOLVED, that the Town Board adopts the revised membership fee schedule for the Irondequoit Community Center in the form attached hereto as Addendum “B” This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ____________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Addendum “A” – Membership Rates April 20, 2021 RESIDENT Addendum "A" - Membership Rates April 20, 2021 NON-RESIDENT DAILY DROP IN FEE Fees - Youth $4.00 Adult (18-54 yrs.) $5.00 Senior (55+) $4.00 Tot Drop -Daily Drop In $5.00/child Memberships (Resident) Fee Per Yr. Cost Breakdown per Month Youth (11-17yrs) $180 $15 Adult (18-54 yrs.) $240 $20 Senior (55+) $180 $15� Senior Household (2) $276 $23 Household (6) 2 Adults 26+ 4 indivduals under age 26 Same mailing address (verification at time of membership purchase ) $480 $40 Add. Household member under age 26 $84 $7 110 -Visit Punch Card 10 -Visit Tot Drop Punch Card $40.00 $45.00 DAILY DROP IN FEE Fees Youth _ $6.00 Adult (18-54 yrs) $7.00 , Senior (55+) $6.00 Tot Drop not available for non-residents Memberships (non-resident) Fee Per Yr. Cost Breakdown 1 per Month Youth (11-17 yrs.) $300 $25 Adult (18-54 yrs.) $360 $30 Senior (55+) $300 $25 Senior Household (2) $396 _ $33 Household (6) 2 Adults 26+ 4 indivduals under age 26 Same mailing address (verification at time of membership purchase) $600 $50 Add. Household member under age 26 $144 $12 10 -Visit Punch Card $60.00 *AII memberships are billed monthly Paid Memberships include Fitness Room Access Access to walking path & lounges Tot Drop at No additional cost Monthly Rec staff run fitness classes, no add I. Member only family nights/events-TBD FREE Resident Access Pass Access to walking path & lounges Resident only family nights/events/open gym - Access to Teen lounge and Teen only events Resident rates on programs Ability to purchase a Tot Drop Punch pass or *All residents need at least a resident access pass for safety reasons/tracking in the building. *AII resident users will be required to create a user account in order to participate. Acknowledgement of policies, waivers, etc. will apply Addendum “B” – Membership Rates March 15, 2022 RESIDENT NON-RESIDENT DAILY DROP IN FEE Fees DAILY DROP IN FEE Fees Youth $4.00 Youth $6.00 Adult (18-54 yrs.)$5.00 Adult (18-54 yrs.)$7.00 Senior (55+)$4.00 Senior (55+)$6.00 Tot Drop-Daily Drop In $5.00/child Memberships (Resident)Fee Per Yr. Cost Breakdown per Month Memberships (non-resident)Fee Per Yr. Cost Breakdown per Month Youth (11-17yrs)$180 $15 Youth (11-17 yrs.)$300 $25 Adult (18-54 yrs.)$240 $20 Adult (18-54 yrs.)$360 $30 Senior (55+)$180 $15 Senior (55+)$300 $25 Senior Couple (Both need to be 55+)$276 $23 Senior Couple (Both need to be 55+)$396 $33 Household (6) 2 Adults 26+ 4 indivduals under age 26 Same mailing address (verification at time of membership purchase ) $480 $40 Household (6) 2 Adults 26+ 4 indivduals under age 26 Same mailing address (verification at time of membership purchase ) $600 $50 Add. Household member under age 26 $84 $7 Add. Household member under age 26 $144 $12 Senior Household (4) 1 Adult 55+ 1 Adult under or over 55+ 2 indivduals under age 26 Same mailing address (verification at time of membership purchase ) $360 $30 Senior Household (4) 1 Adult 55+ 1 Adult under or over 55+ 2 indivduals under age 26 Same mailing address (verification at time of membership purchase ) $480 $40 Add. Senior Household member under age 26 $60 $5 Add. Senior Household member under age 26 $120 $10 10-Visit Punch Card $40.00 10-Visit Punch Card $60.00 10-Visit Tot Drop Punch Card $45.00 Premium Memberships (Resident)Fee Per Yr. Cost Breakdown per Month Premium Memberships (non-resident)Fee Per Yr. Cost Breakdown per Month Youth (11-17yrs)$300 $25 Youth (11-17 yrs.)$360 $30 Adult (18-54 yrs.)$540 $45 Adult (18-54 yrs.)$660 $55 Senior (55+)$480 $40 Senior (55+)$600 $50 Senior Couple (Both need to be 55+)$696 $58 Senior Couple (Both need to be 55+)$816 $68 Household (6) 2 Adults 26+ 4 indivduals under age 26 Same mailing address (verification at time of membership purchase ) $840 $900 $70 - 1 Premium & Remainder Basic $75 - All Premium Household (6) 2 Adults 26+ 4 indivduals under age 26 Same mailing address (verification at time of membership purchase ) $960 $1020 $80 - 1 Premium & Remainder Basic $85 - All Premium Senior Household (4) 1 Adult 55+ 1 Adult under or over 55+ 2 indivduals under age 26 Same mailing address (verification at time of membership purchase ) $720 $780 $60 - 1 Premium & Remainder Basic $65 - All Premium Senior Household (4) 1 Adult 55+ 1 Adult under or over 55+ 2 indivduals under age 26 Same mailing address (verification at time of membership purchase ) $840 $900 $70 - 1 Premium & Remainder Basic $75 - All Premium *All memberships are billed monthly Addendum "B" - Membership Rates Tot Drop not available for Non-Residents Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A CONTRACT FOR SENIOR GOLF LEAGUES FOR SPRING/SUMMER 2022 At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit desires to contract with a golf course to provide tee times for the Senior Men’s and Ladies Golf Leagues in 2022; and WHEREAS, pursuant to Town Code Section 51-7, the Town of Irondequoit sought and obtained three written quotes for a 9-hole golf course within 15 miles of participants that would accept two Town-run leagues; and WHEREAS, Lake Shore Country Club submitted the lowest quote fitting the parameters needed for the leagues; and WHEREAS, these programs are paid for with fees received from participants and are appropriated for this purpose in account 001.6772.4120.0000.6775; and WHEREAS, the Town of Irondequoit seeks to contract for Senior recreational programming services with the Lake Shore Country Club pursuant to Addendum A, which is attached hereto and made a part hereof. NOW, THEREFORE, BE IT RESOLVED, that the Town Board authorizes the Supervisor to enter into contracts with Lake Shore Country Club in Addendum A in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Fitzpatrick voting __________ 3 QUOTE RECORDING SHEET DATE: DEPARTMENT: Irondequoit Recreation PROJECT: Golf League HAGt: 1 01- 1 DATE REQUIRED: F Lake Shore Country 1165 Greenleaf Road, 14612 PHONE/FAX: 585-663-9100 Club Rochester, PRICE PER TOTAL PRICE Wild Wood Country 1201 Rush West Rush PHONE/FAX: 585-334-5860 Club Road, Rush, UNIT PRICE 14543 TOTAL PRICE Webster Golf Club 440 Salt Road, Webster, PHONE/FAX: 585-265-1920 14580 ext 1 UNIT PRICE - TOTAL PRICE _ ITEM/DESCRIPTION Golf League - Seniors - per weeklround QTY 20 ,Men's League $11.00 $220.00 Men's League $20.00 $400.00 Men's League $19.00 $380.00 16 Women's League g $11.00 $176.00 Women's League $20.000 $320.00 Women's League $19.00 $304.00 a F - TOTAL 5396.00 5720,00 5684.00 2/28/20221:23 PM 2022 Golf Course Quote 1 REM/DESCRIPTION Golf Loaauo - Sonfors • por week/round Victor Hills Golf Club 1450 Brace Road, Victor, 14564 PHONE/FAX: 585-924-3480 20 Men's League 16 Women's League PHONFJFAJI: _ PHONE}fAX. UNIT TOTAL PART PRICE PRICE NUMBER $17.00 $17.00 $340.00 S272.00 UNIT TOTAL (PART PRICE PRICE 'NUMBER UNIT PRICE TOTAL PRICE AL REQUESTED 150: Jenne Kazak PURCHASE ORDER NO.: O4ARGE TO ACCOUNT NO.: COMMENTS: 130.000.6775 $0.00 2!28/20221:23 PM 2022 Golf Course Quote 2 LAKE SHthRE COUNTRY CLUB 1165 Greenleaf Road • Rochester, NY • 14612 (585) 663-9100 www.lakeshore-cc.com 2022 Shore Acres League Invoice Today's Date: February 28, 2022 League Name: Irondequoit Senior Men Starting Date: President: Jenna Kazak League Day: Starting Time: May 6, 2022 Friday 8:22am ,11.00(A.M.) / $12.00(P.M.) X 20 Weeks = $ 220.00 X 40 Players : $8,800 TOTAL DUE: $8,800.00 ** Balance Must be Paid by April 15, 2022 ** Shore Acres Executive Course 2022 League Contract I, (We), the undersigned officer(s) of the Town of Irondepuoit, on behalf of the Irondettuoit Senior Men's Golf League, understand and agree to the following terms for the 2022 golf season and affirm that I (we) have the authorization to act on behalf of the league. 1. Lake Shore Properties, Inc. agrees to reserve the 1st tee of Shore Acres Executive Course for the League's 40 players on Friday's from 8:22 to 9:30 A.M. /P.M. for 20 weeks beginning May 6 , 2022 through September 16 , 2022. 2. Price per league player will be $11.00 (A.M.) / $12.00 (P.M.) x 20 weeks (16 week minimum) = $220.00 per player for the 2022 golf season. In addition to weekly use of the course, each league player is entitled to discounted green fees Monday -Friday after the league starts through the balance of the season. Please note there is a seven (7) minute allowance between groups teeing off. There is no charge for substitution as long as they are playing for a paid member of the league during regular league play. Fivesornes are not permitted on the course during league play. 3. Shore Acres pace of play: Golfers should not take more than 2 hours to play 9 holes. 4. The league treasurer or representative shall pay the league fees in full by April 15th, 2022. Payment must be made with one (1) check. Any league not paid in full will be denied playing privileges. 5. The league secretary or representative will be responsible for supplying Lake Shore Properties, Inc. with the names and emails of all its players. This list should accompany the return of the executed contract. If this is not possible we must receive the final list at least one month prior to the league start date. 6. Should there be any changes in League Officers, the new Officer(s) are obligated by the terms of this contract. 7. Changes or amendments to this contract must be approved by both the League Officer(s) and Lake Shore Properties, Inc. 8. League schedules shall be subject to Lake Shore's event schedule. In the event that the event schedule is amended after the league schedule is established and a league date is cancelled, the league shall have the option of rescheduling that date at any available weekday time or receiving a green fee coupon that is valid at any time. 9. Bringing beverages (soft or alcoholic) onto Lake Shore property is strictly prohibited. Each league member is entitled to purchase beverages at Shore Acres at a reduced price on the evening of the league. Town Supervisor (please print) Phone: We declare that this contract, once signed and dated by the respective parties, will be the only contract applicable to the Town of Irondenuoit, on behalf of the Irondepuoit Senior Men's Golf League for 2022 and shall replace any previous contracts. By (Town Supervisor) Date: The undersigned hereby commits Lake Shore Properties, Inc. to abide by the terms of this contract as stated above. By (Lake Shore) Date: Shore Acres Executive Course 2022 League Contract I, (We), the undersigned officer(s) of the Town of Irondequoit, on behalf of the Irondequoit. Senior Women's Golf League, understand and agree to the following terms for the 2012 golf season and affirm that I (we) have the authorization to act on behalf of the league. 1. Lake Shore Properties, Inc. agrees to reserve the I st tee of Shore Acres Executive Course for the League's 20 players on Wednesday's from 8:37 to 9:07 A.M. /P.M. for 16 weeks beginning May 4 , 2022 through August 17 , 2022. 2. Price per league player will be $11.00 (A.M.) / $12.00 (P.M.) x _ 16 weeks (16 week minimum) = $176.00 per player for the 2022 golf season. In addition to weekly use of the course, each league player is entitled to discounted green fees Monday -Friday after the league starts through the balance of the season. Please note there is a seven (7) minute allowance between groups teeing off. There is no charge for substitution as long as they are playing for a paid member of the league during regular league play. Fivesomes are not permitted on the course during league play. 3. Shore Acres pace of play: Golfers should not take more than 2 hours to play 9 holes. 4. The league treasurer or representative shall pay the league fees in full by April 15th, 2022. Payment must be made with one (1) check. Any league not paid in full will be denied playing privileges. 5. The league secretary or representative will be responsible for supplying Lake Shore Properties, Inc. with the names and emails of all its players. This list should accompany the return of the executed contract. If this is not possible we must receive the final list at least one month prior to the league start date. 6. Should there be any changes in League Officers, the new Officer(s) are obligated by the terms of this contract. 7. Changes or amendments to this contract must be approved by both the League Officer(s) and Lake Shore Properties, Inc. 8. League schedules shall be subject to Lake Shore's event schedule. In the event that the event schedule is amended after the league schedule is established and a league date is cancelled, the league shall have the option of rescheduling that date at any available weekday time or receiving a green fee coupon that is valid at any time. 9. Bringing beverages (soft or alcoholic) onto Lake Shore property is strictly prohibited. Each league member is entitled to purchase beverages at Shore Acres at a reduced price on the evening of the league. Town Supervisor (please print) Phone: We declare that this contract, once signed and dated by the respective parties, will be the only contract applicable to the Town of Irondequoit, on behalf of the Irondequoit Senior Women's Golf League for 2022 and shall replace any previous contracts. By (Town Supervisor) Date: The undersigned hereby commits Lake Shore Properties, Inc. to abide by the terms of this contract as stated above. By (Lake Shore) Date: fre,/,/9 LAKE SHORE COUNTRY CLUB 1165 Greenleaf Road • Rochester, NY • 14612 (585) 663-9100 www.lakeshore-cc.com 2022 Shore Acres League Invoice Today's Date: League Name: 1:f-0 so/;,/ President: ! "%/1A. ;.Octik- CWd 7 Starting Date: League Day: Starting Time: $12.00(8M.} X 76 Weeks= $ , `� X Players: ‘leeeie ety 5'37 TOTAL DUE: $ —•' 5,?(!) 667 ** Balance Must be Paid by April 15, 2022 ** a IIn,18,go,fvnld oodcom 1-01111015100 elvcmo-1,l aol[w71n..an,L.18�,i f W Home 090688e0111ne: Il,duuf o,,in,181; S1i,di,,. Gal Membership. Res! ourolL&- 2022 Season Rases 0(9 Season Sates 9 Hobs Weekday 18 Holes Weekend 18 80180 (Before 12 pm) Weekend 18 Holes loiter 12 PMI I'F kol: %11:-.C.% P/.1I.1 Week719s 19 Holes Holes 000188nds 6 00 081 611 6:59 AM 7 00 A8.1 11119 59 01.1 .! I0 011 AA1 nS 1159 PM $35 12 00 8131 011 2 59 PM 53318 8 00 FM 11115:09 PM 510 18 Holes 13S 9 shies 530 Weather Widget rusl 01 4(1,90 19°F About Us WEBSTER GOLF CLUB .a. 08,6 GOLF CLUB - PubLic Rates BOOK TEE TIME ONLINE 2022 Summer Rates SR/JR /VETS clubl8 members WEEKDAYS 18 holes w/cart $48 00 $43 00 WEEKDAY AFTER 6PM WEEKEND MORNINGS WEEKEND AFTER 12 18 holes walking 9 holes w/cart 9 holes walking 9 w/cart 18 wlcart $36 00 S31 00 $24 00 $26.00 18 walking 18 w/cart 18 walking 9 w/cart $31 00 $43 20 $32 40 $26.00 $19 00 $21 00 $53 00 NA $40 00 NA $48 00 NA $36 00 NA $31.00 NA 9 walking $24 00 NA $27 90 $21 60 $23 40 $47 70 $36 00 $43 20 $32 40 $27 90 $21 60 Mar X11 �......+ 1''L't{lr I I,'tlk 9,oli Chit) Win10i F', i; uiq }tara•.IMri.H1,, i 1 0.111 ur'.. I uui rid 11r'n l�. .. 111 d 1 sr Victor Hills 2022 Rates North and South Courses *All Rates are Subject to Change* RATES FOR NORfil AND SOU COURSES Regular Player Ages 21 to 51 9 Holes Walking 9 Holes Riding 18 Holes Walling 10 Holes Riding rs1 {'Ih'J'I -1301 52!9411 Weekday Weekend $21 522 928 929 529 534 $41 $45 9 Holes Walking $18 i9n:r an3 lmn.-. Pg.' 9 Holes Riding 523 Do Not Apgly 18 Holes Waling 523 To Weekends 18 Holes Riding $33 On The North Super Senior 91ayer Ages 55 and Older Or South Courses Sultypnid 8!fuw 4.4.4 15 knillitfoh249 9 Holes Walling $17 9 Holes Riding $21 Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER AND AMEND VARIOUS CONTRACTS WITH VENDORS FOR GROUP EXERCISE PROGRAMMING FOR WINTER/SPRING 2022 At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022 at 7:00 p.m. local time, there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ____________ offered the following resolution and moved for its adoption: WHEREAS, pursuant to Town Board Resolution 2021-339, adopted on December 21, 2021, the Town Board authorized the Supervisor to enter into contracts with vendors for Group Exercise recreational programs as attached hereto as Addendum “A”; and WHEREAS, the Town Board desires to add instructors as described in Addendum “B,” attached hereto. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby replaces and supersedes Addendum “A” of Resolution 2021-339 with the chart attached hereto and made a part hereof as Addendum “B.” AND FURTHER IT BE RESOLVED THAT, the Town Board authorizes the Supervisor to enter into contracts with the vendors in Addendum “B,” which is attached hereto and made a part hereof, in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ____and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Supervisor Fitzpatrick voting __________ Page: 1 of 3 Addendum A IR- Activity Section Listing Group Exercise Instructors for Resolution Activity# Sec Description Beg Date End Date Time Period Days Instructor Group Ex Payout Tiers 9000 1 Barre Class 01/05/2022 01/26/2022 4:30pm - 5:15pm W VanOrden-Johnson, Lucy 30.00, 35.00, 40.00 2 Barre Class 02/02/2022 02/23/2022 4:30pm - 5:15pm W VanOrden-Johnson, Lucy 30.00, 35.00, 40.00 3 Barre Class 03/02/2022 03/30/2022 4:30pm - 5:15pm W VanOrden-Johnson, Lucy 30.00, 35.00, 40.00 4 Barre Class 04/06/2022 04/27/2022 4:30pm - 5:15pm W VanOrden-Johnson, Lucy 30.00, 35.00, 40.00 5 Barre Class 05/04/2022 05/25/2022 4:30pm - 5:15pm W VanOrden-Johnson, Lucy 30.00, 35.00, 40.00 9001 1 Core Class 01/05/2022 01/26/2022 5:30pm - 6:00pm W VanOrden-Johnson, Lucy 30.00, 35.00, 40.00 2 Core Class 02/02/2022 02/23/2022 5:30pm - 6:00pm W VanOrden-Johnson, Lucy 30.00, 35.00, 40.00 3 Core Class 03/02/2022 03/30/2022 5:30pm - 6:00pm W VanOrden-Johnson, Lucy 30.00, 35.00, 40.00 4 Core Class 04/06/2022 04/27/2022 5:30pm - 6:00pm W VanOrden-Johnson, Lucy 30.00, 35.00, 40.00 5 Core Class 05/04/2022 05/25/2022 5:30pm - 6:00pm W VanOrden-Johnson, Lucy 30.00, 35.00, 40.00 9015 1 Circuit (Nier)01/03/2022 01/31/2022 5:30pm - 6:15pm M Nier, Carole 27.00, 32.00, 37.00 2 Circuit (Nier)02/07/2022 02/28/2022 5:30pm - 6:15pm M Nier, Carole 27.00, 32.00, 37.00 3 Circuit (Nier)03/07/2022 03/28/2022 5:30pm - 6:15pm M Nier, Carole 27.00, 32.00, 37.00 4 Circuit (Nier)04/04/2022 04/25/2022 5:30pm - 6:15pm M Nier, Carole 27.00, 32.00, 37.00 5 Circuit (Nier)05/02/2022 05/23/2022 5:30pm - 6:15pm M Nier, Carole 27.00, 32.00, 37.00 9030 1 Vinyasa Yoga (Haefele)01/05/2022 01/26/2022 6:30am - 7:30am W Haefele, Jennifer 25.00, 30.00, 35.00 2 Vinyasa Yoga (Haefele)02/02/2022 02/23/2022 6:30am - 7:30am W Haefele, Jennifer 25.00, 30.00, 35.00 3 Vinyasa Yoga (Haefele)03/02/2022 03/30/2022 6:30am - 7:30am W Haefele, Jennifer 25.00, 30.00, 35.00 4 Vinyasa Yoga (Haefele)04/06/2022 04/27/2022 6:30am - 7:30am W Haefele, Jennifer 25.00, 30.00, 35.00 5 Vinyasa Yoga (Haefele)05/04/2022 05/25/2022 6:30am - 7:30am W Haefele, Jennifer 25.00, 30.00, 35.00 9031 1 Vinyasa Yoga (Vermeire)01/08/2022 01/29/2022 9:30am - 10:30am Sa Vermeire, Tiffany 27.00, 32.00, 37.00 2 Vinyasa Yoga (Vermeire)02/05/2022 02/26/2022 9:30am - 10:30am Sa Vermeire, Tiffany 27.00, 32.00, 37.00 3 Vinyasa Yoga (Vermeire)03/05/2022 03/26/2022 9:30am - 10:30am Sa Vermeire, Tiffany 27.00, 32.00, 37.00 4 Vinyasa Yoga (Vermeire)04/02/2022 04/30/2022 9:30am - 10:30am Sa Vermeire, Tiffany 27.00, 32.00, 37.00 5 Vinyasa Yoga (Vermeire)05/07/2022 05/28/2022 9:30am - 10:30am Sa Vermeire, Tiffany 27.00, 32.00, 37.00 9032 1A Yoga - Tues.01/04/2022 01/25/2022 8:00am - 9:00am Tu Lang, Carol 30.00, 35.00, 40.00 1B Yoga - Thurs.01/06/2022 01/27/2022 8:00am - 9:00am Th Lang, Carol 30.00, 35.00, 40.00 2A Yoga - Tues.02/01/2022 02/22/2022 8:00am - 9:00am Tu Lang, Carol 30.00, 35.00, 40.00 2B Yoga - Thurs.02/03/2022 02/24/2022 8:00am - 9:00am Th Lang, Carol 30.00, 35.00, 40.00 3A Yoga - Tues.03/01/2022 03/29/2022 8:00am - 9:00am Tu Lang, Carol 30.00, 35.00, 40.00 3B Yoga - Thurs.03/03/2022 03/31/2022 8:00am - 9:00am Th Lang, Carol 30.00, 35.00, 40.00 4A Yoga - Tues.04/05/2022 04/26/2022 8:00am - 9:00am Tu Lang, Carol 30.00, 35.00, 40.00 4B Yoga - Thurs.04/07/2022 04/28/2022 8:00am - 9:00am Th Lang, Carol 30.00, 35.00, 40.00 5A Yoga - Tues.05/03/2022 05/31/2022 8:00am - 9:00am Tu Lang, Carol 30.00, 35.00, 40.00 5B Yoga - Thurs.05/05/2022 05/26/2022 8:00am - 9:00am Th Lang, Carol 30.00, 35.00, 40.00 9040 1 Zumba (Haefele)01/03/2022 01/31/2022 6:30pm - 7:30pm M Haefele, Jennifer 25.00, 30.00, 35.00 2 Zumba (Haefele)02/07/2022 02/28/2022 6:30pm - 7:30pm M Haefele, Jennifer 25.00, 30.00, 35.00 3 Zumba (Haefele)03/07/2022 03/28/2022 6:30pm - 7:30pm M Haefele, Jennifer 25.00, 30.00, 35.00 Irondequoit Recreation User: MH Run Date/Time: 12/10/2021 @ 10:06am Page: 2 of 3 IR- Activity Section Listing Group Exercise Instructors for Resolution Activity#Sec Description Beg Date End Date Time Period Days Instructor Group Ex Payout Tiers 9040 4 Zumba (Haefele)04/04/2022 04/25/2022 6:30pm - 7:30pm M Haefele, Jennifer 25.00, 30.00, 35.00 5 Zumba (Haefele)05/02/2022 05/23/2022 6:30pm - 7:30pm M Haefele, Jennifer 25.00, 30.00, 35.00 9055 1 Rise and Shine Cardio Dance 01/05/2022 01/26/2022 8:30am - 9:30am W Richards, Samantha 30.00, 35.00, 40.00 2 Rise and Shine Cardio Dance 02/02/2022 02/23/2022 8:30am - 9:30am W Richards, Samantha 30.00, 35.00, 40.00 3 Rise and Shine Cardio Dance 03/02/2022 03/30/2022 8:30am - 9:30am W Richards, Samantha 30.00, 35.00, 40.00 4 Rise and Shine Cardio Dance 04/06/2022 04/27/2022 8:30am - 9:30am W Richards, Samantha 30.00, 35.00, 40.00 5 Rise and Shine Cardio Dance 05/04/2022 05/25/2022 8:30am - 9:30am W Richards, Samantha 30.00, 35.00, 40.00 9056 1 Zumba 01/05/2022 01/26/2022 6:15pm - 7:00pm W Nieznanski, Sue 27.00, 32.00, 37.00 2 Zumba 02/02/2022 02/23/2022 6:15pm - 7:00pm W Nieznanski, Sue 27.00, 32.00, 37.00 3 Zumba 03/02/2022 03/30/2022 6:15pm - 7:00pm W Nieznanski, Sue 27.00, 32.00, 37.00 4 Zumba 04/06/2022 04/27/2022 6:15pm - 7:00pm W Nieznanski, Sue 27.00, 32.00, 37.00 5 Zumba 05/04/2022 05/25/2022 6:15pm - 7:00pm W Nieznanski, Sue 27.00, 32.00, 37.00 9057 1 High Energy Cardio Dance 01/06/2022 01/27/2022 6:30pm - 7:15pm Th Richards, Samantha 30.00, 35.00, 40.00 2 High Energy Cardio Dance 02/03/2022 02/24/2022 6:30pm - 7:15pm Th Richards, Samantha 30.00, 35.00, 40.00 3 High Energy Cardio Dance 03/03/2022 03/31/2022 6:30pm - 7:15pm Th Richards, Samantha 30.00, 35.00, 40.00 4 High Energy Cardio Dance 04/07/2022 04/28/2022 6:30pm - 7:15pm Th Richards, Samantha 30.00, 35.00, 40.00 5 High Energy Cardio Dance 05/05/2022 05/26/2022 6:30pm - 7:15pm Th Richards, Samantha 30.00, 35.00, 40.00 9100 1A Silver Sneakers Classic (Jabs-Devins 01/03/2022 01/31/2022 10:30am - 11:30am M Jabs-Devins, Anja 30.00, 35.00, 40.00 1B Silver Sneakers Classic (Jabs-Devins 01/07/2022 01/28/2022 10:30am - 11:30am F Jabs-Devins, Anja 30.00, 35.00, 40.00 2A Silver Sneakers Classic (Jabs-Devins 02/07/2022 02/28/2022 10:30am - 11:30am M Jabs-Devins, Anja 30.00, 35.00, 40.00 2B Silver Sneakers Classic (Jabs-Devins 02/04/2022 02/25/2022 10:30am - 11:30am F Jabs-Devins, Anja 30.00, 35.00, 40.00 3A Silver Sneakers Classic (Jabs-Devins 03/07/2022 03/28/2022 10:30am - 11:30am M Jabs-Devins, Anja 30.00, 35.00, 40.00 3B Silver Sneakers Classic (Jabs-Devins 03/04/2022 03/25/2022 10:30am - 11:30am F Jabs-Devins, Anja 30.00, 35.00, 40.00 4A Silver Sneakers Classic (Jabs-Devins 04/04/2022 04/25/2022 10:30am - 11:30am M Jabs-Devins, Anja 30.00, 35.00, 40.00 4B Silver Sneakers Classic (Jabs-Devins 04/01/2022 04/29/2022 10:30am - 11:30am F Jabs-Devins, Anja 30.00, 35.00, 40.00 5A Silver Sneakers Classic (Jabs-Devins 05/02/2022 05/23/2022 10:30am - 11:30am M Jabs-Devins, Anja 30.00, 35.00, 40.00 5B Silver Sneakers Classic (Jabs-Devins 05/06/2022 05/27/2022 10:30am - 11:30am F Jabs-Devins, Anja 30.00, 35.00, 40.00 9101 1 Silver Sneakers Classic (Cuomo-Obe 01/04/2022 01/25/2022 10:45am - 11:45am Tu Cuomo-Oberst, Amy 27.00, 32.00, 37.00 2 Silver Sneakers Classic (Cuomo-Obe 02/01/2022 02/22/2022 10:45am - 11:45am Tu Cuomo-Oberst, Amy 27.00, 32.00, 37.00 3 Silver Sneakers Classic (Cuomo-Obe 03/01/2022 03/29/2022 10:45am - 11:45am Tu Cuomo-Oberst, Amy 27.00, 32.00, 37.00 4 Silver Sneakers Classic (Cuomo-Obe 04/05/2022 04/26/2022 10:45am - 11:45am Tu Cuomo-Oberst, Amy 27.00, 32.00, 37.00 5 Silver Sneakers Classic (Cuomo-Obe 05/03/2022 05/31/2022 10:45am - 11:45am Tu Cuomo-Oberst, Amy 27.00, 32.00, 37.00 9110 1A Silver Sneakers Yoga 01/03/2022 01/31/2022 11:45am - 12:45pm M Jabs-Devins, Anja 30.00, 35.00, 40.00 1B Silver Sneakers Yoga 01/05/2022 01/26/2022 10:30am - 11:30am W Jabs-Devins, Anja 30.00, 35.00, 40.00 2A Silver Sneakers Yoga 02/07/2022 02/28/2022 11:45am - 12:45pm M Jabs-Devins, Anja 30.00, 35.00, 40.00 2B Silver Sneakers Yoga 02/02/2022 02/23/2022 10:30am - 11:30am W Jabs-Devins, Anja 30.00, 35.00, 40.00 3A Silver Sneakers Yoga 03/07/2022 03/28/2022 11:45am - 12:45pm M Jabs-Devins, Anja 30.00, 35.00, 40.00 3B Silver Sneakers Yoga 03/02/2022 03/30/2022 10:30am - 11:30am W Jabs-Devins, Anja 30.00, 35.00, 40.00 Irondequoit Recreation User: MH Run Date/Time: 12/10/2021 @ 10:06am Page: 3 of 3 IR- Activity Section Listing Group Exercise Instructors for Resolution Activity#Sec Description Beg Date End Date Time Period Days Instructor Group Ex Payout Tiers 9110 4A Silver Sneakers Yoga 04/04/2022 04/25/2022 11:45am - 12:45pm M Jabs-Devins, Anja 30.00, 35.00, 40.00 4B Silver Sneakers Yoga 04/06/2022 04/27/2022 10:30am - 11:30am W Jabs-Devins, Anja 30.00, 35.00, 40.00 5A Silver Sneakers Yoga 05/02/2022 05/23/2022 11:45am - 12:45pm M Jabs-Devins, Anja 30.00, 35.00, 40.00 5B Silver Sneakers Yoga 05/04/2022 05/25/2022 10:30am - 11:30am W Jabs-Devins, Anja 30.00, 35.00, 40.00 9111 1 Body Conditioning 01/07/2022 01/28/2022 11:45am - 12:45pm F Jabs-Devins, Anja 30.00, 35.00, 40.00 2 Body Conditioning 02/04/2022 02/25/2022 11:45am - 12:45pm F Jabs-Devins, Anja 30.00, 35.00, 40.00 3 Body Conditioning 03/04/2022 03/25/2022 11:45am - 12:45pm F Jabs-Devins, Anja 30.00, 35.00, 40.00 4 Body Conditioning 04/01/2022 04/29/2022 11:45am - 12:45pm F Jabs-Devins, Anja 30.00, 35.00, 40.00 5 Body Conditioning 05/06/2022 05/27/2022 11:45am - 12:45pm F Jabs-Devins, Anja 30.00, 35.00, 40.00 9115 1 Silver Sneakers Circuit 01/07/2022 01/28/2022 8:30am - 9:30am F Cuomo-Oberst, Amy 27.00, 32.00, 37.00 2 Silver Sneakers Circuit 02/04/2022 02/25/2022 8:30am - 9:30am F Cuomo-Oberst, Amy 27.00, 32.00, 37.00 3 Silver Sneakers Circuit 03/04/2022 03/25/2022 8:30am - 9:30am F Cuomo-Oberst, Amy 27.00, 32.00, 37.00 4 Silver Sneakers Circuit 04/01/2022 04/29/2022 8:30am - 9:30am F Cuomo-Oberst, Amy 27.00, 32.00, 37.00 5 Silver Sneakers Circuit 05/06/2022 05/27/2022 8:30am - 9:30am F Cuomo-Oberst, Amy 27.00, 32.00, 37.00 9120 1A Zumba Gold 01/04/2022 01/25/2022 9:45am - 10:30am Tu Hensel, Michelle Ann 30.00, 35.00, 40.00 1B Zumba Gold 01/06/2022 01/27/2022 9:45am - 10:30am Th Hensel, Michelle Ann 30.00, 35.00, 40.00 2A Zumba Gold 02/01/2022 02/22/2022 9:45am - 10:30am Tu Hensel, Michelle Ann 30.00, 35.00, 40.00 2B Zumba Gold 02/03/2022 02/24/2022 9:45am - 10:30am Th Hensel, Michelle Ann 30.00, 35.00, 40.00 3A Zumba Gold 03/01/2022 03/29/2022 9:45am - 10:30am Tu Hensel, Michelle Ann 30.00, 35.00, 40.00 3B Zumba Gold 03/03/2022 03/31/2022 9:45am - 10:30am Th Hensel, Michelle Ann 30.00, 35.00, 40.00 4A Zumba Gold 04/05/2022 04/26/2022 9:45am - 10:30am Tu Hensel, Michelle Ann 30.00, 35.00, 40.00 4B Zumba Gold 04/07/2022 04/28/2022 9:45am - 10:30am Th Hensel, Michelle Ann 30.00, 35.00, 40.00 5A Zumba Gold 05/03/2022 05/31/2022 9:45am - 10:30am Tu Hensel, Michelle Ann 30.00, 35.00, 40.00 5B Zumba Gold 05/05/2022 05/26/2022 9:45am - 10:30am Th Hensel, Michelle Ann 30.00, 35.00, 40.00 9150 1A Motion Promotion-Tues 01/04/2022 01/25/2022 10:15am - 11:15am Tu Lang, Carol 30.00, 35.00, 40.00 1B Motion Promotion-Thurs.01/06/2022 01/27/2022 10:15am - 11:15am Th Lang, Carol 30.00, 35.00, 40.00 2A Motion Promotion-Tues 02/01/2022 02/22/2022 10:15am - 11:15am Tu Lang, Carol 30.00, 35.00, 40.00 2B Motion Promotion-Thurs.02/03/2022 02/24/2022 10:15am - 11:15am Th Lang, Carol 30.00, 35.00, 40.00 3A Motion Promotion-Tues 03/01/2022 03/29/2022 10:15am - 11:15am Tu Lang, Carol 30.00, 35.00, 40.00 3B Motion Promotion-Thurs.03/03/2022 03/31/2022 10:15am - 11:15am Th Lang, Carol 30.00, 35.00, 40.00 4A Motion Promotion-Tues 04/05/2022 04/26/2022 10:15am - 11:15am Tu Lang, Carol 30.00, 35.00, 40.00 4B Motion Promotion-Thurs.04/07/2022 04/28/2022 10:15am - 11:15am Th Lang, Carol 30.00, 35.00, 40.00 5A Motion Promotion-Tues 05/03/2022 05/31/2022 10:15am - 11:15am Tu Lang, Carol 30.00, 35.00, 40.00 5B Motion Promotion-Thurs.05/05/2022 05/26/2022 10:15am - 11:15am Th Lang, Carol 30.00, 35.00, 40.00 Irondequoit Recreation User: MH Run Date/Time: 12/10/2021 @ 10:06am Page: 1 of 3 Addendum B IR- Activity Section Listing Group Exercise Instructors for Resolution Activity#Sec Description Beg Date End Date Time Period Days Instructor Group Ex Payout Tiers 9015 1 Circuit (Nier)01/03/2022 01/31/2022 5:30pm - 6:15pm M Nier, Carole 27.00 2 Circuit (Nier)02/07/2022 02/28/2022 5:30pm - 6:15pm M Nier, Carole 27.00 3 Circuit (Nier)03/07/2022 03/28/2022 5:30pm - 6:15pm M Nier, Carole 27.00 4 Circuit (Nier)04/04/2022 04/25/2022 5:30pm - 6:15pm M Nier, Carole 27.00 5 Circuit (Nier)05/02/2022 05/23/2022 5:30pm - 6:15pm M Nier, Carole 27.00 6 Circuit (Nier)06/06/2022 06/27/2022 5:30pm - 6:15pm M Nier, Carole 27.00 9030 1 Vinyasa Yoga (Haefele)01/05/2022 01/26/2022 6:30am - 7:30am W Haefele, Jennifer 25.00, 30.00, 35.00 2 Vinyasa Yoga (Haefele)02/02/2022 02/23/2022 6:30am - 7:30am W Haefele, Jennifer 25.00, 30.00, 35.00 3 Vinyasa Yoga (Haefele)03/02/2022 03/30/2022 6:30am - 7:30am W Haefele, Jennifer 25.00, 30.00, 35.00 4 Vinyasa Yoga (Haefele)04/06/2022 04/27/2022 6:30am - 7:30am W Haefele, Jennifer 25.00, 30.00, 35.00 5 Vinyasa Yoga (Haefele)05/04/2022 05/25/2022 6:30am - 7:30am W Haefele, Jennifer 25.00, 30.00, 35.00 9031 1 Vinyasa Yoga (Vermeire)01/08/2022 01/29/2022 9:30am - 10:30am Sa Vermeire, Tiffany 32.00 2 Vinyasa Yoga (Vermeire)02/05/2022 02/26/2022 9:30am - 10:30am Sa Vermeire, Tiffany 27.00 3 Vinyasa Yoga (Vermeire)03/05/2022 03/26/2022 9:30am - 10:30am Sa Vermeire, Tiffany 27.00 4 Vinyasa Yoga (Vermeire)04/02/2022 04/30/2022 9:30am - 10:30am Sa Vermeire, Tiffany 27.00 5 Vinyasa Yoga (Vermeire)05/07/2022 05/28/2022 9:30am - 10:30am Sa Vermeire, Tiffany 27.00 6 Vinyasa Yoga (Vermeire)06/04/2022 06/25/2022 9:30am - 10:30am Sa Vermeire, Tiffany 27.00 9032 1A Yoga - Tues.01/04/2022 01/25/2022 8:00am - 9:00am Tu Lang, Carol 35.00 1B Yoga - Thurs.01/06/2022 01/27/2022 8:00am - 9:00am Th Lang, Carol 35.00 2A Yoga - Tues.02/01/2022 02/22/2022 8:00am - 9:00am Tu Lang, Carol 35.00 2B Yoga - Thurs.02/03/2022 02/24/2022 8:00am - 9:00am Th Lang, Carol 35.00 3A Yoga - Tues.03/01/2022 03/29/2022 8:00am - 9:00am Tu Lang, Carol 30.00 3B Yoga - Thurs.03/03/2022 03/31/2022 8:00am - 9:00am Th Lang, Carol 30.00 4A Yoga - Tues.04/05/2022 04/26/2022 8:00am - 9:00am Tu Lang, Carol 30.00 4B Yoga - Thurs.04/07/2022 04/28/2022 8:00am - 9:00am Th Lang, Carol 30.00 5A Yoga - Tues.05/03/2022 05/31/2022 8:00am - 9:00am Tu Lang, Carol 30.00 5B Yoga - Thurs.05/05/2022 05/26/2022 8:00am - 9:00am Th Lang, Carol 30.00 9040 4 Zumba (Haefele)04/04/2022 04/25/2022 6:30pm - 7:30pm M Haefele, Jennifer 25.00 5 Zumba (Haefele)05/02/2022 05/23/2022 6:30pm - 7:30pm M Haefele, Jennifer 25.00 9041 4 ZUMBA (Piccirilli)04/02/2022 04/30/2022 10:45am - 11:45am Sa Piccirilli, Suzanne 25.00 5 ZUMBA (Piccirilli)05/07/2022 05/28/2022 10:45am - 11:45am Sa Piccirilli, Suzanne 25.00 6 ZUMBA (Piccirilli)06/04/2022 06/25/2022 10:45am - 11:45am Sa Piccirilli, Suzanne 25.00 9055 1 Rise and Shine Cardio Dance 01/05/2022 01/26/2022 8:30am - 9:30am W Richards, Samantha 30.00 2 Rise and Shine Cardio Dance 02/02/2022 02/23/2022 8:30am - 9:30am W Richards, Samantha 30.00 3 Rise and Shine Cardio Dance 03/02/2022 03/30/2022 8:30am - 9:30am W Richards, Samantha 30.00 4 Rise and Shine Cardio Dance 04/06/2022 04/27/2022 8:30am - 9:30am W Richards, Samantha 30.00 5 Rise and Shine Cardio Dance 05/04/2022 05/25/2022 8:30am - 9:30am W Richards, Samantha 30.00 9056 1 Zumba 01/05/2022 01/26/2022 6:15pm - 7:00pm W Nieznanski, Sue 27.00, 32.00, 37.00 Irondequoit Recreation User: MH Run Date/Time: 02/28/2022 @ 10:47am Page: 2 of 3 Addendum B IR- Activity Section Listing Group Exercise Instructors for Resolution Activity#Sec Description Beg Date End Date Time Period Days Instructor Group Ex Payout Tiers 9056 1 Zumba 01/05/2022 01/26/2022 6:15pm - 7:00pm W Piccirilli, Suzanne 25.00 2 Zumba 02/02/2022 02/23/2022 6:15pm - 7:00pm W Nieznanski, Sue 27.00, 32.00, 37.00 2 Zumba 02/02/2022 02/23/2022 6:15pm - 7:00pm W Piccirilli, Suzanne 25.00 3 Zumba 03/02/2022 03/30/2022 6:15pm - 7:00pm W Nieznanski, Sue 27.00, 32.00, 37.00 4 Zumba 04/06/2022 04/27/2022 6:15pm - 7:00pm W Nieznanski, Sue 27.00, 32.00, 37.00 5 Zumba 05/04/2022 05/25/2022 6:15pm - 7:00pm W Nieznanski, Sue 27.00, 32.00, 37.00 6 Zumba 06/01/2022 06/29/2022 6:15pm - 7:00pm W Nieznanski, Sue 27.00, 32.00, 37.00 9057 1 Cardio Dance 01/06/2022 01/27/2022 6:30pm - 7:15pm Th Richards, Samantha 30.00 2 Cardio Dance 02/03/2022 02/24/2022 6:30pm - 7:15pm Th Richards, Samantha 30.00 3 Cardio Dance 03/03/2022 03/31/2022 6:30pm - 7:15pm Th Richards, Samantha 30.00 4 Cardio Dance 04/07/2022 04/28/2022 6:30pm - 7:15pm Th Richards, Samantha 30.00 5 Cardio Dance 05/05/2022 05/26/2022 6:30pm - 7:15pm Th Richards, Samantha 30.00 6 Cardio Dance 06/02/2022 06/30/2022 6:30pm - 7:15pm Th Richards, Samantha 30.00 9091 1 Group Exercise Substitutes 01/01/2022 06/30/2022 10:00am - 11:00am Su,M,Tu,Vittozzi, Kaitlyn 30.00, 35.00, 40.00 2 Group Exercise Substitutes 01/01/2022 06/30/2022 10:00am - 11:00am Su,M,Tu,(Hermann) Kraft, Kathleen 25.00, 30.00, 35.00 9092 1 Group Exercise Substitutes (Piccirilli)01/01/2022 12/31/2022 10:00am - 11:00am Su,M,Tu,Piccirilli, Suzanne 25.00 9100 1A Silver Sneakers Classic (Jabs-Devins 01/03/2022 01/31/2022 10:30am - 11:30am M Jabs-Devins, Anja 40.00 1A Silver Sneakers Classic (Jabs-Devins 01/03/2022 01/31/2022 10:30am - 11:30am M (Hermann) Kraft, Kathleen 35.00 1B Silver Sneakers Classic (Jabs-Devins 01/07/2022 01/28/2022 10:30am - 11:30am F Jabs-Devins, Anja 40.00 2A Silver Sneakers Classic (Jabs-Devins 02/07/2022 02/28/2022 10:30am - 11:30am M Jabs-Devins, Anja 40.00 2B Silver Sneakers Classic (Jabs-Devins 02/04/2022 02/25/2022 10:30am - 11:30am F Jabs-Devins, Anja 30.00, 35.00, 40.00 3A Silver Sneakers Classic (Jabs-Devins 03/07/2022 03/28/2022 10:30am - 11:30am M Jabs-Devins, Anja 30.00, 35.00, 40.00 3B Silver Sneakers Classic (Jabs-Devins 03/04/2022 03/25/2022 10:30am - 11:30am F Jabs-Devins, Anja 30.00, 35.00, 40.00 4A Silver Sneakers Classic (Jabs-Devins 04/04/2022 04/25/2022 10:30am - 11:30am M Jabs-Devins, Anja 30.00, 35.00, 40.00 4B Silver Sneakers Classic (Jabs-Devins 04/01/2022 04/29/2022 10:30am - 11:30am F Jabs-Devins, Anja 30.00, 35.00, 40.00 5A Silver Sneakers Classic (Jabs-Devins 05/02/2022 05/23/2022 10:30am - 11:30am M Jabs-Devins, Anja 30.00, 35.00, 40.00 5B Silver Sneakers Classic (Jabs-Devins 05/06/2022 05/27/2022 10:30am - 11:30am F Jabs-Devins, Anja 30.00, 35.00, 40.00 9101 1 Silver Sneakers Classic (Cuomo-Obe 01/04/2022 01/25/2022 10:45am - 11:45am Tu Cuomo-Oberst, Amy 37.00 2 Silver Sneakers Classic (Cuomo-Obe 02/01/2022 02/22/2022 10:45am - 11:45am Tu Cuomo-Oberst, Amy 37.00 3 Silver Sneakers Classic (Cuomo-Obe 03/01/2022 03/29/2022 10:45am - 11:45am Tu Cuomo-Oberst, Amy 27.00, 32.00, 37.00 4 Silver Sneakers Classic (Cuomo-Obe 04/05/2022 04/26/2022 10:45am - 11:45am Tu Cuomo-Oberst, Amy 27.00, 32.00, 37.00 5 Silver Sneakers Classic (Cuomo-Obe 05/03/2022 05/31/2022 10:45am - 11:45am Tu Cuomo-Oberst, Amy 27.00, 32.00, 37.00 9110 1A Silver Sneakers Yoga 01/03/2022 01/31/2022 11:45am - 12:45pm M Jabs-Devins, Anja 40.00 1A Silver Sneakers Yoga 01/03/2022 01/31/2022 11:45am - 12:45pm M (Hermann) Kraft, Kathleen 30.00 1B Silver Sneakers Yoga 01/05/2022 01/26/2022 10:30am - 11:30am W Jabs-Devins, Anja 40.00 2A Silver Sneakers Yoga 02/07/2022 02/28/2022 11:45am - 12:45pm M Jabs-Devins, Anja 40.00 2B Silver Sneakers Yoga 02/02/2022 02/23/2022 10:30am - 11:30am W Jabs-Devins, Anja 40.00 3A Silver Sneakers Yoga 03/07/2022 03/28/2022 11:45am - 12:45pm M Jabs-Devins, Anja 30.00, 35.00, 40.00 Irondequoit Recreation User: MH Run Date/Time: 02/28/2022 @ 10:47am Page: 3 of 3 Addendum B IR- Activity Section Listing Group Exercise Instructors for Resolution Activity#Sec Description Beg Date End Date Time Period Days Instructor Group Ex Payout Tiers 9110 3B Silver Sneakers Yoga 03/02/2022 03/30/2022 10:30am - 11:30am W Jabs-Devins, Anja 30.00, 35.00, 40.00 4A Silver Sneakers Yoga 04/04/2022 04/25/2022 11:45am - 12:45pm M Jabs-Devins, Anja 30.00, 35.00, 40.00 4B Silver Sneakers Yoga 04/06/2022 04/27/2022 10:30am - 11:30am W Jabs-Devins, Anja 30.00, 35.00, 40.00 5A Silver Sneakers Yoga 05/02/2022 05/23/2022 11:45am - 12:45pm M Jabs-Devins, Anja 30.00, 35.00, 40.00 5B Silver Sneakers Yoga 05/04/2022 05/25/2022 10:30am - 11:30am W Jabs-Devins, Anja 30.00, 35.00, 40.00 9111 1 Body Conditioning 01/07/2022 01/28/2022 11:45am - 12:45pm F Jabs-Devins, Anja 40.00 2 Body Conditioning 02/04/2022 02/25/2022 11:45am - 12:45pm F Jabs-Devins, Anja 30.00 3 Body Conditioning 03/04/2022 03/25/2022 11:45am - 12:45pm F Jabs-Devins, Anja 30.00 4 Body Conditioning 04/01/2022 04/29/2022 11:45am - 12:45pm F Jabs-Devins, Anja 30.00 5 Body Conditioning 05/06/2022 05/27/2022 11:45am - 12:45pm F Jabs-Devins, Anja 30.00 9115 1 Silver Sneakers Circuit 01/07/2022 01/28/2022 8:30am - 9:30am F Cuomo-Oberst, Amy 32.00 2 Silver Sneakers Circuit 02/04/2022 02/25/2022 8:30am - 9:30am F Cuomo-Oberst, Amy 27.00 3 Silver Sneakers Circuit 03/04/2022 03/25/2022 8:30am - 9:30am F Cuomo-Oberst, Amy 27.00 4 Silver Sneakers Circuit 04/01/2022 04/29/2022 8:30am - 9:30am F Cuomo-Oberst, Amy 27.00 5 Silver Sneakers Circuit 05/06/2022 05/27/2022 8:30am - 9:30am F Cuomo-Oberst, Amy 27.00 9120 1A Zumba Gold 01/04/2022 01/25/2022 9:45am - 10:30am Tu Hensel, Michelle Ann 30.00 1B Zumba Gold 01/06/2022 01/27/2022 9:45am - 10:30am Th Hensel, Michelle Ann 30.00 2A Zumba Gold 02/01/2022 02/22/2022 9:45am - 10:30am Tu Hensel, Michelle Ann 30.00 2B Zumba Gold 02/03/2022 02/24/2022 9:45am - 10:30am Th Hensel, Michelle Ann 35.00 3A Zumba Gold 03/01/2022 03/29/2022 9:45am - 10:30am Tu Hensel, Michelle Ann 30.00 3B Zumba Gold 03/03/2022 03/31/2022 9:45am - 10:30am Th Hensel, Michelle Ann 30.00 4A Zumba Gold 04/05/2022 04/26/2022 9:45am - 10:30am Tu Hensel, Michelle Ann 30.00 4B Zumba Gold 04/07/2022 04/28/2022 9:45am - 10:30am Th Hensel, Michelle Ann 30.00 5A Zumba Gold 05/03/2022 05/31/2022 9:45am - 10:30am Tu Hensel, Michelle Ann 30.00 5B Zumba Gold 05/05/2022 05/26/2022 9:45am - 10:30am Th Hensel, Michelle Ann 30.00 9150 1A Motion Promotion-Tues 01/04/2022 01/25/2022 10:15am - 11:15am Tu Lang, Carol 40.00 1B Motion Promotion-Thurs.01/06/2022 01/27/2022 10:15am - 11:15am Th Lang, Carol 40.00 2A Motion Promotion-Tues 02/01/2022 02/22/2022 10:15am - 11:15am Tu Lang, Carol 40.00 2B Motion Promotion-Thurs.02/03/2022 02/24/2022 10:15am - 11:15am Th Lang, Carol 40.00 3A Motion Promotion-Tues 03/01/2022 03/29/2022 10:15am - 11:15am Tu Lang, Carol 30.00, 35.00, 40.00 3B Motion Promotion-Thurs.03/03/2022 03/31/2022 10:15am - 11:15am Th Lang, Carol 30.00, 35.00, 40.00 4A Motion Promotion-Tues 04/05/2022 04/26/2022 10:15am - 11:15am Tu Lang, Carol 30.00, 35.00, 40.00 4B Motion Promotion-Thurs.04/07/2022 04/28/2022 10:15am - 11:15am Th Lang, Carol 30.00, 35.00, 40.00 5A Motion Promotion-Tues 05/03/2022 05/31/2022 10:15am - 11:15am Tu Lang, Carol 30.00, 35.00, 40.00 5B Motion Promotion-Thurs.05/05/2022 05/26/2022 10:15am - 11:15am Th Lang, Carol 30.00, 35.00, 40.00 9200 4 Small Group TRX with Anja 04/04/2022 04/25/2022 1:00pm - 2:00pm M Jabs-Devins, Anja 60.00% 5 Small Group TRX with Anja 05/02/2022 05/23/2022 1:00pm - 2:00pm M Jabs-Devins, Anja 60.00% 6 Small Group TRX with Anja 06/06/2022 06/27/2022 1:00pm - 2:00pm M Jabs-Devins, Anja 60.00% Irondequoit Recreation User: MH Run Date/Time: 02/28/2022 @ 10:47am Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING ENTRY INTO NEW YORK STATE WORKERS’ COMPENSATION ALLIANCE At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March, 2022, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the New York State Municipal Workers’ Compensation Alliance (“Comp Alliance”) is a group self-insurance program, consisting of a network of municipalities that have joined together for the purpose of providing the workers’ compensation and employers’ liability coverages required by New York State Law; and WHEREAS, the Town wishes to join the Comp Alliance, which will allow it to pool its resources with other municipalities in New York State to obtain workers’ compensation coverage for its employees, lead to lower administrative costs, and provide for diligent claims management and loss control services specifically tailored to the unique risks faced by municipalities; and WHEREAS, the anticipated premiums to participate in the Comp Alliance are set forth on the document titled Premium by Job Allocation, and enclosed with this Resolution; and WHEREAS, there has been proposed a “NEW YORK STATE MUNICIPAL WORKERS’ COMPENSATION ALLIANCE PLAN DOCUMENT” pursuant to Section 50, subsection 3-a, of the Workers’ Compensation Law (hereinafter “the Plan”); and WHEREAS, the Town is eligible for membership in the Plan; and WHEREAS, the Town has made an independent investigation of the Plan and reviewed the Plan document, and has concluded that it would be in the interests of the Town to participate therein. NOW, THEREFORE, BE IT RESOLVED, that the Town hereby elects, pursuant to Subdivision 3-a of Section 50 of the Workers’ Compensation Law, to become a self- insurer as to Workers’ Compensation claims against the Town. AND, THEREFORE, BE IT FURTHER RESOLVED, that pursuant to Section 50, Subdivision 3-a, of said Workers’ Compensation Law, notice of such election shall be filed forthwith with the Chairman of the Workers' Compensation Board, Self-Insurance Section. AND, THEREFORE, BE IT FURTHER RESOLVED, that this election shall become effective on April 1, 2022. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Board enters into membership in the Plan pursuant to Section 50, Subdivision 3-a, of the Workers’ Compensation Law. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Supervisor be and hereby is authorized and instructed to execute the Plan’s charter document on behalf of the Town. AND, THEREFORE, BE IT FURTHER RESOLVED, that custody of all joint Plan moneys by the Plan Administrator under the Plan be and the same hereby is approved. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Town Supervisor be and hereby is authorized and instructed to execute: (a) a letter on Town Letterhead expressing the Town’s interest in joining the New York State Municipal Workers’ Compensation Alliance effective April 1, 2022, in such form as annexed hereto; (b) the Member Participation Agreement, for the participation period April 1, 2022 through May 31, 2023, in such form annexed hereto; (c) the Plan’s charter document on behalf of the Town, in such form annexed hereto; and (d) all other documents required to join the Comp Alliance and Plan. This resolution shall take effect immediately. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Freeman voting __________ Town Board Member Romeo voting __________ Town Board Member Perticone voting __________ Town Supervisor Fitzpatrick voting __________ Membership Listing by County (Jan 2022) Albany Village of Altamont Town of Guilderland Village of Menands Village of Ravena Town of Rensselaerville Town of Westerlo Allegany Town of Birdsall Broome Binghamton Johnson City Joint Sewage Board City of Binghamton Colesville-Harpursville CSD Maine Endwell CSD Town of Dickinson Town of Fenton Village of Endicott Village of Johnson City Windsor CSD Cattaraugus Town of Allegany Town of Conewango Town of Freedom Town of Humphrey Town of Salamanca Town of South Valley Cayuga Cayuga County Cayuga County VFD Cayuga County Soil and Water Cayuga County Water and Sewer Authority City of Auburn Southern Cayuga CSD Town of Aurelius Town of Brutus Town of Cato Town of Conquest Town of Fleming Town of Genoa Town of Ira Town of Ledyard Town of Locke Town of Mentz Cayuga (Continued) Town of Montezuma Town of Moravia Town of Niles Town of Owasco Town of Scipio Town of Sempronius Town of Sennett Town of Springport Town of Sterling Town of Throop Town of Venice Town of Victory Village of Aurora Village of Cato Village of Cayuga Village of Fair Haven Village of Meridian Village of Moravia Village of Port Byron Village of Union Springs Village of Weedsport Weedsport CSD Chemung Town of Ashland Town of Baldwin Town of Catlin Town of Erin Town of Horseheads Town of Southport Town of Veteran Village of Millport Chenango Norwich City School District Otselic Valley CSD Clinton City of Plattsburgh Mooers VFD Town of Altona Town of Beekmantown Town of Black Brook Town of Chazy Town of Clinton Town of Dannemora Town of Ellenburg Town of Mooers Clinton (Continued) Town of Peru Town of Saranac Village of Dannemora Village of Rouses Point Cortland Cortland County Soil and Water Town of Truxton Village of Homer Delaware Walton CSD Dutchess JH Ketchum Hose Company Town of Beekman Town of Dover Town of East Fishkill Town of Hyde Park Town of LaGrange Town of North East Town of Pine Plains Town of Pleasant Valley Town of Red Hook Town of Rhinebeck Town of Union Vale Village of Fishkill Village of Millerton Village of Rhinebeck Village of Tivoli Erie Lackawanna CSD Town of Aurora Town of Boston Town of Brant Town of Colden Town of Concord Town of Eden Town of Newstead Town of Wales Village of Akron Village of Blasdell Village of Depew Village of Farnham Village of Kenmore Village of Lancaster Erie (Continued) Village of North Collins Village of Williamsville Greene Town of Ashland Town of Halcott Town of Lexington Town of Windham Village of Tannersville Hamilton Lake Pleasant CSD Piseco Common SD Town of Morehouse Village of Speculator Herkimer City of Little Falls East Canada Creek VFD East Herkimer VFD Newport Joint FD Town of Columbia Town of Danube Town of Fairfield Town of Frankfort Town of German Flatts Town of Herkimer Town of Litchfield Town of Little Falls Town of Manheim Town of Norway Town of Ohio Town of Russia Town of Salisbury Town of Schuyler Town of Stark Town of Webb Town of Winfield Village of Dolgeville Village of Frankfort Village of Herkimer Village of Ilion Village of Middleville Village of Newport Village of Poland Village of West Winfield Jefferson Village of Ellisburg Village of Mannsville Madison Town of Eaton Town of Nelson Monroe Town of Brighton Town of Penfield Town of Rush Town of Wheatland Village of Webster Montgomery Village of Nelliston Nassau City of Long Beach Roslyn Water District Sanitation District No. 7 Village of Baxter Estates Village of East Williston Village of Floral Park Village of Garden City Village of Great Neck Plaza Village of Malverne Village of Mineola Village of New Hyde Park Village of Old Westbury Village of Plandome Village of Westbury West Hempstead UFSD Niagara Town of Somerset Oneida Town of Kirkland Town of Westmoreland Village of Holland Patent Onondaga Town of Fabius Town of LaFayette Town of Marcellus Town of Otisco Town of Salina Town of Skaneateles Town of Spafford Town of Tully Village of Camillus Village of East Syracuse Onondaga (Continued) Village of Jordan Village of Liverpool Village of Manlius Village of Marcellus Village of Minoa Town of Pompey Village of Solvay Village of Tully Orange City of Newburgh Town of Cornwall Town of Goshen Town of Hamptonburgh Town of Highlands Town of Monroe Town of Mount Hope Town of New Windsor Town of Palm Tree Town of Wallkill Town of Warwick Village of Florida Village of Goshen Village of Highland Falls Village of Kiryas Joel Village of Maybrook Village of Monroe Village of Montgomery Village of Warwick Village of Washingtonville Oswego Village of Phoenix Putnam Carmel Fire District Town of Patterson Town of Southeast Village of Cold Spring Rensselaer City of Rensselaer East Schodack VFD #1 Raymertown Fire District Town of Berlin Town of Brunswick Town of Hoosic Rockland Town of Stony Point Village of Chestnut Ridge Village of Haverstraw Village of Hillburn Rockland (Continued) Village of Hillburn VFD Village of Nyack Village of Piermont Village of Pomona Village of Sloatsburg Village of Spring Valley Village of Upper Nyack Village of Wesley Hills Village of West Haverstraw West Haverstraw VFD Schenectady Town of Niskayuna Town of Princetown Town of Rotterdam Village of Delanson Schoharie Town of Blenheim Town of Broome Town of Cobleskill Town of Conesville Town of Esperance Town of Fulton Town of Gilboa Town of Summit Village of Cobleskill Village of Richmondville Village of Schoharie Schuyler Town of Cayuta Town of Orange Town of Tyrone Village of Watkins Glen Seneca Town of Ovid St. Lawrence Town of Piercefield Steuben City of Corning Town of Bath Town of Cohocton Town of Corning Town of Erwin Town of Erwin Urban Town of Rathbone Town of Wayne Village of Riverside Village of South Corning Suffolk Center Moriches UFSD Town of Babylon Town of Smithtown Town of Southampton Town of Southold Village of Amityville Village of Lindenhurst Village of North Haven Village of Northport Village of Ocean Beach Village of Patchogue Village of Port Jefferson Village of Sag Harbor Village of Saltaire Village of Westhampton Beach Tioga Owego Apalachin CSD Spencer Van Etten CSD Town of Owego FD Waverly CSD Tompkins Town of Caroline Town of Dryden Town of Enfield Town of Ulysses Village of Freeville Village of Lansing Wayne Wayne County Water and Sewer Westchester Rye Town Park Comm. Town of Bedford Town of Greenburg Town of North Castle Town of Ossining Town of Pound Ridge Town of Rye Village of Dobbs Ferry Village of Irvington Village/Town of Mount Kisco Village of Pelham Village of Sleepy Hollow Village of Tarrytown NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 1 Article I. Purpose a. Purpose: The purpose of the Plan is to provide for the efficient and economical evaluation, processing, administration, defense and payment of claims against Plan members for workers' compensation payments and employers' liability payments through self-insurance and otherwise; to effect cost savings insofar as may be possible in Plan members' expenses for such claims and services; to provide for centralized administration, funding, and disbursements for such services; and to provide for risk management to reduce future liability for workers' compensation payments and employers' liability payments. The Plan will function in compliance with the Workers' Compensation Law of the State of New York and all applicable rules, regulations and procedures promulgated by the Workers' Compensation Board of the State of New York. b. Fund Year: The Plan shall operate on a July 1 to June 30 fiscal year. The Plan shall continue from year to year until and unless terminated in the manner set forth herein. Article II. Definitions a. "Plan" or "the Comp Alliance" shall mean the New York State Municipal Workers’ Compensation Alliance Plan for Workers’ Compensation, as provided for herein or as may hereafter be provided for by amendment. b. "Municipal Corporation" shall have the meaning as defined in Sections 2 and 6-n of the General Municipal Law. c. “Plan member" or "member" shall mean a municipal corporation that has elected to join the New York State Municipal Workers’ Compensation Alliance Plan for group self-insurance. d. “Board of Trustees” or “Trustees” means the body that shall act as the fiduciary for the benefit of the members and is ultimately responsible for the overall governance of the Plan. e. “Plan-member Trustee” means a member of the Board of Trustees that is a public officer of a member municipal corporation. f. “At-large trustee” means a member of the Board of Trustees who is not a Plan-member trustee. g. “Key agent” means any person, firm or corporation hired by the Board of Trustees to serve as the group administrator, third party administrator, accountant, auditor, investment manager or actuary of the Plan. h. “Group Administrator” means an individual or entity licensed by the Workers’ Compensation Board pursuant to the Workers Compensation Law which is responsible for assisting the Comp Alliance with complying with the provisions of the Workers Compensation Law and the rules and regulations promulgated there under, and for the coordination of services, including, but not limited to, claims processing, insurance purchasing, loss control, legal, accounting and actuarial services. i. “Third Party Administrator” or “Claims Administrator” means an individual or entity licensed by the Workers’ Compensation Board pursuant to the Workers’ Compensation NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 2 Law which is responsible for the administration and defense of workers’ compensation claims of members. j. "Workers' compensation payments" shall mean all payments which a Plan member may become obligated to make directly to, or for the benefit of, an employee of the Plan member by operation of the Workers' Compensation Law of the State of New York. k. “Employers' liability payments" shall mean all payments which a Plan member may become obligated to make to third-parties by reason of such third-parties' liability to an employee of a Plan member by reason of acts or events which also give rise to compensable claims under the Workers' Compensation Law of the State of New York. l. "Opening fund balance" shall mean unspent moneys held by the Plan as of the first day of any fiscal year, but shall not include funds which have been reserved or otherwise set aside as against previously reported claims, whether or not formally asserted, for workers' compensation payments or employers' liability payments. m. “Plan Sponsor” shall mean the Association of Towns of the State of New York Article III. Trustees a. Number of Trustees: The Plan shall be governed in all respects by the Board of Trustees. The Board of Trustees shall consist of at least seven (7) trustees. A majority of trustees shall be public officers of Plan Members. No person who is a key agent shall serve on the Board of Trustees. b. Trustee Responsibilities: Trustees shall be responsible for the governance of the Plan, including oversight of all monies collected or disbursed by the Plan, engaging and coordinating any and all key agents, maintaining the integrity of the Plan’s investments, and taking all necessary actions to ensure that the Plan complies with the Workers Compensation Law and all applicable rules and regulations. The Board of Trustees shall cause a certified financial statement to be prepared at the end of each fiscal year by an independent certified public accountant approved by the Board of Trustees, which shall be furnished to all trustees and made available to all Plan Members. i. c. Trustees Held Harmless: No trustee or former trustee shall be liable to any other trustee or Plan member for actions taken in good faith and within the scope of such trustee's authority; and the Plan shall indemnify, save and hold harmless each trustee or former trustee from any liability arising from any claim, judgment, lawsuit, action or other proceeding, by virtue of their capacity as trustee or in connection with actions taken in good faith and within the scope of such trustee's authority, including reasonable and necessary attorneys' fees and disbursements incurred in connection therewith. d. Bylaws: Except as set forth herein, the operations of the Board of Trustees shall be governed by bylaws adopted by it, as amended from time to time. Article IV. Members a. Eligibility: Membership in the Plan is limited to municipal corporations. NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 3 b. Admission of New Members: Each prospective member of the Plan must execute a Participation Agreement for the group acknowledging that the member understands and agrees to the requirements, obligations and responsibilities associated with membership in the Plan, including, but not limited to joint and several liability and the obligation to pay all funding contributions, WCB assessments and supplemental assessments. The Participation Agreement shall take such form and contain such information as determined by the Board of Trustees. The Board of Trustees shall be under no obligation to admit new members to the Plan. c. Member Responsibilities: Members shall comply with all of the responsibilities set forth in the Plan Document and the Participation Agreement. Each member shall be responsible, jointly and severally, for all liabilities of the Plan under the Workers Compensation Law and all rules and regulations enacted pursuant thereto during its respective period of membership. d. Terms and Conditions of Membership: Municipal corporations, including school districts and boards of cooperative educational services, may be permitted to join the Plan at such times and on such terms as may be approved by a majority vote of the Board of Trustees; provided, however, that the Board of Trustees shall be under no obligation to admit new members to the Plan. The Board of Trustees may require applicants for Plan membership to furnish fiscal and loss information, to submit to examinations of their records and operations, and to bear the reasonable expense of such examination. All members must enter into a Participation Agreement, and it is is expressly understood and agreed by each Plan member that: i. each member understands and accepts that it is responsible pursuant to the Laws of the State of New York for workers' compensation payments to employees and for employers' liability payments to third-parties, and the existence of this Plan shall not relieve or displace any such liability; provided, however, that the Plan shall be liable to its members, and the members shall be liable to the Plan and each other, for the obligations set forth herein. ii. each member will appear before the Workers' Compensation Board, and before any other tribunal having jurisdiction over workers' compensation or employers' liability claims, in the name of the Plan and, further, that the Plan shall furnish representation as provided herein. iii. each member agrees that it will adhere to the requirements of the Plan, will cooperate in such inquiries and furnish such information as may be necessary or appropriate for Plan purposes, and will promptly pay such initial assessments, continuing assessments, and supplementary assessments, as may properly be made pursuant to the Plan. iv. each member consents that the Plan may, in its own name, commence such legal or equitable actions or proceedings in the Supreme Court of the State of New York or in any other competent tribunal having jurisdiction against any member to enforce the obligations of such member pursuant to the Plan. NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 4 v. as a condition precedent to membership to the Plan, each Plan member represents and warrants to the Plan and to every other member that it has in all respects the power and authority to participate in the Plan as a member; and that it has lawfully and properly taken all steps and performed all acts which may be required to participate in the Plan pursuant to the Plan itself and all applicable laws. vi. it is understood and agreed by each Plan member that the funding contributions received from each member will be commingled, and that funds received from one member may, in accordance with Plan criteria, be disbursed for the benefit of other members. vii. member obligations: All members shall be responsible for: 1. the prompt payment of all assessments; 2. the maintenance of accurate books and records with respect to workers' compensation and employers' liability claims; 3. the prompt furnishing of information regarding actual and anticipated workers' compensation and employers' liability claims, and with respect to matters likely to give rise to such claims; 4. cooperation with and facilitation of all reasonable inquiries which may be made by the Board of Trustees or Key Agents with respect to specific claims and with respect to loss experience in general; and 5. cooperation with all risk management and loss control programs which may be instituted by the Board of Trustees. viii. no municipal corporation, including school district or board of cooperative educational services, shall be admitted to plan membership until its governing body has adopted a resolution accepting the terms of this Plan Document and entered into a Participation Agreement. Sample enabling resolutions in the forms set forth in Appendices A & B hereto, or in such other forms as may from time to time be prescribed by the Board of Trustees. ix. Once admitted to plan membership, each member shall be obligated to cooperate in the administration of the plan and to perform all requirements of continuing membership set forth in the Participation Agreement. x. The Board of Trustees may decide to pay, compromise or contest any claim. A decision by the Board of Trustees to pay, compromise, or contest any claim shall be final and binding. Article V. Revocation and Termination of Membership a. Any member which fails to pay a required fund contribution, WCB assessment or supplemental assessment within 90 days after the date on which such fund contribution or supplemental assessment was payable will be deemed to have given notice of withdrawal from the Plan, effective at the end of the policy year following the 90-day period. The withdrawal of a member for the failure to pay a required NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 5 funding contribution or supplemental assessment shall not relieve the member of any funding contribution or supplemental assessment due to the Plan for the full policy year. No forbearance with respect to any Plan member or any payment will be deemed to create a waiver with respect to subsequent defaults by the same or any other member. b. The Board of Trustees may terminate the membership of any Plan member with not less than 90 days notice, as follows: i. By majority vote, for failure to comply with any of the provisions of the Plan Document or Participation Agreement; or ii. By two-thirds vote, for any other reason. c. A plan member reserves the right to revoke this agreement upon sixty (60) days written notice to the Plan. The effective date of termination will be the end of the member’s policy year following the sixtieth day from the mailing of such written notification. Any plan member who withdraws or is terminated pursuant to this paragraph from membership will assume sole responsibility as of the effective date of termination for all workers' compensation and employers' liability claims against it which relate to occurrences which take place after the termination date. As of such termination date, the withdrawing or terminated member shall cease to have any liability with respect to any occurrences which took place prior to the termination date regardless of when the claim is submitted, except that such withdrawing or terminated member shall be responsible for any supplemental assessment resulting from a plan shortfall for those claims which arose prior to the date of such termination or withdrawal, as set forth in Article VI of the Plan Document. d. It is expressly understood that any notice to revoke, notice to withdraw, or termination as set forth above shall in effect release the Plan and each of the remaining Plan members from any liability to the withdrawing or expelled member, except as expressly provided herein. Article VI. Fund Contributions and Supplemental Assessments a. Annual Fund Contribution: Upon joining the Comp Alliance, and in each year thereafter that the member remains in the plan, the member shall make a fund contribution in exchange for the coverage for workers’ compensation payments and employers’ liability payments provided by the Plan. Each members fund contribution shall reflect the: a) exposure and loss experience of the member; b) services to be rendered to the member; and c) any other equitable factor. The Board of Trustees reserves the right to adjust the annual fund contribution of any particular member in the event the initial fund contribution calculation was the result of a material error, omission or misstatement of loss data or any other information necessary to arrive at the appropriate funding level that is furnished by the member, its agents or representatives. b. Supplemental assessments: As set forth herein, the Board of Trustees may cause to be levied supplemental assessments against its members. Supplemental assessments shall be determined by the ratio that each individual members fund contribution bears to the NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 6 aggregate fund contribution for the plan fiscal year or years to which the supplemental assessment applies. The Board of Trustees may levy supplemental assessments in the following circumstances: i. upon winding up or termination of the plan; or ii. where there exists a deficiency in the overall funding of the plan, as determined by the audited financial statements for that year or years; or iii. where otherwise required by law. Members who leave the plan shall remain liable any such supplemental assessments levied for the years during which they were a member of the plan. Prior to levying a supplemental assessment, the Board of Trustees shall develop a plan to ensure that such supplemental assessments are charged in a fair and equitable manner, and shall give notice to members and former members of the plan as soon as practicable prior to levying such assessment. The failure to receive such notice shall not relieve the member or former member of their obligation to pay such supplemental assessment. Article VII. Administration a. The Board of Trustees shall at all times be responsible for the governance of the Plan. Day- to-day administration of the Plan shall be vested in such group administrators, third-party administrators and other key agents as determined by the Board of Trustees. The Board of Trustees may contract with a group administrator, third party administrator, and such other persons, firms or corporations as it deems necessary to perform the day-to-day administration of the Plan. b. The engagement of a Group Administrator and / or a Third-Party Administrator shall be effected by a written contract, approved by the Board of Trustees and Executed by the Chair. All such contracts shall be for a term not to exceed five years. Such contract(s) shall provide, at a minimum, for: i. investigation, processing and filing of claims with the Workers' Compensation Board; ii. representation, whether directly or through counsel, of Plan members before the Workers' Compensation Board and other appropriate administrative and judicial tribunals; iii. making recommendations for the payment or compromise of claims; iv. making recommendations for the procuring of insurance to effectuate the purposes and preserve the financial stability of the Plan; v. making recommendations with respect to the administrative and fiscal management of the Plan; vi. reviewing and making recommendations with respect to the funding of the Plan from year to year; vii. conducting surveys and studies with respect to individual Plan members and NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 7 otherwise, and making recommendations with respect to risk management and loss control programs; viii. evaluating new applicants for Plan membership and making recommendations with respect to such applications; ix. designing and implementing all necessary re-insurance and excess programs; and performing such other functions as may properly be delegated by the Board of Trustees. c. Such group administrator and / or third-party administrator shall be responsible for assisting the Plan by coordinating the services and management of the Plan’s affairs, determining and collection of annual fund contributions and supplemental assessments, loss-control, independent medical examinations, claims processing, legal, accounting and bookkeeping services. d. Notwithstanding paragraphs a-c of this section, the Board of Trustees may hire and employ such key agents and employees as they deem necessary for the efficient and effective administration of the Plan. e. Plan Sponsor: The plan sponsor shall serve as custodian of the funds of the Plan, and at all times have custody of the Plan's funds. The plan sponsor shall: i. maintain a separate fund for workers' compensation and, if authorized by the Board of Trustees and shall maintain separate workers' compensation reserve funds. ii. be bonded in an appropriate amount as approved by the Board of Trustees. iii. maintain complete and accurate books of account for all funds in its custody in accordance with generally accepted accounting principles applicable to public bodies in general and Municipal corporations in particular. iv. invest any Plan funds not needed for current operating expenses in accordance with the investment policy adopted by the Board of Trustees. v. designate a depository for the Plan, which will be reviewed from time to time by the Board of Trustees. vi. undertake to accomplish those tasks or assignments received from the Board of Trustees as they relate to the administration or implementation of the Plan. vii. report to the Board of Trustees with respect to the source and application of funds. f. The Plan shall indemnify, save and hold harmless the Plan Sponsor from any liability arising from any claim, lawsuit, action or other proceeding, in connection with actions taken in good faith and within the scope of the plan sponsor’s authority, including reasonable and necessary attorneys' fees and disbursements incurred in connection therewith. Article VIII. Investments a. The Board of Trustees shall contract with an investment manager for the investment of funds not needed for current operating expenses in accordance with the investment policy NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 8 established by the Board of Trustees. The investment policy shall be formally approved and adopted by the Board of Trustees of the Comp Alliance and reviewed annually by the audit and finance committee or it successor, on an annual basis. All amendments to the policy shall be effective upon adoption by the Board of Trustees by resolution. b. The Comp Alliance’s investment program will consistent with its overall financial needs and results in the prudent management of invested funds, the availability of operating funds when ended to pay claims, operating and administrative expenses, and to provide an acceptable market-based investment return. The Comp Alliance investment program shall be operated in conformance with all applicable federal and state laws and regulations, and in accordance with the Plan Document. c. Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the Comp Alliance. The “prudent investor” standard of care shall apply to the management of the Comp Alliance portfolio. d. The audit and finance committee shall, in advance of the regularly scheduled board meeting, meet with the investment manager, and report to the board on the investments of the Plan. Article IX. Amendment And Termination Of Plan a. The Plan may be amended by a two-thirds vote of the Board of Trustees. Copies of amendments will be filed with the Workers' Compensation Board. b. The Plan may be terminated by a two-thirds vote of the Board of Trustees, effective at the end of the then-current fiscal year; provided, however, that the Plan shall remain in existence for the winding up of its affairs as provided in this Article. c. In the event that the Plan be terminated, the Board of Trustees shall, no later than the effective date of termination, cause to be prepared a dissolution plan that includes schedules of the Plan's assets and the Plan's current and future liabilities, including all liquidated, contingent and disputed liabilities. The Plan’s liabilities shall not include any obligation for workers' compensation or employers' liability claims against Plan members, except for those by members that have arisen prior to the termination date of Plan. d. The dissolution plan shall provide for: 1. the payment of all current and acknowledged liabilities; 2. the establishment a reserve fund for the payment of all future and contingent liabilities, as such liabilities are determined by the plan’s actuary; 3. the administration and run-off of future and contingent liabilities; NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 9 4. the return to members of any funds deemed to be in excess of those necessary to run off future and contingent liabilities within a reasonable period of time. The return of funds to members shall be subject to a finding by the Workers’ Compensation Board that, with the understanding that such funds are to be returned to the public fisc of the member, such excess amounts are not necessary for the payment of future or contingent liabilities; 5. the levying of a special assessment in the event the Plan’s assets are insufficient to pay all of the Plan’s current and future liabilities. e. Supplemental assessments levied against, or distribution of surplus funds to, Comp Alliance members as a result of the dissolution of the Plan shall be determined in a fair and equitable manner and may consider each members longevity with the Comp Alliance, its proportionate share of funding contributions and its proportionate share of liabilities. f. Funds in excess of what is necessary to pay for the liabilities of the plan shall be returned to members within a reasonable period of time following the dissolution of the Plan, subject to: 1. a determination by the Workers’ Compensation Board that such funds are no longer necessary to pay for the liabilities of the Plan; 2. each then-current Plan member executing a release in suitable form relieving the Plan, and each other then-current member from any liability arising from the Plan. Article X. Reformation & Supervening Law To the extent that any provision of the Plan be determined by a court of competent jurisdiction to be invalid in whole or in part under existing or hereafter-enacted law, the remaining provisions of this instrument shall remain in full force and effect, and any disputed provision shall, to the extent possible, be interpreted in such manner as to conform to applicable legal requirements. In the event that the Board of Trustees determines that the complete or partial invalidity of any provision of this instrument would materially prevent or impede the accomplishment of the essential purposes of the Plan, then the Plan shall be terminated in accordance with the Plan. NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 10 APPENDIX A WHEREAS there has been proposed a "NEW YORK STATE MUNICIPAL WORKERS' COMPENSATION ALLIANCE PLAN DOCUMENT" pursuant to Section 50 3-a of the Workers' Compensation Law (hereinafter "the Plan"); and WHEREAS the (Municipality) is eligible for membership in the Plan; and WHEREAS the (Municipality) has made an independent investigation of the Plan and reviewed the Plan document, and has concluded that it would be in the interests of the (Municipality) to participate therein; now, therefore, be it RESOLVED that the (Municipality) enter into membership in the Plan pursuant to Section 50 Subdivision 3-a of the Workers' Compensation Law; and be it further RESOLVED, that (Signature Authority) be and hereby is authorized and instructed to execute the Plan's charter document on behalf of the (Municipality); and be it further RESOLVED, that the custody of all joint Plan moneys by the Plan Administrator under the Plan be and the same hereby is approved. A MOTION was made by (Name) and seconded by (Name) to adopt the above resolution by the (Governing Board) of the (Municipality) at its (Date) meeting. S _____________________(signature) E _____________________(name/title) A _____________________(date) L NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 11 APPENDIX B EXTRACT OF MINUTES The following is an exact copy of a portion of the Minutes of the (Governing Board) meeting dated (Date) . "WORKERS' COMPENSATION - SELF INSURANCE" "A MOTION was made by (Name) and seconded by (Name) to adopt the following resolution: "RESOLVED, that the (Municipality) hereby elects, pursuant to Subdivision 3-a of Section 50 of the Workers' Compensation Law, to become a self-insurer as to Workers' Compensation claims against this Municipality; and be it further "RESOLVED, that pursuant to Section 50 Subdivision 3-a of said Workers' Compensation Law, notice of such election shall be filed forthwith with the Chairman of the Workers' Compensation Board, Self-Insurance Section; and be it further "RESOLVED, that this election shall become effective on (Date) . "MOTION carried". S _____________________(signature) E _____________________(name/title) A _____________________(date) L NEW YORK STATE MUNICIPAL WORKERS COMPENSATION ALLIANCE PLAN DOCUMENT 12 APPENDIX C (T O B E T YPED O N M UNICIPALITY L ETTERHEAD ) (SEND REGISTERED MALL RETURN RECEIPT) TO: Present Insurance Carrier RE: Name of Municipality Policy No. Policy No. -for Volunteer Fire Fighters (if different from above, if applicable) Policy No. -for Volunteer Ambulance Corps (if different from above, if applicable) Sir or Madam: This letter is to advise you that the (Name of Municipality) has elected to become self-insured, effective (Effective Date), in accordance with Subdivision 3 -a of Section 50 of the Workers' Compensation Law. Notice is hereby given of this Municipality's intention to cancel the subject policy with (Name of Insurance Carrier) as of (Effective Date) . This notice is timely in accordance with the notice of cancellation requirement. We wish to thank you for your efforts and services during the term of this policy. Very truly yours, (Please send us a copy of this letter when mailed.) Executive Director: Michael Kenneally 518-465-0128 Claims: Howard Bitner Member Services: Aaron Reader 516-750-9376 866-697-7665 Member Participation Agreement Member: Town of Irondequoit Agent: Paris Kirwan Associates Participation Period: 4/1/22-5/31/23 The New York State Municipal Workers’ Compensation Alliance (Comp Alliance) is a group self -insurance program – a network of municipal employers that have joined together for the purpose of providing the workers’ compensation and employers’ liability coverages required by New York State Law. By participating in the Comp Alliance, you are pooling your resources with other municipalities in New York State to obtain workers’ compensation coverage for your employees, leading to lower administrative costs, diligent claims management and loss control services specifically tailored to the unique risks faced by municipalities. As a member of the Comp Alliance, there are certain legal responsibilities that you must be aware of and which remain enforceable even in the event of withdrawal from the Comp Alliance. Please review this participation agreement carefully and contact the Comp Alliance with any questions. How Group Self-Insurance Works: Each member of the Comp Alliance makes an annual funding contribution that is used to pay for claims incurred during the year over the lifetime of the claim. To help ensure that the funding contributions remain fair, they are designed to reflect each member’s projected ultimate costs of claims based on their loss experience and payroll. Funds that are not used to pay claims during the year are placed in reserve to pay the future costs of the claims. These future funds are invested so that the interest received can help offset the future costs of the claims. In the event that there are surplus funds after all future liabilities are determined, the excess may be used to offset future rates or be paid back to the member. Conversely, in the event that t he funds are not sufficient to pay future liabilities, members may be called upon to pay a supplemental assessment. To protect against this possibility, the Comp Alliance makes every effort to accurately determine the future liabilities of the program to ensure that its assets are sufficient to pay its total liabilities. Joint and Several Liability Each member shall be responsible, jointly and severally, for all liabilities of the Plan under the Workers’ Compensation Law and all rules and regulations ena cted pursuant thereto incurred during its respective period of membership in the Comp Alliance. A supplemental assessment may be levied in the event that the Comp Alliance does not have sufficient assets to meet its anticipated liabilities. The Comp Alliance works diligently to protect against this possibility by ensuring the annual funding contribution collected from members is sufficient to meet its anticipated liabilities each year. It also strives to maintain a modest surplus that may be used to offset any assessment that is required. In the event that supplemental assessments shall ever be required for any given year, the assessments will be distributed equitably among members for that year in accordance with a plan adopted by the Board of Trustees. The proportionate share of the members funding contribution and ultimate loss for the year in question will be considered in distributing the assessment. Executive Director: Michael Kenneally 518-465-0128 Claims: Howard Bitner Member Services: Aaron Reader 516-750-9376 866-697-7665 A. Coverages Provided by the Comp Alliance Workers’ Compensation Coverage: provides medical and indemnity (lost time) benefits to employees who are injured in the course of their employment with the municipality. Employers’ Liability Coverage: provides coverage for third party actions that are brought against the municipaliti es arising out of an injury to a municipal employee that occurred in course of his or her employment. The Comp Alliance provides both Workers’ Compensation Coverage and Employers’ Liability Coverage pursuant to the New York State Workers’ Compensation Law. ▪ The Comp Alliance will pay the medical and indemnity benefits required of its members by the Workers’ Compensation Law for injuries to employees that arise out of the employment of its employees. ▪ The Comp Alliance will defend any claim or proceeding against its members for benefits payable under the Workers’ Compensation Law. ▪ The Comp Alliance will pay amounts that its members are obligated to pay to third parties that arise from an injury to an employee caused by an event that occurred in the course of this agreement (Employer Liability payments). ▪ The Comp Alliance will not pay any amounts that the employer is not obligated to pay under the Workers’ Compensation Law, or the rules and regulations adopted pursuant thereto. This includes any payments, or portion thereof, that a member may make that are covered by other insurance that the member may maintain, or that the employer may extend to its employees. ▪ The Comp Alliance will only make indemnity payments up to the amounts awarded by the Workers’ Compensation Board. Any member who has in place a “full pay” or similar policy that grants a greater benefit to its employees will be solely liable for the difference between the amounts so paid and the amounts awarded by the Workers’ Compensation Board. B. Member Responsibilities The responsibilities of each member are set forth in detail in the Plan Document. Each member is responsible for knowing its obligations to the Comp Alliance. As a member of the Comp Alliance, you agree to accept and be bound by the terms, conditions and provisions of the Plan Document and Bylaws of the Comp Alliance, and by the New York State Workers’ Compensation Law and the regulations promulgated pursuant thereto. Pursuant to the Plan Document, each member: ▪ agrees to cooperate with the plan and furnish information necessary for the administration of the plan. ▪ will timely pay all necessary funding contributions, supplemental assessments and NYS assessments. ▪ will keep accurate records of all workers’ compensation and employers’ liability claims. ▪ is responsible for the prompt reporting of the claims. ▪ will timely and accurately report its quarterly payroll to the Comp Alliance for NYS assessments. ▪ will assist the Comp Alliance with the reconciliation of payroll reported on form GA-4 each quarter. Executive Director: Michael Kenneally 518-465-0128 Claims: Howard Bitner Member Services: Aaron Reader 516-750-9376 866-697-7665 C. Services Provided by the Comp Alliance The Comp Alliance is a full service, workers’ compensation program that provides not only for the payment of claims, but a host of other services to help its members understand the workers’ compensation law, their responsibilities, and how to minimize losses in the workplace. Among the services provided by the Comp Alliance are: Claims Administration: • Assist members with the implementation of an internal claims reporting system and, as necessary, train members’ personnel to ensure the ongoing effectiveness of the reporting system. • Review and, as necessary, investigate all reported claims to determine compensability • Prepare and distribute checks for appropriate payment of medical, lost time benefits and expenses. • Monitor medical treatment and review all medical bills in an effort to minimize medical costs. • Pursue subrogation whenever it is reasonably anticipated that the Plan may be reimbursed for payments made. • Provide each member with loss run on quarterly basis, which shall include, at a minimum, the: file/claim number; date of accident; name and occupation of injured employee/claimant; description of accid ent; type of injury/body part; status of claim and classification/severity code; and total medical, indemnity and expense incurred, including payments plus outstanding reserves established by the Plan Manager. • Represent municipality before the workers’ compensation board Loss Control Services • Loss control inspections to all of members on a regular, recurring basis • Distribution of information on the establishment and maintenance of safety committees • Development and training on best practice policies and procedures Member Services ▪ Educate members on the changes to Workers’ Compensation Law ▪ Interactive Website with information and resources on Workers’ Compensation Law, municipal risk management, ▪ Online claims portal to allow members access to their claims information (in development). D. Purpose of Agreement: The purpose of this Participation Agreement (“the Agreement”) is to set forth the respective responsibilities of the Comp Alliance and its members for the efficient and economical evaluation, processing, administration, defense and payment of claims for workers' compensation payments and employers' liability payments through self-insurance and otherwise. The rights and responsibilities set forth in this agreement shall at all times be subject to, and read in conjunction with, the rights, duties and responsibilities of set forth in the Plan Document, the New Yor k State Workers’ Compensation Law and all applicable rules, regulations and procedures promulgated by the Workers' Compensation Board of the State of New York. Executive Director: Michael Kenneally 518-465-0128 Claims: Howard Bitner Member Services: Aaron Reader 516-750-9376 866-697-7665 E. Assessments payable to the Workers’ Compensation Board All members are required to pay an assessment to the New York State Workers’ Compensation Board to fund its administration and operations. Until such time as the Workers’ Compensation Board implements a system of direct employer charges, the Comp Alliance is required to collect and pay this amount on behalf of its members. The assessment is charged on a quarterly basis, and is based upon the member’s reported payroll for each quarter. This charge is separate from your funding contribution to the Comp All iance, and an estimated, annual assessment fee is collected from each member with its yearly funding contribution. The collection of an estimated amount up front is necessary to comply with the strict payment schedule set by the Workers’ Compensation Boar d and to help protect members from costly penalties resulting from late reporting and payment. The assessment that is charged by the Workers’ Compensation Board each quarter is based upon the member’s actual payroll for the quarter, as reported to the Comp Alliance on form GA-4. Since the actual payroll reported each quarter may deviate from the payroll used to estimate the member’s annual assessment charge, the Comp Alliance will reconcile the assessment charges paid on your behalf with the amount that we have collected. The reconciliation will show whether the member’s estimated assessment is adequate to cover the actual assessment. Where the amount collected (estimated assessment) is more than the actual amount paid out, the member will receive a credi t towards the following year’s estimated assessment. Where the amount collected is less than the actual amount paid out, the member will receive a debit on the following year’s assessment. The payroll submitted by each member on form GA-4 will be reconciled against the payroll it submits to the NYS Department of Taxation and Finance by the Workers’ Compensation Board each quarter. The Comp Alliance will receive this reconciliation and members will be called upon to assist the Comp Alliance i n clarifying any discrepancies. The Comp Alliance will then submit a reconciliation report to the Workers’ Compensation Board explaining any discrepancies along with a payment, if necessary, for the difference owed to the Workers’ Compensation Board from the particular member’s assessment funds. Members who withdraw from the Comp Alliance program remain responsible for any assessments due and owing to the Workers’ Compensation Board for the period of time that they were a member. Members who withdraw from the Comp Alliance will receive any overpayments after the assessment for the last quarter of their membership has been paid. In witness whereof, the parties have executed this participation agreement intending to fully bound by its terms and conditions. Member: Town of Irondequoit Comp Alliance Date: ___________________________ Date: October 1, 2021 By: ___________________________ By: Michael Kenneally Name: ___________________________ Name: Michael Kenneally Title: ___________________________ Title: Executive Director Term: 4/1/22-5/31/23 Annual Payroll $116,163 $292,144 $57,123 $75,244 $225,270 $1,508,103 $120,957 $5,500,861 $323,819 $116,736 $3,173,146 $40,506 $1,035,354 $152,166 $90,529 $191,869 $962,779 $75,512 $12,000 $530,732 $59,502 $27,664 Please be advised that the payroll used in this quote was extracted from your most recent budget, please review for accuracy. If there are any discrepancies, contact our office immediately. This does not include the annual NYS Assessment. You will be invoiced separately for the estimated annual assessment: Total Funding Contribution $514,994 Pro-Rated Funding Adjustment (4/1/2022-5/31/2022) $73,713 Volunteer Ambulance Exposure $0 Volunteer Fire Fighters Exposure $0 Additional Exposures if Applicable 9501 Painting: Shop Only & Drivers $1,142.46 $441,281.00 9402 Street Cleaning & Drivers $605.40 9410 Municipal Township noc $38,525.37 9102 Parks noc - All Employees & Drivers $28,388.77 9220 Cemetary Operations & Drivers $5,155.88 9063 YMCA - All Employees & Clerical $860.23 9101 College: All Other Employees $5,375.56 8838 Public Library or Museum $6,186.89 9026 Building Operation - Commercial $6,230.85 8810 Clerical Office Employees $3,730.14 8831 Hospitals - Veterinary $448.39 8391 Auto Gasoline Station $9,231.00 8394 Auto-Bus-Livery - All other emp $5,729.22 7590 Garbage Works $9,751.79 7720 Police Officers & Drivers $190,221.12 7520 Waterworks Operation $12,975.80 7580 Sewege Disposal Plant $57,764.52 5506 Street or Road Construction $7,492.81 5507 Street or Road Const/Subsurface Work $5,852.55 106 Tree Pruning, Spraying, Repairing $6,748.02 251 Irrigation Works Operation $38,864.24 Premium by Job Allocation Town of Irondequoit 4/1/2022-5/31/2023 Class Code Description Annual Premium Cpackag4 (Sample memo) TO BE TYPED ON MUNICIPAL LETTERHEAD Ms. Maureen Gale Wright Risk Management 900 Stewart Avenue, Suite 600 Garden City, NY 11530 RE: New York State Municipal Workers' Compensation Alliance – Membership (name & tax ID) Dear Ms. Gale: Please be advised of our intent to join the New York State Municipal Workers’ Compensation Alliance effective (insert join date here). Signed and sealed resolutions will be forwarded to you after (insert join date here). Sincerely, vice. Long Term Stability. . nab Se r EXe p t ° Advantages of Membership - Stable, affordable funding contributions reflect four consecutive years of rate reductions. - Multi -year fixed cost options - Loyalty Award checks issued to members the past three years - Safe Workplace Award incentives employee safety - No payroll audits - Flexible training options and resources Program Sponsors Comp Alliance A not -for-profit group self -insured workers' compensation program designed for municipalities in New York State. The Alliance is sponsored and fiscally overseen by the Association of Towns of the State of New York (AOT) and the New York State Conference of Mayors (NYCOM). The program strives to provide stable annual funding for its members. This is achieved by helping to create safe workplaces with consultative risk management and expeditous claim handling. Since 1994 Program Administrator WRIGHT' Risk Management For more information or a quote please contact Aaron Reader, Vice President of Client Services Phone: 866-697-7665 E-mail: areader@wrightinsurance.com www.compalliance.org COMP .• ALLIANCE ,S i eh C' I day -1 Workers' Compensation Program far New York State Public Schools The Comp Alliance is a not -for-profit, tax exempt, group self - insured workers' compensation program designed exclusively to meet the needs of New York State public entities. Helping schools minimize insurance costs while providing exceptional service. In the current environment in New York State, schools need to look at their costs and make sure they are getting the best option possible for their money. The Comp Alliance is a proven program in New York State that has helped public entities control their workers' compensation costs for 28 years. Some of the benefits of the Comp Alliance include: • Funding Stability - Yearly average program wide rate decrese each of the past 4 years, while NYS base rates continue to increase. • Multi -year fixed cost options now available to further help with the budget process. • Safe Workplace Award - rewards Comp Alliance members for their positive contributions to the Program. After the end of the policy period, current members' losses during the prior policy year will be evaluated. Members with excellent loss -experience during the previous policy year will be eligible for a monetary award. Subject to annual appropriation by the Board of Trustees • More than 325 public entities participating across New York State. The program has a current surplus of more than S66 million which will figure into future funding determinations. • No year end premium payroll audit... helps with the budget process. • Personal Services - We are a program specializing in NYS public entity workers' compensation. We provide accident reduction through pro -active hands on loss control services and risk management training, and provide experienced and dedicated claims handling, underwriting, and member services. .S'ince 1994 For more information of a workers' compensation quote please contact Aaron Reader, Vice President of Client Services Phone: 866-697-7665 E-mail: areader@wrightinsurance.com www.compalliance.org Workers' Comp Claim Reporting Portal The Comp Alliance is excited to introduce a new claim reporting portal which provides program members with access to the ATS System allowing users to: Enter first report of injury (FROI) Print the New York Workers' Compensation Board Employer's First Report of Work -Related Injury/Illness (C2 -F) — a copy will be emailed to the user upon submission of the claim Upload additional supporting documentation to the claim Instantly receive a claim number Access the following: • Basic claim data • Claim reports • Transactions • Pay history and reports • Claim reserves • Claim notes Comp Alliance members can receive login credentials, more information and access instructions by contacting us today! Since 1994 Howard Bitner, Claims Account Manager Phone: 516-750-9376 E-mail: hbitner@wrightinsurance.com www.compalliance.org Group Workers' Compensation Program Dedicated to Serving the Needs of NYS Municipal Entities No Year End Premium Payroll Audits What does this mean? It means that the Comp Alliance will not add additional increases to your annual contribution based on an audit of your payrolls. This year-end premium payroll audit allows other workers' compensation programs to originally appear to have a lower premium. Once the insurance term is complete, these programs perform a payroll audit. Any additional premium due from changes in payroll would likely lead to funds from the current budget term being required to pay for insurance costs from a prior budget. Be careful, some companies are saying they will not perform a payroll audit to try to match our program to entice you to join them, but their promise is only temporary, and when they finally audit your program, it will then make an impact. Also, you may ask, do you do this for everyone, or on just certain occasions? The Association of Towns of New York State and the New York State Conference of Mayors is very happy to have brought this very important feature to its membership. It had always been a thorn in the side of the supervisors, mayors, and finance people who had to try to allow for this additional premium somewhere in the budget process, not knowing how much it would be. It conveniently removes the guesswork from budgeting your yearly workers' compensation costs. Call now and find out why No Payroll Audits is only one of the reasons to join! IMP \Since 1994 VAOT Contact Aaron Reader, Vice President of Client Services Phone: 866-697-7665 E-mail: areader@wrightinsurance.com www.compalliance.org COMP A ► ALLIANCE • traditional • established j ir�_I • stability • piece of mind • cost predictability = ease of budgeting STABILITY Flexible Options • longer term cost predictability = stability • limited eligibility (speak to Comp Alliance Rep.) As Easy as 1, 2, 3 Introducing - Member's Choice, providing Comp Alliance members with flexible options and the opportunity to design a plan term that is tailored to your needs! 1 year membership: 2 year membership: 3 year membership: Member joins the Comp Alliance for 12 months. Funding contribution is based on rates, loss experience and projected payroll for the 12 month period of membership. Most common, traditional option. No payroll audit. Member joins the Comp Alliance for 24 months. Funding contribution is based on rates, loss experience and projected payroll for the 24 month period of membership. Provides multi -year stability and predictability. No payroll audit. Member joins the Comp Alliance for 36 months. Funding contribution is based on rates, loss experience and projected payroll for the 36 month period of membership. Provides multi -year stability and predictability. No payroll audit. Eligibility is limited, so please contact a Comp Alliance marketing representative for additional details. iO4/ Mg AOT Program Sponsors Since 1994 For more information or to explore any of these great options, please contact us today! Aaron Reader, Vice President of Client Services Phone: 866-697-7665 E-mail: areader@wrightinsurance.com www.compalliance.org COMPLiALLIANCE "411141311011411L Dedicated to Serving the Workers' Compensation Needs of NYS Municipal Entities for More Than 25 Years Top 10 Reasons to Join the New York State Municipal Workers' Compensation Alliance Making the correct decision for your municipalty for your workers' compensation coverage is an important obligation where financial stability and security is essential. With these goals in mind, we would like to encourage you to consider the New York State Municipal Workers' Compensation Alliance (Comp Alliance). The Comp Alliance, founded by the Association of Towns of the State of New York (AOT) in 1994, is a not - for -profit group self -insured workers' compensation program, designed specifically and solely for public entities in New York State. Its main purpose is to provide stability in the funding process for the public entities that has been historically unpredictable. The New York State Conference of Mayors (NYCOM) also joined as co-sponsor in 2014. Experience the difference with the proper oversight of the Plan Administrator of AOT and NYCOM; and the Plan Manager, Wright Risk Management. THE TOP 10 REASONS TO JOIN THE COMP ALLIANCE: 1. Security - AOT and NYCOM provide sponsorship and fiscal oversight for long term stability and proper checks and balances. ($66 million surplus as of most recent financial report) 2. NO year-end premium payroll audits - NO surprises! 3. Safe Workplace Award - rewards Comp Alliance members for positive contributions to the program. 4. More than 325 public entities participating across NYS 5. Retention - 97% average yearly retention since inception in 1994 6. NO "tail" of claims - NO future payments on current claims 7. Coverage for municipal volunteers, at no additional cost! 8. On -site regional training and on-line member exclusive safety resource center 9. Aggressive claims management services, online claim reporting portal & pro -active loss control services 10. Stable Funding - average yearly rate change flat past 5 years, rate reductions in 2019 and 2020. Multi- year fixed cost options now available to further help with budget stability. 100, ,S'inc-e 1994 For more information or a quote Contact Aaron Reader, Vice President of Client Services Phone: 866-697-7665 E-mail: areader@wrightinsurance.com www.compalliance.org COMP 4 ALLIANCE ksince1994111 Helping Members Minimize Their Claims Costs for 28 Years... Our 12 Step Process Includes: 1. Enter the claim into our system, assign a claim number, and send an acknowledgement form to the employer and injured employee advising of the claim number & the name and phone number of the assigned adjuster 2. If the claim involves lost time from work, we Investigate the circumstances of the claim by calling the claimant and the employer. We confirm the information provided on the claim form and determine if there are any issues that may be affecting the claimant's ability to return to work. (This may include arranging for signed statements to be taken from witnesses, if it appears the injury may not be compensable under the Act) 3. Contact the claimant's treating physician to determine the diagnosis & prognosis of the injury and determine if there are outstanding authorization requests we may need to respond to 4. File the necessary forms with the Workers` Compensation Board (WCB) identifying the member/employer and us as the handling TPA on the claim_ These forms provide a quick status of the claim to the WCB_ 5. Send blank WCB forms which require employer completion (C11, 0240, 0107) to our member contact 6. Arrange Independent Medical Exams where there is a question of a necessity of surgery, a question of causal relationship of a new body part to the original injury, to verify whether the claimant is disabled or able to return to work, and/or to address the issue of permanency. 7. Process & pay medical and pharmacy bills as well as awards of compensation for lost work time & permanency 8. Arrange for attorney representation at WCB hearings & direct the fling of appeals 9. Negotiate settlement of claims that reach permanency 1 0. Assign investigators to perform surveillance and activity checks at appropriate intervals on claimants who are missing work 11. Recover funds through subrogation and Second Injury Fund cases 12. Ensure that the employer is complying with all NY State laws and programs (HCRA assessments, Medicare reporting, etc.) regarding workers compensation Is your current provider placing this much emphasis on claims handling? If not, they aren't doing all they can to help you minimize your costs! Contact us to see how we can help. Howard Bitner - Account Manager, Comp Alliance Email: nbitner@wrightinsurance.com Phone: (516) 750-9376 www.compalliance.org WRIGIT Safety Pays Safe Workplace Award The Comp Alliance's Safe Workplace Award Program rewards Comp Alliance members for their positive contributions to the Comp Alliance. The way it works is simple: After the end of the policy period, current members' losses during the prior policy year will be evaluated. Members with excellent loss -experience during the previous policy year will be eligible for a monetary award. The Safe Workplace Award is disbursed based on renewal date with disbursements made each of the past two years to qualifying members for loss performance during the 2019 and 2020 plan year. As we are always careful not to compromise the fiscal integrity of the Comp Alliance, Safe Workplace Awards are subject to annual appropriation by the Comp Alliance Board of Trustees based on an annual review of its financial condition, and are not guaranteed. The Safe Workplace Award Program benefits Comp Alliance members by providing a monetary incentive for members to take a pro -active approach to maintaining safe workplaces and prevent injuries. Members who qualify for the awards will not only receive a direct benefit through the award, but will also stand to benefit from the improvement in their loss experience and reduced rates expected to result from fewer losses. The Comp Alliance is a group public entity workers' compensation program sponsored by nciir A©T Mk For more information on this new award, please contact us today! Aaron Reader, Vice President of Client Services Phone: 866-697-7665 E-mail: areader@wrightinsurance.com www.compalliance.org Risk Management Services We do more than just pay claims. The Risk Control Specialists at the Comp Alliance will work with you to develop long-term solutions to ov4 reduce your workers' compensation exposure. 0 In more than 25 years, the program has had over a 97% member retention rate - a testament to the exceptional, on -staff risk Vivce j)j991111 management employees dedicated to the Comp Alliance. These Risk Management Member Services Include: 1. On -Site Risk Management Evaluations - Interview Key Personnel and Dept. Heads - Loss/Claims Review - Inspections of Main Facilities - Personalized Recommendations for Improved Safety 2. Ongoing Consultative Service Visits - Safety Committee Development/Participation - Board Meeting/Dept. Head Meeting Participation 3. Loss Control Service Tools - Onsite and Online Safety Awareness Training - Safety Webinars - Regional Safety Awareness Seminars - Accident/Employee Injury Review Training 4. WCA Safety Training (Zoom Training) - Slip/Fall Prevention - Personal Protective Equipment - Hazard Communication/Right to Know - Lockout Tagout - Bloodborne Pathogen - Chainsaw Safety - Excavation/Trenching Safety - Driver Safety - Workplace Violence Prevention - Confined Space Awareness 5. Other Services - Online Member Safety Resource Center - Safety Bulletins and E -News - High Exp. Mod. Review and Consultation For more information on how we can help you personalize your safety program and help control your workers' compensation costs please contact Aaron Reader, Director of Client Services Phone: 866-697-7665 E-mail: areader@awrightinsurance.com www.compalliance.org Slip, Trip, and Fall Prevention Comp Alliance Exclusive Online Safety Resource and Training Center Group Workers' Compensation Program Dedicated to Serving the Needs of NYS Municipal Entities 0 Al1ti getACADEMY 'i Course 13 - Safe Lifting Back injuries affect more than 20 million Americans and are the leading cause of disability for people ages 19 to 45. In addition, back injuries are the second most common cause of lost work time. This toollkt will help identify the common causes of back injuries and safe lifting techniques to assist in the prevention of these injuries. Course 14 - Slip, Trip, and Fall Prevention Slips, trips and fells are in the top five causes of work related deaths and injuries. They are also amongst the top causes of injuries resulting In time away from work This toolkit will review the causes of slips. trips and falls as well as identifying and implementing controls to prevent injuries. Through the Comp Academy the following resources are now available: Training courses that include safety flyers, posters, presentations, quizzes and completion certificates on a variety of topics Safety culture tool box talks '. Expanded library of safety training videos 41 Pre-recorded webinars on safety topics that can be viewed on demand 4 Videos of state mandated public employee training topics (workplace violence, bloodborne pathogen, right -to -know, and HAZWOPER) Access to Safety Source video library with over 850 safety training videos. The Comp Academy online safety resource center is just one more way that the Comp Alliance helps members reduce their risk exposure and control their workers' compensation costs. Register today by visiting www.compalliance.org and clicking on Members in the top right corner ALSi n ce 1994 Contact Aaron Reader, Vice President of Client Services Phone: 866-697-7665 E-mail: areader@wrightinsurance.com www.compalliance.org The Comp Alliance is excited to introduce a new partnership with Safety Source providing program members a library of more than 850 safety training videos. The videos are effective and easy to understand and designed to enhance or supplement your in house safety initiatives and training programs. Safety Source's video library enhances the offerings currently provided through the Comp Alliance Academy. The following are examples of some of the additional topics from Safety Source: Chain Saw Safety Bucket and Dump Truck Operation Fire Extinguisher Training 0,A U ACADEMY Reasonable Suspicion Emergency Preparedness and Response Confined Space Entry Routinely the Comp Alliance notifies members about especially effective or popular titles, so they might be utilized promptly and routinely, to easily complement your own training programs. To register for access and begin utilizing this diverse video library please send your registration request to sroes@wrightinsurance.com 1994 5 `" Anniversary e 2019 To receive login information and access instructions please contact us today! Shawn Roes, Regional Marketing and Technology Manager Phone: 315-506-5133 E-mail: sroes@wrightinsurance.com www.compalliance.org COMP 4 ALLIANCE Since 19941k Group Workers' Compensation Program Dedicated to Serving the Needs of NYS Municipal Entities Loss Control Training Presentation Tools Bloodborne Pathogens Chainsaw Safety Confined Space Entry Driver Safety • Bus Driver Injury Prevention • Defensive Driver Training • Distracted Driving • Driver Safety Awareness • Van Driver Safety • 15 Passenger Vans • Safe Driving Techniques • Seat Belt Safety (Fire Dept) Electrical Safety (OSHA) Ergonomics • Back Safety • Safe Lifting • Musculoskeletal Disorders (Fire Dept) Excavation Safety Fall Protection • Fall Protection (Fire Dept) Nitilince 1994 Hazard Communication • Right -to -Know • Global Harmonization Hazardous Energy Control Hazard Recognition Ladder Safety Lockout Tag -out • LOTO (Fire Dept) Personal Protective Equipment PESH Scaffolds Sexual Harassment Slip Fall/Ladder Safety Stress in the Workplace Sun Safety Wood Chipper Safety Workplace Violence • WPV Refresher • Train -the -Trainer • Teen Worker Contact Aaron Reader, Vice President of Client Services Phone: 866-697-7665 E-mail: areader@wrightinsurance.com www.cornpalliance.org Resolution Number 2022- EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE 20TH ANNUAL SUNSET HOUSE 5K RUN AND FITNESS WALK At a Regular Meeting of the Town Board of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022 at 7:00 p.m. local time, there were: PRESENT: Rory Fitzpatrick Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ________ offered the following resolution and moved its adoption: WHEREAS, the Town Clerk's Office received an application from Sunset House to conduct their 20TH Annual Sunset House 5K Run and Fitness Walk on Saturday, June 25, 2022, beginning at 9:00 AM, to raise funds to support services provided by the Sunset House; and WHEREAS, proof of current insurance has been reviewed and approved by the Town Insurance carrier; and WHEREAS, the 5K race will begin on Cooper Road between Chase Bank and the Evans and McGraw Learning Center and end at the Irondequoit United Church of Christ, 644 Titus Avenue; and WHEREAS, all residents will be notified one week prior to the Race. NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the Special Event License for the Sunset House to conduct their 20th Annual 5K Run and Fitness Walk on Saturday, June 25, 2022, beginning at 9:00 AM on Cooper Road between Chase Bank and the former Evans Library Branch and ending at the Irondequoit United Church of Christ, 644 Titus Avenue. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ______ and duly put to vote, which resulted as follows: Town Board Member Wehner voting ____________ Town Board Member Perticone voting_____________ Town Board Member Romeo voting ____________ Town Board Member Freeman voting ____________ Town Board Member Fitzpatrick voting_____________ Resolution No. 2022- EXTRACT OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE CURE CHILDHOOD CANCER ASSOCIATION’S 5K RUN & FUN WALK At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of March 2022 at 7:00 pm local time; there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ________ offered the following resolution and moved its adoption: WHEREAS, the Town Clerk’s Office received an application from the Cure Childhood Cancer Association to conduct their annual 5K and Fun Walk Race to benefit the Cure Childhood Cancer Association; and WHEREAS, proof of current insurance, which expires on November 1, 2022, has been reviewed and approved by the Town’s Insurance Carrier; and WHEREAS, the Cure Childhood Cancer Association will obtain the necessary permits from Monroe County to hold this event on Cooper Road and Titus Avenue. NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the license for the Cure Childhood Cancer Association to hold their annual 5K Run and Fun Walk on Saturday, April 30, 2022 from 8:00 AM to 11 AM at I-Square, 400 Bakers Park, Rochester, NY 14617, upon the condition that CURE Childhood Cancer Association notifies all affected residents before the event. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ___________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _____________ Town Board Member Perticone voting_____________ Town Board Member Romeo voting_____________ Town Board Member Freeman voting_____________ Town Supervisor Fitzpatrick voting _____________