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Home My Public Portal About02/18/03 CCM7s MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 18, 2003 The City Council of Medina, Minnesota met in regular session on February 18, 2003 at 7:30 p.m. in the City Hall Chambers. Mayor Zietlow presided. I. ROLL CALL Members present: Workman, Lane, Zietlow, Smith and Brinkman. Members absent: None. Also present: City Attorney Ron Batty, Public Works Director Jim Dillman, City Engineer Tom Kellogg, City Administrator Chad Adams and Recording Secretary Robyn Sauer. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA It was requested to pull item VII B 1 from the agenda and noted the application had been withdrawn. The addition of the time for next week's work session was requested under Planning. Moved by Workman, seconded by Brinkman, to approve the agenda as amended. Motion passed unanimously. IV. APPROVAL A. Approval of the February 4, 2003 Regular City Council Meeting Minutes It was noted on page four, the last paragraph, should state Zietlow noted he wanted to stay the course and it should be a public road. Moved by Smith, seconded by Brinkman, to approve the February 4, 2003 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT A. Resolution supporting submission of grant application to the Minnesota Department of Natural Resources (DNR) for trail connection B. Resolution to approve preliminary plat approval for sub -division, Rita Jubert, 1355 Hamel Road C. Resolution to accept snowmobile grant from the Minnesota Department of Natural Resources in the amount of $1500.00 Lane asked to remove item B from the consent agenda. Moved by Smith, seconded by Brinkman, to approve the consent agenda. Motion passed unanimously. Item V. B., Resolution to approve preliminary plat approval for sub -division, Rita Jubert, 1355 Hamel Road - discussion Medina City Council Meeting Minutes February 18, 2003 76 Lane asked the amount of the park dedication fee that had been agreed upon. Batty replied he never heard a number last time and interpreted it would be satisfied by the 15 foot trail and the remainder would be cash. Batty noted the trail needed to be counted towards park dedication and the remainder would be in cash and indicated nothing in the ordinance exempts large parcels from park dedication. Lane stated the Planning Commission recommendation was consistent with that policy and noted the park dedication was based on one lot. Smith commented they needed a clear policy on park dedication fees and proposed discussing it at some point in the near future. Adams stated they would bring something back at the next City Council meeting. Lane asked the quantum of the park dedication fee. Batty replied 5%. Moved by Workman, seconded by Smith, to recommend tabling action until the park dedication was further clarified. Motion passed unanimously. Smith asked staff to come back with a recommendation within a reasonable amount of time, such as in 60 days. VI. COMMENTS A. Citizens on Items not on the Agenda There were none. B. Park Commission Dillman noted the Park Commission recommended approval of $8,000 for picnic tables and benches in Hamel Legion Park from the Hamel Legion Park fund. C. Planning Commission Adams stated Rolling Green Country Club was looking at a new pool and storage building and Rolling Green Business Park would be in for rezoning and a plat. VII. BUSINESS A. Public Works 1. Hamel Bridge Kellogg reviewed the memo for the City Council. Moved by Workman, seconded by Smith, to postpone the grant application. Motion passed unanimously. B. Planning 1. Time for the work session Medina City Council Meeting Minutes February 18, 2003 77 The time for the work session on February 25, 2003 was indicated to be from 7:00 p.m. — 9:00 p.m. Moved by Brinkman, seconded by Smith, to cancel the special meeting at 7:30 p.m. on February 25, 2003. Motion passed unanimously. Moved by Brinkman, seconded by Smith, to schedule a work session from 7:00 p.m. — 9:00 p.m. on February 25, 2003. Motion passed unanimously. Batty noted the Crosby application was withdrawn. C. Parks 1. Community Building Adams reviewed the information for the City Council. Zietlow asked about the Hamel Legion Park fund and why they would not spend it down to zero. Smith replied some of it was dedicated. Gerald Dykhoff noted the money in the fund was not dedicated. Workman indicated that fund should be spent first. Smith concurred. Lane noted they would finalize cost estimates and the budget, then would allocate the funds. Zietlow commented they needed to figure out who would pay for the furnishings for the building. The Lions replied the furnishings would be funded by the Lions. Workman noted he would like to see a proposal for the entire project. Lane stated he had in mind a consultant to verify cost estimates and help staff prepare the budget and project definition and prepare bid documents. Adams noted staff would make a recommendation for a consultant at the next meeting. Smith indicated the Lions would like to have some feeling that this was how the City could fund that amount of money and commented she would like to know if there was a consensus on the Council that this was possible. Lane commented he wasn't prepared to make a commitment until they finalized cost estimates and the budget. Brinkman commented he was wondering who would use the building. Smith stated the Hamel Legion Park fund was for that park and noted some of the donations were not from Medina residents. Adams indicated that staff and construction manager would review the project and nail down final building costs. Medina City Council Meeting Minutes February 18, 2003 78 Workman stated he hoped most of the Council members had the intention to go ahead with the building. Batty concurred and felt this was the way they were headed. Brinkman commented it would come down to the money. Bill Loe asked if they were trying to create the demand or respond to the demand. Zietlow replied they were creating the demand. Smith noted the Lions have raised the money and indicated the City has been accepting money for years for this building. Workman reiterated it was time to come to a consensus. Zietlow responded the City had already spent $8000, so the process had already started. Batty stated they've taken three specific actions that were proceeding and noted they were still waiting for final plans for approval. D. Public Safety 1. Approval of Labor Agreement between Law Enforcement Labor Services, Inc. (Local #36) and the City of Medina Lane reviewed the report for the City Council and indicated the union had signed the contract. Moved by Workman, seconded by Brinkman, to approve the Labor Agreement between Law Enforcement Labor Services, Inc. (Local #36) and the City of Medina. Motion passed unanimously. Workman noted they still needed to come back and discuss employee's health insurance before summer. VIII. APPROVAL TO PAY THE BILLS Moved by Smith, seconded by Workman, to approve the bills, order check numbers 24776-24838 for $144,500.34, and payroll check numbers 17965-17984 for $21, 734.42. Motion passed unanimously. IX. ADJOURN Moved by Workman, seconded by Smith, to adjourn the meeting at 8:47 p.m. Motion passed unanimously. ilip K!'Zietlow, Mayor Attest: CL-Pe 4-46U,LY M. Adams, City Administrator Medina City Council Meeting Minutes February 18, 2003 ORDER CHECKS - FEBRUARY 18, 2003 24776 A.T.& T $45.31 24777 AMERIPRIDE LINEN & APPAREL SVC $54.42 24778 ANDERSON, WALTER G. $7,250.00 24779 ARMOR HOLDINGS FORENSICS, INC. $32.52 24780 BARTON SAND & GRAVEL $2,586.96 24781 BONESTROO, ROSENE, ANDERLIK $29,233.08 24782 BUDGET PRINTING $433.85 24783 CANDLELIGHT FLORAL $99.58 24784 CARGILL INC. $2,660.96 24785 CASE CREDIT CORPORATION $372.90 24786 CIPHER LABORATORIES $1,996.76 24787 COLLISION CORNER $121.02 24788 DEPT. OF NATURAL RESOURCES $181.51 24789 E-Z-RECYCLING $3,030.20 24790 FORTIN CONSULTING, INC $31.90 24791 FORTIN HARDWARE $53.69 24792 FRONTIER $57.04 24793 GARY'S DIESEL SERVICE $346.24 24794 GENUINE PARTS $85.53 24795 GLENWOOD INGLEWOOD $58.20 24796 GRAINGER $248.93 24797 HARMON GLASS $359.58 24798 HAWKINS INC $498.24 24799 HENNEPIN CO.DEPT.OF GEN.SVC. $371.65 24800 HENNEPIN COUNTY INFO.TECH.DEPT $385.66 24801 HENRY & ASSOCIATES $328.23 24802 HERO OFFICE SYSTEMS, LLC $48.88 24803 HIGHWAY 55 CORRIDOR COALITION $500.00 24804 JADE CATERING $10.00 24805 K N R ELECTRONICS $326.86 24806 LAKE BUSINESS SUPPLY $174.18 24807 LARSON, SANDRA $17.80 24808 LAWSON PRODUCTS, INC $81.05 24809 LONG LAKE, CITY OF $7,836.61 24810 MAYER, RANDY LTD $149.00 24811 MEDICA $345.80 24812 METRO WEST INSPECTION $30,144.85 24813 METRO.COUNCII, ENVIRO. SERVICES $16,241.33 24814 METROPOLITAN COUNCIL WASTEWTR $7,573.50 24815 MINN COMM 55.76 24816 MINN COUNTIES INS.TRUST $50.00 24817 MN DEPARTMENT OF HEALTH $653.00 24818 MN DEPT. OF ADM $65.00 24819 NEXTEL WEST CORP $551.25 24820 NORTH AMERICAN FOODS $6.39 24821 OLSEN CHAIN & CABLE $744.14 24822 QWEST $110.76 24823 REYNOLDS WELDING $110.84 24824 SEWERMAN, INC $480.00 24825 ST. PAUL, CITY OF $125.00 24826 STAR TRIBUNE $326.00 24827 STEVENS, T. L. WELL CO., INC $13,332.00 79 80 24828 24829 24830 24831 24832 24833 24834 24835 24836 24837 24838 ORDER CHECKS - FEBRUARY 18, 2003 (CONTI)) STREICHER'S $190.73 SUPERIOR FORD $87.97 SUPERIOR WIRELESS $399.33 TALLEN & BAERTSCHI THUL, JEFF TRANSTECH, INC. $2,880.20 $41.25 $5,129.65 TWIN CITY WATER CLINIC $60.00 WAYZATA, CITY OF $37.50 WRIGHT-HENNEPIN ELECTRIC $133.39 XCEL ENERGY $4,153.39 /,hP MANUFACTURING $402.97 $144,500.34 PAYROLL CHECKS - FEBRUARY 10, 2003 17965 SMITH, CAROLYN A. $138.52 17966 ZIETLOW, PHILIP K. $207.79 17967 SCHERER, STEVEN T $1,280.52 17968 MCGILL, CHRISTOPHER R. $1,707.13 17969 DILLMAN, JAMES D $1,711.59 17970 DRESSEL, ROBERT P. $1,309.93 17971 BELLAND, EDGAR J $2,094.83 17972 VIEAU, CECILIA M. $1,095.94 17973 SULANDER, LAURA L. $1,238.73 17974 LARSON, SANDRA L $896.19 17975 BOECKER, KEVIN D $1,162.09 17976 PRISM, JON D. $1,553.87 17977 NYSTROM, JAMES $1,684.91 17978 LANE, JAMES S. $138.52 17979 WORKMAN, BRUCE $138.52 17980 BRINKMAN, RANDY $138.52 17981 CHAFFINS, GARY S $797.49 17982 ADAMS, CHAD M. $1,629.77 17983 NELSON, JASON $1,677.25 17984 THUL, JEFFREY P. $1,132.31 $21,734.42