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Home My Public Portal About2022.08.26 STB Packet SPECIAL TOWN BOARD MEETING AUGUST 26, 2022 1:30 PM AGENDA PLEDGE OF ALLEGIANCE ROLL CALL ITEM(S) FOR BOARD ACTION 8STB2022-1 RESOLUTION Authorizing Energy Audit of Town Facilities 8STB2022-2 RESOLUTION Declaring Steins as Surplus Property and Authorizing Their Disposition to Challenge Miracle Field of Greater Rochester 8STB2022-3 RESOLUTION Authorizing the Appointment of a Constituent Services Coordinator (Provisional) for the Town 8STB2022-4 RESOLUTION Authorizing the Hiring of a Part-Time Secretary to the Supervisor 8STB2022-5 RESOLUTION Authorizing the Hiring of a Police Officer 8STB2022-6 RESOLUTION Authorizing Polling Place Agreement with Monroe County Board of Elections 8STB2022-7 RESOLUTION Authorizing Settlement Agreement Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD AUTHORIZING ENERGY AUDIT OF TOWN FACILITIES At the special meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 26th day of August, 2022, at 1:30 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit wishes to conduct an “energy audit” of Town facilities in order to identify opportunities to improve its energy efficiency and reduce consumption of electricity, heat, and other forms of energy; and WHEREAS, Siemens AG (“Siemens”) approached the Town and offered to perform an energy audit of Town facilities and also to develop a report of the Town’s energy usage coupled with opportunities to improve the efficiency of Town facilities, all at no cost to the Town; and WHEREAS, the Town Board wishes to authorize Siemens to provide energy audit services to the Town, and pursuant to Town Code Section 51-10, no Request for Proposals is required because Siemens will provide the services at no cost to the Town; and WHEREAS, the Town must provide Siemens with a release to access the Town’s utility usage information from the Town’s utility providers (the “Utility Release”); and WHEREAS, in the event the Town Board wishes to purchase energy efficiency services or commodities, all such purchases will be procured in accordance with General Municipal Law Sections 103 and 104 and Chapter 51 of the Irondequoit Code, as applicable; and WHEREAS, the actions contemplated herein constitute a “Type II Action” pursuant to the New York State Environmental Quality Review Act (“SEQRA”) and accompanying regulations (6 NYCRR § 617.5(c)(27) (“conducting concurrent environmental, engineering, economic, feasibility and other studies and preliminary planning and budgetary processes necessary to the formulation of a proposal for action, provided those activities do not commit the agency to commence, engage in or approve such action”)), and therefore further environmental review is not required at this time. NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Irondequoit authorizes Siemens to perform an energy audit of Town facilities and present a report of its findings to the Town, and further authorizes the Supervisor to provide the Utility Release and execute any and all documents necessary to the foregoing resolution in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Freeman voting __________ Town Board Member Romeo voting __________ Town Supervisor Fitzpatrick voting __________ Utility Name:RG&E Contact :Laurie Picardo Phone :585.315.6464 Email :laurie_picardo@rge.com Customer:Town of Irondequoit Fed. Tax ID #: Contact :Diana Marsh Title :Town Irondequoit Comptroller Phone :(585) 336-6010 Email :Comptroller@irondequoit.gov Address :1280 Titus Avenue Rochester, New York 14617 Account #(s)Description PH: FAX: ATTN: E-mail: Customer Signature: Release Information To: Utility Release Form Utility Account # Siemens Industry, Inc. 85 Northpointe Parkway, Suite 8 Amherst, NY 14228 (716)-725-7501 (716)-568-1449 Christopher Gump christopher.gump@siemens.com Address Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION DECLARING STEINS AS SURPLUS PROPERTY AND AUTHORIZING THEIR DISPOSITION TO CHALLENGE MIRACLE FIELD OF GREATER ROCHESTER At the special meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 26th day of August, 2022, at 1:30 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit in previous years has hosted Oktoberfest as an annual special event of the Town, but did not designate Oktoberfest as a Town special event for the 2022 calendar year; and WHEREAS, the Town would like to declare as surplus property approximately 500 plastic steins formerly planned for use at the annual Oktoberfest special event; and WHEREAS, the steins were not purchased with taxpayer funds, but rather from funds from Oktoberfest sponsors, and are inscribed with the name of the Town and therefore have de minimis market value; and WHEREAS, the Town wishes to dispose of the steins to Challenger Miracle Field of Greater Rochester (“Miracle Field”), an organization dedicated to providing recreational and athletic opportunities to disabled persons, which intends to host an Oktoberfest celebration benefitting Miracle Field. NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Irondequoit declares approximately 500 plastic Oktoberfest steins as surplus property and authorizes the Town to dispose of such surplus property to Miracle Field. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Freeman voting __________ Town Board Member Romeo voting __________ Town Supervisor Fitzpatrick voting __________ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A SPECIAL MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE HIRING OF A PROVISIONAL CONSTITUENT SERVICES COORDINATOR At a special meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 26th day of August 2022, at 4:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is a need to hire a Provisional Constituent Services Coordinator for the Town of Irondequoit; and WHEREAS, the Supervisor has interviewed several qualified candidates and recommends hiring Elizabeth Gustafson as a provisional Constituent Services Coordinator; and WHEREAS, this is a competitive title, and once the civil service examination is held Elizabeth Gustafson must participate in the exam and score within the top three candidates. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Elizabeth Gustafson as the provisional Constituent Services Coordinator and will be paid $50,000 annually which shall be paid from budget code 001.1220.100.1100. This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A SPECIAL MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE HIRING OF A SECRETARY TO THE SUPERVISOR At a special meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 26th day of August 2022, at 4:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, there is a need to hire a Secretary to the Supervisor for the Town of Irondequoit; and WHEREAS, the Supervisor has interviewed several qualified candidates and recommends hiring Mary McCombs as a Secretary to the Supervisor; and WHEREAS, this is an Exempt title, and no civil service examination is necessary to hold this position. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the appointment of Mary McCombs as the Secretary to the Supervisor to be paid $35,000 annually which shall be paid from budget code 001.1220.102.1100. This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022- __________ EXTRACT OF MINUTES OF A SPECIAL MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE TRANSFER OF A POLICE OFFICER At a special meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 26th day of August 2022, at 1:30 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to numerous retirements there is a need to hire another Police Officer; and WHEREAS, the Chief of Police has interviewed several qualified transfer candidates and recommends hiring Mark A. Larose as a Police Officer; and WHEREAS, Mark A. Larose has graduated from the Police Academy and currently works as a Deputy Sheriff in Livingston County; and WHEREAS, the Civil Service Commission has reviewed this transfer and will approve it at the next meeting on September 1, 2022, or as soon thereafter as possible. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the transfer of Mark A. Larose as a Police Officer and will be paid $50,747 annually which shall be paid from budget code 001.3120.100.1100. This resolution shall take effect on date of hire. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING POLLING PLACE AGREEMENT WITH MONROE COUNTY BOARD OF ELECTIONS At the special meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 26th day of August, 2022, at 1:30 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the Monroe County Board of Elections has asked to use the Irondequoit Community Center (“ICC”) as a polling place for the general election on November 8, 2022; and WHEREAS, the Town Board wishes to authorize entry into a Polling Place Agreement with the Monroe County Board of Elections to use the ICC as a polling place for the general election on November 8, 2022; and WHEREAS, the Town’s lease for the ICC (“Lease”) requires the consent of the Landlord, Skyview Phase I LLC (“Landlord”), to certain uses of the ICC, including subleases thereof, and the Polling Place Agreement could be read as a granting of lease right for the day of the general election; and WHEREAS, Section 119-o of the General Municipal Law authorizes municipal corporations, defined to include counties and towns, to enter into agreements for the performance amongst themselves or one for the other of their respective functions, powers and duties on a cooperative or contract basis. NOW, THEREFORE, BE IT RESOLVED, that the Supervisor is hereby authorized to execute the 2022 Polling Place Agreement with the Monroe County Board of Elections in substantially such form as annexed hereto and in such final form as approved by the Attorney for the Town, provided that the Landlord first consent to such use pursuant to the Lease. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Freeman voting __________ Town Board Member Romeo voting __________ Town Supervisor Fitzpatrick voting __________ MonroeCountyBoardofElections Town of Irondequoit 1280 Titus Ave Rochester NY 14617 2022 POLLING PLACE AGREEMENT I, ___________________________________________________________________, as lessor, do hereby grant, demise and lease space in the property(ies) listed below to the Monroe County Board of Elections, for the dates listed below for the conduct of elections. Total Lease Amount: $0Barbara Genier IRONDEQUOIT PUBLIC LIBRARY 1290 TITUS AVE IRONDEQUOIT COMMUNITY CENTER Hours:5:00AMto10:00PMDates:June28,2022/November8,2022 Signature:_______________________________________Date:_____________ The County of Monroe shall hold the lessor harmless and shall defend and indemnify them from claims or any lawsuit brought against them for damages and injuries by third parties caused by the acts or omissions to act of the County of Monroe, the Board of Elections and their employees. GENERALCONDITIONSOFTHISLEASE: The facility must be accessible to authorized Board personnel at 5:00 AM for each of the elections. If necessary, we will accept a key to the building to assure the facility opening on time. 1. 3. 6. 4. 5. The general conditions listed below shall apply to the use of the property. In consideration for the use of the specified space, the Board of Elections shall pay the lessor a total rent in the amount shown above which sum shall be the full rental price covering the elections set forth above, and which sum shall be paid based upon an audit by the Monroe County Comptroller of claim vouchers submitted by the lessor. EmailAddressforcontact: Adequate heat and light (both inside and outside) must be furnished by the property owner. Any sales or public events must be held in a separate area, away from voters, so it will not interfere with the election. The lessor will submit a W-9 upon return of this Agreement. The lessor will furnish tables and chairs for the use of the inspectors. (Please indicate if you cannot provide these). PhoneNumberforcontact: PleaseprintNameofpersontocontact:________________________________________________________ ________________________________________________________ ________________________________________________________ 2.The facility must be available for equipment drop-off and pick-up and inspection. 1 450 Skyview Centre Parkway Suite 200, Rochester, NY 14622