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HomeMy Public PortalAbout2022.09.13 TBWksp Packet WORKSHOP MEETING SEPTEMBER 13, 2022 4:00 PM AGENDA 09-13-2022 12:00 PM PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATION BY ASSESSOR AMY JORSTAD REVIEW OF AGENDA ITEMS FOR THE SEPTEMBER 20, 2022 RTB MEETING ITEMS FOR BOARD ACTION: 9WS2022-1 Resolution Establishing a Climate Smart Communities Taskforce 9WS2022-2 Resolution Authorizing the Supervisor to Enter into an Agreement for Legal Services 9WS2022-3 Resolution Authorizing the Town Engineer to Submit a Grant Application **NEXT REGULAR TOWN BOARD MEETING…TUESDAY, SEPTEMBER 20, 2022 @ 7 pm ** Resolution No. 2022- __________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION ESTABLISHING A CLIMATE SMART COMMUNITIES TASKFORCE At the workshop meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 13th day of September, 2022, at 4:00 P.M. local time, there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, Climate Smart Communities (“CSC”) is a New York State program that helps local governments take action to reduce greenhouse gas emissions and adapt to a changing climate; and WHEREAS, New York State encourages towns to establish taskforces to participate in CSC; and WHEREAS, a CSC taskforce serves as central body of leadership that promotes and supports climate mitigation and adaption in the community, and also serves as an advisory board that advises and collaborates with the Town Board to accomplish plans, programs, and activities that are part of the CSC Certification program; and WHEREAS, the Town of Irondequoit is committed to the purposes of the CSC, is working toward Bronze Certification pursuant to the CSC program, and desires to establish a CSC Taskforce. NOW, THEREFORE, BE IT RESOLVED, that the Town of Irondequoit hereby establishes a CSC Taskforce. The Supervisor shall have the authority to appoint all members of the CSC Taskforce, provided that the CSC Taskforce is comprised of community members and municipal representatives. None of the members of the CSC Taskforce shall be compensated for their work on the taskforce. The CSC Taskforce shall meet no less frequently than once a quarter. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2022-____________ EXTRACTION OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING AN AGREEMENT FOR LEGAL SERVICES At a workshop meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 13th day of September 2022 at 4:00 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board member ______________________offered the following resolution and moved its adoption: WHEREAS, an invoice has been received for services rendered in 2020 and it is uncertain as to whether proper procurement procedure was followed for this purchase; and WHEREAS, the Town wishes to hire a legal firm to examine the documentation of this purchase to determine the Town’s responsibilities regarding the requested payment; and WHEREAS, it is beneficial to the Town to hire a legal firm to review the documentation of this purchase to determine the responsibility of the Town; and, WHEREAS, a request for proposals was issued on August 23, 2022 and the Town received two proposals and conducted interviews with each respondent; and WHEREAS, the Selection Committee recommends Phillips Lytle LLP to provide these services at an hourly cost of $325.00 and a total cost not to exceed $10,000.00; and WHEREAS, the term of the Agreement with Phillips Lytle LLP shall be for one year; and WHEREAS, funding for this expense is available in account 001.1420.4415. NOW, THEREFORE BE IT RESOLVED, that the Supervisor is authorized to enter into an agreement with Phillips Lytle LLP, in substantially the form annexed hereto and in such final form as approved by the Attorney for the Town, for professional services related to the review of the purchase in question at the hourly cost of $325.00 and a total cost not to exceed $10,000.00 to be paid from account # 001.1420.4415. This resolution shall take effect immediately upon its adoption. Seconded by Town Board member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Freeman voting __________ Town Board Member Perticone voting __________ Town Board Member Romeo voting __________ Town Supervisor Fitzpatrick voting __________ Resolution No. 2022-________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD AUTHORIZING THE TOWN ENGINEER TO SUBMIT GRANT APPLICATIONS TO THE NEW YORK STATE 2022 MUNICIPAL ZERO- EMISSION VEHICLE INFRASTRUCTURE GRANT PROGRAM At the Workshop Meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 13th day of September, 2022, at 4:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the New York State Environmental Department of Environmental Conservation (the “DEC”) will offer grants to municipalities to help pay for projects that install Zero-emission Vehicle (“ZEV”) infrastructure, including Level 2 (“L2”) and direct current fast charge (“DCFC”) electric vehicle supply equipment (“EVSE”) and equipment for dispensing hydrogen to hydrogen fuel cell (“HFC”) vehicles, using hydrogen produced through electrolysis or biogas reformulation; and WHEREAS, the Town of Irondequoit (the “Town”) is an eligible applicant as defined in the DEC’s Request for Applications; and WHEREAS, the Town is desirous of professional assistance in preparing Applications for five locations; WHEREAS, on February 25, 2014, the Town and Labella Associates D.P.B. (“LaBella”) executed an Agreement for Professional Services Related to Designation as Town Engineer (the “Professional Services Agreement”); and WHEREAS, the Professional Services Agreement provided that LaBella would perform ongoing planning services upon receiving verbal or written direction by the Town, including supporting the Town’s planning and development professionals and reviewing site plans submitted to the Planning Board (the “Ongoing Services”); and WHEREAS, the Professional Services Agreement provided that LaBella would provide specific projects upon execution of a written authorization to proceed from the Town, including providing comprehensive planning studies (the “Special Projects Services”); and WHEREAS, the Town Board wishes to authorize LaBella to provide assistance in researching, preparing, and submitting Applications for five locations—all at the hourly rate of $110 per hour for work performed by a project manager as included in the Professional Services Agreement, not to exceed $2,500 per location, for a total amount of $12,500 (5 Applications); and WHEREAS, the action contemplated herein constitutes planning/formulation of plans and therefore is a Type II action pursuant to the New York State Quality Review Act and its accompanying regulations, 6 NYCRR 617.5(c)(27) (“conducting concurrent environmental, engineering, economic, feasibility and other studies and preliminary planning and budgetary processes necessary to the formulation of a proposal for action, provided those activities do not commit the agency to commence, engage in or approve such action), and further SEQRA review is not required at this time; and WHEREAS, funding for these expenditures will be drawn from account # ____________. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves the Letter Authorization between the Town and LaBella, dated September 12, 2022, to provide assistance with submitting Applications for five locations—all at the hourly rate of $110 per hour for work performed by a project manager as included in the Professional Services Agreement, not to exceed $2,500 per location, for a total amount of $12,500 (5 Applications), in substantially such form annexed as Exhibit A, and in final form as approved by the Attorney for the Town, and further authorizes the Supervisor to authorize and execute the same. This resolution shall take effect immediately. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Freeman voting __________ Town Board Member Romeo voting __________ Town Board Member Perticone voting __________ Town Supervisor Fitzpatrick voting __________ September 12, 2022 Rory Fitzpatrick, Supervisor Town of Irondequoit 1280 Titus Avenue Rochester, NY 14617 RE: Application to DEC – Zero Emissions Vehicle Infrastructure Grant Dear Supervisor Fitzpatrick: As a follow-up to my discussions with your team, I am submitting this letter form of proposal/agreement to assist the Town of Irondequoit with applying for the DEC Zero Emissions Vehicle Infrastructure Grant for up to 5 public electric vehicle charging locations: The proposal includes the following tasks: • Populating the Grants Gateway application tool with all necessary documents as provided by the Town. • Coordination with an EV charging unit vendor to coordinate estimates for chargers and service plans/warranties. • Populate the budget and work plan with the information provided by the Town about electrical infrastructure pricing, interconnection costs, and labor costs. • Creation of maps and layouts sufficient for the grant application to show charger locations and site location in relation to disadvantaged community maps and local amenities (a major grading criterion of the grant). • Assisting Town staff in submitting the application once complete. Our fee is based on an hourly rate for professional services of $110 per hour, not to exceed $2,500 per application (charging location) for a total of $12,500 for all 5 charging locations. We anticipate completing the draft application by September 23rd and will work with Town officials to review and revise so that the application is ready for submission by the September 30th deadline. If the proposal is acceptable, please sign and date the acceptance below and return a copy to me. If you have questions or would like to discuss details, please contact me by phone at (585) 478-3063 or e-mail at mcocquyt@labellapc.com. We look forward to assisting the Town with this endeavor. Sincerely, Accepted by the Town Supervisor By: ___________________________________ Michael Cocquyt MBA CPRP Planner Date: _______________________________ LABELLA ASSOCIATES, D.P.C.