HomeMy Public PortalAbout2022.09.13 TBWksp Packet
WORKSHOP MEETING
SEPTEMBER 13, 2022
4:00 PM
AGENDA
09-13-2022 12:00 PM
PLEDGE OF ALLEGIANCE
ROLL CALL
PRESENTATION BY ASSESSOR AMY JORSTAD
REVIEW OF AGENDA ITEMS FOR THE SEPTEMBER 20, 2022 RTB MEETING
ITEMS FOR BOARD ACTION:
9WS2022-1 Resolution Establishing a Climate Smart Communities Taskforce
9WS2022-2 Resolution Authorizing the Supervisor to Enter into an Agreement for Legal Services
9WS2022-3 Resolution Authorizing the Town Engineer to Submit a Grant Application
**NEXT REGULAR TOWN BOARD MEETING…TUESDAY, SEPTEMBER 20, 2022 @ 7 pm **
Resolution No. 2022- __________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING
A RESOLUTION ESTABLISHING A
CLIMATE SMART COMMUNITIES TASKFORCE
At the workshop meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the
13th day of September, 2022, at 4:00 P.M. local time, there were
PRESENT:
Rory Fitzpatrick Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________offered the following resolution and
moved its adoption:
WHEREAS, Climate Smart Communities (“CSC”) is a New York State program that
helps local governments take action to reduce greenhouse gas emissions and adapt to a
changing climate; and
WHEREAS, New York State encourages towns to establish taskforces to participate in
CSC; and
WHEREAS, a CSC taskforce serves as central body of leadership that promotes and
supports climate mitigation and adaption in the community, and also serves as an advisory
board that advises and collaborates with the Town Board to accomplish plans, programs,
and activities that are part of the CSC Certification program; and
WHEREAS, the Town of Irondequoit is committed to the purposes of the CSC, is working
toward Bronze Certification pursuant to the CSC program, and desires to establish a CSC
Taskforce.
NOW, THEREFORE, BE IT RESOLVED, that the Town of Irondequoit hereby
establishes a CSC Taskforce. The Supervisor shall have the authority to appoint all
members of the CSC Taskforce, provided that the CSC Taskforce is comprised of
community members and municipal representatives. None of the members of the CSC
Taskforce shall be compensated for their work on the taskforce. The CSC Taskforce shall
meet no less frequently than once a quarter.
This resolution shall take effect immediately upon its adoption.
Seconded by the Town Board Member ______________________________ and duly put
to vote, which resulted as follows:
Town Board Member Wehner voting _______
Town Board Member Perticone voting _______
Town Board Member Romeo voting _______
Town Board Member Freeman voting _______
Town Supervisor Fitzpatrick voting _______
Resolution No. 2022-____________
EXTRACTION OF MINUTES OF MEETING OF TOWN BOARD ADOPTING A
RESOLUTION AUTHORIZING AN AGREEMENT FOR LEGAL SERVICES
At a workshop meeting of the Town Board of the Town of Irondequoit, Monroe County,
New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on
the 13th day of September 2022 at 4:00 P.M. local time; there were
PRESENT:
Rory Fitzpatrick Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board member ______________________offered the following resolution and
moved its adoption:
WHEREAS, an invoice has been received for services rendered in 2020 and it is
uncertain as to whether proper procurement procedure was followed for this purchase;
and
WHEREAS, the Town wishes to hire a legal firm to examine the documentation of this
purchase to determine the Town’s responsibilities regarding the requested payment; and
WHEREAS, it is beneficial to the Town to hire a legal firm to review the documentation
of this purchase to determine the responsibility of the Town; and,
WHEREAS, a request for proposals was issued on August 23, 2022 and the Town
received two proposals and conducted interviews with each respondent; and
WHEREAS, the Selection Committee recommends Phillips Lytle LLP to provide these
services at an hourly cost of $325.00 and a total cost not to exceed $10,000.00; and
WHEREAS, the term of the Agreement with Phillips Lytle LLP shall be for one year;
and
WHEREAS, funding for this expense is available in account 001.1420.4415.
NOW, THEREFORE BE IT RESOLVED, that the Supervisor is authorized to enter
into an agreement with Phillips Lytle LLP, in substantially the form annexed hereto and
in such final form as approved by the Attorney for the Town, for professional services
related to the review of the purchase in question at the hourly cost of $325.00 and a total
cost not to exceed $10,000.00 to be paid from account # 001.1420.4415.
This resolution shall take effect immediately upon its adoption.
Seconded by Town Board member __________________________and duly put to vote,
which resulted as follows:
Town Board Member Wehner voting __________
Town Board Member Freeman voting __________
Town Board Member Perticone voting __________
Town Board Member Romeo voting __________
Town Supervisor Fitzpatrick voting __________
Resolution No. 2022-________
EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD
AUTHORIZING THE TOWN ENGINEER TO SUBMIT GRANT
APPLICATIONS TO THE NEW YORK STATE 2022 MUNICIPAL ZERO-
EMISSION VEHICLE INFRASTRUCTURE GRANT PROGRAM
At the Workshop Meeting of the Town Board of the Town of Irondequoit, Monroe
County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of
Irondequoit, on the 13th day of September, 2022, at 4:00 P.M. local time; there were:
PRESENT:
Rory Fitzpatrick Town Supervisor
Patrina Freeman Town Board Member
John Perticone Town Board Member
Kimie Romeo Town Board Member
Peter Wehner Town Board Member
Harter Secrest & Emery LLP Attorney for the Town
Town Board Member _____________________ offered the following resolution and
moved its adoption:
WHEREAS, the New York State Environmental Department of Environmental
Conservation (the “DEC”) will offer grants to municipalities to help pay for projects that
install Zero-emission Vehicle (“ZEV”) infrastructure, including Level 2 (“L2”) and direct
current fast charge (“DCFC”) electric vehicle supply equipment (“EVSE”) and
equipment for dispensing hydrogen to hydrogen fuel cell (“HFC”) vehicles, using
hydrogen produced through electrolysis or biogas reformulation; and
WHEREAS, the Town of Irondequoit (the “Town”) is an eligible applicant as defined in
the DEC’s Request for Applications; and
WHEREAS, the Town is desirous of professional assistance in preparing Applications
for five locations;
WHEREAS, on February 25, 2014, the Town and Labella Associates D.P.B. (“LaBella”)
executed an Agreement for Professional Services Related to Designation as Town
Engineer (the “Professional Services Agreement”); and
WHEREAS, the Professional Services Agreement provided that LaBella would perform
ongoing planning services upon receiving verbal or written direction by the Town,
including supporting the Town’s planning and development professionals and reviewing
site plans submitted to the Planning Board (the “Ongoing Services”); and
WHEREAS, the Professional Services Agreement provided that LaBella would provide
specific projects upon execution of a written authorization to proceed from the Town,
including providing comprehensive planning studies (the “Special Projects Services”);
and
WHEREAS, the Town Board wishes to authorize LaBella to provide assistance in
researching, preparing, and submitting Applications for five locations—all at the hourly
rate of $110 per hour for work performed by a project manager as included in the
Professional Services Agreement, not to exceed $2,500 per location, for a total amount of
$12,500 (5 Applications); and
WHEREAS, the action contemplated herein constitutes planning/formulation of plans
and therefore is a Type II action pursuant to the New York State Quality Review Act and
its accompanying regulations, 6 NYCRR 617.5(c)(27) (“conducting concurrent
environmental, engineering, economic, feasibility and other studies and preliminary
planning and budgetary processes necessary to the formulation of a proposal for action,
provided those activities do not commit the agency to commence, engage in or approve
such action), and further SEQRA review is not required at this time; and
WHEREAS, funding for these expenditures will be drawn from account #
____________.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby approves the
Letter Authorization between the Town and LaBella, dated September 12, 2022, to
provide assistance with submitting Applications for five locations—all at the hourly rate
of $110 per hour for work performed by a project manager as included in the Professional
Services Agreement, not to exceed $2,500 per location, for a total amount of $12,500 (5
Applications), in substantially such form annexed as Exhibit A, and in final form as
approved by the Attorney for the Town, and further authorizes the Supervisor to
authorize and execute the same.
This resolution shall take effect immediately.
Seconded by the Town Board Member ____________________ and duly put to vote,
which resulted as follows:
Town Board Member Wehner voting __________
Town Board Member Freeman voting __________
Town Board Member Romeo voting __________
Town Board Member Perticone voting __________
Town Supervisor Fitzpatrick voting __________
September 12, 2022
Rory Fitzpatrick, Supervisor
Town of Irondequoit
1280 Titus Avenue
Rochester, NY 14617
RE: Application to DEC – Zero Emissions Vehicle Infrastructure Grant
Dear Supervisor Fitzpatrick:
As a follow-up to my discussions with your team, I am submitting this letter form of
proposal/agreement to assist the Town of Irondequoit with applying for the DEC Zero Emissions
Vehicle Infrastructure Grant for up to 5 public electric vehicle charging locations:
The proposal includes the following tasks:
• Populating the Grants Gateway application tool with all necessary documents as provided by
the Town.
• Coordination with an EV charging unit vendor to coordinate estimates for chargers and service
plans/warranties.
• Populate the budget and work plan with the information provided by the Town about electrical
infrastructure pricing, interconnection costs, and labor costs.
• Creation of maps and layouts sufficient for the grant application to show charger locations and
site location in relation to disadvantaged community maps and local amenities (a major
grading criterion of the grant).
• Assisting Town staff in submitting the application once complete.
Our fee is based on an hourly rate for professional services of $110 per hour, not to exceed $2,500
per application (charging location) for a total of $12,500 for all 5 charging locations.
We anticipate completing the draft application by September 23rd and will work with Town officials to
review and revise so that the application is ready for submission by the September 30th deadline.
If the proposal is acceptable, please sign and date the acceptance below and return a copy to me. If
you have questions or would like to discuss details, please contact me by phone at (585) 478-3063
or e-mail at mcocquyt@labellapc.com. We look forward to assisting the Town with this endeavor.
Sincerely, Accepted by the Town Supervisor
By: ___________________________________
Michael Cocquyt MBA CPRP
Planner Date: _______________________________
LABELLA ASSOCIATES, D.P.C.