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2023.01.17 RTB Packet
REGULAR TOWN BOARD MEETING JANUARY 17, 2023 7:00 PM 01-16-2023 5:55 PM PLEDGE OF ALLEGIANCE ROLL CALL SUPERVISOR’S REMARKS AND ANNOUNCEMENTS PUBLIC INPUT FINANCIAL REPORT APPROVAL OF MINUTES November 15, 2022 Regular Town Board Meeting December 13, 2022 Workshop Meeting December 20, 2022 Regular Town Board Meeting ITEMS FOR BOARD ACTION Appointments 1A2023-1 RESOLUTION Authorizing the Appointment of a Chief of Police in the Irondequoit Police Department Comptroller 1A2023-2 RESOLUTION Scheduling a Public Hearing to Provide Opportunity for Public Comment on Irondequoit’s Community Development Block Grant Program (CDBG) 1A2023-3 RESOLUTION Authorizing Adjustment of the Mileage Reimbursement Rate for 2023 to $.655 Consistent with the Rate Allowed by the U.S. Internal Revenue Service 1A2023-4 RESOLUTION Allocating American Rescue Plan Act Funding (Non-Profit Grants) 1A2023-5 RESOLUTION Allocating American Rescue Plan Act Funding and Approving Associated Purchases (Revenue Recovery) 1A2023-6 RESOLUTION Allocating American Rescue Plan Act Funding and Approving Associated Purchases (Telephone) Police 1A2023-7 RESOLUTION Adopting a Resolution to Enter into Intermunicipal Agreements and Accepting Funding for DWI Programs Public Works 1A2023-8 RESOLUTION Authorizing the Award of Bid for Tracked Sidewalk Plow 1A2023-9 RESOLUTION Authorizing the Supervisor to Execute an Agreement with Monroe County Snow & Ice Control Services for 2022/2023 1A2023-10 RESOLUTION Authorizing the Supervisor to Execute an Agreement for Monroe County All Season Work in Monroe County Rights of Way 1A2023-11 RESOLUTION Authorizing the Purchase of One (1) Cab Tractor 1A2023-12 RESOLUTION Authorizing the Purchase of Attachments for Cab Tractor 1A2023-13 RESOLUTION Authorizing the Purchase of One (1) Pickup Truck with Plow Equipment to be Used by the Department of Public Works 1A2023-14 RESOLUTION Declaring Certain Equipment Surplus Property Recreation 1A2023-15 RESOLUTION Authorizing Use of a Conference Room 1A2023-16 RESOLUTION Authorizing the Supervisor to Enter into Various Contracts with Vendors for the Town’s 2023 Winterfest Celebration Supervisor 1A2023- 17 RESOLUTION Adopting a Resolution to Enter into an Agreement for Electronics Recycling Services Town Clerk 1A2023-18 RESOLUTION Approving the Special Event License for the Cupid’s Cup 7th Annual 5K Run/Walk 1A2023-19 RESOLUTION Approving the Special Event License for the Irondequoit Beer Company’s 585 Stout Festival NEXT TOWN WORKSHOP MEETING…FEBRUARY 14, 2023 @ 4:00 PM NEXT REGULAR TOWN BOARD MEETING…FEBRUARY 21, 2023 @ 7:00 PM Town of Irondequoit EXPENSES Fund 001 General (includes cemetery) percent of amended budget 005 Library percent of amended budget 021 Highway# 1, Road Impvts, percent of amended budget 023 Highway # 3, Equipment Maint percent of amended budget 024 Highway # 4, ROW / Winter percent of amended budget 031 Consolidated San. Sewer Dist. percent of amended budget 038 Stormwater Drainage Dist. percent of amended budget 036 LaSalle Landing Sewer District percent of amended budget 039 Rock Beach San. Sewer Dist percent of amended budget 040 Orland Road San Sewer Dist. percent of amended budget 051 Sea Breeze Water District percent of amended budget 071 - 098 Lighting Districts percent of amended budget TOTAL Percent of Amended Budget Spent Percent of Amended Budget Encumbered Total Percent Spent & Encumbered Financial Report Original Amended Budget Budget 24,182,234 24,779,737 2,789,034 2,789,061 3,462,996 3,473,097 VD 1,105,272 R 1,105,272 1,085,082 `r' 1,088,877 3,993,594 4,070,695 876,680 923,325 142 142 8,707 8,707 14,424 14,424 Month Ending 12/31/22 TENTATIVE BEFORE CLOSING 2022 (AS OF 12/31/22) Percent Percent Cumulative, Year to Month End of of Budget Expended Encumb'd Available Year Spent & 24,901,619 Balance Elapsed Enc'brd 23,657,045 1,244,574 -121,883 100.0% 100.5% 95.5% 2,626,466 20,235 94.2% 0.7% 3,721,630 1 72.510 107.2% P. alz 2.1% 1,206,083 j cs; 47,640 1091%sa 1,076,457 '0 98.9% 3,777,592 5.0% 4.3% -05% 142,359 51% -321,044 -9.2% ,q *-148,452 a5 av"'.' -13.4% cry. 13,411 -991 12% I -01% 82,569 210,534 92.8% 2.0% 804,516 65,254 87 1% 142 100 2% 7,1% 0 0.0% 8,706 0 100.0% 0.0% 14,424 0 100.0% 0.0% 1,136,160 1,136,160 1,023,794 0 90.1% 00% 153,000 153,000 106,550 53,700 69.8% 35.1% 38,807,325 39,542,497 38,023,407 1,599,895 39,623,302 96.2% 4.0% 52% 100.0% 100.0% 100.0% 100.0% 100.0% 53,555 100.0% 5.8% 0 100.0% 1 100.0% 100 0% 100.0% 100.0% 100 0% -0 2% 00% 0 0.0% 112,366 9 9% -7,250 -4 7% -80,805 94,9% 109 2% 113-4% 100.1% 94.8% 94.2% 1002% 100.0% 100.0% 90,1% 104.7% 100 2% 100.2% Tax Levy Sensitive 32,624,760 33,236,186 32,287,825 1,398,371 -450,011 100.0% 101.4% Total Spent + Encumbered 33,686,196 97,1% 4.2% -1.4% 101A% REVENUES Fund 001 General: Real Estate Tax Payment In Lieu of Tax (001-1001) (001-1061) Sales Tax (001-1120) Mortgage Tax (001-3005) AIM -Related Payments-NYS (001-2750) Interest Earnings (001-2401) Franchise Cable TV (001-1170) Recreation Program Fees (001-2001) Cemetery Revenues (001-2190/2665) Fines & Bail Forfeitures (001-2610) Other Sources of Revenue Appropriated Fund Balance Total, Revenue & Fund Balance Original Budget 11,797,475 288,471 5,700,000 980,000 613,283 5,000 683,500 871,505 105,000 210,400 2,085,320 842,280 Amended Budget 11,797,475 288,471 5,700,000 980,000 613,283 5,000 683,500 871,505 105,000 210,400 2,085,320 842,280 Cumulative Receipts Through This Month 11,797,475 282,696 4,604,309 925,372 613,283 59,630 331,035 581,863 154,152 78,813 1,809,905 842,280 Balance to be Received D 5,775 1,095,691 54,628 0 -54,630 352,465 289,642 -49,152 131,588 275,415 0 24,182,234 24,182,234 22,080,814 2,101,420 Percent of Real Estate Tax 64.9% Percent of Year Elapsed Percent of Revenue Received 100.0% 98.0% 80.8% 94,4% 100.0% 1192.6% 48.4% 66 8% 146.8% 37.5% 86.8% 100.0% 91.3% 108.3% 2022 Printed on 1/6/2023 Page 1 Town of Irondequoit Fund Financial Report Month Ending 12/31/22 TENTATIVE BEFORE CLOSING 2022 (AS OF 12/31/22) Cumulative Percent Percent Percent Original Amended Receipts Balance of of of Budget Budget as of to be Real Estate Year Revenue This Month Received Tax Elapsed Received 005 Library Real Estate Tax 2,680,059 2,680,059 2,680,059 0 14,8% 100.0% Other Sources of Revenue 108,975 108,975 114,691 -5,716 105.2% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 2,789,034 2,789,034 2,794,750 -5,716 100.0% 100.2% 021, 023, 024 Highway Funds Real Estate Tax 3,688,276 3,688,276 3,688,276 0 20.3% 100.0% All Other Sources 1,740,074 1,740,074 1,476,507 263,567 84.9% Appropriated Fund Balance 225,000 225,000 225,000 0 Total, Revenue & Fund Balance 5,653„350 5,653,350 5,389,783 263,567 100.0% 95.3% 031 Consolidated San, Sewer District Sewer Service Charges 3,904,072 3,904,072 3,904,072 0 100.0% Other Sources of Revenue 89,522 89,522 93,179 -3,657 104.1% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 3,993,594 3,993,594 3,997,251 -3,657 100.0% 100.1% 038 Stormwater Drainage District District Service Charges 856,180 856,180 856,180 0 100.0% Other Sources of Revenue 20,500 20,500 1,061 19,419 5.3% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 876,680 876,680 857,261 19,419 100.0% 97.8% 036 LaSalle Landing Sewer District District Capital Charges 142 142 142 0 100.0% Other Sources of Revenue 0 0 0 0 #DIV/0! Total Revenue 142 142 142 0 100.0% 100 1% 039 Rock Beach San- Sewer District District Capital Charges 8,707 8,707 8,707 0 100.0% Other Sources of Revenue 0 0 10 -10 #DIV/0! Total Revenue 8,707 8,707 8,717 -10 100.0% 100.1% 040 Orland Road San, Sewer District District Capital Charges 14,424 14,424 14,424 0 100.0% Other Sources of Revenue 0 0 38 -38 #DIV/0! Total Revenue 14,424 14,424 14,462 -38 100.0% 100.3% 051 Sea Breeze Water District District Real Estate Tax 33,000 33,000 33,000 0 100.0% Other Sources of Revenue 1,103,160 1,103,160 929,082 174,078 84.2% Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 1,136,160 1,136,160 962,082 174,078 100 0% 84.7% 071 - 098 Lighting Districts District Real Estate Tax 153,000 153,000 153,000 0 100.0% Other Sources of Revenue 0 0 509 -509 Appropriated Fund Balance 0 0 0 0 Total, Revenue & Fund Balance 153,000 153,000 153,509 -509 100.0% 100.3% Summary of Revenues and Appropriated Fund Balances Real Estate Tax 18,165,810 16,165,810 18,165,810 0 100,0% 100,0% Special District Real Estate Tax 186,000 186,000 186,000 0 100.0% Sanitary Sewer Service Charges 3,927,345 3,927,345 3,927,345 0 100.0% Stormwater District Service Charges 856,180 856,180 856,180 0 100.0% Other Sources of Revenue 14,604,710 14,604,710 12,056,156 2,548,554 82.5% TOTAL 37,740,045 37,740,045 35,191,491 2,548,554 100.0% 93,2% Appropriated Fund Balance 1,067,280 1,067,280 1,067,280 0 100.0% Grand Total, Revenues and Appropriated Fund Balance 38,807,325 38,807,325 36,258,771 2,548,554 93.4% 2022 Printed on 1/6/2023 Page 2 Town Board Meeting Notes In this report, I am presenting a preliminary look at the 2022 financial results for the Town as of December 31. The 2022 financial records will not close until the end of February to allow for receipt and processing of outstanding commitments, and to account for and properly record the remaining revenue that is owed to the Town. Again, during the February and March Town Board meetings, I will present the most current 2022 preliminary results along with the respective 2023 monthly financial reports. The Town's auditors from the Bonadio Group will present highlights of the audited 2022 Financial Statements and Audit Report following the annual audit. The 2022 financial results as of December 31st: 100% of the year has elapsed and the Town's total expenses are on par at 100.2%—a sum of $39.623k Encumbrances are $1.600k and actual expenses total $38.023k. The actual expenses alone equate to 96.2% of budget. Encumbrances remain for services, supplies, and commodities committed to in 2022. The General Fund expenses are at 100.5% or $24.902k. The actual expenditures are 95.5% of budget or $23.657k, while 5.0% is due to encumbrances of $ 1.245k. Included in the general fund encumbrances is police vehicles, services related to the school safety grant, legal fees, and contracted services for the columbarium construction. Overall, the expenses in the highway funds are 108.3% of budget a total of approximately $6.138k. The costs in these funds result from considerable expenses and encumbrances for salt, gas, and paving as anticipated. The excess expenditures result from additional paving costs which will be reimbursed with a rollover of CHIPs funding. 1 The library expenditures are favorable at 94.9% of budget —a preliminary total of $2,647k. Expenses in the Sewer Fund of $3.860k are below budget at 94.8%. Actual expenditures are $3.778K (92.8%) and encumbrances of $83k remain. The Stormwater Drainage expenses are approximately 94.2% of budget —$870k. Regarding the entire Town, revenue and appropriated fund balance $36.259k or 93.4% has been documented to date. The General Fund has received revenue of $22.081 k —91.3% of budget. Real estate tax of $11.798k has been collected. The Town has recorded 8 months of Sales Tax revenue in the amount of $4.604k (80.8% of budget); the AIM related payment of $613k has been received and Mortgage Tax for the three quarters of $925k has been received (94.4% of budget). Some additional sources of revenue to be recorded include 6 months of franchise fees, 4 months of sales and mortgage taxes. At month -end, the Library had confirmed revenue of $2.795k- 100.2%. 95.3% or $5.390k of revenue has been recorded by the Highway. 100.1% of the Sewer Fund revenue of $3.997k has been verified. Stormwater Drainage has received 97.8% of its budgeted revenue —$857k. In addition, American Rescue Funds of $22,454,916 have been received. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover costs incurred through December 31,2024. To date, approximately $17M has been allocated to projects. This concludes the 1st preliminary financial report for December 2022. 2 REGULAR TOWN BOARD MEETING NOVEMBER 15, 2022 205 Regular Town Board Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 15th day of November 2022 at 7:00 P.M., local time, there were: PRESENT: Town Supervisor Rory Fitzpatrick Town Board Member Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Attorney for the Town Harter Secrest & Emery LLC Others in attendance included Assessor Amy Jorstad, Acting Chief of Police Mark Jesske, Captain Jessica Franco, Comptroller Diana Marsh, Management Assistant Megan Hoffman, Community Development Coordinator Mary Werner, Human Resources Director Jason Vinette, IT Director Kevin LaBarr, Commissioner of Public Works Erin Magee, Planning and Zoning Clerk Michelle Nichols, Director of Administration Maria Vecchio, Communication Aide Michael Moss and Town Clerk Genier. Supervisor Fitzpatrick called the meeting to order, the Pledge was said and Town Clerk Genier called Roll. SUPERVISOR’S REMARKS AND ANNOUNCEMENTS: *Supervisor Fitzpatrick stated that there will be extended hours held on November 30th. Offices will be open from 4:30 p.m. to 6:30 p.m. and held monthly. *He stated that there will be two Proclamations given at this meeting. The first Proclamation is for America Recycle Day, November 15, 2022. Supervisor Fitzpatrick read the Proclamation and pledges Irondequoit to be a Climate Smart Community. Recycling reduces the amount of waste that is sent to landfills, which helps conserve natural resources, such as timber, water, minerals and it prevents pollution. *The second Proclamation honors the Ukrainian Community. Supervisor Fitzpatrick noted that Irondequoit is home to one of the largest Ukrainian communities in New York State. The Ukrainian community is observing the 89th Anniversary of the Holodomor in Ukraine between 1932 and 1933. Supervisor Fitzpatrick and the Town Board members, on behalf of the entire Town of Irondequoit, do hereby recognize Saturday, November 26, 2022 as Ukrainian Holodomore Remembrance Day. Tamara Denysenko thanked the Town Board for this Proclamation and thanked all the people who support and believe in the principles of national freedom, territorial integrity, democracy and the rule of law. PUBLIC INPUT: Leslie Harvey, 85 Greenlawn Drive, began by congratulating Chief of Police Alan Laird on his impending retirement on November 25th. He then stated he was appalled when the Town Board voted to censor Town Board member Patrina Freeman. He said that he has gotten to know Ms. Freeman over the past couple of years and commends her for taking a stand in what she believes in. He feels that the Board is very dysfunctional and this is not a good thing for our Town. He has witnessed the disrespect in the harsh tone displayed towards Councilmember Freeman. He asked for this foolishness to stop and get back to the business of the Town. Amber Johnson, 88 Lafayette Road, addressed the Board regarding the censorship of Councilmember Patrina Freeman. She feels that Councilmember Freeman is the only one on the Board that she trusts. She stated that since the previous Supervisor left office, Councilmember Freeman has been treated inappropriately and unprofessionally. She would like to see the evidence of the allegations against Councilmember Freeman. Ms. Johnson stated that she went through the audit and did not see anything that was flagged as negative. She suggested that the Board members take diversity, equity and inclusion training. She hopes that the Board members will begin to listen to the people because the current behavior is just moving the Town backwards. Pastor Donald Stevens, 553 Sharon Drive. addressed Town concerns. He is President of the Baptist Ministry Alliance of the greater Rochester area. He stated that what he has seen from the Board members is embarrassing. He also has not seen any proof of the allegations brought against Councilmember Freeman. He wants the Board to make things right. Richard Barone, 154 Allwood Drive, addressed the Town Board regarding the State Constitution. He has been a resident of Irondequoit for 55 years and served the Town as a public official for 22 years--8 years as a Board member, 10 years as Chairman of the Planning Board and 4 more years on the Planning Board. As a Town Board member, he had no authority to do anything with employees, spend money, or use Town property for private purposes. He read from the State Constitution Article 8, Section 1: No County, Town, Village or School District REGULAR TOWN BOARD MEETING NOVEMBER 15, 2022 206 shall give or loan any money or property to any individual or private undertaking, unless approved by the Town Board. He stated that you cannot incur expenses for this Town as an individual and you cannot use Town property for your own purposes. Mr. Barone feels that if the allegations are true, these are grounds for removal, not for censure. Nicole Hushla Re addressed the Board regarding censure of Councilmember Freeman. She stated that Irondequoit is her hometown and she is a former Councilmember. When she ran for office, her campaign motto was “Moving Irondequoit Forward.” When Ms. Hushla Re decided not to run for a second term, she was delighted that Pastor Freeman was eager to put her hat in the ring. This was moving Irondequoit forward. When Pastor Freeman was supported in leading and establishing ICARE, Ms. Hushla Re felt this was more progress moving forward in Irondequoit. She now feels that the Board is trying to silence Ms. Freeman. She stated that conflict is not abuse and the Board should listen to the one colleague of color as the authority on the topic of racism. Ms. Hushla Re is devastated that people she considered her friends would resort to what she calls a modern-day public flogging. Supervisor Fitzpatrick thanked the Town Board who continue to work with him, no matter what political party he is with, to move this Town forward. He stated that incredible advances have been made in the past eleven months. The Town has gone back and honored promises that were made and not kept, and Supervisor Fitzpatrick looks forward to representing this Town for a long time to come. He will continue protecting the people and employees of this Town and representing this Town with respect for the law and the process. Councilmember Freeman commented that Public Input was an opportunity for the public to express their views on issues and the Board members cannot respond to what has been said. She asked if this was right and was told no—the Board members can respond to what was said in Public Input. Financial Report: Comptroller Diana Marsh reviewed the 2022 financial results for the Town as of October 31, 2022. Total Actual Expenses and Encumbrances are 77.4% or $30,614,043 of budget, which is below the 83.3% of the year that has elapsed. Actual Expenses are $28,276,850 or 71.5% of budget and encumbered expenses are $2,337,193 or 5.9% of budget as departments continue to commit to services and supplies for the remainder of the year. The General Fund Expenses are favorable to budget at 77.6% or $19,242,584. Actual expenditures are $17,565,783 or 70.9% and encumbrances are $1,676,801 or 6.8% of budget. Contained within the General Fund encumbrances are: legal fees, Information Technology projects and services. The Highway Fund expenses are greater than the percent of the year that has elapsed at 86.9% or $4,925,852. Actual expenditures are $4,523,432 or 79.8% and encumbrances total $402,420 or 7.1%. The costs continue to be driven by considerable expenses and encumbrances for street resurfacing and paving, fuel, asphalt, vehicle maintenance, equipment parts and salt. The Library expenses are $2,056,399 or 73.7% of budget. This total includes Debt servic3e for the Library Bond. The Sewer Fund has expended $2,931,475 or 72% of budget. Stormwater Drainage expenses are approximately 53.1% of budget, a total of $490,122. The General Fund Revenue received is 78.6% budget, a total of $19,010,836. $11,797,475 of Real Estate tax or 100% of budget has been received. 98% of PILOT (Payment in Lieu of Tax) or $282,696 has been received. The 1st quarter Mortgage Tax of $279,312 or 28.5% of budget has been received. Five months of Sales Tax of $2,740,960 (48.1%) has been received. Aid and Incentives for Municipalities revenue of $613,283 is scheduled for payment in December. Regarding the Entire Town: $32,776,832 or 84.5% of budget and appropriated fund balance has been received to date; approximately $18,165,810 is from Real Estate Tax. The Library has received $2,778,360 or 99.6% of its budgeted revenue. The Highway Fund has received 88.1% or $4,983,049 of its budgeted revenue. Sewer has received $3,996,588 or 100.1% of that fund’s budget. Stormwater Drainage receipts of $856,923 (97.7%) of budget has been received. Upon a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Financial Report was accepted. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED REGULAR TOWN BOARD MEETING NOVEMBER 15, 2022 207 APPROVAL OF MINUTES: On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, the October 11, 2022 Workshop Meeting Minutes were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED On a motion made by Councilmember Wehner, seconded by Councilmember Perticone, the October 18, 2022 Regular Town Board Meeting Minutes were approved. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, the October 19, 2022 Budget Workshop Meeting Minutes were approved. UPON VOTING Town Board Member Wehner Absent Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Aye Town Supervisor Fitzpatrick Aye On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, the October 20, 2022 Budget Workshop Meeting Minutes were approved. UPON VOTING Town Board Member Wehner Absent Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Aye Town Supervisor Fitzpatrick Aye On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the October 25, 2022 Special Town Board Meeting Minutes were approved. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Absent Town Supervisor Fitzpatrick Aye ITEMS FOR BOARD ACTION: 11A2022-4 RESOLUTION AUTHORIZING THE APPOINTMENT OF A FULL-TIME RECREATION ASSISTANT IN THE IRONDEQUOIT RECREATION DEPARTMENT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the appointment of Arianna Blaasch as a full-time Recreation Assistant. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-300 11A2022-5 RESOLUTION AUTHORIZING THE APPOINTMENT OF A FULL-TIME MOTOR EQUIPMENT OPERATOR IN THE IRONDEQUOIT PUBLIC WORKS DEPARTMENT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the appointment of Corey Gadomski as a full-time Motor Equipment Operator. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-301 11A2022-6 RESOLUTION AUTHORIZING THE APPOINTMENT OF AN ACTING CHIEF OF POLICE IN THE IRONDEQUOIT POLICE DEPARTMENT REGULAR TOWN BOARD MEETING NOVEMBER 15, 2022 208 On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted authorizing the appointment of Mark Jesske as the Acting Chief of Police, to continue to serve in this position until such time as the Town Board appoints a Chief of Police. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Nay Town Supervisor Fitzpatrick Aye Resolution Number 2022-302 11A2022-7 RESOLUTION AUTHORIZING A SETTLEMENT AGREEMENT WITH AT&T SERVICES D/B/A AT&T MOBILITY, LLC On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving and ratifying the Stipulation and Consent Order with AT&T Services d/b/a AT&T Mobility, LLC on the following terms: The assessment for AT&T Services d/b/a AT&T Mobility, LLC for the 2020, 2021 and 2022 year shall remain unchanged for the cell tower on Carter Street; for the 2023, 2024 and 2025 tax years, the assessment shall be $500,000. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-303 11PH2022-1 ON THE MATTER OF GRANTING A SPECIAL USE PERMIT FOR 367 7:35 PM TITUS AVENUE IN THE R-1 RESIDENTIAL DISTRICT AND REFERRING SAME TO THE PLANNING BOARD FOR COMMENT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was opened at 7:35 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Planning and Zoning Clerk Michelle Nichols stated that Mr. Steve Fullone, the applicant has requested a Special Use Permit for 367 Titus Avenue to operate a child-care center and group child-care facility. The application was referred to the Planning Board and they issued a positive review and stating that it is a good use of that property. Pursuant to the State Environmental Quality Review Act, this is a Type II action. The applicant was present for any questions. He stated he has been a resident of Irondequoit for many years and owns a few different properties. Public Hearing Public Input: No one came forward to speak for or against the matter. On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was closed at 7:41 PM. 11PH-1 RESOLUTION Approving a Special Use Permit for 367 Titus Avenue in the R-1 Residential District On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the Special Use Permit for 367 Titus Avenue in the R-1 Residential District for the operation of a child-care center and group child-care facility. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-304 11PH2022-2 ON THE MATTER OF THE TOWN LAW IN ACCORDANCE WITH 7:36 PM SECTION 202-b WITH RESPECT TO CERTAIN IMPROVEMENTS TO THE TOWN OF IRONDEQUOIT CONSOLIDATED SEWER DISTRICT (PUMP STATION) REGULAR TOWN BOARD MEETING NOVEMBER 15, 2022 209 On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the Public Hearing was opened at 7:41 PM UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Commissioner of Public Works Erin Magee explained that this resolution would award funds to Upgrade and retrofit the Woodridge Pump Station which is very old and has an old-style pump. Public Hearing Public Input: No one came forward to speak for or against the matter. On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was closed at 7:42 PM UPON VOTING MOTION WAS UNANIMOUSLY APPROVED 11PH-2a RESOLUTION OF THE TOWN BOARD OF THE TOWN OF IRONDEQUOIT, MONROE COUNTY, NEW YORK, PURSUANT TO SECTION 202-b OF THE TOWN LAW DETERMINING THAT IT IS IN THE PUBLIC INTEREST TO UNDERTAKE CERTAIN IMPROVEMENTS TO THE TOWN’S CONSOLIDATED SEWER DISTRICT (PUMP STATION) On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted determining that it is in the public interest to undertake the Project at the estimated maximum cost of $500,000. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-305 11PH-2b BOND RESOLUTION OF THE TOWN BOARD OF THE TOWN OF IRONDEQUOIT, MONROE COUNTY, NEW YORK, AUTHORIZING THE ISSUANCE OF UP TO $500,000 IN SERIAL BONDS OF THE TOWN TO UNDERTAKE CERTAIN IMPROVEMENTS TO THE TOWN’S CONSOLIDATED SEWER DISTRICT (PUMP STATION) On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted authorizing the issuance of up to $500,000 in serial bonds of the Town to undertake certain improvements to the Town’s Consolidated Sewer District (Pump Station). UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-306 11PH2022-3 ON THE MATTER OF THE TOWN LAW IN ACCORDANCE WITH 7:37 PM SECTION 202-B WITH RESPECT TO CERTAIN IMPROVEMENTS TO THE TOWN OF IRONDEQUOIT CONSOLIDATED SEWER DISTRICT (LATERAL) On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was opened at 7:44 PM UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Commissioner of Public Works Erin Magee explained that this resolution is in conjunction with a Program instituted every other year to improve laterals within the Sanitary Sewer District. This project will repair broker pipes. Public Hearing Public Input: No one came forward to speak for or against the matter. On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Public Hearing was closed at 7:45 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED REGULAR TOWN BOARD MEETING NOVEMBER 15, 2022 210 11PH-3a RESOLUTION OF THE TOWN BOARD OF THE TOWN OF IRONDEQUOIT, MONROE COUNTY, NEW YORK, PURSUANT TO SECTION 202-b OF THE TOWN LAW DETERMINING THAT IT IS IN THE PUBLIC INTEREST TO UNDERTAKE CERTAIN IMPROVEMENTS TO THE TOWN’S CONSOLIDATED SEWER DISTRICT (LATERAL) On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted determining that it is in the public interest to undertake the Project at the estimated maximum cost of $400,000. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-307 11PH-3b BOND RESOLUTION OF THE TOWN BOARD OF THE TOWN OF IRONDEQUOIT, MONROE COUNTY, NEW YORK, AUTHORIZING THE ISSUANCE OF UP TO $400,000 IN SERIAL BONDS OF THE TOWN TO UNDERTAKE CERTAIN IMPROVEMENTS TO THE TOWN’S CONSOLIDATED SEWER DISTRICT (LATERAL) On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing the issuance of up to $400,000 in serial bonds of the Town to undertake certain improvements to the Town’s Consolidated Sewer District (Lateral) UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-308 11A2022-8 RESOLUTION AUTHORIZING A SETTLEMENT AGREEMENT WITH CINGULAR WIRELESS D/B/A AT&T MOBILITY, LLC On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted approving and ratifying the Stipulation and Consent Order with Cingular Wireless d/b/a AT&T Mobility, LLC. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-309 11A2022-9 RESOLUTION AUTHORIZING THE ADOPTION OF THE 2023 IRONDEQUOIT CONSERVATION BOARD MEETING SCHEDULE On a motion made by Councilmember Perticone, seconded by Councilmember Freeman, a resolution was adopted approving the 2023 Schedule for the Irondequoit Conservation Board. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-310 11A2022-10 RESOLUTION AUTHORIZING THE ADOPTION OF THE 2023 IRONDEQUOIT ZONING BOARD OF APPEALS MEETING SCHEDULE On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted approving the 2023 Schedule for the Irondequoit Zoning Board of Appeals. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-311 11A2022-11 RESOLUTION AUTHORIZING THE ADOPTION OF THE 2023 IRONDEQUOIT PLANNING BOARD WORKSHOP AND MEETING SCHEDULE REGULAR TOWN BOARD MEETING NOVEMBER 15, 2022 211 On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted approving the 2023 schedule for the Irondequoit Planning Board. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-312 11A2022-12 RESOLUTION AUTHORIZING ADOPTION OF THE ANNUAL BUDGET FOR THE YEAR 2023 On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted approving the Preliminary Budget for the year 2023 as amended by the “Amendments by the Town Board to the 2023 Preliminary Budget” is approved by the Town Board as the adopted Annual Budget for the year 2023. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-313 11A2022-13 RESOLUTION AMENDING A PAID PARENTAL LEAVE POLICY On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the adoption of the amended Paid Parental Leave Policy 1.6.1. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-314 11A2022-14 RESOLUTION AUTHORIZING ATTENDANCE TO THE DEFENSIVE EDGE COURSES AT CAMILLUS POLICE DEPARTMENT On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted authorizing attendance for Sgt. Dominic Pronti and Officer Dean Kay to attend the Defensive Edge SLR 15 Rifles, AR15/M16/AR308 Armorer Courses at Camillus Police Department in Syracuse, NY on December 13 and 14, 2022. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Abstain Town Board Member Romeo Aye Town Board Member Freeman Nay Town Supervisor Fitzpatrick Aye Resolution Number 2022-315 11A2022-15 RESOLUTION AUTHORIZING ENTRY INTO AGREEMENT WITH WEGMANS FOOD MARKETS, INC. FOR IPD PRESENCE AT SUPERMARKET On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted authorizing and approving the Agreement with Wegmans, with a term of one year from the date of execution, in such final form as approved by conflicts- counsel Eugene Welch, and authorizing the Town Supervisor or Acting Supervisor to execute the Agreement and all other documents related thereto. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-316 11A2022-16 RESOLUTION AUTHORIZING THE TRANSFER OF A POLICE OFFICER On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted authorizing the appointment of Austin Steinbrenner, contingent upon approval by the Civil Service Commission, as a permanent full-time Police Officer to be paid at the job rate of $90,439.00, which shall be paid from budget cove 001.3120.0100.1100. REGULAR TOWN BOARD MEETING NOVEMBER 15, 2022 212 UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-317 11A2022-17 RESOLUTION AWARDING BID FOR ELECTRICAL SERVICES FOR TOWN OF IRONDEQUOIT FACILITIES On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted awarding the Electrical Services for the Town of Irondequoit Facilities to Blackmon-Farrell Electric at a 7% profit. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-318 11A2022-18 RESOLUTION DECLARING CERTAIN EQUIPMENT AS SURPLUS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted declaring said equipment as surplus and authorizing the Supervisor to execute and deliver such documentation as necessary to auction said equipment at the next appropriate municipal equipment auction. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-319 11A2022-19 RESOLUTION PURSUANT TO THE STATE ENVIRONMENTAL QUALITY REVIEW ACT WITH RESPECT TO SALE OF PORTION OF THE PARCEL 092.08-1-27.114, LOCATED ON BAY SHORE BLVD. ACROSS FROM 1198 BAY SHORE BLVD. On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted adopting a Negative Declaration for the sale of the Property to David and Andrea of 1198 Bay Shore Blvd. in the attached short EAF and determining that no Environmental Impact Statement is required. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-320 11A2022-20 RESOLUTION DECLARING SURPLUS AND AUTHORIZING SALE OF PORTION OF THE PARCEL 092.08-1-27.114, LOCATED ON BAY SHORE BLVD. ACROSS FROM 1198 BAY SHORE BLVD. On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted declaring property is surplus and may, therefore, be sold in accordance with the requirements of applicable law and finding that $7,700 and the additional consideration are together fair and reasonable consideration for the Property; approving of the sale of the Property to David and Andrea Hauer for $7,700, and the additional consideration, upon the condition that David and Andrea Hauer subdivide the Property and files the Subdivision Map before the Property is conveyed. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-321 11A2022-21 RESOLUTION APPROVING THE APPOINTMENT OF AN ACTING DEPUTY TOWN CLERK AND DEPUTY RECEIVER OF TAXES AND ASSESSMENTS On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted appointing Maria Vecchio as Acting Deputy Town Clerk and Deputy Receiver of Taxes and Assessments during the absence of the Clerk, which appointment will expire on January 30, 2023; during such period, Maria Vecchio shall hold such appointment simultaneously with her position as Director of Administration and shall not receive an additional salary. REGULAR TOWN BOARD MEETING NOVEMBER 15, 2022 213 UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-322 11A2022-22 RESOLUTION AUTHORIZING SURETY, FORM AND AMOUNT OF OFFICIAL UNDERTAKING FOR THE FAITHFUL PERFORMANCE OF THE DUTIES OF THE TOWN CLERK AND RECEIVER OF TAXES AND ASSESSMENTS On a motion made by Councilmember Wehner, seconded by Councilmember Romeo, a resolution was adopted appointing Maria Vecchio as Acting Deputy Town Clerk and Deputy Receiver of Taxes and Assessments during the absence of the Clerk, which appointment will expire on January 30, 2023; during such period, Maria Vecchio shall hold such appointment simultaneously with her position as Director of Administration and shall not receive an additional salary. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Nay Town Supervisor Fitzpatrick Aye Resolution Number 2022-323 11A2022-23 RESOLUTION APPROVING THE 2023 ORGANIZATIONAL, WORKSHOP AND REGULAR TOWN BOARD MEETING SCHEDULE On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the 2023 Organizational, Workshop and Regular Town Board Meeting Schedule. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-324 11A2022-24 RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE SEA BREEZE ANNUAL VOLUNTEER FIRE DEPARTMENT HOLIDAY PARADE AND FIREWORKS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the Special Event License to conduct the annual Sea Breeze Volunteer Fire Department Holiday Parade and Fireworks on Saturday, December 10, 2022 from 5:30 p.m. to 7:30 p.m. from Sea Breeze Park and return to the same location. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-325 Upcoming Meetings: 2023 Organizational Meeting: Tuesday, January 3, 2023 @ 4:00 PM Workshop Meeting: Tuesday, January 10, 2023 @ 4:00 PM Regular Town Board Meeting: Tuesday, January 17, 2023 @ 7 PM On a motion made by Councilmember Wehner, seconded by Councilmember Perticone, the Regular Town Board Meeting was adjourned at 8:05 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Barbara Genier, Town Clerk WORKSHOP MEETING DECEMBER 13, 2022 214 Workshop Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 13th day of December 2022 at 4:00 P.M., there were: PRESENT: Supervisor Rory Fitzpatrick Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Harter Secrest & Emery, LLP Attorney for the Town ABSENT: Town Board Member Patrina Freeman Others in attendance included Assessor Amy Jorstad, Community Development Coordinator Mary Werner, Assistant to Commissioner of Public Works Ann Doeller, Director of Human Resources Jason Vinette, Director of Information Technology Kevin Labarr, Acting Irondequoit Police Chief Mark Jesske, Management Assistant at Community Center Megan Hoffman, Director of Recreation Shannon Grieve, Constituent Services Liaison Ellie Gustafson and Acting Deputy Town Clerk Maria Vecchio. Supervisor Fitzpatrick called the meeting to order, Pledge was said, and Acting Deputy Town Clerk Vecchio called Roll. Attorney Megan Dorritie stated that in order to prevent the disclosure of sensitive information, the Town will no longer be posting such information (resumes, personnel information, etc.) on Sharepoint. Hard copies will be distributed as part of the Board packets that are handed out immediately prior to the meeting. If the Board members wish to review sensitive documents earlier, they can arrange a meeting with the responsible Department Head. SUPERVISOR’S REMARKS: *Supervisor Fitzpatrick stated that the Assessor’s Office will be at the Community Center tomorrow from 9AM to 11:30AM; the Town will be holding extended hours at the Town Hall on December 28 from 4:30PM to 6:30PM. *Mentions the Town is prepping for Winterfest, which will be held on January 21st here at Town Hall. *Introduces LaBella to give a presentation on a proposed draft local law change for short term rentals with the Town of Irondequoit. Turned floor over to Wes Pettee from LaBella. Wes Pettee reviewed the draft, which included input from Hartter Secrest (Town Attorney) and from Town staff. LaBella is looking for input from the Town Board. Mr. Pettee fielded questions and comments from the Board. REVIEW OF AGENDA ITEMS FOR DECEMBER 20, 2022 RTB MEETING: Financial Report: Supervisor Fitzpatrick announces there will be no review of the Financial Report at this time. Comptroller Diana Marsh has been on vacation, came back sick and has not been able to put together the report. Approval of Minutes: Minutes from the following meetings to be approved: November 1, 2022 Special Town Board Meeting WORKSHOP MEETING DECEMBER 13, 2022 215 November 8, 2022 Town Board Workshop Meeting November 15, 2022 Regular Town Board Meeting Question / Discussion: Councilwoman Romeo asks for clarification as to how a member should vote on minutes. Per the Town Attorney, it’s a ‘yes’ or ‘no’ vote; a member can abstain but that counts as a ‘no’ vote. For the purpose of recording in the minutes, the vote should be recorded as both: an abstention and a ‘no’ vote at the same time. Appointments: Director of Human Resources Jason Vinette reviewed two (2) resolutions. The first resolution approves the appointment of AnnMarie Purdy as an Ethics Board Member. The Ethics Board is a 5-member board and we currently have one vacancy. AnnMarie is a former employee and she still wants to give back to her community. The second resolution would authorize the appointment of a provisional full-time Recreation Supervisor in the Irondequoit Recreation Department. Director Vinette explained that the Civil Service list was canvassed but there was not a sufficient response to make it a valid list; recruiting was also done via the Town’s website and social media platforms. Director of Recreation Grieve interviewed candidates and selected this individual who will need to take the Civil Service test and score in the top three on that test. Director of Information Technology Kevin Labarr reviewed the third resolution. This resolution authorizes the appointment of a provisional full-time Network Technician, Garrett Miller, in the Irondequoit Information Technology Department. This is an entry-level position. Assessor: Assessor Amy Jorstad reviewed one (1) resolution from her Department relating to a settlement agreement. This Settlement Agreement with Sea Breeze Coaster Corp and Overlook Development Inc. takes care of 5 years of certiorari cases, the most recent being 2022. It reduces the assessment for 2022 from four million two hundred thirty-six thousand nine hundred ($4,236,900) to four million ($4M) and will hold through 2027. The school district is on-board with this agreement and a refund will be paid by the district for 2022 in the amount of $7,358 (seven thousand three hundred and fifty-eight dollars). A refund for the upcoming Town & County tax bill will need to be paid; the amount of that will not be known until those bills are created but should be a relatively small amount for the Town to pay back. Community Development: Community Development Coordinator Mary Werner reviewed one (1) resolution which set the 2023 meeting schedule for the 2023 Historic Preservation Commission. The second resolution was reviewed by Attorney for the Town Megan Dorritie. This resolution relates to a sign application made to the Planning Board. The application was granted contingent upon landscape work that needed to be done. The Planning Board is asking for financial security to ensure the work will be completed in the spring. The applicants’ attorney has agreed to hold the amount of money that’s needed to complete the project in an escrow account; upon completion in the spring, the money will be released back to the applicant. If, for some reason, that work is not completed, that money will be released to the Town. Police: There are two (2) resolutions from the Police Department, both of which were reviewed by Acting Chief Jesske. The first resolution authorizes the acceptance of a donation from Home Depot for materials totaling nine hundred nineteen dollars and seventy-two cents ($919.72). The second resolution authorizes the acceptance of a monetary donation from Wegmans Food Markets in the amount of five thousand dollars ($5K) to be used for the purchase of additional ballistic shields. WORKSHOP MEETING DECEMBER 13, 2022 216 Public Works: Assistant to Commissioner of Public Works Ann Doeller reviewed four (4) resolutions. The first resolution authorizes the Town Board to renew a contract for HVAC services and preventative maintenance for various Town facilities. The initial RFP was done in April 2021. The price is a three percent increase over last year. The second resolution will award a bid for a sidewalk plow (called a Whacker) with attachments. This piece of equipment is more versatile, can be used year-round, and is a budgeted item. Two attachments (plow and auger) will also be purchased. A 2016 used Whacker will be sold (for $27K). The third resolution authorizes the purchase of (1) pickup truck to be used by the Department of Public Works. It will replace Truck #155 (used in the Sanitary for pump stations) and is a budgeted item. The fourth resolution allocates funding from the American Rescue Plan Act, Exhibit A lists the items and it is a one- time purchase. Recreation: Director of Recreation Grieve reviews (1) resolution which authorizes the Supervisor to enter into various contracts with independent contractors from Local B-90. This is an annual contract for parking personnel, ticket takers and ticket sellers for McAvoy Park, Camp Eastman Sports Fields, and various Town special events. Supervisor: Acting Deputy Town Clerk Vecchio reviewed (1) resolution which authorizes the Special Event License for the American Red Cross to hold blood drives at the Irondequoit Town Hall Campus. The Supervisor asked to clarify if this will allow drives to be held at the Community Center and it will. ITEMS FOR BOARD ACTION: 12WS2022-1 Resolution Correcting a Date in the Approved 2023 Regular Town Board Meeting Schedule On a motion made by Councilmember Perticone, seconded by Councilmember Romeo, a resolution was adopted approving correction to the January 2023 Regular Town Board Meeting Schedule as follows: Regular Town Board Meeting: January 17, 2023 @ 7:00p.m. in the Broderick Room. Discussion: None. UPON VOTING Town Board Member Wehner __Aye____ Town Board Member Perticone __Aye____ Town Board Member Romeo __Aye____ Town Board Member Freeman __Absent__ Town Supervisor Fitzpatrick __Aye____ Resolution Number 2022-326 12WS2022-2 Resolution Authorizing the Appointment of a Full-Time Office Clerk IV in the Irondequoit Town Clerk’s Office WORKSHOP MEETING DECEMBER 13, 2022 217 On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving the hiring of Marjorie Aman as a full-time Office Clerk IV. Discussion: Councilwoman Romeo asks about timing of this hire as it is being brought at a Workshop. Supervisor Fitzpatrick explained this is in preparation for Gloria Hunter to be moving into the Diversity, Equity and Inclusion position; this will allow time for Gloria to still be available still in the Clerk’s Office for training. UPON VOTING Town Board Member Wehner __Aye____ Town Board Member Perticone __Aye____ Town Board Member Romeo __Aye____ Town Board Member Freeman __Absent__ Town Supervisor Fitzpatrick __Aye____ Resolution Number 2022-327 12WS2022-3 Resolution Authorizing the Purchase of One XL Supercab Pickup Truck to be Used by the Department of Public Works On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted approving a purchase order in the amount of $64,086.03 with Van Bortel Ford for the purchase of one (1) 2023 model year Ford F350 XL Supercab 4 x 4 pickup truck. Discussion: Ms. Doeller explains this is a timing issue, needed to bring this resolution now as the order window expires on 12/16. There have been supply chain issues. This will replace a vehicle in Highway 1; that vehicle will cycle to someone else for use and the oldest vehicle will be surplused. UPON VOTING Town Board Member Wehner __Aye____ Town Board Member Perticone __Aye____ Town Board Member Romeo __Aye____ Town Board Member Freeman __Absent__ Town Supervisor Fitzpatrick __Aye____ Resolution Number 2022-328 12WS2022-4 Resolution Authorizing the Town to Undertake the Reconstruction and Stabilization of Certain Roads Within the Huntington Hills Neighborhood; Stating the Maximum Estimated Cost Thereof is $300,000; and Authorizing the Issuance of up to $300,000 in Serial Bonds of the Town to Finance Said Appropriation On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted as follows: WORKSHOP MEETING DECEMBER 13, 2022 218 SECTION 1. The Town is hereby authorized to undertake the reconstruction and stabilization of certain roads within the Huntington Hills neighborhood including, as necessary or appropriate, the construction or reconstruction of sidewalks, curbs, gutters, drainage, landscaping, and grading or right of way improvements in connection therewith. It is hereby determined that the maximum estimated cost of the aforementioned specific object or purpose is $300,000, said amount is hereby appropriated therefor and the plan for the financing thereof shall consist of (i) the issuance of the $300,000 in serial bonds of the Town authorized to be issued pursuant to this resolution, or bond anticipation notes issued in anticipation of such bonds, or statutory installment bonds, and (ii) unless paid from other sources, the levy and collection of taxes on all taxable real property of the Town to pay the principal of such bonds or notes and the interest thereon as the same become due and payable. SECTION 2. Serial bonds of the Town in the principal amount of $300,000 are hereby authorized to be issued pursuant to provisions of Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (the “Law”) to finance the aforementioned class of objects or purposes. SECTION 3. It is hereby determined that the period of probable usefulness of the aforementioned class of objects or purposes is fifteen (15) years, pursuant to subdivision 20(c) of paragraph a. of Section 11.00 of the Law and serial bonds authorized herein shall have a maximum maturity of five (5) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date of the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds. SECTION 4. The final maturity of the bonds herein authorized to be issued shall not be in excess of five (5) years measured from the date of issuance of the first serial bond or bond anticipation note issued pursuant to this resolution. SECTION 5. The temporary use of available funds of the Town, not immediately required for the purpose or purposes for which the same were borrowed, raised or otherwise created, is hereby authorized pursuant to Section 165.10 of the Law, for the capital purposes described in this resolution. The Town shall reimburse such expenditures with the proceeds of the bonds or bond anticipation notes authorized by this resolution. This resolution shall constitute a declaration of official intent to reimburse the expenditures authorized herein with the proceeds of the bonds and bond anticipation notes authorized herein, as required by United States Treasury Regulations Section 1.150-2. SECTION 6. Each of the serial bonds authorized by this resolution and any bond anticipation notes issued in anticipation of said bonds shall contain the recital of validity prescribed by Section 52.00 of the Law and said serial bonds and any bond anticipation notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by a general tax upon all the real property within the Town subject to applicable statutory limits, if any. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal and interest on said serial bonds and bond anticipation notes and provisions shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and bond anticipation notes to mature in such year and (b) the payment of interest to be due and payable in such year. SECTION 7. Subject to the provisions of this resolution and of the Law, pursuant to the provisions of Section 30.00 relative to the authorization of the issuance of serial bonds and bond anticipation notes or the renewals of said obligations and of Sections 21.00, 50.00, 54.90, 56.00 through 60.00, 62.10 and 63.00 of the Law, the powers and duties of the Town Board relative to authorizing serial bonds and bond anticipation notes and prescribing terms, form and contents as to the sale and issuance of bonds herein authorized, including without limitation the determination of whether to issue bonds having substantially level or declining debt service and all matters related thereto, and of any bond anticipation WORKSHOP MEETING DECEMBER 13, 2022 219 notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, are hereby delegated to the Town Supervisor, as the chief fiscal officer of the Town (the “Town Supervisor”). Such notes shall be of such terms, form and contents as may be prescribed by said Town Supervisor consistent with the provisions of the Law. Further, pursuant to paragraph b. of Section 11.00 of the Law, in the event that bonds to be issued for any of the class of objects or purposes authorized by this resolution are combined for sale, pursuant to paragraph c. of Section 57.00 of the Law, with bonds to be issued for one or more objects or purposes authorized by other resolutions of the Town Board, then the power of the Town Board to determine the “weighted average period of probable usefulness” (within the meaning of paragraph a. of Section 11.00 of the Law) for such combined objects or purposes is hereby delegated to the Town Supervisor, as the chief fiscal officer of the Town. SECTION 8. The Town Supervisor is hereby further authorized to take such actions and execute such documents as may be necessary to ensure the continued status of the interest on the bonds authorized by this resolution and any notes issued in anticipation thereof, as excludable from gross income for federal income tax purposes pursuant to Section 103 of the Internal Revenue Code of 1986, as amended (the “Code”) and to designate the bonds authorized by this resolution and any notes issued in anticipation thereof, if applicable, as “qualified tax-exempt bonds” in accordance with Section 265(b)(3)(B)(i) of the Code. SECTION 9. The Town Supervisor is further authorized to enter into a continuing disclosure undertaking with or for the benefit of the initial purchasers of the bonds or notes in compliance with the provisions of Rule 15c2-12, promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934. SECTION 10. The Town Board hereby determines that the Project constitutes a “Type II” action within the meaning of the State Environmental Quality Review Act and the regulations of the New York State Department of Environmental Conservation thereunder (collectively, “SEQRA”) and that no further action under SEQRA with respect to the Project need be taken by the Town Board as a condition precedent to the adoption of this resolution. SECTION 11. The intent of this resolution is to give the Town Supervisor sufficient authority to execute those applications, agreements and instruments, or to do any similar acts necessary to affect the issuance of the aforesaid serial bonds or bond anticipation notes without resorting to further action of the Town Board. SECTION 12. The validity of the bonds authorized by this resolution and of any bond anticipation notes issued in anticipation of said bonds may be contested only if: (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money; or (b) the provisions of law which should be complied with at the date of the publication of such resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication; or (c) such obligations are authorized in violation of the provisions of the constitution. SECTION 13. The Town Clerk is hereby authorized and directed to cause a copy of this resolution, or a summary thereof, to be published, together with a notice attached in substantially the form as prescribed in Section 81.00 of the Law, in the official newspaper(s) of the Town for such purpose. WORKSHOP MEETING DECEMBER 13, 2022 220 SECTION 14. This resolution shall take effect immediately. Discussion: Ms. Doeller states the Town has been monitoring the road for a year, it is sloughing to one side and needs slope repair. UPON VOTING Town Board Member Wehner __Aye____ Town Board Member Perticone __Aye____ Town Board Member Romeo __Aye____ Town Board Member Freeman __Absent__ Town Supervisor Fitzpatrick __Aye____ Resolution Number 2022-329 12WS2022-5 Resolution Authorizing the Town to Undertake Certain Improvements at the Town Hall; Stating the Maximum Estimated Cost Thereof is $60,000; and Authorizing the Issuance of up to $60,000 in Serial Bonds of the Town to Finance Said Appropriation On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted as follows: UPON VOTING Town Board Member Wehner ______ Town Board Member Perticone ______ Town Board Member Romeo ______ Town Board Member Freeman ______ Town Supervisor Fitzpatrick ______ Discussion: Councilman Wehner had questions surrounding the need to bond this, especially pertaining to recording equipment. THIS ITEM WAS TABLED. 12WS2022-6 Resolution Authorizing the Supervisor to Enter into Various Contracts with Vendors for Youth, Family, Adult, Group Exercise and Senior Recreational Programming for Winter/Spring 2023 On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted as follows: UPON VOTING Town Board Member Wehner _Aye_____ Town Board Member Perticone _Aye_____ Town Board Member Romeo _Aye_____ Town Board Member Freeman _Absent__ Town Supervisor Fitzpatrick _Aye_____ Discussion: None. Resolution Number 2022-330 WORKSHOP MEETING DECEMBER 13, 2022 221 Supervisor calls an Executive Session pursuant to Officers Law Section 105-1(f) on matters leading to the appointment, employment, promotion, demotion, discipline, or removal of a particular person and/or corporation. On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, this motion was adopted at 5:11PM as follows: UPON VOTING Town Board Member Wehner _Aye_____ Town Board Member Perticone _Aye_____ Town Board Member Romeo _Aye_____ Town Board Member Freeman _Absent___ Town Supervisor Fitzpatrick _Aye_____ On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, Executive Session was adjourned at 5:54PM as follows: UPON VOTING Town Board Member Wehner _Aye_____ Town Board Member Perticone _Aye_____ Town Board Member Romeo _Aye_____ Town Board Member Freeman _Absent___ Town Supervisor Fitzpatrick _Aye_____ The next Town Board meeting will be held on Tuesday, December 20, 2022 at 7 p.m. On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, the Workshop Meeting was adjourned at 5:55 p.m. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Maria Vecchio, Acting Deputy Town Clerk REGULAR TOWN BOARD MEETING DECEMBER 20, 2022 222 Regular Town Board Meeting of the Town Board of the Town of Irondequoit, held in the Broderick Room at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 20th day of December 2022 at 7:00 P.M., local time, there were: PRESENT: Town Supervisor Rory Fitzpatrick Town Board Member Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Attorney for the Town Harter Secrest & Emery LLC Others in attendance included Assessor Amy Jorstad, Acting Chief of Police Mark Jesske, Comptroller Diana Marsh, Constituent Liaison Ellie Gustafson, Community Development Coordinator Mary Werner, Director of Human Resources Jason Vinette, Commissioner of Public Works Erin Magee, Recreation Director Shannon Grieve, and Acting Deputy Town Clerk Vecchio. Supervisor Fitzpatrick called the meeting to order, the Pledge was said and Acting Deputy Town Clerk Vecchio called Roll. SUPERVISOR’S REMARKS AND ANNOUNCEMENTS: *Supervisor Fitzpatrick thanked the students from Eastridge IB Music Program, Makayla Fess, Grace Hackett and Lexi Lopez, *Supervisor Fitzpatrick wishes a Happy Hanukkah to all who celebrate. *Announces Town Hall will be open late for business, 4:30-6:30, December 28th: Clerk, Assessor, Building for permits; mentions Winterfest being held on January 21st. PUBLIC INPUT: Glenna Chance, 85 Andrea Lane, spoke against RG&E’s Smart Energy meters. Financial Report: Comptroller Diana Marsh reviewed the 2022 financial results for the Town as of November 30, 2022. Total Actual Expenses and Encumbrances are 83.2% or $32.900k of budget, which is below the 91.7% of the year that has elapsed. Actual expenses are $31.006k or 78.4% of budget and encumbered expenses are $1.894k or 4.8% of budget. The General Fund Expenses are below budget at 83.3% or $20,644,000. Actual expenditures are $1.,170k or 77.4% of budget and encumbrances are $1.466k or 5.9% of budget. Contained within the General Fund encumbrances are: police vehicles ($143K), services related to the school violence prevention grant ($80K), and costs to the new columbarium ($337K). The Highway Fund expenses are 5.323k or 93.9% of budget - slightly higher than the 91.7% of the year that has elapsed. Actual expenditures of $5.112k represent 90.2% of budget and encumbrances total $211k, accounting for 3.7% of budget. The costs are driven by expenses and encumberances for fuel, road salt, equipment parts, and road paving. The Library expenditures are lower than budget at 80.3% with a total of $2.239k. Expenses in the Sewer Fund are $3.130k or 76.9%. Actual expenses are $3.035k (74.5%) and encumbrances are $96k (2.3%). Stormwater Drainage expenses are approximately 56% of the budget, a total of $517k. The General Fund Revenue received is 87.9% of budget, a total of $21.251k. $11.797k of Real Estate tax has been collected. The 1st quarter Mortgage Tax of $279,312 or 28.5% of budget has been received. Eight months of Sales Tax of $4.604 (80.8%) has been received. Aid and Incentives for Municipalities (AIM) revenue of $613k has been received. Regarding the Entire Town: $35.005k or 90.2% of revenue and appropriated fund balance has been received to date; approximately $18.166k is from Real Estate Tax. The Library had confirmed revenue of $2.787k or 99.9% of its budgeted revenue. The Highway Fund has received 88.43% or $4.995k of its budgeted revenue. Sewer has received $3.997k or 100.1% of that fund’s budget. Stormwater Drainage has verified 97.8% of its budgeted revenue, $857k. In addition, American Rescue Funds of $22,454,916 have been received. The use of this funding is restricted for the response to and relief of COVID-19 and can be used to cover REGULAR TOWN BOARD MEETING DECEMBER 20, 2022 223 costs incurred through December 31, 2024. To date, approximately $17M has been allocated to projects Upon a motion made by Councilmember Perticone, seconded by Councilmember Wehner, the Financial Report was accepted. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED APPROVAL OF MINUTES: On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, the November 1, 2022 Special Town Board Meeting Minutes, the November 8, 2022 Workshop Meeting Minutes and November 10, 2022 Public Hearing on 2022 Budget Meeting on were approved. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Nay Town Supervisor Fitzpatrick Aye ITEMS FOR BOARD ACTION: 12A2022-1 RESOLUTION AUTHORIZING THE APPOINTMENT OF AN ETHICS BOARD MEMBER On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted approving the appointment of Ann Marie Purdy to serve on the Board of Ethics, her term will expire 12/31/207. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-331 12A2022-2 RESOLUTION AUTHORIZING THE APPOINTMENT OF A PROVISIONAL FULL-TIME RECREATION SUPERVISOR IN THE IRONDEQUOIT RECREATION DEPARTMENT On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving the appointment of Carmen Outlaw-Mayoliz as the provisional Recreation Supervisor. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-332 12A2022-3 RESOLUTION AUTHORIZING THE APPOINTMENT OF A PROVISIONAL FULL-TIM NETWORK TECHNICIAN IN THE IRONDEQUOIT INFORMATION TECHNOLOGY DEPARTMENT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted appointing Garrett Miller as the provisional Network Technician. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-333 12A2022-4 RESOLUTION AUTHORIZING A SETTLEMENT AGREEMENT WITH SEA BREEZE CORP AND OVERLOOK DEVELOPMENT INC. On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted approving and ratifying the Stipulation and Consent Order with Sea Breeze Corp and Overlook Development Inn. REGULAR TOWN BOARD MEETING DECEMBER 20, 2022 224 Assessor Amy Jorstad stated that Assessor Amy Jorstad stated that the total assessment for Sea Breeze Corp and Overlook Development Inc. for the 2022 year shall be reduced from $4.2M to $4M and this will hold through 2027. A refund will be paid to the petitioner for 2022. The school district is in favor of this settlement agreement. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-334 12A2022-5 RESOLUTION AUTHORIZING ADOPTION OF THE 2023 IRONDEQUOIT HISTORIC PRESERVATION COMMISSION MEETING SCHEDULE On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the 2023 Schedule for the Irondequoit Historic Preservation Commission. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-335 12A2022-6 RESOLUTION AUTHORIZING AN ESCROW AGREEMENT RELATING TO REVISED SITE PLAN/SIGNAGE APPROVAL FOR 689 E. RIDGE ROAD On a motion made by Councilmember Romeo, seconded by Councilmember Wehner, a resolution was adopted authorizing the Supervisor to enter into the Escrow Agreement in substantially the form attached hereto and in final form as approved by the Attorney for the Town. Attorney for the Town Megan Dorritie explained that the application submitted by Octopharma Plasma Inc that submitted an application for site plan and signage approval. Part of the approval was a condition that certain landscaping be done, which is estimated to cost $60,000. The Planning Board has issued the approval conditioned on the landscaping being done but it cannot be done at this time of year. They anticipate the landscaping will be completed in the spring, but they want to get the sign up sooner. This escrow agreement will take the amount of money that was estimated for the landscaping, it will be held by the applicant’s attorney, and it will not be released until the Town signs off on the completion of the landscaping. UPON VOTING Town Board Member Wehner Aye Town Board Member Perticone Aye Town Board Member Romeo Aye Town Board Member Freeman Nay Town Supervisor Fitzpatrick Aye Resolution Number 2022-336 12A2022-7 RESOLUTION ACCEPTING DONATION FROM HOME DEPOT Acting Chief Jesske stated this donation is a gift of miscellaneous items, for a total donation of $919.72 . Councilwoman Romeo asked if this is an annual donation. Per Acting Chief Jesske, this varies from year to year – some years, monetary or a grant; other years, it may be a gift of merchandise. On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted accepting the donation from The Home Depot. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-337 REGULAR TOWN BOARD MEETING DECEMBER 20, 2022 225 12A2022-8 RESOLUTION AUTHORIZING THE ACCEPTANCE OF A MONETARY GIFT FROM WEGMANS FOOD MARKETS TO THE IRONDEQUOIT POLICE DEPARTMENT On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted accepting this gift from Wegmans Food Markets and authorizes the Supervisor to receive this $5,000 to be used towards the Irondequoit Police Department. In addition, the Town Board grants authority to the Town Supervisor to execute any documents related to this gift in the form approved by the Attorney for the Town. Acting Chief Jesske stated these funds will be used to purchase additional portable ballistic shields. These shields have a higher protection rating than standard issue body armor and would protect an officer from higher caliber weapons UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-338 12A2022-9 RESOLUTION RENEWING A CONTRACT FOR HVAC SERVICES AND PREVENTATIVE MAINTENANCE FOR VARIOUS TOWN OF IRONDEQUOIT FACILITIES On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the renewal of a contract for HVAC services and preventative maintenance for various Town of Irondequoit facilities. Department of Public Works Commission Erin Magee Vinette stated that this is a one-year renewal with Monroe Piping and Sheet Metal. Councilmember Romeo asked if this is a budgeted item; Commissioner Magee confirmed that it is. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-339 12A2022-10 RESOLUTION AWARDING A BID FOR A SIDEWALK PLOW WITH ATTACHMENTS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving awarding a bid for a sidewalk plow with attachments. Department of Public Works Commissioner Magee stated that this is to replace a current sidewalk plow that is a multi-purpose machine, used all year-round; she also stated DPW intends to sell the previous piece of equipment. Councilwoman Freeman commends the Commissioner on her efforts to add and replace equipment. Supervisor Fitzpatrick mentions the truck naming contest. Children in grades K-6 from both School Districts will be participating in this contest to name the Town’s snow plow fleet. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-340 12A2022-11 RESOLUTION AUTHORIZING THE PURCHASE OF ONE PICKUP TRUCK TO BE USED BY THE DEPARTMENT OF PUBLIC WORKS On a motion made by Councilmember Perticone, seconded by Councilmember Wehner, a resolution was adopted authorizing the purchase of one pickup truck to be used by the Department of Public Works. Department of Public Works Commissioner Magee noted that this is a budgeted item to replace a pick up within the Sanitary department. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-341 REGULAR TOWN BOARD MEETING DECEMBER 20, 2022 226 12A2022-12 RESOLUTION ALLOCATING FUNDING FOR PURCHASE OF VARIOUS PIECES OF EQUIPMENT TO BE USED BY THE DEPARTMENT OF PUBLIC WORKS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted allocating funding for the purchase of various pieces of equipment to be used by the Department of Public Works. Department of Public Works Commissioner Magee noted that this equipment will upgrade their internal operations and it will be making DPW more efficient with new equipment and equipment that DPW hasn’t had. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-342 12A2022-13 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO VARIOUS CONTRACTS WITH INDEPENDENT CONTRACTORS FROM LOCAL B-90 FOR STAFFING OF PARKING PERSONNEL, TICKET TAKERS AND TICKET SELLERS FOR MCAVOY PARK, CAMP EASTMAN SPORTS FIELDS, AND VARIOUS TOWN SPECIAL EVENTS On a motion made by Councilmember Romeo, seconded by Councilmember Perticone, a resolution was adopted authorizing the Supervisor to enter into various contracts with independent contractors from Local B-90 for staffing of parking personnel, ticket takers and ticket sellers for McAvoy Park, Camp Eastman Sports Fields, and various Town special events. Director of Recreation Grieve noted that this is an annual contract with Local B-90 who serve as parking attendants, ticket takers, sellers at special events and sporting events throughout town but namely at McAvoy Park and Camp Eastman. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-343 12A2022-14 RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE AMERICAN RED CROSS TO HOLD BLOOD DRIVES AT THE TOWN HALL CAMPUS On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, a resolution was adopted approving the special event license for the American Red Cross to hold blood drives at the Irondequoit Town Hall Campus. Supervisor Fitzpatrick explained that these blood drives will be conducted on the dates selected by the Town, and they will take place at the Town’s choice of the Broderick Room at the Irondequoit Town Hall, at the Irondequoit Public Library, and we’ve added the Irondequoit Public Library for 2023. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Resolution Number 2022-344 12A2022-15 RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO AN AGREEMENT FOR ELECTRONICS RECYCLING SERVICES On a motion made by Councilmember , seconded by Councilmember , a resolution was . Supervisor Fitzpatrick explained that this resolution would have the Town enter into an agreement with Sunnking, a local electronics recycling service, to offer a program whereby the program partnership cost of the electronic recycling will be covered. According to the Supervisor, a schedule will be set up allowing people to drop off electronics for recycling at the DPW. This is something that the Town is asked about by our residents. REGULAR TOWN BOARD MEETING DECEMBER 20, 2022 227 UPON VOTING MOTION Resolution Number 2022- Upcoming Meetings: Organizational Meeting: Tuesday, January 3, 2023 @ 4PM Workshop Meeting: Tuesday, January 10, 2023 @ 4PM Regular Town Board Meeting: Tuesday, January 17, 2023 @ 7 PM Before adjourning, the Supervisor wished everyone a Happy Hannukah, a Merry Christmas and Happy New Year. He thanked the staff at Town Hall for all their hard work over the last year, mentioned that support from the residents has been fabulous and is looking forward to 2023. On a motion made by Councilmember Freeman, seconded by Councilmember Wehner, the Regular Town Board Meeting was adjourned at 7:32 PM. UPON VOTING MOTION WAS UNANIMOUSLY APPROVED Respectfully submitted, Maria Vecchio, Acting Deputy Town Clerk Resolution No. 2022- __________ EXTRACT OF MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE HIRING OF A CHIEF OF POLICE IN THE IRONDEQUOIT POLICE DEPARTMENT At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023, at 7:00 P.M. local time: there were PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member Kimie Romeo Town Board Member John Perticone Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________offered the following resolution and moved its adoption: WHEREAS, due to a retirement, there is a need to hire a Chief of Police; and WHEREAS, the Town organized a Selection Committee, canvassed the Civil Service list in relation to the open position, and received four applications; and WHEREAS, the Selection Committee conducted interviews of the three interested eligible candidates (one candidate declined the interview); and WHEREAS, upon review and consideration of all submitted application materials and the interviews, the Selection Committee recommends that the Town hire Scott Peters for the position of Chief of Police; and NOW, THEREFORE BE IT RESOLVED, that the Town Board hereby hires Scott Peters as Chief of Police at an annual salary of $169,000 as per the offer letter attached as “Exhibit A.” This resolution shall take effect upon successful completion of a background investigation and medical examinations. Seconded by the Town Board Member ______________________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2023 - EXTRACT OF THE MINUTES OF A MEETING OF TOWN BOARD IN THE MATTER OF SCHEDULING A PUBLIC HEARING TO PROVIDE OPPORTUNITY FOR PUBLIC COMMENT ON IRONDEQUOIT’S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January, 2023 at 7:00 P.M. local time there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney to the Town Town Board Member ___________________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit is a Community Development Block Grant (CDBG) entitlement community and, as such, receives an annual block grant from the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, the Town’s CDBG Citizen Participation Plan requires the Town Board to hold a public hearing annually to offer opportunities for the public to comment on the Town’s CDBG program, including performance of contractors and sub-recipients, and to suggest needs or activities to be considered for funding in future program years. NOW, THEREFORE BE IT RESOLVED, that the Town Board schedules a public hearing at the regular meeting of February 21, 2023, at 7:35 pm to provide for public comment on the Irondequoit Community Development Block Grant (CDBG) Program. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ___________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting_________________ Town Board Member Perticone voting_________________ Town Board Member Freeman voting_________________ Town Board Member Romeo voting_________________ Town Supervisor Fitzpatrick voting_________________ Resolution No. 2023 - ______________ EXTRACT OF THE MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING ADJUSTMENT OF THE MILEAGE REIMBURSEMENT RATE FOR 2023 TO $.655 CONSISTENT WITH THE RATE ALLOWED BY THE U. S. INTERNAL REVENUE SERVICE At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ______________________offered the following resolution and moved its adoption: WHEREAS, it is the policy of the Town of Irondequoit to reimburse employees for use of personal motor vehicles for Town business at the same rate per mile as allowed by the U. S. Internal Revenue Service (IRS); and WHEREAS, the IRS changed the rate per mile to $.655 effective January 1, 2023. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes a mileage reimbursement rate of $.655 per mile for any mileage recorded on a personal motor vehicle used for Town business on or after January 1, 2023. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Freeman voting ________ Town Board Member Romeo voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2023- EXTRACT OF THE MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION ALLOCATING AMERICAN RESCUE PLAN ACT FUNDING At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York, held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _________ offered the following resolution and moved its adoption: WHEREAS, on March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law by the President to provide support to State, local and Tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents and businesses; and WHEREAS, the Town of Irondequoit has been allocated approximately $22.45 million as part of the American Rescue Plan Act; and WHEREAS, since the onset of the COVID-19 pandemic non-profit organizations in the Town have experienced decreased funding, revenue, or both; and WHEREAS, the Town wishes to utilize ARPA funding to make grants to local non-profits in an amount not to exceed $100,000 to help with the negative economic impact of COVID-19; and WHEREAS, the Town’s consultant with respect to ARPA matters, the Bonadio Group, approves of such use of ARPA funding. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the use of ARPA funds in the amount of $100,000 for a non-profit grant program. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2023- EXTRACT OF THE MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION ALLOCATING AMERICAN RESCUE PLAN ACT FUNDING AND APPROVING ASSOCIATED PURCHASES At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _________ offered the following resolution and moved its adoption: WHEREAS, on March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law by the President to provide support to State, local and Tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents and businesses; and WHEREAS, the Town of Irondequoit has been allocated approximately $22.45 million as part of the American Rescue Plan Act; and WHEREAS, pursuant to a Final Rule promulgated by the United States Department of Treasury on January 6, 2022, municipalities are allowed to use up to $10 million of their allocations for the purposes of revenue recovery, which can be appropriated toward government activities; and WHEREAS, the Town wishes to use such revenue recovery funds to pay for the purchases described in Exhibit A, in a total amount not to exceed $85,000, and such use has been approved by the Town’s consultant with respect to ARPA matters, the Bonadio Group. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorize the plan for American Rescue Plan Revenue Recovery funding as set forth in Exhibit A. This resolution shall take effect immediately upon its adoption. Seconded by Town Board member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ $50,000 Police Community Engagement Programs $25,000 Information Technology HVAC $10,000 Information Technolgy BWC server $85,000 Total ARPA Revenue Recovery Allocation Exhibit A Resolution No. 2023- EXTRACT OF THE MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION ALLOCATING AMERICAN RESCUE PLAN ACT FUNDING AND APPROVING ASSOCIATED PURCHASES At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _________ offered the following resolution and moved its adoption: WHEREAS, on March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law by the President to provide support to State, local and Tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents and businesses; and WHEREAS, the Town of Irondequoit has been allocated approximately $22.45 million as part of the American Rescue Plan Act; and WHEREAS, it is necessary to replace the Town telephone system in order to maintain effective delivery of services to residents; and WHEREAS, the Town wishes to utilize ARPA funding to purchase a new telephone system in an amount not to exceed $100,000 to allow effective delivery of services to residents; and WHEREAS, the Town’s consultant with respect to ARPA matters, the Bonadio Group, approves of such use of ARPA funding. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the use of ARPA funds in the amount up to $100,000 for a telephone system. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Perticone voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2023-____________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION TO ENTER INTO INTERMUNICIPAL AGREEMENTS AND ACCEPTING FUNDING FOR DWI PROGRAMS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023 at 7:00 P.M. local time; there were PRESENT Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter, Secrest & Emery, LLP Attorney for the Town Town Board Member ________________________ offered the following resolution and moved its adoption: WHEREAS, the Town desires to enter into intermunicipal agreements with the County of Monroe for receipt and use of New York State funding for programs aimed at eliminating offenses involving driving while intoxicated; and WHEREAS, the Town may enter into intermunicipal agreements with the County of Monroe pursuant to General Municipal Law Section 119-o; and WHEREAS, the term of the “2023 STOP DWI Program” agreement shall be from January 1, 2023 through December 31, 2023; and WHEREAS, the term of the “STOP DWI High Visibility Engagement Campaign” grant shall be from October 1, 2022 through September 30, 2023. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves and ratifies the intermunicipal agreements with the County of Monroe for receipt and use of New York State funding for the 2023 STOP DWI Program in the amount of $6.773.90 and $3,416.00 for the Stop DWI High Visibility Engagement Campaign Grant Program. AND, THEREFORE BE IT FURTHER RESOLVED, that the Supervisor is hereby authorized to execute the intermunicipal agreements, any and all documents necessary to enter into such agreements, in such form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting ___________________ Town Board Member Perticone voting ___________________ Town Board Member Romeo voting ___________________ Town Board Member Freeman voting ___________________ Town Supervisor Fitzpatrick voting ___________________ Resolution No. 2023 - ________ EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AWARDING BID FOR TRACKED SIDEWALK PLOW At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January, 2023 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, it is necessary to purchase a tracked sidewalk plow to be used by the Department of Public Works; and WHEREAS, the Town of Irondequoit issued an Invitation to Bid and caused the Notice to Bid to be published in the Daily Record on November 22, 2022, as well as publishing the Invitation to Bid on the Town website in compliance with General Municipal Law § 103, Town Law § 122, and Chapter 51 of the Irondequoit Town Code, requesting bids for a Tracked Sidewalk Plow (Town Bid No. 2022-12), in order to ascertain the best value for the Town; and WHEREAS, sealed bids were received, publicly opened, and read on December 6, 2022; and WHEREAS, the lowest responsible bidder was Cyncon Equipment, Inc in the amount of $191,800; and WHEREAS, funding for this expense will be available in account #001.9875.6050.5410; and NOW, THEREFORE BE IT RESOLVED, that the Town Board awards the bid for the Tracked Sidewalk Plow to Cyncon Equipment, Inc in the amount of $191,800. AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this award. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Board Member Perticone voting _______ Town Supervisor Fitzpatrick voting _______ Resolution No. 2023- EXTRACT OF THE MINUTES OF A MEETING OF THE TOWN BOARD AUTHORIZING THE SUPERVISOR TO EXECUTE AN AGREEMENT WITH MONROE COUNTY FOR SNOW & ICE CONTROL SERVICES FOR 2022/2023 SEASON At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th of January, 2023 at 7:00 p.m. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit previously entered into an agreement with Monroe County effective October 1, 2018, for Snow Removal and Ice Control Services on certain Monroe County roadways (the “Agreement”); and WHEREAS, the Agreement provides that for a fee, the Town will engage in certain snow removal and ice control activities on specific roadways owned by Monroe County, including those that related to snow fence material and sweeping of roadways to remove accumulated winter abrasives and debris; and WHEREAS, the Agreement may be renewed for up to five (5) additional years upon mutual consent of the Town and Monroe County; and WHEREAS, the Town and Monroe County wish to extend the Agreement for the 2022/2023 winter season with some updated terms; and WHEREAS, for the 2022/2023 season, Monroe County will reimburse the Town of Irondequoit for Snow Removal and Ice Control Services on certain Monroe County roadways at a rate of $3,967 per lane mile for a total of 87.205 miles per Exhibit “A”; and WHEREAS, the Town Board determines that the continuation of an agreement for snow removal and ice control is a Type II Action for SEQRA purposes, and thus not subject to further review. as described in 6 NYCRR § 617.5(c) subsections: (1) (maintenance or repair involving no substantial changes in an existing structure or facility); (21) (“minor temporary uses of land having negligible or no permanent impact on the environment”); and (26) (“routine or continuing agency administration and management, not including new programs or major reordering of priorities that may affect the environment), not subject to review under Part 617 of the State Regulations. NOW, THEREFORE BE IT RESOLVED, that the Town Board hereby authorizes the Town Supervisor to execute a renewal of the Agreement for the 2022/2023 winter season at a rate of $3,967 per lane mile, in a form approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting ____________ Town Board Member Perticone voting ____________ Town Board Member Romeo voting ____________ Town Board Member Freeman voting ____________ Town Supervisor Fitzpatrick voting _____________ FINAL- 12/5/22 EXHIBIT 'A' Monroe County DOT Snow and Ice Rate Adjustment for 2022/2023 season Lane Mile Cost Breakdown Labor — 40% Materials — 35% Equipment — 25% 1 Salary - 70% Fringe — 30% Data used for Rates Adjustments For 2022/23 Season Material salt price for 22/23 - $62.48 ($6.89 increase from 21/22 price) Labor Salary — 3 yr. avg. increase of all towns (high and low out for ea. yr.) from 20 thru 22 = 1.75% Fringe — avg. of all towns fringe rate using 2021 data = 70.76% (was 70.93% for 2021/22 season) Equipment Raising 2022 NYSDOT equipment rental rates by an assumed 14% per NYS guidance. Once the equipment rental rates are established and documented, a final adjustment will be made in next year's calculation. Adjustment Calculation For Each Component of the Lane Mile Cost Material ($62.48 - $55.59) / $55.59 = Labor +12.39% Salary — 1.75% increase for 22/23 .0175 X 0.40 X 0.70 = +0.0049 +0.49% Fringe — 70.76% rate for 2023 (using 2022 actual data) A decrease of 0.17% from 2022 value of 70.93% 0.7076 — 0.7093 = -0.0017 x 0.4 x 0.3 = -0.000204 -0.02% Equipment Assuming an 18% increase. 0.18 X .25 = +0.045 4.50% Seasonal adjustment As calculated 94.22% - 100.00% _ -5.78% TOTAL 2022 adjustment +11.58% H:\Sub\T\TOWNS\SNOW & ICE\agrmnt & info\2023 amendment\EXHIBIT A RATES FOR 2022 doc FINAL - Snow & Ice Rate Adjustment Page 2 Previous Rate History Summary (all rates are $ per lane mile) Rates for 2022/23 — increase of 11.58%, rates shown for 2016 -2022 are actual rates paid. 12/5/22 Towns New base rate for 2009 16/17 rate $/lane mile 17/18 rate $/lane mile 18/19 rate $/lane mile 19/20 rate $/lane mile 20/21 rate $/lane mile 21/22 rate $/lane mile 22/23 rate $/lane mile % change -7.03% -8.88% -7.20% +5.82% +6.04% -0.27% +11.58% Greece, Webster, Irondequoit, Perinton $3494 $3758 $3424 $3177 $3362 $3565 $3555 $3967 Brighton, Gates, Pittsford, Henrietta $3452 $3713 $3383 $3139 $3322 $3523 $3513 $3920 Penfield $3137 $3373 $3073 $2852 $3018 $3200 $3191 $3561 Parma, Ogden, Hamlin $3059 $3289 $2997 $2781 $2943 $3121 $3113 $3473 Chili, East Rochester $3020 $3249 $2960 $2747 $2907 $3083 $3075 $3431 Clarkson, Sweden $2700 $2912 $2653 $2462 $2605 $2762 $2755 $3074 Wheatland, Mendon, Honeoye Falls, Rush, Riga $2622 $2821 $2570 $2385 $2524 $2676 $2669 $2978 H:\Sub\T\TOWNS\SNOW & ICE\agrmnt & info\2023 amendment\EXHIBIT A RATES FOR 2022 doc Resolution No. 2023-_____________ EXTRACT OF THE MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO EXECUTE AN AGREEMENT FOR MONROE COUNTY ALL SEASONS WORK IN MONROE COUNTY RIGHTS OF WAY At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ___________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit has previously entered into a term agreement with Monroe County for All Seasons Work within Monroe County Rights of Way in 2017 for a term of ten (10) years per Resolution Number 2017-032 (“All Seasons Agreement”); and WHEREAS, updated labor-related fees are reflected in attached appendices B & C for the time period of January 1, 2023 through December 31, 2023. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves appendices B & C to be added to the All Seasons Agreement for the period of January 1, 2023 through December 31, 2023, and authorizes the Supervisor to execute any and all documents necessary to effectuate this approval. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Board Member Perticone voting _______ Town Supervisor Fitzpatrick voting _______ APPENDIX B FRINGE RATES TO BE PAID PER LABOR HOUR FOR 2023 (Irondequoit) ALL HOURLY WORK Full Time/Regular Hours 64.94% Full Time/Overtime Hours 25.00% Part Time/Regular Hours 9.59% Part Time/Overtime Hours 9.59% APPENDIX C MAR SERVICES Roadside Mowing $117.22 / mile mowed each pass Dead Animal Pickup $31.63 / center line mile Roadside Pickup N/A Resolution No. 2023 - EXTRACT OF THE MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CAB TRACTOR At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, it is necessary for the Department of Public Works to purchase one (1) new cab tractor for mowing grass along various right of ways; and WHEREAS, the Town is authorized to make purchases through the New York State Office of General Services at the same prices and under the same terms and conditions as the State pursuant to Irondequoit Town Code 51-5(B)(3) and New York State General Municipal Law §104; and WHEREAS, Deere & Company, 2000 John Deere Run, Cary, NC 27513, has been awarded New York State OGS Contract # PGY1CG22 (the “State Contract”); and WHEREAS, LandPro Equipment, LLC, 7689 Ridge Road West, Brockport, New York is an authorized dealer under the State Contract, and offers the desired cab tractor at a price of $89,428.44; and WHEREAS, funding in the amount of $89,428.44 is available in account 021.5110.2100.0299. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves a purchase order in the amount of $89,428.44 with LandPro Equipment, LLC, 7689 Ridge Road West, Brockport, New York, for the purchase of one (1) new cab tractor. AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this purchase, in a form approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner Voting __________________ Town Board Member Romeo Voting __________________ Town Board Member Freeman Voting __________________ Town Board Member Perticone Voting __________________ Town Supervisor Fitzpatrick Voting __________________ Resolution No. 2023 - EXTRACT OF THE MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PURCHASE OF ATTACHMENTS FOR CAB TRACTOR At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member______________________offered the following resolution and moved its adoption: WHEREAS, it is necessary for the Department of Public Works to purchase two separate attachments for a cab tractor to aid in mowing grass along various rights of way; and WHEREAS, one attachment is a ALAMO 22’Machete Boom for a tractor. The other attachment is an ALAMO Flail-Axe Brush Cutter that can swivel. These attachments are extremely handy and useful when trying to mow and work on various levels of land; and WHEREAS, the Town is authorized to make purchases through the New York State Office of General Services at the same prices and under the same terms and conditions as the State pursuant to Irondequoit Town Code 51-5(B)(3) and New York State General Municipal Law §104; and WHEREAS, Deere & Company, 2000 John Deere Run, Cary, NC 27513, has been awarded New York State OGS Contract # PC68200 (the “State Contract”); and WHEREAS, LandPro Equipment, LLC, 7689 Ridge Road West, Brockport, New York is an authorized dealer under the State Contract, and offers the two desired attachments at a combined price of $85,610.05; and WHEREAS, funding in the amount of $85,610.05 is available in account 021.5110.2100.0299. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves a purchase order in the amount of $85,610.05 with LandPro Equipment, LLC, 7689 Ridge Road West, Brockport, New York, for the purchase of the desired attachments. AND BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this purchase, in a form approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member __________________________and duly put to vote, which resulted as follows: Town Board Member Wehner Voting __________________ Town Board Member Romeo Voting __________________ Town Board Member Freeman Voting __________________ Town Board Member Perticone Voting __________________ Town Supervisor Fitzpatrick Voting __________________ Resolution No. 2023_______ EXTRACT OF THE MINUTES OF A MEETING OF TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE PURCHASE OF ONE PICKUP TRUCK WITH PLOW EQUIPMENT TO BE USED BY THE DEPARTMENT OF PUBLIC WORKS At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January, 2023 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ___________ offered the following resolution and moved its adoption: WHEREAS, it is necessary to purchase a 2023 new Regular Cab 4 x 4 F450 XL pickup truck with plow equipment to be used by the Department of Public Works; and WHEREAS, the Town is authorized to purchase through county contracts pursuant to Irondequoit Town Code § 51-5(B)(4) and New York State General Municipal Law § 103(3); and WHEREAS, Onondaga County solicited sealed beds from qualified bidders (Bid Reference #ONGOV-106-19); and WHEREAS, the lowest responsible bid is $82,269.30 for a 2023 model year Ford F-450 XL regular cab 4x4 pickup truck with plow equipment from Van Bortel Ford, 71 Marsh Road, East Rochester, NY 14445; and WHEREAS, funding for this expense is available in to account 001.9785.6050.7110; and NOW, THEREFORE BE IT RESOLVED, that the Town Board approves a purchase order in the amount of $82,269.30 with Van Bortel Ford for the purchase of one (1) 2023 model year Ford F450 XL regular cab 4 x 4 pickup truck with plow equipment. AND, BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to this purchase in a form approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member ____________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting_____________ Town Board Member Romeo voting_____________ Town Board Member Freeman voting_____________ Town Board Member Perticone voting ___ _________ Town Supervisor Fitzpatrick voting_____________ Resolution No. 2023-_____________ EXTRACT OF THE MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION TO DECLARE CERTAIN EQUIPMENT SURPLUS PROPERTY At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January, 2023, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member ___________ offered the following resolution and moved its adoption: WHEREAS, the Department of Public Works uses certain equipment to perform services for the Town, and from time to time such equipment needs to be replaced or is no longer used; and WHEREAS, each piece of equipment listed on the attached Addendum “A” is several years old and no longer used by the Town (the “Equipment”); and WHEREAS, the Town intends to auction the Equipment at an online auction to occur in February or March 2023. NOW THEREFORE BE IT RESOLVED, that the Town Board hereby declares the Equipment (serial numbers set forth in Addendum “A,” which is attached hereto and made a part hereof) as surplus and authorizes the Town Supervisor to execute and deliver such documentation as necessary to auction the Equipment at the next appropriate municipal equipment auction. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member _____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting _______ Town Board Member Romeo voting _______ Town Board Member Freeman voting _______ Town Board Member Perticone voting _______ Town Supervisor Fitzpatrick voting _______ Addendum “A” DPW Miscellaneous Equipment Year Fleet # Description ______ KVS# Highway 220 gallon fluid tote Four- 55 gallon fluid drums Sanitary Sewers 2016 117 F150 Pickup truck VIN# 1FTFX1EF8GFC01032 004091 69,000 miles; blown engine 2017 Ridgid 200 foot mini seesnake camera- needs repair 002912A Serial # 21-038749 Parks 2016 Exmark mower Serial # 315648889 004092 871 Hours, blown engine Resolution No. 2023-________ EXTRACT OF THE MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION TO AUTHORIZING USE OF A CONFERENCE ROOM At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January, 2023, at 7:00 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the Town of Irondequoit Department of Recreation is a member of the professional organization Genesee Valley Recreation and Park Society (“GVRPS”); and WHEREAS, the Town derives great benefit from GVRPS in the form of collaboration and information-sharing with other the recreation departments of other local municipalities; and WHEREAS, GVRPS relies on its members to facilitate its activities by hosting meetings for GVRPS members from time to time; and WHEREAS, GVRPS has asked the Town of Irondequoit to host a member meeting at the Irondequoit Community Center on or about February 15 or 16, 2023. NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the GVRPS to use space in the Irondequoit Community Center for a member meeting on or about February 15 or 16, 2023, at no charge to GVRPS. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Board Member Perticone voting __________ Town Supervisor Fitzpatrick voting __________ Resolution No. 2023-________ EXTRACT OF THE MINUTES OF A MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO VARIOUS CONTRACTS WITH VENDORS FOR THE TOWN’S 2023 WINTERFEST CELEBRATION At a regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023, at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, Town Board Resolution No. 2022-272 authorized the Supervisor to enter into agreements for 2023 Special Events with final approval and/or ratification by the Town Board; and WHEREAS, pursuant to that resolution, the Town of Irondequoit’s 2023 Winterfest Celebration will occur on January 21, 2023; and WHEREAS, it is necessary for the Town of Irondequoit to contract with the vendors listed on Addendum A hereto to provide food and entertainment services at the event; and WHEREAS, these vendors will be paid with funds from the Special Events budget. NOW, THEREFORE BE IT RESOLVED, that the Town Board approves the agreements listed in Addendum “A,” for the Town of Irondequoit’s 2023 Winterfest Celebration. AND, BE IT FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute any and all documents related to these agreements in a format approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Perticone voting __________ Town Board Member Freeman voting __________ Town Board Member Romeo voting __________ Town Supervisor Fitzpatrick voting __________ ADDENDUM “A” 2023 Winterfest Vendors VENDOR/CONTRACTOR SERVICE PROVIDED VENDOR COMPENSATION Adventures in Climbing, LLC Inflatable Outdoor Winter Games $2,350.00 William R. Heberle Stables Inc. Horse Drawn Wagon Rides $3,580.00 Lazy Acre Alpaca Farm Alpaca Visit $175.00 Rain or Shine Tent Rental 40x80 Tent Rental with Sidewalls and Heaters with Propane Tank $2,415.00 Arlene’s Costumes Airbrush Face Painting & Costume Rental $560.00 Ready Set Gametime Video Game Trailer $700.00 Resolution No. 2022-________ EXTRACT OF MINUTES OF THE MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION TO ENTER INTO AN AGREEMENT FOR ELECTRONICS RECYCLING SERVICES At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January, 2023 at 7:00 P.M. local time; there were PRESENT: Rory Fitzpatrick Town Supervisor John Perticone Town Board Member Patrina Freeman Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member _____________________ offered the following resolution and moved its adoption: WHEREAS, the Town, as part of its commitment to protecting the environment and the community, is in need of a provider for electronic recycling services; and WHEREAS, Sunnking, Inc. is a local electronics recycling company, authorized by the New York State Department of Environmental Conservation to accept and process electronic equipment as scrap; and WHEREAS, under the Electronic Equipment Recycling and Reuse Act, the New York State legislature has established a program whereby “program partners” have the costs of electronics recycling covered by the manufacturer or collective acceptance program; and WHEREAS, the Town Board has determined that it would be beneficial to be a “program partner” with Sunnking, to operate an electronics collection recycling program in the Town; and NOW, THEREFORE BE IT RESOLVED, that the Town Board authorizes the Supervisor to enter into a contract with Sunnking for operating an electronics collection recycling program in final form as approved by the Attorney for the Town. This resolution shall take effect immediately upon its adoption. Seconded by the Town Board Member ____________________ and duly put to vote, which resulted as follows: Town Board Member Wehner voting __________ Town Board Member Romeo voting __________ Town Board Member Freeman voting __________ Town Board Member Perticone voting __________ Town Supervisor Fitzpatrick voting __________ Resolution Number 2023- EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE CUPID’S CUP 7TH ANNUAL 5K RUN/WALK At the regular meeting of the Town Board of the Town of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023 at 7:00 P.M. local time; there were: PRESENT: Rory Fitzpatrick Town Supervisor Patrina Freeman Town Board Member John Perticone Town Board Member Kimie Romeo Town Board Member Peter Wehner Town Board Member Harter Secrest & Emery LLP Attorney for the Town Town Board Member offered the following resolution and moved its adoption: WHEREAS, the Town Clerk’s Office received an application from Yellow Jacket Racing requesting permission to conduct their 7th Annual Cupid’s Cup 5K Run/Walk in Irondequoit; and WHEREAS, proof of current insurance, which expires on November 1, 2023, has been received and approved by the Town’s Insurance Carrier. NOW, THEREFORE, BE IT RESOLVED, that the Town Board approves the Special Event License for the 7th Annual Cupid’s Cup 5K Run/Walk to be held on Sunday, February 12, 2023, beginning and ending at West Irondequoit High School from 8:30 a.m. to 10:30 a.m., upon the condition that Yellow Jacket Racing notifies all affected residents. This resolution shall take effect immediately upon adoption. Seconded by the Town Board Member and duly put to vote, which resulted as follows: Town Board Member Wehner voting Town Board Member Perticone voting Town Board Member Romeo voting Town Board Member Freeman voting Town Supervisor Fitzpatrick voting Resolution Number 2023 - EXTRACT OF MINUTES OF MEETING OF THE TOWN BOARD ADOPTING A RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE IRONDEQUOIT BEER COMPANY'S 585 STOUT FEST At the regular meeting of the Town Board of Irondequoit, Monroe County, New York held at the Town Hall, 1280 Titus Avenue, in said Town of Irondequoit, on the 17th day of January 2023 at 7:00 p.m. local time, there were: PRESENT: Rory Fitzpatrick Patrina Freeman John Perticone Kimie Romeo Peter Wehner Harter Secrest & Emery LLP Town Supervisor Town Board Member Town Board Member Town Board Member Town Board Member Attorney for the Town Town Board Member — offered the following resolution and moved its adoption: WHEREAS, the Town Clerk's Office received an application from the Irondequoit Beer Company requesting permission to hold their 585 Stout Fest on Saturday, February 4, 2023 from 12:00 p.m. to to.10:00 p.m.; and WHEREAS, a tent will be set up on Friday, February 3, 2023; and WHEREAS, proof of current insurance, which expires on September 1, 2023, has been reviewed and approved by the Town's insurance carrier. NOW, THEREFORE, BE IT RESOLVED that the Town Board approves the Special Event License for the Irondequoit Beer Company to hold its 585 Stout Fest to be held on Saturday, February 4, 2023 from 12:00 p.m. to 10:00 p.m., upon the condition that all affected residents are notified before the event. This resolution shall take effect immediately upon its adoption. Seconded by Town Board Member and duly put to vote, which resulted as follows: Town Board Member Town Board Member Town Board Member Town Board Member Town Supervisor Wehner Perticone Romeo Freeman Fitzpatrick voting voting voting voting voting APPLICATION FOR LICENSE TO CONDUCT FESTIVALS/CARNIVALS/EVENTS NOTE: This application is pursuant to Town of Irondequoit Municipal Code, Chapter 194, "Special Events", attached. If any section is not applicable to your event, please put N/A in lieu of leaving it blank. GENERAL: Name of Applicant: 37V -b'1 riQ (1( ,0- ,+ Applicant's Address: 7 1 'Li Air -e Telephone Number: t�j bC g L -3 If Corporation, list State of Incorporation: Corporation Officers' Addresses: Type of Event Planned: 5S V-01.) Event Site Address: 7 'e S L / Location of Nearby Residents: (ATTACH A MAP SHOWING ALL RESIDENTIAL LOT LINES WITHIN 150 FEET OF EVENT SITE.) Name of Outside Contractor (or Concessionaire): C Cja-Wh Contractor ddress (Local): 5v.--1 -14-AA(two- (-1,u23,3 Contractor Telephone No.: j off-` C (575-73 Contractor Business Address: Contractor Business Telephone No.: Names of Contractor Employees: (If additional space is needed, please list on reverse side of this sheet.) If employees housed on event site, state in what manner: Type and number of contractor rides/concessions/exhibitions to be used (Locate on map): POWER: Type of electrical power to be used (house current, generator, etc.): la* OUtAlk/CAA_A— WLANVIC4131{ Location of generator on event site (Locate on map): Type of lighting to be used (If searchlight is planned, indicate size and site location): PARKING/TRANSPORTATION: )J t, Storage location of trailers and trucks (indicate on map): Parking location of workers and patrons' vehicles (indicate on map): Street route to be used to transport equipment/rides to and from event site: Nature and scope of event advertising: Statement of method used by applicant and/or outside contractor to supervise parking/traffic flow: IF YOUR EVENT UTILIZES ANY OF THE ROADS LISTED BELOW YOU MUST GET APPROVAL FROM THE RESPECTIVE JURISDICTIONS. Roadway Jurisdiction City Longacre Rd Seneca Avenue Wisner Rd Hoffman Rd County Bay Front South Cooper Rd Culver Rd Durand Blvd East Ridge Rd Hudson Ave Lakeshore Blvd North Goodman St Norton St Pattonwood Dr Portland Ave St. Paul Blvd Seneca Ave Kings Hwy N Kings Hwy S Sweet Fern Rd Thomas Ave Titus Ave Winton Rd State Empire Blvd (south of southside median curbline) (west side, south of Longacre) (maintained by TOI) (Culver Rd to Wisner- maintained by TOI) (Glen Haven to Orchard Pk Blvd) (Norton to 590) (Culver to Seabreeze Dr) (City to 590) (Long Acre to Titus) (St. Paul to Seabreeze Dr) (City to Empire) By signing this form, you are stating that you will get approval through the appropriate jurisdiction. Signature: *Please attach any approval letters that you receive Date: SURETY: Applicant must file with Town Clerk, upon approval of application but prior to issuance of license, the following: CERTIFICATE OF LIABILITY INSURANCE insuring the licensee and the Town of Irondequoit for a minimum of $1,000,000 Combined Single Limit for Bodily Injury and Property Damage Liability, including Products and Completed Operations Coverage, arising out of the licensed activity. NOTE: The Town of Irondequoit must be listed on a primary and non-contributory basis. EVENT OPERATING SCHEDULE: (Maximum of 5 days from 8:00 AM to 12 Midnight only.) Eqiiipmettlitits set up start date off, \,;1';'3 Time Event Start Date a 1 `t 9 Event Completion Date off-- (' t g-- Equipment/rides take down date ) " / k Time Time 2. Time C b en, RESPONSIBLE PARTIES: Person or alternate located on event site and responsible for all event activities during its operations: NAME t✓ t to D1.60 -VI ADDRESS / L T ky lV TELEPHONE NO. qL _ I c f NAME (01-SaArQ--. ADDRESS (00 12-V ,V e f TELEPHONE NO. Date of Application: Signature of Applicant: ar-2eAe *PLEASE NOTE: IT IS THE RESPONSIBILITY OF THE APPLICANT TO PROVIDE THE TOWN CLERK'S OFFICE WITH A COMPLETED LICENSE APPLICATION AND PROPER INSURANCE REQUIREMENTS AT TIME OF SUBMITTAL. INCOMPLETE APPLICATIONS WILL NO LONGER BE ACCEPTED. March 24, 2004 NEW LOCAL LAW Chapter 194 entitled "SPECIAL EVENTS" § 194-1. Title. This chapter shall be known and may be cited as the "Special Events Ordinance of the Town of Irondequoit," hereinafter referred to in the chapter as "Special Events" or "Events." § 194-2. License required. A. No person, organization or group shall conduct, exhibit or cause to be conducted or exhibited any organized activity, including but not limited to, parades, road races, walks, festivals, shows, performances, circuses, outdoor carnivals, medicine shows, acrobatic exhibitions, bazaars or performances or any concession or refreshment stand in conjunction therewith without a license as hereinafter provided. Determinations as to type of activity shall be made by the town clerk, town attorney and the town's insurance agent. B. All town sponsored activities are exempt from the licensing requirements of this chapter. C. Vendors contracted by the town to vend at town sponsored activities are required to comply with this chapter as it relates to insurance requirements. § 194-3. License application; bond. A. Any person, organization or group desiring to procure a license is herein required to file with the Town Board a written application for such license upon the form provided by the town. B. Such application shall state: (1) The name and address of the applicant and the owner of the site. If a corporation, the state of incorporation and the names and addresses of all officers thereof shall be included. If an outside contractor or concessionaire is involved, all provisions for the installation, housing or residence of employees, take down of rides, concessions, exhibitions, lighting and pertinent devices, including all power sources and ancillary activity, shall be set forth, including the storage and parking of equipment and trucks. Furthermore, any outside contractor shall be required to submit the proper certificate of insurance, and said certificate shall be appended to the application, and said certificates shall meet all the requirements of Subsection D. (2) Provisions made for parking of motor vehicles of patrons and of workers. (3) The scope and nature of advertising for the event sought to be licensed. (4) The period of time for which the license is required, including setup and take -down time. There will be no activity of any nature whatsoever on the licensed site either of preparation and setup, operation of the activity, nor take -down and cleanup time between the hours of 12:00 midnight and 8:00 a.m., under any circumstances. (5) The kind and character of the festival and the lighting, sound and power sources to be used. (6) The place where the festival is to be conducted, with an appropriate map or survey exhibiting all residential lots within one hundred fifty (150) feet of the festival site. (7) The route over which any equipment and/or materials are to be transported to and from the place where the festival is to be conducted. (8) Such other information as may be required by the Town Clerk or Town Board. C. Bond. The application shall be accompanied by a performance bond determined by the Town Board and the Town Attorney to the Town of Irondequoit, conditioned upon the strict compliance with the terms of the license, of this chapter and of all laws of the State of New York. It shall indemnify the town against any damage or loss occasioned by reason of such showing, either directly or indirectly. Said bond must be first approved as to form by the Town Attorney before filing with the application. D. The application shall be accompanied by an appropriate certificate of liability insurance insuring the licensee and the Town of Irondequoit as more fully described in § 194-4. §194-4. Insurance and Indemnification Requirements. A. This section shall apply to: (1) All license applicants as set forth in § 194-2. (2) All applicants for non -town sponsored activities held on town grounds. (3) All vendors contracted by the town to vend at town sponsored activities. B. The following requirements must be met: (1) For all activities conducted by the town and/or conducted on town grounds: (a) Insurance company(ies) providing coverage(s) must: [1] Carry a minimum "B+ VIII" rating from A.M. Best Co.; [2] A minimum of one million dollars ($1,000,000.) combined single limit for bodily injury and property damage liability, including products and completed operations liability coverage, and automobile coverage (if applicable) is required; and [3] Be admitted to do business in the State of New York. (b) For applicant's that are self -insured, proof must be shown of adequate financial responsibility, subject to approval by the town clerk, town attorney and the town's insurance agent. (2) For all other activities requiring authorization by the town or requiring permits, the applicant must provide the following: (a) Insurance company(ies) providing coverage(s) must: [1] Evidence of adequate insurance with a financially sound insurance company; [2] A minimum of one million dollars ($1,000,000.) combined single limit for bodily injury and property damage liability, including products and completed operations liability coverage, and automobile coverage (if applicable) is required. [3] Be admitted to do business in the State of New York. (b) For applicants that are self -insured, evidence of self-insurance with adequate financial responsibility must be provided. Such evidence is subject to approval by the town clerk, town attorney, and the town's insurance agent. (3) A minimum of thirty (30) days' advance notice of cancellation or nonrenewal must be given to the Town of Irondequoit, Town Clerk's Office, 1280 Titus Avenue, Rochester, New York 14617 (4) A certificate of insurance must be in the town's possession a minimum of thirty (30) days prior to the event or first use of town facilities or fields. (5) The following coverage's are required: (a) Commercial general liability. [1] A minimum of one million dollars ($1,000,000.) combined single limit for bodily injury and property damage liability, including products and completed operations liability coverage, and automobile coverage (if applicable) is required. [2] Contractual liability must include coverage for the attached indemnification agreement. [3] The Town of Irondequoit shall be named as an additional insured. [4] if any sports contests or physical activities are involved, the certificate and policy must specifically state "The policy does not exclude liability coverage for bodily injury to participants or athletic participants." (b) Liquor law legal liability (when applicable). If there is to be any involvement on the part of the licensee in the service of alcoholic beverages, the certificate must include a minimum of one million dollars ($1,000,000.) combined single limit. (6) Any certificate of insurance must so state or be accompanied by a statement from the agent verifying that: (a) The agent has the authority to bind coverage and issue a certificate of insurance. (b) The commercial General Liability Insurance Policy does not exclude Bodily Injury Liability Coverage for injury to participants or athletic participants. (c) The policy does cover the Indemnification Agreement with the Town. (7) Additional coverage requirements for vendors only are as follows: (a) Workers' compensation. [1] Statutory benefits. [2] Employer's liability. Unlimited for New York State. (b) - Disability benefits law coverage: statutory benefits. C. Indemnification Agreement. All applicants must sign the indemnification agreement provided by the town. § 194-5. Grounds for refusal of license. The Town Board may refuse to issue a license when, in its judgment, on the basis of findings made from the information provided in the application, such issuance will result in a disturbance of the peace and good order of the town or constitute a nuisance. The Board shall take into particular consideration the proximity of the licensed site to residential areas as well as the impact of noise from the festival itself and its power sources as well as lighting and advertising in addition to all of the matters set forth in the application. § 194-6. License fee; term. A. The license fee for any license issued under this chapter shall be set in accordance with § 1-18 and shall be paid to the Town Clerk upon the filing of the application. B. Each license issued pursuant to this chapter shall be for a period of not more than ten (10) days. A licensee shall be issued but one (1) license hereunder per calendar year. § 194-7. Issuance of the license; refund of fee; revocation. A. The Town Clerk may, upon filing of the application, the bond and other required data as herein provided and upon payment of the required fee, authorize the issuance of the license for such festival upon such terms and conditions as he or she deems appropriate. All licenses shall set forth in bold print the following: "Noncompliance with any of the terms and conditions herein shall result in the immediate suspension of the activity licensed." B. In the event that the license is refused or the event is canceled, the entire fee paid shall be refunded except for twenty-five dollars ($25.) to cover the administrative expenses of the town in processing the application. C. Revocation. The Town Board shall have the right to order the revocation of any license granted hereunder in accordance with Town Law § 137, as amended or changed, upon a finding of a violation of this chapter or of the terms and conditions of the license as issued. § 194-8. Penalties for offenses. Any person, organization or group violating the provisions of this chapter and the license issued hereunder shall be guilty of a misdemeanor punishable as provided in § 1-16. In addition, any and all persons, organizations or group who shall violate any provision of this chapter or who shall omit, neglect or refuse to do any act required by this chapter or the license issued hereunder shall, for each and every such violation and noncompliance, respectfully forfeit and pay a penalty of three hundred dollars ($300.) in addition to the above. The application of the above penalty or penalties or the prosecution for violation of the provisions of this chapter shall not be held to prevent the enforcement of conditions prohibited by this chapter. TOWN OF IRONDEQUOIT "Mere the land and waters meet" Est. 1839 Attention: Contractor, Subcontractor, Vendors, and other operating on town property Here at the Town of Irondequoit, we have an established policy that is applied uniformly to each contractor, subcontractor, service or individual (here after referred to as the "contractor") whose service(s) we utilize. This policy required that each contractor (1) Be adequately insured; meeting or exceeding the limits stated below, (2) Provide us with adequate proof of their insurance coverage; by means of Certificate of Insurance that is current, complete and meets our specifications and (3) Sign a hold harmless agreement; included in our contract or as separate document (see attached). Each contractor must initially provide this information to our main office before they will be allowed to perform any activity owned or managed by the Town of Irondequoit. Once received, reviewed and approved by our main office, the contractor will be given authorization to begin. If the documentation received does not satisfy our stated requirement, the contractor will be made aware and will not be allowed to begin any activity until compliance is met. The INSURANCE COVERAGES and limits required: General Liability Each Occurrence $1,000,000 Fire Damage (Any one fire) $100,000 Med Exp (Any one person) $10,000 Personal and Advanced Injury $1,000,000 General Aggregate $2,000,000 Products-Comp/O.p Aggregate $2,000,000 Automobile Liability Combined Single Limit (Ea accident) $1,000,000 Excess Liability Each Occurrence & Aggregate $1,000,000 Workers Comp WC Statutory Limits $100,000/$100,000/$500,000 The CERTIFICATE OF INSURANCE See attached sample The HOLD HARMLESS AGREEMENT attached must be agreed to and signed Acc RIi CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD,YYYY) 01/10/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the po icy, certain policies may require an endorsement. A statement on r this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Eastern Shore Associates An ISU Network Member P.O, Box 480, 101 Cayuga St, Fulton NY 13069 C+b3NTACT Julie Welch NAME. PHONE (315) 598-6000 FAX (315) 598-1183 SA/C, No, Extl: (AJC, NO E- mss: jwelch@esainsurance.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Tri-State Ins Co of Minnesota 31003 INSURED Irondequoit Beer Company LLC 765 Titus Avenue Rochester NY 14617 INSURER B: INSURER C: INSURER D : INSURER E : INSURER F : OVERAGES CERTIFICATE NUMBER: 22-23 Master THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADD:WEIR INSD MD POLICY NUMBER POLICY EFF (MMIDD /YYYY) POLICY EXP {MMIDD )YYYY} LIMITS A X COMMERCIAL GENERAL LIABILITY ADV5401239-13 09/01/2022 09/01/2023 EACH OCCURRENCE $ 1,000,000 � CLAIMS -MADE l "1 OCCUR DAMAGETO RENTED PREMISES (Ea occurrence) $ 300,000 X CLCG0493 1018 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L 71 AGGREGATE POLICY X OTHER' LIMITAPPLIES CT PER: LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ A AUTOMOBILE X, /; LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY - SCHEDULED AUTOS _ NON -OWNED AUTOS ONLY ADV5401239-13 09/01/2022 09/01/2023 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILYINJURY(Peraccident) $ PROPERTY DAMAGE (Per ecciden(} _ $ $ A X UMBRELLALIAB EXCESS LIAB X OCCUR CLAIMS -MADE ADV5401239-13 09/01/2022 09/01/2023 EACH OCCURRENCE 1,000,000 $ AGGREGATE $ 1,000,000 DED X RETENTION $ 10,000 $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A PER OTH- STATUTE ER E.L. EACH ACCIDENT 0 _ E.L. DISEASE - EA EMPLOYEE -- $ E.L. DISEASE - POLICY LIMIT $ A Liquor Liability ADV5401239-13 09/01/2022 09/01/2023 Each common cause Aggregate 1,000,000 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) 585 Stout Fest, Saturday Feb 4, 2023 CERTIFICATE HOLDER CANCELLATION Town of Irondequoit 1280 Titus Ave Rochester NY 14617 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD January 10, 2023 Letter of Intent The Irondequoit Beer Company is having a 585 Stout Fest on Sat, February 4th 12-10pm at our location located at 765 Titus Avenue. The festival includes a 30'x60' tent on current outdoor patio for weather protection for patrons. McCarthy Tents & Events is providing the tent. (565) 544-3670 765 TITUS AVENUE PARK ROCHESTER, NY 14617 NEW YORK STATE Workers' Compensation Board CERTIFICATE OF NYS WORKERS' COMPENSATION INSURANCE COVERAGE la. Legal Name & Address of Insured (use street address only) Irondequoit Beer Company LLC 765 Titus Ave Rochester, NY 14617 Work Location of Insured (Only required if coverage is specifically limited to certain locations in New York State, i.e., a Wrap -Up Policy) 1b. Business Telephone Number of Insured 585-704-9183 1c. NYS Unemployment Insurance Employer Registration Number of Insured 54136063 1 d. Federal Employer Identification Number of Insured or Social Security Number 824641838 2. Name and Address of Entity Requesting Proof of Coverage (Entity Being Listed as the Certificate Holder) Town of Irondequoit 1280 Titus Ave Rochester, NY 14617 3a. Name of Insurance Carrier Technology Insurance Company 3b. Policy Number of Entity Listed in Box "I a" TWC4191928 3c. Policy effective period 01/18/2023 to 01/18/2024 3d. The Proprietor, Partners or Executive Officers are included. (Only check box if all partners/officers included) x all excluded or certain partners/officers excluded. This certifies that the insurance carrier indicated above in box "3" insures the business referenced above in box "1 a" for workers' compensation under the New York State Workers' Compensation Law. (To use this form, New York (NY) must be listed under Item 3A on the INFORMATION PAGE of the workers' compensation insurance policy). The Insurance Carrier or its licensed agent will send this Certificate of Insurance to the entity listed above as the certificate holder in box "2". The insurance carrier must notify the above certificate holder and the Workers' Compensation Board within 10 days IF a policy is canceled due to nonpayment of premiums or within 30 days IF there are reasons other than nonpayment of premiums that cancel the policy or eliminate the insured from the coverage indicated on this Certificate. (These notices may be sent by regular mail.) Otherwise, this Certificate is valid for one year after this form is approved by the insurance carrier or its licensed agent, or until the policy expiration date listed in box "3c", whichever is earlier. This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policy listed, nor does it confer any rights or responsibilities beyond those contained in the referenced policy. This certificate may be used as evidence of a Workers' Compensation contract of insurance only while the underlying policy is in effect. Please Note: Upon cancellation of the workers' compensation policy indicated on this form, if the business continues to be named on a permit, license or contract issued by a certificate holder, the business must provide that certificate holder with a new Certificate of Workers' Compensation Coverage or other authorized proof that the business is complying with the mandatory coverage requirements of the New York State Workers' Compensation Law. Under penalty of perjury, I certify that 1 am an authorized representative or licensed agent of the insurance carrier referenced above and that the named insured has the coverage as depicted on this form. Approved by: Mary P. Storti Approved by: (Print name of authorized representative or licensed agent of insurance carrier) 01/10/2023 (Signature) (Date) Title: Sr. Operations Manager Telephone Number of authorized representative or licensed agent of insurance carrier: 877-266-6850 Please Note: Only insurance carriers and their licensed agents are authorized to issue Form C-105.2. Insurance brokers are NOT authorized to issue it. C-105.2 (9-17) www.wcb.ny.gov TOWN OF IRONDEQUOIT "Where the land and waters meet" Est. 1839 IIVIDEMNIFICATION AND CONTRIBUTION AGREEMENT To the fullest extent permitted by law, Contractor agrees to indemnify, defend Town of Irondequoit any and all losses, claims, actions, demands, liabilities, or expenses, including but not limited to attorney's fees and all other costs of defense, by reason of the liability imposed by law or otherwise upon Town of Irondequoit for damages because of bodily injuries, including death, at any time resulting therefrom, sustained by any persons, including Contractor's employees, or on account of damages to property, including loss of use thereof, arising directly or indirectly from the performance of Contractor's work or from any of the acts or omissions on the part of Contractor, its employees, agents, representatives, materialmen, suppliers, and/or subcontractors. If such indemnity is made void or otherwise indemnity permitted by law, so as to require indemnification, in whole or in part, to the fullest extent permitted by law. Contractor shall strictly observe and comply with all safety laws, rules and regulations (including but not limited to the Federal Occupational Safety and Health Act, the New York Labor Law, and all regulations promulgated pursuant to such laws) and to provide such protection as necessary to protect its workers and the workers of other contractors. In the event that additional safety measures are required. Contractor agrees that it will install or procure such additional safety measures at its sole expense. To the fullest extent permitted by law, Contractor shall hold harmless, indemnify and defend Town of Irondequoit against all losses, claims, fines or expenses, including but not limited to attorney's fees, resulting from the enforcement of these laws and related acts of its officers, employees, subcontractors, suppliers, and materialmen. Dat Signature Print Name and Office TOWN OF IRONDEQUOIT 1280 TITUS AVENUE ROCHESTER, NY 14617 (585) 467-8840 Received From: IRONDEQUOIT BEER CO. X For: Cash Date: 01/10/2023 Receipt #: 123363 1 - MISCELLANEOUS / STOUT FESTIVAL APPLICATION 100.00 Check/CC 02198 Total received: 100.00 s TOWN OF IRONDEQUOIT "Where the land and waters meet." Est. 1839 Application for Festivals/Carnivals/Special Events Must submit at least six (6) weeks prior to the regular Town Board meeting (View Schedule at www.Irondequoit.org ), please submit the following to the Town Clerk's Office along with the completed application: 4 Letter of Intent ® Required Insurance as per Chapter 194, "Special Events" m $100.00 Non-refundable application Fee • Security deposit will be required if barricades are requested If you have any questions, please contact the Town Clerk's Office at 585-467-8840. ACcJRc CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 01/11/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the po icy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Eastern Shore Associates An ISU Network Member P.O. Box 480, 101 Cayuga SL Fulton NY 13069 CONTACT Julie Welch NAME: PHONE (315) 598-6000 VAX (315) 598-1183 INC. No. Ext): (AIC, Na): ) E-MAIL jwelch@esainsurance.com ADDRESS: tNSURER(S) AFFORDING COVERAGE NAIC N INSURER A: Tri-State Ins Co of Minnesota 31003 INSURED Irondequoit Beer Company LLC 765 Titus Avenue Rochester NY 14617 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 22-23 Master REV THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL'SUBR INSCI WVD POLICY NUMBER POLICY YFF fMMiODlYYYYj POLICY EXP (MMIDDIYYYY} LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1 ,000,000 �/ CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ 300,000 X CLCG0493 1018 MED EXP (Any one person) $ 10,000 A Y ADV5401239-13 09/01/2022 09/01/2023 PERSONALBADVINJURY $ 1,000,000 GEM_ AGGREGATE LIMIT APPLIESPER: GENERAL AGGREGATE $ 2,000,000 P POLICY }X PRO- j�1 JECT ll II LOO PRODUCTS - COMPIOP AGG 2,000,000 $ OTHER. $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident} $ 1,000,000 ANY AUTO ^- BODILY INJURY (Per person) $ A OWNED SCHEDULED AUTOS ADV5401239-13 09/01/2022 09/01/2023 agony INJURY (Per accident) $ HIRED AUTOS ONLY - NON -OWNED AUTOS ONLY PROPERTY DAMAGE (PerBesidesl) $ X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 1,000,000 A EXCESS LIAB CLAIMS -MADE ADV5401239-13 09/01/2022 09/01/2023 AGGREGATE $ 1,000,000 DED X RETENTION $ 10,000 $ WORKERS COMPENSATION AND EMPLOYERS' LIABIUTY I PER OTH- STATUTE I I F.R. y / N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? N / A E L EACH ACCIDENT $ (Mandatory in NH) If describe E.L. DISEASE - EA EMPLOYEE $ yes, under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Liquor Liability ADV5401239-13 09/01/2022 09/01/2023 Each common cause Aggregate 1,000,000 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) 585 Stout Fest, Saturday Feb 4, 2023 Certificate holder is additional insured per written contract or agreement per CLCG0493 1018. CERTIFICATE HOLDER CANCELLATION Town of Irondequoit 1280 Titus Ave Rochester NY 14617 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Linda Marciano From: Steve Smagala <SteveS@Paris-Kirwan.com> Sent: Wednesday, January 11, 2023 2:08 PM To: Linda Marciano Subject: RE: Festival Application Insurance Attachments: certificate.pdf; CLCG0493 1018.pdf Ok thanks Linda. The certificate meets the requirements and is approved. As we discussed, please let me know who I should discuss with the requirements and changes I would suggest we update. Thx Steve Smagala Vice President Direct 585-461-6430 Cell 585-615-7544 j PARIS KIRWA `<A S S O C I A T E S_ I N C. Your Insurance Solution N Did you know we offer employee benefits and financial planning services? Click here to learn more. Please consider giving us a review on Facebook or Google Our new mobile app allows you to submit claims, make payments, contact your carrier, view ID cards, and much more - all from your iPhone, iPad, or Android device. To download the app, search the device's app store for Paris -Kirwan Associates or click the link below for your device: iPhone iPad Android Please visit paris-kirwan.com to get a quote or to service your policy today. iffro 4 Consider the environment. Do you really need to print this email? This communication, together with any attachments hereto or links contained herein, is for the sole use of the intended recipient(s) and may contain information that is confidential or legally protected. If you are not the intended recipient, you are hereby notified that any review, disclosure, copying, dissemination, distribution or use of this communication is STRICTLY PROHIBITED. If you have received this communication in error, please notify the sender immediately by return e- mail message and delete the original and all copies of the communication, along with any attachments hereto or links herein, from your system. From: Linda Marciano <Imarciano@irondequoit.gov> Sent: Wednesday, January 11, 2023 1:05 PM To: Steve Smagala <SteveS@Paris-Kirwan.com> Subject: FW: Festival Application Insurance Importance: High Hi Steve, See the attached and approve if its ok. They also sent this CLG attachment. Thanks Linda Marciano Town of Irondequoit 1 APPLICATION FOR LICENSE TO CONDUCT FESTIVALS/CARNIVALS/EVENTS NOTE: This application is pursuant to Town of Irondequoit Municipal Code, Chapter 194, "Special Events", attached. If any section is not applicable to your event, please put N/A in lieu of leaving it blank. GENERAL: Name of Applicant: J_ vt / v Q £ u -a- - Lo Applicant's Address: Telephone Number: -?cos Av-c SAS Sqy-3h-to If Corporation, list State of Incorporation: Corporation Officers' Addresses: - Type of Event Planned: 57SS )k \) Event Site Address: 7 STIA----Lo, Acre_ Location of Nearby Residents: (ATTACH A MAP SHOWING ALL RESIDENTIAL LOT LINES WITHIN 150 FEET OF EVENT SITE.) Name of Outside Contractor (or Concessionaire): \A C COLYPh eV-e,\AA F I Contractor l'ILVAddress (Local): 5Y1, 75153CA' ti A" -e-_ (le -4 Contractor Telephone No.: ?J D -A (5751) Contractor Business Address: Contractor Business Telephone No.: Names of Contractor Employees: (If additional space is needed, please list on reverse side of this sheet.) If employees housed on event site, state in what manner: Town Board Agenda Item Date January 11, 2023 Department: Town Clerk Meeting Date: 01-17-2023 RIB Meeting Please add the following item to the Town Board Agenda: ADOPTING A RESOLUTION APPROVING THE SPECIAL EVENT LICENSE FOR THE IRONDEQUOIT BEER COMPANY Please check below all department heads that need to review this item before Town Board action can be taken. Each department head must initial & date when they have reviewed this item. Initial Date ❑❑❑❑❑❑❑❑ Assessor A. Jorstad Attorney HSE Comptroller D. Marsh Court Clerk S. Nash Community Development M. Werner Historian G. Merrick Personnel J. Vinette ICAT/Information Services M. Moss Library G. Benoit Recreation S. Grieve Parks E. Magee Planning & Zoning E. Magee Police M. Jesske Public Works E. Magee Town Clerk B. Genier Please consult your Town Board deadline worksheet provided by the Town Clerk. The Supervisor's office will be responsible for delivering the approved resolutions to the Town Clerk. The Department Heads are responsible for providing the required number of copies. 0 Attorney Approval Date 0 Supervisor Approval Date