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HomeMy Public PortalAbout03-21-2013THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MARCH 21, 2013 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, March 21, 2013, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens, Assistant Fire Chief Jared Rudy, Director of Human Resources Sue Roberson, Community Development Specialist Sharon Palmer, City Controller Tammy Glenn, Major Kevin Wampler, City Inspector Bruce Oesterling, Kent Baxter from Main Street Diner and David Mears from Milestone. The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present APPROVAL OF MINUTES Ms. Lawson moved to approve the March 14, 2013 minutes with a second by Ms. Robinson. The motion was unanimously passed. CLAIMS FOR PAYMENT The claims for payment for March 22, 2013 are in the amount of $244,901.76. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. CITY PARKING LOT A. The request that was on the agenda for the use of the City Parking Lot located at 16th and Main Street on Thursday afternoons was tabled. Ms. Robinson explained that there was some confusion if that lot actually belongs to the City and wanted the Traffic Division to look over the request to make sure that there weren't any traffic issues. Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com) Board of Works Minutes March 21, 2013 Page 2 of 4 RIGHT -OF -WAY A. The approval of funds to acquire Right -of Way for the South "E" Street Reconstruction Project from South 5th to South 16t11 Streets. Those amounts are as follows: 1. Parcel 17 - $925.00 2. Parcel 23 - $1,675.00 3. Parcel 25 - $1,675.00 The funding is already in place. This is finalizing the purchase. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. CHANGE ORDERS A. Amended Change Order No. 1 to Contract No. 125 -2012 for the Rose View Transit Administration Building Project was brought to the Board to correct the original one that was previously approved. The original change order had the numbers for the total of the contract transposed when it was prepared. The total contract amount on the original change order was incorrectly typed in as $238,050.00 when in actuality it should have been $283,050.00. The change order is in the increased amount of $438.00. This would reflect a new total contract amount of $283,488.00. Mr. Foster moved to approve and to allow Greg Stiens to sign the change order with a second by Ms. Lawson. The motion was unanimously passed. B. Change Order No. 2 to Contract No. 125 -2012 for the Rose Views Transit Administration Building Project in a decreased amount of $438.00 taking the original contract amount back to $283,050.00. Ms. Lawson moved to approve and to allow Greg Stiens to sign the change order with a second by Mr. Foster. The motion was unanimously passed. ADDENDUMS A. Addendum No. 3 to Contract No. 125 -2012 with Stericycle, Inc for providing annual biohazard waste pick -up for the Richmond Fire Department. This is a renewal of the original contract. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. B. Addendum No. 1 to Contract No. 58 -2011 with Amalgamated Transit Union Local No. 1474. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. CONTRACTS A. Contract No. 32 -2013 with Summit Environmental Services for Phase II of the Environmental cleanup of the former Gas Building in the amount of $442,830.50. Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com) Board of Works Minutes March 21, 2013 Page 3 of 4 Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. B. Contract No. 39 -2013 with Robert A. Donathan d /b /a Donathan's Inspection and Removal to do asbestos inspections of NSP houses in an amount not to exceed $1,200.00. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. C. Contract No. 52 -2013 with AMEC Environmental and Infrastructure for environmental services related to the cleanup of the former Dana facility in an amount not to exceed $62,596.00. These funds will be refunded to the City through IDEM from the Dana Trust Funds. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. D. Contract No. 53 -2013 with Phil Engle d /b /a Specialized Mechanical LLC to provide annual HVAC Maintenance for the Fire Department's Fire Stations in an amount not to exceed $3,454.24. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. E. Contract No. 54 -2013 with INDOT for the Street Department crews to street sweep the State roads within the City. This contract allows the City to accept money from the State in the amount of $10,440.00 per year for this service. Mr. Foster moved to approve and to allow Vicki Robinson as the Board President to sign the contract with a second by Ms. Lawson. The motion was unanimously passed. BID AWARD A. Award the bid for the Ballistic Body Armor for the Richmond Police Department to A. E. Davis Company in an amount not to exceed $12,483.46. Ms. Lawson moved to award with a second by Mr. Foster. The motion was unanimously passed. BID OPENING A. A bid opening for Street Milling/Paving for 2013 Phase I. There was one bid submitted from Milestone Contractors in the total amount of $262,212.00. This bid will be taken under advisement. MISCELLANEOUS Ms. Robinson reported a railroad crossing on Industries Road will be closed March 26 -28, 2013. to March 28, 2013. FINAL ORDER The final order for the appeal by Petitioner Seth Hardlin, Premier Maintenance Solutions, LLC, for a fine issued in connection with an electrical installation conducted at 427 South 23rd Street, Create PDF files without this message by purchasing novaPDF printer (ht . / /www.novapdf.com) Board of Works Minutes March 21, 2013 Page 4 of 4 Richmond, Indiana was addressed by the board after a short recess. Mr. Foster recused himself from the proceedings. Ms. Robinson read the Finding of Facts that was put together after researching the City Code and laws in conjunction with the violation to determine if the Petitioner was responsible for the fine that was issued to him. It was determined that the Petitioner was in fact in violation. Ms. Lawson moved to approve the Finding of Facts and Conclusion of Law and Final Order as read from the written form with a second by Ms. Robinson. The motion was unanimously passed. There is a copy of the Finding of Facts and Final Order on file in the Clerk's Office along with a recording of these proceedings. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk A recording of this meeting is on file in the office of the City Clerk. Create PDF files without this message by purchasing novaPDF printer (http: / /www.novapdf.com)