HomeMy Public PortalAbout02/19/85 CCM201
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PAYROLL CHECKS - FEBRUARY 19,1985
8153 Robert Anderson 905.63
8154 Jill Hodapp 779.45
8155 Mark Moran 837.70
8156 Michael Rouillard 916.78
8157 Michael Sankey 1053.84
8158 James Dillman 871.15
8159 Robert Dressel 666.35
8160 Francis Pumarlo 576.27
8161 Karen Dahlberg 294.82
8162 JoEllen Hurr 584.54
8163 Donna Roehl 747.19
8164 Sylvia Rudolph 433.99
8165 Sandra Larson 115.00
8166 Janice Peterson 40.00
8170 Soc. Sec. Ret. Division 418.58
8167 Farmers St. Bk. of Hamel 1511.00
8168 Comm. of Taxation 895.00
8169 P.E.R.A. 739.00
$12,386.29
ICIORDER CHECKS - FEBRUARY 19, 1985
3620 ALpana Aluminum, Postage 86.50
(12?
3621 Mn. Dept. of Employee Rel. 20.00
3622 Reserve Officers Training Ass'n 36.00
3623 P.E.R.A. 1004.61
3624 Soc. Sec. Ret. Division 418.58
1565.69
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The Council of the City of Medina met in regular session on Tuesday, February 19,
1985, at
Present:
7:30 P.M.
Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Heideman, William
Reiser, Robert Mitchell; Clerk -Treasurer, Donna Roehl; Planning and Zoning Ad-
ministrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief,
Michael Sankey; Engineer, James Olson; Attorney, Richard Schieffer
1. ADDITIONAL AGENDA ITEMS
Moved by Heideman, seconded by Scherer to discuss the following additional items:
Independence Beach sewer line repair
Reed Bales and Chippewa Corporation, Use of Posted Roads
Carter-Turnquist, Roadway AGreement
Office Assistant
Legislative Bulletin Information
Motion declared carried
2. MINUTES OF FEBRUARY 5, 1985
Anne Heideman asked that Item 6, Page 198 be changed by deleting "if outside storage
becomes a problem." in motion and substituting, "with a 7 ft. high fence when the area
is utilized."
Donna Roehl asked that Item 11, Page 193 should include, "Sylvia Rudolph was asked if she
would continue working for 2 weeks."
Moved by Mitchell, seconded by Heideman to accept the minutes of FEbruary 5, 1985, as
amended.
Motion declared carried
2. WEED INSPECTOR
Thomas Anderson introduced Howard Schleif, who hadapplied for the posistion of Assistant
Weed Inspector.
Mr. Schleif stated that he has been appointed in Corcoran, Rogers and Loretto and also
that he had been attending classes to become a certified Tree Inspector.
Thomas Anderson stated that he would appoint Mr. Schleif as Weed and Tree Inspector if
Council had no objections.
Moved by Reiser, seconded by Scherer to pay Howard Schleif $7.50 per hour
per mile for travel time to do the weed and tree inspecting for 1985.
Motion declared carried
and 2p.5 cents
3. PLANNING COMMISSION APPOINTMENTS
Council interviewed Doris Fenholt, 3155 Lakeshore Ave.; Ralph Eckes, 4268 Arrowhead Dr.;
Joanne Haislet, 2492 Willow Dr.; Steve Schmit, 1045 Medina Rd.; for Planning Commission
posistions.
Thomas Anderson explained that Howard Glaefke, 1772 Morgan Rd. was out of town. He also
reported that there are three vacancies to be filled.
Moved by Heideman, seconded by Scherer to appoint Joanne Haislet to a 3 year term on the
commission.
A suggestion was made, that Council vote paper ballot for their choice of members.
Anne Heideman withdrew her motion. Wilfred Scherer withdrew the second to the motion.
One ballot resulted in a tie between Joanne Haislet and Steve Schmit.
Mayor Anderson announced that the three new Planning Commission members, having three year
terms would be Howard Glaefke, Doris Fenholt and Steve Schmit.
Moved by Heideman, seconded by Mitchell to express thanks to the outgoing members, Bonnie
Etzel, Anne Theis and Jack Wahlfors and to express wishes of the Council to be able to
use their experience as members, as a source of information in the future.
4. HWY. 55/CO. RD. 116 SIGNAL AND STORM SEWER PROJECT, PUBLIC HEARING, 8:00 P.M.
Craig Robinson, representing MnDOT, explained that a temporary signal would be installed
at the Hwy. 55/Co. Rd. 116 intersection during the summer, with permanent installation
to be completed by Labor Day, 1986. He stated that local communities do participate in
the cost of such improvements and that for this project the costs of storm sewer, curb
and gutter costs are to be equally divided between the State and the City. He explain 0 3
ed the need for road improvements both east and west of the intersection which would
require that the highway be closed for five days in 1986.
Wilfred Scherer stated that the city was considering construction of a water line along
the highway to the west.
Mr. Robinson stated that the water line should be installed before the highway repairs
were made.
Robert Mitchell asked how much road right-of-way was needed for future expansion of the
highway.
Mr. Robinson stated that there is 65 ft. either side of the center line, which should be
sufficient for twenty years.
Jim Olson, Engineer, reviewed four suggested methods of assessing affected properties.
Peggy RAsmussen, 842 Hwy. 55, stated that plans 2,3, and 4 indicated that the storm sewer
was to be assessed against all properties and that she had been told at an earlier meeting
that it would be assessed against those properties that benefit from the improvement.
Jim Olson stated that it is now very common to assess all properties.
Joe Raskob, Medina Ballroom owner, asked if it is common to assess cost of road improvements
against private properties and if so is it necessary to assess 20%.
Mr. Olson stated that road improvements are also being assessed and that Council would need
to make that decision and also what percentage they wished to assess.
Ralph Eckes, 4268 Arrowhead Dr., asked why the entire community should not pay for the
signal lights, as all would benefit.
Mr. Olson stated that Council would need to make that decision and that some other alter-
natives for payment could be used.
Steve Murphy, 902 Hwy. 55, asked if each parcel in the city could be assessed.
Don Klitzka, Alpana Aluminum Co., asked if Council was aware of the fact that a number
of people, not in the immediate area, would contribute toward the cost of the signal as
they would also be benefitting from the improvement. He also asked how Alpana Aluminum
would benefit from the storm sewer project as they had constructed their own drainage
system that drained toward the east.
Mr. Olson stated that boundary lines of the storm sewer area had been redrawn, since
plans were first shown.
JoEllen Hurr asked if the city could ask someone outside the boundaries to contribute
toward the cost of the improvement.
Richard Schieffer stated that the city could assess those outside of a boundary.
Thomas Anderson stated that he would abstain from voting on the matter because three
properties directly involved him, but he believed the city should go ahead with the project.
Moved by Heideman, seconded by Scherer to adopt Resolution 85-10,Ordering Improvement and
Preparation of Plans for the Hwy. 55/Co. Rd. 116 Intersection Improvement.
Robert Mitchell asked why the residential areas were not included in the areas to be
assessed.
Donna Roehl explained that residences were not assessed at the time the 9 ton road
project was completed.
Mr. Mitchell stated that he would like to adopt a policy that would be consistant. He
asked if property could be assessed more than once for a storm drainage project.
Mr. Olson stated that because projects are done in phases, cities can assess properties
more than one time.
Mr. Mitchell stated that he would like to have each area of the city pay for its own
storm sewer project, not the entire city.
Motion carried
5. NORTH/SOUTH ROAD
Wilfred Scherer stated that he had spoken with Hennepin County staff, etc. regarding a
North/South road and had been told they did not know when it might be completed. He
reported that he had suggested that Hennepin County blacktop Medina Rd. from Co. Rd. 24
to apoint where the road turns toward the north and that Medina would blacktop from that
point to Hunter Dr.; and at some future date the road could be built to Hwy. 55. He
believed that if Medina were to complete its share of the work in 1985 the County would
see that Medina was serious about a north/south road.
Moved by Mitchell, seconded by Scherer to communicate to Hennepin County that the city
wishes to explore the possibility of completing Medina Rd. project as outlined by Wilfred
Scherer.
Motion declared carried
204
6. HWY. 55 TRUNK WATER LINE
Jim Olson explained that plans have been drawn for the water line to be constructed on
the south side of Hwy. 55 to Tamarack Dr., under Hwy. 55 to the north side of the high-
way and then on the north side to Willow Dr.
Moved by Heideman, seconded by Mitchell to adopt Resolution 85-11, Approving plans for
Hwy. 55, Rural Industrial Park Water line and storage tank.
Motion declared carried
7. WOODLAKE LANDFILL, COLLECTION OF ADDITIONAL FEES, PUBLIC HEARING, 9:10 P.M.
JoEllen Hurr reviewed memo regarding amendment of ordinance to allow collection of
additional cubic yard fees for garbage hauled into Woodlake Landfill.
Gary Petrucci stated that the City of Ramsey had negotiated a contract for the collect-
ion of 33 cents per cubic yard which will amount to 5 million dollars in the next 10
years. He stated that they will receive 3% of the Methane and the county will get 19%.
Mrs. Hurr stated that Woodlake had hoped that Medina would not increase the fee by an
additional 15( from the 12 already included in their contract and that if Council was
to consider that option'i` iwoi d like the matter to be tabled until he was available to
attend a meeting.
Moved by Heideman, seconded by Mitchell to close the Public Hearing.
Motion declared carried
Public Hearing was closed at 9:20 P.M.
Richard Schieffer advised that the matter be referred to the Planning Commission as any
change in the Ordinance requires recommendation of the Planning Commission.
Moved by Heideman, seconded by Reiser to refer the matter of an increase of 15(P per cubic
yard of material hauled into the Woodlake Landfill, to the Planning Commission, for con-
sideration.
Motion declared carried
8. PUBLIC WORKS DEPARTMENT
Ron Peterson, Medina Morningside Sewer
Ron Peterson explained that the Contractor of the Medina Morningside sewer project had
been told that the Peterson driveway cement slab would need to be removed at a seam but
that they had not done so, forms were placed incorrectly, which had to be changed by
him before the concrete was poured, and as a result of not removing at a seam the cement
has cracked and broken.
Moved by Anderson, seconded by Mitchell to direct the Clerk to write a letter to Nodland
and Associates regarding the Peterson driveway slab which Mr. Peterson believes was not
handled properly.
Motion declared carried
Independence Beach Sewer Line Repair
Jim Dillman stated that a 4" cash iron sewer line had borken on Lakeshore Ave. and that
about 250' of force main should be replaced. Also the drainage problem on vacant prop-
erty in the area had been inspected several times and that if approved, the work could
all be done at the same time.
Moved by Heideman, seconded by Scherer to direct the City Engineer to investigate the
break-up of the Independence Beach sewer line and the adjacent drainage problem.
Motion declared carried
Reed Bales and Chippewa Corporation, Use of Posted Roads
Jim Dillman stated that he would like to have an agreement with Reed Bales for use of
Willow Dr. similar to that of the Chippewa Corporation for use of Mohawk Dr. He reported
that Chippewa had hauled in about $500 worth of rock in 1984 and that he would like to
continue the same agreement with them and enter into a similar agreement with Reed Bales
for use of Willow Dr., south of Hwy. 55.
Moved by Scherer, seconded by Heideman to authorize the Attorney to draft an agreement
with Reed Bales, similar to that of the Chippewa Corporation, with the posting of a
$1000 Letter of Credit or Bond and posting of $500 check, for use of Willow Dr.
Motion declared carried
9. PLANNING AND ZONING DEPARTMENT 205
Woodlake Landfill, Leachate
Dr. James Renier stated that Medina residents should be given some definite plan as to
how leachate is to be removed from the landfill and that Bruce Liesch should be asked
for information as to how much time it should take before the problem could be resolved.
He also complimented JoEllen Hurr for being the only person who had been concerned and
had helped the Citizens Committee and he hoped that hiring deliberations would take her
efforts seriously or else find someone who would also be concerned about the residents
for the next 12 years. He asked if some information could be gotten as to what the
problem is and what it will ultimately mean.
Gary Petrucci stated that he also wanted to know that someone was looking out for what
was happening, as JoEllen Hurr had done.
JoEllen Hurr stated that the 1984 report prepared by Bruce Liesch includes information
that they do not have a workable plan for removal of leachate.
Thomas Anderson stated that Council was also concerned about what was happening at the
landfill.
Shoreland Management Ordinance
JoEllen Hurr stated that the Planning Commission had recommended that the Shoreland
Management regulations be adopted as presented.
Moved by Heideman, seconded by Scherer to adopt the Shoreland Management Ordinance as
presented and to incorporate it into existing ordinances.
Motion declared carried
Tax Forfeit Property
Council reviewed map of the Independence Beach area which indicated various lots that
had become tax forfeit and could be offered for sale by Hennepin County.
Moved by Heideman, seconded by Scherer to adopt Resolution 85-12, Sale of Tax Forfeited
parcels with an exhibit indicating combination of various parcels for sale as one site.
Motion declared carried
Walter G. Anderson Co., Municipal Water and Fire Protection
Moved by Reiser, seconded by Heideman to adopt Resolution 85-13, Provision of a water
system to serve the Walter G. Anderson property on Willow Dr.
Motion declared carried
Dickey Natural Systems
JoEllen Hurr reported that she would be inspecting the Dickey Natural Systems site on
Hwy. 55, regarding corn stalks that have been stored outside.
Moved by Heideman, seconded by Scherer to table action on the Dickey systems business until
JoEllen Hurr has had time to discuss fencing, screening of the cyclone and outside storage
of materials.
Motion declared carried
Carter-Turnquist, Roadway Agreement
JoEllen Hurr recommended that Council approve the roadway agreement that had been prepared
and revised several times, but that legal fees should be collected before the agreement
is released.
Moved by Heideman, seconded by Scherer to authorize the Mayor and Clerk to sign the Carter-
Turnquist Agreement, after legal fees are paid.
Motion declared carried
10. OFFICE ASSISTANT
Robert Mitchell read the committee report regarding hiring of an Office Assistant; Comm-
ittee consisting of Anne Heideman, Robert Mitchell and Thomas Crosby, Chairman. Report
stated that the posistion had been advertized, 20 applicants had responded, 6 were inter-
viewed on January 31st, then 3 of the 6 were interviewed again on February 7th, •with the
committee recommending that Laura Skarda be offered the posistion at $7.50 per hour.
Thomas Anderson asked Ms. Skarda why she wanted to leave her present posistion.
Ms. Skarda stated that she had been given supervisors duties and had not gotten the
assistant that she had requested.
Mr. Anderson asked if she had worked as a receptionist.
20 b Ms. Skarda stated that she had some experience in that capacity.
Mayor Anderson asked what type of accounting work she had done.
Ms. Skarda stated that she had some financial background.
Sylvia Rudolph asked that the Council consider her for the posistion as she had 12 years
with the city and very rarely had she been told what needed to be done.
Thomas Anderson suggested that a full time person be hired and that Sylvia Rudolph be
retained as a part time employee.
Moved by Heideman, seconded by Mitchell to hire Laura Skarda as a full time office
assistant at $7.50 with employment to begin after a 2 week notice is given to her present
employer.
Moved by Anderson to retain Sylvia Rudolph on a part time basis for no more than 2 days
per week.
Robert Mitchell stated that to do that would defeat the purpose of the entire procedure.
Richard Schieffer advised that two motions should be presented.
Thomas Anderson stated that he would withdraw his motion.
Wilfred Scherer asked Ms. Skarda if she had any legal secretarial experience.
Ms. Skarda stated that she had attended legal secretarial school.
Sylvia Rudolph asked why the Council believed that she would want to work after they had
hired someone to replace her.
Anne Heideman stated that if needed, Sylvia Rudolph could be called in to work but that
such part time discussion should be tabled for two months.
Robert Mitchell asked Sylvia Rudolph if she wanted to work an additional 2 weeks and that
she could make that decision as to whether or not she wished to do so.
Motion declared carried
11. RONALD ROBERTS WINE LICENSE
Moved by Mitchell, seconded by Heideman to pro -rate the Wine License fee for the Hamel
Pizza Factory at $42.00.
Motion declared carried
12. SEMINARS
Moved by Heideman, seconded by Anderson to authorize Anne Heideman to attend a Zoning
Board of Appeals seminar at a cost of $19.50.
Motion declared carried
Moved by Anderson, seconded by Mitchell to authorize attendance of two people at'a
Comparable Worth seminar at a cost of $10.00 each.
Motion declared carried
13. POLICE DEPARTMENT
Loretto Fire Department Telephone
Michael Sankey reported that the Loretto Fire department had asked if the Police Depart-
ment was interested in contributing toward the cost of a telephone in their fire barn.
Anne Heideman asked that he investigate cost and details and report back to Council.
Police Chief Auto Usage
Council reviewed memo from Michael Sankey regarding Internal Revenue rules regarding use
of company vehicles.
Anne Heideman asked City Attorney to research the possibility of amending the Police Chief's
contract to include a portal to portal, on duty schedule. Regarding use by the Chief of
the car for personal use, she suggested that he discuss with William Reiser.
Moved by Heideman, seconded by Mitchell to table the matter until March 19, 1985.
Motion declared carried
Val Higgins
Moved by Scherer, seconded by Heideman to commend Officers Rouillard and Moran and Police
Chief Sankey for the assistance given to the Higgins family on three occasions and to
direct the Police Chief to determine the best use of the $50.00 donation given for police
department equipment.
Motion declared carried
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14. LEGISLATIVE REPORTS 2 u 7
Anne Heideman reported that Legislative Bulletin # 4 from the League of Cities included
information regarding a bill authored by Senator Ramstad which would prohibit cities and
counties from using zoning ordinances to exclude or restrict the height of amateur radio
antennas or towers if the operator is federally licensed.
Council asked that a letter be written to local representatives and Senators Jude and
Ramstad expressing concern regarding this bill.
Anne Heideman also reported that Bulletin # 5 included information that House File 247
would require a 2/3 vote of the Council to amend Comprehensive Plans.
Richard Schieffer stated that city ordinance addresses that concern.
15. BILLS
Moved by Scherer, seconded by Mitchell to pay the bills; Order checks # 3620-3624 in
the amount of $1565.69 and Payroll Checks # 8153-8169 in the amount of $12,386.29.
Motion declared carried
Moved by Heideman, seconded by Mitchell to adjourn.
Motion declared carried
Meeting adjourned at 11:00 P.M.
Clerk -Treasurer
February 19, 1985