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HomeMy Public PortalAbout02/19/85 CCM201 0 PAYROLL CHECKS - FEBRUARY 19,1985 8153 Robert Anderson 905.63 8154 Jill Hodapp 779.45 8155 Mark Moran 837.70 8156 Michael Rouillard 916.78 8157 Michael Sankey 1053.84 8158 James Dillman 871.15 8159 Robert Dressel 666.35 8160 Francis Pumarlo 576.27 8161 Karen Dahlberg 294.82 8162 JoEllen Hurr 584.54 8163 Donna Roehl 747.19 8164 Sylvia Rudolph 433.99 8165 Sandra Larson 115.00 8166 Janice Peterson 40.00 8170 Soc. Sec. Ret. Division 418.58 8167 Farmers St. Bk. of Hamel 1511.00 8168 Comm. of Taxation 895.00 8169 P.E.R.A. 739.00 $12,386.29 ICIORDER CHECKS - FEBRUARY 19, 1985 3620 ALpana Aluminum, Postage 86.50 (12? 3621 Mn. Dept. of Employee Rel. 20.00 3622 Reserve Officers Training Ass'n 36.00 3623 P.E.R.A. 1004.61 3624 Soc. Sec. Ret. Division 418.58 1565.69 202 The Council of the City of Medina met in regular session on Tuesday, February 19, 1985, at Present: 7:30 P.M. Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Heideman, William Reiser, Robert Mitchell; Clerk -Treasurer, Donna Roehl; Planning and Zoning Ad- ministrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Michael Sankey; Engineer, James Olson; Attorney, Richard Schieffer 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Scherer to discuss the following additional items: Independence Beach sewer line repair Reed Bales and Chippewa Corporation, Use of Posted Roads Carter-Turnquist, Roadway AGreement Office Assistant Legislative Bulletin Information Motion declared carried 2. MINUTES OF FEBRUARY 5, 1985 Anne Heideman asked that Item 6, Page 198 be changed by deleting "if outside storage becomes a problem." in motion and substituting, "with a 7 ft. high fence when the area is utilized." Donna Roehl asked that Item 11, Page 193 should include, "Sylvia Rudolph was asked if she would continue working for 2 weeks." Moved by Mitchell, seconded by Heideman to accept the minutes of FEbruary 5, 1985, as amended. Motion declared carried 2. WEED INSPECTOR Thomas Anderson introduced Howard Schleif, who hadapplied for the posistion of Assistant Weed Inspector. Mr. Schleif stated that he has been appointed in Corcoran, Rogers and Loretto and also that he had been attending classes to become a certified Tree Inspector. Thomas Anderson stated that he would appoint Mr. Schleif as Weed and Tree Inspector if Council had no objections. Moved by Reiser, seconded by Scherer to pay Howard Schleif $7.50 per hour per mile for travel time to do the weed and tree inspecting for 1985. Motion declared carried and 2p.5 cents 3. PLANNING COMMISSION APPOINTMENTS Council interviewed Doris Fenholt, 3155 Lakeshore Ave.; Ralph Eckes, 4268 Arrowhead Dr.; Joanne Haislet, 2492 Willow Dr.; Steve Schmit, 1045 Medina Rd.; for Planning Commission posistions. Thomas Anderson explained that Howard Glaefke, 1772 Morgan Rd. was out of town. He also reported that there are three vacancies to be filled. Moved by Heideman, seconded by Scherer to appoint Joanne Haislet to a 3 year term on the commission. A suggestion was made, that Council vote paper ballot for their choice of members. Anne Heideman withdrew her motion. Wilfred Scherer withdrew the second to the motion. One ballot resulted in a tie between Joanne Haislet and Steve Schmit. Mayor Anderson announced that the three new Planning Commission members, having three year terms would be Howard Glaefke, Doris Fenholt and Steve Schmit. Moved by Heideman, seconded by Mitchell to express thanks to the outgoing members, Bonnie Etzel, Anne Theis and Jack Wahlfors and to express wishes of the Council to be able to use their experience as members, as a source of information in the future. 4. HWY. 55/CO. RD. 116 SIGNAL AND STORM SEWER PROJECT, PUBLIC HEARING, 8:00 P.M. Craig Robinson, representing MnDOT, explained that a temporary signal would be installed at the Hwy. 55/Co. Rd. 116 intersection during the summer, with permanent installation to be completed by Labor Day, 1986. He stated that local communities do participate in the cost of such improvements and that for this project the costs of storm sewer, curb and gutter costs are to be equally divided between the State and the City. He explain 0 3 ed the need for road improvements both east and west of the intersection which would require that the highway be closed for five days in 1986. Wilfred Scherer stated that the city was considering construction of a water line along the highway to the west. Mr. Robinson stated that the water line should be installed before the highway repairs were made. Robert Mitchell asked how much road right-of-way was needed for future expansion of the highway. Mr. Robinson stated that there is 65 ft. either side of the center line, which should be sufficient for twenty years. Jim Olson, Engineer, reviewed four suggested methods of assessing affected properties. Peggy RAsmussen, 842 Hwy. 55, stated that plans 2,3, and 4 indicated that the storm sewer was to be assessed against all properties and that she had been told at an earlier meeting that it would be assessed against those properties that benefit from the improvement. Jim Olson stated that it is now very common to assess all properties. Joe Raskob, Medina Ballroom owner, asked if it is common to assess cost of road improvements against private properties and if so is it necessary to assess 20%. Mr. Olson stated that road improvements are also being assessed and that Council would need to make that decision and also what percentage they wished to assess. Ralph Eckes, 4268 Arrowhead Dr., asked why the entire community should not pay for the signal lights, as all would benefit. Mr. Olson stated that Council would need to make that decision and that some other alter- natives for payment could be used. Steve Murphy, 902 Hwy. 55, asked if each parcel in the city could be assessed. Don Klitzka, Alpana Aluminum Co., asked if Council was aware of the fact that a number of people, not in the immediate area, would contribute toward the cost of the signal as they would also be benefitting from the improvement. He also asked how Alpana Aluminum would benefit from the storm sewer project as they had constructed their own drainage system that drained toward the east. Mr. Olson stated that boundary lines of the storm sewer area had been redrawn, since plans were first shown. JoEllen Hurr asked if the city could ask someone outside the boundaries to contribute toward the cost of the improvement. Richard Schieffer stated that the city could assess those outside of a boundary. Thomas Anderson stated that he would abstain from voting on the matter because three properties directly involved him, but he believed the city should go ahead with the project. Moved by Heideman, seconded by Scherer to adopt Resolution 85-10,Ordering Improvement and Preparation of Plans for the Hwy. 55/Co. Rd. 116 Intersection Improvement. Robert Mitchell asked why the residential areas were not included in the areas to be assessed. Donna Roehl explained that residences were not assessed at the time the 9 ton road project was completed. Mr. Mitchell stated that he would like to adopt a policy that would be consistant. He asked if property could be assessed more than once for a storm drainage project. Mr. Olson stated that because projects are done in phases, cities can assess properties more than one time. Mr. Mitchell stated that he would like to have each area of the city pay for its own storm sewer project, not the entire city. Motion carried 5. NORTH/SOUTH ROAD Wilfred Scherer stated that he had spoken with Hennepin County staff, etc. regarding a North/South road and had been told they did not know when it might be completed. He reported that he had suggested that Hennepin County blacktop Medina Rd. from Co. Rd. 24 to apoint where the road turns toward the north and that Medina would blacktop from that point to Hunter Dr.; and at some future date the road could be built to Hwy. 55. He believed that if Medina were to complete its share of the work in 1985 the County would see that Medina was serious about a north/south road. Moved by Mitchell, seconded by Scherer to communicate to Hennepin County that the city wishes to explore the possibility of completing Medina Rd. project as outlined by Wilfred Scherer. Motion declared carried 204 6. HWY. 55 TRUNK WATER LINE Jim Olson explained that plans have been drawn for the water line to be constructed on the south side of Hwy. 55 to Tamarack Dr., under Hwy. 55 to the north side of the high- way and then on the north side to Willow Dr. Moved by Heideman, seconded by Mitchell to adopt Resolution 85-11, Approving plans for Hwy. 55, Rural Industrial Park Water line and storage tank. Motion declared carried 7. WOODLAKE LANDFILL, COLLECTION OF ADDITIONAL FEES, PUBLIC HEARING, 9:10 P.M. JoEllen Hurr reviewed memo regarding amendment of ordinance to allow collection of additional cubic yard fees for garbage hauled into Woodlake Landfill. Gary Petrucci stated that the City of Ramsey had negotiated a contract for the collect- ion of 33 cents per cubic yard which will amount to 5 million dollars in the next 10 years. He stated that they will receive 3% of the Methane and the county will get 19%. Mrs. Hurr stated that Woodlake had hoped that Medina would not increase the fee by an additional 15( from the 12 already included in their contract and that if Council was to consider that option'i` iwoi d like the matter to be tabled until he was available to attend a meeting. Moved by Heideman, seconded by Mitchell to close the Public Hearing. Motion declared carried Public Hearing was closed at 9:20 P.M. Richard Schieffer advised that the matter be referred to the Planning Commission as any change in the Ordinance requires recommendation of the Planning Commission. Moved by Heideman, seconded by Reiser to refer the matter of an increase of 15(P per cubic yard of material hauled into the Woodlake Landfill, to the Planning Commission, for con- sideration. Motion declared carried 8. PUBLIC WORKS DEPARTMENT Ron Peterson, Medina Morningside Sewer Ron Peterson explained that the Contractor of the Medina Morningside sewer project had been told that the Peterson driveway cement slab would need to be removed at a seam but that they had not done so, forms were placed incorrectly, which had to be changed by him before the concrete was poured, and as a result of not removing at a seam the cement has cracked and broken. Moved by Anderson, seconded by Mitchell to direct the Clerk to write a letter to Nodland and Associates regarding the Peterson driveway slab which Mr. Peterson believes was not handled properly. Motion declared carried Independence Beach Sewer Line Repair Jim Dillman stated that a 4" cash iron sewer line had borken on Lakeshore Ave. and that about 250' of force main should be replaced. Also the drainage problem on vacant prop- erty in the area had been inspected several times and that if approved, the work could all be done at the same time. Moved by Heideman, seconded by Scherer to direct the City Engineer to investigate the break-up of the Independence Beach sewer line and the adjacent drainage problem. Motion declared carried Reed Bales and Chippewa Corporation, Use of Posted Roads Jim Dillman stated that he would like to have an agreement with Reed Bales for use of Willow Dr. similar to that of the Chippewa Corporation for use of Mohawk Dr. He reported that Chippewa had hauled in about $500 worth of rock in 1984 and that he would like to continue the same agreement with them and enter into a similar agreement with Reed Bales for use of Willow Dr., south of Hwy. 55. Moved by Scherer, seconded by Heideman to authorize the Attorney to draft an agreement with Reed Bales, similar to that of the Chippewa Corporation, with the posting of a $1000 Letter of Credit or Bond and posting of $500 check, for use of Willow Dr. Motion declared carried 9. PLANNING AND ZONING DEPARTMENT 205 Woodlake Landfill, Leachate Dr. James Renier stated that Medina residents should be given some definite plan as to how leachate is to be removed from the landfill and that Bruce Liesch should be asked for information as to how much time it should take before the problem could be resolved. He also complimented JoEllen Hurr for being the only person who had been concerned and had helped the Citizens Committee and he hoped that hiring deliberations would take her efforts seriously or else find someone who would also be concerned about the residents for the next 12 years. He asked if some information could be gotten as to what the problem is and what it will ultimately mean. Gary Petrucci stated that he also wanted to know that someone was looking out for what was happening, as JoEllen Hurr had done. JoEllen Hurr stated that the 1984 report prepared by Bruce Liesch includes information that they do not have a workable plan for removal of leachate. Thomas Anderson stated that Council was also concerned about what was happening at the landfill. Shoreland Management Ordinance JoEllen Hurr stated that the Planning Commission had recommended that the Shoreland Management regulations be adopted as presented. Moved by Heideman, seconded by Scherer to adopt the Shoreland Management Ordinance as presented and to incorporate it into existing ordinances. Motion declared carried Tax Forfeit Property Council reviewed map of the Independence Beach area which indicated various lots that had become tax forfeit and could be offered for sale by Hennepin County. Moved by Heideman, seconded by Scherer to adopt Resolution 85-12, Sale of Tax Forfeited parcels with an exhibit indicating combination of various parcels for sale as one site. Motion declared carried Walter G. Anderson Co., Municipal Water and Fire Protection Moved by Reiser, seconded by Heideman to adopt Resolution 85-13, Provision of a water system to serve the Walter G. Anderson property on Willow Dr. Motion declared carried Dickey Natural Systems JoEllen Hurr reported that she would be inspecting the Dickey Natural Systems site on Hwy. 55, regarding corn stalks that have been stored outside. Moved by Heideman, seconded by Scherer to table action on the Dickey systems business until JoEllen Hurr has had time to discuss fencing, screening of the cyclone and outside storage of materials. Motion declared carried Carter-Turnquist, Roadway Agreement JoEllen Hurr recommended that Council approve the roadway agreement that had been prepared and revised several times, but that legal fees should be collected before the agreement is released. Moved by Heideman, seconded by Scherer to authorize the Mayor and Clerk to sign the Carter- Turnquist Agreement, after legal fees are paid. Motion declared carried 10. OFFICE ASSISTANT Robert Mitchell read the committee report regarding hiring of an Office Assistant; Comm- ittee consisting of Anne Heideman, Robert Mitchell and Thomas Crosby, Chairman. Report stated that the posistion had been advertized, 20 applicants had responded, 6 were inter- viewed on January 31st, then 3 of the 6 were interviewed again on February 7th, •with the committee recommending that Laura Skarda be offered the posistion at $7.50 per hour. Thomas Anderson asked Ms. Skarda why she wanted to leave her present posistion. Ms. Skarda stated that she had been given supervisors duties and had not gotten the assistant that she had requested. Mr. Anderson asked if she had worked as a receptionist. 20 b Ms. Skarda stated that she had some experience in that capacity. Mayor Anderson asked what type of accounting work she had done. Ms. Skarda stated that she had some financial background. Sylvia Rudolph asked that the Council consider her for the posistion as she had 12 years with the city and very rarely had she been told what needed to be done. Thomas Anderson suggested that a full time person be hired and that Sylvia Rudolph be retained as a part time employee. Moved by Heideman, seconded by Mitchell to hire Laura Skarda as a full time office assistant at $7.50 with employment to begin after a 2 week notice is given to her present employer. Moved by Anderson to retain Sylvia Rudolph on a part time basis for no more than 2 days per week. Robert Mitchell stated that to do that would defeat the purpose of the entire procedure. Richard Schieffer advised that two motions should be presented. Thomas Anderson stated that he would withdraw his motion. Wilfred Scherer asked Ms. Skarda if she had any legal secretarial experience. Ms. Skarda stated that she had attended legal secretarial school. Sylvia Rudolph asked why the Council believed that she would want to work after they had hired someone to replace her. Anne Heideman stated that if needed, Sylvia Rudolph could be called in to work but that such part time discussion should be tabled for two months. Robert Mitchell asked Sylvia Rudolph if she wanted to work an additional 2 weeks and that she could make that decision as to whether or not she wished to do so. Motion declared carried 11. RONALD ROBERTS WINE LICENSE Moved by Mitchell, seconded by Heideman to pro -rate the Wine License fee for the Hamel Pizza Factory at $42.00. Motion declared carried 12. SEMINARS Moved by Heideman, seconded by Anderson to authorize Anne Heideman to attend a Zoning Board of Appeals seminar at a cost of $19.50. Motion declared carried Moved by Anderson, seconded by Mitchell to authorize attendance of two people at'a Comparable Worth seminar at a cost of $10.00 each. Motion declared carried 13. POLICE DEPARTMENT Loretto Fire Department Telephone Michael Sankey reported that the Loretto Fire department had asked if the Police Depart- ment was interested in contributing toward the cost of a telephone in their fire barn. Anne Heideman asked that he investigate cost and details and report back to Council. Police Chief Auto Usage Council reviewed memo from Michael Sankey regarding Internal Revenue rules regarding use of company vehicles. Anne Heideman asked City Attorney to research the possibility of amending the Police Chief's contract to include a portal to portal, on duty schedule. Regarding use by the Chief of the car for personal use, she suggested that he discuss with William Reiser. Moved by Heideman, seconded by Mitchell to table the matter until March 19, 1985. Motion declared carried Val Higgins Moved by Scherer, seconded by Heideman to commend Officers Rouillard and Moran and Police Chief Sankey for the assistance given to the Higgins family on three occasions and to direct the Police Chief to determine the best use of the $50.00 donation given for police department equipment. Motion declared carried 0 0 14. LEGISLATIVE REPORTS 2 u 7 Anne Heideman reported that Legislative Bulletin # 4 from the League of Cities included information regarding a bill authored by Senator Ramstad which would prohibit cities and counties from using zoning ordinances to exclude or restrict the height of amateur radio antennas or towers if the operator is federally licensed. Council asked that a letter be written to local representatives and Senators Jude and Ramstad expressing concern regarding this bill. Anne Heideman also reported that Bulletin # 5 included information that House File 247 would require a 2/3 vote of the Council to amend Comprehensive Plans. Richard Schieffer stated that city ordinance addresses that concern. 15. BILLS Moved by Scherer, seconded by Mitchell to pay the bills; Order checks # 3620-3624 in the amount of $1565.69 and Payroll Checks # 8153-8169 in the amount of $12,386.29. Motion declared carried Moved by Heideman, seconded by Mitchell to adjourn. Motion declared carried Meeting adjourned at 11:00 P.M. Clerk -Treasurer February 19, 1985