HomeMy Public PortalAboutResolution - 73-03- 19730130 - Policy for Public RecordRESOLUTION NO. 73-3
RESOLUTION ESTABLISHING POLICY FOR THE DUPLICATION
AND DISSEMINATION OF AGENDAS, SUPPORTING MATERIALS,
AND OTHER PUBLIC RECORDS OF THE DISTRICT.
WHEREAS, the Rules of Procedure of the Midpeninsula Regional
Park District call for the establishment of policies for the duplication
and dissemination of agendas, supporting materials, and other public
records of the district,
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL PARK DISTRICT does resolve that the"policy for the duplication and
dissemination of agendas, supporting materials, and other public records of
the district" affixed hereto and by reference made a part hereof is adopted.
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula
Regional Park District on
thereof, by the following vote :
AYES, and in favor thereof:
Directors:
NOES: none
ABSENT: none
ATTEST:
S re-t Vice-President
January 30 , 1973, at a regular meeting
Daniel Wendin
Nonette Hanko
Katherine Duffy
Daniel Condron
William Peters
President - Board of Directors
k
POLICY FOR THE DUPLICATION AND DISSEMINATION
OF AGENDAS, SUPPORTING MATERIALS, AND OTHER
RECORDS OF THE DISTRICT.
1. Agendas. Agendas will be available with no charge upon request to
public agencies, newspapers in the district, and members of the public
at the district office, 270 Grant Avenue, Palo Alto, room 360 by 9:00
A. M. Monday preceding the regular meeting.
Agendas of special meetings will be available at least 24 hours prior to
the meeting.
Agendas will be posted on the door of the district office.
The following charge will be applicable for public subscription... $5.00
a year.
2. Supporting materials. ( reports, resolutions, etc. ) All available
supporting materials may be obtained upon request by public agencies,
newspapers in the district, and members of the public at the district
office, 270 Grant Avenue, Palo Alto, room 360 by 9:00 A.M. Monday
preceding the regular meeting, and 24 hours before a special meeting.
The following charges will be applicable :
: public agencies, newspapers, members of the public... no charge if
available, otherwise cost of reproduction.
3. Minutes. Minutes of meetings shall be available with no charge upon
request to public agencies, newspapers in the district, and members of
the public at the district office, 270 Grant Avenue, Palo Alto, room 360
by 9:00 A.M. Monday following the meeting.
The following charge will be applicable for public subscription... $5.00
a year.
4. Information Packets. A packet containing the agenda and all available
supporting materials shall be prepared by the secretary for each newspaper
in the district which so requests. Such packets shall be available by 9:00
A. M. Monday preceding the regular meeting,. and 24 hours prior to a special
meeting.
*
5. Public records. All public records of the district shall be open to public
inspection during district office hours, Monday 9:00 A.M. to 1:00 P.M. and
Thursdayf; 1:00 P.M. to 5:00P,: M. , holidays excepted.
Office hours shall be posted on the door of the district office.
* see Public Resources Code, Division 5, Chapter 3, Article 3, section 5557
Superceded by Resolution 74-2,
passed and adopted March 13, 1974
Superceded by Resolution No. 73-33,
passed and adopted December 12, 1973.
Modified by Resolution No. 73-24,
passed and adopted June 27, 1973.