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HomeMy Public PortalAbout02/20/1990 CCMThe Council of the City of Medina met in regular session on Tuesday, February 20, 1990 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Robert Mitchell, Anne Theis, Stephen Schmit; Clerk -Treasurer, Donna Roehl; Public Works Dir- ector, James Dillman; Police Chief, Richard Rabenort; Zoning Administrator, Loren Kohnen; Attorney, Ron BAtty; Engineer, Glenn Cook 1. ADDITIONAL AGENDA ITEMS Moved by Theis, seconded by Schmit to discuss the following additional items: National Guard Committee, representation Maple Grove, Electrical service Interfaith Outreach Leaf Spreading Information City Hall Sign St. Anne's Church, Gambling permit Hwy 12 Study, Committee appointments Kellin, Conditional Use Permit Motion declared carried 2. FEBRUARY 6, 1990, MINUTES Moved by Scherer, seconded by Schmit to approve minutes of February 6, 1990, as presented. Motion declared carried 3. INSURANCE INFORMATION Tom Rerah, Agent of record for the city, presented information on increasing the liability limits of the city from $600,000 to $1,600,000. He explained the types of claims that might be covered under the main policy and the ability to obtain coverage at any time during the policy period; cost for the additional coverage would be a maximum of $8231. per year. Council discussed the types of claims the city might experience and amounts the courts have been awarding to claimants. Moved by Schmit, seconded by Mitchell to retain the present liability coverage of $600,000. Motion declared carried 4. POLICE DEPARTMENT Office Assistant Anne Theis reported that Jean Hoogenakker had resigned her police department secretarial position; that the police chief would like to readvertize for the position and would like to ask Karen Dahlberg to work on a temporary basis until another employee is found. Moved by Theis, seconded by Scherer to accept the resignation of Jean Hoogenakker, authorize readvertizing of the position and ask Karen Dahlberg if she would be willing to work for up to 20 hours per week. Motion declared carried Holy Name Church Parking Rick Rabenort asked if it would be possible to give permission to Holy their parking lot on the north side of Co. Rd. 24 until they construct parking lot adjacent to the existing black -top lot. Anne Theis stated that according to their permit they could only use th Name Church to use a new, additional e lot on the north side of Co. Rd. 24 four times each year. Stephen schmit stated that he did not have a problem with allowing them to park on the north side of Co. Rd. 24 during daytime hours. Moved by Schmit, seconded by Anderson to allow temporary parking across Co. Rd. 24, for Holy name Church on the condition that they bring in plans for expansion of their existing lot for the May planning commission meeting and the construction is completed by July 15th. Moved by Mitchell, seconded by Scherer to amend the motion to allow them to park on the north side of Co. Rd. 24, only during the spring thaw; that they should use the grass area adjacent to the blacktop lot until spring thaw and that they should submit parking lot expansion plans, at this time. Amended motion declared carried t_ a 5. PUBLIC WORKS DEPARTMENT Roadside Landscaping Jim Dillman explained that the landscape policy for roadsides should be flexible enough to accomodate various circumstances, which his broad policy does address. Moved by Theis, seconded by Scherer to approve the roadside tree planting policy pre- sented by Jim Dillman. Motion declared carried Jim Lutz, Special Assessments Glenn Cook explained that Jim Lutz had made a request for reimbursement of a Hamel sewer line special assessment that he had paid in 1984 as he had to construct a sewer line in another location and it had cost him more than if he could have connected to the sewer where the line had been built in 1969. Glenn Cook explained the assessment procedure for the property that was owned by Fidel Theis in 1969. Jim Dillman stated that the line was in a location that made it nearly impossible to connect to because it was in a very low area. Robert Mitchell stated that he was concerned about developers coming to the city long after assessments are levied, asking for relief. Moved by Mitchell, seconded by Scherer to not reopen the Lutz request for reimbursement of special assessments, as to much time has elapsed for appealing and that he had an opportunity to negotiate some type of agreement at the time he developed the property. Motion declared carried * CONSENT AGENDA 6. PLANNING AND ZONING DEPARTMENT * Dennis Hecker, Conditional Use Permit for Accessory Buildings Moved by Theis, seconded by Scherer to adopt Resolution 90-5, granting a Conditional Use Permit to Dennis Hecker to construct a barn addition and two accessory structures on his property at 1889 Buckskin Dr. Motion declared carried * Timothy Olson, Preliminary Subdivision Approval Moved by Theis, seconded by Scherer to adopt Resolution 90-6, granting preliminary plat approval to Timothy Olson for property at 3882 Chippewa Rd. Motion declared carried * Randal Schumacher, Lot Combination/Subdivision Moved by Theis, seconded by Scherer to adopt Resolution 90-7 granting approval to Randal Schumacher to combine Lots 15,16 and 17, Block 19, Independence Beach and subdivide them into two parcels. Motion declared carried Hans Hagen Homes, Subdivision (Thomas Anderson absent, Wilfred Scherer presiding) 8:20 P.M. Robert Mitchell explained that his law firm has represented bruce Hendry, who has an option to purchase a portion of the Rolling Green Country Club property and if council members believe that he has a conflict of interest he would abide by their wishes and not partic- ipate in the discussion. Anne Theis reported that Bruce Hendry had attended the planning commission meeting, expressed his concerns and that he had spoken to Hans Hagen. Robert Mitchell stated that he had told Hendry that he would speak on his behalf, just as he would for any neighbor who might ask for his help. Loren Kohnen stated that he had spoken with Mr. Hendry who now has some idea -as to what he could do with his property. Stephen Schmit stated that he did not think there was a conflict of interest. Loren Kohnen reviewed the application for subdivision of the TRA property and the George Favorite property, by Hans Hagen Homes. He explained that there will be 82 lots in the subdivision with the Planning Commission recommending approval with a number of conditions. He stated that the property needed to be rezoned from MR to UR and that an 80 ft. is 120 ft. cul de sac area off of Evergreen Rd. needed to be vacated. Hans Hagen stated that after combining the Favorite and TRA proporties they found that they could have 83 lots. He stated that the street name would change to Cherry Hill-: Tr. and that he would like the city to approve the cul de sac names. Wilfred Scherer stated that he had spoken with Hennepin County personnel regarding a wider intersection at Evergreen Rd. and Co. Rd. 101. Ron Batty asked what the planning commission recommendations were regarding a variance on one lot for a 5 ft. setback and a greater setback on the adjacent lot. Anne Theis stated that she wanted a guarantee that houses will be 20 ft. apart. Robert Mitchell stated that the plan must be workable so that houses with greater setbacks do not start coming to the city for variances to put decks on their houses. Ron Batty stated that covenants on the property should address setback requirements. Robert Mitchell asked if there was anything negative for Bruce Hendry regarding the storm sewer plan. Glenn Cook presented the storm sewer plan for the project with an alternative for the property to the north. Robert Mitchell explained future road placement on the golf course property and asked about road construction plans in the Hagen project. Hans Hagen stated that they intended to do all the rough grading and then do the final work in phases, probably over two years. Robert Mitchell asked if the city would have assurance that the entire project would be completed. Hans Hagen stated the development agreement would contain that requirement. Anne Theis stated that a trail system should be laid out so that everyone knows where it is located. Hans Hagen stated that the question of trail maintenance needs to be addressed and that they may be able to work with the Corps of Engineers to develop a trail around the seven acre low area. Ron Batty stated that the city requires a developer to construct streets and utilities and post a financial guarantee for the life of the project. Glenn Cook stated that the estimate for the sewer, storm sewer, streets, street lights, signs and landscaping is $940,000. Hans Hagen stated that it is difficult to escrow 100% of the cost for all phases of the project and pay for the construction all at the same time. Glenn Cook stated that Hennepin County should be notified about the storm sewer plan that could serve the Elwell property. Robert Mitchell stated that he had never heard of the plans to serve the Elwell property with storm sewer and he was not prepared to agree to financial arrangements at this meeting. Hans Hagen stated that he had no problem doing the work in Cherry Hill if the city does not want to construct storm sewer for county property. Ron Batty stated that the rezoning from MR to UR should be done at time final subdivision approval is given. Also a hearing on the vacation of the Evergreen Rd. cul de sac is needed. Donna Roehl stated that she was waiting for the legal description of the portion of the cul de sac that is to be vacated so that a notice of hearing could be prepared. Moved by Mitchell, seconded by Scherer to authorize preparation of a resolution granting preliminary subdivision approval to Cherry Hills for 83 lots, with Evergreen Rd./Co. Rd. 101 additional turn lane to be negotiated; storm sewer as presented; trail system to be worked out; no road system south from Evergreen Rd.; schedule for construction of streets and and utilities to be worked out; escrow amount and completion time to be agreed upon; covenants to cover side yard setbacks to be approved by the city. Motion declared carried Moved by Mitchell, seconded by Scherer to hold a public hearing on Tuesday, March 20, 1990 at 8:00 P.M. to consider vacation of the 80 ft. by 120 ft. Evergreen Rd. cul de sac. Motion declared carried Planning Commission Interviews and Appointments Council interviewed Jim Johnson, Kevin Workman, Ted Kuller, Gary Acromite, Tom Ditter and Jeff Pederson, for one planning commission vacancy. Council vote was taken and Jeff Pederson was appointed to fill the unexpired term of Dave Wessin. 7. COMMUNITY DEVELOPMENT BLOCK GRANT Moved by Theis, seconded by Scherer to appoint Jim Johnson to the citizens advisory comm- ittee of the Community Development Block Grant program. Motion declared carried 8. HWY. 12 CITIZENS ADVISORY COMMITTEES Moved by Anderson, seconded by Theis to appoint the following: Ted Kuller and Kevin Workman to the Citizens Advisory Committee Gary Acromite with Wilfred Scherer as alternate to the Hwy. 12 Corridor Policy Boart Wilfred Scherer with Jim Dillman as alternate to the Technical Task Force Committee Motion declared carried 9. NATIONAL GUARD COMMITTEE Moved by Anderson, seconded by Scherer to appoint Rick Rabenort to a National Guard Committee. Motion declared carried 10. MAPLE GROVE ELECTRIC SERVICE Thomas Anderson asked councilmembers if they were interested in working with Maple Grove to research the possibility of having one electric power company serve the entire city. Moved by Schmit, seconded by Theis to notify Maple Grove that we are not interested in participating in researching electric service by one company. Motion declared carried 11. INTERFAITH OUTREACH Thomas Anderson asked if the city could make contributions to Interfaith Outreach, as they are a church affiliated organization. Ron Batty stated that it was allowed. Donna Roehl explained that they are interested in making a presentation to the city for possible inclusion in the 1991 city budget. 12. LEAFSPREADING Council received information regarding the Hennepin County advertizement for landowners to landspread leaves on their property. Thomas Anderson reported that a meeting was scheduled for February 21st, at Medina City Hall, by the Northwest League fo Cities to discuss landspreading. 13. ST. ANNE'S CHURCH Moved by Scherer, seconded by Mitchell to approve a Gambling license for St. Anne's Church to conduct Bingo on April lst. Motion declared carried 14. CITY HALL SIGN Jim Dillman stated that the location for the new city hall sign should be designated this week as the sign company would be installing .it very soon. 15. GOALS AND OBJECTIVES Council and staff reviewed prepared lists of goals and objects for the period of 1990-1999, with city clerk to make the suggested revisions as discussed. 16. BIT,T,S Moved by Mitchell,seconded by Scherer to pay the bills; Order Checks # 8384-8387 in the amount of $2271.30 and Payroll Checiks # 11426-11447 in the amount of $14,146.02. Motion declared carried Moved by Theis,seconded by Scherer to adjourn. Motion declared carried ad' at 11:35 P.M. d��2�c ,DD//�� __� / Y lerk-Treasurer