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Home My Public Portal About19900918 - REGULAR MEETING MINUTES TOWN OF AULT BOARD OF TRUSTEES REGULAR MEETING SEPTEMBER 18 , 1990 MINUTES OF THE REGULAR MEETING OF COUNCIL HELD THIS EVENING AT 7 : 00 P.M, PRESENT: MAYOR R. EDGAR GIECK TRUSTEE HOVEL TRUSTEE RAU TRUSTEE HOFF TRUSTEE MARSH ABSENT: TRUSTEE VIGIL TRUSTEE WHITE ALSO PRESENT: TOWN ATTORNEY, ROBERT BURROUGHS TOWN CLERK/TREASURER, PAT LESH MAYOR GIECK PRESIDED CONFIRMATION MOTION MADE BY TRUSTEE HOVEL, for confirmation 8/21/90 of the minutes of the regular meeting MINUTES of the Board , dated 1990 August 21 . APPROVAL Accounts payable 1990 August 16 thru September ACCOUNTS 18 were reviewed . MOTION WAS MADE BY PAYABLE TRUSTEE HOVEL, for approval of accounts payable with the following adjustments : M and A Construction to be paid $4 , 000 . 00 of the $5678 . 50 statement , balance to be paid upon completion and final work approval . Mr. Bill Newman is to be billed for additional cement work in the amount of $587 . 50 comprising of driveway at $207 . 50 and 38 ' curb and gutter at $380 . Roger Hovel ' s portion of bill to M and A Construction is $192 . 00 upon satisfactory work completion . The balance to be paid upon satisfactory completion is $1678 . 50 . Wheeler Real Estate is to be billed for the cost of Ordinance 336 . MOTION CARRIED Trustee Marsh informed the Board that there will be a person for community service this weekend . He will be supervised by the Police and Trustees . TREASURES As of August 31 , 1990 the balance in the REPORT demand money market account $26 , 010 . 81 . The balance in the deposit money market account $72 , 544 . 53 for a total in these two accounts $98 , 555 . 34 . PAGE 1, 1990 SEPTEMBER 18 AULT Danny Martinez and Jack Danielson , Ault HORSESHOE Horseshoe Club requested Town funding CLUB for expansion of the horeshoe pits in Liberty Park and improvement of the surrounding fence and lighting. Trustee Hovel recommended the Horeshoe Club meet with the Parks Committee to work out specifics . For budget purposes a ballpark expenditure is $1400 . not including lights . A meeting of the Parks Committee and Horseshoe club was scheduled for October 3 , 1990 at 7 : 30 P .M. at the Fire Station. PLAN REVIEW FEE MOTION WAS MADE BY TRUSTEE HOVEL, to consent to continue plan review fees . When a plan or other data are required to be submitted by Subsection ( b ) of Section 302 , a plan review fee shall be paid at the time of submitting plans and specifica- tions for review. Said plan review fee shall be 65 percent of the building permit fee . MOTION CARRIED VAVRA MOTION WAS MADE BY TRUSTEE HOFF, to accept TRAINING Option #1 for training on computer software. PROPOSAL Training will be done for $25 .00 an hour plus one-way travel time . Meals will be billed at actual cost incurred . MOTION CARRIED MOTION MADE BY TRUSTEE HOFF, to pay Vavra Invoices as presented . American Fundware will extend the technical support for two months to cover their park of set up errors . MOTION CARRIED MEMBERSHIP Trustee Hoff reported on the program presented WELD GREELEY to the Ault Business Association . A three CHAMBER way participation may be possible for COMMERCE the fifty-cent per capita per year fee divided three ways between the Town , the Business Association , and the Farmers National Bank. SIGN Town Attorney advised that the sign ordinance ORDINANCE has a number of problems and is not comprehen- sive enough. Mayor Gieck and Trustees Rau and Hovel were appointed to review and revise the Town ' s sign ordinance. REVIEW OF CONSENT Town Attorney reported the County Commissioners are meeting October 9 , 1990 to clearify ENVIRONMENTAL this provision . MOTION MADE BY TRUSTEE HEALTH SERVICE HOFF, to table this consent until after County Commissioners clearification. MOTION CARRIED PAGE 2 , 1990 SEPTEMBER 18 FOOD Trustee Hovel put forward the suggestion TAX that the two percent food tax be eliminated as a way for the Town to help support existing businesses . This would only repeal the tax on food purchased for home consumption . It would not affect the tax on paper products , cleaning products , etc . The two businesses affected will be Johnson ' s Food Market and Ken ' s Convenience . Trustee Hovel roughly estimated the impact of the tax repeal on the Town 's budget to be between $5 , 000 to $7 , 000 . MOTION MADE BY TRUSTEE MARSH, that the Town ' s two percent food tax repealed effective January 1 , 1991 . MOTION CARRIED RECESS 8 : 30 P.M. MEETING RESUMED 8 : 45 P.M. WEED Trustee Rau reported a weed problem of SPRAYING noxious weeds at the former prison site . Ajoining farmers Bill Hutchison and Lynn Fagerbery requested spraying of these weeds . MOTION MADE BY TRUSTEE RAU, to have the prison site sprayed for weeds . The property owners , Dawoo and Wykert Estate will be billed for the cost as per the Town ' s Weed Ordinance . MOTION CARRIED TREE Bids for tree trimming and removal were TRIMMING requested by Trustee Hoff and reviewed REMOVAL by the Board . The work is to be completed BIDS by the end of the year. Green Leaf Tree Service bid reads as follows : 1 . Liberty Park spruce tree removal $ 190 . 00 2 . Eastside Park Elm tree removal 190 . 00 3 . Cemetery tree trim and removal 675 .00 Total Bid 1055 .00 Jordan Tree Service 1 . Liberty Park spruce tree removal , including stump 235 . 00 2 . Physical Plant , 1907 Graffe Street , five ash trees completely pruned , including all dead wood , heavy tip and shaping 800 . 00 3 . Eastside Park large chinese elm stump with new growth sawed down and stump removal 125 . 00 4 . Cemetery ash tree and stump removal . Four ash trees , two hackberry trees and twenty three chinese elms pruned including PAGE 3 , 1990 SEPTEMBER 18 removal of deadwood , heavy tips , low branches and shaping 4 , 140 .00 Total Bid $6 ,030 . 00 MOTION MADE BY TRUSTEE HOVEL, to award bid to Green Leaf Tree Service for the three areas they submitted bids for; Liberty Park, Eastside Park, and Cemetery and to do the needed pruning and shaping at the Water Works . MOTION CARRIED GRADING Trustee Hovel obtained bids for grading PAVING BIDS and paving parking lot and alley between 1st and 2nd Avenue , and the alley between 2nd and 3rd Avenue . Bids as follows : Western Mobile: Quote for asphalt paving and related items of work on 104 S .Y. parking lot on First Street , north side of Highway 14 , west of U. S . 85 . Item #1 Final shape area to be paved. Item #2 Install 2" base course, approx. 120 ton , if needed . Item #3 Install 3" asphalt paving. Item #4 Apply paint strips for parking. Items 1 thru 4 completed for lump price of $6 , 415 .00 . Best Way Paving Co . : 1 . Grade and Compact existing base material 2 . Remove excess base material, and haul to other location . 3 . Place 1" hot mix asphalt and compact to a thickness of 4" . Option 1 . Parking lot : Approximately 976 S .Y. @$7 . 86 per S .Y $7 , 671 . 36 Option 2 : Alley between 1st and 2nd Ave . Approximately 650 S.Y. @$7 .86 per S . Y. @$7 . 86 per S .Y $5 , 109 . 00 Option 3 : Alley between 2nd and 3rd Ave. Approximately 636 S .Y . @$7 .86 per S .Y $4 , 998 . 96 Option 1 , 2 , and 3 combined , approximately 2 , 262 S .Y. @$7 . 56 $17 , 100 . 72 Best Way didn ' t have time to look at job sites for alleys as they were busy on airport bid . The 1990 budget , budgeted $24 , 000 , $20 , 000 is remaining of this . MOTION MADE BY TRUSTEE HOVEL, to accept Best Way Paving Co bid, options 1 , 2 , and 3 for $17 , 100 . 72 . MOTION CARRIED PAGE 4 , 1990 SEPTEMBER 18 PLANNING Trustee Hoff reported on two items presented COMMISSION at the Planning Commission meeting. 1 . Dr. Patterson requested a permanent rezoning for the office building located at 111 South Second Avenue to commercial rather than residentual as the building was vacant for more than one year, thus retroverted to residentual zoning . A petition must be obtained from the adjacent landowners , presented to the Planning Commission and the Commission decide upon the request and then present their recommenda- tion to the Town Board . 2 . With respect to the proposed multi housing unit , lot 1 of the Industrial Park, alot of questions were asked that Jim Gustaffson will have to gather answers to and bring back to the next Planning Commission meeting October 2 , 1990 , 7 : 30 P.M. He is to locate a unit presently in use so the Commission can view it . He is to come back the 23rd with an overall plan . AULT/PIERCE Police Chief Dale Hinz presented the proposed CONTRACT 1991 Police Budget , and the portion there RENEWAL of attributable to Pierce . The Board began considering the police contract with the Town of Pierce . The proposed portion attributable to Pierce would be approximately $24 , 000 per year. The Ault and Pierce Police Committees will meet to consider this proposal . All Board members should attend this meeting. FINANCIAL Trustee Hovel informed that Prudential COMMITTEE Bache had issued a check in the amount of $24 , 318 . 50 representing 1 ) a return of principal on a $20 , 000 Centrust Certificate of Deposit and interest miscalculated at $1200 , and 2 ) a return of principal on a $3000 Centrust Certificate of Deposit and interest of $118 . 50 . The $1200 is the interest due on a $40 , 000 certificate of deposit , not on the $20 , 000 certificate of deposit . This error was found by the New York office the same day the check was mailed . Therefore , Prudential Bache is requesting a check from the Town for $600 . MOTION WAS MADE BY TRUSTEE MARSH to issue a refund check for $600 at the time we re ceive verification a er work . p MOTION CARRIED LIBRARY Trustee Hoff reported on the Library Board BOARD Meeting. Hazel Chick was nominated and approved to serve another term on the Weld County Library Board . The Library Board has requested better financial PA(ZP c 1 Gun ct-+nmr.n,►nn,, in reporting from the Town . The District views the Town Council as the governing unit of the Ault Library. The Town takes care of the paying of the Libraries bills . The Town by law must approve the Libraries budget . RESIGNATION Mayor Gieck read Trustee White ' s resignation TRUSTEE from the Ault Town Board . WHITE ANNUAL COUNTY Announcement was made of the Annual County COMMISSIONERS Commissioner' s Meeting. All Trustee ' s MEETING were urged to attend . SEWER The bid was awarded to Pete and D. L. LAGOON Concrete Co . August 21 , 1990 , and notification DITCH of award was sent . Job is to commence as soon as irrigation ceases . NEWSPAPER Town Attorney, Robert Burroughs advised PUBLICATION us of the State Statue regarding publications . The Colorado Municipal League will be contacted regarding the law concerning newspaper publications . ELECTION Secret ballots were cast for Mayor Pro- MAYOR Tem to fill the vacancy left by Trustee PRO-TEM White ' s resignation . VOTE WAS AS FOLLOWS: Trustee Hovel - 4 Trustee Hoff - 1 There being no further business to come before the board , the meeting was declared adjourned at 10 : 35 P. M. pe &Lc'aki Mayor, R. dgar Gieck ATTEST 111 Patricia J . Lesh, Town Clerk PAGE 6 , 1990 SEPTEMBER 18 ACCOUNTS PAYABLE SEPTEMBER III HSI HEALTH PLANS (BENNIE) $ 84. 11 B F & I 1060.02 Robert Burroughs 1080.00 ChemaTox Laboratory, Inc. (Police-Substance Abuse) 47.50 Colorado Law Enforcement Training School (Todd-weapons school ) 75.00 Continental Supply (Paint & Supplies) 54.92 Clary' s Service 244.76 Colorado Municipal League (Dues) 489.86 Country General (Sod & Sprinklers) 75.94 DADS Wholesale (Ammunition-Police) 130.00 Don DeDiemar (Police-Shoulder Patches) 114.90 Empire Dispatch (Bennie' s Pager) 29.00 Eaton Grove (Trees- Nunn & Groves) 198.50 Johnson' s Market (Cleaning Supplies) 65.98 Don Hoff 125.00 Gary Heinze 90.00 Ken' s Self Service 323. 15 Ledall Bros. Const. , Inc. (Fry Street & Grave Digging) 2154.42 North Weld Hearal (Publishing Bills & Ordinance 336) 91 .20 Nelson 's Office Supply 228. 19 North Weld County Water District 7222.75 Northern Colorado Water Conservancy District (Assessment Charges) 3927.00 North Colorado Medical Center (Police-Blood Alcohol ) 35.60 Poulsen Ace Hardware (Grease Gun) 13.98 Public Service 1954.86 Ray' s Office Equipment 80. 10 Big R (Police Uniform Pants) 17.99 Royal T- Rooter Service (Allison & 1st Avenue) 170.00 Sparkling Glass 9.00 Slim' s Sanitation 120.00 Sunrise Lumber 16.58 Sensations by Carla (Plant for the Gieck' s) 17.50 Tuxall Uniform & Equipment (Map Light) 18.95 U.S. West Communications 302.47 U,S. West Cellular 37.35 White' s Car Care (Police Car Maintenance) 104.83 Western-Mobil Northern, Inc. (Patchwork) 1800.50 Weld County Building Inspection Department 285.00 LIBRARY BILLS: Town of Ault (Water, Trach & Sewer) 36.93 Annie' s Pattern Club (Subsription) 9.95 Reader' s Digest Fund for the Blind, Inc. (Subscription Renewal ) 9.89 Weld Library District (Books) 399.49 Walden Book Company, Inc. 32.04 Econo Clad Books 35.97 M & A Construction (Concrete Repairs ) 5678.50 III Total $ 29,099.43 HAND WRITTEN CHECKS AUGUST 17 TO SEPTEMBER 14 U.S. POSTMASTER $ 25.00 AL SAN SERVICE (CLEAN CARPETS) 191 .00 AULT PIERCE VOLUNTEER FIRE DEPARTMENT (PERMIT REFUND) 15.00 RAY'S OFFICE EQUIPMENT 107. 19 ALICE LEONARD (SEIZURE DOCUMENTS) 50.00 GREGORY CHIODA 568.52 DALE HINZ 596.32 TODD C. RAY 531 .75 BENNIE BACA 624.28 PATRICIA J. LESH 555.58 LOLA MAAG (LIBRARY) 50.79 LOLA MAAG (TOWN HALL) 91 .43 VERNER OLSON 174.40 ALLEN MAULDIN 182.51 EVELYN MAULDIN 262.80 CLYDE MCNEECE 1675.00 JANEAN DILL 457.70 WELD COUNTY BUILDING INSEPECTION DEPARTMENT 91 .00 U.S. POSTMASTER 50.40 U.S. POSTMASTER 94.30 FPPA 724.00 DEPARTMENT OF STATE 20.00 FARMERS NATIONAL BANK 2081 . 19 TODD C. RAY 568.52 DALE HINZ 596.32 DALE HINZ (HEALTH INSURANCE) 84. 11 GREGORY CH1ODA 568.52 BENNIE BACA 624.28 VERNER OLSON 73.88 PATRICIA J. LESH 555.58 EVELYN MAULDIN 203.47 EVELYN MAULDIN (MILEAGE) 5.20 JANEAN DILL 348.60 TOTAL $ 12,848.64