The URL can be used to link to this page

Home My Public Portal About02/20/96 CCM29 MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 20, 1996 The City Council of Medina, Minnesota met in regular session on February 20, 1996, at 7:30 p.m. in the City Hall Council Chambers. Mayor Anne Theis presided. Members present: John Ferris, Jim Johnson, Ann Thies, Phil Zietlow, and Mayor Theis. Members absent: None. Also present: Police Chief Rick Rabenort, City Engineer Shawn Gustafson, Zoning Administrator Loren Kohnen, City Attorney Ron Batty, and Clerk -Treasurer Jeff Karlson. 1. Adoption of the Agenda MOVED BY THIES, SECONDED BY MAYOR THEIS, TO ADOPT THE PUBLISHED AGENDA WITH THE FOLLOWING ADDITIONS: • ANNOUNCEMENT OF SEMINAR ON NEW TELECOMMUNICATIONS ACT • METROPOLITAN COUNCIL'S REVISED GROWTH FORECASTS • UPDATE OF REVISED PERSONNEL POLICY • UPDATE ON COUNTY ROAD 116 SEWER PILING IMPROVEMENT MOTION PASSED UNANIMOUSLY. 2. Consent Agenda MOVED BY THIES, SECONDED BY ZIETLOW, TO APPROVE THE CONSENT AGENDA, AS FOLLOWS: • RESOLUTION NO. 96-5, "RESOLUTION GRANTING PRELIMINARY PLAT APPROVAL FOR THOMAS WELLHAUSEN" • RESOLUTION NO. 96-6, "RESOLUTION GRANTING CONDITIONAL USE PERMIT TO SUBURBAN HENNEPIN REGIONAL PARK DISTRICT FOR A MAINTENANCE AND STORAGE FACILITY" • RESOLUTION PROCLAIMING THE WEEK OF MARCH 3-10, 1996 AS "VOLUNTEERS OF AMERICA WEEK IN THE CITY OF MEDINA" • APPROVAL OF TEMPORARY ADVERTISING SIGNS FOR HAMEL RODEO MOTION PASSED UNANIMOUSLY. 3. Minutes MOVED BY THIES, SECONDED BY ZIETLOW, TO APPROVE THE MINUTES OF THE REGULAR MEETING OF FEBRUARY 6, 1996, AS SUBMITTED. MOTION PASSED UNANIMOUSLY. 4. Public Hearing to Consider Street Vacation Mayor Theis opened the public hearing at 7:35 p.m. The purpose of the hearing was to consider the vacation of 290 feet of Beechnut Street between Lakeshore Avenue and Cedar Avenue. The vacation was being considered because of a petition submitted by David Raskob. 30 Jeff Sather, 4625 Walnut Street, and Mike Wrobel, 4605 Walnut Street, both said they agreed to sign the petition as long their was no cost involved. Loren Kohnen said David Raskob understood that he would have to pay all the legal fees and any fees to the county for processing the application. Ron Batty said he warned Raskob that the mere action of the City to vacate the 40 foot right-of-way did not guarantee that half of it would be attached to his property. The City was only releasing its interest without guaranteeing anything. Batty said if Raskob's lot was torren's property he would need to follow the necessary steps to attach the right-of- way to his property. He added that if Raskob had abstract property he would not have to do anything. MOVED BY FERRIS, SECONDED BY THIES, TO CLOSE THE PUBLIC HEARING AT 7:47 P.M. MOTION PASSED UNANIMOUSLY. MOVED BY FERRIS, SECONDED BY MAYOR THEIS, TO ADOPT RESOLUTION NO. 96-7, "RESOLUTION VACATING A PORTION OF BEECHNUT STREET." AYES: FERRIS, JOHNSON, THIES, ZIETLOW AND MAYOR THEIS. NAYS: NONE. RESOLUTION NO. 96-7 ADOPTED ON A 5-AYE AND 0-NAY VOTE. 5. Environmental Services for Woodlake Sanitary Landfill Loren Kohnen said seven engineering firms submitted proposals to perform environmental engineering services at the Woodlake Sanitary Landfill. Kohnen said he graded each firm on point scale of 5 to 1. He suggested that he interview the top two firms and then report back to the council with a recommendation. 6. MCWD Cooperative Agreement for the Long Lake Improvement Project The council reviewed the most recent draft of the Cooperative Agreement for the Long Lake Improvement Project. Ann Thies said it was unclear in Section 3.2.3 whether the City had to contribute $7,000 a year into a maintenance fund to cover the sediment removal costs. Ron Batty said the intent was to not have to pay $7,000 a year toward the maintenance fund. Batty said he would clarify the language if there was ambiguity. Phil Zietlow said it was conceivable that Medina might only have to spend $10,000 after five years if the city maintained the pond. He said if the Minnehaha Creek Watershed District insisted on the $7,000, the city should require a performance guarantee. If the pond did not remove the number of pounds of phosphorous it was designed for, the agreement would become null and void. Batty said the cooperative agreement was good for five years. He pointed out that it could be a number of years before maintenance was needed on the pond. He said the 31 City's options were to contribute $35,000 to the Watershed District or to maintain the pond on its own. The council agreed that it should retain sole responsibility for the Deer Hill Road pond rather than contribute $7,000 a year to the MCWD. Thies said the language in Sections 3.2.3 and 3.2.4 needed to be more clear. Batty said he would make the necessary changes and mail out a revised copy of the agreement to each council member before forwarding it to the Watershed District. 7. W.J. Cavanaugh — Request for Rezoning Ron Batty said the City received a written request from Bill Cavanaugh to waive the 60- day limit for zoning applications. MOVED BY ZIETLOW, SECONDED BY THIES, TO TABLE BILL CAVANAUGH'S REZONING REQUEST UNTIL FURTHER NOTICE. MOTION PASSED UNANIMOUSLY. 8. Hennepin County PUD Agreement Ron Batty said he received comments from Hennepin County, City Engineer Shawn Gustafson, and city planning consultant, David Licht, regarding the Hennepin County PUD Agreement. Batty said he could not incorporate all of the comments in the February 16, 1996 draft. Ann Thies why "Service center was changed to "Regional center" under Future Uses. Hennepin County Project Architect Greg Carr said the county did not want to rule out a library facility. Thies suggested that "federal" requirements be added under Storage Tanks. Regarding the road improvements, Thies said based on Vern Genzlinger's letter of August 8, 1995, it was understood and accepted that Pioneer Trail would be paved in 1996. Thies said Hennepin County Transportation Manager Jim Grube did not have a problem with offsetting shoulders on Pioneer Trail. She said Grube did have a problem with less than a four foot shoulder width on either side of Hamel Road. The most recent discussion was to pave Hamel Road from Arrowhead Drive to the top of the hill 100 feet west of Harold Laurent's driveway in 1996. The remainder of Hamel Road would be paved to Parkview Trail in seven years unless something unforeseen necessitated that the road be paved sooner. Jim Grube agreed that the county would maintain a minimum shoulder width of four feet on the north side of Hamel Road from Arrowhead Drive to Pioneer Trail and would offset the shoulders on the south side to a maximum of ten feet wherever possible to 32 accommodate a multi -use thoroughfare. On Hamel Road from Pioneer Trail to Parkview Drive, the county's objective was to provide a ten foot gravel shoulder on the north side for a multi -use trail. A ten foot gravel shoulder would also be provided on the south side of Pioneer Trail wherever possible. In a memo to the council, Ron Batty pointed out five instances in which recommended changes were not made because of inconsistent comments from the parties involved. Greg Carr noted that the original numbers were put back into the agreement because they represented the maximum numbers. Batty agreed that there needed to be a degree of flexibility in the agreement so that the county would not have to come back to the city council for every minor change. Vern Genzlinger said he did not like the language whereby the county be required "to make all reasonable efforts" to regulate the route of employee traffic to the public works facility. He stated that if the county was paying for road improvements, it should have the right to use the roads. Batty pointed out that the paragraph addressing the regulation of traffic was included in the agreement prior to the discussion of the county taking over Hamel Road. Shawn Gustafson raised the issue of whether a sewer trunk area charge should be payable at the time of the issuance of a building permit. The council agreed that a sewer hookup charge would be assessed only when sewer becomes available to the county. Ron Batty was instructed to revise the PUD agreement based on the discussion that took place. 9. Advertisement for Summer Help MOVED BY ZIETLOW, SECONDED BY MAYOR THEIS, TO AUTHORIZE THE PLACEMENT OF AN ADVERTISEMENT FOR A SUMMER MAINTENANCE PERSON. MOTION PASSED UNANIMOUSLY. 10. City Hall Improvements The council reviewed a conceptual floor plan for the lower level of city hall. Loren Kohnen said an architect would have to draw up plans and specifications and make any changes that were necessary so that the remodeling project could be bid. Kohnen said he had already contacted one architect. Phil Zietlow suggested that each architect submit a proposal based on a straight dollar per hour cost. 33 MOVED BY FERRIS, SECONDED BY ZIETLOW, TO AUTHORIZE STAFF TO SECURE AT LEAST TWO PROPOSALS FROM ARCHITECTURAL FIRMS AND TO ENTER INTO A CONTRACT WITH THE MOST QUALIFIED BIDDER AT A COST NOT TO EXCEED $10,000. MOTION PASSED UNANIMOUSLY. 11. Community Development Block Grant Program City staff recommended that the 1996 Urban Hennepin County Community Development Block Grant funds be used for the replacement of sidewalk and curb in front of city hall to improve safety and to provide handicapped accessibility. The proposed planning allocation was $14,115. MOVED BY FERRIS, SECONDED BY THIES, TO ESTABLISH MARCH 6, 1996, AS THE DATE OF THE PUBLIC HEARING FOR THE CITY'S PROPOSED USE OF THE 1996 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ALLOCATION OF $14,115. MOTION PASSED UNANIMOUSLY. 12. Authorization to Attend MCFOA Conference MOVED BY MAYOR THEIS, SECONDED BY THIES, TO AUTHORIZE THE CITY CLERK AND THE DEPUTY CITY CLERK TO ATTEND THE MINNESOTA CLERKS AND FINANCE OFFICERS ASSOCIATION ANNUAL CONFERENCE IN DULUTH ON MARCH 12-15, 1996. MOTION PASSED UNANIMOUSLY. 13. Announcement of Seminar on New Telecommunications Act Ann Thies announced that the League of Minnesota Cities and the Minnesota Association of Community Telecommunication Administrators were sponsoring a seminar on the new Telecommunications Act of 1996 to begin educating cities on new federal changes effecting: • Public Rights -of -Way Zoning • Economic Development • Compensation and Community Television • Potential Legislative Action 14. Metropolitan Council's Revised Growth Forecasts Ann Thies said the Metropolitan Council was revising its forecasts of population, households and jobs for all counties, cities and townships in the Seven -County Metropolitan Area. The forecasts were based on past trends, anticipated demographic changes, regional policy, and input from local units of government. Thies said the Met Council was requesting each jurisdiction to review the forecast allocations for their community. 15. Update of Revised Personnel Policy John Ferris said he was almost finished with the first draft of the revised personnel policy. Ferris said all that was left to do was to add some language pertaining to the Family and Medical Leave Act of 1993. 34 16. Update on County Road 116 Sewer Piling Improvement Shawn Gustafson informed the council that Lametti & Sons had successfully repaired the sewer piling and all that was left to do was the grading and seeding. 17. Payment of Bills MOVED BY ZIETLOW, SECONDED BY MAYOR THEIS, TO APPROVE PAYMENT OF ORDER CHECK NUMBERS 15570-15608 FOR $24,777.50 AND PAYROLL CHECK NUMBERS 14697-14709 FOR $12,671.31. MOTION PASSED UNANIMOUSLY. 18. Adjournment MOVED BY THIES, SECONDED BY MAYOR THEIS, TO ADJOURN THE MEETING AT 10:02 P.M. MOTION PASSED UNANIMOUSLY. Anne E. Theis, Mayor ATTEST: Jeffrey E.'Karlson, City Clerk -Treasurer February 20, 1996 28 ORDER CHECKS - FEBRUARY 20, 1996 15570 Acrysteel Dist $ 826.23 15571 Void Check 0.00 15572 Budget Printing 195.28 15573 Commissioner of Revenue 820.94 15574 Culligan 59.53 15575 Farmers State Bank of Hamel 3,506.60 15576 Feed Rite Controls 15.00 15577 Fortin Hardware 106.64 15578 Gall's Inc 111.87 15579 Genuine Parts 136.54 15580 Goodin Co. 87.12 15581 Gopher State One Call 36.75 15582 Government Training Service 307.25 15583 Grainger 56.13 15584 Great West Life Assurance 950.00 15585 H & L Mesabi 318.19 15586 Henn. Coop. Seed Exchange 67.93 15587 Hennepin County Support 534.00 15588 Herold Advertising 182.40 15589 Holiday 21.49 15590 Lake Business Supply 120.77 15591 Lakeshore Weekly News 50.00 15592 Law Enforcment Labor Services 132.00 15593 Lawson Products 18.44 5594 Metro West Inspection 5,579.31 15595 Metropolitan Council 1,683.00 15596 Midwest Automotive 103.73 15597 Minn Comm 38.60 (�. 15598 North Memorial Medical Center 490.00 \1� ,,, 15599 Northwest Assoc. Consultants 360.35 15600 P.E.R.A. 2,566.03 15601 Perry's Truck Repair 1,851.44 15602 Public Safety Equipment 120.00 15603 RDO Equipment 974.40 15604 St. Joseph's Equipment 16.34 15605 Tallen & Baertschi 1,913.80 15606 U.S. West Cellular 355.32 15607 U.S. West Communications 34.60 15608 Cec Vieau 29.48 $24,777.50 PAYROLL CHECKS - FEBRUARY 20, 1996 14697 Steven T. Scherer $ 1,010.80 14698 Richard R. Rabenort 1,326.60 14699 Michael J. Rouillard 512.07 14700 Scott A. Stillman 1,138.09 14701 James D. Dillman 1,195.68 14702 Robert P. Dressel 1,028.75 14703 Edgar J. Belland 1,138.92 14704 Jeffrey E. Karlson 1,236.78 14705 Cecilia M. Vieau 723.94 14706 Laura L. Sulander 885.78 14707 Sandra L. Larson 742.34 14708 Joseph R. Heyman 880.20 14709 Jon D. Priem 851.36 $12,671.31