HomeMy Public PortalAbout2019.139 (11-05-19) RESOLUTION NO. 2019.139
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING THE FIRST AMENDMENT TO THE AGREEMENT WITH
EDEN TYLER TECHNOLOGIES, TO REINSTATE THE PAYROLL AND
HUMAN RESOURCES MODULES AND ADD EXECUTIME TIME &
ATTENDANCE HARDWARE
WHEREAS, the City has been using Eden Enterprise Resource Planning System
(ERP) since May 2006. The ERP system has included Financial, Cashiering, Human
Resource and Payroll modules; and
WHEREAS, on July 15, 2014, Council directed staff to research other time and
attendance solutions the utilized biometric readers for tracking employee's time; and
WHEREAS, in April 2016, the City implemented ADP, as its new payroll
processing solution. However, over time it was determined that ADP could not address
the needs for municipal payroll and the City is pursuing a reactivation of the Payroll and
Human Resources (HR) modules and related licenses with Eden Tyler Technologies, the
parent company for Eden products; and
WHEREAS, since the implementation of ADP, the City has been faced a significant
amount of issues that have caused a great deal of errors and resulted in many hours of
staff time to correct; and
WHEREAS, due to the significant amount of problems the City has encountered
with ADP since its inception, staff believes that the current agreement with ADP, LLC be
cancelled and that the City amend the current agreement with Eden Tyler Technologies
to reinstate the payroll and human resources modules and add ExecuTime Time &
Attendance hardware; and
WHEREAS, staff believes this would be most beneficial to the City because Eden
Tyler Technologies is dedicated to local government agencies, with an extensive list of
clients nationwide, and has decades in the public sector and experience serving
municipalities; and
WHEREAS, on November 20, 2018, the City Council approved a two-year
agreement (July 1, 2018 thru June 30, 2020) with Eden Tyler Technologies, to provide
maintenance and support services for the City's financial management system
("Agreement"). Staff recommends that the City amend the Agreement with Eden Tyler
Technologies to 1) reinstate Eden Tyler Technologies Payroll and HR modules; and 2)
add the ExecuTime Time & Attendance hardware; and
WHEREAS, the Payroll and HR modules will provide the ability to process payroll
and manage/maintain employee records, respectively; and
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WHEREAS, ExecuTime Time & Attendance will provide the City with a simplified
approach to processing payroll, time tracking, as well as benefits accrual tracking; and
WHEREAS, ExecuTime Time & Attendance also provides the ability to enter and
track time types, manage time off requests, apply job costing while handling multiple pay
periods and FLSA guidelines, manage complex time tracking rules and pay codes. This
module also allows for the use of biometric data for time and attendance; and
WHEREAS, the City's current use of the Eden Enterprise Resource Planning
(ERP) system for several financial modules is expected to make the integration of the
additional modules (payroll and HR) relatively seamless; and
WHEREAS, the City has discussed the return to the Eden payroll and HR systems
with both employee organizations. Any impacts to employees identified in the
implementation is subject to meet and confer which will be finalized before the new
system goes live.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. The City Council authorizes the Mayor to execute the First Amendment
to the Agreement with Eden Tyler Technologies to repurchase, implement, and configure
the Payroll and Human Resources Module and the addition of the ExecuTime Time &
Attendance in a form approved by the City Attorney. Total payment to Eden Tyler
Technologies shall not exceed ONE HUNDRED TWENTY THOUSAND DOLLARS
($120,000) for the term of the Agreement.
Section 2. This resolution shall become effective immediately upon its adoption.
[Signatures on the following page]
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PASSED, APPROVED and ADOPTED by the City Council of the City of
Lynwood at a regular meeting held on the 5th day of November, 2019.
r
Jos., Luis Solache, Mayor
ATTEST:
LryivL, A iz
Maria Quinonez, Jos/7. Ometeotl,
City Clerk C y Manager
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
Noel Tapia, J n Downs,
City Attorney inance Director
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STATE OF CALIFORNIA )
) §
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of said City at its
regular meeting thereof held in the City Hall of the City on the 5th day of November, 2019
and passed by the following vote:
AYES: COUNCIL MEMBERS ALATORRE, SANTANA, MAYOR PRO TEM
CASTRO, AND MAYOR SOLACHE
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCIL MEMBER CASANOVA
Maria Quinonez,
City Clerk
STATE OF CALIFORNIA
) §
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and foregoing is a full, true and correct copy
of Resolution No. 2019.139 on file in my office and that said resolution was adopted on
the date and by the vote therein stated. Dated this 5th day of November, 2019.
Laite„,u--
Maria Quinonez,
City Clerk
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