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Home My Public Portal About000_000_20160922AmendedAgenda2.pdf AMENDED AGENDA REGULAR MEETING OF TY TYBEE ISLAND CITY COUNCIL September 22, 2016 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies 1 Call to Order 2 Posting of the Colors – Tybee Island Youth Council 3 Pledge of Allegiance – Tybee Island Youth Council 4 Invocation – Fr. Tom, St Michael’s Catholic Church IV. Swearing In Ceremony – Tybee Island Youth Council V. Consideration of the approval of the minutes of the regular meetings of the Tybee island City Council 1 September 9, 2016, City Council Meeting VI. Consideration of Boards, Commissions and Committee Appointments 1 Susan Estroff, Historic Preservation Committee VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest. Limit reports to 10 minutes. VIII. Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times if 5 minutes. IX. Consideration of Approval of Consent Agenda X. Public Hearings XI. Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License 1 Alcohol License Request: Special Event – Beer and Wine – Tybee Pirate Fest. Location of Event: Tybee SEABAR, Inc, 16th Street Parking Lot, October 7th, 8th, and 9th , 2016 XII. Consideration of Bids, Contracts, Agreements and Expenditures 1 To request the City Council’s approval of the City’s internal travel policies and procedures 2 T-Mobile Lease Amendment – This lease is an amendment to the existing T-Mobile lease for equipment located on the water tank at 111 Butler Avenue and will increase the monthly income of $3,118 by 5% to $3,274/month due to the additional requested equipment. Explanation: 505-00-38-1002 Tower Space Revenue 3 Memorial Park Restroom Construction Contract – Arentz General Contracting – Infrastructure Committee recommended base bid and Alternate #2 – glazed block interior finish and to consider using 24 gauge Max-Rib Galv. Aluminum for the roofing material which is the same at the new pavilion. Need approval of the contractor with roof change and approval of Alternate #2, approval for mayor to sign a contract with contractor contingent on legal approval, need approval of using 2014 SPLOST for project. Explanation: Total contract cost of $286,538.50 if they approve the options that we have discussed [(Base Bid) + (Bid Alt #2) + (50% of bust requested relief) – (VE option)]. This is more than what was budgeted in the 2008 SPLOST for the Memorial Park Restrooms, so infrastructure committee recommends using 2014 SPLOST that was planned for the Jaycee Park Restrooms and Storage to pay for the Memorial Park Restrooms. City Council can budget for the Jaycee Park Restrooms in FY 18 from the 2014 SPLOST. Budget Line Item Number (if applicable): 322-6125-54-2100 (2014 SPLOST) and 320-6125-54-2100 (2008 SPLOST) 4 To receive directives from the City Council regarding amending the FY2017 General Fund budget to renovate the city hall building upon their review of the FY 2016 General Fund’s net earnings of $1,298,627 5 To request the City Council’s approval of an employee purchasing card policy for full time employees under the supervision of the City Manager 6 Revision to the policy on overtime/compensatory time off; approval and designation for public safety personnel to comply with the FLSA standards 7 To request that the City Council’s approval of a proposal from Palmette Fire Apparatus for $95,000 to purchase a used fire pumper, using $30,667 from the current vehicle budget in the SPLOST 2014 fund. XIII. Consideration of Ordinances, Resolutions 1 Resolution – Pirates Fest Festival Resolution XIV. Council, Officials and City Attorney Considerations and Comments 1 Bubba Hughes i. Ante Litem Notice, Sharon Carson 2 Jason Buelterman i. Pedestrian Friendly North and South ends ii. Gift Card Purchase for Parking Passes iii. Apply for State Program for Highway 80 as Greenway iv. Trade Center Hotel/Motel Tax Authorization v. Beachside of Butler, 14th, 15th, 17th and 18th Streets Safety Improvements 3 Bill Garbett i. Establish date for Independence Day Fireworks in 2017 4 Monty Parks i. Fans for large pavilion in Memorial Park ii. Closed doors required for bars with entertainment 5 John Major i. CRC XV. City Manager’s Report 1 Goals 2 Master Plan - Short Term Work Plan XVI. Executive Session 1 Discuss litigation, personnel and real estate acquisition XVII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session XVIII. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at 5:00PM prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND “is to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.”