HomeMy Public PortalAbout20160922Amended2CityCouncilPacket.pdfTable of Contents
000_000_20160922AmendedAgenda2....................................................................................................................................................................................... 1050_010_20160908Minutes....................................................................................................................................................................................... 3060_010_estroff-09162016084454....................................................................................................................................................................................... 9110_010_Pirate Fest Agenda Request....................................................................................................................................................................................... 14120_010_Agenda Item Sept 22 2016 - Travel Policies....................................................................................................................................................................................... 16 Agenda Sept 22 2016 - Travel Policies....................................................................................................................................................................................... 16 Final Travel Policies and Documents for Tybee Island Sept 8 2016 ADH....................................................................................................................................................................................... 17 TRAVEL POLICY COVER PAGE....................................................................................................................................................................................... 17 travel policy table of contents....................................................................................................................................................................................... 18 Sheet1....................................................................................................................................................................................... 18 CITY OF TYBEE ISLAND - TRAVEL POLICIES - ADH @ AUGUST 23, 2016....................................................................................................................................................................................... 19 Signed Sales & Use Tax Exemption Form Tybee Island....................................................................................................................................................................................... 44120_020_ Agenda Request - T-Mobile Lease Amendment....................................................................................................................................................................................... 45120_021_1st Amendment to T-Mobile Lease....................................................................................................................................................................................... 46120_022_TYBEE ISLAND FCD Rev 1 8-19-16....................................................................................................................................................................................... 50 Sheets and Views 7 T-1 COVER SHEET - T-1....................................................................................................................................................................................... 50 1 C-1 OVERALL SITE PLAN - C-1....................................................................................................................................................................................... 51 2 C-2 DEMO PLAN - C-2....................................................................................................................................................................................... 52 3 C-3 ENLARGED SITE PLAN - C-3....................................................................................................................................................................................... 53 C-4 FULL ELEVATIONS - C-4....................................................................................................................................................................................... 54 4 C-5 EQUIPMENT DETAILS - C-5....................................................................................................................................................................................... 55 6 RF-1 RF DESIGN - RF-1....................................................................................................................................................................................... 56 5 G-1 GENERAL NOTES - G-1....................................................................................................................................................................................... 57120_023_TEP SA - Pass - 8SV0943A - Tybee Island - 2016-08-08 with T-Mobile and ATT....................................................................................................................................................................................... 58120_024_T-Mobile (Triton) tower lease - 1999 Lease....................................................................................................................................................................................... 108120_030_Agenda Request - Memorial Park Restrooms Contractor Approval....................................................................................................................................................................................... 109120_031_15055_Contract Award Recommendation_2016 09 15....................................................................................................................................................................................... 110120_040_Agenda Item - Sept 22 2016 - FY2016 Net Earnings and City Hall Building Renovations....................................................................................................................................................................................... 116 Agenda Sept 22 2016 - Prilimary Update on FY2016 Yearend....................................................................................................................................................................................... 116 FY2016 YE Equity Rollforward at 9-15-2016....................................................................................................................................................................................... 117 at 8-12-16 (2)120_050_Agenda Item Sept 22 2016 - Employee Purchasing Policy....................................................................................................................................................................................... 118
Agenda Sept 22 2016 - Employee Purchasing Cards Program and Policy....................................................................................................................................................................................... 118 ATTACHMENT A....................................................................................................................................................................................... 125 EMPLOYEE PURCHASING CARD POLICY....................................................................................................................................................................................... 126 ATTACHMENT B....................................................................................................................................................................................... 128 Purchasing Card Program Policy Users Manual-Tybee SunTrust Bank at Sept 15 2016....................................................................................................................................................................................... 129 I. GENERAL....................................................................................................................................................................................... 132 A. Definitions....................................................................................................................................................................................... 132 1. Card Issuer – SunTrust Bank’s services include issuing Visa Purchasing Cards to City of Tybee Island
employees, providing electronic transaction authorizations, and billing City of Tybee Island for all purchases made on
the cards........................................................................................................................................................................................ 132 2. City of Tybee Island - Arranges with the card issuer, SunTrust Bank, to have Purchasing Cards
issued to approve employees and agrees to accept liability for the employees’ use of the cards........................................................................................................................................................................................ 132 3. Department Director - City of Tybee Island official who must approve employee’s request for a
Purchasing Card and submit application to the Purchasing Card Administrator in the Finance Department.
Department Director Approval delegates transaction.......................................................................................................................................................................................... 132 4. Departmental Liaison - An employee in each department designated by the Department Director
to be responsible for reviewing transactions of individual Cardholders to make sure the transactions are legitimate
business expenses and are classified app.......................................................................................................................................................................................... 132 5. Purchasing Card Administrator - The central Administrator located in the Finance Department who
coordinates the Purchasing Card program for City of Tybee Island and acts as the City’s intermediary in
correspondence with the card issuer........................................................................................................................................................................................ 132 6. Cardholder - An employee of City of Tybee Island who is approved by his/her Department Director
to use the Purchasing Card to execute purchase transactions on behalf of the City........................................................................................................................................................................................ 132 7. Vendor - The merchant from whom a Cardholder is making a purchase........................................................................................................................................................................................ 132 B. Cardholder Eligibility....................................................................................................................................................................................... 132 1. Criteria to receive a Purchasing Card are as follows:....................................................................................................................................................................................... 132 a) Applicant must be a full-time employee of City of Tybee Island........................................................................................................................................................................................ 132 b) The applicant’s Purchasing Card Application must be approved by his/her Department Director/
City Manager........................................................................................................................................................................................ 132 c) Applicant must be assigned a Departmental Liaison selected by his/her Department Director/
Finance Director. d) Employee must attend a training session before receiving his/her Purchasing Card........................................................................................................................................................................................ 133 e) Each individual Cardholder must sign a Cardholder Agreement Form (Attachment 1) in the
presence of the Purchasing Card Administrator........................................................................................................................................................................................ 133 C. Cardholder Liability....................................................................................................................................................................................... 133 1. The Purchasing Card is a corporate charge card which will not affect the Cardholder’s personal
credit; however, it is the Cardholder’s responsibility to ensure that the card is used within stated guidelines of the
Purchasing Card Policy Cardholder .......................................................................................................................................................................................... 133 2. Failure to comply with program guidelines may result in permanent revocation of the card,
notification of the situation to management, and further disciplinary measures up to and including termination........................................................................................................................................................................................ 133 D. Spending Controls....................................................................................................................................................................................... 133 1. The Purchasing Card is to be used only for the purchase of supplies that are deemed necessary for
the operation of the city. Spending parameters for each Purchasing Card are as stated in the individual Cardholder
Agreement. The City, through the F...
....................................................................................................................................................................................... 133 E. Security and Storage....................................................................................................................................................................................... 133 1. Purchasing Cards....................................................................................................................................................................................... 133 a) Cardholders should always treat the Purchasing Card with at least the same level of care as one
does his own personal credit cards. The card should be maintained in a secure location and the card account number
should be carefully guarded. The on.......................................................................................................................................................................................... 133 2. Program Documentation....................................................................................................................................................................................... 133 a) The Departmental Liaison assigned to each Cardholder will review the Cardholder’s vendor
receipts/packing slips/charge slips and forward them to the Purchasing Card Administrator in the Finance
Department. The Purchasing Card Administrator located .......................................................................................................................................................................................... 133 F. Lost, Misplaced or Stolen Purchasing Cards 1. Cardholders are required to immediately report any lost or stolen Purchasing Card to SunTrust
Bank toll-free at 1-800-836-8562 (24 hours a day, 365 days a year). The Cardholder must also immediately notify his/
her Department Liaison about the lost.......................................................................................................................................................................................... 134 II. RESPONSIBILITIES AND DUTIES....................................................................................................................................................................................... 134
A. Cardholder....................................................................................................................................................................................... 134 1. The Cardholder must use the Purchasing Card for legitimate business purposes only. The
Purchasing Card may not be used for entertainment, cash, and miscellaneous other categories. Misuse of the card will
subject Cardholder to disciplinary action .......................................................................................................................................................................................... 134 a) Ensure the Purchasing Card is used for legitimate business purposes only........................................................................................................................................................................................ 134 b) Maintain the Purchasing Card in a secure location at all times........................................................................................................................................................................................ 134 c) Not allow other individuals to use their Purchasing Card........................................................................................................................................................................................ 134 d) Adhere to the purchase limits and restrictions of the Purchasing Card and ensure the total amount
of any single transaction does not exceed the card limit........................................................................................................................................................................................ 134 e) Obtain and reconcile all sales slips, register receipts, and/or Purchasing Card slips to SunTrust
Bank’s Cardholder statement and provide same to Departmental Liaison for reconciliation, approval and allocation of
transactions........................................................................................................................................................................................ 134 f) Attempt to resolve disputes or billing errors directly with the vendor and notify SunTrust Bank if the
dispute or billing error is not satisfactorily resolved by faxing SunTrust Bank the required Dispute Form (Attachment
2)........................................................................................................................................................................................ 134 g) Ensure that an appropriate credit for the reported disputed item or billing error appears on a
subsequent Cardholder statement........................................................................................................................................................................................ 134 h) Not accept cash in lieu of a credit to the Purchasing Card account........................................................................................................................................................................................ 134 i) Immediately report a lost or stolen card to SunTrust Bank by calling 1-800-836-8562 (24 hours a
day, 365 days a year)........................................................................................................................................................................................ 134 j) Immediately notify Departmental Liaison of a lost or stolen Purchasing Card at the first opportunity
during normal business hours........................................................................................................................................................................................ 134 k) Return the Purchasing Card to Departmental Liaison upon terminating employment with City of
Tybee Island or transferring Departments within the city. l) Contact the Departmental Liaison if a vendor does not accept the Visa Purchasing Card........................................................................................................................................................................................ 135 m) Report erroneous and emergency transaction needs to the Departmental Liaison during normal
business hours........................................................................................................................................................................................ 135 B. Departmental Liaison....................................................................................................................................................................................... 135 1. Each Department Director must designate one or more Departmental Liaisons for his/her
department. The Department Director will assign a Departmental Liaison for each Purchasing Card application
approved for his/her employees. The Departmental Lia.......................................................................................................................................................................................... 135 a) Reviewing vendor receipts attached to the SunTrust Bank Cardholder statements........................................................................................................................................................................................ 135 b) Reviewing Cardholder transactions on the monthly Department report distributed by the
Purchasing Card Administrator........................................................................................................................................................................................ 135 c) Card user should attempt to resolve any disputes with vendor and/or SunTrust Bank not resolved
by Cardholder........................................................................................................................................................................................ 135 d) Card user should notify Purchasing Card Administrator in 3 to 5 days of any unresolved disputes,
noting the reason for dispute........................................................................................................................................................................................ 135 e) Notify Purchasing Card Administrator of lost or stolen cards........................................................................................................................................................................................ 135 f) Request Purchasing Card Administrator to cancel a Cardholder’s card (e.g. terminated employees,
transferring departments, loss of purchasing card privileges) as approved by Department Director........................................................................................................................................................................................ 135 g) Collect canceled cards from Cardholders and forwarding to Purchasing Card Administrator........................................................................................................................................................................................ 135 h) Notify the Purchasing Card Administrator of Cardholder request(s) to have SunTrust Bank set up a
vendor to accept Visa........................................................................................................................................................................................ 135
i) Assist Cardholders with erroneous declines and emergency transactions........................................................................................................................................................................................ 135 C. Purchasing Card Administrator....................................................................................................................................................................................... 136 1. The Finance Director will assign a Purchasing Card Administrator to be responsible for the over-all
Purchasing Card program. Responsibilities include:....................................................................................................................................................................................... 136 a) City of Tybee Island liaison with SunTrust Bank........................................................................................................................................................................................ 136 b) Utilizing Software from SunTrust Bank........................................................................................................................................................................................ 136 c) Reviewing Department approved applications for completeness of required information........................................................................................................................................................................................ 136 d) Submit completed application to SunTrust Bank and receiving Purchasing Card from SunTrust
Bank........................................................................................................................................................................................ 136 e) Train Departmental Liaisons before releasing Purchasing Cards........................................................................................................................................................................................ 136 f) Train Cardholder before releasing Purchasing Card........................................................................................................................................................................................ 136
g) Have Cardholder sign Cardholder Agreement (Attachment 1), signifying agreement with the terms
of the Purchasing Card program........................................................................................................................................................................................ 136 h) Handle disputed charges/discrepancies not resolved by Cardholder or Departmental Liaison........................................................................................................................................................................................ 136 i) Secure revoked Purchasing Cards and submitting information to SunTrust Bank........................................................................................................................................................................................ 136 j) Distribute monthly reports to Departmental Liaisons and notifying Departmental Liaisons of cut-off
date for approvals........................................................................................................................................................................................ 136 k) Process electronic upload of bill to accounting........................................................................................................................................................................................ 136 l) Review usage of Purchasing Card data for appropriateness........................................................................................................................................................................................ 136 m) Ensure that lost or stolen cards have been blocked by SunTrust Bank........................................................................................................................................................................................ 136 n) Forward vendor set up requests to SunTrust Bank........................................................................................................................................................................................ 136 o) Assist the Departmental Liaison with erroneous declines and emergency transactions. III. CARDHOLDER TERMINATION....................................................................................................................................................................................... 137 A. The Purchasing Card Administrator is required to close an account if a Cardholder:....................................................................................................................................................................................... 137 1. Transfers to a different department....................................................................................................................................................................................... 137 2. Moves to a new job in which a Purchasing Card is not required....................................................................................................................................................................................... 137 3. Terminates employment....................................................................................................................................................................................... 137 4. For any of the following reasons which will also subject Cardholder to disciplinary action in
accordance with City of Tybee Island Policies and Procedures relating to disciplinary action and termination for cause:....................................................................................................................................................................................... 137 a) The Purchasing Card is used for personal or unauthorized purposes........................................................................................................................................................................................ 137 b) The Purchasing Card is used to purchase alcoholic beverages or any substance, material, or service
which violates policy, law or regulation pertaining to the City........................................................................................................................................................................................ 137 c) The Cardholder allows the card to be used by another individual........................................................................................................................................................................................ 137 d) The Cardholder splits a purchase to circumvent the limitations of the Purchasing Card or to by-
pass other established purchasing procedures........................................................................................................................................................................................ 137 e) The Cardholder uses another Cardholder’s card to circumvent the purchase limit assigned to either
Cardholder or the limitations of the Purchasing Card........................................................................................................................................................................................ 137 f) The Cardholder fails to provide Departmental Liaison with required receipts........................................................................................................................................................................................ 137 g) The Cardholder fails to provide, when requested, information about any specific purchase........................................................................................................................................................................................ 137 h) The Cardholder does not adhere to all of the Purchasing Card policies and procedures........................................................................................................................................................................................ 137 IV. ERRONEOUS DECLINES....................................................................................................................................................................................... 137 A. Should the Purchasing Card be erroneously declined by a vendor, the Cardholder should
immediately contact the Departmental Liaison for assistance........................................................................................................................................................................................ 137 1. If the purchase is being made outside of normal City of Tybee Island business hours, the employee
must find an alternate payment method or terminate the purchase and contact the Departmental Liaison during
normal hours. V. EMERGENCY TRANSACTIONS....................................................................................................................................................................................... 138 A. Emergency transactions over the card limit may not be handled with the Purchasing Card. For any
transaction which does not meet the spending controls assigned to the card, the Cardholder must contact the Finance
Department for assistance........................................................................................................................................................................................ 138 VI. CREDITS....................................................................................................................................................................................... 138 A. Vendors will issue all credits to the individual Purchasing Card account for any item they have
agreed to accept for return. This credit will appear on a subsequent statement. Under no circumstances shall a
Cardholder accept cash in lieu of a credi.......................................................................................................................................................................................... 138 VII. UNRESOLVED DISPUTES AND BILLING ERRORS....................................................................................................................................................................................... 138 A. The Cardholder is responsible for contacting the vendor to resolve any disputed charges or billing
errors. If the matter is not resolved with the vendor, the Cardholder/Departmental Liaison should:....................................................................................................................................................................................... 138 1. Contact SunTrust Bank at 1-800-836-8562 directly for assistance........................................................................................................................................................................................ 138 2. Mail or fax to SunTrust Bank a signed SunTrust Bank Dispute Form (Attachment 2) to document the
reason for the dispute........................................................................................................................................................................................ 138
3. Contact the Departmental Liaison/Purchasing Card Administrator for assistance if an acceptable
resolution is not obtained........................................................................................................................................................................................ 138 4. The total amount billed by SunTrust Bank will be charged to the individual departmental accounts
and credits for disputed transactions will be posted to departmental accounts when the credit appears on the
SunTrust Bank billing........................................................................................................................................................................................ 138 VIII. VENDOR SET UP....................................................................................................................................................................................... 138 A. The Finance Department will conduct a study of frequently used vendors for purchases which
qualify for use of the Purchasing Card by Cardholders. If a vendor frequently used by City of Tybee Island employees
does not accept the Visa card, City of T.......................................................................................................................................................................................... 138 IX. VENDOR BLOCKING A. Transactions will be blocked at the point-of-sale level at the types of vendors included on a
Listing of Blocked Vendors........................................................................................................................................................................................ 139 X. PURCHASING CARD SET UP, MAINTENANCE, AND CLOSURE....................................................................................................................................................................................... 139 A. All contact with SunTrust Bank for Purchasing Card set up, maintenance and closure (except for
reporting lost or stolen cards) will be handled by the Purchasing Card Administrator(s) or Finance Director who are
located in the City of Tybee Island’s.......................................................................................................................................................................................... 139 1. Card Set Up....................................................................................................................................................................................... 139 a) City of Tybee Island employee completes a City of Tybee Island Purchasing Card request and
submits to his/her Department Director for completion and approval........................................................................................................................................................................................ 139 b) Department Director completes the request by providing the name of the Departmental Liaison
and default accounting code to be assigned to the card........................................................................................................................................................................................ 139 c) Department Director signature approval delegates transaction authority to the Cardholder........................................................................................................................................................................................ 139 d) Approved request is to be sent by the Department Director or Departmental Liaison to the
Purchasing Card Administrator........................................................................................................................................................................................ 139 e) Purchasing Card Administrator reviews request for completeness and submits application to
SunTrust Bank in format approved by SunTrust Bank........................................................................................................................................................................................ 139 f) Upon receipt of the Purchasing Card from SunTrust Bank, the Purchasing Card Administrator will
conduct a training session with the Cardholder prior to issuing the card........................................................................................................................................................................................ 139 g) Cardholder signs Cardholder Agreement signifying agreement with the terms of the Purchasing
Card program........................................................................................................................................................................................ 139 3. Card Maintenance....................................................................................................................................................................................... 141 a) Department Director or Departmental Liaison is to make all maintenance requests to the
Purchasing Card Administrator........................................................................................................................................................................................ 141 b) Purchasing Card Administrator will submit all maintenance requests to the bank........................................................................................................................................................................................ 141 4. Closure....................................................................................................................................................................................... 141 a) Lost or Stolen Cards - Cardholder must immediately report the lost/stolen card to SunTrust Bank at
1-800-836-8562. Cardholder must also notify the Departmental Liaison who will contact the Purchasing Card
Administrator who will follow up with SunT.......................................................................................................................................................................................... 141 b) Terminated or Transferred Employees - Departmental Liaison is to secure Purchasing Cards from
terminated employees and employees who transfer to another City of Tybee Island department. The Departmental
Liaison will immediately notify the Purchasi.......................................................................................................................................................................................... 141 c) Other Card Revokes/Closures - Purchasing Card Administrator will notify SunTrust Bank
immediately of all revokes and closures........................................................................................................................................................................................ 141 XI. RECONCILIATION AND APPROVAL OF BILLING....................................................................................................................................................................................... 142 A. Reconciliation
....................................................................................................................................................................................... 142 1. At the close of the monthly billing cycle, Finance will send a statement to each Cardholder’s work
address........................................................................................................................................................................................ 142 2. The Cardholder will be required to balance the statement to the receipts and Activity Log
(Attachment 3), on which account numbers will be indicated, and send to the Department Liaison........................................................................................................................................................................................ 142 3. The Department Liaison will insure that all documentation is in order and that receipts are
attached. All paperwork is to be forwarded to the Department Director/City Manager for approval........................................................................................................................................................................................ 142 4. When approved, the statement and all documentation are then forwarded to the Finance
Department for review and payment........................................................................................................................................................................................ 142 B. Allocation of Purchasing Card Charges to City of Tybee Island Departments....................................................................................................................................................................................... 142 1. Within 5 business days of the receipt of the SunTrust Bank statement;....................................................................................................................................................................................... 142 a) The total amount billed by SunTrust Bank will be charged to the individual departmental accounts
and credits for disputed transactions will be posted to departmental accounts when credit appears on the SunTrust
Bank billing........................................................................................................................................................................................ 142 C. AUDIT....................................................................................................................................................................................... 142 1. The City’s internal control policies and procedures are as follows:....................................................................................................................................................................................... 142
a) Cardholder will:....................................................................................................................................................................................... 142 (1) Reconcile vendor receipts to Cardholder statement........................................................................................................................................................................................ 142 (2) Submit vendor receipts and Cardholder statement to Department Liaison. If order is by telephone,
fax or internet, the Cardholder should supply a copy of the order blank or a description of order to Departmental
Liaison........................................................................................................................................................................................ 142 (3) Indicate account number for purchases to be charged against. b) Department Liaison will:....................................................................................................................................................................................... 143 (1) Review the Cardholder receipts and statements........................................................................................................................................................................................ 143 (2) Forward all documentation for approval by the Elected Official/Department Director and send the
approved information to the Finance Department for payment........................................................................................................................................................................................ 143 c) Purchasing Card Administrator will:....................................................................................................................................................................................... 143 (1) Receive electronic reports from SunTrust Bank and distribute to Departmental Liaisons........................................................................................................................................................................................ 143 (2) Make periodic audits of card use and charges for appropriateness through the use of the bank’s
on-line reporting system. Areas to be monitored include, but are not limited to compliance with Purchasing Card
regulations, compliance with City of Ty.......................................................................................................................................................................................... 143 Cardholder:....................................................................................................................................................................................... 144 Signature: ______________________________________ Date: _________________....................................................................................................................................................................................... 144 Department: ____________________________________________________________ Purchasing Card Administrator:....................................................................................................................................................................................... 145120_060_Agenda Request for Revision of the Overtime Compensatroy Time Off Policy....................................................................................................................................................................................... 149120_070_rfp fire engine-09202016133830....................................................................................................................................................................................... 158130_010_Agenda Request - Pirates Fest - Control Zone Resolution 2016....................................................................................................................................................................................... 170130_011_Pirates Fest 09.06.16....................................................................................................................................................................................... 171130_012_Proposed Control Zone 2016 Pirate Fest....................................................................................................................................................................................... 175140_020_ped friendly-09162016090331....................................................................................................................................................................................... 176150_010_City Council Goals - 2016 - September 2016....................................................................................................................................................................................... 184 Sheet1150_020_City of Tybee Island Master Plan Short Term Work Program....................................................................................................................................................................................... 188
AMENDED AGENDA REGULAR MEETING OF TY TYBEE ISLAND CITY COUNCIL September 22, 2016 7:00PM
Please silence all cell phones during Council Meetings
I. Consideration of Items for Consent Agenda 6:30PM
II. Executive Session
III. Opening Ceremonies
1 Call to Order
2 Posting of the Colors – Tybee Island Youth Council 3 Pledge of Allegiance – Tybee Island Youth Council
4 Invocation – Fr. Tom, St Michael’s Catholic Church
IV. Swearing In Ceremony – Tybee Island Youth Council
V. Consideration of the approval of the minutes of the regular meetings of the Tybee island City Council
1 September 9, 2016, City Council Meeting
VI. Consideration of Boards, Commissions and Committee Appointments
1 Susan Estroff, Historic Preservation Committee
VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest. Limit reports to 10 minutes.
VIII. Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times if 5 minutes.
IX. Consideration of Approval of Consent Agenda
X. Public Hearings
XI. Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License
1 Alcohol License Request: Special Event – Beer and Wine – Tybee Pirate Fest. Location of
Event: Tybee SEABAR, Inc, 16th Street Parking Lot, October 7th, 8th, and 9th , 2016
XII. Consideration of Bids, Contracts, Agreements and Expenditures
1 To request the City Council’s approval of the City’s internal travel policies and procedures
2 T-Mobile Lease Amendment – This lease is an amendment to the existing T-Mobile lease for
equipment located on the water tank at 111 Butler Avenue and will increase the monthly
income of $3,118 by 5% to $3,274/month due to the additional requested equipment.
Explanation: 505-00-38-1002 Tower Space Revenue 3 Memorial Park Restroom Construction Contract – Arentz General Contracting – Infrastructure
Committee recommended base bid and Alternate #2 – glazed block interior finish and to
consider using 24 gauge Max-Rib Galv. Aluminum for the roofing material which is the same at
the new pavilion. Need approval of the contractor with roof change and approval of Alternate
#2, approval for mayor to sign a contract with contractor contingent on legal approval, need
approval of using 2014 SPLOST for project. Explanation: Total contract cost of $286,538.50 if
they approve the options that we have discussed [(Base Bid) + (Bid Alt #2) + (50% of bust requested relief) – (VE option)]. This is more than what was budgeted in the 2008 SPLOST for
the Memorial Park Restrooms, so infrastructure committee recommends using 2014 SPLOST
that was planned for the Jaycee Park Restrooms and Storage to pay for the Memorial Park
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Restrooms. City Council can budget for the Jaycee Park Restrooms in FY 18 from the 2014
SPLOST. Budget Line Item Number (if applicable): 322-6125-54-2100 (2014 SPLOST) and
320-6125-54-2100 (2008 SPLOST) 4 To receive directives from the City Council regarding amending the FY2017 General Fund
budget to renovate the city hall building upon their review of the FY 2016 General Fund’s net
earnings of $1,298,627
5 To request the City Council’s approval of an employee purchasing card policy for full time employees under the supervision of the City Manager
6 Revision to the policy on overtime/compensatory time off; approval and designation for public
safety personnel to comply with the FLSA standards
7 To request that the City Council’s approval of a proposal from Palmette Fire Apparatus for
$95,000 to purchase a used fire pumper, using $30,667 from the current vehicle budget in the
SPLOST 2014 fund.
XIII. Consideration of Ordinances, Resolutions
1 Resolution – Pirates Fest Festival Resolution
XIV. Council, Officials and City Attorney Considerations and Comments 1 Bubba Hughes
i. Ante Litem Notice, Sharon Carson
2 Jason Buelterman
i. Pedestrian Friendly North and South ends
ii. Gift Card Purchase for Parking Passes
iii. Apply for State Program for Highway 80 as Greenway
iv. Trade Center Hotel/Motel Tax Authorization
v. Beachside of Butler, 14th, 15th, 17th and 18th Streets Safety Improvements
3 Bill Garbett
i. Establish date for Independence Day Fireworks in 2017
4 Monty Parks
i. Fans for large pavilion in Memorial Park
ii. Closed doors required for bars with entertainment
5 John Major
i. CRC
XV. City Manager’s Report
1 Goals
2 Master Plan - Short Term Work Plan
XVI. Executive Session
1 Discuss litigation, personnel and real estate acquisition
XVII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session
XVIII. Adjournment
*PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at
5:00PM prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at www.cityoftybee.org.
THE VISION OF THE CITY OF TYBEE ISLAND
“is to make Tybee Island the premier beach community in which to live, work, and play.”
THE MISSION OF THE CITY OF TYBEE ISLAND
“is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural
and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.”
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City Council Minutes September 8, 2016
Consideration of Items for Consent Agenda
Mayor Buelterman called the consent agenda to order at 6:30PM on September 8, 2016. Those present were Julie Livingston, Monty Parks, John Major, Wanda Doyle, Barry Brown and Bill
Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney;
George Shaw, Director, Community Development; Angela Hudson, Director, Finance
Department; and Janet LeViner, Clerk of Council.
Mayor Buelterman listed the following items on the consent agenda:
• Resolution, Urging, Georgia International Maritime Trade and Convention Center
• City Council Meeting Minutes, August 11, 2016
• City Council Meeting Minutes, August 25, 2016
• Ganesh Visarjan: September 15, 3:00 – 9:00PM (Memorial Park/Center St beach
access). DISCUSSION: Mayor Buelterman confirmed with Ms. Schleicher that life
guards will be in place for this event. Ms. Schleicher confirmed and stated the event has
been moved to Memorial Park. The participants will cross Butler Avenue and enter the
beach at Center Street. Ms. Doyle expressed her concerns with the possibility of a
vehicle on the beach. Ms. Schleicher clarified stating the vehicle will not be allowed on
the beach as the organizer has not applied for an LOP from DNR. Mayor pro tem Brown
confirmed with Ms. Schleicher that there will be a licensed Captain piloting the
commercial boat. Ms. Schleicher stated that she will make this a condition of the
approval of the permit. Approved contingent upon there being a licensed Captain
piloting the commercial boat.
• Memorial Park Restroom Project – Georgia Power total costs amount to relocate the outdoor volleyball lighting wire that will be under the footprint of the new restrooms at
Memorial Park is $2,679.53. Total project budget including design is $148,000.
Explanation: TIME SENSITIVE – to make sure utilities are relocated before demolition
and construction begins. Budget Line Item Number: 320-6210-54-1310 (SPLOST 2008 park buildings).
Julie Livingston made a motion to adjourn to Executive Session to discuss litigation. Wanda Doyle seconded. Vote was unanimous, 6-0.
Wanda Doyle made a motion to return to regular session. Bill Garbett seconded. Vote was
unanimous, 6-0. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the
consent agenda were present.
Opening Ceremonies
• Call to Order
• Invocation: Ken Douberly, St. Michaels Catholic Church
• Pledge of Allegiance
Recognitions and Proclamations
Mayor Buelterman asked Cathy Sakas, Chair, Beach Task Force to come forward to assist in
recognizing Amy Lanier, former Chair; Harvey Ferrelle, former Chair; and Dan Parrott for their
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service and dedication to the Beach Task Force. Councilwoman Doyle presented Certificates of
Appreciation and thanked them for their dedication.
Report of Staff, Boards, Standing Committees and/or Invited Guests
Courtney Reich, Ecological Planning Group approached Mayor and Council to give an
update on the Carrying Capacity Study. Ms. Reich stated the Study is the result of a
yearlong project. She asked Mayor and Council to forward any comments or questions
regarding the Study prior to September 30, 2016 so they can be incorporated into the final
document. Ms. Reich explained the goals of the Carrying Capacity Study which included Diverse
and stable year-round population with a high quality of life; Sustainable tourism-based economy
that also serves year-round population and business owners in the off-season; Balance between
the needs of the tourism industry and year round residents; Protection of Tybee Island’s
environmental, historic and cultural resources; Safe multi-modal access to, from and within
Tybee Island for residents and visitors; Adapting to a changing climate; and Political and public
support for implementation of the plan recommendations. A discussion ensued regarding the
goals and the recommended strategies and work plan. Ms. Reich recommended making
improvements to the City’s existing infrastructure systems to provide additional capacity to
accommodate more growth, and identify ways to better manage future growth to limit stresses
on infrastructure and environmental impacts from future development. She asked that Mayor
and Council as well as Staff and residents review the Study that is included in the packet and
forward recommendations and questions to her. Mayor Buelterman thanked Ms. Reich for her
efforts.
Sarah Bernzott, Development Authority/Main Street Program, approached Mayor and
Council share the information regarding the upcoming Community Day 2016. This event will
take place on Sunday, September 18, 2016 and will be hosted by the Development
Authority/Main Street and held in Memorial Park from 1:00 – 5:00PM. Ms. Bernzott outlined the
activities and invited all the residents to come out and celebrate “Getting Back to Normal Tybee
Style”. Mayor Buelterman thanked Ms. Bernzott for hosting the 5th Annual Community Day.
Consideration of Bids, Contracts, Agreements and Expenditures
Renewal, Debris Removal Monitoring Service Contract, Atkins. DEFERRED
Request the City Council’s approval to update the City’s Hotel-Motel Excise Tax
Monthly Report form and to make some of the recommended changes to the hotel-motel excise tax ordinance proposed by Muni-Services March 4, 2009 Review Report. Discussion: Ms. Schleicher stated this Report was given to the Audit Committee in
2009 with no action. Ms. Doyle thanked Ms. Hudson for moving forward with this agenda item. Mr. Garbett asked Ms. Hudson the benefit the City will receive from this change. Ms. Hudson
stated it will change how the City calculates penalties and interest. Mr. Hughes stated there is
not a problem with the form but the current ordinance will have to be changed prior to moving
forward. He recommended the opportunity for a meeting with him, Ms. Hudson and staff to review the interest rate and current ordinance. DEFERRED
Wanda Doyle made a motion to approve the consent agenda. Barry Brown seconded. Vote
was unanimous, 6-0.
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Public Hearings
Request to rezone two adjacent parcels from C-2 to R-2: Keith Gay, Lot 1 and 2,
Highway 80, Zoned C-2. PIN 4-0026-02-029. Mr. Hughes stated the Zoning Map is in
the room and asked the minutes reflect same. Ms. LeViner confirmed. Mr. Shaw approached
Mayor and Council to explain the rezoning request. He stated there are two lots on Highway 80
that are one lot off Byers which are currently zoned C-2. These lots are surrounded by
residential uses on all sides and the applicant is requesting to rezone to R-2. The Planning
Commission voted in favor, 3-2. Ms. Doyle asked Mr. Hughes, with the C-2 Corridor, where did
the rezoning end. Mr. Hughes responded no property was rezoned with the exception of the
portion immediately adjacent to Highway 80 on the south-end near Eagles Nest. Ms. Schleicher
stated there were public hearings in the past where the property owners objected to the
rezoning. Mr. Major made reference to the Staff Report as it stated surrounding these parcels
the zoning is C-2. Mr. Shaw confirmed and continued with residential uses. Mr. Hughes stated
the Corridor is also overlayed by TBR (transitional business residential). Residential structures
are permissible in TBR and this is the unidentified area on the zoning map, 200 foot strip that
runs concomitant with the C-2 zone. He continued that it is his recommendation these lots be
rezoned. Mr. Major asked if this is the best practice moving forward or should the City consider
the rezoning of all other lots. Mr. Garbett expressed his concerns as there appears there is not
enough commercial development on the C-2 Corridor and Mayor and Council need to encourage
more. Ms. Doyle recommended rezoning the parcels to R-2. Mayor pro tem Brown confirmed
homes in that area. Mayor Buelterman stated it is not his desire to rezone the Corridor. Mr.
Major asked if under the City’s current ordinance, a property within the Corridor was destroyed,
could it be rebuilt within the footprint without a variance. Mr. Shaw confirmed. Mr. Major
asked Mr. Hughes if this is considered spot zoning. Mr. Hughes stated no but this request is
considered down zoning. Mr. Parks asked Mr. Shaw if a multi-floor living unit is allowed on
these parcels. Mr. Shaw responded no as there only can be a duplex but nothing greater. Ms.
Doyle asked for clarification of the curb-cut as GaDOT will only provide one curb-cut for both
parcels. Mr. Hughes responded the owner would have to contact GaDOT as it is not the City’s
jurisdiction. Marty Propst approached Mayor and Council. Mr. Propst stated his family owns
property at 1225 Highway 80 which is immediately east of the lots. He is not strongly opposed
to the application but does have concerns. He asked Mayor and Council to consider the
requirement of a buffer when there is improvement on the property. Mr. Propst asked Mayor
and Council to consider a conditional rezoning on the basis it is clear that the applying property
owner is responsible for establishing a buffer. Ms. Doyle asked Mr. Hughes if the parcels are
rezoned residential, Mr. Propst still on a C-2 property, would there be a requirement for the
buffer? Mayor Buelterman stated the buffer would be on the commercial side and the burden
would be on Mr. Propst. Mr. Major asked it would be simpler to make residential properties in
C-2 part of the permitted use. In that way there would not be a buffer requirement. Mr. Shaw
recommended going forward, making residential under special review in the C-2 with a text
amendment. Mayor Buelterman stated if the owners were to use the parcels as a residential
use, the R-2 rules would apply relative to set-backs, lot size, duplex, etc. Ms. Schleicher
discussed the Charrette that was done previously regarding the zoning of the Corridor. Ms.
Doyle expressed her concerns with not moving forward with the rezoning request as there
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might be a buyer for the parcels and it would affect the sale. Mayor Buelterman stated his
preference would be to wait so not as create a long term problem for the adjoining property
owners. Mr. Parks stated he is favor of residential uses in the C-2 are up for special review.
Mr. Garbett stated the City has done planning and the Corridor is recognized as more valuable
to the City as commercial property and sees no reason to rezone the parcels as requested. Bill
Garbett made a motion to deny. Wanda Doyle seconded for discussion. Ms. Doyle stated
she does not look at this motion as denying and will remove her second if the motion is to deny
with no conditions. Ms. Doyle withdrew her second. Mr. Hughes stated the Code section
regarding the buffer is the owner who is improving or proposes to expand by 25% is the one
the buffer requirement applies to. It can apply to both residential and commercial and is
flexible. Ms. Livingston asked if a requirement could be put on the residential side that would
meet the requirements of Mr. Propst not having to add a buffer. Mr. Hughes responded that
since the applicant is not present, his intentions for the parcels are not known. Mr. Garbett
stated that his motion to deny was with the intent Mayor and Council further consider changes
in the C-2 zoning ordinance as previously discussed. Mayor Buelterman explained the timeline
if this request is denied as it would not be before Mayor and Council for six months. Mr. Shaw
stated the Planning Commission would hear this request on October 17, 2016 and would be
before Mayor and Council on October 27, 2016. Mayor Buelterman confirmed. A discussion
ensued regarding the zoning/rezoning of the Corridor and permitted uses. Mr. Major
recommended tabling the request as this would preclude the six month waiting period to come
back before Mayor and Council. Mayor Buelterman clarified by tabling this request until the
proposed changes to the zoning ordinance are reviewed and approved would be beneficial to
the applicant as it would not create a six month waiting period. Bill Garbett made a motion to
continue until October 27, 2016 City Council meeting for consideration of potential rezoning and
text amendment if passed would allow or permit as a use by right in a C-2 zone those
residential uses permissible in R-2 zones. John Major seconded. Vote was unanimous, 6-0.
Request extension of porch into the rear set-back. Phillip Alletto – 35 Pulaski
Street. Zoned R-1. PIN 4-0001-01-003. Mr. Shaw approached Mayor and Council to
explain the agenda item. He stated the home is on Pulaski Street and has an angled rear porch
that is not currently built to Code and is need of repair. There is not a second egress from the
elevated floor and in order to accomplish this it would require building into the buffer.
Additionally the petitioner would like to square off of the residence on the third floor by adding
a spiral staircase from the third to the second and a straight stair case from the second to the
first floor. Planning Commission recommended approval unanimously. Mr. Garbett asked if the
squaring off of the bottom porch the minimum required to add the stairway. Mr. Shaw stated
on the second floor the petitioner does need to add some porch to make the porch work. Mr.
Major asked if the footprint will be increased as a result of the extension. Mr. Shaw responded
not on the ground level. Mr. Alletto approached Mayor and Council to address questions and
concerns. He stated he is working with his contractor and engineer to ensure there is no
additional encroachment in to the buffer. Tommy Thompson approached Mayor and Council
to speak in favor of this request. Mayor Buelterman thanked Mr. Thompson. Wanda Doyle
made a motion to approve. Barry Brown seconded. Vote was unanimous, 6-0.
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Request extension of porch and stairs into the front set-back. Lucia Newberry, 501
13th Street. Zoned R-2. PIN 4-0007-12-006. Mr. Shaw approached Mayor and Council
to explain the agenda item. He stated the petitioner is proposing moving the stairs from the
side of the porch to the front of the porch and to make the porch wider. Planning Commission
voted unanimously to deny. Ms. Newberry approached Mayor and Council to address
questions and concerns. She gave a brief presentation showing the adjoining residences to
include placement of their residences in regards to set-backs. She continued to explain the
placement of the stairs and reconfiguration of the porch as there is no increase to the footprint.
Mr. Major asked Ms. Newberry if the Planning Commission had seen her presentation. Ms.
Newberry stated they did not as she did not have time to complete prior to their meeting.
Mayor Buelterman recommended approval as it is improving the property. Bill Garbett made
a motion to approve. Wanda Doyle seconded. Vote was unanimous, 6-0.
Consideration of Ordinances, Resolutions First and Second Reading, 2016-24, Defined Benefit Retirement Plan: Amendment
to include Firefighters in 55 and 20 Alternative Normal Retirement Qualification.
Mr. Hughes stated this was introduced at a previous meeting and the proposed ordinance is
giving firefighters that same retirement options as police officers. Wanda Doyle made a
motion to approve first and second reading of 2016-24. Barry Brown seconded. Discussion:
Mr. Major asked Ms. Schleicher who is serving on the Pension Plan Committee. Ms. Schleicher
responded members include Janice Elliott, William Mosely, and elected officials. Vote was
unanimous, 6-0.
Council, Officials and City Attorney Considerations and Comments
• Jason Buelterman:
a) Gift Card Purchase for Parking Passes. Deferred
b) Apply for State Program for Hwy 80 as Greenway Deferred
Bubba Hughes approached Mayor and Council to introduce Ordinance 26-2016, LDC, Art
15, Soil Erosion, Sedimentation and Pollution Control. Mr. Hughes stated this is an
update, the model ordinance has changed and Tybee Island is the issuing authority. He stated
this will be before the Planning Commission for their recommendations. The City currently has
a buffer ordinance which will not be impacted by the proposed ordinance, 26-2016. Mr. Garbett
as that Mayor and Council be provided a redline version for clarity. Mr. Hughes confirmed. He
stated the City can create a buffer ordinance under the City’s zoning power without regard to
erosion sedimentation control. He recommended not altering what the model Act is on the
erosion sedimentation control due to the City’s historic experience. No Action Required
Wanda Doyle made a motion to adjourn. Barry Brown seconded. Vote was unanimous, 6-
0.
Meeting adjourned at 8:50PM
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_______________________________
Janet Leviner, CMC
City Clerk
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City Council Agenda Item Request
Council Meeting Date for Request: September 22, 2016
Item: To request the City Council’s approval of the City’s internal travel policies and procedures.
Explanation: In an effort to unify the travel practices that the City staff follow regarding travel for
both local and non-local, Finance compiled formal travel policies procedures manual for everyone to
refer to and use. We are seeking the City Council’s approval of the travel policies. The travel policy
manual is included as an attachment with this agenda.
Paper Work: X___ Attached* Already Distributed
Submitted by: Angela Hudson, Finance Director
September 8, 2016 Date given to Clerk of Council
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CITY OF TYBEE ISLAND
TRAVEL POLICIES
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PAGE
APPLICABILITY 1
POLICY STATEMENT 1-2
DEFINITIONS 2-3
TRAVEL PLANNING 4-5
VEHICLE INSURANCE 6
Privately Owned Vehicles 6
Rental Cars 6
Additional Information 6
NON-LOCAL TRAVEL GUIDELINES 7
Transportation 7
Vechile Allowances 7
City Assigned Vehicles 7
Privately-Owned Vehicles Use 8
Air Travel 9
Airport Transportation 9
Airport Parking 9
Taxi/Shuttle Service 9
Car Rental 9
Parking Tolls 9
LODGING 10
MEALS AND INCIDENTALS 11
INCIDENTAL TRAVEL EXPENSES 12
TIPS 12
NON-ALLOWABLE EXPENSES 12
CANCELLATIONS 12
U.S. DEPARTMENT OF TREASURT DEPT & GSA SCHEDULES 13
LOCAL TRAVEL GUIDELINES 13
BUSINESS MEALS 14
TRAVEL FORMS 15
ATTACHMENT I CURRENT REIMBURSEMENT RATES 16
ATTACHMENT II NON-LOCAL TRAVEL GUIDELINES 17
ATTACHMENT III - Employee Travel Authorization Form 18-21
ATTACHMENT IV - Travel Expense\Advance Voucher Form 22
ATTACHMENT V - Travel Claim for Milieage Only Form 23
ATTACHMMENT VI - Certificate of Exemption for Hotel\Motel Excise Taxes Form 24
ATTACHMENT VII - State of Georgia Sales Tax Exemption Form 25-26
TABLE OF CONENTS
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CITY OF TYBEE ISLAND
TRAVEL POLICY SEPTEMBER 8, 2016
This policy is intended to establish uniform standards and regulations governing official travel and to furnish guidelines to those who incur, authorize and/or process travel expenses.
I. APPLICABILITY
The purpose of this policy is to outline the criteria used by the City for reimbursement of travel
related expenses when the travel is for conducting City of Tybee Island business or attending
seminars and education training programs for current employees. This policy on travel applies
to all employees and elected officials. Elected and appointed officials may adopt the policy at
their discretion. When deemed appropriate by the City Manager, this policy shall apply to
prospective employees, interviewees, guest speakers, and others invited to travel to the City
worksite.
II. TRAVEL POLICY STATEMENT
The City will reimburse an individual required to travel on official City business for reasonable
and necessary expenses incurred during said travel that meet the requirements of this policy.
An employee required to travel on official City business must exercise prudent judgement
when making travel arrangements and must seek the more economical means to minimize
travel costs. If the employee does not take advantage of early registration discounts he will be required to pay the difference. If the employee cancels the travel, the employee will be
required to reimburse the City for expenses incurred due to the cancellation.
The use of a rental car will not be authorized unless the traveler can provide written
justification that its use will minimize cost. Travel is authorized only to enable participation in
activities directly related to an employee’s official duties or professional development. Such
activities shall provide clear, valued-added opportunities for the City.
Departments do not have the discretion to be more or less restrictive than these policies.
Department directors are entirely accountable for all travel performed by their staff and as
such, are responsible for ensuring staff adheres to the policies and procedures outlined in this
document.
The employee/traveler is responsible for the following:
1) Submit request for travel on a timely basis after obtaining the appropriate approval.
Comply with all travel policies and procedures.
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�% O b t a i n a l l r e q u i r e d r e c e i p t s , i n c l u d i n g c r e d i t c a r d s a l e s s l i p s , a n d k e e p a n a c c u r a t e r e c o r d f o r e a c h e x p e n s e t o b e c l a i m e d .
�% S u b m i t T r a v e l E x p e n s e R e p o r t F o r m s w i t h i n f i v e b u s i n e s s d a y s a f t e r t h e t r a v e l
i s c o m p l e t e d .
2 ) U s e p r u d e n t j u d g e m e n t a n d s e e k t o m i n i m i z e c o s t w h e n m a k i n g t r a v e l a r r a n g e m e n t s .
�% T r a v e l b y t h e m o s t e c o n o m i c a l m e a n s .
�% E n s u r e t h a t t r a v e l e x p e n s e s a r e r e a s o n a b l e a n d n e c e s s a r y .
I I I . D E F I N I T I O N S
1 ) C o m m u t i n g M i l e a g e :
T o t a l r o u n d t r i p m i l e s t r a v e l e d d a i l y b y a n e m p l o y e e b e t w e e n h i s / h e r
r e s i d e n c e a n d b a s e w o r k l o c a t i o n .
2 ) D e p a r t m e n t D i r e c t o r :
T h e d i r e c t o r o r s e n i o r o f f i c e r o f a d e p a r t m e n t , d i v i s i o n w h o w o r k s d i r e c t
s u p e r v i s i o n o f t h e C i t y M a n a g e r .
3 ) D o m e s t i c T r a v e l :
A n y t r a v e l w i t h i n t h e 4 8 c o n t i g u o u s s t a t e s .
4 ) E m e r g e n c y T r a v e l :
�% E x t r a d i t i o n t r a v e l b y t h e P o l i c e D e p a r t m e n t .
�% P r i s o n e r t r a n s p o r t b y t h e P o l i c e D e p a r t m e n t
�% T r a n s p o r t o f C i t i z e n s b y P a r k i n g S e r v i c e s
�% P a t i e n t t r a n s p o r t b y t h e F i r e D e p a r t m e n t s E m e r g e n c y M e d i c a l
S e r v i c e s .
�% U n s c h e d u l e d e m e r g e n c y r e s p o n s e .
5 ) E m p l o y e e :
A l l c i t y e m p l o y e e s , a p p o i n t e d a n d e l e c t e d o f f i c i a l s
6 ) I n c i d e n t a l E x p e n s e s :
F e e s a n d t i p s g i v e n t o p o r t e r s , b a g g a g e c a r r i e r s , b e l l h o p s , h o t e l m a i d s a n d
t r a n s p o r t a t i o n b e t w e e n p l a c e s o f l o d g i n g o r b u s i n e s s a n d p l a c e s w h e r e m e a l s
a r e t a k e n , i f s u i t a b l e m e a l s c a n b e o b t a i n e d a t t h e t e m p o r a r y w o r k d u t y s i t e s .
( S e e I R S P u b l i c a t i o n 4 6 3 )
2 0 1 6 0 9 2 1 A m e n d e d 2 C i t y C o u n c i l P a c k e t P a g e 2 0 o f 1 9 3 2 0 1 6 0 9 2 1 / j r l
7) Official Travel:
Travel by an employee that is considered essential to the effective operation of
the City. Travel is classified as either local or non-local.
◊ Local Travel – Any travel occurring within 120 road miles of the
employee’s work-site.
◊ Non-Local Travel – any travel beyond 120 road miles of the
employee’s work site.
8) Same Day Travel Non-Local Travel:
Same day travel is travel which does not exceed 120 miles one-way from
the employee’s assigned work location.
9) Travel Advance:
An advance of funds provided to an employee to cover estimated travel
expenses.
10) Travel Authorization:
Written approval to travel on official business for non-local travel. City
travel is authorized based on adequate budget and the estimated cost of
travel being performed by the traveler as follows:
Total cost under $1,200 Immediate Supervisor
Total cost over $1,200 Department Director
Total cost over $2,500 City Manager
Total cost over $5,000 City Council
Travel is Out of State City Council
If there is insufficient budget remaining to fund the travel, it must be authorized by the
Department Director and the City Manager. In addition, all out of State travel must be
approved by the City Council.
11) Travel Authorization Form:
A Travel Authorization Form is used as pre-approval for the traveler to incur
reimbursable and/or travel-related credit card expenses and to obtain a travel advance
for those expenses that cannot be paid via credit card.
12) Travel Expense\Advance Voucher (TEA):
A Travel Expense\Advance Voucher form is used to provide an itemized accounting of
the actual expenses incurred by the traveler. Local and non-local travel expenses are
reported on the respective expense voucher form.
13) Traveler
An individual traveling on official City business.
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IV. TRAVEL PLANNING
An employee required to travel on official City business must exercise prudent judgement
when making travel arrangements and must seek the most economical means to minimize
travel costs. This means that:
• If training is offered at multiple alternative locations, staff should attend the location that
results in the least overall cost to the City.
• The traveler should always request the most economical lodging available (including
requesting the government rate) and may not exceed the maximum amount by location
shown on the GSA website.
• If a City employee is invited by an outside entity to participate in an activity requiring
travel, the traveler should inquire about the availability of travel expense reimbursement.
All travel expense reimbursement shall be paid to the City of Tybee Island.
• The traveler should strive to take advantage of all discounts. If discounts rates are not
taken due to the fault of the traveler, then the traveler may be responsible for the
increased cost at the discretion of the Finance Director.
Fair Labor Standards Act (FLSA) eligible employees may be eligible for compensation for travel
time outside regular scheduled hours in certain situations. For information, please contact the
Human Resources Department.
When two or more employees travel to the same destination, travelers should maximize use of
available group travel discounts, make joint use of taxicabs, and share use of City-owned,
rental (if approved).
A City credit card may be requested to charge allowable travel expenses such as conference
fees, airfares, and lodging.
◊ Itemized receipts are required and are to be submitted with the Travel Expense
Voucher to the Finance Department.
◊ City credit cards are for business use only. Employees may not incur any personal
expenses on the City credit card. The traveler will be subject to disciplinary action
if personal expenses are charged on the City credit card.
◊ City credit cards are not to be used for any expense which was advanced to the
traveler.
The traveler’s department director or designee may authorize a Travel Expense\Advance
Voucher for non-local travel. The following guidelines apply for all approved Travel Expense\
Authorization Voucher requests:
◊ Travel advances must be requested on a Travel Expense\Advance Voucher Form.
◊ Travel advances shall be limited to items such as, estimated personal vehicle mileage, meal per diem and ground transportation.
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�% T h e t r a v e l e r m a y r e c e i v e a n a d v a n c e u p t o t h e t o t a l e s t i m a t e d c o s t ( l e s s a n y a m o u n t p r e p a i d , c h a r g e d o n a c r e d i t c a r d , o r t o b e b i l l e d t o t h e C i t y ) . H o w e v e r , a
t r a v e l a d v a n c e w i l l n o t b e p r o c e s s e d f o r a n a m o u n t u n d e r $ 5 0 .
�% T r a v e l a d v a n c e s w i l l b e i s s u e d n o m o r e t h a n 5 b u s i n e s s d a y s p r i o r t o t h e d a t e o f t r a v e l c o m m e n c e s .
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d o c u m e n t a t i o n , a n d a r e f u n d o f a n y e x c e s s t r a v e l a d v a n c e t o t h e F i n a n c e
D e p a r t m e n t .
V a c a t i o n l e a v e i n c o n j u n c t i o n w i t h t r a v e l m a y b e a p p r o v e d a t t h e d i s c r e t i o n o f t h e d e p a r t m e n t
d i r e c t o r . A d d i t i o n a l c o s t s i n c u r r e d a s a r e s u l t o f a p p r o v e d v a c a t i o n l e a v e i n c o n j u n c t i o n w i t h
o f f i c i a l b u s i n e s s t r a v e l a r e s o l e l y t h e r e s p o n s i b i l i t y o f t h e t r a v e l e r a n d a r e n o t r e i m b u r s a b l e b y t h e C i t y .
2 0 1 6 0 9 2 1 A m e n d e d 2 C i t y C o u n c i l P a c k e t P a g e 2 3 o f 1 9 3 2 0 1 6 0 9 2 1 / j r l
V. VEHICLE INSURANCE
1) Privately-Owned Vehicles
Any privately-owned vehicle (POV) used on City business must be insured to at least
the minimum liability amounts required under the law of the state in which it is
registered. If an employee traveling in a personal vehicle on City business is in an
accident, his/her personal auto insurance would be considered the primary for
property/liability and the City insurance would serve as excess coverage.
The City does not provide comprehensive/collision coverage for damage to an
employee’s POV or its contents.
2. Rental Cars
Any vehicle rented for use on City business must be insured to at least the minimum
liability amounts required by the law of the state in which it is registered. Insurance to
cover claims for damage to another’s property and for bodily injuries should be
purchased as part of the rental agreement. The cost of this liability insurance is a
reimbursable travel expense.
Collision-damage waiver insurance (CDW) is not required by rental car companies and
is not reimbursable by the City. Collision-damage to a rental vehicle attributable to the fault of an employee will be covered by the City’s self-insurance program. However,
any damage not clearly and directly related to the official use of a rental vehicle may
not be covered by the City.
3. Additional Information
All vehicle accidents that occur while on City business must be reported according, to
Human Resources and the Finance Department’s Accounts Payable Clerk immediately.
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VI. NON-LOCAL TRAVEL GUIDELINES
All non-local travel requires prior approval. A completed Travel Authorization Form is required for all non-local travel including trips where credit card is used for any or all expenses. Travel
advances may be requested in conjunction with obtaining department approval.
In no case may one traveler be substituted for another traveler nor may one destination be
substituted for another. If a substitution of traveler and/or destination is required,
departments must re-initiate the travel authorization process with the new traveler or
destination information and cancel the prior Travel Authorization.
In cases of emergency travel, the Travel Authorization and Travel Expense\Advance Voucher
Form must be submitted to the Finance Department within 5 business days of the travel
completion.
1) TRANSPORATION
Employees are required to utilize the most economical mode of transportation when traveling.
If the traveler prefers a particular mode of transportation which is not the most economical,
he/she will be responsible for paying the difference between his/her preferred and the most
economical mode.
A. Vehicle Allowances
When in the best interest of the City, the City may elect to pay a vehicle allowance in lieu
of providing a vehicle. Selected employees who are not assigned a City vehicle, but who
frequently travel and use their private vehicle to conduct business within and around the
City limits and for Non-local travel are provided a taxable monthly car allowance of $150
per month via their payroll check.
These employees are not allowed to receive a mileage reimbursement when use of their
private vehicle for under any circumstances during any month in which a car allowance is paid. These employees must use their private vehicle at all times when conducting
business for the City within the City limits or when traveling out of town. Employee
receives a car allowance on a fiscal year basis. The vehicle allowances are reviewed annually by the Finance Director to ensure cost effectiveness.
No vehicle allowance will be started, modified or ended without the City Manager’s written
approval. B. City Assigned Vehicles
If the City has assigned a vehicle to an employee, the employee shall use that vehicle to
conduct City to travel within the City limits and outside of the City limits to conduct City business or travel out of town to attend seminar and educational training programs. The
assigned vehicle should only be used for out of town travel (50 or miles), if the vehicle is
deemed mechanically safe to drive. If the vehicle is not mechanically safe for out of town travel, before using a privately owned vehicle, check with your supervisor to assure that
another City-owned vehicle is not available or is impractical to use.
When traveling in a City owned vehicle, employees should use the City fuel facilities to put gasoline in the vehicles to eliminate the need to purchase gasoline while traveling outside
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of the City limits but within the Chatham City area. Employees should only re-fuel from
private gas station facilities when traveling from out of town. When fuel is purchased from
a gas station, the cost of gas (with receipts) will be a required part of the employee’s
expense report. The employee will be assigned a WEX fuels card to purchase fuel while
traveling out of town in a City owned vehicle.
C. Privately-Owned Vehicle Use
The City will reimburse any current employee who is on the payroll or current elected
official when his/her vehicle is used for official City business based on the actual
documented mileage driven. The Department Director must approve the use of a privately-
owned vehicle if a City owned vehicle is available. See Attachment 1 for reimbursable
mileage rates. If the employee chooses to use a privately owned vehicle even though a
City vehicle is available, the employee will not be reimbursed for travel mileage.
The rate of the reimbursement shall be the current mileage rate used by the United States Department of Treasury/Internal Revenue Service. A completed Travel Expense\Advance
Form or Mileage Reimbursement Form must be approved by the employee’s supervisor
prior to processing by the Finance Department. This rate will apply to travel within and
outside of the corporate limits of the City. The City will not make reimbursements based
on actual gas charges/gas receipts.
D. Air Travel
• Air travel is required to be the lowest available coach rate.
• The original passenger receipt is required for all trips, including pre-paid tickets.
• When making travel arrangements via the internet, travelers are required to print
out the flight confirmation and receipt information and submit with the expense
voucher.
• If for any reason a receipt is not automatically issued for air travel, it is the
traveler’s responsibility to request and obtain a receipt from the airline.
E. Airport Transportation
Use the least expensive alternative to get to and from the airport. Hotels often provide a
free hotel shuttle, use it. Commercial limos are generally the most economic means of
transportation from airports to downtown areas or to local hotels. Use a taxi if you are
sharing a ride with other people. Car rentals must be approved in advance in writing by
the City Manager. Save your receipts to submit with your Travel
Expense\Advance Voucher Form.
F. Airport Parking
If traveling from the Savannah-Hilton Head Airport, have someone take you to the airport
if possible. Other wise use long-term parking or a less expensive alternative such as park
and rides, if safe. Save your itemized receipts to submit with your Travel
Expense\Advance Voucher Form.
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G. Taxi/Shuttle Service
• Employees are encouraged to use any courtesy transportation available at the
travel destination.
• Taxi and shuttle transportation services to and from the airport (including a
maximum 15% gratuity) are reimbursable. Receipts are required.
• Taxi and shuttle transportation services between lodging and business locations
(including a maximum 15% gratuity) are reimbursable. Receipts are required.
• Costs incurred for transportation between lodging or business locations and restaurants are the responsibility for the traveler. The per diem amount provided
for incidental expenses may be used to cover these costs as outlined in the
definitions section of this document. No additional reimbursement of these costs is
authorized.
H. Car Rental
• Car rental may be authorized by the City Manager, for official business use only,
provided a written justification has been supplied based on business necessity, cost
effectiveness and/or efficiency.
• Car rental charges will not be reimbursed if shuttle service is available and no
business necessity exists for a rental vehicle.
• If approved, car rentals may be made through commercial rental car companies.
Travelers must select the most economical company and type of vehicle available.
• Individuals who are traveling and working together are expected to use the same
car unless it is clearly impractical to do so.
• Travelers are to acquire any commercial rate or government discounts available when the vehicle is rented.
• Employees utilizing a rental vehicle while traveling on City business are to purchase
the liability endorsement offered by the rental company.
• The traveler must ensure that the rental vehicle is refueled before returning the
vehicle to the rental contractor to avoid costly refueling charges. The City will only
reimburse the rental company refueling charges if the fuel prices are comparable
with gas stations in the area.
• The City will only reimburse charges for rental, liability insurance and taxes.
Optional charges for items such as satellite radio, global positioning system (GPS)
and collision insurance will not be reimbursed.
• The traveler must submit original gas receipts, written approval from the
department director, and the original rental car receipt as documentation with the
expense report.
I. Parking & Tolls
Parking and tolls are reimbursable expenses. Travelers should always use the most
economical parking option available. Valet parking is reimbursable when this is the only
available parking option. Receipts are required and must be submitted with the travel
expense voucher.
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2) LODGING
The City shall reimbursement employees for hotel lodging costs only when traveling
greater than 120 miles or more from Tybee Island unless travel is for training or a
conference lasting 2 or more days. The City will pay up to the per diem lodging rate for
the specific dates of travel as prescribed in the federal government schedule as shown on
the U.S. General Services Administration (GSA) website at: www.gsa.gov/perdiem. Lodging
expenses must be based upon GSA per diem rates except for conference hotels. If the
employee is attending a conference, he\she will be allowed to exceed the GSA lodging rates in order to stay in the conference hotel. Only the actually lodging costs will be
reimbursed, and a reasonable “safe arrival” telephone call home for 3 minutes or less is
allowed. Hotel reservations should be at the most economic available.
For hotels/motels in Georgia, you are eligible for an exemption from the Sales Tax and the
Hotel/Motel Tax. A city check must be issued payable to the facility to get these sale tax
exemptions at some establishments. Specific forms must be completed and submitted to the hotel upon checking in in order to receive the exemptions. Use of a City credit card or
a City check made payable to the lodging facility is required to receive exemption from the
State of Georgia sales tax and local hotel/motel tax. The forms necessary to receive the
hotel/motel excise tax exemption and Georgia sales tax exemption are known as the following:
(a) Form ST-5 (Rev. 9/2014): State of Georgia Sales Tax Certificate of Exemption (b) Form Tybee-HM: Hotel/Motel Tax Exemption Form
The traveler will obtain an original itemized lodging receipts/statement, which will be
submitted with the proper travel expense voucher when the employee returns to work.
Sales tax and hotel/motel tax exemption forms should be completed and provided to the
lodging facility upon check-in. Save your itemized receipts to submit with your
Travel Expense\Advance Voucher Form.
The City will pay or the traveler will be reimbursed for daily room charges, taxes that the
facility would not exempt and hotel parking fees. Items on the hotel statement which will
not be reimbursed are meals (covered by daily per diem), personal expense items such as cleaning or laundry, alcoholic beverages charges, recreation facilities use charges, movies,
and personal phone calls.
Depending on travel arrangements, the City may pay or reimburse the traveler for a
maximum of one day lodging prior to the start of a conference, seminar or meeting and
lodging through and including the last day of the conference, seminar or meeting. Any
additional lodging will be at the expense of the City employee unless documentation is presented that the additional lodging is a result of extended City business.
No payment or reimbursement shall be authorized for lodging provided by a Training
Facility at no cost to the traveler.
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3) MEALS AND INCIDENTALS
The City will pay no more than the current United State Department of Treasury\ Internal
Revenue Service, GSA per diem rate per day on meals and incidentals is based on the
travel locations, please remember to save your itemized receipts for other costs such as
taxi cabs. This daily amount is intended to cover the cost of meals including tax and tip as
well as other incidental expenses. All M&IE rate information can be accessed directly at
the website provided.
◊ Domestic travel destinations: follow the M&IE per diem schedule prescribed by the
U.S. General Services Administration (GSA) available via website
at: www.gsa.gov.perdiem.
◊ Travelers are not required to obtain receipts for meals. If an elected official
requests M&IE per diem that exceeds the federal M&IE per diem rate, the official
must submit receipts or the reimbursement will be taxable according to the IRS
regulations.
◊ On the travel departure and return days, 75% of the M&IE per diem will be reimbursed to the traveler.
◊ Travelers will be required to deduct from the M&IE per diem the amount (as
determined on the appropriate federal schedule) of any meal provided to the
traveler without cost. Meal deduction schedules can be accessed as follows:
Domestic travel destinations: See Attachment 1 or via the U.S.
General Services Administration (GSA) website
at: www.gda.gov/perdiem.
Employees on Same Day Local Travel will not receive M&IE per diem.
When domiciled at a Training Facility where meals are provided the
per diem allowance will be paid at the amount of the cost of the
training facility meals plus $5 for incidental expenses.
No alcoholic drinks are to be charged to city credit cards, remember to ask for a separate check from the bar and pay this yourself. Receipts for lodging expense are required. If full
meals (not continental breakfast) are provided as a part of your seminar, educational
program or event, the City will not pay a per diem for those meal periods. The 1st and last
day of travel per diem is reimbursed at 75% of the M&IE per diem. Reimbursement for meals shall be based on the following:
Breakfast - Travel must begin before 6:00 am – unless you are already out of town
Lunch - Travel must begin before 10:00 am – unless you are already out of town Dinner - Travel must end after 6:00 pm – unless you are already out of town
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4) INCIDENTAL TRAVEL EXPENSES
The following expenses incidental to the travel of the traveler may be included as
an expense qualifying for a reimbursement:
a. Taxi fare/limousine service (Receipt required),
b. Car rental when it can be demonstrated that this option is more cost
effective than other type transportation (Receipt required),
c. Ferry fares; and bridge, road and tunnel tolls (Receipt required),
d. Storage and parking fees (Receipt required),
e. Telephone and communication expenses for business purposes only, except
when on an overnight travel status, one personal call per day is allowed, but
not to exceed $2.00 per day, and
f. Reasonable tips for transportation of baggage, not to exceed one dollar per
bag per transfer.
5) TIPS
Tipping is generally necessary for food, transportation, and some hotel services.
Some helpful hints on tips are:
• Meals - 15 - 20%
• Limos - 10%
• Taxis - 0 - 10%
• Bellhops- -$2 - 3
Don't be extravagant. If you wish to be a big tipper, use your own money.
Save your receipts to submit with your Travel Expense\Advance Voucher
Form.
6) NON-ALLOWABLE EXPENSES
Some expenses you may incur that the City will not reimburse you for could
include:
• Traffic and parking violations
• Alcoholic beverages
• Expenses of spouse, children, etc.
• Golf, tennis, etc. even if not included on the conference registration form
• Entertainment expenses
• Hotel movies
If you inadvertently charge a personal expense to your credit card, attach your
personal check to the expense report for payment of the charge. The check will be
processed as a partial payment on the card.
7) CANCELLATIONS
Traveler will reimburse the City for expenses related to travel cancellations.
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VII. U.S. DEPARTMENT OF TREASURY DEPT. & GSA SCHEDULES
Per Diem rate are based on the Federal General Service Administration schedule and
will be changed as the IRS and GSA change their rates. Refer to Attachment No. 1 for
the current reimbursement rates.
VIII. LOCAL TRAVEL GUIDELINES
Travel within 120 miles one way of the workplace is considered local and overnight
stay is not allowed unless the traveler is attending a training academy for two or more
consecutive days.
1) No Overnight Stay
a. Travelers who are required to travel for their job duties and do not
stay overnight will not receive per diem for meals and incidental
expenses.
b. Lunch reimbursement – Out of City lunch may be reimbursed in an
amount not to exceed $12 (including meal, tax and tips) if receipts
are submitted.
c. Dinner Reimbursement for Out of City travel
A dinner reimbursement may be provided for local travel under the
following circumstances:
• Event ends after 7:00 p.m., or
• The employee is required to attend a formally scheduled
evening meeting, such as a public hearing, meeting of the
council, council committee, authority, or civic organization.
• A receipt must be submitted and reimbursement will not
exceed $22 (including meal, tax and tips)
d. Mileage
• An employee using a privately-owned vehicle who is required
to report to a work site other than his or her regularly
assigned location or travels from the regularly assigned
location to another location, may request reimbursement for
travel mileage. See Attachment 1for the reimbursable mileage
rates.
• Reimbursable travel mileage is calculated as the mileage
difference between the miles traveled to the alternative work
site (round-trip) less the daily commuting mileage traveled by
the employee between residence and base work location.
Example:
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20 – total miles traveled to Police Department
26 – total daily commuting miles traveled by employee
6 – total reimbursable travel mileage
• When two or more employees share a vehicle, the
reimbursable travel mileage may be claimed by only the
employee who operated his or her personal vehicle.
IX. BUSINESS MEALS
Elected officials and the City Manager, during the normal course of performing their
duties, may provide meals for representatives of other governmental agencies or other
persons in order to effectively execute their City responsibilities and may be authorized
reimbursement for expenses associated with such meals. Also, an employee attending
a local function as a City representative may be authorized reimbursement for a meal
but only three of such functions would be allowed per employee per year. This
expense is covered by the actual cost basis and the following documentation is
required for reimbursement.
a. A copy of the itemized meal receipt. Alcoholic beverages are not
reimbursable meal expenses.
b. A description of the business purpose of the meal(s), and an explanation of
its necessity to the City.
c. A list of all persons, including other City employees, who were in
attendance.
d. Additionally, employees should be prepared to identify and justify the need
for the meal in relation to their responsibilities as a City employee.
If the employee is in a travel status and is receiving per diem, the business related
meal will be deducted from the employee’s per diem based on the meal rates in
Attachment 2.
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X. TRAVEL FORMS
Within five (5) working days of returning from a trip, you must submit the “Travel
Expense\Advance Voucher Form” (see Attachment IV) to the Finance Department with
any necessary receipts attached. Instructions for completing the expense report are
included on the attached form. Take it with you and fill it out as you go.
1) Form Tybee TEA: Travel Expense\Advance Voucher Form:
Use this form if any of the following apply:
Travel expenses include meals, lodging, personal vehicle mileage and
incidental costs.
Travel cash advance required.
City Credit Card required.
2) Form 2016-ETAF: Employee Travel Authorization Form
Get approval before beginning travel and use this form if any of the following
apply:
Travel expenses are to be over $1,000.
Travel expenses are to be over $2,500 (requires City Manager’s
approval)
No Travel budget amount Available (requires Department Director
and City Manager’s approval).
City Credit Card required from the Finance Department
Out of State travel (requires City Council approval)
3) Form ST-5 (Rev. 9/2014): State of Georgia Sales Tax Certificate of Exemption
Use this form to receive exemption from paying the State of Georgia 6%
sales taxes for all business related acquired goods and services.
4) Form TYBEE-HMTAX: Certificate of Exemption of Local Hotel/Motel Excise
Tax
Use this form to receive to receive exemption from paying local hotel/motel
excise taxes charged by lodging facilities.
5) Form Tybee Mileage Use this form to report local mileage
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Catergory
Mileage
(use of privately-owned vehicle) Note: Rate will change as
Federal rate changes without
further action from City Council
Location Savannah Athens Atlanta Augusta Jekyll Island
M&IE 59$ 59$ 69$ 59$ 64$
Breakfast 13$ 13$ 16$ 13$ 15$
Lunch 15$ 15$ 17$ 15$ 16$
Dinner 26$ 26$ 31$ 26$ 28$
Incidentals 5$ 5$ 5$ 5$ 5$
First & Last
Day of
Travel 44.25$ 44.25$ 51.75$ 44.25$ 48.00$
Miscellaneous Expenses
Location Savannah Athens Atlanta Augusta Jekyll Island
Lodging 108$ 93$ 138$ 97$ $118 - $157
Travel Advance $50 Minimum
Lodging
Note: Rates will change as
Federal/GSA rates changes
without further action by the City Council.
(1) Exception: The City will
honour lodging rates offered by
conferences
Reimbursement Rate/Requirement
$.54 cents per mile
(1) For Domesstic Travel - by the U.S. General Service
Administration. This table provided the breakdwon of individual
meal rates for each M&IE. See www.gsa.gov/perdiem
(2) 75% of applicable per diem rate on departure and return days.
(3) No per diem is authorized on Same day Local Travel
Refer to Attachment 2 for Allowable Miscellaneous Expenses
Up to U.S. Department of Treasury/IRS and GSA M&IE per Diem for
travel destination similarly prescribed as follows:
For Domestic Travel - by the U.S. General Service Administration.
See www.gsa.gov/perdiem.
CURRENT REIMBURSEMENT RATES
Effective: Date September 8, 2016
ATTACHMENT 1
CITY OF TYBEE ISLAND
Up to U.S. Department of Treasury/IRS and GSA M&IE per Diem for
travel destination similarly prescribed as follows:
Meals & Incidental Expenses -
(M&IE),
including taxes and tips Note: Rates will change as
Federal rates changes without
further action by the City
Council
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ATTACHMENT II
Non-Local Travel Guidelines
Effective: Date Adopted by
City Council
Allowable Miscellaneous
Expenses
Miscellaneous Expenses Not Covered
or Not Allowable
Incidental Expenses
(Included in M&IE allowance)
No receipts required
Official telephone calls, faxes, etc. Personal telephone calls, faxes, etc.
Fees and tips given to porters, baggage
carriers, bellhops, hotel maids
Baggage expenses for traveler:
Airline baggage fee for traveler's first bag
(Additional baggage fee must be approved
in advance by Department Director
Baggage fees for additional personal baggage
(without prior approval) or excess weight fees Transportation between places of lodging
or business and places where meals are
taken, if suitable meals cannot be obtained
at the lodging or business location; parking
charges for offsite meals.
Expenses for transport and storage of
City property used for official business
including excess baggage charges
Expenses for transport and/or storage of
traveler's personal property
Use of computers, printers, and scanners
for official business Personal use of computers, printers, and
scanners
Internet charge if used for official business Internet charges for personal use
Mandatory hotel/resort fees such as
energy surcharge or other mandatory
room charges
Hotel fees that are not mandatory such as the
following:
> Newspaper
> Cable charge or movies on demand
> Mini-bar and/or alcoholic beverages
Lodging taxes (limited to the reimbursable
lodging costs) Lodging taxes that exceed the reimbursable
lodging costs
Laundry and dry cleaning charges
Other Non-Allowable Miscellaneous Expenses:
> Lost or stolen articles
> Damage to personal vehicles, clothing or other
items
> Services to gain entry to a locked vehicle
> All expenses related to the personal
negligence of the traveler
> Entertainment expenses
> Towing charges > Expenses for children, spouses, and
companions while on official travel
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ATTACHMENT III
EMPLOYEE TRAVEL AUTHORIZATION FORM
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EMPLOYEE TRAVEL AUTHORIZATION FORM
2016-ETAF
Purpose & Use: All out-of-state/country travel requires prior authorization. This form is provided in
accordance with the City of Tybee Island’s Travel Policy (refer to Travel Authorization section). Its use is
intended for employee travel requiring prior authorization; most generally this form will be required for prior
authorization of out-of-state/country travel without a cash advance.
Note: All out-of-state/country travel requires prior authorization from the employee’s department, City
Manager and City Council. For purposes of this form, out-of-country is defined as overnight travel to any
destination other than the 48 contiguous states. This form should be completed and included as a
City Council’s agenda item when an employee is requesting the council’s approval to travel out of
state or country.
Instructions:
Form is intended to be completed and submitted for approval by the employee who will be traveling.
Form must be approved by the authorized individual(s) prior to any travel and/or commitment of
funds; prior authorization is required even when there is expected to be no direct cost to the City
(e.g., third-party payment).
Whether approved or disapproved, the completed form should be returned (or notification provided)
to the requesting employee.
If approved, copies of the completed form and all required receipts must be retained as supporting
documentation for any associated payments and/or employee expense reimbursements.
Business Purpose (form field): Use these definitions to select the 1 category that best describes the
reason for travel;
Employee exchange program: Travel & expenses related to foreign exchange program;
Conference: Travel & expenses to attend a conference, seminar, convention, trade show, etc.;
Construction-Repair-Maintenance: Travel & expenses related to the construction, repair,
maintenance, etc. of City owned, occupied or maintained assets;
Economic Development: Travel & expenses related to the securing of revenue, issues directly
impacting revenue, promoting economic vitality & growth, etc.;
General Expense (Other): Travel & expenses that do not fit any of the other definitions;
Legal-Law Enforcement: Travel & expenses related to legal proceedings, law enforcement
investigations, transporting of individuals in City custody, etc.;
Legislator: Restricted for Legislator use only;
Meeting: Travel & expenses to participate in a meeting (note: Meetings are generally less formal and
smaller scale in terms of agenda, participants and duration than Conferences);
Committee related: Travel & expenses related to City Council established committees;
Shopping: Travel & expenses for out of town travel to pick up capital assets such as Fire Engine,
vehicle, etc.
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Training: Travel & expenses related to receiving or delivering formal training, education or instruction;
Explanation of Travel (form field): Provide additional information (e.g., name of convention, type of
training, etc.) to enhance the approver’s evaluation of the request.
Expenses (form field): Provide an estimate of all expected allowable travel expenses and indicate
whether the expense will be (1) Reimbursed to the Employee, (2) Prepaid by the Department
(direct vendor payment, charged to P-Card, etc.) or (3) Paid by a Third-Party* (direct vendor
payment, reimbursement to department, provided at no cost/fee waived, etc.).
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BUSINESS PURPOSE (Check one):Conference Legal-Law Enforcement Meeting
Repair-Maintenance Training Economic Development Legislator
General Expense/other Shopping Employee-exchange program Committee related
Est. Cost Est. Cost
Employee Reimb. Employee Reimb
Dept. Prepaid Dept. Prepaid
Third-party Third-party
Employee Reimb. Employee Reimb
Dept. Prepaid Dept. Prepaid
Third-party Third-party
Employee Reimb. Employee Reimb
Dept. Prepaid Dept. Prepaid
Third-party Third-party
Employee Reimb. Employee Reimb
Dept. Prepaid Dept. Prepaid
Third-party Third-party
DATE
**********************************************************************************************************************************
DATE
EMPLOYEE NAME:
EXPLAINATION OF TRAVEL (attach additional information as necessary)
EMPLOYEE ID
DEPARTURE DATE
RETURN DATE
DESTINATION (City, State/Country)
POSITION TITLE
APPROVED
Other Expense
DEPARTMENT
DATE
PRINTED NAME & TITLE
SIGNATURE
Registration Fee
DISAPPROVED
EXPENSES Payment Method EXPENSES Payment Method
Airfare
Mileage (personal vehicle)
Rental Vehicle
DEPARTMENT HEAD (or Designee) AUTHORIZATION
Other Transportation
SIGNATURE
APPROVED DISAPPROVED
EMPLOYEE TRAVEL AUTHORIZATION FORM
FORM 2016-ETAF
CITY MANAGER AUHORIZATION for OUT-OF TOWN OR COUNTRY TRAVEL
TOTAL ESTIMATED COSTSImportant: When applicable, complete "Authorization of
Employee Expenses to be Paid by a Third-Party Organization
EMPLOYEE CERTIFICATION
By signing below, I certify the requested travel is appropriate and necessary for conducting official City business, and agree to comply with
the City of Tybee Island's Travel Policy.
SIGNATURE
Lodging
Meals
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ATTACHMENT IV
TRAVEL EXPENSE\ADVANCE VOUCHER FORM
Name:______________________________________Travel From:___ Travel To
(Date)(Date)
Per Diem Rates for Meals:
Per Diem Rate Per Diem Rate Per Diem RateLocation(Athens, Augusta)(Atlanta)(Jekyll Island)
Breakfast $13.00 $16.00 15.00$
Lunch $15.00 $17.00 16.00$
Dinner $26.00 $31.00 28.00$
Incidentals $5.00 $5.00 5.00$ Daily Total $59.00 $64.00 $64.00
Meals
Depart Return Breakfast Lunch DinnerDateTime Time Location Amount Location Amount Location Amount Total 0.00 0.00 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total 0.00
Lodging Purpose of Trip
From To Location Daily Rate # Days Total From To
Total
Personal Vehicle Mileage
Date Origin Destination Begin Mi End Miles (Personal) (Commute)City Miles
0 0 0
0 0
0 0
0 0
# City miles 0.00
MILEAGE 0.54 0.00
Miscellaneous (Parking, Tolls, Commercial transportation, Registration fees)
Date $Amount
0.00
0.00
0.00
Total 0.00
Total Meals 0.00
Total Lodging 0.00
Total Business Mileage 0.00
I do solemnly swear, under criminal penalty of a felony for Total Misc. Expenses 0.00
false statements, that the above statements are true and I =Total Travel Expense 0.00
have incurred the described expenses in the discharge of Less Travel Advance 0.00
my official duties for the City.Less City Credit Card Charges 0.00
Amount due to/from employee 0.00
Travel & Related Line Item
Employee Signature_______________________________ Date_______________
Approver Signature _______________________________ Date_______________
Description
Budget Line Item:_____________________________________
Description
Points Visited
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ATTACHMENT V
TRAVEL CLAIM FOR MILEAGE ONLY FORM
TODAY'S DATE
FOR PEROID FROM:TO:
DATE PLACE LEFT PLACE ARRIVED MILES
Less
Commute Net Miles DATE PLACE LEFT PLACE ARRIVED MILES
Less
Commute Net Miles
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Type or print information requested below:0
EMPLOYEE NAME:0.54
-$
DEPARTMENT NAME:
I certify that all of the mileage information is accurate:
EMPLOYEE SIGNATURE:APPROVED BY SIGNATURE:
DATE OF SIGNATURE:DATE APPROVED:
TOTAL DUE CLAIMANT
0
TRAVEL CLAIM FOR MILEAGE ONLY
TOTAL MILEAGE
MILEAGE RATE PER MILE
0
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ATTACHMENT VI
CERTIFICATE OF EXEMPTION OF LOCAL HOTEL/MOTEL EXCISE TAXES FORM
CITY OF TYBEE ISLAND, GA
STATE OF GEORGIA
CERTIFICATE OF EXEMPTION OF LOCAL HOTEL/MOTEL EXCISE TAX
Georgia law authorizes an exemption from local option excise tax on rooms, lodgings and accommodations for Georgia government employees traveling on official business.
Official Code of Georgia Annotated Section 48-13—51 (a)(1) “…no tax shall be levied as provided in this code
section upon the fees or charges for any rooms, lodgings, or other accommodations furnished for a period of
one or more days for use by Georgia state or local government of officials or employees when traveling on
official business.”
CERTIFICATION This is to certify that the lodging obtained on the dates identified below was required in the discharge of my
official duties for the City of Tybee Island, GA, 403 Butler Avenue (P. O. Box 2748), Tybee Island, Georgia
31318 and qualifies for exemption for the local hotel/motel excise tax under Official Code of Georgia Annotated
Chapter 48-13-51 (as amended by Act 621, Georgia Law, April 2, 1987).
Signature of Official or Employee__________________________________________
Date_________________________________________________________________
PRINT OR TYPE Name of Official or Employee___________________________________________________________
Title of Official or Employee____________________________________________________________
City of Tybee Island, 403 Butler Avenue, (P.O. Box 2749), Tybee Island, GA 31328
Accounting/Finance Office Contact:______________________________ Phone No. (912) 472-5024
Name of Public Accommodation:________________________________________________________
Date(s) of Lodging _____________________________ to ____________________________
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ATTACHMENT VII
STATE OF GEORGIA SALES TAX EXEMPTION FORM
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City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: 9.22.16
Item: T-Mobile Lease Amendment – This lease is an amendment to the existing T-Mobile lease for equipment
located on the water tank at 111 Butler Avenue and will increase the monthly income of $3,118 by 5% to
$3,274/month due to the additional requested equipment.
Explanation: 505-00-38-1002 Tower Space Revenue
Budget Line Item Number (if applicable): Paper Work: __X___ Attached*
______ Audio/Video Presentation**
* Electronic submissions are requested by not required. Please email
to jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting.
NOTE: Request will be postponed if necessary information is not provided.
Submitted by: Diane D, Schleicher
Phone / Email: dsch@cityoftybee.org
Comments:
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STATE OF GEORGIA
COUNTY OF CHATHAM
FIRST AMENDMENT TO WATER TOWER ATTACHMENT LEASE AGREEMENT
THIS FIRST AMENDMENT TO WATER TOWER ATTACHMENT LEASE AGREEMENT
(“Amendment”) is entered into on the _____ of ____________, 2016 (the
“Effective Date”), between The City of Tybee Island (“Landlord”) and SunCom
Wireless Property Company, LLC, successor in interest to Triton PCS Property
Company LLC (“Tenant”) (collectively, the “Parties”).
Whereas the Parties entered into a Water Tower Attachment Lease Agreement
dated August 11, 1999 (“Lease”) with respect to a Water Tank located at 111
Butler Avenue, Tybee Island, GA 31328;
Whereas, Landlord and Tenant desire to amend the Lease to allow Tenant to
modify Tenant’s existing Communications Equipment; and
Whereas, Landlord and Tenant, in their mutual interest, wish to amend the Lease
as set forth below.
1. Equipment. The new loading of Tenant’s Communications Equipment on
the Water Tank shall be as described in the attached Exhibit A
(Construction Drawings).
2. As of the Effective Date, monthly rent shall be increased by five percent
(5%) to compensate Landlord for the increased loading due to installation
of additional equipment on the Water Tank.
3. Due to Tenant and AT&T being located on the same mount and both
installing additional equipment, Tenant shall be responsible for working
with AT&T to ensure there will be no interference now as well as in the
future.
4. Miscellaneous. Except as expressly modified herein, the terms and
provisions of the Lease remain in full force and effect and are ratified and
confirmed. To the extent there is any conflict between the terms and
20160921Amended2CityCouncilPacket Page 46 of 193 20160921/jrl
conditions of this Amendment and the terms and conditions of the Lease,
the terms and conditions of this Amendment will govern and control.
Unless otherwise defined herein, capitalized terms used in the Amendment
will have the same meaning such terms are given in the Lease.
EXECUTED as of the date, or later of the dates, set forth in the respective
acknowledgements of the Parties hereto.
LANDLORD: City of Tybee Island
By:_____________________________________
Printed Name:____________________________
Title:___________________________________
WITNESS: ______________________________________
_______________________________________
Printed Name
WITNESS: _______________________________________
________________________________________
Printed Name
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TENANT: SunCom Wireless Property Company, LLC
By:_____________________________________
Printed Name: David Seale
Title: Director, Network Engineering & Operations
WITNESS: _______________________________________
PRINTED NAME: ________________________________________
WITNESS: _______________________________________
PRINTED NAME: ________________________________________
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Exhibit A
See Attached Construction Drawings
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TMobileAPPLICANT:CONSTRUCTION SUBMITTAL:T-1 COVER SHEETC-1 OVERALL SITE PLANC-2DEMO PLAN C-3 ENLARGED SITE PLANC-4 FULL ELEVATIONSC-5EQUIPMENT DETAILSRF-1RF DESIGNG-1GENERAL NOTES12.500' NAVD88ELEVATION:8SV0943A4-0004-02-001111 BUTLER AVETYBEE ISLAND, GA 31328LAT:N 32° 00' 39.93" (32.011091)LONG: W 80° 50' 31.02" (-80.841949)TYBEE ISLANDLOCATOR MAPAPPLICABLE CODESSITE INFORMATIONPROJECT LOCATIONSCALE: NTSFROM THE T-MOBILE JACKSONVILLE OFFICE:1.HEAD WEST ON AC SKINNER PKWAY (0.5 MI)2.TURN RIGHT ONTO BELFORT RD (1.8 MI)3.TURN RIGHT ONTO TOUCHTON RD (0.1 MI)4.AT THE TRAFFIC CIRCLE, CONTINUE STRAIGHT TO STAY ON TOUCHTON RD (0.3 MI)4.AT THE TRAFFIC CIRCLE, CONTINUE STRAIGHT TO STAY ON TOUCHTON RD (0.3 MI)5.TURN LEFT ONTO FL-115 N / SOUTHSIDE BLVD (3.5 MI)6.KEEP LEFT TO CONTINUE ON FL-113 N (2.9 MI)7.MERGE ONTO I-295 N (3.5 MI)8.KEEP LEFT TO STAY ON I-295 N (6.4 MI)9.TAKE EXIT 35B FOR I-95 N TOWARD SAVANNAH (0.5 MI)10.MERGE ONTO I-95 N (118 MI)11.TAKE EXIT 99A TO MERGE ONTO I-16 E TOWARD SAVANNAH (7.9 MI)12.KEEP LEFT TO STAY ON I-16 E (0.3 MI)13.KEEP LEFT AT THE FORK TO STAY ON I-16 E, FOLLOW SIGNS FOR I-16 E /MONTGOMERY ST / DOWNTOWN (0.6 MI)14.TAKE EXIT 167B FOR MONTGOMERY ST TOWARD SAVANNAH / CIVIC CENTER /DOWNTOWN (0.3 MI)15.MERGE ONTO MONTGOMERY ST (338 FT)16.TURN RIGHT ONTO W LIBERTY ST (0.8 MI)17.TURN LEFT ONTO RANDOLPH ST (0.2 MI)18.TURN RIGHT ONTO E PRESIDENT ST (2.4 MI)19.CONTINUE ONTO ISLANDS EXPY (2.5 MI)20.LEFT AT THE FORK, FOLLOW SIGNS FOR US-80 E AND MERGE ONTO US-80 E . ISLANDSEXPY (11.2 MI)SITE IS ON THE RIGHTEST. TIME: 2 H 44 MINS.EST. MILEAGE: 165 MI16°SITE NAME:SITE NUMBER:ADDRESS:SITE NAME:TYBEE ISLANDPROPOSED CO-LOCATION ON EXISTING WATER TANKPARCEL ID:PROJECT COORDINATES:SHEET TITLE:SHEET NUMBER:COVER SHEETT-1T-MOBILE WEST LLC7025 AC SKINNER PARKWAYJACKSONVILLE, FL 32256-6932SITE NUMBER:8SV0943ASTRUCTURE TYPE:153' WATER TANKMARKET:JACKSONVILLELIST OF DRAWINGSCONTACT INFORMATIONAPPROVALSSCOPE OF WORK- GEORGIA BUILDING CODE- INTERNATIONAL BUILDING CODE 2012 ED., WITH GA AMENDMENTS- INTERNATIONAL FIRE CODE 2012 ED., WITH GA AMENDMENTS- NATIONAL ELECTRIC CODE 2014 ED., WITH GA MODIFICATIONS(NFPA 101, 2012 ED.)- CITY AND COUNTY ORDINANCESCITY OF TYBEE ISLANDTOWN HALL, PO BOX 2749TYBEE ISLAND, GA 31328866-786-4573PROPERTY OWNER:ARCHITECT/ ENGINEER:DON CUSHING ASSOCIATES, INC.107 SE WASHINGTON ST, SUITE 265PORTLAND, OR 97214CONTACT: 503-387-5331SURVEYOR:N/AGEORGIA POWERPOWER:AT&TTELCO:THE WIRELESS COMMUNICATIONS FACILITY IS NOT INTENDED FOR HUMAN OCCUPANCYTHIS FACILITY DOES NOT REQUIRE POTABLE WATER AND WILL NOT PRODUCE ANYSEWAGETHE SCOPE OF WORK CONSISTS OF MODIFYING THE (E) WIRELESS SITE:·REMOVE AND/ OR RELOCATE EXISTING T-MOBILE ANTENNAS AND EQUIPMENT FROMTEMPORARY MONOPOLE TOWER·INSTALL (3) NEW DUAL BAND ANTENNAS ONTO EXISTING WATER TANK·INSTALL (3) NEW QUAD BAND ANTENNAS ONTO EXISTING WATER TANK·INSTALL (3) NEW COVP UNITS ONTO EXISTING WATER TANK·INSTALL (3) NEW FXFC UNITS ONTO EXISTING WATER TANK·INSTALL (3) NEW FHFB UNITS ONTO EXISTING WATER TANK·INSTALL (3) NEW HYBRID CABLES·INSTALL (3) COVP UNIT WITH GROUND EQUIPMENT·INSTALL NEW MODULES AND EQUIPMENT INSIDE EXISTING EQUIPMENT CABINET9331 E FOWLER AVETHONOTOSASS, FL 33592THIS DRAWING IS COPYRIGHTED AND IS THE SOLEPROPERTY OF THE OWNER. IT IS PRODUCED SOLELYFOR USE BY THE OWNER AND ITS AFFILIATES.REPRODUCTION OR USE OF THIS DRAWING AND/ORTHE INFORMATION CONTAINED IN IT IS FORBIDDENWITHOUT THE WRITTEN PERMISSION OF THE OWNER.7025 A.C. SKINNER PKWYJACKSONVILLE, FL 32256LICENSURE:DRAWING INFORMATION:PLANS PREPARED BY: DATE RELEASE5/20/16PRELIMINARY CLIENT REVIEW5/25/16PRELIMINARY CLIENT REVIEW6/8/16FINAL CONSTRUCTION SUBMITTAL8/19/16FINAL CONSTRUCTION SUBMITTALMobilePROJECT INFORMATION:TDon Cushing Associates Civil Engineers Florida Regional Office1050 SR 206 East, Suite GSt Augustine, FL 32086(904) 584-3733 www.cushing-engr.comCivil Engineers8SV0943ATYBEE ISLAND111 BUTLER AVETYBEE ISLAND, GA 3132820160921Amended2CityCouncilPacketPage 50 of 19320160921/jrl
PARCEL INFORMATIONPARCEL ID#: 4-0004-02-0010.29 ACRESZONED: R-2R-2 - RESIDENTIALADJACENT ZONINGEXISTING SITE ACCESS ROADR-2 - RESIDENTIALADJACENT ZONINGR-2 - RESIDENTIALADJACENT ZONINGPROPOSED PROJECT AREASEE SHEET C-3 FOR DETAILSEXISTING 153' ± AGLWATER TOWERR-2 - RESIDENTIALADJACENT ZONINGR-2 - RESIDENTIALADJACENT ZONINGR-2 - RESIDENTIALADJACENT ZONINGR-2 - RESIDENTIALADJACENT ZONINGR-2 - RESIDENTIALADJACENT ZONINGR-2 - RESIDENTIALADJACENT ZONINGR-2 - RESIDENTIALADJACENT ZONINGR-2 - RESIDENTIALADJACENT ZONINGR-2 - RESIDENTIALADJACENT ZONINGR-2 - RESIDENTIALADJACENT ZONINGEXISTING T-MOBILEEQUIPMENT PAD11X17 SCALE: 1" = 60'22X34 SCALE: 1" = 30'16°SHEET TITLE:SHEET NUMBER:OVERALLSITE PLANC-1THIS DRAWING IS COPYRIGHTED AND IS THE SOLEPROPERTY OF THE OWNER. IT IS PRODUCED SOLELYFOR USE BY THE OWNER AND ITS AFFILIATES.REPRODUCTION OR USE OF THIS DRAWING AND/ORTHE INFORMATION CONTAINED IN IT IS FORBIDDENWITHOUT THE WRITTEN PERMISSION OF THE OWNER.7025 A.C. SKINNER PKWYJACKSONVILLE, FL 32256LICENSURE:DRAWING INFORMATION:PLANS PREPARED BY: DATE RELEASE5/20/16PRELIMINARY CLIENT REVIEW5/25/16PRELIMINARY CLIENT REVIEW6/8/16FINAL CONSTRUCTION SUBMITTAL8/19/16FINAL CONSTRUCTION SUBMITTALMobilePROJECT INFORMATION:TDon Cushing Associates Civil Engineers Florida Regional Office1050 SR 206 East, Suite GSt Augustine, FL 32086(904) 584-3733 www.cushing-engr.comCivil Engineers8SV0943ATYBEE ISLAND111 BUTLER AVETYBEE ISLAND, GA 3132820160921Amended2CityCouncilPacketPage 51 of 19320160921/jrl
EXISTING T-MOBILEANTENNAS TO BEREMOVED AND RETURNEDTO T-MOBILE WAREHOUSECOAXCOAXCOAXCOAXCOAXCOAXEXISTING T-MOBILETOWER EQUIPMENT TO BEREMOVEDEXISTING T-MOBILE TEMPORARYCOAX TO BE REMOVEDREMOVE EXISTINGTEMPORARYWOODEN SHELTEREXISTING 153' ± AGLWATER TANKDECOMMISSIONEXISTING T-MOBILEMICROWAVE, TO BEREMOVED BY OTHERSTEMPORARY TOWER,TO BE REMOVED BYOTHERS11X17 SCALE: 1" = 20'-0"22X34 SCALE: 1" = 10'-0"16°SHEET TITLE:SHEET NUMBER:DEMOPLANC-2THIS DRAWING IS COPYRIGHTED AND IS THE SOLEPROPERTY OF THE OWNER. IT IS PRODUCED SOLELYFOR USE BY THE OWNER AND ITS AFFILIATES.REPRODUCTION OR USE OF THIS DRAWING AND/ORTHE INFORMATION CONTAINED IN IT IS FORBIDDENWITHOUT THE WRITTEN PERMISSION OF THE OWNER.7025 A.C. SKINNER PKWYJACKSONVILLE, FL 32256LICENSURE:DRAWING INFORMATION:PLANS PREPARED BY: DATE RELEASE5/20/16PRELIMINARY CLIENT REVIEW5/25/16PRELIMINARY CLIENT REVIEW6/8/16FINAL CONSTRUCTION SUBMITTAL8/19/16FINAL CONSTRUCTION SUBMITTALMobilePROJECT INFORMATION:TDon Cushing Associates Civil Engineers Florida Regional Office1050 SR 206 East, Suite GSt Augustine, FL 32086(904) 584-3733 www.cushing-engr.comCivil Engineers8SV0943ATYBEE ISLAND111 BUTLER AVETYBEE ISLAND, GA 3132820160921Amended2CityCouncilPacketPage 52 of 19320160921/jrl
COAXEXISTING 153' ± AGL WATER TANK(THIRD PARTY ANTENNAS ANDEQUIPMENT NOT SHOWN FOR CLARITY)EXISTING TEMPORARYMONOPOLE TOWER,TO BE REMOVED BYOTHERSPROPOSED (3) NEW COVP MOUNTED ONEXISTING H-FRAME UNISTRUTPROPOSED (3) RUNS OF NEW HIGH CAPHCS HYBRID CABLE ROUTEDUNDERGROUND TO WATER TOWEREXISTING ACCESS ROADSEEC-4EXISTING AT&T EQUIPMENT PADINSTALL NEW MODULE AND GROUNDEQUIPMENT INSIDE EXISTING T-MOBILEEQUIPMENT CABINETEXISTING T-MOBILE CHATAM EQUIPMENTCABINET(NEED SPECIAL KEY TO ACCESS)EXISTING 14'-6" X 8'-6" T-MOBILE CONCRETEEQUIPMENT PADEXISTING 12' GATEEXISTING BUILDINGEXISTING SECURITY FENCEEXISTING POWER CABINETS ON H-FRAMEEXISTING T-MOBILEOPTIMAN AND GPSMOUNTED ON EXISTINGH-FRAMEPROPOSED (1) DUALBAND ANTENNA PERSECTOR, (3) TOTAL,MOUNTED ONEXISTING ANTENNAMOUNTPROPOSED (1) QUADBAND ANTENNA PERSECTOR, (3) TOTAL,MOUNTED ONEXISTING ANTENNAMOUNTPROPOSED (1) NEW COVP,(1) NEW FXFC AND (1)NEW FHFB PER SECTOR,(3) TOTAL OF EACH,MOUNTED ON ANTENNAPIPE MOUNT ON EXISTINGANTENNA MOUNT,STRUCTURAL ANALYSISBY OTHERSEXISTING ANTENNA MOUNT,STRUCTURAL ANALYSIS BYOTHERSEXISTING AT&TANTENNAS ANDEQUIPMENTSEEC-5SEEC-5SEEC-5SEEC-5EXISTINGACCESS ROADEXISTING 12' GATEEXISTING SPRINT EQUIPMENT PADROUTE PROPOSED HYBRID CABLETHROUGH EXISTING CONDUITS UP THESIDE OF SIDE OF WATER TANK TOEXISTING DOGHOUSE11X17 SCALE: 1" = 20'-0"22X34 SCALE: 1" = 10'-0"16°SHEET TITLE:SHEET NUMBER:ENLARGEDSITE PLANC-3THIS DRAWING IS COPYRIGHTED AND IS THE SOLEPROPERTY OF THE OWNER. IT IS PRODUCED SOLELYFOR USE BY THE OWNER AND ITS AFFILIATES.REPRODUCTION OR USE OF THIS DRAWING AND/ORTHE INFORMATION CONTAINED IN IT IS FORBIDDENWITHOUT THE WRITTEN PERMISSION OF THE OWNER.7025 A.C. SKINNER PKWYJACKSONVILLE, FL 32256LICENSURE:DRAWING INFORMATION:PLANS PREPARED BY: DATE RELEASE5/20/16PRELIMINARY CLIENT REVIEW5/25/16PRELIMINARY CLIENT REVIEW6/8/16FINAL CONSTRUCTION SUBMITTAL8/19/16FINAL CONSTRUCTION SUBMITTALMobilePROJECT INFORMATION:TDon Cushing Associates Civil Engineers Florida Regional Office1050 SR 206 East, Suite GSt Augustine, FL 32086(904) 584-3733 www.cushing-engr.comCivil Engineers8SV0943ATYBEE ISLAND111 BUTLER AVETYBEE ISLAND, GA 3132820160921Amended2CityCouncilPacketPage 53 of 19320160921/jrl
GROUND LEVEL (GL)EXISTING T-MOBILE EQUIPMENTCABINET ON EXISTING 14'-0" X8'-6" CONCRETE PADGROUND LEVEL (GL)TOP OF LIGHTNING ROD@ 160'-0" AGL +/-EXISTING 153' ± AGLWATER TANKEXISTING ANTENNA MOUNT(THIRD PARTY ANTENNASNOT SHOWN FOR CLARITY)EXISTING POWERCABINETS ON H-FRAMEEXISTING T-MOBILECOVP, OPTIMAN AND GPSMOUNTED ON EXISTINGH-FRAMETOP OF WATER TANK@ 153'-0" AGL +/-EXISTING WOOD SHELTERAROUND EQUIPMENT, TOBE REMOVEDPROPOSED T-MOBILE ANTENNA RAD CENTER@ 153'-0" AGL +/-GROUND LEVEL (GL)COAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXCOAXTOP OF LIGHTNING ROD@ 160'-0" AGL +/-PROPOSED (3) NEW COVPMOUNTED ON EXISTINGH-FRAME UNISTRUTPROPOSED (3) RUNS OF NEW HIGH CAPHCS HYBRID CABLE, NOKIAASU9325TYP01, ROUTEDUNDERGROUND TO WATER TOWERAND UP SIDE OF WATER TANK TOEXISTING DOG HOUSE THROUGHEXISTING CONDUITSINSTALL NEW MODULES AND GROUNDEQUIPMENT INSIDE EXISTING T-MOBILEEQUIPMENT CABINETPROPOSED (1) DUALBAND ANTENNA PERSECTOR, (3) TOTAL,MOUNTED ONEXISTING ANTENNAMOUNTPROPOSED (1) QUADBAND ANTENNA PERSECTOR, (3) TOTAL,MOUNTED ONEXISTING ANTENNAMOUNTPROPOSED (1) NEW COVP,(1) NEW FXFC AND (1)NEW FHFB PER SECTOR,(3) TOTAL OF EACH,MOUNTED ON ANTENNAPIPE MOUNT ON EXISTINGANTENNA MOUNTSEEC-5SEEC-5SEEC-5COAX22X34 SCALE= 1"=10'NOTE:1.THIS DRAWING IS FOR REPRESENTATIONAL PURPOSES ONLY.2.SEE STRUCTURAL ANALYSIS BY TOWER ENGINEERING PROFESSIONALS DATED 5/17/16.3.THIRD PARTY ANTENNAS AND EQUIPMENT NOT SHOWN FOR CLARITY.SHEET TITLE:SHEET NUMBER:FULLELEVATIONSC-411X17 SCALE: 1" = 20'-0"22X34 SCALE= 1"=10'11X17 SCALE: 1" = 20'-0"NOTE:1.THIS DRAWING IS FOR REPRESENTATIONAL PURPOSES ONLY.2.SEE STRUCTURAL ANALYSIS BY TOWER ENGINEERING PROFESSIONALS DATED 5/17/16.3.THIRD PARTY ANTENNAS AND EQUIPMENT NOT SHOWN FOR CLARITY.THIS DRAWING IS COPYRIGHTED AND IS THE SOLEPROPERTY OF THE OWNER. IT IS PRODUCED SOLELYFOR USE BY THE OWNER AND ITS AFFILIATES.REPRODUCTION OR USE OF THIS DRAWING AND/ORTHE INFORMATION CONTAINED IN IT IS FORBIDDENWITHOUT THE WRITTEN PERMISSION OF THE OWNER.7025 A.C. SKINNER PKWYJACKSONVILLE, FL 32256LICENSURE:DRAWING INFORMATION:PLANS PREPARED BY: DATE RELEASE5/20/16PRELIMINARY CLIENT REVIEW5/25/16PRELIMINARY CLIENT REVIEW6/8/16FINAL CONSTRUCTION SUBMITTAL8/19/16FINAL CONSTRUCTION SUBMITTALMobilePROJECT INFORMATION:TDon Cushing Associates Civil Engineers Florida Regional Office1050 SR 206 East, Suite GSt Augustine, FL 32086(904) 584-3733 www.cushing-engr.comCivil Engineers8SV0943ATYBEE ISLAND111 BUTLER AVETYBEE ISLAND, GA 3132820160921Amended2CityCouncilPacketPage 54 of 19320160921/jrl
7
.7
"
81.1"4.8"NOTES:1)INSERT SCISSOR BRACKETS BETWEEN THE UPPER ANTENNA MOUNTINGBRACKET AND THE UPPER POLE ADAPTER BRACKET. SECURE USING 12INCH HARDWARE PROVIDED.2)TO SET THE DEGREE OF DOWNTILT, ALIGN THE DESIRED HOLES ON THESCISSOR BRACKETS AND SECURE USING 516 INCH HARDWARE PROVIDED.3)THE NUMBER OF CONNECTORS WILL VARY BASED ON ANTENNA TYPEPARTS:602355-6601542-2601543-1571000HH2432SFP572000S15SFP571000HH2032SFP572000S13SFP11144221234567ItemQTYPNDescriptionADAPTOR, POLE, LOWERBRACKET, DOWNTILT, POLEBRACKET, DOWNTILT, ANTENNA1/2 X 1 HEX HEAD BOLT1/2 SPLIT WASHER5/16 X 1 HEX HEAD BOLT5/16 SPLIT WASHERPIPE MOUNT (TYP.)VALMONT MICROFLECT PART#B1001 OR APPROVED EQUALPANEL ANTENNA (TYP.)1235454NOTE: LENGTH INCLUDES ACTUATORSMODEL NUMBER: CMA_BDHH_6521_0MANUFACTURER: CELLMAXWEIGHT: 61.6 lbsDIMENSIONS (LxWxD): 81.1"x14.7"x5.2"MOUNTING BRACKETS: INCLUDEDNOTE: LENGTH INCLUDES ACTUATORSMODEL NUMBER: CMA_B_6521_E0-6MANUFACTURER: CELLMAXWEIGHT: 35.0 lbsDIMENSIONS (LxWxD): 81.1"x7.7"x4.8"MOUNTING BRACKETS: INCLUDED14.7
"
81.1"5.2"ADD NEW3ANTENNACELLMAXCMA_B_6521_E0-681.1"x7.7"x4.8"35.0lbsADD NEW3ANTENNACELLMAXCMA_BDHH_6521_081.1"x14.7"x5.2"61.6lbsADD NEW3RRUNOKIAFHFB34.3"x12.6"x7.8"51.0lbsADD NEW3RRUNOKIAFXFC22.1"x19.4"x5.2"55.1 lbsADD NEW3COVPRAYCAPRNSNDC-7771-PF-4820.2"x19"x7"15lbsADD NEW3HYBRID CABLENOKIAASU9325TYP011.584"Ø1.614lbs/ftMANUFACTURERNOKIALENGTH22.1"WIDTH19.4"MODEL NUMBERWEIGHT55.1 lbsDEPTH5.2"FXFCINCLUDEDMOUNTING BRACKET16.6"
5.2"19.4"22.1"
20.2"19"MANUFACTURERRAYCAPLENGTH20.2"WIDTH19"DEPTH7"RNSNDC-7771-PF-48MODEL NUMBERMOUNTING BRACKETINCLUDEDWEIGHT15 lbs7"RRU MOUNTINGBRACKET (SUPPLIEDBY MANUFACTURER)U-BOLT OR BANDEDPER MANUFACTURERRECOMMENDATION(TYP, TOP & BOT)EXISTING PIPE MASTRRUMANUFACTURERNOKIALENGTH34.3"WIDTH12.6"MODEL NUMBERWEIGHT51.0 lbsDEPTH7.8"FHFBINCLUDEDMOUNTING BRACKET12.6"7.8"34.3"NOTE: MUST BE MOUNTED VERTICALLYCOVP MOUNTINGBRACKETPIPEBANDING STRAPCOVPNEW @
1
5
3
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R
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CMA_B_
6
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_
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6
BETA-195°NEW @ 153' RCCMA_BDHH_6521_0ALPHA-325°NEW @ 153' RCCMA_BDHH_6521_0GAMMA-276°1AZIMUTH DIAGRAMSCALE: N.T.S.2ANTENNA MOUNTING DETAILSCALE: N.T.S.3DUAL ANTENNA DETAILSCALE: N.T.S.4QUAD ANTENNA DETAILSCALE: N.T.S.5RRU DETAILSCALE: N.T.S.6COVP DETAILSCALE: N.T.S.7RRU & COVP TOWER MOUNTING DETAILSCALE: N.T.S.9WATER TANK MOUNTED EQUIPMENT SPECIFICATION CHARTSCALE: N.T.S.NEW @ 153' RCCMA_B_6521_E0-6ALPHA-325°NEW @ 153' RCCMA_B_6521_E0-6GAMMA-276°NEW @
1
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CMA_B
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0
BETA-195°8COVP H-FRAME MOUNTING DETAILSCALE: N.T.S.5'5'±GROUND LEVEL (GL)NOTE:1. DETAIL IS FOR REPRESENTATION ONLY; REVIEWAND MODIFY FOR SITE SPECIFIC CONDITIONS2. CONFIRM EQUIPMENT QUANTITIES WITH RFDSH-FRAME POSTS(TYP)COVP MOUNTEDON UNISTRUT(TYP)UNI-STRUT(TYP)PROPOSED (1) COVP,(1) FRBG RRU & (1)FHFB RRU PERSECTOR, (3) TOTAL OFEACHAT&T ANTENNASAND EQUIPMENTSHEET TITLE:SHEET NUMBER:EQUIPMENTDETAILSC-5THIS DRAWING IS COPYRIGHTED AND IS THE SOLEPROPERTY OF THE OWNER. IT IS PRODUCED SOLELYFOR USE BY THE OWNER AND ITS AFFILIATES.REPRODUCTION OR USE OF THIS DRAWING AND/ORTHE INFORMATION CONTAINED IN IT IS FORBIDDENWITHOUT THE WRITTEN PERMISSION OF THE OWNER.7025 A.C. SKINNER PKWYJACKSONVILLE, FL 32256LICENSURE:DRAWING INFORMATION:PLANS PREPARED BY: DATE RELEASE5/20/16PRELIMINARY CLIENT REVIEW5/25/16PRELIMINARY CLIENT REVIEW6/8/16FINAL CONSTRUCTION SUBMITTAL8/19/16FINAL CONSTRUCTION SUBMITTALMobilePROJECT INFORMATION:TDon Cushing Associates Civil Engineers Florida Regional Office1050 SR 206 East, Suite GSt Augustine, FL 32086(904) 584-3733 www.cushing-engr.comCivil Engineers8SV0943ATYBEE ISLAND111 BUTLER AVETYBEE ISLAND, GA 3132820160921Amended2CityCouncilPacketPage 55 of 19320160921/jrl
SCALE: NTSSHEET TITLE:SHEET NUMBER:RFDESIGNRF-1THIS DRAWING IS COPYRIGHTED AND IS THE SOLEPROPERTY OF THE OWNER. IT IS PRODUCED SOLELYFOR USE BY THE OWNER AND ITS AFFILIATES.REPRODUCTION OR USE OF THIS DRAWING AND/ORTHE INFORMATION CONTAINED IN IT IS FORBIDDENWITHOUT THE WRITTEN PERMISSION OF THE OWNER.7025 A.C. SKINNER PKWYJACKSONVILLE, FL 32256LICENSURE:DRAWING INFORMATION:PLANS PREPARED BY: DATE RELEASE5/20/16PRELIMINARY CLIENT REVIEW5/25/16PRELIMINARY CLIENT REVIEW6/8/16FINAL CONSTRUCTION SUBMITTAL8/19/16FINAL CONSTRUCTION SUBMITTALMobilePROJECT INFORMATION:TDon Cushing Associates Civil Engineers Florida Regional Office1050 SR 206 East, Suite GSt Augustine, FL 32086(904) 584-3733 www.cushing-engr.comCivil Engineers8SV0943ATYBEE ISLAND111 BUTLER AVETYBEE ISLAND, GA 3132820160921Amended2CityCouncilPacketPage 56 of 19320160921/jrl
CENTER LINEPROPERTY LINENUMBEROTHERWISEWATERPROOFVERIFY IN FIELDWITHOUTWINDOWVINYL TILEVERTICALUNLESS NOTEDUNIFORM BUILDING TOP OF MASONRYTOP OF CONCRETESHEET VINYLTYPICALTHROUGHSUSPENDEDSTRUCTURALSTAINLESS STEELSPECIFICATIONROUGH OPENINGSQUARESIMILARREQUIREDW/OGAGCGALVFTFLRFLUORFINEXTEXISTGAUGEGENERAL CONTRACTORGALVANIZE(D)FLUORESCENTFOOTFLOORFINISHEXTERIOREXISTINGPRESSURE TREATEDOUTSIDE DIAMETERPAIRPRPROPPROJPTPROPERTYPROJECTOPPPLYWDOC, o/cOPGODOPPOSITEPLYWOODOPENINGON CENTER@#ATWP&CPLLANDANGLEGROUNDGRNDAIR CONDITIONINGA/CREQ'DCONTINUOUSCONTDWGEL, ELEVE.W.EQUIPEQELECTEAEDIAGDIMDNDTL, DETLDIA, ØDBLDRAWINGELEVATIONEACH WAYEQUIPMENTEQUALELECTRICALEACHEASTDIAGONALDETAILDOWNDIMENSIONDIAMETERDOUBLECONSTCONCCLRCLGBLKB/SBMRBLDGAWGASTMAPPROXAFFADJCONSTRUCTIONBUILDING STANDARDBASE MOBILE RADIOCONCRETECLEARCEILINGBLOCKAMERICAN WIRE GAUGETESTING & MATERIALSAMERICAN SOCIETY FORAPPROXIMATELYABOVE FINISH FLOORBUILDINGADJUSTABLET.O.C.NOT IN CONTRACTNOT APPLICABLEMINIMUMMINNNTSNICNAMISCNORTHNOT TO SCALEMISCELLANEOUSMET, MTLMECHMGRMFRLB(S)MAXMANAGERMANUFACTURERMECHANICALMETALMAXIMUMPOUND(S)VERTWINW/WVTVIFWESTWITHU.N.O.UBCT.O.M.TYPCODEGYPSUM WALL BOARDHVACININSULINTINFOI.D.INCHINTERIORINSULATIONINFORMATIONINSIDE DIA.HORIZHARD'WDHTHRGYP BDGWBHORIZONTALHARDWOODHEIGHTHOURGYPSUM BOARDSQTNNDTHRUSUSPSTRUCTS.V.SSSTLTINNEDSTEELSPECSSHTSIMRMR.O.SOUTHSHEETROOMANTENNA AMPLIFIERLNAOVERHEAD POWEROHPUNDRGRND POWERUGPOVERHEAD TELCOOHTUNDRGRND TELCOUGTHEATING, VENTING ANDAIR CONDITIONING1. DRAWINGS ARE NOT TO BE SCALED, WRITTEN DIMENSIONS TAKE PRECEDENCE, THIS SETOF DOCUMENTS IS INTENDED TO BE USED FOR DIAGRAMMATIC PURPOSED ONLY, UNLESSNOTED OTHERWISE. THE GENERAL CONTRACTOR'S SCOPE OF WORK SHALL INCLUDEFURNISHING ALL MATERIALS, EQUIPMENT, LABOR AND ANY REQUIREMENTS DEEMEDNECESSARY TO COMPLETE INSTALLATION AS DESCRIBED IN THE DRAWINGS ANDOWNER'S PROJECT MANUAL.2. THE CONTRACTOR IS RESPONSIBLE FOR ALL DIMENSIONS AND STANDARDIZED DETAILSTHAT REQUIRE MODIFICATIONS DUE TO ACTUAL FIELD CONDITIONS AND REQUIREMENTSMUST BE SUBMITTED TO AND APPROVED BY T-MOBILE WIRELESS REPRESENTATIVE PRIORTO START OF WORK.3. PRIOR TO THE SUBMISSION OF BIDS, CONTRACTORS INVOLVED SHALL VISIT THE JOB SITETO FAMILIARIZE THEMSELVES WITH ALL CONDITIONS AFFECTING THE PROPOSEDPROJECT. CONTRACTORS SHALL VISIT THE CONSTRUCTION SITE WITH THECONSTRUCTION/CONTRACT DOCUMENTS TO VERIFY FIELD CONDITIONS AND CONFIRMTHAT THE PROJECT WILL BE ACCOMPLISHED AS SHOWN. PRIOR TO PROCEEDING WITHCONSTRUCTION, ANY ERRORS, OMISSIONS, OR DISCREPANCIES SHALL BE BROUGHT TOTHE ATTENTION OF THE ARCHITECT/ENGINEER VERBALLY AND IN WRITING.4. THE GENERAL CONTRACTOR SHALL RECEIVE WRITTEN AUTHORIZATION TO PROCEEDWITH CONSTRUCTION PRIOR TO STARTING WORK ON ANY ITEM NOT CLEARLY DEFINED BYTHE CONSTRUCTION DRAWINGS/CONTRACT DOCUMENTS.5. THE CONTRACTOR SHALL SUPERVISE AND DIRECT THE PROJECT DESCRIBED IN THECONTRACT DOCUMENTS. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR ALLCONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES, SAFETY, ANDPROCEDURES FOR COORDINATING ALL PORTIONS OF THE WORK UNDER THE CONTRACT.6. THE CONTRACTOR SHALL INSTALL ALL EQUIPMENT AND MATERIALS ACCORDING TOMANUFACTURER'S/VENDOR'S SPECIFICATIONS UNLESS NOTED OTHERWISE OR WHERELOCAL CODES OR ORDINANCES TAKE PRECEDENCE.7. ALL WORK PERFORMED ON THE PROJECT AND MATERIALS INSTALLED SHALL BE IN STRICTACCORDANCE WITH ALL APPLICABLE CODES, REGULATIONS, AND ORDINANCES.CONTRACTOR SHALL GIVE ALL NOTICES AND COMPLY WITH ALL LAWS, ORDINANCES,RULES, REGULATIONS AND LAWFUL ORDERS OF ANY PUBLIC AUTHORITY, MUNICIPAL ANDUTILITY COMPANY SPECIFICATIONS, AND LOCAL AND STATE JURISDICTIONAL CODESBEARING ON THE PERFORMANCE OF THE WORK.8. GENERAL CONTRACTOR SHALL PROVIDE, AT THE PROJECT SITE, A FULL SET OFCONSTRUCTION DOCUMENTS UPDATED WITH THE LATEST REVISIONS INVOLVED WITH THEPROJECT. THIS SET IS A VALID CONTRACT DOCUMENT ONLY IF THE TITLE SHEET ISSTAMPED IN RED INK "FOR CONSTRUCTION" AND EACH SUCCESSIVE SHEET BEARS THEARCHITECT'S/ENGINEER'S SIGNED WET STAMP.9. THE CONTRACTOR IS RESPONSIBLE FOR ADEQUATELY BRACING AND PROTECTING ALLWORK DURING CONSTRUCTION AGAINST DAMAGE, BREAKAGE, COLLAPSE, ETC.ACCORDING TO APPLICABLE CODES, STANDARDS, AND GOOD CONSTRUCTIONPRACTICES.10. THE CONTRACTOR SHALL MEET ALL OSHA REQUIREMENTS FOR ALL INSTALLATIONS.11. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL DAMAGES TO THE EXISTINGCONSTRUCTION AND REPAIR ALL DAMAGES TO EQUAL OR BETTER NEW CONSTRUCTION.THE CONTRACTOR SHALL NOTIFY THE CONSULTANT OF ANY DAMAGE TO THE BUILDINGSITE OR ANY ADJACENT STRUCTURES AROUND THE PROJECT. THE T-MOBILEREPRESENTATIVE SHALL BE SOLE AND FINAL JUDGE AS TO THE QUALITY OF THEREPAIRED CONSTRUCTION. ANY ADDITIONAL MODIFICATIONS WHICH MUST BE MADESHALL BE MADE AT THE CONTRACTOR'S EXPENSE.12. WHERE NEW PAVING, CONCRETE SIDEWALKS OR PATHS MEET EXISTING CONSTRUCTION,THE CONTRACTOR SHALL MATCH THE EXISTING PITCH, GRADE, AND ELEVATION SO THEENTIRE STRUCTURE SHALL HAVE A SMOOTH TRANSITION.13.THE CONTRACTOR SHALL MODIFY THE EXISTING FLOORS, WALL, CEILING, OR OTHERCONSTRUCTION AS REQUIRED TO GAIN ACCESS TO AREAS FOR ALL MECHANICAL,PLUMBING, ELECTRICAL, OR STRUCTURAL MODIFICATIONS. WHERE THE EXISTINGCONSTRUCTION DOORS, PARTITIONS, CEILING, ETC., ARE TO BE REMOVED, MODIFIED, ORREARRANGED OR WHERE THE EXPOSED OR HIDDEN MECHANICAL, ELECTRICAL, SYSTEMSARE ADDED OR MODIFIED, THE GENERAL CONTRACTOR SHALL REPAIR, PATCH ANDMATCH ALL EXISTING CONSTRUCTION AND FINISHES OF ALL FLOORS WALLS ANDCEILINGS. WHERE CONCRETE MASONRY CONSTRUCTION IS MODIFIED, THE CONTRACTORSHALL TOOTH IN ALL NEW CONSTRUCTION TO MATCH THE EXISTING BOND. WHERECONCRETE CONSTRUCTION IS MODIFIED, THE CONTRACTOR SHALL VERIFY THE EXACTDETAILS TO BE USED FOR CONSTRUCTION. ALL WORK SHALL BE COVERED UNDER THEGENERAL CONTRACT.14.IF CONTRACTOR OR SUBCONTRACTOR FIND IT NECESSARY TO DEVIATE FROM ORIGINALAPPROVED PLANS, THEN IT IS THE CONTRACTOR'S AND THE SUBCONTRACTOR'SRESPONSIBILITY TO PROVIDE THE CONSULTANT WITH 4 COPIES OF THE PROPOSEDCHANGES FOR HIS APPROVAL BEFORE PROCEEDING WITH THE WORK. IN ADDITION THECONTRACTOR AND SUBCONTRACTORS SHALL BE RESPONSIBLE FOR PROCURING ALLNECESSARY APPROVALS FROM THE BUILDING AUTHORITIES FOR THE PROPOSEDCHANGES BEFORE PROCEEDING WITH THE WORK. THE CONTRACTOR ANDSUBCONTRACTORS SHALL BE RESPONSIBLE FOR PROCURING ALL NECESSARYINSPECTIONS AND APPROVALS FROM BUILDING AUTHORITIES DURING THE EXECUTION OFTHE WORK.15. CONTRACTOR TO PROVIDE A PORTABLE FIRE EXTINGUISHER WITH A RATING OF NOT LESSTHAN 2-A OR 2-A10BC WITHIN 75 FEET TRAVEL DISTANCE TO ALL PORTIONS OF PROJECTAREA DURING CONSTRUCTION.9. BMP'S FOR TEMPORARY EROSION/SEDIMENTATION CONTROL SHALL BE IMPLEMENTED PERLOCAL, CITY OR COUNTY GUIDELINES AND PER PLAN IF APPLICABLE.1. RUBBISH, STUMPS, DEBRIS, STICKS, STONES AND OTHER REFUSE SHALL BE REMOVEDFROM THE SITE AND DISPOSED OF LEGALLY.2. THE SITE SHALL BE GRADED TO CAUSE SURFACE WATER TO FLOW AWAY FROM THE PCSEQUIPMENT, TOWER AREAS, AND ADJACENT BUILDINGS.3. NO FILL OR EMBANKMENT MATERIAL SHALL BE PLACED ON FROZEN GROUND. FROZENMATERIALS, SNOW OR ICE SHALL NOT BE PLACED IN ANY FILL OR EMBANKMENT.4. THE SUBGRADE SHALL BE COMPACTED AND BROUGHT TO A SMOOTH UNIFORM GRADEPRIOR TO THE CRUSHED STONE APPLICATION.5. ALL EXISTING ACTIVE SEWER, WATER, GAS, ELECTRIC, AND OTHER UTILITIES WHEREENCOUNTERED IN THE WORK, SHALL BE PROTECTED AT ALL TIMES, AND WHEREREQUIRED FOR THE PROPER EXECUTION OF THE WORK, SHALL BE RELOCATED ASDIRECTED BY ENGINEERS. EXTREME CAUTION SHOULD BE USED BY THE CONTRACTORWHEN EXCAVATING OR PIER DRILLING AROUND OR NEAR UTILITIES. CONTRACTOR SHALLPROVIDE SAFETY TRAINING FOR THE WORKING CREW.6. ALL EXISTING INACTIVE SEWER, WATER, GAS, ELECTRIC AND OTHER UTILITIES, WHICHINTERFERE WITH THE EXECUTION OF THE WORK, SHALL BE REMOVED AND SHALL BECAPPED, PLUGGED OR OTHERWISE DISCONTINUED AT POINTS WHICH WILL NOTINTERFERE WITH THE EXECUTION OF THE WORK, SUBJECT TO THE APPROVAL OFENGINEERING.7. THE AREAS OF THE CUSTOMER'S PROPERTY DISTURBED BY THE WORK AND NOTCOVERED BY THE BUILDING, DRIVEWAY OR CRUSHED STONE, SHALL BE GRADED TO AUNIFORM SLOPE, FERTILIZED, SEEDED, AND COVERED WITH MULCH AS SPECIFIED IN THESPECIFICATION LANDSCAPE WORK..8. BEDDING MATERIAL FOR UTILITY LINES, CULVERTS AND PIPING: CLEAN SAND, MEDIUM TPCOARSE, SUB ROUNDED NATURAL RIVER OR BANK SAND, WASHED, FREE OF SILT ORCLAY, LOAM, FRIABLE OR SOLUBLE MATERIALS, AND ORGANIC MATTER; GRADED INACCORDANCE WITH THE FOLLOWING GRAIN SIZE DISTRIBUTION:1. ALL CONCRETE WORK SHALL BE IN ACCORDANCE WITH THE ACI 301, ACI 318 AND THESPECIFICATION CAST-IN-PLACE CONCRETE.2. ALL CONCRETE SHALL HAVE A MINIMUM COMPRESSIVE STRENGTH OF 2450 PSI AT 28DAYS (UNO).3. REINFORCING STEEL SHALL CONFORM TO ASTM A 615, GRADE 60, DEFORMED UNLESSNOTED OTHERWISE. WELDED WIRE FABRIC SHALL CONFORM TO ASTM A 185 WELDEDSTEEL WIRE FABRIC UNLESS NOTED OTHERWISE. SPLICES CLASS "B" AND ALL HOOKSSHALL BE STANDARD (UNO).4. THE FOLLOWING MINIMUM CONCRETE COVER SHALL BE PROVIDED FOR REINFORCINGSTEEL UNLESS SHOWN OTHERWISE ON DRAWINGS: CONCRETE CAST AGAINST EARTH - 3IN. CONCRETE EXPOSED TO EARTH OR WEATHER:#6 AND LARGER ..........................2 IN.#5 AND SMALLER & WWF ...........1-1/2 IN.5. A 1/2" TROWELED RADIUS SHALL BE PROVIDED AT ALL EXPOSED EDGES OF CONCRETE(UNO). HOLES TO RECEIVE EXPANSION/WEDGE ANCHORS SHALL BE 1/8" LARGER INDIAMETER THAN THE ANCHOR BOLT, DOWEL OR ROD AND SHALL CONFORM TO MFRRECOMMENDATION FOR EMBEDMENT DEPTH OR AS SHOWN ON THE DRAWINGS. AVOIDCUTTING EXISTING REBAR WHEN DRILLING HOLES IN THE ELEVATED SLAB.6. INSTALLATION OF CONCRETE EXPANSION/WEDGE ANCHOR, SHALL BE PERMANUFACTURER'S WRITTEN RECOMMENDED PROCEDURES.7. FLOAT SURFACE SHALL BE A SMOOTH FINISH. SURFACE SHALL BE FREE OF ALL OBVIOUSDEPRESSIONS. SURFACE SHALL BE SLOPED AT 2% TO PROMOTE DRAINAGE AWAY FROMEQUIPMENT.TOWER/POLE NOTES:1. VERIFICATION THAT THE EXISTING TOWER-POLE CAN SUPPORT THE PROPOSED ANTENNALOADING IS TO BE DONE BY OTHERS.2. PROVIDE SUPPORTS FOR THE ANTENNA COAX CABLES TO THE ELEVATION OF ALL INITIALAND FUTURE ANTENNAS. ANTENNA COAX CABLES ARE TO BE SUPPORTED ANDRESTRAINED AT THE CENTERS SUITABLE TO THE MANUFACTURER'S REQUIREMENTS.VAULT NOTES: THE FOLLOWING INSTALLATION INFORMATION COVERS THE MAIN ASPECTS OF THE VAULTINSTALLATION. REFER TO ASTM SPECIFICATION C-891 "INSTALLATION OF UNDERGROUNDPRECAST CONCRETE UTILITY STRUCTURES" FOR ADDITIONAL DETAILS.1. EXCAVATION AND BEDDING:INSTALLATION OF VAULTS REQUIRES THAT THE CUSTOMER PROVIDE THE EXCAVATION INWHICH TO LOWER THE INDIVIDUAL COMPONENTS INTO PLACE. THE EXCAVATION MUSTALLOW FOR OVERALL HEIGHT OF VAULT PLUS THE ADDED HEIGHT OF RISERS, ACCESSDOORS, FRAMES AND COVERS, ETC. BEDDING MATERIAL SHOULD CONSIST OF 3" TO 6" OFCOMPACTED PEA GRAVEL, GRADED LEVEL. A MINIMUM CLEARANCE OF 6" AROUND THESIDE AND END WALLS OF THE VAULT IS REQUIRED FOR EASE OF INSTALLATION.2. OFF-LOADING AND SETTING:THE VAULT IS ASSEMBLED BY LOWERING EACH SECTION INTO THE EXCAVATION. THEBASE SECTION IS LOWERED FIRST, SET LEVEL AND FIRMLY POSITIONED BEFORE PLACINGINTERMEDIATE AND/OR TOP SECTION. THE EXCAVATION MUST NOT CONTAIN WATERWHEN SETTING VAULT. WHEN INSTALLING VAULT SECTIONS THAT HAVE FOUR LIFT POINTLOCATIONS, USE FOUR-WAY CABLE RIGGING WITH CABLES BEING OF EQUAL LENGTH ANDWIDTH NO MORE THAN A 45 DEGREE ANGLE FROM VERTICAL. DO NOT LIFT BY LESS THANFOUR CABLES.THE SEAL SURFACES BETWEEN SECTIONS MUST BE CLEAN AND THEGASKET/SEALANT MUST BE IN PLACE. SPLICE GASKET/SEALANT AWAY FROM CORNERS.REFER TO CATALOG DRAWING FOR PLACEMENT LOCATION.3. KNOCKOUTS:KNOCKOUTS ARE PROVIDED IN VARIOUS LOCATIONS IN SUFFICIENT NUMBER TO MEET THEMAJORITY OF REQUIREMENTS. KNOCKOUTS ARE EASILY REMOVED BY STRIKING IN THECENTER WITH A HAMMER OR SIMILAR TOOL. A SINGLE MODERATELY HEAVY BLOW WILLGIVE BETTER RESULTS THAN NUMEROUS LIGHT BLOWS. ONLY USE THE KNOCKOUT AREASPROVIDED ON VAULT FOR CONDUIT AND PIPE PENETRATIONS. A BLOCKOUT IN ANY OTHERAREA COULD WEAKEN THE STRUCTURAL INTEGRITY OF THE VAULT.4. BACKFILLING:BACKFILL AROUND THE VAULT SHOULD CONSIST OF GOOD COMPACTIBLE MATERIAL SUCHAS PEA GRAVEL, SAND, OR SELECT BACKFILL MATERIAL. IN NO CASE SHALL THE MATERIALBE SATURATED SOIL, OR CONTAIN LARGE ROCKS OR CHUNKS. NO VOIDS SHOULD REMAINBETWEEN THE VAULT WALLS AND NATIVE SOIL OF EXCAVATION. BACKFILLING SHOULD NOTBE DONE UNTIL VAULT IS COMPLETELY ASSEMBLED MAKING CERTAIN TO COMPACT THEBACKFILL PROGRESSIVELY FROM THE BOTTOM TO THE TOP SURFACES. ALL BACKFILLINGIS THE RESPONSIBILITY OF THE CUSTOMER/CONTRACTOR. IF IN THE PUBLIC RIGHT OFWAY, PUBLIC APPROVAL FROM GOVERNING AGENCY WILL NEED TO BE OBTAINED.SECTIONAL VAULTS USED AS OIL/WATER SEPARATORS, GREASE TRAPS, OR HOLDINGTANKS MUST NOT BE FILLED WITH WATER UNTIL BACKFILLING IS COMPLETE.16. THE CONTRACTOR SHALL PERFORM WORK DURING OWNER'S PREFERRED HOURS TOAVOID DISTURBING NORMAL BUSINESS.17. SEAL ALL PENETRATIONS THROUGH FIRE-RATED AREAS WITH U.L. LISTED OR FIREMARSHAL APPROVED MATERIALS AS APPLICABLE TO THIS FACILITY AND OR PROJECT SITE.18. CONTRACTOR SHALL BE RESPONSIBLE FOR UTILITY LOCATES, SCHEDULING,COORDINATING SPECIAL AND BUILDING DEPARTMENT INSPECTIONS.19. CONTRACTOR SHALL BE RESPONSIBLE FOR CONTACTING AND UTILIZING ORIGINALROOFING CONTRACTOR AS REQUIRED TO MAINTAIN ANY EXISTING ROOFING WARRANTY.20. ROUTING OF ALL CONDUITS, CABLES, CABLE TRAYS ETC ARE INDICATED AS PROPOSEDLOCATION ONLY. CONFIRM THE EXACT LOCATION AND ROUTING WITH THE ON SITE T-MOBILE CONSTRUCTION MANAGER PRIOR TO STARTING WORK.AGLABOVE GRADE LEVELCALL 811 OR 1-800-282-7411 BEFORE YOU DIG. GEORGIA LAW REQUIRES YOU TO FOLLOWGEORGIA HIGH VOLTAGE SAFETY ACT AND CALL BEFORE YOU DIG LAWSHEET TITLE:SHEET NUMBER:GENERALNOTESG-1SITE WORK NOTES CONTINUED:GENERAL NOTES CONTINUED:CONCRETE NOTES:GENERAL NOTES:SITE WORK NOTES:ATTENTION (GEORGIA SITES ONLY):10060-900-450-250-20-2NO. 200 MESHNO. 100 MESHNO. 16 MESHNO. 8 MESHNO. 4 MESHPERCENT PASSINGSIEVE SIZESYMBOLS LEGENDOVERHEAD COAXX**X**X**X**X**X**X**X**X**X**CENTERLINECOAXPOWER/TELCOTELCOEASEMENTPROPERTY LINEGASGASGASGASC-2211100POWERCEDAR FENCECHAINLINK FENCEREVISIONKEY NOTEDETAIL REFERENCEELEVATION REFERENCEROOM NUMBERSECTION REFERENCEELEVATION DATUMPOINTC-22C-22ABBREVIATIONS LEGENDTHIS DRAWING IS COPYRIGHTED AND IS THE SOLEPROPERTY OF THE OWNER. IT IS PRODUCED SOLELYFOR USE BY THE OWNER AND ITS AFFILIATES.REPRODUCTION OR USE OF THIS DRAWING AND/ORTHE INFORMATION CONTAINED IN IT IS FORBIDDENWITHOUT THE WRITTEN PERMISSION OF THE OWNER.7025 A.C. SKINNER PKWYJACKSONVILLE, FL 32256LICENSURE:DRAWING INFORMATION:PLANS PREPARED BY: DATE RELEASE5/20/16PRELIMINARY CLIENT REVIEW5/25/16PRELIMINARY CLIENT REVIEW6/8/16FINAL CONSTRUCTION SUBMITTAL8/19/16FINAL CONSTRUCTION SUBMITTALMobilePROJECT INFORMATION:TDon Cushing Associates Civil Engineers Florida Regional Office1050 SR 206 East, Suite GSt Augustine, FL 32086(904) 584-3733 www.cushing-engr.comCivil Engineers8SV0943ATYBEE ISLAND111 BUTLER AVETYBEE ISLAND, GA 3132820160921Amended2CityCouncilPacketPage 57 of 19320160921/jrl
Revision # Date Issued Description
0 July 13, 2016 Original structural analysis report
1 August 8, 2016 Revised T-Mobile Azimuths
Date: August 8, 2016
Julie Pace Tower Engineering Professionals
T-Mobile 326 Tryon Road
7025 A.C. Skinner Pkwy. Raleigh, NC 27603
Jacksonville, FL 32225 (919) 661-6351
904-251-7084 StructuresReview@tepgroup.net
Subject: Structural Analysis Report – Revision 1
T-Mobile Designation: Carrier Site Number: 8SV0943A
Carrier Site Name: Tybee Island
Engineering Firm Designation: TEP Project Number: 18995_86099
Site Data: 111 Butler Ave., Tybee Island, Chatham County, GA 31328
Latitude 32° 00' 40.39, Longitude -80° 50' 31.08''
152 Foot - 150,000 Gallon - Single Pedestal Water Tank
Dear Ms. Pace,
Tower Engineering Professionals is pleased to submit this “Structural Analysis Report” to determine the
structural integrity of the above mentioned water tank.
The purpose of the analysis is to determine acceptability of the water tank stress level, including the lateral-
resistance system. Based on our analysis we have determined the water tank stress level for the structure and
corral mount under the following load case, to be:
LC1: Existing + Proposed Equipment Sufficient Capacity
Note: See Table 1 for the existing and proposed loading
The analysis has been performed in accordance with the ASCE 7-10 Minimum Design Loads for Buildings and
Other Structures and the 2012 International Building Code based upon a wind speed of 153 mph 3-second gust
and exposure category D.
All modifications and equipment proposed in this report shall be installed in accordance with the appurtenances
listed in Table 1 for the determined available structural capacity to be effective.
We at Tower Engineering Professionals appreciate the opportunity of providing our continuing professional
services to you and T-Mobile. If you have any questions or need further assistance on this or any other projects
please give us a call.
Structural analysis prepared by: Arienna Wilson-Muller, E.I.
Respectfully submitted by:
Ronnie E. Glover, P.E.
Structure
Capacity Controlling Component Notes
47.0% Anchor Bolts Lateral-Resistance System
102.0% Top Rail Members Corral Mount
20160921Amended2CityCouncilPacket Page 58 of 193 20160921/jrl
August 8, 2016
152-ft Single Pedestal Water Tank Structural Analysis 8SV0943A – Tybee Island
TEP Project Number 18995_86099, Revision 1 Page 2
TABLE OF CONTENTS
1) INTRODUCTION
2) ANALYSIS CRITERIA
Table 1 - Existing and Proposed Antenna and Cable Information
3) ANALYSIS PROCEDURE
Table 2 - Documents Provided
3.1) Analysis Method
3.2) Assumptions
4) ANALYSIS RESULTS
Table 3 - Water Tank Component Capacity
Table 4 - Foundation Comparison Results
4.1) Recommendations
5) APPENDIX A
Analysis Calculations
6) APPENDIX B
Corral Mount Analysis
20160921Amended2CityCouncilPacket Page 59 of 193 20160921/jrl
August 8, 2016
152-ft Single Pedestal Water Tank Structural Analysis 8SV0943A – Tybee Island
TEP Project Number 18995_86099, Revision 1 Page 3
1) INTRODUCTION
The water tank is a 152-ft, 150,000-gallon, single pedestal water tank designed by Brown Steel Contractors, Inc.
in November of 1998. TEP visited the site in February of 2015 to collect existing mount and appurtenance
information. All other information provided to TEP was assumed to be accurate and complete.
2) ANALYSIS CRITERIA
The analysis has been performed in accordance with the ASCE 7-10 Minimum Design Loads for Buildings and
Other Structures and the 2012 International Building Code using a 3-second gust wind speed of 153 mph with the
following design criteria. Seismic loading was not considered in this analysis. The structure may remain unaltered
with respect to the seismic loading per Section 3403.4 of the 2012 IBC because the additional loading does not
increase the seismic forces in any structural element by more than 10% cumulative since the original construction.
1) Classification of Structure: Class III
Definition: Structures that due to height, use, or location represent a substantial hazard to human life
and/or damage to property in the event of failure and/or used primarily for essential communications.
2) Exposure Category: Exposure D
Definition: Flat, unobstructed shorelines exposed to wind flowing over open for a distance of at least
one mile. Shorelines in Exposure D shall include inland waterways, lakes, and coastal areas.
3) Topographic Category: Category 1
Definition: No abrupt changes in general topography, e.g. flat or rolling terrain, no wind speed-up
consideration shall be required.
Table 1 - Existing and Proposed Antenna and Cable Information
Existing/
Proposed
Elevation
(ft) Qty Antenna Model Mount
Type
Qty
Coax Coax Size Coax
Location
Owner/
Tenant
Proposed
Final
Config.
155
6 Kathrein 80010865
8-Post
Corral
Mount
6
3
1 5/8
Hybrid Inside AT&T
3 Kathrein 742236
9 Ericsson RRUS 12
6 Ericsson RRUS A2
3 Ericsson RRUS 11
3 Raycap COVP
Proposed
Final
Config.
155
3 Cellmax Technologies
CMA-BDHH/6517
3 1.58” Hybrid Inside T-Mobile 3 Nokia FASB ANTENNA
3 Raycap COVP
3 Nokia FRBG RRU
3 Nokia FHFB RRU
Existing 155 1 4 Element 20’ Dipole 1 3/8 Inside Unknown
Existing 135
3 RFS APXVSPP18-C Mount
Pipes 6 1 5/8 Inside Sprint 3 1900 RRH
3 800 RRH
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August 8, 2016
152-ft Single Pedestal Water Tank Structural Analysis 8SV0943A – Tybee Island
TEP Project Number 18995_86099, Revision 1 Page 4
3) ANALYSIS PROCEDURE
Table 2 - Documents Provided
Document Remarks Reference Source
Tank Fabrication
Drawings
Brown Steel Contractors, Inc.
dated November 25, 1998
Job No. 3313-98
- T-Mobile
Mount Mapping Tower Engineering Professionals,
dated February 27, 2015 18995_51747 TEP
Previous Structural
Analysis
Tower Engineering Professionals,
dated May 17, 2016 18995_82539 TEP
Correspondence Correspondence with T-Mobile concerning
the existing and proposed loading. - T-Mobile
3.1) Analysis Method
STAADPro (version 2001) a commercially available analysis software package, was used to create a
three-dimensional model of the water tank structure and calculate member stresses for various loading
cases. Selected output from the analysis is included in Appendix A.
3.2) Assumptions
1) The water tank, tank components, and foundation were built in accordance with the
manufacturer’s specifications.
2) The water tank, tank components, and foundation have been maintained in accordance with the
manufacturer’s specification.
3) The configuration of antennas, transmission cables, mounts and other appurtenances are as
specified in Table 1.
4) All water tank components are in sufficient condition to carry their full design capacity.
5) Serviceability with respect to antenna twist, tilt, roll, or lateral translation, is not checked and is
left to the carrier or tank owner to ensure conformance.
6) All antenna mounts and mounting hardware are structurally sufficient to carry the full design
capacity requirements of appurtenance wind area and weight as provided by the original
manufacturer specifications. It is the carrier’s responsibility to ensure compliance to the structural
limitations of the existing and/or proposed antenna mounts. TEP did not perform a site visit to
verify the size, condition or capacity of the antenna mounts and did not analyze antennas
supporting mounts as part of this structural analysis report.
This analysis may be affected if any assumptions are not valid or have been made in error. Tower
Engineering Professionals should be notified to determine the effect on the structural integrity of the
water tank.
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August 8, 2016
152-ft Single Pedestal Water Tank Structural Analysis 8SV0943A – Tybee Island
TEP Project Number 18995_86099, Revision 1 Page 5
4) ANALYSIS RESULTS
Table 3 - Water Tank Component Capacity
Notes Component % Capacity Pass / Fail
1 Pedestal 38.2 Pass
1 Anchor Bolts 47.0 Pass
Table 4 - Foundation Comparison Results
Component Analysis without
Antennas (kips)
Analysis with
Antennas (kips) Ratio Notes
Column Download 1,944.4 1,953.6 1.00 -
Column Shear 93.8 147.0 1.56 -
Moment 8,782.5 15,076.7 1.72 -
Structure Rating (max from all components) = 47.0%
Notes:
1) See additional documentation in “Appendix A - Analysis Calculations” for calculations supporting the % capacity listed.
4.1) Recommendations
1) The corral mount does has sufficient capacity to carry the existing, proposed, and reserved
loading configuration. No modifications are required at this time.
2) If the load differs from that described in Table 1 of this report or the provisions of this analysis are
found to be invalid, another structural analysis should be performed.
3) TEP did not have sufficient information to perform a foundation analysis. Provide TEP with
foundation drawings and a geotechnical report for this site in order to determine the substructure
capacity. If this information is not available, TEP recommends a foundation mapping and
geotechnical investigation.
20160921Amended2CityCouncilPacket Page 62 of 193 20160921/jrl
August 8, 2016
152-ft Single Pedestal Water Tank Structural Analysis 8SV0943A – Tybee Island
TEP Project Number 18995_86099, Revision 1 Page 6
APPENDIX A
ANALYSIS CALCULATIONS
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Initials Date
Job Number:18995_86099 Produced By:ALWM 7/1/2016
Site Name:8SV0943A Tybee Island Checked By:MAN 7/1/2016
Client:T-Mobile
Tower Height:152.0
Tower Type:Single Pedestal Water Tank
Tower Manufacturer:Brown Steel Contractors, Inc.
Manufacture Date:1998
County/City, State:Chatham / Tybee Island, GA
Ultimate Wind Speed (mph):153
Risk Category:III
Exposure Category:D
Topographic Category:1
Crest Height:0
Number of Loads Req'd 2
Design Loading:Proposed Loading:Wind Requirements
2012 IBC/ASCE 7-10 = 153 mph
AWWA D100-96 = Vh=(H/33)^1/7 x V33 for BCL > 125-ft
Modeling Assumptions
1) ASCE 7-10
2)
3)
4)
5)
Changes from Rev 0
1) Removed (6) Decibel DB844H90-XY
2)
3)
4)
5)
Member Specification or Yield Assumption
Columns/Riser A36 N
Anchor Bolts A36 N
Run Usefulness Report or Modification Issue #
Is this a Report Run? YES 0
Is this a Modification Run? NO
RUN# 1
20160921Amended2CityCouncilPacket Page 64 of 193 20160921/jrl
Forces on Tank Bowl
Top of Tank Bowl (ft)152.00
Bottom of Tank Bowl (ft)118.00
Total Wind Area (sf)934.82
Cyclindrical Wind Area (sf)0.00
Use DC Wind Pressure for Entire Tank?Y
Total Force (kips)54.64
Total Surface Area (sf)3739.28
Average Thickness (in)0.250
Total Weight (kips)38.17
Is the Tank Capacity Known?Y
Tank Capacity (gal)150,000
Water Weight (kips)1251.34
DE = Double Ellipsoid
What is the Tank Bowl Shape?OV TB = Torus Bottom
Is the Riser Dry?Y OV = Ovaloid
Access Tube Diameter (ft)4
Water Weight to Riser (kips)1251.34
Wind Pressure on Cylindrical 58.445
Wind Pressure on DC 58.445
*WIND
18 FX 54.635
18 FY -45.806
*WEIGHT OF WATER
18 FY -1501.604
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Coax Weight Calculations
Ladder 7.39 plf
WG1-4 plf
Sprint 4.92 plf
T-Mobile Coax 3.28 plf
AT&T Coax 7.38 plf
Verizon Coax plf
Water Pipes 59.50 plf
Total =98.97 plf
Section Number Section Length Node Weight (1.2D) Weight (0.9D) Weight (1.4D)
1 7.2083 1 0.357 kips 0.268 kips 0.416 kips
2 3.2292 2 0.516 kips 0.387 kips 0.603 kips
3 4.5208 3 0.383 kips 0.288 kips 0.447 kips
4 3.2292 4 0.383 kips 0.288 kips 0.447 kips
5 7.8021 5 0.546 kips 0.409 kips 0.637 kips
6 7.8021 6 0.772 kips 0.579 kips 0.901 kips
7 7.8021 7 0.772 kips 0.579 kips 0.901 kips
8 7.8021 8 0.772 kips 0.579 kips 0.901 kips
9 7.8021 9 0.772 kips 0.579 kips 0.901 kips
10 7.8021 10 0.772 kips 0.579 kips 0.901 kips
11 7.8021 11 0.772 kips 0.579 kips 0.901 kips
12 7.8021 12 0.772 kips 0.579 kips 0.901 kips
13 7.8021 13 0.772 kips 0.579 kips 0.901 kips
14 7.8021 14 0.772 kips 0.579 kips 0.901 kips
15 7.8021 15 0.772 kips 0.579 kips 0.901 kips
16 7.8021 16 0.772 kips 0.579 kips 0.901 kips
17 6.2188 17 0.694 kips 0.520 kips 0.809 kips
18 18 0.308 kips 0.231 kips 0.359 kips
19 19 0.000 kips 0.000 kips 0.000 kips
Height Check =118.031
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Corral Wind and Weight Calculations
Corral Radius 7.84 ft
Number of Posts 8
Horizontal Properties
Height Perpendicular to Wind of Horizontals Round/Flat Wind Areas
Upper Rail 3 in F L3x3x1/4 7.8 sf
Mid Rail 3 in F L3x3x1/4 7.8 sf
Toe Plate 4 in F PL4x1/4 10.5 sf
Other 1 3 in F L3x3x1/4 7.8 sf
Weights of Horizontals Weights
Upper Rail 4.9 plf L3x3x1/4 235 lbs
Mid Rail 4.9 plf L3x3x1/4 235 lbs
Toe Plate 3.4 plf PL4x1/4 163 lbs
Other 1 4.9 plf L3x3x1/4 235 lbs
Post Properties
Post Width 2.9 in R 2.5SCH40
Post Length 5.0 ft 9.6 sf
Post Weight 5.8 plf 232 lbs
Kicker Properties
Width of Kicker (Wind) 2.5 in F
Length of Kicker 3.333 ft 3.5 sf
Weight of Kicker 3.07 plf 82 lbs
Panel Properties (6) Kathrein 80010865
Panel Height 78.35 in
Panel Width (Wind) 14.84 in F w/o oreint 48.4 sf
Panel Depth 6.65 in w/ oreint 46.0 sf
Panel Weight 66.14 lbs
Number of Panels 6 396.84 lbs
Panel Properties (3) Kathrein 742236
Panel Height 52 in
Panel Width (Wind) 12.7 in F w/o oreint 13.8 sf
Panel Depth 2.8 in w/ oreint 11.9 sf
Panel Weight 36.37 lbs
Number of Panels 3 109.11 lbs
Panel Properties (9) Ericsson RRUS 12
Panel Height 18.2 in
Panel Width (Wind) 17.8 in F w/o oreint 20.2 sf
Panel Depth 8 in w/ oreint 19.3 sf
Panel Weight 60 lbs
Number of Panels 9 540 lbs
Panel Properties (6) Ericsson A2 Module
Panel Height 16.41 in
Panel Width (Wind) 15.11 in F w/o oreint 10.3 sf
Panel Depth 3.34 in w/ oreint 8.9 sf
Panel Weight 22.04 lbs
Number of Panels 6 132.24 lbs
Panel Properties (3) Ericsson RRUS 11
Panel Height 19.7 in
Panel Width (Wind)17 in F w/o oreint 7.0 sf
Panel Depth 7.2 in w/ oreint 6.6 sf
Panel Weight 50.7 lbs
Number of Panels 3 152.1 lbs
Corral Mount-Wind&Weight (ASCE 7-10)
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Panel Properties (6) NSN COVP
Panel Height 20.22 in
Panel Width (Wind) 18.86 in F w/o oreint 15.9 sf
Panel Depth 7 in w/ oreint 14.6 sf
Panel Weight 15.3 lbs
Number of Panels 6 91.8 lbs
Panel Properties (3) CMA-BDHH/6521
Panel Height 81.1 in
Panel Width (Wind) 15.9 in F w/o oreint 26.9 sf
Panel Depth 5 in w/ oreint 24.1 sf
Panel Weight 75 lbs
Number of Panels 3 225 lbs
Panel Properties (3) FASB
Panel Height 96.1 in
Panel Width (Wind) 14.9 in F w/o oreint 29.8 sf
Panel Depth 13.4 in w/ oreint 33.5 sf
Panel Weight 207.2 lbs
Number of Panels 3 621.6 lbs
Panel Properties (3) Nokia FRBG
Panel Height 22.1 in
Panel Width (Wind) 19.4 in F w/o oreint 8.9 sf
Panel Depth 5.2 in w/ oreint 7.9 sf
Panel Weight 55.1 lbs
Number of Panels 3 165.3 lbs
Panel Properties (3) FHFB
Panel Height 25.1 in
Panel Width (Wind) 12.6 in F w/o oreint 6.6 sf
Panel Depth 7.8 in w/ oreint 6.7 sf
Panel Weight 51 lbs
Number of Panels 3 153 lbs
Panel Properties (1) 20' Dipole Antenna
Panel Height 240 in
Panel Width (Wind)2.5 in R w/o oreint 4.2 sf
Panel Depth 2.5 in w/ oreint 4.8 sf
Panel Weight 60 lbs
Number of Panels 1 60 lbs
Panel Properties Pipe Extensions
Panel Height 29.5 in
Panel Width (Wind) 2.375 in R w/o oreint 2.4 sf
Panel Depth 2.375 in w/ oreint 2.8 sf
Panel Weight 9.00 lbs
Number of Panels 5 44.9875 lbs
Panel Properties Mount Pipes
Panel Height 72 in
Panel Width (Wind) 2.375 in R w/o oreint 10.7 sf
Panel Depth 2.375 in w/ oreint 12.4 sf
Panel Weight 21.96 lbs
Number of Panels 9 197.64 lbs
Wind Pressure on Flats 149.66 psf Wind Area of Flats Total Weight of Corral Mount
Wind Pressure on Cyl.89.80 psf 225.4 sf 4887 lbs 1.2D
Wind Area of Cylinders 3665 lbs 0.9D
Average Height =155.00 ft 26.9 sf 5701 lbs 1.4D
Top of Columns (Model) =118.00 ft
Pressure Adj. Factor = 1.31
Wind Pressure on Flats 196.59 Equiv. Pressure Total Force 47475 lbs
Wind Pressure on Cyl. 117.96 Equiv. Pressure
Corral Mount-Wind&Weight (ASCE 7-10)
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Antennas @ Bowl Equator Wind and Weight Calculations
Panel Properties RFS APXVSPP18-C
Panel Height 72 in
Panel Width (Wind) 11.8 in F w/o oreint 17.7 sf
Panel Depth 7 in w/ oreint 17.8 sf
Panel Weight 57 lbs
Number of Panels 3 171 lbs
Panel Properties 1900 RRH
Panel Height 23 in
Panel Width (Wind)13 in F w/o oreint 6.2 sf
Panel Depth 17 in w/ oreint 8.0 sf
Panel Weight 44 lbs
Number of Panels 3 132 lbs
Panel Properties 800 RRH
Panel Height 19.7 in
Panel Width (Wind)13 in F w/o oreint 5.3 sf
Panel Depth 10.8 in w/ oreint 5.9 sf
Panel Weight 53 lbs
Number of Panels 3 159 lbs
Panel Properties Mount Pipes
Panel Height 96 in
Panel Width (Wind) 2.375 in R w/o oreint 9.5 sf
Panel Depth 2.375 in w/ oreint 11.0 sf
Panel Weight 29.28 lbs
Number of Panels 6 175.68 lbs
Wind Pressure on Flats 146.11 psf Wind Area of Flats Total Weight of Corral Mount
Wind Pressure on Cyl.87.67 psf 29.3 sf 765 lbs 1.2D
Wind Area of Cylinders 574 lbs 0.9D
Average Height = 135.00 ft 9.5 sf 893 lbs 1.4D
Top of Columns (Model) =118.00 ft
Pressure Adj. Factor = 1.14
Wind Pressure on Flats 167.16 Equiv. Pressure Total Force 5845 lbs
Wind Pressure on Cyl. 100.30 Equiv. Pressure
Corral Mount-Wind&Weight (ASCE 7-10)
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Section # Length (ft)* Bott Diam (ft) Top Diam (ft) Thickness (in) Bott Diam (in) Top Diam (in)1 118.031 22.000 15.253 0.5625264.000 183.0422 110.823 15.253 12.231 0.7813183.042 146.7743 107.594 12.231 8.000 0.9375146.774 96.0004 103.073 8.000 8.000 0.937596.000 96.0005 99.844 8.000 8.000 0.937596.000 96.0006 92.042 8.000 8.000 0.875096.000 96.0007 84.240 8.000 8.000 0.812596.000 96.0008 76.438 8.000 8.000 0.781396.000 96.0009 68.635 8.000 8.000 0.718896.000 96.00010 60.833 8.000 8.000 0.687596.000 96.00011 53.031 8.000 8.000 0.656396.000 96.00012 45.229 8.000 8.000 0.593896.000 96.00013 37.427 8.000 8.000 0.562596.000 96.00014 29.625 8.000 8.000 0.562596.000 96.00015 21.823 8.000 8.000 0.500096.000 96.00016 14.021 8.000 8.000 0.500096.000 96.00017 6.219 8.000 15.900 0.625096.000 190.800* Input length of BOTTOM splice of section to the bottom of bowlHeight to Top of Torus (ft) = 118.031
20160921Amended2CityCouncilPacket Page 70 of 193 20160921/jrl
Section # EL Bottom (ft) ELTop (ft) Length (ft) Bott Diam (ft) Top Diam (ft)Projected Area (ft2)CfPw Force (kips)10.0007.2087.208 22.00015.253134.270.649.84 4.0227.20810.4383.229 15.25312.23144.380.649.84 1.33310.43814.9584.521 12.2318.00045.730.649.84 1.37414.95818.1883.2298.0008.00025.830.650.73 0.79518.18825.9907.8028.0008.00062.420.653.32 2.00625.99033.7927.8028.0008.00062.420.656.21 2.10733.79241.5947.8028.0008.00062.420.658.52 2.19841.59449.3967.8028.0008.00062.420.660.46 2.26949.39657.1987.8028.0008.00062.420.662.15 2.331057.19865.0007.8028.0008.00062.420.663.65 2.381165.00072.8027.8028.0008.00062.420.664.99 2.431272.80280.6047.8028.0008.00062.420.666.21 2.481380.60488.4067.8028.0008.00062.420.667.34 2.521488.40696.2087.8028.0008.00062.420.668.38 2.561596.208104.0107.8028.0008.00062.420.669.35 2.6016104.010111.8137.8028.0008.00062.420.670.26 2.6317111.813118.0316.2198.00015.90074.310.671.04 3.17Wind Speed153mph(ultimate 3-second gust)Risk CategoryIIIExposure CategoryDTopo Category1Crest Height0ftJointsDirection Joint Force (kips)1FX2.012FX2.673FX1.354FX1.085FX1.396FX2.057FX2.158FX2.239FX2.3010FX2.3611FX2.4112FX2.4613FX2.5014FX2.5415FX2.5816FX2.6117FX2.9018FX1.5820160921Amended2CityCouncilPacket Page 71 of 193 20160921/jrl
BOTTOMSectionArea (in^2)Z (ft^3)S (ft^3)r (in)Length (ft)Radius (ft)D/tkl/rFcr (ksi)Fe (ksi)1 465.5324 22.5910 17.7052 93.1394 118.031 11.000 469.333 30.414 34.289 309.4202 447.3346 15.0188 11.7455 64.4394 110.823 7.627 234.294 41.275 32.912 168.0043 429.5249 11.5390 9.0051 51.5622 107.594 6.116 156.559 50.080 31.547 114.1204 279.9821 4.9030 3.8134 33.6113 103.073 4.000 102.400 73.599 27.068 52.8395 279.9821 4.9030 3.8134 33.6113 99.844 4.000 102.400 71.293 27.548 56.3126 261.4884 4.5821 3.5662 33.6332 92.042 4.000 109.714 65.679 28.686 66.3507 242.9702 4.2604 3.3180 33.6551 84.240 4.000 118.154 60.073 29.771 79.3138 233.7019 4.0992 3.1935 33.6660 76.438 4.000 122.880 54.491 30.790 96.3939 215.1469 3.7762 2.9437 33.6880 68.635 4.000 133.565 48.897 31.742 119.70910 205.8602 3.6144 2.8185 33.6989 60.833 4.000 139.636 43.325 32.613 152.48411 196.5673 3.4524 2.6930 33.7099 53.031 4.000 146.286 37.756 33.397 200.78312 177.9632 3.1277 2.4413 33.7319 45.229 4.000 161.684 32.180 34.090 276.38813 168.6519 2.9650 2.3151 33.7428 37.427 4.000 170.667 26.620 34.682 403.89315 150.0110 2.6390 2.0619 33.7648 21.823 4.000 192.000 15.512 35.547 1189.53816 150.0110 2.6390 2.0619 33.7648 14.021 4.000 192.000 9.966 35.812 2881.75017 187.2683 3.2901 2.5673 33.7209 6.219 4.000 153.600 4.426 35.963 14610.559TOPSectionArea (in^2)Z (ft^3)S (ft^3)r (in)Length (ft)Radius (ft)D/tkl/rFcr (ksi)Fe (ksi)1 322.4675 10.8395 8.4872 64.5165 118.031 7.627 325.408 43.907 32.526 148.4642 358.3209 9.6364 7.5283 51.6171 110.823 6.116 187.871 51.528 31.304 107.7963 279.9821 4.9030 3.8134 33.6113 107.594 4.000 102.400 76.827 26.385 48.4924 279.9821 4.9030 3.8134 33.6113 103.073 4.000 102.400 73.599 27.068 52.8395 279.9821 4.9030 3.8134 33.6113 99.844 4.000 102.400 71.293 27.548 56.3126 261.4884 4.5821 3.5662 33.6332 92.042 4.000 109.714 65.679 28.686 66.3507 242.9702 4.2604 3.3180 33.6551 84.240 4.000 118.154 60.073 29.771 79.3138 233.7019 4.0992 3.1935 33.6660 76.438 4.000 122.880 54.491 30.790 96.3939 215.1469 3.7762 2.9437 33.6880 68.635 4.000 133.565 48.897 31.742 119.70910 205.8602 3.6144 2.8185 33.6989 60.833 4.000 139.636 43.325 32.613 152.48411 196.5673 3.4524 2.6930 33.7099 53.031 4.000 146.286 37.756 33.397 200.78312 177.9632 3.1277 2.4413 33.7319 45.229 4.000 161.684 32.180 34.090 276.38813 168.6519 2.9650 2.3151 33.7428 37.427 4.000 170.667 26.620 34.682 403.8930 168.6519 2.9650 2.3151 33.7428 29.625 4.000 170.667 21.071 35.168 644.64715 150.0110 2.6390 2.0619 33.7648 21.823 4.000 192.000 15.512 35.547 1189.53816 150.0110 2.6390 2.0619 33.7648 14.021 4.000 192.000 9.966 35.812 2881.75017 373.4077 13.0811 10.2403 67.2374 6.219 7.950 305.280 2.220 35.991 58088.561
20160921Amended2CityCouncilPacket Page 72 of 193 20160921/jrl
BOTTOMSectionMomentWeightɸPnɸMnCompressionFlexureCombined Compression/FlexureSection Check1 15076.667 1953.135 14366.339 944148.829 13.6% 1.6%13.6%OK2 14030.000 1939.030 13250.334 601188.961 14.6% 2.3%14.7%OK3 13570.000 1932.396 12195.275 441809.484 15.8% 3.1%15.9%OK4 12932.500 1924.326 6820.725 160531.812 28.2% 8.1%28.9%OK5 12480.000 1919.391 6941.748 163380.195 27.6% 7.6%28.2%OK6 11398.333 1908.110 6751.051 159098.954 28.3% 7.2%28.8%OK7 10333.333 1897.515 6510.153 153621.699 29.1% 6.7%29.6%OK8 9284.167 1887.605 6476.197 152919.951 29.1% 6.1%29.5%OK9 8252.964 1878.039 6146.325 145319.863 30.6% 5.7%30.9%OK10 7239.523 1869.161 6042.300 142953.388 30.9% 5.1%31.2%OK11 6244.495 1860.628 5908.328 139874.802 31.5% 4.5%31.7%OK12 5268.270 1852.439 5460.078 129431.260 33.9% 4.1%34.1%OK13 4311.238 1844.939 5264.224 124869.816 35.0% 3.5%35.2%OK14 3373.711 1837.785 5338.083 126621.764 34.4% 2.7%34.5%OK15 2456.000 1830.631 4799.179 113987.050 38.1% 2.2%38.2%OK16 1558.419 1824.169 4835.010 114838.074 37.7% 1.4%37.7%OK17 681.087 1817.797 6061.240 143588.318 30.0% 0.5%30.0%OKTOPSection Check1 14030.000 1939.633 9439.608 429315.060 20.5% 3.3%20.7%OK2 13570.000 1932.843 10095.113 366504.426 19.1% 3.7%19.3%OK3 12932.500 1924.773 6648.574 156480.083 29.0% 8.3%29.6%OK4 12480.000 1920.029 6820.725 160531.812 28.1% 7.8%28.8%OK5 11398.333 1909.011 6941.748 163380.195 27.5% 7.0%28.0%OK6 10333.333 1898.416 6751.051 159098.954 28.1% 6.5%28.5%OK7 9284.167 1888.506 6510.153 153621.699 29.0% 6.0%29.4%OK8 8252.964 1878.940 6476.197 152919.951 29.0% 5.4%29.3%OK9 7239.523 1870.062 6146.325 145319.863 30.4% 5.0%30.7%OK10 6244.495 1861.529 6042.300 142953.388 30.8% 4.4%31.0%OK11 5268.270 1853.340 5908.328 139874.802 31.4% 3.8%31.5%OK12 4311.238 1845.840 5460.078 129431.260 33.8% 3.3%33.9%OK13 3373.711 1838.686 5264.224 124869.816 34.9% 2.7%35.0%OK14 2456.000 1831.532 5338.083 126621.764 34.3% 1.9%34.3%OK15 1558.419 1825.070 4799.179 113987.050 38.0% 1.4%38.0%OK16 681.087 1818.606 4835.010 114838.074 37.6% 0.6%37.6%OK17 0.000 1812.264 12095.270 573178.467 15.0% 0.0%15.0%OK20160921Amended2CityCouncilPacket Page 73 of 193 20160921/jrl
PAGE NO. 1
#
**************************************************
* *
* STAAD.Pro *
* Version 2001 Build 1005 *
* Proprietary Program of *
* RESEARCH ENGINEERS, Intl. *
* Date= JUL 1, 2016 *
* Time= 15:17: 6 *
* *
* USER ID: TEP *
**************************************************
#
1. STAAD SPACE TYBEE ISLAND
2. START JOB INFORMATION
3. JOB NAME TYBEE ISLAND
4. JOB CLIENT T-MOBILE
5. JOB NO TEP#18995_86099
6. JOB COMMENT ASCE 7-10
7. JOB COMMENT 153 MPH ULTIMATE 3-SECOND GUST
8. ENGINEER NAME ALWM
9. ENGINEER DATE 06/28/2016
10. END JOB INFORMATION
11. INPUT WIDTH 79
12. SET NL 3
13. UNIT FEET KIP
14. JOINT COORDINATES
15. 1 0 0 0; 2 0 7.208 0; 3 0 10.438 0; 4 0 14.958 0; 5 0 18.188 0; 6 0
25.99 0
16. 7 0 33.792 0; 8 0 41.594 0; 9 0 49.396 0; 10 0 57.198 0; 11 0 65 0
17. 12 0 72.802 0; 13 0 80.604 0; 14 0 88.406 0; 15 0 96.208 0; 16 0
104.01 0
18. 17 0 111.813 0; 18 0 118.031 0
19. MEMBER INCIDENCES
20. 1 1 2; 2 2 3; 3 3 4; 4 4 5; 5 5 6; 6 6 7; 7 7 8; 8 8 9; 9 9 10; 10 10
11
21. 11 11 12; 12 12 13; 13 13 14; 14 14 15; 15 15 16; 16 16 17; 17 17 18
22. UNIT INCHES KIP
23. SUPPORTS
24. 1 FIXED
25. MEMBER PROPERTY AMERICAN
26. 1 PRIS ROUND STA 264 END 183.04 THI 0.5625
27. 2 PRIS ROUND STA 183.04 END 146.77 THI 0.7813
28. 3 PRIS ROUND STA 146.77 END 96 THI 0.9375
29. 4 PRIS ROUND STA 96 END 96 THI 0.9375
30. 5 PRIS ROUND STA 96 END 96 THI 0.9375
31. 6 PRIS ROUND STA 96 END 96 THI 0.875
32. 7 PRIS ROUND STA 96 END 96 THI 0.8125
33. 8 PRIS ROUND STA 96 END 96 THI 0.7813
34. 9 PRIS ROUND STA 96 END 96 THI 0.7188
35. 10 PRIS ROUND STA 96 END 96 THI 0.6875
36. 11 PRIS ROUND STA 96 END 96 THI 0.6563
37. 12 PRIS ROUND STA 96 END 96 THI 0.5938
38. 13 PRIS ROUND STA 96 END 96 THI 0.5625
39. 14 PRIS ROUND STA 96 END 96 THI 0.5625
40. 15 PRIS ROUND STA 96 END 96 THI 0.5
41. 16 PRIS ROUND STA 96 END 96 THI 0.5
TYBEE ISLAND -- PAGE NO. 2
1
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42. 17 PRIS ROUND STA 96 END 96 THI 0.625
43. DEFINE MATERIAL START
44. ISOTROPIC STEEL
45. E 29000
46. POISSON 0.3
47. DENSITY 0.000283
48. ALPHA 6.5E-006
49. DAMP 0.02
50. CDAMP 0.03
51. END DEFINE MATERIAL
52. CONSTANTS
53. MATERIAL STEEL ALL
54. UNIT FEET KIP
55. LOAD 1 WIND AND EMPTY TANK 0.9D + 1.0W
56. *WIND LOAD ON STRUCTURE
57. JOINT LOAD
58. *WIND ON TANK PEDESTAL
59. 1 FX 2.01
60. 2 FX 2.67
61. 3 FX 1.35
62. 4 FX 1.08
63. 5 FX 1.39
64. 6 FX 2.05
65. 7 FX 2.15
66. 8 FX 2.23
67. 9 FX 2.3
68. 10 FX 2.36
69. 11 FX 2.41
70. 12 FX 2.46
71. 13 FX 2.5
72. 14 FX 2.54
73. 15 FX 2.58
74. 16 FX 2.61
75. 17 FX 2.9
76. 18 FX 1.58
77. *FEED LINE AND LADDER WEIGHT
78. JOINT LOAD
79. 1 FY -0.268
80. 2 FY -0.387
81. 3 FY -0.288
82. 4 FY -0.288
83. 5 FY -0.409
84. 6 FY -0.579
85. 7 FY -0.579
86. 8 FY -0.579
87. 9 FY -0.579
88. 10 FY -0.579
89. 11 FY -0.579
90. 12 FY -0.579
91. 13 FY -0.579
92. 14 FY -0.579
93. 15 FY -0.579
94. 16 FY -0.579
95. 17 FY -0.52
96. 18 FY -0.231
97. *LOAD ON BOWL
TYBEE ISLAND -- PAGE NO. 3
98. JOINT LOAD
99. 18 FX 54.635
100. 18 FY -34.355
101. *LOAD ON ANTENNAS AT 135-FT
102. 18 FX 5.845
103. 18 FY -0.574
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104. *LOAD ON ANTENNAS ON CORRAL MOUNT
105. 18 FX 47.475
106. 18 FY -3.665
107. *TOWER MEMBER WEIGHTS + MISC.
108. SELFWEIGHT Y -0.9
109. PERFORM ANALYSIS
#
P R O B L E M S T A T I S T I C S
-----------------------------------
NUMBER OF JOINTS/MEMBER+ELEMENTS/SUPPORTS = 18/ 17/ 1
ORIGINAL/FINAL BAND-WIDTH= 1/ 1/ 12 DOF
TOTAL PRIMARY LOAD CASES = 1, TOTAL DEGREES OF FREEDOM = 102
SIZE OF STIFFNESS MATRIX = 2 DOUBLE KILO-WORDS
REQRD/AVAIL. DISK SPACE = 12.0/******** MB, EXMEM = 2753.5 MB
#
**** WARNING : AVAILABLE HARD DISK SPACE MAY NOT BE
ENOUGH TO COMPLETE EXECUTION. IF YOUR AVAILABLE HARD DISK
SPACE ON THE ANALYSIS DRIVE IS GREATER THAN 3GB THIS MESSAGE
MAY BE ERRONEOUS
++ Processing Element Stiffness Matrix. 15:17: 6
++ Processing Global Stiffness Matrix. 15:17: 6
++ Processing Triangular Factorization. 15:17: 6
++ Calculating Joint Displacements. 15:17: 6
++ Calculating Member Forces. 15:17: 6
110. CHANGE
111. LOAD 2 WIND AND WATER 1.2D + 1.0W
112. *WIND LOAD ON STRUCTURE
113. JOINT LOAD
114. *WIND ON TANK PEDESTAL
115. 1 FX 2.01
116. 2 FX 2.67
117. 3 FX 1.35
118. 4 FX 1.08
119. 5 FX 1.39
120. 6 FX 2.05
121. 7 FX 2.15
122. 8 FX 2.23
123. 9 FX 2.3
124. 10 FX 2.36
125. 11 FX 2.41
TYBEE ISLAND -- PAGE NO. 4
126. 12 FX 2.46
127. 13 FX 2.5
128. 14 FX 2.54
129. 15 FX 2.58
130. 16 FX 2.61
131. 17 FX 2.9
132. 18 FX 1.58
133. *FEED LINE AND LADDER WEIGHT
134. JOINT LOAD
135. 1 FY -0.357
136. 2 FY -0.516
137. 3 FY -0.383
138. 4 FY -0.383
139. 5 FY -0.546
3
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140. 6 FY -0.772
141. 7 FY -0.772
142. 8 FY -0.772
143. 9 FY -0.772
144. 10 FY -0.772
145. 11 FY -0.772
146. 12 FY -0.772
147. 13 FY -0.772
148. 14 FY -0.772
149. 15 FY -0.772
150. 16 FY -0.772
151. 17 FY -0.694
152. 18 FY -0.308
153. *LOAD ON BOWL
154. JOINT LOAD
155. 18 FX 54.635
156. 18 FY -45.806
157. *LOAD ON ANTENNAS AT 135-FT
158. 18 FX 5.845
159. 18 FY -0.765
160. *LOAD ON ANTENNAS ON CORRAL MOUNT
161. 18 FX 47.475
162. 18 FY -4.887
163. *TOWER MEMBER WEIGHTS + MISC.
164. SELFWEIGHT Y -1.2
165. *WEIGHT FROM WATER
166. JOINT LOAD
167. 18 FY -1501.6
168. PERFORM ANALYSIS
++ Processing Element Stiffness Matrix. 15:17: 6
++ Processing Global Stiffness Matrix. 15:17: 6
++ Processing Triangular Factorization. 15:17: 6
++ Calculating Joint Displacements. 15:17: 6
++ Calculating Member Forces. 15:17: 6
169. CHANGE
170. LOAD 3 NO WIND 1.4D
171. *FEED LINE AND LADDER WEIGHT
TYBEE ISLAND -- PAGE NO. 5
172. JOINT LOAD
173. 1 FY -0.416
174. 2 FY -0.603
175. 3 FY -0.447
176. 4 FY -0.447
177. 5 FY -0.637
178. 6 FY -0.901
179. 7 FY -0.901
180. 8 FY -0.901
181. 9 FY -0.901
182. 10 FY -0.901
183. 11 FY -0.901
184. 12 FY -0.901
185. 13 FY -0.901
186. 14 FY -0.901
187. 15 FY -0.901
188. 16 FY -0.901
189. 17 FY -0.809
190. 18 FY -0.359
191. *LOAD ON BOWL
192. JOINT LOAD
193. 18 FY -53.441
194. *LOAD ON ANTENNAS AT 135-FT
195. 18 FY -0.893
4
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196. *LOAD ON ANTENNAS ON CORRAL MOUNT
197. 18 FY -5.701
198. *TOWER MEMBER WEIGHTS + MISC.
199. SELFWEIGHT Y -1.4
200. *WEIGHT FROM WATER
201. JOINT LOAD
202. 18 FY -1751.87
203. PERFORM ANALYSIS
++ Processing Element Stiffness Matrix. 15:17: 6
++ Processing Global Stiffness Matrix. 15:17: 6
++ Processing Triangular Factorization. 15:17: 6
++ Calculating Joint Displacements. 15:17: 6
++ Calculating Member Forces. 15:17: 6
204. FINISH
TYBEE ISLAND -- PAGE NO. 6
*********** END OF THE STAAD.Pro RUN ***********
**** DATE= JUL 1,2016 TIME= 15:17: 6 ****
*********************************************************
* For questions on STAAD.Pro, please contact : *
* By Email - North America : support@ca.reiusa.com *
* By Email - International : support@reiusa.com *
* Tel. (USA) : 714-974-2500 ; Fax (USA) : 714-974-4771 *
*********************************************************
5
20160921Amended2CityCouncilPacket Page 78 of 193 20160921/jrl
Monopole Bolt Capacity_ASCE
INPUT
Elevation (ft) 0
Moment (k-ft) 15,077
Download (kips) 129.7
Radius (in)268.0
Db (in^2)2.25
Fy (ksi)36
Fu (ksi)58
Total number of bolts 20
Note: This sheet is to be used when bolts are in a pattern similar to that shown above
Formula:
Tmax = [Moment*radius/SUM((# of bolts at distance y)*y^2)] - [(Download)/(total # of bolts)]
Number of bolts used in calc. 20
Number of y's 5
OUTPUT
y angle distance # of bolts #'s to be Sum = 718240.00
number (deg)y, (in)at dist y summed Fy 36.0
y5 90 268 2 143648.00 0.60*Fu 34.8
y4 72.00 254.88 4 259861.67 Tult 61.03
y3 54.00 216.82 4 188037.67 Tall 129.72
y2 36.00 157.53 4 99258.33 Ratio = 0.470
y1 18.00 82.82 4 27434.33
splice or anchor bolts
18 shown here
radius
y1
y2
y5
y3
y4
7/1/2016
20160921Amended2CityCouncilPacket Page 79 of 193 20160921/jrl
August 8, 2016
152-ft Single Pedestal Water Tank Structural Analysis 8SV0943A – Tybee Island
TEP Project Number 18995_86099, Revision 1 Page 7
APPENDIX B
CORRAL MOUNT ANALYSIS
20160921Amended2CityCouncilPacket Page 80 of 193 20160921/jrl
Corral Mount Summary of Analysis
Introduction
The structure is an 8-post corral mount mounted on the existing water tank at the 154-ft elevation. TEP
visited the site in February of 2015 to collect existing steel and appurtenance information. All other
information provided to TEP was assumed to be accurate and complete.
Analysis Criteria
The analysis has been performed in accordance with the ANSI/TIA-222-G-2-2009 Structural
Standard for Antenna Supporting Structures and Antennas – Addendum 2 based upon an
ultimate 3-second gust wind speed of 141 mph converted to a nominal 3-second gust wind
speed of 109 mph with no ice, 30 mph with 0.25 inch ice thickness, and 60 mph under service
loads with the following design criteria:
1) Type of Analysis: Rigorous Structural Analysis
2) Classification of Structure: Class II
Definition: Structures used for services that due to height, use or location represent a
significant hazard to human life and/or damage to property in the event of failure and/or used
for services that may be provided by other means.
3) Exposure Category: Exposure D
Definition: Flat, unobstructed shorelines exposed to wind flowing over open water for a
distance of at least one mile. Shorelines in Exposure D shall include inland waterways,
lakes, and coastal areas.
4) Topographic Category: Category 1
Definition: No abrupt changes in general topography, e.g. flat or rolling terrain, no wind
speed-up consideration shall be required.
Analysis Results
Table 1 - Water Tank Component Capacity
Notes Component % Capacity Pass / Fail
- Post Members 36.5 Pass
- Top Rail Members 102.0 Pass2
- Mid Rail Members 72.3 Pass
- Bottom Rail Members 59.6 Pass
- Toe Plate Members 81.1 Pass
- Kicker Members 29.8 Pass
Structure Rating (max from all components) = 102.0%
Notes:
1) A structure rating of 105% or less is within engineering tolerances and considered acceptable.
20160921Amended2CityCouncilPacket Page 81 of 193 20160921/jrl
8SV0943 - Tybee Island
TEP #:
Analysis:ALWM 8/8/2016
Catwalk Handrail & Corral Mount Analysis_v1.0 - Inputs Check:MAN 8/8/2016
Structure Type:
Top of Tank Height:152.00 ft Options
Wind Centerline Elevation:155.00 ft
Design Wind Velocity:109 mph
Ice Wind Velocity:30 mph
Base Ice Thickness:0.25 in
Structure Class:II
Exposure Category:D
Topographic Category:1
Crest Height (H):0 ft
Topographic Feature:
Slope Distance (L):0 ft
Distance from Crest (x):0 ft Do you want to round out the structure?No
Input Overall Structure Geometry:
Total Number of Posts:8
Post to Post Distance:72.00 in
Height to Mid Rail:27.50 in
Height to Top Rail:39.50 in
Height to Top of Post:60.00 in
Distance from Railing back to Kicker:29.05 in Number of Plates per Post:4
Height to Kicker at Tank:12.00 in
Height to Kicker at Railing:39.50 in
Input Members:
2.90 Round 9.11 60.00 0
3.00 Flat 12.00 72.00 90
3.00 Flat 12.00 72.00 90
4.00 Flat 8.50 72.00 0
2.50 Flat 10.00 40.00 0
3.00 Flat 12.00 72.00
2.40 Round 7.54 29.50
2.40 Round 7.54 72.00
2.40 Round 7.54 72.00
2.40 Round 7.54 72.00
2.40 Round 7.54 72.00
2.40 Round 7.54 72.00
Ɛ =0.473 Calculated per 2.6.9.2.2 of TIA-222-G
Misc. 4 2SCH40
2SCH40
2SCH40
L3x3x1/4Misc. 1
Misc. 2
Misc. 3
L2.5x2.5x3/16
L3x3x1/4
L3x3x1/4
PL4x1/4
Member Description
Toe Plate
Kicker
Post
Top Rail
Mid Rail
2.5SCH40
Length
(in)
18995_86099
Rotation
(Degrees)
Corral Mount
Continuous Escarpment
Misc. 5 2SCH40
Misc. 6 2SCH40
Misc. 7 SCH40
Width (in)Shape Perimeter
(in)
Partial Pin Plate Connections
Use ASCE 7-10 Wind Speeds
Use TIA Load Combos
Mid-Rail Braces Posts
Water Tank Analysis_v1.0
Tower Engineering Professionals, Inc.
326 Tryon Road|Raleigh, NC 27603|Office: (919) 661-6351|Fax: (919) 661-6350|www.tepgroup.net20160921Amended2CityCouncilPacketPage 82 of 193 20160921/jrl
8SV0943 - Tybee Island
TEP #:
Analysis:ALWM 8/8/2016
Catwalk Handrail & Corral Mount Analysis_v1.0 -Antenna Inputs Check:MAN 8/8/2016
Input Antenna Properties:
Position Ht. (in)Wid. (in)Dep. (in)Wt. (lbs)Azimuth*Qty Shape
7 78.35 14.84 6.65 66.14 345.00 1 Flat
28 78.35 14.84 6.65 66.14 345.00 1 Flat
29 52.00 12.70 2.80 36.37 345.00 1 Flat
21 20.39 18.50 10.80 71.50 345.00 2 Flat
25 18.20 17.80 8.00 60.00 345.00 1 Flat
26 19.70 17.00 7.20 50.70 345.00 1 Flat
10 78.35 14.84 6.65 66.14 200.00 1 Flat
30 78.35 14.84 6.65 66.14 200.00 1 Flat
5 52.00 12.70 2.80 36.37 200.00 1 Flat
13 20.39 18.50 10.80 71.50 200.00 2 Flat
31 18.20 17.80 8.00 60.00 200.00 1 Flat
19 19.70 17.00 7.20 50.70 200.00 1 Flat
6 78.35 14.84 6.65 66.14 280.00 1 Flat
11 78.35 14.84 6.65 66.14 280.00 1 Flat
27 52.00 12.70 2.80 36.37 280.00 1 Flat
20 20.39 18.50 10.80 71.50 280.00 2 Flat
14 18.20 17.80 8.00 60.00 280.00 1 Flat
24 19.70 17.00 7.20 50.70 280.00 1 Flat
21 20.22 18.86 7.00 15.30 345.00 1 Flat
19 20.22 18.86 7.00 15.30 200.00 1 Flat
20 20.22 18.86 7.00 15.30 280.00 1 Flat
8 81.10 15.90 5.00 75.00 325.00 1 Flat
4 81.10 15.90 5.00 75.00 195.00 1 Flat
34 81.10 15.90 5.00 75.00 276.00 1 Flat
36 96.10 14.90 13.40 207.20 325.00 1 Flat
3 96.10 14.90 13.40 207.20 195.00 1 Flat
32 96.10 14.90 13.40 207.20 276.00 1 Flat
22 20.22 18.86 7.00 15.30 325.00 1 Flat
18 20.22 18.86 7.00 15.30 195.00 1 Flat
33 20.22 18.86 7.00 15.30 276.00 1 Flat
22 22.10 19.40 5.20 55.10 325.00 1 Flat
18 22.10 19.40 5.20 55.10 195.00 1 Flat
33 22.10 19.40 5.20 55.10 276.00 1 Flat
37 25.10 12.60 7.80 51.00 325.00 1 Flat
17 25.10 12.60 7.80 51.00 195.00 1 Flat
35 25.10 12.60 7.80 51.00 276.00 1 Flat
23 240.00 2.50 2.50 25.00 0.00 1 Round
*All azimuths are global and assume that Post #1 is facing north
20' 4-Element Dipole
FRBG RRUS
FRBG RRUS
FRBG RRUS
FHFB RRUS
FHFB RRUS
FHFB RRUS
FASB
FASB
FASB
Raycap COVP
Raycap COVP
Raycap COVP
CMA BDHH/6521
CMA BDHH/6521
CMA BDHH/6521
Raycap COVP
Raycap COVP
Raycap COVP
Ericsson RRUS 12 / RRUS A2
Ericsson RRUS12
Ericsson RRUS 11
Kathrein 80010865
Kathrein 80010865
Kathrein 742236
18995_86099
Antenna Description
Kathrein 80010865
Kathrein 80010865
Kathrein 742236
Ericsson RRUS 12 / RRUS A2
Ericsson RRUS12
Ericsson RRUS 11
Kathrein 80010865
Kathrein 80010865
Kathrein 742236
Ericsson RRUS 12 / RRUS A2
Ericsson RRUS12
Ericsson RRUS 11
Water Tank Analysis_v1.0
Tower Engineering Professionals, Inc.
326 Tryon Road|Raleigh, NC 27603|Office: (919) 661-6351|Fax: (919) 661-6350|www.tepgroup.net20160921Amended2CityCouncilPacketPage 83 of 193 20160921/jrl
Tower Engineering Profess...
ALWM
18995_86099
Mount
Revision 1
Aug 8, 2016 at 10:29 AM
Mount Rev G.r3d
Y
XZ
Envelope Only Solution
20160921Amended2CityCouncilPacket Page 84 of 193 20160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : Mount(Global) Model SettingsDisplay Sections for Member CalcsMax Internal Sections for Member CalcsInclude Shear Deformation?Increase Nailing Capacity for Wind?Include Warping?Trans Load Btwn Intersecting Wood Wall?Area Load Mesh (in^2)Merge Tolerance (in)P-Delta Analysis ToleranceInclude P-Delta for Walls?Automatically Iterate Stiffness for Walls?Max Iterations for Wall StiffnessGravity Acceleration (ft/sec^2)Wall Mesh Size (in)Eigensolution Convergence Tol. (1.E-)Vertical AxisGlobal Member Orientation PlaneStatic SolverDynamic Solver5 97 YesYesYesYes144.120.50%YesYes332.2124YXZSparse AcceleratedAccelerated SolverHot Rolled Steel CodeAdjust Stiffness?RISAConnection CodeCold Formed Steel CodeWood CodeWood TemperatureConcrete CodeMasonry CodeAluminum CodeAISC 14th(360-10): LRFDNoAISC 13th(360-05): ASDAISI S100-07: ASDAF&PA NDS-05/08: ASD< 100FACI 318-08ACI 530-05: ASDAA ADM1-05: ASD - BuildingNumber of Shear RegionsRegion Spacing Increment (in)Biaxial Column MethodParme Beta Factor (PCA)Concrete Stress BlockUse Cracked Sections?Use Cracked Sections Slab?Bad Framing Warnings?Unused Force Warnings?Min 1 Bar Diam. Spacing?Concrete Rebar SetMin % Steel for ColumnMax % Steel for Column44Exact Integration.65RectangularYesYesNoYesNoREBAR_SET_ASTMA61518RISA-3D Version 14.0.1 Page 1 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : Mount(Global) Model Settings, ContinuedSeismic CodeSeismic Base Elevation (ft)Add Base Weight?Ct XCt ZT X (sec)T Z (sec)R XR ZCt Exp. XCt Exp. ZSD1SDSS1TL (sec)Occupancy CatASCE 7-05Not EnteredYes.02.02Not EnteredNot Entered33.75.751115I or IIOm ZOm XRho ZRho X1111Material TakeoffMaterialSizePiecesLength[ft]Weight[K]1Hot Rolled Steel2A36 Gr.36L2.5x2.5x3827.803A36 Gr.36L3x3x424147.5.74A36 Gr.36PL4x1/4849.2.25A53-B-35PIPE_2.01466.3.26A53-B-35PIPE_2.5840.27Total HR Steel62330.71.4Hot Rolled Steel PropertiesLabel E [ksi] G [ksi] Nu Therm (\1E...Density[k/ft... Yield[ksi] Ry Fu[ksi] Rt1A36 Gr.362900011154.3.65.49361.5581.22A572 Gr.502900011154.3.65.49501.1651.13A9922900011154.3.65.49501.1651.14A500 Gr.422900011154.3.65.49421.4581.35A500 Gr.462900011154.3.65.49461.4581.36A53-B-352900011154.3.65.49351.5601.2Hot Rolled Steel Section SetsLabel Shape Type Design List Material Design Ru... A [in2] Iyy [in4] Izz [in4] J [in4]1PostPIPE_2.5ColumnPipeA53-B-35Typical1.611.451.452.892Toe PlatePL4x1/4BeamRECTA36 Gr.36Typical1.0051.333.023Mid-RailL3x3x4BeamSingle AngleA36 Gr.36Typical1.441.231.23.0314Top-RailL3x3x4BeamSingle AngleA36 Gr.36Typical1.441.231.23.0315KickerL2.5x2.5x3BeamSingle AngleA36 Gr.36Typical.901.535.535.0116Mount PipePIPE_2.0ColumnPipeA53-B-35Typical1.02.627.6271.25RISA-3D Version 14.0.1 Page 2 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 85 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountHot Rolled Steel Section Sets (Continued)Label Shape Type Design List Material Design Ru... A [in2] Iyy [in4] Izz [in4] J [in4]7Pipe Ext.PIPE_2.0ColumnPipeA53-B-35Typical1.02.627.6271.25Member Primary DataLabel I Joint J Joint K Joint Rotate(d... Section/ShapeType Design List Material Design Ru...1POST1933PostColumnPipeA53-B-35Typical2POST21034315PostColumnPipeA53-B-35Typical3POST31135270PostColumnPipeA53-B-35Typical4POST41236225PostColumnPipeA53-B-35Typical5POST51337180PostColumnPipeA53-B-35Typical6POST61438135PostColumnPipeA53-B-35Typical7POST7153990PostColumnPipeA53-B-35Typical8POST8164045PostColumnPipeA53-B-35Typical9TOEPL1910Toe PlateBeamRECTA36 Gr.36Typical10TOEPL21011Toe PlateBeamRECTA36 Gr.36Typical11TOEPL31112Toe PlateBeamRECTA36 Gr.36Typical12TOEPL41213Toe PlateBeamRECTA36 Gr.36Typical13TOEPL51314Toe PlateBeamRECTA36 Gr.36Typical14TOEPL61415Toe PlateBeamRECTA36 Gr.36Typical15TOEPL71516Toe PlateBeamRECTA36 Gr.36Typical16TOEPL8169Toe PlateBeamRECTA36 Gr.36Typical17MRAIL1171890Mid-RailBeamSingle AngleA36 Gr.36Typical18MRAIL2181990Mid-RailBeamSingle AngleA36 Gr.36Typical19MRAIL3192090Mid-RailBeamSingle AngleA36 Gr.36Typical20MRAIL4202190Mid-RailBeamSingle AngleA36 Gr.36Typical21MRAIL5212290Mid-RailBeamSingle AngleA36 Gr.36Typical22MRAIL6222390Mid-RailBeamSingle AngleA36 Gr.36Typical23MRAIL7232490Mid-RailBeamSingle AngleA36 Gr.36Typical24MRAIL8241790Mid-RailBeamSingle AngleA36 Gr.36Typical25TRAIL1252690Top-RailBeamSingle AngleA36 Gr.36Typical26TRAIL2262790Top-RailBeamSingle AngleA36 Gr.36Typical27TRAIL3272890Top-RailBeamSingle AngleA36 Gr.36Typical28TRAIL4282990Top-RailBeamSingle AngleA36 Gr.36Typical29TRAIL5293090Top-RailBeamSingle AngleA36 Gr.36Typical30TRAIL6303190Top-RailBeamSingle AngleA36 Gr.36Typical31TRAIL7313290Top-RailBeamSingle AngleA36 Gr.36Typical32TRAIL8322590Top-RailBeamSingle AngleA36 Gr.36Typical33KICK112590KickerBeamSingle AngleA36 Gr.36Typical34KICK222690KickerBeamSingle AngleA36 Gr.36Typical35KICK332790KickerBeamSingle AngleA36 Gr.36Typical36KICK442890KickerBeamSingle AngleA36 Gr.36Typical37KICK552990KickerBeamSingle AngleA36 Gr.36Typical38KICK663090KickerBeamSingle AngleA36 Gr.36Typical39KICK773190KickerBeamSingle AngleA36 Gr.36Typical40KICK883290KickerBeamSingle AngleA36 Gr.36Typical41BRAIL1414290Mid-RailBeamSingle AngleA36 Gr.36Typical42BRAIL2424390Mid-RailBeamSingle AngleA36 Gr.36Typical43BRAIL3434490Mid-RailBeamSingle AngleA36 Gr.36Typical44BRAIL4444590Mid-RailBeamSingle AngleA36 Gr.36Typical45BRAIL5454690Mid-RailBeamSingle AngleA36 Gr.36Typical46BRAIL6464790Mid-RailBeamSingle AngleA36 Gr.36TypicalRISA-3D Version 14.0.1 Page 3 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Primary Data (Continued)Label I Joint J Joint K Joint Rotate(d... Section/ShapeType Design List Material Design Ru...47BRAIL7474890Mid-RailBeamSingle AngleA36 Gr.36Typical48BRAIL8484190Mid-RailBeamSingle AngleA36 Gr.36Typical49MP25557Mount PipeColumnPipeA53-B-35Typical50PE13561Pipe Ext.ColumnPipeA53-B-35Typical51PE23762Pipe Ext.ColumnPipeA53-B-35Typical52PE33863Pipe Ext.ColumnPipeA53-B-35Typical53PE43964Pipe Ext.ColumnPipeA53-B-35Typical54PE54065Pipe Ext.ColumnPipeA53-B-35Typical55MP7N83N75Mount PipeColumnPipeA53-B-35Typical56MP3N79N76Mount PipeColumnPipeA53-B-35Typical57MP4N80N77Mount PipeColumnPipeA53-B-35Typical58MP5N87N84Mount PipeColumnPipeA53-B-35Typical59MP6N88N85Mount PipeColumnPipeA53-B-35Typical60MP10N98AN97AMount PipeColumnPipeA53-B-35Typical61MP9N94AN96AMount PipeColumnPipeA53-B-35Typical62MP8N93AN95AMount PipeColumnPipeA53-B-35TypicalMember Advanced DataLabel I Release J Release I Offset[in] J Offset[in] T/C Only Physical TOM Inactive Seismic Design ...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-3D Version 14.0.1 Page 4 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 86 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Advanced Data (Continued)Label I Release J Release I Offset[in] J Offset[in] T/C Only Physical TOM Inactive Seismic Design ...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 Rolled Steel Design ParametersLabel Shape Length[ft] Lbyy[ft] Lbzz[ft] Lcomp top[ft] Lcomp bot[ft] L-torqu... Kyy Kzz Cb Function1POST1Post53.2923.292Lbyy2.12.1Lateral2POST2Post53.2923.292Lbyy2.12.1Lateral3POST3Post53.2923.292Lbyy2.12.1Lateral4POST4Post53.2923.292Lbyy2.12.1Lateral5POST5Post53.2923.292Lbyy2.12.1Lateral6POST6Post53.2923.292Lbyy2.12.1Lateral7POST7Post53.2923.292Lbyy2.12.1Lateral8POST8Post53.2923.292Lbyy2.12.1Lateral9TOEPL1Toe Plate6Lbyy.65.65Lateral10TOEPL2Toe Plate5.999Lbyy.65.65Lateral11TOEPL3Toe Plate7.166Lbyy.65.65Lateral12TOEPL4Toe Plate5.999Lbyy.65.65Lateral13TOEPL5Toe Plate6Lbyy.65.65Lateral14TOEPL6Toe Plate6Lbyy.65.65Lateral15TOEPL7Toe Plate6Lbyy.65.65Lateral16TOEPL8Toe Plate6Lbyy.65.65LateralRISA-3D Version 14.0.1 Page 5 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountHot Rolled Steel Design Parameters (Continued)Label Shape Length[ft] Lbyy[ft] Lbzz[ft] Lcomp top[ft] Lcomp bot[ft] L-torqu... Kyy Kzz Cb Function17MRAIL1Mid-Rail6Lbyy1.65Lateral18MRAIL2Mid-Rail5.999Lbyy1.65Lateral19MRAIL3Mid-Rail7.166Lbyy1.65Lateral20MRAIL4Mid-Rail5.999Lbyy1.65Lateral21MRAIL5Mid-Rail6Lbyy1.65Lateral22MRAIL6Mid-Rail6Lbyy1.65Lateral23MRAIL7Mid-Rail6Lbyy1.65Lateral24MRAIL8Mid-Rail6Lbyy1.65Lateral25TRAIL1Top-Rail6Lbyy1.65Lateral26TRAIL2Top-Rail5.999Lbyy1.65Lateral27TRAIL3Top-Rail7.166Lbyy1.65Lateral28TRAIL4Top-Rail5.999Lbyy1.65Lateral29TRAIL5Top-Rail6Lbyy1.65Lateral30TRAIL6Top-Rail6Lbyy1.65Lateral31TRAIL7Top-Rail6Lbyy1.65Lateral32TRAIL8Top-Rail6Lbyy1.65Lateral33KICK1Kicker3.333Lbyy.651Lateral34KICK2Kicker3.334Lbyy.651Lateral35KICK3Kicker3.885Lbyy.651Lateral36KICK4Kicker3.883Lbyy.651Lateral37KICK5Kicker3.333Lbyy.651Lateral38KICK6Kicker3.334Lbyy.651Lateral39KICK7Kicker3.333Lbyy.651Lateral40KICK8Kicker3.334Lbyy.651Lateral41BRAIL1Mid-Rail6Lbyy1.65Lateral42BRAIL2Mid-Rail5.999Lbyy1.65Lateral43BRAIL3Mid-Rail7.166Lbyy1.65Lateral44BRAIL4Mid-Rail5.999Lbyy1.65Lateral45BRAIL5Mid-Rail6Lbyy1.65Lateral46BRAIL6Mid-Rail6Lbyy1.65Lateral47BRAIL7Mid-Rail6Lbyy1.65Lateral48BRAIL8Mid-Rail6Lbyy1.65Lateral49MP2Mount Pipe6SegmentSegmentLbyy2.12.1Lateral50PE1Pipe Ext.2.458Lbyy2.12.1Lateral51PE2Pipe Ext.2.458Lbyy2.12.1Lateral52PE3Pipe Ext.2.458Lbyy2.12.1Lateral53PE4Pipe Ext.2.458Lbyy2.12.1Lateral54PE5Pipe Ext.2.458Lbyy2.12.1Lateral55MP7Mount Pipe6SegmentSegment2.12.1Lateral56MP3Mount Pipe6SegmentSegment2.12.1Lateral57MP4Mount Pipe6SegmentSegment2.12.1Lateral58MP5Mount Pipe6SegmentSegment2.12.1Lateral59MP6Mount Pipe6SegmentSegment2.12.1Lateral60MP10Mount Pipe6SegmentSegment2.12.1Lateral61MP9Mount Pipe6SegmentSegment2.12.1Lateral62MP8Mount Pipe6SegmentSegment2.12.1LateralRISA-3D Version 14.0.1 Page 6 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 87 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountJoint Boundary ConditionsJoint LabelX [k/in]Y [k/in]Z [k/in] X Rot.[k-ft/rad] Y Rot.[k-ft/rad] Z Rot.[k-ft/rad]11ReactionReactionReactionReactionReactionReaction22ReactionReactionReactionReactionReactionReaction33ReactionReactionReactionReactionReactionReaction44ReactionReactionReactionReactionReactionReaction55ReactionReactionReactionReactionReactionReaction66ReactionReactionReactionReactionReactionReaction77ReactionReactionReactionReactionReactionReaction88ReactionReactionReactionReactionReactionReaction99ReactionReactionReactionReactionReactionReaction1010ReactionReactionReactionReactionReactionReaction1111ReactionReactionReactionReactionReactionReaction1212ReactionReactionReactionReactionReactionReaction1313ReactionReactionReactionReactionReactionReaction1414ReactionReactionReactionReactionReactionReaction1515ReactionReactionReactionReactionReactionReaction1616ReactionReactionReactionReactionReactionReactionBasic Load CasesBLC Description Category X Gravity Y Gravity Z Gravity Joint Point Distributed Area(Me... Surface(P...1Dead LoadDL-1562Wind 1 (0 Deg)WL5613Wind 2 (45 Deg)WL11224Wind 3 (90 Deg)WL5615Wind 4 (135 Deg)WL11226Wind 5 (180 Deg)WL5617Wind 6 (225 Deg)WL11228Wind 7 (270 Deg)WL5619Wind 8 (315 Deg)WL112210Ice WeightDL564811Ice + Wind 1 (0 Deg)WL56112Ice + Wind 2 (45 Deg)WL112213Ice + Wind 3 (90 Deg)WL100114Ice + Wind 4 (135 Deg)WL112215Ice + Wind 5 (180 Deg)WL56116Ice + Wind 6 (225 Deg)WL112217Ice + Wind 7 (270 Deg)WL56118Ice + Wind 8 (315 Deg)WL112219BLC 2 Transient Area...None6220BLC 3 Transient Area...None12421BLC 4 Transient Area...None6222BLC 5 Transient Area...None12423BLC 6 Transient Area...None6224BLC 7 Transient Area...None12425BLC 8 Transient Area...None6226BLC 9 Transient Area...None12427BLC 11 Transient Are...None6228BLC 12 Transient Are...None12429BLC 13 Transient Are...None6230BLC 14 Transient Are...None12431BLC 15 Transient Are...None62RISA-3D Version 14.0.1 Page 7 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountBasic Load Cases (Continued)BLC Description Category X Gravity Y Gravity Z Gravity Joint Point Distributed Area(Me... Surface(P...32BLC 16 Transient Are...None12433BLC 17 Transient Are...None6234BLC 18 Transient Are...None124Load CombinationsDescription Solve PDelta S... BLC Factor B...Fa...B...Fa...B...Fa...B...Fa...B...Fa...B...Fa...B...Fa...B...Fa...B...Fa...11.0DYesY1121.2D + 1.6W...YesY11.221.630.9D + 1.6W...YesY1.921.641.2D + 1.6W...YesY11.231.650.9D + 1.6W...YesY1.931.661.2D + 1.6W...YesY11.241.670.9D + 1.6W...YesY1.941.681.2D + 1.6W...YesY11.251.690.9D + 1.6W...YesY1.951.6101.2D + 1.6W...YesY11.261.6110.9D + 1.6W...YesY1.961.6121.2D + 1.6W...YesY11.271.6130.9D + 1.6W...YesY1.971.6141.2D + 1.6W...YesY11.281.6150.9D + 1.6W...YesY1.981.6161.2D + 1.6W...YesY11.291.6170.9D + 1.6W...YesY1.991.6181.2D + 1.0 IceYesY11.2101191.2D + 1.0 Ic...YesY11.2101111201.2D + 1.0 Ic...YesY11.2101121211.2D + 1.0 Ic...YesY11.2101131221.2D + 1.0 Ic...YesY11.2101141231.2D + 1.0 Ic...YesY11.2101151241.2D + 1.0 Ic...YesY11.2101161251.2D + 1.0 Ic...YesY11.2101171261.2D + 1.0 Ic...YesY11.2101181271.2D+1.0Di+1...YesY11.2141161Joint Coordinates and TemperaturesLabelX [ft]Y [ft]Z [ft]Temp [F] Detach From Diap...1W19.839-2-9.83902W29.839-29.83903W3-9.839-29.83904W4-9.839-2-9.83905W59.8398-9.83906W69.83989.83907W7-9.83989.83908W8-9.8398-9.8390915.4191001023.83113.8310113015.4190124-3.83113.8310135-5.419100RISA-3D Version 14.0.1 Page 8 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 88 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountJoint Coordinates and Temperatures (Continued)LabelX [ft]Y [ft]Z [ft]Temp [F] Detach From Diap...146-3.8311-3.831015701-5.41901683.8311-3.83101797.83900018105.54305.543019110.3437508.53645802012-6.27604205.79166702113-7.8390002214-5.5430-5.5430231500-7.839024165.5430-5.543025177.8392.2920026185.5432.2925.543027190.343752.2928.53645802820-6.2760422.2925.79166702921-7.8392.292003022-5.5432.292-5.5430312302.292-7.839032245.5432.292-5.543033257.8393.2920034265.5433.2925.543035270.343753.2928.53645803628-6.2760423.2925.79166703729-7.8393.292003830-5.5433.292-5.5430393103.292-7.839040325.5433.292-5.543041337.83950042345.54355.543043350.3437558.53645804436-6.27604255.79166704537-7.8395004638-5.5435-5.5430473905-7.839048405.5435-5.543049417.8391.2920050425.5431.2925.543051430.343751.2928.53645805244-6.2760421.2925.79166705345-7.8391.292005446-5.5431.292-5.5430554701.292-7.839056485.5431.292-5.543057496.6913.292-2.7715058506.6911.292-2.7715059526.691.5-2.771506055-7.0575216.52.89583406156-7.0575211.2922.89583406257-7.057521.52.89583406359-7.0575213.2922.895834064610.343757.458338.53645806562-7.8397.4583300RISA-3D Version 14.0.1 Page 9 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountJoint Coordinates and Temperatures (Continued)LabelX [ft]Y [ft]Z [ft]Temp [F] Detach From Diap...6663-5.5437.45833-5.5430676407.45833-7.839068655.5437.45833-5.543069N75-7.4482616.51.447917070N76-4.157256.5-6.117071N77-2.77156.5-6.691072N79-4.15725.5-6.117073N80-2.7715.5-6.691074N83-7.448261.51.447917075N841.385756.5-7.265076N852.77156.5-6.691077N871.38575.5-7.265078N882.7715.5-6.691079N91-7.4482613.2921.447917080N92-4.157253.292-6.117081N93-2.77153.292-6.691082N941.385753.292-7.265083N952.77153.292-6.691084N96-7.4482611.2921.447917085N97-4.157251.292-6.117086N98-2.77151.292-6.691087N991.385751.292-7.265088N1002.77151.292-6.691089N93A-7.073667.5-1.847667090N94A-6.308333.5-3.695333091N95A-7.0736676.5-1.847667092N96A-6.3083336.5-3.695333093N97A-1.385756.5-7.265094N98A-1.38575.5-7.265095N100A-7.0575212.2922.895834096N101-7.4482612.2921.447917097N102-6.3083332.292-3.695333098N103-7.0736672.292-1.847667099N104-4.157252.292-6.1170100N105-2.77152.292-6.6910101N106-1.385752.292-7.2650102N1071.385752.292-7.2650103N1082.77152.292-6.6910104N109-6.3083333.292-3.6953330105N110-7.0736673.292-1.8476670106N111-1.385753.292-7.2650107N112-6.3083331.292-3.6953330108N113-7.0736671.292-1.8476670109N114-1.385751.292-7.2650Joint Loads and Enforced Displacements Joint LabelL,D,MDirection Magnitude[(k,k-ft), (in,rad), (k*s^2/ft, k*s^2*ft)]No Data to Print ...RISA-3D Version 14.0.1 Page 10 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 89 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 1 : Dead Load)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3Y-.104%202POST4Y-.038%203POST5Y-.018%204POST7Y-.033%205POST8Y-.038%206MP2Y-.04407MP3Y-.01108MP2Y-.072%509POST3Y-.026%6010POST4Y-.035%6011POST5Y-.033%6012POST6Y-.008%6013POST7Y-.079%6014POST8Y-.035%6015TRAIL5Y-.013%5016MP4Y-.011%5017MP5Y-.041%5018MP6Y-.036%5019MP5Y-.033020MP6Y-.018021MP7Y-.033022MP7Y-.03%5023MP8Y-.115024MP8Y-.035%5025MP9Y-.048026MP9Y-.026%5027MP10Y-.115028MP10Y-.026%5029POST3Y-.104%10030POST4Y-.038%10031POST5Y-.018%10032POST7Y-.033%10033POST8Y-.038%10034MP2Y-.044%9535MP3Y-.011%9536MP2Y-.072%5037POST3Y-.026%6038POST4Y-.035%6039POST5Y-.033%6040POST6Y-.008%6041POST7Y-.079%6042POST8Y-.035%6043TRAIL5Y-.013%5044MP4Y-.011%5045MP5Y-.041%5046MP6Y-.036%5047MP5Y-.033%9548MP6Y-.018%9549MP7Y-.033%9550MP7Y-.03%5051MP8Y-.115%95RISA-3D Version 14.0.1 Page 11 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 1 : Dead Load) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]52MP8Y-.035%5053MP9Y-.048%9554MP9Y-.026%5055MP10Y-.115%9556MP10Y-.026%50Member Point Loads (BLC 2 : Wind 1 (0 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X-.258%202POST4X-.215%203POST5X-.102%204POST7X-.197%205POST8X-.18%206MP2X-.21907MP3X-.02708MP2X-.114%509POST3X-.049%6010POST4X-.122%6011POST5X-.105%6012POST6X-.024%6013POST7X-.174%6014POST8X-.1%6015TRAIL5X-.095%5016MP4X-.027%5017MP5X-.076%5018MP6X-.078%5019MP5X-.197020MP6X-.106021MP7X-.192022MP7X-.048%5023MP8X-.266024MP8X-.043%5025MP9X-.12026MP9X-.032%5027MP10X-.28028MP10X-.044%5029POST3X-.258%10030POST4X-.215%10031POST5X-.102%10032POST7X-.197%10033POST8X-.18%10034MP2X-.219%9535MP3X-.027%9536MP2X-.114%5037POST3X-.049%6038POST4X-.122%6039POST5X-.105%6040POST6X-.024%6041POST7X-.174%6042POST8X-.1%6043TRAIL5X-.095%50RISA-3D Version 14.0.1 Page 12 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 90 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 2 : Wind 1 (0 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]44MP4X-.027%5045MP5X-.076%5046MP6X-.078%5047MP5X-.197%9548MP6X-.106%9549MP7X-.192%9550MP7X-.048%5051MP8X-.266%9552MP8X-.043%5053MP9X-.12%9554MP9X-.032%5055MP10X-.28%9556MP10X-.044%50Member Point Loads (BLC 3 : Wind 2 (45 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X-.183%202POST4X-.152%203POST5X-.072%204POST7X-.139%205POST8X-.127%206MP2X-.15507MP3X-.01908MP2X-.08%509POST3X-.035%6010POST4X-.087%6011POST5X-.075%6012POST6X-.017%6013POST7X-.123%6014POST8X-.071%6015TRAIL5X-.067%5016MP4X-.019%5017MP5X-.054%5018MP6X-.055%5019MP5X-.139020MP6X-.075021MP7X-.136022MP7X-.034%5023MP8X-.188024MP8X-.03%5025MP9X-.085026MP9X-.023%5027MP10X-.198028MP10X-.031%5029POST3X-.183%10030POST4X-.152%10031POST5X-.072%10032POST7X-.139%10033POST8X-.127%10034MP2X-.155%9535MP3X-.019%95RISA-3D Version 14.0.1 Page 13 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 3 : Wind 2 (45 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]36MP2X-.08%5037POST3X-.035%6038POST4X-.087%6039POST5X-.075%6040POST6X-.017%6041POST7X-.123%6042POST8X-.071%6043TRAIL5X-.067%5044MP4X-.019%5045MP5X-.054%5046MP6X-.055%5047MP5X-.139%9548MP6X-.075%9549MP7X-.136%9550MP7X-.034%5051MP8X-.188%9552MP8X-.03%5053MP9X-.085%9554MP9X-.023%5055MP10X-.198%9556MP10X-.031%5057POST3Z-.17%2058POST4Z-.071%2059POST5Z-.031%2060POST7Z-.08%2061POST8Z-.095%2062MP2Z-.103063MP3Z-.019064MP2Z-.053%5065POST3Z-.023%6066POST4Z-.034%6067POST5Z-.038%6068POST6Z-.042%6069POST7Z-.069%6070POST8Z-.05%6071TRAIL5Z-.067%5072MP4Z-.019%5073MP5Z-.037%5074MP6Z-.037%5075MP5Z-.08076MP6Z-.028077MP7Z-.084078MP7Z-.019%5079MP8Z-.203080MP8Z-.09%5081MP9Z-.176082MP9Z-.035%5083MP10Z-.193084MP10Z-.027%5085POST3Z-.17%10086POST4Z-.071%10087POST5Z-.031%100RISA-3D Version 14.0.1 Page 14 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 91 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 3 : Wind 2 (45 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]88POST7Z-.08%10089POST8Z-.095%10090MP2Z-.103%9591MP3Z-.019%9592MP2Z-.053%5093POST3Z-.023%6094POST4Z-.034%6095POST5Z-.038%6096POST6Z-.042%6097POST7Z-.069%6098POST8Z-.05%6099TRAIL5Z-.067%50100MP4Z-.019%50101MP5Z-.037%50102MP6Z-.037%50103MP5Z-.08%95104MP6Z-.028%95105MP7Z-.084%95106MP7Z-.019%50107MP8Z-.203%95108MP8Z-.09%50109MP9Z-.176%95110MP9Z-.035%50111MP10Z-.193%95112MP10Z-.027%50Member Point Loads (BLC 4 : Wind 3 (90 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3Z-.24%202POST4Z-.1%203POST5Z-.043%204POST7Z-.114%205POST8Z-.135%206MP2Z-.14507MP3Z-.02708MP2Z-.076%509POST3Z-.033%6010POST4Z-.048%6011POST5Z-.053%6012POST6Z-.059%6013POST7Z-.098%6014POST8Z-.07%6015TRAIL5Z-.095%5016MP4Z-.027%5017MP5Z-.052%5018MP6Z-.052%5019MP5Z-.114020MP6Z-.039021MP7Z-.118022MP7Z-.026%5023MP8Z-.2870RISA-3D Version 14.0.1 Page 15 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 4 : Wind 3 (90 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]24MP8Z-.127%5025MP9Z-.249026MP9Z-.05%5027MP10Z-.273028MP10Z-.038%5029POST3Z-.24%10030POST4Z-.1%10031POST5Z-.043%10032POST7Z-.114%10033POST8Z-.135%10034MP2Z-.145%9535MP3Z-.027%9536MP2Z-.076%5037POST3Z-.033%6038POST4Z-.048%6039POST5Z-.053%6040POST6Z-.059%6041POST7Z-.098%6042POST8Z-.07%6043TRAIL5Z-.095%5044MP4Z-.027%5045MP5Z-.052%5046MP6Z-.052%5047MP5Z-.114%9548MP6Z-.039%9549MP7Z-.118%9550MP7Z-.026%5051MP8Z-.287%9552MP8Z-.127%5053MP9Z-.249%9554MP9Z-.05%5055MP10Z-.273%9556MP10Z-.038%50Member Point Loads (BLC 5 : Wind 4 (135 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X.183%202POST4X.152%203POST5X.072%204POST7X.139%205POST8X.127%206MP2X.15507MP3X.01908MP2X.08%509POST3X.035%6010POST4X.087%6011POST5X.075%6012POST6X.017%6013POST7X.123%6014POST8X.071%6015TRAIL5X.067%50RISA-3D Version 14.0.1 Page 16 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 92 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 5 : Wind 4 (135 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]16MP4X.019%5017MP5X.054%5018MP6X.055%5019MP5X.139020MP6X.075021MP7X.136022MP7X.034%5023MP8X.188024MP8X.03%5025MP9X.085026MP9X.023%5027MP10X.198028MP10X.031%5029POST3X.183%10030POST4X.152%10031POST5X.072%10032POST7X.139%10033POST8X.127%10034MP2X.155%10035MP3X.019%10036MP2X.08%5037POST3X.035%6038POST4X.087%6039POST5X.075%6040POST6X.017%6041POST7X.123%6042POST8X.071%6043TRAIL5X.067%5044MP4X.019%5045MP5X.054%5046MP6X.055%5047MP5X.139%10048MP6X.075%10049MP7X.136%10050MP7X.034%5051MP8X.188%10052MP8X.03%5053MP9X.085%10054MP9X.023%5055MP10X.198%10056MP10X.031%5057POST3Z-.17%2058POST4Z-.071%2059POST5Z-.031%2060POST7Z-.08%2061POST8Z-.095%2062MP2Z-.103063MP3Z-.019064MP2Z-.053%5065POST3Z-.023%6066POST4Z-.034%6067POST5Z-.038%60RISA-3D Version 14.0.1 Page 17 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 5 : Wind 4 (135 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]68POST6Z-.042%6069POST7Z-.069%6070POST8Z-.05%6071TRAIL5Z-.067%5072MP4Z-.019%5073MP5Z-.037%5074MP6Z-.037%5075MP5Z-.08076MP6Z-.028077MP7Z-.084078MP7Z-.019%5079MP8Z-.203080MP8Z-.09%5081MP9Z-.176082MP9Z-.035%5083MP10Z-.193084MP10Z-.027%5085POST3Z-.17%10086POST4Z-.071%10087POST5Z-.031%10088POST7Z-.08%10089POST8Z-.095%10090MP2Z-.103%10091MP3Z-.019%10092MP2Z-.053%5093POST3Z-.023%6094POST4Z-.034%6095POST5Z-.038%6096POST6Z-.042%6097POST7Z-.069%6098POST8Z-.05%6099TRAIL5Z-.067%50100MP4Z-.019%50101MP5Z-.037%50102MP6Z-.037%50103MP5Z-.08%100104MP6Z-.028%100105MP7Z-.084%100106MP7Z-.019%50107MP8Z-.203%100108MP8Z-.09%50109MP9Z-.176%100110MP9Z-.035%50111MP10Z-.193%100112MP10Z-.027%50Member Point Loads (BLC 6 : Wind 5 (180 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X.258%202POST4X.215%203POST5X.102%20RISA-3D Version 14.0.1 Page 18 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 93 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 6 : Wind 5 (180 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]4POST7X.197%205POST8X.18%206MP2X.21907MP3X.02708MP2X.114%509POST3X.049%6010POST4X.122%6011POST5X.105%6012POST6X.024%6013POST7X.174%6014POST8X.1%6015TRAIL5X.095%5016MP4X.027%5017MP5X.076%5018MP6X.078%5019MP5X.197020MP6X.106021MP7X.192022MP7X.048%5023MP8X.266024MP8X.043%5025MP9X.12026MP9X.032%5027MP10X.28028MP10X.044%5029POST3X.258%10030POST4X.215%10031POST5X.102%10032POST7X.197%10033POST8X.18%10034MP2X.219%9535MP3X.027%9536MP2X.114%5037POST3X.049%6038POST4X.122%6039POST5X.105%6040POST6X.024%6041POST7X.174%6042POST8X.1%6043TRAIL5X.095%5044MP4X.027%5045MP5X.076%5046MP6X.078%5047MP5X.197%9548MP6X.106%9549MP7X.192%9550MP7X.048%5051MP8X.266%9552MP8X.043%5053MP9X.12%9554MP9X.032%5055MP10X.28%95RISA-3D Version 14.0.1 Page 19 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 6 : Wind 5 (180 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]56MP10X.044%50Member Point Loads (BLC 7 : Wind 6 (225 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X.183%202POST4X.152%203POST5X.072%204POST7X.139%205POST8X.127%206MP2X.15507MP3X.01908MP2X.08%509POST3X.035%6010POST4X.087%6011POST5X.075%6012POST6X.017%6013POST7X.123%6014POST8X.071%6015TRAIL5X.067%5016MP4X.019%5017MP5X.054%5018MP6X.055%5019MP5X.139020MP6X.075021MP7X.136022MP7X.034%5023MP8X.188024MP8X.03%5025MP9X.085026MP9X.023%5027MP10X.198028MP10X.031%5029POST3X.183%10030POST4X.152%10031POST5X.072%10032POST7X.139%10033POST8X.127%10034MP2X.155%9535MP3X.019%9536MP2X.08%5037POST3X.035%6038POST4X.087%6039POST5X.075%6040POST6X.017%6041POST7X.123%6042POST8X.071%6043TRAIL5X.067%5044MP4X.019%5045MP5X.054%5046MP6X.055%5047MP5X.139%95RISA-3D Version 14.0.1 Page 20 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 94 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 7 : Wind 6 (225 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]48MP6X.075%9549MP7X.136%9550MP7X.034%5051MP8X.188%9552MP8X.03%5053MP9X.085%9554MP9X.023%5055MP10X.198%9556MP10X.031%5057POST3Z.17%2058POST4Z.071%2059POST5Z.031%2060POST7Z.08%2061POST8Z.095%2062MP2Z.103063MP3Z.019064MP2Z.053%5065POST3Z.023%6066POST4Z.034%6067POST5Z.038%6068POST6Z.042%6069POST7Z.069%6070POST8Z.05%6071TRAIL5Z.067%5072MP4Z.019%5073MP5Z.037%5074MP6Z.037%5075MP5Z.08076MP6Z.028077MP7Z.084078MP7Z.019%5079MP8Z.203080MP8Z.09%5081MP9Z.176082MP9Z.035%5083MP10Z.193084MP10Z.027%5085POST3Z.17%10086POST4Z.071%10087POST5Z.031%10088POST7Z.08%10089POST8Z.095%10090MP2Z.103%9591MP3Z.019%9592MP2Z.053%5093POST3Z.023%6094POST4Z.034%6095POST5Z.038%6096POST6Z.042%6097POST7Z.069%6098POST8Z.05%6099TRAIL5Z.067%50RISA-3D Version 14.0.1 Page 21 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 7 : Wind 6 (225 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]100MP4Z.019%50101MP5Z.037%50102MP6Z.037%50103MP5Z.08%95104MP6Z.028%95105MP7Z.084%95106MP7Z.019%50107MP8Z.203%95108MP8Z.09%50109MP9Z.176%95110MP9Z.035%50111MP10Z.193%95112MP10Z.027%50Member Point Loads (BLC 8 : Wind 7 (270 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3Z.24%202POST4Z.1%203POST5Z.043%204POST7Z.114%205POST8Z.135%206MP2Z.14507MP3Z.02708MP2Z.076%509POST3Z.033%6010POST4Z.048%6011POST5Z.053%6012POST6Z.059%6013POST7Z.098%6014POST8Z.07%6015TRAIL5Z.095%5016MP4Z.027%5017MP5Z.052%5018MP6Z.052%5019MP5Z.114020MP6Z.039021MP7Z.118022MP7Z.026%5023MP8Z.287024MP8Z.127%5025MP9Z.249026MP9Z.05%5027MP10Z.273028MP10Z.038%5029POST3Z.24%10030POST4Z.1%10031POST5Z.043%10032POST7Z.114%10033POST8Z.135%10034MP2Z.145%9535MP3Z.027%95RISA-3D Version 14.0.1 Page 22 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 95 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 8 : Wind 7 (270 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]36MP2Z.076%5037POST3Z.033%6038POST4Z.048%6039POST5Z.053%6040POST6Z.059%6041POST7Z.098%6042POST8Z.07%6043TRAIL5Z.095%5044MP4Z.027%5045MP5Z.052%5046MP6Z.052%5047MP5Z.114%9548MP6Z.039%9549MP7Z.118%9550MP7Z.026%5051MP8Z.287%9552MP8Z.127%5053MP9Z.249%9554MP9Z.05%5055MP10Z.273%9556MP10Z.038%50Member Point Loads (BLC 9 : Wind 8 (315 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X-.183%202POST4X-.152%203POST5X-.072%204POST7X-.139%205POST8X-.127%206MP2X-.15507MP3X-.01908MP2X-.08%509POST3X-.035%6010POST4X-.087%6011POST5X-.075%6012POST6X-.017%6013POST7X-.123%6014POST8X-.071%6015TRAIL5X-.067%5016MP4X-.019%5017MP5X-.054%5018MP6X-.055%5019MP5X-.139020MP6X-.075021MP7X-.136022MP7X-.034%5023MP8X-.188024MP8X-.03%5025MP9X-.085026MP9X-.023%5027MP10X-.1980RISA-3D Version 14.0.1 Page 23 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 9 : Wind 8 (315 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]28MP10X-.031%5029POST3X-.183%10030POST4X-.152%10031POST5X-.072%10032POST7X-.139%10033POST8X-.127%10034MP2X-.155%9535MP3X-.019%9536MP2X-.08%5037POST3X-.035%6038POST4X-.087%6039POST5X-.075%6040POST6X-.017%6041POST7X-.123%6042POST8X-.071%6043TRAIL5X-.067%5044MP4X-.019%5045MP5X-.054%5046MP6X-.055%5047MP5X-.139%9548MP6X-.075%9549MP7X-.136%9550MP7X-.034%5051MP8X-.188%9552MP8X-.03%5053MP9X-.085%9554MP9X-.023%5055MP10X-.198%9556MP10X-.031%5057POST3Z.17%2058POST4Z.071%2059POST5Z.031%2060POST7Z.08%2061POST8Z.095%2062MP2Z.103063MP3Z.019064MP2Z.053%5065POST3Z.023%6066POST4Z.034%6067POST5Z.038%6068POST6Z.042%6069POST7Z.069%6070POST8Z.05%6071TRAIL5Z.067%5072MP4Z.019%5073MP5Z.037%5074MP6Z.037%5075MP5Z.08076MP6Z.028077MP7Z.084078MP7Z.019%5079MP8Z.2030RISA-3D Version 14.0.1 Page 24 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 96 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 9 : Wind 8 (315 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]80MP8Z.09%5081MP9Z.176082MP9Z.035%5083MP10Z.193084MP10Z.027%5085POST3Z.17%10086POST4Z.071%10087POST5Z.031%10088POST7Z.08%10089POST8Z.095%10090MP2Z.103%9591MP3Z.019%9592MP2Z.053%5093POST3Z.023%6094POST4Z.034%6095POST5Z.038%6096POST6Z.042%6097POST7Z.069%6098POST8Z.05%6099TRAIL5Z.067%50100MP4Z.019%50101MP5Z.037%50102MP6Z.037%50103MP5Z.08%95104MP6Z.028%95105MP7Z.084%95106MP7Z.019%50107MP8Z.203%95108MP8Z.09%50109MP9Z.176%95110MP9Z.035%50111MP10Z.193%95112MP10Z.027%50Member Point Loads (BLC 10 : Ice Weight)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3Y-.058%202POST4Y-.036%203POST5Y-.017%204POST7Y-.036%205POST8Y-.036%206MP2Y-.04207MP3Y-.00708MP2Y-.032%509POST3Y-.013%6010POST4Y-.027%6011POST5Y-.026%6012POST6Y-.013%6013POST7Y-.046%6014POST8Y-.027%6015TRAIL5Y-.022%50RISA-3D Version 14.0.1 Page 25 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 10 : Ice Weight) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]16MP4Y-.007%5017MP5Y-.019%5018MP6Y-.019%5019MP5Y-.036020MP6Y-.017021MP7Y-.036022MP7Y-.013%5023MP8Y-.065024MP8Y-.027%5025MP9Y-.042026MP9Y-.013%5027MP10Y-.065028MP10Y-.013%5029POST3Y-.058%10030POST4Y-.036%10031POST5Y-.017%10032POST7Y-.036%10033POST8Y-.036%10034MP2Y-.042%9535MP3Y-.007%9536MP2Y-.032%5037POST3Y-.013%6038POST4Y-.027%6039POST5Y-.026%6040POST6Y-.013%6041POST7Y-.046%6042POST8Y-.027%6043TRAIL5Y-.022%5044MP4Y-.007%5045MP5Y-.019%5046MP6Y-.019%5047MP5Y-.036%9548MP6Y-.017%9549MP7Y-.036%9550MP7Y-.013%5051MP8Y-.065%9552MP8Y-.027%5053MP9Y-.042%9554MP9Y-.013%5055MP10Y-.065%9556MP10Y-.013%50Member Point Loads (BLC 11 : Ice + Wind 1 (0 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X-.021%202POST4X-.018%203POST5X-.009%204POST7X-.016%205POST8X-.015%206MP2X-.01907MP3X-.0030RISA-3D Version 14.0.1 Page 26 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 97 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 11 : Ice + Wind 1 (0 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]8MP2X-.01%509POST3X-.004%6010POST4X-.01%6011POST5X-.009%6012POST6X-.002%6013POST7X-.015%6014POST8X-.009%6015TRAIL5X-.011%5016MP4X-.003%5017MP5X-.007%5018MP6X-.007%5019MP5X-.016020MP6X-.009021MP7X-.016022MP7X-.004%5023MP8X-.022024MP8X-.004%5025MP9X-.011026MP9X-.003%5027MP10X-.024028MP10X-.004%5029POST3X-.021%10030POST4X-.018%10031POST5X-.009%10032POST7X-.016%10033POST8X-.015%10034MP2X-.019%9535MP3X-.003%9536MP2X-.01%5037POST3X-.004%6038POST4X-.01%6039POST5X-.009%6040POST6X-.002%6041POST7X-.015%6042POST8X-.009%6043TRAIL5X-.011%5044MP4X-.003%5045MP5X-.007%5046MP6X-.007%5047MP5X-.016%9548MP6X-.009%9549MP7X-.016%9550MP7X-.004%5051MP8X-.022%9552MP8X-.004%5053MP9X-.011%9554MP9X-.003%5055MP10X-.024%9556MP10X-.004%50Member Point Loads (BLC 12 : Ice + Wind 2 (45 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]RISA-3D Version 14.0.1 Page 27 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 12 : Ice + Wind 2 (45 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X-.015%202POST4X-.012%203POST5X-.006%204POST7X-.011%205POST8X-.011%206MP2X-.01307MP3X-.00208MP2X-.007%509POST3X-.003%6010POST4X-.007%6011POST5X-.006%6012POST6X-.002%6013POST7X-.01%6014POST8X-.006%6015TRAIL5X-.007%5016MP4X-.002%5017MP5X-.005%5018MP6X-.005%5019MP5X-.011020MP6X-.006021MP7X-.011022MP7X-.003%5023MP8X-.016024MP8X-.003%5025MP9X-.008026MP9X-.002%5027MP10X-.017028MP10X-.003%5029POST3X-.015%10030POST4X-.012%10031POST5X-.006%10032POST7X-.011%10033POST8X-.011%10034MP2X-.013%9535MP3X-.002%9536MP2X-.007%5037POST3X-.003%6038POST4X-.007%6039POST5X-.006%6040POST6X-.002%6041POST7X-.01%6042POST8X-.006%6043TRAIL5X-.007%5044MP4X-.002%5045MP5X-.005%5046MP6X-.005%5047MP5X-.011%9548MP6X-.006%9549MP7X-.011%9550MP7X-.003%5051MP8X-.016%9552MP8X-.003%50RISA-3D Version 14.0.1 Page 28 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 98 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 12 : Ice + Wind 2 (45 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]53MP9X-.008%9554MP9X-.002%5055MP10X-.017%9556MP10X-.003%5057POST3Z-.014%2058POST4Z-.006%2059POST5Z-.003%2060POST7Z-.007%2061POST8Z-.008%2062MP2Z-.009063MP3Z-.002064MP2Z-.005%5065POST3Z-.002%6066POST4Z-.003%6067POST5Z-.003%6068POST6Z-.004%6069POST7Z-.006%6070POST8Z-.004%6071TRAIL5Z-.007%5072MP4Z-.002%5073MP5Z-.004%5074MP6Z-.004%5075MP5Z-.007076MP6Z-.003077MP7Z-.007078MP7Z-.002%5079MP8Z-.017080MP8Z-.008%5081MP9Z-.015082MP9Z-.003%5083MP10Z-.016084MP10Z-.002%5085POST3Z-.014%10086POST4Z-.006%10087POST5Z-.003%10088POST7Z-.007%10089POST8Z-.008%10090MP2Z-.009%9591MP3Z-.002%9592MP2Z-.005%5093POST3Z-.002%6094POST4Z-.003%6095POST5Z-.003%6096POST6Z-.004%6097POST7Z-.006%6098POST8Z-.004%6099TRAIL5Z-.007%50100MP4Z-.002%50101MP5Z-.004%50102MP6Z-.004%50103MP5Z-.007%95104MP6Z-.003%95RISA-3D Version 14.0.1 Page 29 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 12 : Ice + Wind 2 (45 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]105MP7Z-.007%95106MP7Z-.002%50107MP8Z-.017%95108MP8Z-.008%50109MP9Z-.015%95110MP9Z-.003%50111MP10Z-.016%95112MP10Z-.002%50Member Point Loads (BLC 13 : Ice + Wind 3 (90 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3Z-.02%202POST4Z-.009%203POST5Z-.004%204POST7Z-.01%205POST8Z-.011%206MP2Z-.01307MP3Z-.00308MP2Z-.007%509POST3Z-.003%6010POST4Z-.004%6011POST5Z-.005%6012POST6Z-.005%6013POST7Z-.009%6014POST8Z-.006%6015TRAIL5Z-.011%5016MP4Z-.003%5017MP5Z-.005%5018MP6Z-.005%5019MP5Z-.01020MP6Z-.004021MP7Z-.01022MP7Z-.002%5023MP8Z-.024024MP8Z-.011%5025MP9Z-.021026MP9Z-.004%5027MP10Z-.023028MP10Z-.003%5029POST3Z-.02%10030POST4Z-.009%10031POST5Z-.004%10032POST7Z-.01%10033POST8Z-.011%10034MP2Z-.013%9535MP3Z-.003%9536MP2Z-.007%5037POST3Z-.003%6038POST4Z-.004%6039POST5Z-.005%6040POST6Z-.005%60RISA-3D Version 14.0.1 Page 30 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 99 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 13 : Ice + Wind 3 (90 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]41POST7Z-.009%6042POST8Z-.006%6043TRAIL5Z-.011%5044MP4Z-.003%5045MP5Z-.005%5046MP6Z-.005%5047MP5Z-.01%9548MP6Z-.004%9549MP7Z-.01%9550MP7Z-.002%5051MP8Z-.024%9552MP8Z-.011%5053MP9Z-.021%9554MP9Z-.004%5055MP10Z-.023%9556MP10Z-.003%5057MP3Z-.002%5058POST4Z-.006%6059POST5Z-.002%6060POST6Z-.005%6061POST7Z-.005%6062POST8Z-.004%6063TRAIL5Z-.007%5064MP4Z-.006%5065MP5Z-.004%5066MP6Z-.006%5067MP4Z-.003068MP5Z-.007069MP6Z-.003070MP8Z-.015071MP8Z-.008%5072MP9Z-.017073MP9Z-.002%5074MP10Z-.016075MP10Z-.002%5076POST3Z-.021%10077POST4Z-.006%10078POST7Z-.007%10079POST8Z-.015%10080MP2Z-.002%10081MP3Z-.002%10082MP3Z-.002%5083POST4Z-.006%6084POST5Z-.002%6085POST6Z-.005%6086POST7Z-.005%6087POST8Z-.004%6088TRAIL5Z-.007%5089MP4Z-.006%5090MP5Z-.004%5091MP6Z-.006%5092MP4Z-.003%100RISA-3D Version 14.0.1 Page 31 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 13 : Ice + Wind 3 (90 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]93MP5Z-.007%10094MP6Z-.003%10095MP8Z-.015%10096MP8Z-.008%5097MP9Z-.017%10098MP9Z-.002%5099MP10Z-.016%100100MP10Z-.002%50Member Point Loads (BLC 14 : Ice + Wind 4 (135 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X.015%202POST4X.012%203POST5X.006%204POST7X.011%205POST8X.011%206MP2X.01307MP3X.00208MP2X.007%509POST3X.003%6010POST4X.007%6011POST5X.006%6012POST6X.002%6013POST7X.01%6014POST8X.006%6015TRAIL5X.007%5016MP4X.002%5017MP5X.005%5018MP6X.005%5019MP5X.011020MP6X.006021MP7X.011022MP7X.003%5023MP8X.016024MP8X.003%5025MP9X.008026MP9X.002%5027MP10X.017028MP10X.003%5029POST3X.015%10030POST4X.012%10031POST5X.006%10032POST7X.011%10033POST8X.011%10034MP2X.013%9535MP3X.002%9536MP2X.007%5037POST3X.003%6038POST4X.007%6039POST5X.006%6040POST6X.002%60RISA-3D Version 14.0.1 Page 32 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 100 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 14 : Ice + Wind 4 (135 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]41POST7X.01%6042POST8X.006%6043TRAIL5X.007%5044MP4X.002%5045MP5X.005%5046MP6X.005%5047MP5X.011%9548MP6X.006%9549MP7X.011%9550MP7X.003%5051MP8X.016%9552MP8X.003%5053MP9X.008%9554MP9X.002%5055MP10X.017%9556MP10X.003%5057POST3Z-.014%2058POST4Z-.006%2059POST5Z-.003%2060POST7Z-.007%2061POST8Z-.008%2062MP2Z-.009063MP3Z-.002064MP2Z-.005%5065POST3Z-.002%6066POST4Z-.003%6067POST5Z-.003%6068POST6Z-.004%6069POST7Z-.006%6070POST8Z-.004%6071TRAIL5Z-.007%5072MP4Z-.002%5073MP5Z-.004%5074MP6Z-.004%5075MP5Z-.007076MP6Z-.003077MP7Z-.007078MP7Z-.002%5079MP8Z-.017080MP8Z-.008%5081MP9Z-.015082MP9Z-.003%5083MP10Z-.016084MP10Z-.002%5085POST3Z-.014%10086POST4Z-.006%10087POST5Z-.003%10088POST7Z-.007%10089POST8Z-.008%10090MP2Z-.009%9591MP3Z-.002%9592MP2Z-.005%50RISA-3D Version 14.0.1 Page 33 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 14 : Ice + Wind 4 (135 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]93POST3Z-.002%6094POST4Z-.003%6095POST5Z-.003%6096POST6Z-.004%6097POST7Z-.006%6098POST8Z-.004%6099TRAIL5Z-.007%50100MP4Z-.002%50101MP5Z-.004%50102MP6Z-.004%50103MP5Z-.007%95104MP6Z-.003%95105MP7Z-.007%95106MP7Z-.002%50107MP8Z-.017%95108MP8Z-.008%50109MP9Z-.015%95110MP9Z-.003%50111MP10Z-.016%95112MP10Z-.002%50Member Point Loads (BLC 15 : Ice + Wind 5 (180 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X.021%202POST4X.018%203POST5X.009%204POST7X.016%205POST8X.015%206MP2X.01907MP3X.00308MP2X.01%509POST3X.004%6010POST4X.01%6011POST5X.009%6012POST6X.002%6013POST7X.015%6014POST8X.009%6015TRAIL5X.011%5016MP4X.003%5017MP5X.007%5018MP6X.007%5019MP5X.016020MP6X.009021MP7X.016022MP7X.004%5023MP8X.022024MP8X.004%5025MP9X.011026MP9X.003%5027MP10X.024028MP10X.004%50RISA-3D Version 14.0.1 Page 34 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 101 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 15 : Ice + Wind 5 (180 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]29POST3X.021%10030POST4X.018%10031POST5X.009%10032POST7X.016%10033POST8X.015%10034MP2X.019%9535MP3X.003%9536MP2X.01%5037POST3X.004%6038POST4X.01%6039POST5X.009%6040POST6X.002%6041POST7X.015%6042POST8X.009%6043TRAIL5X.011%5044MP4X.003%5045MP5X.007%5046MP6X.007%5047MP5X.016%9548MP6X.009%9549MP7X.016%9550MP7X.004%5051MP8X.022%9552MP8X.004%5053MP9X.011%9554MP9X.003%5055MP10X.024%9556MP10X.004%50Member Point Loads (BLC 16 : Ice + Wind 6 (225 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X.015%202POST4X.012%203POST5X.006%204POST7X.011%205POST8X.011%206MP2X.01307MP3X.00208MP2X.007%509POST3X.003%6010POST4X.007%6011POST5X.006%6012POST6X.002%6013POST7X.01%6014POST8X.006%6015TRAIL5X.007%5016MP4X.002%5017MP5X.005%5018MP6X.005%5019MP5X.011020MP6X.0060RISA-3D Version 14.0.1 Page 35 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 16 : Ice + Wind 6 (225 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]21MP7X.011022MP7X.003%5023MP8X.016024MP8X.003%5025MP9X.008026MP9X.002%5027MP10X.017028MP10X.003%5029POST3X.015%10030POST4X.012%10031POST5X.006%10032POST7X.011%10033POST8X.011%10034MP2X.013%9535MP3X.002%9536MP2X.007%5037POST3X.003%6038POST4X.007%6039POST5X.006%6040POST6X.002%6041POST7X.01%6042POST8X.006%6043TRAIL5X.007%5044MP4X.002%5045MP5X.005%5046MP6X.005%5047MP5X.011%9548MP6X.006%9549MP7X.011%9550MP7X.003%5051MP8X.016%9552MP8X.003%5053MP9X.008%9554MP9X.002%5055MP10X.017%9556MP10X.003%5057POST3Z.014%2058POST4Z.006%2059POST5Z.003%2060POST7Z.007%2061POST8Z.008%2062MP2Z.009063MP3Z.002064MP2Z.005%5065POST3Z.002%6066POST4Z.003%6067POST5Z.003%6068POST6Z.004%6069POST7Z.006%6070POST8Z.004%6071TRAIL5Z.007%5072MP4Z.002%50RISA-3D Version 14.0.1 Page 36 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 102 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 16 : Ice + Wind 6 (225 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]73MP5Z.004%5074MP6Z.004%5075MP5Z.007076MP6Z.003077MP7Z.007078MP7Z.002%5079MP8Z.017080MP8Z.008%5081MP9Z.015082MP9Z.003%5083MP10Z.016084MP10Z.002%5085POST3Z.014%10086POST4Z.006%10087POST5Z.003%10088POST7Z.007%10089POST8Z.008%10090MP2Z.009%9591MP3Z.002%9592MP2Z.005%5093POST3Z.002%6094POST4Z.003%6095POST5Z.003%6096POST6Z.004%6097POST7Z.006%6098POST8Z.004%6099TRAIL5Z.007%50100MP4Z.002%50101MP5Z.004%50102MP6Z.004%50103MP5Z.007%95104MP6Z.003%95105MP7Z.007%95106MP7Z.002%50107MP8Z.017%95108MP8Z.008%50109MP9Z.015%95110MP9Z.003%50111MP10Z.016%95112MP10Z.002%50Member Point Loads (BLC 17 : Ice + Wind 7 (270 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3Z.02%202POST4Z.009%203POST5Z.004%204POST7Z.01%205POST8Z.011%206MP2Z.01307MP3Z.00308MP2Z.007%50RISA-3D Version 14.0.1 Page 37 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 17 : Ice + Wind 7 (270 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]9POST3Z.003%6010POST4Z.004%6011POST5Z.005%6012POST6Z.005%6013POST7Z.009%6014POST8Z.006%6015TRAIL5Z.011%5016MP4Z.003%5017MP5Z.005%5018MP6Z.005%5019MP5Z.01020MP6Z.004021MP7Z.01022MP7Z.002%5023MP8Z.024024MP8Z.011%5025MP9Z.021026MP9Z.004%5027MP10Z.023028MP10Z.003%5029POST3Z.02%10030POST4Z.009%10031POST5Z.004%10032POST7Z.01%10033POST8Z.011%10034MP2Z.013%9535MP3Z.003%9536MP2Z.007%5037POST3Z.003%6038POST4Z.004%6039POST5Z.005%6040POST6Z.005%6041POST7Z.009%6042POST8Z.006%6043TRAIL5Z.011%5044MP4Z.003%5045MP5Z.005%5046MP6Z.005%5047MP5Z.01%9548MP6Z.004%9549MP7Z.01%9550MP7Z.002%5051MP8Z.024%9552MP8Z.011%5053MP9Z.021%9554MP9Z.004%5055MP10Z.023%9556MP10Z.003%50Member Point Loads (BLC 18 : Ice + Wind 8 (315 Deg))Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]RISA-3D Version 14.0.1 Page 38 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 103 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 18 : Ice + Wind 8 (315 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]1POST3X-.015%202POST4X-.012%203POST5X-.006%204POST7X-.011%205POST8X-.011%206MP2X-.01307MP3X-.00208MP2X-.007%509POST3X-.003%6010POST4X-.007%6011POST5X-.006%6012POST6X-.002%6013POST7X-.01%6014POST8X-.006%6015TRAIL5X-.007%5016MP4X-.002%5017MP5X-.005%5018MP6X-.005%5019MP5X-.011020MP6X-.006021MP7X-.011022MP7X-.003%5023MP8X-.016024MP8X-.003%5025MP9X-.008026MP9X-.002%5027MP10X-.017028MP10X-.003%5029POST3X-.015%10030POST4X-.012%10031POST5X-.006%10032POST7X-.011%10033POST8X-.011%10034MP2X-.013%9535MP3X-.002%9536MP2X-.007%5037POST3X-.003%6038POST4X-.007%6039POST5X-.006%6040POST6X-.002%6041POST7X-.01%6042POST8X-.006%6043TRAIL5X-.007%5044MP4X-.002%5045MP5X-.005%5046MP6X-.005%5047MP5X-.011%9548MP6X-.006%9549MP7X-.011%9550MP7X-.003%5051MP8X-.016%9552MP8X-.003%50RISA-3D Version 14.0.1 Page 39 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 18 : Ice + Wind 8 (315 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]53MP9X-.008%9554MP9X-.002%5055MP10X-.017%9556MP10X-.003%5057POST3Z.014%2058POST4Z.006%2059POST5Z.003%2060POST7Z.007%2061POST8Z.008%2062MP2Z.009063MP3Z.002064MP2Z.005%5065POST3Z.002%6066POST4Z.003%6067POST5Z.003%6068POST6Z.004%6069POST7Z.006%6070POST8Z.004%6071TRAIL5Z.007%5072MP4Z.002%5073MP5Z.004%5074MP6Z.004%5075MP5Z.007076MP6Z.003077MP7Z.007078MP7Z.002%5079MP8Z.017080MP8Z.008%5081MP9Z.015082MP9Z.003%5083MP10Z.016084MP10Z.002%5085POST3Z.014%10086POST4Z.006%10087POST5Z.003%10088POST7Z.007%10089POST8Z.008%10090MP2Z.009%9591MP3Z.002%9592MP2Z.005%5093POST3Z.002%6094POST4Z.003%6095POST5Z.003%6096POST6Z.004%6097POST7Z.006%6098POST8Z.004%6099TRAIL5Z.007%50100MP4Z.002%50101MP5Z.004%50102MP6Z.004%50103MP5Z.007%95104MP6Z.003%95RISA-3D Version 14.0.1 Page 40 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 104 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Point Loads (BLC 18 : Ice + Wind 8 (315 Deg)) (Continued)Member LabelDirectionMagnitude[k,k-ft]Location[ft,%]105MP7Z.007%95106MP7Z.002%50107MP8Z.017%95108MP8Z.008%50109MP9Z.015%95110MP9Z.003%50111MP10Z.016%95112MP10Z.002%50Member Area Loads (BLC 2 : Wind 1 (0 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W1W2W6W5XOpen Structure-.064Member Area Loads (BLC 3 : Wind 2 (45 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W1W2W6W5XOpen Structure-.0452W2W3W7W6ZOpen Structure-.045Member Area Loads (BLC 4 : Wind 3 (90 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W2W3W7W6ZOpen Structure-.064Member Area Loads (BLC 5 : Wind 4 (135 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W3W4W8W7XOpen Structure.0452W2W3W7W6ZOpen Structure-.045Member Area Loads (BLC 6 : Wind 5 (180 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W3W4W8W7XOpen Structure.064Member Area Loads (BLC 7 : Wind 6 (225 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W3W4W8W7XOpen Structure.0452W4W1W5W8ZOpen Structure.045Member Area Loads (BLC 8 : Wind 7 (270 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W4W1W5W8ZOpen Structure.064Member Area Loads (BLC 9 : Wind 8 (315 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W1W2W6W5XOpen Structure-.0452W4W1W5W8ZOpen Structure.045Member Area Loads (BLC 11 : Ice + Wind 1 (0 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]RISA-3D Version 14.0.1 Page 41 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountMember Area Loads (BLC 11 : Ice + Wind 1 (0 Deg)) (Continued)Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W1W2W6W5XOpen Structure-.007Member Area Loads (BLC 12 : Ice + Wind 2 (45 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W1W2W6W5XOpen Structure-.0052W2W3W7W6ZOpen Structure-.005Member Area Loads (BLC 13 : Ice + Wind 3 (90 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W2W3W7W6ZOpen Structure-.007Member Area Loads (BLC 14 : Ice + Wind 4 (135 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W3W4W8W7XOpen Structure.0052W2W3W7W6ZOpen Structure-.005Member Area Loads (BLC 15 : Ice + Wind 5 (180 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W3W4W8W7XOpen Structure.007Member Area Loads (BLC 16 : Ice + Wind 6 (225 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W3W4W8W7XOpen Structure.0052W4W1W5W8ZOpen Structure.005Member Area Loads (BLC 17 : Ice + Wind 7 (270 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W4W1W5W8ZOpen Structure.007Member Area Loads (BLC 18 : Ice + Wind 8 (315 Deg))Joint AJoint BJoint CJoint D Direction Distribution Magnitude[ksf]1W1W2W6W5XOpen Structure-.0052W4W1W5W8ZOpen Structure.005Envelope AISC 14th(360-10): LRFD Steel Code ChecksMember Shape Code Che... Loc[ft] LC She... Loc[ft] Dir LC phi*Pnc [k]phi*P...phi*M...phi*M...... Eqn1TRAIL5L3x3x41.020212.1480y421.01946.6561.6883.654...H2-12MP8PIPE_2.0.8462.8138.2432.751018.64632.131.8721.872...H1-1b3MP10PIPE_2.0.8302.8138.1912.751418.64632.131.8721.872...H1-1b4TRAIL4L3x3x4.8262.99917.1825.999y221.02446.6561.6883.437...H2-15TOEPL3PL4x1/4.8117.1666.0057.166z6.37732.4.1691.192...H1-1b6MP7PIPE_2.0.8022.7510.3802.751030.47532.131.8721.872...H3-67TRAIL6L3x3x4.7554.512.1436y621.01946.6561.6883.565...H2-18MRAIL4L3x3x4.7234.49910.0755.999z1021.02446.6561.6883.565...H2-19MP2PIPE_2.0.7013.1882.0813.188218.64632.131.8721.872...H1-1b10TRAIL7L3x3x4.6931.516.1110y821.01946.6561.6883.423...H2-111MP9PIPE_2.0.6912.81314.2832.751218.64632.131.8721.872...H1-1bRISA-3D Version 14.0.1 Page 42 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 105 of 19320160921/jrl
Company : Tower Engineering ProfessionalsAug 8, 201610:32 AMDesigner : ALWMJob Number : 18995_86099Checked By: MANModel Name : MountEnvelope AISC 14th(360-10): LRFD Steel Code Checks (Continued)Member Shape Code Che... Loc[ft] LC She... Loc[ft] Dir LC phi*Pnc [k]phi*P...phi*M...phi*M...... Eqn12MRAIL5L3x3x4.661212.0550z1221.01946.6561.6883.467...H2-113TOEPL4PL4x1/4.5985.9992.0055.999z2.53732.4.1691.424...H1-1b14BRAIL4L3x3x4.5964.49910.0644.499z1021.02446.6561.6883.467...H2-115MP5PIPE_2.0.5712.81310.2012.751418.64632.131.8721.872...H1-1b16TOEPL1PL4x1/4.560010.0040z2.53732.4.1691.424...H1-1b17TOEPL5PL4x1/4.56002.0040z2.53732.4.1691.424...H1-1b18TOEPL6PL4x1/4.560014.0040z6.53732.4.1691.424...H1-1b19TOEPL7PL4x1/4.56006.0040z6.53732.4.1691.424...H1-1b20TOEPL8PL4x1/4.56002.0040z2.53732.4.1691.424...H1-1b21BRAIL5L3x3x4.530212.0414z1021.01946.6561.6883.6...H2-122MRAIL7L3x3x4.5231.516.0510z1621.01946.6561.6883.448...H2-123TOEPL2PL4x1/4.5055.99914.0045.999z6.53732.4.1691.424...H1-1b24MRAIL6L3x3x4.5031.514.0496z1221.01946.6561.6883.217...H2-125BRAIL6L3x3x4.4271.514.0390z1421.01946.6561.6883.476...H2-126BRAIL7L3x3x4.4201.514.0451.5z1621.01946.6561.6883.474...H2-127MP3PIPE_2.0.398.81314.1931.8131430.47532.131.8721.872...H1-1b28POST5PIPE_2.5.3651.2516.19801634.29950.7153.5963.5961H1-1b29POST7PIPE_2.5.3621.258.19901634.29950.7153.5963.5961H1-1b30MP6PIPE_2.0.3462.81310.0741.813818.64632.131.8721.872...H1-1b31POST6PIPE_2.5.3421.2516.1970834.29950.7153.5963.5961H1-1b32POST4PIPE_2.5.31308.20801634.29950.7153.5963.5961H1-1b33KICK7L2.5x2.5x3.298014.0090y1024.68529.192.8731.818...H2-134KICK5L2.5x2.5x3.291.52110.0100y624.68529.192.8731.818...H2-135KICK6L2.5x2.5x3.280014.0080y624.68329.192.8731.818...H2-136POST8PIPE_2.5.25309.20301634.29950.7153.5963.596...H1-1b37POST3PIPE_2.5.2433.33310.1400634.29950.7153.5963.596...H1-1b38MP4PIPE_2.0.2281.7514.1241.8131430.47532.131.8721.872...H1-1b39KICK8L2.5x2.5x3.208016.0080z824.68329.192.8731.818...H2-140KICK3L2.5x2.5x3.18606.0073.885y1023.38829.192.8731.762...H2-141KICK1L2.5x2.5x3.18302.0063.333y1424.68529.192.8731.818...H2-142KICK4L2.5x2.5x3.1722.4679.0090y223.39329.192.8731.762...H2-143TRAIL3L3x3x4.1647.16611.0087.166y1615.05446.6561.6883.577...H2-144TRAIL8L3x3x4.158010.0090y821.01946.6561.6883.756...H2-145TRAIL1L3x3x4.1482.81211.0066y221.01946.6561.6883.316...H2-146POST1PIPE_2.5.14802.13501634.29950.7153.5963.5961H1-1b47TRAIL2L3x3x4.1284.18713.0095.999y1421.02146.6561.6883.756...H2-148KICK2L2.5x2.5x3.122.2433.0073.334y1624.68329.192.8731.818...H2-149BRAIL3L3x3x4.105017.0110y615.05446.6561.6883.717...H2-150BRAIL8L3x3x4.10369.0096y1621.01946.6561.6883.756...H2-151POST2PIPE_2.5.095013.1301.251634.29950.7153.5963.596...H1-1b52MRAIL3L3x3x4.0863.5836.0087.166y1415.05446.6561.6883.687...H2-153BRAIL1L3x3x4.0682.52.0086y1621.01946.6561.6883.718...H2-154MRAIL1L3x3x4.0662.8752.0066y1021.01946.6561.6883.308...H2-155MRAIL2L3x3x4.0613.1256.0060y1421.02146.6561.6883.628...H2-156BRAIL2L3x3x4.0593.9376.0080y1421.02146.6561.6883.74...H2-157MRAIL8L3x3x4.0582.6252.0060y1021.01946.6561.6883.756...H2-158PE4PIPE_2.0.033010.00501023.34232.131.8721.872...H1-1b59PE1PIPE_2.0.033014.00501423.34232.131.8721.872...H1-1b60PE2PIPE_2.0.033014.00501423.34232.131.8721.8721H1-1b61PE5PIPE_2.0.033010.00501023.34232.131.8721.872...H1-1b62PE3PIPE_2.0.033014.00501423.34232.131.8721.872...H1-1bRISA-3D Version 14.0.1 Page 43 [\...\...\...\...\50831_8SV0943\86099_RSA\Rev 1\Corral\Mount Rev G.r3d] 20160921Amended2CityCouncilPacketPage 106 of 19320160921/jrl
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b.Rent due in the second Renewal Term shall be -Ivo fluusand AA undRG¢
oRty - RCS do 11hR,5 AND 6 MOTHS ($ a y 1 -13, 06-- -) per month.
c.Rent due in the third Renewal Term shall be -fhRee 4.605,04 one bondRd
el5hfeen dollAlas AND 01100THS ($3, 11900 per month.
6.Tenant's Representations and Warranties: Tenant covenants and agrees that
Tenant's Communication Equipment, its installation, operation and maintenance shall:
a.not materially damage the water tower structure and accessories
thereto;
b.not interfere with the operation or maintenance of the tower or the
Leased Premises. In the event there is interference by Tenant, Tenant will promptly take
all steps necessary to correct and eliminate same within a reasonable period of time. If
Tenant is unable to eliminate such interference caused by it within a reasonable period of
time, Tenant agrees to remove its Communications Equipment from the Leased Premises
and this agreement shall terminate. Interference shall include any damage to the tower,
or its operation; any material impairment of Landlord's ability to access the tower for
maintenance purposes; or any damage to the water maintained for storage contained within
the tank. Tenant agrees that it shall be fully and completely responsible for any and all
damage to the stored water, to the tank and to the tower and all support systems in its
placement of its Communications Equipment on the Lease Premises. Any contamination
of Landlord's stored water, arising or alleged to arise or contended by an engineer
designated by Landlord to arise from the negligence or willful misconduct of Tenant or
Tenant's - agents- employ -e-es, contr-•actor-s -or- inviteesshall -be - the - sole - responsibility -of- Tenant ---
to correct; and
c.comply with all applicable rules and regulations of the Federal
Communications Commission and electrical codes of the City and State which are
applicable.
7.Use: Tenant will use the Leased Premises for the purpose of constructing and
operating a Communications Center. Tenant will abide by all local, State and Federal laws
and obtain all permits and licenses necessary to operate its systems. Tenant shall use the
Leased Premises for no other purpose, without the prior written consent of Landlord.
8.Non - Exclusive Lease: This Lease shall be non - exclusive and Landlord may
grant a similar lease to any other party. Landlord will not, however, grant such a similar
lease, if such grant will in any way adversely affect (which adverse affect shall relate to the
operation of, and the use and enjoyment of, the Tenant's Communication Equipment, and
3
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City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: 9.22.16
Item: Memorial Park Restroom Construction Contract – Arentz General Contracting – Infrastructure Committee
recommended base bid and Alternate #2 – glazed block interior finish and to consider using 24 gauge Max-Rib
Galv. Aluminum for the roofing material which is the same at the new pavilion. Need approval of the contractor
with roof change and approval of Alternate #2, approval for mayor to sign a contract with contractor contingent
on legal approval, need approval of using 2014 SPLOST for project.
Explanation: Total contract cost of $286,538.50 if they approve the options that we have discussed [(Base Bid)
+ (Bid Alt #2) + (50% of bust requested relief) – (VE option)]. This is more than what was budgeted in the 2008
SPLOST for the Memorial Park Restrooms, so infrastructure committee recommends using 2014 SPLOST that
was planned for the Jaycee Park Restrooms and Storage to pay for the Memorial Park Restrooms. City Council
can budget for the Jaycee Park Restrooms in FY 18 from the 2014 SPLOST
Budget Line Item Number (if applicable): 322-6125-54-2100 (2014 SPLOST) and 320-6125-54-2100 (2008
SPLOST)
Paper Work: ___X Attached*
Submitted by: Diane D, Schleicher
Phone / Email: dsch@cityoftybee.org
Comments:
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JOB NAME:CITY OF TYBEE ISLAND - MEMORIAL PARK RESTROOMSJOB NUMBER:15.055BIDDER NAME ATTACH D - CHECKLIST ITB SIGNATURE SHEET SURETY REQ SHEET BID BOND ATTACH A ATTACH CBASE BIDALTERNATE BID #1(DEDUCTIVE)ALTERNATE BID #2(ADDITIVE) ADDENDUM 1 ADDENDUM 2BASE BID+ALTERNATE BID #1BASE BID+ALTERNATE BID #2BASE BID+ALTERNATE BID #1+ALTERNATE BID #2Arentz General Contracting, Inc.XXXXXX$270,300.00($9,480.00) $16,470.00XX$260,820.00 $286,770.00 $277,290.00Kerby Enterprises, Inc.XXXXXX$288,000.00 ($10,000.00) $37,000.00XX$278,000.00 $325,000.00 $315,000.00Tippins-Polk Construction, Inc.XXXXXX$325,000.00 ($12,000.00) $25,000.00XX$313,000.00 $350,000.00 $338,000.00BASE BID:Similar to the building construction at North Beach with the following exceptions:1) Slab-on-grade and turn down foundation in lieu of raised slab and cmu chain wall.2) Epoxy painted cmu in lieu of glazed-face cmu.3) Standing-seam galvalume roof panels in lieu of standing-seam zinc roof panels.ALTERNATE BID #1:(DEDUCTIVE)Asphalt shingle roofing in lieu of standing-seam metal roofing.ALTERNATE BID #2:(ADDITIVE)Glazed-face cmu in lieu of epoxy painted cmu.B I D I T E M D E S C R I P T I O N S:20160921Amended2CityCouncilPacket Page 112 of 193 20160921/jrl
ARENTZ GENERAL CONTRACTING, Inc.
Commercial “Design / Build” Construction Services
P.O. Box 7541
Savannah, Georgia, 31418-7541
Ph: (912) 547 – 4300 E-mail: jim@arentzgeneralcontracting.com
September 13, 2016
Mr. Doug Roberts, AIA
Grennline Architecture
28 E. 35th Street
Savannah, Georgia 31401
RE: RELIEF FOR TILE FACED CMU
Doug,
Per our phone discussion I had made an estimating error for the alternate costs for the tile faced
cmu. I am asking the City of Tybee Island to allow my bid alternate for the tile faced block to be
adjusted upward an additional $8,177.00 which is the additional costs from the manufacturer to
me. I am not asking to add any markup to the costs just the amount that I will have to pay for the
tiled block.
Sincerely,
Jim Arentz
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City Council Agenda Item Request
Council Meeting Date for Request: September 22, 2016
Item: To receive directives from the City Council regarding amending the FY2017 General Fund budget to
renovate the city hall building upon their review of the FY2016 General Fund’s net earnings of $1,298,627.
Explanation: In June of 2016 during the budget process, the City Council considered placing money in the fiscal
year 2016-2017 General Fund budget to renovate the interior of the city hall building. The City Council decided
to reconsider going forward with the building renovations based upon net earnings for fiscal year ending June 30,
2016. The purpose of this agenda item is to present the City Council with (92% sure) yearend earnings for the
General Fund and receive directives from the City Council regarding amending the FY2017 General Fund’s for
city hall renovations. If the City Council decides to proceed with the project, I will present them with a budget
amendment in the first City Council meeting in October.
The General Funds fiscal year 2016 net earnings is $1,298,627. This increases the fund balance from $6,759,174
to $8,057,801. The balance includes a $1,560,968 transfer in from the Hotel-Motel Excise Tax Fund. The
General Fund cash on hand at June 30, 2016 is $7,694,398.
The city hall building’s appraised value is $931,970 which means that the City may spend a maximum of
$465,985 for construction renovations.
The General Fund’s fiscal year 2016-2017 budget is $11,440,011. The revenue budget includes a hotel-motel
transfer of $1,385,000. In addition, the budget includes a $1,358,110 that the City plans to take out of the fund
balance. The table below shows how renovating the city hall building may impact the General Fund’s net
position.
Paper Work: X___ Attached* Already Distributed
Submitted by: Angela Hudson, Finance Director September 15, 2016 Date given to Clerk of Council
Fund Balance Explanation
8,057,801 Fund balance at June 30, 2016
(1,358,110) planned use in the FY2017 budget
6,699,691
(465,985) Estimated Max - Construction
(500,000)Dirtt Wall Material & Furniture
(965,985) Estimated Cost of City Hall Renovation
5,733,706 Adjusted Fund Balance
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D = B + C G = E + F H = D + G I = A + G
A B C D E F G H I
FY2015 FY2016 FY2016 FY2016 FY2016 FY2016 FY2016 FY2016 FY2016
FY2016 Beginning Balance Revenues Expenses Net Earnings Transfers In Transfers Out
Net Other
Changes
Total Net
Changes
Ending Fund
Balance
GENERAL OPERATING FUND 6,759,174 8,690,721 (8,634,786)55,935 1,560,968 (318,276)1,242,692 1,298,627 8,057,801
SPECIAL REVENUE FUNDS
Confiscated Assets Fund 1,459 0 0 0 0 0 0 0 1,459
Emergency 911 Telephone Fund 7,210 51,488 (361,181)(309,693)318,276 0 318,276 8,583 15,793
Hotel-Motel Fund 0 3,121,936 (1,560,968)1,560,968 0 (1,560,968)(1,560,968)(0)(0)
TOTAL 8,669 3,173,424 (1,922,149)1,251,274 318,276 (1,560,968)(1,242,692)8,582 17,251
CAPITAL PROJECT FUNDS
SPLOST 2003 485,852 194 (35,397)(35,203)0 0 0 (35,203)450,649
SPLOST 2008 158,081 63 (12,483)(12,419)0 0 0 (12,419)145,662
SPLOST 2014 350,207 742,988 (769,994)(27,006)0 0 0 (27,006)323,201
Chatham County SPLOST IV 21,146 909,128 (1,062,044)(152,915)0 0 0 (152,915)(131,769)
Capital Grant Fund 2,025,335 624 (2,025,334)(2,024,710)0 0 0 (2,024,710)625
TOTAL 3,040,621 1,652,998 (3,905,251)(2,252,254)0 0 0 (2,252,254)788,368
TOTAL GOVERNMENTAL FUNDS 9,808,464 13,517,142 (14,462,187)(945,044)1,879,244 (1,879,244)0 (945,044)8,863,420
CITY OF TYBEE ISLAND
June 30, 2016 YEAR END EQUITY REPORT Status as of September 15, 2016
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City Council Agenda Item Request
Council Meeting Date for Request: September 22, 2016
Item: To request the City Council’s approval of an employee purchasing card policy for full time
employees under the supervision of the City Manager.
Explanation: In an effort to establish former policies for administering an employee purchasing card
program for full time employees, I am presenting the City Council with employee purchasing card policy
and with internal purchasing card program guidelines to review and consider for adoption or denial. The
detailed employee purchasing card policy is included as in Attachement A, entitled Employee Purchasing
Card Policy. Attachment B represents the City of Tybee Island, Purchasing Card Program Policy
User’s Manual. It makes improvements to the current practices followed by employees’ use of the
purchasing card.
Purchasing Program Overview
The Department of Administrative Services partnered with the Bank of America to establish a purchasing
card program for State and local governments to utilize for small dollar purchases. Most governments issue
purchasing cards to employees in order to allow employees to purchase items that are below the government’s dollar threshold for requiring a purchase order; those amount are usually $500 to $1,000 and
do not require quotes, bids, or RFP’s, etc. In addition, the purchasing card program entailed establishing
transaction limits on users cards that were normally set at governments’ lower dollar thresholds. The
program offered a marginal annual rebate based varying basis points on the dollar volume of purchases
made annually. The government entity was responsible for filing the annual 1099 forms with the IRS for purchases from relevant vendors; the Bank of America did not assume that responsibility.
The program offered merchant category code (MMC) restrictions limiting the type of vendors (merchants)
from which each card holder could make purchases. For example, the cards were restricted for use at
gasoline stations, airlines, alcohol beverage stores, pharmacies, etc. or any merchant category that was considered to be prohibited. When the City of Tybee Island issued the current purchasing card no such
restrictions were placed on any of the cards.
City of Tybee Island’s Current Purchasing Card Practices
Currently, the City has purchasing (credit) cards through SunTrust Bank. The cards that were originally issued in September of 2010 as purchasing (debit) cards; the SunTrust Bank withdrew money from our checking account immediately each week for all purchases. The bank earned fees based on the frequency of
the transaction processes, etc. The cards are now set-up as purchasing (credit) cards with the banking
billing us monthly for payments. The City issued implemented the use of cards without any former policies
and procedures and without transactions limitations set on any of the cards. The cards have monthly credit
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limits which varies by person and can be changed at the request of the card holder without any former
procedures. The way that the cards were set up required that the City be responsible for filing the annual
1099 report to the IRS on all eligible vendors just as if we issued checks payments to do them; this was
never done because the staff at the time did not have knowledge of the requirement and the bank failed to
provide that information.
Below I have outlined the pros and cons of the City’s use of the purchasing cards, with the pros
representing the selling points of the bank and card users and cons representing the reality that offsets the
pros:
1. Pros:
The City implemented the purchasing cards to receive the marginal rebate from the bank.
Therefore, employees were instructed to use the purchasing card for as many purchases as
possible regardless of the dollar value.
Below is a sample schedule of a purchasing program rebate structure:
This is the structure of the BOA not SunTrust Bank's Rebate Structure
Annual Net Spend Rebate Percentage Rebate Range
Less than $20,000 N/A N/A
Between $20,000 and $999,999.99 50 basis pts. (.0050)100.00$
Between $1,000,000 and $2,999,999.99 100 bps (.0100)10,000.00$
Between$3,000,000 and $7,999,999.99 110 bps (.0110)33,000.00$
Greater than or equal to $8,000,000.00 140 bps (.0140)112,000.00$
SAMPLE OF BANK OF AMERICA'S LOCAL REBATE STRUCTURE
STATE OF GEORGIA PURCHASING CARD PROGRAM
From September, 2010 through June, 2015, the City received a total of $109,425.06 in
rebate cash receipts. The detail of cash receipts to the City is shown in the table below:
SunTrust Bank
Fiscal Year\Mo\Year Rebate Receipts Card Type
FY2011 0 Debit
Feb-12 25,477.61$ Debit
Feb-13 27,891.00$ Debit
Feb-14 26,185.45$ Debit
Jun-15 29,871.00$ Debit\Credit
FY2016 -$ Credit
Total Rebate Receipts 109,425.06
• Using the purchasing card was convenient for employees.
• Employees no longer needed to request payments from Finance prior to making a
purchase. Some purchases were made first and the purchase order inputted later.
• Also, use of the card made it more convenience for employees to eliminate the need for
supervisor approval of purchases.
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Cons:
• The City did not set by per transaction limits amounts on the cards. The City only
established monthly credit limits that any employee could have increased upon request,
monthly credit limits once ranged up to $99,999.
• The City lost control of ensuring that purchasing policies were followed for items exceeding
the $1,000, $5,000 and $20,000 thresholds.
• The City lost control of its cash flows over spending.
• The lack of per transaction limits on the cards puts the City at significant risk of fraud.
• The lack of merchant (vendor) code blocking put the City at risk of fraud.
2. Pros:
• The purpose was to save money in staff time (soft dollar costs) in processing large volumes
of checks written by the reduction of the time it took the department and the Finance staff to
process payment transactions.
• In addition, it would reduce the cost of check stock and postage.
Cons:
• The soft dollar costs were lost by the vendor’s hard dollar cost from increasing the cost of
goods purchased with purchasing cards. When purchase cards\credit cards are used vendors
tend to increase the cost of their products to compensate for the loss credit card processing
fees that they must pay to the bank and merchant service companies; therefore, the use of
purchase cards\credit cards are more costly for purchases especially larger dollar items.
• The City inputs all transactions as purchase orders regardless of the dollar value which
utilizes more staff time; therefore, it does not reduce financial savings in personnel costs by
departments or by Finance personnel.
• In addition, the card transactions were posted as purchased orders under each employee’s
vendor name, instead of under the vendor name of SunTrust Bank; therefore, there is no
record that the City made payments to SunTrust Bank for purchasing cards.
• SunTrust Bank does not mail each out individual monthly statements to each card holder;
the Finance staff must generate each cardholder reports from the bank’s website and email
the statement to them each month which takes up more staff time.
• SunTrust Bank sends one master statement to Finance each month. Finance spends days
reconciling the individual transactions on the statement to the purchase orders posted to
determine if employees have turned in all of their purchasing receipts. SunTrust Bank
expects payment within 14 days of receipts of the monthly statement; therefore, the limited
time frame means that Finance must pay the bank prior to complete reconciliation of the
statement, if employees have failed to turn in purchasing receipts timely.
• SunTrust Bank charges us fees for processing the credit card transactions.
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3. Pros:
• If the banks online software is used the one Finance employee can track the employee
spending for 36 months only.
Cons:
• The vendor spending data is not tracked and integrated into the financial system; in other
words, the City can’t track who we are using as vendors and how much money we are
spending with vendors within the City’s financial system where multiple people have access
to monitor it. We lack complete history on how much money we’ve paid a vendor over a
period of time.
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Recommendation
I am purposing two options for the use of purchasing cards for the City Council’s decision.
1. Option No. 1 – The City Council may approve the purchasing card program policies and
procedures which includes the following:
a. The purchasing cards will only be issued to employees in specified positions;
b. The Finance Department will have 5 purchase cards with maximum limits up to $50,000,
available for departments to check out for a specific purpose, if an employee does not have
a purchasing card; and
c. The per transaction limit for all employees is $1,000 (complies with our purchasing
ordinance for items that do not require three quotes, etc.), with a maximum not to exceed
monthly credit limit that ranges from $5,000 to $30,000 depending upon the responsibilities
of the card holder as disclosed in the schedule on the following page:
EMPLOYEE POSITION
MONTHLY
CREDIT LIMIT
PER
TRANSACTION
LIMIT
City Mananger $ 5,000.00 $ 1,000.00
City Mananger: Administrative Assistant $ 5,000.00 $ 1,000.00
Parking Services Supervisor $ 10,000.00 $ 1,000.00
Parking Services Assistant Supervisor $ 10,000.00 $ 1,000.00
Director of Finance & General Administration $ 10,000.00 $ 1,000.00
Finance: Accounts Payable Clerk $ 5,000.00 $ 1,000.00
Finance: Purchasing Clerk $ 5,000.00 $ 1,000.00
Finance: Accountant $ 5,000.00 $ 1,000.00
Finance: Revenue\Payroll Clerk $ 5,000.00 $ 1,000.00
Lnformation Technology Division Director $ 30,000.00 $ 1,000.00
Lnformation Support Specialist $ 5,000.00 $ 1,000.00
Iuman Resources Division Director $ 10,000.00 $ 1,000.00
River's End RV Park Director $ 30,000.00 $ 1,000.00
River's End RV Park: Office Manager $ 10,000.00 $ 1,000.00
Water & Sewer Director $ 50,000.00 $ 1,000.00
Water & Sewer: Supervisor $ 5,000.00 $ 1,000.00
Communinity Development Director $ 10,000.00 $ 1,000.00
Community Development: Mainstreet Coordinator $ 5,000.00 $ 1,000.00
Chief of Police Department $ 30,000.00 $ 1,000.00
Police Department: Office Manager $ 10,000.00 $ 1,000.00
Chief of Fire Department $ 30,000.00 $ 1,000.00
Emergency Manager $ 20,000.00 $ 1,000.00
Public Works Director $ 30,000.00 $ 1,000.00
Public Works: Assistant Director $ 30,000.00 $ 1,000.00
Public Works: Administrative Assistant $ 30,000.00 $ 1,000.00
Municipal Court "City Dept Card" $ 5,000.00 $ 1,000.00
Finance Department "City Card No. 1" $ 50,000.00 $ 1,000.00
Finance Department "City Card No 2" $ 50,000.00 $ 1,000.00
Finance Department "City Card No. 3" $ 50,000.00 $ 1,000.00
Finance Department "City Card No 4" $ 50,000.00 $ 1,000.00
Finance Department "City Card No. 5" $ 50,000.00 $ 1,000.00
TOTAL (Excluding Elected Officials & City Clerk) $ 650,000.00
OPTION NO. 1
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The detailed Employee Purchasing Card Policy is included as a Attachement A; and the
Purchasing Card Program Policy User’s Manual included as Attachment B.
The City has the option to switch to the Bank of America’s purchasing card program to receive the
better benefits and use of the purchasing cards without fees.
2. Option No. 2 – The City Council may approve the purchasing card program policies and
procedures which includes the following:
a) The purchasing cards will only be issued to employees in specified positions.
b) The Finance Department will have 5 purchase cards with maximum limits up to $50,000,
available for departments to check out for a specific purpose, if an employee does not have a
purchasing card.
c) Both the per transaction limit and the monthly credit limit includes maximums not to exceed
ranges from $3,000 to $30,000 depending upon the responsibilities\specified positions of the
card holder as follows:
EMPLOYEE POSITION
MONTHLY
CREDIT LIMIT
PER
TRANSACTION
LIMIT
City Mananger $ 5,000.00 $ 4,999.99
City Mananger: Administrative Assistant $ 5,000.00 $ 2,000.00
Parking Services Supervisor $ 10,000.00 $ 4,999.99
Parking Services Assistant Supervisor $ 10,000.00 $ 4,999.99
Director of Finance & General Administration $ 10,000.00 $ 4,999.99
Finance: Accounts Payable Clerk $ 5,000.00 $ 2,000.00
Finance: Purchasing Clerk $ 5,000.00 $ 2,000.00
Finance: Accountant $ 5,000.00 $ 2,000.00
Finance: Revenue\Payroll Clerk $ 5,000.00 $ 2,000.00
Lnformation Technology Division Director $ 30,000.00 $ 19,999.99
Lnformation Support Specialist $ 5,000.00 $ 4,999.99
Iuman Resources Division Director $ 10,000.00 $ 4,999.99
River's End RV Park Director $ 30,000.00 $ 4,999.99
River's End RV Park: Office Manager $ 10,000.00 $ 4,999.99
Water & Sewer Director $ 50,000.00 $ 19,999.99
Water & Sewer: Supervisor $ 5,000.00 $ 2,000.00
Communinity Development Director $ 10,000.00 $ 4,999.99
Community Development: Mainstreet Coordinator $ 5,000.00 $ 2,000.00
Chief of Police Department $ 30,000.00 $ 4,999.99
Police Department: Office Manager $ 10,000.00 $ 4,999.99
Chief of Fire Department $ 30,000.00 $ 4,999.99
Emergency Manager $ 20,000.00 $ 4,999.99
Public Works Director $ 30,000.00 $ 4,999.99
Public Works: Assistant Director $ 30,000.00 $ 19,999.99
Public Works: Administrative Assistant $ 30,000.00 $ 19,999.99
Municipal Court "City Dept Card" $ 5,000.00 $ 2,000.00
Finance Department "City Card No. 1" $ 50,000.00 $ 19,999.99
Finance Department "City Card No 2" $ 50,000.00 $ 19,999.99
Finance Department "City Card No. 3" $ 50,000.00 $ 19,999.99
Finance Department "City Card No 4" $ 50,000.00 $ 19,999.99
Finance Department "City Card No. 5" $ 50,000.00 $ 19,999.99
TOTAL (Excluding Elected Officials & City Clerk) $ 650,000.00
OPTION NO. 2
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The detailed Employee Purchasing Card Policy is included as a Attachement A; and the
Purchasing Card Program Policy User’s Manual included as Attachment B.
The City has the option to switch to the Bank of America’s purchasing card program to receive the
better benefits and use of the purchasing cards without fees.
Paper Work: X___ Attached* Already Distributed
Submitted by: Angela Hudson, Finance Director
September 15, 2016 Date given to Clerk of Council
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ATTACHMENT A
EMPLOYEE PURCHASING CARD POLICY
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EMPLOYEE PURCHASING CARD POLICY
Full-time employees in designated positions may be allowed to have purchasing (credit) cards. Before being issued
a purchasing card, authorized card users must sign and accept an agreement with the City that the users will use the
cards only in accordance with the City purchasing policies and purchasing card policy program. The City Council
established transaction limitations and monthly credit limitations for each designated cardholder based upon the
individual position held as follows:
OPTION NO. 1 OPTION NO. 2
EMPLOYEE POSITION
MONTHLY
CREDIT LIMIT
PER
TRANSACTION
LIMIT
PER
TRANSACTION
LIMIT
City Mananger $ 5,000.00 $ 1,000.00 $ 4,999.99
City Mananger: Administrative Assistant $ 5,000.00 $ 1,000.00 $ 2,000.00
Parking Services Supervisor $ 10,000.00 $ 1,000.00 $ 4,999.99
Parking Services Assistant Supervisor $ 10,000.00 $ 1,000.00 $ 4,999.99
Director of Cinance & Deneral Administration $ 10,000.00 $ 1,000.00 $ 4,999.99
Cinance: Accounts Payable Clerk $ 5,000.00 $ 1,000.00 $ 2,000.00
Cinance: Purchasing Clerk $ 5,000.00 $ 1,000.00 $ 2,000.00
Cinance: Accountant $ 5,000.00 $ 1,000.00 $ 2,000.00
Cinance: Revenue\Payroll Clerk $ 5,000.00 $ 1,000.00 $ 2,000.00
Information Technology Division Director $ 30,000.00 $ 1,000.00 $ 19,999.99
Information Support Specialist $ 5,000.00 $ 1,000.00 $ 4,999.99
Iuman Resources Division Director $ 10,000.00 $ 1,000.00 $ 4,999.99
River's End RV Park Director $ 30,000.00 $ 1,000.00 $ 4,999.99
River's End RV Park: Office Manager $ 10,000.00 $ 1,000.00 $ 4,999.99
Water & Sewer Director $ 50,000.00 $ 1,000.00 $ 19,999.99
Water & Sewer: Supervisor $ 5,000.00 $ 1,000.00 $ 2,000.00
Communinity Development Director $ 10,000.00 $ 1,000.00 $ 4,999.99
Community Development: Mainstreet Coordinator $ 5,000.00 $ 1,000.00 $ 2,000.00
Chief of Police Department $ 30,000.00 $ 1,000.00 $ 4,999.99
Police Department: Office Manager $ 10,000.00 $ 1,000.00 $ 4,999.99
Chief of Cire Department $ 30,000.00 $ 1,000.00 $ 4,999.99
Emergency Manager $ 20,000.00 $ 1,000.00 $ 4,999.99
Public Works Director $ 30,000.00 $ 1,000.00 $ 4,999.99
Public Works: Assistant Director $ 30,000.00 $ 1,000.00 $ 19,999.99
Public Works: Administrative Assistant $ 30,000.00 $ 1,000.00 $ 19,999.99
Municipal Court "City Dept Card" $ 5,000.00 $ 1,000.00 $ 2,000.00
Cinance Department "City Card No. 1" $ 50,000.00 $ 1,000.00 $ 19,999.99
Cinance Department "City Card No 2" $ 50,000.00 $ 1,000.00 $ 19,999.99
Cinance Department "City Card No. 3" $ 50,000.00 $ 1,000.00 $ 19,999.99
Cinance Department "City Card No 4" $ 50,000.00 $ 1,000.00 $ 19,999.99
Cinance Department "City Card No. 5" $ 50,000.00 $ 1,000.00 $ 19,999.99
TOTAL (Excluding Elected Officials & City Clerk) $ 650,000.00
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The cardholder must use the purchasing card for legitimate business purposes only. Cardholders’ purchases must
be within the procurement guidelines of the City’s purchasing ordinance and the State law. Cardholders are
prohibited from using the card for personnel use or for any item or service not directly related to the City’s
business. The purchasing card may not be used for entertainment or to obtain cash. Emergency transactions over
the card limit may not be handled with the purchasing card. Improper use of the card will subject cardholder to
disciplinary action in accordance with City of Tybee Island’s Personnel Policies and Procedures relating to
disciplinary action up to and including termination of employment for cause. The City shall use all means
necessary to collect any amounts owed by the cardholder for improper use, even if the cardholder is no longer
employed by the City.
The City may terminate a cardholder’s privilege to use the card at any time for any reason. Cardholders must return
the card to the Finance Department immediately upon request; transfer to another position; or upon termination of
employment.
Cardholder’s must remit all purchasing receipts to the Finance Department within 5 days of receipt of the monthly
statement. All non-department director cardholder purchases must be approved by the Department Director.
Department Director cardholders’ purchases must be approved by the City Manager.
The City designates the office of the Finance Director as the purchasing card program administrator. The Finance
Director may assign a Purchasing Card Administrator to be responsible for the over-all employee purchasing card
program. The Finance Department will audit and review purchases made by cardholders on a monthly bases.
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ATTACHMENT B
PURCHASING CARD PROGRAM POLICY USER’S MANUAL
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CITY OF TYBEE ISLAND, GEORGIA
PURCHASING CARD PROGRAM
POLICY
USER’S MANUAL
Issued 09-23-2016
By: Finance Department
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TABLE OF CONTENTS
OVERVIEW ........................................................................................................................................................... 1
I. GENERAL......................................................................................................................................................... 2
A. DEFINITIONS ................................................................................................................................................... 2 B. CARDHOLDER ELIGIBILITY ............................................................................................................................. 2
C. CARDHOLDER LIABILITY ................................................................................................................................ 3 D. SPENDING CONTROLS ..................................................................................................................................... 3
E. SECURITY AND STORAGE ............................................................................................................................... 3 F. LOST, MISPLACED OR STOLEN PURCHASING CARDS ...................................................................................... 3
II. RESPONSIBILITIES AND DUTIES ............................................................................................................ 4
A. CARDHOLDER ................................................................................................................................................. 4 B. DEPARTMENTAL LIAISON ............................................................................................................................... 5
C. PURCHASING CARD ADMINISTRATOR ............................................................................................................. 6
III. CARDHOLDER TERMINATION ................................................................................................................ 7
IV. ERRONEOUS DECLINES ........................................................................................................................... 7
V. EMERGENCY TRANSACTIONS ............................................................................................................... 8
VI. CREDITS ....................................................................................................................................................... 8
VII. UNRESOLVED DISPUTES AND BILLING ERRORS ............................................................................... 8
VIII. VENDOR SET UP .......................................................................................................................................... 8
IX. VENDOR BLOCKING ........................................................................ ERROR! BOOKMARK NOT DEFINED.
X. PURCHASING CARD SET UP, MAINTENANCE, AND CLOSURE…………………………………….9
XI. RECONCILIATION, APPROVAL & ALLOCATION OF BILLING ....................................................... 12
CARDHOLDER PURCHASING CARD AGREEMENT………………………………………… ATTACHMENT 1
CARDHOLDER STATEMENT OF DISPUTED ITEM FORM………………………………….. ATTACHMENT 2
PURCHASING CARD ACTIVITY LOG ……………………………………..………………….. ATTACHMENT 3
CONTACT LIST ………………..…………………………………………………………..…….. ATTACHMENT 4
ACCOUNTS PAYABLE DUE DATE SCHEDULE… ………… ……………………………… ATTACHMENT 5
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OVERVIEW
The purpose of the City of Tybee Island Purchasing Card program is to establish a more efficient, cost-
effective method of purchasing and paying for small dollar transactions. The program was designed as
an alternative to the traditional purchasing process for supplies and services. If used to its potential, the
program will result in a significant reduction in the volume of purchase orders and related
documentation including invoices and checks. In addition, corresponding work processes associated
with ordering and check writing will be eliminated. The Purchasing Card can be used with any
supplier that accepts Visa as a form of payment.
The Purchasing Card Program Policy User’s Guide provides the guidelines for using the Purchasing
Card. Please read it carefully. YOUR SIGNATURE ON THE CARDHOLDER AGREEMENT SHOWS
THAT YOU UNDERSTAND THE INTENT OF THE PROGRAM AND AGREE TO FOLLOW THE
ESTABLISHED GUIDELINES.
The following important points should be reviewed before using the Purchasing Card:
• Your Purchasing Card is issued in your name. All purchases made on the Purchasing Card must be
only yours. You are responsible for the security of the Purchasing Card and the transactions made
with it. If you do not follow these guidelines when using the Purchasing Card, you could receive
disciplinary action, up to and including termination.
• You can use the Purchasing Card at any vendor or service provider that accepts Visa and is not on the
restricted list. It may be used for in-store purchases, mail, telephone, and internet or fax orders.
• You may use the Purchasing Card to purchase supplies and services less than the Single Transaction
Limit of established for you as an individual purchasing card user.
• Use must not exceed the credit limit assigned to the Purchasing Card in a given month.
• You must reconcile the statement received from SunTrust to ensure all charges are accurate.
Statement reconciliation needs to be completed within five (5) business days of receipt of your
statement.
• The Purchasing Card is not intended to avoid or bypass appropriate purchasing or payment
procedures. This program compliments the existing processes available.
• The Purchasing Card is not for personal use.
• The Purchasing Card must be returned to the Finance Department upon your transfer to another
department or termination.
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I. GENERAL
A. Definitions
1. Card Issuer – SunTrust Bank’s services include issuing Visa Purchasing Cards to City of Tybee Island employees, providing electronic transaction authorizations, and
billing City of Tybee Island for all purchases made on the cards.
2. City of Tybee Island - Arranges with the card issuer, SunTrust Bank, to have
Purchasing Cards issued to approve employees and agrees to accept liability for the employees’ use of the cards.
3. Department Director - City of Tybee Island official who must approve employee’s request for a Purchasing Card and submit application to the Purchasing Card
Administrator in the Finance Department. Department Director Approval delegates
transaction authority to the Cardholder.
4. Departmental Liaison - An employee in each department designated by the
Department Director to be responsible for reviewing transactions of individual Cardholders to make sure the transactions are legitimate business expenses and are
classified appropriately.
5. Purchasing Card Administrator - The central Administrator located in the Finance
Department who coordinates the Purchasing Card program for City of Tybee Island
and acts as the City’s intermediary in correspondence with the card issuer.
6. Cardholder - An employee of City of Tybee Island who is approved by his/her Department Director to use the Purchasing Card to execute purchase transactions on behalf of the City.
7. Vendor - The merchant from whom a Cardholder is making a purchase.
B. Cardholder Eligibility
1. Criteria to receive a Purchasing Card are as follows:
a) Applicant must be a full-time employee of City of Tybee Island.
b) The applicant’s Purchasing Card Application must be approved by his/her Department Director/City Manager.
c) Applicant must be assigned a Departmental Liaison selected by his/her Department Director/Finance Director.
d) Employee must attend a training session before receiving his/her Purchasing Card.
e) Each individual Cardholder must sign a Cardholder Agreement Form
(Attachment 1) in the presence of the Purchasing Card Administrator.
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C. Cardholder Liability
1. The Purchasing Card is a corporate charge card which will not affect the
Cardholder’s personal credit; however, it is the Cardholder’s responsibility to
ensure that the card is used within stated guidelines of the Purchasing Card Policy Cardholder Manual as well as City of Tybee Island Policies and Procedures relating
to the expenditure of City of Tybee Island funds.
2. Failure to comply with program guidelines may result in permanent revocation of the
card, notification of the situation to management, and further disciplinary measures up to and including termination.
D. Spending Controls
1. The Purchasing Card is to be used only for the purchase of supplies that are deemed
necessary for the operation of the city. Spending parameters for each Purchasing Card are as stated in the individual Cardholder Agreement. The City, through the
Finance Department, may adjust limits as determined by demonstrated need not to
exceed the limits allowed in the City of Tybee Island Purchasing Ordinance.
E. Security and Storage
1. Purchasing Cards
a) Cardholders should always treat the Purchasing Card with at least the same level of care as one does his own personal credit cards. The card should be
maintained in a secure location and the card account number should be carefully guarded. The only person entitled to use the card is the person whose name appears on the face of the card. The card may not be used by
another person for any reason.
2. Program Documentation
a) The Departmental Liaison assigned to each Cardholder will review the
Cardholder’s vendor receipts/packing slips/charge slips and forward them to
the Purchasing Card Administrator in the Finance Department. The Purchasing Card Administrator located in the Finance Department will
maintain all other documentation concerning the Purchasing Card program. This documentation includes, but is not limited to, applications, Cardholder Agreements, bank programs, and copies of transmittals and correspondence
with bank.
F. Lost, Misplaced or Stolen Purchasing Cards
1. Cardholders are required to immediately report any lost or stolen Purchasing Card to SunTrust Bank toll-free at 1-800-836-8562 (24 hours a day, 365 days a year). The
Cardholder must also immediately notify his/her Department Liaison about the lost or stolen card at the first opportunity during normal business hours.
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II. RESPONSIBILITIES AND DUTIES
A. Cardholder
1. The Cardholder must use the Purchasing Card for legitimate business purposes only. The Purchasing Card may not be used for entertainment, cash, and miscellaneous
other categories. Misuse of the card will subject Cardholder to disciplinary action in
accordance with City of Tybee Island Personnel Policies and Procedures relating to disciplinary action up to and including termination for cause. The Cardholder must:
a) Ensure the Purchasing Card is used for legitimate business purposes only.
b) Maintain the Purchasing Card in a secure location at all times.
c) Not allow other individuals to use their Purchasing Card.
d) Adhere to the purchase limits and restrictions of the Purchasing Card and
ensure the total amount of any single transaction does not exceed the card
limit.
e) Obtain and reconcile all sales slips, register receipts, and/or Purchasing Card
slips to SunTrust Bank’s Cardholder statement and provide same to Departmental Liaison for reconciliation, approval and allocation of
transactions. f) Attempt to resolve disputes or billing errors directly with the vendor and
notify SunTrust Bank if the dispute or billing error is not satisfactorily resolved by faxing SunTrust Bank the required Dispute Form (Attachment 2).
g) Ensure that an appropriate credit for the reported disputed item or billing
error appears on a subsequent Cardholder statement.
h) Not accept cash in lieu of a credit to the Purchasing Card account.
i) Immediately report a lost or stolen card to SunTrust Bank by calling 1-800-836-8562 (24 hours a day, 365 days a year).
j) Immediately notify Departmental Liaison of a lost or stolen Purchasing Card at the first opportunity during normal business hours.
k) Return the Purchasing Card to Departmental Liaison upon terminating employment with City of Tybee Island or transferring Departments within
the city. l) Contact the Departmental Liaison if a vendor does not accept the Visa
Purchasing Card.
m) Report erroneous and emergency transaction needs to the Departmental
Liaison during normal business hours.
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B. Departmental Liaison
1. Each Department Director must designate one or more Departmental Liaisons for
his/her department. The Department Director will assign a Departmental Liaison for each Purchasing Card application approved for his/her employees. The
Departmental Liaison must receive training before any employees in the
department may receive a Purchasing Card. Responsibilities include:
a) Reviewing vendor receipts attached to the SunTrust Bank Cardholder statements.
b) Reviewing Cardholder transactions on the monthly Department report distributed by the Purchasing Card Administrator.
c) Card user should attempt to resolve any disputes with vendor and/or SunTrust Bank not resolved by Cardholder.
d) Card user should notify Purchasing Card Administrator in 3 to 5 days of any unresolved disputes, noting the reason for dispute.
e) Notify Purchasing Card Administrator of lost or stolen cards.
f) Request Purchasing Card Administrator to cancel a Cardholder’s card (e.g.
terminated employees, transferring departments, loss of purchasing card privileges) as approved by Department Director.
g) Collect canceled cards from Cardholders and forwarding to Purchasing Card Administrator.
h) Notify the Purchasing Card Administrator of Cardholder request(s) to have
SunTrust Bank set up a vendor to accept Visa.
i) Assist Cardholders with erroneous declines and emergency transactions.
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C. Purchasing Card Administrator
1. The Finance Director will assign a Purchasing Card Administrator to be
responsible for the over-all Purchasing Card program. Responsibilities include:
a) City of Tybee Island liaison with SunTrust Bank.
b) Utilizing Software from SunTrust Bank.
c) Reviewing Department approved applications for completeness of required information.
d) Submit completed application to SunTrust Bank and receiving Purchasing Card from SunTrust Bank.
e) Train Departmental Liaisons before releasing Purchasing Cards.
f) Train Cardholder before releasing Purchasing Card.
g) Have Cardholder sign Cardholder Agreement (Attachment 1), signifying
agreement with the terms of the Purchasing Card program.
h) Handle disputed charges/discrepancies not resolved by Cardholder or
Departmental Liaison.
i) Secure revoked Purchasing Cards and submitting information to SunTrust
Bank. j) Distribute monthly reports to Departmental Liaisons and notifying
Departmental Liaisons of cut-off date for approvals.
k) Process electronic upload of bill to accounting.
l) Review usage of Purchasing Card data for appropriateness.
m) Ensure that lost or stolen cards have been blocked by SunTrust Bank.
n) Forward vendor set up requests to SunTrust Bank. o) Assist the Departmental Liaison with erroneous declines and emergency
transactions.
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III. CARDHOLDER TERMINATION
A. The Purchasing Card Administrator is required to close an account if a Cardholder:
1. Transfers to a different department
2. Moves to a new job in which a Purchasing Card is not required
3. Terminates employment
4. For any of the following reasons which will also subject Cardholder to disciplinary action in accordance with City of Tybee Island Policies and
Procedures relating to disciplinary action and termination for cause:
a) The Purchasing Card is used for personal or unauthorized purposes.
b) The Purchasing Card is used to purchase alcoholic beverages or any
substance, material, or service which violates policy, law or regulation
pertaining to the City.
c) The Cardholder allows the card to be used by another individual.
d) The Cardholder splits a purchase to circumvent the limitations of the
Purchasing Card or to by-pass other established purchasing procedures.
e) The Cardholder uses another Cardholder’s card to circumvent the purchase
limit assigned to either Cardholder or the limitations of the Purchasing Card. f) The Cardholder fails to provide Departmental Liaison with required receipts.
g) The Cardholder fails to provide, when requested, information about any
specific purchase.
h) The Cardholder does not adhere to all of the Purchasing Card policies and
procedures.
IV. ERRONEOUS DECLINES
A. Should the Purchasing Card be erroneously declined by a vendor, the Cardholder should immediately contact the Departmental Liaison for assistance.
1. If the purchase is being made outside of normal City of Tybee Island business hours, the employee must find an alternate payment method or terminate the purchase and
contact the Departmental Liaison during normal hours.
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V. EMERGENCY TRANSACTIONS
A. Emergency transactions over the card limit may not be handled with the Purchasing Card.
For any transaction which does not meet the spending controls assigned to the card, the
Cardholder must contact the Finance Department for assistance.
VI. CREDITS
A. Vendors will issue all credits to the individual Purchasing Card account for any item they
have agreed to accept for return. This credit will appear on a subsequent statement. Under no circumstances shall a Cardholder accept cash in lieu of a credit to the Purchasing Card account.
VII. UNRESOLVED DISPUTES AND BILLING ERRORS
A. The Cardholder is responsible for contacting the vendor to resolve any disputed charges or billing errors. If the matter is not resolved with the vendor, the Cardholder/Departmental Liaison should:
1. Contact SunTrust Bank at 1-800-836-8562 directly for assistance.
2. Mail or fax to SunTrust Bank a signed SunTrust Bank Dispute Form (Attachment 2) to document the reason for the dispute.
3. Contact the Departmental Liaison/Purchasing Card Administrator for assistance if an acceptable resolution is not obtained.
4. The total amount billed by SunTrust Bank will be charged to the individual departmental accounts and credits for disputed transactions will be posted to
departmental accounts when the credit appears on the SunTrust Bank billing.
VIII. VENDOR SET UP
A. The Finance Department will conduct a study of frequently used vendors for purchases which
qualify for use of the Purchasing Card by Cardholders. If a vendor frequently used by City of
Tybee Island employees does not accept the Visa card, City of Tybee Island will assist in recruiting the vendor to take the necessary steps to begin acceptance of the card and provide
this information to SunTrust Bank. Cardholders should contact the Departmental Liaison when encountering vendors who do not accept the card.
IX. VENDOR BLOCKING
A. Transactions will be blocked at the point-of-sale level at the types of vendors included on a
Listing of Blocked Vendors.
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X. PURCHASING CARD SET UP, MAINTENANCE, AND CLOSURE
A. All contact with SunTrust Bank for Purchasing Card set up, maintenance and closure (except
for reporting lost or stolen cards) will be handled by the Purchasing Card Administrator(s) or
Finance Director who are located in the City of Tybee Island’s City Hall offices.
1. Card Set Up
a) City of Tybee Island employee completes a City of Tybee Island Purchasing
Card request and submits to his/her Department Director for completion and approval.
b) Department Director completes the request by providing the name of the Departmental Liaison and default accounting code to be assigned to the card.
c) Department Director signature approval delegates transaction authority to the Cardholder.
d) Approved request is to be sent by the Department Director or Departmental Liaison to the Purchasing Card Administrator.
e) Purchasing Card Administrator reviews request for completeness and submits application to SunTrust Bank in format approved by SunTrust Bank.
f) Upon receipt of the Purchasing Card from SunTrust Bank, the Purchasing Card Administrator will conduct a training session with the Cardholder prior
to issuing the card. g) Cardholder signs Cardholder Agreement signifying agreement with the terms
of the Purchasing Card program.
2. Employee Monthly Credit Limits & Per Transaction Limits a) Employee monthly credit limits and per transaction limits an established
based upon an employees position. The established limits are as follows:
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OPTION NO. 1 OPTION NO. 2
EMPLOYEE POSITION
MONTHLY
CREDIT LIMIT
PER
TRANSACTION
LIMIT
PER
TRANSACTION
LIMIT
City Mananger $ 5,000.00 $ 1,000.00 $ 4,999.99
City Mananger: Administrative Assistant $ 5,000.00 $ 1,000.00 $ 2,000.00
Parking Services Supervisor $ 10,000.00 $ 1,000.00 $ 4,999.99
Parking Services Assistant Supervisor $ 10,000.00 $ 1,000.00 $ 4,999.99
Director of Cinance & Deneral Administration $ 10,000.00 $ 1,000.00 $ 4,999.99
Cinance: Accounts Payable Clerk $ 5,000.00 $ 1,000.00 $ 2,000.00
Cinance: Purchasing Clerk $ 5,000.00 $ 1,000.00 $ 2,000.00
Cinance: Accountant $ 5,000.00 $ 1,000.00 $ 2,000.00
Cinance: Revenue\Payroll Clerk $ 5,000.00 $ 1,000.00 $ 2,000.00
Information Technology Division Director $ 30,000.00 $ 1,000.00 $ 19,999.99
Information Support Specialist $ 5,000.00 $ 1,000.00 $ 4,999.99
Iuman Resources Division Director $ 10,000.00 $ 1,000.00 $ 4,999.99
River's End RV Park Director $ 30,000.00 $ 1,000.00 $ 4,999.99
River's End RV Park: Office Manager $ 10,000.00 $ 1,000.00 $ 4,999.99
Water & Sewer Director $ 50,000.00 $ 1,000.00 $ 19,999.99
Water & Sewer: Supervisor $ 5,000.00 $ 1,000.00 $ 2,000.00
Communinity Development Director $ 10,000.00 $ 1,000.00 $ 4,999.99
Community Development: Mainstreet Coordinator $ 5,000.00 $ 1,000.00 $ 2,000.00
Chief of Police Department $ 30,000.00 $ 1,000.00 $ 4,999.99
Police Department: Office Manager $ 10,000.00 $ 1,000.00 $ 4,999.99
Chief of Cire Department $ 30,000.00 $ 1,000.00 $ 4,999.99
Emergency Manager $ 20,000.00 $ 1,000.00 $ 4,999.99
Public Works Director $ 30,000.00 $ 1,000.00 $ 4,999.99
Public Works: Assistant Director $ 30,000.00 $ 1,000.00 $ 19,999.99
Public Works: Administrative Assistant $ 30,000.00 $ 1,000.00 $ 19,999.99
Municipal Court "City Dept Card" $ 5,000.00 $ 1,000.00 $ 2,000.00
Cinance Department "City Card No. 1" $ 50,000.00 $ 1,000.00 $ 19,999.99
Cinance Department "City Card No 2" $ 50,000.00 $ 1,000.00 $ 19,999.99
Cinance Department "City Card No. 3" $ 50,000.00 $ 1,000.00 $ 19,999.99
Cinance Department "City Card No 4" $ 50,000.00 $ 1,000.00 $ 19,999.99
Cinance Department "City Card No. 5" $ 50,000.00 $ 1,000.00 $ 19,999.99
TOTAL (Excluding Elected Officials & City Clerk) $ 650,000.00
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3. Card Maintenance
a) Department Director or Departmental Liaison is to make all maintenance
requests to the Purchasing Card Administrator.
b) Purchasing Card Administrator will submit all maintenance requests to the
bank.
4. Closure
a) Lost or Stolen Cards - Cardholder must immediately report the lost/stolen card to SunTrust Bank at 1-800-836-8562. Cardholder must also notify the
Departmental Liaison who will contact the Purchasing Card Administrator who will follow up with SunTrust Bank to ensure the account has been
closed.
b) Terminated or Transferred Employees - Departmental Liaison is to secure
Purchasing Cards from terminated employees and employees who transfer
to another City of Tybee Island department. The Departmental Liaison will immediately notify the Purchasing Card Administrator by phone or email of
the termination or transfer. A request for closing the Cardholder account
will be submitted to SunTrust Bank by the Purchasing Card Administrator within 2 days of receiving the notification. All Purchasing Cards are to be
returned to the Purchasing Card Administrator for disposal.
c) Other Card Revokes/Closures - Purchasing Card Administrator will notify
SunTrust Bank immediately of all revokes and closures.
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XI. RECONCILIATION AND APPROVAL OF BILLING
A. Reconciliation
1. At the close of the monthly billing cycle, Finance will send a statement to each Cardholder’s work address.
2. The Cardholder will be required to balance the statement to the receipts and Activity Log (Attachment 3), on which account numbers will be indicated, and send to the
Department Liaison. 3. The Department Liaison will insure that all documentation is in order and that
receipts are attached. All paperwork is to be forwarded to the Department Director/City Manager for approval.
4. When approved, the statement and all documentation are then forwarded to the Finance Department for review and payment.
B. Allocation of Purchasing Card Charges to City of Tybee Island Departments
1. Within 5 business days of the receipt of the SunTrust Bank statement;
a) The total amount billed by SunTrust Bank will be charged to the individual
departmental accounts and credits for disputed transactions will be posted to departmental accounts when credit appears on the SunTrust Bank billing.
C. AUDIT
1. The City’s internal control policies and procedures are as follows:
a) Cardholder will:
(1) Reconcile vendor receipts to Cardholder statement.
(2) Submit vendor receipts and Cardholder statement to Department Liaison. If order is by telephone, fax or internet, the Cardholder
should supply a copy of the order blank or a description of order to Departmental Liaison.
(3) Indicate account number for purchases to be charged against.
b) Department Liaison will:
(1) Review the Cardholder receipts and statements.
(2) Forward all documentation for approval by the Elected Official/Department Director and send the approved information to
the Finance Department for payment.
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c) Purchasing Card Administrator will:
(1) Receive electronic reports from SunTrust Bank and distribute to
Departmental Liaisons.
(2) Make periodic audits of card use and charges for appropriateness
through the use of the bank’s on-line reporting system. Areas to be
monitored include, but are not limited to compliance with Purchasing Card regulations, compliance with City of Tybee Island regulations,
and sales and use tax charges. Non-use of card by cardholders will also be monitored.
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Attachment #1
CITY OF TYBEE ISLAND
CARDHOLDER PURCHASING CARD AGREEMENT
City of Tybee Island is pleased to present you with this Purchasing Card. It represents
trust in you and your empowerment as a responsible agent to safeguard and protect
county assets.
I, ___________________________________, hereby acknowledge receipt of a City of
Tybee Island Visa Purchasing Card, No. __________________________, initially
established with a $__________ per transaction limit and a $_______ monthly limit. As a
cardholder, I agree to comply with the terms and conditions of this Agreement and the
Purchasing Card procedures as set forth in the City of Tybee Island, Georgia Purchasing
Card Policy User’s Manual.
I acknowledge receipt of said Agreement and confirm that I have read and understand
their terms and conditions. I understand that City of Tybee Island is liable to SunTrust
Bank & Visa for all City of Tybee Island charges.
I agree to use this card for City of Tybee Island approved purchases only and agree not
to charge personal purchases. I understand that City of Tybee Island will audit the use
of this card and report any discrepancies.
I further understand that improper use of this card may result in disciplinary action, up
to and including termination of employment. I agree to allow City of Tybee Island to
collect any amounts owed by me even if City of Tybee Island no longer employs me.
I understand that City of Tybee Island may terminate my right to use this card at any
time for any reason. I agree to return the card to my Departmental Liaison or Finance
Department immediately upon request or upon termination of employment.
Cardholder:
Signature: ______________________________________ Date: _________________
Print Name: ____________________________________ Phone: _________________
Department: ____________________________________________________________
Purchasing Card Administrator:
Signature: ______________________________________ Date: _________________
Print Name: ____________________________________ Phone: _________________
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Attachment #2
SunTrust Bank Phone 1-800-836-8562, Commercial Card Services
Cardholder Statement of Disputed Item
City Name:
Cardholder Name:
Cardholder Account Number:
Statement Date Transaction Date Merchant Name/Description
Amount Posting Date Reference Number
Check the description most appropriate to your dispute. If you have any questions, contact Bank of America.
1. Alteration of Amount:
The amount of the sales draft has been altered from $ to $ .
(Please include copy of sales draft) 2. Unauthorized Mail or Phone Order:
I certify the charge listed above was not authorized by me or nay person authorized by me to use this account. I have not ordered merchandise by phone or mail, or received goods and services as represented above. 3. Cardholder Dispute:
I did participate in the above transaction, however, I dispute the entire charge, or a portion, in the
amount of $ Because:
4. Credit Not Received:
The merchant has issued me a credit slip for the transaction listed above; however, the credit has not posted to my account. The date on the voucher is between 30 and 90 days old. (Please include a copy of the credit voucher.) 5. Imprinting of Multiple Slips:
The above transaction represents multiple billing to my account. I only authorized one charge from this
merchant for $______________. I am still in possession of my card. 6. Merchandise Not Received:
My account has been charged for the above transaction, but I have not received this Merchandise. I have contacted the merchant.
7. Merchandise Not Received:
My account has been charged for the above transaction, but I have since contacted this merchant and canceled the order. I will refuse delivery should the merchandise still be sent.
8. Merchandise Returned:
My account has been charged for the transaction listed above, but the merchandise has been returned. Provide a description of the circumstances. (Please include postal receipt if applicable.) 9. Inadequate Description/Unrecognized Charge:
I do not recognize this charge. Please supply a copy of the sales draft for my review.
10. I am no longer disputing this charge.
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Attachment 3
REQUISITION VENDOR NAME: SUNTRUST BANK PURCHASE ORDER NUMBER:
DATE SUBMITTED TO FINANCE:
LAST FOUR DIGITS OF PURCHASING CARD NUMBER
Transaction Date Vendor (Store) Name Purchase Amount General Ledger Account Name General Ledger Account Number Description of Items Purchased
TOTAL 0
I certify that all of the charges listed above are legitimate expenses incurred. for the benefit of the City of Tybee Island
EMPLOYEE SIDNATURE DATE SIDNED BY EMPLOYEE DEPARTMENT LIASION SIGNATURE DATE
PURCHASING CARD MONTHLY ACTIVITY LOG
DEPARTMENT NAME
EMPLOYEE NAME
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Attachment # 4
CONTACTS
City of Tybee Island
Melissa Freeman, Designated Purchasing Card Administrator (912) 472-5023
Stephanie Hogan, Accounts Payable (912) 472-5024
Angela Hudson, Director of Finance and General Administration (912) 472-5021
SunTrust Bank
1-800-836-8562
o To Verify Purchasing Card Credit Limit
o To Get Current Purchasing Card Balance
o To Automated Listing of Purchasing Card Transactions
o To Get Explanation for Declined Charges
o To Discuss Disputed Charges
o To Report Lost or Stolen Cards
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Month & Year
*Department
Deadline for
submitting
Purchase
Requestions
*Department
Deadline to submit
Purchase Order
Receipts/Invoices
Request for Payment
***Deadline to
submit Purchasing
Card Activity
Reports for
payment to
Accounts Payable
Date
Accounts Payable
Checks
Issued
MONDAY'S TUESDAY'S FRIDAY
September 2, 2016 September 3, 2016 September 6, 2016 September 6, 2016
September 12, 2016 September 13, 2016 September 16, 2016
September 19, 2016 September 20, 2016 September 23, 2016
September 26, 2016 September 27, 2016 September 30, 2016
October 3, 2016 October 4, 2016 October 5, 2016 October 7, 2016
October 10, 2016 October 11, 2016 October 14, 2016
October 17, 2016 October 18, 2016 October 21, 2016
October 24, 2016 October 25, 2016 October 28, 2016
October 31, 2016 November 1, 2016
November 7, 2016 November 8, 2016 November 7, 2016 November 10, 2016
November 14, 2016 November 15, 2016 November 18, 2016
November 21, 2016 November 22, 2016 November 23, 2016
November 28, 2016 November 29, 2016 December 2, 2016
December 5, 2016 December 6, 2016 December 5, 2016 December 9, 2016
December 12, 2016 December 13, 2016 December 16, 2016
December 19, 2016 December 20, 2016 December 23, 2016
December 27, 2016 December 28, 2016 December 31, 2016
January 3, 2017 January 4, 2017 January 5, 2017 January 6, 2017
January 9, 2017 January 11, 2017 January 13, 2017
January 17, 2017 January 18, 2017 January 20, 2017
January 23, 2017 January 25, 2017 January 27, 2017
January 30, 2017 January 31, 2017 February 3, 2017
February 6, 2017 February 7, 2017 February 6, 2017 February 10, 2017
February 13, 2017 February 14, 2017 February 17, 2017
February 20, 2017 February 21, 2017 February 24, 2017
February 27, 2017 February 28, 2017 March 3, 2017
March 6, 2017 March 7, 2017 March 6, 2017 March 10, 2017
March 13, 2017 March 14, 2017 March 17, 2017
March 20, 2017 March 21, 2017 March 24, 2017
March 27, 2017 March 28, 2017 March 31, 2017
April 3, 2017 April 4, 2017 April 7, 2017 April 7, 2017
April 10, 2017 April 11, 2017 April 14, 2017
April 17, 2017 April 18, 2017 April 21, 2017
April 24, 2017 April 25, 2017 April 28, 2017
May 1, 2017 May 2, 2017 May 5, 2017 January 6, 2017
May 8, 2017 May 9, 2017 May 11, 2017
May 15, 2017 May 16, 2017 January 20, 2017
May 22, 2017 May 23, 2017 January 27, 2017
May 29, 2017 May 30, 2017 June 2, 2017
June 5, 2017 June 6, 2017 June 7, 2017 June 9, 2017
June 12, 2017 June 13, 2017 June 16, 2017
June 19, 2017 June 20, 2017 June 23, 2017
June 26, 2017 June 27, 2017 June 30, 2017
NOTES:
* Departments must have their payment request for regular invoice into Finance no later than 5:00pm on the
due date. Otherwise, Finance will not process the payment request until the next pay cycle which will be
one week later.
November-16
CITY OF TYBEE ISLAND FINANCE DEPARTMENT
SCHEDULE OF ACCOUNTS PAYABLE DEADLINES and CHECK DISBURSMENTS
ATTACHMENT NO. 5
September-16
October-16
April-17
May-17
June-17
December-16
January-17
February-17
March-17
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City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: 9.22.16
Item: Resolution to designate October 7th- 9th as the Festival Days for the Pirates Fest 2016 and to designate the
areas as Festival Control Zones on October 7th and 9th, 2016.
Paper Work: ___X Attached*
Submitted by: Diane D, Schleicher
Phone / Email: dsch@cityoftybee.org
Comments:
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A RESOLUTION TO DESIGNATE OCTOBER7-9, 2016
AS THE FESTIVAL DAYS FOR THE PIRATES FEST 2016
AND TO DESIGNATE THE AREA AS THE FESTIVAL CONTROL ZONE FOR
OCTOBER 7TH AND 8TH, 2016 OF THE FESTIVAL WEEKEND
WHEREAS, the City of Tybee Island (“City”) is a duly organized municipality within the
State of Georgia; and
WHEREAS, the Festival Ordinance of 2015 provides that on the recommendation of the
City Manager, the Mayor and Council may designate and name certain community festival days
including the “Pirates Fest” event and during such festival days authorize cultural and
entertainment events and initiate the regulatory provisions of the ordinance within the Festival
Area; and
WHEREAS, the Festival Ordinance of 2015 provides that upon recommendation of the
City Manager, the Mayor and Council may designate one or more Control Zones within the
Festival Area and may authorize the City Manager to implement regulations and controls which
will be specific for each designated Control Zone and the Mayor and Council may designate and
authorize an organization to organize and manage festival activities within the Control Zone; and
WHEREAS, the Festival Ordinance of 2015 provides that upon the recommendation of
the City Manager, the Mayor and Council may prohibit persons from entering the Control Zones
such items which may be dangerous, disruptive, or inconvenient in crowded conditions and
prohibit entry by persons appearing to be intoxicated; and
WHEREAS, the City Manager has recommended designation of the Pirates Fest and the
designation of a festival Control Zone.
NOW, THEREFORE, BE IT RESOLVED that October 7 through 9, 2016 are designated
as the Festival Days for Pirates Fest 2016 and that Tybee SEABAR, Inc. is designated and
authorized to organize and manage festival activities within the Control Zone.
BE IT FURTHER RESOLVED that the Control Zone is designated as the Festival
Control Zone and that the City Manager is authorized to implement regulations and controls for
the Festival Control Zone which shall consist of the area depicted in green on the diagram
attached hereto, including the Walter Parker Pier, and generally consists of the area from Butler
Avenue along 17th Street and Tybrisa Street, as well as the16th Street parking lots and
Tybrisa/Strand, but not including the sand beach. Restrictions may be different within specified
areas of the Control Zone. The fee for patrons wishing to enter the Control Zone, but not
consume alcohol, shall pay an entrance fee of $10.00. The fee for patrons wishing to enter the
Control Zone and consume alcohol in public within the Control Zone is an additional $5.00 as
authorized by the ordinance. The proceeds from the sale of wristbands for attendees wishing to
consume alcohol shall be divided between the City and SEABAR, with the City receiving 20%
and SEABAR receiving 80%. 20160921Amended2CityCouncilPacket Page 171 of 193 20160921/jrl
The hours of operation of the festival are:
Friday, October 7 - 5:00 p.m. to 11:00 p.m.
Saturday, October 8 - 10:00 a.m. to 11:00 p.m.
Sunday, October 9 - 10:00 a.m. to 4:00 p.m.
Items to be prohibited from being taken into the Control Zone shall be identified on a list
signed by the City Manager and the duly authorized representative of SEABAR.
The Special Event Application for the event is attached hereto. Any further details of
regulations or restrictions shall be signed by Tybee SEABAR, Inc. and the city manager, and
maintained in records as directed by the city manager.
IT IS SO RESOLVED, this the ____ day of ___________________, 2016.
CITY OF TYBEE ISLAND, GEORGIA
By: ___________________________________
Jason Buelterman, Mayor
ATTEST:
By: ___________________________________
Clerk of Council
Tybee/Resolutions/2015/Pirates Fest
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PROHIBITED ITEMS
The following items which have a “check mark” are to be prohibited in the Control Zone and the
enforcement of the prohibition shall be by SEABAR or its agents or representatives:
1. Unlawful weapons __________
2. Beverage coolers __________
3. Pets, excluding pets of residents who live within the
Control Zone __________
4. Exotic animals __________
5. Skates __________
6. Bicycles __________
7. Fireworks, sparklers, bang snaps (snap and pops), smoke
balls/smoke bombs, black powder/explosives, except for
opening cannon shot _____x_____
8. Other:
Intoxicated persons __________
CITY OF TYBEE ISLAND SEABAR, INC.
By: _________________________ By: ______________________________
Attest: _______________________ Attest: ____________________________
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Tybee Island Police Department volunteers will sell wristbands at the kiosk to be provided by
Pirates Fest. The City of Tybee Island will utilize leftover wristbands and purchase additional
wristbands and record the numbering sequence before redistribution to SEABAR for internal
control purposes.
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RATINGTASKGROUPINGASSIGNMENTPROJECTED START DATEPROJECTED FINISH DATEREMARKS6 Complete Marine Science Center Infrastructure (Roads, W/S)
Jason sent a letter County Chairman
asking for $2M as this is beach related.
Included public safety, life guards
6
Build dunes where needed (add crossovers, address vehicle access
areas
Non-public Safety Beach
Related
(1)Diane to get update from Marlow for
Phase II (2) Need match from State
$1.5M (3) Wanda to work with Dan
Parott, BTF (4) Need solutions for dune
crossovers, possible outsource
6 Finalize goal for hurricane reserve Finance/Energy Use Reduction In progress
6 Marsh Hen Trail Recreation
Additional funding was awarded to city
by Coastal Regional Commission. GDOT
encroachment permit has been applied
for by T & H.
4 Complete w/s upgrades Infrastructure (Roads, W/S
Need rate increase - City to borrow from
GEFA for upgrade to the 3 sections of
lead jointed waterlines and to replace the
WWTP UV system. T & H is doing survey
work for project.20160921Amended2CityCouncilPacketPage 184 of 19320160921/jrl
3 Long term plan for NB Parking Lot Infrastructure (Roads, W/S
RS&H has started parking plan analysis
for NB Parking Lot (2) Bubba looking at
deeds
3 Secure State funding for Phase 2 of Channel Impact Study ($1.5M)
Non-public Safety Beach
Related
Jason going to Atlanta to meet with
Governor
3 Graphic reports actual vs. budget (highlight over/under Finance/Energy Use Reduction Monty would like more graphs.
3 Public restrooms - south end Tourism
(1) Refurbish bathroom at MSC (2) Stick
build at 17th and 18th (3) much like NB
bathrooms
3
Additional office space/safety features at city hall using general
fund/capital improvements fund
Public Safety/Hurricane
Preparation Design/Planning cost in budget
3 Improve Highway 80 Quality of Life
Diane requested GaDOT to improved
stripping at Bull River Bridge (2) reflectors
on bridge good (3) possible lane divider
on bridges. GDOT confirmed it is part of
their work plan.
3
Jaycee Park Improvements: batting cages, playground, restrooms,
storage, trail,. Mini golf course, dog park improvement Recreation
Remove batting cages and dog park
improvement from Jaycee Park Plan.
Batting cages in budget for use indoors in
the gym.
2 Review Code and get rid of some. Enforce what is not being enforced
Public Safety/Hurricane
Preparation
Group has been formed to review
municipal code for corrections, etc. Most
recent presentation regarding progress
was done on 8.11.16.
2 Dog park (improve/current/additional)Quality of Life
In progress - Additional landscaping was
installed. Monty, Julie and staff have met
with Tailspin who has a 501c3 to discuss
fund raising opportunities to improve the
dog park. Press Release about fund raiser
went out on 8.16.16.20160921Amended2CityCouncilPacketPage 185 of 19320160921/jrl
2 Update Master Plan/Carrying Capacity Quality of Life
in progress - Master Plan has been sent
to Coastal Regional Commission for
review.
2 Follow DPW paving schedule Infrastructure (Roads, W/S In progress - FY 16 paving is completed
2 Pedestrian/Bicycle/ADA Improvements - Island wide Infrastructure (Roads, W/S
(1) Bike committee to bring plan to
mayor and council 9/22 re: north beach
area (2) north beach area need sidewalk
especially around Meddin
2 Beach rules enforcement Tourism
Additional Beach Patrol Officers will be
hired - in budget
2 Encourage development of family friendly business Recreation Wanda - in progress
2 Cameras @ Tybrisa area
Public Safety/Hurricane
Preparation In budget
2 Landscape/beautify sore spots (seamless cities)
Public Safety/Hurricane
Preparation
Jason to meet with Garden Club to
discuss
2 Redesign 16th Street Quality of Life
Wanda would like to make Tybrisa a
walking/ped mall
1 Disaster Recovery
Public Safety/Hurricane
Preparation
1 Explore options for Ocean Rescue
Public Safety/Hurricane
Preparation
1
Enforce golf carts on Hwy 80, texting and driving, blinking light
laws/bike safety
Public Safety/Hurricane
Preparation
1 Add Economic Development to goals
Public Safety/Hurricane
Preparation
1 Running routes Quality of Life
1 Positive police presence/increase Quality of Life
1 Noise/lighting Quality of Life
1 Rental housing stock retention/creation Quality of Life
1 Regular review of motel tax collection Finance/Energy Use Reduction
1 Resolve short Term rental business license - Independent vs Manager Finance/Energy Use Reduction New STVR Ordinance addressed this
1 Balance of $6M beach funds Finance/Energy Use Reduction
1 Shallow well beach showers - Island wide Tourism20160921Amended2CityCouncilPacketPage 186 of 19320160921/jrl
0 Explore option for facilities @ north and south end
Public Safety/Hurricane
Preparation
0 Explore option for contracting out additional offices for busy season
Public Safety/Hurricane
Preparation
0
Start having annual legislative priority list and meeting at Capital in
January
Public Safety/Hurricane
Preparation
0 Re-do all street signs
Public Safety/Hurricane
Preparation
0 Support local/businesses/"shop local"Quality of Life
0 City sponsored events Quality of Life
0 City website Quality of Life
0 Trash/recycling Quality of Life
0 Clean beach Quality of Life
0 Signage All Quality of Life
0 Enforcement of ordinances Quality of Life
0 Continue sewer force main improvements Infrastructure (Roads, W/S
On hold until water line and UV System is
completed
0 Polk Street and Bright Street Drainage Infrastructure (Roads, W/S
Bright Street drainage is completed. Bay
Street is in-progress.
0 Visit Hilton Head to evaluate deep well costs Infrastructure (Roads, W/S Completed
0 Immediate: pot holes; galvanized/lead pipe Infrastructure (Roads, W/S20160921Amended2CityCouncilPacketPage 187 of 19320160921/jrl
S H O R T T E R M W O R K P R O G R A M
Tybee Island Comprehensive Plan// 2016 // 1
Community Short Term Work Program
Project Description Year
Begin
Year
End
Responsible
Party Cost Est. / Source
LAND USE/DEVELOPMENT PATTERNS
Review and update the Land Development Code in
accordance with the Vision of this plan 2017 Ongoing City Staff time/
Gen. Fund
Enforce existing height restrictions 2017 Ongoing City Staff time/
Gen. Fund
Review and revise the current zoning ordinance as necessary
to ensure development compatibility with existing
neighborhoods
2017 Ongoing City Staff time/
Gen. Fund
Allow upstairs residential in commercial areas when
commercial is the main use 2017 Ongoing City Staff time/
Gen. Fund
Discourage downzoning in commercial areas 2017 Ongoing City Staff time/
Gen. Fund
Increase minimum required square footage for duplex or
multi-family construction in R-2 2017 Ongoing City Staff time/
Gen. Fund
Continue development of comprehensive GIS database for the
City 2017 Ongoing City Staff time/
Gen. Fund
COMMUNITY PRESERVATION
Review and assess the current historic preservation ordinance
and update as needed 2017 Ongoing
City / Hist.
Pres.
Committee
Staff time/
Gen. Fund
Develop an education packet to be distributed to visitors
about the available activities/services/resources, as well as
information regarding protection of natural resources and
work with various agencies/rental companies on distribution
2017 2018 City/Tourism
Council
$25,000/
Gen. Fund; H/M
Tax
Explore the feasibility of establishing incentives for restoration
projects 2017 Ongoing
City / Hist.
Pres.
Committee
Staff time/
Gen. Fund
Develop a program to buy and remove grandfathered
billboards in the marsh 2018 Ongoing City/Tourism
Council Gen. Fund/DNR
Coordinate with appropriate agencies and historic
preservation groups to identify funding for preservation
projects
2017 Ongoing
City/Hist.
Pres.
Committee
Staff time/
Gen. Fund
Adopt local historic district designations 2017 2017 City Staff time/
Gen. Fund
Continue the economic development planning for the
business district
2017 Ongoing City/Main
Street
Staff time/
Gen. Fund
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S H O R T T E R M W O R K P R O G R A M
Tybee Island Comprehensive Plan// 2016 // 2
Project Description Year
Begin
Year
End
Responsible
Party Cost Est. / Source
COMMUNITY PRESERVATION (continued)
Consider establishing architectural standards for historic
structures 2017 Ongoing
City/Hist.
Pres.
Committee
Staff time/
Gen. Fund
Protect the existing character of the island by limiting the
mass, scale, density and height according to established
ordinances
2017 Ongoing City Staff time/
Gen. Fund
Provide facilities and services needed by tourists and residents
while lessening the impacts of tourism on permanent island
residents
2017 Ongoing City/Tourism
Council
Staff time/
Gen. Fund
Provide showers at dune crossovers if/when the deep well
treatment facility is completed 2019 2021 City $100,000
Gen. Fund
Incorporate the results of the carrying capacity study into
regulations to ensure growth does not outpace resources and
infrastructure
2019 Ongoing City Staff/City
Council
Staff time/
Gen. Fund
Enforce existing rules through cart and beach patrols with
possible surveillance video in problem areas 2019 Ongoing City Staff/City
Council
$50,000/
Gen. Fund
Explore the feasibility of Transfer of Development Rights for
the implementation of parking facilities in exchange for
greenspace
2019 Ongoing City Staff/City
Council/DCA
Staff time/
Gen. Fund
Continue to implement beautification/façade improvements in
the business district through a revolving loan program 2017 Ongoing City/Main
Street
Staff
time/$25,000/
Gen. Fund
Review the Tree Ordinance and develop incentives to promote
the retention of trees as opposed to removal and replacement 2018 Ongoing City/Main
Street
Staff
time/$25,000/
Gen. Fund
Actively enforce existing ordinance violations for short term
rentals by warning for first offense and loss of license for
second offense
2018 Ongoing City/City
Council
Staff time/
Gen. Fund
Consider annexation of McQueen's Island from Lazaretto
creek Bridge to the western terminus of the Bull River Bridge 2019 Ongoing City/City
Council
Staff time/
Gen. Fund
Continue to support the Lighthouse Museum 2017 Ongoing City $25,000/yr
Gen. Fund
Continue to support and work with the Marine Science Center 2017 Ongoing City Staff time/
Gen. Fund
Continue to support the Tybee Post Theater 2017 Ongoing City $25,000/yr
Gen. Fund
Support continued planning and program development for
the Rivers End Campground to attract off-season visitors
2017 Ongoing City $30,000
Gen. Fund/DNR
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S H O R T T E R M W O R K P R O G R A M
Tybee Island Comprehensive Plan// 2016 // 3
Project Description Year
Begin
Year
End
Responsible
Party Cost Est. / Source
COMMUNITY PRESERVATION (continued)
Continue to maintain/replace as necessary all public works
equipment 2017 Ongoing City $100,000
Gen. Fund/SPLOST
Develop a master plan for Memorial Park, including walking
paths and shade trees 2019 2019 City/Tourism
Council
$75,000/
Gen. Fund
SUSTAINABILITY
Review results of the carrying capacity study and implement
recommendations as feasible 2018 2021 City $1,000,000/Gen.
Fund/DNR/SPLOST
Work with agencies on preservation of beach and marshes 2017 Ongoing City $50,000/Gen.
Fund/DNR
Provide education for visitors on the fragile ecosystem and
appropriate actions and activities 2017 Ongoing City/Tourism
Council
$25,000/Gen.
Fund/DNR
Continue water conservation efforts and assess needed
upgrades to the system 2017 Ongoing City/Tourism
Council
$25,000/Gen.
Fund/DNR
Consider an island ban on outdoor watering (sprinkling,
irrigation and drip lines) 2018 Ongoing City Staff time/
Gen. Fund
Develop educational materials on water conservation
techniques for visitors and residents 2017 Ongoing City/Tourism
Council
$15,000/Gen.
Fund/DNR
Develop a prioritized plan for implementing needed
infrastructure improvements 2019 2020 City $50,000/Gen.
Fund/DNR/DCA
Fast track funding substructure for water/sewer plant
upgrades and new facilities 2018 2020 City $1,000,000/Gen.
Fund/DNR/DCA
Continue to implement the NPDES Phase 1 MS4 Permit SWMP 2017 Ongoing City Staff time/
Gen. Fund
Complete a peer review of other island communities and the
various approaches for conserving and managing water
resources
2017 2018 City $45,000/Gen. Fund
Continue to monitor drainage issues in dunes 2017 Ongoing City Staff time/
Gen. Fund/DNR
Continue to update dune crossovers 2019 Ongoing City $100,000/
Gen. Fund/DNR
Continue the upgrade of sewer collection system; improve
efficiency, reduce stormwater intrusion and explore the
feasibility of connecting existing septic systems users to the
treatment facility
2017 Ongoing City S$3,000,000/
SPLOST
Continue to seek funding and implement beach re-
nourishment 2020 Ongoing City Staff time/
Gen. Fund/DNR
Continue to provide for the use of native plants/xeriscape
through the development of landscaping guidelines
2017 Ongoing City Staff time/
Gen. Fund
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S H O R T T E R M W O R K P R O G R A M
Tybee Island Comprehensive Plan// 2016 // 4
Project Description Year
Begin
Year
End
Responsible
Party Cost Est. / Source
SUSTAINABILITY (continued)
Develop strategies focusing on the retention of small
businesses 2018 2019 City/Main
Street
$30,000/
Gen. Fund
Provide incentives and assistance to encourage new
businesses to locate on Tybee 2017 Ongoing City/Main
Street
$40,000/
Gen. Fund
Create policies to encourage off peak visitors 2018 2019 City/Main
Street
$30,000/
Gen. Fund
Encourage small conventions to locate on the island during
off-season 2018 2019 City/Main
Street
Staff time/
Gen. Fund
Develop and adopt a Catastrophic Disaster Rebuild Plan for
the Island 2019 2020 City $100,000/Gen.
Fund/DCA/DNR
If deep well tests are successful, construct water treatment
facility for deep well water 2021 Ongoing City $2,225,000/
SPLOST
Develop ordinance changes to encourage non-FEMA
compliant homes to be lifted to become FEMA compliant 2019 2021 City $50,000/Gen.
Fund/DCA/DNR
Work with local, state and federal agencies to develop a plan
for dealing with disasters 2020 2021 City/CEMA $100,000/Gen
Fund/DCA
HOUSING
Encourage a variety of housing types with a range of costs 2017 Ongoing City $10,000/Gen. Fund
Investigate the approaches of other communities and develop
incentive programs for the provision of affordable housing
appropriate for Tybee
2018 2019 City $30,000/Gen. Fund
Allow for multi-use upstairs rentals in commercial areas that
provide affordable year-round housing 2017 Ongoing City Staff time/ Gen.
Fund
Investigate the feasibility of a rent subsidy program so critical
city personnel (police, fire, etc.) can live on the Island 2019 2021 City $30,000/Gen.
Fund/DCA
Review and assess the number of short-term rental properties
and impacts on adjacent properties 2017 2018 City Staff time/ Gen.
Fund
Require licensing for vacation rentals and minimize adverse
impacts on Island residents, including parking, noise, and
numbers of tenants
2018 2019 City Staff time/ Gen.
Fund
Investigate the need to provide services and facilities for an
older, retired population 2018 2019 City Staff time/ Gen.
Fund
Identify needed services that are lacking for year-round
residents 2018 2019 City Staff time/ Gen.
Fund
TRANSPORTATION
Work with the Coastal Region MPO and GDOT on planned
and future improvements, including the exploration of
alternative means of transportation on the Island as well as
access to and from the Island
2017 Ongoing City Staff time/ Gen.
Fund
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S H O R T T E R M W O R K P R O G R A M
Tybee Island Comprehensive Plan// 2016 // 5
Project Description Year
Begin
Year
End
Responsible
Party Cost Est. / Source
TRANSPORTATION (continued)
Document issues/events to substantiate funding requests 2018 Ongoing City Staff time/ Gen.
Fund
Establish active subcommittee of infrastructure committee to
investigate funding opportunities for projects 2018 Ongoing City Staff time/ Gen.
Fund
In coordination with GDOT, explore opportunities for round-
abouts at intersections, including US 80/McKenzie, US 80/Estill
Hammock Rd, and Butler/Tybrisa
2019 2020 City/GDOT $50,000/ Gen.
Fund/GDOT
Explore various funding opportunities, such as grant programs
and the Transportation Alternatives Program to leverage local
funding for implementation
2017 Ongoing City Staff time/ Gen.
Fund / CORE MPO
Continue to encourage bicycle connections to Tybee from
Wilmington Island 2017 Ongoing City Staff time/ Gen.
Fund/ CORE MPO
Continue to develop multi-use paths and linkages throughout
the City connecting greenspace, parks, cultural, and historic
resources
2017 Ongoing City Staff time/ Gen.
Fund/ CORE MPO
Identify areas in need of pedestrian facilities or in need of
upgrading existing pedestrian facilities and strategies to
address the identified needs
2018 2019 City/CORE
MPO
$50,000/ Gen.
Fund/GDOT/
CORE MPO
Support the ongoing beautification/landscaping of Highway
80 2017 Ongoing City/GDOT Staff time/ Gen.
Fund
Educate residents and visitors about transportation related
routes and ordinances 2017 Ongoing City/GDOT $10,000/ Gen.
Fund
Identify appropriate areas and types of additional parking
facilities, specifically in the North Beach area 2017 Ongoing City $20,000/ Gen.
Fund
Explore the opportunity for a parking garage in coordination
with Chatham County 2018 Ongoing City/
Chatham Co
Staff time/ Gen.
Fund
Explore opportunities to incorporate mix of uses with potential
additional parking 2018 Ongoing City/
Chatham Co
Staff time/ Gen.
Fund
Consider the development of an additional parking lot in C-2
on city owned easement 2018 Ongoing City/
Chatham Co
Staff time/ Gen.
Fund
Lessen parking requirements for new businesses to encourage
commercial use of C-2 properties 2018 Ongoing City Staff time/ Gen.
Fund
Provide discounted parking decals for businesses for
employees who do not live on Tybee 2018 Ongoing City $40,000/ Gen.
Fund
Develop a parking fee structure that maximizes income
opportunities based on peak season and times. 2018 Ongoing City $40,000/ Gen.
Fund
Coordinate with local officials and agencies to provide
assistance with seasonal traffic and to alleviate traffic impacts,
especially on residential streets and particularly during events
2017 Ongoing
City/
CORE MPO/
GDOT
Staff time/Gen.
Fund
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S H O R T T E R M W O R K P R O G R A M
Tybee Island Comprehensive Plan// 2016 // 6
Project Description Year
Begin
Year
End
Responsible
Party Cost Est. / Source
TRANSPORTATION (continued)
Create Marsh Hen Trail to connect the current bicycle route to
the Lazaretto Bridge, 2017 2018 City
$717,612/Gen.
Fund, GDOT TE
Grant, Other
Grants
GOVERNMENTAL/INTERGOVERNMENTAL COORDINATION
Improve information dissemination through enhancements to
the City website 2017 Ongoing City Staff time/Gen.
Fund
Investigate opportunities to utilize social media and smart
phone apps for information sharing 2018 Ongoing City Staff time/Gen.
Fund
Develop programs for educating visitors and residents on
littering 2018 Ongoing City $10,000/Gen. Fund
Identify issues with trash removal and work to address those
issues 2017 Ongoing City Staff time/Gen.
Fund
Provide brightly painted trash cans on the beach between
crossovers and explore the opportunity for trash can
sponsorships
2018 2019 City $40,000/Gen. Fund
Develop programs to reduce the amount of trash generated 2019 Ongoing City $15,000/ Gen.
Fund
Assess current enforcement practices and identify areas of
needed improvement 2017 Ongoing City Staff time/Gen.
Fund
Assess number of staff needed and identify any shortfalls 2017 Ongoing City Staff time/Gen.
Fund
Identify areas where additional permanent public restrooms
may be feasible 2017 Ongoing City Staff time/Gen.
Fund
Provide portable restrooms at public beach crossovers in the
summer 2018 Ongoing City $50,000/ Gen.
Fund/DNR
Develop and implement informational signage for visitors
regarding amenities and their locations 2018 Ongoing City/Tourism
Council
$10,000/ Gen.
Fund
Utilize a broad spectrum of information dissemination,
including traditional hard copy (mailers, newsletters) as well as
technology based (website, social media) methods to reach all
members of the community
2018 Ongoing City/Tourism
Council
$10,000/ Gen.
Fund
Coordinate with CEMA, Chatham County and other local
regional planning agencies to implement Tybee Island's
Hurricane Disaster Management Plan
2017 Ongoing City Staff time/Gen.
Fund
Continue to work with Chatham County and Savannah
economic development agencies 2017 Ongoing City Staff time/Gen.
Fund
Continue to participate in regional transportation efforts 2017 Ongoing City Staff time/Gen.
Fund
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