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HomeMy Public PortalAbout19910319 - REGULAR MEETING MINUTES TOWN OF AULT BOARD OF TRUSTEES REGULAR MEETING MARCH 19, 1991 REGULAR MINUTES OF THE REGULAR MEETING OF COUNCIL MEETING HELD THIS EVENING AT 7:00 P. M. 91-03 PRESENT: MAYOR R. EDGAR GIECK TRUSTEE HOFF TRUSTEE MARSH TRUSTEE HOVEL TRUSTEE RAU TRUSTEE SHEETS TRUSTEE HOOVER CLERK LESH Eighteen audience members were present. MAYOR GIECK PRESIDED CONFIRMATION The minutes of the February 19, 1991 regular 02/19/91 meeting were reviewed by the members. MOTION MINUTES WAS MADE, BY TRUSTEE HOFF, to approve the minutes as written with the notation that three shares of Big T water was purchased at 05400. 00 per share, rather than 05500. 00 per share. All members voting YES. MOTION CARRIED APPROVAL Accounts payable 1991 March were reviewed. ACCOUNTS MOTION WAS MADE BY TRUSTEE HOVEL, for APPROVAL approval of accounts payable as presented. The bill for IBM Maintenance is the be held until a maintenance agreement is received. All members voting YES. MOTION CARRIED SERATOMA Jim Cozad representing Seratoma Club CLUB presented a proposal for "Welcome to this WELCOME community signs" as their project for this SIGNS year. He asked for the Town's permission to place these signs at four points entering the Town. He also asked that the Town of Ault and employees sponsor one of these signs at a cost of approximately $400. 00 per sign plus landscape around the bottom of the sign. Service groups, the Ault Business Association, and Churches will be asked to each sponsor a sign. These signs will be placed on the perimeters of Town on private property. Permission must be obtained from the landowners and a Resolution passed by the PAGE ONE 1991, MARCH 19 Town Board to place the signs on private property. MOTION WAS MADE BY TRUSTEE HOVEL, to sponsor one "Welcome to this community" sign at the approximate cost of 0400. 00 plus landscape, to be funded out of the Economic Development portion of the budget. All member voting YES, MOTION CARRIED SEALED BID Seven sealed bids were received for the Lawn OPENING Mowing for the summer of 1991. Bids were as MOWING 1991 follows: Lawnworks, Dennis May, 191. 75 per week Jordan Tree Service 317. 00 per week Greensmiths Lawnscape 349. 00 per week Clyde McNeece 400. 00 per week Milliken Home Service 408. 00 per week Dixon Lawn Service 425. 00 per week Alpine Gardens 554. 75 per week Review of the bids followed. Because of the span of the bids, MOTION WAS MADE BY TRUSTEE MARSH, to table the awarding of the bid until the board can check into the bidders. All members voting YES, MOTION CARRIED STEWART MOBILE Al Nichols, Stewart Mobile Home Park, PARK requested to install meters on individual trailers. Stewart Mobile Home Park would install and maintain the meters, read the meters, pay any overage, and collect past due accounts. The Town would be responsible for billing the individual units. Trustee Hoover, Chairman of the Ault Water Authority, would like to see original contract from the owner, Roger Prenslow. A meeting of the Ault Water Authority will be scheduled with Mr. Prenslow, end the Authority will bring it's recommendation to the Council. BRA DONATION Terry Solberg spoke on behalf of the youth of Ault, HRA Board, and concerned parents and citizens of Ault. She again requested a board decision concerning what donation was going to be made in regards to recreation and opportunities for the youth of the community. Trustee Marsh presented the possibilities of donating a pitching machine, and donating the used police car to be used for a raffle, which could provide unlimited returns. PAGE TWO 1991, MARCH 19 Audience members were heard: June DJLetrick expressed her opinion, that a monetary donation is needed. Mr. Farmer asked if Lottery Funds could be used. **Note, All moneys received from the state by each eligible entity shall be deposited in its conservation trust fund and shall be expended only for the acquisition, development, and maintenance of new conservation sites or for c a p i t a l improvements or maintenance for recreational purposes on any public site. Trustee Hoff questioned what percent of cash income was used to purchase equipment? Terry Salberg stated that she did not bring any information on that. Trustee Hoff stated that the donation was to be for the youth, and, therefore would recommend the donation of equipment. The idea of the donation of the police car was to provide a means to raise money. Terry Salberg stated that the school would not allow soliciting or advertising because they would have to, in return, allow other organizations the same privilege. Trustee Hovel announced that in one and one half hours he has raised 500. 00 in cash donations from the six board members, the Mayor, Chief Hinz, and four businessmen. He felt this was an alternative to Public Funding. Trustee Rau expressed his concern as to what we tell other organizations when they ask for donations? Marilyn Clary stated that comparing HRA with Girl Scouts is not fair. Shirley Hinz asked what difference it makes where the money comes from. Mayor Gieck explained that the Town of Ault does not have a million dollars ready to be spent. That money is earmarked, end broken down into numerous individual funds. Stan Cass said he would happily accept Trustee Hovel 's challenge to raise private donations. He stated that the Town had already made up there mind not to donate to HRA. Terry Salberg stated that she still feels the Town of Ault should donate money in addition to the private donations that are obtained. Trustee Sheets questioned if there is 4-H in Ault and if they provide sports. PAGE THREE 1991, MARCH 19 • Trustee Hoff stated that the youths should be involved in fund raising projects. If they continue to be given everything it is comparable to a welfare state. There should be more enthusiasm in fund raising projects. June Dietrick advised the Town of Ault to get their priorities straight, ie. the youth should come before a parking lot. She asked the Town to redo the budget. Barbara McCorquodale stated that $1600. 00 should be given by the Town of Ault to HRA and the Town of Ault's representative to HRA should work with both the HRA and Town's Boards. It will take time to build enthusiasm. Karen Simpson stated that the parents of the participants donate money end time. Gene Farmer requested that all Board Members be polled to find each members opinions. These follow : Trustees Hoff, Hoover and Marsh and Mayor Gieck all stated they would prefer to buy equipment and donate that to HRA, rather than just give cash. Mayor Gieck commented that apparently, it was believed that the HRA did not spend their money as wisely as it should. Many of those same trustees also said they would like to see HRA, especially the children who participate in the programs, make more of an effort at fund raising, and would consider donating the old police car for a raffle. Trustee Rau stated he would like to see the program self-supporting, and that it is rather evident it is not. As long as towns are funding it, private donations are not going to be pursued. Trustee Hovel replied that he believed it had previously been illegal for municipalities to make donations, and that the previous boards had hidden theirs at the end of the budget, under communicable diseases. He went on to state that the program should not be funded by taxpayers, but rather by fund raisers and personal contributions. Trustee Sheets agreed with both g positions of the Board members. Gene Farmer asked the Board to consider the repercussions. He stated that he has doubts as to how the Board is spending the tax dollars. PAGE FOUR 1991, MARCH 19 Terry Salberg stated that she hasn 't spent any of HRA 's money. She stated that a pitching machine is in the future needs. She also invited anyone to HRA 's Board meeting. She said insurance is costly and a lot of equipment is needed. The donation is a contract with HRA to provide recreation. She also asked if the Town will organize the raffle, sell the tickets and provide the enthusiasm. She, or her volunteers can 't do this. Trustee Hoover stated, that according to the 1984 contract, the Town of Ault would donate 300. 00 per year. RESIGNATION Mayor Gieck read a letter of resignation from Vicky Maple from the HRA Board, due to personal reasons. She also resigned from the Vista job supervisor position. She recommended Rhonda Houston to the position. No action was taken by the Board at this time regarding a contribution to the Highland Recreation Association. PUBLIC COMMENTS Terry Salbery explained that the Town of Ault is the sponsoring agent for the Vista Program. She stated that anyone could be a sponsoring agent. To resign from being the sponsoring agent the Town of Ault would need to sign a letter stating that the Town of Ault no longer wants to be the sponsoring agent for the Vistas' , Terry Salberg and Margaret Barber. Terry would get a form of release to have either the Town of Pierce or HRA sign to be the sponsoring agent. She feels at this time it would be best for the Town of Ault to relinquish the sponsorship to HRA. Edwin D. Lesh stated that he believed the entity the HRA should look to use is School District RE-9. Trustee Marsh stated that by the next regular meeting a decision will be reached as to the donation to HRA. MOTION WAS MADE BY TRUSTEE HOFF, to accept Vicky Maple's resignation and appoint Rhonda Houston to the HRA Board and VISTA supervisory position. All members voting YES, MOTION CARRIED PAGE FIVE 1991, MARCH 19 RECESS MEETING RESUMED AT 9:40 P. M. ZONING Christ Schmidt, 213 North Hwy. 85, has been VIOLATION cited for a zoning violation at the property located at 210 West Third Street. The property is zoned commercial, and it is the intent of Mr. Schmidt to use the structure for R-1 residential rental. The Board instructed Mr. Schmidt to meet with the Town Attorney and eventually the Planning Commission regarding a zoning change for the property he is restoring to a rental residence. COMMITTEE A committee of three board members were TRUCK/LOADER appointed to locate and purchase a truck and loader if the equipment meets the qualifications of the committee and stays within the budget. The members appointed to the committee are: Trustee's Hovel, Rau, and Marsh. RESOLUTION 1-91 Resolution 1-91, a resolution authorizing the Town of Ault to join with other Public Entities as a Participant in the Jefferson County Colorado Surplus Funds Trust ( JEFFTRUST) in order to pool funds for investments was read. MOTION WAS MADE BY TRUSTEE HOVEL, to invest the Sewer CD that has matured for $37, 817. 04 with JEFFTRUST. All members voting YES, MOTION CARRIED COMPUTER APP. 1 MOTION WAS MADE BY TRUSTEE HOVEL, to pay class fees for the clerk and police chief to attend Introduction To Computer Application I offered at the Highland Media Center by Aims. All members voting YES, MOTION CARRIED PLAYGROUND The Parks Committee reported the new EQUIPMENT playground equipment has been delivered. Placement of this equipment was discussed. The Parks Committee will bring recommendations to the next meeting. LIBRARY Trustee Hoff, chairman of the Library FLOODLIGHT Committee discussed the need of a floodlight to shine down on the library steps. PAGE SIX 1991, MARCH 19 MOTION WAS MADE BY TRUSTEE HOFF, to install the flood light at the Library for a cost of '216. 00, paid for by the Town of Ault. VOTE WAS AS FOLLOWS; YEAS; Trustee's Hoff, Marsh, Hovel, Rau, Hoover, Mayor Gieck 6 NAYS: Trustee Sheets 1 MOTION CARRIED LIBRARY Discussion was held concerning charging rent CLUBROOM to the various organizations which meet in RENTAL the library basement. It was undecided if the proceeds would go to the library or the Town. POLICE New police radios have been purchased. The COMMITTEE used radios are being used by the maintenance man and the Town Hall. $800. 00 was received from drug seizure monies, and was applied toward the purchase of the new radios. MOTION WAS MADE BY TRUSTEE HOVEL, to allow Chief Hinz to attend the Colorado Chief's Conference April 12 through 14, in Glenwood Springs for a cost of $130. 00. All members voting YES, MOTION CARRIED MOTION WAS MADE BY TRUSTEE HOVEL, to allow Chief Hinz to install shelves in the Police Department. The maximum cost shall be $200. 00, with Chief Hinz furnishing labor. All members voting YES, MOTION CARRIED A letter from the Town of Nunn was read requesting the Ault Police Department to serve Bench Warrants issued in Pierce-Nunn Municipal Court. Chief Hinz recommended that the Board decline due to the time that would be involved. The Board concurred with this decline. WATER Trustee Hoover reported that the Town PLANNING has a total of 403 unite of Big Thompson AUTHORITY Water and 9 shares of North Poudre Water. The Water Authority will meet with Roger Prenzlow, Stewart Mobile Home Park to discuss metering individual units. PAGE SEVEN 1991, MARCH 19 SEWER Trustee Hovel stated that the sewer lines COMMITTEE have been jetted. The problem spots were discussed. A letter is to be sent to White's Car Wash, requesting that the sand be cleaned out of the traps end the traps are to be maintained on a regular basis, as the sewer line wee two thirds full of sand. The gate at the sewer lagoon is to remain closed at all times. Discussion was held concerning installing a security fence around the raw sewage treatment pond. TREE BOARD Trustee Hoff requested that Ordinance 329 concerning tree evaluation clearance be placed on the back of the water bills and in the proposed newsletter. Trustee Hoff passed out a proposal for trees to be planted at the Ault Cemetery. These trees will be planted in the immediate future. MOTION WAS MADE BY TRUSTEE HOFF, to accept the bid from Jordan Tree Service to trim the trees at the Power Plant for a cost of 0800. 00. All members voting YES, II/ MOTION CARRIED There being no further business to come before the Board, the meeting adjourned at 11 : 45 p. m. ATTEST: f PATRICIA J. LESH, CLERK MAYOR R EDGAR GIECK PAGE EIGHT 1991, MARCH 19