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Home My Public Portal About02/21/1989 CCMi PAYROLL CHECKS - FEBRUARY 21, 1989 10849 Wayne Wallace $ 659.27 10850 Jill McRae 909.26 10851 Richard Rabenort 1,070.20 10852 Michael Rouillard 398.93 10853 Richard Blevins 493.58 10854 James Dillman 898.64 10855 Robert Dressel 903.00 10856 Karen Dahlberg 553.90 10857 Donna Roehl 1,058.28 10858 Laura Skarda 501.45 10859 Sandra Larson 443.45 10860 Benedict Young 898.47 10861 Carolyn Smith 105.19 10862 Jennifer Smith 27.94 10863 Michael Rouillard 2,833.65 10864 Lair Enforcement Labor Services 39.00 10865 Great West Life Assurance Co. 270.00 10866 Prudential 10.20 10867 Farmers State Bank of Hamel (Fed.) 1,683.42 10868 Comissioner of Revenue 695.08 10869 P.E.R.A. 760.00 10870 Farmers State Bank (S.S.) 605.85 $ 15,818.76 10871 Henn. Co.Support & Collections 432.00 $ 16,250.76 ORDER CHECKS - FEBRUARY 21, 1989 7343 Dan Bar Homes 39,547.00 7344 Viking Industrial 25.35 7345 Warning Lites 90.00 7346 Shamrock Ind. 5,684.30 7347 Margie Vigoren 396.20 7348 P.E.R.A. 1,010.28 7349 Farmers State Bank of Hamel (S.S.) 605.85 $47,358.98 ,p The Council of the City of Medina met in regular session on Tuesday, February 21, 1989 at 7:30 P.M. Present: Mayor,Thomas Anderson; Councilmembers, Anne Theis, Robert Mitchell, Stephen Schmit; Wilfred Scherer; Clerk -Treasurer, Donna Roehl; Public Works Director, James Dillman; 'mooning Administrator, Loren Kohnen; Attorney Ron Batty; Eng- ineer, Glenn Cook 1. ADDITIONAL AGENDA ITEMS Moved by Theis, seconded by Scherer to discuss the following additional items: Garbage hauling proposal addendum Tape recording of council meetings Motion declared carried 2. MINUTES OF FEBRUARY 7, 1989 Moved by Mitchell, seconded by Scherer to accept minutes of February 7, 1989, as presented. Motion declared carried 3. POLICE DEPARTMENT American Cancer Society Jail and Bail Robert Mitchell presented a list of police and reserve officers who had worked at the American Cancer Society Jail and Bail on February 14 and 15. Moved by Mitchell, seconded by Scherer to commend the following for their assistance in collecting approximately $30,000 for the Jail and Bail: Police Chief, Richard Rabenort; Police officers, Michael Rouillard, Richard Blevins, Wayne Wallace; Reserve officers, Dan DesLauriers, Jason Amborn, Rick Cesare; Intern/Reserve Marc Ravnholdt; Community service officer, Chuck Fern; Adm. Ass't. Karen tahlberg. Motion declared carried toG., 4. PUBLIC WORKS DEPARTMENT Hunter Dr., Tract J Easement Ron Batty explained that the declaration of Covenants, etc., would give homeowners a road easement, rather than a license to use Tract J, R.L.S. 1049, off of Hunter Dr., as a private road. Ed Chanin, representing the homeowners, stated that the Homeowners Associate would provide upkeep of the road which, up to this time, has been done by Franklin Groves. He stated that six of the owners have agreed to sign and the other two needed to have an explanation of the situation. He requested that the council sign the agreement as it would be help- ful when he talked to the owners. Council discussed the date by which the signatures must be received and the minimum number of signatures that should be accepted. Ed Chanin stated that he would be comfortable if only six of the eight homeowners signed. Ron Batty stated that if all did not sign they would retain the .license to use the road as presently exists. Moved by Mitchell, seconded by Theis to authorize the Mayor and Clerk to sign the Declaration of Covenants, Conditions, Restrictions, and Easement for Tract J, RLS 1049, for the benefit of a minimum of five homeowners who sign the delcaration prior to April 30, 1989. Motion declared carried Driveway Ordinance Moved by Scherer, seconded by Theis to adopt Ordinance # 241, amending Section 4 of the Medina City Code regarding driveways in the city. Motion declared carried 5. WOODLAKE LANDFILL Council discussed the litter problem at Woodlake Landfill that had occurred during the week of February 6th. Rollin Smith of Woodlake reported that they were wowrking with a fence company to increase the height of the fence along the perimeter of the landfill and he apologized for their cleanup employees entering a private residence. Anne Theis asked if the employees are supervised. Rollin Smith gave the names of Dave Backus and Keith Hauck as supervisors. o Wilfred Scherer stated that he had been told that the problem would be taken care of but after the weekend of February llth there was another problem. Rollin Smith stated that normally these problems are handled immediately but now that they are working in an area where paper can blow over the top of the landfill, it is more of a problem. Raall Bahl, manager,stated that more than six times the amount of man hours have been spent on clean up thus far in 1989 than for a similar period in 1988. Loren Kohnen stated that the fence should be placed closer to the work area because the paper begins to blow out immediately after the area is uncovered in the morning. Rollin Smith stated that the workers have been told not to uncover any more area than necessary and hopefully they will know about a problem before anyone from the city. 6. LANDFILL CONSULTANT Ron Batty presented criteria for hiring a consultant to review the application for ash disposal at Woodlake Landfill, which may be used when applications are received. Robert Mitchell stated that Leonard Leuer had composed a letter to prospective consult- ants and there would be further information for the next council meeting. * CONSENT AGENDA * 7. VOLUNTEERS OF AMERICA WEEK Moved by Scherer, seconded by Mitchell to designate the week of March 5-12 as Volunteers of America Week. Motion declared carried * 8. CHAMBER OF COMMERCE GAMBLING LICENSE Moved by Scherer, seconded by Mitchell to approve renewal of the Northwest Suburban Chamber of Commerce gambling license for pull tabs at Medina Ballroom and to waive the 60 day review period. Motion declared carried * 9. COMMUNITY DEVELOPMENT BLOCK GRANT, YEAR XV Moved by Scherer, seconded by Mitchell to schedule a Public Hearing for Tuesday, March 21, 1989 at 8:00 P.M. to discuss the Year XV program for the Community Development Block Grant funds, for which Medina will receive $ 13,803. Motion.. declared carried 10. PLANNING AND ZONING DEPARTMENT * Cox Bros. Farm, Preliminary Subdivision Moved by Scherer, seconded by Mitchell to adopt Resolution 89-10, granting preliminary subdivision approval to Cox Bros. Farm on Willow Dr. Motion declared carried * Wayne Popham, Conditional Use Permit Moved by Scherer, seconded by Mitchell to adopt Resolution 89-11, granting a Conditional Use Permit to Wayne Popham to construct a barn at 2735 Hamel Rd. Motion declared carried Planning Commission Vacancy Donna Roehl reported that letters had been sent to all residents who had previously expressed interest in serving on the Planning Commission, with the only responses received from Gerald Burkstrand and Steven Leuer, with Gerald Burkstrand in attendance and Steven Leuer unable to attend this meeting. Council interviewed Mr. Burkstrand. Thomas Anderson stated that he was still interested in serving on the Planning Commiss- ion if it was determined that he could not continue as Mayor. Moved by Scherer, seconded by Schmit to table the matter until the March 7th meeting. Motion declared carried 0 1 11. INDEPENDENCE/GREENFIELD/CORCORAN/DAYTON LANDFILL ISSUE Ron Batty reported that litigation by the four cities against Hennepin County concerns an issue of whether or not the Enviornmental Impact Statement on the four sites could be amended to include ash disposal. Robert Mitchell asked if it would be appropriate for Medina to ask for an Environmental Impact Statement for the ash application. Ron Batty stated that he believed that the PCA would ask for one, if not the city should request that one be completed. Robert Mitchell stated that Greg Korstad, attorney for Woodlake, asked if they should be talking with the PCA at the same time as they are making application at Medina. Ron Batty stated that it would be appropriate for them to be working with both the city and the PCA on the application. 12. ALPANA ALUMINUM, REZONING REQUEST/MORATORIUM STUDY Don Klitzka explained that he had requested rezoning of his entire property on Co. Rd. 116 on two occasions, the first time being four years ago. He stated that he has never gotten a direct answer and he did not think that the moratorium study affected his property. Jim Dillman stated that the road issue had been discussed but that nothing had ever been decided regarding the road alignment for Evergreen Rd. Moved by Anderson, seconded by Scherer to proceed with further study of the location of Evergreen rd. and the best use of properties from Hwy. 101, west. Motion declared carried 13. JOFLLEN HURR CONTRACT Anne Theis stated that she had spoken with JoEllen Hurr regarding the revised contract for work on landfill issues. She reported that Section 202 was unacceptable because it would make performance impossible if everything that was done needed to be approved by Council before any work was done. She stated that action was never taken on the contract that had been worked out between JoEllen Hurr, Mayor Anderson and herself. Moved by Theis, seconded by Schmit to accept the original contract with JoEllen Hurr, which had been agread upon by the committee appointed to negotiate a contract. Robert Mitchell stated that the technical expertise needed by the city has progressed beyond what had been thought was needed. Stephen Schmit stated that the Council was trying to assemble a team to review the appli- cation for ash disposal and other landfill matters and JoEllen Hurr would be a good member. Wilfred Scherer stated that he could only see her as a spokesperson as she does not have the technical background that the attorney outlined in his memo. Anne Theis stated that the Council had not acted on the original contract as it should have done. Stephen Schmit stated that the work would be ongoing, with compost, possible application for expansion of Woodlake and other issues. Motion not carried Voting Yes--Schmit, Theis Voting No --Anderson, Mitchell,Scherer 14. LONG LAKE HOUNDS, CONDITIONAL USE PERMIT Loren Kohnen reported that he had inspected the kennels on the Robert Romfo property at 2832 Hamel Rd. and had found them to be in compliance with the conditions set forth in requirements during the review in 1985. Moved by Scherer, seconded by Theis to authorize preparation of a resolution approving a Conditional Use Permit for the Long Lake Hounds kennel at 2832 Hamel rd. Motion declared carried 15. POLKA DOT RECYCLING Moved by Theis, seconded by Mitchell to enter into contract with Polka Dot Recycling to pick up residential recyclables,according to terms listed, at a cost of $12,419. for 1989. Motion declared carried 16. JOELLEN HURR, COMP TIME Council discussed request for payment of 45.5 hours of time submitted by JoEllen Hurr, which she stated was accumulated through October 18, 1989. 6 ) Stephen Schmit stated that payment was due because it was accumulated prior to October 18th, the date on which the city attorney delivered a memo regarding salaried employees. Robert Mitchell stated that he believed the issue was the same as the pay request for 120 hours which was denied at a previous meeting. Anne Theis stated that the City Council had asked the city attorney for regarding comp time in 1987 and it had taken until October of 1988 hPfor received. In the meantime a lot of money had been paid to the attorney the personnel policy. Robert Mitchell stated that job descriptions needed to be determined and as to whether certain employees were exempt or non exempt from Federal 1 Moved by Theis, seconded by Schmit to pay JoEllen Hurr for 45.5 hours of the 120 hours previously requested. Motion not carried Voting Yes--Schmit, Theis; Voting No --Anderson, Mitchell, Scherer a legal opinion e an answer was for work done on a decision made aws. comp time, plus 17. RECORDING CITY COUNCIL MEETINGS Anne Theis asked that consideration be given to recording Council meetings so that a full acount of the proceedings would be available. Council discussed the pros and cons of having a recording and the length of time tapes must be retained. Donna Roehl stated that she would find out what types of systems other cities are using and bring a report back to council. 18. BILLS Moved by Scherer, seconded by Schmit to pay the bills; Order Checks # 7343-7349 in the amount of $47,358.98 and Payroll Checks # 10849-10870 in the amount of $15,818.76. Motion declared carried Moved by Scherer, seconded by Mitchell to adjourn. Motion declared carried Meeting adjourned at 10:05 P.M. Clerk -Treasurer February 21, 1989 0 0