HomeMy Public PortalAbout20161017SpecialCityCouncilMeetingPacket.pdfTable of Contents
000_000_20161017Agenda....................................................................................................................................................................................... 1030_010_ 10-17-16_REV-Pirate Fest Special Event Applicaton 2016....................................................................................................................................................................................... 2 CCAR 10-17-16_REV-Pirate Fest 2016....................................................................................................................................................................................... 2 Pirate Fest 2016 SEA with map Pirate Fest 2016 SEA Pirate Fest 2016 SEA_festival map....................................................................................................................................................................................... 19030_020_Pirate Fest 2016-updated request....................................................................................................................................................................................... 20040_010_Agenda Request - GEFA Loan Application - Water Line Replacement and UV Disinfection....................................................................................................................................................................................... 23040_011_-GEFA-Loan-Application-Part-I....................................................................................................................................................................................... 24040_012_-Hwy 80_Campbell_2nd Ave Water....................................................................................................................................................................................... 30050_010_ Agenda Request - Pirates Fest - Control Zone Resolution 2016....................................................................................................................................................................................... 30050_011_Pirates Fest Resolution....................................................................................................................................................................................... 31050_012_ Proposed Control Zone 2016 Pirate Fest....................................................................................................................................................................................... 35
AGENDA
SPECIAL MEETING OF THE TYBEE ISLAND CITY COUNCIL
OCTOBER 17, 2016 6:00pm
Please silence all cell phones during Council Meetings
I. Call to Order
II. Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes.
III. Consideration Local Requests & Applications-Funding, Special Events, Alcohol License
1 Revised Dates: Tybee Island Pirate Fest: October 28 – 30 @ various times (16th Street Parking
Lot, Tybrisa/Strand; North Beach Parking Lot for 10/28 parade staging and parade route). Plus
October 25 - November 8 for carnival ride in 14th Street parking lot between 15th and Marine
Science Center and the Pier/Pavilion. Tybee SEABAR, Inc.
2 Alcohol License Request: Special Event – Beer and Wine – Tybee Pirate fest. Location of Event:
Tybee SEABAR, Inc. 16th Street Parking Lot, Tybee Island, October 28, 29, and 30 2016
IV. Consideration of Bids, Contracts, Agreements and Expenditures
1 GEFA Loan Application – Water Line Replacement and UV Disinfection – Total loan for
$1,997,000.00 at a 1.39% rate with the Water First designation. Project consists of a second
phase of water line replacement, replacing old asbestos-cement and lead-jointed pipes with new C-
900 PVC pipe. Also, the City intends to replace its aging UV disinfection systems at the WWTF
V. Consideration of Ordinances, Resolutions
1 Resolution to designate October 28th – 30th as the Festival Days for the Pirates Fest 2016 and to
designate the areas as Festival Control Zones on October 28th and October 29th 2016
VI. Executive Session
1 Discuss litigation, personnel, and real estate acquisition
VII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session
VIII. Adjournment
*PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard
section.
Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council’s office by Wednesday at
noon, eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk’s office at City Hall and at
www.cityoftybee.org.
THE VISION OF THE CITY OF TYBEE ISLAND
“is to make Tybee Island the premier beach community in which to live, work, and play.”
THE MISSION OF THE CITY OF TYBEE ISLAND
“is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural
and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.”
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City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda.
Special Council Meeting Date for Request: 10.17.16
Item: GEFA Loan Application - Water Line Replacement and UV Disinfection – Total loan for $1,997,000.00
at a 1.39% rate with the Water First designation. Project consists of a second phase of water line replacement,
replacing old asbestos-cement and lead-jointed pipes with new C-900 PVC pipe. Also, the City intends to
replace its aging UV disinfection system at the WWTF.
Budget Line Item Number (if applicable):
Paper Work: __X__ Attached*
______ Audio/Video Presentation**
* Electronic submissions are requested by not required. Please email to jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall
by 4:00PM on the Thursday prior to the scheduled meeting.
NOTE: Request will be postponed if necessary information is not provided. Submitted by: Diane D, Schleicher
Phone / Email: dsch@cityoftybee.org
Comments:
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GEFA LOAN APPLICATION FORM PART I PROJECT DESCRIPTION *Please complete in its entirety. Items left blank may cause delays in the review and approval process.
Applicant Name City of Tybee Island
Contact Person Diane Schleicher Title City Manager
Street Address OR P. O. Box 1 403 Butler Avenue
Street Address 2
City and Zip Code + 4 Tybee Island, GA (City) 31328 (Zip Code+4) County Chatham
Telephone Number (912) 472-5070 Fax Number (912) 786-5737
Email Address dschleicher@cityoftybee.org (Primary Email)
ahudson@cityoftybee.org (Secondary Email)
Federal EIN 98-6000661 DUNS No. 010689231
Congressional District 1
Project Place of Performance (where the work will occur) 1
Congressional District (of project) 1 FOR SRF Applicants Only Has the applicant initiated or completed the State Environmental Review Process with Georgia EPD for this project?
Metro North Georgia Water Planning District Is your community in the MNGWPD?
If yes, are you in compliance with district plan requirements?
For GEFA and EPD use:
Project number:
GEFA amount requested:
Date received by GEFA:
Date received by EPD:
EPD initial approval:
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Consent Order Will this project eliminate a Notice of Violation (NOV), Administrative Order, Consent Order, Court
Order, etc.? If yes, provide a copy of the violation.
WaterFirst or Community of Opportunity Designation If your community has been designated a WaterFirst Community or Community of Opportunity by the Georgia Department of Community Affairs (DCA). If yes, provide documentation of the award(s).
Service Delivery Strategy (SDS) Is the proposed project consistent with or at least not inconsistent with your HB489 Service Delivery Strategy?
(Please attach a copy of the one or two pages from your SDS that document this). NOTE: if you checked yes, you are certifying that the proposed project is consistent with your HB 489 SDS. Plumbing Code Compliance (for cities and counties only) In order to qualify for financing, you must have adopted the high-efficiency plumbing code requirements outlined in O.C.G.A § 8-2-3. Please provide GEFA a copy of the relevant section of your local code.
Please provide the basic information for each of the following questions: 1) Project Name and Project Description You must provide a short description of the proposed project in the box below. Attach a separate sheet if necessary along with a copy of the preliminary engineering report. Project Name: Water Line Replacement and UV Disinfection
Description: Project consists of a second phase of water line replacement, replacing old asbestos-cement and lead-jointed pipes with new C-900 PVC pipe. Also, the City intends to replace its aging UV disinfection system at the WWTF. Please place a check mark in the space(s) next to the project type(s) that best describes the project:
WATER SUPPLY (water) WATER QUALITY (sewer)
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2) Easements
Does this project require an easement?
If yes, please indicate how many easements? How many has been acquired?
3) Project Cost Provide an estimated cost outline for the entire project by line item.
Construction Cost: $ 1,670,000.00
Engineering Cost: $ 160,000.00
Contingency Cost: $ 167,000.00
$
$
Total: $ 1,997,000.00 4) Early Project Costs Engineering and design costs incurred prior to the execution of a loan agreement are eligible for reimbursement with a GEFA loan as long as these costs are necessary for the completion of the project and consistent with the final budget. Does your community anticipate seeking reimbursement of engineering or design costs incurred prior to the execution of the loan agreement?
If yes, approximately how much in early costs does your community anticipate submitting for reimbursement under the proposed loan? $100,000.00 5) Funding sources Please list all funding sources that are proposed to be utilized to complete this project. List each source and funding amount. (If a commitment has been secured from any of these funding sources, list the commitment date and attach a copy of the commitment letter.)
Amount being requested from the Georgia Environmental Finance Authority:
$ 1,997,000.00
Other funding source(s): Date available: Amount:
$
$
$
Total Project Funding: $ 1,997,000.00
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6) Schedule What is the proposed project schedule? If actual dates are available, please include them in the appropriate column.
ACTION ACTUAL DATE(S) PROPOSED DATE(S)
Complete project planning Click here to enter a date. Click here to enter a date.
Initiated design Click here to enter a date. Click here to enter a date.
Plans & specs submitted to EPD Click here to enter a date. Click here to enter a date.
Bid opening Click here to enter a date. Click here to enter a date.
Notice of award Click here to enter a date. Click here to enter a date.
Notice to proceed with construction Click here to enter a date. Click here to enter a date.
Initiation of construction Click here to enter a date. Click here to enter a date.
Completion of construction Click here to enter a date. Click here to enter a date.
7) Emergency Loan Will this project assist the community in meeting an emergency public health or safety need? If yes, please explain the nature of the emergency and facilities that have failed and what repairs or additions are needed to protect public health or the local environment.
No
8) Project Engineer Provide the following information:
Firm Name Thomas and Hutton
Address 50 Park of Commerce Way
City, State & Zip City: Savannah State: GA Zip Code+4 31419
Engineer Name Chris Stovall
Telephone Number (912) 721-4155 Fax Number (912) 721-4255
Primary Email Address stovall.c@thomasandhutton.com Secondary Email
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How did you hear about GEFA? (check all that apply)
Applicant is a returning customer GEFA website – www.gefa.org Conference: ACCG GRWA GMA GAWP GEDA EPD representative Consulting engineer
Other:
I certify that I am authorized to sign this application on behalf of our governing body. Authorized Official Jason Beulterman
I certify that I am authorized to sign this application on behalf of our governing body.
Yes (Enter YES)
Title Mayor
Date
Note: Submit this application for a GEFA loan. Mail to: Georgia Environmental Finance Authority Attn: Water Resources Division 233 Peachtree St, NE Harris Tower, Suite 900 Atlanta, GA 30303-1506 Rev. 2-8-2016
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This map was created using geothinQ. geothinQ is a GIS web-based application created and powered by Thomas and Hutton www.geothinQ.com Tybee Island Water Main Replacement2/18/2016 Parcels20161017SpecialCityCouncilMeetingPacket Page 29 of 35 20161014/jrl
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda.
Special Council Meeting Date for Request: 9.17.16
Item: Resolution to designate October 28th – 30th as the Festival Days for the Pirates Fest 2016 and to designate
the areas as Festival Control Zones on October 28th and 29th, 2016.
Paper Work: ___X Attached*
Submitted by: Diane D, Schleicher
Phone / Email: dsch@cityoftybee.org
Comments:
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A RESOLUTION TO DESIGNATE OCTOBER 28th – 30th, 2016
AS THE FESTIVAL DAYS FOR THE PIRATES FEST 2016
AND TO DESIGNATE THE AREA AS THE FESTIVAL CONTROL ZONE FOR
OCTOBER 28TH AND 29TH, 2016 OF THE FESTIVAL WEEKEND
WHEREAS, the City of Tybee Island (“City”) is a duly organized municipality within the
State of Georgia; and
WHEREAS, the Festival Ordinance of 2015 provides that on the recommendation of the
City Manager, the Mayor and Council may designate and name certain community festival days
including the “Pirates Fest” event and during such festival days authorize cultural and
entertainment events and initiate the regulatory provisions of the ordinance within the Festival
Area; and
WHEREAS, the Festival Ordinance of 2015 provides that upon recommendation of the
City Manager, the Mayor and Council may designate one or more Control Zones within the
Festival Area and may authorize the City Manager to implement regulations and controls which
will be specific for each designated Control Zone and the Mayor and Council may designate and
authorize an organization to organize and manage festival activities within the Control Zone; and
WHEREAS, the Festival Ordinance of 2015 provides that upon the recommendation of
the City Manager, the Mayor and Council may prohibit persons from entering the Control Zones
such items which may be dangerous, disruptive, or inconvenient in crowded conditions and
prohibit entry by persons appearing to be intoxicated; and
WHEREAS, the City Manager has recommended designation of the Pirates Fest and the
designation of a festival Control Zone.
NOW, THEREFORE, BE IT RESOLVED that October 28th through 29th, 2016 are
designated as the Festival Days for Pirates Fest 2016 and that Tybee SEABAR, Inc. is designated
and authorized to organize and manage festival activities within the Control Zone.
BE IT FURTHER RESOLVED that the Control Zone is designated as the Festival
Control Zone and that the City Manager is authorized to implement regulations and controls for
the Festival Control Zone which shall consist of the area depicted in green on the diagram
attached hereto, including the Walter Parker Pier, and generally consists of the area from Butler
Avenue along 17th Street and Tybrisa Street, as well as the16th Street parking lots and
Tybrisa/Strand, but not including the sand beach. Restrictions may be different within specified
areas of the Control Zone. The fee for patrons wishing to enter the Control Zone, but not
consume alcohol, shall pay an entrance fee of $10.00. The fee for patrons wishing to enter the
Control Zone and consume alcohol in public within the Control Zone is an additional $5.00 as
authorized by the ordinance. The proceeds from the sale of wristbands for attendees wishing to
consume alcohol shall be divided between the City and SEABAR, with the City receiving 20%
and SEABAR receiving 80%. 20161017SpecialCityCouncilMeetingPacket Page 31 of 35 20161014/jrl
The hours of operation of the festival are:
Friday, October 28 - 5:00 p.m. to 11:00 p.m.
Saturday, October 29 - 10:00 a.m. to 11:00 p.m.
Sunday, October 30 - 10:00 a.m. to 4:00 p.m.
Items to be prohibited from being taken into the Control Zone shall be identified on a list
signed by the City Manager and the duly authorized representative of SEABAR.
The Special Event Application for the event is attached hereto. Any further details of
regulations or restrictions shall be signed by Tybee SEABAR, Inc. and the city manager, and
maintained in records as directed by the city manager.
IT IS SO RESOLVED, this the ____ day of ___________________, 2016.
CITY OF TYBEE ISLAND, GEORGIA
By: ___________________________________
Jason Buelterman, Mayor
ATTEST:
By: ___________________________________
Clerk of Council
Tybee/Resolutions/2015/Pirates Fest
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PROHIBITED ITEMS
The following items which have a “check mark” are to be prohibited in the Control Zone and the
enforcement of the prohibition shall be by SEABAR or its agents or representatives:
1. Unlawful weapons __________
2. Beverage coolers __________
3. Pets, excluding pets of residents who live within the
Control Zone __________
4. Exotic animals __________
5. Skates __________
6. Bicycles __________
7. Fireworks, sparklers, bang snaps (snap and pops), smoke
balls/smoke bombs, black powder/explosives, except for
opening cannon shot _____x_____
8. Other:
Intoxicated persons __________
CITY OF TYBEE ISLAND SEABAR, INC.
By: _________________________ By: ______________________________
Attest: _______________________ Attest: ____________________________
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Tybee Island Police Department volunteers will sell wristbands at the kiosk to be provided by
Pirates Fest. The City of Tybee Island will utilize leftover wristbands and purchase additional
wristbands and record the numbering sequence before redistribution to SEABAR for internal
control purposes.
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