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Home My Public Portal About2022.10.21 Special Meeting MinutesMINUTES McCall City Council Special Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual October 21, 2022 Ca11 to Order and Roll Call Approve the Agenda Work Session Adjournment CALL TO ORDER AND ROLL CALL 1 Mayor Giles called the Special meeting of the McCall City Council to order at 9:00a.m. Mayor Giles, Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all answered roll call. City staff members present were Anette Spickard, City Manager; BessieJo Wagner, City Clerk; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Michelle Groenevelt, Community Development Director; Brian Parker, City Planner; Traci Malvich, Human Resources Manager; Vlatko Jovanov, Network Administrator; Meredith Todd, Assistant City Planner. WORK SESSION 1 AB 22-280 Work Session: Environmental and Sustainability Initiatives Assistant City Planner Meredith Todd presented to Council. The purpose of the work session was to broadly cover the topic of environmental and sustainability initiatives and as defined by the McCall Area Comprehensive Plan. An overview of other programs and initiatives were provided as case studies. Staff suggested new initiatives and public outreach strategies to ensure the public is involved and engaged in upcoming efforts. Staff also covered the issue of solid waste, recycling and composting and asked key questions that could inform the upcoming Solid Waste Request for Proposals (RFP). Review of current sustainable tools included in the McCall Area Comprehensive Plan, current greenhouse gas emissions inventories including local -government inventory and community inventory, establishing science -based targets, developing and adopting a climate action plan. Council Member Thrower asked for clarification on the difference between net zero and actual zero. Planner Todd explained that net zero is when there are still emissions going into the atmosphere, but carbon offsets can be bought by an entity to negate the emissions. Actual zero is being able to reach zero without offsetting the emissions with a debt. Additionally, Planner Todd explained the relationship between ICLEI and the City noting that ICLEI helps local governments reach sustainability. City Manager Anette Spickard asked about the environmental effect of Amazon and similar companies shipping into the community. Is it better for citizens to go to Boise MCCALL CITY COUNCIL Page 1 of 3 October 21, 2022 Regular Meeting to get items or order online where items get shipped in bulk? Planner Todd noted that further research is needed to answer what option is more sustainable between deliveries or making the drive to buy items. Mayor Giles commented on the aviation emissions and the lack of data available to the community. Council and Staff additionally discussed the positive impact of incorporating a Sustainability Action Plan within the Comprehensive Plan. Community and Economic Development Director Michelle Groenevelt asked Council for feedback on solid waste programs that include recycling and composting. Mayor Giles noted that most cities with successful recycling programs are successful because trash and recycling are mandatory services. Council Member Maciaszek asked staff to explore the option of having a monthly service instead of a weekly mandatory recycling service to limit cost. Council Member Thrower noted the City of Boise charges trash customers more if the customer does not opt in for recycling. Director Groenevelt clarified the RFP process for solid waste including cost, mandatory vs. not mandatory and composting. Council Member Nielsen noted the importance of having a fixed cost for low income and fixed income residents. Planner Todd noted the ability to have an add on service for recycling is rare if a city does not have mandatory trash service due to the cost of recycling today. Director Groenevelt discussed past initiatives including the Environmental Advisory Committee and the pros and cons of continuing or dismantling the Environmental Advisory Committee and other resources available for community outreach. AB 22-281 Request to Approve Price Quote for FY24-FY28 Golf Turf Equipment Lease Package with Toro Eric McCormick and Anette Spickard presented to Council. The current Golf Turf Equipment Lease package with Toro runs through FY23 and expires December 2023. The City's Toro representative contacted the Golf Course at the beginning of October to let the City know there is a one-year lead time for ordering due to manufacturing supply chain disruptions, and that Toro's new pricing structure begins November 1 and will incorporate inflation adjustments. However, if the City can give direction on equipment choices before November 1 the City can lock in pricing at the current prices and ensure the equipment arrives by the start of the 2024 golf season. Additionally, Toro will guarantee that the equipment price can only go up by 5% at the time the lease agreement for next year is signed. The current pricing was established through a competitive bid process for public agencies under the Sourcewell contract which the City can utilize per our procurement policy and Idaho Code. Staff reviewed equipment hours, performance, age, and repair history and determined replacement of the quoted equipment is necessary in 2024 based on age and high hours of usage (between 10 and 25 years old). The quote included some additional equipment not in the original lease. One is a 648 aerifier. It will replace the two currently owned by the City which are 26 years old, and parts are no longer available. The new aerifier will do what the two older aerifiers did but faster and will reduce the need for one operator. The Ventrac will replace the Toro 3280 that has a 72 -inch mowing deck in summer and 60 -inch snow blower in the winter. The current Toro unit has not been effective in snow blowing. The Ventrac is also usable in the summer and will help for mowing around trees. Staff requested that Toro provide a quote for all -electric greens mowers for the City to begin transitioning motorized equipment to electric. The all -electric greens mowers are $18,000 more each than the hybrid style the City currently has. This would increase the annual lease MCCALL CITY COUNCIL Page 2 of 3 October 21, 2022 Regular Meeting payment by $9,310. Batteries are warrantied for the 5 years of the lease. Staff estimates $2070 in fuel savings, and they would be quieter which benefits the adjacent neighborhoods. Assistant City Planner Meredith Todd reviewed the savings if the City switches to electric green mowers. Currently the Golf Course mowers consume an estimated 460 gallons of gasoline per 5 - month season and require regular maintenance including disposal of vehicle fluids. Additionally, the mowers have a noise level of 90 decibels and can disrupt wildlife, sleep, and cause hearing loss. The new mowers would not cause any loss of function and annually cost an estimated $160 for charging with a noise reduction from 90 decibels to 55-60 decibels, the same noise level as a dishwasher. Council discussed the positive changes to environmental impact if the City does approve the new lease with Toro. Council directed staff to move forward with the estimates including the electric mowers. ADJOURNMENT 1 Without further b s it! Giles adjourned the meeting at 11:10a.m.101 ATTEST: B-ssieJo Wagn=',' ity Cler R , bert S. Giles, Mayor MCCALL CITY COUNCIL Page 3 of 3 October 21, 2022 Regular Meeting