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Home My Public Portal AboutADM-139_COVID Protocols - Federal Contractors_Effective 10-26-2021 City of Lebanon New Hampshire ADMINISTRATIVE POLICIES & PROCEDURES COVID PROTOCOLS – FEDERAL CONTRACTORS Policy Number Effective Date Last Revision Page No. ADM-139 10/26/2021 Page 1 of 5 Approved by: Section 1.0: Purpose The purpose of the policy is to ensure compliance with Executive Order (“EO”) 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors. Section 2.0: Scope The policy applies to “Covered contractor employees” (as defined below), which includes, at a minimum all employees assigned to work at the airport and all employees of contractors performing work for the airport. Section 3.0: Definitions For the purposes of this policy, all terms have the same meanings and definitions set forth in the Safer Federal Workforce Task Force’s COVID-19 Workplace Safety: Guidance for Federal Contractors and Subcontractors, as issued September 24, 2021, and as may be amended from time to time (hereinafter, “Guidance”). Such Guidance may be found at saferfederalworkforce.gov/contractors/. For ease of reference, some definitions have been reproduced below. In the event the definitions in this policy conflict with the definitions in the Guidance, the definitions provided in the guidance will take precedence. Contractor or subcontractor workplace location – means a location where covered contract employees work, including a covered contractor workplace or Federal workplace. Covered contract – means any contract or contract-like instrument that includes the clause described in Section 2(a) of EO 14042. Covered contractor – means a prime contractor or subcontractor at any tier who is party to a covered contract. Covered contractor employee – means any full-time or part-time employee of a covered contractor working on or in connection with a covered contract or working at a covered contractor workplace. This includes employees of covered contractors who are not themselves working on or in connection with a covered contract. Covered contractor workplace – means a location controlled by a covered contractor at which any employee of a covered contractor working on or in DocuSign Envelope ID: 4E9C7245-9D1C-40EB-9C72-54116B2DE363 City of Lebanon New Hampshire ADMINISTRATIVE POLICIES & PROCEDURES COVID PROTOCOLS – FEDERAL CONTRACTORS Policy Number Effective Date Last Revision Page No. ADM-139 10/26/2021 Page 2 of 5 Approved by: connection with a covered contract is likely to be present during the period of performance for a covered contract. A covered contractor workplace does not include a covered contractor employee’s residence. Fully vaccinated – People are considered fully vaccinated for COVID-19 two weeks after they have received the second dose in a two-dose series, or two weeks after they have received a single-dose vaccine. There is currently no post-vaccination time limit on fully vaccinated status; should such a limit be determined by the Centers for Disease Control and Prevention, that limit will be considered by the Task Force and OMB for possible updating of this Guidance. Mask – means any mask that is consistent with CDC recommendations as set forth in Types of Masks and Respirators | CDC. This may include the following: disposable masks, masks that fit properly (snugly around the nose and chin with no large gaps around the sides of the face), masks made with breathable fabric (such as cotton), masks made with tightly woven fabric (i.e., fabrics that do not let light pass through when held up to a light source), masks with two or three layers, masks with inner filter pockets, and filtering facepiece respirators that are approved by the National Institute for Occupational Safety and Health or consistent with international standards. The following do not constitute masks for purposes of this Guidance: masks with exhalation valves, vents, or other openings; face shields only (without mask); or masks with single-layer fabric or thin fabric that does not block light. Section 4.0: Policy Detail The following requirements shall be met per EO 14042: 1. Vaccinations – all covered contractor employees shall be fully vaccinated by December 8, 2021. 2. Masks/Distancing – all individuals who visit covered contractor workplaces, including covered contractor employees and visitors, will comply with the Guidance’s provisions related to masking and physical distancing while in covered contractor workplace. 3. Designation – the City will designate a person or persons to coordinate COVID- 19 workplace safety efforts at covered contractor workplaces. DocuSign Envelope ID: 4E9C7245-9D1C-40EB-9C72-54116B2DE363 City of Lebanon New Hampshire ADMINISTRATIVE POLICIES & PROCEDURES COVID PROTOCOLS – FEDERAL CONTRACTORS Policy Number Effective Date Last Revision Page No. ADM-139 10/26/2021 Page 3 of 5 Approved by: Section 5.0: Procedures 1. Vaccinations. Covered contractor employees shall provide the City of Lebanon Human Resources Department with one of the following documents demonstrating they are fully vaccinated against COVID-19: • A copy of the record of immunization from a health care provider or pharmacy, • A copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r), • A copy of medical records documenting the immunization, • A copy of immunization records from a public health or State immunization information system, or • a copy of any other official documentation verifying vaccination with information on the vaccine name, date(s) of administration, and the name of health care professional or clinic site administering vaccine. The City shall ensure compliance with the requirements of this policy related to the showing or provision of proper vaccination documentation. Covered contractor employees must be fully vaccinated no later than December 8, 2021. After that date all employees must be fully vaccinated on or before their start date. Covered contractor employees may apply for an accommodation exempting the employee from complying with this portion of the Guidance because of the employee’s disability or sincerely held religious belief, practice, or observance. Employees seeking an accommodation should contact Human Resources. 2. Masks/Distancing. All covered contractor employees and visitors to the Lebanon Airport will be expected to abide by any and all applicable CDC guidance for transportation facilities and all directives in TSA’s Security Directive 1542-21-01, until such time as either set of guidelines expires or is repealed. In addition, to the extent covered contractor employees and/or visitors are not already meeting the minimum standards for masking and/or distancing required by the Guidance, those individuals will be required to comply with the following guidelines: In areas of high or substantial community transmission, fully vaccinated people must wear a mask in indoor settings, except for limited exceptions (set forth below). In areas of low or moderate community transmission, fully vaccinated DocuSign Envelope ID: 4E9C7245-9D1C-40EB-9C72-54116B2DE363 City of Lebanon New Hampshire ADMINISTRATIVE POLICIES & PROCEDURES COVID PROTOCOLS – FEDERAL CONTRACTORS Policy Number Effective Date Last Revision Page No. ADM-139 10/26/2021 Page 4 of 5 Approved by: people do not need to wear a mask. Fully vaccinated individuals do not need to physically distance regardless of the level of transmission in the area. Individuals who are not fully vaccinated must wear a mask indoors and in certain outdoor settings (see below) regardless of the level of community transmission in the area. To the extent practicable, individuals who are not fully vaccinated should maintain a distance of at least six feet from others at all times, including in offices, conference rooms, and all other communal and workspaces. When masks are required by this policy, the following guidelines will also apply: • Wear appropriate masks consistently and correctly (over mouth and nose). • Wear appropriate masks in any common areas or shared workspaces (including open floorplan office space, cubicle embankments, and conference rooms). • For individuals who are not fully vaccinated, wear a mask in crowded outdoor settings or during outdoor activities that involve sustained close contact with other people who are not fully vaccinated, consistent with CDC guidance. Accommodations to covered contractor employees who communicate to the covered contractor that they cannot wear a mask because of a disability (which would include medical conditions) will be made per the guidance in the Security Directive or CDC guidelines should the Security Directive expire or be repealed. Masked individuals may be asked to lower their masks briefly for identification purposes in compliance with safety and security requirements. The level of community transmission can be determined by checking the CDC COVID-19 Data Tracker County View website for community transmission. The Airport Manager will notify covered contractor employees when the community designation changes. 3. Designation The City of Lebanon Human Resources Department will maintain the documentation regarding the vaccination status of covered contractor employees. The Airport Manager will: DocuSign Envelope ID: 4E9C7245-9D1C-40EB-9C72-54116B2DE363 City of Lebanon New Hampshire ADMINISTRATIVE POLICIES & PROCEDURES COVID PROTOCOLS – FEDERAL CONTRACTORS Policy Number Effective Date Last Revision Page No. ADM-139 10/26/2021 Page 5 of 5 Approved by: • Coordinate and communicate the required workplace safety protocols to covered employees and tenants and public entering the airport by email and posted signage. • Check the CDC COVID-19 Data Tracker County View website on a weekly basis. Section 6.0: References (Charter/Code/State Statues) Executive Order 14042. Section 7.0: Policy & Procedure Revision History Section Revisions Date Original Adoption 10/26/2021 Amendment Amendment Amendment DocuSign Envelope ID: 4E9C7245-9D1C-40EB-9C72-54116B2DE363