Loading...
HomeMy Public PortalAbout1557th Board Agenda 1-8-2015REVISED PAGE 9 1/5/15 A G E N D A 1557th MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT January 8, 2015 – 4:00 P.M. MSD OFFICES 2350 MARKET STREET ROOM 109 ROLL CALL 1 APPROVAL OF JOURNAL OF PRECEDING MEETING December 11, 2014 (1556th) 2 COMMENTS BY THE CHAIR 3 REPORT OF BOARD COMMITTEES 4 REPORT OF EXECUTIVE DIRECTOR 5 COMMENTS FROM THE PUBLIC 6 SUBMISSION OF PUBLIC HEARING REPORTS – None 7 COMMUNICATIONS 8 CONSENT AGENDA – Item Nos. 9 through 15 2 of 1/08/15 Ordinances 9 Adoption of proposed Ord. No. 14018 appropriating $3,400,000.00 from the Sanitary Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers in Ballas Road Subtrunk South Public I/I Reduction (11934), in various sites in the Cities of Town and Country, Country Life Acres, Des Peres, Crystal Lake Park and Frontenac, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20190 with SAK Construction, LLC for the aforesaid sanitary sewer rehabilitation. (Intro. 12/11/14) 10 Adoption of proposed Ord. No. 14019 appropriating $2,900,000.00 from the Sanitary Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers in Bissell- Coldwater-Missouri-Meramec Public I/I Reduction (2015) Contract F (11925), in various sites in the Cities of Normandy, Northwoods, Pasadena Hills, Riverview and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20194 with Insituform Technologies USA, LLC for the aforesaid sanitary sewer rehabilitation. (Intro. 12/11/14) 11 Adoption of proposed Ord. No. 14020 authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Ideal Landscape Group for the construction of Green Infrastructure Bioretention at Blair #3961 & 19th St. #3301 Bioretention (CB 2408 & 1171) CSO VR GI (11803) in the City of St. Louis, Missouri. (Intro. 12/11/14) 12 Adoption of proposed Ord. No. 14021 appropriating $780,000.00 from the Sanitary Replacement Fund to be used for private I/I removal at Roxbury I/I Reduction (11680), in The City of Clayton, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20215 with Bates Utility Company, Inc. for the aforesaid private I/I removal. (Intro. 12/11/14) 13 Adoption of proposed Ord. No. 14022 making a supplemental appropriation of $220,000.00 from the Sanitary Replacement Fund for additional engineering services for Lemay Sanitary System Improvements (11145) in Lemay/RDP, Mackenzie, Gravois and University City Watersheds in various cities and Unincorporated St. Louis County, Missouri, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to amend Contract No. 11003 with Burns & McDonnell Engineering Co., Inc., for the aforesaid additional engineering services. (Intro. 12/11/14) 14 Adoption of proposed Ord. No. 14023 making a supplemental appropriation of $130,000.00 from the General Fund for additional rainfall data gathering and analysis in Radar Rainfall Data (FY2014) (11702) and authorizing the Executive Director and Secretary Treasurer on behalf of The Metropolitan St. Louis Sewer District to amend Contract No. 20111 with Vieux and Associates, Inc. for the aforesaid services. (Intro. 12/11/14) 3 of 1/08/15 15 Adoption of proposed Ord. No. 14024 declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as Black Creek Sanitary Sewer and I/I Reduction (11883) in the City of University City, Missouri, to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements. (Intro. 12/11/14) UNFINISHED BUSINESS Ordinances None Resolutions None 4 of 1/08/15 New Business Agenda Item Number Name Page Number Ordinances 16 – Proposed Ord. No. 14027 Bissell Hills Sanitary Relief/Calumet 10 I/I Reduction (BP-317) (11685) Introduction of proposed Ord. No. 14027 appropriating $1,400,000.00 from the Sanitary Replacement Fund to be used for project costs for private I/I removal in Bissell Hills Sanitary Relief/Calumet I/I Reduction (BP-317) (11685), in the Cities of Riverview, Bellefontaine Neighbors, and St. Louis, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20229 with Bates Utility Company, Inc. for the aforesaid private I/I removal. 17 – Proposed Ord. No. 14028 Bissell Point I/I Reduction (BP-619) 12 (Valley Dr) (11686) Introduction of proposed Ord. No. 14028 appropriating $270,000.00 from the Sanitary Replacement Fund to be used for project costs for private I/I removal in Bissell Point I/I Reduction (BP-619) (Valley Dr) (11686), in the Cities of Riverview, Bellefontaine Neighbors, St. Louis and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20228 with Fred M. Luth & Sons, Inc. for the aforesaid private I/I removal. 18 – Proposed Ord. No. 14029 Hartland to Gothland Sewer Separation (10330) 13 Introduction of proposed Ord. No. 14029 making a supplemental appropriation of $1,360,000.00 from the Sanitary Replacement Fund for storm sewer construction in Hartland to Gothland Sewer Separation (10330) in the City of Overland and Village of Sycamore Hills, Missouri. 19 – Proposed Ord. No. 14030 Infrastructure Repairs (Rehabilitation) (FY2015) 15 Contract B (11866) Introduction of proposed Ord. No. 14030 appropriating $5,400,000.00 from the Sanitary Replacement Fund to be used for project costs for the rehabilitation of sewers in Infrastructure Repairs (Rehabilitation) (FY2015) Contract B (11866), in the City of St. Louis and various municipalities in St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20208 with SAK Construction, LLC for the aforesaid sewer rehabilitation. 5 of 1/08/15 Agenda Item Number Name Page Number 20 – Proposed Ord. No. 14031 Brooktrail Ct. Storm Sewer (11211) 16 Introduction of proposed Ord. No. 14031 appropriating $70,000.00 from the Operation, Maintenance and Construction Improvement Fund of Deer Creek to be used for project costs for the construction of storm sewers in Brooktrail Ct. Storm Sewer (11211), in the City of Creve Coeur, Missouri; and authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20225 with Bates Utility Company, Inc. for the aforesaid storm sewer construction. 21 – Proposed Ord. No. 14032 Chelsea and Idlewild Storm Sewer (11243) 17 Introduction of proposed Ord. No. 14032 appropriating $130,000.00 from the Operation, Maintenance and Construction Improvement Fund of Deer Creek to be used for project costs for the construction of storm sewers in Chelsea and Idlewild Storm Sewer (11243), in the City of Glendale, Missouri; and authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20232 with Above and Below Contracting, LLC for the aforesaid storm sewer construction. 22 – Proposed Ord. No. 14033 GC-06 Gravois Creek to Briarstone and Gates 18 Sanitary Relief (10611) Introduction of proposed Ord. No. 14033 appropriating $4,200,000.00 from the Sanitary Replacement Fund to be used for sanitary sewer construction at GC-06 Gravois Creek to Briarstone and Gates Sanitary Relief (10611), in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20224 with Bates Utility Company, Inc., for the aforesaid sanitary sewer construction. 23 – Proposed Ord. No. 14034 CCTV Inspection and Physical Inspection 20 of Sewers (2014) (11811) Introduction of proposed Ord. No. 14034 making a supplemental appropriation of $2,000,000.00 from the General Fund to be used for CCTV Inspection and Physical Inspection of Sewers (2014) (11811) throughout the Metropolitan St. Louis Sewer District Service area, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 2 to Contract No. 20160 for the first option year with Ace Pipe Cleaning, Inc. for CCTV Inspection and Physical Inspection of Sewers (2014) (11811) throughout the Metropolitan St. Louis Sewer District Service area. 6 of 1/08/15 Agenda Item Number Name Page Number 24 – Proposed Ord. No. 14035 CCTV Inspection of Sewers (2014) (11810) 22 Introduction of proposed Ord. No. 14035 making a supplemental appropriation of $1,000,000.00 from the General Fund to be used for CCTV Inspection of Sewers (2014) (11810) throughout the Metropolitan St. Louis Sewer District Service area, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 2 to Contract No. 20126 for the first option year with ADS Environmental Services, LLC for CCTV Inspection of Sewers (2014) (11810) throughout the Metropolitan St. Louis Sewer District Service area. 25 – Proposed Ord. No. 14036 Critical Infrastructure Assessment (11125) 24 Introduction of proposed Ord. No. 14036 making a supplemental appropriation of $1,200,000.00 from the General Fund of the District for Critical Infrastructure Assessment (11125) throughout the Metropolitan St. Louis Sewer District Service Area, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 2 to Contract No. 20133 for the first option year with RJN Group, Inc. for the aforesaid services. 26 – Proposed Ord. No. 14037 Deer Creek Sanitary System Improvements (11110) 26 Introduction of proposed Ord. No. 14037 making an appropriation of $400,000.00 from the Sanitary Replacement Fund and $450,000.00 from the General Fund for engineering services for the design of Deer Creek Sanitary System Improvements (11110) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to amend Contract No. 10733 with Parsons Water & Infrastructure, Inc., for the aforesaid engineering services. 27 – Proposed Ord. No. 14038 Deer Creek Sanitary Tunnel 29 (Clayton Rd to RDP) (11731) Introduction of proposed Ord. No. 14038 making an appropriation of $6,000,000.00 from the Sanitary Replacement Fund for engineering services for the design of Deer Creek Sanitary Tunnel (Clayton Rd to RDP) (11731) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to amend Contract No. 10733 with Parsons Water & Infrastructure, Inc., for the aforesaid engineering services. 28 – Proposed Ord. No. 14039 General Services Agreement – Survey Services 31 (FY2014) Contract A (11763) Introduction of proposed Ord. No. 14039 making a supplemental appropriation of $50,000.00 from the Sanitary Replacement Fund to be used for the General Services Agreement - Survey Services (FY2014) Contract A (11763) throughout the District, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 1 to Contract No. 20102 with The Sterling Company for General Services Agreement - Survey Services (FY2014) Contract A (11763). 7 of 1/08/15 Agenda Item Number Name Page Number 29 – Proposed Ord. No. 14040 General Services Agreement – Survey Services 32 (FY2014) Contract B (11909) Introduction of proposed Ord. No. 14040 making a supplemental appropriation of $50,000.00 from the Sanitary Replacement Fund to be used for the General Services Agreement - Survey Services (FY2014) Contract B (11909) throughout the District, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 1 to Contract No. 20103 with Volz Incorporated for General Services Agreement - Survey Services (FY2014) Contract B (11909). 30 – Proposed Ord. No. 14041 General Services Agreement – Survey Services 33 (FY2014) Contract C (11910) Introduction of proposed Ord. No. 14041 making a supplemental appropriation of $50,000.00 from the Sanitary Replacement Fund to be used for the General Services Agreement - Survey Services (FY2014) Contract C (11910) throughout the District, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 1 to Contract No. 20104 with Juneau Associates, Inc. P.C. for General Services Agreement - Survey Services (FY2014) Contract C (11910). 31 – Proposed Ord. No. 14042 General Services Agreement – Survey Services 34 (FY2014) Contract D (11911) Introduction of proposed Ord. No. 14042 making a supplemental appropriation of $50,000.00 from the Sanitary Replacement Fund to be used for the General Services Agreement - Survey Services (FY2014) Contract D (11911) throughout the District, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 1 to Contract No. 20105 with Glasper Professional Services, Inc. for General Services Agreement – Survey Services (FY2014) Contract D (11911). 32 – Proposed Ord. No. 14043 General Services Agreement – Survey Services 35 (FY2014) Contract E (11912) Introduction of proposed Ord. No. 14043 making a supplemental appropriation of $50,000.00 from the Sanitary Replacement Fund to be used for the General Services Agreement - Survey Services (FY2014) Contract E (11912) throughout the District, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 1 to Contract No. 20106 with Sabur, Inc. for General Services Agreement - Survey Services (FY2014) Contract E (11912). 8 of 1/08/15 Agenda Item Number Name Page Number 33 – Proposed Ord. No. 14044 Rock Hill Sanitary Relief (SKME-618) (11069) 36 Introduction of proposed Ord. No. 14044 declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as Rock Hill Sanitary Relief (SKME-618) (11069) in the City of Rock Hill, Missouri, to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements. 34 – Proposed Ord. No. 14045 Telegraph Road #2928 I/I Reduction (11918) 37 Introduction of proposed Ord. No. 14045 declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as Telegraph Road #2928 I/I Reduction (11918) in Unincorporated St. Louis County, Missouri, to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements. 35 – Proposed Ord. No. 14046 General Insurance Fund 38 Introduction of proposed Ord. No. 14046 amending Ordinance No. 13520, as adopted October 11, 2012, renaming the Workers' Compensation Fund to the General Insurance Fund and establishing a new minimum balance for the General Insurance Fund. 36 – Proposed Ord. No. 14047 Infrastructure Repair #087P Caulks Creek A 39 (P-750) Phase VI (10656) Introduction and adoption of proposed Ord. No. 14047 appropriating $2,700,000.00 from the Sanitary Replacement Fund to be used for project costs for sanitary sewer construction in Infrastructure Repair #087P Caulks Creek A (P-750) Phase VI (10656), in the City of Chesterfield, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20333 with Gershenson Construction Co. for the aforesaid sanitary sewer construction. 37 – Proposed Ord. No. 14048 2015 MSD Rate Commission Proceedings 40 Legal Counsel Introduction and adoption of proposed Ord. No. 14048 authorizing The Metropolitan St. Louis Sewer District to pay the fees not to exceed of $193,000 for services rendered as legal counsel to the Rate Commission of The Metropolitan St. Louis Sewer District. 9 of 1/08/15 REVISED 1/5/15 Agenda Item Number Name Page Number 38 – Proposed Ord. No. 14049 2015 MSD Rate Commission Proceedings 41 Rate Consultant Introduction and adoption of proposed Ord. No. 14049 authorizing The Metropolitan St. Louis Sewer District to pay the fees not to exceed of $175,000 for rate consulting services rendered to the Rate Commission of The Metropolitan St. Louis Sewer District. Resolutions 39 Adoption of Resolution No. 3184 whereas Ordinance No. 13527, adopted November 42 8, 2012, authorized the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with O.R. Colan Associates, Inc. whereby O.R. Colan Associates, Inc. would provide property acquisition services associated with the acquisition of easements and property rights by negotiation or condemnation. 40 Adoption of Resolution No. 3185 whereas Ordinance No. 13558, adopted January 43 10, 2013, authorized the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with ETC Institute whereby ETC Institute would provide Customer Satisfaction Surveying. 41 Adoption of Resolution No. 3186 whereas Ordinance No. 13730, adopted October 45 10, 2014, authorized the District to enter into the initial contract with The St. Louis Agency of Training and Employment (SLATE) whereby The St. Louis Agency of Training and Employment (SLATE) would administer the District's First Source Hiring Program and now the District desires to renew said contract in accordance with Section V of the Community Benefits Agreement for St. Louis Agency of Training and Employment (SLATE) for a one (1) year term from December 5, 2014 through December 4, 2015. 42 Adoption of Resolution No. 3182 expressing the Board of Trustees’ appreciation to Dennis C. Bell for his 34 years of exemplary service to The Metropolitan St. Louis Sewer District from November 10, 1980, to his retirement effective January 1, 2015. 43 ITEMS PROPOSED FOR INTRODUCTION & ADOPTION AT THE NEXT BOARD MEETING 43A – Bissell & Lemay WWTP Incinerator Scrubber Replacement (11920) 46 44 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD 44A – Discussion on Committee Meeting Schedules 44B – Performance Evaluation Process for Executive Director and Secretary-Treasurer 45 ADJOURNMENT 10 of 1/08/15 AGENDA ITEM NUMBER: 16 – Proposed Ord. No. 14027 NAME OF PROJECT: Bissell Hills Sanitary Relief/Calumet I/I Reduction (BP-317) (11685) LOCATION: South of Interstate 270 and east of Bellefontaine Road in the Cities of Riverview, Bellefontaine Neighbors, and St. Louis, Missouri TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Bates Utility Company, Inc. Previous District Contract: Yes 841 Westwood Industrial Park Dr. Weldon Springs, MO 63304 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $1,206,525.00 High Bid: $1,508,890.00 Appropriation Amount: $1,400,000.00 Designer’s Estimate: $1,466,000.00 Total MWBE Participation: 17.06% (MBE Goal is 17% - African American) Supplied Industrial Solutions, Inc. (African American) – 2.39% - MBE Westfall Hauling, Inc. (African American) – 8.29% - MBE Windstar Transportation, LLC (African American) – 4.14% - MBE B & P Construction, Inc. (African American) – 2.24% - MBE Type of Contract: Unit Cost Properties Affected: 117 Properties Benefiting: 1,288 Designed by: AMEC Environment & Infrastructure, Inc. The work to be done under Contract #20229 consists of the construction of approximately 2,785 lineal feet of 12-inch diameter storm sewers and the removal of private inflow sources at 76 properties. The purpose of this project is to reduce inflow/infiltration (I/I) in the Maline Creek watershed. This project will provide for the elimination of one (1) constructed SSO (BP-317) after construction of additional public I/I removal and post construction monitoring. This project is scheduled to be completed in 395 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 102 Amount: $1,460,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $75,000 for utility relocation (Electric - $45,000 & Water - $30,000) is included in the appropriation. An additional contingency is also included in the appropriation in order to remove additional private inflow sources that may be agreed to during construction. A second phase will be performed at a later date to remove private I/I from 26 additional homes and construct necessary storm sewers. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. 11 of 1/08/15 PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 10/11/12 – Ord. No. 13499 – Amount: $406,000 – AMEC Environment & Infrastructure – Design Contract No. 11011 – Amendment 12 of 1/08/15 AGENDA ITEM NUMBER: 17 – Proposed Ord. No. 14028 NAME OF PROJECT: Bissell Point I/I Reduction (BP-619) (Valley Dr) (11686) LOCATION: North of Riverview Drive and east of Lilac Drive in the Cities of Riverview, Bellefontaine Neighbors, St. Louis and unincorporated St. Louis County, Missouri TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Fred M. Luth & Sons, Inc. Previous District Contract: Yes 4516 McRee Avenue St. Louis, MO 63110 Consultant: N/A Agency: N/A Number of bidders: 4 Low Bid: $232,830.00 High Bid: $317,068.00 Appropriation Amount: $270,000.00 Designer’s Estimate: $320,000.00 Total MWBE Participation: 17.18% (MBE Goal is 17% - African American) David Mason & Associates (African American) – 1.72% - MBE GLC Construction (African American) – 8.59% - MBE Midwestern Construction & Development (African American) – 6.87% - MBE Type of Contract: Lump Sum Properties Affected: 112 Properties Benefiting: 904 Designed by: AMEC Environment & Infrastructure, Inc. The work to be done under Contract #20228 consists of the removal of private inflow sources at 112 properties. The purpose of this project is to reduce inflow/infiltration (I/I) in the Riverview watershed. This project will provide for the elimination of one (1) constructed SSO (BP-619) after construction of additional public I/I removal and post construction monitoring. This project is scheduled to be completed in 250 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 103 Amount: $235,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency is included in the appropriation in order to remove additional private inflow sources that may be agreed to during construction. A second phase will be performed at a later date to remove private I/I from 81 additional homes and construct necessary storm sewers. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/08/13 – Ord. No. 13659 – Amount: $403,000 – AMEC Environment & Infrastructure – Design Contract No. 11011 – Amendment 13 of 1/08/15 AGENDA ITEM NUMBER: 18 – Proposed Ord. No. 14029 NAME OF PROJECT: Hartland to Gothland Sewer Separation (10330) LOCATION: North of Midland Boulevard and west of Hartland Avenue in the City of Overland and Village of Sycamore Hills, Missouri TYPE OF PROJECT: Storm Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds for a construction contract. What does action accomplish?: Provides additional funding for the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Unnerstall Contracting Co., Ltd. Previous District Contract: Yes 2803 West Osage Pacific, MO 63069 Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: $1,360,000.00 Designer’s Estimate: $5,100,000.00 Total MWBE Participation: 17.34% (MBE Goal is 17% - African American) Blue Nile Contractors (African American) – 0.78% - MBE Riley Ready Mix (African American) – 0.25% - MBE Supplied Industrial Solutions (African American) – 5.12% - MBE A.U. Innovative Lawns (African American) – 2.70% - MBE XL Contracting (African American) – 5.48% - MBE B & P Construction (African American) – 2.81% - MBE Type of Contract: Unit Cost Properties Affected: 250 Properties Benefiting: 282 Designed by: Reitz & Jens Inc. The work to be done under Contract #20088 consists of the construction of approximately 145 lineal feet of channel stabilization, 5,231 lineal feet of pipe sewers varying in size from 8-inches to 54-inches, removal of inflow from 177 private properties, and the rehabilitation of approximately 8,160 lineal feet of sewers ranging in size from 6-inches to 18-inches in diameter using cured-in-place (CIPP) methods. The purpose of this project is to separate an existing interconnected storm and sanitary sewer system. This project will eliminate one (1) combined sewer interceptor (I-264). This project is scheduled to be completed by November 2015. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 127 Amount: $1,360,000 Fund Name: #6660 – Sanitary Replacement Fund 14 of 1/08/15 Additional Comments: This supplemental appropriation will fully fund the construction for the project as planned in the initial appropriation. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Stormwater Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 09/10/09 – Ord. No. 12950 – Amount: $915,000 – Reitz & Jens Inc. – Design Contract No. 10826 01/09/14 – Ord. No. 13764 – Amount: $3,000,000 – Hartland to Gothland Sewer Separation – Contract No. 20088 – Partial Appropriation 15 of 1/08/15 AGENDA ITEM NUMBER: 19 – Proposed Ord. No. 14030 NAME OF PROJECT: Infrastructure Repairs (Rehabilitation) (FY2015) Contract B (11866) LOCATION: Service Areas 1, 2, 3, 4 and 5, all areas of the District in the City of St. Louis and various municipalities in St. Louis County, Missouri TYPE OF PROJECT: Sewer Rehabilitation (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: SAK Construction, LLC Previous District Contract: Yes 864 Hoff Road O’Fallon, MO 63366 Consultant: N/A Agency: N/A Number of bidders: 2 Low Bid: $5,221,719.95 High Bid: $5,432,260.00 Appropriation Amount: $5,400,000.00 Designer’s Estimate: $4,871,000.00 Total MWBE Participation: 16.19% (MBE Goal is 10% - WBE Goal is 5%) ABNA Engineering, Inc. – 5.53% - WBE David Mason & Associates, Inc. (African American) – 3.53% - MBE Luther’s Supply, LLC (African American) – 7.13% - MBE Type of Contract: Unit Cost Properties Affected: 700 Properties Benefiting: 1,400 Designed by: District staff The work to be done under Contract #20208 consists of the rehabilitation of approximately 42,921 lineal feet of pipe sewers varying in size from 6-inches to 66-inches in diameter, utilizing cured-in-place pipe (CIPP) methods. The purpose of this project is to rehabilitate older, damaged, and deteriorated sanitary and combined sewers throughout the District’s boundaries. Sewers identified for rehabilitation are identified through the annual CMOM inspection programs required by the Consent Decree. This project is scheduled to be completed in 550 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 130 Amount: $5,000,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: This project is expected to be funded by a low interest loan from the State of Missouri, under the State Revolving Loan Fund (SRF). Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area I/I Assessment, Combine Sewer Area Flow Metering & Monitoring, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 16 of 1/08/15 AGENDA ITEM NUMBER: 20 – Proposed Ord. No. 14031 NAME OF PROJECT: Brooktrail Ct. Storm Sewer (11211) LOCATION: South of Ladue Road and east of Brooktrail Court in the City of Creve Coeur, Missouri TYPE OF PROJECT: Storm Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project. SUMMARY EXPLANATION/BACKGROUND: Contractor: Bates Utility Company, Inc. Previous District Contract: Yes 841 Westwood Industrial Park Dr. Weldon Springs, MO 63304 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $49,750.00 High Bid: $68,897.00 Appropriation Amount: $70,000.00 Designer’s Estimate: $59,000.00 Total MWBE Participation: 0.0% (No MWBE Goal) N/A – The above bid is less than $50,000 and therefore does not have a goal under the MWBE policy Type of Contract: Unit Cost Properties Affected: 6 Properties Benefiting: 2 Designed by: Heideman & Associates, Inc. The work to be done under Contract #20225 consists of the construction of approximately 302 lineal feet of 21-inch pipe sewers and appurtenances. The purpose of this project is to alleviate yard erosion and ponding. This project is scheduled t o be completed in 150 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 190 Amount: $100,000 Fund Name: #5566 – Deer Creek OMCI Fund Additional Comments: An additional contingency of $15,000 for utility relocation (Electric - $10,000 & Telephone - $5,000) is included in the appropriation. This project was one of nine design projects included in OMCI Stormwater Design (Contract D) (11149). Contracted planning resources utilized: Stormwater Facility Planning PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 01/10/13 – Ord. No. 13556 – Amount: $546,000 – Heideman & Associates, Inc. – Design Contract No. 20007 17 of 1/08/15 AGENDA ITEM NUMBER: 21 – Proposed Ord. No. 14032 NAME OF PROJECT: Chelsea and Idlewild Storm Sewer (11243) LOCATION: South of Manchester Road and east of Lindbergh Boulevard in the City of Glendale, Missouri TYPE OF PROJECT: Storm Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project. SUMMARY EXPLANATION/BACKGROUND: Contractor: Above and Below Contracting, LLC Previous District Contract: Yes 2836 Plattin View Drive Festus, MO 63028 Consultant: N/A Agency: N/A Number of bidders: 1 Low Bid: $108,889.00 High Bid: $108,889.00 Appropriation Amount: $130,000.00 Designer’s Estimate: $97,000.00 Total MWBE Participation: 17.00% (MBE Goal is 17% - African American) T & T Contracting Company (African American) – 17.00% - MBE Type of Contract: Unit Cost Properties Affected: 16 Properties Benefiting: 35 Designed by: Oates Associates, Inc. The work to be done under Contract #20232 consists of the construction of approximately 379 lineal feet of pipe sewers varying in size from 15-inches to 18-inches in diameter and appurtenances. The purpose of this project is to alleviate yard flooding. This project is scheduled to be completed in 150 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 192 Amount: $89,000 Fund Name: #5566 – Deer Creek OMCI Fund Additional Comments: An additional contingency of $10,000 for utility relocation (Electric - $10,000) is included in the appropriation. This project was one of the six design projects included in the OMCI Stormwater Design (Contract B) (11147. Contracted planning resources utilized: Stormwater Facility Planning PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 01/10/13 – Ord. No. 13554 – Amount: $449,000 – Oates Associates, Inc. – Design Contract No. 20005 18 of 1/08/15 AGENDA ITEM NUMBER: 22 – Proposed Ord. No. 14033 NAME OF PROJECT: GC-06 Gravois Creek to Briarstone and Gates Sanitary Relief (10611) LOCATION: North of South Lindbergh Blvd. and west of Tesson Ferry Road in unincorporated St. Louis County, Missouri TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Bates Utility Company, Inc. Previous District Contract: Yes 841 Westwood Industrial Park Dr. Weldon Springs, MO 63304 Consultant: N/A Agency: N/A Number of bidders: 4 Low Bid: $3,871,675.00 High Bid: $4,357,563.00 Appropriation Amount: $4,200,000.00 Designer’s Estimate: $5,000,000.00 Total MWBE Participation: 17.00% (MBE Goal is 17% - African American) Westfall Hauling, Inc. (African American) – 0.66% - MBE Supplied Industrial Solutions (African American) – 7.20% - MBE A.L.L. Construction LLC (African American) – 1.19% - MBE B & P Construction, Inc. (African American) – 0.26% - MBE AU Innovative Lawn Management (African American) – 4.97% - MBE Windstar Transportation LLC (African American) – 2.72% - MBE Type of Contract: Unit Cost Properties Affected: 103 Properties Benefiting: 3,611 Designed by: George Butler Associates, Inc. The work to be done under Contract #20224 consists of the construction of approximately 8,020 lineal feet of pipe sewers varying in size from 8-inches to 36-inches in diameter and appurtenances. The purpose of this project is to alleviate overcharged sanitary sewers and eliminate one (1) constructed SSO (BP-610). This project is scheduled to be completed in 525 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Continued Amount: $3,000,000 FY2016 $2,000,000 (Planned) $5,000,000 Fund Name: #6660 – Sanitary Replacement Fund 19 of 1/08/15 Additional Comments: An additional contingency of $150,000 for utility relocation (Electric - $80,000, Water - $50,000 & Other - $20,000) is included in the appropriation. This is a full funding request. A supplemental request was originally planned for construction in FY2016 for $2,000,000. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 02/10/11 – Ord. No. 13202 – Amount: $893,000 – George Butler Associates, Inc. – Design Contract No. 10613 20 of 1/08/15 AGENDA ITEM NUMBER: 23 – Proposed Ord. No. 14034 NAME OF PROJECT: CCTV Inspection and Physical Inspection of Sewers (2014) (11811) LOCATION: Throughout the Metropolitan Sewer District Service Area TYPE OF PROJECT: CCTV inspection and Physical Inspection of Sewers, Sonar Inspections, Laser Profiling, Sewer Cleaning, and Locating of Manholes (016.0 Consultant/Vendor Services) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds and authorizes staff to enter into a contract amendment to exercise the first option year of the existing contract. What does action accomplish?: Provides investigations necessary to locate sewer system defects, remove debris and roots when encountered, and locate manholes for access. SUMMARY EXPLANATION/BACKGROUND: Contractor: Ace Pipe Cleaning, Inc. Previous District Contract: Yes 4000 Truman Road Kansas City, MO 64127 Consultant: N/A Agency: N/A Number of bidders: 2 Low Bid: N/A High Bid: N/A Appropriation Amount: $2,000,000.00 District’s Estimate: N/A Total MWBE Participation: 10.00% (No MWBE Goal) Gonzalez Companies, LLC (Hispanic) – 7.00% - MBE DFW Infrastructure – 3.00% - WBE Type of Contract: Unit Cost Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This ordinance authorizes the District to enter into Amendment No. 2 to Contract #20160 for the first option year with Ace Pipe Cleaning, Inc. The purpose of this contract is to provide District staff with information regarding sewer condition by the use of Closed Circuit Television (CCTV) inspection, physical inspection, sonar inspection, and laser profiling primarily on large diameter (greater than 21-inch diameter) sewers. These inspections will determine sewer conditions and system defects and will form the basis for preventive maintenance activities, inflow/infiltration investigations, and sewer system models. This contract for CCTV Inspection and Physical Inspection of Sewers is for $2,000,000. This contract is renewable for up to one (1) additional year based on performance. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 8 Amount: $2,000,000 Fund Name: #1101 – General Fund Additional Comments: This project for CCTV Inspection and Physical Inspection of Sewers (2014) was identified in the District’s Capital Improvement and Replacement Program to provide support for operations, design and planning activities. This project has a primary focus of inspection of the large, greater than 21-inch diameter sewers. Contracted planning resources utilized: Watershed Facility Planning. 21 of 1/08/15 PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 05/08/14 – Ord. No. 13821 – Amount: $2,000,000 – Ace Pipe Cleaning, Inc. – Original Contract No. 20126 22 of 1/08/15 AGENDA ITEM NUMBER: 24 – Proposed Ord. No. 14035 NAME OF PROJECT: CCTV Inspection of Sewers (2014) (11810) LOCATION: Throughout the Metropolitan Sewer District Service Area TYPE OF PROJECT: CCTV inspection of sewers, sewer cleaning, and locating of manholes (016.0 Consultant/Vendor Services) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds and authorizes staff to enter into a contract amendment and exercise the first option year for the existing contract. What does action accomplish?: Provides investigations necessary to locate sewer system defects, remove debris and roots when encountered, and locate manholes for access. SUMMARY EXPLANATION/BACKGROUND: Contractor: ADS Environmental Services, LLC Previous District Contract: Yes 13266 Lakefront Drive Earth City, Missouri 63045 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: N/A High Bid: N/A Appropriation Amount: $1,000,000.00 District’s Estimate: N/A Total MWBE Participation: 0.0% (No MWBE Goal) N/A – There are no MWBE Goals for this Professional Services project. Type of Contract: Unit Cost Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This ordinance authorizes the District to enter into Amendment No. 2 to Contract #20126 for the first option year with ADS Environmental Services, LLC. The purpose of this contract is to provide District staff with information regarding sewer condition by the use of Closed Circuit Television (CCTV) inspection. These inspections will determine sewer conditions and system defects and will form the basis for preventive maintenance activities, inflow/infiltration investigations, and sewer system models. This contract for CCTV Inspection of Sewers is for $1,000,000. Approximately 70% of the CCTV investigations will provide support data for the Watershed Planning efforts and the remaining 30% will support specific design projects and miscellaneous inspection requests. This contract is renewable for up to one (1) additional year based on performance. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 9 Amount: $1,000,000 Fund Name: #1101 – General Fund Additional Comments: This project for CCTV Inspection of Sewers (2014) was identified in the District’s Capital Improvement and Replacement Program to provide support for design and planning activities. This project has a primary focus of inspection of the small 8-inch to 21-inch diameter sewers. A production objective of 40,000 feet per month of CCTV Inspection and light cleaning has been established for this project. 23 of 1/08/15 Contracted planning resources utilized: Watershed Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 02/13/14 – Ord. No. 13789 – Amount: $1,000,000 – ADS Environmental Services, LLC – Original Contract No. 20126 24 of 1/08/15 AGENDA ITEM NUMBER: 25 – Proposed Ord. No. 14036 NAME OF PROJECT: Critical Infrastructure Assessment (11125) LOCATION: Throughout the Metropolitan Sewer District Service Area TYPE OF PROJECT: Investigations & Assessment of Sewer Systems (016.0 Consultant/Vendor Services) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds and authorizes staff to enter into a contract amendment and exercise the first option year for this existing contract. What does action accomplish?: Provided investigations will determine sewer conditions and system defects and will form the basis for preventive maintenance and rehabilitation activities, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: RJN Group, Inc. 727 North First Street, Suite 240 St. Louis, MO 63102 Agency: N/A Number of bidders: 4 Low Bid: N/A High Bid: N/A Appropriation Amount: $1,200,000.00 Designer’s Estimate: N/A Total MWBE Participation: 32.00% (No MWBE Goal) Gonzalez Companies, LLC (Hispanic) – 12.20% - MBE Hart Engineering, LLC – 11.50% - WBE Losli Engineering, LLC – 8.30% - WBE Type of Contract: Unit Cost Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This ordinance authorizes the District to enter into Amendment No. 2 to Contract #20133 for the first option year with RJN Group, Inc. The purpose of this contract is to provide District staff with detailed information regarding sewer systems by performing services such as project inspection reconnaissance, inspection prioritization and project set-up, field verification, map updates, work order management, and post inspection review. These services will form the basis for District led preventive maintenance and rehabilitation activities. These investigations also provide assistance for the Operations Department with their sewer cleaning and manhole inspection activities. In addition to the field inspections, CCTV review and system mapping updates are also provided. This contract for Critical Infrastructure Assessment is for $1,200,000. The original contract is renewable for up to one (1) additional year based on performance. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 19 Amount: $1,200,000 Fund Name: #1101 – General Fund Additional Comments: This project for Critical Infrastructure Assessment was identified in the District’s Capital Improvement and Replacement Program to provide support for design and planning activities. 25 of 1/08/15 Contracted planning resources utilized: Watershed Facility Planning, Stormwater Facility Planning, Combined Sewer Area I/I Assessment, Separate Sewer I/I Assessment, and Modeling. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 03/12/14 – Ord. No. 13803 – Amount: $1,200,000 – RJN Group, Inc. – Original Contract No. 20133 26 of 1/08/15 AGENDA ITEM NUMBER: 26 – Proposed Ord. No. 14037 NAME OF PROJECT: Deer Creek Sanitary System Improvements (11110) LOCATION: Deer Creek Watershed TYPE OF PROJECT: Design (016.0 Professional Services and 011.0 Design Phase Project Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to amend an existing design contract. What does action accomplish?: Provides additional funds for a multi-year Watershed Consultant contract to implement the design of projects, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Parsons Water & Infrastructure, Inc. 400 Woods Mill Road South, Suite 330 Chesterfield, MO 63017 Corporate Headquarters – Pasadena, CA Number of proposers: N/A Appropriation Amount: $850,000.00 Designer’s Estimate: N/A MBE/WBE Participation: 6.34% (23.23% Overall – See Additional Comments) (MWBE Goal is 20%) ABNA Engineering, Inc. (African American) – 0.00% - MBE Civil Design, Inc. – 2.46% WBE David Mason & Associates, Inc. (African American) – 0.00% - MBE Engineering Design Source, Inc. (Asian American) – 0.00% - MBE Intelligent Design & Construction Solutions, LLC – 0.00% - WBE Losli Engineering, LLC – 1.20% - WBE M3 Engineering Group, PC (African American) – 2.68% - MBE Tech Service, Inc. (African American) – 0.00% - MBE Vector Communications (African American) – 0.00% - MBE Type of Contract: Cost Plus with Lump Sum Work Orders Properties Affected: N/A Properties Benefiting: The Entire Deer Creek Watershed Designed by: N/A This ordinance authorizes the District to amend Contract #10733 with Parsons Water & Infrastructure, Inc. for an annual extension to provide Watershed Consultant services for all projects included in the Deer Creek Sanitary System Improvements (11110) project. The preliminary construction cost estimate for the entire Deer Creek Sanitary program is $420 million. The estimated design contract range for the entire program contract is between $30 t o $38 million. This year’s (FY2015) authorization includes fees for project management services for FY2015, coordination with the District and other watershed consultants, project scoping, preliminary studies, quality control and assurance, planning support, and special services. Specific project lump sum design appropriations totaling $5,766,042 in design costs and $1,233,958 for allowances, and contingencies to be used only with the approval of MSD associated with this contract in this fiscal year are being appropriated separately and include the following project: Project Name Estimated Construction Cost Deer Creek Sanitary Tunnel (Clayton Rd to RDP) (11731) $300,000,000 Total $300,000,000 27 of 1/08/15 FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 23 Amount: $1,800,000 FY2015, Pg. 24 $ 630,000 $2,430,000 Fund Name: #6660 – Sanitary Replacement Fund $400,000 #1101 – General Fund $450,000 Additional Comments: This appropriation of $850,000 for the Deer Creek Sanitary System Improvements (11110) project includes $450,000 for non-capital costs and $400,000 for capital costs. The non-capital costs include $424,126.15 for the cost plus and lump sum fee work order tasks to manage the multi-year contract in FY2015. Capital costs include $150,000 for special services; $150,000 for modeling and planning assistance for the District (including for preliminary studies); $100,000 for assistance with enforcement activities for private I/I removal (PIR); $0 for additional design for private inflow removal anticipated during FY2015; and $0 contingency for additional storm sewer design for private I/I removal. The capital portion of this project is expected to be funded by Bond proceeds. Future appropriations will be required annually to continue managing work order tasks for this contract. The Deer Creek Sanitary System Improvements (11110) cost plus and lump sum fee work order tasks for expenses from February 2015 through approximately September 2015 include the following: Non-Capital Costs Project Management $374,126.15 Additional Public Involvement Efforts $ 50,000.00 Contingency $ 25,873.85 Total Non-Capital Costs $450,000.00 Capital Costs Special Services $150,000.00 Modeling/Planning Assistance $150,000.00 PIR Enforcement Assistance $100,000.00 Private I/I Contingency for FY15 $ 0.00 Additional Storm Sewer Design Contingency $ 0.00 Total Capital Costs $400,000.00 Project Management tasks include startup, reporting and tracking, scheduling, budgeting, invoicing, establishing procedures for reporting, quality control, communications, document delivery procedures, administrating project meetings, preparing agenda and meeting minutes, watershed training and workshops, and documentation. This work also includes project scoping, recommendations for project sequencing and funding, public participation, developing and maintaining a shared website, managing sub-consultants and other various project management tasks. Special Services tasks may include dye testing, locating manholes, determining sewer connectivity, sewer televising, confirming field features, and watershed evaluations. Modeling and Planning Assistance tasks include modeling activities associated with the overall operation of the Deer Creek watershed facilities with Project Clear enhancements; assisting District planning staff in evaluating alternatives; and preparing preliminary studies identified as a result of the design activities of other planning efforts. The enforcement of Sewer Use Ordinance No. 12559 related to properties identified to be major sources of I/I is required by the Consent Decree. The total appropriation for design services for the Deer Creek Watershed Consultant for FY2015 is $6,850,000.00 which is $1,580,000.00 below the $8,430,000 budget for FY2015. The total project MWBE commitment of 25% for the project duration per the original proposal is summarized in the following table. The resulting MWBE commitment to date after this amendment is also presented in the table: 28 of 1/08/15 MWBE Firm Overall Minimum MWBE Commitment Current MWBE Involvement ABNA Engineering, Inc. 3.00% 0.58% Civil Design, Inc. 6.00% 7.00% David Mason & Associates, Inc. 5.00% 4.12% Engineering Design Source, Inc. 6.00% 4.85% Intelligent Design & Construction Solutions, Inc. N/A 0.63% Losli Engineering, LLC N/A 0.11% M3 Engineering Group, P.C. 2.50% 2.80% Tech Service, Inc. 2.00% 2.81% Vector Communications 0.50% 0.33% TOTAL 25.00% 23.23% N/A – The firm was not included in the MWBE goal in the original proposal. Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 02/09/12 – Ord. No. 13366 – Amount: $600,000 – Parsons Water & Infrastructure, Inc. – Original Design Contract No. 10733 08/08/13 – Ord. No. 13676 – Amount: $3,000,000 – Parsons Water & Infrastructure, Inc. – Design Contract No. 10733 – Amendment 29 of 1/08/15 AGENDA ITEM NUMBER: 27 – Proposed Ord. No. 14038 NAME OF PROJECT: Deer Creek Sanitary Tunnel (Clayton Rd to RDP) (11731) LOCATION: North of Interstate 44 and east of Hanley Road in the Cities of Brentwood, Clayton, Richmond Heights, Maplewood, and Webster Groves, Missouri TYPE OF PROJECT: Design (011.0 Design Phase Project Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to amend an existing design contract. What does action accomplish?: Implements the design of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Parsons Water & Infrastructure, Inc. 400 Woods Mill Road South, Suite 330 Chesterfield, MO 63017 Corporate Headquarters – Pasadena, CA Number of proposers: N/A Appropriation Amount: $6,000,000.00 Designer’s Estimate: N/A MBE/WBE Participation: 18.94% (MWBE Goal is 20%) ABNA Engineering, Inc. (African American) – 0.00% - MBE Civil Design, Inc. – 0.00% WBE David Mason & Associates, Inc. (African American) – 8.60% - MBE Engineering Design Source, Inc. (Asian American) – 3.58% - MBE Intelligent Design & Construction Solutions, LLC – 2.82% - WBE Losli Engineering, LLC – 0.00% - WBE M3 Engineering Group, PC (African American) – 2.66% - MBE Tech Service, Inc. (African American) – 0.51% - MBE Vector Communications (African American) – 0.77% - MBE Type of Contract: Lump Sum Properties Affected: 125 Properties Benefiting: 21,000 Designed by: N/A This ordinance authorizes the District to amend Contract #10733 with Parsons Water & Infrastructure, Inc. for the design of the Deer Creek Sanitary Tunnel (Clayton Rd to RDP) (11731) project as part of the Watershed Consultant services for all projects included in the Deer Creek Sanitary System Improvements (11110) project. The Deer Creek Sanitary Tunnel (Clayton Rd to RDP) (11731) is a lump sum project for the design of approximately 20,850 lineal feet of an 18-foot diameter sanitary sewer and appurtenances. This project will alleviate wet weather building backups and overcharged sanitary sewers. The construction cost estimate for this project is $300,000,000. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 25 Amount: $6,000,000 Fund Name: #6660 – Sanitary Replacement Fund 30 of 1/08/15 Additional Comments: This project is being designed as part of the Deer Creek Sanitary System Improvements (11110) Watershed Consultant contract. The appropriation for design services is equal to the proposed funding presented in the CIP Budget Supplement. The appropriation provides for the future removal of constructed Sanitary Sewer Overflows (SSO) on the Deer Creek Trunk which includes BP-155, BP-170, BP-198, BP-348, BP-349, BP-545, and BP-591. Constructed SSOs on the Black Creek Trunk include BP-013, BP-017, BP-018, BP-151, and BP-583. There are an additional six (6) SSOs in the Black Creek Watershed that are being eliminated by other relief sewer projects but still require the Deer Creek Tunnel for relief of the Black Creek Trunk. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 02/09/12 – Ord. No. 13366 – Amount: $600,000 – Parsons Water & Infrastructure, Inc. – Original Design Contract No. 10733 08/08/13 – Ord. No. 13680 – Amount: $7,600,000 – Parsons Water & Infrastructure, Inc. – Design Contract No. 10733 – Amendment 31 of 1/08/15 AGENDA ITEM NUMBER: 28 – Proposed Ord. No. 14039 NAME OF PROJECT: General Services Agreement – Survey Services (FY2014) Contract A (11763) LOCATION: Various locations within the District TYPE OF PROJECT: General Surveying Services (011.8 General Services – Survey) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds and authorizes staff to amend a surveying contract. What does action accomplish?: Supplements District staff during peak workloads, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: The Sterling Company 5055 New Baumgartner Road St. Louis, MO 63129 Corporate Headquarters: St. Louis, Missouri Agency: N/A Number of proposers: N/A Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 0.0% (No MWBE Goal) N/A – There are no MWBE goals for this Professional Services project. Type of Contract: Hourly Billing Rate Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This ordinance authorizes the District to enter into Amendment No. 1 to Contract #20102 with The Sterling Company for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract amendment for $50,000 brings the total contract amount to $100,000. This will be the first and final option year renewal provided for in the original contract. This project is scheduled to be competitively selected in FY2016. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 33 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None. Contracted planning resources utilized: Watershed Facility Planning & Stormwater Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/12/13 – Ord. No. 13753 – Amount: $50,000 – The Sterling Company – Original Contract No. 20102 32 of 1/08/15 AGENDA ITEM NUMBER: 29 – Proposed Ord. No. 14040 NAME OF PROJECT: General Services Agreement – Survey Services (FY2014) Contract B (11909) LOCATION: Various locations within the District TYPE OF PROJECT: General Surveying Services (011.8 General Services – Survey) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds and authorizes staff to amend a surveying contract. What does action accomplish?: Supplements District staff during peak workloads, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Volz Incorporated 10849 Indian Head Ind. Blvd. St. Louis, MO 63132 Corporate Headquarters: St. Louis, Missouri Agency: N/A Number of proposers: N/A Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 0.0% (No MWBE Goal) N/A – There are no MWBE goals for this Professional Services project. Type of Contract: Hourly Billing Rate Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This ordinance authorizes the District to enter into Amendment No. 1 to Contract #20103 with Volz Incorporated for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract amendment for $50,000 brings the total contract amount to $100,000. This will be the first and final option year renewal provided for in the original contract. This project is scheduled to be competitively selected in FY2016. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 34 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None. Contracted planning resources utilized: Watershed Facility Planning & Stormwater Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/12/13 – Ord. No. 13754 – Amount: $50,000 – Volz Incorporated – Original Contract No. 20103 33 of 1/08/15 AGENDA ITEM NUMBER: 30 – Proposed Ord. No. 14041 NAME OF PROJECT: General Services Agreement – Survey Services (FY2014) Contract C (11910) LOCATION: Various locations within the District TYPE OF PROJECT: General Surveying Services (011.8 General Services – Survey) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds and authorizes staff to amend a surveying contract. What does action accomplish?: Supplements District staff during peak workloads, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Juneau Associates, Inc., PC 330 N. Fourth St., Suite 200 St. Louis, MO 63102 Corporate Headquarters: Granite City, Illinois Agency: N/A Number of proposers: N/A Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 0.0% (No MWBE Goal) N/A – There are no MWBE goals for this Professional Services project. Type of Contract: Hourly Billing Rate Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This ordinance authorizes the District to enter into Amendment No. 1 to Contract #20104 with Junea u Associates, Inc., PC for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract amendment for $50,000 brings the total contract amount to $100,000. This will be the first and final option year renewal provided for in the original contract. This project is scheduled to be competitively selected in FY2016. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 35 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None. Contracted planning resources utilized: Watershed Facility Planning & Stormwater Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/12/13 – Ord. No. 13755 – Amount: $50,000 – Juneau Associates, Inc., PC – Original Contract No. 20104 34 of 1/08/15 AGENDA ITEM NUMBER: 31 – Proposed Ord. No. 14042 NAME OF PROJECT: General Services Agreement – Survey Services (FY2014) Contract D (11911) LOCATION: Various locations within the District TYPE OF PROJECT: General Surveying Services (011.8 General Services – Survey) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds and authorizes staff to amend a surveying contract. What does action accomplish?: Supplements District staff during peak workloads, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Glasper Professional Services, Inc. 13100 Manchester Rd., Suite 85 St. Louis, MO 63131 Corporate Headquarters: St. Louis, Missouri Agency: N/A Number of proposers: N/A Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 100% (No MWBE Goal) Glasper Professional Services, Inc. (African American) – 100.0% - MBE Type of Contract: Hourly Billing Rate Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This ordinance authorizes the District to enter into Amendment No. 1 to Contract #20105 with Glasper Professional Services, Inc. for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract amendment for $50,000 brings the total contract amount to $100,000. This will be the first and final option year renewal provided for in the original contract. This project is scheduled to be competitively selected in FY2016. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 36 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None. Contracted planning resources utilized: Watershed Facility Planning & Stormwater Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/12/13 – Ord. No. 13756 – Amount: $50,000 – Glasper Professional Services, Inc. – Original Contract No. 20105 35 of 1/08/15 AGENDA ITEM NUMBER: 32 – Proposed Ord. No. 14043 NAME OF PROJECT: General Services Agreement – Survey Services (FY2014) Contract E (11912) LOCATION: Various locations within the District TYPE OF PROJECT: General Surveying Services (011.8 General Services – Survey) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates additional funds and authorizes staff to amend a surveying contract. What does action accomplish?: Supplements District staff during peak workloads, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Sabur, Inc. 1751 Ashby Road St. Louis, MO 63114 Corporate Headquarters: St. Louis, Missouri Agency: N/A Number of proposers: N/A Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 100% (No MWBE Goal) Sabur, Inc. (African American) – 100.0% - MBE Type of Contract: Hourly Billing Rate Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A This ordinance authorizes the District to enter into Amendment No. 1 to Contract #20106 with Sabur, Inc. for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project- by-project basis. This contract amendment for $50,000 brings the total contract amount to $100,000. This will be the first and final option year renewal provided for in the original contract. This project is scheduled to be competitively selected in FY2016. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 37 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None. Contracted planning resources utilized: Watershed Facility Planning & Stormwater Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/12/13 – Ord. No. 13757 – Amount: $50,000 – Sabur, Inc. – Original Contract No. 20106 36 of 1/08/15 AGENDA ITEM NUMBER: 33 – Proposed Ord. No. 14044 NAME OF PROJECT: Rock Hill Sanitary Relief (SKME-618) (11069) LOCATION: South of Manchester and east of Lindbergh in the City of Rock Hill, Missouri TYPE OF PROJECT: Easement Condemnation DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents. What does action accomplish?: Acquires permanent easements and temporary construction easements to construct a sanitary sewer project with appurtenances, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A Properties Affected: 1 Properties Benefiting: 2,679 Designed by: N/A This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents leading to the acquisition of permanent sewer easements and temporary construction easement on one (1) parcel of ground located in Rock Hill, Missouri. This easement is needed to construct this project, which consists of the construction of approximately 932 lineal feet of 12-inch to 15-inch diameter storm sewer and private I/I reduction in an area benefitting approximately 2,679 properties consisting of 222 properties with downspout and drain connections to the sanitary sewer. This project will provide for the elimination of 222 private inflow sources, four sanitary sewer overflows (BP- 158, BP-196, BP-340, and BP-501) and alleviate basement backups and wet weather sanitary sewer surcharging. These easements have been appraised. Currently, the District has been unable to negotiate a settlement with the owners. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 149 Amount: $1,350,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 37 of 1/08/15 AGENDA ITEM NUMBER: 34 – Proposed Ord. No. 14045 NAME OF PROJECT: Telegraph Road #2928 I/I Reduction (11918) LOCATION: East of Telegraph Road between Sheridan and Sylvanwood in unincorporated St. Louis County, Missouri TYPE OF PROJECT: Easement Condemnation DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents. What does action accomplish?: Acquires permanent easements and temporary construction easements to construct a sanitary sewer project with appurtenances, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A Properties Affected: 1 Properties Benefiting: 2 Designed by: N/A This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents leading to the acquisition of permanent sewer easements and temporary construction easement on one (1) parcel of ground located in St. Louis County, Missouri. This easement is needed to construct this project, which consists of the construction of approximately 510 lineal feet of 12-inch diameter storm sewer. This project will eliminate a significant source of inflow to the downstream sanitary sewer of the Martigney Creek watershed which has capacity issues. These easements have been appraised. Currently, the District has been unable to negotiate a settlement with the owners. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 153 Amount: $132,000 Fund Name: #1101 – General Fund Additional Comments: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 38 of 1/08/15 AGENDA ITEM NUMBER: 35 – Proposed Ord. No. 14046 NAME OF PROJECT: General Insurance Fund LOCATION: N/A TYPE OF PROJECT: N/A DEPARTMENT REQUESTING ACTION: Finance REQUESTED ACTION: Why is this action necessary? Amend Ordinance No. 13520 for the Workers’ Compensation Fund and changing the name to General Insurance Fund. What does action accomplish? The Ordinance will change the “Worker’s Compensation Fund” name to the “General Insurance Fund”. The ordinance authorize inclusion of MSD insurance for property, general liability, auto liability, flood, insurance expense, insurance premiums, claims, claim expenses, claim recoveries and claim accruals to the General Insurance Fund along with existing workmen compensation currently in the fund. This will allow MSD to account for the general insurances in the same manner and will be included in one fund for better analysis. No appropriation is required to increase the minimum Fund balance from $200,000 to $500,000. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultants: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: N/A Budget Year: 2015 Amount: N/A Fund Name: General Insurance Fund Additional Comments: N/A PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 10/11/12 – Ord. No. 13520 – Workers’ Compensation Fund 39 of 1/08/15 AGENDA ITEM NUMBER: 36 – Proposed Ord. No. 14047 NAME OF PROJECT: Infrastructure Repair #087P Caulks Creek A (P-750) Phase VI (10656) LOCATION: East of I-64 and north of Olive Boulevard in the City of Chesterfield, Missouri TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Gershenson Construction Co. Previous District Contract: Yes #2 Truitt Drive Eureka, MO 63025 Consultant: N/A Agency: N/A Number of bidders: 4 Low Bid: $2,470,000.00 High Bid: $2,992,000.00 Appropriation Amount: $2,700,000.00 Designer’s Estimate: $3,937,000.00 Total MWBE Participation: 17.24% (MBE Goal is 17% - African American) B & P Construction, Inc. (African American) – 2.20% - MBE Westfall Hauling, Inc. (African American) – 8.32% - MBE Supplied Industrial Solutions, Inc. (African American) – 6.72% - MBE Type of Contract: Unit Cost Properties Affected: 4 Properties Benefiting: Entire Caulks Creek Watershed Designed by: Crawford Murphy & Tilly, Inc. The work to be done under Contract #20333 consists of the construction of approximately 6,600 lineal feet of sanitary force main varying in size from 14-inches to 30-inches in diameter and appurtenances. The purpose of this project is to provide additional force main capacity and to replace existing deteriorating force main. This project is scheduled to be completed in 365 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 128 Amount: $3,800,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $100,000 for utility relocation (Other - $100,000) is included in the appropriation. This construction is the sixth phase of a multi-phase improvement program that will be bid in two bid packages. The first package for which easements have been obtained is being bid in the general area where several force main failures have occurred recently. Introduction and adoption of this project is recommended in order to expedite the construction of a new force main. The second package will be bid as soon as easement rights are obtained. Redundancy will be provided for the existing force main once both bid packages are constructed. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/10/09 – Ord. No. 13003 – Amount: $850,000 – Crawford Murphy & Tilly – Contract No. 20233 – Amendment No. 14 40 of 1/08/15 AGENDA ITEM NUMBER: 37 – Proposed Ord. No. 14048 NAME OF PROJECT: 2015 MSD Rate Commission Proceedings – Legal Counsel LOCATION: Rate Commission TYPE OF PROJECT: Professional Services DEPARTMENT REQUESTING ACTION: Finance REQUESTED ACTION: Why is this action necessary?: Authorizes MSD to pay the fees for legal services rendered by Lashly & Baer PC. What does action accomplish?: This action provides the MSD Rate Commission with legal services required during the District’s anticipated FY15 Rate Commission Proceedings SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Lashly & Baer PC 714 Locust Street St.Louis, MO 63101 Agency: N/A Number of proposers: 2 Low Bid: N/A High Bid: N/A Appropriation Amount: District’s Estimate: N/A MBE/WBE Participation: No required goal Plan Approval Date: None Type of Contract: Professional/not to exceed Properties Affected: None Properties Benefiting: None Designed by: None FUNDING/COST SUMMARY: Budgeted: Rate Commission Budget Budget Year: FY15 Amount: $150,000 minimum $193,000 maximum Fund Name: General Fund Additional Comments: RFP sent to 59 companies and advertised in three general circulations. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 41 of 1/08/15 AGENDA ITEM NUMBER: 38 – Proposed Ord. No. 14049 NAME OF PROJECT: 2015 MSD Rate Commission Proceedings – Rate Consultant LOCATION: Rate Commission TYPE OF PROJECT: Professional Services DEPARTMENT REQUESTING ACTION: Finance REQUESTED ACTION: Why is this action necessary?: Authorizes MSD to pay the fees for rate consulting services rendered by Black & Veatch Corporation What does action accomplish?: This action provides the MSD Rate Commission with rate design development and expert testimony required during the District’s anticipated FY15 Rate Commission Proceedings SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: Black & Veatch Corporation 11401 Lamar Avenue Overland Park Kansas 66211 Agency: N/A Number of proposers: 2 Low Bid: N/A High Bid: N/A Appropriation Amount: District’s Estimate: N/A MBE/WBE Participation: No required goal but using 11% WBE by Losli Engineering Plan Approval Date: None Type of Contract: Professional/Not to Exceed Properties Affected: None Properties Benefiting: None Designed by: None FUNDING/COST SUMMARY: Budgeted: Rate Commission Budget Budget Year: FY15 Amount: $175,000 Fund Name: General Fund Additional Comments: RFP was sent to 51 companies and advertised in three general circulations. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 42 of 1/08/15 AGENDA ITEM NUMBER: 39 – Resolution No. 3184 NAME OF PROJECT: General Services Agreement – Easement Consulting Services LOCATION: Various locations in the District TYPE OF PROJECT: Easement Consulting Services DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to renew the contract for the final year with an option to extend with advance notice in writing. What does action accomplish?: Provides services required to allow the District to obtain property rights, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: O.R. Colan Associates 4 Westbury Dr., Suite A St. Charles, MO 63301 Agency: N/A Number of proposers: N/A Appropriation Amount: N/A District’s Estimate: N/A Total MWBE Participation: 100.0% (MWBE Goal is 30%) O.R. Colan – 85.0% - WBE Executive Real Estate Consulting Services (African American) – 15.0% - MBE Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This resolution authorizes the District to renew Contract #11029 with O.R. Colan Associates for property acquisition services associated with the acquisition of easements and property rights by negotiation or condemnation. The acquisition services will be provided on an as-needed basis as required to obtain property rights. Work will be assigned on a project-by-project basis. No appropriations are necessary under this proposed resolution in that the acquisition services will be included as part of the proposed ordinance for funding for each specific acquisition or project, or funded out of the Easement Acquisition Fund. There is a not to exceed amount of $100,000 for this renewal and is the final renewal unless authorized by the District in advance of the end date. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 116 Amount: $3,500,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 11/08/12 – Ord. No. 13527 – General Services Agreement – Easement Consulting Services – Original Contract #11029 07/10/14 – Ord. No. 13864 – Amount: $3,500,000 – Easement Acquisition for Combined/Sanitary Projects (FY15)(11743) 43 of 1/08/15 AGENDA ITEM NUMBER: 40 – Resolution No. 3185 NAME OF PROJECT: MSD Customer Surveying LOCATION: District-wide TYPE OF PROJECT 2015 Customer Satisfaction Surveying (2015 Annual Customer Satisfaction Survey, 2015 Post- Contact Customer Surveying, 2015 Construction Project Survey, 2015 Backup Insurance Program Survey, 2015 Permit & Design Review Survey, 2015 Cashier Window Survey, and 2015 Walk -In Billing Problem Resolution Survey) DEPARTMENT REQUESTING ACTION: Office of the Executive Director – Division of Public Information REQUESTED ACTION: Why is this action necessary?: MSD wishes to gain a more thorough understanding of the public’s and other stakeholders opinions toward the role that the District serves within our community and the quality of the services that the District provides. What does action accomplish?: Authorizes the District to exercise the second option year of an existing contract with the ETC Institute for Customer Satisfaction Surveying. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes (see Additional Comments) Consultant: ETC Institute 725 West Frontier Circle Olathe, Kansas 66061 Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: $81,500 MBE/WBE Participation: ETC Institute (WBE) 85% Grafton Staffing (WBE) 15% Plan Approval Date: N/A Type of Contract: Professional Services Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: Office of the Executive Director – Division of Public Information Budget Year: FY2015 & FY2016 Amount: $81,500 (not to exceed) Fund Name: N/A Additional Comments: Customer Satisfaction Surveying was first conducted by the District in 1996 and is conducted annually. Today, surveying measures all areas of customer service. Results are used to measure customer awareness of MSD’s role in the community and rate the quality of services the District provides. This resolution will authorize MSD to exercise the third year of an existing contract with the ETC Institute for customer surveying services. Said contract will entail: 44 of 1/08/15 • Annual Customer Satisfaction Survey – Conducted annually, this surveying is used to measure customer awareness of MSD’s role in the community and the services that it provides. The surveying extends to measuring the value that customers/the community place on MSD services. • Post-Contact Customer Survey – This surveying targets MSD customers that have contacted the District through either its customer service number or its billing number. The surveying gathers input on the customer’s experience immediately after their contact with MSD or a requested MSD service is completed. The surveying extends to a customers experience with any MSD field personnel dispatched to handle the customer’s call. • Construction Project Surveying – This surveying allows the District to gauge the experience that customers living in close proximity to MSD construction projects have with a project’s execution. • Backup Insurance Program Survey – This surveying has not been previously conducted by MSD. The surveying will gauge the experience of a customer impacted by a basement backup and covered by MSD’s basement backup insurance programs. • Cashier Window Survey – This surveying allows the District to gauge the experience of customers that pay their bills at the Cash Window at the District’s administrative offices located at 2350 Market Street, St. Louis, MO, 63103. • Permit & Design Review Survey – This surveying allows the District to measure the quality and effectiveness of the services that MSD provides for those individuals and contractors seeking to develop property and/or tap into MSD’s sanitary system. • Walk-In Billing Problem Resolution Survey – This surveying has not been previously conducted by MSD. On a weekly basis, numerous customers visit MSD’s administrative offices to resolve billing or other account issues. This surveying will allow the District to measure the service experience of these customers. Results of all surveying have been/will be used to improve customer service and the performance of MSD staff and contractors. The terms for these services call for a dollar amount not to exceed $81,500. The timeframe covered by this contract is calendar year 2015. Due to ongoing budgetary constraints and budget reviews, several of the surveying programs planned for calendar year 2014 were cancelled and moved into calendar year 2015. If fiscal conditions in calendar year 2015 require, all or part of the surveying programs listed above will again be cancelled, modified, or rescheduled. The ETC Institute previously provided surveying services for MSD from 2002 through 2014. All 2015 surveying activities will be reported to the Board of Trustees in the spring of 2016. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: Ord. No. 13558, adopted January 10, 2013 Res. No. 3117, adopted November 14, 2013 45 of 1/08/15 AGENDA ITEM NUMBER: 41 – Resolution No. 3186 NAME OF PROJECT: CBA First Source Hiring Program LOCATION: N/A TYPE OF PROJECT: Community Benefits Agreement project DEPARTMENT REQUESTING ACTION: Human Resources – Diversity REQUESTED ACTION: Why is this action necessary?: To execute a one-year contract extension in accordance with section V of the Community Benefits Agreement the for the St. Louis Agency on Training and Employment (SLATE) a governmental agency to administer the First Source Hiring Program. What does action accomplish?: Execution of this contract will allow the District to continue performance under its contract with Slate for a one year period for administration of the First Source Hiring Program to source unemployed and under employed applicants in the District’s service area to work on capital projects as outlined in the proposed Community Benefits Agreement. In addition, Slate will provide outreach and tracking of applicants hired within the service area. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultants: St. Louis Agency on Training and Employment (SLATE) Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District Estimate: N/A MBE/WBE Participation: There are no MWBE goal requirements for Non-Professional Services. This contract does not exceed the threshold for workforce requirements. Plan Approval Date: N/A Type of Contract: Contractual Services Properties Affected: N/A Properties Benefiting: N/A Designed by: FUNDING/COST SUMMARY: Budgeted: Yes Budget Year: 2014/15 Amount: $200,000 Fund Name: General Fund Additional Comments This Agreement allows the District to continue performance under its contract with Slate for a one year period for administration of the First Source Hiring Program to source unemployed and under employed applicants in the District’s service area to work on MSD capital projects as outlined in the proposed Community Benefits Agreement. In addition, Slate will provide outreach and tracking of applicants hired within the MSD service area. This resolution will exercise a one-year extension of the agreement and authorizes the District to continue under a contract with the St. Louis Agency on Training and Employment (SLATE). PREVIOUS BOARD ACTION RELATED TO THIS ACTION: Ordnance No. 13730 46 of 1/08/15 AGENDA ITEM NUMBER: 43A – INTRODUCTION & ADOPTION AT THE NEXT BOARD MEETING NAME OF PROJECT: Bissell & Lemay WWTP Incinerator Scrubber Replacement (11920) LOCATION: 10 E. Grand Avenue in the City of St. Louis and 201 Hoffmeister Avenue in unincorporated St. Louis County and City of St. Louis, Missouri TYPE OF PROJECT: Wastewater Treatment Plant Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Previous District Contract: Yes Consultant: N/A Agency: N/A Number of bidders: Low Bid: $ High Bid: $ Appropriation Amount: $ Designer’s Estimate: $14,172,000.00 Total MWBE Participation: (MBE Goal is 30% - African American and Hispanic American) Type of Contract: Lump Sum Properties Affected: 2 Properties Benefiting: Entire Bissell Point and Lemay WWTP Service Areas Designed by: Black & Veatch Corporation The work to be done under Contract #20236 consists of the removal and replacement of the emissions control system for seven existing incinerators, four at the Bissell Point Wastewater Treatment Plant and three at the Lemay Wastewater Treatment Plant. The purpose of this project is to install incinerator scrubber replacements to meet new regulatory emissions standards. This project is scheduled to be completed in 555 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 93 Amount: $15,000,000 (Partial) FY2016 $ 7,000,000 (Planned) $22,000,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $50,000 for building permits is included in the appropriation. The scrubber equipment was procured separately under Bissell & Lemay WWTP Incinerator Scrubber Replacement (Contract No. 20196). This project is being presented for Introduction and Adoption to expedite construction in order to meet a March 2016 deadline for meeting specific Air Quality regulations. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 11/14/13 – Ord. No. 13762 – Amount: $4,400,000 – Black & Veatch Corporation – Design Contract No. 20107 10/09/14 – Ord. No. 13954 – Amount: $3,650,000 – Bissell & Lemay WWTP Incinerator Scrubber Replacement – Construction Contract No. 20196