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Home My Public Portal About02/21/95 CCM25 ORDER CHECKS - FEBRUARY 21, 1995 14266 A T & T $ 11.26 14267 Adam's Pest Control 58.58 14268 American Bank 178,373.75 14269 Amoco Oil Co 44.19 14270 Budget Printing 271.74 14271 Buffalo Bituminous 18,708.62 14272 Classic Cleaning 447.30 14273 Commissioner of Revenue 774.56 14274 Culligan 57.40 14275 Farmers state Bank of Hamel 3,286.05 14276 Feed Rite Controls 25.00 14277 Government Training Service 130.00 14278 Great West Life Assurance 600.00 14279 Hennepin County Support 534.00 14280 Joe Heyman 47.25 14281 Lake Business Supply 10.89 14282 Law Enforcement Labor Service 100.00 14283 MedCenters Health Care, Inc. 2,234.82 14284 Metro West Inspection 6,879.57 14285 Minn Comm 38.60 14286 Minn. Dept. of Public Service 560.00 14287 Minnesota Dept. of Health 160.00 14288 Minnesota Mayor's Assn 20.00 14289 Northern Airgas 29.82 14290 P.E.R.A. 2,411.71 14291 Perry's Truck Repair 865.07 14292 U.S. West Cellular 146.30 14293 U.S. West Communications 34.60 14294 Donald Wendling 452.63 14295 Wright Hennepin Security Services 35.41 $217,349.12 PAYROLL CHECKS - FEBRUARY 21, 1995 14257 Steven T. Scherer $ 837.18 14258 Richard R. Rabenort 1,257.17 14259 Michael J. Rouillard 466.48 14260 Scott A. Stillman 1,105.17 14261 James D. Dillman 1,186.42 14262 Robert P. Dressel 1,076.87 14263 Edgar J. Belland 1,053.01 14264 Jeffrey E. Karlson 1,188.63 14265 Cecilia M. Vieau 683.88 14266 Ivan W. Dingman 51.72 14267 Laura L. Sulander 859.45 14268 Sandra L. Larson 739.07 14269 Joseph R. Heyman 791.46 14270 Jon D. Priem 771.80 r e $12,068.31 26 MEDINA CITY COUNCIL MEETING MINUTES OF FEBRUARY 21, 1995 The City Council of Medina, Minnesota met in regular session on February 21, 1995 at 7:30 p.m. in the City Hall Council Chambers with Mayor Anne Theis presiding. Members Present: John Ferris, James Johnson, Ann Thies and Mayor Theis. Members Absent: Philip Zietlow. Also Present: Acting Police Chief Mike Roulliard, Public Works Director Jim Dillman, City Engineer Shawn Gustafson, Zoning Administrator Loren Kohnen, City Attorney Ron Batty and Clerk - Treasurer Jeff Karlson. 1. ADOPTION OF THE AGENDA Moved by Thies, seconded by Mayor Theis, to adopt the agenda with the following additions: a. Update of Co. Rd. 116 Trunk Sanitary Sewer Piling Improvements b. Update of Medina Morningside Drainage Ditch Improvement c. Discussion of Personnel Policy d. Update of Hennepin County Public Works Facility Motion passed unanimously. 2. CONSENT AGENDA Moved by Thies, seconded by Johnson, to approve the consent agenda, as follows: a. Resolution No. 95-03, "Resolution Granting a Permit to U.S. West for the Installation of Buried Cable on Mohawk Drive" b. Resolution No. 95-04, "Resolution Granting Preliminary Approval of the Modified Plat for Dennis Hecker" c. Approval of Lawful Gambling License for Turn In Poachers for Annual Fund Raiser at the Medina Entertainment Center d. Proclamation Observing Volunteers of America Week Motion passed unanimously. 3. MINUTES Moved by Thies, seconded by Johnson, to approve the minutes of the regular meeting of February 7, 1995, as amended, as follows: Page 6, paragraph 2, to read, "...because the special assessments for the Medina Road improvement..." Motion passed unanimously. 4. WENCK ASSOCIATES CONTRACT AND FEE SCHEDULE Glen Sanders of Wenck Associates, Inc. explained why Wenck had to increase their engineering fee schedule up to as much as ten percent. Sanders said environmental engineering was a fast growing field and in order for Wenck to stay competitive they had to offer adequate pay increases for their employees to keep them happy. 27 Sanders added that the city would continue to receive a three percent discount on the billing statements. Moved by Ferris, seconded by Thies, to approve the "Consulting Agreement By and Between the City of Medina and Wenck Associates, Inc." Motion passed unanimously. Mayor Theis asked about the bill for $253.77 which was submitted to the city by Wenck for preparation of the contract. Sanders said the bill was mailed to the city by mistake. He said Medina would have been credited for that amount if the bill had been paid. 5. PAUL JAUNICH PROPERTY AT 3205 TRUNK HIGHWAY 55 Ron Batty pointed out that the council had considered a resolution several months ago which denied Paul Jaunich a variance from the septic system ordinance because his parcel at 3205 T.H. 55 had only one septic site. Batty said the matter was tabled because he did not believe that the septic ordinance applied in this case. Batty said he reviewed the facts surrounding Jaunich's 1.4 acre parcel and determined that the lot was unbuildable because it did not comply with the zoning ordinance. Batty said in 1992 the septic system ordinance was amended to require both a primary and secondary site which applied only to parcels created after June 1, 1992. Since Jaunich's lot was in existence before this date, it was Batty's opinion that the 1992 septic ordinance amendment did not apply. At the same time, the council amended the zoning ordinance to require two septic sites on lots of two acres. If that requirement could not be met, the minimum lot size was five acres. Batty said since this amendment was intended to be retroactive as well as prospective, it did apply to the parcel in question and barred development of the lot. Jaunich said the new septic system ordinance, if effect, gave him a piece of property that was not worth anything. John Ferris asked if Jaunich could develop the property if he demonstrated that the lot could accommodate two septic systems. Batty said the council could grant a variance in the lot size requirement under the zoning ordinance. Loren Kohnen said if surface discharge were permitted, Jaunich would have a buildable lot. Jaunich said he owed $7500 is back taxes, including penalties and interest. He said the property was valued at $42,000 and taxes on the property were $1,200 a year. Batty pointed out that the property could have developed between 1989, when Jaunich purchased the lot, and 1992, before the amended ordinances went into effect. He said the variance was considered by the planning and zoning commission in 1992 but never got to the 28 council. Ferris said the council should act on the planning commission's recommendation to deny the variance. Batty said he would bring back the resolution which affirmed the planning commission's recommendation to deny a variance to Jaunich in order to put closure to the issue of the septic system ordinance. Batty said the next step would be for Jaunich to request a variance for the 1.4 acre lot under the zoning ordinance. Moved by Mayor Theis, seconded by Johnson, to table consideration of the resolution declaring Jaunich's lot at 3205 T.H. 55 unbuildable, and to direct Ron Batty to bring back the resolution denying Jaunich a variance. Motion passed unanimously. 6. NORTH STAR MATTRESS FACTORY - REDUCTION IN SECURITY DEPOSIT Shawn Gustafson said he had reviewed the work completed by the North Star Mattress Factory Store and recommended a reduction in the security deposit from $60,173 to $16,073. Gustafson said before releasing a portion of the deposit, the developer should submit a letter from the contractor stating that the driveway, parking lot, sewer and water lines were constructed in accordance with city standards. Moved by Thies, seconded by Johnson, to authorize a reduction in the letter of credit for North Star Mattress Factory Store when the city receives a letter from North Star's contractor which states that the work has been completed in accordance with city standards. Motion passed unanimously. 7. APPOINTMENTS TO PARK COMMISSION Moved by Ferris, seconded by Mayor Theis, to re -appoint Tom Gregor and Tom Anderson to the park commission for three year terms. Motion passed unanimously. 8. REQUEST FOR PROPOSAL FOR DEVELOPMENT OF HAMEL PARK Jim Dillman introduced a draft of a Request for Proposal (RFP) for a design of the Hamel park. Dillman said the city needed a uniform design plan before development of the park could occur. Because Community Development Block Grant funds were being used, the next step was to forward the RFP to the Hennepin County Office of Planning and Development for their approval. 9. CITY HALL IMPROVEMENTS Moved by Johnson, seconded by Ferris, to approve the following improvements at the city hall: (1) Roof repair - $2,000; (2) Interior painting - $3,382; (3) Emergency lighting for upstairs entryway, light for flag, timer for parking lot lights - $800; (4) Carpet for council chambers - $4,700; (5) 12 chairs for council room - $3,000; and (6) Replacement of front entryway windows - $1,700. Motion passed unanimously. 29 10. PERSONNEL POLICY Ann Thies said if the council was going to implement performance appraisals, they should get them in place so each department head would know what they were supposed to do. John Ferris said he would mail a draft of a performance appraisal form for the council to review. 11. CO. RD. 116 TRUNK SANITARY SEWER PILING IMPROVEMENTS Shawn Gustafson said Lametti & Sons, Inc. began working on the sewer piling project two weeks ago and were having problems with the installation of the pipe. Half of the pipe was installed but had moved a foot in elevation and sideways. Gustafson said their surveyors were out to the site and discovered that the caps were tipping off the pilings because of pressure from the sides and the bottom of the trench which put the pipe out of alignment. Gustafson said the plan was to put in the remainder of the piling, install the sewer line, and backfill the trench more carefully to keep the caps in place. Gustafson said the contractor to this point had already accumulated expenses equal to the amount of the contract and needed a commitment from the city to finish the project. Otherwise, Lametti would pull out of the project and fight the issue in court. Gustafson estimated that it would take $20,000 in labor costs to finish the job. John Ferris asked what assurance the city had that the project would work. Gustafson said he was pretty certain that the work could be completed correctly. He added that the city had little choice but to continue the project. Moved by Johnson, seconded by Ferris, to approve additional labor costs for Lametti & Sons, Inc., estimated at $20,000, for the County Road 116 Trunk Sanitary Sewer Piling Improvements. Motion passed unanimously. 12. MEDINA MORNINGSIDE DRAINAGE EASEMENT Jim Dillman said he and Fred Keller were trying to hammer out a solution for the Medina Morningside drainage easement. Dillman said the idea currently being considered was to dig out a pond on either Keller's or Dan Roach's property and to fill the drainage ditch with dirt from the dug out pond. Shawn Gustafson said he was looking at a plan proposed by Dillman in which culvert drop structures would be installed in conjunction with flattened slopes to handle the water drainage. 13. HENNEPIN COUNTY PUBLIC WORKS FACILITY Loren Kohnen said city staff met with Hennepin County consultants to discuss the proposed public works facility plan. Kohnen said they discussed time tables and other matters that needed to be done 30 before the proposed plan was brought back to the planning commission. Kohnen said the traffic study should be completed this week. Kohnen said the county did not want to go with a straight discharge into the septic systems and wished to take advantage of a new recycling system which would convert potable water into "gray water." Kohnen added that the county needed to submit another escrow payment or the project would be put on hold. 14. PAYMENT OF BILLS Moved by Johnson, seconded by Thies, to approve payment of Order Check Numbers 14266-14295 for $217,349.12 and Payroll Check Numbers 14257-14270 for $12,068.31. Motion passed unanimously. 15. ADJOURNMENT Moved by Thies, seconded by Johnson, to adjourn the meeting at 9:10 p.m. Motion passed unanimously. g Anne E. Theis, Mayor ATTEST: Je fr . (fr'arlson, Clerk -Treasurer Feb ary 21, 1995